Illinois State University - Study Abroad Application Portal

Transcription

Illinois State University
Office of International Studies & Programs
Fell 308 (Campus Box 6120)
Normal, IL 61790-6120
Phone: 309-438-5276 Fax: 309-438-3987
Email: [email protected] www.InternationalStudies.IllinoisState.edu
CONGRATULATIONS!
We are pleased that you have been accepted to participate in an Illinois State University Study
Abroad Program. An exciting and rewarding experience awaits you!
“At its best, study abroad: Enriches and diversifies undergraduate education by offering
courses, programs, and academic learning of a sort not available on the home campus.

Provides U.S. students with a global outlook that emphasizes the ties among nations and
cultures, the university of human values, and the necessity of working together

Enhances career preparation by teaching cross-cultural and workplace skills of value to
today’s employers, often through internships and other hands-on experiences

Deepens intellectual and personal maturity, fosters independent thinking, and builds
self-confidence.”
STUDY ABROAD: A PARENT’S GUIDE. William W. Hoffa. 1998. pp.112. NAFSA: Association of
International Educators
WHAT DOES OISP HAVE TO DO WITH MY PROGRAM?
Study abroad programs are organized and managed by the Office of International Studies and
Programs (OISP). If you have a faculty director for your program, you will notice that we
work in conjunction and assist them with the administrative details. We process applications,
assemble paperwork for your host site, initiate billing, issue International Student ID cards,
and facilitate orientation meetings. We coordinate administrative procedures with other
University offices to benefit and support our study abroad students. If you need assistance,
please feel free to talk to your faculty director or to staff in our office.
NOW THAT YOU HAVE BEEN ACCEPTED, WHAT DO YOU DO?
1. Read the information in this booklet carefully.
2. Attend the orientation meeting(s). Read the handout enclosed to find out where and
when you need to meet.
3. Visit the Study Abroad Web Site: www.internationalstudies.ilstu.edu/studyabroad/
4. Get ready to go…………………!!!
Again, congratulations! We look forward to working with you. Please contact us if you have
any questions or concerns.
The Office of International Studies and Programs Staff
TABLE OF CONTENTS
PREPARING FOR STUDY ABROAD
What to Do Before You Go
Register at ISU for Study Abroad
1
Taking Courses Pass/Fail
1
How do I Register for Study Abroad?
2
Financial Aid Information
3
Understanding Your Budget and How to Pay
3
Common Questions About Billing
5
Passport Information
6
Learn About Your Host Site
6
Visa Information & How to Get One (if applicable)
7
Why do I Need a Visa
7
Complete Host Institution Paperwork
8
Get Your International Student ID (ISIC)
9
Leaving the ISU Campus
10
Pre-Departure Check List
11
What to Pack
12
What to Understand and Learn About Before You Go
Travel Health and Nutrition
14
Insurance
14
Student Tips
15
Transcripts From Your Program
16
Applying for ISU Graduation (if applicable)
16
Handling Money While Abroad
17
Grade Conversions
19
Academic Differences
20
Culture Shock
21
Safety and Security
22
Safety Information
23
TABLE OF CONTENTS – CONTINUED
Recommendations for Parents/Guardian/Families
23
Precautions to Take While Traveling
24
How to Avoid Legal Difficulties
25
Drug Use and Alcohol Abuse
26
How Sanctions are Determined
27
Airport Check-in and Arrival Abroad
27
Airline/Airport Information
28
Information Regarding Non-Participants
29
On-site Activities and Responsibilities
29
Register Electronics Before Leaving the USA
30
Returning to the USA and to ISU
Returning to the USA
30
Duties & Tariffs
30
Returning to ISU: Registration
31
Returning to ISU: Housing
31
Reverse Culture Shock
32
Suggested Readings
33
Withdrawal Notice
34
Page 1
Registration Notes. . .
Student teachers will be registered by
OISP for both their Illinois and England
student teaching assignments.
Registration
ISU students and non-ISU students who wish to receive academic credit for their
study abroad experience need to register at Illinois State University. (Non-ISU
students will need to have applied for temporary admission to ISU BEFORE this can
be done.) This registration is in addition to your registration abroad. It is the
students‘ responsibility to register!
Once registered, you will be considered an ISU student even though not physically
present on campus. This provides you with several advantages:
Students attending a one-semester
 Access to Financial Aid
program that overlaps 2 ISU semesters
will only be registered for 1 ISU
semester. Check this out because it
affects your residency requirements,
financial aid and insurance.
 Access to ISU insurance
Students attending a study abroad
program for one year need to register
themselves for the first semester,
however, you will be registered the
second semester by OISP.
 Actual ISU Credit (which affects your GPA), not transfer credit
 Fulfill ISU Residency Requirement (30 hours of your last 60 hours are to be
fulfilled at ISU)
 Retain your place in line for registration for the semester you return
If you are abroad for a semester or longer, registration information for the
semester you return will be sent to you via e-mail. Be sure to make plans for your
registration. All students will register by using the reference numbers and course
numbers that will be provided by OISP.
If you encounter registration difficulties,
be sure to ask yourself the following
questions BEFORE seeking help from
OISP:

Do I have any financial deficiencies
that need to be taken care of?

If needed, have I entered the variable hours correctly?
Remember!
All study abroad courses are considered
actual ISU courses, which means your
GPA is affected by all courses taken
abroad.
Since grading scales vary from country
to country, OISP will provide each
student with a grade conversion sheet.
This will allow students to determine
how the grade they receive abroad will
appear at ISU and how it will affect their
GPA.
Taking Courses Pass/Fail
Students may use the Credit/No Credit Option when studying abroad as long as:
While studying abroad, a minimum of 12 hours must be taken for credit; only classes
taken beyond 12 credits may be selected for usage of the CT/NC Option.
This CT/NC option is designed to encourage students to take courses they otherwise
would not take. Therefore, courses in a student's major or minor, as well as Inner Core
and Middle Core courses may not be taken on the CT/NC option.
Students who plan to enter graduate or professional schools should exercise caution
in taking courses under the CT/NC option because courses completed on a pass-fail
basis may adversely affect graduate admission opportunities.
The CT/NC option will need to be chosen at the time of Registration by submitting in
writing to OISP the specific course to be graded as CT/NC. Students may not elect the
option after the tenth day of classes in the ISU semester. Students who have elected
the CT/NC option may return to the letter basis of grading before the last day for the
withdrawing from a course.
ILLINOIS STATE UNIVERSITY
Page 2
How Do I Register For Study Abroad?
iCampus Portal Registration
Registering within the iCampus Portal can be done from any computer with internet access and a browser. The
On the welcome screen, click the ―Sign in Using CentralLogin‖ button.
Enter your ULID and password into CentralLogin and click ―Sign In‖.
When you are in iCampus, click on the ―Academics‖ tab. This will give
you access to the ―Course Manager‖ channel. Click the ―Course
Registration‖ option in this channel.
PIN Entry:
You will be prompted to enter your 4-digit PIN to verify
your identity. If your PIN is still the default (MMDD of
your birth, you will be prompted for a new PIN before
If you are eligible for registration, you will be
presented with a choice of all available semesters.
Choose the semester that you wish to register for
and click ―Begin‖.
Choose the correct department and enter the course
number provided by OISP and click ―Search‖ to find the
proper course.
Click ―Add Course‖ to register for the course.
If registered properly, the course will display at the top of
the registration screen.
Please Note: You may have to enter the number of hours for which you are taking the course.
Summer students may or may not need to enter variable hours, depending on your program. If you do, follow the steps above
and select the proper number of hours for your course from the hours dropdown. Then click ‘Add Course‘. You MUST enter the
correct number of variable hours when you register. If you are unsure how many hours you will be taking abroad, please contact
OISP.
**Information regarding the ULID can be found at https://secure.ilstu.edu/ulid.
Page 3
Financial Aid &
Study Abroad
Most financial aid does apply to the cost
of your study abroad program. Please
note that Work Study does not apply and
that the Map Grant, General Assembly,
National Guard, and Illinois Veteran‘s
Grant monies are only applied to the
2-hours of ISU tuition and sometimes the
international tuition, if collected by OISP.
In order to receive for Financial Aid,
YOU MUST APPLY!
If you have not yet applied for financial
aid, you should do so at once. Check out
the ISU Financial Aid Website at:
www.fao.ilstu.edu/ and then complete the
Financial Aid FAFSA paperwork to see if
you are eligible for any financial aid.
Budgets and Payments
We have tried our best to provide you with a detailed budget for your
program. Please keep in mind that the budget is only an estimate. This
estimate is based on available information provided to us by the host
institution. Academic calendars are different around the world, so sometimes the information we need gets updated later than we would prefer.
Please remember that the exchange rate of foreign currency changes
daily. The rate used to prepare your budget represents one day in time.
We have increased this by 5% to accommodate possible fluctuations in
currency and for the cost of changing dollars into other currencies when
making payments to host institutions abroad.
ISU students should work with the Financial Aid Office if they are
currently qualified for assistance. Non-ISU students can not receive ISU
financial assistance, but may want to check with their home institution‘s
financial aid office.
www.StudyAbroadFunding.org provides a comprehensive directory of
scholarships, fellowships, and grants for US students who wish to pursue
short-term programs abroad at an undergraduate or graduate level.
In order to use financial aid you need to:

Find out the amount of ESTIMATED
award(s) you can expect to receive
based on your chosen program.

Find out when you can expect to
receive your financial aid.
Special Note for Summer Students
In order to receive financial aid, you must
be registered as a full time student at ISU.
In order to be considered full-time during
the summer, a student must be register
for 6 credit hours.
If you are participating in a program that
is only offering 3 credits, you will not be
eligible for financial aid unless you register for an additional 3 credit hours. You
can do this by either taking an on-campus
summer course or by participating in
another study abroad program during that
same summer.
Financial Aid and Your Bill
Students receiving financial aid only need to pay the amount of their
study abroad bill that is NOT covered by financial aid.
For example, if you have a $3,000 study abroad bill due in December,
but your $2,000 in financial aid will not arrive until January, you would
only need to pay $1,000 by December. If your financial aid exceeds the
total amount of your study abroad bill, you would not need to make any
payments to ISU!
Be sure to meet with your financial aid advisor to see how much aid you
will receive and how it will be applied to your study abroad program.
you for student health insurance. You
may cancel this insurance by contacting
the Student Insurance Office and
showing proof of an alternative
coverage. Be sure to verify your
coverage with your insurance company
before canceling your ISU insurance.
Study Abroad Budget
COSTS

Tuition Abroad

Host Institution Fees





On-campus Accommodation or
Homestay with full room and board
Field Trips
OISP On Site Administration/
Implementation
OISP Non-refundable application
fee
International Student ID Card (ISIC)
OISP = 1st Subtotal


ISU insurance
ISU tuition—2 hours based on your
enrollment history
ISU = 2nd Subtotal

Airfare

On-site Transportation

Passport/Visa expenses

Host country insurance

Books

Refundable Deposits


Miscellaneous fees, class supplies
and materials, etc.
Personal Expenses
Independent $ = 3rd Subtotal
Total = Sum of the 3
Subtotals
Page 4
YOUR STUDY ABROAD
BUDGET
3rd Subtotal: These itemized costs are
things that you will have to pay for
independently, either before you go
abroad or once you are at the host
institution. You will not be billed for
these costs by OISP or ISU, but you will
be responsible for paying them on your
own. Figure out how you are going to
pay for items abroad BEFORE you get
there!
Budgets vary from program to program.
However, there are similarities that can
be noted. Each budget Total is divided
into three sub-totals which will be
described below. Please refer to your
program‘s budget for specific details.
Total: The Total is a summation of all of
the above subtotals. This amount
1st Subtotal: This is the amount that
should give you a good estimate of how
OISP collects from you. All students
much you should be prepared to spend
receiving credit will be billed through
for your study abroad experience.
the Student Accounts Office at ISU.
Students not receiving credit will
receive an invoice from OISP. All
students regardless of their program
will be charged a non-refundable
Application Fee of $150.
2nd Subtotal:
These charges are
specifically for ISU and non-ISU
students who will be receiving
academic credit for their study abroad
experience. In order to receive a
transcript upon completion of your
program you must be admitted and
registered at ISU for your Study Abroad
experience.
PLEASE NOTE:
If the cost of your program increases
beyond the estimate listed, you may
receive a third bill to cover the higher
costs. Increases because of exchange
currency rates or other circumstances
You will be charged for reduced tuition are sometimes unavoidable. This is,
(the equivalent of 2 hours of in-state fortunately, a very rare occurrence.
tuition). This amount will be the same
no matter how many credits you receive
for your study abroad program. This
amount is NOT for instructional costs
but solely for the indirect costs involved
in providing advisement, assistance and
maintaining records. ISU will also bill
Page 5
Common Questions About Billing
How will I be billed?
You will receive a computerized bill from Illinois State University Student Accounts for the amounts billed to you.
Students not receiving credit will receive an itemized invoice from OISP.
Can I pay my bill in installments?
No. Unlike Illinois State University bills, which allow for installment payments for tuition, fees, room and board
during the semester, study abroad bills must be paid in full as they become due (unless you are receiving
financial aid—see below). Many of the host institutions require advance deposits and fees paid prior to your
arrival. Unfortunately, OISP does not have the resources to pay your bills until we have collected money from you.
What if I‘m using Financial Aid (ISU students only)?
You must work with the Financial Aid Office to investigate your options. OISP will submit all program budgets and
a list of students who have been accepted for Study Abroad to the Financial Aid Office. The Financial Aid Office will
then notify OISP of students who are eligible for specific awards, as well as the amounts of those awards. It is your
responsibility to find out from Financial Aid the anticipated amount of assistance that you will receive.
Students receiving financial aid only need to pay the amount of their study abroad bill that is NOT covered by
financial aid by the due date (see Page 3).
What happens if I can‘t afford to pay?
Payment for your study abroad experience is your responsibility. If you have investigated your financial support
options and truly can‘t pay for the program it would be best to formally withdraw your application. A withdrawal
form can be found at the end of this Pre-Departure Guide.
Your study abroad charges will remain on your bill until you formally withdraw. Late charges will accumulate on
your account and they are not waived.
In addition, if your bill remains unpaid at the end of your program, you will be charged a late penalty fee of $100
per month for each month following the completion of your program that the bill remains unpaid.
What if I have to withdraw from my program?
After you apply to participate in a study abroad program, you will be billed a $150 application fee. This fee
represents the costs involved in processing your application and in setting up your file and our database. The fee
is not refundable.
You may be also subject to other costs if you withdraw after orientation or if payments have been made on your
behalf. To officially withdraw, you must complete a withdrawal form which can be found at the end of this guide
and returned in person or by mail to:
Campus Box 6120
Fell Hall 308
Normal, IL 61790-6120
The longer you wait to withdraw, the more likely it will be that you will incur withdrawal fees and other charges
from the host university abroad.
PASSPORT Information
Getting a passport should be one of the first things done prior to traveling
abroad. The passport application, as well as instructions can be found here:
travel.state.gov/passport/
To get a passport, take the following steps:
1. Provide Application for Passport - Form DS-11. NOTE: Please do NOT sign
the application form until the Passport Agent instructs you to do so.
2. Present Proof of U.S. Citizenship - You may
prove U.S. Citizenship with any one of the following:

Previous U.S. passport (mutilated, altered,
or damaged passports are not acceptable.)
Page 6
Learn About
Your Host Site
OISP and numerous faculty and staff
members from ISU have facilitated this
program for you. We PROVIDE
op p o rt u nit ies ; w e d o n‘t M A K E
successful experiences. Whether or not
you are ―successful‖ abroad is entirely
up to you. We strongly encourage you
to research your host site and learn as
much as you can about the host culture.

Certified Birth Certificate issued by the city,
county, or state
On the Internet:

Consular Report of Birth Abroad

Naturalization Certificate
Visit
your
host
institution‘s website.

Certificate of Citizenship
3. Present Proof of Identity - You may prove your
identity with any one of these, if you are
recognizable:

Previous U.S. passport (mutilated, altered, or damaged passports are
not acceptable.)
―Exploring Cultural Differences‖, by
William Hoffa, has information on
culture shock, fitting in, gender, racial,
ethnic, and sexual orientation issues.
You can find it here: studyabroad.com/
handbook/cultdiff.html.

Naturalization Certificate

Certificate of Citizenship
Search for city and country information
from the U.S. Department of State:.
travel.state.gov
Current, valid Driver's license, Government ID: city, state, federal, or
Military ID
Check the weather at weather.com

NOTE: Your Social Security Card does NOT prove identity.
View time zones at worldtime.com.
4. Provide Two Passport Photos - These photos must conform to very
specific guidelines. Instant color passport photos can be made with no
appointment necessary at AAA Chicago Motor Club, Kinko‘s, Mailboxes Etc.,
some Oscos, and some Walgreens. Some passport offices also provide photo
services.
Read an overseas newspaper.
www.newsdirectory.com/ or
www.world-newspapers.com/
5. Pay the Applicable Fee – Currently $100
6. Provide a Social Security Number
NOTES TO ISU STUDENTS: The Normal Post Office has application forms,
but will not process the paperwork. The Bloomington Post Office has
applications and will process the paperwork.
Online Application Status-Checks
If you have recently applied for a U.S. passport and want to know the Status
of your application you can access: http://travel.state.gov/passport/get/
status/status_2567.html. You can securely enter your last name, date of
birth, and the last four digits of your Social Security Number to receive
information on the status of your application.
Visit a Bookstore:
Purchase a travel guide. A couple of
favorites: Rick Steves‘ guides, Moon
Handbooks series, Let‘s Go, and Lonely
Planet.
Read more about culture shock. There
are many books that deal with culture
shock in specific countries, such as the
series titled ―Culture Shock‖ published
the Marshall Cavendish Corporation
Page 7
Visas
A ―visa‖ is an official immigration document issued by a country that allows a person
to enter that country under specific conditions. Most countries require that you
obtain a visa in order to enter their country. A visa is obtained in the U.S. and is
granted by the consulate of the country in which you will study. The visa itself can be
compared to a ―permit‖ issued so that you may enter the country.
Be sure that you know whether a visa is required and then allow enough time to
obtain the visa!
Sample Russian Visa
The Office of International Studies and Programs can assist you with the paperwork,
but it is your responsibility to submit the application and to pay any fees that the
Consulate charges. We recommend, and some countries require that you apply in
person in Chicago at their consulate office.
Why Do I Need a Visa?
Certified or registered mail should be used if you choose to submit your visa
application by mail. Some Consulates will also require that you provide a
self-addressed, postage paid return envelope. It is vitally important that you utilize
the most secure method for mailing and that you request that your documents be
sent to your home address — never to your campus address.
Typical Documents Needed
In Order to Obtain a Visa
The documents required for obtaining a visa vary from country to country. Be sure to
use the Consulate‘s Visa Required Documents List to see that you have everything
that you need! Also, be sure to follow directions carefully; if they ask that you present
an original and a copy, provide both. Typical documents required are:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Passport that is valid at least 6 months to 1 year beyond the intended stay
Passport Photos
Completed Application Form
Proof of Financial Support

an original bank statement, or

a letter from the bank stating in general that you are a customer and have
on account with an amount in excess of the amount (SEE YOUR PROGRAM
BUDGET) needed for your study abroad program

a notarized letter from the parents stating that they financially support their
student‘s travel (the parents‘ bank statement may also be required)
Proof of Insurance Coverage that cover you for expenses incurred abroad.

This must be a letter that states that international expenses are covered. It
can also include the ISIC card coverage information since it includes the
often required evacuation & repatriation insurance.
Letter of Admission from the school abroad
Letter from OISP for study abroad
Transcript from ISU proving that you are a student
Driver‘s License
A ticketed roundtrip airline itinerary
For many counties, a visa is not
needed if you are traveling
there for a short visit (under 90
days). If you have traveled to a
country before and have not
had to apply for a visa, you
were probably traveling there
as a tourist.
However, for most countries, a
visa is required for students
visiting (even for short visits
under 90 days) in order to take
courses at a school in that
country. If the country that you
are traveling to requires a student visa, it is
ILLEGAL for
you to enter that country and
take courses without one. If
you enter the country as a
―tourist‖ and take courses
there, but do not get a visa, you
may be arrested, deported,
fined, and possibly even face
jail time.
While the process of applying
for a visa can certainly be inconvenient, it is also an excellent learning experience. If you
ever have to get a visa to travel
in the future, you will have already gone through the process
once, and will be better prepared to do it again!
Page 8
Applying for a
Student Visa
OISP will notify all students
participating in study abroad
programs if a visa is required for
study in that program‘s country.
Please visit your host country‘s
consulate website as soon as
possible to learn about required
documentation and their specific
application procedures. Please
note: most countries have a
consulate office in Chicago, this
office will have a specific website
and contain the information most
relevant to you.
OISP will forward your official
acceptance letter from the host
university abroad as well as a
letter from our office verifying you
are a study abroad student and
will return to ISU for degree
completion.
Student visas are very important,
so please plan ahead. If you wait
too long to apply for your visa, and
don‘t receive it in time to leave for
your program, you will not be
allowed in the host country, and
may either be late or have to
cancel your participation in the
study abroad program altogether!
Consulate offices are often not
open during convenient hours,
and students may need to go to
Chicago on a weekday in order to
apply and receive their visa in
time. While this is certainly a
hassle, it is much better than
having to pay to change your flight
because you didn‘t get your visa in
time!
Host Institution Paperwork
Students who will be studying at a university abroad will find that they have
additional paperwork to complete.
All students should receive a checklist with their Acceptance Packet. This
checklist lets you know what you need to turn in, the deadline for turning that
paperwork in, and any special instructions for completing that paperwork. Be
sure to follow all instructions very carefully, and if you have questions, be sure
to ASK!
There will be times that you will repeat some paperwork, but remember, one is
for ISU and one is for your host institution. When you are given paperwork to
complete for your host institution please return it as soon as possible!
Enrollment in classes abroad is sometimes even more competitive than that of
ISU. Submitting your paperwork ASAP to the OISP will help to ensure that you
get the classes that you need and want.
NOTE: When completing paperwork, please…

Follow the directions carefully

Type or write legibly in INK

Include all items requested

Turn in paperwork EARLY to:
Campus Box 6120
308 Fell Hall
Normal, IL 61790-6120
Page 9Page 14
Your International Student ID Card
(ISIC)

Sample ISIC card
All students participating in a study abroad
program are required to have an ISIC card.
To obtain a card, you will need to complete
an application and submit it to the OISP
office. In addition to the completed ISIC
application form, we will need one passport
-sized photo from you in order to make the
card. Please note that the required photo
needs to be passport sized; however,
photos obtained from a photo booth such
as those commonly found at malls will
suffice. Or, if you have a snapshot of
yourself, which can be cut to approximately
the same size as a passport photo, that is
perfectly ok. We can cut the photo down to
1‖ X 1.25‖ square in order to fit the card.






Please plan to pick up the card from our
office a few days after you drop off the
required materials. The card can be mailed
to non-ISU students. The cost of this card is
included in your program fees, and there is
additional travel insurance associated with
the card that our office requires you to
have.
Take your ID card with you so that you can use it for
discounts abroad. Many places do not advertise reduced
rates for students, so be sure to ask.
Many museums will let you in for a reduced rate or even for
free if you present the ISIC.
Use your ID as an alternative form of ID, but only if you have a
secure place to keep your passport.
Use your ID to access assistance in the event you loose your
Passport and need a replacement.
Use your ID to use the Baggage Delay Benefit.
Use your ID to access Additional Insurance Benefits to
supplement your own health/medical insurance, plus other
coverage not normally in a medical policy.
Insurance Benefits Summary
When you receive your card, check to make
sure that we have spelled your name
correctly and that your birth date is in the
day, month, year order. Once you receive
the card, it must be activated before use.
To do this go to the www.myISIC.com
website.
The International Student Identity Card is
endorsed by the United Nations
Educational, Scientific and Cultural
Organization (UNESCO) and are recognized
worldwide as proof of student, teacher, and
youth status.
Remember that your International Student ID Card can be
used BEFORE you go abroad to obtain reduced fare airline
tickets. Students have reported that they have used their ID
with STA-Travel, Council Travel, or StudentUniverse.com


$250,000 Emergency Evacuation

$25,000 Repatriation of Remains

$5,000 Accidental Death & Dismemberment—Common
Carrier Only

$1,000 Accidental Death & Dismemberment

$10,000 Accident Medical Expense

$1,000 (Excluding Air) Accidental Death & Dismemberment

$500 Travel Document Protection

$100 Per day Sickness & Hospital up to 100 days

$100 Baggage Delay

$100 Trip Delay (Domestic Only)
Use your ID to access Worldwide Emergency Assistance
Services: 24-hour emergency hotline; 24-hour medical
assistance; 24-hour legal assistance; 24-hour travel
assistance: travel documents assistance, emergency cash
transfer, emergency message center and interpretation
services.
Page 10
Leaving the ISU Campus
There are numerous details to consider when you are going to be away from campus for a long period of time.
Here are some things that can potentially be problematic if you don‘t take care of them BEFORE you leave. If
you will only be away for a short program some of these concerns won‘t be an issue.
Change of Address
Be sure to change your school address so that Illinois State University will know where to
send important mailings (i.e. registration notices, financial aid checks, etc.). It is a good
idea that you have your mail sent to someone who will help you by taking care of your
personal business while you are away. You may want to investigate implementing a legal
document called a ―Power of Attorney‖ which would allow you to designate someone to
act on your behalf. You can access this ISU link for information on how to change your
address: http://www.registrar.ilstu.edu/info/update.shtml
Notes for Students Living in a Residence Hall
If you are going abroad for a semester and are living in the residence halls now, you will need to complete a
―Block of Time Form.‖ This form is available in the University Housing Services office across from Hamilton—
Whitten Residence Halls. Completion of this form will (1) exempt you from the 4-semester housing rule (if you
are a sophomore), (2) exempt you from the penalties for canceling your contract (studying abroad allows you
this exemption), (3) give you the opportunity to make a request for another housing contract in the future, if
for example, you want to live in a residence hall the semester that you return from studying abroad.
Upon receipt of your ―Block of Time Form‖ request, University Housing Services will send you a form to
request where a housing contract can be sent in the future. Make sure you are sending it to someone who
can complete it accurately, who will pay your deposit and who will return it to the University Housing Services
while you are away.
If you are going abroad for the Fall Semester and wish to live in a residence hall when you return, you may
complete a University Housing Services Contract Request Form and a contract will be sent to you for Spring
Occupancy.
Notes for Apartment Renters
Be sure that you have already investigated canceling your lease, or have made
arrangements to sublease your apartment. It is also wise to make arrangements
before you leave for another place of residence for when you return. Housing can be
hard to find if you wait until you return from studying abroad.
International House
When you return home from your Study Abroad experience you might want to consider living
in ISU‘s International House (located in Manchester Hall). I-House is a living and learning
community that will help you to continue your study abroad experience right here in Illinois.
www.InternationalStudies.IllinoisState.edu/students/ihouse/
Page 11
Administrative Things:
___ Copy down all names, phone
numbers, postal and e-mail
address of ISU people and offices
with which you MIGHT need to
have contact during your time
away.
Pre-Departure
Check List
It has been said that the study
abroad process is made up of
waves of paperwork. The number
of forms and tasks to be completed
can at times seem overwhelming.
Therefore, it is very important for
you to be organized and
detail-oriented. Files and check
lists will become your best tools for
being prepared!
One of the best Pre-departure
Check Lists that we have found is
that developed by Bill Hoffa —
Handbook: A Guide to Going
Abroad. Published by Liberty City
Promotions, Inc. 1997. Mr. Hoffa
covers Administrative; Program
Preparation; and Logistical and
Economic Things. Where
appropriate, edits have been
included to make the information
more relevant to ISU‘s Study
Abroad Programs.
___ Make sure OISP has the
names, mailing addresses, phone
numbers and e-mail addresses of
those persons who should be
contacted in the event of an
emergency.
Program Preparation Things:
___
Attend ALL general and ___ Apply for your passport. If you
program orientation sessions to already have a passport, make
which you are invited.
sure that it is valid well past the
date of your anticipated return; if it
___ Be sure to turn in all required is not, renew it ASAP.
paperwork to OISP as early as
possible.
___ Make flight arrangements, on
your own or as part of a group flight
___ Declare your major, if you sponsored by your program.
have not already done this.
___ Collect documents required for
___ Arrange for all required course your visa (if the country you are
approvals/articulations, for major going to requires one for entry).
and /or elective credit.
Apply for and obtain the visa.
___ Clear all registration holds and ___ Collect any other entry
make sure all outstanding documents you are required to
balances are paid.
take with you (e.g. entry
documents, immunization records,
___ Turn in your application and
proof of insurance, etc.)
photo for your International
Student Identity Card (ISIC) and ___ Pay all required study abroad
also pick up your card in Fell 308. costs. Discuss any problems with
___ If eligible for financial aid,
complete FAFSA application
materials.
ISU
Study
Logistical
Terminate all current Things:
Abroad
and
staff.
Economic
___
contracts with University Housing
___ Plan a budget for your stay
A newer version (with many Services or your private landlord or
abroad. Bring an emergency fund
updates, etc.) is now available. It's rental agency.
(minimum: $250)
Your World: Student's Guide to
___ Make sure that you change
Education Abroad, ©Copyright
_ _ _ Pr epar e to b r i ng th e
your address so that your mail will
2003 Published by Educational
recommended amount of money for
be received by someone
Directories Unlimited, Inc.
start-up costs.
responsible enough to handle your
http://www.edudirectories.com/sa affairs while you are away.
___ Arrange with your bank to have
hand/index2.html
$200 in local currency to bring with
___ If you are not a U.S. citizen,
you.
consult with your International
Student Advisor to make sure your
visa and other papers are in order. Continued on Page 12
Checklist Continued
___ Make sure you have the credit cards,
bank cards, telephone cards, etc., which
you are planning to use. Notify them that
you will be out of the country. (Discover
Card is not valid abroad)
___ Consider purchasing insurance for
personal liability property loss, trip
cancellation, etc.
___ Arrange for a ‗power of attorney‘ for
the person handling your financial affairs
in your absence (i.e. parent, guardian).
___ Discuss safety and health issues
with your family. Decide on emergency
contact procedures.
___ Arrange for absentee voting in any
election which will occur before you
return (where you are registered to vote).
_ _ _ B ri n g a l o ng m e d ic at io n ,
prescriptions, saline solutions, extra
glasses or contacts, etc.
___ Make sure you understand how your
Health Insurance plan actually works.
Go over the International Student Identity
Card coverage. Get additional insurance
for additional coverage as needed. Bring
your insurance cards and any claim
forms that might need to be completed
at the time of medical service.
___ Bring several extra passport-size
photographs for miscellaneous use.
___ Have a physical, dental check, eye
examination, etc. Make sure that you
receive all appropriate inoculations and
that your immunization records are up to
date.
Page 12
WHAT TO PACK ?
5 C‘s to keep in mind
1. Comfort: You will want to be sure and bring comfortable shoes
for walking and clothing that is easy to wear and appropriate for
the host site. Sometimes our clothing can be considered too
casual or too revealing. For example, when visiting churches
people are often not admitted if they are wearing shorts and/or
low cut, off the shoulder blouses and tops.
2. Care: Consider how you will care for your clothing while abroad.
Choose easy care clothing: NO DRY CLEAN ONLY clothing! Check
those tags for things that can be machine washed or hand
washed. You should avoid clothing that is especially heavy and
might require extra drying time or clothing that must be ironed.
3. Coordinate: You can‘t take everything so try to mix and match
clothes. Wear layers for warmth rather than big bulky items. It is a
good idea to take an all-weather type coat/jacket that maybe even
has a zip out lining - good for both rain and snow, something with a
hood in case you don‘t want to bother with an umbrella.
4. Consolidate: Remember you don‘t need to take your entire
clothes closet! Try to pack basically for one week, taking enough
clothing for a week, enough soap, shampoo, deodorant, make-up,
over the counter medications, etc. to get you started. To save
space, buy trial sizes, this works especially well for students going
during the summer. For all of you, remember you can buy what you
need or what you‘ve forgotten when you get there.
Because electrical systems are different you may want to bring
battery-operated things, buy cheap electrical appliances when you
get there, or do without!
5. Carry: The general rule for travel is to pack only what you can
carry. Remember, it is your responsibility to get your luggage from
place to place. Luggage on wheels is great, but you still have to be
able to lift and carry it when going up and down stairs, etc. You will
find that soft sided luggage is lighter in weight which can help
some. Savvy travelers find that bags with shoulder straps or back
packs are quite helpful. Keep in mind that narrow luggage is easier
to handle when going down the aisles of planes, trains, and
busses and up and down stairs.
As a self-test, when you have finished packing, try carrying your
luggage all by yourself. If you can go up and down the stairs, lift
everything into the trunk of a car, and walk down the length of a
city block, you‘ve packed just right. If you can‘t manage - remove
several things and try packing again!
Page 13
What to Bring
According to The Department of
State‘s Publication 10942, ―Safety
begins when you pack.‖ A few
highlights from that publication
appear below:
―To avoid being a target, dress
conservatively. Don't wear
expensive looking jewelry. A flashy
wardrobe or one that is too casual
can mark you as a tourist. As much
as possible, avoid the appearance
of affluence.
If you wear glasses, pack an extra What to Leave Behind
pair. Bring them and any medicines
Don't bring anything you would hate
you need in your carry-on luggage.
to lose. Leave at home:
To avoid problems when passing
through customs, keep medicines in  valuable or expensive-looking
their original, labeled containers.
jewelry,
Bring copies of your prescriptions
and the generic names for the  irreplaceable family objects,
drugs. If a medication is unusual or
contains narcotics, carry a letter  all unnecessary credit cards,
from your doctor attesting to your
 Social Security card, library
need to take the drug. If you have
cards, and similar items you may
any doubt about the legality of
routinely carry in your wallet.
carrying a certain drug into a
country, consult the embassy or Leave a copy of your itinerary with
consulate of that country first.
family or friends at home in case
Bring travelers checks and one or they need to contact you in an
two major credit cards instead of emergency.
cash.
Pack an extra set of passport
photos along with a photocopy of
your passport information page to
make replacement of your passport
Always try to travel light. You can easier in the event it is lost or
move more quickly and will be more stolen.
likely to have a free hand. You will
also be less tired and less likely to Put your name, address and
set your luggage down, leaving it telephone numbers inside and
outside of each piece of luggage.
unattended.
Use covered luggage tags to avoid
Carry the minimum amount of casual observation of your identity
valuables necessary for your trip or nationality. If possible, lock your
and plan a place or places to luggage.
conceal them. Your passport, cash
and credit cards are most secure Consider getting a telephone calling
when locked in a hotel safe. When card. It is a convenient way of
you have to carry them on your keeping in touch. If you have one,
person, you may wish to conceal verify that you can use it from your
them in several places rather than overseas location(s). Access
putting them all in one wallet or numbers to U.S. operators are
pouch. Avoid handbags, and published in many international
outside pockets that are easy newspapers. Find out your access
targets for thieves. Inside pockets number before you go.
and a sturdy shoulder bag with the
strap worn across your chest are
somewhat safer. One of the safest
places to carry valuables is in a
pouch or money belt worn under
your clothing.
A Few Things to Bring AND Leave
Behind
Make two photocopies of your
passport identification page, airline
tickets, driver's license and the
credit cards that you plan to bring
with you. Leave one photocopy of
this data with family or friends at
home; pack the other in a place
separate from where you carry your
valuables.
For more information on how to
have a ―Safe Trip Abroad.‖ You may
request the publication or view it on
their website at: http://
travel.state.gov/travel/tips/safety/
safety_1747.html
Page 14
Travel Health & Nutrition
Insurance
Travel abroad can take its toll on your health.
Therefore, we encourage you to be in the
best possible physical and mental condition
BEFORE you go abroad. Although most of you
will be visiting places where health care is
satisfactory, it is good to have some
checkups before you go abroad.
Insurance is one of those necessary evils that exists in our
modern world. Insurance is expensive and one can‘t afford to
be without it. Illinois State University requires that all study
abroad participants be insured. In your study abroad
application you are asked to certify that you are covered by
ISU insurance or to show proof that you have alternate
coverage. It is your responsibility to make sure that your policy
provides benefits for services rendered abroad.
We encourage you to visit your doctor,
dentist, optometrist, allergist, psychologist,
etc. This is a good opportunity to discuss any
environmental factors that may affect you,
(i.e. smoke or pollution for people with
asthma), what medications you may need to
take with you, refilling prescriptions while
abroad, and other health concerns.
In either situation with ISU insurance or your own, you need to
take insurance claim forms with you, and if you need medical
care have the form completed at the time of service and in
English. The International Student ID Card (ISIC) has a benefit,
Interpretation Services, which might be of help to those of you
who might find themselves in areas where English is not
spoken.
If you are an ISU student, visit the Student
Health Services‘ International Travel Service.
They will review your immunization history
and look up the Center for Disease Control‘s
recommendations for any vaccinations you
may need for your trip. Non-ISU students can
visit their physician for the same service. You
may also check the Center for Disease
Control: www.cdc.gov/travel/
Most insurance companies (including ISU Student Insurance)
work on a reimbursement basis for services used overseas. In
other words, you pay for the services first and then turn in a
claim to your insurance company. It is important to obtain
appropriate receipts in as much detail as possible to
document your insurance claims. Therefore it is highly
recommended that you have some emergency funds with you
and that you or your family know how to have money sent to
you abroad.
You may also want to visit some websites for
information regarding your health and
nutrition needs. The studyabroad.com
website has an excellent section on Health
and Nutrition. It covers some ―Not-Too
Uncommon Diseases, Food and Water,
Prescriptions, Insurance, Immunizations,
Medical Care Abroad, and AIDS.‖ Other sites
worth mentioning are the BBC‘s Healthy
Living: www.bbc.co.uk/health/travel/ and
Shoreland‘s Travel Health Online which has
Destination Information, Traveler Information
and Travel Medicine Providers Across the
USA
and
Around
the
World:
www.tripprep.com/
The U.S. Department of State provides information on their
website: www.travel.state.gov/. Topics that you should review
are: (1) Medical Information for Americans Traveling Abroad;
(2) Emergency Financial Assistance for U.S. Citizens Abroad;
and (3) Sending Money to An American Overseas.
The U.S. Department of State‘s Overseas Citizen‘s Services
Call Center number is (888) 407-4747 (toll free) or
(317) 472-2328. These numbers would be of help regarding
information on safety and security overseas.
Several private organizations will provide medical
information and insurance for overseas travelers. Most
charge a fee for this service. Information listed on the web
at: http://travel.state.gov/travel/abroad_health.html is
provided FOR INFORMATIONAL PURPOSES ONLY and
in no way constitutes an endorsement, expressed or
implied, by the Department of State.
Page 15
What I wish someone had told me
before I left Illinois
from the University of Illinois Study Abroad Office — Study Abroad Cross
Cultural Handbook with additions from OISP past participants

―Try not to choose only Americans as friends because you are
already comfortable with them. Meet as many people as possible.‖

―Bring pictures of home, family, friends, etc. I didn‘t bring many
with me, and I wish I had more. There will be times when you‘ll
really enjoy looking at them.‖

―Pack light! Almost everyone over packed.‖

―Don‘t drop out! I almost dropped out and came home — I was a
total basket case! This may possibly be the hardest thing you have
ever done. But, it will be the greatest thing. For the first month,
you may hate everything, but after that initial shock wears off,
you‘re fine.‖

―Don‘t be shy about the language. Just get out there and speak—
no matter how many mistakes you make. You will get your point
across even if your grammar isn‘t that good.‖

―Talk to people who have been there.‖

―Be prepared to stay forever, because you may never want to
return.‖

―Take advantage of everything! You will be
homesick, but it goes away so fast and before you
know it you‘re back, and wish you were still there!‖

―Travel as much as you can. Soak up the
atmosphere and culture. Once you come home it
will feel like you were never there. Take a million
pictures and write a journal!‖

―Read up on the country and bring a good travel
guide. Don‘t take a lot of stuff — especially when
you travel. Everyone wears the same thing over and
over and you can always buy anything you need.‖

―Bring extra passport photos‖

―Bring several types of clothing‖

―Bring gifts for host students
and families.‖
―Bring a medium-sized
camping backpack. It‘s way
easier to get around with,
plus it will keep you from
over-packing.‖

―Know that learning a
foreign language fluently (even after 6 years) is
hard!‖


―That no matter what, you will be a different person
when you get back.‖

―You will get homesick at the beginning, but then
you adjust to the culture.
Be open to the
differences and be outgoing and get involved in
campus activities.‖

―It‘s a different system over there; you can‘t realize
everything before you go—so be calm about it.‖

―Studying abroad was the greatest adventure of my
life! I can‘t wait to do it again!‖
Page 16
Transcripts May Be Delayed!
In order to officially graduate at the desired time, transcripts from
abroad need to be received, processed, and entered into the
December
computer system by approximately late January for
graduates; early June for May graduates; and early September for
August graduates. For a few schools abroad, the delay in receiving
transcripts can sometimes be a problem. This doesn‘t affect many
students, but you should be
forewarned that there is a risk that
transcripts abroad may not arrive in time to meet these crucial
deadlines for graduation.
If your transcript is late and cannot be processed, you will officially
graduate the following semester. You can walk through ceremonies,
if you are back in time, provided you‘ve made the appropriate
arrangements. However, the date that is printed on your transcript
will be the next graduation date.
This may be a concern for you. However, it is important to note that
you will still be able to obtain employment, attend graduate school,
etc. after your grades are processed from study abroad. The
Registrar‘s Office can provide you with a transcript
documenting
that requirements have been met for graduation which is sufficient
for pursuing your future plans.
The following programs experience the greatest risk of delayed
transcripts, as they extend beyond the ISU school year:
Australia, Germany, England (Sunderland), and Sweden.
Summer program transcripts are usually delivered in a timely
manner. However, should you not complete your independent study
requirements by the desired deadline, you will risk a late transcript.
Please be aware that even those programs NOT listed above are
subject to this risk. It is important that you take care of any
delinquencies, missed assignments or exams, etc. prior to
departure from your host site, so that your grades can be
processed in a timely manner. Delays in the past have been caused
by such issues. Other delays have been a mere
consequence of
the calendar of the host school.
Verify that the International Studies Office at the host site will send
your transcript to this office. (Office of International
Studies &
Programs, Campus Box 6120, Normal, Illinois 61790-6120, USA).
You may want to politely encourage them to send it at their earliest
convenience.
Information for
ISU Graduating
Seniors
If you have questions about fulfilling
your graduation requirements, please
contact your major advisor.
Commencement:
Degrees are awarded after the close of
each semester and the summer
session. Commencement exercises are
held in December and May at the end
of the semester. Undergraduate
students completing degree
requirements during the fall semester
pa rt ici pat e i n c om m e nce m e nt
exercises in December. Students
completing degree requirements
during the spring semester or at the
close of the summer session following
May commencement, may participate
in commencement exercises in May.
If you have quest ions ab out
participating in the graduation
ceremony, contact the Student Affairs
office at:
(309) 438-5451.
Page 17
Citibank or National City. You can your bank before you depart to
check with several banks in order make sure that your card is
recognized abroad.
to get the best rate.
Handling Money
While Abroad
One of the most frequently asked
questions by students when they
go abroad is, ―How do I use
money abroad?‖ There are many
different options, such as using
credit cards, debit cards, cash,
ATMs, and so on.
Cash—US & Foreign
You may want to take some US
dollars abroad, but make sure the
bills are crisp and in
denominations no larger than
$10.00-$20.00. The reason to
avoid dollars that look creased or
torn-up is that many currency
exchanges will not accept them. If
your program is a long one, you
might ask the host institution for
advice about opening a bank
account to keep your cash in.
Check with your local bank before
you leave to go abroad. Often they
can order foreign currencies if
given several weeks to a month‘s
advance notice. You should plan
to take at least $200.00 worth of
your host country‘s currency to
help you get by for at least 24-48
hours. Remember that you may
arrive on a weekend, holiday, or
late at night when the exchange
sites are closed. If your local bank
cannot provide international
currency, you may wish to
purchase this money from an
international bank, such as
Traveler‘s Cheques
Cash Machines/ATM‘s
Traveler‘s cheques are advertised
and marketed because you can
avoid carrying large sums of cash.
They are also easy to replace if
lost or stolen. However, in the
past few years, traveler‘s cheques
have become less common, and
therefore are not as widely
accepted as they once were. They
are also more expensive to cash
now, and are therefore often more
of a hassle than they are worth.
The use of an ATM has made travel
easier because these machines
can be found literally all over the
world. Cirrus and Plus cards are
the most widely known in over
20,000 locations. You should
obtain a listing from your bank to
tell you where your card will be
accepted. In addition, know which
accounts you can access from
abroad (i.e. savings or checking
accounts). An ATM is often the
cheapest way to obtain cash.
Money Order or Cashier‘s
Check
When abroad, your PIN number
should only be four digits and it
cannot be made up of letters. Also
remember that ATM‘s have a
service charge usually of $1.00$3.00 and they limit daily
withdrawals.
You might also inquire about
obtaining a Money Order/
Cashier‘s check, especially if you
are going to open a bank account
abroad. Most banks recognize
these funds as being the same as
cash. Consult your bank for their REMEMBER:
advice.
 Do not rely solely on an
ATM card for money.
Banking
Semester or year-long students
may find it advantageous to open
up a local bank account when
abroad. Some host institutions
provide this information during
their orientation. If not, be sure to
ask someone for advice. Locals
should be able to direct you to a
nearby bank and also share with
you information regarding their
services and types of accounts.
Do some research of your own
before making your decision.
Some banks have their own bank
cards, which would give you
access to their ATMs. Some
international ATMs recognize
MasterCard and Visa cards from
the U.S. Be sure to check with

Your card may not always
work in an international
ATM even if your card and
the machine both have
the Cirrus logo on them.
In case of problems, be sure to
have another convenient way
to get money!
RULE OF THUMB:
Have access to money in
multiple forms!
Continued on next page
Page 18
Credit/Debit Cards
Credit cards are great for major purchases, and can also secure reservations and sometimes verify identity. MasterCard and
Visa are the most widely known. Some card companies charge conversion fees for each transaction you make abroad, which
can really add up. Check with your card issuer to see if you are subject to these fees. Contact your card company before you go
to alert them that you will be out of the country. If you do not notify them that you will be using your credit card outside of the
U.S., they will likely shut your card down and you won‘t be able to use it until you contact the credit card company. Make sure
to keep track of your credit card purchases so as not to exceed your limit!
Credit cards also can be used for cash advances. Often times the interest is very high and it continues to accumulate until the
balance is paid off, so this is not often a very wise choice.
Debit cards or cash cards are also available – check with your bank or on the internet for
availability. These cards a great for budgeting as you only spend the money you load, and they
work almost anywhere credit cards are accepted. However, some banks may charge you to use
your debit card in other countries, so be sure to ask about these fees before you use it abroad.
Other Important Suggestions
The best exchange rates are usually at banks. The worst exchange rates are at airports and train stations. Only use legitimate,
reliable means to exchange money.
Only exchange what you plan to spend since converting back will cause you to lose money. However, it is smart to exchange a
large sum rather than to change little amounts as you will be charged a service fee each time.
Use a money belt or pouch to hold credit cards, passport, cash, an ID, and other valuable items.
Always save receipts, especially for major purchases. Some countries will allow you to submit receipts for large purchases in
order to get a refund on the taxes you paid on it.
You might want to consider assigning someone at home to be your ―Power of Attorney‖. This gives them access to your bank
accounts, manage your bills, etc. This is very convenient if you need assistance while you are abroad. In addition, it‘s also
important to leave with that person a list of important numbers such as credit card numbers, passport number, etc.
SPECIAL NOTE: Should you need medical care or hospitalization while abroad, payment will be expected at the time of
service. This means that you should have access to some emergency funds. Be sure to have your insurance claim form
completed at the time of service, after which you will need to submit the claim form to the insurance company for
reimbursement.
Currency Exchange Rates
Exchange rates change daily, so be sure to check them again before you go. Because rates change so frequently, this can have
a direct impact on the cost of your program.
Country
Monetary Unit
Exchange Rate
Exchange Rate
China
Yuan
1 Yuan = 0.14816 USD
1 USD = 6.72965 Yuan
European Union
Euro
1 Euro = 1.3082 USD
1 USD = 0.7644 Euro
Japan
Yen
1 Yen = 0.01165 USD
1 USD = 85.808 Yen
South Korea
Won
1 Won = 0.00086 USD
1 USD = 1,159.42 Won
Sweden
Krona
1 Krona = 0.14101 USD
1 USD = 7.08287 Krona
United Kingdom
Pound
1 Pound = 1.5634 USD
1 USD = 0.6396 Pound
Rates according to www.oanda.com as of 09/15/2010
Page 19
Grade Conversions
Each university evaluates their students slightly differently. ISU takes into consideration the evaluation systems used
abroad and then converts those evaluations into the system used by ISU. (A=4.0, B=3.0, C=2.0, D=1.0, and F =0.0).
Below are the grade conversions used by many of our partner schools abroad. If your program is not listed, please
contact OISP for a copy of your school‘s.
Griffith University, Brisbane
Grade
ISU
High Distinction (HD)
A
Distinction (D)
A
Credit (C)
B
Pass (P)
C
Pass Conceded (PC)
D
Fail (F)
F
Credit Conversion
20 credit points = 8 credits
University of Leicester
ISU Grade
University of Stirling
ISU Grade
100-60%
A
1A, 1B, 1C
A
59-50%
B
2A, 2B, 2C
A
49-45%
C
2D, 2E, 2F
B
44-40%
D
3A, 3B, 3C
C
39 and below
F
4, 5
F
Credit Conversion
Credit Conversion
20 credits = 5 credits
1 unit (or 22 credits) = 5 credits
.5 units (or 11 credits) = 2.5 credits
5 credits = 1 credit
University of Limerick
ISU Grade
A1, A2, B1
A
B2, B3, C1
B
C2, C3, D1
C
Universidad de Granada
Grade
ISU
8.5-10
A
D2
D
7.0-8.49
B
F
F
5.5-6.99
C
5.0-5.49
D
0-4.99
F
If no credit conversion is listed, then ESSCA
credits are the same as in the ISU
16- 20
system. (i.e. 3 hours = 3 hours)
13-15.9
A
Credit Conversion
10-12.9
C
40 horas = 3 credits
0-9.9
F
ISU Grade
B
The following schools use the ISU system for both credit
hours and grades:
The following schools use the ECTS system* for both credit
hours and grades:
Salzburg College
Universitat Bonn
Lorenzo de‘ Medici
Hong Kong University
Canterbury Christ Church University
Uppsala University
Nanzan University
Kansai Gaidai University
*In the ECTS system, the grades are the same as in the ISU
system, but the credit hours are doubled. For example, a 6 credit
ECTS course is a 3 hour ISU course. A 7.5 credit ECTS course is
a 4 hour ISU course.
Academic
Differences
By Kelly Mirsky former ISU Study
Abroad Coordinator
Remember this is STUDY Abroad!
one major project/paper to
complete. That one major project/
paper may make up your entire
semester‘s grade. Don‘t make the
mistake of interpreting the lack of
regular assignments to mean that
you have an ―easy‖ semester
abroad.
You might be terribly
disappointed when the grade you
receive is low.
Also, Americans are used to being
told exactly how to do an
assignment. Students are used to
being told how many pages, how
many sources, exactly when the
assignment is due, the format to be
used, etc. Such specific guidance
abroad will probably not be made
available to you unless you make a
point of seeking tutorial assistance
or check with knowledgeable
students.
Some of you may be wondering if
there are differences in the
classroom environments. You may
think that a classroom is a
classroom. However, you should be
aware that differences do exist so
that you can be prepared. There are
four differences that you should be
aware of so that you can be more
successful.
You may be encouraged to think
much more freely in some cases
Depth vs. Breadth: Americans tend abroad. You could possibly feel as if
to value a well-rounded education, you have been given a very vague
which translates into knowing a little assignment; but without being
bit about everything; sort of a ―jack specifically stated, you will be
of all trades‖. You may find that in expected to visit with your professor
some classes you will be expected to to clarify your ideas. More
examine a topic in depth, ALL importantly, you will be expected to
semester. But the depth that will be think on your own. You may welcome
expected of you is MUCH greater this change or you may think that
than which would be required here. you‘re not being given an adequate
DO NOT PROCRASTINATE! You can‘t education or sufficient support and
wait until the last week of the guidance.
semester to complete a project/
paper that was to have been worked Resources: Sometimes the amount
on during the entire semester.
of time you are given for an
assignment reflects the depth of the
Amount of Assignments: American
assignment. There is also another
professors tend to provide several
reason for the longer amount of time
―check points‖ during the semester
– availability of resources. In some
to ensure that students are keeping
cases, you will find that the
up with the content of the course
and that they are understanding resources available are very
what is being presented. Language INCONVENIENT, and are not at your
courses abroad will usually utilize a disposal like they are here. We take
similar approach. But other classes, for granted that there are 24 hour
as mentioned above, might have services here – library, copy
Page 20
facilities, computer labs. Abroad, you
aren‘t likely to find 24-hour anything.
Things like this can be a mere
cultural adjustment, or they can be a
complete nightmare. Don‘t put off
things like you might do here, and do
NOT think that things will take the
same amount of time there as it
does here.
Relationship with your professor:
You may be used to calling a
professor by his/her first name, or
feeling like you can chat after class
about your personal life, etc.
Different degrees of formality and
respect occur abroad. Be sure to
step back and watch how other
students interact with their professor
before you openly stop by to chat.
Be conservative until you know the
rules.
Page 21
The 4 Stages of Culture Shock (And How To Beat Them)
- Posted By Ross Tabak on
http://www.bravenewtraveler.com/2007/11/20/the-4-stages-of-culture-shock-and-how-to-beat-them/
Culture shock.
You‘re lost, standing baffled in new surroundings with a heavy pack on your shoulders, unable to tell left from right, up from
down, phone booths from trash cans or ripoff artists from friends.
But this image of sudden shock isn‘t quite accurate.
In reality, culture shock is a much more nuanced phenomenon that can take months to develop and overcome. Culture
shock will flip your emotions topsy-turvy. It will effect you in completely unexpected ways.
More than simply being surprised at unfamiliar social norms, weird new food or foreign modes of conversation, culture shock
will impact you long after you become familiar and comfortable with the day-to-day customs of a new culture.
Culture shock tends to move through four different phases: wonder, frustration, depression and acceptance.
Of course, like all things that happen in our complicated little brains, it‘s never really that simple or easy. Each of these
stages take time to run their course, and how deeply one effects you is never set in stone. Even the order of these 4 stages
can be unpredictable.
Jet-Lag and Wonder
The first stage of culture shock is often overwhelmingly positive and far from bewildering. This is often called the
―honeymoon phase‖ - when you‘re so fascinated with the language, the people and the food that the trip seems like the
greatest thing you‘ve ever done. You‘re having an adventure!
On shorter trips this honeymoon period can be a huge boon, as the rush of foreign stimulation makes a vacation all the
better, and having a set return date can ward off the less enjoyable aspects of culture shock.
Anyone who‘s visited another continent has felt this rush of excitement the minute they got off the plane, and will no doubt
never forget it.
Settling In…To Frustration?!
This is a difficult stage of culture shock, familiar to anyone who has lived abroad or traveled for a long time. You don‘t
understand gestures. You get laughed at, you horribly offend a little old lady without knowing why.
The usual response is anger. I often tell people that culture shock is walking out the door, being greeted by a neighbor and
wanting nothing more than to shout obscenities at them.
It is a visceral reaction that permeates every part of the experience, from misunderstanding shopkeepers, to losing your keys
or missing the bus. Frustration comes and goes, disillusion comes on like a monsoon and the pangs of homesickness can
become debilitating.
Depression: Feeling Stuck
Ah, the big one. We‘ve all felt a little down before, but rarely when we‘re so far from home.
Depression on the road is a feeling of hopelessness and longing, like nothing will ever be OK again until you hop on that
plane home.
The worst part about this brand of moping is that it‘s difficult to see the link to culture shock - the feeling can sometimes
seems disconnected from travel, and often even homesickness. It can take the form of simple, implacable malaise.
It‘s hard to be so far away, especially if you‘re all by yourself. Frustration can bring on homesickness, but depression adds
the dimension of feeling like you just have to get out.
Acceptance: Home Away From Home
After weeks and months of blindly struggling through a thousand different emotional states every hour, acceptance finally
arrives like a warm bath at the end of a hard day.
Acceptance does not necessarily entail total understanding - it‘s nearly impossible to ever claim complete understanding of
another culture - but instead involves the realization that you don‘t have to ―get‖ it all. You find what makes you happy and
content in your new surroundings.
Going The Distance
Even though you can‘t avoid culture shock entirely, there are things you can do to make it easier on yourself.
The first step, of course, is to recognize that what you‘re going through is culture shock. If you can come to terms with wild
mood swings and sad times, and recognize they‘re part of the inevitable process, it‘s a lot easier to convince yourself that the
bad feelings will pass. And they will.
Secondly, it‘s crucial to learn the language as you go. Culture shock, at its simplest, is an inability to integrate, and the
biggest barrier to that is generally language. The more able a traveler is to laugh, cry and seek solace with the locals, the
easier it is to deal with ups and downs.
Though it can be one of the toughest parts of traveling, culture shock is just as integral to the experience as food, people and
scenery. By recognizing it for what it is and doing your best to cope, you can easily prevent culture shock from ruining an
otherwise fantastic journey.
Safety and Security
Top Ten Travel Tips for Students
Department of
State Contact
Information
3. Leave copies of your itinerary,
passport data page and visas with
family or friends at home, so that you
can be contacted in case of an
emergency. Keep your host
program informed
of your
whereabouts.
1. Make sure you have a signed, valid
passport and visa, if required. Also,
The United States Department of State
before you go, fill in the emergency
has resources and information for
information page of your passport!
students and their families that should
be consulted prior to your study abroad 2. Read the Consular Information Sheets
(and Public Announcements or Travel
experience.
Warnings, if applicable) for the
countries you plan to visit.
United States
Website:
www.state.gov/travel/
Main Address:
US Department of State
2201 C Street NW
Washington, DC 20520
Main Switchboard: 202-647-4000
Hotline for American Travelers:
202-647-5225
DEPARTMENT OF STATE
PUBLICATION 10679
Bureau of Consular Affair
September 2000
4. Make sure you have insurance that
will cover your emergency medical
needs (including medical evacuation)
while you are abroad.
Page 22
Help Abroad
If you find yourself in trouble abroad, the
Consular Officer at the nearest U.S.
embassy or consulate can provide
certain assistance and advice. Consular
Officers can also help in the event of
illness, injury natural catastrophe,
evacuations, destitution, or death.
In the United States, the Office of
Overseas Citizens Services can also
assist American students abroad and
their families in the USA in
emergency cases.
OCS is open Monday-Friday, 8:15 a.m. to
5:00 p.m. Eastern time. The OCS is
available (toll-free) at 1-888-407-4747
from 8:00 a.m. to 8:00 p.m. Eastern
time, Monday-Friday, except U.S. federal
holidays.
5. Familiarize yourself with local laws
and customs of the countries to which
you are traveling. Remember, while in Callers who are unable to use toll-free
another country, you are subject to its numbers, such as those calling from
overseas, may obtain information and
laws!
assistance during these hours by calling
6. Do not leave your luggage
unattended in public areas and never 001-202-501-4444.
accept packages from strangers.
For after-hours
emergencies,
7. While abroad, avoid using illicit drugs Sundays and holidays, please call
or drinking excessive amounts of 1-202-647-4000 and request the OCS
alcoholic beverages, and associating
http://travel.state.gov/travel/tips/
duty officer.
with people who do.
brochures/brochures_1219.html
This pamphlet was prepared by the
Department of State's Bureau of
Consular Affairs to provide students, who
are planning to travel or study abroad
with a few reminders about safety.

Although most trips abroad are
trouble free, being prepared will go a
long way to avoiding the possibility
of serious trouble.

Become familiar with the basic laws
and customs of the country you plan
to visit before you travel.

Remember: Reckless behavior while
in another country can do more than
ruin your experience; it can land you
in a foreign jail or worse! To have a
safe trip, avoid risky behavior and
plan ahead.
There are certain things that consular
officers at American embassies CAN NOT
do for American citizens abroad. For
example, they can not cash checks, lend
money or serve as your attorney. A
9. Deal only with authorized agents when brochure entitled ―U.S. Consuls Help
you exchange money to avoid violating Americans Abroad‖ can be obtained from
local laws.
the US Department of State.
10.W h e n
overseas,
avoid
demonstrations and other situations
that may become unruly or where
anti-American sentiments may be
expressed.
8. Do not become a target for thieves by
wearing conspicuous clothing and
expensive jewelry and do not carry
excessive amounts of cash or
unnecessary credit cards.
Page 23
Safety Information:
Safety is a prime concern of all who are
involved in study abroad ventures—
participants, their families, advisors, ISU,
the host institutions, faculty directors, OISP
staff, and any other ISU personnel
associated with our programs.
Although statistics are in short supply, it is
generally considered that study in a foreign
country is no more dangerous than study in
the United States. On the other hand, there
are risks that are unique to the settings
abroad, and when incidents occur, the
impact on participants and their families is
often more profound because of the
unfamiliarity of the context and the distance
that separates participants from their
primary sources of consolation and support.
Recommendations for
Parents/Guardians/Families
In study abroad, as in other settings, parents, guardians, and
families can play an important role in the health and safety of
participants by helping them make decisions and by
influencing their behavior overseas.
Parents/guardians/families should:
1. Be informed about and involved in the decision of the
participant to enroll in a particular program.
2. Obtain and carefully evaluate participant program materials, as
well as related health, safety and security information.
3. Discuss with the participant any of his/her travel plans and
activities that may be independent of the study abroad program.
4. Engage the participant in a thorough discussion of safety and
behavior issues, insurance needs, and emergency procedures
related to living abroad.
5. Be responsive to requests from the program sponsor for
information regarding the participant.
The provisions of the Family Rights and 6. Keep in touch with the participant.
Privacy Act (Buckley Amendment) coupled
with the age of majority at eighteen, often 7. Be aware that the participant rather than the program may most
appropriately provide some information.
comes into conflict with (a) the OISP office‘s,
faculty directors‘ and on-site coordinators‘
need to have full information about the
participants we serve, and (b) the desire of
parents and OISP/ISU to be briefed fully
when something goes wrong.
Illinois State University and OISP
This conflict is not unique to study abroad— recognize the importance of sharing
the issue is faced continually on campus but information with families in the event of
it does pose a more delicate challenge for an emergency. To facilitate this, our Study
study abroad because of the heightened Abroad Application asks participants to
furnish us with parents, family members,
sensitivities and the distance.
guardians or friends’ contact information.
Any parent/guardian who has any questions
about how information about their students The Office of International Studies and Programs will invite these
is handled is welcome to contact OISP at individuals to a Pre-departure Orientation that is provided by OISP.
We have developed materials and will provide resources to parents,
any time.
family members, guardians or friends that we hope will be both
(This text was adapted from Safety and interesting and informative. In addition, those same materials and
Responsibility in Study Abroad, a joint venture resources will be valuable in case of an emergency abroad.
and publication of AIEA, SECUSSA, CIEE:
Council on International Educational
Exchange, other professional organizations
and a number of major study abroad
providers.)
Note to Participants:
PRECAUTIONS TO TAKE
WHILE TRAVELING
The Department of State Publication #10942,
Bureau of Consular Affairs offers the following tips
for travelers:
Safety on the Street







Use the same common sense traveling overseas
that you would at home. Be especially cautious
in or avoid areas where you are likely to be
victimized. These include crowded subways,
train stations, elevators, tourist sites, market
places, festivals and marginal areas of cities.
Page 24
16

Wear the shoulder strap of your bag across your
chest and walk with the bag away from the curb
to avoid drive-by purse-snatchers.

Try to seem purposeful when you move about.
Even if you are lost, act as if you know where you
are going. When possible, ask directions only
from individuals in authority.

Know how to use a pay telephone and have the
proper change or card on hand.

Learn a few phrases in the local language so you
can signal your need for help, the police, or a
doctor. Make a note of emergency telephone
numbers you may need: police, fire, your hotel,
and the nearest U.S. embassy or consulate.

Don't fight back. Give up your valuables. Your
money and passport can be replaced, but you
cannot.
Safety on Public Transportation
If a country has a pattern of tourists being targeted by
criminals on public transport, that information is
mentioned in the Consular Information Sheets under
the "Crime Information" section which will be given to
you at orientation.
Taxis. Only take taxis clearly identified with official
Don't use short cuts, narrow alleys or poorly-lit markings. Beware of unmarked cabs.
streets. Try not to travel alone at night.
Trains: Do not be afraid to alert authorities if you feel
Avoid public demonstrations and other civil threatened in any way. Extra police are often
assigned to ride trains on routes where crime is a
disturbances.
serious problem.
Keep a low profile and avoid loud conversations
or arguments. Do not discuss travel plans or At home: Where possible, lock your room. If it cannot
be locked securely, take turns sleeping in shifts with
other personal matters with strangers.
your traveling companions. If that is not possible,
Beware of strangers who approach you, offering stay awake. If you must sleep unprotected, tie down
your luggage, strap your valuables to you and sleep
bargains or to be your guide.
on top of them as much as possible.
Beware of pickpockets. They often have an
accomplice who will: jostle you, ask you for Buses: The same type of criminal activity found on
directions or the time, point to something spilled trains can be found on public buses on popular
on your clothing, or distract you by creating a tourist routes.
disturbance.
Beware of groups of vagrant children who create
a distraction while picking your pocket. A child or
a woman carrying a baby can be a pickpocket.
Page 25
How to Avoid
Legal Difficulties
Local Laws and
Customs.
When you leave
the United States,
you are subject to
the laws of the country you are
visiting. Therefore, before you go,
learn as much as you can about the
local laws and customs of the places
you plan to visit. Good resources are
your library, your travel agent, and
the embassies, consulates or tourist
bureaus of the countries you will
visit. In addition, keep track of what
is being reported in the media about
recent developments in those
countries. When you are in another
country, you are subject to its laws
and are under its jurisdiction; NOT
the protection of the U.S.
Constitution.
You can be arrested abroad for
actions that may be either legal or
considered minor infractions in the
US. Be aware of what is considered
criminal in the country where you
are. Consular Information Sheets
include information on unusual
patterns of arrests in various
countries when appropriate.
marijuana. A number of Americans
have been arrested for possessing
prescription drugs, particularly
tranquilizers and amphetamines,
that they purchased legally in certain
Asian countries and then brought to
some countries in the Middle East
where they are illegal. Other U.S.
citizens have been arrested for
purchasing prescription drugs
abroad in quantities that local
authorities suspected were for
commercial use. If in doubt about
foreign drug laws, ask local
authorities or the nearest U.S.
embassy or consulate.
Possession of Firearms:
The places where U.S. citizens most
often come into difficulties for illegal
possession of firearms are nearby Mexico, Canada and the Caribbean.
Sentences for possession of
firearms in Mexico can be up to 30
years. In general, firearms, even
those legally registered in the U.S.,
cannot be brought into a country
unless a permit is first obtained from
the embassy or a consulate of that
country and the firearm is registered
with foreign authorities on arrival.
(Note: If you take firearms or
ammunition to another country, you
cannot bring them back into the U.S.
unless you register them with U.S.
Customs before you leave the U.S.)
Photography:
Some of the offenses for
In many countries you can be
which U.S. citizens have been h a r a s s e d o r d e t a i n e d f o r
photographing such things as police
arrested abroad are:
Drug Violations:
More than 1/3 of U.S. citizens
incarcerated abroad are held on
drug charges. Some countries do not
distinguish between possession and
trafficking. Many countries have
mandatory sentences - even for
possession of a small amount of
and military installations,
government buildings, border areas
and transportation facilities. If you
are in doubt, ask permission before
taking photographs.
Purchasing Antiques:
Americans have been arrested for
purchasing souvenirs that were, or
looked like, antiques and which local
customs authorities believed were
national treasures. This is especially
true in Turkey, Egypt, Peru and
Mexico. In countries where antiques
are important, document your
purchases as reproductions if that is
the case, or if they are authentic,
secure the necessary export permit
(usually from the
national museum.)
Should you find
yourself in legal
difficulty, contact a
consular
officer
immediately.
Consular officers
cannot serve as
attorneys, give legal advice, or get
you out of jail. What they can do is
provide a list of local attorneys who
speak English and who may have
had experience in representing U.S.
citizens. If you are arrested, consular
officials will visit you, advise you of
your rights under local laws and
ensure that you are held under
humane conditions and are treated
fairly under local law. A
consular
officer will contact your family or
friends if you desire. When
necessary, consuls can transfer
money from home for you and will try
to get relief for you, including food
and clothing in countries where this
is a problem. If you are detained,
remember that under international
treaties and customary international
law, you have the right to talk to the
U.S. consul. If you are denied this
right, be persistent. Try to have
someone get in touch for you.
Information from the U.S. Dept of State,
Safe Trip Abroad,
Publication #10942,
Bureau of Consular Affairs.
Drug Use and
Alcohol Abuse
5. A student does not engage in
des t ruct ive b ehavio r t oward
property that is the result of alcohol
consumption.
6. A student abides by the laws of the
country or state in which he or she is
living.
ISU has a zero-tolerance policy
regarding the possession, use,
manufacture, production, sale,
behavior that causes
exchange or distribution of illegal
embarrassment to the other
drugs by students participating in ISU
members of the group, the faculty
Study Abroad Programs. It is illegal for
member(s) or the in-country host(s)
a student to possess, consume,
as a result of alcohol consumption.
furnish, manufacture, sell, exchange or
otherwise distribute any alcoholic Students in a group should not
beverages except as permitted by host facilitate, encourage or ignore a fellow
country laws and local institutional student who is abusing alcohol.
Transporting quantities of alcohol to
regulations.
program sites with the intent of
Alcohol abuse is not tolerated
sharing alcohol with members of the
anywhere in the world and will not be
group is considered to be irresponsible
tolerated on ISU Study Abroad
use of alcohol.
programs. Violation of local laws and/
or the ISU Code of Student Conduct Students are encouraged to use good
may result in (a) immediate dismissal judgment if consuming alcohol at
from the program; (b) academic p r i v a t e h o m e s o r o t h e r
withdrawal from the University for the accommodations during non-program
semester in progress; (c) disciplinary hours. Student groups are urged to
action upon return to campus. Be discuss issues related to alcohol
aware that disciplinary actions and abuse by other members of their group
sanctions may also be applied by the with the faculty director or the incountry host(s).
host institution abroad.
Page 26
responsible choice to notify program or
emergency personnel quickly. The
person(s) making the call will not be
subject to ISU disciplinary action.
Procedures for
Immediate Dismissal
Any individual subject to dismissal
should be aware of the following:
 You will no longer be considered a
participant in the program and must
leave the residence provided for you
by a designated time. There will be
no refund of fees.
 Medical insurance provided through
the program will be terminated three
days after dismissal.
 You may be referred to the
University Hearing Panel for a
hearing upon your return to ISU, in
addition to any action taken abroad
by the legal system, host university,
program coordinator or faculty
director.
 Consequences for drug and alcohol
violations may include but are not
limited to the following:
 Technical violation
 Censure
In short, responsible use of alcohol If a student becomes incapacitated
 Disciplinary Probation
due to alcohol overuse, or if s/he is in
includes the following:
need of medical attention, others are
 Disciplinary Suspension of the
1. A student does not miss any
strongly encouraged to contact a local
individual from the University
scheduled event because of the
emergency medical service, faculty
effects of alcohol consumption.
 Disciplinary Dismissal of the
director, or in-country host(s)
individual from the University
2. A student does not become ill due immediately. A quick response is
t o t h e e f f e c t s o f a l c o h o l necessary in order to protect the
 Participation in educational
consumption.
health and well-being of the affected
and/or community service
student.
programs
3. A student is respectful of others
sharing the same housing, and The individual needing medical NOTE: Any and all sanctions resulting
avoids congregating in loud groups attention will not receive ISU
in criminal prosecution are separate
for social purposes.
disciplinary sanction in these
from those listed above.
circumstances,
but
rather
will
be
inappropriate behavior toward other referred for assistance to address
individuals that is the result of issues of chemical use/abuse. Peers
are encouraged to make the
alcohol consumption.
Page 27
How are Sanctions
Determined?
Airport Check-in and
Arrival Abroad
www.deanofstudents.ilstu.edu/about_us/crr.shtml
Students found in violation of the ISU Code of
Student Conduct will have sanctions imposed
upon them by the Community Rights and
Responsibilities unit within the Dean of
Students. The purpose of sanctions is to
educate a student as to why her or his actions
are inappropriate, to make the student aware
of the potential repercussions of his or her
behavior, and to deter acts of misconduct.
Sanctions for violations will be determined on
a case-to-case basis, utilizing three main
criteria: (a) the nature of the violation; (b)
university precedent for similar violations; and
(c) the previous disciplinary history of the
student, as well as the student‘s attitude and
behavior throughout the disciplinary process.
In many instances, one of these factors may
outweigh the others in degree of importance.
Sanctions will include both an inactive and
active component. Inactive sanctions include
censure, disciplinary probation, disciplinary
suspension, and disciplinary dismissal. Active
sanctions are those projects (such as written
assignm ents, program attendance,
educational service, or others) designed to
actively engage the student in actions that will
promote learning and understanding.
There are some mandatory minimum
sanctions utilized in specific instances. These
include:
 Disciplinary fines for alcohol, drug, and
repeated violations:
 Disciplinary suspension for drug
distribution;
 Disciplinary probation for any drug violation
(possession or use); and
 Disciplinary probation for acts of academic
dishonesty.
See ISU‘s Code of Student Conduct for more
information on mandatory sanctions.
Airport Check-in: When you arrive at the airport and check-in
you will need your passport and your airline tickets. You will be
asked a series of security questions. This is a time when you need
to be serious and respond in kind.
It is important that you can honestly say that you have packed
your own bags, that your bags have not been out of your
sight/control and that no one has asked you to carry any
packages or items for them.
This is NOT a time to be ―joking‖ about bombs, drugs or smuggled
items!
Your bags will be thoroughly examined and sometimes hand
searched. Therefore, your bags can not be locked whether
checked in or carried on. You may ask that your bags be locked
upon completion of screening and if time allows you may stand at
the side and watch.
Each airline has available information on travel tips: the amount
of baggage you can carry, what can or cannot be packed, when to
arrive, what security measures will be followed, etc. Please check
with your airline to find out specific information regarding your
flight abroad.
Arrival Abroad: Remember that admission to the country is
entirely at the discretion of the immigration officer. It is wise to be
polite and to dress neatly. The immigration officer, who
determines the length of stay to be authorized and stamped into
your passport, will normally ask you about the purpose of your
visit and how long you plan to remain in the country. All of this can
be unnerving at times, but is nevertheless generally routine and
always required.
After you leave the plane, but before you claim your luggage, you
will need to show your passport and any required visas. Your
passport will be stamped, you will collect your luggage, and then
pass through a customs inspection. Your bags may be very
carefully examined, and you may be detained or asked to pay
duties if there are any irregularities or violations of customs
regulations. You may also be waved through with no special
attention whatsoever.
Airline/Airport Info
What can I carry-on?
Are there restricted articles?
T h e T r a n s p o r t a t i o n S e c u r i t y What should I expect at the
Administration (TSA) has very specific airport security checkpoint?
rules about what can and cannot be
taken onto an airplane.
Are boarding passes required to go
through security?
For carry-ons:
TSA security directives require each
 Knives of any kind
customer to check in before going
 Razor blades (except safety through the security screening
razors)
checkpoint at all airports.

For almost all international flights, you
may carry on one bag and one
personal item such as a purse, 
briefcase, or laptop computer.


A carry-on bag must fit under your
seat or in the overhead bin.


Many airlines have specific size
restrictions as well
Some airlines may require that a
carry-on item travel as checked
baggage if the item cannot be
safely stowed on a particular
flight.
Some personal items are exempt from
the one piece limit:

Child safety seats for children
Assistive devices (e.g. canes,
crutches, etc.)

Outer garments (coats, hats, etc)

What about checked baggage?
International travel baggage info:
Most airlines allow 2 checked bags per
flight free of charge.
 There are often size restrictions on
checked bags—check your airline
for more info.
 The maximum weight per checked
bag is usually 50 pounds each.
Because check-in can often take a
long time, it is recommended that you
arrive at the airport at least 2 hours
prior to departure. Baggage must be
checked at the airport at least 60
minutes in advance of flight departure
time. Be sure to label your luggage so
that it can be returned to you if it is
lost during the course of the trip.
Page 28
Bats, golf clubs, hockey sticks, What can I expect at the airport if I am
checking my baggage?
pool cues, ski poles
For your security, the Transportation
Security Administration (TSA) is
Hammers, drills, saws, and other screening all checked baggage.
tools
Unlocked bags can be examined
 Explosive or flammable items quickly. Locked bags will be opened if
necessary, then resealed. That process
(except small lighters)
could result in delay or damage. You
 Any aerosols, liquids or gels
can find more information on the TSA
(unless in 3 oz. container or less)
website.
For checked bags:
Checked baggage must have your
 Any explosive materials
name on the outside of the bag. We
also recommend that you place your
 Lighters or matches
name and address inside your
baggage. Valuable items, as well as
 Spray paint
medications and prescriptions, should
be carried personally by you.
Guns of any kind
What about check-in?
Check-in can often take an inordinate
amount of time. OISP recommends
that students arrive at the airport at
least 2 hours in advance (3 hours in
advance during high traffic periods) of
their flight departing
Transportation Security Administration
.
Website:
Check-in can be a frustrating
experience. Do your best to be patient www.tsa.gov
and polite towards the airline
personnel. Losing your temper in an
airport can lead to very unfortunate
consequences!
Page 29
On Site Activities and Responsibilities
Information Regarding
Non-Participants
Illinois State University will not
provide any administrative support
(housing, childcare, etc.) or assume
any responsibility for accompanying
non-participants.
Accompanying non-participants are
limited to spouses/partners and
children. If non-participants
accompany a student on the program,
t he s t ud e nt m us t t a k e f ul l
responsibility for housing, childcare,
overseas insurance, etc.
Accompanying non-participants are
not part of the program and therefore
cannot attend classes, field trips, or
any ot her activit ies formally
associated with the program. If such
individuals become disruptive to the
program, it may be grounds for the
student‘s dismissal.
Housing
Where you stay depends on the placement
provided by the host institution. We would suggest
that you provide as much information about
yourself and your specific housing needs on any
forms provided by the host institution. Problems
with your accommodations can sometimes
require intervention by the host institution. OISP
relies on the expertise and assistance of faculty directors and
in-country staff to provide you with appropriate accommodations and
assistance with any of your problems or concerns.
If you are dissatisfied with your housing, we ask that you first work
with the staff on-site. Reallocation of housing should be only a last
resort. Housing payments are commonly made in advance either for
the entire term or on a monthly basis. Any moves made may result in
a forfeit of a month‘s rent or more. It is in your best interest to try to
eliminate what may be just a cross-cultural misunderstanding.
Housing officers and host families will expect study abroad
participants to follow host housing rules and regulations as well as
any local regulations. In the event of a severe infraction of housing
regulations it will be determined whether or not the participant
should be expelled from the facility and/or face other consequences.
In the case of a severe infraction the student may be expelled from
the housing and dismissed from the program. The student must
return home and forfeit academic credit and any financial refund.
If an agreement is made to dismiss a student from housing but
permit participation in the program, the student will be responsible
for locating and paying for the alternative housing. If alternative
housing cannot be found, the student must return home and forfeit
academic credit and any financial refund.
Independent Housing
We would prefer that you not attempt to make your own independent
housing arrangements outside of those offered for the program. Host
institution support and assistance can not be extended to
independently arranged accommodations.
If you have family in the city in which you will be studying, or you
have previously lived in that city, OISP may consider allowing
alternative housing. Students seeking this option will be required to
complete a housing exemption form, and will be fully responsible for
finding their own housing, as well as all housing-related issues
Page 30
Register Items Before You
Leave the United States
What You Must Declare
If your laptop computer was made in
Japan, for example, you might have to
pay a duty on it each time you bring it
back into the United States, unless
you could prove that you owned it
before you left on your trip.
Documents that fully describe the
item (such as sales receipts,
insurance policies, or jeweler's
appraisals) are forms of proof.
 Items you purchased and are
To make things easier, you can
register certain items with Customs
before you depart, including watches,
cameras, laptop computers, and CD
players — as long as they have serial
numbers or other unique, permanent
markings. Take the items to the nearest Customs office and request a
Certificate of Registration (CBP Form
4457).
This certificate shows that you had
the items with you before leaving the
United States and all items listed on it
will be allowed duty-free entry. CBP
officers must see the item you are
registering in order to certify the
certificate of registration. You can
register items with Customs at the
international airport from which
you‘re departing. Keep the certificate
for future trips.
Midway International Airport and
O‘Hare International Arrivals Building,
Terminal 5 are two of the Illinois CBP
offices.
From Customs & Border Protection,
U.S. Department of
Homeland Security
www.cbp.gov/
DUTIES AND TARIFFS
carrying with you upon return to
the United States.
 Items you received as gifts, such
as wedding or birthday presents.
When You Return to
the United States
When you come back, you'll need to
declare everything you brought back
that you did not take with you when
you left the United States with the
Office of Customs and Border Patrol
(CBP). If you are traveling by air or
sea, you may be asked to fill out a
Customs declaration form. This form
is almost always provided by the
airline. You will probably find it easier
and faster to fill out your declaration
form and clear Customs if you do the
following:
 Items you bought in duty-free
shops, or on the plane.
 Repairs or alterations to any items
you took abroad and then brought
back, even if the repairs/
alterations were performed free of
charge.
 Items you brought home for
someone else.
You must state on the Customs
declaration form, in U.S. currency,
what you actually paid for each item.
The price must include all taxes. If you
did not buy the item yourself—for
example, if it is a gift—get an estimate
of its fair retail value in the country
 Keep your receipts! As you read where you received it. If you bought
something on your trip and wore or
along, you'll understand why this is
used it on the trip, it‘s still dutiable.
especially important for
You must declare the item at the price
international travelers.
you paid or, if it was a gift, at its fair
 Try to pack the things you'll need market value.
to declare separately.
 Read the signs in the Customs
area. They contain helpful
information about how to clear
Customs.
Page 31
Returning to ISU:
Registration
Returning to ISU:
Housing
You will be notified by e-mail when the new Course
Registration Directory is available On-Line. The e-mail will
direct
you
to
the
following
address:
http://www.registrar.ilstu.edu/registration/
If you completed an on-campus housing ―Block of Time
Form‖ before studying abroad, you will then be considered
a ―Returning ISU Student.‖ Returning ISU students will
need to apply for housing. Prior to departure did you
complete a UHS ―Contract Renewal Form‖? If not, you can
complete
an
online
application
at:
http://www.housing.ilstu.edu/current-residents/contractrenewal/renewal.shtml
The dates for Advance Registration will be included in the
same e-mail. Your specific registration date and time will
be available on iCampus. It will also be sent by ISU to your
home address, so be sure to check for yourself or have
someone checking your mail at home.
To register for your classes while abroad, consult the
on-line directory and make your course selections.
Compose a list of preferred courses (Reference Number,
Department Number, Course Number, Section Number,
Semester Hours, Meeting Days and Times) and alternates.
Registering from abroad is sometimes a challenge,
especially if you need an override to register for a class, so
register EARLY!
If for some reason the system is closed, you will need to
contact the University Housing Office for a contract form.
Telephone: (309) 438-8611
TDD: (309) 438-8177
Email: [email protected]
Hours: 8 a.m. - 4:30 p.m., Monday-Friday
University Housing Services
Campus Box 2600
Normal, IL 61790-2600
Welcome Back Email
After you return home, OISP requires that you complete an
online evaluation survey of your program through
Abroad101.com. Information for how to register and
complete the survey will be sent to you in an email. We need
your evaluative comments to make our ―good‖ programs
Registering within the iCampus Portal can be done from any even better! It helps to know what the strengths and
weaknesses are of each program.
computer with internet access and a browser. The iCampus
web site address is www.icampus.ilstu.edu. On the login As an experienced study abroad participant, you are a
screen, enter your University Logon Identification (ULID) and valuable resource to students who might be interested in
password and click the Login button. Information regarding studying abroad as you did. Remember all those questions
the ULID can be found at secure.ilstu.edu/ulid. Questions that you had before you went abroad? Now, we can look to
regarding the ULID can be answered by contacting the you for answers. If you would like to share your experiences,
we are always happy to share your contact information with
University Computer Help Desk at 309-438-4357 (HELP).
interested students. We can also use volunteers to assist at
For complete registrations instructions, see page 2. our pre-departure orientations.
iCampus Portal Registration
Occasionally we have paid employment available in our
office. If you are interested check with OISP, 308 Fell Hall.
Page 32
Reverse Culture Shock
As odd as it may sound, you should prepare yourself for a period of cultural
adjustment -- or reverse culture shock -- when you come back to the United
States. Returning travelers experience the same physical and emotional
upheavals as in the early stages of life abroad.
In fact, many returning students are surprised to find that adjusting to life
"back home" is more difficult than the adjustment they made to life in another
country. Why is this? While students understand that study abroad is a lifechanging experience, many of them are not immediately aware of how they
changed or how their experience abroad has caused them to look at life in the
United States through different lenses. You may also experience a sense of loss after leaving your new friends
and the life that you led while abroad.
After return, you may feel out of sync with friends and family, who may express only a polite interest in the
experiences that you found fascinating. You might experience boredom and a lack of direction. You may also
return to find that problems that were on hold while you were abroad -- personal issues or career questions -are still waiting for you.
Some returning students experience particular difficulty reintegrating into the structure and expectations of
academic studies. For that reason, it is advisable to allow time between returning home and starting classes, if
feasible.
Build on Your Experience: After you have readjusted to life at home, you may want to build on your study
abroad experience. Here are some options:

Become a peer counselor for students who are considering study abroad

Volunteer as a "past participant" at orientations your study abroad advisor may be organizing for the next
group of outbound students.

Improve your skill with the language you learned by taking advanced language classes or joining a language
club.

Become involved with an international student as a roommate or tutor.

Join an international organization.

Pursue other opportunities to study, work, or travel abroad.
Career Planning: Your study abroad experience may propel you to begin searching for an international career
when you return home. The following will help you in this:

Consult publications on working abroad, and pay attention to immigration policies in the countries that
interest you.

While you are abroad, make a list of contact information for anyone you meet who works in an area you're
interested in. Once home, write to them to let them know that you are interested in returning abroad to
work after you graduate.

Prepare a resume, with the help of your university career center. Be sure to include your study abroad
experience, language skills, and cross-cultural adaptation skills.

Attend job-hunters' workshops that are relevant to your career goals. Find out if agencies and companies
with offices abroad recruit on your campus. Investigate jobs in the United States that have an international
focus. Look into teaching English as a Second Language abroad. Find out if you need a graduate degree to
get the job you want. If so, which colleges offer that degree?
from: http://www.studyabroad.com/handbook/handbook.html
Page 33
Study Abroad
A Selection of

STUDY ABROAD STUDENT
HANDBOOK & COUNTRY
SPECIFIC HANDBOOKS http://
www.studentsabroad.com

STUDY ABROAD: HOW TO GET
THE MOST OUT OF YOUR
EXPERIENCE. Michelle-Marie
Dowell & Kelly Mirsky. 2002.
208 pp. Pearson Education
Suggested
Readings

Travel Tips




A GUIDE FOR PERSONS WITH
DISABILITIES: Taking Charge of
the Air Travel Experience.
http://www.cta-otc.gc.ca/
access/guide/index_e.html



Phrasebooks in every language
available from
- Lonely Planet
- Hippocrene Books, Inc
- Eyewitness Travel Guides

EXPLORING CULTURE: EXERCISES, STORIES, AND SYNTHETIC CULTURES. Gert Jan
Hofstede, & Paul B. Pedersen.
2002. 264 pp. Intercultural
Press, Inc.
GETTING THE MOST FROM
STUDY ABROAD (STUDENTS
HELPING STUDENTS). Michael
Gallant (ed.). 2002. 80 pp.
Nativi Guides
Volunteer
FODOR‘S HOW TO PACK.
Manufactured by Fodor‘s Travel
Guides. 2003. 192 pp. Travel
THE SMART TRAVELER‘S
PASSPORT: 399 TIPS FROM
SEASONED TRAVELERS. Erik
Torkells. 2007. 224pp. Quirk
Books.
Culture

HOW TO LIVE YOUR DREAM OF
VOLUNTEERING OVERSEAS.
Joseph Collins, Zahara
Heckscher, & Stefana De
Zenega. 2001. 468 pp. Penguin
Group (USA), Inc.
VOLUNTEER TALES: EXPERIENCES OF WORKING ABROAD.
Savita Bailur & Helen Grant
(ed.). 2004. 191 pp. The
Lutterworth Press.
VOLUNTEER VACATIONS:
SHORT-TERM ADVENTURES
THAT WILL BENEFIT YOU AND
OTHERS. Bill McMillion, Doug
Cutchins, & Anne Geissinger.
2002. 400 pp. Chicago Review
Press, Inc.
Living Abroad

TRAVELLER‘S HEALTH: HOW TO
STAY HEALTHY ABROAD.
Richard Dawood. 2002. 762
pp. Oxford University Press

GLOBAL CITIZEN: A GUIDE TO
CREATING AN INTERNATIONAL
LIFE & CAREER. Elizabeth
Kruempelmann. 2002. 384 pp.
Ten Speed Press

OVERSEAS AMERICANS: THE
ESSENTIAL GUIDE TO LIVING
AND WORKING ABROAD. William Beaver. 2001. 168 pp.
Paladian Press
SO, YOU WANT TO JOIN THE
PEACE CORPS: WHAT TO KNOW

BEFORE YOU GO. Dillon
Banerjee. 2000. 178 pp. Ten
Speed Press
GESTURES: THE DO‘S AND
TABOOS OF BODY LANGUAGE
AROUND THE WORLD. Roger E.
Axtell. 1997. 238 pp. Wiley,
John & Sons, Inc.
Page 34
WITHDRAWAL NOTICE
(This form must be submitted to the OISP office in the event of a withdrawal from a program)
I,
wish to withdraw from the
Name
term, year
study abroad program going to
for the following reason(s):
Country, city
I understand that by withdrawing from this program after my official acceptance, I forfeit the
$150 Administrative/Implentation fee and that I am responsible for any other expenses that
were incurred on my behalf.
Student Signature
Date
___________________________________________
Student University ID Number
TURN THIS FORM IN IMMEDIATELY UPON DECIDING TO WITHDRAW. UNTIL WE RECEIVE
THIS FORMAL NOTICE, OISP RESERVES THE RIGHT TO ASSUME PARTICIPATION AND
CONSEQUENTLY YOU WILL BE RESPONSIBLE FOR ANY CHARGES INCURRED ON YOUR
BEHALF (i.e., accommodation, program fees, etc.)
Page 35
FOR OFFICE USE ONLY
PROGRAM WITHDRAWAL/REFUND SHEET
Name of Student ___________________Univ. ID #: ____________________Date:
What program is the student withdrawing from? _____________________________________________
city, country
term, year
What reason did the student give for withdrawing? ___________________________________________
Please check expenses incurred on student‘s behalf to determine refund. Attach all correspondence
that is applicable.
OISP COSTS
 $0 Student withdrew before acceptance letter was sent
 $150 non-refundable fee (operating costs/personnel time)
 $150 administration/implementation fee (orientation/program management)
 $22 student ID card
OTHER COSTS
 Cost of Airline ticket $_________
 Accommodation $_________
 Cost of Field trips $_________
 Cost of Instruction $_________
 Cost of penalties (i.e. currency exchange, bank fees, withdrawal) $________
 Cost of transportation (group buses, etc.) $_________
 Other costs related to program (please specify) $_________
Amount paid by student: $________
Expenses incurred on students behalf: $________
Amount of Total Refund: $________
Balance due: $________
Please send the refund to the following address
______________________________________
______________________________________
______________________________________
Date of communications
_____ OISP Advisor informed
_____ Director informed
_____ Host institution informed
_____ Computer list updated
_____ CARS updated
_____ Financial Aid informed (if SAC forms have been submitted)
______ Dropped from Registration
_____ Refund sheet submitted to Grace if necessary
Whatever path you choose to follow….
have a safe journey!
This Pre-Departure Guide was
created by the Study Abroad Unit of
the Office of International Studies
and Programs at Illinois State
University. Its use is for the express
purpose of providing information
and resources to study abroad
participants.
The information on international
opportunities and resources does
not constitute an endorsement by
ISU or the Office of International
Studies and Programs. ISU and the
Office of International Studies and
Programs are not agents for any of
the programs referred to and listed
in this Pre-Departure Guide, and so
therefore do not guarantee their
quality or that any academic credit
earned may be transferred to ISU or
any other institution.
I LLINOIS S TATE U NIVERSITY
6120 International Studies
308 Fell Hall
Normal, IL 61790-6120
Phone: 309-438-5276
Fax: 309-438-3987
Email: [email protected]
www.internationalstudies.ilstu.edu
An equal opportunity/affirmative action university
encouraging diversity

Illinois State University - Study Abroad Application Portal

Transcription

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