AGENDA October 6, 2015 LAKE COUNTY BOARD OF

Transcription

AGENDA
October 6, 2015
LAKE COUNTY BOARD OF COMMISSIONERS
COMMISSIONERS' CHAMBERS
LAKE COUNTY COURTHOUSE
1:00 p.m.
Convene Agenda Meeting
Clerk’s Correspondence
Public Comments
1:05 p.m.
County Administrator Matthew Huddleston
1:35 p.m.
Commissioners’ Correspondence
2:05 p.m.
Adjourn
COMMISSIONERS’ CORRESPONDENCE
October 6, 2015
#
Name of Department,
Entity, or Individual
Type and Date
Subject
Category
(Informational
or Request for
Board Action?)
On Action
Items List?
1.
Two Harbors Ukulele
Group (THUG)
Letter dated
September 16, 2015
Lake County Rec Board
Funds
Request for
Donation
2.
Lake County Sheriff’s
Office
Email dated
September 18, 2015
Emergency Automotive
Technologies Invoice
Request for
Board Action
Yes
3.
Office
Email dated
September 18, 2015
Mactek Invoice: 911
recording update
Request for
Board Action
Yes
4.
Lake County Information
Technology Department
Memo dated
September 21, 2015
Request for Spending
Authorization: Model 30
InfiniVault Maintenance
Request for
Board Action
Yes
5.
Office
Memo dated
September 18, 2015
Payment for purchase of
office furniture for squad
room
Request for
Board Action
Yes
6.
Lake County Forestry
Department
Memo received
September 23, 2015
Approve Payment for
Seedlings for MDHA tree
planting project
Request for
Board Action
Yes
7.
Lake County Facilities
Maintenance / Building &
Plant
Memo dated
September 22, 2015
Purchase and install a new
Fujitsu Split System Air
Conditioner for the Jail
Request for
Board Action
Yes
8.
University of Minnesota
Extension Regional
Office
Letter dated
September 21, 2015
Lake County Extension
Committee Member
Appointment Request
Request for
Board Action
Yes
9.
Department
Memo received
September 29, 2015
Approv per diems/mileage for
Standing Forestry
Commission Members
Request for
Board Action
Yes
10.
Lake County Health and
Human Services
Department
Memo received
September 29, 2015
Contract Amendment
Approval for the Follow Along
Program
Request for
Board Action
Yes
11.
Department
Memo received
September 29, 2015
Additional road work payment
Request for
Board Action
Yes
12.
Office
Email dated
September 30, 2015
Sales Order, State Contract
Benefits
Request for
Board Action
Yes
13.
Lake County Highway
Department
Memo dated
September 30, 2015
10/13/15 Road & Bridge
Action Requests
13A. 10/13 Packet Update
Request for
Board Action
Yes
#
Name of Department,
Entity, or Individual
Type and Date
Subject
Category
(Informational
or Request for
Board Action?)
On Action
Items List?
14.
Lake County Emergency
Management
Memo dated
October 1, 2015
Metal Roof reimbursement –
Costley
Request for
Board Action
Yes
15.
Lake County Human
Resources Department
Memo dated
October 1, 2015
Request for Board Action on
October 13, 2015.
Request for
Board Action
Yes
15A. Personnel Committee
memo, Re: Shop Helper
15B. Job Description
16.
Lake County Auditor’s
Office
Email dated
October 1, 2015
Liquor/wine license renewals
Request for
Board Action
Yes
17.
Lake County Planning
Commission
Date of Mailing:
October 1, 2015
Renewal of exiting Interim
Use Permit, I-15-006. Public
Hearing: October 19, 2015, at
6:00 p.m. in the LEC
Informational
No
18.
Lake County Planning
Commission
Date of Mailing:
October 1, 2015
Renewal of exiting Interim
Use Permit, I-15-007. Public
Hearing: October 19, 2015, at
6:30 p.m. in the LEC
Informational
No
19.
Lake County Facilities
Maintenance / Building &
Plant
Memo dated
September 16, 2015
(Received
October 2, 2015)
Exterior LED Light Wall
Packs – LEC, Acquisition
Request
Request for
Board Action
Yes
20.
Office
Email dated
October 2, 2015
Lake View Memorial Hospital
(LVMH) invoice
Request for
Board Action
Yes
September 16, 2015
Dale Moe
Phone:218-349-6798
1409 gth Avenue
Two Harbors, MN. 55616
Lake County Commissioners
601 Third Avenue
Two Harbors, MN. 55616
RE: Lake County Rec Board Funds
Dear Lake County Commissioners:
I represent the Two Harbors Ukulele Group, aka THUG. On behalf ofTHUG I have successfully applied
for and received funds from the Lake County Rec Board in 2013 and 2014. I was told that we were
ineligible to apply a third year for these funds, so you did not receive an application from us in 2015.
The funds we received have been used to defray the costs of our Silver Creek International Ukulele
Carnival. This year was the fifth annual event and we had participants arriving in Two Harbors from nine
states and two provinces with 108 ukulele players pre-registered for this three day event. Most of the
participants stay in our motels, eat at our restaurants and shop in our gift shops. After our Saturday
concert we brought 75 people to Dixie Saloon and the next morning 60 of us had breakfast at the Rustic
Inn. Plus the Taco Box spent the entire Saturday serving food at the Silver Creek Town Hall.
The THUGs do not charge admission for this three day event... we fund it entirely from donations
accumulated from more than 25 concerts a year, plus funds received from entities such as the Lake
County Rec Board. The 2015 event cost us close to $3,000.00 out of pocket. Ukulele clubs in' attendance
have all told us they are returning ... and bringing more of their group, so we are outgrowing the facility.
Next year we are planning on renting an event tent as we have outgrown the Silver Creek Town Hall, but
would like to keep the event at this unique and quaint location. The tent lease will be approximately
$3,000.00 ... doubling the cost of our event.
Therefore, if you have funds available and THUG is deemed eligible for said funds, on behalf of the Two
Harbors Ukulele Group I am requesting financial assistance with defraying the cost of our 2015 Carnival
or help with paying for the 2016 Silver Creek International Ukulele Carnival.· We would gratefully accept
any amount from $1.00 to $3,000.00 ... we are not hoggish ... simply THUG ish.
s:r 1tl2015
r~
COMMISSIONERS OFFICE
LAKE COUNTY COURT HOUSE
Laurel Buchanan
From:
Sent:
To:
Cc:
Subject:
Attachments:
Sharon Lind
Friday, September 18, 2015 4:25PM
Laurel Buchanan
Steve Vankekerix; Chrissy Libal
Emergency Automotive Tech invoice
Emergency Automotive Technologies.pdf
Laurel,
Can you put the following on for the next Board action meeting:
"Authorize payment in the amount of $5,409.88 to Emergency Automotive Technologies for 16 spotlights and
two (2) lightbars for the squad cars."
Thanks,
8hatr.on. J.i.n.d.
Office Assistant
Lake County Sheriffs Office
613 3rd Avenue
Two Harbors, MN 55616
(218) 834-8440
This e-mail message is intended only for the addressee(s) and contains information that may be confidential and/or legally protected. If you are not the intended
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1
Venders Number
Warrant Number
-----------------------
Total$ Amount
------------------
Date Paid
LAKE COUNTY, MINNESOTA
Courthouse, 601 Third Avenue, Two Harbors, MN 55616
Claimant's Name
EMERGENCY AUTOMOTIVE TECHNOLOGIES
----------------~----------~------------------------------------------
Address
2755 GENEVA AVENUE NORTH
City
OAKDALE, MN 55128
Date of Delivery
6/22/2015
6/25/2015
Itemize Fully
AW062215-5
AW062215-5A
$Amount
$2,376.83
$3,033.05
I declare under penalties of perjury that I am
(insert title of office and name of firm, if claim is by a firm)
the claimant making the within claim; that I have examined said claim and the same is just and true; that the money therein charged
was actually paid for the purposes therein stated; that the property therein charged was actually delivered or used for the
purposes therein stated, the value therein charged; that the services therein charged were actually rendered and were of the
value therein charged; that the fees therein charged are offical and such as are allowed by law; that no part of said claim has
been paid; and said claim against LAKE COUNTY is for
$
Date
~~------------------------
DEPARTMENT
FUND
1
Signature of claimant
PROGRAM
SERVICE
OBJECT
6630
201
$AMOUNT
$5,409.88
I
~Q hhr~~
Approved by:
this claim has been e~ed
Date:
09-r6-J5
Md the go'tj 'sor servtrs~erein referred to, have been delivered or rendered, and the amount
claimed is correct. This claim has been found to be orrect and ordered p aid by Resoluntion of the Count y Board
committee on claims and accounts
Chairman, Lake County Board of Commissioners
Voice:
Fax:
I
I
EMERGENCY AUTOMOTIVE TECHNOLOGIES, INC.
2755 GENEVA AVE. N
OAKDALE, MN 55128
USA
Invoice Number: AW062215-5
Invoice Date:
Jun 22,2015
Page:
1
Duplicate
651 765-2657
651 765-2660
!~~~iP~~~f;
LAKE COUNTY SHERIFF'S DEPT.
613 THIRD AVE.
TWO HARBORS, MN 55616
USA
613 THIRD AVE.
ATTN: NATHAN
USA
·;~:Uil~l~1Ws~1¥f{f!i~l':?~~"
NATHAN STADLER
Net 30 Days
~~~~'t,1lt;i:'~;~i~I~B1ell1n~~Mlitta:ct~J~lt¥tt:ii'F~~ ~~ri:~~i~liJe~J2~ti~e1
FEDEX
6/22/15
WHELEN P46SLC- PAR 46 SUPER LED
SPOTLIGHT- 12 VOLT- 2 DEGREE
147.32
2,357.12
BEAM
633378703837
Subtotal
2,357.12
Sales Tax
Freight
Total Invoice Amount
Check/Credit Memo No:
Payment/Credit Applied
Invoices beyond due date are charged 1.5% monthly 18% annual
19.71
2,376.83
EMERGENCY AUTOMOTIVE TECHNOLOGIES, INC.
2755GENEVAAVE. N
OAKDALE, MN 55128
USA
Voice:
Fax:
I
I E
Invoice Number: AW062215-5A
Jun 25, 2015
Invoice Date:
Page:
1
Duplicate
651 765-2657
651 765-2660
613 THIRD AVE.
USA
613 THIRD AVE.
ATTN: NATHAN
USA
2.00
1,495.00
2,990.00
LIGHTBAR WITH LED ALLEY AND
TAKEDOWNS ·RED DRIVER, BLUE
PASSENGER- NOT/A
2.00 STPKT93
WHELEN LIGHTBAR STRAP KIT FOR
2015+ GM SUVSTAHOE/SUBURBAN/YUKON/XL
FEDEX TRACKING 625538137328,
625538137339
Subtotal
Sales Tax
Freight
Total Invoice Amount
Check/Credit Memo No:
Payment/Credit Applied
Invoices beyond due date are charged 1.5% monthly 18% annual
43.05
Laurel Buchanan
From:
Sent:
To:
Cc:
Subject:
Attachments:
Sharon Lind
Friday, September 18, 2015 4:29 PM
Laurel Buchanan
Mactek invoice
Mactek 911 recording upgrade.pdf
Laurel,
Can you out the following on for the next Board action meeting?
"Authorize payment in the amount of $18,417.62 to MacTek Systems Inc. for upgrade to the 911 recording
system."
Thanks,
(jh.a.'c.on. J.in.d
Office Assistant
Lake County Sheriff's Office
613 3rd Avenue
(218) 834-8440
1
Venders Number
Warrant Number
-----------------------
-------------------
Date Paid
Total$ Amount
Claimant's Name
MACTEK SYSTEMS INC
-------------------------------------------------------------------------
Address
13533 GLASGOW LANE
City
APPLE VALLEY, MN 55124
Date of Delivery
8/11/2015
Itemize Fully
1772
$Amount
$18,417.62
(insert title of office and name of firm, if claim is by a firm)
$
Date
---------------------------FUND
DEPARTMENT
PROGRAM
211
1
,QJ/ L
/}/__
911
SERVICE
OBJECT
6345
$AMOUNT
$18,417.62
~- ri~ fa
Appc,edby
1\( /
Date
this claim has been examined al<d-the giwpS\oi/servi7esll)erein referred to, have been dBJVered Jr rendd, and the amount
claimed is correct. This claim has been found to be correct and ordered paid by Resoluntion of the County Board
«~6Vo.AC1Eb~ MacTek Systems Inc
13533 Glasgow Lane
Apple Valley, MN 55124
Date 8/11/2015
Invoice # 1772
Lake County Sheriffs Office
612 3rd Ave
ATTN: Steve Olson
PO#
S. Olson
Terms
Due upon receipt
Date
8/11/2015
Tax ID #
27-0070449
Higher Ground Call Recording System-MacTek I
HigherGround Hardware Refresh to Next Generation of
Higher Ground Recorder, The proposed HigherGround
Capture911 ™ solution includes: One 4U Recording
Chassis with 850GB RAID 1 storage configured for 100%
recording of: 16 Analog Ports
Lake County Full Service Maintenance Agreement
Current: $2,153.00 thur 2-'15-16
New: $2,535 9-29-15 thru 9-14-16
credit: 9-29-15 thru 2-15-16 $807.38
Net Due for FSMA $1,727.62 paid thru 9-29-16
HG
1,727.62
1,727.62
~Terms 50% down and balance due at installation, or
: customer may elect to pay in full
--~---~--
__
[....
___ _
: Subtotal
Sales Tax (6.875%)
:Total
MacTek Systems Inc
[email protected]
www.mactek-lnc.com
952-431-5822
952-431-4457
Payments/Credits
Balance Due
$18,417.62
$0.00
$18,417.62
$0.00
$18,417.62
Information Technology Departmen
Glen T. Backman, Interim Director
601 3rd Avenue
218.834.8392- 218.834.8479
Memorandum
To:
Commissioners and County Administrator
Date:
September 21, 2015
From: Glen T. Backman
Re:
Request for Spending Authorization: Model 30 lnfiniVault Maintenance
Board Action Request to:
Authorize the purchase of lnfiniVault Maintenance from Hybridge Imaging, LLC for a
price not to exceed $4,226.55.
Reason for Technology Expenditure:
This is an annual, recurring expense for hardware and software maintenance for the
county's lnfiniVault data storage system.
Budget Implications:
This annual expense was planned for in the IT Department's 2015 budget.
Quotes attached.
~~brldQE?
V
Invoice
IMAGINGac
831 Shoreview Heights Road
Hybridge Federal TD#
87-0753313
Date
Invoice#
9/8/2015
1983
218-727-8804
mikc.stifT@hybridgeimagi ...
Bill To
Lake County- IT
601 Third Ave.
Quantity
Ship Date
S.O. No.
12/1/2015
25565
Description
P.O. No.
Net30
Amount
Rate···
I Model 30 TS Support Serial 174 7563
Et1ective dates 12/0l/15-11/30/16
4,226.55
Invoice Total
Payments/Credits
Due Date
10/8/2015
Thanks for your buisness
Terms
Balance Due
4,226.55
$4,226.55
$0.00
$4,226.55
attachment with the descriptions of TS, TS24, and CS. Let me know if you have any questions!
Thank you,
Patrick
*Please email all quote requests to [email protected]*
*Please email all order requests to [email protected] OR fax 732-564-8280*
MN LAKE COUNTY
Inside Account Manager
Glen Backman
Patrick Widdoss
601 3rd Avenue
Two Harbors, MN SS616
UNITED STATES
Phone:218-834-8478
Fax:
Email: [email protected]
290 Davidson Ave
Somerset, NJ 08873
Phone: 800-477-6479
Fax:
800-477-6479
Qty
Your Price
Support- 1 Year Renewal
Data Trust Solutionsrt#: 28623
Total
$2,340.00
2
lnfiniVault ModelS TS24 Suppa - 1 Year Renewal
DataTrust Solutions- Part#: MS 2 18
$3,127.00
$3,127.00
3
lnfiniVault ModelS CS Support- 1 Year R
Data Trust Solutions- Part#: 28720
$4,638.00
$4,638.00
4
lnfiniVault Model30 TS Support -1 Year Renewal
DataTrust Solutions- Part#: 2862S
$4,733.00
$4,733.00
S lnfiniVault Model30 TS24 Support- 1 Ye
Data Trust Solutions- Part#: M30 287
$6,202.00
$6,202.00
6
lnfiniVault Model 30 CS Su
rt- 1 Year Renewal
rt#:28724
$8,616.00
$8,616.00
7
lnfiniVault Mo
3S TS Support -1 Year Renewal
Solutions - Part#: 28627
9
$S,42S.OO
lnfiniVault Modei3S TS24 Support- 1 Year Renewal
Data Trust Solutions- Part#: M3S 28726
$7,26S.OO
.00
lnfiniVault Model 3S CS Support- 1 Year Renewal
$9,S74.00
$9,S74.00
11 Total Support 24 for lnfiniVault Additional RDU- 1 Year
Data Trust Solutions- Part#: RDU28449
$1,452.00
$1,452.00
12 Critical Support for lnfiniVault Additional RDU- 1 Year
$1,898.00
$1,898.00
Total
$56,386.00
Additional Comments
Currently you are under TS support. I have included the Expansion RDU in this quote because you currently have that under
support as well. Let me know if you have any questions.
*Please note that the above is valid for the qty quoted. If your PO will not match the above please reach out to your inside rep to be
re-quoted*
*Please email all quote requests to [email protected]*
*Please email all order requests to [email protected] OR fax 732-564-8280*
Retrieve your quote:
https://www.shi.com/Quotes/Quoteinfo.aspx
The Products offered under this proposal are subject to the SHI Return Policy, unless there is an existing agreement between
SHI and the Customer.
· Carey G. Johnson
SHERIFF
Steve Van Kekerix
UNDERSHERIFF
MEMO
To:
County Board
From: Carey Johnson
Date: September 18, 2016
Payment for purchase of office furniture for squad room
Re:
The Sheriff's Office is requesting approval for payment to Tri-State Business Systems, Inc. in
the amount of$16,630.90 for purchase of office equipment to complete the squad roomsergeant office-interview room project. These funds will come from Capital Outlay.
LAKE COUNTY COURT H~E
JULY 09, 2015
LAKE CTY SHERIFFS DEPT.
-1
A
'l?J
r.~t
I P~rt N11m
Eart Oesc.dntinn
ZPF ZPA6524 Acoustical
Panel, 65H X
24W
Skipped Option
SJ<Jtmed Option_
--- ...
ZPF ZPA6560 Acoustical
Panel, 65H X
60W
Skipped Option
Skhmed Option
ZPF ZWSSR60 Rectangular
Worksurface
24
Square Edge, ...
si<'ip.oeci option
Skipped Option
S~~g~ed Option
Sk ped Op1lml_
ZPF ZOSFD60 Flipper Door
Unit, Metal Door
Finish, 60W X ...
si<irmed oottQD_.
ZPF ZOSOS60 Open Shelf, 60W
X16H
c~tF!CIQl'JL
Q.f\1
L is.t
431.00
~oil
l=vt I l<>t
280.15 $
2,586.00
PANEL
6
$
PANEL
4
$ . 710~00 ~461.50 $ 2,840.00
$
Ext St=!ll
$ 1,680.90
...
-
1---
·w
$
1,846.00
$
1,118.00
...
..
-@~
~----·-
--
$---344.00 $
223.60 $
1,720.00
$
753.00 $
489.45 $
2,259.00
$
289.00 $
187.85
$
578.00
$
375.70
$
307.00 $
199.55
$
921.00
$
598.65
STORAGE 5
$
567.00 $
368.55 $
2,835.00
$ 1,842.75
STORAGE 5
$
567.00 $
368.55 $
2,835.00
$ 1,842.75
ACCESSO 3
RY
$
79.00 $
51.35
$
237.00
$
154.05
33.00 $
21.45
$
231.00
$
150.15
118.95
$
366.00
$
237.9Cf
732.oo
$
475.80
WORKSU
RFACE
5
...
...
...
...
'!JJ
-
·~---
U•
...
Sklnped Option
..
ZPF ZWSSR54 Rectangular
Worksurface
24
@~
Square Edge, ...
Sk.ip·p·ed o"Ption
Skipped Option
=ped Option
mill~ Option
ZPF ZSFPBBF ZapfFioor
Pedestal· 190
19
'VJ
8/B/F, 190 X 27H
.skll2P_ed
QQJ!Qn___
-·
ZPF ZSFPFF1 ZapfFioor
Pedestal· 19D
9
\lJ
F/F, 19D X 27H
Skinned
Option
1ZPF ZDCMP54 Modesty Panel,
54WX 9H
L
{~J
STORAGE 3
STORAGE
WORKSU
RFACE
2 --
3
f.---~---
$ 1,468.35
...
...
...
...
-~
..sk!J.!ped Option
Worksurface
Brackets
WORKSU
RFACE
7' $
WORKSU
RFACE
2
$
183.00 $
"JJ
SkiQlli'Jd Qillion
ZPF ZWSSF24 Full Leg
Support· 24D
$
183.00 $-118.95
'\II
ZPF ZOCFL24 Full Leg 24 Deep ACCESSO 4
RY
-
~·
ZPF ZWSSB
tll
,_
1--
!-§l<Jimf2d__QJltlon
..
Deb Kurtz
-r
Sklooed Ootion
Tri-State Business Systems
final
JULY 09, 2015
LAKE CTY SHERIFFS DEPT.
A
</
I
Cat. PArt Num PArt
Oescri.nti~
Categ_orv
Of\{. k-J..ist
ZPF ZDMB09 Zapf Desking 1/3 ACCESSO 3
Bridge Bracket RY
{!J
- +--
ZPF ZC365
'/.l)
-
-
..
ZPF ZCE65
·w
...
·1)l
Ext Sell
39.00 $
25.35
$
117.00
$
76.05
Sklrmed Ootlon
3-Way Corner
Connector, 65H
PANEL
$
181.00 $
117.65
$
362.00
$
235.30
Skinned Ontion
Panel End Cap
Connector, 65H
PANEL -- ' 8 $
68.00 $
44---:20
$
544.00
$
353.60
$
90.00 $
58.50
$
270.00
$
175.50
$
1,172... $
761.80 $
1,172.00
$
761.80
$
787.00 $
511.55
$
787.00
$
511.55
$
896.00 $
582.40
$
896.00
$
582.40
$
1,649... $
2
Qkilloed Ontlon
ZPF zc2as- 2-Way90 Deg
PANEL
3
Corner
Connector, 65H
Sklooed OR.tlon
MWTS720 Workstation
FREESTA
r:M 9
Table, Sq-Edged, NDING
72W X 300 X 29H TABLE
Skipped Option
Skipped Option
Skipped Option
Skipped Option
Qkilloed Ontlon
FREESTA 1
MM MWTS424 Workstation
Table, Sq-Edged, NDING
9
42W X 240 X 29H TABLE
Skipped
Option
...
Skipped Option
Skipped Option
Skipped Option
Skinned Ontion
...
FILE
1
MM MSFPBB Pedestal Floor
Supported 27H CABINETS
w F20R
Box/Box/File ...
'iY
l;xt List
Sell
$
'1'
......
...
...
w
{jj
...
...
...
'~J
...
~~~i)i)ea option
S Inned Qim.Qll_
STORAGE 2
MM MFDU711 Flipper Door
Unit, 71WX
w 4
14.250 X 34H
Skipped Option
Skipped OPtion
...
Grand Total
·&
1,071 ... $
3,298.00
c---.:----$ 2,143.70
...
II
Deb Kurtz
$ 25,586.00
$ 16,630.90
I
Tri-State Business Systems
final
LAKE COUNTY SHERIFFS DEPT.
13'5 11
FOR THE SEPERATE
OFFICE
~
n..
I~
I
"I
~
N
"
[
--
5o
Light switc.
--
Deb Kurtz, TRI-STATE BUSINESS SYSTEMS
Scale: 1/4" = l' 0"
July 09, 2015
Forestry Department
Nathan D. Eide, Land Commissioner
601 3rd Avenue
PH:218.834.8340 ~ FX: 218.834.8346
[email protected]
Website: www.co.lake.mn.us
REQUEST FOR COUNTY BOARD ACTION ON Tuesday, October 06, 2015
Subject:
Approve Payment for Seedlings for MDHA tree planting project.
Background:
MDHA applied for and received a CPL grand from the DNR to plant trees on the Reeves Road. This
approval is to pay for the seedlings planted this fall. We will be reimbursed by MDHA.
Resolution:
Approve payment to MN Dept of Natural Resources for $2,805.00 for tree seedlings.
MEMORANDUM
TO:
Commissioner and County Administrator
DATE:
9/22/2015
FROM:
Grant Mjelde/Facilities Manager
RE:
Purchase and install a new Fujitsu Split System Air Conditioner for the Jail
Kitchen.
Board Action Request to:
Approve the purchase and installation of a Fujitsu Split System, wall hung Air
Conditioner for the LEC Jail Kitchen for $3,062.00 from Gartner Refrigeration.
Reason for purchase of Air Conditioner:
The heat load produced by the two Convection ovens, during cooking times has
increased the temperature in the kitchen.
Budget Implications:
01-111-100-0000-6620
Capital Outlay Equipment
$5,000.00
Proposal
GARTNER Refrigeration
Company
2331 W. Superior Street
Duluth, MN 55806
Phone Day or Night: (218) 722-4439
1-800-777-8515
Fax No: (218) 722-3422
Lake County Human Services
CITY, STATE, AND ZIP CODE
Date
(218)
9/17/2015
Jail Kitchen
I
FAX (218)
DATEOFPLANS
Attn: Grant Mjelde
PHONE
JOB PHONE
Scope of Work: Install air conditioning in the Jail Kitchen.
1) Hang indoor unit on wall where discussed.
2) Install wall mount bracket high on garage wall where discussed.
3) Run refrigeration line set & connect.
4) Run condensate line.
5) Start & test after it has been wired by an electrician.
Price for Fujitsu system ............................ $ 3,062.00 (heat pump, heats & cools)
Price for Mitsubishi system ........................ $ 3,258.00 (cooling only)
Note: Electrical work by others.
Included
Included
Not included
Not
included
Freight
ApplicAble Tax
Pipe Insulation
Electrical Wiring
Product Joss warranty
Auto Dial Alann System
X
[I
X
[I
[l
n
0
X
D
X
fJ
X
Temperature Controls
Pipe Sleeves &. Pitch Pocket$
Condensate Drains
90 Oay Service Warranty
Delivery & Set up
Providing Free & Clear Access into Bldg
0
0
0
u
0
X
0
0
0
0
0
0
(N/A- Not Applicable)
We propose hereby to furnish material and labor- complete in accordance with above specifications, for the sum of:
Dollars
Payment to be made as follows:
,\
PROGRESS BILLING
All material is guaranteed to be as specified. All work to be completed in a workmanlike
manner according to standard practices. Any alteration or deviation from above spedfications
involving extra costs will be executed only upon written orders, and will become an extra
charge over and above the estimate. All agreements contingent upon strikes, accidents, or
delays beyond our controls. Owner to cany fire, tornado, and other necessary insurance. Our
workers arc fully covered by Work!llen's Compensation Insurance.
Authorized
Signature:
$
Rick Tourville
Note: This propos a I may be
withdrawn by us, if not accepted within
days
UNIVERSITY OF MINNESOTA
University ofMinnesota Extension
Regional Office, Cloquet
179 University Road
Cloquet, MN 55720
Office: 218-726-6464
Toll Free: 888-241-0724
Fax: 218-879-0857
[email protected]
www.extension.umn.edu
September 21, 2015
TO:
Lake County Board of County Commissioners
FROM:
Mardi Harder, Regional Director
RE:
Lake County Extension Committee Member Appointment Request
~~
On behalf of the Lake County Extension Committee members, I am writing to request the
appointment of Mr. Derrick Passe, 1302 Harbor Hills Lane, Two Harbors MN 55616, 763-2860570, [email protected] for a three-year term to the Lake County Extension
Committee. This appointment to the Lake County Extension Committee would be effective
upon official County Board action for a three-year term (2015 -2018).
Thank you for your consideration ofthis appointment request. Your continued support of
University of Minnesota Extension in Lake County is greatly appreciated!
Feel free to contact me for questions at 218.244.7980 or [email protected]
COMMISSION~RS OFriCE
Driven to DiscoversH
Forestry Department
601 3rd Avenue
PH:218.834.8340 ~ FX: 218.834.8346
[email protected]
AKE
·uNTY
OREJIRY.·
Subject:
Approve per diems/mileage for Standing Forestry Commission Members
Background:
The per diem/mileage payments were missed and the 90-day deadline for payments passed before we
mailed the claim form to the members. The following members receive a per diem and mileage
reimbursement for their participation at the Standing Forestry Commission meeting.
John Bathke: $41.10 (Per diem $25.00/Mileage $16.10)
Ed Gudowicz: $25.00 Per diem
Kevin Kallinen: $65.71 (Per diem $25.00/Mileage $40.71)
Resolution:
Approve per diem and mileage payment to the following Standing Forestry Commission members: John
Bathke: $41.10; Ed Gudowicz: $25.00; Kevin Kallinen: $65.71.
LAKE COUNTY HEALTH AND
HUMAN SERVICES
616 Third Avenue
Phone:218-834-8400 FAJ(:218-834-8412
Public Health
Social Services
Child Support
Financial Assistance
Vickie L. Thompson, Director
DATE:
September 29, 2015
TO:
Lake County Board of Commissioners
FROM:
Vickie L. Thompson, Director
SUBJECT:
Contract Amendment Approval for the Follow Along Program
Please consider approval of the following recommendation:
1.
Approve and authorize the Lake County Board Chair and Lake County Health and
Human Services Director Vickie L. Thompson to sign the Minnesota Department of
Health Follow Along Program Grant Project Agreement Amendment for the period
of July 1, 2015 through June 30, 2017.
Comments:
This Amendment is extending the time and funding of the Grant Project
Agreement because the work of the grant agreement is on-going. Funds have
been added to this amendment to allow LCHHS to perform their grant duties
through June 30, 2017.
AN EQUAL OPPORTUNITY EMPLOYER
,,
Minnesota Department of Health
Follow Along Program
Grant Project Agreement Amendment
BETWEEN THE
LOUIS COMMUNITY HEALTH BOARD
AND
LAKE COUNTY HEALTH AND HUMAN SERVICES
CARLTON~COOK-LAKE-ST.
July 1, 2015- June 30, 2017
This GRANT PROJECT AGREEMENT AMENDMENT is by and between Lake County Health and Human
Services, address 616 Third Avenue, Two Harbors, MN 55616 (hereinafter "COUNTY") and the CarltonCook-Lake-St. Louis Community Health Board (CHB) 404 West Superior Street, Suite 220, Duluth, MN
55802. It is funded by the State ofMinnesota, acting through its Commissioner of Minnesota Department of
Health (hereinafter "STATE" or "MDH") and passed through the CHB.
Recitals
1.
The CHB has a grant project agreement with the STATE ("Original Grant Project Agreement) to
provide early childhood developmental and social-emotional outreach, screening and follow-up
activities in the community- the Follow Along Program.
2. The purpose of this amendment is to extend the time and funding of the grant agreement from expiring
on June 30, 2015 to expire on June 30, 2017. Time and funding need to be extended because the work
of the grant agreements on-going. Funds have been added to this amendment to allow grantees to
perfonn duties through June 30, 2017.
3. The CHB and the COUNTY are willing to amend the Original Grant Project Agreement and as stated
below.
Grant Project Agreement Amendment
In this Amendment deleted grant project agreement tenns will be struck out and the added grant project
agreement terms will be underlined.
REVISION 1. Clause II COUNTY'S DUTIES is amended as follows:
II. COUNTY'S DUTIES. COUNTY shall:
1. Actively offer families living within the COUNTY'S jurisdiction the opportunity to enroll in the Follow
Along Program (hereinafter "FAP") (either through mail, phone, e-mail or in-person). Agencies are
encouraged to, at a minimum, offer all families with a child identified on the birth certificate as being at
high risk the opportunity to enroll in the FAP.
2. Provide program infonnation to local community partners, such as C&TC providers, WIC agencies and
childcare resources, to encourage FAP enrollment for families who have children 0-36 months of age.
3. Periodically provide families information and resources about early childhood typical developmental
milestones, as well as the availability oflocal early childhood programs/services available in the
community.
4. If a developmental concern is identified, agencies will discuss referral options available to the family
and directly initiate referrals when appropriate, specifically to Minnesota's Early Intervention
System/Help Me Grow; to the child's primary health care provider; and to an early childhood mental
health provider.
::>. Utter all tamll1es that have a chtld U-:Jo months ot age who have been reterred to Help Me Grow an<i,
found "Not Eligible" for early intervention services the opportunity to enroll in or continue with the
FAP.
6. Assure that all data reporting elements required for the invoicing process (Exhibit A) are entered into the
FAP software system. Agencies will be are encouraged to incorporate the Minnesota FAP data
standards.
7. Identification of Key Contact(s) and other COUNTY staff:
1. The COUNTY is expected to provide the CHB and STATE at least one Key Contact for the Follow
Along Program (FAP) to act as the program liaison. It may be necessary to have two Key Contacts
assigned to this program; one for data/reporting responsibilities and one for overall program
comdination. The STATE will allow a maximum of2 Key Contacts per county.
a. Key Contact Responsibilities
i. Key Contacts will receive notifications ofMDH-initiated FAP referrals and are responsible
for timely, initial outreach to families to assure appropriate enrollment information is
collected and entered into the FAP data system. Key Contacts are responsible to assure
families are connected to other COUNTY public health services, if appropriate.
n. Key Contacts will receive an annual request from the CHB and STATE to provide FAP data
export files and are responsible for assuring reports are submitted within two weeks of the
request.
2. Contact Changes: The COUNTY is expected to update or submit any change of Key Contact or
change in contact information for the Key Contact immediately. The CHB and STATE should be
notified of changes in the Key Contact staff by contacting the CHB's authorized representative for
this project agreement.
8. Training/Technical Assistance for Key Contact(s) and other COUNTY staff:
1. All One Key Contacts are per agency is expected to participate in at least ;2_ regional FAP me·etings
per year (in person or by conference call when available offered) during this project agreement.
REVISION 2. Clause III. CONSIDERATION AND TERMS OF PAYMENT is amended as follows:
A. Consideration for all services perfonned by COUNTY pursuant to this project agreement shall be paid
by the CHB as follows:
Compensation: For each quarterly data report and invoice (Exhibit A and B) that document public
awareness/outreach and child find activities that have been provided on behalf of Minnesota's
Early Intervention System, the CHB shall pay $762.80 $483.25 per quarter for the time period of
7-l-15to 6-30-17. The total obligation of the CHB for all compensation and reimbursement to
COUNTY shall not exceed $3,814.00$7,680.
B. TERMS OF PAYMENT. The CHB shall make payment as follows:
1. All financial transactions will be on a reimbursement basis only.
2. Payments shall be made by the CHB promptly after COUNTY'S presentation of data reporting
forms and invoices for services performed and acceptance of such services by the CHB'S
Authorized Representative pursuant to Clause V, except that the CHB reserves the right not to honor
invoices that are submitted after invoice due date specified below.
3. Invoices (Exhibit B) shall be submitted in a form prescribed by the CHB and according to the
following schedule. Invoices must be accompanied by a completed data reporting (Exhibit A) form.
tl
Time Period
04/01/14- 06/30/14
07/01/14- 09/30/14
10/01/14- 12/31/14
01/01/15-03/31/15
04/01/15- 06/30/15
Invoice Due
07/15/14
10/15/14
01/15/15
04/15/15
07/15/15
Amendment Time
Period
07/01/15- 09/30/15
10/01/15- 12/31/15
01/01/16 - 03/31/16
04/01/16- 06/30/16
07/01/16- 09/30/16
10/01/16- 12/31/16
01/01/17 - 03/31117
04/01/17- 06/30117
Invoice Due
10/5/15
01/5/16
04/5/16
07/5/16
10/5/16
01/5/17
04/5/17
07/5/17
4. Federal Funds: Payments for Follow Along Program activities completed under this grant contract
will be made from federal funds obtained by the CHB from the STATE through Part C of the
Individuals with Disabilities Education Act (CFDA number 84.181A). The COUNTY is responsible
for compliance with all federal requirements imposed on these funds and accepts full financial
responsibility for any requirements imposed by the COUNTY's failure to comply with federal
requirements.
5. Conditions of Payment: All services provided by the COUNTY under this contract must be
performed to the CHB and STATE's satisfaction, as determined at the sole discretion ofthe CHB
and STATE's Authorized Representative and in accordance with all applicable federal, state, and
local laws, ordinances, rules, and regulations. The COUNTY will not receive payment for work
found by the CHB or STATE to be unsatisfactory or performed in violation of federal, state, or local
law.
REVISION 3. Clause IV TERM OF AGREEMENT is amended as follows:
This project agreement shall be effective on Aprill, 2014 and shall remain in effect until June 30, 2015
June 30, 2017 except for the invoicing requirements specified in this project agreement with completion
dates which extend beyond the termination date specified in this sentence.
V. CHB AND COUNTY'S AUTHORIZED REPRESENTATIVE. The CHB'S Authorized Representative for
the purposes of administration of this project agreement is Louise Anderson, Director, or her successor.
Such representative shall have final authority for acceptance of COUNTY'S services and if such services
are accepted as satisfactory, shall so certify continuing payment as outlined in Clause III, B. COUNTY'S
Authorized Representative for purposes of administration of this project agreement is Vickie Thompson, or
successor. The COUNTY'S Authorized Representative shall have full authority to represent COUNTY in its
fulfillment of the terms, conditions, and requirements of this project agreement.
REVISION 4. Clause VI CANCELLATION.is amended as follows:
A. If the COUNTY fails to comply with the provisions of this project agreement, the CHB may terminate
this project agreement without prejudice to the right of the CHB to recover any money previously paid.
wrrmnanun snau oe euecnve 1wu ~L.) ousmess uays an:er me L.t1tl receives rrom;:, lf\.1.1:'. ana c11.tl
mails, by certified mail, retum receipt requested written notice of termination to the COUNTY at its last
known address.
liW
B. The CHB or COUNTY may cancel this project agreement at any time, with or without cause, upon
thirty (30) days' written notice to the other party.
C. Should this project agreement be tenninated or canceled effective before June 30, ~. 2017, the
COUNTY shall, within thirty (3 0) days of the date of effective termination or cancellation, refund to the
CHB all remaining unexpended monies received from the CHB under this project agreement.
D. The CHB shall pay the COUNTY for services satisfactorily performed pursuant to this project
agreement before the effective date oftennination or cancellation.
The Original Contract and any previous amendments are incorporated into this amendment by reference.
IN WITNESS WHEREOF, the parties have caused this project agreement to be duly executed intending to be bound
thereby.
APPROVED:
1.
LAKE COUNTY
2.
CARLTON-COOK-LAKE-ST. LOUIS COMMUNITY
HEALTH BOARD
T11e COUNTY certifies that the appropriate persons(s) have executed the
project agreement on behalfof the GRANTEE as required by applicable
articles, bylaws, resolutions, or ordinances.
Project Agreement approval and certification that STATEfimds have been
encumbered as required by Minn. Stat.§§ 16A.I5 and 16C.05.
By:
By:
MarvBodie
Title:
Title:
Date:
Date:
By:
Title:
Date:
Board Chair-------------
--------~
Forestry Department
601 3rd Avenue
PH:218.834.8340 ~ FX: 218.834.8346
[email protected]
Subject:
Additional road work payment
Background:
Additional work was required on the road after the beaver dam was removed.
Resolution:
Approve additional payment Phil Hegfors & Son Construction for $1,035.00 to do additional work on
Egge Jr. road project at bid rates.
.12.
Laurel Buchanan
From:
Sent:
To:
Cc:
Subject:
Attachments:
Sharon Lind
Wednesday, September 30, 2015 9:54AM
Laurel Buchanan
Carey Johnson; Steve Vankekerix; Glen Backman; Steve Olson
Board action request
Sales Order.pdf; State Contract Benefits.pdf
Laurel,
Can you put the following on for the next Board meeting:
"Approve and authorize the Board Chair to sign a 60 month technology rental and maintenance agreement for
the Sheriff's Office Dispatch Center with Metro Sales, Inc. in the amount of $39.11 per month for a Ricoh
MP301SPF printer/copier with fax and scanning ability, cents per copy additional cost."
Please have the Sales Order signed by the Chair and return it to me.
Thanks,
cfh.a.'c.on
J.i.n.a
Office Assistant
613 3rd Avenue
(218) 834-8440
[email protected]
~
-
,..;~'~·
t Ct~l 1-N~ -~:
-...,
0~
is the responsibility of the recipienl- · Fo~ persons with disabilities this information is available in other formats by contacting us at (218) 834-8385.
1
METRO
SALES INC.
Fargo
x Duluth
Winona
Hibbing
Brainerd
REP. NO. & NAME
MAIN PHONE NO.
25sa26
218/353-7306
Sherriff
Two Harbors MN 55616
SUPPLIES
i CREDIT TERMS
Discontinued Products: Metro Sales guarantees the
lability of parts, labor, supplies and maintenance until
ER'S AUTHORIZED SIGNATURE & TITLE
s
Sales Order and Security Agreement is Customer's legal agreement to
all items specified
terms
on
and the reverse, and in any schedules and addenda referenced herein (collectively, "Agreement"). Customer accepts this Agreement without modification.
lmr"iifioc"tio1n by Customer is deemed rejected by Metro Sales, Inc. A fax signature by Customer shall be as binding as an original. If Customer faxes or returns only
the Agreement to Metro Sales, Inc., Customer agrees that it is bound by the entire Agreement.
CUSTOMER WARRANTS THAT THE EQUIPMENT IS FREE OF ANY LIENS, SECURITY INTERESTS & ENCUMBRANCES.
SECURITY AGREEMENT
FOR THE PURCHASE OF EQUIPMENT ONLY
This Machine Sales Order and Security Agreement is
Customer's legally binding agreement to purchase the items
specified on the front of this Agreement, and includes the
following additional terms and conditions:
THE CUSTOMER AND METRO SALES, INC. HEREBY
WARRANT, REPRESENT AND AGREE THAT:
1. Metro Sales, Inc. (hereinafter referred to as "Metro Sales")
agrees to extend credit to Customer or to otherwise arrange for
the purchase of the items specified on the front of this
Agreement (which items are hereinafter referred to as the
"Equipment"), subject to the terms herein.
2. Customer will use the Equipment in a lawful manner
consistent with this Agreement.
3. Customer will at any time or times hereafter execute such
financing statements or other instruments and perform such
acts as Metro Sales may request to establish and maintain a
valid security interest in the Equipment.
4. Customer will not sell, lease, mortgage, conceal or
otherwise transfer the Equipment without the written consent of
Metro Sales at any time during which any part of the purchase
price of the Equipment remains due and owing to Metro Sales
and shall: (a) disclose to Metro Sales at its request the location
of the Equipment and permit Metro Sales to inspect the
Equipment at all reasonable times; (b) keep the Equipment in
good repair; (c) keep the Equipment insured for its full value
against loss by fire, theft, or other casualty or hazard; (d)
permit all payments of loss under such insurance on the
Equipment to be applied first to all indebtedness owed by
Customer to Metro Sales; and for such purpose Customer
does hereby assign all such payments to Metro Sales; (e) pay
promptly when due all taxes on, and all bills for repairing,
servicing, improving, insuring or storing the Equipment; and (f)
prevent and avoid any attachment, garnishment of or seizure
of the Equipment by others and (g) prevent any adjudication of
bankruptcy by or against, or appointment of a receiver or other
liquidator for, Customer.
5. Legal title to the Equipment shall remain in Metro Sales
until all sums payable under this Agreement and any other
Contracts (as defined in Section 7 below) are fully paid in cash,
whereupon, said legal title shall pass to Customer. No
obligation of Customer or any co-signer or guarantor shall be
released by any transfer or extension of the time of payment of
this Agreement or by any transfer, loss of or damage to the
Equipment.
6. Customer shall be in default under this Agreement upon
the happening of any of the following events: (a) nonpayment,
when due, of any amount payable on any of Customer's
payment obligations with respect to the Equipment, or failure to
observe or perform any term hereof; (b) if any covenant,
warranty or representation herein shall prove to be untrue in
any material respect; (c) Customer becomes insolvent or
unable to pay debts as they mature or makes an assignment
for the benefit or creditors, or any proceeding is instituted by or
against Customer alleging that such Customer is insolvent or
unable to pay debts as they mature; (d) entry of any judgment
against Customer; (e) dissolution, merger or consolidation, or
transfer of a substantial part of the capital stock or property of
a Customer which is a corporation, limited liability company,
limited liability partnership, or other business entity; or (f) if
Metro Sales deems itself insecure for any reason with respect
to its ability to collect from Customer any indebtedness with
respect to the Equipment, or to protect the Equipment at any
time during which Customer is indebted to Metro Sales with
respect to said Equipment.
7. In the event of a default by Customer, Metro Sales shall
have the right, at its option and without demand or notice, to
declare all or any part of Customer's payment obligations with
respect to the Equipment immediately due and payable. In
addition to the rights and remedies granted hereby, Metro
Sales may also: (a) exercise all of the rights and remedies of a
secured Party under the Uniform Commercial Code or any
other applicable law; (b) take possession of the Equipment and
for that purpose enter the premises where the Equipment may
be, thereby terminating all of Customer's right in the
Equipment; and (c) obtain all necessary insurance, pay the
premiums thereon, and pay any taxes, liens and
encumbrances on the Equipment, and any such payments
made by Metro Sales with interest thereon at the highest legal
allowed by law shall be repaid to Metro Sales by the Customer.
In the event of Customer's default, Customer agrees to
deliver and make the Equipment available to Metro Sales at a
place or places acceptable to Metro Sales. Customer further
agrees to pay all costs and expenses of Metro Sales, including
attorneys' fees, incurred in the collection of any indebtedness
of Customer with respect to the Equipment, or incurred in the
repossession, transportation, storage or repair of the
Equipment; and to pay any expenses or attorneys' fees
otherwise incurred in the enforcement of any Metro Sales'
rights hereunder, regardless of whether a lawsuit is
commenced. Metro Sales shall not be liable to Customer for
any damages or losses sustained by Customer as the result of
the enforcement by Metro Sales of any of its rights or remedies
hereunder, and Customer hereby waives all defenses to Metro
Sales's enforcement of its rights hereunder. In any instance
where Metro Sales and Customer have entered into more than
one Machine Sales Order and Security Agreement
(hereinafter, collectively, "Contract[s]"), Customer's default
under any one such Contract shall constitute a default under all
such Contracts and Metro Sales shall be entitled to enforce its
remedies for Customer's default under this Agreement and
under each such Contract.
8. If any notification of intended disposition of any of the
Equipment is required by law, such notification shall be
deemed reasonably and properly given if mailed at least ten
(1 0) days before such disposition, postage prepaid, addressed
to the Customer at its last known address.
9. Waiver of any default hereunder by Metro Sales shall not
constitute a waiver of any other default or of the same or
similar default on a later occasion. No delay or failure by Metro
Sales to exercise any right or remedy shall be a waiver of such
right or remedy, and no single or partial exercise by Metro
Sales of any right or remedy shall preclude other or further
exercise thereof or the exercise of any other right or remedy at
any other time.
10. This Agreement and all rights and obligations hereunder,
including matters of construction, validity and performance,
shall be governed by the laws of the State of Minnesota. If any
part of this Agreement shall be adjudged invalid, the remainder
shall be enforced to the maximum extent permitted by law.
11. If more than one party signs this Agreement, the term
"Customer" shall mean all signing parties and each of them,
and all such parties shall be jointly and severally obligated
hereunder. All rights of Metro Sales shall inure to the benefit of
its successors and assigns, and all obligations of Customer
shall bind Customer's heirs, executors, administrators,
successors and assigns.
•!•
•!•
•!•
•!•
•!•
•!•
•!•
•!•
•!•
•!•
•!•
•!•
•!•
No contracts necessary (purchase orders serve as agreement)
Agreement is directly with Metro Sales and St MN (no third parties)
Detailed summary billing prepared and billed locally
Lease/Rental option allows for 90 Day evaluation period
Upgrade or Downgrade at any point without penalty
Loaner equipment available during break downs at no charge
Non-Appropriation of Funds Clause
No automatic renewals at end of term
Competitively solicited for the entire State of MN
No delivery, installation, or return charges
Metro will move or relocate equipment at no charge
No charge for ongoing networking support
Hard Drive Security and DOSS Data Overwrite Security included
~
SALES INC.
MANAGED PRINT SERVICES
LAKE COUNTY HIGHWAY DEPARTMENT
1513 Hwy 2
Two Harbors Minnesota 55616
(218) 834-8380
FAX (218) 834-8384
INTEROFFICE MEMORANDUM
TO:
FROM:
SUBJECT:
DATE:
SEPTEMBER 301 2015
CC:
MATIHEW HUDDLESTON} COUNTY ADMINISTRATOR
LAI<E COUNTY BOARD OF COMMISSIONERS
I<RYSTEN FOSTER} HIGHWAY ENGINEER
10/13/15 ROAD & BRIDGE ACTION REQUESTS
Dear Mr. Chair and Board Members:
Herein please find supporting details in regards to the Highway Department's current action requests.
Grader Agreement: See also 8/25/15 packet. At their September 1st meeting, the Town Board accepted
Lake County's offer to sustain a grader at the Michael D. Forsman Public Works Facility with this
payment. A portion of the underrun of last winter's salt expenses was transferred to cover this
unexpected expense.
Pine Rd. Fiscal Agent Agreement: This marks the first time (recently) that this type of agreement has
been executed for a local project in Lake County. This provides for the up-front transfer of Pine Rd.
paving funds to Fall Lake Township for their payment to Mesabi Bituminous pending satisfactory
completion and County Engineer acceptance of the project in accordance with the terms of this State
Park Road Account grant. Fall Lake Township holds the contract with their contractor to pave their road,
and the township hired a qualified engineering consultant for design and construction administration
services.
Zion Lutheran Church Foundation Sand: The contractor agreed to Lake County's current royalty rates.
At the time of this memorandum, their tentative hauling window is 7:00a.m. to 3:00 p.m. beginning
October 5, 2015 through October 8, 2015 (assuming Northland Constructors mobilizes to a different
project thatsame week). The owner, owner's agent, or contractor is responsible for material quality
testing for their project, and the Highway Department plans to monitor and invoice actual quantity hauled.
2015-2016 Road Salt: This is a slight increase from last year's unit prices (see 8/12/2014 minutes) but
should not impact either the 2015 or proposed 2016 Road & Bridge budgets.
Two Harbors Office/Engineering Color Printer-Copier-Scanner Replacement: Quotes were requested of
four vendors, and Hybridge Imaging LLC and Metro Sales Inc. responded in addition to Sheldon. This
lease is within budget this year as the prior lease expired this year.
Thank you for your consideration. I'd be glad to answer any questions that may arise.
Respectfully,
1513 Hwy 2
(218) 834~8380
FAX (218) 834~8384
Road and Bridge Agenda
10/13/15
1. Approve Highway Department payment to Fall Lake Township for grader agreement termination
in the amount of $23,815.00.
Approve and authorize Board Chair to sign fiscal agent agreement with Fall Lake Township for
SAP 038-600-016 (Pine Rd. Paving) including the transfer of $368,306.93 State Park Road
Account funds to Fall Lake Township upon receipt from State of Minnesota.
3. Approve sale of up to 2,500 cubic yards of pit material (in accordance with the 2015 Fee
Schedule) from Lake County's Nikula Pit for use between October 5, 2015 and October 8, 2015
for the Baptism River Community Church project.
4. Approve purchase of winter salt from Compass Minerals America Inc. (through State CPV
Contract S-803(5)) in the amount of $68.09/ton to Two Harbors and $71.50/ton to Finland,
payable upon each delivery through June 1, 2016.
5. Approve and authorize Board Chair to sign a sixty month lease agreement with ShelDon
(through State CPV Contract C-1005(5)) in the amount of $119.94/month plus $70.00/month
maintenance fee for Canon C3330i plus taxes and overage fees if applicable.
2.
1513 Hwy 2
(218) 834-8380
FAX (218) 834-8384
August 31,2015
Fall Lake Town Board
c/o Mr. Rod Gruba, Chair
P.O. Box 599
Ely, Minnesota 55731
Re: Grader Agreement Termination
Dear Super.visors, Treasurer, and Clerk:
In accordance with our 2011 Agreement, the next step involves Lake County remitting onehalf of a mutually agreed upon estimate of the remaining value of the shared 1989 140G
Caterpillar Motor Grader. Lake County needs to retain a grader in Section 30 for our
county roads. Thus, we prefer to retain this grader instead of selling it.
Our review of this equipment, which has approximately 13,500 operating hours, indicates
that $47,630 is a fair estimate of its remaining value. Following Town Board acceptance,
Lake County would remit $23,815 to the township and continue grading roads through
October 8, 2015. The estimated bill for 2015 town road grading hours through mid-August
is $783.15. In addition to consideration of the grader offer, please let me know if the Board
of Supervisors prefers a different end date for shared grading services and whether to
subtract the final bill from the settlement or invoice 2015 grading hours separately.
Thank you for your cooperation over the past several years as records date back to the
early 1980s regarding service sharing between Lake County's Highway Department and
the Town of Fall Lake.
Respectfully,
ru
cc:
County Administrator
Finland and Section 30 Foreman
Highway Accountant
Fall Lake Township
Pine Road Paving
SAP 038-600-016
AGREEMENT
THIS AGREEMENT is between the TOWN OF FALL LAKE, a municipal
corporation of Lake County, Minnesota, hereinafter referred to as the 'Township", and
the COUNTY OF LAKE, a duly organized county within the State of Minnesota,
hereinafter referred to as the "County".
WITNESSETH:
WHEREAS, the Township applied for a State Park Road Account (SPRA)
grant through the State of Minnesota Department of Natural Resources for
construction along Township Road 60 (Pine Road) between CSAH 16 (Kawishiwi
Trail) and approximately 1.05 miles southwest of CSAH 16, hereinafter referred to
as the "Project," and,
WHEREAS, the Township hired TKDA of Hermantown, Minnesota to prepare a
professionally engineered plan and specifications for construction of the Project,
hereinafter referred to as the "Plan," and,
WHEREAS, the County is required to administer SPRA funds and submit
payment requests through the State of Minnesota Department of Transportation
(MnDOT) Office of State Aid in accordance with applicable rules and,
WHEREAS, Mesabi Bituminous Inc., hereinafter referred to as the "Contractor,"
was declared the lowest responsible bidder for construction of the Project and ·the
Township awarded a contract for construction of the Project, hereinafter referred to as
the "Contract," to the Contractor, and,
WHEREAS, the Township hired TKDA of Hermantown, Minnesota to supervise
the construction of the Project according to the Plan and applicable MnDOT Office of
State Aid guidelines and rules and,
WHEREAS, up to one-hundred percent (1 00%) of eligible Project construction
costs are eligible for SPRA funds up to an anticipated maximum of $398,600.00 and,
WHEREAS, local funds for ineligible costs or the amount in excess of available
grant funds may be required.
THEREFORE, IT IS MUTUALLY AGREED AND UNDERSTOOD, with regard to
the Project, the parties hereby agree to the following:
1. The Township shall obtain all necessary permits and environmental statements
as required by law for completion of the Project, including but not limited to,
permits and statements required by the Minnesota Pollution Control Agency, U.S.
Army Corps of Engineers, and the Department of Natural Resources. The
Township shall bear the cost of all permit fees.
2. The Township shall acquire and pay the cost for all right-of-way and construction
Fall Lake Township
Pine Road Paving
SAP 038-600·016
easements required for construction in accordance with the Plan if applicable.
3. TKDA prepared the Plan for the Project on behalf of the Township in accordance
with the current edition of the Minnesota Department of Transportation "Standard
Specifications for Construction" and the most current version of associated
Electronic Proposal Documents available from the MnDOT Office of State Aid.
4. TKDA assisted the County in the preparation of bidding documents for the Plan
acting through TKDA's separate agreement with the Township.
5. The Township and MnDOT's District State Aid Engineer approved the Plan prior
to the County advertising for bids for the Project.
6. The County administered the bidding process, including but not limited to,
publishing the advertisement for bids; making the bid package available to
bidders; opening bids; and preparing and reviewing the abstract.
7. The Township awarded the Contract to the lowest responsible bidder, after
review by the County and District State Aid Engineer.
8. The Township can receive up to ninety-five percent (95%) of the total cost of unit
prices as contained in the successful contractor's bidding documents in order to
afford to pay Mesabi Bituminous Inc. for eligible items of work satisfactorily
completed in accordance with applicable specifications.
9. The County will request said ninety-five percent (95%) up-front payment from the
State of Minnesota on behalf of the Township.
10. The Township shall perform the necessary construction administration and
administer the terms of the Contract from award to the certification of final
payment, including but not limited to, all necessary construction engineering and
staking, material testing, record keeping, and on-site construction inspection.
11.Any observed deficiencies will be immediately reported to the County.
12. TKDA will assist the County with industry-standard documentation to support the
Township's payment(s) to the Contractor and final Project documentation through
TKDA's separate agreement with the Township.
13. Based on the bid price, the remaining five percent (5%) of grant funds become
available upon satisfactory completion of final Project documentation. If the
actual Project construction costs are less than the allowance provided by subpart
8, the Township will repay that difference to the County within thirty (30) calendar
days upon receipt of written request. If the actual Project construction costs
exceed the allowance provided by subpart 8 but do not exceed available grant
funds, the County will transfer grant funds to the Township within thirty (30)
calendar days of receipt from the State of Minnesota without interest. If the
actual Project construction costs exceed available grant funds, the Township is
Fall Lake Township
Pine Road Paving
SAP 038-600-016
responsible for the amount in excess of available grant funds.
14.1n the event that any portion of the grant does not become available, those funds
shall be the responsibility of and paid for by the Township. Any portion of the
Contract that is not covered by grant funds shall be the responsibility of and paid
for by the Township.
15.1n the event that the Township cancels the Project, the Township shall reimburse
the County, if requested by the County, for all direct and administration costs
incurred by the County to that date.
16. The Township shall be responsible to provide maintenance on the completed
project for its useful life so the facility can be used for its intended purpose and
remain accessible to the general public. This maintenance obligation shall
include reasonable snow removal efforts and may include periodic roadway
restriping and sign replacements.
17. The Township agrees that it shall indemnify, save, and hold harmless the County
and all of its employees and agents from any and all claims, demands, actions or
causes of action of whatever nature or character arising out of or by reason of
the Township's execution or performance of the work provided for herein. The
Township further agrees to defend at its own cost and expense any action or
proceeding commenced for the purpose of asserting any claim of whatever
character arising from the Township's execution or performance of the work
provided for herein.
IT IS FURTHER AGREED, that any and all employees of the County of Lake,
while engaged in the performance of any work or service which the County is
specifically required to perform under this Agreement, shall be considered employees of
the County only and not of the Township, and that any and all claims that may or might
arise under the Workers Compensation Act of the State of Minnesota on behalf of said
employees while so engaged and any and all claims made by any third parties as a
consequence of any act of said employees, shall be the sole obligation of the County.
IT IS FURTHER AGREED, that any and all representatives of the Township,
while engaged in the performance of any work or service which the Township is
specifically required to perform under this Agreement, shall be considered employees of
the Township only and not of the County, and that any and all claims that may or might
arise under the Workers Compensation Act of the State of Minnesota on behalf of said
employees while so engaged and any and all claims made by any third parties as a
consequence of any act, of said employees, shall be the sole obligation of the
Township.
Fall Lake Township
Pine Road Paving
SAP 038-600-016
IN WITNESS WHEREOF, the parties have executed this Agreement this
_ _ _ day of _ _ _ _ _ _ _ _ , 2015.
TOWN OF FALL LAKE
By_______________________
Chair
By_ _ _ _ _ _ _ _ _ _ _ _ ___
Clerk
COUNTY OF LAKE
By_ _ _ _ _ _ _ _ _ _ _ _ ___
County Board Chair
By_ _ _ _ _ _ _ _ _ _ _ _ _ ___
APPROVED AS TO FORM:
County Auditorrrreasurer
By_ _ _ _ _ _ _ _ _ _ _ _ ___
County Highway Engineer
By _ _ _ _ _ _ _ _ ___
County Attorney
~0."''~
··· Lake County
MINNESOTA
1513 Hwy 2
(218) 834~8380
FAX (218) 834~8384
Transmitted via email
sherylhoff@yahoo. com, melissa@architectureadvantage. com
September 23, 2015
Ms. Sheryl Hoff, Church President
Ms. Melissa Graftaas, Architect
Subj: Zion Lutheran Church I Baptism River Community Church Construction Fill Request
Dear Ladies and Stakeholders:
Lake County wants to contribute to this community project if it can work out for both the church's
contractor and our Cramer Rd. project needs. We recognize that an opportunity for your
contractor to haul from Nikula Pit, which is ordinarily unavailable for non~county projects, would
directly benefit the church through reduced trucking costs. Upon the Highway Department's
review, I find that the requested quantity is much larger than either the previously~donated fill
quantity or the typical amount of material anticipated for a slab~on~grade building.
Considering that this cooperation could impact the forecasted longevity of available sand for
Finland~area county road improvements and because Lake County does not desire to compete
with private pit business owners, our current (2015) royalty rate is $2.00 per cubic yard for pit~run
materials. We cannot guarantee this scheduling window, but there may be the potential for Hoff
Land Development to haul from this pit between the hours of 7:00a.m. to 3:00p.m. starting
Monday, October 5, 2015 through Thursday, October 8, 2015 to fulfill the necessary quantity for
the new church foundation. However, please be advised that weather or other unpredictable
factors could affect Lake County's contractor's schedule between now and that time. As
discussed, another potential option is hauling from Lake County's Lax Lake Pit on Bird Shot Road.
In either case, Bruckelmyer Brothers would be expected to return the enclosed permit form for
Highway Department consideration before next Monday, September 28, 2015.
Lastly, I find there may be a risk of contamination as one boring identified a petroleum~like odor
(below the elevation of the previously~donated fill) at the church site. If the contractor chooses to
purchase material from Lake County's pit or haul excavated materials to Lake County property,
the county needs documented assurance to indemnify our property from this risk.
Please contact me after discussing these options with your contractor. The Highway Department
will keep Architecture Advantage informed of any changes to our Cramer Rd. project schedule.
Sincerely,
Krysten S. Foster, P.E.
County Highway Engineer
cc:
County Administrator
· "'·DLake County
.__-
I.
' '.~
MINNESOTA ~·
· :· ~~· .'i-1·
·
-~""""=-----:-~·~·····:,£>;,··
.. ~~~~\···~''
1. Permittee/Owner
2. contractor(s)
PIT OPERATIONS PERMIT
1513 Hwy2, Two Harbors Minnesota 55616
PHONE (218) 834-8380 FAX (218) 834-8384
Zion Lutheran Church
Bruckelmyer Brothers Construction, LLC
s - - T- - R- -
3, Pit Location(s)
4. Pit Name(s) if
s -- T- - R- -
s - - T - - R- -
Nikula Pit
applicable
S.A~cl~~dDumtion~Wo~_l_w_e_e_k_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _~
Proposed
Operations
iL( 6. Excavation for a Public Purpose
o 7. crushing
(check all that
apply for this
request)
0
0
0
0
13, Requested
Materials
0
0
0
0
0
0
Aggregate Base (LV) Class(es) __ , __
Aggregate Base (CV) Class(es) __ , __
Shoulder Base Aggregate (LV} Class(es) __ , __
Shoulder Base Aggregate (CV) Class(es) __ , __
Topsoil (LV)
Topsoil (CV)
0 Granular Borrow (LV)
0 Granular Borrow (CV)
o Granular Borrow (EV)
~Select Granular Borrow (LV) 2500 SY maxljn um
1'1 Select Granular Borrow (CV) Maximum ?'?< p asslng
~Select Granular Borrow (EV) the #200 sle e,
0
0
0
0
0
Clay
Bltuminous/Mrlllngs
Rock
Trees/Brush/Stumps/Vegetation
Concrete
Other (describe):
Silty Sand, Silty Clayey Sand
(maximum
quantities in
cubic yards)
14. Proposed
Disposal
(maximum
quantities in
cubic yards)
15. SWPPP
8. Temporary crushed/Excavated Material Storage
9. Bituminous Production
10. Concrete Production
11. overnight Equipment Parking
~ 12. Disposal
0 Enclosed
~ Not Warranted
Enclose a copy of the contractor's safety plan. Permit.teejcontractor(s) are required to adhere to Lake County's current NPDES permit
In addition to all applicable laws, regulations, rules, ordinances, codes, and special provisions. Lake County makes no warranties of
any kind, either expressed or implied, about the quality or available quantity of pit materials. if applicable, testing Is the
responsibility of the owner or contractor(s).
SignatureofPermltterlY1·~=fj---~:IVJ"; ";r*
Date
Signature of Prime Contract/_
Date - 09.29.15
--------
~·
-----~ -~
09.29.15
Lake County retains all rights to reject or immediately revoke permission upon written notice to permittee.
Pit operations may require County Board approval. Permit evaluation may taf<e up to 30 days.
Krysten Foster
From:
Sent:
To:
Subject:
Attachments:
Marquette, Chris (ADM) [[email protected]]
Tuesday, August 25, 2015 2:34 PM
Marquette, Chris (ADM)
State of MN Road Salt Contract
S-803(5) - 1 of 2 - 6-28-15.doc; S-803(5) 2of2 Price Lists 6-28-15.xls; S-987(5) 1 of 2 6-28-15.doc; S-987(5) 2of2 Price Lists 6-28-15.xls; S-987 2014 Tech-MSDS lnfo.pdf
The new Road Salt contracts were posted to our website last week- http://www.mmd.admin.state.mn.us/ Contract
Release S-803(5) for regular salt and Contract Release S-987(5) for treated salt. I'm attaching the new Contract Releases,
with pricing and quantities, to this e-mail. Because we did an extension rather than a new bid this year, the price pages
will look a little different than what you're used to. This will only be for this year. Next year we will bid it out and the
Releases will look the same as they have in the past.
Chris Marquette
Materials Management Division
www.mmd.admin.state.mn.us
50 Sherburne Avenue- Room 112
St. Paul, MN 55155
651.201.2436- Phone- Please Note new Phone Number
651.297.3996- Fax
[email protected] n. us
1
Admin Minnesota
Room 112 Administration Bldg., 50 Sherburne Ave., St. Paul, MN 55155; Phone: 651.296.2600, Fax: 651.297.3996
Persons with a hearing or speech disability can contact us through the Minnesota Relay Service by dialing 711 or 1.800.627.3529.
CONTRACT RELEASE:
S-803(5)
DATE: JUNE 28, 2015
PRODUCT/SERVICE:
SALT- REGULAR ROAD- SODIUM CHLORIDE (ROAD SALT) FOR 2014-2015 SEASON
REGULAR DELIVERY SCHEDULE- CPV MEMBERS AND OTHER STATE AGENCIES
MnDOT- SEE S-763
CONTRACT PERIOD: JUNE 8, 2014, THROUGH JUNE 7, 2016
EXTENSION OPTIONS: UP TO 12 MONTHS
ACQUISITION MANAGEMENT SPECIALIST: CHRIS MARQUETTE
PHONE: 651.201.2436 E-MAIL: [email protected]
WEB SITE: www.mmd.admin.state.mn.us
CONTRACT VENDOR
CONTRACT NO.
TERMS
DELIVERY
CARGILL, INC.,
DEICING TECHNOLOGY
24950 Country Club Blvd., Suite 450
North Olmstead, OH 44070
77774
NET30
AS REQUIRED
VENDOR NO.: 211244-002
CONTACT: Customer Service
Joshua [email protected]
PHONE: 800.600.7258
FAX: 800.467.3409
*QUALITY CONTROL ISSUES
Tameka [email protected]
PHONE: 800.600.7258 -X2579
MORTON SALT
123 N. Wacker Drive
Chicago, IL 60606-1743
77775
VENDOR NO.: 383972
CONTACT: Michelle Staunton
[email protected]
NET30
AS REQUIRED
PHONE: 630.861.2722 or 855.665.4540
FAX: 630.861.2735
PHONE: 708.891.5847
Deb Jones- [email protected]
COMPASS MINERALS AMERICA INC.
1
9900 W. 109 h Street, Ste. 600
Overland Park, KS 66210
77776
VENDOR NO.: 0000212197
CONTACT: Vicky Long
longv@compassm inerals. com
PHONE: 800.323.1641 or 913.344.9325
FAX: 913.338.7945
PHONE: 913.344.9330
________________
NET30
AS REQUIRED
~e~~i~r~ !-ierz~@co_mpa~smin_erals.:.com _____________
_
Contract Release S-803(5)
CONTRACT USERS. This Contract is available to the Cooperative Purchasing Venture (CPV) members and other State
agencies listed in the Price Schedule. The Minnesota Department of Transportation (MnDOT) should see Contract
Release S-763.
SPECIAL TERMS AND CONDITIONS
SCOPE. The purpose of the Contract is to provide a source for regular road salt, sodium chloride for the 2014-2015 road
season.
PRICES. All prices listed are firm for the term of the Contract. The price includes the cost of the product specified and all
associated delivery costs. Contract prices do not includeMinnesota State Sales Tax. ggy,ty~t;M§E;RS'MUST
ADVISE THE CONTRACT VENDOR OF'ITS TAX REQUIREMENTS AT tHE
iti\IIE AN ORDER'is PLACEb.
NOTE: At no time should the ordering entity pay more than the Contract price. Agencies must contact the AMS
immediately and fill out a Vendor Performance Report if there is a discrepancy between the price on the invoice and the
Contract price.
FUEL SURCHARGES. Fuel surcharges will only be allowed if the price per gallon of diesel fuel INCREASES more than
25 percent from the diesel fuel prices posted on the day the Solicitation response was due- and may only be applied to
the delivery cost per ton from the Contract Vendor's Minnesota depot to the Customer's location as offered on
the Price Schedule, not the product cost and transportation cost to the Minnesota depot. The index used for the
Contract will be the Weekly On-Highway Diesel Prices for the Midwest Region as posted each Monday by the Energy
Information Agency at: http://tonto.eia.doe.gov/oog/info/wohdp/diesel.asp. Once the fuel price returns to 25 percent or less
of the fuel price on the day the Solicitation response was due, surcharges may no longer be charged.
All requests for fuel surcharges must be submitted and approved by the AMS of the Materials Management Division
(Department of Administration) before they are put into effect. The State will determine the percent increase per ton that
will be allowed on the delivery cost. No fuel surcharges will be effective until approved by the AMS. If fuel surcharges are
authorized by the AMS, it must be indicated as a separate line item on the invoice.
Fuel surcharges may only be applied to the freight portion of the total delivered price and may not be applied against the
product cost. The Contract Vendor must show the original freight portion on the invoice so the Customer can calculate the
percentage of surcharge that will be applied and confirm its accuracy.
Because of the volatility of the oil industry at the time this Solicitation is being issued, if the price per gallon of diesel fuel
DECREASES more than 25 percent from the diesel fuel prices posted on the day the Solicitation is due, the Contract
Vendor must pass the savings on to the Customer at the same percentage rate as approved by the AMS. The decrease
will be in the form of a credit per ton and may only be applied to the delivery cost per ton from the Contract Vendor's
Minnesota depot to the Customer's location as offered on the Price Schedule, not the product cost and
transportation cost to the Minnesota depot. The Contract Vendor must show the original freight portion on the invoice
so the Customer can calculate the percentage of decrease that will be applied per ton and confirm its accuracy.
INVOICES. The Contract Vendor will be required to submit invoices that have single line billing- the combined cost of the
salt and the cost for delivery as submitted in the Price Schedule and as contracted, unless an adjustment is made for an
increase or decrease in the diesel fuel rate. In no event, including a change in transportation charges, will the total price
submitted on an invoice for payment exceed the price offered by the Contract Vendor. Failure to pay an invoice within 30
days due to pricing errors by the Contract Vendor will not require an agency to pay an interest charge for late payments.
In all cases, any credits or debits for fuel surcharges, late deliveries, liquidated damages, etc., must be detailed and clearly
shown on the invoice as a credit or debit, whichever is applicable, as a separate line item.
TAXES. The Contract Vendor should verify State Tax requirements on all orders with CPV members and charge sales tax
as directed by the CPV Member. Freight and delivery charges are subject to Minnesota State Sales Tax.
Contract Release 15 (11/13}
Page 2 of 10
SALT QUANTITIES. The amounts provided on the Price Schedules are estimates and represent the total anticipated
tonnage required by CPV members for the 2014-2015 winter season.
Regular salt delivery quantities will require the Contract Vendor to provide a minimum of 80 percent(%), and up to
120 percent(%) of the estimated rock salt quantities listed on the Price Schedule. The Contract Vendor may not
substitute any other products, such as treated rock salt to meet its 120% quantity obligation of the Contract for regular rock
salt unless prior written authorization is obtained from the Contract AMS and the CPV member representative. Any treated
product that is offered must be on the MnDOT Winter Chemical Approved Products List available at:
http://www.dot.state.mn.us/products/snow ice/.
Any treated rock salt products that are substituted for contracted regular rock salt must be at the same price as contracted
for the regular rock salt or lower.
The quantities shown on the price schedules for CPV members reflect any shared salt the agency may have with other
entities (city or local governments). The agency can demonstrate a historical practice of providing product to the entity.
The entity may not have separate salt storage facilities, but instead relies on MnDOT or the CPV member for its salt
storage and picks up salt at that facility for its use. The usage by that third party entity is considered by the CPV member
in establishing its salt quantities.
STATE GUARANTEE. This Solicitation will be for 80 percent(%) commitment to take the listed quantity by the customer
and a commitment from the Contract Vendor to provide 120 percent(%) of the listed quantity.
Salt delivered to MnOOT and CPV members shall be subject to the guarantees described herein:
11a. Regular Salt Delivery.
11a1. Not applicable to CPV Members
11 a2. Not applicable to CPV Members
11a3. Cooperative Purchasing Venture (CPV) Members Guarantee: The CPV member guarantees the purchase of at
least 80 percent of the total estimated quantity for the entity awarded to an individual Contract Vendor, and the Contract
Vendor must guarantee to supply up to 120 percent of the estimated quantity to the CPV member. This shall apply to the
estimated quantities of salt required for delivery or pick up as shown on the Price Schedule. If the agency has multiple
delivery locations, the total is for the combined requirements for the CPV member- not by individual delivery location.
Tonnage delivered to individual delivery locations, for a CPV member with multiple deliver locations, may fall outside these
minimum and maximum percentage ranges as long as the total estimated CPV member tonnage remains unchanged. If a
need occurs to modify individual delivery point estimated tonnage the Contract Vendor agrees to deliver the material to the
alternate location at the contracted prices for the alternate location.
If the Customer is unable to take the 80% required minimum, the product could be shipped to another location or customer
at a price that is mutually agreed by the Contract Vendor and the receiving Customer. Any quantity shipped would apply
against the original Customer's guarantee.
It is the Contract Vendor's responsibility to monitor the status of orders under the Contract. If a Contract Vendor accepts
an order from a MnDOT or CPV Customer over and above the 120% supply requirement for that Customer it must be at
the Contract price. The additional product shipped does not relieve the Contract Vendor from satisfying all of Its salt
requirement totals by customer location as contracted.
Should a situation occur where any Customer requires more than 120% of the estimated tonnage awarded to a Contract
Vendor under the Contract, the Customer may increase the quantity, if the Contract Vendor agrees, providing the terms
and conditions remain unchanged and the price is the same or lower as originally contracted.
If a need for additional product over and above the 120% supply requirement for a MnDOT or a CPV Customer arises, and
any Contract Vendor agrees, it may be sold under the Contract at a mutually agreed price. The additional product shipped
does not relieve the Contract Vendor from satisfying all of its salt requirement totals by customer location as contracted.
Contract Release 15 (11/13)
Page 3 of 10
Any additional product shipped over and above the 120% supply requirement does not relieve the Contract Vendor from
satisfying all of its salt requirement totals by customer location as contracted.
MATERIAL SAFETY DATA SHEETS. The Contract Vendor must submit a material safety data sheet with each delivery if
requested by a CPV Member.
QUALITY CONTROL AND SAFETY PROCEDURES. If requested, the Contract Vendor will provide the State a copy of
its Quality Control and Safety Procedures as it relates to product production, handling, transportation and storage. There
will be no additional cost to the State if this information is requested.
LIQUIDATED DAMAGES. Unless the Contract Vendor receives written approval for an alternative delivery schedule from
the customer, liquidated damages will be assessed as outlined in this section and per the requirements of Item 19,
Regular Salt Delivery Requirements.
For the purposes of this section, the following definitions are applicable:
Truck Load
The total tons of product delivered per truck load to the delivery location, i.e., estimated
20-25 tons per truck.
Delivery Order
The total tons ordered for a specific delivery date; i.e., 100 tons (five truckloads) due on
_ _ _ _ _ _ (customer's due date).
Foreign Material
Product shall be free from any foreign material at the point of delivery. Residue from
truck beds such as coke, grain, coal, gravel, etc., or other materials not germane to
sodium chloride may be cause for rejection. Any residue materials used in the production
of the product or any oversized materials found in the delivery order may be cause for
rejection.
Delivery Schedule For the purpose of determining day one of a purchase order, the following rule will apply:
Purchase orders received on a specific day, the following day will be considered as the first working day of that
order.
Day Order Received
First Working Day
Monday
Tuesday
Wednesday
Thursday
Friday
Tuesday
Wednesday
Thursday
Friday
Monday
If the Contract Vendor fails to deliver the order according to the delivery schedule on the purchase order from the
customer, Liquidated Damages on the undelivered quantities of the order will be assessed.
Liquidated damages will be of $2.50 per ton, per day, on the undelivered portion of the order.
The customer will apply liquidated damages until the Contract Vendor has satisfied the purchase order.
PRODUCT SPECIFICATIONS. Rock salt furnished under this Contract shall meet or exceed the requirements as
outlined in the following specifications.
REGULAR ROAD SALT- TYPE I, GRADE I, ASTM-D-632- MODIFIED PER MnDOT SPEC. 3910 as modified below:
3910.0 Scope. This Specification covers salt (sodium chloride) to be used for road purposes.
3910.1 Requirements. The quality and grading of the salt shall conform to ASTM-D-632 for Type 1, Grade 1
material. At the time of delivery to the Customer, the salt shall not contain more than 1.5 percent
moisture, and it shall be free of lumps, aggregations, foreign matter and be free flowing. The salt shall
Page 4 of 10
always maintain free flowing characteristics. The sodium chloride content shall be a minimum of
95.0%.
3910.2 Samples and Testing.
A. Samples. The State or CPV Members reseNe the right to sample and inspect the salt at the
Contract Vendor's unloading and storage facilities or at the point of delivery. Sampling shall be done
according to ASTM 0 632 modified as described in MnDOT Laboratory Manual Section 2101.1
www.dot.state.mn.us/materials/labmanual.html
B. Testing.
Moisture testing shall be done according to the Rock Salt Microwave Rapid Moisture Test, Rock Salt
Moisture Balance Rapid Moisture Test or Rock Salt Oven Moisture Test (ASTM E 534 modified) as
described in the MnDOT Laboratory Manual Sections 2101, 2102 or 2103 respectively.
www. dot. state. m n. us/materials/labmanual. htm I
Sieve Analysis shall be done according to the Rock Salt Gradation procedure as described in the
MnDOT Laboratory Manual Section 2104.
The chemical analysis for determination of sodium chloride content shall be made in accordance with
the Sodium Chloride Content by Silver Nitrate Titration (AASHTO T-260-6 modified) as described in
the MnDOT Laboratory Manual Section 2105.
TESTING. At its discretion, CPV members may test and inspect material from the Contract Vendor's stockpile prior to
delivery. CPV members may also test and inspect material at the Contract Vendor's stockpile when so requested by the
Contract Vendor on material to be delivered to the various delivery points covered in this Solicitation. CPV members will
make every practical effort to meet this request. If not practical, or if insufficient lead time prevents pre-inspection, the salt
will be inspected at the delivery point.
All salt delivered to the various delivery points is subject to final inspection, as delivered, at the discretion of the local
agency field personnel.
When inspected at the delivery point, the salt shall conform to the product specifications as outlined, subject to the
following modifications:
1.
When more than 20 tons are delivered to a specified location on a single purchase order, a tolerance in
gradation of 5 percentage points will be permitted for sieves #4, #8, and #30 on the average gradation of the
loads delivered.
2.
Any delivered salt that fails to meet specification requirements may be rejected. If the urgency of
circumstances makes it necessary, the State may accept the salt and make payment in accordance with the
schedule of deductions listed below.
3.
Salt that is rejected and not used shall be removed by the Contract Vendor and immediately replaced with
product that conforms to specification at no additional cost to the Customer.
4.
In the event salt is used that fails to meet specification requirements, a deduction will be made from the
Contract price as follows:
(1)
Chemical Composition- For each 0.1 percentage point deficiency in sodium chloride content, a
deduction of one percent (1 %) of the Contract price per ton will be made, except if the sodium
chloride content is found to be less than 85 percent, at which time the salt may be rejected. Salt
that is rejected and not used shall be removed by the Contract Vendor, at their expense, and
immediately replaced with product that conforms to specification at no additional cost to the
Customer.
(2)
Gradation -For each one (1) percentage point outside the limits permitted by the specification for
each sieve size, a deduction of one percent (1 %) will be made from the Contract price.
Page 5 of 10
(3)
Condition - For salt received in a lumpy condition which requires reprocessing by the agency in
order to make it usable, a deduction in payment will be made in an amount equal to the cost of
reprocessing work done by the Customer in order to put the salt in usable condition. All actual costs
will be itemized and submitted to the Contract Vendor for payment.
(4)
Moisture Content- For purposes of deductions, an allowance of 0.1% is added to the specified
maximum of 1.5% moisture due to precision I bias found in moisture testing procedures. For salt
received and accepted at the delivery location point containing 1. 7 percent and up to two percent
(2%), a five percent (5%) deduction in Contract price will be made. An additional deduction of three
percent (3%) in Contract price will be made for each 0.1 percent of moisture content in the salt in
excess of 2.0 percent.
Moisture Content
Deduction
0-1.6
0%
1.7-2.0
5%
2.1
8%
2.2
11%
2.3
14%
2.4
17%
20%
2.5
2.6
23%
2.7
26%
2.8
29%
2.9
32%
3.0
35%
3.1
38%
3.2
41%
3.3
44%
3.4
47%
3.5
50%
3.6
53%
3.7
56%
3.8
59%
3.9
62%
4.0
65%
4.1
68%
4.2
71%
4.3
74%
4.4
77%
4.5
80%
4.6
83%
4.7
86%
4.8
89%
4.9
92%
5.0
95%
If loads from a specific stockpile are being delivered to the Customer that consistently exceed moisture specification
requirements, the Contract Vendor will devise alternate testing methods at the Customer's discretion
(5)
If the Contract Vendor makes three or more deliveries of salt with moisture contents exceeding
2.5 percent to a contracted maintenance area, that maintenance area may request the Department
of Administration (Admin) to cancel the Contract Vendor's Contract award for the area. If Admin
does cancel the Contract Vendor's award for that area, the next interested low responsive vendor
will be awarded the Contract for the affected delivery points. If there are any cost differences for
subsequent purchases (between the first and next interested low responder), the State will charge
the full increase in cost and handling, if any, to the defaulting Contract Vendor. If product is ordered
on the open market and there is a cost difference between the actual price and the defaulting
Contract Vendor's price, the State will charge all actual costs, if any, to the defaulting Contract
Vendor.
Page 6 of 10
(6)
All deductions will be made from payments due to the Contract Vendor. If there is an outstanding
balance due from the Contract Vendor, and there are no open invoices available to make
deductions from, the Contract Vendor will issue a check to the customer for the balance due. The
Contract Vendor may be ineligible to receive awards on any future Solicitations until reimbursement
and reconciliation has been completed for liquidated damages or other costs incurred by the State
due to the Contract Vendor's non-performance.
DELIVERY. All deliveries must be FOB Destination to the CPV member's storage facilities identified in the Price
Schedule.
All loads must be covered. The Contract Vendor must furnish covers on trucks of sufficient size, weight and good
condition, to protect the load from moisture and loss of material in transit. Loads not covered may be rejected or subject to
a 20 percent deduction to the Contract Price on the tonnage shipped if the ordering agency accepts the shipment.
Conveyor Deliveries. In the event that the Contract Vendor does not use conveyor unloading for those sites requesting
conveyor unloading, a deduction of 10 percent will be made from the Contract price. In addition, any costs incurred by the
CPV member to move the salt to the storage facility will be charged back to the Contract Vendor. This will include, but is
not limited to, any actual costs for equipment, labor, transportation charges and any applicable taxes.
Will Call Deliveries. In the event that a CPV member desires to pick up the order, the Customer will be responsible for
coordinating the time and place for pick up from the Contract Vendor. The cost of the product will be adjusted to reduce
the total delivered price by the cost of delivery to the Customer.
Delivery Errors. If the Contract Vendor delivers tlie product to the wrong location or does not use the delivery method
required, i.e., end dump, belly dump, etc., at the delivery site, the Customer may reject the load. Within two (2) days of
notification, the Contract Vendor must pick up the material and deliver it to the correct location or move the material as
required, or, the Customer may make the correction and charge all actual labor hours and equipment time back to the
Contract Vendor.
REGULAR SALT DELIVERY REQUIREMENTS. The Contract Vendor will provide not less than 80 percent and up to
120 percent of the estimated usage totals available for delivery or pick up, as shown on the price schedule between the
dates of June 8th through June 7th of the Contract term. Deliveries to destinations requested by the Customer shall
commence within 5 business days and be completed within 10 business days from the date agreed upon under Item 20.b
and 20.c below, except as addressed in Item 19.c and 19.d below, unless other arrangements are agreed to in writing. If
the Customer does not request the order in writing the Contract Vendor is under no obligation to meet the 10 day delivery
window.
a. Early Fill - Customers may request early fill orders and they are encouraged as a means to effectively manage delivery
and salt quality. Early Fill orders must be submitted by August 14 of the contract term. Early Fill salt will be delivered to
the destination by direct transfer from a ship, barge, or rail car and not from another storage facility or stockpile. Final
delivery dates are at the discretion of the Contract Vendor with proper notice to the Customer (see Item 20.c) but 75%
of the early fill delivery must be completed to each location by November 13 of the contract term and 100% of the early
fill must be completed by December 41h of the contract term. The customer is obligated to accept delivery of early fill
salt upon proper notification by contract vendor (see Item 20).
b. Seasonal fill- Seasonal Fill salt may be delivered from a stockpile or from a ship, barge or rail car. Seasonal Fill
orders are orders submitted from August 15 of the contract term to the end of the contract term. Delivery dates are at
the request of the Customer per Item 19 and 20 of these provisions.
c. From November 1st through April 15 of the Contract term, in the event of predicted or existing severe bad weather
conditions, Contract Vendors must begin providing product and service with 24 hours notification, seven days a week,
24 hours per day.
d. Holiday Schedule. In the event of predicted or existing severe bad weather conditions during an official State holiday
-New Year's Day, Martin Luther King Day, Veterans Day, Thanksgiving Day or Christmas Day- the Contract Vendor
Contract Release 15 ( 11/13)
Page 7 of 10
must provide product and service with 24 hours notification. The Contract Vendor will provide agencies with a list of
emergency personnel that can be contacted and who will be responsible for coordinating deliveries during holidays.
All deliveries shall be made to the destination requested by the Customer and in the sequence specified on the order
between the hours of 8:00AM and 3:30P.M., excluding Saturdays, Sundays and holidays, unless other arrangements
are agreed to, in writing, by authorized representatives of the Contract Vendor and Customer.
Unless other arrangements are agreed to in writing by authorized representatives of the parties, deliveries, once begun
at a given delivery location covered on a delivery request, shall be continuous at a rate averaging three trucks per hour
with no more than 90 minutes between any two deliveries to that delivery location. Deliveries begun to a given location
but not completed within one work day shall resume at a rate averaging three trucks per hour with no more than 90
minutes between any two deliveries the following work day(s) until completed.
NO DELIVERIES MAY BE MADE WITHOUT PRIOR NOTIFICATION TO THE CUSTOMER. The Contract Vendor must
provide notice of intent to deliver the day prior to the actual delivery in order to ensure that staff is available to inspect and
receive the load. Delivery dates and times must be confirmed prior to delivery. The total tonnage and number of trucks
making the delivery MUST be mutually agreed by the Contract Vendor and the Customer.
Deliveries must be made Monday through Friday between the hours of 8:00a.m. and 3:30p.m. unless otherwise
authorized. The total tonnage and number of trucks making the delivery will be mutually agreed by the Contract Vendor
and the Customer.
Some CPV Members have indicated that agency pickup of material will be required. Contract Vendors must have product
available within 25 miles of the requesting agency locations except for the City of Maple Grove.
ORDER PROCESSING. The Contract Vendor shall have one designated individual available during all salt shipments
who has the authority to act on behalf of the Contract Vendor in any matter relating to delivery questions and material
quality issued.
a) All orders must be in writing and have an associated Purchase Order number included on the order. The Customer
must include a copy of the Purchase Order upon request of the Contract Vendor. A Sodium Chloride Delivery Request
and Confirmation Form (hereafter "Order Form") is recommended as a means to request and confirm orders.
Contract Vendor written response to the receipt of a written order from Customer shall be followed by email
confirmation within two days by both parties which may include the Order Form as documentation for reconciliation.
The Customer may refuse delivery if the Contract Vendor fails to respond in writing.
b) When placing an order, the Customer shall provide the Customer contacts for delivery coordination along with phone
number and other contact method (fax, email, etc.) for the contact. The Customer will provide Contract Vendor a list
of destinations with addresses in priority order for delivery, number of tons requested, preferred delivery dates and
preferred time of day for each destination and the hours available for delivery to be made. The Contract Vendor must
accept the requested delivery terms or negotiate alternative delivery terms and confirm the agreed upon terms within
two days of receiving the request for delivery. Confirmation shall be by email to the contact person listed on the order.
If the customer does not request an order in writing the contract vendor is under no obligation to meet the 10 day
delivery window.
c)
Early fill order requests must be submitted by August 14 of the contract term. Salt ordered after August 14 of the
contract term will be considered as Seasonal Fill and is not subject to the Early Fill delivery date deadlines outlined in
Item 19. When intending to deliver early fill salt the Contract Vendor must arrange with the Customer to take delivery
by giving the Customer a ten business day notice of intent to deliver. The Customer must acknowledge the notice in
writing. The Contract Vendor must confirm delivery arrangements by email to the Customer's contact person in
writing.
Page 8 of 10
d) If the delivery requested from the Customer is in compliance with the delivery provisions included in this Solicitation,
the Contract Vendor must satisfy the delivery request. If the Contract Vendor cannot meet the requested delivery
window, and the Contract Vendor and the Customer cannot agree on an alternative delivery schedule, the Customer
reserves the right to cancel the order and purchase from the next low responsive vendor or on the open market from
another source. The Contract Vendor must pay the difference in cost between the Contract price and the cost of the
second vendor, if it is higher than the Contract price. This cost may be deducted from any invoice that the Customer
has with the Contract Vendor. All costs will include, but are not limited to, the cost of the product, sales tax and
transportation charges.
If the Contract Vendor acknowledges and accepts the order and fails to meet the required delivery window, the Customer
reserves the right to assess liquidated damages as outlined in the Solicitation. If the Contract Vendor cannot meet an
established delivery window they must notify the MnDOT District or CPV Member at least 24 hours prior to the start of the
established delivery window to attempt to establish an alternate delivery schedule
SPECIAL SERVICES. If the Customer is unable to take its 80% of the required salt amount before the end of the Contract
term, and if mutually agreed by the purchasing entity and the Contract Vendor, the Contract Vendor may store the salt at
its depot after the Contract term has lapsed. The revised delivery date for the product and storage fee, if applicable, will
be mutually agreed to by the purchasing entity and the Contract Vendor. The purchasing entity and the Contract Vendor
will confirm its agreement in writing. No Contract amendment will be issued by the State. The State Customer will
encumber funds to cover any additional expenses, if required, and will issue a separate purchase order for the service.
The product delivered must meet all specifications called for in the original Contract. The Contract Vendor is not required
to provide this special service. This provision does not negate the purchaser's responsibility to take 80% of the salt
amount originally contracted.
VENDOR STORAGE SITE. The Contract Vendor must store its product at a site that meets or exceeds all State of
Minnesota requirements and regulations.
WEIGH SCALE TICKETS. All salt delivered under this Contract shall be weighed by the Contract Vendor on an approved
scale that meets all applicable specifications, tolerances and other requirements of Minnesota Rules Chapter 7601. No
Contract Vendor will be allowed to use a publicly owned scale or to substitute boxcar or barge weights for this requirement.
The State reserves the right to have the loads re-weighed for verification of weight, at a certified scale. The site for reweighing shall be determined by the State. Weigh slips must be provided at the time of delivery. If requested, the
Contract Vendor must submit a copy of the current scale calibration certification.
LOAD SIZES. The Contract Vendor is advised that the legal weight limit allowed on State highways will be strictly
enforced. In the event a load is shipped to a delivery point which exceeds the legal load limits, the State may notify the
appropriate law enforcement personnel of the overweight load.
CARRIER. The Contract Vendor must use a carrier that meets all federal and State laws as required by the appropriate
interstate transportation authority.
FOR OTHER STATE AGENCIES USE ONLY.
UNSPSC CODE
46161506 SWIFT- Salt, Regular Road Rock Salt
*** Fuel Surcharge - Contact AMS before paying any fuel surcharges.
REVISIONS:
06/28/15
All contracts extended through June 7, 2016, at adjusted prices. The following terms of the contract have
been revised;
STATE GUARANTEE, TESTING, REGULAR SALT DELIVERY REQUIREMENTS, and ORDER
PROCESSING.
See above for revised terms
North American Salt Company, A Compass Minerals Company has a name change to Compass Minerals
America Inc.
Page 9 of 10
Contract Release 8-803(5)
03/10/15
AMS changed to Chris Marquette.
CPV Member Listing, Line 148a-Motley is correct to be Morton.
09/25/14
Contract 77775 with Morton Salt is amended to add the City of Motley. All other prices, terms and conditions
remain unchanged.
CLICK HERE FOR MSDS SHEETS FOR ALL PRODUCTS
SEE BELOW FOR CONTRACT PRICES
Page 10 of 10
STATE OF MINNESOTA- REQUEST FOR BID FOR REGULAR ROAD SALT FOR 2014-2015 SEASON
NORTH AMERICAN/COMPASS PRICE LIST -CONTRACT NO. 77776
Destination
Customer
2016 Final Price
Aitkin City Hwy Dept
Aitkin CO-Mcgregor shop
$69.91
Aitkin City Hwy Dept
Aitkin CO-Airpark Dr.
$72.64
Anoka Hennepin lsd #11· Metro
Anoka Hennepin Jsd 11
$73.22
Baldwin Township
BaldwinTwp
Becker County Highway Dept
Becker Chd MN St-Detroit Lakes
$79.51
$84.33
Beltrami Chd-Bemidji
Beltrami Chd
$80.59
Benton County Highway Dept
Benton Chd
$76.05
Biwabik Township
Biwabik Township
$71.34
Cambridge Twp
Cambridge Twp
$73.19
Carlton CO Transportation Dept
Carlton Chd-Barnum
$67.47
Cass CO Hwy Dept
Cass Chd MN DOT-Remer
$71.38
City of Albany
City of Albany
$84.59
City of Albert Lea
City of Albert Lea- MN St
$81.99
City of Alexandria
City of Alexandria
$89.60
City of Andover- Metro
Andover MN City of Metro
$73.79
City of Annandale
City of Annandale
$77.88
City of Aurora
City of Aurora
City of Babbitt
Babbitt MN City Babbitt
$67.87
$73.62
City of Baxter
City of Baxter
City of Becker
City of Becker
$76.69
$76.86
City of Bemidji
City of Bemidji
$80.90
City of Big Lake
City of Big Lake
$76.42
City of Blaine- Metro
City of Blaine MN- Metro
$73.14
City of Blue Earth
City of Blue Earth
$86.58
City of Braham
City of Braham
$74.41
City of Breeze Point
City of Breezy Point
$76.15
City of Brooklyn Center-Metro
Brooklyn Center MN City of
$72.97
City of Buffalo
City of Buffalo-PU
$66.77
City of Calendonia
City of Caledonia
$72.85
City of Cannon Falls
City of Cannon Falls
$73.06
City of Carver MN
City of Carver
$74.22
City of Centerville
City of Centerville
$74.43
$73.43
City of Champlin - Metro
Champlin MN City of
City of Chatfield
City of Chatfield
City of Chisholm
City of Chisholm
City of Circle Pines
City of Circle Pines
City of Clearwater
City of Clearwater
$71.88
$78.25
City of Cloquet
City of Cloquet Garage
$65.22
City of Columbus MN Metro
City of Columbus MN Metro
$74.46
City of Corcoran
City of Corcoran
$73.28
City of Cottage Grove
City of Cottage Grove MN ST
$72.47
City of Cross Lake
City of Crosslake
$75.94
I
I
$75.75
$72.84
-
-
Page 3 of17
$71.94
$73.55
$73.14
$78.05
$62.52
City of Crystal- Metro
City of Crystal M N - Metro
City of Dayton - Metro
City of Dayton
City of Deephaven- Metro
Deephaven M N City of
City of Dodge Center
City of Dodge Center
City of Duluth
City of Duluth- E Superior Exp
City of Duluth
City of Duluth - Commonwealth Ave
City of Duluth
City of Duluth - Mesaba Ave
City of Duluth
City of Duluth- 40Th Ave
City of East Bethel- Metro
City of East Bethel MN- Metro
City of Eveleth, MN
City of Eveleth
City of Faribault
City of Faribault MN St
City of Fergus Fa lis
City of Fergus Falls
City of Foley
City of Foley- Benton County Storage
City of Fridley- Metro
City of Fridley- MN- Metro
City of Glenwood
City of Glenwood-Mn St
City of Golden Valley- Metro
City of Golden Valley MN- Metro
City of Grand Rapids
Grand Rapids, M N City of
City of Ham Lake -Metro
City Ham Lake- Garage
City of Hopkins- Metro
Hopkins MN City of
City of Hugo - Metro
Hugo MN Crty of
City of Independence
City of Independence- Metro
City of International Falls
City of International Falls
City of Isanti
City of Isanti
City of Kenyon
Kenyon M N City of
City of Lake Elmo - Metro
Lake Elmo MN City of
City of Lanesboro
City of Lanesboro
City of Lexington
City of Lexington- Metro
City of Lino Lakes- Metro
Lino Lakes MN City of
City of Long Lake
City of Long Lake
City of Mabel
MN- City of Mabel
City of Mahtomedi- Metro
City of Mahtomedi MN- Metro
City of Maple Plain- Metro
City of Maple Plain MN- Metro
City of Maplewood - Metro
Maplewood MN City of
City of Medford MN
City of Medford
City of Melrose
City of Mel rose
City of Milaca
City of Milaca
City of Minnetrista- Metro
City of Minnetrista
City of Mound City
CitY of Mound City
City of New Brighton- Metro
City of New Brighton Dpw
City of Newport- Metro
City of Newport MN Metro
City of North Saint Paul- Metro
NorthSt Paul MN City of
City of Northfield
City of Northfield
City of Oak Grove- Metro
Oak Grove MN City of- Metro
City of Oakdale- Metro
City of Oakdale MN Metro
City of Onamia
City of Onamia
- -
L.
-
$62.52
$62.14
$62.14
$76.31
$70.65
$76.25
$89.87
$76.05
$72.80
$89.49
$72.48
$72.41
$73.43
$73.07
$72.47
$74.41
$89.17
$77.77
$75.71
$71.22
$74.46
$71.88
$71.88
$75.09
$75.21
$71.90
$74.41
$70.65
$76.48
$79.78
$74.40
$73.36
$73.75
$71.89
$70.12
$71.22
$73.47
$74.19
$71.14
$76.17
Page4 of 17
City of Orono
City of Orono- Metro- MN ST
City of Ortonville
City of Ortonville
City of Otsego
City of Otsego
City of Owatonna
City of Owatonna Street Dept
City of Paynesvllle
City of Paynesville
City of Pelican Rapids
City of Pelican Rapids
City of Pequot Lakes
City of Pequot
City of Pine City
City of Pine City
jCity of Plymouth
City of Plymouth M N St
City of Princeton
City of Princeton MN St
City of Proctor
City of Proctor
City of Ramsey - Metro
Ramsey MN City of- Metro
City of Red Wing
City of Red Wing MN St Mndot Shed
City of Robbinsdale- Metro
City of Robbinsdale MN Metro
City of Rochester
City of Rochester- MN St
City of Rogers
Rogers M N - City of- Metro
City of Roseville - Metro
Roseville MN City of
City of Rush City
City of Rush City- Metro
City of Sandstone
City of Sandstone
City of Sartell
City of Sartell
City of Sauk Centre
City of Sauk Centre
City of Sauk Rapids
City of Sauk Rapids
City of Scandia
City of Scandia
City of Shoreview-Metro
Shoreview M N City of
City of Silver Bay
City of Silver Bay
City of Sleepy Eye
City of Sf eepy Eye-M n St
City of St Francis- Metro
City ofSt Francis MN- Metro
City of St. Augusta
City of St Augusta
City of St. Louis Park- Metro
StLouis Park MN City of- Metro
City of St. Michael
City of St. Michael
City of St. Paul Park- Metro
City of St. Paul Park MN Metro
City of St. Peter
City of St. Peter
City of Staples
City of Staples
City of Stewartville
City of Stewartville
City of Stillwater- Metro
Stillwater MN City of
City of Thief River Falls
City ofThief River Falls
City of Vadnais Heights- Metro
Saint Paul MN City of Vadnais Heights
City of Victoria -Metro
City of Victoria MN- Metro
City of Waite Park
City of Waite Park
City of White Bear Lake- Metro
City of White Bear Lake MN- Metro
City of Willmar
City of Willmar
City of Woodbury MN St
City of Woodbury- MN St
City of Zumbrota
City of Zumbrota
Clearwater County Highway Department
Clearwater Chd - Bagley
Cook Chd
Cook Chd Grand Marais
$73.96
$95.24
$75-36
$77.95
$80.94
$90.27
$79.71
$69.27
$73.32
$78.60
$62.52
$73.55
$75.54
$71.86
$77.09
$74.41
$71.22
$70.51
$70.06
$81.88
$81.88
$78.72
$74.43
$72.35
$69.52
$84.80
$75.29
$78.77
$72.44
$75.00
$70.86
$78.40
$79.04
$77.60
$72.47
$96.36
$71.22
$73.42
$80.72
$71.97
$83.52
$71.35
$76.58
$84.91
$77.43
I
I
Page 5 of 17
Corinna Township
Corinna Township· Annandale, MN
$77.43
Crow Wing County
Crow Wing Chd-Brainerd
$76.34
Crow Wing County
Crow Wing CHD
$76.34
Crow Wing County
Crow Wing Chd-Crosslake
$76.34
Crow Wing County
Crow Wing Chd-Deerwood
$74.89
Dodge Chd
Dodge Chd- Dodge Ctr MN St
$78.05
Douglas County Public Works
Douglas CO-Evansville Tech Center
$90.32
Douglas County Public Works
Douglas CO- Alexandria Tech Center
$87.63
Forest Lake City
Forest Lake MN City of- Metro
$73.01
Freeborn County
Freeborn CO Shop
$81.99
Glencoe
310 13th stW
$85.67
Goodhue County
Goodhue Chd MN St- Zumbrota
$76.58
Goodhue County
Goodhue Chd MN St ·Kenyon
$75.97
Goodhue County
Goodhue Chd MN St- Red Wing
$75.10
Goodhue County
Goodhue Chd M N St- Cannon Falls
$73.74
Grant County
Grant CO-Elbow Lake
$91.85
Hastings, lsd 200 ·Metro
Hastings lSD 200 MN ·Metro
$71.88
Hubbard CO Hwy Dept
Hubbard Chd Park Rapids
$82.66
Hubbard CO Hwy Dept
Hubbard CO Hwy-N Shop· Guthrie
$81.18
Ideal Township
Pequot Lakes, MN -Ideal Township
$79.19
Isanti County Hwy Dept
Isanti Chd-Mn St
$76.17
Itasca County Highway Department
Itasca Chd- Max
$76.51
Itasca Chd MN St-Big Fork Garage
$75.94
Itasca Chd-Deer River
$74.91
Itasca Chd M N St-Arbo
$74.91
Itasca Chd MN St-Nashwauk
$74.11
Itasca Chd MN St-Balsam
$73.27
Itasca Chd -Togo
$73.04
Itasca Chd -Grand Rapids
$73.02
Kanabec CO
Mora MN-Kanabec Chd
$72.00
i
$87.75
Kandiyohi Co. Highway Dept.
Kandiyohi Chd
Kittson County Highway Dept.
Kittson CO Highway Department
Koochiching Chd MN St
Koochiching CO Garage- Littlefork
Koochiching Chd MN St-Big Falls
$87.62
Koochiching Chd Northome
$85.86
Koochiching County
Koochiching Chd MN St-lntl Falls
$89.17
Lake County Hwy Dept
Lake Chd-Finland
$71.50
Lake County Hwy Dept
Lake Chd-Two Harbors
$68.09
Lake ofThe Woods County
Lake of The Woods CO
$89.96
Livonia Township
Livonia Township
$77.03
Mahnomen Chd
Mahnomen Chd
$89.37
Mahtomedi Public Schoollsd 832
Mahtomedi Public Schools lsd 832- Me
$72.02
Mcleod County
Mcleod Chd-Hutchinson
$78.74
Mcleod County
Mcleod CHD- Brownton
$78.68
Mcleod County
Mcleod CHD- Silver Lake
$106.88
$89.17
'---
--
$77.49
Page 6 of17
Mcleod County
Mcleod CO -Glencoe
$76.60
Meeker County
MeekerChd-Litchfield
$79.52
'Metropolitan Council Environmental Serv
1Military Affairs- Camp Ripley
St Paul MN Metropolitan Council Envirc
$70.65
Camp Ripley-Military Aff
$81.32
Mille Lacs County
Mille Lacs CO-Milaca
$77.78
Mille Lacs County
Mille Lacs CO Hwy- Wahkon
$76.17
Minnesota Correctional Facility St Cloud
MN Correctional Facility Mcf
$83.64
Minnesota Sexual Offender Program Msop
Msop - Moose Lake
$68.87
Monticello Township
Monticello Twp
$76.42
Morrison County
Morrison CO- Little Falls
$80.59
MowerChd
Dexter, MN Mower Chd
$80.71
Norman CO Highway Department
Norman Chd
$92.63
Otter Tail County
Otter Tail CO - Pelican Rapids
$90.16
OtterTail County
Otter Tail CO - Fergus Fall
$89.37
Otter Tail County
Ottertail CO MN St-Battle Lake
$88.82
OtterTail County
OtterTail Chd- Parkers Prairie
$87.05
Otter Tail County
Otter Tail County Highway- Perham
$86.35
OtterTail County
Ottertail CO Mnst-Ny Mills 20
$85.29
OtterTail County
OtterTail CO -Henning
$84.94
PineCHD
Pine County@ Pine City Airport Rd
$72.84
PineCHD
Pine Chd-Sandstone
$69.86
Pine Island Public Works
City of Pine Island Public Works
$76.53
Pipestone County Highway Dept.
Pipestone Chd- Pipestone
$96.10
Polk Chd
Polk Chd M N DOT-Crookston
$93.50
PolkChd
Polk Chd- Fertile
$91.95
PolkChd
Polk Chd -Fosston
Roseau County Highway Department
Roseau Chd - Greenbush
$103.43
Roseau Chd - Roseau
$101.30
Roseau Chd- Warroad
$98.43
Scott County Highway Department
Belle Plaine, MN Scott Chd-Metro
$75.98
Scott County Highway Department
Jordan, MN Scott Chd
$74.39
Sherburne Chd
Sherburne Chd-Becker
$76.86
Sherburne Chd
Sherburne Chd-Zimmerman
$76.34
Silver Creek Township
Silver Creek Township- Monticello
$76.02
South West Transit-See Notes
South West Transit- Eden Prairie
$72.75
St. Louis Co.- Jean Duluth Tool house
St. Louis CO-Jean Duluth Toolhouse
$65.71
St. Louis CO-Pike Lake Toolhouse Div 5
St Louis CO-Brookston
$65.45
St. Louis County- Div4
Ely MN StLouis CO- Div4
$74.80
St. Louis County- Div 4
St. Louis CO- Tower- Div 4
$70.47
St. Louis CO- Embarrass- Div 4
$70.43
Duluth MN StLouis CO- Duluth Area Pi
$66.31
St. Louis CO-Hibbing-Div 7
$71.99
St. Louis CO-Meadowlands-Div 7
$68.62
St. Louis County- Division 6
StLouis CO Aurora Town of White
$71.22
St. Louis CO-Virginia-Div 6
$70.67
$89.81
Page 7 of17
St. Louis CO- Brimson
St. Louis CO·Cotton-Div 6
St. Louis County Public Works
StLouis CO-Linden Grove-Div 3 Hwy l
St Louis CO - Ashawa -Div 3
St. Louis CO Public Works-Floodwood
St. Louis CO Public Works-Nopeming Sh
551 Crane Lake Rd. 23, Buyck
St. Peter Regional Treatment Center
St. Peter Regional Treatment Center
Steams Chd
Stearns Chd MN St- Belgrade
Stearns Chd
Stearns Chd MN St-Sauk Centre
Stearns Chd
Stearns Chd-Mn St-Albany
Stearns Chd
Stearns Chd MN St- Richmond
Stearns Chd
Stearns Chd-Waite Park
Steele County
Steele CO-Owatonna
Sylvan Township
SylvanTwp
Todd County Public Works
Todd CO-Long Prairie
Todd County Public Works
Todd CO- Staples- Public Works
Town of Faya I
Town of Fayal
Univ of MN-Duluth Facilities Mgmt
University of MN- Duluth
University of Minnesota- Metro
Minneapolis MN Univ of Minnesota
Wabasha County Dept
Wabasha Chd-Millville
Wabasha County Dept
Wabasha Chd- Mazeppa
Wabasha County Dept
Wabasha Chd-Lake City
Wabasha County Dept
Wabasha Chd-Piainview
Waseca County Highway Dept.
Waseca Chd
White Bear Lake Schools #624
White Bear Lake Schools #624
Winona County
Winona Chd - Utica
Winona County
Winona Chd-Mn St
Winona State University
Winona State University
Wright County Highway Department
Wright Chd- Anna dale
Wright Chd- Cokato
Wright Chd -Maple Lake
Wright Chd -Waverly
Wright Chd- Buffalo
Wright Chd - Otsego
FOND DU LAC DEVELOPMENT CORP 1696 BIG LAKE RD CLOQUET MN
South Washington County lSD 833
7362 E. Point Douglas Road South
Shamrock TWP
49954 lake ave mcgregor mn 55760
-·-·····--
$68.62
$68.26
$74.13
$72.72
$68.86
$66.31
$76.34
$78.51
$83.01
$83.01
$81.66
$80.88
$80.72
$78.07
$74.79
$82.74
$79.78
$71.06
$61.26
$71.22
$78.45
$77.01
$76.55
$75.29
$78.72
$71.97
$72.24
$69.58
$70.26
$77.88
$77.88
$76.82
$76.42
$76.01
$74.96
$65.46
$71.95
$70.27
I
--
-
--
Page 8 of 17
2015-2016 Quantities
CPY MEMBERS - DISTRICT 1
DULUTH AREA
~----~~------~
Page 9 of17
Krysten Foster
From:
Sent:
To:
Subject:
Marquette, Chris (ADM) [[email protected]]
Wednesday, August 26, 2015 8:51 AM
Marquette, Chris (ADM)
RE: State of MN Road Salt Contract- Incorrect Header
I forgot to update the Header on the Spreadsheets I sent you. Please ignore the Header that states "2014-2015 Season."
The Spreadsheets I sent you are for the 2015-2016 season.
Chris Marquette
50 Sherburne A venue - Room 112
St. Paul, MN 55155
651.297.3996 - Fax
[email protected]
From: Marquette, Chris (ADM)
Sent: Tuesday, August 25, 2015 2:34 PM
To: Marquette, Chris (ADM) <[email protected]>
Subject: State of MN Road Salt Contract
The new Road Salt contracts were posted to our website last week- http://www.mmd.admin.state.mn.us/ Contract
Release S-803{5) for regular salt and Contract Release S-987(5) for treated salt. I'm attaching the new Contract Releases,
with pricing and quantities, to this e-mail. Because we did an extension rather than a new bid this year, the price pages
will look a little different than what you're used to. This will only be for this year. Next year we will bid it out and the
Releases will look the same as they have in the past.
Chris Marquette
50 Sherburne Avenue- Room 112
St. Paul, MN 55155
651.297.3996- Fax
[email protected] n. us
1
Approve & authorize Board Chair to sign a 60 month lease agreement with ShelDon, per State Contract,
in the amount of $119.94/month plus tax and $70/month plus tax maintenance fee for Canon C3330i.
Approve overages at the rate of $0.0059/copy black and white, and $0.0758/copy color.
Darbie Eschenbacher
From:
Sent:
To:
Cc:
Subject:
Angie Dickison
Tuesday, January 13, 2015 1:43 PM
Krysten Foster
Darbie Fasteland
RE: Canon Copier
We typically get quotes from multiple vendors. Recently, we have rented copiers (off of state contract) from Metro
Sales (Duluth) and Hybridge Imaging (Two Harbors)'. I'll add your department to the list for 2015 renewals. I plan to
contact vendors for a few other departments later this month. Will keep you posted.
From: Krysten Foster
Sent: Friday, December 19, 2014 2:58PM
To: Angie Dickison
Cc: Darbie Fasteland
Subject: FW: Canon Copier
Hi AngieDoes IT have any color copier-printer-scanner recommendations for Hwy? Sometime in the next few months, we'll have
to decide whether to extend the current lease or lease/buy a new machine. The current lease is $162.43 per month from
Canon Financial Services, and the proposed 2015 budget includes an amount up to $300/month (if necessary). Thanks in
advance for your help.
l<rysten Foster, P.E.
Lake County Highway Department
1513 Hwy. 2 I Two Harbors, MN 55616 I Phone: 218.834.8380 I Fax: 218,834.8384
Email: [email protected] I Web: www.co.lake.mn.us
From: Linda Libal
Sent: Friday, December 19, 2014 1:47PM
To: Krysten Foster; Darble Fasteland
Subject: Canon Copier
Just a note for next year's calendar ... we extended the rental on the Canon until April 2015. You might want to
think ab.out what you want to do- keep renting or look at something new. Either way, you will need Board
approval.
The current rental agreement is with Canon Financial Services. The File is inthe hanging rack under my phone.
Thanks,
Linda
Linda Libal
Lake County Highway Accountant
(218) 834-8380 Ext #223
1
Shei~
on
~:,21
~';;]9
Im age R U N N ER
A D VA N C E
lmageRUNNER ADVANCE C3330i Full Color Multifunctional System (New)
Includes:
•
Speed· 30 Pages Per Minute Full Color and B&W
e
Duplexing Automatic Document Feeder (100 Sheet Capacity)
e
160GB Hard Drive
o
2.0 GB RAM
•
4 x 550 Sheet Paper Trays & 100 Sheet Bypass (Up to 12" x 18")
o
Network Printer (UFR II, PCL 5e/6 & PS3)
e.
Network Scanner
•
External Finisher
•
Surge Protector
o
Installation, Training and Connection to Network
o
Connection to network includes: Installing Print/Scan Drivers
,t
n st<\(~:BJIVIN
i;.(
:~a:Mhnih
· i';i
:;4~LII49nth',SK:J
6li'M6hth"'; '.':
•· cont~aHPHc~ kil'rttalR~~~:.:,:: R~ri'tal:kat~\ ; R'~~t~iR~t~'\.
imageRUNNER ADVANCE C3330i 8477B004AA
Staple Finisher-U1
8473B001AA
Surge Protector
6101AU61AA
Total
$
$
$
$
4,347.00
1,644.30
128.18
6,119.48
$
$
$
$
124.76
47.19
3.68
175.63
$
$
$
$
103.89
39.30
3.06
146.25
$
$
$
$
85.20
32.23
2.51
119.94
Maintenance
Base # of Copies
Allowed per Month
Maintenance Type {B&W Copies Only)
5 000
Low Base
High Base
7,500
e
Choose Low Base or High Base
Monthly
Maintenance
Base Charge
$50.00
$70.00
B/W Overage
0.0067
0.0059
Color Overage
0.0758
0.0758
ET
SALES REP. NO. & NAME
Trent Beise
of MN Contract #84340. 60 Month FMV Lease at $165.27 per
month. Service and Supplies Contract billed Monthly at $0.011 Black
and $0. 065 Color per print.
J3REDIT TERMS~
CUSTOMER WARRANTS THAT THE EQUIPMENT IS FREE OF ANY LIENS, SECURITY INTERESTS & ENCUMBRANCES.
~
Fargo
Duluth
Winona
Hibbing
Brainerd
MAIN PHONE NO.
25sa26
218/834-8380
831 Shoreview Heights Road
tel877-724-2344
September 14, 2015
Lake County
Hiway Department
601 3rd Avenue
Subject: Kyocera 3551ci Lease
Item#
.1
Description
Lease
Term
EDP Code
· Lease
Price
L9_~_35_51ci
: AK-731
-·-· ·- ....
..
-~--.
DF-7700
FINISHER
1203NC2US3
.. -··--.
l-
60 mo
: ln~tallation and Tr.alni~glncluded
$178.46
! 60 Month Lease
• Total Monthly Price
1
.L.
'·
,. -· ..
~-
..
--
-·
-. -
-.
'
.. , ..
Product Supply and Service Billed Quarterly:
Base BIW 6000 prints per Qtr. @ $98 Plus overage x 0.0113
Three Tier Color Toner Zero Base
Tier 1 10% 0.025
Tier 2 40% 0.0336
Tier 3 60% 0.0672
Quarterly meter count for overage charges
Lease Term 60 months - FMV
Prepared by Michael Stiff- Hybridge Imaging
www. hybridgeimaging .com
Admin Minnesota
Room 112 Administration Bldg., 50 Sherburne Ave., St. Paul, MN 55155; Phone: 651.296.2600, Fax: 651.297.3996
Persons with a hearing or speech disability can contact us through the Minnesota Relay Service by dialing 711 or 1.800.627.3529.
CONTRACT RELEASE:
C-1 005(5)
DATE: AUGUST 28, 2015
PRODUCT/SERVICE: MULTI-FUNCTION DEVICE (COPIERS) EQUIPMENT RENTAL, PURCHASE & MAINTENANCE
CONTRACT PERIOD: OCTOBER 16, 2014 THROUGH OCTOBER 30, 2016
EXTENSION OPTIONS: UP TO 36 MONTHS
ACQUISITION MANAGEMENT SPECIALIST/BUYER (AMS): MIKE BRICK
PHONE: 651.201.2445
E-MAIL: [email protected]
CONTRACT VENDOR
CANON
RICOH
TOSHIBA
XEROX
WEB SITE: www.mmd.admin.state.mn.us
SWIFT CONTRACT NO.
0000000000000000000084336 (84336)
0000000000000000000084340(84340)
0000000000000000000084342(84342)
0000000000000000000084346(84346)
TERMS
NET 30
NET 30
NET 30
NET 30
CONTRACT USERS. This Contract is available to the following entities as indicated by the checked boxes below
~
~
0
State agencies
Cooperative Purchasing Venture (CPV) members
Limited to the following entities only
STATE AGENCY CONTRACT USE. This Contract must be used by State agencies unless a specific exception is
granted in writing by the Acquisition Management Specialist (AMS) listed above.
STATE AGENCY ORDERING INSTRUCTIONS. Orders are to be placed directly with the Contract Vendor. State
agencies should use a Contract release order (CRO) or a blanket purchase order (BPC). The person ordering should
include his or her name and phone number. Orders may be submitted via fax.
CONTRACT FEEDBACK. If these commodities or service can be better structured to help you with your business needs,
let us know. We solicit your comments and suggestions to improve all of our contracts so that they may better serve your
business needs. If you have a need for which no contract currently exists, or you would like to be able to use an existing
state contract that is not available to your entity, whether a state agency or CPV), please contact us. If you have specific
comments or suggestions about an individual contract you can submit those via the Contract Feedback Form.
TERMINATION/CANCELLATION OF CONTRACT. There may be a cost associated with termination/cancellation of a
Contract. Agencies and CPV members are STRONGLY ADVISED to review termination/cancellation clauses in the
Contract in order to understand the potential risks and costs involved in termination/cancellation of a contract before a
decision is made to terminate/cancel a contract. Termination/cancellation charges can be accessed through the link cited
in the Comparison of Miscellaneous Contract Vendor Services/Rates below. If there are questions regarding
termination/cancellation contact the AMS listed above.
Page 1 of 4
Contract Release: C-1 005(5)
SERVICE CERTIFICATION FORM REQUIREMENTS. Pursuant to Minn. Stat.§ 16C.09, agencies must complete a
"Service Contract Certification Form" prior to issuing an order for services offered from this Contract.
CONTRACT VENDORS
CANON U.S.A., INCORPORATED
100 Park Boulevard
Itasca, IL 60143
CONTACT: Steve Johnson
E-MAIL ADDRESS: [email protected]
CONTRACT NO.: 0000000000000000000084336
VENDOR NO.: 0000195734
PHONE: 763.463.9410
CELL: 612.578.3179
FAX: 630.250.7048
Canon Contact List of Reps/Resellers/Statewide Coverage
----------------------------------------------------------------------------~----·-CONTRACT NO.: 0000000000000000000084340
RICOH USA, INC.
70 Valley Stream Parkway
Malvern, PA 19355
VENDOR NO.: 0000205972
CONTACT: Travis Massman
PHONE: 573.353.2559
FAX: 573.446.4777
Ricoh Contact List of Reps/Resellers/Statewide Coverage
CONTRACT NO.: 0000000000000000000084342
TOSHIBA BUSINESS SOLUTIONS
960 Blue Gentian Road
Eagan, MN 55121
VENDOR NO.: 0000388403
CONTACT: Jon Gaugler
PHONE: 651.994.7768
CELL: 651.328.7948
Toshiba Contact List of Reps/Resellers/Statewide Coverage
CONTRACT NO.: 0000000000000000000084346
XEROX CORPORATION
3500 American Boulevard West Suite 400
Bloomington, MN 55435
VENDOR NO.: 0000209162
CONTACT: Tom Peske
PHONE: 312.849.1408
MOBILE: 773.459.8891
Xerox Contact List of Reps/Resellers/Statewide Coverage
SPECIAL TERMS AND CONDITIONS
SCOPE. The purpose of these Contracts is to provide State agencies and CPV members with a method of purchasing,
renting and procuring multifunction devices and maintenance for multi-function devices. Statewide distribution and service
is provided. The Contract Vendor(s) is responsible for the timeliness and quality of all services provided by individual
resellers/subcontractors. A reseller is defined as a subcontractor for the purposes of this contract. Delivery, support,
warranty, and maintenance may be provided by the Contract Vendor(s) using resellers. Contract Vendor(s) and its
resellers will be expected to assist agencies in their selection process by providing them with equipment demonstration,
best practice information, managed print expertise, specifications, volume capabilities, and technical expertise, including
system integration requirements when connecting to an existing network.
Note: Although Managed Print Services was an optional program in this RFP, the State elected not to award it at this
time. Print Assessments, if requested by an agency or CPV, are to be provided at no cost.
Page 2 of 4
PRICES. At no time should the ordering entity pay more than the Contract price. Agencies must contact the AMS
immediately and fill out a Vendor Performance Report if there is a discrepancy between the price on the invoice and the
Contract price.
FOR PRICING SEE MN.IT WEBSITE: http://mn.gov/buyiUmfd index.html
Click on multi-function devices.
MINIMUM ORDER. None.
IT ACCESSIBILITY. When agencies are making purchasing decisions, the purchasing entities are responsible for
evaluating the accessibility of IT products in accordance with the State of MN IT Accessibility standards that incorporate
both Section 508 standards and Web Content Accessibility Guidelines 2.0 level 'M' standards. This contract requires
vendors to provide accessibility information, known as VPATs, for the products available through this contract. It is the
purchasing agency's responsibility to request, collect, evaluate, and make a purchasing decision in compliance with these
state laws. VPAT product information can be found on each vendor's website.
ACCESSIBILITY OPTIONS. To view current accessibility options available for each device by manufacturer click on the
following link: Accessibility Options
FREIGHT/SHIPPING TERMS
SEVEN COUNTY METRO AND GREATER MINNESOTA AREA. All shipments are FOB Destination, with freight
charges prepaid and allowed (the Contract Vendor is not allowed to invoice freight charges unless there are special
"rigging fees" for unique circumstances and identified in the Contract Vendor's quote. See link to Miscellaneous Cost
Comparison to see which Contract Vendors charge rigging fees.
COMPARISON OF MISCELLANOUS CONTRACT VENDOR SERVICES/RATES. To view a comparison table of
Contract Vendors' miscellaneous services and rates click the following link: Miscellaneous Cost Comparison
CONTRACT VENDOR TERMS AND CONDITIONS. Canon, Ricoh and Toshiba accepted all of the solicitation terms and
conditions. Xerox elected to negotiate some of the Event General Terms and Conditions. Agencies and CPV members
should review these differences before placing an order with a Contract Vendor.
It is suggested that agencies and CPV members review the terms and conditions in order to assess any potential risk to
the agency or CPV member. To view Contract Vendor's Contract Award documents click the following links:
Toshiba
Note: Contract Award incorporates the RFP documents and Contract Vendor's Response into the Contract.
REQUEST FOR PROPOSAL DOCUMENT. For a copy of the Request for Proposal which includes the Special Terms,
Conditions and Specifications click on the following link: RFP
TOTAL COST OF OWNERSHIP. Agencies and CPV members are advised to calculate the Total Cost of Ownership
when comparing devices.
USE OF PREVIOUS MULTIFUNCTION CONTRACTS. Previous SWIFT contracts will remain open ONLY for
maintenance orders for equipment purchased or rented prior to October 16, 2014. For reference here are the previous
SWIFT contract numbers:
Canon:23558
SWIFT Line
Line 1
Une2
Line 3
Une4
Line 5
Ricoh: 23596
Toshiba: 23628
Description
Multifunction Device - Rental
Multifunction Device - Purchase
Repair and Maintenance Services
Monthly Overage Charges
Supplies: Use only if Maintenance Plan was not Purchased
Xerox: 23657
Category
80161800
44101500
81112306
82121700
44101700
Page 3 of 4
SWIFT
Line
Line
Line
Descrj~ion
Line
6
7
8
Software Licenses
Software Maintenance and Support
Monthly Copying Charges - Purchase
Category
43230000
81112201
81112306
REVISIONS:
08/27/2015
Changed Ricoh name and address, revised Attachments F-H for Canon, Ricoh and Xerox. Added Swift
Line 8.
08/05/2015
Updated contact information for Ricoh and Xerox. Updated reseller list for Canon and Xerox.
04/01/2015
Updated contact information for Canon and Xerox. Added IRS Security Requirements to all Contracts.
01/02/2015
Added OET Website BUY. IT link for pricing. Updated Ricoh Account Representatives, Reseller and
Statewide Coverage Designation lists.
Page 4 of 4
ATTACHMENT H
STATEWIDE COVERAGE DESIGNATION
MANUFACTURER Canon U.S.A., Inc.
county ..
Aitkin
Anoka
Becker
Beltrami
Benton
Big Stone
Blue Earth
Brown
Carlton
< Reseller
Marco, Loffler
Marco, Loffler,
Imaging Path, CSA,
Marco, ABM,
Reardons,
Marco, ABM,
Marco, Loffler
County· ·
Martin
McLeod
Meeker
Mille Lacs
Morrison
Mower
Murray
Nicollet
Nobles
Carver
Marco
Marco, River Bend
Marco, River Bend
Marco, Sheldon
Marco, Loffler,
Imaging Path, CSA,
River Bend
Norman
Cass
Marco, NCBP
Olmsted
Chippewa
Chisago
Clearwater
Marco
Marco, Loffler
Marco, ABM,
Marco, ABM,
Reardons,
Marco, Sheldon
Marco, River Bend
Otter Tail
Pennington
Pine
Clay
Cook
Cottonwood
Crow Wing
Dakota
Dodge
Douglas
Faribault
Fillmore
Freeborn
Goodhue
Grant
Hennepin
Marco, Loffler, NCBP
Marco, Loffler,
lmagin_g Path, CSA,
Marco, River Bend,
Tri-State
Marco, Loffler
Marco, River Bend,
Tri-State
Marco, Tri-State,
Marco, River Bend,
Tri-State
Marco, Tri-State
Marco, Loffler,
Reardons
Marco, Loffler,
Imaging Path, CSA,
Pipestone
Polk
Pope
Ramsey
Red Lake
Redwood
Renville
Rice
Rock
Roseau
St. Louis
Scott
Sherburne
C-1 005(5) Multifunction Devices
· ..
•. Resellec · >.... ·<
Marco, River Bend
Marco, Loffler, River
Bend
Marco, Loffler
Marco, Loffler
Marco, Loffler
Marco, River Bend,
Tri-State
Marco
Marco, River Bend
Marco, River Bend
Marco, ABM,
Reardons
Marco, River Bend,
Tri-State
Marco, Loffler, ABM,
Reardons
Marco, ABM,
Marco, Sheldon
Marco
Marco, ABM,
Marco, Loffler
Marco, Loffler,
Imaging Path, CSA,
Marco, ABM,
Bend
Bend
Marco, Loffler, CSA,
Tri-State
Marco
Marco
Marco, Sheldon
Marco, Loffler,
Imaging Path, CSA,
River Bend
Marco, Loffler,
lmaginQ Path, CSA,
County
Houston
County
Sibley
Reseller
Marco, River Bend
Hubbard
Reseller
Marco, Tri-State,
Marco, ABM, NCBP,
Reardons
Stearns
Isanti
Marco, Loffler, NCBP
Steele
Itasca
Jackson
Kanabec
Kandiyohi
Kitts on
Stevens
Swift
Todd
Traverse
Wabasha
Koochiching
Marco, Sheldon
Marco, River Bend
Marco, Loffler
Marco, Loffler
Marco
Marco, NCBP,
Sheldon
Marco, Loffler
Marco, River Bend,
Tri-State
Marco, Loffler,
Reardons
Marco, Loffler
Marco, Loffler
Marco, Reardons
Marco, Tri-State
Wadena
Lac qui Parle
Marco
Waseca
Lake
Lake of the Woods
Marco, Sheldon
Marco
Washington
Watonwan
Marco, NCBP
Marco, River Bend,
Tri-State
Marco, Leffler,
Imaging Path, CSA,
Marco, River Bend
Wilkin
Winona
Wright
Marco, ABM,
Reardons
Marco, Tri-State
Marco, Leffler,
Yellow Medicine
Marco, Leffler
LeSueur
Lincoln
Lyon
Mahnomen
Marshall
Bend, Tri-State
Marco
Marco, River Bend
Marco, ABM,
Reardons,
Marco
C-1 005(5) Multifunction Devices
Laurel Buchanan
From:
Sent:
To:
Cc:
Subject:
Krysten Foster
Monday, October 05, 2015 12:26 PM
Laurel Buchanan
Matthew Huddleston
10/13 Packet Update
Good afternoon,
After looking at both pits this morning, the Finland church's subcontractor desired to change sources for said project. I
request to update next week's action item:
Current: Approve sale of up to 2,500 cubic yards of pit material (in accordance with the 2015 Fee Schedule) from Lake
County's Nikula Pit for use between October 5, 2015 and October 8, 2015 for the Baptism River Community Church
project.
Proposed: Approve sale of up to 2,500 cubic yards of pit material (in accordance with the 2015 Fee Schedule) from Lake
County's Lax Lake Pit for use in October 2015 for the Baptism River Community Church project.
Since this pit does not conflict with Northland Constructors' operations for the Cramer Road project, the allowable
hauling window can be extended past Thursday, October gth. Please let me know if any other questions. Thank you.
Krysten Foster, P.E.
Lake County Highway Department
1513 Hwy. 2 I Two Harbors, MN 55616 I Phone: 218.834.8380 I Fax: 218.834.8384
Email: [email protected] I Web: www.co.lake.mn.us
1
Emergency Management
DATE:
Oct. 1, 2015
TO:
FROM:
SUBJECT:
BJ Kohlstedt, Emergency Management Director
Metal Roof reimbursement- Costley
Please consider approval of the following recommendation:
"Approve payment of $7,500.00 to Mitch Costley for the homeowner portion of FEMA Fire
Resistant Roofing Grant 1 installation, pending reimbursement to Lake County from FEMA
Hazard Mitigation Grant Program DR-1982.07."
Comments:
Installation of roofing was completed on parcel #20-6009-14770 at 10672 Mitawan Lake Rd,
and all checklist documentation has been completed and reviewed. A copy of that checklist
and the paid invoice to the licensed contractor is attached.
These payments were approved by Board action on August 11, 2015 (see below), and will be
reimbursed by FEMA DR-1982.77 grant funding.
8.
Approve the reimbursement to qualified homeowners of their portion of Federal
Emergency Management Agency (FEMA) Fire Resistant Roofing Grant installations
(70% up to $7,500), pending reimbursement to Lake County from FEMA Hazard
Mitigation Grant Programs DR-1982.07 or DR-4113.11.
.,
Vendor Number
Warrant Number
Total$ Amount
Date Paid
Claimant's Name
Mitch Costley
Address
PO Box 340
City
Two Harbors
Date of Dellverv
10/1/2015
STATE MN
ZIP 55616
Itemize Fullv
Homowner portion of Fire Resistant Roofing installation
1(70% of materials and installation, up to $7,500 max/structure)
to be reimbursed by FEMA DR-1982.07 (Metal Roofs 1)
$Amount
$
7,500.00
I declare under penalties of perjury lhat I am
(Insert title of office and name of firm, If claim is by a firm)
the claimant making the within claim; that I have examined said claim and the same is just and true; that the money therein charged was actually paid for the purposes therein
stated; that the property therein charged was actually delivered or used for the purposes therein stated, the value therein charged; that the services therein charged were actually
rendered and were of the value therein charged; that the fees therein charged are official and are such as are allowed by law; that no part of said claim has been paid; and the said
claim against LAKE COUNTY Is for
$ _ _ __
.:;;D~a:.:..:te:..___ _ _ _ _ _ _ _ _ _
(Signature of claimant)
(The effect of this verification shall be the same as if subscribed and sworn to under oath)
Fund
Department
Program
Service
Object
01
281
0000
6000
01
281
247
Metal Roofs 1
248
Metal Roofs 2
0000
6000
$Amount
$
7,500.00
;;-..~.~/:..._/-..~./~I:..._J_._~-_
Date: _ _
This claim has been examined and the goods or services therein referred to, have been delivered or rendered, and the amount claimed
is correct. This claim has been found to be correct and ordered paid by Resolution of the County Board.
Committee on Claims & Accounts
Application Reimbursement Steps
Date Completed
1. PROOF OF PRE-APPROVAL (HSEM participant list or letter from Lake
June 1, 2014 County)
.//
2. Building Plan Review and Inspection Fee paid to Lake County for
·
/
processing and approval of installation plan per FEMA specifications. $60
per eligible structure.
(Make Check out to Lake County Emergency Management)
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3. PROOF OF PURCHASE of qualified materials (paid invoice and
documentation of UL Class A rating). Documentation must include an
itemized list of authorized roofing materials and installation costs, and may
NOT include items used to repair and/or enhance structural components.
Authorized items include sheathing, Class A fire rated underlayment, fireretardant-treated battens, metal panels, shingles (for historic sturcutres),
fascia and soffit work. Funding will not cover insulation, wooden framing
materials, gutters or other materials not part of the Class A requirements.
4. Optional: Any additional quotes you received from other vendors will
help Lake County with budget projections for future projects.
?·PROOF OF INSTALLATION (Submit itemized PAID invoice or receipt
c · -< ) /i from qualified contractor. Include all invoices paid to contractor.)
,
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6. Maintenance agreement and transfer of ownership declarant.
(0ffiricgein)al signed form and receipt of $46 paid to Lake County ft1.~!~~·
0 1
1
_
7. Copy of FireWise Level2 Assessment
8. Proof of approved inspection of installation by licensed lake County
Building Inspector (Copy of signed inspection)
9. Proof of approved Inspection of defensible space by contracted
inspector. (Copy of signed inspection)
10. Photos: See installer guidlines section "Installation and Inspection
Requirements" item #3 for list of photos during installation. These will
normally be provided by your installer. Photos of completed installation (all
sides of completed structure, including indicator of structure address) will
normally be provided by the Building Inspector.
11. Submit Reimbursement Application by January 31, 2017 to:
Randall Walz, Metal Roof Project Coordinator
Lake County Emergency Management
99 Edison Blvd
Silver Bay, MN 55614
Office: 503.449.7979
12, Application Review will be conducted by Lake County of all
documentation submitted for reimbursement of roof installation (70% with
a maximum of $7,500 per eligible structure). Review of each application
and issue of reimbursement payment check may take up to ten weeks.
13. Defensible Space Review Lake County will provide free inspections
of the defensible space every 10 years for 40 years, which is the life of
the project. If the defensible is found to be unmaintained, Lake County will
conduct or contract the clearing and charge the homeowner for the work.
/9; 1cs
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CLASSIC ROOFING SYSTEMS
K.F. LOOSEN CONSTRUCTION CO.
4099 TWIN LAKES DRIVE
CLOQUET MN 55720
PHONE: 218-879-0208
FINAL STATEMENT OF LABOR & MATERIAL
INVOICE:
FINAL
DATE:
AUGUST 31 2015
NAME:
MITCH COSTLEY
609 FIRST AVE
PO Box 340
DESCRIPTION:
AS PER CONTRACT DATED 05-28-15
INSTALLATION OF MET-TILE ROOFING SYSTEM
CABIN & BUNKHOUSE 10672 MITIWAN RD, ISABELLA
PROJECT COMPLETION DATE:
CONTRACT AMOUNT
AUGUST 28 2015
CABIN
~
GRAND TOTAL ALL WORK ·~-
LESS PAYMENTS PAYMENT RECEIVED 10°/o
BALANCE ON CONTRACT
ADD FOR TITANIUM UDL SYNTHETIC FELT
NOT IN ORIGINAL BXD DOCUMENTS
LESS FOR GOODWILL SALES COMISSION
DUE ON COMPLETION OF WORK
3375 SF @ $.25 SF
$19,705.00
$2,974.00
$22,679.00
{$15,000.00}
$7,679.00
$843.75
-$100.00
$8,422.75
HELLO MITCH- WE HAD TO ADD FOR THE SYNTHETIC FELT THAT WAS NOT IN OUR
ORIGINAL BID OR FEMA BID INFORMATION RECEIVED. WE HAD TO ADD THE VALUE
OF THIS WORK TO OUR FINAL AMOUNT DUE. I'VE INCLUDED A $100.00 DISCOUNT
WHICH IS ALL WE CHARGED EXTRA TO DO THE NEIGHBOR'S SHINGLE WORK.
I HOPE YOU WILL ACCEPT THIS WITH OUR GOODWILL.
PLEASE CALL ME IF YOU'D LIKE TO TALK MORE ABOUT THIS. WE THANK YOU FOR YOUR
PROMPT ATTENTION AND PAYMENT ACCORDING TO OUR CONTRACT TERMS.
Upon receipt of your payment in full, this invoice will act as your final waiver of
mechanic's lien rights as per MN Statutes EFF 980101.
PLEASE CALL WITH ANY QUESTIONS.
. '
\
fr•P-+ --e__Lc;yJiv )
-
Under penalties of perjury, I declare that I have made a examination of all records
and to the best of my knowledge and belief, it Is true, correct and complete.
Respectfully Submitted,
B
C~
NDA LOOSEN, GENERAL MANAGER
SSIC ROOFING SYSTEMS
K.F. LOOSEN CONSTRUCTION Co. lNC.
rralsf
b7M-R~eolpt
and Waiver of Mochanlca' L.len.
RECEIPT AND WAIVER OF MECHANICS' LIEN RIGHTS
(Approved by Mlnnenpolfs Real Estate Board)
N, B.-It Is Important that. the following directions bo clo.,el)· followed Bs otherwls\l lhc receipt WILL NOT BE
1. '\.19ffsT~OLEGAL lNSTROMENT a.nd must be executed accordingly by ol'rlcers ot corporation& c.nd by
partners In co-partnerships,
2, lt Is Important tho.t ALL the blanks be completed o.n<l the AMOUNT PAID OE SHOWN.
3. u po.ymont Is not In tull to dato, so sto.te, SHOW UNPAID BALANCE. and strike out last three lines.
4. A receiPt similar to this or legal waiver ot lien rights will be requlrod tor all plumbing, heating and plaster·
lnll' materials, etc.
~. NO ERASUtu:s OR ALTERATIONS MUST Blll MADE •
...................?.~.P..~.~m.~~.r.<Do.te)
... ~.1....?..9.~.?.........................., 1 [} ...............
The
unders~!fned
aclcrwtvledgcs
hauir~g
receiued paynu:nb
of .........................................................,................................,. ..............
....... .!.~.~.~.~.Y..J.~t~~.. Jbg.Y.~.?.n9 ... f.~.~.r.:...~.~D.~.r.~9
.. J~.~n.tY..::IW.9..J....?..?./9.Q..............DOLL.1RS,
(Amount Paid)
($....?.~.,.1?.?..~.?..~.~.~.,
Fro1n .. .M.i.t.{;.b... J;,Q.$.t.].~Y................................................................................................................................................... in fu lt pay1ncn f. oI
(Name of
·
Payo~)
al~ .... J.~.R.Q.r... A.~~~gr.:)..g.J. . ..f9..r. ....i.n§.t.?.:lJ..~.t.i.9.D ... !?.f...f'1gt.:-:.I.1.J..~... B9.9.HD.9....$.Y..~:tgm ... !?.D. ...h.9.Y.~.~... !i!... !?.hi.D.~hg.Y.~.e •
(Kind of Materie.l or Labor)
by the undersigned deliueJ•ed or
fr~rni.~lted
to (or perfonnr.chtf.} .............................................................................................
10642 Mitiwan Lake Rd, Isabella MN
................................................................................................?........................................................................................................................................................ .
...........................................................................................(.i:it;~~i:".idd~~~~"(;; "L'~·~~i"i)~;;;j·~;i·~;:;i·""""""'""'"'"'""'"'""'""""""""'"'"""'""'"""""'""'"'
and for value recclued hereby wa.ives aLl rirlhts which may have baen aoqlbired by the u'TU.lersidned to
file meohanio'8 lle-n a.J!ain.9t said preml.9e.s for labor, skiU or mq,terial f'!trnished to said premises prior
to the date hmwf.
Class1c Roo 1ng .Systems
PLUMBING,
HEATING~ PLASTERING
contractors must sign statement on reverse
hereof.
~~-?. ~~ . t·~·~.:t_l,~.".. .~.~.~~. . ~."..~.:. . . . . . .
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............2.........~~....~ ...........................
(Title)
A ddJ•ess ...... .4.Q~~....I.WJO..J.g.~~-~ ...!?.r.J.Y.~............................
Cloquet, MN 55720
218-879-0208
Human Resources Department
Cammie B. Young
Human Resources Administrator
601 Third Avenue
Phone: (218) 834-8394 ~ Fax: (218) 834-8482
Therese Lorntson, Administrative Assistant
DATE:
TO:
FROM:
RE:
October 1, 2015
Cammie Young
Request for Board Action on October 13, 2015
The Department of Human Resources requests consideration for board action on the following:
1. Approve the change in employment status of Ross Hoffman, GIS Analyst, due to
completion of probation effective September 30, 2015.
2. Approve the changes to the Shop Helper job description without comparable worth
review.
3. Approve the recruitment for one full-time Shop Helper.
An equal opportunity employer.
Human Resources
Cammie B. Young
Human Resources Administrator
601 3rd Avenue
Phone: (218) 834-8394- Fax: (218) 834-8482
Therese Lorntson, Administrative Assistant
Date:
October 1, 2015
To:
Board of Commissioners
From: Personnel Committee
Re:
Shop Helper
The Personnel Committee met on September 5, 2015, with Krysten Foster regarding a request
to reinstate a Shop Helper to the Highway Department.
The estimated cost for this position is $64,000. She believes she could recoup about half of that
by reduCing mechanics' overtime, eliminating the Finland cleaning contract, and not filling the
temporary shop helper and one of the temporary laborers that have been filled in previous
years. She anticipates further cost savings with this position assisting with improving equipment
maintenance and inventory recordkeeping, reducing parts/repairs expenditures through more
frequent vendor comparisons, increasing in-house attention to maintaining OSHA-compliant
shops, and reducing the number of hours the operators spend assisting the mechanics.
The Personnel Committee recommends approving the Shop Helper position.
An equal opportunity employer.
SHOP HELPER
CHARACTERISTICS OF THE CLASS:
Under immediate supervision of the Two Harbors Highway Foreman, performs routine,
repetitive, manual duties in assisting in the cleaning and custodial maintenance of mechanical
equipment, vehicles, office and shop areas, lawn care and sidewalk maintenance according to
applicable policies, procedures, and regulations. Work is performed in a garage and storage
yard setting, inside or outside as assigned. Consequence of error could result in possible injury
to self or others.
SUPERVISORY CONTROLS:
Position reports directly to the Two Harbors Highway General Foreman. Work is performed
according to oral or written instructions. Assignments are checked arid performance is
evaluated on adherence to instructions, established department standards and achievement of
department head approved goals.
EXAMPLES OF DUTIES: (The following are illustrative only and are not intended to be all
inclusive or restrictive.)
Cleans and performs light maintenance of the exterior and interior of assigned work
spaces including window washing, sweeping, mopping, cleaning bathrooms, and trash
disposal.
Washes, cleans, and vacuums interior and exterior areas of vehicles and equipment.
Maintains equipment and custodial closets in clean and orderly condition.
Maintains grounds including mowing grass and snow removal.
Works with Mechanics to keep shop area in clean and orderly condition.
Runs errands including vehicle shuttling, picks up supplies, and delivers the same.
Works with colleagues to maintain related electronic and paper files.
Performs related duties as assigned.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of cleaning and custodial maintenance methods, materials, and equipment.
Some knowledge of the standard tools, materials, methods, and practices of the
mechanical trades.
Knowledge of and ability to maintain safe work practices and methods.
Skill in the safe operation of various types of motor vehicles.
Ability to understand and follow oral and written instructions.
Ability to perform manual tasks involving the relocation of heavy equipment, tools, parts,
and supplies.
Ability to establish and maintain effective working relationships with co-workers.
Ability to use current computer systems.
Ability to obtain Occupational Safety and Health Administration (OSHA) 30-hour course
completion card.
Ability to work outdoors, in various weather and terrain. Ability to sit, stand, walk, climb,
bend, reach, and crouch for extended periods of time and have vision corrected to
20/20.
Ability to lift and carry up to 100 pounds.
Ability to wear required personal protective equipment.
Ability to maintain required Commercial Driver's License.
MINIMUM QUALIFICATIONS FOR WORK:
Graduation from high school or GED equivalent.
Possession and retention of a valid Minnesota Class "A" Driver's license.
PREFERRED QUALIFICATIONS:
One (1) year of documented full-time paid experience in a mechanical/shop
environment.
County Board Resolution 96040904
Effective Date
April 9, 1996
Last review /Revision date: October 13, 2015
Laurel Buchanan
From:
Sent:
To:
Subject:
Jodi Anderson
Thursday, October 01, 2015 1:51 PM
Laurel Buchanan
Request for Board Action.
Hi Laurel,
Please add the following to the agenda for the next Board meeting.
Approve the renewal of all current liquor/wine license holders for the calendar year 2016 contingent
upon the approval of the County Attorney and Sheriff and payment of applicable fees.
Thank you,
Jodi Anderson
Deputy Auditor
Lake County
6013rd Ave
218-834-8318
1
LAKE COUNTY
PLANNING COMMISSION
Courthouse, 601 Third Avenue, Two Harbors, MN 55616-1517
(218)834-8325 FAX 834-8365
PUBLIC HEARINGS FOR LAND USE ISSUES
This notice is being sent to you because the County land ownership records show you as the owner
of record of property near the proposed activity.
Hearings are conducted by the Planning
Commission to acquire information which might assist them in making land use decisions as provided
by State Statute. If you have information which will aid them in the decision making process, you may
attend the meeting, write a letter, or send a fax. Telephone calls cannot be accepted as there is no
way to make them part of the record.
The Commission is a decision making body and appeals to their decisions may be taken to District
Court. It is their job to receive input, review the tests required by the Ordinance, and make a
recommend-ation to the County Board for final decision. The purpose of the public meeting is not to
determine popular vote, but to acquire information which must be evaluated within the framework of
official controls.
DATE OF MAILING:
TO:
RE:
Submitted by:
October 1, 2015
Adjoining Property Owner(s) and Parties in Interest
Interim Use Application (1-15-006) (Parcel #28-631 0-1367 5)
Jane Shallow
5418 Twin Lake Terrace North, Crystal, MN 55429
The above party has applied for renewal of the existing Interim Use Permit, 1-15-006, for property
described as follows:
S. 685.96 ft. of Gov. Lot 9, Section 13, Township 63, Range 10, 32.50 acres, zoned RR/Residential
Recreational, one acre minimum, Fall Lake Township.
This request, if approved, would renew the existing "Vacation Rental Home" Interim use
permit at the above described property (on Triangle Lake) for up to five (5) years.
As an owner of property within 1/4 mile or more of the affected area or as a party in interest, you
and the public are invited to attend the public hearing for this case scheduled for October 19,
2015, at 6:00 p.m. in the Law Enforcement Center of the Lake County Courthouse, 601 Third
Avenue, Two Harbors, MN 55616. Written comments will be accepted in the Planning &
Zoning Office, 601 Third Avenue, Two Harbors, MN 55616 until October 15, 2015.
If you know of any interested property owner who, for any reason, has not received a copy of this
notice, it would be greatly appreciated if you would inform them of the time and place of the hearing.
Statute requires we notify the affected Town Board and any city within two (2) miles of this action.
The following officials of the Town of Fall Lake have been sent a copy of this notice:
Supervisor:
Supervisor:
Supervisor:
Clerk:
Rod Gruba, 13460 N. Pine Road, Ely, MN 55731
Mary Tome, 686 Point Drive, Ely, MN 55731
James A. Takvam, 13439 Black Bear Trail, Ely, MN 55731
Marlene Sku be, 13550 Thirteen Corners, Ely, MN 55731
For further information contact Lake County Planning & Zoning, Lake County Courthouse, 601 Third
Avenue, Two Harbors, MN 55616, Telephone 218.834.8325 Fax: 834.8365.
.•.. D.
SKiiTCH
.: ..If ah_. interim
us~ I$ req~fr~d,·- _.a odp{()(.
that eketch
may be att~ohed,
·.
::. -., ·.. ,. · .....
,. -.
,.
..,.,
·_
. ··.
';'.
,'_,;
-,.
The purpose of the sketch is to graphically illustrate the Information included in your application.
Location of
\.'i
Location of
Location of
~
Parking area with dimensions
LAKE COUNTY
PLANNING COMMISSION
Courthouse, 601 Third Avenue, Two Harbors, MN 55616-1517
(218)834-8325 FAX 834-8365
PUBLIC HEARINGS FOR LAND USE ISSUES
This notice is being sent to you because the County land ownership records show you as the owner
of record of property near the proposed activity.
Hearings are conducted by the Planning
Commission to acquire information which might assist them in making land use decisions as provided
by State Statute. If you have information which will aid them in the decision making process, you may
attend the meeting, write a letter, or send a fax. Telephone calls cannot be accepted as there is no
way to make them part of the record.
The Commission is a decision making body and appeals to their decisions may be taken to District
Court. It is their job to receive input, review the tests required by the Ordinance, and make a
recommendation to the County Board for final decision. The purpose of the public meeting is not to
determine popular vote, but to acquire information which must be evaluated within the framework of
official controls.
DATE OF MAILING:
TO:
RE:
Submitted by:
Property Address:
October 1, 2015
Adjoining Property Owner(s) and Parties with Interest
Interim Use Application (1-15-007) (Parcel #27-5707-22560)
Eric & Diane Lindberg
6536 Timberline Trail, Finland, MN 55603
5506 Little Marais Road, Finland, MN 55603
The above parties have applied to renew their existing Interim Use Permit, 1-15-007, for property
described as follows: that part of NW 'X of SW 'X southwest of Co. Hwy, Section 22, Township 57,
Range 7, 5 acres, zoned R-2/Residential five acre minimum, Crystal Bay Township.
This request, if approved, would renew the existing Interim use permit for the "Vacation Rental
Home" located at 5506 Little Marais Road, Finland, MN 55603 for up to five (5) years.
As an owner of property within 1/4 mile or more of the affected area or as a party in interest, you
and the public are invited to attend the public hearing for this case scheduled for October 19,
2015 at 6:30p.m. in the Law Enforcement Center of the Lake County Courthouse, 601 Third
Avenue, Two Harbors, MN 55616. Written comments will be accepted in the Planning &
Zoning Office, 601 Third Avenue, Two Harbors, MN 55616 until October 15, 2015.
If you know of any interested property owner who, for any reason, has not received a copy of this
notice, it would be greatly appreciated if you would inform them of the time and place of the hearing.
Statute requires we notify the affected Town Board and any city within two (2) miles of this action.
The following officials of Crystal Bay Township have been sent a copy of this notice:
Supervisor:
Supervisor:
Supervisor:
Clerk:
Paul Hartshorn, PO Box 544, Finland, MN 55603
Roger C. Peterson, 5159 Silver Hill Drive, Finland, MN 55603
David Abazs, 5879 Nikolai Road, Finland, MN 55603
Debra Johansen, PO Box 572, Finland, MN 55603
For further information contact Lake County Planning & Zoning, Lake County Courthouse, 601 Third
Avenue, Two Harbors, MN 55616, Telephone 218.834.8325 Fax: 834.8365.
The purpose of the sketch is to graphically illustrate the infonnation included in your application.
Location of
Location of
D all structures & dimensions of
D driveway
D access road (labeled)
Location of
D property lines (size and shape of parcel)
D well, septic & drain fields
c-EJshoreline (if applicable)
N
'Pr~lkw~
CJ.-v..ci .
pw~·
35' 'A ?5"
lo5r
1
·zz I
D parking area & dimensions .
MEMORANDUM
TO: Commissioners and County Administrator
DATE: 9/16/2015
FROM: Grant Mjelde/Facilities Manager
RE: Exterior LED Light Wall Packs-LEC, Acquisition Request
Board action Request to:
Approve purchase and installation of new LED Light Packs, for outside the law
Enforcement Center, from Silver Creek Electric for the amount of $4,991.00.
Reason for purchase of new lights:
Lighting technology has advanced dramatically since the construction of the law
Enforcement Center in 1997. The current LEC light packs were installed during
construction of the building. With the advanced technology of the maintenance
free LED light, we can save energy and increase the life of the bulbs to 50,000
hours.
Budget implications:
The following expenses will be paid out of the maintenance budget:
01-111-100-0000-6610
Capital Outlay Building
$5,000
Silver Creek Electric LLC
Estimate
1742Hwy2
Two Harbors, MN
55616
(218)-409-4906
Date
Estimate#
8/23/2015
451
Name I Address
Lake County
Grant Mjelde
601 3rd Ave.
Two Harbors, MN
55616
Project
Description
Qty
Total materials and labor estimation
Electrical inspection tees.
Equipment Rental costs
Scope: Removal and disposal of twelve exterior wall packs and
installation of 12 new LED wall packs on the exterior of the sherift's
office.
Thank you for considering Silver Creek Electric for your electrical project.
Total
Rate
3,730.00
40.00
300.00
Total
3,730.00
40.00
300.00
$4,070.00
Proposal: E-3406-1
Date: 09/10/2015
Division o£ Holden Electric Company Inc.
925 20th Avenue Two Harbors, MN 55616- Phone: 218-834-9226 Fax: 218.834.6596
Email: [email protected] Website: www.agateelectric.com License #EA000866
Proposal Submitted To: Grant Mjelde
Company: Lake County
Name:
Address:
City/St/Zip: Two Harbors MN 55616
Phone:
Fax:
E-Mail: [email protected]
Job or Location: Law Enforcement Bldg
Name:
Address:
Citv/St/Zio: Two Harbors MN 55616
Brief Work Description: Exterior LED Light Wall
Packs-Law Enforcement Bldg
We hereby propose to furnish the materials and perform the labor necessary for the completion of:
Replace 14 wall packs on exterior of Law Enforcement Building with 14 new Energy Solutions
F-WPC200-P3H50 50 Watt LED 5000K wall packs.
All material is guaranteed to be as specified, and the above work to be performed in accordance with the
drawings and specifications submitted for above work and completed in a substantial workmanlike manner for the
sum of: Four thousand nine hundred ninety one dollars ($4,991.00)
Any alteration or deviation from above specifications involving extra costs
will be executed only upon written order, and will become an extra charge
over and above the estimate. All agreements contingent upon strikes,
accidents, or delays beyond our control
Respectfully submitted: Bill Anderson/Nick Musel
Per_______________________________
ACCEPTANCE This proposal may be withdrawn by us if not accepted within 30 days.
The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified.
Signature"-----------------------Date___________________________
Laurel Buchanan
From:
Sent:
To:
Cc:
Subject:
Attachments:
Sharon Lind
Friday, October 02, 2015 12:56 PM
Laurel Buchanan
LVMH invoice
LMVH inmate treatment 9-15-15.pdf
Lauret
Can you put this on for approval at the next Board meeting? The language to use is:
"Authorize payment in the amount of $2,806.43 to Lake View Memorial Hospital for medical services provided
to a Lake County Jail inmate."
Thanks,
cfh.a~t.on. J.in.d.
Office Assistant
613 3rd Avenue
(218) 834-8440
1
Venders Number
534
Warrant Number
----------~~---------
Total$ Amount
------------------
Date Paid
Claimant's Name
LAKE VIEW MEMORIAL HOSPITAL
------------------------------------------------------------------------
Address
325 11TH AVENUE
City
Date of Delivery
Itemize Fully
9/15/2015
$Amount
inmate medical treatment
$2,806.43
(insert title of office and name of firm, if claim Is by a firm)
$
Date
---------------------------FUND
DEPARTMENT
1
Approved by:
PROGRAM
SERVICE
OBJECT
202
:;1 fl ~f.-.::::-./-
6381
Date:
$AMOUNT
$2,806.43
K)-O G-{5
this claim has been examTiled an~tlw gooils orservicej t~ein referred to, have been delivered or rendered, and the amount
claimed is correct. This claim has been found to be correct and ordered paid by Resoluntion of the County Board
VIEW MEMORIAL HOSPITAL
325. ii'riiA.vE:
TliO .HARBORS .MN 55616-1300
21883-4"7316
ATTN SHARON LIND
613 3RD AVENUE
TWO HARBORS MN 55616
0259
0260
0272
0300
0300
0300
DRUGS/OTHER
IV THERAPY
STERILE SUPPLY
LAB
LAB
LAB
091515
091515
091515
091515
091515
091515
7
1
1
1
0300
0300
LAB
LAB
0350
CT SCAN
EMERG ROOM
091515
091515
091515
091515
091515
091515
091515
091515
091515
091515
1
1
1
3
1
1
1
1
1
1
091515
1
0450
0450
0450
0450
0636
0636
0730
0981
EMERG ROOM
EMERG ROOM
EMERG ROOM
DRUG/DETAIL CODE
DRUG/DETAIL CODE
EKG/ECG
PRO FEE/ER
25
1
31 ;oo
174 :so
203 :2o
27 :s1
265 ;12
262 :55
136
lOB
1201
433
188
174
682
;95
;?7
:97
:so
;oo
:so
:so
42 :oo
52 ;42
148 :oo
905 ;1o
:
:

AGENDA October 6, 2015 LAKE COUNTY BOARD OF

Transcription

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