TOWN OF LUMSDEN Community Coordinator`s Report

M-11
TOWN OF LUMSDEN
MINUTES OF THE GROUP I MEETING HELD ON
November 7th, 2012
The Group I Committee convened their monthly meeting in the Municipal Office in
Lumsden, on Wednesday, November ih, 2012 at 5 pm. with Wes Holobetz chairing the
meeting.
Present: Chairperson:
Mayor:
Community Coordinator:
Councillors:
Wes Holobetz
Bryan Matheson
Chris Exner
Jane Cogger, Wes Holobetz
Open Discussion:
a)
General Government -No Report
b)
Recreation and Culture
Community Coordinator's Report:
Community Coordinator's Report- October/2012
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Campground
Our municipal campground has seen many upgrades ove r the past 5 years. We have gone from 15 campsites to
30, have a new service centre with washrooms/showers/special event room and canteen. Revenue from the
campground has drastically increased; from a couple of thousand to almost seventy thousand this past summer.
There is still work to be completed in the ca mpground to maximize the potentia l of the area. Some of the work
includes: increasing to 35 serviced sites, permanent tables in each site, fire pits in each site and landscaping.
Campground hosts (Lorne and Gail) have completed their 2012 contract as of September 30.
They will be
submitting a bid on the contract in 2013.
Campground Revenue:
April 2011
0
April2012
3824.11
May 2011
1837.56
May 2012
8860.00
June 2011
5130.00
June 2012
17355.00
July 2011
17 418.00
July 2012
18600.00
Aug 2011
11211.00
Aug 2012
14 825.00
Sept 2011
4365.00
Sept 2012
5625.00
Oct 2011
430.00
Oct 2012
600.00
Apr to Nov 2011
$40 391.56
Apr t o Nov 2012
$69689.11
Concession Revenue: May/June/July 2011 -$987.98
May/June/Ju ly 2012-$1980.20
Campground Expenditures
2012 Campground Expenditures:
Campground Host Contract
9 000.00
Electrical Upgrades
29 067.00
Aggregate
7 000.00
Septic Hauling
1500.00
Saskpower
2 000.00
Mise
2 000.00
Total
50 567.00
SaskPower is upgrading the electric service in the campground, 2-400 amp services out of the campground
power building.
We have t he room to add 4 more electrical sites to the west side of campground, this would bring us up to 35
serviced sites plus one serviced campground host site. We will put th is item into the 2013 Budget.
We will be making some more permanent tables for the sites over the w inter (2012 budget $4000).
We will budget in 2013 for two service centers (power/water) in over-flow/ group camping area.
Developing a Policy and Procedure Manual for the RiverPark Campground; table of contents to include:
1.
RiverPark Campground Site Map
2.
Campground Host
3.
Facilities
4.
Campground Rates
5.
Campground rules and regulations
6.
Campground 5 year plan
M-11
Town of Lumsden
Group I Committee Meeting of November 7'11, 2012
Page 2
Maintenance: aggregate and grading campground road, removal of grass and add aggregate in west parking
lot, build and install a locking gate to the campground area, clean up small washroom/needs paint and vinyl
commercial wall covering.
Capital:
1-
Build two service centres on the east side {over-flow area)
2-
Add two double electrical pedestals {$1000 each)
3-
Permanent picnic tables, currently have 12- need 23 more
bringing us to 35 serviced sites
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4-
Fire pits
5-
Wood shed
Library Update
We are currently negotiating the purchase of the Legion Building. The building will be the new home of the
Library. This Saturday, November 10 at 11 am there w ill be a press conference w ith the M P in attendance. We
expect an announcement of funding for building upgrades including the roof and doors. Upgrades to the
bu ilding need t o be completed before the end of March 2013.
I attained all the ISC information for the Legion Building, assessed value of the lot is $30 700.00 and the building
$ 85 800.00 for a total of $116 500.00. We shou ld discuss next ste p of negotiat ions with the Legion committee.
Two grant applications have been completed and sent in; Senior Horizons and CIF. We applied for funding to
upgrade the Legion building to meet the needs of a new libra ry.
Southeast Regional Library Director and CEO is very optimistic with the proposed building, the local library board
chairperson and branch librarian are also quite pleased with t he bu ilding.
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RiverPark
RiverPark received a large upgrade in 2012. The park was part of the 1•' year of a 5 year playground upgrade
project in partnership with the Lumsden and District Lions. The Town matches the Lion's contribution each year
and upgrades a community park. RiverPark received a new Genesis climbing apparatus, playgrou nd border,
bench and enviro bin. The playground is a big attraction for the nearby RiverPark Campers as well as the many
people attendi ng the park to watch ball games. T here is room for a f utu re spira l slide in the playground area.
River Park is a beautiful natural location; we have to add trees in the park. We lost numerous trees over the past
2 years when we had high water and a few wind storms.
Maintenance: Add crushed rock around RiverPa rk bui lding; remove dead trees in the park. Continue to add
coniferous trees to the park area. Update the pa rk site map and include future t ree and bench locations.
Capital:
1-
Permanent Benches and Picnic Tables near playgrou nd area
2-
Metal roof on storage sheds behind RiverPark Centre
3-
Water fountain on the exterior of the building
4-
Special event picnic tables
5-
Gazebo
Town of Lumsden
M- 11
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Group I Committee Meeting of November 7'11, 2012
Page 3
RiverPark Cent re
RiverPark Centre is a wonderful facility in the beaut iful RiverPark_ The Centre is a full operational service centre
for the campground, ball diamonds and visitors to the park. The concessio n is leased out each season, May
through to September. The washrooms are large w ith several showers. The conf erence roo m is multifunctional
for meetings, birthdays, anniversaries etc .. We are cu rrently looking at adding a video scree n, projector and
sound equipment. RiverPar k Centre meets the needs of the campground, ball diamonds and numerous special
events.
User fees for the meeting room; $75/half day fee for birthdays/ ann iversaries etc .. $150 fee for f ull day
conferences.
There is now a switch to shut air conditioning off during meet ings to decrease noise from the fans. We will
monitor if this is a suitable solution during meetings. We may not need ceiling sou nd ti les as first thought.
We have scanned several flood pictures from the museum. Now choosing which ones to get printed and put up
in the meeting room. Have photos from eve ry decade.
Maint enance; clean out the air conditioning unit, upgrade washroom mirrors, Jock on maintenance door,
shelving in the maintenance room, washroom signage.
Capital:
•
1-
Serving window - canteen ($750)
2-
Lumsden historical wall prints
3-
Audio/video equipment
4-
RiverPark Centre Sign
5-
Disposal and Recycling center near canteen
Cemetery
We have a beautiful cemet ery on the outskirts of town. The cemetery is well over 100 years old. To date there
has been general maintenance done, ie. grass cutting and clean-up. We have received some private f unds to do
some additional upgrades to the site. We w ill be adding some trees and benches over the next 3 years.
Site map will be started in the late fall, an approximate cost of 4 to 5 hundred dollars.
$12 000.00 budget over the next 3 years fo r landscaping at the cemetery, funds are from a private donor.
Upgrades needed; road, trees, signage, sitting area and misce llaneous painting.
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Centennial Hall
Centennial Hall has been very busy through 2012. We now have activit ies and events in t he facility
on a daily basis. We will continue to do regular maintenance and get to items on ou r wish list including:
audio/visual equipment, banquet seating, kitchen equipment, upgrading entryways and exterior landscaping.
Requested quotes for painting the basement entry-way.
Landscaping front of hall will be done in spring 2013.
We have used up all of our replacement incandescent light bulbs. Next order of replacement bulbs will be
compact florescent. The bulbs use a fraction of the energy and tra nsmit the same amount of light.
No quotes submitted for basement upgrade; new f ire exit, small wa ll f or server room, wa ll venting in preschoo l
room.
Maintenance: kitchen supplies, basement ve nt covers, venting for preschool room,
landscaping in front of the building, front ext erior light cover, kit chen kick plate.
Capita l:
•
1.
Basement stacking chairs ($2500)
2.
Town backup server room (5 x 5)
3.
60" gas range in the basement kitchen
4.
Upgra de basement entry way
5.
Main level sound/video system
6.
Upgrade furnaces $12 000
Trail
In 2012 we did an inventory on our pedestria n and cycling corridor routes as list ed in the Town of Lumsden Basic
Planning Statement. Each year public wo rks has replaced and or upgraded sidewal ks in the priority pedestrian
area. The secondary routes are complete except for the suggested route f rom Maple Bay to Shandre Estates.
The trails in RiverPark and along the Dyke get the most use in town . We have good section of the TransCanada
trail that goes from RiverPark to Deer Valley.
Town ofLumsden
M-11
Group I Committee Meeting ofNovember 7' 11, 2012
Page 4
We completed a site tour of the area from Maple Bay to the f irst bay in Shandre Estates. The Town of Lumsden
Plan Map 2- Pedestrian and Cycling Corridor Map, shows the proposed secondary trai l from Maple Bay straight
south dissecting parcel111594944 and parcell11764752- th is would not be physically possible. There is a
natural trail on the west side of parcel111764752, alongside parcel163375690. Little work would have to be
done to establish this trail, simple mowing would be the maintenance. This would be a great t rai l for youth f rom
Shandre Estates going to schooL
The 6 winter ramps for Nordic skiing are completed
Nordic leveler should arrive in late November, adding to our renovator and classic drag grooming equipment .
I copied the Walking and Cycling policies from the Lumsden Basic Planning Statement .
5 year plan for development and maintenance of the following trails:
RiverPark Loop - good condition I ongoing maintenance
Dyke Trail- trail surface needs work including off ramps
Sa whet Connector Trail
Rural Loop Trail
James Street North- good condition
James Street South
Broad Street (pedestrian bridge)
Kelly Avenue
Qu' Appelle Drive
Second Avenue - sidewalks to be completed 2013
Third Avenue- sidewalks to be completed 2013
Eighth Avenue
Maintenance: upgrade the 6 ramps into the Oxbow, lower the gradient of the trail ramp to the dyke on the
southeast and southwest side of RiverPark, extend t rail on dyke (southwest Lumsden).
Capit al:
•
1-
72" Trail Leveler ($2000)
2-
RiverPark trail signage
3-
Benches
4-
Push mower
5-
Promotional Brochure
Ball Diamonds
The Cub's diamond was recently renamed, Art Berard Field, home of the Cubs. Our 5 ball diamonds are in fairly
good shape. I keep a wish-list for the ba ll diamonds. Lumsden Minor Ball played a major role in the
development and upkeep of the f ields.
Batting cage building is getting metal siding on October gth_
Jet's diamond needs some finishing work including; bottom rail on the outfield fence, bottom ra il on t he
dugouts, top rail unions on the outfield fence and the ma intenance gate installed.
Maintena nce: batting cage building, dugouts for t he Jet's diamond, grading of parking area by Jet's diamond,
bottom rail on the fencing at the Jet's diamond.
Capital :
•
1-
Backstop/dugouts on Jet' s Diamond, Backstop/ 7'h east
2-
Purchase and install 3 compact enviro bins at the 3 ball diamonds
3-
2 special event power cabinets, replacing the two remaining SaskPower poles
4-
Backstop Cubs Diamond
5-
Bleachers (7th East and West), player's bench 7th west
6-
Bleacher (Sitter, Cubs and Jets)
7-
Metal siding on batting cage building
Sports Centre
Outdoor Rink project was a great success. 19 volunteers helped with the installation of new
vertical boards on the rink. The Lumsden Sports Center donated $1000.00 and Lumsde n/Bethune
Minor Hockey donated $1000.00 making the total budget $6600.00.
Capital:
1-
Gate walkway with bench for putting on skates
2-
Player benches and boardwalk
Town ofLumsden
M-1 1
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Group I Committee Meeting ofNovember t", 2012
Page5
SprayPark
Held a successful bottle drive, cabaret and t rade show over the past 2 weeks raising almost $7 000.00.
Upco ming fundraising activities Ha lloween Cabaret and a bottle drive. Also plans for a Greek Night in the Spring
2013.
Received $20 000 from a provincial grant, big boost to the project.
Financial Report:
20 265.49
1000.00
Optimist Club
RBC Foundation
IBEW Local 2038
250.00
1854.00
100 .00
Movie Night (2011)
Rider Games (2011)
Frog Promo (2011)
1095.00
1845.00
20000.00
Magic Show (May 2012)
CIF Grant (2012)
Lemonade Stand (June 9/ 12)
BigWay Donation
BBQ (June 9/12)
230.28
150.00
511.25
2 431.26
Trade Show (June 16/12)
200.00
169.00
Mike Fischer bbq
July- hot dog sale
242.13
3 778.50
337.75
August- Lemonade Stand
August Bottle Drive (2012)
Duck Derby (2012)
CPS (2012)
250.00
Horse Racing 50/ 50 (2012)
221.25
Birthday Parties (Hodson/Darr) 225.00
300.00
2 918.44
3 694.69
CCR Construction
Halloween Cabaret (2012)
October Bottle Drive (2012)
Trade Show (Nov 2012)
840.00
Greek Night (2013)
$62 909.04
Total
•
Fundraising Goal $ 150 000.00
Parks
This past year we completed t he first year of a 5 year Town/Lions park project, I will put together some options
for the 2013 project. The Lion's provided $10 000.00 and the Town matched the contribution w ith the RiverPark
playground.
7 special events used the new power cabinets in Lion's Park during 2012.
9 hole disc golf cou rse would cost $7 240, includes all materials and labour.
Disc course would be a great addition to Lion's park. We have sufficient space and the design would match our
long-term plan w ith the greenspace. Benches and path would be incorporated into the design.
Maintenance: clean ing trees wells in Lion's park.
Capital
•
1-
Disc golf course in Lion' s Park
2-
Dinosaur equipment at Broad Street Park
3-
LED trail lighting in Lion's park
4-
Rock Creek at Elgin Park
5-
Gazebo at Lion' s Park
Special Events
Special event power cabi net needed by Jets Diamond for Duck Derby and other events.
Additional special event picnic tables would be an asset.
Holiday House Hop, a new event for Lumsden, December 2"d, 2012. 1 to 4:30 pm.
•
Trees
Tree nursery mesh has been taken down and the grass in the surrounding area has been cut.
Many trees have matured and will not be moved because of their size.
Commercial Fencing w ill be out in November to install some new fencing at the nursery. Rototilling is still
required at the site before the fence can go up. Utilities are yet to be marked at the site .
Capita l:
1-
6 to 7ft. blue spruce trees for RiverPark/Campground
2-
Landscaping in front of the Centenn ial Hall (Spring 2013)
3-
New fence mesh at the tree nursery
4-
Soaker hoses for the nursery
Town of Lumsden
M·11
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Group I Committee Meeting of November 7'11• 2012
Page6
Promotion
Recently received a quote from Premier Design, a local web design company. They did a review of our website,
highlighted the posit ive/negative aspects and gave a list of thei r suggestions if they were to become our site
hosts. The company will send further follow-up to Group 1 meeting in December 2012.
Town Sign is ordered, no installation date set yet. Wa it ing for the delivery, the piles and foundation are
complete.
Holiday Home Hop will donate all funds to main street improvement. Discussion
Saskatchewan Volunteer Medal... Group 1 will review names submitted for various awards in the province.
•
Swim Program
Tentative dates for the 2013 program. Session 1- July 2"d to 13th. Session 2- August 19th to 30th.
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Sask Lotto
Expected Grant total for 2012/13
Town of Lumsden 1523 x 8.54 = 13 006
R.M of Pense 100 x 5.77 =577
R.M of Lumsden 1043 x 5.77 =6 018
Total -$ 19 601
Review of the Grant Allocations fo r 2011/12:
Cubs and Scout's Program $3000
Preschool Program $2000
Dew Drop In $1500
Lumsden Historical Societ y $1500
Lumsden Heritage Home $1000
Karate Program $1000
Lumsden and District Arts Council $1000
Lumsden Youth Group $1000
Remaining grant funds cover the cost of the swim program, library drop in programs and special events
ie. Senior Appreciation Night, Duck Derby and Street Market.
c) Protective Services- No Report
d) Planning and Economic Development - No Report
e) Lumsden Fire District- No Report
New Business:
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Next mtg date to be announced
Discussion of Group 1 committee appointments:
Splash Pad- Wes Holobetz
Chamber - Randy Bogdan
Arts Council - Reggie Newkirk
Library- Reggie Newkirk
Mutual Aid - TBA
Adjournment:
The meeting was adjourned at 6:25 p.m.
'0
c::::::::
Chairperson
Community Coordinator