Link to Hazardous Materials Section 7000

Transcription

.
Puerto Rico and
the U.S. Virgin Islands
Area Contingency Plan
October 2011
(This page intentionally left blank)
Preface
The Area Contingency Plan (ACP) was developed to align coordination structures among all
levels of government, capabilities, and resources into a unified, all-discipline, and all-hazards
approach to incident management. The ACP’s development included extensive coordination
with federal, state, and local agencies, nongovernmental organizations (NGOs), and the private
sector throughout the area.
The ACP incorporates best practices from a wide variety of incident management disciplines to
include fire, rescue, emergency management, law enforcement, public works, and emergency
medical services. The collective input received from the public and private-sector partners has
been, and will continue to be, absolutely critical to the continued refinement of the ACP.
The ACP provides mechanisms for the coordination and implementation of a wide variety of
incident management and emergency assistance activities. Activation of the ACP serves to unify
and enhance the incident management capabilities and resources of individual agencies and
organizations acting under their own authorities in response to a wide array of potential threats
and hazards.
The continued efforts of the Area Committee to foster partnerships and cooperation among all
levels of the government, private sector, and NGOs will remain necessary in order to ensure that
the emergency management community is prepared to respond and the combined public health,
environment, and economy remain protected in the region.
Drew W. Pearson
Captain, U. S. Coast Guard
Angel Rodriguez
U.S. Environmental Protection Agency
Pedro Nieves
Puerto Rico Environmental Quality Board
Honorable Alicia V. Barnes
U.S. Virgin Islands Department of Natural
Resources
Lisamarie Carrubba
NOAA Scientic Support Coordinator
Edwin Muniz
U.S. Fish and Wildlife Service
i
Record of Review
PERSON(S) CONDUCTING THE REVIEW
ii
DATE
Record of Changes
CHANGE/UPDATE
PERSON ENTERING THE CHANGE
iii
DATE
Table of Contents
Preface ............................. i
Record of Review ............ ii
Record of Changes ........ iii
Table of Contents ........... iv
List of Acronyms .............. v
1000 Introduction ....................................................................................................... 1-1
1100 Introduction and Authority .......................................................................................... 1-1
1110 Captain of the Port Authority .................................................................................. 1-1
1120 Response System Authority .................................................................................. 1-2
1130 Pollution Investigative Authority ............................................................................. 1-2
1130.1 The United States Coast Guard Authority ....................................................... 1-2
1130.2 The Commonwealth of Puerto Rico Authorities .............................................. 1-3
1130.3 U.S. Virgin Islands Authorities ........................................................................ 1-4
1200 Geographic Boundaries ............................................................................................. 1-4
1210 Area of Responsibility ............................................................................................ 1-4
1220 FOSC Boundaries Delineated................................................................................ 1-6
1220.1 Puerto Rico .................................................................................................... 1-6
1220.11 Culebra, Vieques and the Smaller Islands of Puerto Rico............................. 1-7
1220.2 U.S. Virgin Islands .......................................................................................... 1-7
1220.21 St. Thomas ................................................................................................... 1-7
1220.22 St. John ........................................................................................................ 1-8
1220.23 St. Croix ....................................................................................................... 1-8
1220.3 Navassa Island ............................................................................................... 1-8
1230 Department of Defense, Department of Energy and Other Federal Agencies ........ 1-8
1240 Transferring FOSC Responsibility ......................................................................... 1-9
1300 Area Committee ......................................................................................................... 1-9
1310 Purpose ................................................................................................................. 1-9
1320 Organization .......................................................................................................... 1-9
1330 Executive Committee ........................................................................................... 1-10
1340 Revision and Update Requirements .................................................................... 1-10
1400 National Response System ...................................................................................... 1-10
1410 National Response Policy .................................................................................... 1-13
1420 National Response Structure ............................................................................... 1-13
1420.1 Spill of National Significance (SONS) ........................................................... 1-13
1440 Regional Response Team (RRT)......................................................................... 1-15
1450 Area Response Structure .................................................................................... 1-17
1460 Incident Command System.................................................................................. 1-18
1470 Area Exercise Mechanism (PREP) ...................................................................... 1-20
1480 National Response Framework............................................................................ 1-22
1490 Federal Radiological Emergency Response Plan ................................................ 1-22
1500 Federal/State/Local Response System .................................................................... 1-22
1510 National Response Policy .................................................................................... 1-22
1510.1 Role of the On-Scene Coordinator ............................................................... 1-23
1520 Puerto Rico Response System ............................................................................ 1-25
1520.1 Puerto Rico Response Policies .................................................................... 1-26
1530 U.S. Virgin Islands Response Systems................................................................ 1-26
iv
1530.1 U.S. Virgin Islands Response Policies .......................................................... 1-27
1540 Responsible Party Response Policy ................................................................. 1-27
1540.1 Responsible Party Requirements ................................................................. 1-27
1540.2 Response Plan Requirements ...................................................................... 1-28
1540.3 Responsible Party’s Liability ......................................................................... 1-28
1600 National Policy and Doctrine .................................................................................... 1-29
1610 Public vs. Private Resource Utilization ................................................................. 1-29
1620 Best Response Concept ...................................................................................... 1-30
1630 Cleanup Assessment Protocol (How Clean is Clean) .......................................... 1-31
1640 Alternative Cleanup Technologies ....................................................................... 1-32
1640.1 Dispersant Pre-Approval/Monitoring/Decision Protocol ................................ 1-33
1640.2 In-Situ Burn Approval/Monitoring/Decision Protocol ..................................... 1-42
1640.3 Bioremediation Approval/Monitoring/Decision Protocol ................................ 1-42
1650 Fish and Wildlife Acts Compliance ....................................................................... 1-42
1650.1 Migratory Bird Treaty Act of 1918 ................................................................. 1-42
1650.2 Marine Mammal Protection Act..................................................................... 1-43
1650.3 Endangered Species Act .............................................................................. 1-44
1650.4 The Magnuson-Stevens Fishery Conservation and Management Act........... 1-45
1660 Protection of Historic Properties .......................................................................... 1-45
1660.1 How the PA Applies to the FOSC ................................................................. 1-45
1670 ARTES ................................................................................................................ 1-46
1670.1 Initiation of ARTES Process ......................................................................... 1-48
1680 SMART ................................................................................................................ 1-48
1700 Reserved ................................................................................................................. 1-49
1800 Reserved ................................................................................................................. 1-49
1900 Reserved for Area/District ........................................................................................ 1-49
2000 Command ........................................................................................................... 2-1
2100 Unified Command – Command Strutcture.................................................................. 2-1
2110 Command Representatives ................................................................................... 2-2
2110.1 Federal Representative .................................................................................. 2-2
2110.2 State Representative ...................................................................................... 2-3
2110.3 Responsible Party Representative ................................................................. 2-4
2120 Guidance for Setting Response Objectives............................................................ 2-5
2130 Unified Command General Response Objectives and Priorities ............................ 2-5
2140 Unified Command Initial Action Considerations ..................................................... 2-6
2200 Safety ........................................................................................................................ 2-7
2210 Safety Regulations ................................................................................................ 2-7
2220 Site Characterization ............................................................................................. 2-8
2230 Safety Officer......................................................................................................... 2-8
2300 Information............................................................................................................... 2-10
2310 Protocol for Access/Timing of Media Briefings ..................................................... 2-11
2310.1 Media Interaction .......................................................................................... 2-11
2310.2 Community Relations ................................................................................... 2-12
2310.3 Internal Information ...................................................................................... 2-12
2310.4 General Logistical Concerns for Press Conferences and News Briefs .......... 2-12
2320 Joint Information Center ...................................................................................... 2-14
2330 Media Contacts ................................................................................................... 2-14
2400 Liaison ..................................................................................................................... 2-14
2410 Liaison Officer ..................................................................................................... 2-14
2420 Investigators ........................................................................................................ 2-15
2430 Trustee Funding – NRDA .................................................................................... 2-15
iv
2430.1 Lead Administrative Trustee ......................................................................... 2-16
2500 Intelligence .............................................................................................................. 2-17
2500.1 Intelligence Officer ............................................................................................ 2-17
2600 Reserved ................................................................................................................. 2-18
3000 Operations ......................................................................................................... 3-1
3100 The Operations Section Organization ........................................................................ 3-1
3110 Operations Section Chief ....................................................................................... 3-2
3120 Operations Section Preliminary Objectives ................................................................ 3-5
3130 Scalability of the Operations Section ..................................................................... 3-7
3200 Recovery and Protection ............................................................................................ 3-7
3210 Shoreline Sensitivity Classification ........................................................................ 3-8
3210.1 Identified Environmetally Senstive Areas .......................................................... 3-15
3220 Oil Discharge Classification ................................................................................. 3-23
3230 Hazardous Materials Release Classification ........................................................ 3-23
3240 Protection ............................................................................................................ 3-23
3240.1 Containment and Protection Options ............................................................ 3-24
3250 On-Water Recovery ............................................................................................. 3-24
3250.1 Storage Options ........................................................................................... 3-25
3260 Shoreside Recovery ............................................................................................ 3-25
3260.1 Shoreline Cleanup Options........................................................................... 3-26
3260.2 Pre-Beach Cleanup ...................................................................................... 3-26
3260.3 Storage ........................................................................................................ 3-27
3270 Disposal .............................................................................................................. 3-27
3270.1 Waste Management and Temporary Storage ............................................... 3-28
3270.2 Decanting Policy .......................................................................................... 3-28
3270.3 Sample Waste Management Plan ................................................................ 3-29
3280 Decontamination.................................................................................................. 3-30
3280.1 Sample Decontamination Plan ..................................................................... 3-31
3290 Alternative Cleanup Technologies ....................................................................... 3-32
3290.1 Dispersants .................................................................................................. 3-32
3290.11 Dispersant Options ..................................................................................... 3-32
3290.12 Dispersant Checklist ................................................................................... 3-32
3290.13 Preauthorized Zones .................................................................................. 3-32
3290.14 Dispersant Response Plan Worksheet ...................................................... 3-32
3290.15 SMART Protocol......................................................................................... 3-32
3290.16 Types of Equipment Required .................................................................... 3-32
3290.2 In-Situ Burn .................................................................................................. 3-33
3290.21 In-Situ Burn Options ................................................................................... 3-33
3290.22 In-Situ Burn Checklist ................................................................................. 3-34
3290.23 Preauthorized Zones .................................................................................. 3-34
3290.24 Types of Equipment Required .................................................................... 3-35
3290.3 Bioremediation ............................................................................................. 3-35
3300 Emergency Response.............................................................................................. 3-35
3310 Search and Rescue ............................................................................................. 3-35
3310.1 SAR Area Resources ................................................................................... 3-35
3320 Salvage and Source Control ................................................................................ 3-36
3320.1 Specialized Salvage Operations ................................................................... 3-38
3320.2 Types of Equipment Required ...................................................................... 3-38
3330 Marine Firefighting ............................................................................................... 3-39
3340 Hazardous Materials ............................................................................................ 3-39
iv
3340.1 Initial Emergency Response Procedures ...................................................... 3-39
3340.2 Types of Equipment Required ...................................................................... 3-39
3350 Emergency Medical Services............................................................................... 3-40
3360 Law Enforcement................................................................................................. 3-40
3360.1 Perimeter, Crowd, Traffic and Beach Control ............................................... 3-40
3360.2 Safety and Security Zones ........................................................................... 3-40
3400 Air Operations .......................................................................................................... 3-40
3410 Air Tactical........................................................................................................... 3-41
3410.1 Aerial and Vessel Dispersant Surveillance ................................................... 3-41
3410.2 Dispersant Application .................................................................................. 3-42
3410.3 Procedures for Temporary Flight Restrictions............................................... 3-42
3410.4 Permanent Area Restrictions ........................................................................ 3-43
3420 Air Support .......................................................................................................... 3-43
3420.1 Airports and Helibases ................................................................................ 3-43
3420.2 Helospots ..................................................................................................... 3-43
3420.3 Aircraft Providers .......................................................................................... 3-43
3420.4 Fuel and Maintenance Services ................................................................... 3-44
3420.5 Air Traffic Control Procedures ...................................................................... 3-44
3500 Staging Areas .......................................................................................................... 3-44
3510 Pre-Indentified Staging Areas .............................................................................. 3-44
3520 Security ............................................................................................................... 3-44
3600 Wildlife ..................................................................................................................... 3-44
3610 Fish and Wildlife Protection Options .................................................................... 3-44
3620 Recovery ............................................................................................................. 3-46
3620.1 Wildlife Recovery Operations ....................................................................... 3-46
3620.2 Recovery Processing ................................................................................... 3-46
3620.3 Carcass Retrieval and Processing ................................................................ 3-47
3630 Wildlife Rehab ..................................................................................................... 3-47
3630.1 Wildlife Rehab Operations ............................................................................ 3-47
3630.2 Rehab Facilities ............................................................................................ 3-48
3630.3 Rehab Procedures ....................................................................................... 3-48
3700 Reserved ................................................................................................................. 3-48
3800 Reserved ................................................................................................................. 3-48
4000 Planning ............................................................................................................. 4-1
4100 Planning Section Organization ................................................................................... 4-1
4110 Planning Section Planning Cycle (Planning “P”) .................................................... 4-2
4120 Planning Section Layout ........................................................................................ 4-3
4130 Meeting Schedule .................................................................................................. 4-3
4200 Situation..................................................................................................................... 4-4
4200.1 209/SITREP Writer ............................................................................................. 4-5
4200.2 Display Processor(s)........................................................................................... 4-5
4200.3 Field Observer(s) ................................................................................................ 4-5
4210 Chart/Map of Area ................................................................................................. 4-6
4220 Weather/Tides/Currents......................................................................................... 4-6
4230 Situation Unit Displays ........................................................................................... 4-6
4240 On-Scene Command and Control (OSC2) ............................................................. 4-7
4240.1 Marine Information for Safety and Law Enforcement (MISLE) System ........... 4-7
4240.2 Geographic Information System ..................................................................... 4-8
4250 Required Operational Reports ............................................................................... 4-8
4250.1 Incident Response Summary (ICS-209) ......................................................... 4-8
iv
4250.2 POLREPS ...................................................................................................... 4-8
4250.3 Marine Transportation System Executive Summary ....................................... 4-8
4300 Resources ................................................................................................................. 4-8
4300.1 Check-in/Status Recorder .............................................................................. 4-9
4310 Resource Management Procedures ...................................................................... 4-9
4310.1 Check-in Procedures ...................................................................................... 4-9
4310.2 Resource Ordering ....................................................................................... 4-10
4400 Documentation......................................................................................................... 4-10
4410 Services Provided................................................................................................ 4-10
4420 Administrative File Organization .......................................................................... 4-11
4500 Demobilization ......................................................................................................... 4-11
4510 Demobilization Plan Content and Sample Plan .................................................... 4-12
4520 Demobilization Process ....................................................................................... 4-13
4600 Maritime Transportation System Recovery .............................................................. 4-14
4700 Environmental, Volunteer, and Technical Specialists ............................................... 4-15
4710 Environmental Unit .............................................................................................. 4-15
4720 Volunteer Unit...................................................................................................... 4-15
4720.1 Volunteer Coordination and Responsibilities ................................................ 4-16
4720.2 Response Assistance Assignments .............................................................. 4-17
4720.3 Volunteer Training ........................................................................................ 4-17
4730 Hazardous Materials Technical Specialists .......................................................... 4-18
4730.1 Toxicologist .................................................................................................. 4-18
4730.2 Product Specialist......................................................................................... 4-18
4730.3 Certified Marine Chemist .............................................................................. 4-18
4730.4 Certified Industrial Hygienist ......................................................................... 4-19
4730.5 Chemist or Chemical Engineer ..................................................................... 4-19
4730.6 Sampling ...................................................................................................... 4-20
4740 Oil Technical Specialists ...................................................................................... 4-20
4740.1 Scientific Support Coordinator ...................................................................... 4-20
4740.2 Lightering ..................................................................................................... 4-21
4740.3 Salvage ........................................................................................................ 4-21
4740.4 Shoreline Cleanup Assessment.................................................................... 4-22
4740.5 Natural Resource Damage Assessment (NRDA).......................................... 4-22
4740.6 Specialized Monitoring of Applied Response Technologies (SMART) .......... 4-22
4740.7 Response Technologies (Dispersant, ISB, Bioremediation, Mechanical) ...... 4-22
4740.8 Decontamination .......................................................................................... 4-22
4740.9 Disposal ....................................................................................................... 4-23
4740.10 Dredging .................................................................................................... 4-23
4740.11 Deepwater Removal ................................................................................... 4-23
4740.12 Heavy Lift ................................................................................................... 4-23
4750 General Technical Specialists.............................................................................. 4-24
4750.1 Cultural and Historic Properties .................................................................... 4-24
4750.2 Legal ............................................................................................................ 4-25
4750.3 Chaplain ....................................................................................................... 4-25
4750.4 Public Health ................................................................................................ 4-26
4750.5 Human Resources........................................................................................ 4-26
4750.6 Critical Incident Stress Management ............................................................ 4-26
4760 Law Enforcement Technical Specialists............................................................... 4-27
4770 Search and Rescue Technical Specialists ........................................................... 4-27
4780 Marine Fire Technical Specialists ........................................................................ 4-27
4800 Permits and Consultations ....................................................................................... 4-27
iv
4810 Administrative Orders .......................................................................................... 4-27
4820 Notice of Federal Interest .................................................................................... 4-27
4830 Notice of Federal Assumption .............................................................................. 4-28
4840 Letter of Designation ........................................................................................... 4-28
4850 Fish and Wildlife Permits ..................................................................................... 4-29
4860 Endangered Species Act (ESA) Consultations .................................................... 4-29
4870 Disposal .............................................................................................................. 4-30
4880 Dredging .............................................................................................................. 4-30
4890 Decanting ............................................................................................................ 4-30
5000 Logistics ............................................................................................................ 5-1
5100 Logistics Section Organization ................................................................................... 5-1
5110 Roles and Responsibilities ..................................................................................... 5-1
5200 Support Resources .................................................................................................... 5-3
5210 Summary of Suppliers ........................................................................................... 5-3
5210.1 Oil Spill Removal Organizations and Oil/Hazardous Substance Response
Equipment ............................................................................................... 5-3
5220 Facilities ................................................................................................................ 5-5
5220.1 Incident Command Posts Options .................................................................. 5-5
5220.2 Procedures for Establishment of Command Post ........................................... 5-5
5220.3 Incident Command Post Needs ...................................................................... 5-6
5220.4 Berthing .......................................................................................................... 5-7
5220.6 Staging Areas ..................................................................................................... 5-8
5220.7 Security Providers .......................................................................................... 5-9
5220.8 Airports and Helispots .................................................................................. 5-11
5220.9 Temporary Storage and Disposal Facilities .................................................. 5-13
5220.10 Fueling and Maintenance Facilities............................................................. 5-21
5220.11 Fish and Wildlife Response Facilities and Resources ................................. 5-22
5230 Vessel Support .................................................................................................... 5-23
5230.1 Boat Ramps/Launching Areas ...................................................................... 5-23
5230.2 Crane/Lifting Equipment ............................................................................... 5-23
5240 Ground Support ................................................................................................... 5-24
5240.1 Vehicle Sources ........................................................................................... 5-24
5240.2 Maintenance................................................................................................. 5-25
5300 Services ................................................................................................................... 5-25
5310 Food .................................................................................................................... 5-25
5310.1 Catering/Messing Options ............................................................................ 5-26
5310.2 Sanitation Services....................................................................................... 5-27
5320 Medical ................................................................................................................ 5-27
5320.1 Medical Facilities .......................................................................................... 5-27
5320.2 Ambulance/EMS Services ............................................................................ 5-33
5400 Communications ...................................................................................................... 5-35
5410 Communications Plan .......................................................................................... 5-35
5410.1 Incident Communications ............................................................................. 5-36
5410.3 Communications Support ............................................................................. 5-37
5410.4 Communications Facilities ............................................................................ 5-40
5500 Reserved ................................................................................................................. 5-42
5600 Reserved ................................................................................................................. 5-42
5700 Reserved ................................................................................................................. 5-42
5800 Reserved ................................................................................................................. 5-42
iv
6000 Finance/Administration ..................................................................................... 6-1
6100 Finance/Administration Section Organization ............................................................. 6-1
6200 Fund Access .............................................................................................................. 6-2
6210 Limitations in the Employment of the OSLTF and CERCLA ................................... 6-3
6220 FOSC Access to OSLTF and CERCLA ................................................................. 6-5
6230 Trustee Access to OSLTF and CERCLA ............................................................... 6-7
6240 State Access to OSLTF and CERCLA ................................................................... 6-8
6250 PRFAs ................................................................................................................... 6-8
6260 Stafford Act Funding .............................................................................................. 6-9
6260.1 National Response Framework Key Concepts ............................................. 6-10
6300 Cost ......................................................................................................................... 6-12
6310 Certificate of Financial Responsibility Program .................................................... 6-15
6400 Time ........................................................................................................................ 6-17
6500 Compensation/Claims .............................................................................................. 6-18
6600 Procurement ............................................................................................................ 6-20
6610 Contractors .......................................................................................................... 6-20
6610.1 Pollution Incident Daily Resource Report (CG-5136) .................................... 6-22
6700 Reserved ................................................................................................................. 6-24
6800 Reserved ................................................................................................................. 6-24
9000 Appendices ........................................................................................................ 9-1
9100 Emergency Notifications ............................................................................................ 9-1
9110 Required Emergency Notifications ......................................................................... 9-1
9120 Federal On-Scene Coordinator’s Notifications ....................................................... 9-2
9130 Recommended Spill Report Form .......................................................................... 9-8
9200 Personnel and Services Directory ............................................................................ 9-10
9210 Federal Agency Points of Contact ....................................................................... 9-10
9220 State Agency Points of Contact ........................................................................... 9-12
9230 Local Agency Points of Contact ........................................................................... 9-12
9240 Additional Resources/OSROs.............................................................................. 9-13
9250 Political Representatives Directory ...................................................................... 9-24
9300 Incident Action Plans ............................................................................................... 9-26
9400 Area Planning Documentation ............................................................................. 9-26
9410 Spill and Discharge History.................................................................................. 9-26
9410.1 List of the Largest Oil Spills in the Coastal Waters of Puerto Rico and the U.S.
Virgin Islands ......................................................................................... 9-27
9410.2 Summary of the Largest Oil Spills in the Coastal Waters of Puerto Rico and the
U.S. Virgin Islands ................................................................................. 9-28
9500 List of Agreements ................................................................................................... 9-31
9600 Conversions ............................................................................................................. 9-34
9700 List of Response References ................................................................................... 9-34
9800 Reserved ................................................................................................................. 9-34
iv
Annexes
Antillean Manatee Response Plan Annex
Biological Incident Annex
Fish and Wildlife Annex
Hazardous Substance Incident Annex
Marine Firefighting Plan Annex
Oil Spill Incident Annex
Salvage Annex
iv
List of Acronyms
AC
A/C
ACO
ACP
ADCON
AMIO
AMSC
AMSP
AOBD
AOC
AOIC
AOR
ARC
AREP
ARTES
ARTT
ATSDR
AST
ATGS
ATP
Area Committee
Aircraft
Aircraft or Fixed-Wing Coordinator
Area Contingency Plan
Administrative Control
Alien Migrant Interdiction Operations
Area Maritime Security Committee
Area Maritime Security Plan
Air Operations Branch Director
Area Operations Coordinator
Assistant Officer-in-Charge
Area of Responsibility
American Red Cross
Agency Representative
Alternative Response Technology Evaluation System
Alternative Response Tool Team
Agency for Toxic Substance Disease Registry
Atlantic Strike Team (USCG)
Air Tactical Group Supervisor
Authorization to Proceed
BCMG
BOA
BBL
Base Manager
Basic Ordering Agreement
Barrel (42 U. S. gallons)
CAC
CANAPS
CBP
CBRNE
CCL
CDC
CEQ
CERCLA
CHRIS
CGHQ
CLMS
CO
COFR
COML
COMMCEN
COS
COST
COTP
Crisis Action Center
Ceiling and Number Assignment Processing System
Customs and Border Protection
Chemical Biological Radiological Nuclear Emergency
Contamination Control Line
Center for Disease Control
Council on Environmental Quality
Comprehensive Environmental Response, Compensation & Liabilities Act
Chemical Hazardous Information Response System
Coast Guard Headquarters
Claims Specialist
Commanding Officer
Certificate of Financial Responsibility
Communication Unit Leader
Communications Center
Chief of Staff
Cost Unit Leader
Captain of the Port (USCG)
v
CFR
Code of Federal Regulations
CPN
CERCLA Project Number
CRRT
CTU
CWA
Caribbean Regional Response Team
Commander Task Unit
Clean Water Act
DEA
DEM
DEQ
DFM
DHHS
DHS
DIVS
DMOB
DOC
DOCL
DOD
DOE
DOL
DOSC
DOT
DPRO
DRAT
DRG
Drug Enforcement Agency
Department of Emergency Management
Department of Environmental Quality
Diesel Fuel Marine
Department of Health and Human Services
Department of Homeland Security
Division/Group Supervisor
Demobilization Unit Leader
U. S. Department of Commerce
Documentation Unit Leader
U. S. Department of Defense
U. S. Department of Energy
U. S. Department of Labor
Deputy Operations Section Chief
U. S. Department of Transportation
Display Processor
District Response Advisory Team
District Response Group
EEI
EEZ
EFH
ELT
EMS
EMT
ENRD
ENSP
EOC
EOP
EPA
EPD
ERT
ESF
ESI
EUL
Essential Element of Information
Exclusive Economic Zone
Essential Fish Habitat
Emergency Locator Transmitter
Emergency Medical Services
Emergency Medical Technician
Environmental and Natural Resources Division, DOJ
Environmental Specialist
Emergency Operations Center
Emergency Operations Plan
Emergency Preparedness Division
Environmental Response Team (EPA)
Emergency Support Function
Environmental Sensitivity Index
Environmental Unit
FAA
FACL
Federal Aviation Administration
Facilities Unit Leader
v
FC
Federal Coordinator
FBI
FCO
FDUL
Federal Bureau of Investigation
Federal Coordinating Officer
Food Unit Leader
FEMA
FIG
FIST
FMSC
FO
FOB
FOSC
FINCEN
FRP
FSC
F/V
FWPCA
Federal Emergency Management Agency
Field Intelligence Group
Field Intelligence Support Team
Federal Maritime Security Coordinator
Facility Owner
Field Observer
Federal On-Scene Coordinator
Coast Guard Finance Center
Facility Response Plan
Finance Section Chief
Fishing Vessel
Federal Water Pollution Control Act
33 USC 1321 - U. S. Code Title 33, Part 1321 (Codified version of the FWPCA)
CG-533
GAL
GIS
GIUE
GSA
GSUL
Coast Guard’s Office of Incident Management and Preparedness
Gallon
Geographic Information System
Government-Initiated Unannounced Exercise
General Services Administration
Ground Support Unit Leader
H/C
HAZMAT
HAZSUB
HCO
HF
HLS
HLSA
HSAS
HSOC
Historic/Cultural
Hazardous Material
Hazardous Substance
Helicopter Coordinator
High Frequency
Homeland Security
Homeland Security Act
Homeland Security Advisory System
Homeland Security Operations Center
IAP
IC
ICE
ICP
ICS
IIMG
IMAT
IMH
IMT
Incident Action Plan
Incident Command
Immigration and Customs Enforcement
Incident Command Post
Incident Command Structure
Interagency Incident Management Group
Incident Management Action Team
Incident Management Handbook
Incident Management Team
v
INS
Incident of National Significance
INTL
IOF
IR
IRT
ISB
Intelligence Officer
Interim Operating Facility
Infrared
Initial Response Team
In-Situ Burn
JFO
JIB
JIC
JIS
JOC
JRCC
JRSC
JTC
Joint Field Office
Joint Information Bureau
Joint Information Center
Joint Information System
Joint Operations Center
Joint (aeronautical and maritime) Rescue Coordination Center
Joint Rescue Sub-Center
Joint Transportation Center
LAT
LE
LEL
LEU
LNO
LSC
Lead Adminstrative Trustee
Law Enforcement
Lower Explosive Unit
Law Enforcement Unit
Liaison Officer
Logistics Section Chief
MACC
MACS
MDE
MIPR
MIRT
MOA
MOU
MSDS
MSM
MSST
MTR
MTS
MUL
Multi-Agency Command Center
Multi-Agency Coordination System
Maryland Department of the Environment
Military Interdepartment Purchase Request
Maritime Incident Response Team
Memorandum of Agreement
Memorandum of Understanding
Material Safety Data Sheet
Marine Safety Manual (USCG)
Marine Safety and Security Team
Marine Transportation Related
Marine Transportation System
Medical Unit Leader
NCP
NHPA
NIC
NICa
NIMS
NIOSH
NITF
NOAA
National Oil and Hazardous Substance Contingency Plan
National Historic Preservation Act
National Incident Commander
National Incident Commander, Alternate
National Incident Management System
National Institute for Occupational Safety and Health
National Incident Task Force
National Oceanographic and Atmospheric Administration
v
NOFA
NPFC
NRC
NRS
NRSPEP
NRT
NSF
Notice of Federal Assumption
National Pollution Fund Center
National Response Center
National Response System
National Response System Pollution Exercise Program
National Response Team
National Strike Force
NSFCC
NSSE
National Strike Force Coordination Center (USCG)
National Special Security Event
OGA
OIC
OPA90
OSC
OSHA
OSLFT
OSRO
OSRV
Other Government Agency
Officer-in-Charge
Oil Pollution Act of 1990
On-Scene Coordinator (USCG) or Operations Section Chief
Occupational Safety and Health Administration
Oil Spill Liability Trust Fund
Oil Spill Removal Organization
Oil Spill Response Vessels
PA
PAO
PFO
PIAT
PIDRRS
PIO
POC
POLREP
POR
PPE
PREMA
PREP
PRFA
PRP
PSC
PWS
Programmatic Agreement
Public Affairs Officer
Principle Federal Official
Public Information Assist Team (USCG)
Pollution Incident Daily Resource Reporting System
Public Information Officer
Point-of-Contact
Pollution Report in Message Format
Place of Refuge
Personal Protective Equipment
Puerto Rico Emergency Management Agency
Preparedness for Response Exercise Program
Pollution Removal Funding Authorization
Potentially Affected Party (CERCLA)
Planning Section Chief
Proposal Worksheet
QI
Qualified Individual
RAP
RAR
RCP
RCRA
RP
RPM
RRC
Radiological Assistance Program (DOE)
Resources at Risk
Regional Contingency Plan
Resource Conservation and Recovery Act of 1976
Responsible Party
Remedial Project Manager
Regional Response Center
v
RRI
RRT
RESL
Response Resource Inventory
Regional Response Team
Resource Unit Leader
SAR
SATCOM
SCAT
SCKN
SFO
SHPO
SILC
SITL
SMART
SMT
SOFR
SOLAS
SONS
SOSC
SRRI
SSC
SSHP
SSI
STAM
STVE
SUL
SUPSALV
S/V
Search and Rescue
Satellite Communications
Shoreline Cleanup Assessment Team
Status/Check-in Recorder
Senior Federal Official
State Historic Preservation Officer
Shoreline Infrastructure Logistics Center
Situation Unit Leader
Special Medical Augmentation Response Team
Spill Management Team
Safety Officer
Safety of Life at Sea
Spill of National Significance
State On-Scene Coordinator
Spill Response Resource Inventory
Scientific Support Coordinator (NOAA)
Site Safety and Health Plan
Sensitive Security Information
Staging Manager
Strike Team Leader, Vessel
Supervisor of Salvage (USN)
Sailing Vessel
TACON
TFLD
THSP
TIME
TOI
TOPS
TRACEM
TSA
TSI
T/V
Tactical Control
Task Force Leader
Technical Specialist
Time Unit Leader
Target of Interest
Technical Operating Procedures
Thermal, Radioactive, Asphyxiation, Chemical, Etiological, and Mechanical
Transportation Security Administration
Transportation Security Incident
Tank Vessel
UAC
UC
UCS
UHF
UMIB
USC
USACE
Unified Area Command
Unified Command
Unified Command System
Ultra-High Frequency
Urgent Marine Information Broadcast
U. S. Code
U. S. Army Corps of Engineers
v
USAF
USFWS
USCG
USGS
USN
UEL
UTL
U.S. Air Force
U. S. Fish and Wildlife Service
U. S. Coast Guard
U. S. Geological Survey
U. S. Navy
Upper Explosive Limit
Utility Boat
VERTREP
VESS
VHF
VITEMA
VLCC
VRP
VO
VOO
VOSS
Vertical Replenishment
Vessel Support Unit Leader
Very High Frequency
Virgin Islands Territorial Emergency Management Agency
Very Large Crude Carrier
Vessel Response Plan
Vessel Owner
Vessel of Opportunity
Vessel of Opportunity Skimming System
WMD
WTD
Weapon of Mass Destruction
Water Tight Door
v
PUERTO RICO & U.S. VIRGIN ISLANDS
AREA CONTINGENCY PLAN
1000 Introduction
1100 Introduction and Authority
The Puerto Rico and U.S. Virgin Islands Area Contingency Plan (ACP) is a plan
prepared by the Puerto Rico and U.S. Virgin Islands Area Committee (AC) and includes
those areas within the jurisdiction of U.S. Coast Guard Sector San Juan and the U.S.
Environmental Protection Agency (EPA). It is part of a family of plans to be
implemented in conjunction with the National Oil and Hazardous Substances Pollution
Contingency Plan (NCP) and the Caribbean Regional Contingency Plan (RCP), to
address removal of oil and hazardous substances. Since September 11, 2001, the
ACP’s scope has evolved to encompass contingencies involving acts of terrorism, and
biological and radiological incidents.
The area contingency planning process is based on the premise that proper planning is
essential to a safe and effective response. The AC seeks to enhance the response
community’s ability to successfully mitigate substantial threats or actual incidents
through an effective and coordinated planning process. The purpose of the plan is to
define roles, responsibilities, resources and procedures necessary to respond to a
myriad of spill response evolutions. The ACP is formatted within an Incident Command
System (ICS) framework. This plan is available for download from the USCG Sector
San Juan website on and CG Homeport and the Florida Fish and Wildlife Research
Institute ACP website.
It is important to note that the ACP is a plan for use in responding to an incident.
Information found in the plan relating to such items as response resources should not
be viewed as performance standards. These are planning criteria based on a set of
assumptions that may not exist during an actual incident.
1110 Captain of the Port Authority
The functions of designating areas, appointing Area Committee members, determining
the information to be included in Area Contingency Plans, and reviewing and approving
Area Contingency Plans have been delegated by Executive Order 12777 of 22 October
1991, to the Commandant of the U.S. Coast Guard (through the Secretary of the
Department of Homeland Security) for the coastal zone, and to the Administrator of the
Environmental Protection Agency for the inland zone. The term “coastal zone” is
defined in the NCP (40 CFR 300.5) to mean all United States waters subject to the tide,
United States waters of the Great Lakes, specified ports and harbors on inland rivers,
and the waters of the Exclusive Economic Zone (EEZ). The Coast Guard has
designated as areas, those portions of the Captain of the Port (COTP) zones which are
within the coastal zone, for which Area Committees will prepare Area Contingency
Plans. The COTP zones are described in Coast Guard regulations (33 CFR Part 3).
1-1
In 2007, the U.S. Environmental Protection Agency operating in Puerto Rico and the
U.S. Virgin Islands and the U.S. Coast Guard Sector San Juan agreed to develop jointly
this one plan to address responses to both the coastal and inland zones of Puerto Rico
and the U.S. Virgin Islands.
1120 Response System Authority
Section 4202 of the Oil Pollution Act of 1990 (OPA 90) amended Subsection (j) of
Section 311 of the Federal Water Pollution Control Act (FWPCA) (33 U.S.C. 1321 (j)) to
address the development of a National Planning and Response System. As part of this
system, Area Committees have been established for each area designated by the
President. These Area Committees are comprised of qualified personnel from federal,
state, and local agencies. This Area Committee, under the direction of the Federal OnScene Coordinator (FOSC) for the Puerto Rico and U.S. Virgin Islands Area of
Responsibility (AOR), is responsible for developing this ACP. This development
process includes appointing Area Committee Executive Members, determining
information to be included in Area Contingency Plans, and reviewing and approving
Area Contingency Plans. The ACP, when implemented in conjunction with the NCP,
shall be adequate to remove a worst case discharge of oil or a hazardous substance. In
addition, it shall also mitigate or prevent a substantial threat of such a discharge, from a
vessel, offshore facility, or onshore facility operating in or near the geographic area.
Each Area Committee is responsible for working with state and local officials to pre-plan
for joint response efforts, including appropriate procedures for mechanical recovery,
dispersal, shoreline cleanup, protection of sensitive environmental areas, and
protection, rescue, and rehabilitation of fisheries and wildlife. The Puerto and U.S.
Virgin Islands Area Committee is also required to work with state and local officials to
expedite decisions for the use of dispersants and other mitigating substances and
devices.
1130 Pollution Investigative Authority
Several federal, state, and local agencies have a direct role in the enforcement of
applicable laws and regulations associated with a discharge, or substantial threat of a
discharge, of oil into the navigable waters of the U.S. The investigation into alleged
violations of the many applicable laws and regulations require a coordinated effort
among these agencies, which include the USCG, the Puerto Rico Environmental Quality
Board (EQB), and the U.S. Virgin Islands Department of Planning and Natural
Resources (DPNR).
1130.1 The United States Coast Guard Authority
The U.S. Coast Guard has enforcement and investigative authority for a significant
array of potential federal violations, as well as enforcement actions under applicable
international treaties. Federal laws and regulations associated with a discharge (or
substantial threat of a discharge) of oil include applicable components of the Clean
1-2
Water Act as amended; the Oil Pollution Act of 1990; the Ports and Waterways Act; The
Port and Tanker Safety Act; The Act to Prevent Pollution from Ships (1980), as
amended; and, Annex I of the International Convention for the Prevention of Pollution
from Ships, 1973, as modified by the Protocol of 1978 (MARPOL 73/78). In addition,
the USCG has authority pursuant to 46 USC 7701 and 46 USC 6101 related to
personnel actions (licensed mariners), and marine casualties, respectively. Federal
regulations associated with investigative or enforcement interest under these USC’s
include, though are not limited to: applicable sections of 46 CFR with particular attention
to Parts 4, 5, 16; 33 CFR Parts 126, 130, 151, 153-160; and 40 CFR Parts 116, and
117. Potential federal enforcement actions associated with a pollution discharge may
include, but are not limited to: the collection of statements and evidence to determine
the causes of the associated marine casualty, mandatory chemical testing of involved
licensed personnel, and the collection of oil samples in the water and on suspect
vessels.
1130.2 The Commonwealth of Puerto Rico Authorities
Government Agencies of the Commonwealth of Puerto Rico are assigned
responsibilities according to Executive Orders No. 1991-26 and 4916-A, and
Commonwealth Laws Numbers 13, 81, and 9 as they pertain to the integration and
coordination of oil and hazardous substance releases and environmental emergencies.
EQB is the lead agency representing the Commonwealth of Puerto Rico for all oil spills
that threaten Puerto Rico. The Department of Natural Resources also plays a major role
in all spills. EQB is also the lead agency representing the Commonwealth of Puerto
Rico for coordinating and providing technical assistance on all hazardous materials
releases that threaten Puerto Rico. The PR Fire Department has four hazardous
materials response vehicles and is training an emergency response team capable of
performing emergency Level "A" entries.
Because of the potential severity of oil and hazardous substance releases to public
health, welfare, and the environment, the Governor and legislative bodies of the
Commonwealth recognize the need to encourage cooperation and progressive actions
to be taken in such instances that are considered environmental emergencies.
All Commonwealth of Puerto Rico agencies will support the Incident Command System
Response Organization.
Marine Fires: The Puerto Rico Fire Department is the lead agency within the Unified
Command for coordinating the response to all fires within the Commonwealth of Puerto
Rico. This includes fires on shore facilities, vessels in port, or anchored in the bays of
Puerto Rico. The PR Civil Defense will assist in coordinating Commonwealth resources
and ensuring appropriate agencies are notified. When needed or requested, each
agency will provide an emergency coordinator on scene, or at a designated area
(usually at Civil Defense) to assist the Incident Commander (IC).
1-3
PR Fire Fighters do not normally perform shipboard firefighting on a vessel not pier side
and not of immediate threat to human life, or the welfare of Puerto Rico. Shipboard fires
will be turned over to a salvor, or company specializing in ship fires as soon as possible
with continual monitoring by the Fire Department until the threat has been mitigated.
All government agencies of the Commonwealth of Puerto Rico will immediately supply
all available support to the Fire Service as needed to mitigate an incident. The PR Civil
Defense will assist the Fire Service in coordinating response resources and personnel.
1130.3 U.S. Virgin Islands Authorities
The Virgin Islands Department of Planning and Natural Resources, as mandated by
Title 12, Chapter 17 of the Virgin Islands Code, is the lead state agency for all oil and
hazardous materials spills that threaten the U.S. Virgin Islands. The Division of
Environmental Enforcement serves as the law enforcement arm of the DPNR. Its
primary function is to enforce all laws applicable to the protection, preservation and
conservation of the natural resources and overall environment of the USVI.
For all Spills of National Significance (SONS) and spills requiring the resources of two
or more local agencies DPNR and the Virgin Islands Territorial Emergency
Management Agency (VITEMA) will participate in the Unified Command System
Response Organization. In larger cases where numerous local resources need
coordinating, VITEMA will activate its EMERGENCY OPERATIONS AND DISASTER
CONTROL PLAN and ensure all needed Virgin Islands Government Agencies are
incorporated into the ICS.
Marine Fires: The Virgin Islands' Fire Service is the lead agency for coordinating the
response to all fires within the U.S. Virgin Islands. This includes fires on shore facilities,
vessels in port, or anchored in the bays of the U.S. Virgin Islands. However, they do not
have the personnel resources or equipment to combat a significant marine fire. In the
event of a marine fire, the Virgin Islands' Fire Service will provide an IC and all
government agencies of the U.S. Virgin Islands will immediately supply all available
support to the Fire Service as needed to mitigate the incident. The VITEMA and the
Virgin Islands' Fire Service will work together in coordinating USVI's resources and
ensuring appropriate agencies are notified. The U.S. Coast Guard will assist the V.I.
Fire Service in all fires aboard commercial vessels. When needed or requested, each
agency will provide an emergency coordinator on scene, or at a designated area
(usually at VITEMA) to assist the IC.
1200 Geographic Boundaries
1210 Area of Responsibility
1-4
This section describes the FOSC's AOR, the EPA/USCG jurisdictional boundaries and
the associated criteria for assignment of an FOSC, and if necessary, transfer of duties
between FOSCs.
The boundary of the Sector San Juan Captain of the Port Zone is referenced in 33 CFR
Part 3.35-25 and depicted below (Figure 1-1). The AOR for the USCG and EPA
FOSC's in the Caribbean includes all land and water under U.S. jurisdiction, to include
the Commonwealth of Puerto Rico, the U.S. Virgin Islands, Navassa Island and all
waters within the EEZ. Per the "Policy Guidance for Intervention in Ship-Related Marine
Pollution Incidents on the High Seas and on the Navigable Waters of the United States”,
COMMANDANT INSTRUCTION 16451.5A, the Coast Guard also has the authority to
conduct an intervention on the high seas against any vessel that threatens to pollute
U.S. waters. The Coast Guard does not have the authority to intervene in the sovereign
territory or waters of another country.
The Coast Guard furnishes the Federal On-Scene Coordinator for the coastal zone and
the EPA for the inland zone. In Puerto Rico and the U.S. Virgin Islands, the coastal
zone generally follows the coastline and includes bays, rivers, estuaries, and inlets.
The inland zone generally includes all else. The specific boundaries are outlined in
Section 1220 FOSC Boundaries Delinated.
As a general rule, the location of the source of the discharge will be the determining
factor of which agency provides the FOSC. When the discharge or release occurs and
remains within one agency’s boundary, it is clear which agency will provide the FOSC.
In these cases, when requested by the other agency, each agency will provide support,
within the limits of their resources, to the other’s FOSC. When a spill occurs in one
zone and flows, or threatens to flow, into another, the agency that has jurisdiction over
the location where the incident initially occurred will provide the FOSC. This scenario is
likely in the near coastal area when a spill occurs in the inland zone (EPA jurisdiction)
and flows or migrates through storm drains or ditches into the water seaward of the
boundary line (USCG jurisdiction). There are two possibilities in this case: (1) The EPA
provides the OSC and the CG assists the EPA with waterside clean-up operations, or
(2) By mutual agreement, EPA may transfer OSC responsibilities to the CG. Good
communication and coordination between the EPA and CG FOSCs is vital to an
effective federal response.
1-5
Figure 1-1. The Area of Responsibility for the Sector San Juan COTP and EPA FOSC
includes the entire coastal and inland zones for the Commonwealth of Puerto Rico, U.S.
Virgin Islands (St. Thomas, St. John, and St. Croix) and Navassa Island. This area
includes the Exclusive Economic Zone.
1220 FOSC Boundaries Delineated
The following is a detailed description of the FOSC jurisdictional boundaries for Puerto
Rico and the U.S. Virgin Islands.
1220.1 Puerto Rico
The EPA and USCG jurisdictional boundaries are divided mostly by road or
thoroughfare, beginning at the intersection of Route 1, Munoz Rivera Avenue and Route
26 in San Juan. The boundary runs East on Route 26; then North on De Diego Avenue
and east along Route 37, Calle Loiza to Route 187; then along 885 and continuing East
along Route 187, Ave. Boca De Congrejos until Route 3 in Rio Grande. The
jurisdictional boundary then runs along Route 3 eastward to Route 194 in Fajardo; then
along Route 194 back to Route 3 and then along the Eastern side of Puerto Rico to
1-6
Yabucoa where the boundary then turns onto Route 901 to Route 760 and back to
Route 3; then West along Route 3 to Salinas where the boundary continues West along
Route 1 into Ponce. In Ponce the boundary continues westward by turning South along
Route 2 on to Route 14 South, Avenida Malecon, to Route 10 North, Comercio Street
and North on Avenida Hostos, and then West on to Route 585 back to Route 2; then
continuing West along Route 2 to Tallaboa. In Tallaboa the boundary follows westward
along Route 127 to Route 336 to Route 3336, to Route 335 South to Route 335R to the
border of the Guanica National Forest. The boundary then runs westward along the
Northern boundary of the National Forest to 334 in Guanica and continuing westward on
Route 116, West on Route 324 to 304 to 305, South on Route 303 to 301 North to 101
West on 101, to 307, to 308; then North along Route 102 through Mayaguez; then
North onto Route 3342, Calle Concordia, and on to Route 3341, Calle Pena to Route
64. Follow Route 64, Avenida Jose Gonzalez, Northwest onto Route 2 North; then onto
Route 115 North onto Route 429 and then back to Route 115 North through Rincon
and then North on Route 441 back to Route 115 and through Aguadilla along the
waterfront road of Routes 111, 442, 440 and back to 111 North onto Route 107 North
through Airstation Borinquen onto Route 110 to Route 4446 to Route 466 and then East
onto Route 459 to Isabela. In Isabela the boundary goes from Route 459 East on
Route 113 to Route 2; then along Route 2 East onto Route 4484 and East on Route 485
to Route 119 East in Camuy; then continues East on Route 2 through Arecibo and then
East onto Routes 681 to La Boca, on 6684 to Boquillas, to 685 East to 686; then along
Route 686 to Vega Baja and then North and East on to Routes 688, 690 and 693 to
Dorado; then in Dorado onto Route 165 East; then East on Route 888, Avenida
Nereidas, then along Route 24, Calle Wilson and Calle Juan Ponce De Leon in Catano
back onto Route 165; then East on Route 28 and East on Route 2, J.F. Kennedy
Avenue to Route 1; then North on Route 1 back to the starting point on Route 26.
1220.11 Culebra, Vieques and the Smaller Islands of Puerto Rico
The EPA/USCG jurisdictional boundaries on Culebra and Vieques islands are
delineated by an imaginary line that runs 100 meters inland from the waters edge. All of
the Commonwealth's smaller islands, such as Mona Island, will be under the jurisdiction
of the Coast Guard FOSC.
1220.2 U.S. Virgin Islands
The inland and coastal areas are divided mostly by road or thoroughfare except for St.
John.
1220.21 St. Thomas
The boundary begins at the intersection of Route 30, Moravian Hwy. and Route 304
and runs West along Route 304; then North on Route 302, then Westward again on
Route 30 along Brewers Bay Road; then North and East along Route 308, West End
Road, Northeastward along Route 33, Crown Mountain Road to Route 333; then
1-7
along Route 333 North on to Route 404; then along Route 37, Hull Bay Road and
Route 40 to Route 35; then West along Route 35 to Route 42, Mahogany Run Road;
then along Route 42 Eastward along Route 38, Smith Bay Road onto Route 32,
Redhook Road; then Westward along Route 30, Bovoni Road, Frenchman Bay Road
and Veterans Drive through Charlotte Amalie back to Route 304. All outlying islands
including Water and Hassel Islands, fall under the jurisdiction of the U. S. Coast Guard
FOSC.
1220.22 St. John
The EPA/USCG jurisdictional boundary on St. John is delineated by an imaginary line
that runs 100 meters inland from the waters edge.
1220.23 St. Croix
The EPA/USCG jurisdictional boundary on St. Croix begins at Route 64 near the
Airport and follows Westward along Route 66, Melvin H. Evans Highway to Route
702, Fisher Street in Frederiksted. In Frederiksted the boundary line runs East along
Fisher Street and then North along King Street to Route 631; then on to Route 63,
Hans Bluff Road to and along Maroon Ridge to Earle Road, East along Earl Road;
then North on Route 69 and East along Route 80, North Shore Road to Route 75,
North Side Road; then East on Route 75 to Route 70, Watergut Road. From Watergut
Road and heading East, head northeast on King Cross Street; then northwest on
Strand Street; then northeast on Queen Cross Street; then northwest on King Street
to Route 66, Hospital Street; then from Route 66 along Routes 75 and 82, East End
Road; then along Route 82 to Route 60, Southshore Road; then along Route 60 onto
Route 624; then South on Route 62, Southshore Road to the boundary of HESS Oil
Refinery (HOVIC). For the adjacent facilities of VI Alumina Company and HOVIC,
refer to paragraph A-IV-B-2 above. From the Northwest corner of HOVIC the boundary
line again begins and runs West along Route 660, Melvin Evans Hwy.; then South and
West along Route 64 back to the starting point.
1220.3 Navassa Island
Navassa Island falls under the jurisdiction of the USCG FOSC.
1230 Department of Defense, Department of Energy and Other Federal
Agencies
When an incident is on, or the sole source of the release is from, any facility or vessel
under the jurisdictional custody, or control of the U.S. Department of Defense (DOD) or
U.S. Department of Energy (DOE), then DOD or DOE will provide an FOSC/Remedial
Project Manager (RPM) for hazardous material releases. The USCG/EPA will retain
FOSC responsibilities for oil spills. See 40 CFR 300.120 (a) & (b).
1-8
1240 Transferring FOSC Responsibility
It may be necessary to transfer USCG or EPA FOSC responsibility from one agency to
the other. Examples of when transfers are appropriate are:
(1) When a response changes from an emergency response to a remedial
action.
(2) When one FOSC or agency is better suited to coordinate the response to a
specific incident. For instance, the EPA may request the Coast Guard FOSC
for oil spills near the boundary that will impact navigable waters, or the Coast
Guard may request an EPA FOSC on certain hazardous materials cases.
(3) When the FOSC's emergency response workload is beyond his/her capability.
(4) When an FOSC is first on scene at an incident outside of his/her jurisdiction
and starts response actions before the pre-designated FOSC arrives.
The request for transfer of FOSC duties and concurrence may be verbal or
communicated through e-mail correspondence, but the agreement will be confirmed in
writing by using the FOSC Transfer of Duties letter template.
On larger cases, both the USCG and EPA FOSC may assist in a unified command
regardless of which agency is the designated FOSC. This is encouraged for SONS as
defined under the National Response Framework. There will always be a predesignated FOSC for all cases involving federal resources.
1300 Area Committee
Updated contact list for committee members is located in Section 9200.
1310 Purpose
The primary role of the Area Committee is to act as a preparedness and a planning
body. The Puerto Rico and U.S. Virgin Islands Area Committee is composed of
experienced natural resource trustee representatives, emergency response
representatives, industry representatives, non-governmental organization (NGO)
representatives, and federal, state and local government agencies with definitive
responsibilities for the area’s human health and safety and environmental integrity.
Each member is empowered by their own organization to make decisions on behalf of
the organization to commit them to carrying out roles and responsibilities as described
in this plan.
1320 Organization
1-9
The pre-designated FOSCs for the Puerto Rico and U.S. Virgin Islands inland and
coastal zones and the State On-Scene Coordinators for both Puerto Rico and the U.S.
Virgin Islands will serve as Chairmen of the Area Committee. The FOSCs will also
serve as the Co-Chairs of the Executive Committee.
1330 Executive Committee
The only designated members of the Puerto Rico and U.S. Virgin Islands Area
Committee are the members of its Executive Committee. Executive Committee
members shall ensure appropriate representatives from federal and state agencies and
other appropriate stakeholders are included in the AC membership.
The Executive Committee is to guide the Area Committee and provide necessary
oversight which shall allow for more efficient operation. Executive Committee members
will review the ACP and provide guidance on the development of strategic goals for the
ACP. In addition, they shall develop and prioritize work lists, and establish and task
workgroups as necessary.
The Area Executive Committee is comprised of seven representatives from the
following agencies:







U.S. Coast Guard Sector San Juan
Commonwealth of Puerto Rico Environmental Quality Board
Commonwealth of Puerto Rico Emergency Management Agency
U.S. Virgin Islands Department of Planning and Natural Resources
U.S. Virgin Islands Territorial Emergency Management Agency
National Oceanic and Atmospheric Administration (NOAA) Scientific Support
Coordinator (SSC)
1340 Revision and Update Requirements
The ACP shall be revised every three years, in the year following the full scale
Preparedness for Response Exercise Program (PREP) Exercise. The ACP shall be
reviewed annually. The key areas to focus on during annual updates include:
emergency notification lists, response equipment information (type and amount of
available equipment), sensitive areas, hazard/risk assessment of the area, response
strategies (changes based on new technologies or equipment, etc.), and dispersants
approval. All changes approved by the Executive Committee will be submitted to
Commander, Coast Guard District Five for review and will be distributed to the Area
Committee via Sector San Juan’s website on CG Homeport and the Florida Fish and
Wildlife Research Institute ACP website.
1400 National Response System
1-10
The National Response System is used to routinely and effectively respond to a wide
range of oil and hazardous substance releases. It is a multi-layered system of
individuals and teams from local, state, and federal agencies, industry, and NGOs that
share expertise and resources to ensure that oil spill control and cleanup activities are
timely and efficient, and that they minimize threats to human health and the
environment.
At the heart of the system is the NCP, which are regulations developed to ensure that
the resources and expertise of the federal government are available immediately for oil
or hazardous substance releases that are beyond the capabilities of local and state
responders. The NCP provides the framework for the National Response System and
establishes how it works. (Figure 1-2. National Response System)
1-11
Discharge or
Release Incident
Planning and Preparedness
Local Responders
300.180
NRC
300.125
State Responders
300.180
LEPCs
300.205
Planning and Prepardeness
SERCs
300.205
Notification
Federal OSC/RPM
300.120
Response Support
Special Teams and Other Assistance
300.145
NSF
Response Support
Area
Committees
300.205
Planning and
Preparedness
RRT
300.115
and 300.205
Membership
Membership
Membership
Membership
ERT RERT SSC NPFC DRG
State
Government
300.180
Local
Government
300.180
Membership
DOD
DOI
DOC
USDA
Response
Support
DOT / RSPA
Planning and
Preparedness
Policy Guidance
EPA
USCG
NUC. REG.
COMM.
Participating Federal Agencies
300.170 & 300.175
NRT
300.110
and 300.205
FEMA
DOJ
HHS
DOL
DOE
DOS
Figure 1-2. National Response System
1-12
GSA
1410 National Response Policy
Section 4201 of OPA 90 amended Subsection (c) of Section 311 of the Federal Water
Pollution Control Act, to require the FOSC to:
“… in accordance with the National Contingency Plan and any appropriate Area
Contingency Plan, ensure effective and immediate removal of a discharge, and
mitigation or prevention of a substantial threat of a discharge, of oil or a hazardous
substance into or on the navigable waters; on the adjoining shorelines to the navigable
waters; into or on the waters of the exclusive economic zone; or that may affect natural
resources belonging to, appertaining to, or under the exclusive management authority of
the United States. In carrying out these functions, the FOSC may: remove or arrange
for the removal of a discharge, and mitigate or prevent a substantial threat of a
discharge, at any time; direct or monitor all Federal, State, and private actions to
remove a discharge; and recommend to the Commandant that a vessel discharging or
threatening to discharge, be removed and, if necessary, destroyed. If the discharge or
substantial threat of discharge of oil or hazardous substance is of such size or character
as to be a substantial threat to the public health or welfare of the United States
(including but not limited to fish, shellfish, wildlife, other natural resources, and the
public and private beaches and shorelines of the United States), the FOSC shall direct
all federal, state, and private actions to remove the discharge or to mitigate or prevent
the threat of the discharge.”
1420 National Response Structure
The NRS is a three-tiered response and preparedness mechanism that supports the
pre-designated FOSC in coordinating national, regional, and local government
agencies; industry, and the responsible party during response operations. The FOSC
plans and coordinates response strategies on scene, using the support of the National
Response Team (NRT), Regional Response Team (RRT), AC, and responsible parties
to supply trained personnel, equipment, and scientific support to complete an immediate
and effective response to any oil or hazardous substance discharge.
1420.1 Spill of National Significance (SONS)
A Spill of National Significance is that rare, catastrophic spill event which captures the
nation’s attention due to its actual damage or significant potential for adverse
environmental impact. A SONS is defined as a spill which greatly exceeds the
response capability at the local and regional levels, and due to its size, location, and
actual or potential for adverse impact on the environment requires extraordinary
coordination of federal, state, local, and private resources to contain and clean up. Only
the Commandant of the Coast Guard or the Administrator of the EPA can declare a
SONS. Once the Commandant declares a SONS, a FOSC and Incident Area
Commander will be designated, an Area Command will be established with all pre-
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designated ICS Area Command staff personnel on immediate alert, and all other
affected departments and agencies will be notified.
When responding to an incident of this type, the Coast Guard will continue to use the
ICS as its response management structure, with the addition of a strategic management
and support function called the ICS Incident Area Command. The ICS Incident Area
Command structure can be used in any incident of regional or national significance, or
in any case where the FOSC, Seventh District Commander, or Atlantic Area
Commander feels it would be appropriate. Although the general concept for a nationally
significant response involves an oil spill, the establishment of an ICS Incident Area
Command is appropriate anytime there are large incidents affecting multi-jurisdictional
areas.
The Commandant of the Coast Guard alone is empowered to declare a SONS in the
coastal zone, taking into account environmental risks, weather conditions, response
capabilities, and the amount or potential amount, of product spilled. The Coast Guard
Atlantic Area Commander or Seventh District Commander may recommend to the
Commandant that a SONS be declared. Factors to be considered in declaring a SONS
include:
•
•
•
•
•
Multiple FOSC zones, districts, or international borders effected;
Significant impact or threat to the public health and welfare, wildlife, population,
economy and/or property over a broad geographic area;
Prolonged period of discharge and/or expected cleanup;
Significant public concern and demand for action by parties associated with the
event; and,
The existence of, or the potential for, a high level of political and media interest.
Once the Commandant declares a SONS, the following actions will occur:
• An Incident Area Commander will be designated.
• Other Departments/Agencies will be notified.
• A unified Area Command will be established.
• Pre-designated LANTAREA Incident Area Command staff personnel will be
activated.
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The NRT’s membership consists of
15 federal agencies with
responsibilities, interests and
expertise in various aspects of
emergency response to pollution
incidents. The EPA serves as
Chairman and the Coast Guard
serves as Vice Chairman of the
NRT, except when activated for a
specific incident. The NRT is
primarily a national planning, policy,
and coordination body and does not
respond directly to incidents. The
NRT provides policy guidance prior
to an incident and assistance as
requested by an FOSC via a RRT
during an incident. NRT assistance
usually takes the form of technical
advice, access to additional
resources/equipment, or
coordination with other RRTs.
National Response Team Members are as
follows:
Environmental Protection Agency (EPA) – Chair
U.S. Coast Guard (USCG) – Vice Chair
Department of Agriculture (DOA)
Department of Commerce (DOC)
Department of Defense (DOD)
Department of Energy (DOE)
Department of Health and Human Services
(HHS)
Department of Interior (DOI)
Department of Justice (DOJ)
Department of Labor (DOL)
Department of State (DOS)
Department of Transportation (DOT)
Environmental Protection Agency (EPA)
Federal Emergency Management Agency
(FEMA)
Government Supply Agency (GSA)
National Response Center (NRC)
Nuclear Regulatory Commission (NRC)
Regional Response Team (RRT)
Regional Response Center (RRC)
1440 Regional Response Team (RRT)
There are 13 RRTs, one for each of the ten federal regions and Alaska, the Caribbean
and the Pacific Basin (Figure 1-3). Each RRT has federal and state representation.
RRTs develop Regional Contingency Plans that address region-specific issues and
provide guidance to the FOSCs for developing their area plans. RRTs also provide one
level of review
for the ACPs.
The RRTs may
be activated for
specific
incidents when
requested by
the FOSC. If
the assistance
requested by a
FOSC exceeds
an RRT’s
capability, the
RRT may
request
assistance from
the NRT.
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The applicable RRT for the Puerto Rico and U.S. Virgin Islands AC area of
responsibility is the Caribbean Regional Response Team (CRRT). The CRRT is cochaired by U.S. Coast Guard Seventh District and the Environmental Protection Agency
(EPA) Region 2 office. The CRRT meets at least two times per year throughout the
region. CRRT serves as the regional body for preparedness activities including
planning, training and exercising to ensure an effective response to discharges/releases
of oil spills and hazardous substances and for coordination of support and advice during
such response actions. It may also be consulted by the FOSC for approval of chemical
countermeasures if decision is not pre-approved.
Most RRTs cover two or more FOSC zones. The CRRT is unique because it only
covers one FOSC zone. Thus, the regional plan covers the same area as the area plan.
The CRRT should be activated as an intergovernmental coordination team when an
actual or potential discharge or release:
1. Exceeds the response capability available to the FOSC in the place where it
occurs;
2. Crosses international boundaries;
3. May pose a substantial threat to the public health, welfare, environment, or to
regionally significant amounts of property;
4. Otherwise meets the definition of a medium actual coastal discharge (>10,000
gallons) or major potential coastal discharge (>100,000 gallons); or
5. When requested by the FOSC or a RRT representative.
Using the above criteria, any CRRT representative may request either Co-Chair to
activate CRRT. The request should be made to the USCG Co-Chair for coastal
incidents and to the EPA Co-Chair for inland incidents. The request may be transmitted
via telephone or e-mail.
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When activated, the RRT may meet or convene by teleconference to provide the
following support:
1. Monitor and evaluate reports from the FOSC. The RRT may advise the FOSC
on the duration and extent of the federal response and may recommend to the
FOSC specific actions in responding to the discharge or release;
2. Request other Federal, State/Commonwealth, or local government, or private
agencies to provide resources under their existing authorities to assist the
FOSC's response efforts;
3. Help the FOSC prepare information releases for the public and for
communications with the NRT;
4. If circumstances warrant, make recommendations to the regional or district head
of the agency providing a determination that a different FOSC should be
designated; and
5. Submit Pollution Reports (POLREPS) to member agencies and other entities as
significant developments occur.
1450 Area Response Structure
The establishment of an ICS Area Command can occur with the District Commander
filling the role of Incident Area Commander. This organization would be particularly
useful for incidents which are challenging to the local Commanders but do not demand
national attention. At this level most billets would be drawn from district level resources,
District Response Groups, and aimed at reducing the overhead to be managed by the
Incident Commander. Further, Incident Management Teams can be called upon to
augment the Incident Commander’s staff. This ability to project a flexible response
facilitates an expanding or contracting response effort, drawing upon one of the
strengths of ICS.
The Incident Area Commander will have overall responsibility for the incident strategic
management. The Incident Commanders (FOSCs) will be notified of the establishment
of an Area Command with the best qualified personnel with respect to their functional
areas. The functions of an Area Command require personnel that have experience in,
and are qualified to oversee, complex response situations. The Incident Area
Command organization operates under the same basic principles as does the Incident
Command System, with the organization typically consisting of the Incident Area
Commander and Incident Area Command Logistics Chief, Planning Chief, Resources
Unit Leader, Situation Unit Leader, Information Officer and Liaison Officer. Flexibility
exists to add a Finance Chief and/or a Chief of Staff.
The Incident Area Command has the responsibility to set the overall incident related
strategic priorities, to allocate critical resources based on those priorities, to ensure that
the incident is properly managed, and to ensure incident objectives are met and do not
conflict with each other or with agency policy. When an Incident Area Command is
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established, Incident Commanders (FOSCs) will report to the Incident Area
Commander, with the Incident Area Commander accountable to the Commandant.
However, the Area Command does not replace the on-scene ICS organization(s)
or functions. Tactical operations continue to be directed at the on-scene Incident
Command level. The Area Command will be established to include representatives of
the Affected Party (RP) and affected Federal, State, Local and International interests.
Representatives to the Area Command should typically be at the highest executive
levels of the RP and responding government agencies. The Area Command structure
is intended to enhance the local response organization and will rely on the applicable
ACP(s) as the basis for strategic direction of response actions.
1460 Incident Command System
To standardize response management within the marine safety field, the Coast Guard
has adopted the National Incident Management System (NIMS) based Incident
Command System. Where appropriate, the FOSC shall establish a Unified Command
(UC) consisting of the FOSC, the State, and the Responsible Party. The FOSC is
responsible for assigning individuals from within the response community (federal, state,
local or private), as necessary, to fill the designated positions. It should be noted,
however, that one individual may fill several of the designated positions. These
assignments will be predicated on the nature of the spill and the need for extensive
manning. A major advantage of the ICS organization is that it can be adapted as
necessary to best accommodate the incident management team during an incident. For
some incidents only a few of the organization’s functional elements may be needed.
For larger or more complex responses, additional positions exist within the ICS
framework to meet virtually any need.
The ICS organization is built around five major functions that are applied to any incident,
large or small. These functions are the Unified Command, and the Operations,
Planning, Logistics and Finance Sections. See Figure 1-4. Standard Incident
Command System.
Refer to the Incident Management Handbook (IMH USCG COMDTPUB P3120.17) for
specific information on all duties and positions.
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Figure 1-4. Standard Incident Command System
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1470 Area Exercise Mechanism (PREP)
National Preparedness for Response Exercise Program
The guidelines with which to exercise this plan are outlined in the National
Preparedness for Response Exercise Program (PREP). PREP was designed to provide
guidelines for compliance with the Oil Pollution Act of 1990 (OPA 90) pollution response
exercise requirements.
Commercial vessel and facility response plan holders are required to meet the pollution
response exercise requirements under OPA 90. Although participation in the PREP
satisfies these requirements, PREP is a strictly voluntary program. Plan holders are not
required to follow the PREP guidelines and, if they choose not to, may develop their
own exercise program that complies with the regulatory exercise requirements.
Under PREP, the types of exercises that must be conducted to fulfill the requirements of
OPA 90 fall within two categories: internal and external exercises.
Internal exercises
Internal exercises are those that are conducted wholly within the plan holder's
organization. Internal exercises are designed to examine the various components of the
response plan to ensure the plan is adequate to meet the need of the organization for
spill response.
Internal exercises and frequency include:
•
•
•
•
•
Qualified individual notification exercises (quarterly);
Emergency procedures exercises for vessels and barges (quarterly);
Emergency procedures exercises for facilities (optional) (quarterly);
Spill management team tabletop exercises (annually);
Equipment deployment exercises (annually).
External Exercises
External exercises are exercises that extend beyond the internal focus of the plan
holder's organization, and involve other members of the response community. The
external exercises are designed to examine the response plan and the plan holder's
ability to coordinate with the response community in order to conduct an effective
response to a pollution incident. External exercises and frequency include area (fullscale) exercises (tri-annually) and government-initiated unannounced exercises
(GIUEs) (quarterly).
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Exercise Credit for Spill Response
All internal exercises are self-evaluated and self-certified, meaning that the plan holder
is responsible for confirming and documenting that the completed exercise was
conducted in accordance with PREP guidelines and an examination of the effectiveness
of the plan during the exercise was performed.
Responses to actual spills may also be taken as credit for unannounced internal
exercises. The plan holder must determine which exercises were completed in the spill
response and document the findings. This determination should be based on whether
the response effort would meet the objectives of the exercise as listed in the PREP
guidelines. To receive credit from the National Schedule Coordination Committee
(NSCC) for area exercises conducted as part of an actual spill response, the plan holder
must meet the following criteria: (1) the response involved the entire response
community; (2) the objectives of the area exercise were met as outlined in the PREP
guidelines; (3) the response was evaluated, and (4) the spill response was properly
documented and certified.
Proper documentation for self-certification should include, as a minimum, the following
information:
•
•
•
•
•
•
The type of exercise;
Date and time of the exercise;
A description of the exercise;
The objectives met in the exercise;
The components of the response plan exercised;
Lessons learned.
This documentation must be in writing and signed by an individual empowered by the
plan holder organization.
Area Committee Exercise Development and Participation
The FOSC is responsible for planning, designing, and executing internal exercises to
validate the ACP. The FOSC is also responsible to plan, design, and execute external
exercises, to include government-led area exercises and GIUEs. The FOSC will be
heavily involved in the planning, design, and execution of industry-led area exercises,
but the industry sponsor has the lead in this effort.
Members of the Area Committee and response community will be involved in each type
of exercise to some degree, varying from the confirmation of a phone number to
assisting in the design of the scenario and performing as a controller or evaluator of the
exercise.
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ACP Improvement
ACP lessons learned from exercises and real events shall be documented in the USCG
Contingency Preparedness System. The ACP shall also be revised as necessary to
incorporate lessons learned.
1480 National Response Framework
The National Response Framework (NRF) is a guide that details how the Nation
conducts all-hazards responses from the smallest incident to the largest catastrophe.
This document establishes a comprehensive, national, all-hazards approach to
domestic incident response. The Framework identifies the key response principles, as
well as the roles and structures that organize national responses. It describes how
communities, states, the federal government and private-sector and nongovernmental
partners apply these principles for a coordinated, effective national response. In
addition, it describes special circumstances where the federal government exercises a
larger role, including incidents where federal interests are involved and catastrophic
incidents where a state would require significant support. It lays the groundwork for first
responders, decision-makers and supporting entities to provide a unified national
response.
In addition to the NRF base document, the Emergency Support Function Annexes and
Support Annexes are available on-line at the NRF Resource Center. The annexes are
a total of 23 individual documents designed to provide concept of operations,
procedures and structures for achieving response directives for all partners in fulfilling
their roles under the NRF.
1490 Federal Radiological Emergency Response Plan
The Federal Radiological Emergency Response Plan (FRERP) was integrated into the
NRF.
The primary role of the Area Committee is to act as a preparedness and planning body.
Area Committees are made up of experienced environmental/response representatives
from federal, State and local government agencies, with definitive responsibilities for the
area’s environmental integrity. Each member is empowered by their own agency to
make decisions on behalf of the agency and to commit the agency to carrying out roles
and responsibilities as described in this plan.
1500 Federal/State/Local Response System
1510 National Response Policy
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Section 4201 of OPA 90 amended Subsection (c) of Section 311 of the FWPCA, to
require the Federal OSC to “in accordance with the National Contingency Plan and any
appropriate Area Contingency Plan, ensure effective and immediate removal of a
discharge, and mitigation or prevention of a substantial threat of a discharge, of oil or a
hazardous substance –
(i) Into or on the navigable waters;
(ii) On the adjoining shorelines to the navigable waters;
(iii) Into or on the waters of the exclusive economic zone; or
(iv) That may affect natural resources belonging to, appertaining to, or under the
exclusive management authority of the United States.”
“In carrying out these functions, the OSC may:
(i) Remove or arrange for the removal of a discharge, and mitigate or prevent a substantial
threat of a discharge, at any time;
(ii) Direct or monitor all Federal, State, and private actions to remove a discharge; and
(iii) Recommend to the Commandant that a vessel discharging or threatening to discharge,
be removed and, if necessary, destroyed.”
If the discharge or substantial threat of discharge of oil or hazardous substance is of
such size or character as to be a substantial threat to the public health or welfare of the
United States (including but not limited to fish, shellfish, wildlife, other natural resources,
and the public and private beaches and shorelines of the United States), the FOSC
shall direct all Federal, State, and private actions to remove the discharge or to mitigate
or prevent the threat of the discharge.
1510.1 Role of the On-Scene Coordinator
FOSC Designation
The Federal On Scene Coordinator (FOSC) is the pre-designated Federal official
responsible for ensuring immediate and effective response to a discharge or threatened
discharge of oil or a hazardous substance. The U.S. Coast Guard designates FOSCs
for the U.S. coastal zones, while the U.S. EPA designates FOSCs for the U.S. inland
zones.
First Federal Official On Scene
The first federal official affiliated with an NRT member agency to arrive at the scene of a
discharge or release should coordinate activities under the NCP and is authorized to
initiate, in consultation with the FOSC, any necessary actions normally carried out by
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the FOSC until the arrival of the pre-designated FOSC. This official may initiate federal
fund-financed actions only as authorized by the FOSC.
Unified Command
Where appropriate, the FOSC shall establish a unified command consisting of the
FOSC, the State On Scene Coordinator, and the Responsible Party Incident Manager.
The FOSC is responsible for assigning individuals from within the response community
(Federal, State, local or private), as necessary, to fill the designated positions in the
NRS incident level response organization. It should be noted, however, that one
individual may fill several of the designated positions. These assignments will be
predicated on the nature of the spill and the need for extensive manning. These
functional responsibilities and position titles, if staffed, are thoroughly described in the
functional sections of this plan.
OSC Responsibilities
Initial Response. The FOSC shall, to the extent practicable, and as soon as possible
after the incident occurs, collect pertinent facts about the discharge, such as its source
and cause; the identification of responsible parties; the nature, amount, and location of
discharged materials; the trajectory of discharged materials; whether the discharge is a
worst case discharge; the pathways to human and environmental exposure; the
potential impact on human health, welfare, safety and the environment; whether the
discharge poses a substantial threat to the public health or welfare; the potential impact
on natural resources and property which may be affected; priorities for protecting
human health and welfare and the environment; and appropriate resource
documentation.
Coordination. The FOSC's efforts shall be coordinated with other appropriate Federal,
State, local, and private response agencies. An FOSC may designate capable
individuals from Federal, State, or local agencies to act as her/his on scene
representatives. State and local governments, however, are not authorized to take
actions under Subpart D of the NCP that involve expenditures of the Oil Spill Liability
Trust Fund (OSLTF) unless an appropriate contract or cooperative agreement has been
established.
Regional Response Team (RRT) Utilization. The FOSC should consult with the
Caribbean RRT, when necessary, in carrying out the requirements of the NCP and keep
the RRT informed of activities under the NCP. The FOSC is responsible for addressing
worker health and safety concerns at a response scene.
Public Health Emergencies. In those instances where a possible public health
emergency exists, the FOSC should notify the Health and Human Services (HHS)
representative to the CRRT. Throughout response actions, the FOSC may call upon
the HHS representative for assistance in determining public health threats and call upon
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the Occupational Safety and Health Administration (OSHA) and HHS for advice on
worker health and safety problems.
Natural Resource Trustees. The FOSC shall ensure that the Federal and State
trustees for natural resources are promptly notified of discharges. The FOSC shall
coordinate all response activities with the affected natural resource trustees and shall
consult with the affected trustees on the appropriate removal action to be taken. Where
the FOSC becomes aware that a discharge may affect any endangered or threatened
species, or their habitat, the FOSC shall consult with the cognizant trustee for that
resource. Department of Interior (DOI), Department of Commerce (DOC), U.S.
Department of Agriculture (USDA), States, Territories, Indian Tribes, DOD and DOE
have trusteeship over lands they respectively manage and the associated resources.
DOI, States and Territories share trusteeship over migratory birds. States and
Territories have trusteeship over resident birds, mammals, reptiles, amphibians, fishes
and lower forms, such as mussels, except where Indian tribes enjoy rights granted by
treaty. DOI, DOC, States and Territories co-share trusteeship over anadromous and
catadromous (migratory) fishes. The DOC has trusteeship over marine mammals and
sea turtles, until the latter come ashore where they fall under DOI trusteeship.
http://www.epa.gov/superfund/programs/nrd/trust_r.htm
Pollution Report Distribution. The FOSC shall submit pollution reports to the CRRT
and other appropriate agencies as significant developments occur during response
actions, through communications networks or procedures agreed to by the CRRT and
covered in the Regional Contingency Plan (RCP).
Community Awareness. FOSCs should ensure that all appropriate public and private
interests are kept informed and that their concerns are considered throughout a
response, to the extent practicable.
1520 Puerto Rico Response System
Oil Spills: The Puerto Rico EQB is the lead agency representing the Commonwealth of
Puerto Rico for all oil spills that threaten Puerto Rico. The Department of Natural
Resources also plays a major role in all spills. All Commonwealth of Puerto Rico
agencies will support the Unified Command System Response Organization.
Chemical Spills: EQB is the lead agency representing the Commonwealth of Puerto
Rico for coordinating and providing technical assistance on all hazardous materials
releases that threaten Puerto Rico. The PR Fire Department has four hazardous
materials response vehicles and is training an emergency response team capable of
performing emergency Level "A" entries.
Marine Fires: The Puerto Rico Fire Department is the lead agency for coordinating the
response to all fires within the Commonwealth of Puerto Rico. This includes fires on
shore facilities, vessels in port, or anchored in the bays of Puerto Rico.
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A Unified Command System as outlined previously will be used.
The PR Fire Department will provide an IC. The PR Civil Defense will assist in
coordinating Commonwealth resources and ensuring appropriate agencies are notified.
When needed or requested, each agency will provide an emergency coordinator on
scene, or at a designated area (usually at Civil Defense) to assist the IC. To avoid
overwhelming the IC, the agency indicated in bold print at the top of each column under
the different sub-mission areas, (i.e. Fire, Logistics, Passenger Asst.) will take the lead
in coordinating that sub-mission and will represent all the agencies listed below it when
reporting to the on scene IC.
1520.1 Puerto Rico Response Policies
Oil Spills: Government Agencies of the Commonwealth of Puerto Rico are assigned
responsibilities according to Executive Orders No. 1991-26 and 4916-A, and
Commonwealth Laws Numbers 13, 81, and 9 as they pertain to the integration and
coordination of oil and hazardous substance releases and environmental emergencies.
Because of the potential severity of oil and hazardous substance releases to public
health, welfare, and the environment, the Governor and legislative bodies of the
Commonwealth recognize the need to encourage cooperation and progressive actions
to be taken in such instances that are considered environmental emergencies. Thus,
the Commonwealth Agencies' general rules and responsibilities are provided for in this
Plan.
Chemical Releases: Same as for oil spills.
Marine Fires: The Commonwealth of Puerto Rico is aware of the unique training and of
the specialized equipment needed to combat a marine fire. A specialized shipboard
entry team is being developed within the PR Fire Department to respond to fires on
vessels. This team, along with whatever Fire Department resources are needed and
available, will respond to all marine related fires within Puerto Rico. The PR Fire
Fighters do not normally perform shipboard firefighting on a vessel not pier side and not
of immediate threat to human life, or the welfare of Puerto Rico. Shipboard fires will be
turned over to a salvor, or company specializing in ship fires as soon as possible with
continual monitoring by the Fire Department until the threat has been mitigated.
All government agencies of the Commonwealth of Puerto Rico will immediately supply
all available support to the Fire Service as needed to mitigate an incident. The PR Civil
Defense will assist the Fire Service in coordinating response resources and personnel.
1530 U.S. Virgin Islands Response Systems
Oil Spills: The Virgin Islands DPNR is the lead state agency for all oil and hazardous
materials spills that threaten the U.S. Virgin Islands. The VIRGIN ISLANDS
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CONTINGENCY PLAN FOR THE CONTROL OF OIL AND HAZARDOUS
SUBSTANCES is maintained by DPNR. For all SONS and spills requiring the
resources of two or more local agencies DPNR and VITEMA will participate in the
Unified Command System Response Organization as outlined in Annex B, Appendix II
of this plan. In larger cases where numerous local resources need coordinating,
VITEMA will activate it's EMERGENCY OPERATIONS AND DISASTER CONTROL
PLAN and ensure all needed V.I. Government Agencies are incorporated into the
Unified Command System.
Marine Fires: The Virgin Islands' Fire Service is the lead agency for coordinating the
response to all fires within the U.S. Virgin Islands. This includes fires on shore facilities,
vessels in port, or anchored in the bays of the U.S. Virgin Islands.
The Virgin Islands' Fire Service will provide an IC. The Virgin Islands' Fire Service will
assist in coordinating USVI's resources and ensuring appropriate agencies are notified.
When needed or requested, each agency will provide an emergency coordinator on
scene, or at a designated area to assist the IC. To avoid overwhelming the IC, the
agency indicated in bold print at the top of each column under the different sub-mission
areas, (i.e., Fire, Logistics, Passenger Asst.) will take the lead in coordinating that submission and will represent all the agencies listed below it when reporting to the onscene command.
1530.1 U.S. Virgin Islands Response Policies
Oil Spills: The Department of Planning and Natural Resources as mandated by Title 12,
Chapter 17 of the Virgin Islands Code has undertaken the handling of all pollutant spills
within the U.S. Virgin Islands.
Marine Fires: Marine fires require specialized training and often a large amount of
specialized equipment. The land-based firefighters of the V.I. Fire Service do not have
the personnel resources or equipment to combat a significant marine fire. All
government agencies of the U.S. Virgin Islands will immediately supply all available
support to the Fire Service as needed to mitigate an incident. The VITEMA office will
assist the Fire Service in coordinating response resources and personnel. The U.S.
Coast Guard will assist the V.I. Fire Service in all fires aboard commercial vessels.
1540 Responsible Party Response Policy
1540.1 Responsible Party Requirements
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Under OPA 90, the Responsible Party (RP) has primary responsibility for cleanup of a
discharge. The response shall be conducted in accordance with their applicable
response plan. Section 4201(a) of OPA 90 states that an owner or operator of a tank
vessel or facility participating in removal efforts shall act in accordance with the National
Contingency Plan and the applicable response plan required. Section 4202 of OPA 90
states that these response plans shall:
(i) Be consistent with the requirements of the National Contingency Plan and Area
Contingency Plans;
(ii) Identify the qualified individual having full authority to implement removal actions, and
require immediate communications between that individual and the appropriate Federal
official and the persons providing personnel and equipment pursuant to clause (iii);
(iii) Identify, and ensure by contract or other means approved by the President,
the availability of private personnel and equipment necessary to remove to
the maximum extent practicable a worst case discharge (including a
discharge resulting from fire or explosion), and to mitigate or prevent a
substantial threat of such a discharge;
(iv) Describe the training, equipment testing, periodic unannounced drills, and
response actions of persons on the vessel or at the facility, to be carried out
under the plan to ensure the safety of the vessel or facility and to mitigate or
prevent the discharge, or the substantial threat of a discharge;
(v) Be updated periodically; and
(vi) Be resubmitted for approval of each significant change."
1540.2 Response Plan Requirements
Each owner or operator of a tank vessel or facility required by OPA 90 to submit a
response plan shall do so in accordance with applicable regulations. Facility and tank
vessel response plan regulations, including plan requirements, are located in 33 CFR
Parts 154 and 155, respectively.
1540.3 Responsible Party’s Liability
As defined in OPA90, each responsible party for a vessel or a facility from which oil is
discharged, or which poses a substantial threat of a discharge, into or upon the
navigable waters or adjoining shorelines or the Exclusive Economic Zone is liable for
the removal costs and damages specified in Subsection (b) of Section 1002 of OPA 90.
Any removal activity undertaken by a responsible party must be consistent with the
provisions of the NCP, the Regional Contingency Plan, the Area Contingency Plan, and
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the applicable response plan required by OPA 90. If directed by the OSC at any time
during removal activities, the responsible party must act accordingly.
Each responsible party for a vessel or facility from which a hazardous substance is
released, or which poses a substantial threat of a release, is liable for removal costs as
specified in CERCLA (42USC9601 et seq).
Rights of the Responsible Party
As long as the responsible party is taking appropriate action, the responsible party
maintains their right to be in full partnership with the response effort and the Unified
Command. That is:
•
The Responsible Party has the right to be a fully participating member of the Unified
Command and is expected to exercise that right;
•
The Responsible Party has the right to a timely and accurate cost accounting
of reimbursable government expenditures and, when practical, should be
approached with all requests to bring government furnished equipment to the
scene prior to mobilizing that equipment; and
•
The Responsible Party has the right to offer dissenting opinions within the
Unified Command.
1600 National Policy and Doctrine
1610 Public vs. Private Resource Utilization
The Oil Pollution Act of 1990 reaffirmed the basic principle that the primary source of an
oil spill preparedness and response system in the U.S. should be implemented and
maintained by the private sector. It is not the Coast Guard’s intent to compete with the
commercial oil and hazardous materials pollution response industry. The utilization of
government resources in lieu of commercial resources can place the government in a
competitive environment. This is not the intent of OPA 90, as it defeats the incentive for
commercial enterprise to maintain equipment and trained personnel in a competitive
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market. The Coast Guard’s pre-positioned response equipment and other publicly
owned response equipment and other initiatives under the Coast Guard’s oil spill
response program are only intended to supplement the oil and clean up industry’s
response program or be used if the commercial industry does not have readily available
resources, and only until such time that the Federal On-Scene Coordinator or the
Unified Command decides to release the resources.
The FOSC has the authority and responsibility in accordance with the National
Contingency Plan to contain, control, and carry out response activities for the removal of
a discharge where a substantial threat to public health or welfare exists, or where
natural resources are endangered. At the direction and discretion of the FOSC and the
Unified Command, when the responsible party executes a suitable response, any
government equipment deployed should be withdrawn as commercial equipment
becomes available and is placed into service.
The FOSC may consider using Coast Guard or other federal/state resources in such
instances when the spill has been federalized and/or private sector resources cannot
respond to the incident in a timely manner, or there are certain specific resources not
available from the private sector.
1620 Best Response Concept
The term “Best Response” means that a response organization will effectively,
efficiently, and safely respond to all incidents, minimizing the consequences to save
lives, protect public and responder health, safeguard the security of the homeland and
protect or infrastructure, environment and economy.
“Best Response” considerations represent a set of general goals for Unified Command
to achieve if they are conducting a comprehensive and effective response.
“Best Response” equals a successful response based on achievement of certain key
success factors (i.e., the things that a response must accomplish to be considered
successful). Provided is a list of various “Best Response” goals.
Human Health and Safety
• No public injuries, illness or deaths
• No responder injuries, illness or deaths
• Aggressive responder stress management
• Highly effective family outreach program
Environment
• Sensitive areas protected
• Resource damage minimized
Property
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• Infrastructure damage minimized
Economy
• Economic impact minimized
Security
• Highly coordinated law enforcement and emergency management operation
Public Communication
• Conduct Risk Communications
• Accurate and timely information
• Positive media coverage of response
• Positive public perception
Stakeholders Support
• Minimize stakeholder impact
• Stakeholders well informed
• Positive meetings with stakeholders
• Prompt Handling of damage claims
Organization
• Implementation of an effective and efficient ICS organization
• Mobilize and effectively use response resources
When conducting an incident response, Incident Commander’s/Unified Command and
their Command and General Staff should always consider the “Best Response” concept
while managing operational and support/coordination functions.
1630 Cleanup Assessment Protocol (How Clean is Clean)
It is almost impossible to fully prevent shoreline oiling during a spill. The responder’s
approach to the cleanup of an oiled shoreline is as important as how they approach the
containment and protection priorities. The need for responders and planners to think
through cleanup methods in advance of a moving oil slick is critical. Several
considerations must be made before a proper cleanup plan can be initiated.
First, the type and quantity of the oil that will likely impact the shore must be
determined. Oil types vary greatly and have a major influence on the degree of impact,
ease of cleanup, and persistence of the contamination.
For example, lighter fuels (diesel, home heating fuel and light crude oils) will evaporate
quickly, but tend to be more toxic and penetrate the shoreline sediments to a greater
degree. Heavy oils (Bunker C, #6 fuel and heavy crude oils) are less toxic to shoreline
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ecosystems and do not penetrate finer sediments, but they are very persistent, difficult
to clean, and may smother shoreline organisms.
Second, the type of shoreline that is predicted to be impacted must be identified and
mapped. Both state and federal mapping projects have successfully categorized much
of the U.S. shoreline in terms of habitat sensitivity to spilled oil. The most widely used
characterization scheme for shorelines is the NOAA Environmental Sensitivity Index
(ESI). The ESI ranks shorelines in terms of their relative sensitivity to oil spill impacts,
predicted rates of removal of stranded oil by processes such as waves and currents
which naturally clean the shoreline, and ease of cleanup.
Shoreline types, from least to most sensitive are:
1. Exposed rocky cliffs & seawalls
2. Wave cut rocky platforms
3. Fine to medium-grained sand beaches
4. Coarse-grained sand beaches
5. Mixed sand and gravel beaches
6. Gravel beaches/Rip-rap
7. Exposed tidal areas
8. Sheltered rocky shores/man-made structures
9. Sheltered tidal areas
10. Marshes
Once responders have a clear understanding as to the type and degree of impact and
the type of shoreline, they can begin planning an effective cleanup strategy. The goal of
all the methods discussed is to clean only to the level that would speed recovery and
allow use of the shoreline. Cleaning strategies that will do greater injury to the resource
than the oil itself are rejected.
Within the Unified Command, the Federal and State On-Scene Coordinator(s) along
with any other key stakeholders will conduct a joint assessment at the conclusion of
cleanup operations to deem the site clean.
1640 Alternative Cleanup Technologies
Subpart J of the National Oil and Hazardous Substances Pollution Contingency Plan
(40 CFR 300.900) permits the FOSC, with the concurrence of the EPA representative to
RRT III and, as appropriate, the concurrence of the RRT III representatives from the
States with jurisdiction over the navigable waters polluted or threatened by the spill, and
in consultation with the Department of Commerce and Department of the Interior natural
resource trustees, when practicable, to authorize the use of dispersants, surface
collecting agents and biological additives on the oil discharge, provided they are on the
NCP Product Schedule.
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In addition, the NCP authorizes the FOSC to use any dispersant, surface collecting
agent, other chemical agent, burning agent or biological additive (including products not
on the NCP Product Schedule) without obtaining the concurrence of the EPA, or the
States with jurisdiction, when in the judgment of the FOSC the use of the product is
necessary to prevent or substantially reduce a hazard to human life. The following
sections address the process of gaining authorization and how to decide when to use
and monitor chemical, in-situ burn, and bioremediation countermeasures.
1640.1 Dispersant Pre-Approval/Monitoring/Decision Protocol
Background
Dispersants are specially designed oil spill control products that are composed of
detergent-like surfactants in low toxicity solvents. Dispersants do not remove oil from
the water, but instead break the oil slick into small droplets, allowing these droplets to
disperse into the water to be further broken down by natural processes. Dispersion of
oil into the water column occurs naturally in untreated spills; dispersants speed up this
process. Dispersants also prevent the oil droplets from coming back together as
another surface slick. Dispersed oil is less likely to stick to birds and other animals,
shoreline rocks, and vegetation. The effects of the rapidly diluted dispersed oil must be
weighed against the effects of that oil if it were allowed to impact the shoreline and
wildlife. Dispersant use for spill control is regulated by Subpart J of the National Oil and
Hazardous Substances Pollution Contingency Plan (40 CFR 300.900).
NCP Subpart J also requires the EPA to prepare a schedule of dispersants and other
chemicals, if any, that may be used in carrying out the NCP. Dispersants approved for
use under this ACP are any of those listed in the NCP Product Schedule (40 CFR
300.910).
Pre-Approval Protocol
As outlined in CRRT’s Use of Dispersants in the Caribbean policy, CRRT has provided
preauthorization in specific zones and expedited approval procedures in other areas for
the use of dispersants. This policy divides the AC AOR into three zones:
•
•
•
Green Zone = preauthorization for dispersant application
Yellow Zone = waters requiring case-by-case approval
Red Zone = exclusion zone
In general, pre-authorization exists 0.5 miles seaward of Puerto Rico and 1.0 miles
seaward of the U.S. Virgin Islands providing the water depth is at least 60 feet in depth.
Major aspects of the Dispersant Policy are summarized in the following matrix:
Chemical Countermeasures Pre-Approval Policy for CRRT
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Reference: Use of Dispersants in the Caribbean Policy
The Green Zone is defined as any offshore water in which ALL of
the following three conditions apply:
For Puerto Rico:
1) the waters are not classified with a "Yellow" or "Red" zone;
2) the waters are at least 0.5 miles seaward of any shoreline; and,
3) the waters are at least 60 feet in depth.
Green
Zone
For U.S. Virgin Islands:
1) the waters are not classified with a "Yellow" or "Red" zone;
2) the waters are at least 1.0 miles seaward of any shoreline; and,
3) the waters are at least 60 feet in depth.
Within the Green Zone the decision to apply dispersants rests
solely with the pre-designated USCG-OSC, and no further
approval, concurrence or consultation on the part of the USCGOSC with EPA, DOC, DOI or the States is required.
All dispersant operations within the Green Zone will be conducted
in accordance with the protocols outlined this policy.
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The Yellow Zone is defined as any waters within the CRRT which
have not been designated as a "Red" zone, and in which ANY of
the following conditions apply:
For Puerto Rico:
1) Waters designated as marine reserves, National Marine
Sanctuaries, National or State Wildlife Refuges, or proposed or
designated Critical Habitats;
2) Waters within 0.5 miles of a shoreline;
3) Waters less than 60 feet in depth; or
4) Waters in mangrove or coastal wetland ecosystems, or directly
over coral communities which are in less than 60 feet of water.
Coastal wetlands include submerged algal beds and submerged
seagrass beds.
Yellow
Zone
For U.S. Virgin Islands:
1) Waters designated as marine reserves, National Marine
Sanctuaries, National or State Wildlife Refuges, or proposed or
designated Critical Habitats;
2) Waters within 1.0 miles of a shoreline;
3) Waters less than 60 feet in depth; or
4) Waters in mangrove or coastal wetland ecosystems, or directly
over coral communities which are in less than 60 feet of water.
Coastal wetlands include submerged algal beds and submerged
seagrass beds.
If the USCG-OSC believes dispersants should be applied within the
Yellow Zone, a request for authorization must be made to the
CRRT representatives of the EPA, affected State(s), DOC, and
DOI. The information contained on the documentation/application
form in the policy must be provided to the CRRT members. The
FOSC is only granted authority to conduct dispersant operations in
the Yellow Zone when concurrence has been given by EPA and
the affected State(s), and after consultation with DOC and DOI.
EPA, the State(s), DOC and DOI must respond to the FOSC
request for authorization within four (4) hours. If a decision cannot
be reached within four hours, the FOSC is to be notified and
informed of the delay.
Once authorized, application of dispersants within the Yellow Zone
will be conducted in accordance with the protocols outlined in
Section III.
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The Red Zone includes those areas designated by the CRRT
where dispersant use is prohibited. No dispersant application
operations will be conducted at any time in the Red Zone unless:
1) Dispersant application is necessary to prevent or substantially
reduce a hazard to human life; and/or 2) an emergency
modification of this Agreement is made on an incident-specific
basis.
Red Zone
The CRRT has not currently designated any waters of Puerto
Rico as Red Zones but retains the right to include areas for
exclusion in the future.
For the U.S. Virgin Islands the following areas have been
designated as Red Zones:
1) Waters of the Virgin Islands National Park including waters one
mile seaward from the park boundary.
2) Waters of the Buck Island Reef National Monument including
waters one mile seaward from the park boundary.
IT IS STRESSED THAT USE OF DISPERSANTS IS STRICTLY FORBIDDEN
UNLESS AUTHORIZED BY THE FOSC. VIOLATORS ARE SUBJECT TO CIVIL
PENALTIES.
THE FOLLOWING REQUIREMENTS APPLY TO THE APPLICATION OF ALL
DISPERSANTS UNDER THE PROVISIONS SET FORTH IN THE CRRT POLICY.
1. Dispersants will only be used to mitigate the effects of spilled oil and to protect
public health and welfare and the environment.
2. The USCG-OSC will immediately notify EPA, DOC, DOI, and the affected
State(s) of the decision to use dispersants under the provisions of this
agreement. This initial notification will include, but not necessarily limited to, the
following information:
a) Date, time, and location of the incident;
b) Type and amount of oil discharged;
c) Area affected;
d) The projected area of impact if the oil is not dispersed;
e) Reasons why dispersants or chemical agents have been selected;
f) Dispersant to be used; and
g) On-scene weather and forecast.
3. The USCG will make every effort to continuously evaluate the decision to use
dispersant by considering the advice of the EPA, DOI, DOC and the affected
State(s). The use of dispersants will be discontinued if so requested by the EPA,
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DOI, DOC or the affected State(s). Such request may be verbal followed by
written documentation.
4. The USCG-OSC shall comply will all occupational Health and Safety
Administration (OSHA) regulations.
5. The USCG-OSC shall make every reasonable effort to provide EPA, DOI, DOC
and the affected State(s) the opportunity to observe dispersant application
operations. The inability to have or take advantage of the opportunity will not be
cause for cessation of application operations.
6. Monitoring will be conducted to evaluate the decision to continue dispersant
application and to document results.
7. Prior to commencing application operations, an on-site survey will be conducted,
in consultation with natural resource specialists, to determine if any threatened or
endangered species are present in the projected application area or otherwise at
risk from dispersant operations. Measures will be taken to prevent impacts to
wildlife, especially threatened and endangered species. Survey flights in the
area of application will be conducted during dispersant operations.
8. When dispersant application is proposed in a Green Zone area that is adjacent
to or near an area less than 60 feet in depth, due consideration shall be given to
the trajectory of the dispersed oil. If resources in adjacent shallow areas are at
risk, consultation with the trustees must be conducted.
9. A dispersant use post-incident report shall be completed by the FOSC within 45
days of dispersant application operations. This report shall include the
Documentation/Application Form contained in Appendix IV of the CRRT
Dispersant Policy. Recommendations for changes or modifications to this
agreement may be presented in the report. This report will be provided to the
CRRT.
10. Only those products listed on the EPA nation Contingency Plan's Product
Schedule as dispersants will be considered for use under the provisions of this
agreement.
11. The dispersant use decision elements contained in Appendix IV shall be
reviewed by the FOSC and used to help guide the decision to use or request the
use of dispersants.
Monitoring Protocol
RRT III requires that the application of dispersants be monitored while the operation is
underway. Region III has adopted Special Monitoring of Advanced Response
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Technologies (SMART) as the program that will be implemented whenever a dispersant
operation is authorized in Region III. SMART establishes monitoring protocols for
advanced or optional response technologies used in an oil spill. However, those
operations will not be delayed pending availability of personnel or equipment needed to
operate SMART.
See Section 1680 for more SMART information and guidance.
Decision Protocol
Below is general decision-making guidance for the use of dispersants. Also refer to
Appendix IV of the CRRT’s Dispersants in the Caribbean policy for additional factors to
consider.
Basic Reasoning
Follow the basic sequence of logic to consider using applied technologies during an
incident:
•
•
•
•
•
•
Decide if the applied dispersant application might provide value?
Decide if the FOSC has the authority to use it within its useful timeframe?
If so, can it be here in time?
If so, does it have application requirements that exceed the window of
opportunity?
If not, does it have unacceptable environmental, health and safety risks
associated with its use?
If it has special operational requirements, is there an identified specialist
(technical contact) who can provide timely advice on its effective use?
Figure 1-5 provides a flowchart to use when deciding whether to use dispersants or
other chemical countermeasures. Below are decision process flow chart definitions to
be used with Figure 1-5.
Decision Process Flow Chart Definitions
1. U.S. Navigable Waters [taken from 40 CFR part 300 as defined by 40 CFR 110.1]
means the waters of the U.S. including the territorial seas. This term includes:
A. All waters that are currently used, were used in the past, or may be susceptible to
use in interstate or foreign commerce, including all waters at are subject to the ebb
and flow of the tide;
B. Interstate waters, including interstate wetlands;
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C. All other waters such as intrastate lakes, rivers, streams (including intermittent
streams), mudflats, sand flats, and wetlands, the use degradation, or destruction of
which would affect or could affect interstate or foreign commerce including any such
waters:
1. That are or could be used by interstate or foreign travelers for recreational or
other purposes;
2. From which fish or shellfish are or could be taken and sold in interstate or
foreign commerce;
3. That are used or could be used for industrial purposes by industries in
interstate commerce;
D. All impoundments of waters otherwise defined as navigable waters under this
section;
E. Tributaries of waters identified in paragraphs (a) through (d) of this definition,
including adjacent wetlands; and
F. Wetlands adjacent to waters identified in paragraphs (a) through (e) of this
definition; provided, that waste treatment systems (other than cooling ponds meeting
the criteria of this paragraph) are not waters of the US.
2. Operational Monitoring (a.k.a. effectiveness monitoring) is defined by Pond et al.,
(1997) as monitoring that "provides qualitative information, through visual observations
[or other specified method] by trained personnel in real-time, during the actual
response, to influence operational decision-making."
Effects monitoring (a.k.a. long-term data gathering) is defined as data that "provides
quantitative information on the use of [a product] and the real effects following a spill to
influence planning and future research" (Pond et al., 1997). The longer time (weeks, or
even months) involved with obtaining results from effects monitoring dictates that
sampling should not be used to influence incident-specific decision-making. However,
response and trustee agencies should begin gathering effects monitoring data as soon
as practicable. Effects monitoring information collection is a long-term process and the
results are typically not available in real-time to affect decision-making.
During a response, operational personnel need to be able to ensure the success of a
response technique, and in particular, be able to direct, redirect, or discontinue the use
of the response technique. Operational monitoring could be as simple as visually
monitoring the effectiveness of a particular boom. Is it placed correctly? Is it
functioning as expected? Is there any oil remaining to be captured with the particular
boom? Or as complete as using Tier 3 SMART protocols for dispersant use or in situ
burn monitoring.
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3. Applied technologies are defined in this Selection Guide as:
Products
•
•
•
•
•
•
•
•
•
•
•
•
Strategies
Alternative sorbents
Bioremediation agents
Dispersants
Elasticity Modifiers**
Emulsion Treating Agents
Fire-fighting Foams*
In situ Burning on Land
In situ Burning in Inland Waters
Shoreline Pre-treatment Agents**
Solidifiers
Surface Collecting Agents**
Surface Washing Agents
•
•
•
•
•
Fast-water Booming Strategies
Non-floating Oil Strategies
Oil-in-ice Response Strategies
Water Intake Monitoring Strategies
Wildlife Response Strategies
* Not required to be listed on the NCP Product Schedule.
** As of this publication, there were no products listed on the NCP Product Schedule for
these product categories.
4. FOSC: "The FOSC may authorize the use of any dispersant … other chemical agent
… including products not listed on the NCP Product Schedule, without obtaining the
concurrence of the EPA representative to the RRT when, in the judgment of the OSC,
the use of the product is necessary to substantially reduce a hazard to human life…"
(NCP section 300.910 (d)) Please note that, even though non-listed products can be
used, listed products should be used whenever possible.
FOSC Decision-Making Exception
Decisions for public safety issues for fires are under the purview of the lead public
emergency response agency. Fire Departments and HAZMAT teams have the authority
to "hose down" a spill using a chemical countermeasure if they determine that the
spilled oil could cause an explosion and/or threaten human health. However, the use of
an applied product, even in a situation designed to prevent or reduce the threat to
human health and safety, requires that the lead emergency response agency notify the
FOSC of this use.
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Figure 1-5. Decision Process for Using Applied Technologies during Response
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1640.2 In-Situ Burn Approval/Monitoring/Decision Protocol
In-situ burning means the controlled burning of oil "in place." Burning oil will remove
larger quantities of oil from the water’s surface and in a shorter period of time than any
other response countermeasure. However, it will only work when the oil layer is
relatively thick (greater than 3 mm) and fresh.
Approval Protocol
The National Contingency Plan, Section 300.910, authorizes the FOSC, with the
concurrence of the EPA representative to the CRRT and, as appropriate, the
concurrence of the territory representative to the CRRT with jurisdiction over navigable
waters threatened by the discharge of oil, and in consultation with t he DOC and DOI
natural resource trustee, when practicable, to authorize the use of in-situ burning on a
case-by-case basis.
1640.3 Bioremediation Approval/Monitoring/Decision Protocol
Bioremediation is a treatment technology that enhances existing biological processes to
accelerate the decomposition of petroleum hydrocarbons and some hazardous wastes.
The regional philosophy and authorization process are under development at this time.
Contact the CRRT for further guidance.
Bioremediation must be monitored while the operation is underway through employment
of the SMART protocol.
1650 Fish and Wildlife Acts Compliance
1650.1 Migratory Bird Treaty Act of 1918
The Migratory Bird Treaty Act (MBTA) implemented the 1916 convention between the
United States and Great Britain for the protection of birds migrating between the U.S.
and Canada. Similar conventions between the United States and Mexico (1936), Japan
(1972) and the Union of Soviet Socialists Republics (1976) further expanded the scope
of international protection of migratory birds. Each new treaty has been incorporated
into the MBTA as an amendment and the provisions of the new treaty are implemented
domestically. These four treaties and their enabling legislation established Federal
responsibilities for the protection of nearly all species of birds, their eggs and nests.
The MBTA made it illegal for people to "take" migratory birds, their eggs, feathers or
nests. “Take” is defined in the MBTA to include by any means or in any manner, any
attempt at hunting, pursuing, wounding, killing, possessing or transporting any migratory
bird, nest, egg, or part thereof. In total, 836 bird species are protected by the MBTA, 58
of which are currently legally hunted as game birds. A migratory bird is any species or
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family of birds that live, reproduce or migrate within or across international borders at
some point during their annual life cycle.
The U.S. Fish and Wildlife Service (USFWS), Division of Migratory Bird Management,
issues permits to qualified applicants for the following types of activities: falconry, raptor
propagation, scientific collecting, special purposes (rehabilitation, educational, migratory
game bird propagation, and salvage), take of depredating birds, taxidermy, and
waterfowl sale and disposal. On November 26, 2003, the USFWS established a new
category of migratory bird permit, namely, bird rehabilitation (50 CFR Parts 17, 21 and
22). Rehabilitation permits take the place of the old special use permits for
rehabilitation by specifically authorizing migratory bird rehabilitation, including
rehabilitation of migratory bird species listed as threatened or endangered under the
Endangered Species Act. The new permits, applicable to approximately 2500 bird
rehabilitators nationwide (veterinarians are exempt), set specific requirements to take,
temporarily posses, or transport any migratory bird for rehabilitation purposes.
However, any person who finds a sick, injured, or orphaned migratory bird may, without
a permit, take possession of the bird in order to immediately transport it to a permitted
rehabilitator. Prior to entering the location of an oil or hazardous material spill, a
permitted rehabilitator must obtain authorization from the FOSC and a designated
representative of the USFWS. All activities within the location of a spill are subject to
the authority of the FOSC. The USFWS may recommend that the FOSC seek the
assistance of USDA APHIS Wildlife Services to participate in wildlife recovery and
hazing operations. The USFWS is responsible for the disposition of all migratory birds,
dead or alive, and for overseeing migratory bird rehabilitation by permitted
organizations, such as Tri-State Bird Rescue and Research or International Bird
Rescue. Facilities used in migratory bird rehabilitation activities should conform as
closely as possible with the facility specifications contained in the USFWS policy Best
Practices for Migratory Bird Care during Oil Spill Response. Caging dimensions should
follow standards developed by the National Wildlife Rehabilitators Association and the
International Wildlife rehabilitation Council (Minimum Standards for Wildlife
Rehabilitation, 2000).
1650.2 Marine Mammal Protection Act
The Marine Mammal Protection Act (MMPA) established a federal responsibility to
conserve marine mammals. Management of sea otter, walrus, polar bear, dugong, and
manatee is vested with the Department of the Interior’s USFWS. The Department of
Commerce’s NOAA is responsible for managing cetaceans (whales and dolphins) and
pinnipeds (seals and sea lions), other than the walrus. Under the MMPA, it is illegal to
harass, hunt, capture or kill, or attempt to harass, hunt, capture or kill any marine
mammal. Some marine mammals receive additional protection under the Endangered
Species Act.
The NOAA Fisheries Office of Protected Resources works in collaboration with the
NOAA Fisheries Regions, Fisheries Science Centers and Partners to develop and
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implement a variety of programs for the protection, conservation and recovery of the
approximately 175 mammal stocks listed under MMPA. The USFWS has similar
programs for mammals under its jurisdiction.
1650.3 Endangered Species Act
The Endangered Species Act of 1973 (ESA) (16 USC 1531 et seq) was enacted to
conserve and recover threatened and endangered species and the ecosystems upon
which they depend. The Act is administered by the USFWS in the Department of the
Interior and NOAA’s National Marine Fisheries Service (NOAA Fisheries) in the
Department of Commerce. Under Section 7 of the ESA, federal agencies must consult
with USFWS and NOAA Fisheries on actions they carry out, permit, or fund which may
affect listed species or designated critical habitat. ESA Section 7 requires that agencies
ensure their actions are not likely to jeopardize listed species or destroy or adversely
modify their designated critical habitat. During emergencies, such as disasters,
casualties, national defense or security emergencies, and response to oil spills, the ESA
allows for emergency consultation during the incident, with formal consultation occurring
after the incident, if necessary under the Inter-agency Memorandum of Agreement
Regarding Oil Spill Planning and Response Activities Under the Federal Water Pollution
Control Act’s National Oil and Hazardous Substances Pollution Contingency Plan and
the Endangered Species Act.
The MOA, signed by the USCG, Environmental Protection Agency (EPA), NOAA, DOI,
FWS, and NOAA Fisheries in July 2001, aligns the ESA consultation requirements with
the pollution response responsibilities outlined in the NCP (40 CFR 300). The MOA is
intended to be used at the Area Committee level primarily to identify and incorporate
plans and procedures to protect listed species and designated critical habitat during prespill planning and response activities.
In addition, the Endangered Species Consultation Handbook was developed by its
signatory agencies to further facilitate cooperation and understanding between the
agencies involved in oil spill planning and response. This cooperation is highly
successful when it is established before an incident occurs and needs to continue
throughout an incident and the post-incident follow-up and review. By working
proactively to identify the potential effects of spill response activities on species and
their habitat, and then developing response plans and countermeasures, impacts to
listed species and/or critical habitat can be reduced or avoided completely during an
incident.
Using the ESA Consultation Handbook, the attached appendixes were developed to
assist FOSCs during Emergency Response and Post Response activities.
Regulations regarding ESA consultation are found in 50 CFR 402, located at:
http://www.access.gpo.gov/nara/cfr/waisidx_04/50cfr402_04.html.
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Additional information on the ESA consultation process can be found in the Fish and
Wildlife Annex.
1650.4 The Magnuson-Stevens Fishery Conservation and
Management Act
In 1996, amendments to the Magnuson Act, now the Magnuson-Stevens Fishery
Conservation and Management Act (16 USC 1801 et seq.), set forth a number of new
mandates for NOAA Fisheries, most of which focused on the identification,
establishment and management of Essential Fish Habitat (EFH). EFH can include
rivers, estuaries, bays and open ocean (out to 200 miles) that are considered “essential”
for the sustainable health of commercial fisheries. Under the Act, federal agencies must
consult and submit EFH assessments to NOAA Fisheries regarding potential or actual
adverse effects of all actions authorized, funded, or undertaken by the agency that may
adversely impact EFH, this includes emergency responses to oil discharges and
chemical releases (response actions, not the material spilled). Refer to the Fish and
Wildlife Annex for the EFH consultation process and how it applies to the FOSC.
1660 Protection of Historic Properties
On October 15th, 1966, Congress passed 16 USC 470, the National Historic
Preservation Act (NHPA), to preserve the historical and cultural foundations of our
Nation. Under Section 106 of NHPA, Federal agencies are required to consider the
effects of their actions on historic properties and take steps to reduce or eliminate
adverse effects.
The Programmatic Agreement on Protection of Historic Properties during Emergency
Response under the National Oil and Hazardous Substances Pollution Contingency
Plan (PA) requires consideration of historic properties in pre-planning efforts and
emergency response under the NCP.
1660.1 How the PA Applies to the FOSC
The PA provides an alternative to the process in Section 106 of the NHPA to ensure
appropriate consideration of historic properties within the context of the NHPA during
emergency response to a discharge or a release under the NCP (40 CFR 300). The
alternative to following the process in the PA, including the pre-spill planning part of the
process, is to follow the complete consultation process in Section 106 of the NHPA.
During pre-spill planning activities, the PA calls for identifying: (1) historic properties
listed in, or determined to be eligible for listing in, the National Register of Historic
Properties (NR) that might be affected by response to a release or spill; (2) not
surveyed areas where there is a high potential for the presence of historic properties;
(3) geographic areas or types of areas where historic properties are unlikely to be
affected; (4) parties that are to be notified in the event of a spill in a non-excluded area;
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(5) who will be responsible for providing expertise on historic properties to the FOSCs
during emergency response (i.e., the FOSC’s Historic Properties Specialist); and
developing emergency response strategies to help protect historic properties. This preplanning has been conducted in conjunction with development of the Geographic
Response Plan.
In Puerto Rico, the State Historic Preservation Officer (SHPO) is located within the
Oficina Estabal de Conservacion Historica. Their office is located in San Juan. In the
Virgin Islands, the SHPO works within DPNR. They maintain two SHPO offices; one in
St. Thomas and one in St. Croix. Contact information for SHPOs is located in Section
9220.
During emergency response, FOSCs are responsible for initiating the agreed-upon
mechanism for addressing historic properties, namely activating the SHPO. In turn, the
SHPO will: (1) notify and consult with parties identified in pre-incident planning and
those applicable entities that are listed in the ACP; (2) assess potential effects of
emergency response strategies on historic properties; and (3) recommend to the FOSC
response actions to help minimize or eliminate potential impacts to historic properties.
1670 ARTES
During an oil or chemical spill, the FOSC, who directs the response, may be asked to
consider using a non-conventional alternative countermeasure (a method, device, or
product that hasn't typically been used for spill response). To assess whether a
proposed countermeasure could be a useful response tool, it is necessary to quickly
collect and evaluate the available information about it.
To aid in evaluating non-conventional alternative countermeasures in particular, the
Alternative Response Tool Evaluation System (ARTES) was developed. ARTES can
also be used to evaluate proposed conventional countermeasures.
It is designed to evaluate potential response tools on their technical merits, rather than
on economic factors. ARTES is designed to work in concert with the NCP Product
Schedule and the Selection Guide for Oil Spill Applied Technologies.
Under ARTES, an Alternative Response Tool Team (ARTT) rapidly evaluates a
proposed response tool and provides feedback to the FOSC in the form of a
recommendation. The FOSC then can make an informed decision on the use of the
proposed tool.
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Figure 1-6. ARTES Flowchart: A map of the process
ARTES is designed for two uses:
• To evaluate a product's appropriateness for use during a specific incident, under
specific circumstances.
• As a pre-evaluation to identify conditions under which favorable outcomes are
anticipated when a product is used.
An advantage of ARTES is that it provides a management system for addressing the
numerous proposals submitted by vendors and others during a spill. Subjecting all
proposals to the same degree of evaluation also ensures that vendors are considered
on a "level playing field."
ARTES can be used before an incident as well as during a response. If a FOSC would
like to consider an alternative response tool during pre-spill planning, he or she can use
ARTES to evaluate the tool. Over time, the hope is that having a record of proposals on
file will enable a FOSC to address alternatives for future needs.
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1670.1 Initiation of ARTES Process
There are two ways that the ARTES process can be initiated, generally speaking:
• When no spill response is in progress, a vendor can approach the OSCs
(Federal or State) or CRRT members to request that a product be evaluated. It
then falls on the FOSC or RRT representative to determine the value of
performing an ARTES evaluation on the product. In effect, the FOSC and RRT
representative perform first-line screening. If either the FOSC or RRT
representative decides that it would be appropriate for a product to be
evaluated, he or she then must submit a written request for an ARTES
evaluation to the Spill Response Countermeasures Workgroup chairperson at
the CRRT.
•
During a spill, only the FOSC, the Unified Command, the Planning Section Chief,
or the Operations Section Chief can initiate an evaluation. They would do so in
response to an identified need and they should complete the Operational Needs
Survey.
Either before or during a spill, once a proposed response tool passes this initial
screening step, it must be thoroughly evaluated. The vendor needs to provide complete
and comprehensive information on the product by filling out the Proposal Worksheet
(PWS). The information in the PWS is then reviewed by a Response Tool
Subcommittee (during the planning phase) or by the Alternative Response Tool Team
(during spill response operations) using the Data Evaluation Worksheet. If the PWS is
sufficient, the teams evaluate the data, provide recommendations (either to accept or
not accept) to the RRT and FOSC using the Summary Evaluation Sheet, and the report
is then archived.
Completion of an ARTES evaluation does not mean that a product is pre-approved,
recommended, licensed, certified, or authorized for use during an incident. Spill
response products such as dispersants, shoreline cleaners, and biological agents must
conform to Federal regulations meant to protect our water resources and ensure that
products used for spill response undergo review and testing before they are approved
for use. Approved products are listed on the NCP Product Schedule.
An FOSC need not wait for the ARTES recommendation when deciding whether to use
a response tool. ARTES is designed to help, not hinder, the FOSC.
1680 SMART
SMART establishes a monitoring system for rapid collection and reporting of real-time,
scientifically based information, in order to assist the Unified Command with decisionmaking during in-situ burning or dispersant operations. SMART recommends
monitoring methods, equipment, personnel training, and command and control
procedures that strike a balance between the operational demand for rapid response
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and the Unified Command's need for feedback from the field in order to make informed
decisions.
SMART is not limited to oil spills. It can be adapted to hazardous substance responses
where particulate air emissions should be monitored, and to hydrocarbon-based
chemical spills into fresh or marine water. In general, the SMART Protocol includes
three tiers:
•
•
•
Tier 1: Visual Observations
Tier 2: On-Water Monitoring for Efficacy
Tier 3: Additional Monitoring
Click here to view the entire SMART Protocol.
1700 Reserved
1800 Reserved
1900 Reserved for Area/District
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2000 Command
Section 2000 will only provide a brief overview and information for the COTP zone
specific to Virginia and Coastal Maryland. Refer to the IMH to review specific
information for all ICS duties and positions. The Incident Commander Job Aid contains
information specific to the IC position.
Figure 2-1. Comand Staff Elements.
2100 Unified Command – Command Strutcture
Note that the FOSC has responsibilities set forth in the NCP to see that certain activities
will happen in a timely manner.
The National Contingency Plan states that the basic format for the response
management system is a structure that brings together federal and state agencies with
the Responsible Party to achieve an effective and efficient response. This structure is
commonly referred to as the Unified Command. The UC will direct the tactical and
strategic response to an oil spill with a unified position to ensure clear direction to the
Responsible Party and efficient utilization of resources. OPA 90 clearly establishes that
the FOSC has the ultimate responsibility for directing oil spill response including
response objectives and strategies. It should be noted that in this structure, the FOSC
retains ultimate authority in a response operation for decisions relating to it. However,
the FOSC will exert his/her own authority independent of the UC only if other members
are not present or are unable to reach consensus within a reasonable time frame.
The UC is responsible for the overall management of the incident. They direct incident
activities including the development and implementation of strategic decisions and
approve the order and release of resources. At a minimum, the Unified Command
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should be composed of the FOSC, SOSC and a representative from the Responsible
Party. In addition, the Command Staff also includes Safety, Intelligence, Public
Information and Liaison Officer positions. The Unified Command oversees and
delegates responsibilities to four functional units, which are the Operations, Planning,
Logistics and Finance/Administration Sections. Each UC member may assign Deputy
Incident Commander(s) to assist in carrying out IC responsibilities. UC members may
also be assigned individual legal and administrative support from their own
organizations.
Some agencies that may be included in the UC for the COTP AOR include the USCG,
FBI, DOD, EPA, EQB, PREMA, DPNR, VITEMA, the Responsible Party, and at times
municipal, county or regional emergency managers and other federal/state agencies.
Incident specific UC structures can be found in the organization charts in each incident
specific appendix (i.e., Oil, Hazardous Substances, and Biological Annexes).
To be considered for inclusion as a UC representative, the involved organization must
meet the criteria outlined on page 5-4 of the IMH.
For information regarding the Area Command structure, refer to Chapter 13 of the IMH
and the Area Command Job Aid.
2110 Command Representatives
2110.1 Federal Representative
The NCP, 40 CFR 300, requires FOSCs to direct response efforts and coordinate all
other actions at the scene of a spill or release. The FOSC is the pre-designated
Federal official responsible for ensuring immediate and effective response to a
discharge or threatened discharge of oil or a hazardous substance. The U.S. Coast
Guard designates FOSCs for the U. S. coastal zones, while the U. S. EPA designates
FOSCs for the U. S. inland zones. The first Federal official affiliated with a NRT
member agency to arrive at the scene of a discharge should coordinate activities under
the NCP and is authorized to initiate, in consultation with the FOSC, any necessary
actions normally carried out by the FOSC until the arrival of the pre-designated FOSC.
This official may initiate federal fund-financed actions only as authorized by the FOSC.
The FOSC shall, to the extent practicable and as soon as possible after the incident
occurs, collect pertinent facts about the discharge, such as its source and cause;
identify responsible parties, the nature, amount, and location of discharged materials
along with predicting the trajectory of discharged materials; then determine whether the
discharge is a worst case discharge, the pathways to human and environmental
exposure, the potential impact on human health, welfare, safety and the environment
and whether the discharge poses a substantial threat to the public health or welfare.
Next, the FOSC shall identify the potential impact on natural resources and property,
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and discuss priorities for protecting human health, welfare and the environment. Lastly,
the FOSC must ensure appropriate resource documentation.
OPA 90 requires that each ACP, when implemented in conjunction with the NCP “be
adequate to remove a worst case discharge, and to mitigate or prevent substantial
threat of such a discharge, from a vessel, offshore facility, or onshore facility operating
in or near the area.” A worst case discharge is defined as “in the case of a vessel, a
discharge in adverse weather of its entire cargo; and in the case of an offshore or
onshore facility, the largest foreseeable discharge in adverse weather conditions.” For
the purposes of this plan the worst case discharge is the total loss of cargo from the
largest ship operating in the port under adverse weather conditions.
The FOSC shall ensure that the trustees for natural resources are promptly notified of
discharges. The FOSC shall coordinate all response activities with the affected natural
resource trustees and shall consult with the affected trustees on the appropriate
removal action to be taken. When the FOSC becomes aware that a discharge may
affect any endangered or threatened species, or their habitat, the FOSC shall consult
with the appropriate natural resource trustee.
2110.2 State Representative
The State representative, known as the State On-Scene Coordinator (SOSC), is
responsible to ensure all pertinent resource, cultural, archaeological, environmental and
economic issues are discussed and decisions within the UC are based on sound statespecific information. This individual must be able to make decisions with minimal
internal agency consultation.
Commonwealth of Puerto Rico - The owner, operator, or person-in-charge of a vessel
or facility or any person causing a discharge of oil or release of a hazardous substance
is liable for such a discharge/release shall immediately notify the appropriate federal
and state agencies (i.e., EQB and the cognizant FOSC EPA-inland, USCG-coastal).
If the RP does not take action or the actions are not satisfactory for cleanup, SOSC will
begin response actions working with the appropriate federal agency. SOSC will
maintain a close working relationship with the USCG (for coastal zone incidents) and
the EPA (for inland zone incidents) for support and federal funding, as necessary, when
using the Oil Spill Liability Trust Fund (OSLTF) or the Superfund for its response.
Territory of U.S Virgin Islands - The owner, operator, or person-in-charge of a vessel
or facility or any person causing a discharge of oil or release of a hazardous substance
is liable for such a discharge/release shall immediately notify the appropriate federal
and state agencies (i.e., EQB and the cognizant FOSC EPA-inland, USCG-coastal).
If the RP does not take action or the actions are not satisfactory for cleanup, SOSC will
begin response actions working with the appropriate federal agency. SOSC will
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maintain a close working relationship with the USCG (for coastal zone incidents) and
the EPA (for inland zone incidents) for support and federal funding, as necessary, when
using the Oil Spill Liability Trust Fund (OSLTF) or the Superfund for its response.
2110.3 Responsible Party Representative
Under OPA 90, the responsible party has primary responsibility for cleanup of a
discharge. The response shall be conducted in accordance with their applicable
response plan. Section 4201(a) of OPA 90 states that an owner or operator of a tank
vessel or facility participating in removal efforts shall act in accordance with the NCP
and the applicable response plans as required. Section 4202 of OPA 90 states that
these response plans shall be consistent with the requirements of the NCP and ACPs.
Each owner or operator of a tank vessel or facility required by OPA 90 to submit a
response plan shall do so in accordance with applicable regulations. Facility and tank
vessel response plan regulations, including plan requirements, are located in 33 CFR
Parts 154 and 155, respectively.
As defined in OPA 90, each responsible party for a vessel or a facility from which oil is
discharged, or which poses a substantial threat of a discharge into or upon the
navigable waters or adjoining shorelines or the Exclusive Economic Zone is liable for
the removal costs and damages specified in Subsection (b) of Section 1002 of OPA 90.
Any removal activity undertaken by a RP must be consistent with the provisions of the
NCP, RCP, ACP, and the applicable response plan required by OPA 90. Each RP for a
vessel or facility from which a hazardous substance is released, or which poses a
substantial threat of a discharge, is liable for removal costs as specified in the
Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA)
(42 U.S.C. 9601 et seq.).
The RP is required under OPA 90 to engage resources as necessary to respond to
spills, including hazardous materials. In many cases, RP contracted Spill Management
Teams (SMTs) will arrive from out-of-town which involves an inherent logistical delay.
Additionally, it is reasonable to expect that many members of the contract team will be
essentially unfamiliar with the local port and environmental conditions. Typically their
local knowledge will be in large part based solely on the Area Contingency Plan.
Therefore, additional time may be necessary after their on-scene arrival to familiarize
themselves with local issues prior to assuming any responsibilities within the FOSCs
command and control organization.
The National Contingency Plan requires that response plan holders, “prepare and
submit a plan for responding, to the maximum extent practicable, to a worst case
discharge, and to a substantial threat of such a discharge of oil or release of a
hazardous substance. These response plans are required to be consistent with
applicable Area Contingency Plans.”
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The requirement for facility and vessel response plans to be consistent with the PR and
USVI Area Contingency Plan applies to: vessel and facility contingency plan: content,
review and approval; the execution and evaluation of spill drills and exercises; and the
management of spill response actions.
It is also the policy of the PR and USVI Area Committee that the unified command will
encourage the party responsible for a spill incident to maintain the primary responsibility
for managing the response action so long as they:
• Actively and cooperatively participate in the unified command structure;
• Provide an organization that is compatible with NIIMS ICS;
• Provide regular communication and documentation that assures adequate
response resources are being rapidly mobilized in proportion to the size of the
incident.
• Follow their approved spill contingency/response plan (if applicable) unless
otherwise directed or a deviation is agreed to, by the Unified Command.
2120 Guidance for Setting Response Objectives
Example incident objectives can be viewed on page 4-3 of the IMH and in the example
Incident Action Plan, Response Objective (ICS-202).
Criteria for developing response objectives should follow “SMART”:
Simple – Is the objective straightforward; can it be readily understood by those
set forth to achieve it?
Measurable – What are the measures to determine desired progress or if the
end state has been achieved?
Achievable – Realistic; Can the end state be achieved as desired (time, quality,
cost, etc.)
Realistic – Is the objective achievable within the next operational period?
Task-Oriented – Can the objective be met through clear tasking?
2130 Unified Command General Response Objectives and Priorities
The Unified Command will set response priorities, identify any limitations and
constraints, develop incident objectives and establish guidelines for the Incident
Management Team to follow.
While incident specific objectives are located in each annex of this ACP, typical
operational objectives for the initial response (emergency) phase for most incidents
include (in no particular order):
 Confirm the existence and extent of the incident.
 Secure the source of the incident.
 Evaluate the extent of contamination.
 Confirm/execute all notifications to concerned local, county, state, and federal
agencies.
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Assemble and establish a unified agency response group on-scene.
Ensure safety to the responders and public.
Assess the need to mobilize additional contract response resources (it is
generally
better to mobilize early and then release if the asset is not needed, rather
than delay for fear of overreaction.
Establish a public information group.
Typical operational objectives for the first operational period include (in no particular
order):
 Fully evaluate/reconnaissance the extent of contamination.
 Implement the unified command organization and verify operations are being
conducted in conformity with the NIMS/ICS.
 Begin relocation of Incident Command functions from on-scene unified
operations group operations center to off-site/suitable Incident Command
Post.
 Commence Incident Planning cycle, including initial Incident Action Plan.
 Examine key response financial issues (see Section 6000 of this plan).
 Liaison Officer: initiate contact with local municipalities and establish
communication channels.
 Safety Officer: develop, train, and deploy initial site-specific safety and health
plan (provide Material Safety Data Sheet (MSDS)) by coordinating with
contractor and government safety plans.
 Information Officer: Define/confirm media relations approach with Unified
Command; establish Joint Information Center, prepare first press release and
organize first media briefing.
Typical operational objectives for the second operational period include (in no
particular order):
 Transition from immediate operations driven response posture to a preplanned operations remediation posture.
 Conduct routine situation briefings.
 Conduct daily objectives, tactics, and planning meetings in accordance with
established response meeting schedule.
2140 Unified Command Initial Action Considerations

Determine need to initiate Critical Incident Communications procedures

Is establishing a Unified Command appropriate, and who shall be members of
Unified Command?
Work with the Unified Command, Operations and Planning Sections to
determine the control zones (hot, warm, cold)
Has Unified Command communicated location of zones to response
personnel?
Document Safe to Respond determination
Is the incident the result or possible result of a terrorist act?
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Should the Maritime Security Level (MARSEC) be increased?
Determine need to notify Coast Guard Investigative Service Resident Agent
of the incident or any other appropriate law enforcement agency
Determine who will be in charge of the investigation and how it relates to the
response (e.g., whether it will be included in the ICS organization)
Determine if there are the right type, kind and quantity of Coast Guard
resources to respond. Consider mobilizing:
 USCG Atlantic Area (LANTAREA) Incident Management Team (IMAT) for
incident management assistance
 Atlantic Strike Team for response expertise and resources
 NOAA SSC for environmental and scientific assistance
 Maritime Safety and Security Team (MSST) for port security force
augmentation
 Other special teams as appropriate
Establish appropriate battle rhythm (e.g., operational period and/or need for
nighttime operations)
Determine if the complexity of incident response operations are such that the
command team would benefit from an ICS Technical Expert
2200 Safety
Coast Guard employees, other government employees, and contract personnel involved
in response activities must comply with all applicable worker health and safety laws
and regulations. The primary federal regulations are the Occupational Safety and
Health Administration (OSHA) standards for hazardous waste operations and
emergency response found in 29 CFR 1910.120. This rule regulates the safety and
health of employees involved in cleanup operations at uncontrolled hazardous waste
sites being cleaned up under government mandate and in certain hazardous waste
treatment, storage, and disposal operations conducted under the Resource
Conservation and Releases Recovery Act of 1976 (RCRA). The regulations also apply
to both emergency response and post-emergency cleanup of hazardous substances.
The definition of hazardous substance used in these regulations is much broader than
CERCLA, encompassing all CERCLA hazardous substances, RCRA hazardous waste,
and all Department of Transportation (DOT) hazardous materials listed in 49 CFR Part
172. Thus, most oil and hazmat responses are covered by these regulations. The rules
cover employee protection during initial site characterization analysis, monitoring
activities, materials handling activities, training, and emergency response.
2210 Safety Regulations
OSHA classifies an area impacted by oil as an uncontrolled hazardous waste site.
However, the regulations do not automatically apply to an oil spill cleanup. There must
be an operation that involves employee exposure or the reasonable possibility for
employee exposure to safety or health hazards. A typical beach cleanup worker
collecting tar balls of weathered oil or deploying sorbents to collect a sheen may not be
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exposed to a safety or health risk. The role of the site safety and health supervisor (the
Coast Guard District Occupational Health and Safety Coordinator could fill this position)
is to assess the site, determine the safety and health hazards present, and determine if
OSHA regulations apply. If an OSHA field compliance officer is on-scene, he or she
should be consulted to determine the applicability of OSHA regulations. Disputes should
be referred to the Department of Labor representative on the RRT. The individual
making the site characterization should communicate the hazards associated with the
incident, and provide recommendations for the protections of workers’ safety and health
through a site safety plan.
The responsibility for the health and safety of personnel supporting a pollution response
mission rests with the FOSC. For oil spill responses where OSHA regulations apply,
the FOSC must ensure that paragraphs (b) through (o) of 29 CFR 1910.120 are
followed. Coast Guard personnel assigned to a Sector and routinely involved in
pollution response should complete, at a minimum, a 24 hour course meeting OSHA
training requirements in paragraph (e) of 29 CFR 1910.120. Training records should
reflect that OSHA requirements have been satisfied. Contractors are responsible for
certifying the training of their employees. OSHA has recognized the need to remove oil
from the environment and has empowered the OSHA representative to the RRT to
reduce the training requirement to a minimum of 4 hours for responders engaged in
post emergency response operations. An example of a post emergency response effort
is shoreline cleanup operations. The reduced training applies to all Coast Guard
personnel and to the private sector. This information may be found in OSHA Instruction
CPL 2-2.51. The level of training required depends on the potential for exposure.
Workers required to use respirators must have 40 hours of off-site training. The OSHA
field compliance officer should be contacted to ascertain the worker training
requirements and develop an implementation plan to minimize the hazards of exposure
to workers involved in cleanup operations. While training requirements may vary from
state to state, state requirements that are more restrictive will preempt federal
requirements. The OSC should establish contact with the State OSHA representative,
where applicable, to determine the state training requirement for a response.
2220 Site Characterization
Prior to sending responders into the scene of a release of oil or hazardous substances,
a site characterization and analysis should be performed by a safety professional to
determine the hazards that first responders may face at the incident scene. Once all of
the hazards have been identified, a safety meeting should be held to discuss the nature
of the hazards, how to mitigate such hazards including the wearing of appropriate
personnel protective equipment (PPE) and atmospheric monitoring equipment.
2230 Safety Officer
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The Safety Officer (SOFR) serves a vital function on the response team as an advisor to
the Incident Commander/Unified Command. The primary function of the Safety Officer
is to protect the responders and the public from the hazards of an incident. The SOFR
must be highly integrated with the Operations Section Chief and Operations personnel
to ensure that response tactics are executed safely. The SOFR works closely with the
Planning Section Chief to ensure the Incident Action Plan is a safe one. The SOFR
functions as a risk manager and must evaluate response options, select the most
effective safeguards, and advise the IC/UC and the Section Chiefs on the relative risks
and benefits of the strategies and tactics being considered. The Safety Officer
maintains awareness of active and developing situations, ensures the preparation and
implementation of the Site Safety Plan and all safety messages within the IAP. Refer to
the IMH and Safety Officer Job Aid for additional information. The example IAPs in
Section 9300, include example Medical Plans (ICS-206) and Site Safety Plans (ICS208).
The Safety Officer may assemble a team of Assistant Safety Officers and Safety
Observers as/if the response becomes more complex. These additional personnel are
assigned to specific components of the response to monitor complex and/or hazardous
activities associated with that specific component. These personnel may include:
 Oil Spill Removal Organization (OSRO) Safety Advisor
 Dive Team Safety Advisor
 Salvage Safety Advisor
Regardless of the make-up or size of the Safety Team, there is only one assigned
Safety Officer responsible to ensure all support (operations oversight) and
administrative (plans/briefs) activities are conducted.
If the incident is large or complex, consider requesting SOFR support from the:
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US Coast Guard Atlantic Area IMAT;
US Coast Guard National Strike Force;
OSHA (or State equivalent agency);
State safety and health agencies;
US Coast Guard District 7 Safety Officer;
Environmental Protection Agency; and
Agency for Toxic Substances and Disease Registry.
SOFR Support to the Incident Action Plan
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Consider including a daily Safety Message in the Incident Action Plan.
Review the draft ICS-204s (Work Assignments) to determine if there is a need to
include any safety guidance, requirements or special “watch out” advisories.
Review and approve the ICS-206 (Medical Plan) to determine if the plan is
compatible with the expected work activities and reflects appropriate notification
and transportation procedures.
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Complete site Health and Safety Plan.
Complete overall Safety Message.
Supporting Plans
Other supporting plans that may be included in the IAP and that the Safety Officer
should be actively involved in include:
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Decontamination Plan: Ensure that decontamination processes are in
compliance with the safety plan. This may incorporate air monitoring and
developing PPE protocols for hazardous materials decontamination sites, or may
entail confined space entry procedures being implemented for the
decontamination of a holding tank on an oil skimming and recovery vessel;
Incident Map: The SOFR should coordinate with the Situation Unit Leader to
assure that the map includes the location of the nearest hospitals (if nearby) and
other safety related information including designated helispots for emergency
medical transport, location of EMT/Paramedics on site, etc.;
Chemical Hazard Documentation: The SOFR must document the hazards of a
chemical by reviewing and extracting information from several chemical
references including MSDSs. The on-line CAMEO database is a great source of
hazardous material information. This information is used to ensure a proper risk
assessment is conducted to identify controls for safeguarding responders and the
public from the hazards of an incident;
Air Monitoring Plans: The SOFR provides input into air monitoring plans with
emphasis on ensuring responders are operating under safe conditions and the
public is properly protected;
Chemical, Biological, Weapons of Mass Destruction Agent Sampling Plans: The
Safety Officer reviews these plans to ensure the plans are executed in a safe
manner and meet the Unified Command's primary goal of protecting responders
and the public; and
Other Plans: The Safety Officer may review other plans with the safety of the
responder and the public in mind. For example, the Demobilization Plan should
be reviewed to ensure personnel and equipment are not demobilized too soon
and therefore increase an existing fatigue or other safety hazard.
2300 Information
The Public Information Officer (PIO) is designated by the Incident Commander/Unified
Command to support the information needs of the response. The PIO establishes,
maintains, and deactivates the Joint Information Center (JIC); and represents and
advises the Incident Commander/Unified Command on all public information matters
relating to the incident. A Public Information Officer should possess public affairs, crisis
response JIC and/or management experience. The Public Information Officer ICS Job
Aid offers further documentation on requirements and expectations of the PIO.
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2310 Protocol for Access/Timing of Media Briefings
2310.1 Media Interaction
The general public's opinion of an oil spill effort is not always based upon what action
has been taken, but upon what information they have received. Supplying information
to the media is a critical component of pollution response, and is a primary function of
the FOSC. Early and accurate news releases serve to minimize public apprehension
and to enhance their faith in the response community's ability to deal with oil spills. The
NRT’s Risk Communication for Oil Spill Response fact sheet provides additional
information regarding communications.
To ensure an accurate flow of information, a single point of contact or pool of public
affairs personnel should be established for media relations. The number of people
needed to respond to inquiries will vary depending on the size of the incident and the
media interest involved. The FOSC has many resources available to assist with the
media. For small spills in the coastal zone, the assistance of the Coast Guard Sector
Public Affairs Officer (PAO) may be sufficient. For larger spills with more media
interest, it may be necessary to seek assistance from other sources such as the Public
Information Assist Team (PIAT), Coast Guard District Public Affairs or private industry.
The following general guidelines are provided:
•
Fast and accurate information must be provided to protect public health and
obtain public cooperation, and to assist in guarding against further
environmental damage.
•
Clear communication by spill response authorities is essential for the delivery
of accurate information to avert misinformation or rumors sometimes
engendered by an emergency.
•
The FOSC must immediately establish and maintain his/her position as chief
articulator of an incident. It is the Federal and State OSCs role--not the role of
the spiller or others--to deliver public statements regarding the effects of a
spill, including evaluations of a spill's size, extent, nature, dangers to public
health or resources, details of the response plan, the FOSCs expectations for
response plan implementation, degree of success or lack of success of a spill
response, and the anticipated long-term effects of a spill.
•
When a spill occurs the FOSC must immediately open communications with
local government officials of affected communities, conveying facts needed by
residents for their own response activities and protection of public health and
resources. Initial phone calls to establish communication channels with local
governments and appropriate organizations, such as fishermen and native
groups, should be followed by regular updates through spill bulletins, press
releases, and briefings.
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2310.2 Community Relations
Providing information directly to members of the impacted community, free of the
filtering and potentially distorting effect of the media is critical to public understanding of
the incident response. Community relations may include scheduling of public meetings,
preparing speeches and coordinating public activities with public officials and protocol
personnel.
In order to ensure that important constituents are not overlooked or slighted during a
major response, it is important that a Community Relations Officer be assigned to the
PIO element. Under no circumstances should community relations be a collateral duty
of the PIO during a major incident.
2310.3 Internal Information
Informing the members of the response community of the status of the response is vital
if consistent and accurate information is to be conveyed to all interested parties.
Internal information is the process of informing our own people of the status of our
activities.
At a minimum, all personnel assigned to response duties should be provided with
access to the daily fact sheet prepared by the media relations officer. This will help
ensure a consistent and accurate flow of information.
2310.4 General Logistical Concerns for Press Conferences and News
Briefs
Pollution incidents that generate significant media interest normally require press
conferences or news briefs. These media gatherings provide an opportunity to film and
ask questions of senior response officials. People arranging conferences and briefings
should ensure that top officials are available and up-to-speed on any special interest
areas. It is beneficial to provide a press release, statement or press packet prior to
conducting a press conference. The spokesperson(s) should approach the conference
with a clear idea of the specific points to be discussed and anticipate questions that may
be posed. Charts, diagrams and other visuals serve to facilitate presentations and
clarify response actions.
The Daily Press Briefing
During a significant spill with a rapidly developing situation and the presence of a large
number of reporters, a briefing held daily at a pre-established time (10:00 am and 3:00
pm is recommended) is one of the most useful means of delivering information. This is
an opportunity for the FOSC and other spokespersons to brief the press and answer
their questions, and for other key staff members to follow up with important data. For
example, if applicable, natural resource managers should present information on wildlife
and fisheries impacts or public health authorities may offer their findings on
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contamination of local subsistence foods. It is the information officer's duty to work with
the FOSC to prioritize the information according to importance, point out backup factual
material and other sources, provide written information for distribution, and conduct the
press briefing. Early morning is the best part of the day for the information officer to
coordinate the day's press activities and ensure that everyone receives written
information and background facts. These press briefings may relieve the FOSC and
other spokespersons of some of the pressure of interviews throughout the remainder of
the day, as well as free reporters to proceed with fieldwork.
Public buildings in the area which could handle the expected media representatives
should be quickly identified as possible locations for planned press conferences, based
on size. This may include local CG facilities, fire stations, police stations or other state
and local government buildings. One alternative is to conduct a conference or briefing
on-scene or from alongside a mobile command post. On-scene conferences or
briefings must be carefully coordinated to ensure efforts to control the spill are not
disrupted. For press briefings, efforts should be made to find a location which provides
convenient access for federal, state and local officials and which is large enough to
accommodate the anticipated number of media personnel.
News Releases, Fact Sheets, and Background Papers
News releases should be reserved for announcements of major decisions, policy
changes, or new developments. They must report on items that are actually news,
should summarize issues clearly, and provide quotes from decision-makers that
encapsulate and clarify the Unified Command's position. Distribution should be to
affected communities and all response agencies in addition to the media. Fact sheets
should be prepared and updated regularly to present key data needed by the press or
the public, such as amounts of oil or hazardous substances spilled or cleaned up, or
wildlife mortalities. Background papers should be written to amplify and clarify complex
issues and the Unified Command's related actions and policies.
Worksite Media Interest
Some members of the media will request access to the spill site for photo opportunities.
Direct access to private property such as facilities, vessels or barges will remain under
the control of the owner. It may be advantageous to make a CG vessel available to tour
the affected area from the waterside. When media interest exceeds the capacity of the
CG vessel, it will be necessary to form a press pool. The selection of participants is
best left to members of the media. The media may also obtain their own vessel or
aircraft with which to view the spill site. They will continue to be governed by a Security
or Safety Zone that may be in effect unless granted specific access by appropriate
authority.
Members of the media may also approach personnel at a spill site. If possible, they
should be referred to the PIO, the FOSC's representative or to the FOSC (in that order).
Agency representatives on-scene may answer questions regarding their particular role.
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The rule of thumb is, if it’s your job you can talk about it, if it’s not, then refer them to
whomever is responsible. Accompanying a spill of significant public interest will be an
increased demand for information from public officials. Coast Guard Public Affairs
personnel are also responsible for fielding political inquiries as directed by the FOSC.
They should also prepare briefing materials for elected or public officials who may
request information about the incident.
2320 Joint Information Center
During a major oil spill when media activity is expected to last several days, the PIO
should establish a JIC to coordinate the public affairs activities of participating agencies
and parties. The role of the JIC is to provide multiple phone lines for incoming calls,
staffed by knowledgeable individuals; and ensure state and federal government Public
Information Officers are available to the media. In addition, the JIC develops joint news
releases under the UC, and schedules, organizes, and facilitates news conferences. It
is recommended that the JIC be in the same building as the Command Center, but in a
room separate from other ICP Sections. PIOs need to be close to the UC and other
Sections for effective communication, but not so close as to disturb response
operations. Equipment needs for the JIC vary, dependent on the size and impact of the
incident, and media and public interest levels. If possible, a separate “Press Room”
should be established for reporters’ use, at spills that attract a great deal of media
interest. This room may be used by reporters covering the story, and would ideally be
equipped with several phone lines, electrical outlets, and a couple of desks, tables and
chairs. There should be a way to display maps, status boards, and other visual aids
that could be used on-camera, and a table near the door for the latest news releases,
fact sheets, and advisories. If there is room for seating and a podium with a public
announcement (PA) system, the press room is a good site for all formal news
conferences. This allows television news crews to set-up cameras in advance, and
reporters to do stand-ups and call-ins from an easy, central location.
The NRT JIC Model provides in-depth guidance on how to setup and manage a JIC.
2330 Media Contacts
See Section 9200 for a detailed list of media contacts.
2400 Liaison
2410 Liaison Officer
The role of the Liaison Officer (LNO) and their staff can be summed up in the phrase,
“know the customer.” The Liaison Officer is a vital link in the Incident Command’s ability
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to effectively manage the concerns and issues of elected officials and their staff,
government agencies, non-governmental organizations, general public, and industry
partners during an incident response. The Liaison Officer can have a significant impact
on stakeholder perceptions regarding the success or appropriateness of the response,
especially if they know what is important to these people and organizations.
The IMH (page 6-4) and the Liaison Officer ICS Job Aid offer further guidance on
requirements and expectations of the LNO.
Refer to Section 9200 Personnel and Services Directory for a list of federal, state and
local trustees, agency representatives and environmental, economic and political
stakeholders.
2420 Investigators
The responsibilities of the Investigation Staff include (it should be noted that the majority
of the investigation responsibilities fall under the Operations Section):




Coordinate concurrent investigations and conduct cooperative investigations
where appropriate.
Manage the availability of evidence that may be required by separate or
divergent investigation.
Inform the Unified Command of the status of investigations.
Implement and manage the Investigation Staff needed to proactively accomplish
investigation tasking.
While many, if not all, spills and releases are marine casualties over which the Coast
Guard has jurisdiction under Title 46 Code of Federal Regulations part 4, the National
Transportation Safety Board (NTSB) often investigates accidents resulting in large oil or
hazardous substance discharges. Accordingly, relationships between investigators will
be governed by the Memorandum of Understanding between the Coast Guard and the
NTSB, as well as side-bar agreements on investigation between state and local
investigators. The FOSC will normally group the investigation as a separate entity from
the response through the LNO. The LNO will normally appoint an assistant solely to
handle the investigators during a large response or complex investigation; this assistant
should immediately contact the Coast Guard Headquarters Office of Investigation and
Analysis in Washington, DC through the Coast Guard chain of command to discuss the
details of the investigation/response relationship in the particular case at hand.
2430 Trustee Funding – NRDA
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Natural Resource Damage Assessment (NRDA) is the process of identifying and
quantifying the resource impacts and evaluating the value of impacted resources for the
purpose of restoration. Successful pursuit of NRDA actions, either by the trustees alone
or in cooperation with the RP(s), is a complex process comprising numerous tasks
involving the interaction of scientists, economists, lawyers, and administrators. The DOI
and NOAA Rules reduce some of the complexity by establishing an assessment
process and providing a mechanism for determining the merits of going forth with the
assessment and claim. The process provides a record of the trustees’ decisions.
NRDA is always separate from the response to the incident.
The RP should be the primary funding source for the NRDA. The trustees will need
early access to representatives of the RP to determine the availability of funding,
personnel, and equipment for damage assessment activities. The Lead Administrative
Trustee (LAT) will first notify the appropriate USCG representative and request that a
meeting be arranged between the Natural Resource Trustees and the RP's
representative. Should the USCG fail to arrange a meeting in a timely fashion, the
Natural Resource Trustees will establish contact directly with the RP's representative.
When the RP is unknown, contacting the RP is not feasible, or the RP is unwilling or
unable to provide funds, the LAT may request funding from the Oil Spill Liability Trust
Fund.
2430.1 Lead Administrative Trustee
The exchange of information between and coordination of natural resource damage
assessment and response activities can be beneficial by preventing natural resource
injury or losses, avoiding duplication of data-gathering, and allowing for efficient use of
available personnel and equipment. Therefore, the lead Federal Natural Resource
Trustee will notify the US Coast Guard of the LAT as soon as possible after an oil spill.
As required by Executive Order (E.O.) 12777, the Federal Natural Resource Trustee
must select a LAT. Depending on the resources at risk and other relative factors, it
might be appropriate for the LAT to be a non-federal agency. In such cases, the
Federal Natural Resource Trustees would still select a Federal LAT for the purpose of
coordination with the representatives of the OSLTF to initiate the damage assessment.
The non-federal LAT will coordinate all other damage assessment activities. The LAT
typically works under either the Planning Section or Liaison Officer and is often titled the
NRDA Representative.
Most NRDA activities occur outside the UC. The appropriate place within ICS for
emergency response information exchange and coordination to occur depends on the
nature of the response and the trustees involved.
 The Planning Section is responsible for collection, evaluation, dissemination, and
use of information about the incident, including information about natural
resources. This is often a logical place for the liaison between trustee NRDA
work and the incident response. The trustee liaison is provided by the LAT or
other personnel designated to serve this function. The person within the
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
Planning Section responsible for working with the LAT may be the SSC or other
personnel designated to serve this function. It is extremely important for the
person within the Planning Section working with the LAT to communicate the
NRDA operations to the UC and response operations to the LAT.
The Command Staff may be the most appropriate place for the LAT liaison for
incidents with significant natural resource injury concerns or where trustee
concerns are not adequately addressed through the Planning Section.
The NRDA Representative is responsible for coordinating NRDA needs and activities of
the trustees that make up the NRDA Teams with the ICS spill response operations.
This includes close coordination with the Planning Section for obtaining timely
information on the spill and injuries to natural resources. The NRDA Representative will
coordinate with the SSC, the RP(s), and Legal specialists for possible coordination of
NRDA or injury determination activities.
Specific responsibilities of the NRDA Representative include:
 Attend appropriate planning meetings to facilitate communication between NRDA
Team and ICS elements;
 Identify site access, transportation support, logistics requirements and staffing
needs to the proper ICS elements;
 Interact with ICS elements to collect information essential to NRDA;
 Coordinate sampling requirements with Sampling Specialists and the Situation
Unit;
 Coordinate with the LNO and the SSC to identify other organizations available to
support NRDA activities;
 Ensure that NRDA activities do not interfere or conflict with response objectives.
2500 Intelligence
2500.1 Intelligence Officer
The role of the Intelligence function in an Incident Command System organization
provides the UC with a conduit to intelligence information that can have a direct impact
on the safety of response personnel and influence the disposition of maritime security
assets.
Agencies that may support the Intelligence Officer include:





USCG Field Intelligence Support Team (FIST)
FBI Field Intelligence Group (FIG)
State Police Intelligence
Immigration and Customs Enforcement (ICE) (Intel Analysts)
Customs and Border Protection (CBP Analysts)
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The IMH (page 6-8) offers further guidance on requirements and expectations of the
Intelligence Officer.
2600 Reserved
2700 Reserved
2800 Reserved
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3000 Operations
The Operations Section is responsible for directing the tactical actions to meet incident
objectives. See Chapter 7 of the Incident Management Handbook for duties and
responsibilities.
In general, the following response priorities will be followed:
󲐀 Protect human life and health.
󲐀 Minimize ecological impacts.
󲐀 Minimize economic and public impacts.
This Section provides guidance on Operations that can apply to any type of incident. It
addresses Operations from the actions of the initial responder up to the activities
required in supporting the ICS Planning Process.
Based on the type of incident you are responding to, this Section should be used in
conjunction with one or more of the Annexes.
The Ops Section is responsible for all field activities directly applicable to the primary
mission. The section also directs the preparation of unit operational plans, requests or
releases resources makes expedient changes to the Incident Action Plan as necessary
and reports such to the Incident Commander (IC/UC). The Ops Section is comprised of
the Recovery and Protection Branch, Emergency Response Branch, Air Operations
Branch, and Wildlife Branch, each with subordinate units. The IC/UC will determine the
need for a separate Operations Section at an incident or event. Until Operations is
established as a separate section, the IC/UC will have direct control of tactical
resources. Refer to the Annexes for response resources and additional information
including Geographic Response Plans and Chemical Countermeasures
3100 The Operations Section Organization
The Operations organization (see Figure 3-1) is designed to be highly flexible so that it
can be used during any type of emergency. Unlike the other Sections in the ICS
organization, Operations builds from the bottom up, only adding layers of management
to maintain span of control when the size of the Operations Section requires more
focused oversight.
Operations
3-1
Section Ch
ie
f
Figure 3-1. The Operations Section is designed to be highly flexible and expand and
contract based on the needs of the incident.
3110 Operations Section Chief
The Operation Section Chief is responsible for the management of all operations
directly applicable to the primary mission. The Operations Chief activates, supervises
and directs elements in accordance with the IAP and the Site Safety Plan. In addition,
the Ops Section Chief directs the preparation of unit operational plans, requests and
releases resources makes changes to the IAP as necessary and reports to the Incident
Commander. Other Ops Section Chief responsibilities include:
•
Implement and manage the Operations Section branches and units needed to
proactively accomplish Operations Section actions.
•
Assist the Planning Section in defining strategic response goals and tactical
operational objectives detailed in the Incident Action Plan.
3-2
•
Develop detailed mission assignments, sortie schedules, duty lists, and
operational assignments to accomplish the strategic response goals and
tactical operational objectives.
•
Identify additional response resources required or recommend the release of
resources to the Unified Command.
•
Evaluate and report on response counter measure efficiency.
Figure 3-2 below also provides a guide to the general responsibilities of the Operations
Section Chief during the Planning Process.
3-3
Figure 3-2. Operations Section Planning “P”
3-4
3120 Operations Section Preliminary Objectives
Below is an outline of some of the prelimnary objectives that the Operations Section
Chief should consider when responding to a pollution incident:
0-4 Hours (Initial Response (Emergency) Phase)
• Confirm the spill and determine if the pollution source can be secured and
direct operations to secure.
• Confirm all necessary emergency notifications have been made (State
Agencies, USCG Sector San Juan Command Center, and Area Committee as
applicable).
• Assess the situation, using ICS 201, including any grounding, firefighting,
salvage or additional problems. Determine immediate objectives, priorities,
and strategies.
• Request Emergency Medical Services assistance as necessary.
• Coordinate with the Qualified Individual / Responsible Party response team.
• Conduct Hazardous Materials situation assessment including site surveys
and air monitoring. Analyze any HAZMAT problems detected.
• Institute Operational Risk Management (ORM) in accordance with Section
9000 of this plan for all personnel involved in the response, including civilian
OSRO personnel.
• Deploy field response teams as soon as possible. Activate special teams as
necessary.
• Deploy containment boom as close to the source as reasonably possible.
• Estimate current, tide, and weather effects on the situation and product
movement.
• Identify high-priority areas for early protection and select appropriate
response strategies (see section 3200 of this plan).
• If salvage, lightering, or dewatering operations will be required, provide
tasking to those on scene and to support personnel ashore. Provide tasking
to divers as necessary.
• Request marine inspector / surveyor for vessel incident.
• Identify potential staging areas and sites for immediate pre-cleaning and
assign personnel.
• Continuously order personnel and equipment required for initial response as
the needed. Do not wait to submit an organized or forward-projected estimate
for the next operational period. Keep track of all call-ups using ICS 201.
• Direct the delivery and deployment of the first equipment to arrive onscene.
• Establish well-qualified on-scene supervisors.
• Activate Oil Spill Recovery Vessels and VOSS as necessary.
• Contact USCG/State officials to commence drug and alcohol testing (in
conjunction with marine investigators and other investigators).
3-5
•
Monitor personnel for signs of exhaustion and need for relief/replacement at
the 4 hour mark.
4-24 Hours (First Operational Period)
• Transition from “emergency phase” driven response posture to a pre-planned
operation response posture.
• Continue primary containment activities.
• Identify safety hazards that may be present and report observations to the
Safety Officer.
• Continue gathering information on the extent of the spill and assist the
Planning Section with situation and resource information.
• Arrange for initial over-flight with appropriate observers / Situation Unit
Leader.
• Consider IR camera and video link to help tailor the response effort.
• Determine organization and staffing for the Operations Section.
• Obtain response objectives and priorities from Incident Commander/ Unified
Command.
• Estimate personnel and equipment required for objectives/priorities; adjust
resources ordered as needed.
• Consider dispatching liaison assistants to involved Oil Spill Response
Organizations (OSROs).
• Commence Incident Planning Process “P” with Planning Section Chief to
develop response tactics for the Incident Action Plan.
• Review trajectory models from Environmental Unit/SSC, identify future
impacted areas and deploy protective measures (boom, pre-treatment (if
approved), etc.).
• Conduct oil recovery operations as able.
• Initiate incident documentation. Identify and document the discharge source,
responsible party, and preserve this information for the document unit and
finance/administration section.
• Establish a restricted airspace, as needed (see Section 3410.3 of this plan).
• Review results of over-flight with Unified Command and determine future air
operations needs with the Planning Section Chief.
• Anticipate the need for replacement personnel.
24-48 Hours (Second Operational Period)
• Continue to assist Planning Section with information gathering and
documentation.
• Continue Incident Planning Process “P” with the Planning Section to maintain
the Incident Action Plan per op-period.
• Assist Environmental Unit Leader with data collection and evaluation of
options to use alternative countermeasures such as dispersants or in-situ
burning.
3-6
•
•
Continuously monitor resource allocation to ensure that the most effective use
Is being made of personnel and equipment.
Execute the completion and delivery of the following federal and state forms:
(1) Notice of Federal Interest;
(2) Letter of Designation of Source;
(3) Administrative Order (as needed); and
(4) Letter of Federal Assumption (as needed).
3130 Scalability of the Operations Section
The Operations Section will naturally evolve based on the needs of the incident. The
following Modular Development list illustrates a typical method of expanding the Incident
Organization at an oil spill incident. This list is not meant to be restrictive, nor imply that
this is the only way to build an ICS organizational structure from an initial response to a
multi-branch organization.
Refer to the IMH for incident specific example organizations.
Initial Reponse Organization - Initial Response resources are managed by the IC who
will handle all Command and General Staff responsibilities. A unified command is
established.
Reinforced Response Organization - The UC has established a Protection Group and
a Recovery Group to manage on-water activities and a shoreline division to manage
land-based resources. An SO and IO have been assigned.
Multi-Division/Group Organization - The UC has assigned all Command Staff
positions and established a number of Divisions and Groups as well as an OPS and
PSC. Some Logistic Units are established.
Multi-Branch Organization - The UC has established all Command and General Staff
positions and has established four branches.
3200 Recovery and Protection
The Recovery and Protection Branch is responsible for overseeing and implementing
the protection, containment and clean-up activities established in the IAP.
Due to the large amount of environmentally sensitive areas and the abundance of
endangered and threatened fauna and flora, the best strategy for pollution response is
prevention. Should a significant spill occur, there will almost certainly be significant
environmental damage. In the event of a spill, the fundamental protection strategy will
utilize barrier boom across the mouths of creeks that lead back into marshes areas, tidal
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flats and mangrove swamps. This strategy, if employed correctly, will protect the
maximum of environmentally sensitive areas with a minimum amount of boom.
The probability of success for boom protection strategies is dependent upon wind and
current. Currents in excess of 2.5 knots are common inland waters during tidal
changes, and currents in excess of 1 knot are expected in many of the creeks. The
speed of response will determine the amount of damage to environmentally sensitive
areas. Due to the amount of boom required, it is not feasible to protect the face of the
marsh areas during a significant spill. For smaller spills this may be an option. It is
hoped that the density of the marsh grasses will limit the distance into which the oil can
penetrate.
Numerous environmentally sensitive areas place a high priority on rapid collection of oil.
Several collection points have been identified in the AC’s AOR. The majority of
locations are suitable for vacuum truck/skimmer units. Water-based skimmers are also
critical to rapid removal of oil in this area but are in extremely short supply. Refer to
Section 3210.1 for more information regarding sensitive areas in Puerto Rico and the
U.S. Virgin Islands.
Drinking water used in this AOR comes from surface waters. Many water intakes are
located on the waterways with potential for industrial uses. The water intakes are
identified on the various sensitivity maps. When a spill occurs that may result in the
contamination of the intakes, the appropriate facility owner/operator shall be notified.
Shoreline cleanup will be conducted in accordance with shoreline sensitivity
classification as outlined in the following sections.
3210 Shoreline Sensitivity Classification
NOAA’s Environmental Sensitivity Index lists 10 types of shorelines. For response
purposes, this plan has grouped these 10 types into three categories:
High Sensitivity (Class A)
Coral Reefs, Salt marsh and Mangrove Swamps, Vegetated River Banks, Freshwater
Marshes and Swamps, Shellfish Harvesting Areas and Eroding Bluffs;
Moderate Sensitivity (Class B)
Fine Sand Beaches, Coarse/Mixed Sand Beaches, Gravel Beaches, Spoil Sites, Rip
Rap, Fill Sites and Tidal Flats;
Low Sensitivity (Class C)
Sea Walls and Piers.
Class A Shoreline Types – High Priority
3-8
Coral Reefs
Coral reefs are among the world’s most complex and biologically diverse marine
ecosystems and are increasingly threatened by pollution and other human generated
activities. Coral reefs are directly impacted by marine-based pollution. Leaking fuels,
anti-fouling paints and coatings, and other chemicals can leach into the water, adversely
affecting corals and other species. Due to the fragile nature of this ecosystem, this
habitat type was given a Class A priority.
In 2000, Congress enacted the Coral Reef Conservation Act (CRCA) for the protection
and management of coral reefs which included appropriations and authorities to NOAA
and establishment of the US Coral Reef Task Force. Two species of coral in the Area
Committee’s AOR have been added to the Endangered Species List. Additional
response guidance can be found in the Caribbean Regional Response Team
Information and Lessons Learned During Emergency Response Operations for Vessel
Groundings Over Coral Reefs.
Any actual, suspected, or potential damage to these corals require immediate
notification to NOAA for impact assessment and consultation. Individuals should notify
the Sector San Juan Command Center with the specific location and damage. The
Command Center will then release a Coral Natural Resource Trustee Incident Report to
all concerned so that the event can be investigated.
Predicted Oil Impacts to Coral
Most quantities of oil, typical cargoes to Sector San Juan AOR, should remain near the
surface of the water with little or no immediate danger to deeper water colonies. Depth
of water is a critical component to exposure.
Corals that are spawning at the time of an oil spill however, can be damaged because
the eggs and sperm, which are released into the water at very precise times, remain at
shallow water depths for various times before they settle. Thus, in addition to
compromising water quality, oil pollution can disrupt the long-term viability and
reproductive success of corals, rendering them more vulnerable to other types of
disturbances. Timing of a spill is also a critical component to exposure.
Excessive silting in shallower water may occur due to heavy response boat traffic
causing potential suffocation of polyps.
Excessive damage can occur from multiple booming anchors in vicinity of coral
colonies.
Recommendations during spill response:
While coating of oil upon any part of a coral will kill the affected area, physical cleaning
will induce additional damage due to the fragile nature of the species and therefore is
not advised.
Protective and diversion booming may be the best option to prevent potential oiling.
3-9
Consult with NOAA SSC and/or Environmental Unit for incident specific strategies and
tactics.
Vegetated River Banks
Vegetated riverbanks occur as grassy herbaceous vegetation or trees that grow along
the riverbanks to the water’s edge. They may occur in fresh or brackish water systems,
and may be subject to flooding, depending on the slope of the bank. A variety of plant
species may be found along the riverbanks dependant on a number of factors such as
the salinity of the river, steepness of the bank, degree of flooding, and exposure to
current. Due to the large numbers and diversity of native plant and animal species, the
difficulty of cleaning these areas, and the possibility of freshwater contamination, this
habitat type was given a Class A priority.
Predicted Oil Impacts:
Small quantities of oil will cover outer edges of the area, however large quantities of oil
may penetrate the sediment and coat the vegetation.
Biological impacts may be great if oiling is heavy. Freshwater could be affected.
The area/extent of surface oiling will also be affected by boat wakes and tides.Oil may
persist for several months or years if not cleaned.
Recommendations for Cleaning:
High-energy areas may be cleaned naturally, particularly if oiling is light.
Low pressure spraying may be effective.
Salt Marsh and Mangrove Swamp
These highly productive marshes typically occur near inlets and along the rivers. The
predominant plants are cord grass, turtle grass, and rushes. Numerous species of
wading birds, waterfowl, fishes, and invertebrates inhabit the marshes. Shellfish
harvesting areas are often located within salt marshes. Salt marshes provide protection
for many commercially important juvenile fish.
These estuarine systems are characterized by mangroves and extensive sea grass
beds, in addition to cord grass and rushes. These marshes support the greatest number
of nesting birds, shorebirds, and hawks. Numerous species of fish have been cataloged
in this region.
Vegetation would become coated by oil, heavy oil may cause smothering;
Persistence may be long term because of difficulty in cleaning;
Water-soluble toxic fractions of oil may penetrate sediments;
High degree of biologic stress to mangroves, contamination of food chain.
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Generally cleaning is not recommended, and may cause additional physical damage to
the marsh.
Sea Grass Beds
Sea grass meadows are one of the most important biological communities. Sea
grasses are highly productive, and are a major basis for inshore food chains. Their
physical structure provides living space and protection from predation for a variety of
organisms. Sea grass beds are essential nursery and feeding grounds for many marine
organisms, especially commercial and recreationally important species and endangered
manatee and sea turtles. Sea grasses stabilize sediments and play a key role in
nutrient cycling.
Large areas of shallow (<1 m) sea grass meadows occur in Sector San Juan water
bodies. The most abundant species is shoal grass (Halodule wrightii). Other sea grass
species occurring in the plan area are manatee grass (Syuringodium filiforme), widgeon
grass (Ruppia maritima), star grass (Halophila engelmanni), paddle grass (Halophila
decipiens) and turtle grass (Thalassia testudinum).
Oiling of sea grass blades would result in blade defoliation as well as loss of sea grass
and algal production, habitat and food for marine organisms. Recovery could take 6 to
12 months. The greatest impact to grasses would occur during low tide.
Heavy or weathered oil could sink and smother grass beds.
Oil has toxic effects (lethal and sublethal) on invertebrates and fishes inhabiting grass
beds. Juvenile forms are most vulnerable. The greatest toxic effects occur in shallow
(<1 m) grass beds.
Oiling of sediments impact sea grass rhizomes and roots (below ground plant tissues)
and infauna. This is likely to occur if oil sinks. Potential effects: below ground sea grass
mortality; infauna mortality; productivity loss; sediment destabilization; and habitat
destruction. Effects are greatest in shallow grass beds. Recovery time is at least 1 to 2
years, likely more.
Recommended Response Activities:
Prevent oil from entering grass beds.
Care should be taken to not scar grass beds with boat propellers involved in response
activities.
Extreme care should be taken to not disturb sediments during cleanup activities; this
could result in the complete loss of grass bed.
Clean up efforts onshore (e. g. , water washing/flushing) should not result in deposition
of oiled sediments into grass beds.
Before and during cleaning, responders must evaluate if cleaning activities will be more
detrimental to the bed than actual oiling.
3-11
Oiled Intertidal or Exposed Grass Beds: Do not clean oiled grass blades; blades will
slough off naturally. If oil is on sediment surface, remove by vacuum or hand. Minimize
disturbance and removal of sediment and below ground sea grass.
Sunken Oil in Submerged Grass Beds: Remove from grass bed annually or by vacuum.
Minimize disturbance and removal of sediment and below ground sea grass.
Do not worry about incidental removal of above ground grass (blades, shoots) during
cleanup; these will slough off naturally.
Freshwater Marshes and Swamps
Freshwater marshes occur in the floodplains of the major rivers in Sector San Juan
AOR and associated tributaries. Marshes are characterized by emergent herbaceous
plants, fluctuating water levels, and recurring fires. Typical plant species include
pickerelweed, maidencane, saw grass, cord grass and rushes. Marshes are also
important breeding grounds for all classes of vertebrates, particularly reptiles and
amphibians dependent on the wetland resources. Freshwater marshes perform other
functions such as flood control, freshwater storage areas, fisheries production, and
recreation.
Freshwater Swamps are distinguished from marshes by the abundance of trees, and
are wooded wetlands. River swamps are thought to be the most biologically diverse
type of swamp, providing food, cover, and nesting areas for a number of animals.
Benthic invertebrates such as clams, snails, and insect larvae inhabit swamps, as do
numerous fish, some rare and endangered
Oil would be persistent because of the low flushing of freshwater marshes and swamps.
Oil may cling to the vegetation further reducing natural cleaning; high mortality for
resident animals.
Vegetation may be seasonally sensitive with dormant vegetation being less sensitive
than blooming and seeding plants. Freshwater supplies may be contaminated by small
amounts of oil.
Consider burning in freshwater marsh; it is a fire-adapted community.
Manual cleaning from boat.
Avoid any activity that mixes oil into sediment.
Natural recovery recommended for light oiling.
Shellfish Harvesting Areas
In addition to the economic value of lobsters, shrimp and other shellfish, mollusks
provide habitat and food for a variety of other estuarine organisms. Oysters spawn from
late spring to early fall in estuarine areas. The larvae of oysters require a solid
substrate, and generally utilize existing colonies for attachment. Oysters are filter
feeders and rely on algae and suspended and dissolved organic matter for sustenance.
3-12
Most oyster reefs are inter-tidal and would be coated with oil during ebb tides.
Oysters are in danger of smothering from silting of sediments suspended in the water
column.
Large economic losses predicted if oiling occurs in shellfish harvesting areas.
Do not use clean-up methods that stir up bottom sediments or mechanically damage
oyster reefs. Natural cleaning is probably the best approach, however responders may
consider low pressure cold wash.
Class B Shoreline Types – Moderate Priority
This section outlines critical operations information for Class B Shoreline Types in
Puerto Rico and the U.S. Virgin Islands.
Fine Sand Beaches
Beaches may be backed by dunes in rural areas or seawalls in the more urban areas.
Beaches are typically hard packed and exposed to varying degrees of wave and current
energy, depending on their location (inland or coastal). Oil penetration into the
sediments would be shallow. Properties of fine sand beaches render them among the
easiest of all shoreline types to clean. Often, they are fronted by tidal flats, particularly
along sheltered areas. They may also be important recreational and/or economic
resources. Biological diversity and density may be low, however seasonal use by
seabirds and marine turtles may be high.
Oily bands along upper intertidal zones varying in intensity with amount of product accumulated.
Shallow penetration of oil into sediment.
Danger of oiling seabirds or other organisms in the intertidal zone.
Care should be taken to prevent mechanical mixing of oil deeper into sediments
Minimize amount of sand removed from beach
Caution should be exercised in dune areas, particularly where concentrations of the
endangered beach mouse exist.
Coarse/Mixed Sand Beaches, Spoil Sites, Rip Rap, and Fill Sites
These shoreline types are plentiful along the coast as well as inland along riverbanks.
Biological diversity and/or density may range from low along the coarse sand beaches
to high among gravel beaches and rip rap. These shoreline types were classified as
Class B sensitivity in spite of the fact that they are generally cleanable, because of the
species richness of gravel beaches and rip rap, and because of the threatened and
endangered species which utilize sand beaches and fill and spoil sites.
3-13
Oil may penetrate deeply into sediments on coarse sand beach, with toxic effects
primarily on epifaunal amphipods.
Little penetration of oil into fill.
Oil will penetrate between boulders of rip rap, causing lethal effects on resident flora
and fauna.
Toxic effects on invertebrates in any of these shoreline types will have detrimental
effects on grazing shorebirds.
On coarse or mixed grain beaches, minimize sand removal. Manual cleanup is most
effective.
Avoid excessive removal of sediment from fill, use manual cleanup or low pressure
spray.
Remove oiled debris from rip rap, consider spraying, and/or replacement of heavily oiled
rip rap to prevent chronic leaching.
Tidal Flats
Exposed tidal flats are primarily composed of sand and mud in shallow areas where
currents and waves are sufficient to mobilize sand. The sediments are water-saturated
and only the higher elevations dry during low tide. Large numbers of polycheates,
copepods, amphipods, fiddler crabs, and snails render tidal flats exceptional foraging
grounds for birds. Vegetation may be present at the higher elevations.
Sheltered tidal flats are generally located along lagoon beaches, waterward of salt
marshes, and other calm water locations. Sediments are extremely soft, consisting
primarily of silt and clay. Although rooted vegetation is sparse, microscopic algae form
the basis of the food chain. A multitude of birds are attracted to these tidal flats to feed
on mollusk, crab, shrimp, flounder, mullet, and a variety of infaunal invertebrates. Many
of the birds forage on sheltered tidal flats from extensive nesting colonies in nearby
upland areas.
Oil would not be expected to penetrate water saturated sediments, but may coat the
surface layer on an ebb tide.
Biological damage may be severe with significant impact from smothering.
Persistence may be long term in sheltered flats.
Deployment of sorbents from shallow-draft boats.
Careful removal of oiled wrack.
Mechanical damage from walking on flats can be severe.
Class C Shoreline Types – Low Priority
3-14
This section outlines critical operations information about Class C Shoreline Types.
Sea Walls and Piers
These shoreline types are common in urban areas for protection of residential and
industrial properties. They are typically constructed of concrete, stone, wood, or metal
and are often inhabited by barnacles, shellfish, and algae. These shoreline types were
given a low priority ranking because of their ease in cleaning, short time period for
recruitment and re-establishment of biota.
Oil may percolate between joints of wooden or stone structures.
Some biota would be damaged; other species would exhibit greater tolerance.
Persistence of oil would be dependent upon exposure to high-energy waves and
currents.
High-pressure washing to prevent chronic leaching.
Rocky Platforms
In general, rocky areas can be found on shorelines facing the open ocean where they
are exposed to high-energy waves and currents. This shoreline type was classified as
low sensitivity because of this high-energy exposure as well as ease in cleaning. The
biotic assemblage of this shoreline type consists primarily of infaunal polycheates and
amphipods, which display low sensitivity to oiling.
Oiled wrack and/or heavy oils may accumulate in depressions along rocks, slowing
natural cleaning.
Amphipods and isopods are relatively tolerant of toxic effects of oil, however, thermal
absorbance capacity or rock surface may be increased.
Removal of oiled wrack.
High-pressure spray may be effective where plants and animals are not attached.
Natural cleaning in high-energy areas.
3210.1 Identified Environmetally Senstive Areas
Seasonal Protection Priority
3-15
GRP
MAP
Spring
Summer
Fall
Winter
Lat
(DD)
Lon
(DD)
MONA AND MONITO
ISLANDS
PR-1
A
A
A
A
18.117
-67.883
PR-2
B
B
B
B
18.495
-67.159
B21
BORINQUEN
RECREATIONAL
BEACHES
B18
GUAJATACA CLIFFS
PR-5
B
B
B
B
18.488
-66.904
A17
PUERTO ARECIBO
PR-7
A
A
A
A
18.479
-66.712
PR-8
A
A
A
A
18.486
-66.530
A15
HACIENDA LA
ESPERANZA, PUNTA
MANATI
A16
PUNTA PALMAS ALTAS
PR-8
A
A
A
A
18.490
-66.565
A13
PANTANO CIBUCO
NATURAL RESERVE
PR-9
A
A
A
A
18.493
-66.383
A14
TORTUGUERO
BEACHES
PR-9
A
A
A
A
18.479
-66.456
A10
PREPA PALO SECO
PR-11
A
A
A
A
18.458
-66.154
PR-11
A
A
A
A
18.453
-66.169
A11
BAYAMON, RIO HONDO
CANALS AND PUNTA
SALINAS
A7
PALO SECO PENINSULA
PR-11
A
A
A
A
18.453
-66.125
A8
BAYAMON RIVER (SAN
JUAN BAY)
PR-11
A
A
A
A
18.463
-66.139
A93
COCAL RIVER
PR-11
A
A
A
A
18.472
-66.194
B12
CERROMAR AND
DORADO BEACH
PR-11
B
B
B
B
18.474
-66.234
B9
EL CANUELO AND
PARK
PR-11
B
B
B
B
18.465
-66.134
A4
CONSTITUTION BRIDGE
MUDFLATS
PR-12
A
A
A
A
18.442
-66.089
A5
PREPA PUERTO NUEVO
PR-12
A
A
A
A
18.433
-66.107
B1
EL MORRO AND SAN
CRISTOBAL
PR-12
B
B
B
B
18.470
-66.122
B2
SAN JUAN CRUISE SHIP
PIERS
PR-12
B
B
B
B
18.460
-66.111
PR-12
B
B
B
B
18.457
-66.090
B3
DOS HERMANOS
BRIDGES AND
CONDADO LAGOON
B6
PUNTA CATANO
PR-12
B
B
B
B
18.443
-66.109
B80
CAROLINA (ISLA
VERDE) BEACH
PR-12
B
B
B
B
18.451
-66.001
A79
TORRECILLA BAJA
PR-13
A
A
A
A
18.458
-65.998
ID
Name
A20
3-16
ENSENADA COMEZON
(COCO Beach)
PR-14
A
A
A
A
18.424
-65.778
A77
A78
RIO HERRERA AND
CIENAGA BAJA
PR-14
A
A
A
A
18.417
-65.817
A23
CANO BOQUILLA
NATURAL RESERVE
PR-15
A
A
A
A
18.253
-67.178
PR-15
B
B
B
B
18.367
-67.275
B22
PUNTA HIGUERO
RECREATIONAL
BEACHES
A68
RIO FAJARDO
PR-27
A
A
A
A
18.330
-65.627
A73
LAS CROABAS
PR-27
A
A
A
A
18.367
-65.625
PR-27
A
A
A
A
18.375
-65.633
A75
BAHIA LAS CABEZAS
AND LAGUNA AGUAS
PRIET (Seven Seas
Beach)
A76
LUQUILLO BEACH
PR-27
A
A
A
A
18.392
-65.725
B67
PUERTO DEL REY
MARINA
PR-27
B
B
B
B
18.283
-65.633
PR-27
B
B
B
B
18.347
-65.637
B71
PLAYA SARDINERA
MARINAS (VELA AND
PUNTA CHICA)
B72
PUNTA GORDA
PR-27
B
B
B
B
18.358
-65.625
C70
FAJARDO BAY
PR-27
C
C
C
C
18.337
-65.630
A74
LA CORDILLERA
NATURAL RESERVE
PR-28
A
A
A
A
18.383
-65.575
B69
ISLETA MARINA
PR-28
B
B
B
B
18.342
-65.622
A26
GUANAJIBO
MANGROVE
PR-29
A
A
A
A
18.183
-67.175
PR-29
B
B
B
B
18.212
-67.155
B25
MAYAGUEZ FISHING
FLEET AND MARINAS
(EL SECO)
C24
MAYAGUEZ DOCKS
PR-29
C
C
C
C
18.220
-67.165
C27
LAGUNA JOYUDA
PR-29
C
C
C
C
18.133
-67.183
A61
HUMACAO BEACHES
AND RESERVE
PR-40
A
A
A
A
18.142
-65.767
A62
RIO ANTON RUIZ
PR-41
A
A
A
A
18.172
-65.737
A63
RIO BLANCO AND RIO
SANTIAGO
PR-41
A
A
A
A
18.183
-65.725
A64
CAYO SANTIAGO
PR-41
A
A
A
A
18.155
-65.731
PR-41
A
A
A
A
18.225
-65.633
A65
ROOSEVELT ROADS
NAVAL BASE
MANGROVES
A94
RIO DAGUAO
PR-41
A
A
A
A
18.207
-65.661
3-17
PR-41
A
A
A
A
18.200
-65.686
LOS MACHOS AND
PINEROS
PR-42
A
A
A
A
18.250
-65.608
A28
PUERTO REAL
PR-43
A
A
A
A
18.067
-67.200
A29
PUNTA GUANIQUILLA
AREA
PR-43
A
A
A
A
18.033
-67.200
A30
BOQUERON BAY
PR-43
A
A
A
A
18.025
-67.175
A31
BOQUERON REFUGE
PR-43
A
A
A
A
18.017
-67.175
B37
PLAYA GUAYANILLA
PR-46
B
B
B
B
18.003
-66.775
A59
RIO GUAYANES
PR-54
A
A
A
A
18.058
-65.825
B60
PALMAS DEL MAR
PR-54
B
B
B
B
18.080
-65.797
A32
CABO ROJO SALT
FLATS
PR-55
A
A
A
A
17.925
-67.183
A33
LA PARGUERA
NATURAL RESERVE
PR-56
A
A
A
A
17.967
-67.050
PR-56
A
A
A
A
17.972
-67.014
A96
PARGUERA
PHOSPHORESCENT
BAY
A34
GUANICA STATE
FOREST (EAST)
PR-57
A
A
A
A
17.933
-66.917
A35
GUANICA STATE
FOREST (WEST)
PR-57
A
A
A
A
17.933
-66.950
A38
PUNTA GUAYANILLA
PR-58
A
A
A
A
17.992
-66.758
A97
GILLIGAN'S ISLAND
PR-58
A
A
A
A
17.942
-66.872
B36
RIO YAUCO AND PUNTA
VERRACO
PR-58
B
B
B
B
17.983
-66.783
A39
TALLABOA KEYS
PR-59
A
A
A
A
17.982
-66.742
A40
PREPA GUAYANILLA
WATER INTAKE
PR-59
A
A
A
A
17.992
-66.743
A42
LAGUNA DE LAS
SALINAS, PONCE
PR-59
A
A
A
A
17.967
-66.668
A44
PUNTA CABULLON
MANGROVE
PR-60
A
A
A
A
17.967
-66.583
A45
CAPITANEJO
PR-60
A
A
A
A
17.972
-66.547
A46
BOCA CHICA
PR-60
A
A
A
A
17.977
-66.527
A47
CAJA DE MUERTOS
NATURAL RESERVE
PR-60
A
A
A
A
17.892
-66.517
B43
PUNTA CARENERO
PR-60
B
B
B
B
17.965
-66.620
A48
RIO DESCALABRADO
PR-61
A
A
A
A
17.983
-66.453
A49
CAYO BERBERIA
PR-61
A
A
A
A
17.925
-66.458
PR-61
A
A
A
A
17.950
-66.392
A50
PUNTA PETRONA
NATURAL RESERVE
AND CARACOLES CAYS
A95
CEIBA FOREST SOUTH
A66
3-18
A52
PUNTA ARENAS
PR-62
A
A
A
A
17.950
-66.283
B51
PUNTA SALINAS
PR-62
B
B
B
B
17.960
-66.293
A53
MAR NEGRO
PR-63
A
A
A
A
17.933
-66.242
A54
PREPA AGUIRRE
WATER INTAKE
PR-63
A
A
A
A
17.950
-66.227
PR-63
A
A
A
A
17.933
-66.200
A55
PUNTA POPZUELO AND
SURROUNDING KEYS
B56
PUERTO DE JOBOS
MARINA
PR-63
B
B
B
B
17.950
-66.183
B57
PUERTO DE LAS
MAREAS
PR-63
B
B
B
B
17.932
-66.158
A58
PUNTA GUILARTE
PR-64
A
A
A
A
17.950
-66.033
A98
PUNTA VIENTO
PR-65
A
A
A
A
17.970
-65.979
PR-66
A
A
A
A
18.305
-65.287
A81
CULEBRA WATER
DESALINATION PLANT
A82
CULEBRA ENSENADA
HONDA
PR-66
A
A
A
A
18.291
-65.277
PR-66
A
A
A
A
18.299
-65.306
A83
BAHIA DE SARDINAS
AND LAGUNA DE
LOBINA
PR-66
A
A
A
A
18.335
-65.283
A85
PLAYAS RESACA,
BRAVA, ZONI, AND
LARGA
A86
PUERTO MANGLAR
PR-66
A
A
A
A
18.303
-65.254
B84
FLAMENCO BEACH
PR-66
B
B
B
B
18.334
-65.317
A87
LAGUNA KIANI
PR-67
A
A
A
A
18.123
-65.568
A88
LAGUNA PLAYA
GRANDE
PR-67
A
A
A
A
18.084
-65.511
PR-67
A
A
A
A
18.090
-65.440
A90
PHOSPHORESCENT
BAYS (PUERTO
MOSQUITO, PUERTO
FERRO BAHIA CORCHO
AND BAHIA TAPON)
B89
ENSENADA SUN BAY
PR-67
B
B
B
B
18.093
-65.462
A91
ENSENADA HONDA
MANGROVES
PR-68
A
A
A
A
18.118
-65.354
EAST TIP OF VIEQUES
AND CONEJO ISLAND
PR-68
A
A
A
A
18.127
-65.291
A92
A19
DESECHEO ISLAND
PR-69
A
A
A
A
18.400
-67.483
A511
CANE BAY
VI-1
A
A
A
A
17.772
-64.817
3-19
VI-1
A
A
A
A
17.767
-64.837
A512
DAVIS BAY BEACH
(CARAMBOLA BEACH
RESORT)
A514
WEST END REEF
(SPRATT HALL)
VI-1
A
A
A
A
17.730
-64.902
A517
SANDY POINT
VI-1
A
A
A
A
17.682
-64.905
VI-1
A
A
A
A
17.683
-64.847
A518
LONG POINT BAY
BEACHES AND SALT
POND
VI-1
B
B
B
B
17.726
-64.895
B513
FREDERIKSTED
BEACHES (NORTH OF
FREDERIKSTED PIER)
B515
FREDERIKSTED PIER
VI-1
B
B
B
B
17.714
-64.888
B516
WESTEND SALTPOND
VI-1
B
B
B
B
17.697
-64.892
VI-2
A
A
A
A
17.754
-64.697
A504
ALTONA LAGOON
(SCHOONER
CHANNEL/ROUND
REEF)
A505
PROTESTANT CAY
VI-2
A
A
A
A
17.749
-64.706
VI-2
A
A
A
A
17.747
-64.710
A508
V.I. WATER AND POWER
AUTH. DESALINIZATION
WATER INTAKE
A509
LONG REEF
VI-2
A
A
A
A
17.760
-64.710
VI-2
A
A
A
A
17.787
-64.755
A510
SALT RIVER BAY
(NATIONAL HISTORICAL
PARK AND
ECOLOGICAL
PRESERVE)
A519
MANNING BAY
VI-2
A
A
A
A
17.693
-64.787
VI-2
A
A
A
A
17.687
-64.769
A520
KRAUSE
LAGOON/RENNAISANCE
CHANNEL/WETLAND
A521
RUTH CAY
VI-2
A
A
A
A
17.681
-64.767
A522
KRAUSE LAGOON
VI-2
A
A
A
A
17.698
-64.763
A523
HOVENSA, L.L.C. OIL
VI-2
A
A
A
A
17.703
-64.743
A524
LIMETREE BAY
VI-2
A
A
A
A
17.692
-64.750
VI-2
A
A
A
A
17.703
-64.734
A525
CANEGARDEN BAY
BEACHES AND SALT
POND
VI-2
A
A
A
A
17.699
-64.707
A526
MANCHENIL BAY AND
HALF PENNY BAY
BEACHES
3-20
NHS / CHRISTIANSTED
HARBOR
VI-2
B
B
B
B
17.747
-64.702
B507
C506
GALLOWS BAY
(COMMERCIAL PORT)
VI-2
C
C
C
C
17.749
-64.701
VI-3
A
A
A
A
17.767
-64.655
A501
COAKLEY BAY, PRUNE
AND CHENAY BAYS,
AND SOUTHGATE
COASTAL RESERVE
(SALT POND AND
LAGOON)
GREEN CAY NATIONAL
WILDLIFE REFUGE
VI-3
A
A
A
A
17.768
-64.667
A503
A527
GREAT POND & BAY
VI-3
A
A
A
A
17.716
-64.662
VI-3
A
A
A
A
17.718
-64.634
A528
EAST END BARRIER
REEF (JACK AND
ISSACS)
VI-3
A
A
A
A
17.743
-64.591
A529
GRAPETREE, JACK'S
AND ISAAC'S BAY
BEACHES
VI-3
A
A
A
A
17.760
-64.586
A530
KNIGHT AND
COTTONGARDEN BAYS,
AND CRAMERS PARK
BUCK ISLAND REEF
NATIONAL MONUMENT
VI-3
A
A
A
A
17.787
-64.615
A531
VI-3
B
B
B
B
17.762
-64.670
B502
GREEN CAY MARINA &
SOUTHGATE COASTAL
RESERVE (SOUTH GATE
LAGOON AND POND)
B532
TEAGUE BAY BEACHES
VI-3
B
B
B
B
17.757
-64.604
A538
BOTANY BAY AND
WEST CAY
VI-4
A
A
A
A
18.358
-65.050
VI-5
A
A
A
A
18.398
-64.907
A534
HANS LOLLIK ISLANDS,
PELICAN CAY
VI-5
A
A
A
A
18.373
-64.967
A535
HULL, PALM,
DOROTHEA,
NELTJEBERG AND PEN
BAYS
A536
INNER AND OUTER
BRASS ISLANDS
VI-5
A
A
A
A
18.388
-64.972
3-21
VI-5
A
A
A
A
18.368
-64.992
A537
CARET, SORGENFRI,
HENDRIK, SANTA
MARIA, STUMPY AND
BORDEAUX
A541
SABA ISLAND AND
FLAT CAYS
VI-5
A
A
A
A
18.313
-64.997
A544
V.I. WAPA WATER
INTAKE
VI-5
A
A
A
A
18.327
-64.960
A545
BREWERS BAY
VI-5
A
A
A
A
18.343
-64.980
A546
LINDBERG BAY
VI-5
A
A
A
A
18.335
-64.967
CROWN BAY (CRUISE
SHIPS AND MARINAS)
VI-5
A
A
A
A
18.330
-64.950
A547
VI-5
A
A
A
A
18.338
-64.928
A548
LONG BAY (CRUISE
SHIPS AND MARINA)
Yacht Haven Grande
B542
MAGENS BAYS
VI-5
B
B
B
B
18.368
-64.932
A533
MANGROVE LAGOON
AND JERSEY BAY
VI-6
A
A
A
A
18.295
-64.875
A539
MANDAHL BAY
VI-6
A
A
A
A
18.365
-64.898
A540
SPRING, SUNSI, AND
TUTU BAYS
VI-6
A
A
A
A
18.357
-64.880
A543
CORAL WORLD AND
COKI POINT
VI-6
A
A
A
A
18.350
-64.863
A549
RED HOOK AND
VESSUP BAYS
VI-6
A
A
A
A
18.325
-64.850
A551
V.I. WAPA WATER
INTAKE, FRANK BAY
VI-6
A
A
A
A
18.328
-64.800
A569
BUCK, CAPELLA
ISLAND
VI-6
A
A
A
A
18.275
-64.892
B550
CRUZ BAY
VI-6
B
B
B
B
18.333
-64.800
A554
CHOCOLATE HOLE
VI-7
A
A
A
A
18.312
-64.787
A555
FISH BAY
VI-7
A
A
A
A
18.317
-64.765
A556
COCOLOBA CAY
VI-7
A
A
A
A
18.318
-64.758
A557
REEF BAY
VI-7
A
A
A
A
18.320
-64.748
VI-7
A
A
A
A
18.312
-64.730
A558
EUROPA, LITTLE
LAMESHUR, AND
GREAT LAMESHUR
BAYS
A56
CINNAMON AND PETER
BAYS
VI-7
A
A
A
A
18.354
-64.761
A560
CORAL HARBOR AND
HURRICANE HOLE
VI-7
A
A
A
A
18.338
-64.713
A563
BROWN BAY
VI-7
A
A
A
A
18.367
-64.700
A564
MARY CREEK
VI-7
A
A
A
A
18.370
-64.733
3-22
A567
TRUNK AND
HAWKSNEST BAYS
VI-7
A
A
A
A
18.355
-64.778
A568
CANEEL BAY
VI-7
A
A
A
A
18.343
-64.792
B552
ENIGHED LAGOON
VI-7
B
B
B
B
18.325
-64.797
B553
GREAT CRUZ BAY
VI-7
B
B
B
B
18.322
-64.788
B559
GROOTPAN BAY AND
SALTPOND
VI-7
B
B
B
B
18.308
-64.717
B565
FRANCIS BAY& MAHO
BAY
VI-7
B
B
B
B
18.363
-64.750
A561
PRIVATEER AND EAST
END BAYS
VI-8
A
A
A
A
18.330
-64.667
A562
NEWFOUND BAY
VI-8
A
A
A
A
18.353
-64.667
Additional environmental sensitive area information can be found in the Geographic
Response Plan.
3220 Oil Discharge Classification
The following classifications of oil discharges serve as guidance for the pre-designated
FOSC as specified under 40 CFR 300.5:
COASTAL WATERS (Coast Guard)
Minor: <10,000 gals
Medium: 10,000-100,000 gals
Major: >100,000 gals
INLAND WATERS (EPA)
Minor: <1,000 gals
Medium: 1,000-10,000 gals
Major: >10,000 gals
NOTE: Any discharge that poses a substantial threat to public health or welfare, or
results in a critical public concern shall be classified as a "major discharge."
3230 Hazardous Materials Release Classification
The classification of hazardous substance releases under 40 CFR 300.6 is as follows:
Minor: Any release that causes minimal threat to public health or welfare and/or the
environment.
Medium: All releases other than a minor or major release
Major: Any release that causes a substantial threat to public health or welfare, a
substantial threat to the environment and/or significant public concern.
3240 Protection
3-23
Reference the Geographic Response Plan of the ACP for comprehensive protective
booming strategies.
3240.1 Containment and Protection Options
Refer to basic booming strategies for information concerning specific locations for
containment and protection:





Diversion Booming
Containment Booming
Exclusion Booming
Cascading Booming
Chevron Booming
These booming strategies are utilized throughout the GRP for the protection of
resources. Various publications are available for detailed explanations of each type of
booming procedure.
3250 On-Water Recovery
Open-water recovery includes using skimmers on oil slicks and netting systems for
tarballs and highly viscous oils. Skimming of uncontained slicks can consist of either
self-propelled skimming vessels or towed skimmer units. Storage capability and time
needed to offload are very important considerations in determining the effectiveness of
oil recovery by skimmers.
Frequently, skimming is the only option in areas with very strong currents and water that
is too deep to anchor booms. Skimmers are most effective on thick slicks or areas such
as convergence zones where the oil tends to accumulate in thicker concentrations. If
the spilled oil emulsifies, skimmer performance usually decreases significantly.
In areas of shallow water or strong currents, it may be possible to collect or corral the oil
and bring it to deeper water or low-current areas that have better skimmer access and
higher recovery rates.
For spills where the oil is highly viscous or has formed tar balls, netting systems may
enhance oil recovery. Using technology adapted from the fishing industry, a net is
either moored or towed, allowing the oil to be collected and recovered.
The On-Water Recovery Group is responsible for managing water recovery operations
per the Incident Action Plan.
Responsibilities include:
 Direct the delivery, deployment, and operation of skimmers.
 Provide a field status of skimming operations to the Operations Section Chief.
 Maintain estimates of product recovered.
3-24



Identify field conditions related to the effectiveness of skimming operations.
Identify logistics support needs for skimming operations.
Ensure recovery and holding containers operate efficiently.
3250.1 Storage Options
Ample storage is necessary to enable oily debris to be collected safely and securely at
the spill location(s). Storage can be limited to a few 55-gallon drums or can include
tanks, bladders, or tank trucks for large operations. Small barges can also be anchored
just offshore or beached at low tide. When selecting a medium for storage, it is essential
that the selected container is compatible with the material being recovered and stored.
Roll-on/roll-off dumpsters can be used to collect large amounts of oily debris, while
salvage drums can be used for smaller quantities. In either case, it is essential that the
drum be capable of decontamination for re-use or in the case of a dumpster or a similar
large container, that it be lined with a suitable plastic material to prevent further
contamination.
See Section 5220.9 Temporary Storage and Disposal Facilities (TSD's).
3260 Shoreside Recovery
An oil spill that is not contained is likely to be carried to shore by currents and wind.
The physical and biological characteristics of the contaminated shoreline will determine
cleanup techniques. For example, techniques that are effective on sandy beaches
cannot be used on rocky shoreline; and motorized cleanup equipment should not be
used in salt marshes because of potential damage to vegetation and habitat.
If oil contamination is extensive, heavy equipment is more efficient for cleanup than
manual labor. Manual or “hand” cleanup is effective against light shoreline
contamination in the final state of cleanup, and where heavy equipment access to a
shoreline is not available. Some kind of earth moving equipment can be used to
cleanup beaches composed of material ranging in size from silt to cobbles. Pressurized
spraying equipment is most effective for cleaning rock and boulder beaches, rocky cliffs,
and man-made structures. Small oil skimmers, hose flushing, and sorbents should be
used in salt marshes.
The Shoreline Recovery Group is responsible for managing shoreline cleanup
operations as per the Incident Action Plan. Responsibilities include:




Manage the personnel and equipment necessary to accomplish shore side
recovery and cleanup objectives established in the Incident Action Plan.
Report on the efficiency of shore side recovery and cleanup methods.
Identify resource and logistics support needs.
Project cleanup completion dates.
3-25
3260.1 Shoreline Cleanup Options
Sandy Beaches: The most efficient method of cleaning sandy beaches contaminated
with oil is with motor graders and elevating scrapers working together, however, there
are some drawbacks. Rubber-tired earth moving equipment can easily lose traction or
become immobilized on beaches that have a low bearing capacity; these beaches are
classified as having poor traffic ability. Earth moving equipment normally used in
cleaning oil-contaminated beaches should be able to operate with only occasional
difficulty. If traffic ability problem should occur, the following measures should be tried
in the following order:


Pressure in all tires should be lowered to 20 PSI.
All regular tires on the equipment should be replaced with floatation tires.
On some occasions the rear area of a beach may not have sufficient traffic ability to
allow heavy equipment to cross the firmer inter tidal area. In this situation, a gravel or
rock roadway can be quickly constructed (using several truckloads of material) across
the soft rear area to the inter-tidal zone. When the cleanup operation is complete the
gravel/rock roadway can be removed and the rear area restored to its original condition.
Gravel and Cobble Beaches: Generally gravel and cobble beaches can be worked with
rubber-tired equipment, although tracked equipment may be required if traffic ability is
poor. Regardless of the size of beach material, front end loaders and angle blade
equipment (bulldozers or motor-graders) can be used to remove oil-contaminated
materials from gravel and cobble beaches. The angle-bladed equipment casts a
windrow that a front-end loader can pick up and load into a truck for disposal.
Special caution should be taken before removing material from cobble beaches located
at the base of cliffs or bluffs. Often times cobble beaches serve to protect the shore by
absorbing energy from incoming waves. If a substantial amount of material is removed,
waves can roll up the beach and break against the base of the cliff or bluff causing it to
erode. If removal of contaminated material is necessary, it should be replaced with
cobbles or coarse sediments of approximately the same size and volume.
If the oil forms a thick “asphalt pavement” over the cobbles or gravel, the optimum
cleanup procedure may be to break up the pavement as much as possible to allow
natural movement of the sediment. This movement would tend to break up the oil
further, significantly increasing the natural degradation rate.
For all other shoreline types, refer to Section 3210.
3260.2 Pre-Beach Cleanup
3-26
Pre-beach cleanup may include: removal of debris, trash, and cutting back grasses
where permissible to limit the amount of possible contamination. Pre-beach cleanup
may also be a suitable job for volunteers. Refer to the CRRT Use of Volunteers at Oil
Spill Cleanup for more information.
3260.3 Storage
Ample storage is necessary to enable oily debris to be collected safely and securely at
the spill location(s). Storage can be limited to a few 55-gallon drums or can include
tanks, bladders, or tank trucks for large operations. Small barges can also be anchored
just offshore or beached at low tide. When selecting a medium for storage, it is
essential that the selected container is compatible with the material being recovered
and stored.
Roll-on/roll-off dumpsters can be used to collect large amounts of oily debris, while
salvage drums can be used for smaller quantities. In either case, it is essential that the
drum be capable of decontamination for re-use or in the case of a dumpster or a similar
large container, that it be lined with a suitable plastic material to prevent further
contamination.
The Response Resource Inventory (RRI) contains a complete listing of available
storage for recovered oil, see Section 5220.9 for storage location options.
3270 Disposal
The Disposal Group is responsible for coordinating the on-site activities of personnel
engaged in collecting, storing, transporting, monitoring, temporary storage, recycling,
and disposal of all response wastes.
It is the responsibility of the OSC to ensure that any recovered oil or hazardous
substance is disposed of properly once cleanup has occurred. The Resource,
Conservation and Recovery Act and its implementing regulations contained in Title 40,
Code of Federal Regulations are quite specific in defining what is hazardous waste and
how it should be handled and disposed. Also, state permit(s) for disposal of any solid
waste will need to be granted/issued prior to removal from collection points. 40 CFR
261, Subpart C lists the characteristics a substance must exhibit to be considered
hazardous.
In the event of a significant spill, the nearest designated facility, or several facilities if
necessary, would be utilized as the recommended staging area for segregation and
stockpiling of debris, unless a suitable commercial or private facility is available and
preferred by the RP, or if the spill debris can be staged in the immediate vicinity of the
spill affected area, such as on the beach above high water.
3-27
Puerto Rico prohibits the disposal any and all oil/hazardous materials in municipal
landfills. The RP and the FOSC during the spill cleanup operations must coordinate and
plan for the proper debris collection and segregation, to the extent possible, into
categories of waste disposal methods. As much of the waste debris, as can be
determined, will be directed to appropriate facilities for disposal. The remaining debris
will be sent to the selected staging area(s) for further characterization and storage,
while additional waste disposal options are being reviewed.
See Section 5220.9 Temporary Storage and Disposal Facilities.
3270.1 Waste Management and Temporary Storage
Several factors must be taken into account when oily debris/waste begin to accumulate
at a spill site:




Amount of room to store waste containers;
Proximity to waterway in the event a container leaks;
Accessibility to roads and highways;
Proximity to spill site to minimize travel for responders.
Also, when a waste storage location is established, particularly during a lengthy incident
response, extra steps may need to be taken. There must be routine monitoring to
ensure that the container size is appropriate, that the containers are leak free, that the
plastic liners are secure, and that materials are removed promptly on a regular basis.
3270.2 Decanting Policy
The Unified Command must approve any request for decanting that arises during a
response. Large quantities of oily fluids are typically generated during an oil spill
response. These fluids include the products of skimming and vacuuming operations,
and are usually mostly water. Oil recovery operations can continue only as long as
there is some place to store the recovered fluids. Once the field storage capacity is
reached, skimming operations must terminate until additional storage is provided.
Recovered oil and water mixtures will typically separate into distinct phases when left in
a quiescent state. When separation occurs the relatively clean water phase can be
siphoned or decanted back to the recovery point with minimal, if any impact. Decanting
therefore increases the effective on-site storage capacity and equipment operating time.
Because this process risks discharge of oil already recovered, it must be done carefully.
Typically decanting water is discharged into a secondary storage container or into a
boomed area where any accidentally discharged oil can be contained and recovered.
In addition to vacuum trucks, recovered oil may be temporarily stored and decanted in
the field using other containers including:
3-28






Tank trucks
Portable tanks
Portable bladders
Oil field fractionation tanks
Lined pits
Rail Cars
Decanting must be discussed and developed with the Commonwealth of Puerto Rico
and U.S. Virgin Islands and incorporated into the ACP.
3270.3 Sample Waste Management Plan
Several factors must be taken into account when oily debris/waste begins to accumulate
at a spill site. The following should be examined:
1.
2.
3.
4.
Amount of room to store waste containers;
Proximity to waterway, in the event a container leaks;
Accessibility to roads and highways; and
Proximity to spill site, to minimize travel for responders.
Also, when a waste storage location is set-up and used, particularly during a lengthy
incident response, extra steps may need to be taken. There must be routine monitoring
to ensure that the container size is appropriate, that the containers are leak free, that
the plastic liners are secure, and that materials are removed promptly on a regular
basis.
The minimum issues should be covered in any submitted waste management plan:
 Objective;
 Contractor information;
 Collection Sites;
 Waste type and management method (Decanted water, recovered oil, solid oily
debris, oil sand/dirt, waste from decontamination operations, waste from wildlife
rehab operations, oiled animal carcasses, etc.);
 Waste minimization (Pre-beach clean-up, segregation of contaminated and noncontaminated wastes);
 Temporary Storage Sites (locations, construction, permits, etc.);
 Decontamination Sites;
 Gauging of recovered oil (skimmed oil from waters, recovered oil from beaches,
etc.)
 Sampling Protocol;
 Transportation (Highway, rail, etc.);
 Off-Site Waste Management Facility;
 Agency Contacts.
See the Sample Waste Management Plan for additional information.
3-29
3280 Decontamination
Personnel
Decontamination is not an automatic or inevitable response to an incident. Whether or
not to initiate decontamination procedures will depend on the assessment of the nature
of the incident by first responders. A first responder, who does not properly
decontaminate him/herself, may potentially contaminate his/her co-workers and family.
Once the decision to decontaminate has been made, the general principle is that all
casualties, whether injured or not, who are suspected of being contaminated will receive
decontamination at the scene. Although this will reduce the number of people selfreferring to medical centers, people will still self-present for decontamination off-site.
Medical centers and hospitals should prepare for this.
If decontamination procedures are initiated, the first objective is to remove the
contaminated person from the area of greatest contamination. Usually this will be to the
open air and upwind of the incident. It should be remembered that potential witnesses
or suspects might be among those being decontaminated.
The careful removal of contaminated clothing will reduce the level of contamination and
should, therefore, be a priority. Wherever possible the removal of clothing should be
from head to foot, to limit the risk of inhalation of any contaminant. Special care should
be taken to ensure there is no spread of contamination from any clothing to exposed
skin.
Equipment
Equipment decontamination may be necessary to prevent the spread of oil from
contaminated areas to uncontaminated areas, such as the movement of a vessel from a
work site to a marina to moor up. Decontamination will also be necessary as vessels
and other equipment are demobilized. The OSC shall ensure that decontamination is
addressed and a plan is developed and implemented if necessary.
3-30
3280.1 Sample Decontamination Plan
Figure 3-3. Sample Decontamination Plan
3-31
3290 Alternative Cleanup Technologies
3290.1 Dispersants
See Section 1640.1 Dispersant Pre-Approval/Monitoring/Decision Protocol.
3290.11 Dispersant Options
A product must be listed on the NCP Subpart J Product Schedule (40 CFR 300.900)
(NCP Product Schedule) before it can be used for oil spill cleanup. RRTs convene to
determine the appropriateness of using an oil spill cleanup technology at a particular oil
spill site.
If approved for use, the Operations Section Chief shall consult with the NOAA Scientific
Support Coordinator to determine the best method of application and for how long.
3290.12 Dispersant Checklist
See the Puerto Rico and U.S. Virgin Islands Area Committee Dispersant Worksheet.
3290.13 Preauthorized Zones
See Section 1640.1 Dispersant Pre-Approval/Monitoring/Decision Protocol.
3290.14 Dispersant Response Plan Worksheet
See the Puerto Rico and U.S. Virgin Islands Area Committee Dispersant Worksheet.
3290.15 SMART Protocol
3290.16 Types of Equipment Required
Types of equipment required for utilizing dispersants are:
Aerial application



Spray Equipped Aircraft (DC-3, DC-4, C-130);
Helicopters; and
Air tractor.
Vessel application
3-32


Fire monitor arrangements; and
Large deck layouts for dispersant totes.
3290.2 In-Situ Burn
Given the right circumstances and the necessary equipment, in-situ burning could prove
an effective means of mitigating an oil spill.
Like dispersants, in-situ burning may be used to reduce the amount of free-floating oil
on the water to make terrestrial contact. In addition, where shoreline or terrestrial habits
are already impacted (marshes), in-situ burning may be considered as a viable oil spill
response option.
3290.21 In-Situ Burn Options
“In-Situ” burning has been successfully used as a viable technique for mitigating oil
spills off shore and in a marsh type environment. This is especially true of areas that
have mostly grassy vegetation with little or no woody vegetation. In a grassy marshland
environment, an in-situ burn may produce less long-term damage to the environment
than traditional mechanical cleanup methods.
3-33
ISB Decision Diagram
Is action required or
desired?
No
Monitor movement
Yes
No
Is oil amenable to burning?
Yes
Continue burn
and
monitoring
No
Are weather and sea conditions
amenable to burning
Utilize
alernate
option
Yes
Is burning operationally
feasible?
No
No
Yes
No
Can the potentially
impacted population be
evacuated or shielded?
Are public safety concerns
addressed?
Utilize
alternate
options
Yes
Yes
No
Are
environmental
impacts
acceptable?
Yes
No
Yes
Initial burn successful?
Figure 3-4. In-Situ Burn Decision Matrix
3290.22 In-Situ Burn Checklist
See the Unified Command Decision Verification Checklist, Enclosure 2 to the Oil Spill
Incident Annex.
3290.23 Preauthorized Zones
See Section 1640.2 In-Situ Burn Approval/Monitoring/Decision Protocol.
3-34
If ISB equipment is required the FOSC will consult with appropriate Subject Matter
Experts though the CRRT network to determine this requirement. The GRP was
developed to generally cover the first 24 hours of the emergency response, with the
understanding that this phase of the response may be much shorter or longer,
depending on the incident. Refer to the GRP for further guidance with respect to
emergency measures to mitigate further damage to the environment.
3290.3 Bioremediation
See Section 1640.3 Bioremediation Approval/Monitoring/Decision Protocol.
3300 Emergency Response
During the emergency response phase, the On-Scene Coordinator and/or Operations
Section Chief is responsible for overseeing and implementing emergency measures to
protect life, mitigate further damage to the environment, and stabilize the situation.
3310 Search and Rescue
Search and Rescue (SAR) efforts primarily focus finding and assisting persons in actual
or apparent distress and are carried out within a well defined SAR response system.
Key response areas:










Search Planning &Operations Safety
Rescue Planning & Operations Stress Management
Medical/Triage Liaison with victims family
Fire Fighting Security
Shoreline Search and Rescue Investigations
On-Water Search and Recovery Resources
Political
Assisting & Cooperating Agencies
Public Information
Command Post Needs
The Operations Section Chief shall monitor how well the incident objectives, strategies,
and tactics are addressing the key response areas identified above and adjust, as
necessary, to ensure the maximum potential for the best possible response.
3310.1 SAR Area Resources
3-35
The Search and Rescue (SAR) Group is responsible for prioritization and coordination
of all SAR resources directly related to the specific incident. In addition to the CG
Stations within the Sector San Juan AOR, additional federal, Puerto Rico and U.S.
Virgin Islands resources can be found in Section 9230 Local Law Enforcement
Agencies.
3320 Salvage and Source Control
The Salvage Group is responsible for coordinating and directing salvage activities and
source control related to the incident.
In many casualties involving vessels, salvage may be the best way of mitigating a
catastrophic marine casualty or preventing one from occurring. The size and complexity
of a salvage operation will dictate the direction that the Unified Command will take to
safely and effectively bring the incident to closure. The information contained in this
section is to provide responders with guidance to help determine the extent of a
casualty, evaluate the capability of a contracted salvage company, and offer ICS
organizational options to help harmonize the overall response with salvage concerns.
In addition, the Salvage Response Plan Annex of the Area Maritime Security Plan is an
excellent resource for responding to a large scale salvage operation.
Salvage Response Mission
Protect/Minimize damage to:




Life;
Environment;
Property; and
Marine Transportation Infrastructure.
Salvage Incident Objectives
In addition to the objectives listed in the Base Plan Unified Commanders should consult
the following list of objectives for consideration:





Ensure that non-essential crew members and any passengers are evacuated;
Ensure all crew members and passengers are accounted for;
Create a salvage plan;
Stop/slow flooding; and
Extinguish the vessel fire.
Oil/Hazardous Material Release Mitigation Considerations

Boom the vessel.
3-36


Conduct protection booming activities.
Assess vapor release potential.
Possible Elements of a Comprehensive Salvage Plan












Ground reaction/force to free determination (force the vessel exerts on the
ground if grounded).
Stability analysis: grounded or afloat.
Strength analysis: for example hull girder stresses, damage areas, attachment
points and rigging, etc.
A summary of the engineering rationale employed for the selection of the salvage
methods chosen (may be attached as appendices to the salvage plan).
Hydrographic information.
Potential pollution risks.
List of specific safety hazards involved.
Lightering considerations.
Means for controlling interference between pollution response efforts and
salvage efforts.
Location to which the vessel will proceed after salvage.
Means for controlling the vessel as it is freed.
Any special issues if transit to safe refuge is needed.
Considerations in Evaluating Salvage Response Contractors
Often, the employment of professional salvage contractor during a marine casualty is
critical to ensuring the safest and most expeditious resolution of an incident. The
following guidelines assist the Incident Commander/Unified Command in determining if
the salvage contractor hired by the Affected Party has the knowledge and capability to
undertake the salvage operation. The salvage contractor should:
Provide salvage response services;
 Have a documented history in the business;
 Own response equipment;
 Have trained employees;
 Have 24 hour capability and a history of proven response capability;
 Have a training program for employees;
 Have a history of drills and exercises;
 Have a history of creating approved and successful salvage plans;
 Have membership in professional associations;
 Have employer’s liability and salvor’s liability insurance;
 Be well capitalized for the intended operation;
 Have local experience; and
 Have proven logistical capability.
Type of Salvage Contracts

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Salvage companies may operate under several types of contracts when conducting
salvage operations. Some contract types such as Lloyd’s open form may influence the
level of cooperation between the salvor and the Unified Command. Incident
Commanders/Unified Command should be aware of the type of contract that a salvor is
operating under and its potential influence on coordination.
3320.1 Specialized Salvage Operations
The Navy Supervisor of Salvage and Diving (SUPSALV) has the capability to respond
to pollution incidents anywhere in the world. An extensive system of equipment,
personnel, planning and training provides complete support to all Navy activities and
vessels for emergency oil and hazardous substance spill response. SUPSALV also
works with other Federal agencies to develop plans, conduct training, and respond to
emergencies.
An extensive inventory of equipment is maintained at response centers in Williamsburg,
VA; Port Hueneme, CA; Anchorage, AK; and Pearl Harbor, HI. This equipment is
"system" oriented and allows SUPSALV to operate independently in remote locations
for open-ocean spills, inland spills, arctic spills, spills relating to salvage, or other unique
events. Equipment includes boom, skimmers, support craft, portable storage, logistic
support systems, lightering systems, cleaning systems, and various systems to support
this specialized mission.
Navy SUPSALV can be contacted at http://supsalv.org or (202) 781-3889.
The type of salvage equipment needed will be determined by the type of incident and by
consulting with either USCG Salvage Engineering Response Team (SERT) and/or Navy
SUPSALV personnel. SERT assistance can be requested through the Coast Guard
Chain of Command.3320.3 Salvage Guidelines
The Coast Guard Salvage Engineering Response Team is comprised of 8-10 staff
engineers who are on call 24 hours a day, 7 days a week, to assist and support Coast
Guard COTP when disaster strikes. SERT members are naval architects trained to
conduct technical analysis in the areas of vessel stability and structural integrity. When
activated, the salvage team provides technical support to the COTP during marine
casualties: groundings, collisions, explosions, and fires. The team's members have
strong credentials, including Masters Degrees in Naval Architecture, professional
engineering licenses, and experience in commercial vessel design. Team members are
expert users of several naval architecture software packages, including GHS and
HECSALV.
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The team has mobile computing capability for on-scene deployment as well as
presentations to inform field personnel of the services they can provide. The Coast
Guard Marine Safety Center (MSC) maintains a database of about 5,000 hull files that
can be used to generate computer models of vessels for use in salvage engineering.
External relationships with organizations like the Navy SUPSALV, Coast Guard Intel
Coordination Center (CG ICC), and the Office of Naval Intelligence (ONI), as well as all
major class societies, enable the salvage team to quickly locate and transfer information
about a damaged vessel that would otherwise be difficult to access.
USCG SERT can be contacted by Phone: (202) 327-3985.
3330 Marine Firefighting
See Puerto Rico and U.S. Virgin Islands Marine Firefighting Contingency Plan.
3340 Hazardous Materials
The Hazardous Substance/Material Group Supervisor is responsible for the
implementation of the phases of the IAP dealing with the Hazardous Material Group
operations. The Hazardous Substance/Material Group Supervisor is responsible for the
assignment of resources within the Hazardous Substance/Material Group, reporting on
the progress of control operations and the status of resources within the Group. The
Hazardous Substance/Material Group Supervisor directs the overall operations of the
Hazardous Substance/Materials Group.
3340.1 Initial Emergency Response Procedures
The appropriate FOSC and territorial representative(s) shall respond to hazardous
matieral reelases. In the Puerto Rico coastal zone, the USCG, EQB, and the Puerto
Rico Fire Department shall assess each incident and respond accordingly. In the
Puerto Rico inland zone, the EPA FOSC, EQB, and the Puerto Rico Fire Department
shall assess each incident and respond accordingly. PREMA shall be contacted if
immediate danger to human health and safety is present.
In the U.S. Virgin Islands, the USCG, DPNR, and Virgin Islands Fire Service shall
access each incident and respond accordingly. In the U.S. Virgin Islands inland zone,
the EPA FOSC, DPNR, and the Virgin Islands Fire Service shall assess each incident
and response accordingly. VITEMA shall be contacted if immediate danger to human
health and safety is present.
[This Section is reserved for development by the AC]
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3350 Emergency Medical Services
For EMS situations, local resources shall be used, except where a RP is identified and
has hired an on-site private ambulance and/or EMS unit for the incident response.
3360 Law Enforcement
Law enforcement agencies are responsible for coordinating and directing all on-scene
tactical and/or investigative law enforcement activities related to the incident, which
include, but are not limited to isolating the incident, crowd control, traffic control,
evacuations, beach closures, and/or perimeter security. Overall investigative activities
involving both off scene and on-scene activities will be coordinated using a Joint Task
force Methodology. Investigative activities that occur inside of the incident's exclusion
or safety areas will be interfaced into the Operation Section when and as needed. For
major incidents, this may include utilizing a Joint Field Office per the NCP.
3360.1 Perimeter, Crowd, Traffic and Beach Control
Local CG resources, with assistance from the Puerto Rico Deparment of Natural and
Environmental Resources (DNER) and Virgin Islands DPNR would be utilized to ensure
clear and safe access for incident responders. Supplemental assistance could be
obtained from local police, fire, and EMS units, in addition to CG Auxiliary vessels to
help maintain a Safety Zone where appropriate.
3360.2 Safety and Security Zones
Safety and Security Zones required for a response will be handled by the COTP via the
Waterways Management Division. Requests for a waterway closure will be evaluated
by the Unified Command in consultation with the Coast Guard to ensure minimum
impact on the marine traffic in the San Juan area.
3400 Air Operations
The Air Operations Branch Director (AOBD) is ground-based and is primarily
responsible for preparing the Air Operations Summary Worksheet (ICS 220-CG), the air
operations portion of the IAP and for providing logistical support to incident aircraft. The
Air Operations Summary Worksheet (ICS 220-CG) serves the same purpose as the
Work Assignment (ICS 204-CG) does for other operational resources, by assigning and
managing aviation resources on the incident. The Air Operations Summary Worksheet
(ICS-220-CG) may or may not be completed depending on the needs of the incident.
The AOBD will ensure that agency directives, to include the Coast Guard Air Operations
Manual, COMDTINST M3710.1(series), flight manuals, unit restrictions, and other
agency directives will not be violated by incident aircraft, e.g., flight hours, hoist
limitations, night flying, etc. Individual aircrews retain primary responsibility to ensure
their aircraft are operated in accordance with their own agency's restrictions and
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directives. It is also the responsibility of individual aircrews to keep the AOBD informed
of their agency’s restrictions and directives that may affect their ability to execute
incident assignments. After the IAP is approved, the AOBD is responsible for
overseeing the tactical and logistical assignments of the Air Operations Branch. In
coordination with the Logistics Section, the AOBD is responsible for providing logistical
support to aircraft operating on the incident.
3410 Air Tactical
The Air Tactical Group Supervisor (ATGS) is primarily responsible for tactical operations
of aircraft and aircrews. This includes: 1) providing fuel and other supplies; 2) providing
maintenance and repair of aircraft; 3) keeping records of aircraft activity, and 4)
providing enforcement of safety regulations. The ATGS reports to the AOBD.
3410.1 Aerial and Vessel Dispersant Surveillance
Specific to dispersant applications, Surveillance is responsible for directing and
coordinating air operations missions to apply dispersants and conduct oil spill tracking,
observation, and remote sensing.
Spotter Aircraft
The Spotter Aircraft Position or "Spotter" is physically located in an aircraft. The Spotter
is a person who "spots" or controls, guides, or lines up the sprayer aircraft or vessels
over the spill target. Because a dispersant application can be made by both vessels
and aircraft, the Spotter would maintain tactical control over both types of delivery
systems. The Spotter is in charge of the dispersant operation on scene. Because
dispersant operations can be executed in multiple geographic areas due to the
spreading and breakup of the slick, multiple spotter aircraft may be needed (one for
each spray aircraft).
Monitor Aircraft
The monitor aircraft or vessel or the "monitor" is primarily responsible for monitoring the
effectiveness of the dispersant operation through aerial observation in aircraft and
through the use of fluorometers on board vessels to sample the dispersed oil.
Effectiveness monitoring is concerned primarily with determining whether the dispersant
was properly applied and how the dispersant is affecting the oil.
Observation Aircraft
The observation aircraft or vessels "observers" are platforms and persons specifically
assigned to observe the dispersant operation. Their observer status should be
authorized by the Unified Command on the basis of their position as a stakeholder in
the outcome of the operation. Observers might include corporate officials, agency
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representatives, political officials, scientists, trustees, interest group representatives,
and so forth.
3410.2 Dispersant Application
The Spray Aircraft or Vessel or "Sprayer" is the delivery system of the dispersants to the
oil slick. The dispersant application can be either water-borne or airborne depending on
the size of the spill and/or dispersant operation complexity. In both cases the "sprayer"
reports to and receives tasking from the spotter aircraft. Because dispersant operations
can be executed in multiple geographic areas due to the spreading and breakup of the
slick, multiple "sprayer" aircraft or vessels may be needed.
3410.3 Procedures for Temporary Flight Restrictions
Due to the presence of major and several regional airports in this area, it is necessary to
be aware of possible interference with airspace even for a ‘routine overflight’. In all
cases, the Federal Aviation Administration (FAA) and/or nearest airport that could be
affected should be contacted. NOTAMs (Notice to Airmen) or similar advisories can be
posted/broadcasted by the FAA to alert aviators of possible environmental hazards.
Likewise, response personnel and media engaged in assessment or follow-up
surveillance of a spill site, need to be fully aware of FAA or DOD controlled airspace
and any hazards or restrictions that may exist.
Who can request a TFR?
A Temporary Flight Restriction (TFR) may be requested by various entities, including:
military commands; federal security/intelligence agencies; regional directors of the
Office of Emergency Planning, Civil Defense State Directors; civil authorities directing or
coordinating organized relief air operations (e.g., Office of Emergency Planning; law
enforcement agencies; US Forest Service; state aeronautical agencies); State
Governor; FAA Flight Standards District Office, aviation event organizers, or sporting
event officials.
Different Types of TFR’s.
The FAA issues TFR’s under the following regulations:
1) Section 91.137, Temporary Flight Restrictions in the Vicinity of
Disaster/Hazard Areas;
2) Section 91.139, Emergency Air Traffic Rules;
3) Section 91.141, Flight Restrictions in the Proximity of the Presidential and
Other Parties;
4) Section 91.143, Flight Limitation in the Proximity of Space Flight Operations;
5) Section 91.145, Management of Aircraft Operations in the Vicinity of Aerial
Demonstrations and Major Sporting Events; and
6) Section 99.7, Special Security Instructions.
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Who can issue a TFR?
FAA Headquarters or the Directors of Terminal or En Route and Oceanic Area
Operations (or their designee) have jurisdiction over the area concerned may issue a
TFR.
In Puerto Rico, contact the Combine and Route Radar Approach Facility (CERAP) to
request a TFR:
San Juan CERAP (FAA)
787-253-8664
787-253-8665
The Air Branch is responsible for facilitating the issuance of a TFR.
The following link provides more info: http://www.faa.gov.
3410.4 Permanent Area Restrictions
Permanent air restrictions can be processed through the Federal Aviation
Administration using the procedures outlined in the 3410.3. The IC/UC should work
with the FAA in implementing permanent area restrictions on a case by case basis.
3420 Air Support
The Air Support Group Supervisor (ASGS) is primarily responsible for supporting
aircraft and aircrews. This includes: 1) providing fuel and other supplies; 2) providing
maintenance and repair of aircraft; 3) keeping records of aircraft activity, and 4)
providing enforcement of safety regulations. The ASGS reports to the AOBD.
3420.1 Airports and Helibases
Airports and Helibases have been identified and mapped on within the Geographic
Response Plan. Additionally, a list can be found in Section 5220.8.
3420.2 Helospots
Helospots have been identified and mapped on within the Geographic Response Plan.
Additionally, a list can be found in Section 5220.8.
3420.3 Aircraft Providers
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3420.4 Fuel and Maintenance Services
3420.5 Air Traffic Control Procedures
3500 Staging Areas
Staging Areas serve as a location where incident personnel and equipment are
assigned awaiting tactical assignment. Staging areas are managed by the OSC.
3510 Pre-Indentified Staging Areas
Potential Staging Areas have been identified in the Geographic Response Plan.
3520 Security
All Staging Areas should include perimeter security to prohibit un-authorized entry and
safety to the workers. Security needs will be dependent on incident specific operations.
3600 Wildlife
The Wildlife Branch Director is responsible for minimizing wildlife injuries during spill
responses; coordinating early aerial and ground reconnaissance of the wildlife at the
spill site and reporting results to the SUL; advising on wildlife protection strategies,
including diversionary booming placements, in-situ burning, and chemical
countermeasures; removing oiled carcasses, employing wildlife hazing measures as
authorized in the IAP; and recovering and rehabilitating impacted wildlife. A central
Wildlife Processing Center should be identified and maintained for evidence tagging,
transportation, veterinary services, treatment and rehabilitation storage, and other
support needs. The activities of private wildlife care groups, including those employed
by the RP, will be overseen and coordinated by the Wildlife Branch Director.
3610 Fish and Wildlife Protection Options
In addition to wildlife initially impacted after the release or spill, continued exposure
should be considered in planning due to migrating wildlife re-entering areas during the
clean-up activities. Several options available to the FOSC include hazing and
capture/re- release. Any such measures should be evaluated through the
Environmental Unit with appropriate recommendations made in accordance with
applicable laws and regulations.
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Following an oil spill, it may be necessary to initiate a deterrence or hazing program that
disperses and excludes unoiled or oiled/injured wildlife from contaminated areas to
reduce mortality. If warranted, deterrence activities are initiated as soon as possible
following an oil spill to prevent animals from establishing or continuing regular use
patterns within a contaminated area. Deterrent devices used to disperse wildlife include
both visual and auditory techniques, using both simple and sophisticated devices in
order to respond to the unique habits of different species, surrounding environments,
and the spill situations. Careful consideration should be given in the selection and
placement of deterrence devices to prevent driving unoiled wildlife into oiled areas. In
some cases, the USFWS may recommend that the FOSC seek the assistance of US
Department of Agriculture (USDA) Animal and Plant Health Inspection Service (APHIS)
Wildlife Services to help haze wildlife away from areas contaminated with oil and away
from oiled wildlife/carcasses.
Fish deterrence techniques may include use of light, sound, smell, bubble curtains of air
and herding nets to herd fish away from hazard areas.
Pre-emptive capture includes the capture, handling, transportation, short-term holding
and release of healthy, uncontaminated wildlife. Prior to initiating a pre-emptive capture
effort, it is essential to establish a release site or a holding facility and a release plan.
Pre-emptive capture is recommended when there is a high potential for oiling sensitive
wildlife species that are not easily hazed. However, this secondary response option has
limited application based on species-specific criteria. The primary concerns when
conducting pre-emptive capture are human and animal safety and minimizing
transportation and holding times.
Safety of the animal should focus on stress reduction as follows:
• Have equipment necessary to handle and transport animals as quickly and
efficiently as possible;
• Minimize the number of vessels, aircraft, all-terrain vehicles, etc. to herd and
capture animals in a given area;
• Avoid unnecessary noise and disturbance during capture efforts;
• Never pursue the animals to the point of exhaustion; and
• Minimize human contact with the animals except to provide veterinary care.
Nets, electrofishing and anesthetizing agents (e.g.,Tricaine Methanesulfonate) may be
used to capture and remove fish to non-hazardous waters of similar temperature and
chemistry.
Various protection options are available when responding to an oil or hazmat release.
The Geographic Response Plan identifies the prioritized protection areas.
Refer to the Fish and Wildlife Response Plan Annex for additional information.
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3620 Recovery
Under the direction of the Wildlife Branch Director, the Wildlife Recovery Group
Supervisor is responsible for coordinating the search for collection and field tagging of
dead and alive impacted wildlife and transporting them to the processing center(s). This
group should coordinate with the Situation Unit in conducting aerial and group surveys
of wildlife populations in the vicinity of the spill. They should also deploy acoustic and
visual wildlife hazing equipment, as needed.
3620.1 Wildlife Recovery Operations
Capture of birds will only be attempted by qualified personnel with USFWS oversight.
Impacted wildlife are highly unpredictable and can inflict serious injuries to a responder;
accordingly, proper personal protective equipment shall be used when capturing or
handling impacted wildlife. In some cases, the USFWS may recommend that the FOSC
seek the assistance of the USDA APHIS Wildlife Services to help with wildlife recovery
operations. Safety must be accorded the highest priority throughout the capture and
transport process. Migratory birds are susceptible to stress; handling, noise and visual
stress should be minimized.
Teamwork is essential in capture operations. As they lose their waterproofing, oiled
birds move to shore, first preening on open beaches and river banks and later hiding
under cover. Birds in this condition can be retrieved in teams of two or three people on
foot with radio communication approaching quietly from water’s edge and blocking
access to water. This technique is most effective before dawn. Birds can then be
captured using long-handled dip nets, towels, or picked up by hand. Birds should never
be chased to exhaustion.
Certain birds may be baited in close by “chumming” with fish or squid and captured with
a long-handled net. Several species may also be effectively captured from a boat with a
netgun within 10-15 meter range. Cannon, rocket and drop nets may be effective, when
used with baiting techniques. Swim or walk-in traps may also prove effective, but must
be regularly monitored.
3620.2 Recovery Processing
Once birds are captured they should be removed from the netting and placed in towels,
sheets or netting over the entire bird. Wings must be folded normally against the body.
Care must be taken to avoid the bills and talons of large birds such as herons and
raptors. A reverse body hold is recommended for large birds. Always hold the bird
below waist level and away from the face. Always carefully handle the birds to minimize
damage to feathers.
Each captured bird should be accompanied by a form with the following information:
capture boat and personnel; date, time and location of capture; technique used to
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capture the animal; amount of oil in the area and whether the bird was observed or
captured in the oil; behavior at capture, e.g., aggressive, lethargic, comatose; and,
description of the bird, i.e., sex, age, distinguishing marks.
After transport, birds should be immediately examined by an attending veterinarian or
other qualified personnel. If a treatment center is not in close proximity, it may be
necessary to perform initial treatment at the collection site, such as clearing mouth and
nostrils of oil; rehydrating the bird; checking for signs of oil toxicity, pining a cloth around
the birds body to prevent hypothermia; and placing the bird into a transport container
and avoiding disturbance, except to hydrate.
3620.3 Carcass Retrieval and Processing
The U.S. Fish and Wildlife Service is responsible for the disposition of all migratory
birds, dead or alive. For all spills, a primary response goal is to prevent continued or
additional contamination of wildlife as a result of predation. All bird carcasses should be
retrieved and delivered to collection or morgue sites directed by the USFWS personnel
to prevent oil from entering the food chain. Each carcass should be accompanied by a
form containing the date and place of collection, the name of the collector, and if known,
the species collected. Forms accompanying the carcass should be kept in a plastic
storage bag for protection. An indelible pen or pencil should be used for labeling. If the
carcass is not collected, a form should still be filled out and submitted to the USFWS
collection or morgue site including a brief explanation for not collecting the specimen.
Place retrieved carcasses in a plastic bag, one carcass per bag only. Place the
completed retrieval information form in a zip-lock bag, place it in the bag with the
carcass, and tie the plastic bag shut for delivery to the Wildlife Recovery Area / morgue.
Carcasses should be kept cool, but not frozen during transport to the morgue.
3630 Wildlife Rehab
The Wildlife Rehabilitation Group is responsible for receiving oiled wildlife at the
processing center; recording essential information; collecting necessary samples; and
conducting triage, stabilization, treatment, transport and rehabilitation of oiled animals.
See Section 9440 for Wildlife Rehabilitation points of contact, listed under Fish &
Wildlife and Marine Environmental Non-Governmental Organizations.
3630.1 Wildlife Rehab Operations
The capture and treatment or rehabilitation of wildlife contaminated by oil is
implemented as the last resort for protecting wildlife. Oiled wildlife rehabilitation
includes all elements related to capture, handling, transportation, stabilization, cleaning,
care, holding, and release. The goal of a capture and treatment effort is the release of
healthy wildlife back into their natural environment. The decision to initiate such an
effort must consider incident-specific criteria. The criteria must be based on the best
available science and focus on the protection and maintenance of healthy wild
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populations of the species affected by the spill. Considerations for initiating an oiled
wildlife capture and treatment program include: condition of the animal, weather, oil
toxicity, time, species of animal, extent of oiling, care in captivity, location of treatment,
available care, facility, release, zoonotic diseases, permits and euthanasia. There is no
protocol available for capture, cleaning and treatment of oiled fish.
Rehabilitation operations will be organized and coordinated as facility and incident
specific criteria dictate.
3630.2 Rehab Facilities
Rehabilitation facilities will be characterized as incident location dictates.
3630.3 Rehab Procedures
The US Fish and Wildlife Service’s policy titled Best Practices for Migratory Bird Care
During Oil Spill Response (November 2003) is to be used in evaluating capture
methods; making informed choices during spill responses; and evaluating oiled bird
rehabilitation activities to improve field practices.
The following criteria will be used when considering and evaluating bird rehabilitators for
conducting oiled-bird response.








Hold all necessary permits for bird-related response activities;
Experience in the capture, treatment, and care of oiled birds;
Experience conducting bird-related response activities within the Incident
Command System structure;
Ability to quickly mobilize to perform bird capture, field evaluation, stabilization
and transport, including remote locations if necessary;
Access to appropriate facilities adequate for treating and housing oiled birds;
Ability to establish and operate bird intake, holding, and isolation areas within 1224 hours of wildlife response activation; and
Ability to establish and operate bird cleaning and pre-release areas within 48
hours of wildlife response activation.
Agreement with a licensed veterinarian, experienced in the treatment of oiled
birds, to provide any necessary veterinary medical care.
3700 Reserved
3800 Reserved
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4000 Planning
The Planning Section is responsible for the collection, evaluation and dissemination of
tactical information related to the incident, and for the preparation and documentation of
action plans. This section also maintains information on the current and forecasted
situation, and on the status of resources assigned to the incident, including the
Situation, Resources, Documentation, Demobilization, and Environmental Units, as well
as Technical Specialists.
4100 Planning Section Organization
The Planning Section Organizational Chart is shown below in Figure 4-1. The actual size of the
Planning Section will be based on the needs of the incident. Roles and responsibilities of the
Planning Section and Planning Section Chief (PSC) can be found in the Incident Management
Handbook and the Planning Section Chief Job Aid. The Planning Section plays a critical role in
the transition from a reactive response to a proactive response. Regardless of the initial
complexity of the incident, the Planning Section must look far beyond the current situation and
anticipate future incident changes. The PSC must be aware of immediate challenges and those
that lie on the horizon.
Planning Section Chief
Situation Unit
Resources Unit
Documentation Unit
Demobilization Unit
Maritime Transportation
System Recovery Unit
Environmental Unit
Volunteer Unit
Technical Specialist(s)
Figure 4-1. Planning Section Organization
4-1
4110 Planning Section Planning Cycle (Planning “P”)
Figure 4-2 below provides a guide to the general responsibilities of the Planning
Section during the Planning Process.
Facilitate meeting
Provide Situation Briefing
Review proposed strategy, tactics
& resource requirements
Identify resource shortfalls
Assure the strategy & tactics
comply with IC/UC objectives
Meet with Operations to
determine strategies,
tactics & resource
requirements
Complete ICS-215
Notify meeting participants
Setup meeting room
Facilitate meeting
Receive work tasks &
assignments
R
l
fli t & l if
Setup Meeting Room
Facilitate meeting
Provide recorder to
document decisions
Di t ib t
d
t
Setup meeting room
Facilitate Meeting
Provide recorder to
document discussion
Facilitate ICS-201 brief
Obtain ICS-201 & distribute to
RESL & SITL
Check-in
Receive IC/UC Briefing
Activate Plans Section
Organize & brief
Clean up ICS-215 &
make hard copies
for attendees
Notify participants of
meeting location &
time
Preparing
for the
Planning
Meeting
Tactics
Meeting
Facilitate meeting
Confirm availability of
resources
Verify support for the
proposed plan
Document decisions &
Planning
Meeting
Preparing
for the
Tactics
M ti
Command
IAP Prep
&
Approval
& General
Staff
Meeting /
IC / UC
Develop/
Update
Objectives
Meeting
Initial UC
Meeting
Operation
Execute Plan
& Assess
Progress
New
Ops
Period
Develop
components of
the IAP
Review completed
IAP for
correctness
Provide IAP to
IC/UC for review
and approval
Setup briefing
area
Provide Situation
Briefing
Distribute copies
of IAP
Facilitate briefing
Monitor progress of implementing
the IAP
Measure/ensure progress against
stated objectives
Maintain Situation and Resource
status
Incident
Brief
Initial
Response
Notification
Incident/Eve
Figure 4-2. Planning Section’s Planning “P”
4-2
4120 Planning Section Layout
When an incident’s complexity or size exceeds the capacity of Sector San Juan’s
Command Center, the command and control of the incident will be shifted to an Incident
Command Post. This threshold is typically met during a Type 3 Incident. Figure 4-3 is
a generic layout for the Planning Section. For incidents that require a large planning
organization it is important to have adequate space.
Resources
Maritime
Transportation
System
Situation
Displays
Environmental
Documentation
Technical
Specialist(s)
Demobilization
Planning
Chief
Entrance
Figure 4-3. Example Planning Section layout
4130 Meeting Schedule
Once the Operational Period is set by the UC/IC, the Planning Section Chief will
determine the meeting schedule. This is necessary to ensure that all steps in the
planning “P” are accomplished and to allow sufficient time for completion of an Incident
Action Plan (IAP) prior to the next Operational Period.
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Example: At approximately 0700 the Incident Commander tells their Command and
General Staff that the start of the next Operational Period will begin at 1800 (eleven
hours from now). The Planning Section Chief works backwards from 1800 (Figure 4-4)
to determine when each step in the planning process needs to start in order to work
through the process and ensure the timely delivery of the IAP.
Should start NLT 1330
Tactics
Meeting
Preparing
for Tactics
Meeting
Command &
General Staff
Meeting /
Briefing
IC/UC establish time for
the Operational Period
to start at 1800
IC / UC
Develop/
Update
Objectives
Meeting
Preparing for
the Planning
Meeting
Execute Plan &
Assess Progress
Planning
Meeting
IAP Prep
&
Approval
Operations
Briefing
Op Period begins at 1800
New
Ops
Period
Initial UC
Meeting
Incident Brief
ICS 201
Initial
Response
Notification
Incident/Event
Figure 4-4. Example of the Operational Planning Process.
4200 Situation
The Situation Unit is responsible for the collection and evaluation of incident
information, maintaining a situation display, and forecasting the incident evolution. This
responsibility includes compiling information regarding the weather, currents, incident
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location, staging areas, and effectiveness of mitigating strategies. If the incident is an
oil spill or hazardous materials release, information should also be collected regarding
the type and amount spilled, recovered, current location, anticipated trajectories, and
impacts on natural resources. Roles and responsibilities of the Situation Unit Leader
(SITL) can be found in the IMH and the Situation Unit Leader Job Aid.
209/SITREP Writer
Display Processor(s)
Field Observer(s)
Figure 4-5. Situation Unit Organization.
4200.1 209/SITREP Writer
The Situation Report (SITREP) Writer is responsible for drafting, updating, and sending
the ICS-209 (Incident Response Summary) to Command Staff and CG District Seven
Incident Management Team (IMT). See Section 4250.1 below for more information
regarding the ICS-209. Refer to Section 4250.1 for additional information.
4200.2 Display Processor(s)
Display Processors are responsible for the display of incident status obtained from Field
Observers, resource status reports, aerial/satellite photographs and infrared data.
Refer to the GRP for sensitive area maps and protection strategies which contains
information necessary for this Unit. See the IMH for additional roles and
responsibilities.
4200.3 Field Observer(s)
Field Observers are responsible for collecting situation information from personal
observations at the incident scene. See the IMH for additional roles and
responsibilities.
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4210 Chart/Map of Area
See the Geographic Response Plan for detailed regional maps. Also, charts for the COTP AOR
are located in the CG’s Situation Unit Go-Kit.
4220 Weather/Tides/Currents
Seasonal weather patterns may affect the planning and operational aspects of a
response. Detailed weather information and forecasts can be obtained from a variety of
sources:
National Weather Service:
The National Weather Service (NWS) is the primary source of weather data, forecasts,
and warnings for the United States. Television weathercasters and private meteorology
companies prepare their forecasts using this information. The NWS is the official voice
for issuing warnings during life-threatening weather situations which means immediate
access to all available warnings for the United States, including the latest information on
tornadoes, hurricanes, severe thunderstorms, flash floods, flood, winter storms, special
marine weather events and more. The Marine Weather page forecasts for U.S. Oceans
and Lakes, including real-time buoy observations.
National Ocean Service Data Explorer:
<http://oceanservice.noaa.gov/dataexplorer/>
National Ocean Service Data Explorer provides "one stop shopping" for images
and data from a number of offices. These images and data are offered by theme
(e.g., coastal aerial photography, low resolution nautical charts, coastal survey
maps, environmental sensitivity index atlases, hydrographic survey outlines,
historical, etc.)
NOAA Tides & Currents:
NOAA Tides and Currents provides real time and predicted/forecasted tides,
currents, water levels, temperatures, and other coastal data, as well as various
applications to display this information.
National Data Buoy Center (NDBC):
The National Data Buoy Center provides high quality meteorological/environmental data
in real time from automated observing systems that include buoys and a Coastal-Marine
Automated Network (C-MAN) in the open-ocean and coastal zone surrounding the
United States.
4230 Situation Unit Displays
An Incident Situation Display should be established and maintained by the Situation
Unit as soon as possible. It should be displayed in a highly visible and easily accessible
location, in close proximity to the Planning Section and easily accessible to the
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Operations Section. Please see the Situation Status Display for an example display
layout.
The purpose of the Situation Display is to establish a visual story of what is happening
on the incident. At a minimum, the display should include:






Map/Chart of incident location
The current incident objectives
Summary of the status of the incident. This includes information on the incident
itself (i.e. numbered of people/wildlife injured/dead, infrastructure damage,
waterways, etc.) and information on response resources (i.e. number of vessels)
The current situation (i.e. incident boundaries, weather, tides, currents, etc.)
Predictions and potential impacts of what could happen if weather does not
cooperate and/or mitigation strategies do not have the desired outcome
Schedule of meeting times and locations
Ensure the accuracy of situation information and that the information is current. A SITL
has done a good job with maps, charts and other displays if responders are coming to
the Leader for more information. This is especially true if the OSC uses these products
to outline tactical plans.
The Situation Unit will also have to give a situation brief prior to every meeting.
These briefs should include at a minimum:







The perimeter of the incident;
Operation Section organizational boundaries (i.e. divisions, branches);
Established support facilities;
Key geographic features;
Wind direction and speed;
Tides and currents (if appropriate); and
Success of mitigation measures.
4240 On-Scene Command and Control (OSC2)
4240.1 Marine Information for Safety and Law Enforcement (MISLE)
System
The MISLE system features an integrated crisis management system designed to
provide real time (or near-time) response and planning information to a UC. It includes
electronic forms using a Microsoft Access relational database, a Geographic Information
System (GIS) situation display, and a web-based intranet system for disseminating
information.
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4240.2 Geographic Information System
The GIS Specialist, usually someone from NOAA, is responsible for compiling updated
trajectory information and providing various map products to the incident command.
4250 Required Operational Reports
Throughout the response, numerous operational reports will be developed for formal
dissemination of information and archival reasons. Some reports are required by
regulation and others are required by Coast Guard Districts.
4250.1 Incident Response Summary (ICS-209)
The Incident Response Status Summary Form (ICS-209) is the responsibility of the
Situation Unit. This form should be updated and maintained by the Situation Unit
personnel and posted on the situation display. It should also be provided to the
Command Staff as it gives a basic summary of the response operations and contains a
lot of information which can be used while planning for the next operational period.
The ICS-209 has replaced the SITREP at many Coast Guard units including Sector San
Juan as directed by D7. The ICS-209 Form contains a plethora of information including
incident summary, future outlook/goals/needs, personnel status/injuries, infrastructure
damage, equipment resources, etc. There are also various attachments available for
different incident types such as Oil/Hazmat, SAR, Marine Disaster, etc.
4250.2 POLREPS
Pollution Reports (POLREPS) shall be submitted in accordance with the requirements outlined
in Volume VI, Chapter 7.B.5.b of the Marine Safety Manual. The POLREP format can be found
in Volume VII of the Marine Safety Manual, Figure 7-7.
4250.3 Marine Transportation System Executive Summary
The Marine Transportation System (MTS) Executive Summary Report is created
through the Common Access Report Tool (CART). It is typically provided by the
Maritime Transportation System Recovery Unit (MTSRU) and included as an
attachment to the ICS-209. For more information regarding CART and the MTS
Executive Summary Report see Section 4600 Maritime Transportation System
Recovery.
4300 Resources
The Resources Unit is responsible for maintaining the status of all resources (primary
and support) at an incident. This is achieved through the development and
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maintenance of a master list of all resources used during the incident. The Resources
Unit Leader (RESL) position is perhaps the most challenging positions within the ICS
organization. The RESL is responsible for maintaining the check-in, and tracking the
current status (assigned, available, out of service) and location of all resources at an
incident. The effectiveness and efficiency of the response is directly impacted by the
how well the Resources Unit performs. To accomplish their responsibilities the RESL is
reliant on everyone else involved in the response to support their resource tracking
needs. However, the most critical relationship is between the RESL and the OSC.
Roles and responsibilities of the Resource Unit Leader can be found in the IMH and the
Resources Unit Leader Job Aid.
Resources Unit
Check-in/Status Recorder
Figure 4-6. Resources Unit Organization
4300.1 Check-in/Status Recorder
Resource Check-in/Status recorders are responsible for ensuring all assigned
resources are accounted for throughout the incident. See the IMH for additional roles
and responsibilities.
4310 Resource Management Procedures
This section outlines the responsibilities for members of the resources unit in managing
response resources for the Planning Section.
4310.1 Check-in Procedures
Check-in recorders are responsible for ensuring all personnel are properly accounted
for as they report to an incident. During the early stages of a response when large
numbers of resources are arriving, check-in locations are usually established in many
different locations to handle the influx of resources (e.g., ICP, Staging Areas,
Base/Camps, Helibases). Check-in recorders are needed at each check-in location to
ensure that each resource assigned to a unit is accounted for. The Check–in List (ICS211) will be used to record the necessary check-in information. Check-in recorders at
these locations then forward the completed ICS-211 forms to the Resources Unit as
soon as possible. The Resources Unit maintains a master list of all equipment and
personnel that have reported to the incident and is responsible for establishing a visual
resource tracking system, often using the ICS T-Card System.
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4310.2 Resource Ordering
In addition to tracking of resources, the Resources Unit is responsible for assisting the
Operations and Logistics Section Chiefs with identification and ordering of resources
available for response to oil spills or hazardous substance releases. The Resources
Unit is responsible for preparing the Resource Assignment List (ICS-204), Resource
Request (ICS-213RR) and the Operational Planning Worksheet (ICS-215) for the
Planning Meeting (refer to page 3-7 of the Incident Management Handbook for specific
guidance).
Resource Unit Role in Demobilization
Demobilization is an orderly and planned process and the Resources Unit has an
important role in ensuring that the process is a smooth one. Resources that are
scheduled for demobilization are placed under a Header Card labeled DEMOB. Once
the Demobilization Unit Leader has advised the RESL that the resource is released, the
T-card is updated with the demobilization information and then it is sent to the
Documentation Unit Leader as part of the incident’s historical record.
4400 Documentation
The Documentation Unit ensures that each section maintains and provides appropriate
documentation. The Documentation Unit is essential to properly collecting, organizing,
and maintaining custody of materials during and following the incident response.
Government expenses must be properly documented in order to recover costs. This will
serve to provide the responsible party with an accurate accounting and, in the event
litigation is necessary, to provide concise, accurate, and admissible evidence. The
National Pollution Funds Center (NPFC) has published a Technical Operating
Procedures (TOPs) for Resource Documentation to provide instructions and formats for
the preparation and submission of resources and cost documentation for the purpose of
cost recovery. Roles and responsibilities of the Documentation Unit can be found in the
IMH and the Documentation Unit Leader Job Aid.
4410 Services Provided
It is the responsibility of the Documentation Unit to provide the following services to
Incident Command personnel:




Collect, file, and segregate all activity records for future archival reference. Relay
any challenges and difficulties to the Planning Section Chief.
Reproduce copies of originals in response to official requests approved by
Planning Section Chief.
Collect copies of supplementary plans from support agencies involved.
Provide research support to Liaison Officer and Public Information Officer.
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Complying with cost documentation requirements can become complex, but two
methods have been identified by the NPFC to help ease the burden:
Pollution Incident Daily Resource Reporting System (PIDRRS) is a series of forms,
instructions, and submission schedules, described in detail in the TOPs. It is based on
the use of Standard Rates, which are published dollar rates for particular personnel
resources, services, or products.
The following rate schedules apply for various resources:
(a) Contractors use rates as prescribed in their BOA or as agreed to with the
Contracting Officer;
(b) Coast Guard Units use standard rates found in Commandant Instruction 7310.0
(series); and
(c) Other Government agencies may have a publication listing their standard rates,
and if so should provide this to the OSC. If not, that agency should execute a
Pollution Removal Funding Agreement (PRFA) with the OSC. See Section 6250
PRFA for additional information.
An NPFC-approved alternate system for government agencies must be an existing
system for documenting activities and costs, and must be approved by the NPFC in
advance.
4420 Administrative File Organization
Establishing an administrative filing system depends on the complexity of the incident,
as well as the potential for future litigation. Typically, the person assigned to the
Documentation Unit Leader position will be experienced in the management of such a
task. Assistants should review the Incident Management Handbook and the
Documentation Unit Leader Job Aid for additional information.
4500 Demobilization
The Demobilization Unit is responsible for developing the Incident Demobilization Plan
and assisting sections and units to ensure an orderly, safe and cost effective
demobilization of personnel and equipment is accomplished from the incident.
The Demobilization Unit Leader (DMOB) must maintain liaison with the Resource Unit
Leader who maintains the latest information on resources that are currently on the
incident and those which will be required for future operational periods. This
relationship is critical to ensure that all resources are released in a methodical way that
maintains the integrity of resource accountability and does not impact the continuing
response efforts.
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The orderly release of incident resources is the entire command team’s responsibility.
However, it is the Demobilization Unit’s job to set an orderly plan in motion and to
ensure that the plan is followed. Effective management of demobilization is critical to
the incremental downsizing of incident resources.
Responsibilities of the Demobilization Unit Leader include:






The orderly release of all resources (equipment and personnel)
Establishing a Demobilization Plan
Coordinating and supporting the implementation of the Demobilization Plan
Preparing Demobilization Check-out forms (ICS-221-CG) for each resource
being released
Keep the Planning Section Chief apprised of the demobilization progress
As requested by the Planning Section Chief, attend planning meetings and briefs
to provide information on the Demobilization Plan
Additional roles and responsibilities of the Demobilization Unit can be found in the
Incident Management Handbook.
4510 Demobilization Plan Content and Sample Plan
The Demobilization Plan should consist of the following:





General Information
o Incident Commander/Unified Command expectations
o Safety considerations
o Directions to the Section Chiefs
Responsibilities
o Section Chiefs
 Determine excess resources
 Establish tentative release date and time for excess resources
o Demobilization Unit Leader
Release Priorities
o Work with the Incident Commander/Unified Command to determine
release priorities (consider)
 Type of resource
 Cost
 Personnel welfare (safety and rest)
 Needs of the responding agencies
 Home unit of the resource (out-of-area vs. local)
Release Procedures
Incident Commander/Unified Command Approval
The Demobilization Plan should be distributed at least 24 hours prior to the release of
the first resource. The following should receive a copy of the Demobilization Plan:
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



Incident Commander/Unified Command;
Command and General Staff;
Resources Unit Leader; and
Documentation Unit (original copy).
See the Sample Demobilization Plan for an example plan to follow.
4520 Demobilization Process
Step I: All unit leaders in Planning, Logistics and Finance/Administration identify any
surplus resources at least 24 hours in advance of their anticipated demobilization time.
The Resources Unit Leader will work with the Operations Section Chief to identify
operational resources.
Step II: Surplus resources that have been identified for each Section should be given to
the Section Chief who will then forward the tentative list of surplus resources to the
Planning Section Demobilization Unit.
Step III: The Demobilization Unit will compile a Tentative Release List of surplus
resources from all Sections and send them to the Incident Commander/Unified
Command via the Planning Section Chief.
Step IV: Incident Commander/Unified Command approves the list of resources to be
demobilized.
Step V: Approved demobilization list is sent to the Resources Unit and to the
appropriate Section Chiefs.
Step VI: Section Chiefs notify the resources under their control that they have been
approved for demobilization and the procedures to follow.
Step VII: Demobilization Unit ensures that the check out process is followed.
Step VIII: Demobilization Unit sends completed Demobilization Check-out Forms (ICS221-CG) to the Documentation Unit for the historical record.
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4600 Maritime Transportation System Recovery
Maritime Transportation
System Recovery Unit
Bridge Status
Facility Status
Vessel Status
Waterways Status
Figure 4-7. Maritime Transportation System Recovery Unit Organization
The Maritime Transportation System Recovery Unit (MTSRU) will function alongside the
Resources, Situation, Documentation and Demobilization units. The MTSRU will track
and report on the status of the Maritime Transportation System (MTS), understand
critical recovery pathways, recommend courses of action, and provide all MTS
stakeholders with an avenue of input to the response organization. The MTSRU should
be prominent in the regular ICS planning cycle, including the situational brief, setting
incident objectives, and allocating response resources. Roles and responsibilities of the
MTSRU can be found in the IMH and the Maritime Transportation System Recovery
Unit Leader (MTSL) Job Aid.
The daily operational planning cycle should include a precise focus on MTS
infrastructure. Specifically, the situation brief should include the set of Essential
Elements of Information (EEIs) to quantify the status of MTS for the affected Ports in the
AOR. Operation period objectives should include emphasis on MTS infrastructure
status and recovery priorities.
The complete list of EEIs for the AOR are included in the Common Assessment and
Report Tool available at: https://cart.uscg.mil/ (login required). The information
contained in CART assists the MTSRU in making MTS Recovery recommendations to
the Unified Command and facilitates MTS Recovery Operations by:

Providing timely and accurate information on pre-incident conditions in a Sector
Area of Responsibility;
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


Comparing baseline data and post incident data to characterize the extent of the
impact on the MTS;
Auto-generating the MTS Executive Summary Report in various formats to ease
the sharing of data with all MTS stakeholders; and
Use of web-based format facilitates transmission and sharing of MTS Recovery
Status and Impact reports.
CART can also draft an MTS Executive Summary Report. This report is a great tool for
passing concise reports on the status of the MTS Recovery efforts up the CG and DHS
chains of command. It includes key information such as a Port/Incident Summary, MTS
impacts, MTS recovery actions, vessels in queue, waterways management actions, and
future plans.
4700 Environmental, Volunteer, and Technical Specialists
Certain incidents or events may require additional units within the Planning Section
such as an Environmental Unit, Volunteer Unit, or Technical Specialists who have
specialized knowledge and expertise. Technical Specialists may function within the
Planning Section or may be assigned wherever their services will be best utilized.
4710 Environmental Unit
The Environment Unit is responsible for environmental matters associated with the
response, including strategic assessment, modeling, surveillance, and environmental
monitoring and permitting. The Environment Unit Leader (EUL) prepares environmental
data for the Situation Unit. Normally, the NOAA Scientific Support Coordinator will be
included and located within the Environmental Unit if not assigned as Unit Leader.
Technical Specialists are frequently assigned to the Environmental Unit and may also
include Response Technologies, Trajectory Analysis, Weather Forecast, Resources at
Risk, Shoreline Cleanup Assessment, Historical/Cultural Resources, and Disposal
Technical Specialists. Roles and responsibilities of the Environmental Unit can be
found in the IMH and the Environmental Unit Leader Job Aid. See the GRP for specific
environmental information and considerations for the COTP AOR.
4720 Volunteer Unit
After a major pollution incident, especially one that receives extensive press coverage,
members of the local communities have demonstrated their concern by arriving at the
sites of oil spills and volunteering to participate in efforts to clean up affected areas.
The volunteers often arrive in large numbers and are usually untrained in oil spill
response and clean up. Utilization of volunteers is subject to the guidance in National
Contingency Plan (NCP), 40 CFR 300.185. generally, volunteers will not be used during
federally funded responses without the permission of the OSC. A volunteer’s unknown
background, a potentially confusing chain of command, and liability issues preclude the
use of volunteers in most situations. Should the Unified Command decide to use
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volunteers obtain Coast Guard or other legal counsel. State and local agencies may
utilize volunteers in accordance with their own policies.
No governmental organizations collaborate with first responders, governments at all
levels, and other agencies and organizations providing relief services to sustain life,
reduce physical and emotional distress, and promote recovery of disaster victims when
assistance is not available from other sources. The American Red Cross is an NGO
that provides relief at the local level and also coordinates the Mass Care element of
Emergency Support Function #6. The National Voluntary Organizations Active in
Disaster (NVOAD) is a consortium of more than 30 recognized national organizations of
volunteers’ active in disaster relief. Such entities provide significant capabilities to
incident management and response efforts at all levels. Community-Based
Organizations (CBO’s) receive government funding to provide essential public health
services. For example, the wildlife rescue and rehabilitation activities conducted during
a pollution emergency are often carried out by local nonprofit organizations and
individuals working with natural resource trustee agencies.
A gratuitous service is provided without any expectation of compensation. The
distinction between individuals providing volunteer services and those providing
gratuitous services is important primarily in determining the type of governmental liability
of injury to the individuals and accountability for harms caused by the individuals.
Federal law contains two important prohibitions regarding governmental use of
voluntary services. First, it bans government officers and employees from accepting
voluntary services for the government except for certain emergencies (Unified
Command approval). Second, it bans government officers and employees from
employing personal services in excess of that authorized by law defined under 31 US
Code 1342. The purpose of the statutory prohibition is to avoid situations that might
generate future claims for compensation which might be in excess of a Federal
agency’s funds.
4720.1 Volunteer Coordination and Responsibilities
The Volunteer Coordinator is responsible for managing and overseeing all aspects of
volunteer participation, including recruitment, induction and deployment. The Volunteer
Coordination is part of the Planning Section and reports to the Resources Unit Leader.
Responsibilities include:
• Coordinate with the Resource Unit to determine where volunteers are needed
• Identify any necessary skills and training needs
• Verify minimum skill/training required for volunteer assignment with the Safety
Officer and assigned group leaders
• Identify, if needed, any necessary stand-by contractors for various training needs
(example: HAZWOPER, etc.). Order through Logistics Section.
• Coordinate nearby or on-site training as part of the deployment process
• Identify and secure other equipment, materials and supplies, as needed
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•
•
•
•
•
Induct (on-scene) convergent volunteers
Activate other volunteers or organizations on file with SF Area Committee
Recruit additional volunteers. Maintain status with Resource Unit Leader
Coordinate with Logistics Section for volunteer housing and messing as needed
Assist volunteers with other special needs
4720.2 Response Assistance Assignments
Utilization of volunteers is subject to guidance in National Contingency Plan (NCP), 40
CFR 300.185 which requires identification of functions for volunteer participation during
response actions which should generally not involve physical removal or remedial
activities. Volunteers will be assigned based on expertise and interest. The Area
Committee has identified the following positions and function suitable for volunteer
participation:
• Check-in/Status Recorder (Resources Unit)
• Beach reconnaissance patrols/Notification of injured wildlife (Planning Section)
• Demobilization Check-out (Demob Unit Leader)
• Community Liaison (Liaison Officer)
• Public relations administrative support (Information Officer)
• Personnel support functions (Logistics Section)
• Facility support functions (ICP, Staging Area, Camps) (Logistics Section)
• Wildlife cleaning and rehabilitation (Operations Section)
• Others as specific incident characteristics allow
Wildlife cleaning and rehabilitation will be supervised and managed by DOI or its
delegated representative agency/organization as part of the Operations Section.
Where the OSC is directing, using, or controlling volunteers, governmental liability for
the health and safety of the volunteers is contingent upon such issues as the level of
supervision and control exercised by the FOSC over the activities of the volunteer and
the status of the individual. The FOSC may face personal liability to the volunteer
where the harm or injury was caused y FOSC actions conducted outside the scope of
authority.
4720.3 Volunteer Training
In accordance with the guidelines of the NCP, the FOSC is responsible to provide for
the health and safety of all workers. OSHA regulations require specific initial training of
works prior to their engagement in hazardous waste operations or emergency response
that could cause exposure to safety and health hazards. The level of training may vary
with the worker’s job junction and responsibilities. OSHA regulation 29 CFR 1910.120
dictates the level of HAZWOPER training required for response duties assigned.
Volunteers involved in the post-emergency response phases of an oil spill will require
hazardous materials awareness training. Volunteers should not be assigned duties in
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which exposure to gross amounts of oil/hazardous material could be expected. But
some support activities may encounter/discover areas of contamination (beach
reconnaissance, wildlife rehabilitation, etc.).
Instead, volunteers can fall under “De Minimis” exception. Under OSHA Directive CPL
2-2.51 and OSHA Standards Interpretation and Compliance Letters (dated 02/13/1992),
“a minimum of four hours [training] would be appropriate in most situations.” Ensure
any training requirements have consensus review by the Safety Officer and Legal
Officer.
Persons completing appropriate training are to be given written certification and
documented in the response archive file.
4730 Hazardous Materials Technical Specialists
4730.1 Toxicologist
A Toxicologist is a specialist who studies the nature, adverse effects, symptoms,
mechanisms, treatment and detection of poisons.
4730.2 Product Specialist
A Product Specialist is a trained professional that is knowledgeable about the specific
hazardous substance product that was or has the potential to be released, and in
particular the chemical changes that may occur when it is released into the
environment.
4730.3 Certified Marine Chemist
Marine Chemists are paid consultants with the equipment and expertise to obtain
temperature readings, check for the presence and concentrations of gases and, in some
instances, provide needed advice to the fire fighting forces concerning the nature of
chemical related hazards encountered.
The USCG, EPA and the OSHA require that a certificate issued by a Marine Chemist
must be obtained before hot work or fire producing operations can be carried out in
certain spaces aboard a marine vessel. The appropriate USCG Regulations are
contained in 46 CFR 35.01-1(c)(1), 71.60-1(c)(1), 91.50-1(c)(1), 167.30-10(c)(1), and
189.50-1(c)(1). The appropriate OSHA regulations are contained in 29 CFR 1915.14.
In complying with both the USCG and OSHA regulations, the Marine Chemist applies
the requirements contained in National Fire Protection Association (NFPA) Standard
306, Control of Gas Hazards on Vessels. This describes conditions that must exist
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aboard a marine vessel. A survey by the Marine Chemist ensures that these conditions
are satisfied.
In addition, a Marine Chemist is able to perform similar evaluations on other than
marine vessels where an unsafe environment exists for workers, or hot work is
contemplated on a system that might contain residues of a flammable or combustible
product or materials.
4730.4 Certified Industrial Hygienist
An Industrial Hygienist (IH) is a professional who is dedicated to the health and well
being of workers or responders. Their expertise is used to determine if conditions are
hazardous and can cause an adverse health effect on workers or the environment.
Resources are available within the Coast Guard that can provide advice and support to
the FOSC in the areas of industrial hygiene and occupational health. These resources
are available through the following sources:
Sector San Juan Safety and Occupational Health Officer: Provides identification and
evaluation of potentially hazardous conditions in the work environment and provides
recommendations to unit commander and FOSCRs. The majority of efforts are directed
upon surveillance of the work environment to ensure the protection of CG work force,
public health and property.
CCGDSEVEN Safety and Occupational Health Officer: This person coordinates with
unit personnel to implement and ensure the efficient functioning of mandated Safety and
Occupational Health Programs and policies relating to benzene exposure reduction,
hearing conservation, respiratory protection, hazard communication and others. This
specialist is a trained Industrial Hygienist with a Marine Safety background.
National Strike Force Industrial Hygienist: Each Strike Team has an Industrial Hygienist
on staff that provides industrial hygiene advice and limited field support for response
activities. NSF support can be requested via a Request for Forces (RFF) to CG District
Seven.
4730.5 Chemist or Chemical Engineer
A Chemist or Chemical Engineer is a trained and licensed professional that is
knowledgeable in the development and application of manufacturing processes in which
materials undergo changes in properties and that deals especially with the design and
operation of plants and equipment to perform such work.
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4730.6 Sampling
The Sampling Specialist is responsible for providing a sample plan to coordinate collection,
documentation, storage, transportation, and submittal of samples to appropriate laboratories for
analysis or storage.
4740 Oil Technical Specialists
4740.1 Scientific Support Coordinator
NOAA provides SSCs to support FOSCs. The SSCs can provide a variety of technical
support before and during an emergency response operation. In certain situations, the
SSC could also act as the Environmental Unit Leader. See Section 9120 Federal OnScene Coordinator’s Notifications for contact information.
SSC Pre-incident Support





Act as liaison with the regional scientific community to determine the availability
and ability of that community to respond to Sector San Juan requests for
assistance which may be necessitated by spills of oil and hazardous materials.
Provide scientific and technical guidance to update existing response plans with
respect to scientific support for spills of oil and hazardous substances in the
region in which the incumbent is assigned.
Develop and maintain high-level contact with federal, state, and local agencies,
academic institutions, industrial and other organizations with concerns related to
spills of oil and hazardous substances.
Provide scientific and technical guidance in experimental design, data
management, data analysis, and reporting for oil and hazardous materials spill
response and research programs to insure continuity and the optimization of
research opportunities.
Coordinate NOAA scientific research planning efforts concerning the fate and
effects of spills with other federal, state, private, and international scientific
research groups to maximize the use of logistics, to avoid duplication of effort
and to combine all resources for research.
SSC Incident Support


Coordinate all scientific response activities relative to the spill, by Federal, state,
local and academic institutions.
Through coordination with other elements of the NOAA HAZMAT Division,
provide the USCG with information regarding the movement of pollutants through
computer trajectory modeling and observation, biological resources threatened
by the spill, and geomorphological/biological vulnerability of threatened
shorelines.
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



Set protection priorities related to threatened environmental resources to guide
the US Coast Guard in their cleanup and containment efforts.
Ensure that all appropriate details of response plans are carried out for maximum
utilization of resources and avoidance of duplications of efforts.
Ensure that all federal, state, and other groups with legal mandates regarding
activities associated with spills have the opportunity to carry out their mandated
responsibilities.
Evaluate the potential for accomplishing research and development projects
during spill incidents and coordinate such efforts as deemed appropriate.
4740.2 Lightering
One of the most effective ways to mitigate or prevent an oil spill or hazardous material
release is to remove all remaining cargo and unnecessary bunker fuel from the vessel.
This is particularly useful when the risk of a hull breach is increasing due to changing
environmental or physical conditions on the vessel. Vessel cargo/fuel may be lightered
to another vessel, or lightered to mobile facilities ashore. Choosing which is most
appropriate will depend on the location of the vessel and availability of each. Whichever
is chosen, it is important to ensure the receiving vessel or facility is qualified to handle
the lightered material and that any cargo/residue in hoses and holding tanks are
compatible with lightered material. Furthermore, the effects on the stability of the vessel
should be taken into account when lightering a vessel. While lightering may present
benefits when attempting to re-float a vessel, it may also present additional structural
stresses upon the vessel. It is important to work with naval architects as well as the
person in charge of loading/offloading the vessel, who is frequently the Chief Officer or
First Mate of the vessel.
4740.3 Salvage
The primary written guide on salvage operations is the US Navy Salvage Manual.
Parties involved in a salvage response should refer to the manual for specific
information relating to salvage techniques. See Section 9240 Additional
Resources/OSROs for salvage company contact information; also see Section 3320
Salvage for more information.
Salvage efforts may be divided into three phases: stabilization, re-floating, and post-refloating. During the stabilization phase, salvors take steps to limit further damage to the
vessel and to keep the ship from being driven harder aground or broaching. Response
leaders gather information and formulate a salvage plan; the plan specifies actions to be
taken during the re-floating and post-re-floating phases of the salvage. The re-floating
phase commences when the salvage plan is executed and ends when the ship begins
to move from her strand. During post-re-floating, the vessel is secured and delivered to
the designated port facility.
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4740.4 Shoreline Cleanup Assessment
Shoreline Cleanup Assessment Teams (SCATs) provide on-scene assessments of
shoreline impacts. NOAA has a Shoreline Assessment Job Aid, which can aid the
response organization in determining the extent of damage along various types of
shoreline. Also see Section 1630 Cleanup Assessment Protocol.
4740.5 Natural Resource Damage Assessment (NRDA)
After an oil spill or hazardous substance release, response agencies like the EPA or the
USCG clean up the substance and eliminate or reduce risks to human health and the
environment. Unfortunately these efforts may not fully restore injured natural resources
or address their lost uses by the public. Through the NRDA process, studies will be
conducted to identify the extent of resources injuries, the best methods for restoring
those resources, and the type and amount of restoration required. See Section 2430
Trustee Funding – NRDA.
4740.6 Specialized Monitoring of Applied Response Technologies
(SMART)
SMART is used to scientifically monitor the use of dispersants, other chemical
countermeasures, or in-situ burns. These operations however, because of their time
sensitivity, shall not be delayed pending the arrival of SMART monitoring equipment or
personnel.
SMART is used to collect scientific information for the Unified Command to provide a
measurement of success in the operation and to improve the knowledge about nonmechanical recovery procedures. See Section 1680 SMART for more information
regarding SMART protocols.
4740.7 Response Technologies (Dispersant, ISB, Bioremediation,
Mechanical)
See Section 1640 Alternative Cleanup Technologies and 3200 Recovery and Protection
for detailed response technology policy and procedures. See Section 9240 Additional
Resources/OSROs for OSRO contact information.
4740.8 Decontamination
Decontamination is the process of removing or neutralizing contaminants that have
accumulated on personnel and equipment.
Trained personnel in accordance with established standard operating procedures will
perform decontamination. The Safety Officer will approve all decontamination
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procedures, equipment and stations. All workers must be decontaminated when leaving
a contaminated area. All equipment and clothing from a contaminated area should be
stored in a controlled area near the incident site until decontamination or proper
disposal can be accomplished. Contaminated equipment such as containers, brushes,
tools, etc., should be placed in labeled containers. Partially decontaminated clothing
should be placed in plastic bags pending further decontamination or disposal.
Respirators should be dismantled, washed and disinfected after each use. Suitable
containment structures or portable containers will collect water used for tool and vehicle
decontamination. Areas used for decontamination will be monitored for residual
contamination. See Section 3280 Decontamination for additional information.
4740.9 Disposal
There are several disposal methods available for recovered oil or hazardous material.
Each method is dependent on the physical state of the oil/hazmat which is directly related
to how long the product has been exposed to the elements. These methods include
reprocessing, burial, incineration, and asphalt blending. Recovered oil is most easily
dealt with by separating out any water that may be present and refining it locally or
shipping it to its original destination. The specific disposal method depends on the nature
of the oil-contaminated material, the location of the spill, and the prevailing weather
conditions. The Disposal (Waste Management) Specialist is responsible for providing the
Planning Section Chief with a Disposal Plan that details the collection, sampling,
monitoring, temporary storage, transportation, recycling, and disposal of all anticipated
response wastes. See Section 3270 Disposal for additional information.
4740.10 Dredging
US Army Corps of Engineers (ACOE) provides expert contracting advice, engineering
and construction capabilities involving drift and wreck removal, levee and dike
construction or reconstruction, beach restoration, and dredging. Survey equipment
includes hydrographic survey and water sampling equipment with associated physical
content testing capabilities. Jurisdiction includes authority over dredge and filloperations adjoining waters of the U.S.
4740.11 Deepwater Removal
Offshore/ocean removal would be considered on a case-by-case basis depending on
the location. Refer to Section 3320 Salvage.
4740.12 Heavy Lift
Salvage companies would most likely be the primary point of contact for providing
heavy lift equipment. Refer to Section 3320 Salvage.
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4750 General Technical Specialists
4750.1 Cultural and Historic Properties
The National Historic Preservation Act requires federal agencies to take into account
the effects of response actions on historic properties when responding to spills. This
policy is outlined in the Programmatic Agreement on Protection of Historic Properties
during Emergency Response under the NCP. As the federal official designated to
coordinate and direct response actions, the FOSC is responsible for ensuring historic
properties are appropriately considered while planning and during a spill response.
Most historic sites are located on land and are not likely to be impacted by spills of oil or
hazardous substances. However, many sites are located near the water, which can be
adversely impacted by containment and recovery operations. Heavy equipment is
particularly harmful to archeological sites and the FOSC should use other methods of
containment and recovery in these areas. Some historic sites are located underwater
and may be damaged by an oil or hazardous substance spill. However, even
underwater, the sites are more likely to be adversely impacted by containment and
recovery operations than the spill itself.
The National Register of Historic Places (36 CFR Part 60) is managed by the National
Park Service and includes districts, sites, buildings, structures, and objects that are
significant in American history. The National Trust for Historic Preservation's Southern
Office serves Alabama, Florida, Georgia, Kentucky, Louisiana, Mississippi, North
Carolina, Puerto Rico, South Carolina, Tennessee, and the US Virgin Islands. Below is
their contact information:
William Aiken House, 456 King Street
Charleston, South Carolina 29403
Phone: 843-722-8552
Fax: 843-722-8652
Email: [email protected]
Before conducting containment or recovery operations on a historic or cultural site, the
FOSC should contact the HSPO to determine the sensitivity of the site. They may also
be able to assist in identifying which containment and recovery techniques are least
likely to impact the historic or cultural site.
The CRRT Caribbean Regional Response Team Guidelines for the
Programmatic Agreement on Protection of Historic Properties During Emergency
Response Under the National Oil and Hazardous Substances Pollution Contingency
Plan provides additional guidance for the FOSC. Also, refer to Section 1660 for more
information pertaining to the SHPO. SHPO contact information can be found in Section
9220.
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4750.2 Legal
All organizations in a response should consult with their legal staffs legal advice during
a response if legal questions arise involving their organization.
US Department of Justice
The US Department of Justice provides the highest level of legal advice within the
Federal Government. The Environment and Natural Resources Division (ENRD) is
responsible for litigation ranging from: protection of endangered species, to global
climate change, to cleaning up the nation's hazardous waste sites. Nearly one-half of
the Division's lawyers enforce the nation's civil and criminal environmental laws and the
health and environment of all Americans. The Division also defends environmental
challenges to government programs and activities. It represents the United States in all
matters concerning the protection, use, and development of the nation's natural
resources and public lands, wildlife protection, Native American rights and claims, and
the acquisition of federal property.
USCG Legal Service Command Norfolk
The USCG Chief of the Legal Service Command (LSC) Norfolk is the principle legal
advisor and Staff Judge Advocate to Atlantic Area/Seventh District/Maritime Defense
Zone Atlantic, Commander Maintenance and Logistics Command Atlantic, their
respective staffs, and subordinate units. The Mission Support Law Branch (LSC-4)
provides legal advice to commands located within the Legal Service Command's AOR
on: Employment and Labor Law, Ethics, Litigation Support, Environmental Law,
Property Law (real and personal), and Public Information Law (including the Freedom of
Information Act (FOIA), Privacy Act, and Health Insurance Portability and Accountability
Act (HIPPA)).
Commonwealth of Puerto Rico - Office of the Attorney General
The main functions of the Commonwealth of Puerto Rico Office of the Attorney General
are to have general charge, supervision, and direction of the legal business of the
Territory and to act as legal advisor and representative for the Governor and executive
agencies, territorial boards and commissions, and institutions of higher education. The
Attorney General is the legal advisor to virtually every agency in Puerto Rico’s
government.
4750.3 Chaplain
The Chaplain Emergency Response Technical (CERT) Specialist is responsible for
identifying and securing the services of sufficient Chaplains necessary to carry out
pastoral care duties to provide for the spiritual and emotional needs of all Coast Guard
personnel involved in a major disaster. The CERT Specialist is responsible for making
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an immediate assessment of how many Chaplains are required to provide adequate
pastoral care and make the necessary notifications to ensure their immediate response
and presence. The CERT Specialist is the point–of-contact for all requests from
operational units for Chaplains and their services and is responsible for the appropriate
assignments and duties of all Chaplains involved in Coast Guard operations. The
CERT Specialist reports directly to the Incident Commander. The USCG District Seven
Chaplain's Office is located in Miami, FL.
4750.4 Public Health
Public Health Technical Specialists may be needed to provide public health/worker health and
safety technical knowledge and expertise in events involving oil, hazardous
substance/materials, radiation, or health and medical issues. Public Health Technical
Specialists from the Department of Health and Human Services’ Centers for Disease Control
and Prevention can provide technological assistance.
US Department of Health and Human Services
The Department of Health and Human Services (USDHHS) is the U.S. government's
principal agency for protecting the health of all Americans and providing essential
human services, especially for those who are least able to help themselves.
4750.5 Human Resources
The Human Resources Specialist is responsible for providing direct human resources
services to the response organization, including ensuring compliance with all labor
related laws and regulations. If it is necessary to form a Human Resources Unit, it is
normally in the Finance/Admin Section.
4750.6 Critical Incident Stress Management
The CG Critical Incident Stress Management (CISM) Specialist is responsible for identifying and
securing the immediate response and services of sufficient CISM team members necessary to
carry out CISM duties to provide for the psychological and emotional needs of all Coast Guard
personnel involved in a major incident. The CISM Specialist is the point of contact for all
requests from operational units for CISM services and is responsible for the appropriate
assignments and duties of all CISM team members involved in the evolution. Due to the
importance of the mental well-being of all response personnel and the highly specialized nature
of the program, the CISM Specialist would be assigned to the command level of the
organization and would report directly to the IC or UC. Sector San Juan should refer to Health,
Safety and WorkLife Office (HSWL FO) - WorkLife Branch for CISM guidance or assistance as
well as COMDTINST 1754.3, Critical Incident Stress Management.
4-26
4760 Law Enforcement Technical Specialists
Many federal, state, and local governmental agencies work together during a law
enforcement situation. Federal, state, and local agencies with have both distinct and
complementary jurisdictions. Coordination is extremely important. Refer to Section
3360, Law Enforcement for additional information.
4770 Search and Rescue Technical Specialists
Many federal, state, and local governmental agencies work together during a SAR
incident. While the US Coast Guard is ultimately responsible for SAR on the navigable
waterways of the United States, it relies heavily upon state and local assets to
successfully resolve cases, with minimal loss of life. Refer to Section 3310, Search and
Rescue for additional information.
4780 Marine Fire Technical Specialists
Refer to the Marine Firefighting Plan.
4800 Permits and Consultations
4810 Administrative Orders
An Administrative Order is a tool used by the FOSC to ensure appropriate actions are
being taken by a Responsible Party in a potential threat or actual spill, or FWPCA
hazardous material release. The Oil Pollution Act of 1990 amended the Federal Water
Pollution Control Act and provided more authority to FOSC's to direct the removal
actions in response to discharges of oil or FWPCA hazardous substances. Under 33
USC 1321 (c) and (e), an FOSC may now issue orders to responsible parties to ensure
effective and immediate removal of a discharge or the mitigation or prevention of a
substantial threat of a discharge of oil or FWPCA hazardous substance. An FOSC may
also issue administrative orders "that may be necessary to protect public health and
welfare".
4820 Notice of Federal Interest
Reference COMDTINST M16000.11, Coast Guard Marine Safety Manual, Volume VI,
Chapter 7.B.3.a.
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The Notice of Federal Interest (NOFI) is used to designate and notify owners, operators
or persons in charge, in writing that an oil pollution incident occurred or threatens to
occur and that specified personnel may be financially responsible for that incident. The
responsible party is liable for among other things, removal costs and damages resulting
from the incident. The NOFI notifies the responsible party that the failure or refusal to
provide all reasonable cooperation and assistance requested by the FOSC will eliminate
any defense, or entitlement to limited liability. The NOFI notifies the responsible party
that failure to properly carry out the removal of the discharge, or comply with any
administrative order of the FOSC may result in civil penalties or up to three times the
cost incurred by the Oil Spill Liability Trust Fund.
4830 Notice of Federal Assumption
Chapter 7.B.3.d.
Under FWPCA Section (311)(c)(l), whenever a polluter is unknown or not acting
responsibly, or when its removal effort is insufficient, or to present the substantial threat
of a discharge, the OSC may assume total or partial control of response activities. The
OSC must inform the suspected polluter, if known, of this action by issuing a Notice of
Federal Assumption (NOFA) of Response Activities, even if the suspected polluter has
not initiated any action. This Notice references the Notice of Federal Interest for an Oil
Pollution Incident and indicates the date and time the Federal response is initiated. The
same procedures used for issuing and obtaining signatures for the Notice of Federal
Interest for an Oil Pollution Incident apply. This requirement is for internal direction
only. The failure of an OSC to present a Notice of Federal Assumption of Response
Activities in a given case does not affect any liability of any person which may arise in
that case. In some instances, the FOSC may determine that the polluter's response
efforts should continue, but that some federal assistance is necessary to augment the
cleanup (e.g., cleanup resources that the polluter cannot or will not provide). Whenever
it is necessary for the federal government to expend funds in support of a cleanup
operation, for purposes other than monitoring, the OSC should declare a federal spill for
the area(s) for which he or she is assuming control, activate the OSLTF to cover
expenses and take whatever actions are necessary to ensure a proper cleanup. In
these cases, the Notice of Federal Assumption shall clearly delineate those actions or
areas for which the FOSC is assuming control or providing other resources. The term
"declare a federal spill" means: in the case where a suspected polluter has been
identified, the presentment of the Notice of Federal Assumption; or in other cases, the
initiation of federal removal operations.
4840 Letter of Designation
Chapter 7.
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Designation of a source under Section 1014 of OPA 90 is conducted to fulfill the
requirements relating to the dissemination of information about an incident, through
advertisements, so that potential claimants will be aware of the opportunity and
procedures for submitting claims for uncompensated removal costs or damages. Exact
specification and types of advertisement required are provided in the letter issued by the
NPFC. OPA provides that designation of source is done where "possible and
appropriate." Sector San Juan will not issue Notices of Designations. Per the Technical
Operating Procedures for Designation of Source, the NFPC will designate the source,
notify the reporting party/guarantor, and set the advertising requirements. In the event
that it appears there is a reasonable possibility for claims in a given incident, but the
source is not known, the FOSC immediately notifies the NPFC. The NPFC will then
advertise as required under section 1014(c) of OPA.
4850 Fish and Wildlife Permits
A Federal Migratory Bird Rehabilitation Permit will authorize you to take, transport and
temporarily possess sick, injured, and orphaned migratory birds for rehabilitation
purposes. For more information regarding fish and wildlife permits see the following
Code of Federal Regulations (CFR): 50 CFR 10 (General Provisions), 50 CFR 13
(General Permit Procedures), 50 CFR 14 (Importation, Exportation, and Transportation
of Wildlife), and 50 CFR 21 (Migratory Bird Permits).
Both the Virgin Islands and Puerto fall under the FWS Region 4 Migratory Bird Permit
Office. Send completed application forms to the Regional Migratory Bird Permit Office:
1875 Century Blvd., Suite 400
Atlanta, GA 30345
Phone: 404-679-4000
Fax: 404-679-4006
Federal and state wildlife agency personnel have the authority to recover oiled or dead
migratory birds under their USFWS Migratory Bird Salvage Permit. In addition,
established bird rehabilitation centers (e.g., Tri-State Bird Rescue & Research, Inc.)
have authority to recover and rehabilitate oiled birds under regionally-issued migratory
bird permits. Properly licensed migratory bird rehabilitators (federal and state license
required) can also recover and rehabilitate oiled birds. Tri-State maintains records on
trained rehabilitators and can provide advice to the FOSC on this issue. See the FWS
website for more information regarding Fish and Wildlife permits:
http://www.fws.gov/permits/overview/overview.html.
4860 Endangered Species Act (ESA) Consultations
Under Endangered Species Act Section 7(a)(2), federal agencies are required to
consult on actions that may affect listed species and/or habitat. Similarly, the National
Contingency Plan requires the Department of the Interior and Department of Commerce
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to participate in the spill planning process, provide technical expertise to the FOSC
during a spill response, and facilitate compliance with ESA in both instances. Refer to
Section 1650 for additional ESA information.
4870 Disposal
See Section 3270 Disposal, Section 4740.9 Disposal, Section 5220.9 and 40CFR 230 –
Guidelines for Specification of Disposal Sites for Dredged or Fill Material.
4880 Dredging
US Army Corps of Engineers can be contacted as the primary source for required
correspondence, permit, and consultation information. Refer to Section 4740.10
Dredging for more information.
4890 Decanting
Decanting is a vital part of the recovery process. The inability to decant water from
recovered oil/water mixtures and return the excess water into the recovery area
significantly reduces the volume of available temporary storage capacity, thus reducing
the effectiveness of the on-water skimming and recovery operations. The inability to
return the excess water containing some amount of oil will delay recovery operations
and possibly lead to a complete cessation of recovery operations until additional
temporary storage can be arranged.
It is essential that the return of oil and oily water associated with the mechanical
recovery process be clearly authorized so that responders are not placed at legal risk
when carrying out recovery operations. Although no pre-approval for decanting exists,
decanting will be considered on a case-by-case basis by Federal and State On-Scene
Coordinators.
In considering whether to permit decanting, criteria to be addressed will, at a minimum,
include: Availability of additional storage; resources at risk; toxicity of proposed
discharge; and other incident specific considerations.
Refer to Section 3270.2 for additional guidance.
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5000 Logistics
5100 Logistics Section Organization
The Logistics Section must be prepared to deliver the necessary support to carry
operations during an incident response. This section shall provide medical and berthing
facilities for personnel, transportation, materials, communications and resources to
ensure the incident objectives are being met. In order to cover the myriad of support
oriented details that may arise during when responding to all type of incidents, the
Logistics Section must maintain cohesiveness and work closely with all sections to
ensure incident needs are being identified and addressed. Moreover, the Logistics
Section shall make certain that all essential resources are available and accounted for a
successful response.
Six functional units can be established within the Logistics Section. If necessary, a twobranch structure can be used to facilitate span of control. Figure 5-1 is the typical
framework of a fully activated Logistics Section. The actual size of the Logistics Section
will be based on the needs of the incident.
Figure 5-1. The structure of a fully activated Logistics Section.
5110 Roles and Responsibilities
The IMH (Chapter 9) and the Logistics Section Chief (LSC) ICS Job Aid offer further
guidance on requirements and expectations of the Logistics Section.
5-1
Figure 5-2
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5200 Support Resources
The Support Branch is responsible for development and implementation of the logistics
plan in support of the IAP, including providing personnel, equipment, facilities, and
supplies to support incident operations. Below is a list of various support equipment,
locations, etc. available in the AOR that may be of use during any of the types of
incidents covered in the ACP. The list should not be considered comprehensive.
Instead, the Response Resource Inventory (RRI), compiled by the National Strike Force
Coordination Center (NSFCC), should be utilized to identify additional equipment
located inside and outside the area covered by this contingency plan.
5210 Summary of Suppliers
This Section is not intended to be all inclusive or be considered an endorsement by the
Area Committee. Instead, it should be considered as a reliable source of information
regarding many of the available resources in the AOR.
5210.1 Oil Spill Removal Organizations and Oil/Hazardous Substance
Response Equipment
The Oil Pollution Act of 1990 mandated the creation of a national database of response
resources that would be maintained by the Coast Guard NSFCC. This voluntary
equipment locator system, known as the Response Resource Inventory, was expanded
in 1995 to accommodate the needs of the Oil Spill Removal Organization (OSRO)
Classification initiative.
The RRI includes data received from companies that wish to have their equipment listed
in a publicly accessible system, as well as data generated from the OSRO classification
program. Participation by private industry is voluntary except for classified OSROs,
whose participation becomes mandatory when they apply for a classification. The RRI
can be accessed by OSRO companies that have been granted access to the system.
RRI reports may also be requested through USCG Sector San Juan.
The RRI for the AOR provides a snapshot of all of the Classified OSROs and response
equipment that is within reach in a reasonably short period of time. It is important to
remember that the RRI changes on a daily basis. Therefore, an RRI report should be
run through MISLE for the most up-to-date information.
The highlighted OSROs in the RRI report are those that have a Basic Ordering
Agreement (BOA) with the federal government. A BOA is a written agreement between
a buyer (i.e., the USCG) and a seller. This agreement states the terms for the
procurement of the specified items for a stated period. The BOA is an instrument of
understanding, negotiated between an agency, contracting activity, or contracting office
and a contractor, that contains terms and clauses applying to future contracts between
the parties during its term, a description, as specific as practicable, of supplies or
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services to be provided, and methods for pricing, issuing, and delivering future orders
under the BOA. However, a BOA itself is not a contract.
•
Caribe Hydroblasting Corporation Environmental Div (CHED)
POC: Jorge Arrufat
787-836-1110
Carretera 385 Km 2.7
Penuelas, PR 00624
CHED Website
•
Caribbean Enviromarine Services Inc.
POC: Jose Francisco Rodriguez
San Juan, PR and Penuelas, PR
787- 272-5604
CEMS Website
•
Clean Harbors Environmental Services, Inc
POC: Charlie Vega
(787) 475-9574
(787) 362-6234
(787) 705-7718
San Juan, PR 00936
Clean Harbors Website
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National Response Corporation (NRC)
San Juan, PR 00902
(787) 789-2000
(800) 899-4672
NRC
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MSRC
Bayamon, PR 00961
(787) 641-5369
(800) 645-7745
Fax +1 (787) 641-5370
MSRC Website
For more information on these contractors and more,visit:
http://www.cleanupoil.com/PUERTORICO.htm
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5220 Facilities
5220.1 Incident Command Posts Options
Puerto Rico has identified several potential command posts and the U.S. Virgin Islands
continues to attempt to locate adequate facilities. In both areas the best and most likely
location would be local hotels with conference facilities. These are available on all the
major islands with the exception of St. John.
Command Posts - Puerto Rico
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San Juan Convention Center (owned by the Commonwealth).
Naval Station Roosevelt Roads (ownership currently undergoing change)
Frontier Pier, San Juan (Owned by PR Port Authority).
Ponce Transit Sheds, Port of Ponce (owned by Ponce Port Authority).
Mayaguez Ports Authority Building (owned by PR Port Authority).
Note: This facility is not ideal and the search continues for an adequate
facility.
Command Posts - U.S. Virgin Islands
•
•
•
St. Croix – VITEMA building
St. Croix – HOVENSA facility
St. Thomas and St. John – local hotels with conference/convention facilities
5220.2 Procedures for Establishment of Command Post
Puerto Rico
Upon request from the FOSC, the Puerto Rico State Emergency Management Agency
((787) 724-0124) will make arrangements for access to all the command posts identified
above that are in Puerto Rico. The exception is the Naval Station Roosevelt Roads
command post, which will be accessed through the DOD representative to the
Caribbean Regional Response Team at (787) 865-4429.
U.S. Virgin Islands
Upon request from the FOSC, the Virgin Islands Territorial Emergency Management
Agency will identify a hotel(s) adequate to facilitate a command post.
•
•
•
VITEMA St. Thomas
VITEMA St. Croix
VITEMA St. John
(340) 774-2244
(340) 773-2244
(340) 776-6444
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5220.3 Incident Command Post Needs
This section addresses the supplies for personnel needs and support operations at the
command post. Also, ensure “Go-Kits” are equipped with essential equipment as well
(i.e., reference books, office supplies, first aid, electronics, etc).
Copy machine suppliers
Office furniture
Refrigerator(s)
Water fountain(s)
Coffee supplies
Sanitation supplies
First Aid Kit
Office supplies (Pens, tape, staplers)
Situation boards
Typewriters
Rest Rooms
Air Conditioning
Fans
Cameras
Emergency lighting
Backup Generators
Maps/Charts
Multiple phone lines
Overhead projector
Slide projector and screen
Public Address System
TV(s) with cable hookup
Copier(s)
Facsimile Machines (Min 2)
Easels/easel paper
Magic markers
Pointers
Printer(s)
Computers/modems
Furniture
Bug spray
Tape recorder(s)
Reference materials such as this ACP, charts, etc.
5-6
Communication Equipment Resources/Supplies
(For more info, see Section 5400)
Most of the communication needs may be obtained from commercial sources. Consider
checking the yellow pages of your local phone directory, your organizations supply
office, or your communications staff.
Telephones
Fax
Portable Telephones/cellular phone
5220.4 Berthing
Lodging
Hotels (some government owned) and military bases are the best resources for
lodging. Most of the schools such as colleges and universities are not available
since they do not have live-on-campus facilities. In larger spills/responses, a
cruise ship may be hired or military vessels used. The warm climate would allow
quick construction of temporary shelters. Tent shelters could be brought in
quickly by mobile military units, while more permanent temporary shelters could
be constructed by civilian contractors, or by military construction battalions.
Safety and security must be carefully considered when temporary shelters are
used.
Puerto Rico
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Caribe Hilton & Casino, San Juan
Hyatt Hacienda del Mar, Dorado
Embassy Suites Resort, Dorado
Palmas del Mar Resort, Humacao
Mayaguez Hilton & Casino, Mayaguez
Holiday Inn, Ponce
Villas de Soto Mayor Resort Hotel & Country Club,
Adjuntas
Hotel Boquemar, Cabo Rojo
El Convento Hotel, San Juan
Days Inn Hotel, Mercedita, Ponce
Holiday Inn Hotel, Mayaguez
Sheratton Hotel, San Juan
Travel Lodge Hotel, Isla Verde
Copa Marina Beach Resort, PO Box 805, Guanica, PR
U.S. Virgin Islands
5-7
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Frenchman’s Reef, No. 5 Estate, Bakkeroe St. Thomas USVI 00802
Hyatt Regency, St. John
Stoffer Grand Beach Resort, St. Thomas
Bluebeard Castle Hotel, St. Thomas
Magens Pt. Resort, St. Thomas
Ramada Yacht Haven Hotel, St. Thomas
Windward Passage Hotel, St. Thomas
Anchor Inn Hotel, St. Croix
Caravelle Hotel, St. Croix
Buccaneer Hotel, St. Croix
Carambola Beach Resort, St. Croix
Chenay Bay Beach Resort, St. Croix
Club Comanche, St. Croix
Cormorant Beach Club, St. Croix
Danish Manor Hotel, St. Croix
Hibiscus Beach Hotel, St. Croix
Hotel on the Cay, St. Croix
King Christian Hotel, St. Croix
St. Croix by the Sea Hotel, St. Croix
Military support should be coordinated through the DOD representative to the CRRT.
5220.5 Port/Dock Facilities and Capacities
See Sections 5220.8; 5220.9
5220.6 Staging Areas
Caja De Muertos
Isla Caja de Muertos, PR
Map Location
Balneario de Guanica Cana Gorda Beach Park
PR National Parks
Luis Ortiz – First Manager
Facility Telephone Number: 787-821-5676
Personal Cell for emergencies: 787-299-0350
Guanica, PR
La Parguera Baseball Field
Calle 6 # 153 | La Parguera,
Lajas, Puerto Rico 00667
5-8
Mayaguez Shooting Club
Mayaguez, PR
Playa Sandinera
Guanica, PR
Puerto Real Police Division Building
Cabo Rojo, PR
Rio Ponce
Supervisor
U.S. Coast Guard RIO Ponce
41 Calle Bonaire
Ponce, PR 00716
787-284-4823
787-502-7148
Roosevelt Roads Staging
Ceiba, PR
Airstation Borinquen, U.S. Coast Guard
Aguadilla, PR
Frontier Pier, P.R. Ports Authority
San Juan, PR
Isla Grande, Hanger 21, U.S. Marines/National Guard
San Juan, PR
Pan Am Dock & Isla Grande Area, P.R. Ports Authority
San Juan, PR
VI National Guard Base, VITEMA/VING - St. Thomas
St. Thomas, US VI
HOVENSA - St. Croix
St. Croix, US VI
5220.7 Security Providers
The Security Manager is responsible to:
• Provide safeguards needed to protect personnel and property from loss or
damage.
•
Establish contacts with local law enforcement agencies as required.
5-9
•
Contact agency representatives to discuss any special custodial requirements
that may affect operations.
•
Request required personnel support to accomplish work assignments.
•
Ensure that support personnel are qualified to manage security problems.
•
Develop security plan for incident facilities.
•
Adjust security plan for personnel and equipment changes and releases.
•
Coordinate security activities with appropriate incident personnel.
•
Keep the peace, prevent assaults, and settle disputes through coordination with
Agency Representatives.
•
•
Prevent theft of all government and personal property.
Document all complaints and suspicious occurrences.
•
Maintain Unit/Activity Log (Form ICS-214).
If the command post location is determined by the RP, then that party will take the lead
for security responsibilities at the incident.
Police Departments - Puerto Rico
Cuartel del Policia Ave. Victoria
Aguadilla, PR 00603
Dept. Policia de Boqueron
Carr #101, Km. 3.1
Bo. Boqueron, Cabo Rojo, PR 00622
Cuartel Policia de Cagual
Interseccion Road 189
Ave. Rafael Cordero
Caguas, PR 00725
Ave. Lauora Pinero Numero 59
Ceiba, PR 00735
Cuartel Policia de Guanica
Calle 13 de Marzo
Guanica, PR 00653
Cuartel de la Policia
Ave Hostos,Centro Gubernamental
Arecibo, PR 00612
Calle Jose de Diego
Cabo Rojo, PR 00623
Cuartel Policia de Culebra
Correo General Barrio Fullatosa
Culebra, PR 00775
Cuartel Policia de Fajardo
Calle Victoria
Fajardo, PR 00738
Cuartel Policia de Guayama
C/principal Urb. La Hacienda
Nuevo Parque de Pelota
Guayama, PR 00784
5-10
Cuartel de Policia
Box 404 Nuevo Parque de Pelota
Guayanilla, PR 00656
Cuartel de Policia
Calle Juan Hernandez Ortiz
Isabela, PR 00662
Cuartel de Policia
Calle Font Martelo
Humacao, PR 00971
Cuartel de Policia
Carr. 187 de Loiza
Loiza, PR 00(787)
Cuartel de Policia
Carretera 68, Section 2
Manati, PR 00641
Cuartel de Policia
Cental Gobernental de Mayaguez
Mayaguez, PR 00680
Cuartel de Policia
Commandancia de la Ponce Ave.
Hostos Ponce, PR 00731
Cuartel de Policia
Calle Luis Munoz Rivera
Toa Baja, PR 00699
Cuartel General de Policia
PO Box 70166
San Juan, PR 00936-8166
Cuartel de Policia
Carretera PR200
Vieques, PR
Cuartel de Policia
Calle Catalina Morales Final
Con el Apartado 428
Yabucoa, PR 00767
Cuartel de Policia
Calle Arana #4
Lares, PR 00669
Police Departments - U.S. Virgin Islands
Police Department
Nisky Shopping Center
Second Floor
St. Thomas, USVI 00802
Police Department
Leender Jurgun Command
Cruz Bay, St. John, USVI 00830
Patrick Swanee Headquarters
R. 02
Kingshill, St. Croix, USVI 00850
5220.8 Airports and Helispots
Aircraft Landing Sites
Adjuntas
18-11N 066-45W
1600, Asphalt
Private, landing fee
Alexander Hamilton
Christiansted, St. Croix
17-42N 064-48W
7612, Asphalt
100, Jet A1
5-11
Andgada
18-44N 064-20W
2500, Paved
Arecibo
18-27N 066-41W
3975, Asphalt
100LL
Attnd Days
Charlotte Amalie
St. Croix
18-20N 064-56W
10,000, St. Thomas Harbor
Private
Cruz Bay
18-20N 064-48W
2000, Pillsbury Sound
Private
Diego Jimenez Torres
Fajardo
18-18N 065-40W
3600, Asphalt
100
Attnd days, landing fee
7500 lbs & over
Humacao
18-08N 065-48W
2458, Asphalt
7500 lbs & over
Mayaguez
18-15N 067-09W
4999, Asphalt
100LL
Attnd , landing fee, 7500 lbs or less
Rafael Hernandez
Aguadilla
18-30N 067-38W
11,700, Asphalt, Concrete
100, Jet A-1
Attnd days, landing fee over 7500 lbs
Virgin Gorda
18-27N 064-26W
3100, Coral
Beef Island
18-27N 064-33W
3600, Asphalt
Closed nights, except
by PPR
Christiansted Harbor
St. Croix
17-45N 064-42W
7000, Christiansted Harbor
100, Jet A
Private
Culebra
18-19N 064-58W
7612, Asphalt
100, Jet A
Attend days, Landing fee
7500 lbs & over
Dorado
18-28N 066-18W
3420, Asphalt
100
Private
Boqueron
18-12N 066-50 W
1200, Asphalt
Private
Combate
17-58N 067-12W
3000, Dirt
Private
Cyril E. King
St. Thomas
18-20N 064-58W
5348, Asphalt
100LL, Jet A
Attnd days,
Fernando Luis Ribas
Dominicci...San Juan
18-27N 066-06W
5317, Asphalt
7500 lbs & over
Labadie
18-27N 067-04W
1800, Turf
Private
Luis Munoz Marlin Intl
Isla Verde
18-26N 066-00W
10,002, Asphalt, Concre
100, 115, Jet A1+ Attnd
landing fee
Ponce
Patillas
18-01N 066-34W
17-59N 066-01W
6904, Asphalt, Concrete
2000, Asphalt Attnd
100, Jet A-1
days, landing fee, over
Attnd, landing fees, over 750 7500 lbs
Naval Station
Vieques
Roosevelt Roads
18-08N 065-30W
18-15N 065-38W
2500, Asphalt
11,000, Concrete
100LL
100LL
Private, attend days
over 7500 lbs
This space left blank
5-12
This space left blank
Aircraft Resources
Puerto Rico
•
•
•
•
•
•
•
•
•
•
FC Charter
Beechcraft - Flight, Inc.
Caribe Aviation
Executive Airlines Inc.
Hill Helicopters
Renal Services
Ponce Air Charter
Air National Guard
Army National Guard
Civil Air Patrol
U.S. Virgin Islands
•
•
Bolkhe International Airways
VI Ground Handlers
See also SILC website for any other resources already under contract: SILC BOA List Website
5220.9 Temporary Storage and Disposal Facilities
Storage/Disposal Facilities are limited in Puerto Rico and the Virgin Islands. Only
Regulated Facilities are Capable of receiving hazardous waste.
5220.91 Transport of Waste
Transport of Hazardous Waste
Waste classified as hazardous under either federal or Commonwealth/Territory
regulations must be transported to a permitted or interim status hazardous waste
facility. Hauling of the waste must be done by a licensed hazardous materials hauler.
The licensed hauler must have a U.S. EPA I.D. number and State transporter I.D.
number. Prior to removal of the hazardous material from temporary storage, a uniform
hazardous waste manifest (form DHS-8022A) must be prepared by the generator (RP
or his representative) for recovered petroleum and other contaminated materials. If
assistance is required for manifesting, the RP may request it from the on-scene UC
representatives.
All hazardous materials shipped off-site must be transported in compliance with
applicable regulations. These include the RCRA regulations in 40 CFR 262-263, DOT
Hazardous Materials Regulations (49 CFR 171-178), and any applicable
5-13
Commonwealth/Territory regulations.
Transport of Non-Hazardous Waste
Waste determined to be nonhazardous but designated waste will be transported to a
Class II waste management facility. Manifesting of the waste is not required but a Bill of
Lading is required for transportation. The appropriate EQB/DPNR and local health
department should be contacted to determine what waste management facility will
accept the waste and any additional test requirements the facility might require.
Removal of nonhazardous waste from temporary storage will require authorization of
the on-scene coordinator.
5220.92 Disposal Alternatives
Puerto Rico
Disposal alternatives in PR vary depending upon the nature and classification of the
waste. These are:
•
Landfilling - Landfilling of non-hazardous liquid waste and waste with free
liquids is permitted afte solidification with kiln dust, caliche or similar materials
and proper containerization. Most companies that handle this type of waste
in PR dispose of it only in EQB-endorse or EQB- approved landfills. No
hazardous waste can be landfilled in PR because there is no approved
secure landfill for such purpose.
•
Incineration - Incineration of combustible and burnable waste in commercial
incinerators is performed in PR as long as the waste is not hazardous and
does not contain PCBs. At present, there are two commercial incinerator
facilities (in Canovanas and Caguas) that burn non-hazardous combustible
waste. In addition, there are various other chemical and pharmaceutical
manufacturing facilities that have EPAIEQB-approved noncommercial
incinerators to destroy hazardous and non-hazardous waste generated during
the manufacturing process. In the case of a catastrophic or major spill of
organic material, a portable incinerator or volatilizer can be brought on-site to
destroy the oil and oil-contaminated waste. The incinerator/volatilizer would
be set up close to the spill site. This would reduce any problem that could
arise from the transportation of such waste to any disposal site elsewhere.
Another alternative would be for the responsible party or the government to
negotiate agreements or Memoranda of Understanding with non-commercial
incinerators to allow for the destruction of spill-generated waste.
•
Substitute Fuel - There is a commercial facility in Manati that manufactures a
synthetic fuel by blending waste oil (hazardous or non-hazardous) with
5-14
various types of solvents. This fuel is manufactured to strict specifications
and fed into a cement kiln in Dorado.
•
Recycling/Reuse - Petrochemical and chemical manufacturing companies
located in PR may accept product recovered from a spill incident but it has to
meet strict requirements. Most companies, however, treat and/or reuse
product recovered from spill incidents that occurred within their facilities.
Virgin Islands
In addition to listed and characteristic Hazardous wastes, the USVI defines oiI and
petroleum products as hazardous materials. There is no approved municipal or
commercial landfill facility to dispose of hazardous wastes, oil and oil-contaminated materials In addition, there are no approved incinerators or substitute fuel
manufacturing facilities. Therefore, most hazardous waste and waste oil in the USVI
has to b a shipped out of the territory for disposal.
Some potentially responsible parties of spill incidents in the USVI, however, have
disposal alternatives other than shipping the spill waste out of the territory. For
example, the HOVENSA refinery on the island of St. Croix has a land treatment system
(land farming) and a wastewater plant with an oil separator in its facility.
The alternative of using portable incinerators was implemented in the USVI to deal with
a catastrophic or major oil spill. Approximately 600,000 gals of No. 6 oil spilled from a
WAPA storage tank in Christiansted, St. Croix, because of damages caused by
Hurricane Hugo in September 1989. A portable incinerator was brought to St. Croix in
July 1990 to destroy the oil residues remaining in the beach sand as part of the FEMA
response to the damages caused by the hurricane.
The USVI government plans to install three incinerators (one in each of the three main
islands of the territory) to destroy biomedical waste. These incinerators may also be
used to destroy waste generated by a spill incident.
Another alternative would be for the government to negotiate interagency agreements
or Memorandum of Understanding with noncommercial disposal facilities, such as the
HOVENSA refinery, for the disposal and/or destruction of spill-generated waste.
5220.93 Treatment, Storage, and Disposal Facilities
The treatment, storage, and disposal (TSD) companies presented below have provided
information regarding the disposal of spilled and spill-contaminated materials. These
companies are presented in alphabetical order and their inclusion in this list does not
necessarily represent endorsement by the EPA or USCG.
5-15
BFI of Puerto Rico, Inc.
Ave. Baramaya Final, La Cotorra Ward
P.O. Box 7104
Ponce, P.R. 00732
(787) 986-7777 EMERGENCY
(787) 841 7775 (24hrs)
(787) 841-7770,788-7171
(787) 841 -1078 FAX
Contact person: Mr. Juan Rodriguez – General Manager, Mr. Jose Torres –
Waste Manager
Disposal method: Landfilling of non-hazardous municipal and industrial waste
and asbestos materials. BFI operates three disposal cells owned by the
Municipality of Ponce and operated by BFI under a lease agreement. Separate
Cells are available for municipal, industrial and asbestos wastes respectively.
Type of waste accepted: BFI will collect, transport and landfill all solid, semi -solid
and liquid municipal and industrial non-hazardous waste streams and asbestos
containing materials. The client provides a sample of the waste for RCRA
characteristics analysis in the BFI laboratory. If waste is hazardous, BFI will not
accept it or coordinate disposal. Liquid non-hazardous waste is landfilled after
solidification with kiln dust. The facility has a solidification pit. The waste is
disposed in drums or in bulk in the industrial cell.
Capacity 145 000 cu. yd. in the industrial cell.
Temporary storage area: BFI will store in its facility only the amount of waste that
can be processed in a day. BFI usually does not provide temporary storage on
or off site but in emergency situations it has the capacity for four trailers.
Training: BFI personnel have the 24 hr training as per RCRA regulations and
additional in-house training.
Commercial Incineration Corporation
Canovanillas Industrial Park
P.O. Box 9086, Plaza Carolina Station Carolina, P.R. 00988-9086
(787) 257-7370 (not available 24 h's)
(787) 257-7235 FAX
Contact person: Orlando Mercado/Carlos Rodriguez
Disposal method: incineration
Type of waste accepted: Commercial Incineration Corp. (CIC) will collect,
transport and incinerate only solid non-hazardous burnable waste streams. The
client must provide a certification specifying that the waste is non-hazardous and
5-16
that it does not contain PCBs. If the waste is hazardous, CIC will not accept it or
coordinate disposal.
Capacity: 3000 lbs/hr
Temporary storage area: An area of 5 cuerdas (a cuerda is 0.97 acre) is
available for temporary storage
Training: CIC personnel are trained in the facility operations bit this training is rot
as per the OSHA HAZWOPER regulations.
Celsius, Inc.
Placido Gonzalez Industrial Park
P,O. Box 6616
Caguas, P.R. 00726
(787) 743-2731,385-3797
Contact person: Angel Perez
Disposal method: incineration
Type of waste accepted: Celsius will collect, transport and incinerate those
burnable liquid and solid waste streams that are determined to be nonhazardous. The client must submit certification specifying that the waste is nonhazardous and that it does not contain PCBs. If waste is hazardous, Celsius will
not accept it or coordinate disposal.
Capacity: 1700 lbs/hr (permitted for 16 hrs/day)
Temporary storage area: 4000 cu. ft.
Training: Celsius personnel are trained as per OSHA HAZWOPER Regulations
(40 hrs)
Waste Management of Puerto Rico
PO Box 1262
Penuelas, P.R. 00624-1262
(787) 836-2058, 836-2123, 721-4382
(787) 836-3715 FAX
Contact person: Rene Rodriguez
Disposal method: Land filling of non-hazardous materials including asbestos
containing materials. Hazardous materials are shipped to the US mainland for
disposal.
5-17
Type of waste accepted: Waste Management of PR will collect and transport all
waste streams including those that are determined to be hazardous. It will only
landfill at their facility non-hazardous waste, waste with less than 2 ppm PCB,
and asbestos-containing materials, but will coordinate disposal of hazardous or
toxic waste in the US. A sample of the waste is analyzed for RCRA
characteristics and PCB content before disposal. Oil and non hazardous liquid
wastes are landfilled after solidification with caliche. The facility has a
solidification pit.
Capacity: at present it is 5.82 cuerdas. Sixteen (16) cuerdas are available for
expansion.
Temporary storage area: The facility has six 25,000-galIon holding tanks and a
lagoon for oily waste, various dump trucks of 35 cubic yards capacity and tank
trucks of 4,000 and 8,000 gals capacity. Land available for expansion may be
used also for temporary storage of solid or solidified liquid waste.
Training: Waste Management of PR personnel are trained as per OSHA
HAZWOPER regulations (40 hrs).
Safety-Kleen Envirosystems Co. of P. R. Inc.
Hwy PR-2 Km 51 . Bajura Ward
P.O. Box 31098
Manati, P.R. 00674
(787) 854-1090 (24 hrs)
Fax: (787)884-4452
Contact person: Carlos Vazquez, Orlando Rosado
Disposal method: SKE has synthetic fuel manufacturing and solvent recovery
facilities and a wastewater treatment plant in Manati, P.R. The synthetic fuel
containing oil and solvents is then used as substitute fuel in a cement kiln leased
from San Juan Cement Co. in Dorado P.R. The wastewater treatment plant
handles metal bearing waste, organics and oil and grease. SKE also provides
other treatment and disposal alternatives such as incineration and landfilling of
hazardous wastes in the US mainland, and re-refining and processing of oil in
Canada.
Type of waste accepted: SKE will clean up, collect, transport and treat/dispose of
all kinds of waste streams, hazardous and non-hazardous. The waste is fully
characterized to determine the best disposal alternative.
Capacity: According to a modified Part A permit application (dated 8/6,1990).
SKE processes about 75,000,000 lbs/yr of RCRA wastes ("D', 'F", 'K" "U" and 'P"
wastes in the solvent recycling activities and 50,000,000 lbs/yr of RCRA wastes
5-18
in the synthetic fuel manufacturing and burning activities.
Temporary storage area: SKE has capacity for more than 1,650 gals in
containers (drums, barrels, etc.) and approximately 3 million gallons in :arks and
other containers. Storage capacity includes storage for processing as well as for
transfer to other disposal facilities.
Training: SKE personnel are trained as per OSHA HAZWOPER regulations (40
hrs). SKE has response capability for levels B and C personal protection.
In addition to the above mentioned companies, there are EQB approved or endorsed
municipal landfills in PR that accept solidified non-hazardous and oil contaminated
waste for disposal. These will not treat the waste; the client or its contractor must take
the waste to the landfill in a form approved for land filling. No hazardous waste can be
landfilled in PR.
Municipal Landfills
Municipal landfills in Puerto Rico that are permitted and/or endorsed by EQB include:
Permitted
Endorsed
Anasco
Ajbonito
Hormigueros Dorado
Jayuya
Fajardo
Mayaguez Florida
Ponca
Guayanilla
Juncos
Lajas
Penuelas
San German
Santa Isabel
Other alternatives to consider are those companies in PR that are not TSD facilities but
will coordinate disposal of spill wastes in TSD facilities elsewhere. These companies
provide disposal coordination services in addition to clean-up, collection, transportation
and interim storage services (on-and off-site) of spill wastes. These companies are
presented in alphabetical order and their inclusion in this list does not necessarily
represent endorsement by EPA or the USCG.
Caribe Hydroblasting Environmental Division
Road 385, Km. 32.7, Tallaboa Ward
Penuelas, PR 00624
(787) 836-1110 (24 hrs)
(787) 836-2460
(787) 836-0577 FAX
5-19
Contact persons: Jorge Arrufat/Angel Serrano
Caribe Hydroblasting (CHED) will respond to spill incidents in PR and the USVI.
CHED will coordinate disposal based on results of RCRA characteristics
analysis. If waste is non-hazardous, it is disposed of in an EQB-endorsed or
permitted landfill. If hazardous, the waste is patched and shipped for disposal in
the US. CHED provides on-site and off-site interim storage of waste in tank
trucks of 6-8-10--l 2,000 gals capacity and storage tanks of 6,000 and 8 000 gals
capacity.
CHED personnel are trained as per OSHA HAZWOPER regulations (40 hrs).
CHED has response capability for levels A, B, C and D personal protection.
Caribbean Environmental Services
P.O. Box 1838
Guaynabo, PR 00970-1838
(787) 643-0098 (24 hrs)
(787)731-0555
(787) 731-0075 FAX
Contact person: Angel Pereles (cell: 787-635-3451, Ernesto Balay (cell: 787-5940564)
Caribbean Environmental Services (CESI) will respond to spill incidents in PR
and the USVI. It will coordinate dispose based on results of RCRA
characteristics analyses (supplied by client). If solid spill waste is nonhazardous, it is disposed of in an EQB-endorsed or permitted landfill. The
recovered material, if non-hazardous, is sent to other facilities for processing
and/or disposal. If hazardous, it is shipped in drums to a TSD facility in the USA.
CESI provides on-site interim storage of spill-generated non-hazardous waste in
tank trucks of 10,000 gals capacity. CESI will not provide interim storage in its
facility.
CESI personnel are trained as per OSHA HAZWOPER regulations (40 hrs).
CES has response capability for levels A, B, C and D of personal protection.
Environmental Control Services
P.O. Box 467
Bayamon, PR 00960
(787) 251-1010 (24 hrs)
(787) 780-7015 FAX
Correct person: Daniel Caban
Environmental Control Services (ENVCO) is a limited service company providing
services to PR and the USVI. At present, it is not permitted by EQB to handle
5-20
hazardous waste. ENVCO will respond to non-hazardous spill incidents.
ENVCO coordinates non-hazardous spill waste disposal. If the EQB permit to
handle hazardous waste is granted, it will also coordinate disposal of such
wastes. Interim storage is provided on-site in 10,000 gal tank trucks. ENVCO
will not provide interim storage in its facility.
ENVCO personnel are trained as per OSHA HAZWOPER regulations (40 hrs).
ENVCO has response capability for levels B, C and D personal protection.
ENSCO Caribe
PO Box 361282
San Juan, PR 00936-1282
(787) 788-8000 ext.5350 (24 hrs)
(787)641-5391 Fax
Contact person: Maria Teresa Mendez
Ochoa Environmental (OES) will respond to spill incidents in PR and the USVI. It
will coordinate disposal based on results of RCRA characteristic analyses. If
solid waste is non-hazardous, it is disposed of in an EQB-endorsed or permitted
landfill. The recovered liquid material, if non-hazardous, is sent to other coal
facilities for processing and/or disposal. If hazardous, OES will coordinate
disposal based on waste characteristics. Facility acts as a waste transfer station
with a 10-day storage capacity. OES will provide 75,000 gals total capacity of
on-site storage.
OES personnel are trained as per OSHA HAZWOPER regulations (40 hrs).
OES has response capability to levels A, B, C and D personal protection.
5220.10 Fueling and Maintenance Facilities
•
•
•
•
•
•
•
•
•
•
Bunkers of St. Croix - PO Box 24009, Gallows Bay USVI, 00824
Camioneros - PO Box 13877 Santurce, PR 00908
Champion Petroleum - PO Box 1987 Carolina, PR 00984
Dana Transport Inc - PO Box 1856 Bayamon, PR
Gasolinas Caribe - PO Box 1650, San Sebastian PR 00685
Harbor Fuels - PO Box 9023111, San Juan, PR 00902
Puerto Rico Fuels Gas Inc. - PO Box 10028, Ponce, PR 00732
Club Nautico - PO Box 1133, San Juan, PR 00902; Diesel 12,00 gallons;
Gasoline 4,000 gallons
San Juan Bay Marina - Fernandez Juncos Ave, Stop 10, San Juan, PR
00907
Puerto Del Rey Bahia de Majagua - Highway #3 Km. 51.4, Fajardo, PR
007384; Diesel 24,000 gal.; Gasoline 12,000 gal.
5-21
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
Green Cay Marina - Parcel 2, 5000 Estate Southgate, Christiansted, St.
Croix, USVI 00802-4230; Diesel 6,000 gal Gasoline 4,000 gal.
St. Croix Marina - Plott 5063, Gallows Bay, St. Croix, USVI 00820; Diesel
12,000 gal Gasoline 1,200 gal
HOVENSA - P.O. Box 127 Kingshill, St. Croix, USVI 00851
WAPA - P.O. Box 1009 Christiansted, St. Croix USVI 00820
St Croix Aluminum - P.O. Box 1525 Kingshill, St. Croix USVI, 00851
Shuama Trucking Corp. - P.O. Box 6951 Christiansted, St. Croix
Domino Oil Co. Inc. - 8AA Estate Ross, Charlotte Amalie St. Thomas, USVI
00802
ESSO Standard Oil Co., Cyril E. King Airport - P.O. Box 8619 St. Thomas,
USVI 00801
Texaco Caribbean Inc. - P.O. Box 303740 St. Thomas, USVI 00803
Fish Hawk Marina - St Thomas, USVI 00801
Crown Bay St Marina – St Thomas, USVI 00801
Haulover Marine Yachting Center - St. Thomas, USVI 00801
La Vida Marine Center - St. Thomas, USVI 00801
Tropical Marine - 6747 Estate #27 Nadir St. St. Thomas, USVI 00802
Ruan’s Marine Service - St. Thomas, USVI 00801
American Yacht, Red Hook - St. Thomas, USVI 00801
Compass Point Marina - St. Thomas, USVI 00801
Sapphire Beach Resort and Marina - Sapphire Beach, St. Thomas, USVI
00801
5220.11 Fish and Wildlife Response Facilities and Resources
US Fish and Wildlife spearheads the recovery of any wildlife affected by any type of
catastrophes or any spills inland and coastal. Dead animals are usually referred to the
USFWL Enforcement Division as evidence. Animals in critical conditions are referred to
the Department of Puerto Rico Natural Resources where these animals receive the
proper care. Marine mammals, under the state program, are transported to the
Mayaguez Zoo. Terrestrial wildlife is transported to the Cambalache Forest, under the
DPNR Sylvester Life Refuge Division.
USFWS
(787) 851-7297
Ecological Services
Carr 308 Km 5.1 Barrio Corozo
Boqueron, PR 00622
Enforcement
S/A Ariel Vazquez
(787) 209-8585
Culebra Office
(787) 742-0115
5-22
Ana Roman
(787) 396-7711
[email protected]
St Croix/St Thomas
(340) 773-4554
Office
(340) 690-9451
Michael Evans
[email protected]
Vieques Office
(787) 741-2138
Mike Faran-Diaran
(787) 457-0088
[email protected]
Department of Puerto Rico Natural Resources
Raul Zapata, Commissioner
(787) 724-5700
DPNR Sylvester Life Refuge Division
Bosque Cambalache Carr 682 Interior
Arecibo, PR
Dir. LT Angel Atienza
(787) 815-1575 /24hrs
[email protected]
(787) 502-2278
Mayaguez Zoo
Dr. Luis Figueroa
Mayaguez, PR
(787) 409-1185
(787) 834-8110 /office
5230 Vessel Support
5230.1 Boat Ramps/Launching Areas
The boat ramps are identified in the GRP. The information on the ramps may be found
on the description sheets associated with each map.
5230.2 Crane/Lifting Equipment
Most lifting equipment may be obtained from construction companies, rental companies,
ports authorities, public works and other agencies that use lifting equipment. Some of
the resources include:
Santiago Crane Rental
PO Box 8523
Bayamon, PR 00960
Boom Trucks, Cranes,
Heavy Lifting Equipment
Andrews Milton
PO Box 321
Catano, PR 00963
Crane & Heavy
Lifting Machinery
5-23
Forteza Equipment
PO Box 10455
Caparra Height Sta.
San Juan, PR 00922
Services all of the Island
Bury Brothers Inc.
Firm Delivery
Ponce, PR 00715
Industrial Machinery Movers Inc.
PO Box 219
Bayamon, PR 00960
Emergencies
Caribbean Steel Corp.
8176 Sub Base
Cranes, Largest Forklift on the
Islands
AAA Rental
25 Crown Bay
Small Equipment
Reliable Rentals
PO Box 6632
Sunny Island , St. Croix, 00823
Small Equipment, Pallet Mules
V.I. Port Authority
PO Box 1134
St. Croix, USVI 00821
Container Crane
L & S Enterprises Inc.
PO Box 8891
Forklifts
S&S Services
6076 Smith Bay #66
St. Croix Marine
Gallows Bay
C'Sted, St. Croix 00801
5240 Ground Support
5240.1 Vehicle Sources
Transportation
• Bus Rental and Service, PO Box 8, Guaynabo PR 00970 (experienced in
moving large numbers of people)
• Santiago Bus Line Inc., Apartado 1505, Villalba, PR 00766
• Abramson Enterprises Inc., PO Box 308, Frederiksted, St. Croix 00841
• Vitron Bus Lines Inc., PO Box 1616, Charlotte Amalie, St. Thomas 00804
• Afro Car and Truck Rentals, 621 Ponce de Leon Ave., Miramar, PR 00908
• First Truck and Car, 65th Infantry, Km 2.3, Rio Piedras, PR 00924
• L & M Car Rental, 1051 Ashford Ave., Condado, PR 00907
Also visit:
Enterprise PR Car Rentals
Hertz PR Car Rental
Military support should be coordinated through the DOD representative to the
CRRT.
5-24
5240.2 Maintenance
Puerto Rico
• Cummins Diesel, Call Box 2121, Caparra Heights Station, San Juan, PR
00922
• EMSCO Electrical and Mechanical, PO Box 10191, Santurce, PR 00908
• CEISCO Electrical Services, PO Box 29157, Rio Piedras, PR 00929
• Precision Marine Services, PO Box 902-1855, San Juan, PR 00902
• Puerto Rico Dry Dock, PO Box 2209, San Juan, PR 00903
• 6.Quality Boat Services, PO Box 3108, San Juan, PR 00902
• Wayne Marine Inc., PO Box 8782, Ponce, PR 00732
• D & G Enterprises, Firm Delivery, Ponce, PR 00731
• South PR Towing, PO Box 560427, Guayanilla, PR 00656
• Ponce Yacht Club, PO Box 34025, Playa De Ponce, Ponce, PR 00734
(conduct maintenance on small boats)
• Marina Puerto del Rey, PO Box 1186, Fajardo, PR 00738
(conduct maintenance on small boats)
U.S. Virgin Islands
• St. Croix Marine, Gallows Bay, Christiansted, St. Croix
• Midwest Corp., 3 Carlton, Christiansted, St Croix (conduct maintenance on
gas engines)
• Caribbean Equip. Co., 73 Castle Coakley, Christiansted, St Croix (conduct
maintenance on small boats)
• St Thomas Air Maintenance, PO Box 2788, Cyril E. King Airport, St Thomas,
USVI 00801
5300 Services
5310 Food
Resources for food are listed in local phone books and in the “ACP Contacts” list. Food
preparation may be arranged through school cafeterias, churches, hotels, restaurants,
and military installations. The National Guard has portable kitchens.
Sources of Food during Disaster Relief
Although the American Red Cross is not a government agency, its authority to provide
disaster relief was formalized when, in 1905, the Red Cross was chartered by Congress
to "carry on a system of national and international relief in time of peace and apply the
same in mitigating the sufferings caused by pestilence, famine, fire, floods, and other
great national calamities, and to devise and carry on measures for preventing the
same." The Charter is not only a grant of power, but also an imposition of duties and
obligations to the nation, to disaster victims, and to the people who generously support
5-25
its work with their donations. Red Cross disaster relief focuses on meeting people's
immediate emergency disaster-caused needs. When a disaster threatens or strikes, the
Red Cross provides shelter, food, and health and mental health services to address
basic human needs. In addition to these services, the core of Red Cross disaster relief
is the assistance given to individuals and families affected by disaster to enable them to
resume their normal daily activities independently.
The Red Cross also feeds emergency workers, handles inquiries from concerned family
members outside the disaster area, provides blood and blood products to disaster
victims, and helps those affected by disaster to access other available resources.
Red Cross Headquarters can be contacted at:
(202) 303 – 5000
5310.1 Catering/Messing Options
Puerto Rico
• Supermercados Econo, Inc. (Supermarket)
• McDonalds are individual franchises, to order a large amount of food you
much contact the franchise three to four days in advance and speak to the
manager.
• Burger King, when requesting large amount of food, draft a letter to their
Public Relations Officer, Caribbean Restaurant Inc., PO Box 366999, San
Juan PR 00936-6999
• Kentucky Fried Chicken, when requesting large amounts of food, draft a letter
to Assistant Administrator, PO Box 11858, San Juan PR 00922. Order food
three days in advance anywhere from 25 to 300 orders, seven days in
advance for 500 orders and over
• Wendy’s, need one to two days advance notice for large orders, also willing to
give credit, Wendy’s has provided the PRNG with large orders. PO Box
11662, Caparra Heights Station, San Juan 00922
• Casa Sofia Catering Service, Piñero Ave #1268, Caparra Terrace, Puerto
Nuevo PR 00921
• El Hippopotamus Delicatessen Catering Restaurant, Muñoz Rivera Ave.
#880, Rio Piedras PR 00927
• Alci’s Restaurant (catering to anywhere on the island)
• Mike Claudio’s Catering Service, Calle 16 W 11, Ext Villa Rica, Bayamon PR
00959
• Johnny’s Catering Service
• Cocina Ideal, Calle 16 SE 1201, Caparra Terrace, Rio Piedras PR 00921
• Pueblo Xtra (supermarket), Director of Operations, PO Box 363288, San Juan
PR 00984
U.S. Virgin Islands
5-26
•
•
•
•
•
•
•
Dolly’s Kitchen St. Croix
Roy’s Catering St. Croix
Frenchie’s Catering St. Thomas
Pueblo Supermarket, St. Thomas/St. Croix
Grand Union Supermarket, St. Thomas/St. Croix
Sunshine Supermarket St. Croix
Quality Plus St. Thomas
5310.2 Sanitation Services
Supply sources for portable toilets are listed below. Consider purchasing
toiletries such as toothpaste, shaving equipment, napkins, etc. from stores for
personnel housed in remote areas.
•
•
•
•
•
A-1 Portable Toilets Service Inc., PO Box 7569, Ponce PR 00732
Halco Sales Inc., PO Box 4820, Carolina PR 00984
Cruzan Environmental Services Inc., PO Box 3018, Kingshill St. Croix USVI
00851
Charley’s Trucking Service, PO Box 818, Kingshill St. Croix USVI 00851 (23
and 30 cubic yard Ro/Ro Trash Bins)
Lew Henleys Sewage Disposal, 2A Frydenhoi, St. Thomas USVI 00802
5320 Medical
5320.1 Medical Facilities
Puerto Rico
The larger medical facilities in Puerto Rico are listed below. None of the facilities have
special resources for handling victims CONTAMINATED WITH HAZARDOUS
MATERIALS. Agencies are responsible for notifying EMS/hospitals of any contamination
as soon as possible, and before a patient contaminates a facility.
Hospital De la Communidad
Terapeutica Siquiatrica,
Carr. 466 Km 2 Hm 1
Bo Guerrero, Apartado 3999
Aguadilla, PR 00605
Hospital Subregional
Bo. Caimital Bajo
Carr. 2, Km 141.1
Apartado 3968
Aguadilla, PR 00605
Hospital General Menonita, Inc.,
Bo. Caonillas
P. O. Box 1379
Aibonito, PR 00705
C.S. y Hospital Municipal
Ave. Marginal
Arecibo, PR 00612
5-27
Hospital Susoni
Calle Palma #55
G. P. O. Box 145-200
Arecibo, PR 00614
Hospital Regional
Ave, San Luis
Carr. 129 Km. 0.7
Call Box 1500
Arecibo, PR 00613
Hospital Buen Pastor, Inc.
Ave Jose De Diego #52
Apartado 413
Arecibo, PR 00613
Hospital Lafayette Sector Cuatro Calles
Bo. Pitahaya
Apartado 207
Arroyo, PR 00714
Casa de Salud Hospital Regional
Ave. Laurel
Santa Juanita
Bayamon, PR 00956
Hospital San Pablo, Inc.
Santa Cruz #170
G. P. O. Box 236
Bayamon, PR 00960
Hospital Matilde Brenes, Inc.
Calle 2 J-9
Ext. Hermanas Davilas
G. P. O. Box 2957
Bayamon, PR 00960
Hospital Hermanos Melendez., Inc.
Carra 2, Km 11.7
Apartado 306
Bayamon, PR 00960
Centro de Salud
Munoz Rivera #108
Cabo Rojo, PR 00623
Hospital Regional
Carr. 172
Apartado 5729
Caguas, PR 00726
Hato Rey Psychiatric
Hosptial (MEPSI CENTER)
Carr. 2, Km 8.2
Call Box 6089
Bayamon, PR 00960
Hospital Regional Universitario
Ave. Laurel
Santa Juanita
Bayamon, PR 00956
Hospital Interamericano de
Medicina Avanzada
(Antes San Rafael)
Munoz Marin #1
Apartado 1744
Caguas, PR 00726
Casa de Salud, Hospital Regional
Turabo Gardens
Apartado 5729
Caguas, PR 00726
Casa de Salud Centrol Medico (ASEM)
Bo. Monacillos
Apartado CM
Caparra Heights
Sta., PR 00922
Hospital de Area
Ave, 65 Infanteria
Carr. 3 Km 8.3
Apartado 3747
Carolina, PR 00984
5-28
Hospital General de Castaner, Inc.
Carr. 135 Km 64.2
Apartado 1003
Castaner, PR 00669
Hospital de Area,
Luis Barreras #5
Apartado 1247
Cayey, PR 00737
Hospital Menonita de
Cayey, Inc.
H. Mendoza #4
P. O. Box 967
Cayey, PR 00737
First. Panamerican
Hospital
RR 002 Carr. Estatal
787 Km 1.5
PO Box 1398
Cidra, PR 00739
de Fajardo
Jose Ramos Lebron
Ave. General Valero
Apartado 1283
Fajardo, PR 00738
Hospital
Ave. General Valero
#267, Apartado 846
Fajardo, PR 00738
Clinica Santa Rosa, Inc.
Ave. Los Veteranos
Villa Rosa
PO Box 988
Guayama, PR 00785
Hospital de Area
Alejandro Buitrago
Ave. Central Esq.
Principal
Apartado 910
Guayama, PR 00785
Hato Rey Community Hospital (Antiguo
Guadalupe)
Ponce De Leon #435
Hato Rey, PR 00917
Sociedad Espanola de Auxilio Mutuo y
Beneficiencia de Puerto Rico
Ave. Ponce de Leon
Pda 35 1/2, Apartado 1227
Hato Rey, PR 00919
Ave. Tejas Esq.
Expreso Ortiz Estela
Apartado 9009
Humacao, PR 00792
Hospital Dr. Dominguez, Inc.
Font Martelo #300
Apartado 699
Humacao, PR 00792
Hospital Ryder Memorial, Inc.
Calle Font Martelo
Salida Las Piedras
Call Box 859
Humacao, PR 00792
Clinica Font Martelo Inc.
Ave. Font Martielo #3
Apartado 639
Humacao, PR 00792
5-29
Centro de Salud Mario Canales
Torresada
Calle Cementerio #2
Jayuya, PR 00664
Hospital Municipal
Carr 2 Km 50
Apartado 367
Manati, PR 00674
39. Hospital Doctor's Center, Inc.
Carr, 2 Km 47.7
Apartado 30532
Manati, PR 00674
Clinica Espanola Inc.,
Bo. La Quinta
Apartado 490
Mayaguez, PR 00681
Clinica
Dr. Bosora #15
Apartado 170
Mayaguez, PR 00681
Hospital San Carlos Corromeo
Carr. 110 Km 12.2
Bo. Pueblo
Apartado 68
Moca, PR 00676
Hospital de Siquiatria
Bo. Machuelo
Carr 14 Km 4.2
Ponce, PR 00731
Hospital Episcopal
San Lucas,
Guadalupe Final
Apartado 2027
Ponce, PR 00733
Hospital San Cristobal
Carr. 606 Cotto Laurel
Apartado 501
Ponce, PR 00733
Hospital de Area
Alejandro Otero Lopez
P. O. Box 1142
Urbanizacion Atenas
Hernandez Carrion
Manati, PR 00674
Clinica San Agustin Inc.,
Carr. 2 Km 49.5
Inter. 685
G.PO Box 991
Manati, PR 00674
41. Hospital General
Carr. 2 Km 157
Bo. Sabalos
Mayaguez, PR 00680
Hospital Municipal San Antonio
Calle Post. #18
Apartado 447
Mayaguez, PR 00681
Hospital Bella Vista
Carr. 349 Km 2-7
Cerro Las Mesas
GPO Box 1760
Mayaguez, PR 00681
Hospital De Damas
Ponce Bay Pass
Ponce, PR 00731
Hospital Regional
Bo. Machuelo Carr. 14
Ponce, PR 00731
Clinica Oncologica
Bo. Machuelos
Carr. 14
Apartado 1324
Ponce, PR 00733
Hospital
Ave. Las Americas
Apartado 1910
Ponce, PR 00733
5-30
Centro de Salud
Calle Munoz Rivera
Esq. San Justo, Apartado 1551
Quebradillas, PR 00678
Casa de Salud
Rest. Manor
Ponce de Leon #1585
Urb. Caribe
Rio Piedras, PR 00926
Hospital San Gerardo
Centro Rehabilitacion
del Caribe,
Carr. 844 Km 0.5
Cupey Bajo RFD Num 7
Casa de Salud
Complejo Medico
Social,
Ave. 65 Inf. Station
Km 3 HM 4
Apartado 29396
Hospital de la Concepcion
Luna #41, Apartado 285
San German, PR 00683
Instituto Oftalmologico de
Puerto Rico
Ponce de Leon #160
Apartado 2206
San Juan, PR 00903
Asociasion Hospital del Maestro, Inc.
Ave. Domeneach Final
G.PO Box 364748
San Juan, PR 00936
Hospital Industrial,
Centro Medico
Bo. Monacillos
G.PO Box 5028
San Juan, PR 00936
Hospital San Francisco, Inc.
Ave. de Diego #371
Apartado 29025
65 Inf. Station
C.P.C. Hospital
San Juan Capestrano
Carr. 877 Km 1-6
R2 Bz 11
Hospital Municipal
Bo. Monacillos
Centro Medico
Apartado 21405
Hospital Penitenciaria
Estatal
Administracion de Correcciones, Box 71308
Centro de Salud Area
de San German
Calle Javilla, Apartado 63
DBA Ashford/
Presbyterian Community
Hospijtal, Inc.
Ave Ashford #1451
Condado
G.PO Box 32
San Juan, PR 00936
Hospital de Siquiatria
Forense
G.PO Box 61
San Juan, PR 00936
Hospital Pediatrico
Universitario
Centro Medico
P. O. Box 365067
San Juan, PR 00936
5-31
Hospital del Nino,
Carr. 19 Km 6
Bo Monacillos
Apartado 4831
San Juan, PR 00970
Hospital de Diego
Ave De Diego #310
Parada 22
G.PO Box 41268
Minillas Station
Santurce, PR 00907
Hospital San Carlos Inc.,
Ave. Ponce de Leon
1822 Parada 26
Call Box 8410
Santurce, PR 00907
Hospital San Jorge,
Calle San Jorge #258
Santurce, PR 00907
Hospital Pavia
Calle Asia #1462
Apartado 11137
Santurce, PR 00907
Hospital Mimiya, Inc.
De Diego 303
Parada 22
Apartado 41245
Minillas Station
Santurce, PR 00940
Hospital de Area
Carr. 128, Km 1.0
Apartado 68
Yauco, PR 00689
Doctor's Hospital Inc.,
San Rafael 1396
G.PO Box 11338
Santurce, PR 00936
Instituto Medico del
Norte
Carr. 2, Km 39.5
Bo. Algarrobo
Call Box 7001
Vega Baja, PR 00694
This Space Left Blank
Medical Facilities - Culebra
CDT Box 694
St. William Font Final
Culebra, PR 00775
Medical Facilities - Vieques
Centro de Salud
PO Box 326
Vieques, PR 00765
Medical Facilities - Federal
•
Dept. of Army
U.S. Army Health Services
Ft. Buchanan PR 00934
5-32
•
Veterans Administration
Medical Center
One Veterans Plaza
San Juan PR 00927
•
USCG Base San Juan Medical Clinic
PO Box 2029
San Juan PR 00902
•
USCG Air Station Borinquen
Ramey, PR 00604
Medical Facilities - U.S. Virgin Islands
The medical facilities in The U.S. Virgin Islands are listed below. None of the facilities
have special resources for handling victims CONTAMINATED WITH HAZARDOUS
MATERIALS. Agencies are responsible for notifying EMS/hospitals as soon as possible
and before a patient contaminates a facility, of any contamination and of any applicable
precautions
St. Thomas Hospital
Sugar Estate Road #48
Intensive Care Unit
HAZMAT: Yes
Morris F. DeCastro Clinic
Box 8312 Cruz Bay
St. John, USVI 00830
Doctor-On-Duty
Vitraco Park, Bldg. #1
Kund Hansen Complex
Transitional Care & Elderly
Complex
Charles Harwood Hospital
Community Health Center
3500 Est. Richmond
St. Croix Hospital
Estate Diamond Ruby, #4007
New Family Practice Clinic
Frederiksted
516 Strand Street
St. Croix, VI 00840
Frederiksted Health Center
Ingebornesbit Clinic
516 Strand St.
Frederiksted
5320.2 Ambulance/EMS Services
Puerto Rico EMS
5-33
Emergency medical services throughout Puerto Rico are coordinated by the Puerto
Rico Department of Health’s Central Dispatch (State EMS) or through Puerto Rico
Emergency Management Agency (PREMA). No transport facilities (ambulances or
rescue helicopters) exist that are fitted for handling victims CONTAMINATED WITH
HAZARDOUS MATERIALS. Any emergency medical transportation needs may be
obtained by contacting the following:
•
•
•
Puerto Rico State EMS
PRDOH Emergency Coordinator
Emergency Disaster Coordinator
•
•
•
•
Culebra EMS
Culebra Civil Defense
Guardia Municpal de Culebra
Mr. Victor Felix Menet - Civil Defense Director for Culebra
•
•
Vieques EMS
Vieques Civil Defense
U.S. Virgin Islands EMS
Emergency Medical Services throughout the U.S. Virgin Islands are coordinated by the
local hospital or clinic on each island. No transport facilities (ambulances or rescue
helicopters) exist that are outfitted for handling victims CONTAMINATED WITH
HAZARDOUS MATERIALS. Any emergency medical transportation needs may be
obtained by contacting:
•
St. Thomas Hospital
•
St. John Clinic
•
Juan F. Luis Hospital
•
St. Croix Hospital & Medical Center
•
VITEMA St. Thomas
•
VITEMA St. John
•
VITEMA St. Croix
5-34
A list of the VITEMA duty personnel and their contact phone numbers is maintained at
the Coast Guard Command Center San Juan watch desk in the "Recall Duty Lists"
binder.
5400 Communications
The Communications Unit is responsible for developing plans for the effective use of
incident communication equipment and facilities, installing and testing of
communications equipment, supervision of the Incident Communication Center,
distribution of communication equipment to incident personnel, and the maintenance
and repair of communication equipment.
5410 Communications Plan
It is the Communication Unit Leader’s (COML) responsibility to develop and implement
a communications plan that meets the requirements of the incident and is included in
the Incident Action Plan (see Section 9300 for IAP examples). The Communications
Plan includes ICS form 205 (Incident Radio Communications Plan) and ICS form 205a
(Communications List).
For most incident responses, communications management will be conducted in
accordance with each agency day-to-day communications procedures, ensuring that all
these different protocols are incorporated in the Communications Plan. To accomplish
this, all response organizations are to follow the guidance in this section.
During larger responses, communications management will be conducted strictly in
accordance with the guidance in the Communications Plan. The communications
specialist from the following organizations will be assigned to the Incident Management
Team's Communications Branch:
U.S. Coast Guard
GANTSEC Comms Officer
PREMA
Communications Manager
VITEMA
Communications Manager
Responsible Party
Communications Officer/Contractor
DOD Communications Officer Communications Manager
Other agencies that may be needed include:
•
•
•
•
Federal Emergency Communications Coordinator
Federal Communications Commission; www.fcc.gov
Federal Aviation Administration Plans and Programs
Department; www.faa.gov
General Services Administration Representative to the
Caribbean Regional Response Team (CRRT); www.crrt.nrt.org/
5-35
5410.1 Incident Communications
There are several communications resources available in Puerto Rico and the USVI. As each incident is
different it will be important for the Communications Unit Leader to quickly assess the communications
challenges that are arising or will arise if the response becomes a multi-agency response and then quick
request access to the appropriate radio/communications caches available (as outlined in Section 5410.3).
It should be noted that in many cases, the RP’s OSRO (if in the event of a pollution incident) may have
access to radios and other communications equipment as well.
Below are a couple of general channels/frequencies commonly used by the USCG:
•
•
•
•
•
•
Channel 21A (157.05Mhz) Communication between USCG units and other
USCG personnel who are part of the FOSC staff.
UHF 345.0 The primary working frequency between the Unified Command and
USCG aircraft.
Channel 21A Primary working/SAR frequency.
Channel 16 - (156.8Mhz) Designated under international convention for use for
ship-to-ship and ship-to-shore hailing and distress in international waters. ALL
users are required to use channel 16 for only these purposes and then switch to
other channels for subsequent communications. Oil spill response is no
exception.
Channel 13 - (156.65Mhz) Designated bridge-to-bridge hailing and navigation
safety frequency in inland and offshore waters. It may be used only to establish
contact and make arrangements between vessels in crossing, meeting, or
overtaking situations in accordance with the International or Inland Navigation
Rules.
Safety Frequency: Ch. 06 (156.3Mhz) Designated as the frequency which may
be used by all parties for communication on matters involving human health and
safety. Federal Communications Commission (FCC) regulations require all
vessels equipped with VHF-FM capability to have this channel. As there is
expected to be little other traffic on this channel during an oil spill response, this
should be monitored by all involved units that have this channel available, and
regarded as a tertiary channel for the response.
Incident Communications Protocol
Communications must follow the command structure to be effective. Communications
within the Incident Command System will be accomplished mostly by telephone or
radio. Under the ICS response structure, communications will be accomplished as
follows:
•
The FOSC will assign a Communications Unit Leader at the beginning of an
incident. The COML will be the communications control point for all assets,
agencies and response organizations involved in the response.
5-36
•
All agencies, organizations, section chiefs, operational units and special teams
are to check in with the command post COML at the beginning of a response for
a communications brief and communications assignments.
•
Emergency communications take precedence over all other types of
communications and message traffic.
•
Communications discipline will be maintained at all times. Only transmit
essential information to keep transmissions short and to point.
•
Nothing in this plan precludes any agency or organization from using its own
internal communications plans or procedures to maintain their normal operations.
•
Communications logs will be maintained for all voice communications.
•
Communications to and from the command post will be done by facsimile, or
data link, whenever possible. This will provide an ongoing written
communications record, prevent misinterpretation of information and help ensure
all issues are addressed.
•
General Staff Sections (Planning/Operations/ Logistics/Finance) will normally
communicate between each other by land line or data link, not by radio.
•
Aircraft and surface vessels will normally communicate to the command post via
voice communications to the command post communications center (normally a
communications trailer). Communications will be dispatched to the appropriate
Section for action.
5410.3 Communications Support
Virgin Islands Territorial Emergency Management
Has 3 Mobile Command Posts that will provide communication to each of the VITEMA
EOC's on St. Thomas, St. Croix and St. John, and the EOC's of the V.I. National Guard
units
National Response Corporation
Has three 20 ft. X 8 ft. X 8.5 ft. high mobile communications trailers each with two active
work stations. They have full marine and aviation capability (UHF, VHF, HF/SSB AM),
SATCOM, Cell Phones, land lines, self supporting generator, kitchen, bath and 6 person
conference table. Trailers may be deployed on a C-130, Northwestern 747, by helo,
vessel and tractor trailer.
US Army Corps of Engineers
Has one mobile command post in San Juan. It has AM/FM radios, a microwave oven,
30 gallon fresh water tank and can sleep two persons.
5-37
Marine Spill Response Corporation
This company has mobile communications suites that are air, land and water
transportable. Remotely operated by the user up to 2,000 ft. away, they have VHF,
UHF and HF capability. They are computer controlled which allows patching between
different communication networks. They have a satellite linked telephone system and a
data access system that will permit Local Area Network (LAN) connection with as many
as 48 deployed Macintosh workstations.
USCG Deployable Communications Resources
To access all of the CG resources outlined under Section 5410.30, contact:
USCG CAMSLANT
Normal Working Hours
(757) 398-6499
After Normal Working Hours
Comms Watch Officer
(800) 742-8519 (Option 0)
CAMSLANT Contingency Communications Team
The USCG Communications Area Master Station Atlantic (CAMSLANT) Contingency
Communications Team consists of an Operations Specialist (OS) Chief, OS First Class
(OS1), Information Technician First Class (IT1), Machinery Technician First Class
(MK1) & two Electronic Technician Second Classes (ET2s) that deploy with a mobile
communications trailers or Transportable Communications Centrals (TCC’s).
There are two TCC’s: Transportable Multi-Agency Communications Central (TMACC)
and Transportable Multi-Mission Communications Central (TMMIC); both are
LANTAREA assets maintained and operated by the Contingency Communications
Team based out of CAMSLANT located in southern Chesapeake, VA close to the
VA/NC border. The TMACC & TMMIC provide comms support when temporary
communications facilities are required. They deploy on short notice in support of, but
not limited to, natural disasters (hurricane relief, etc.), Homeland Security operations,
Search and Rescue, law enforcement, & COTP operations. The TMACC is the larger of
the two TCC’s. The TMACC is equipped with a broad range of communication and
command and control systems that allow for interoperability between Coast Guard,
DOD, Customs, DEA, local and state authorities (can accommodate 2-3 personnel
comfortably, normally manned by 2 personnel). TMMIC was primarily developed to
support Coast Guard missions, but can also work with other agencies. TMMIC is the
smaller of the two TCC’s (can accommodate 1 person comfortably, normally manned by
one person, but has a two person max).
5-38
The Contingency Team remains in B-6 status 24x7/365 for mission readiness. The
TCC’s are coupled with rugged F-750 tow vehicles and are also C-130 deployable to
ensure rapid deployment in response to a variety of mission demands.
Capabilities of the TMACC and TMMIC
Both units provide:
• Capabilities to operate and monitor all Coast Guard frequencies; clear, protected,
and secure.
• Multiple record messaging circuits.
• Internet, Intranet and limited SIPRNET Access. (dial-up)
o TMACC has some additional communication and system capabilities (i.e.,
ICE Imagery, Officer in Tactical Command Information Exchange
Subsystem (OTCIXS), and Customs Over The Horizon Enforcement Net
(COTHEN).
• Interoperability with other federal, state, and local frequencies.
• Capabilities to operate and monitor all Coast Guard frequencies; clear, protected,
and secure.
Each unit may be deployed with a Deployable Rapid Assembly Shelter (DRASH) that is
capable of acting as a command and control center for a small staff. Also included with
the DRASH tents are portable air conditioning units that are available upon request.
The TMACC and TMMIC are also self-supporting through the use of two diesel
generators that provide power to all onboard systems (including air conditioning) in the
event that shore power is not available on site. Within the trailers, the TMACC can
comfortably accommodate two watch standers and one individual typically mans the
TMMIC during operations.
Enhanced Mobile Incident Command Posts (eMICP)
The enhanced Mobile Incident Command Post (eMICP) is a trailer outfitted with
temporary office and conference room facilities. The eMICP can be deployed alone or
interfaced with the MCV to augment organic C4&IT capabilities. The eMICP provides a
platform to conduct Coast Guard Command and Control, act as an incident command
post, and support staff working an event. The eMICP is a conference room on wheels
with a built in communications package to equip the conference room with Type I
classified and Type III SBU (sensitive but unclassified) voice and data. The eMICP
provides various communications systems along with twelve work stations and a
conference room table.
A tractor and a commercially licensed driver-team will tow the eMICP to any Continental
United States (CONUS) location.
5-39
Mobile Communications Vehicles (MCV)
The Mobile Communications Vehicle (MCV) can be deployed independently to provide
robust communications to an established command center, or to an ad hoc environment
such as a hotel room. It is designed to interface with a command center or eMICP to
enhance classified and unclassified voice, and radio (HF, UHF, VHF) communications
as well as provide voice and data interoperability with Coast Guard units, state, local,
and federal interagency partners. The vehicle was designed to be C130J transportable
to both CONUS and Outside the Continental United States (OCONUS) locations.
Portable Computer Store (PCS)
The Portable Computer Store (PCS) is a contingency cache of six kits totaling 30 CG
Standard Workstation III (SWIII) laptops and six routers which can be used to augment
resources at a unit for surge operations, or establish a limited Local Area Network (LAN)
in a temporary command and control facility. As a deployable kit, each PCS provides
the critical equipment necessary for users to access vital business and operational
tools. Each PCS kit contains a 16-port Voice Protocol Network capable router, five
SWIII laptop computers, and necessary power supplies. Users may directly connect the
laptops to existing Coast Guard Data Network plus (CGDN+) connections in Coast
Guard facilities, or access CGDN+ through the internet using remote access services.
The router enables up to 15 machines to share a single data connection for access to
the Internet or CGDN+. Each user must have a remote access token to facilitate
CGDN+ access when not directly connected to a CGDN+.
Portable SIPRNet (PS)
The Portable SIPRNet (PS) provides secure communications up to the level of
SECRET. The portable SIPRNet asset consists of standard approved image laptops, a
satellite terminal and network equipment necessary to provide connections to SIPRNet
at remote locations. It is housed in flyaway cases that can be transported by two
personnel as carry-on baggage on commercial aircraft. PS can be deployed
independently or as a module that plugs into the eMICP and MCV.
5410.4 Communications Facilities
Marine Spill
Response Corp.
MSRC has mobile communications suites. See
paragraph 5200.4 below.
U.S. Army Corps
Engineers
USACE has one mobile command post in San
Juan. See paragraph 5200.4 below
5-40
U.S. Coast Guard
The USCG has a communications center
located in San Juan. It has full VHF, UHF and
HF capability, along with military secure and
non-secure comms. Larger Coast Guard and
Naval vessels could be called in to perform air
traffic control services. The Coast Guard also
has a mobile communications trailer. See
paragraph 5200.4 below.
National Response
Corporation
NRC has 3 mobile communications trailers.
See Section 5410.3.
PRSEMA
Has a communications center located at its
emergency operations center (EOC) in San
Juan. From here Civil Defense is capable of
contacting all government agencies of Puerto
Rico and requires each agency’s predesignated emergency coordinator to report to
the EOC. They also have direct comms
capability with Naval Station Roosevelt Roads.
PR Civil defense should be contacted
whenever you are unable to contact another
PR agency in an emergency.
Territorial Emergency
Management
VITEMA is the net control station for
emergency communications in the U.S. Virgin
Islands. They have the capability to
communicate via all modes of normal
communication. They also have one (1)
mobile communication van. A detailed
description of the V. I. Comms capability may
be found in the V.I. Territorial Emergency
Communications Plan. Capability includes a
HF - Operation SECURE Direction and Control
Net, FEMA National Radio System (FNAMS)
and interagency 800 MHZ radio tracking
system.
5-41
USVI National Guard
The VING Radio Net is a single sideband net used in
support of the V.I. Government during natural or civil
emergencies. More information may be found on VING
Net in the V.I. Emergency Operations and Disaster
Control Plan. VING Net uses Harris/Motorola radios on
8168.5 kHz USB (primary) and 9121.0 kHz USB
(secondary).
Federal Emergency
Management Agency
FEMA in Puerto Rico maintains a communications link with
FEMA in New York. They also have a communications
center that monitors the working channels for following local
agencies: VITEMA, PRSEMA, Police, and Local Weather.
PR Department of
Natural Resources
DNR has hand held radios and base stations, but do not
have a FCC assigned working frequency.
St. Croix Amateur
Radio Emergency
Service (ARES)
Composed of FCC licensed amateur radio operators who
have registered their capabilities and equipment for public
communication duty. More information may be found on
ARES in the V.I. Emergency Operations and Disaster
Control Plan. The St. Croix Emergency Net is on 147.250
MHz repeater, with 146.520 Simplex as an alternative.
5500 Reserved
5600 Reserved
5700 Reserved
5800 Reserved
5-42
5-43
6000 Finance/Administration
6100 Finance/Administration Section Organization
The Finance/Administration Section is responsible for documentation of all incident
costs, and for providing guidance to the Incident Commander/Unified Command on
financial issues that may have an impact on incident operations. The Financial
Resource Management Guide (FFRM) is designed to succinctly describe contracting
and financial management processes and procedures. It covers roles and
responsibilities, principal terms, definitions, and contracting policies and procedures for
financial management and documentation requirements. It also provides references
and related information where appropriate. Another useful resource is the NPFC User
Reference Guide.
The Finance/Administration Section is generally set up for any incident that may require
on-site financial management. The IC/UC will determine the need for a
Finance/Administration Section, and designate an individual to perform the role of
Finance/Administration Section Chief (FSC). If no Finance Section is established, the
individual members of the Unified Command will perform finance functions for their
agency/organization component. In general, the decision to establish a
Finance/Administration section will depend on two factors:
1. The financial complexity of the response
2. The number of tactical assets deployed (usually measured by the
number of tactical divisions/groups established or likely to be established)
In general, sections are integrated under a unified command to varying degrees
depending upon the nature of the work and restrictions on standard operating
procedures. The Planning Section, for instance, is highly integrated with “agency
stovepipes” completely eliminated. At the other end of the spectrum, the
Finance/Administration Section deals with employees, equipment, procurements, and
contracts completely bound by different agency policy and legal requirements. In most
instances these different agency requirements cannot easily be resolved, and the
Section normally operates almost as a grouping of agency “stove-pipes” within each
Unit, integrated into a coherent whole by the Unit Leaders and Section Chief.
Figure 6-1 is the typical makeup of a fully activated Finance/Administration Section. The
actual size of the Finance/Administration Section will be based on the needs of the
incident.
6-1
Figure 6-1. Typical Finance/Administration Section organization when fully activated.
The Finance/Administration Section Chief (FSC) ICS Job Aid and IMH Chapter 10 offer
further information regarding the requirements and expectations of the FSC and the
Finance/Administration Section.
External Resources to Support Finance/Administration Section




USCG National Strike Force
USCG LANTAREA Incident Management Assist Team
Seventh Coast Guard District Response Advisory Team (DRAT)
USCG Shore Infrastructure Logistics Center (SILC)
6200 Fund Access
As discussed in Section 1400 of this plan, the National Response System places
responsibility for conducting clean up on the responsible party as a matter of policy. In
practices, however, the involvement of the state, local, and federal agencies in various
phases of the response are significantly more involved. The National Pollution Fund
Center refers to the National Contingency Plan’s four phases of a response:
Phase I: Discovery and Notification;
Phase II: Preliminary Assessment and Initiation of Action;
Phase III: Containment, Countermeasures, Cleanup and Disposal; and
Phase IV: Documentation and Cost Recovery.
Certain federal, state, and local government costs incurred during Phase II Assessment
may be chargeable against the OSLTF, but may not all be billed against the
Responsible Party during cost recovery Phase IV.
Further, Unified Command members come to the response with objectives that overlap
on the subject of pollution removal but often extend beyond this matter. The
6-2
Responsible Party Incident Commander for instance will normally have key objectives of
the response directed toward repairing damage and returning a vessel or facility to
operation. In the case of an abandoned vessel, the marina or dry-dock owner will
normally have objectives of having the derelict vessel removed/eliminated after the
pollutant is removed. While these may at first appear to be post-response objectives,
these decisions and matters deeply influence the response itself. For example, nonresponse derelict vessel disposal strategies will influence the response decision on how
clean the derelict hull must be rendered in order to assure it poses no additional threat
to the environment.
Various financial mechanisms available to the members of the Unified Command each
come with stringent limitations and intended employment. For this reason, one of the
most important decisions the Unified Command must come to during the first Unified
Command meeting is an agreement about how financial responsibilities will be shared.
The remainder of this section details some considerations in making these decisions.
6210 Limitations in the Employment of the OSLTF and CERCLA
1. Missions Other Than Pollution Removal. The federal, state, and local
government response to an incident will typically include search and rescue, law
enforcement, safety of navigation (including placing Aids to Navigation and
salvage of sunken vessels), port safety, and maritime homeland security.
However, only those actions whose primary purpose is removal (i.e., the
containment or removal of oil pollution/hazmat or necessary to minimize or
mitigate oil pollution damage to the public health, welfare, or environment) and
which are consistent with the NCP may be paid or reimbursed by the OSLTF or
CERCLA. The first key financial decision of the UC is how other mission
objectives will be funded, and then followed through by funding instructions
to the Finance/ Administration Section.
2. Employment of State and Local Agency Pollution Response Resources.
From the outset of any response, the FOSC should establish whether state or
local resources are necessary for removal actions. The UC, based on this
decision, must carefully define the scope of the state or local agencies expected
actions and allow the FOSC’s staff to evaluate potential claims against the
OSLTF or CERCLA. When a state or local agency responds under this type of
agreement, the Coast Guard representatives in the Finance/ Administration
section must execute a Pollution Removal Funding Authorization with the
agency’s financial representative. The PRFA assures the agency will be
reimbursed for specific work performed at the FOSC’s request. The second key
financial decision of the UC is which actions will be undertaken by state
and local agencies at the FOSC’s request (and paid for using a PRFA), and
which will be undertaken by these agencies as independent members of
the UC (using funding mechanisms other than the OSLTF or CERCLA).
6-3
3. Federal Vessels and Installations. The NCP places responsibility for spills
from federal vessels and installations on the owning federal agency, including
use of its own funding. However, the FOSC can use the OSLTF or CERCLA as
a last resort to clean up or prevent oil discharges or hazardous material releases.
When the responsible federal agency is capable of funding the clean up, the
FOSC should attempt to establish a Military Interdepartmental Purchase Request
(MIPR) or equivalent to reimburse the use of FOSC and other government
agency pollution response equipment and personnel time. The third key
financial decision of the Unified Command is to establish mechanisms
(such as a MIPR) to finance FOSC and state/local agency response
activities when the spill comes from a federal vessel or installation, and to
determine when the last resort OSLTF/CERCLA access is needed.
4. Damage Claims and Removal Activities. Claims of damage may be submitted
for reimbursement (when approved) from the OSLTF. Often, such damage
claims include the costs of restoring a vessel, facility, etc., to operation (as in the
case of a third-party vessel which is oil contaminated as a result of the spill).
Actual decontamination of a vessel, facility, or other installation may also
reasonably be a removal action (i.e., to prevent further human health, economic
or environmental damage), and the question of overlaps between damage claims
and removal actions arises. Rather than simply a question of funding
mechanisms, these questions impinge directly on which clean-up strategies and
objectives the UC will execute, particularly during the later stages of the
response. The fourth key financial decision of the UC is to establish how
removal strategies and actions will impact damage claims and establish a
single, uniform policy for handling these overlaps, usually in consultation
with the NPFC’s case manager.
5. Replenishment of Response Equipment to Inventory. The OSLTF may be
used to restore pollution response equipment to inventory in the condition it was in
before the response. Items used up in the response (consumables) or damaged
beyond economical repair may be replaced. The fifth key financial decision the
UC faces is how equipment will be evaluated at the start of the response,
and how the condition will be assessed during demobilization for
replenishment/repair purposes, along with the financial arrangements for
accomplishing the replenishment. Again, this replenishment decision can
extend only to response equipment used for oil pollution removal, not toward other
objectives.
6. Discharges causing Underground Contamination. Discharges from oil tanks
and related facilities often cause extensive subsurface or groundwater
contamination. When underground contamination has migrated so as to cause an
actual surface discharge or substantial threat of a discharge into navigable waters,
the OSLTF or CERCLA may be used for removal. When these imminent threat or
actual discharge conditions are not met, the incident is considered a hazardous
6-4
materials incident ashore under municipal, county, and state hazardous material
discharge rules. The sixth key financial decision is how various aspects of a
response causing underground contamination will be treated (i.e., threat to
the navigable waters or not), and consequently how the response will be
funded.
7. Preferred or prioritized Sources of Supply. Many, if not all, of the agencies
and organizations responding to a spill will have pre-arranged sources of supply
and service, and all will have legal and procedural limitations on procurements.
While the emergency elements of the response may expedite procurements, it
does not eliminate the rules governing procurement. Accordingly, the seventh
key financial decision is to sort out procurement and contract
responsibilities between the agencies/organizations in the UC based upon
preferences and prioritization of sources of supply.
8. Limits of Liability. In a large response, there is significant possibility that the
RP’s limits of financial responsibility will be exceeded, opening the possibility that
the response may transition entirely to FOSC/SOSC control. The eighth key
financial decision is to agree upon an appropriate means of tracking the
RP’s financial commitment, an approach to these limits, and process for
deciding when and how any transition in the UC will occur.
6220 FOSC Access to OSLTF and CERCLA
The Oil Spill Liability Trust Fund and the Comprehensive Environmental Response,
Compensation and Liability Act are accessed by obtaining a Federal Project Number
(for oil spills) or CERCLA Project Number (for hazardous substance releases) using the
Ceiling and Number Assignment Processing System (CANAPS).
OPA90 OSLTF
The OSLTF applies to funding responses only when the following two conditions are
both met:


There is a discharge of oil (as defined in 33 USC Section 2701(23)), or a
substantial threat of a discharge of oil:
o Into the navigable waters;
o On the adjoining shorelines;
o Into the waters of the exclusive economic zone; or
o That may affect natural resources under exclusive management authority
of the United States.
There are further actions necessary to ensure effective and immediate removal,
mitigation or prevention of the substantial threat.
6-5
Under OPA 90 the FOSC may allow the RP to continue all response efforts within their
capability. The FOSC may simultaneously secure and direct additional response efforts
using contractors or government personnel and equipment.
The OSLTF has $50 Million in the Emergency Fund available for funding emergency
removal of oil, and a maximum of $500 Million per case to remediate natural resource
damages. A maximum of $1 Billion is available per case to pay for costs and damages
associated with an oil spill.
CERCLA Superfund
CERCLA funding for responses generally applies when the following three conditions
are all met:



A hazardous substance (not oil under 33 USC 2701(33)) has been released, or
there is substantial probability that it will be released;
The release (or probable release) presents an imminent and substantial threat to
the public health or welfare; and
The RP is failing to take appropriate actions or it is necessary to monitor the
actions of the RP to assure they are taking appropriate actions.
The FOSC can obligate no more than $249,999 per incident without an approved Action
Memorandum. There is no CERCLA funding for compensation payments to claimants
damaged by hazardous substances.
How are OPA90 and the OSLTF different from CERCLA and
Superfund?
Although not comprehensive, the table below summarizes some of the
differences.
OPA & OSLTF
Law Enacted
Type of
Pollution
Covered
Fund
Administrator
CERCLA & Superfund
1990
1980
Oil spills & threats of spills
into U.S. navigable waters
(usually sudden events
requiring immediate
response)
Hazardous substances, pollutants, &
contaminants (often result of newly
discovered past pollution with
response requiring extensive planning
& public participation)
NPFC, Coast Guard
EPA (NPFC administers only the
Coast Guard use of Superfund
resources)
6-6
Spill response and cleanup
Claims for removal costs and
damages, including natural
resource damages
Appropriations by Congress
Short-term removals when prompt
response is required
Long-term remedial response actions
Appropriations by Congress
Source of
Funds
5-cent-per-barrel tax on oil
Transfers from other funds
Cost recovery
Interest on Fund balance
Fines & penalties
Tax on chemical & petroleum
industries (expired 1986)
Cost recovery
Annual Congressional appropriations
Size of Fund
Authorized up to $2.7 billion
Varies depending on Congressional
appropriations
Uses of Fund
Should an FPN or CPN that has been obtained prove unnecessary (no funds
expended), the OSC must inform the NPFC of this fact so they can deactivate the FPN
or CPN.
During a spill the Coast Guard will monitor the activities of all contractors hired by the
FOSC as well as document its own costs. Other agencies will document their costs on
the appropriate forms. At the end of the response all documentation will be submitted to
the FOSC for verification and forwarding to the NPFC and SILC.
6230 Trustee Access to OSLTF and CERCLA
Administrative Trustees are organizations with responsibilities for specific areas or
natural resources such as the Department of the Interior. OPA90 authorizes these
organizations access to the fund through one administrative trustee known as the Lead
Administrative Trustee (which must be a federal agency). The designation of Lead
Administrative Trustee is made for each spill based on the involvement of each
organization. Administrative trustee access to the emergency fund would most likely be
limited to beginning the damage assessment process. The Lead Administrative Trustee
may request funding directly from the NPFC case officer for the purpose of initiating
damage assessments. The NPFC case officer will inform the FOSC that funds have
been requested by the Lead Administrative Trustee.
Role of Trustees in the Funding Process




Trustees must coordinate with each other during all phases of NRDA to ensure
no double recovery of damages.
In the pre-assessment phase of a NRDA, all affected trustees must select a
Federal Lead Administrative Trustee, who is then responsible for coordinating the
effort and submitting necessary paperwork to NPFC.
Trustees assess damages for “injury to, destruction of, loss of, or loss of use of”
natural resources.
Trustees develop restoration alternatives to address any injury to natural
resources, from which they select the most appropriate alternative to implement.
6-7

Trustees must also coordinate with the FOSC during the NRDA process to avoid
interference with the ongoing response.
6240 State Access to OSLTF and CERCLA
State (i.e., Commonwealth and Territorial) access to OSLTF and CERCLA funds, as
outlined in 33 CFR 133, provides an avenue for states to receive federal funds for
immediate removal costs resulting from their response to actual or threatened
discharges of oil. State access does not supersede or preclude the use of other
existing federal payment regimes. The State should not seek and will not receive
payments for the same costs from more than one payment regime. States may access
funds via one of three methods:



File a claim with the NPFC within 6 years of the cleanup.
Ask the FOSC to obtain a FPN/CPN and a ceiling amount for the State. The
State will work directly with the NPFC to document costs.
Have the FOSC obtain a FPN/CPN and then issue a Pollution Removal Funding
Authorization to the state with a ceiling and time limit. The FOSC will then review
all documentation prior to submission to the NPFC.
The Technical Operating Procedures serve as Coast Guard Guidance for various fund
users. They provide formatting, forms and instructions for compiling and submitting
documentation efficiently and effectively.
6250 PRFAs
The FOSC has a responsibility to ensure that consultation is conducted during a
response. Therefore, the FOSC has the discretion to fund another agency to develop
the documentation noted above. The Pollution Removal Funding Authorization is a tool
available to the FOSC to quickly obtain needed services and assistance from state,
local, or other federal government agencies during oil spill or hazardous materials
response actions. The PRFA commits the OSLTF or CERCLA administered by the
NPFC to payment of costs incurred in pollution response activities. Under the terms of
a PRFA, a FOSC may agree to reimburse another government agency for costs
incurred in providing any agreed upon assistance to the FOSC. In this case, the FOSC
would provide a PRFA to prepare the documentation package that would be needed to
initiate formal consultation. (Note that there are separate forms for federal and nonfederal agencies.) The assisting government agency receiving a PRFA must track its
costs and provide documentation to support reimbursement. Cost documentation must
follow the guidelines outlined in the NPFC Technical Operating Procedures for
Resource Documentation.
Of special significance are cases where wildlife cleaning/rehabilitation are necessary.
The Department of the Interior, specifically the U.S. Fish & Wildlife Service, is
responsible for ensuring wildlife issues and concerns are addressed. A PRFA should
6-8
be issued to USFWS early in the spill response with the assurance that they will identify
and oversee a responsible contractor (example: Tri-State Bird Rescue and Research,
Inc.) to clean and rehabilitate affected wildlife.
Process to Request PRFA
1. Download and complete the appropriate form below.
2. Attach the Statement of Work (see sample below).
3. Sign the PRFA.
4. Fax a copy to the NPFC Case Officer.
5. Later submit the completed document with the Incident Report and Transmittal
Form to the NPFC Case Officer.
Instructions
Federal Agency
PRFA
Non-Federal
Agency PRFA
Amendment to
PRFA
Chapter 8 of the Resource Documentation TOPs provides detailed
instructions for using and completing the PRFA forms.
Download and complete this form to establish a PRFA with a
federal agency.
Download and complete this form to establish a PRFA with a state
or local government.
Download and complete this form to amend an existing PRFA with
either a federal or non-federal government agency.
Sample
The sample Statement of Work (SOW) lists specific removal
Statement of Work actions that are ordered through PRFAs.
6260 Stafford Act Funding
Under the Stafford Act, when there is a Presidential declaration of a major disaster or
emergency, the Coast Guard FOSC may receive direct tasking in the form of a Mission
Assignment – a work order issued by the Federal Emergency Management Agency (or
other designated agency) directing the recipient agency to complete a specified task.
The Emergency Support Function 10 (ESF-10) Hazardous Materials Response Annex
of the Federal Response Plan includes both Oil and Hazardous Materials response
activities. In the execution of a mission assignment, the FOSC will use existing funds,
resources, and contracts for goods and services to complete the task. The FOSC will
then review the actual expenses against the estimated costs and make payments to
other government agencies (OGA) and private vendors for each cost.
For oil spills and hazardous materials releases, the FOSC will receive a Request for
Federal Assistance from interagency agreement (IAG), FEMA or the ESF lead agency,
including a cost ceiling, and will then proceed to respond as normal using the OSLTF
and CERCLA funds, (Reference Section 6270 for FEMA funded ESF #10 responses),
including the Request for Federal Assistance form in the cost documentation. It is
important to recognize that Stafford Act funds, like OSLTF and CERCLA funds, may
6-9
only be applied to response costs directly related to the tasking, and the Stafford Act
ceiling must be managed carefully just as other fund ceilings are managed.
Reference: USCG Commandant Instruction 16451.1, Disaster Related Pollution
Response Activities under the National Response Framework and Cost Reimbursement
from the Stafford Act for additional guidance, D-7(m) Policy Letter Guidance for Disaster
Response Under the National Response Framework (NRF) in Support of Emergency
Support Function ESF#10, and FEMA/EPA Memorandum of Agreement: Policy
Guidance on ESF-10 Mission Assignments.
6260.1 National Response Framework Key Concepts
Emergency support functions. The NRF groups disaster response actions into 15
functional areas known as ESFs and assigns a federal agency to chair each ESF and
administer its response actions. While it is possible for USCG units to provide support
under any of the ESFs, the two most likely ESFs for response and possible Chair/Cochair responsibilities are ESF-1 (transportation) and ESF-10 (oil and hazardous
materials response). The USCG’s role and responsibilities for ESF-10 include all of
those contained in the NCP as well as releases of hazardous materials beyond those
covered under the NCP (e.g., household hazardous waste cleanup). The NCP is
incorporated in its entirety into the NRF under ESF-10.
Mission assignments. The administrative vehicle by which FEMA tasks a federal
agency to respond is known as a mission assignment. The mission assignment is a
task-specific work order identifying response operations to be executed under an
assigned ESF. The primary response agency may enlist the assistance of other federal
agencies by issuing an interagency agreement. Federal agencies must use their own
funds in the execution of a mission assignment or IAG, then seek reimbursement from
FEMA. It is imperative that USCG units and other agencies operating at the request of
the FOSC receive a mission assignment or IAG for any FEMA (or primary agency)
tasking as FEMA will not reimburse for emergency services rendered if a mission
assignment or IAG does not specify those services. However, response units should
not delay responses that fall under existing statutory authorities/responsibilities waiting
for a mission assignment or IAG. The FOSC should direct the response and allow
higher authorities to work out the funding.
FEMA may assign a limited number of pre-Stafford Act declaration mission assignments
in order to stage federal and FOSC-requested response assets for events related to
forecasted disasters such as hurricanes. In the past, the USCG has pre-staged
personnel via these pre-declaration mission assignments. The process is slightly more
involved, emphasizing the need for close coordination between CG District staffs, Area,
NPFC, FEMA and EPA prior to a disaster response.
Regional Response Coordination Center (RRCC). Upon a Stafford Act declaration,
FEMA activates the appropriate RRCC. The RRCC coordinates federal response
6-10
efforts until a Joint Field Office (JFO), staffed by an Emergency Response Team (ERT),
is established in the field and the FEMA Federal Coordinating officer (FCO) assumes
coordination responsibility (note: there is generally one JFO per impacted state). The
FCO has the legal authority to assign missions to federal agencies. The RRCC
generally operates from the FEM regional office for the affected area. Primary functions
of the RRCC include: communicating with the impacted state(s); coordinating
deployment of the ERT-A (emergency response team – advance element) to field
locations; assessing damage information; and developing initial mission assignments.
USCG/FOSC staffing support for the RRCC. If the disaster impacts the coastal zone,
the USCG will normally provide one person knowledgeable in USCG/Area Contingency
Plan response capabilities to the RRCC to ensure the interests and capabilities of the
USCG are recognized at the outset of response operations and to coordinate the initial
issuance of mission assignments/IAGs. Typically, the Seventh Coast Guard District
office will provide this person. The individual assigned must have sufficient experience
and maturity to work with mid-to-upper level management personnel from other
agencies and to operate under stressful conditions for long hours. Districts normally
ensure personnel are rotated every two-to-three weeks to avoid response fatigue.
State Emergency Operations Center (EOC). During a disaster response each state
will activate an EOC to coordinate state response efforts and requests for federal
assistance.
USCG/FOSC staffing support for an EOC. The Seventh Coast Guard District will
normally provide a senior officer as an Emergency Preparedness Liaison Officer
(EPLO) to each activated EOC. The EPLO advises the state on USCG/FOSC response
capabilities, identifies to the state response requirements appropriate for USCG / FOSC
intervention, assists the state in requesting federal assistance via the RRCC or JFO and
keeps the district informed of pending request, capability requirements, etc. It should be
emphasized that the EPLO’s role is not a “fishing” expedition to look for work for the
FOSC, but as a technical advisor informing the state on USCG / FOSC capabilities/
existing responsibilities and processes for obtaining USCG / FOSC assistance.
Emergency Response Team (ERT). The ERT is the multi-agency response staff that
includes the regional chair and support staff for each activated ESF. The ERT is located
in the JFO. For incidents that impact just the coastal zone and require ESF-10, the
USCG will be the regional ESF-10 incident chair with EPA as the vice-chair. For
incidents that impact both the inland and coastal zones and require ESF-10, EPA will be
the regional ESF-10 chair and the USCG the vice-chair. The USCG does not staff ESF10 for incidents that do not impact the coastal zone.
(1) USCG/FOSC staffing of the ERT. In accordance with the FRP, the Coast
Guard Seventh District fills the USCG role as ESF-10 chair/vice-chair. As it
is unlikely that a district division chief would be able to leave the district
office during a major disaster response, he/she has designated a senior
6-11
member of his/her staff to perform this function. The ESF-10 chair/vice chair
will be supported by USCG and EPA personnel/watchstanders.
(2) Emergency response team - advance element. Prior to the establishment of
the JFO and the ERT, an ERT-A is deployed to each impacted state. The
ERT-A is the initial federal interagency group to respond to an incident in the
field. The ERT-A normally deploys to the state emergency operations center
(EOC) to obtain and evaluate disaster-related information, identify specific
state requirements for federal response assistance and establish a location for
the JFO. Typically, the JFO will be located as close to the impacted area as
possible as designated by the FCO. Once the DFO is ready, the ERT-A folds into
the ERT and helps to staff the JFO. USCG / FOSC participation on the ERT-A is
critical for identifying tasks appropriate for the USCG / FOSC,
aligning response operations with issued mission assignments and providing a
conduit to USCG / FOSC resources. As with the EPLO, USCG personnel
assigned to an ERT-A are not looking for work, but ensuring that support
requested by the state is tasked appropriately.
USCG/FOSC staffing support to the ERT-A. For incidents requiring ESF-10 support
that impact the coastal zone, at least two USCG watchstanders will be assigned to each
ERT-A to support 24/7 operations. The Seventh Coast Guard District will coordinate
USCG watchstanders. Watchstanders must be able to speak with authority on behalf of
the USCG and FOSC(s) and have sufficient experience and maturity to interact with
senior members of federal, state, or local agencies.
6300 Cost
Cost Documentation and Recovery Procedures, Forms and Completion Report
There are three primary aspects to successful cost recovery and documentation of
significant pollution events: rapid start; dedicated personnel; and correct forms and
submission procedures.
The requirement for a rapid start to documentation will be apparent upon examining the
necessary forms and procedures. Whenever this plan is activated (i.e., the response
exceeds the vessel or facility response plan, the state or federal government take an
interest, or when there is no responsible party taking action), the following procedures
must be executed by the Cost Unit:


Determine whether OSLTF funding applies. Based upon Unified Command
decisions on response action funding, determine whether other sources of
funding apply.
Estimate the OSLTF and other funding ceilings required. In many responses,
both an OSLTF and CERCLA ceiling will be established, with various response
costs charged against one fund or the other depending on the decisions of the
6-12













Unified Command and the limitations of the two funds. Similarly, other funds
(such as for Search and Rescue, vessel salvage, and so on) may also be
established, each with its own independent ceiling.
Obtain a FPN for the OSLTF fund, a CPN for the CERCLA Fund, and authorized
ceilings for each all identified funds.
If any fund advice is needed, contact the NPFC Regional Case Manager at (202)
493-6723. If the regional manager is not available, the NPFC duty officer can be
paged by calling (800) 759-7243, PIN 2073906, or by calling the National
Response Center at 800-424-8802.
Obtain copies of PRFAs and Authorizations to Proceed from the Procurement
Unit.
Identify and distribute the appropriate cost documentation forms.
Monitor contractors for all agencies on a daily basis. Collect both receipts and
Daily Resource Reports (see Section 6610.1 Pollution Incident Daily Resource
Report (CG-5136)) from the Time Unit.
Monitor USCG and other UC operational forces on a daily basis. Collect copies
of aircraft use logs and vessel operating/navigation logs in addition to Daily
Resource Reports (form CG-5136 series) from the Time Unit.
Monitor other government agency (OGA) operational forces on a daily basis.
Collect SF-1080 or SF-1081 vouchers and supporting OGA documentation.
Normally, the type of required documentation will be detailed in the PRFA for the
OGA response contribution from the Time Unit.
Add up obligations from all three venues (contractor, UC, and OGAs) against
each fund ceiling (for this reason, it will be imperative to understand fully UC
decisions about which actions/contracts are directed to be made against which
funding source). Include direct costs (Type I costs) and Anticipated Costs
(estimates or Type II costs) and track the obligations against the various ceilings
on a daily basis.
Well before a ceiling is actually reached, project the “burn rate” and advise the
UC when a ceiling must be increased.
With UC approval, increase various fund ceilings.
Compile and maintain daily an inventory of all equipment purchases by
purchasing agency and charged fund.
Maintain daily reports of costs against a ceiling as required by the NPFC (for the
OSLTF ceiling) and each other fund/ceiling. Develop a daily display and post
copies at each Situation Unit Display under the direction of the SITL and Display
Processor.
After the response, certify contractor invoices within the required timeframe. For
NPFC/OSLTF contracts, the required timeframe is ten days. Be certain to obtain
and clearly identify the required timeframe for all other funds and track unit
performance against these required cycle times. In general, certification will
require acknowledgement from the Operations Section that the invoiced goods or
services were received, and acknowledgement from the appropriate contracting
official (depending on agency/organization) that the cost for the good or service
are as per the agreement.
6-13




Forward all approved contractor invoices to the appropriate agency processing
center for payment, keeping copies for the Unified Command’s records.
Within 120 days of the end of the cleanup, complete Financial Summary reports
for each and every fund/ceiling managed by the Section.
There are two principle sources of assistance in documenting costs that are
available to all organizations. These are the assigned Case Officer at the NPFC
and the DRAT. Although these sources are available to all organizations, it may
be more efficient to coordinate their assistance through Sector San Juan. There
are two alternatives for non-federal organizations concerning forms on which
reimbursable costs are documented. The first alternative is the organization’s
documentation form that has been pre-approved by the NPFC. If an organization
lacks a pre-approved documentation form it may use the federal forms.
Personnel rates will be determined to the maximum extent in advance.
Contractor rates for contractors with BOAs are fixed by the BOA. Standard rates
for CG personnel are contained in Commandant Instruction 7310.1 (series).
Other agencies are encouraged to have established personnel rates that can be
furnished to the FOSC. For organizations and contractors not having standard
rates, this fact should be made known to the FOSC early in the spill so that it
may be addressed.
In spills where total expenditures are expected to be less than $50K, cost
documentation may be collected by the FOSC and forwarded to the NPFC at the
conclusion of the spill response. In larger spill responses this information must
be compiled and forwarded daily to the FOSC and then the NPFC.
FOSC Paperwork Examples
The following formal documentation are available as tools for FOSCs. Examples of
these forms can be provided upon request to the designated Federal On-Scene
Coordinator Representatives at Sector San Juan:




Authorization to Proceed
Letter of Federal Assumption
Letter of Designation of Source
Administrative Order
Spill Response Funding Forms
Form Number
CG NPFC-CM01
Title/Long Name
FOSC Financial
Management
Checklist
Users
Description
FOSCs
Follow this step-by-step guidance
when using the OSLTF Emergency
Fund or CERCLA/Superfund and
monitoring cost documentation during
a response.
6-14
Form Number
Title/Long Name
Users
Description
IRAT
Pollution Incident
Report and
Transmittal Form
FOSCs
Use as the cover to the project's Final
Financial Report.
Pollution Incident
Daily Resource
Report
Spill Responders,
including FOSCs,
Government
Agencies, &
OSROs
Use these forms to document oil spill
incidents and expenditures.
CG 5136
PRFA Forms
(seeSection 6250)
Pollution Removal
Funding
Authorizations
FOSCs &
Government
Agencies
Use the Pollution Response Funding
Authorization (PRFA) forms to quickly
obtain needed services from other
government agencies in oil spill and
hazardous materials response
actions.
SF1080 & SF1081
Voucher for Transfers
between
Appropriations and/or
Funds
Government
Agencies
Use the Vouchers for Transfers to
request reimbursement from the
Coast Guard for funds expended
during oil spill removal.
NPFC-16480
(Checklist)
Case/Cost
Documentation
Checklist FPNs &
CPNs
FOSCs
Use checklist to help collect, prepare,
and finalize cost documentation
packages for submission to the NPFC.
6310 Certificate of Financial Responsibility Program
The United States relies on tankers, barges, and other vessels to transport oil and
chemical-based products on our nation’s waterways. An oil spill or hazardous chemical
release from these vessels can have a devastating impact on our environment.
Congress has made clear, in OPA90 and other environmental statutes, that the parties
responsible for water pollution should bear the cleanup costs. The Certificate of
Financial Responsibility (COFR) program reflects this guiding principle.
The U.S. Coast Guard’s NPFC administers the COFR program. The Vessel
Certification Division of the NPFC ensures that responsible parties are identified and
held responsible for the expenses incurred during a water pollution incident.
A COFR is issued to vessel operators who have demonstrated their ability to pay for
cleanup and damage costs up to the liability limits required by OPA90. With a few
limited exceptions, vessels greater than 300 gross tons and vessels of any size that are
lightering or transshipping oil in the Exclusive Economic Zone (EEZ) are required to
comply with the COFR regulations in order to operate in US waters.
6-15
Limits of Liability
The limits of liability are based on a particular vessel’s tonnage. The Delaware River
Protection Act of 2006 (Title VI of the Coast Guard and Maritime Transportation Act of
2006 (MTSA)) amended the limits of liability under OPA90 for discharges and
substantial threats of discharge of oil from vessels.
Penalties
Operators who do not comply with the COFR requirements are subject to:
 Detainment
 Denial of entry into U.S. ports
 Civil penalties of up to $32,500 per day
 Seizure or forfeiture of the vessel
COFR Forms
The applicable COFR forms are listed below:
Form Number
CG 5585
Title/Long Name
Users
Description
COFR Application
Vessel Owners
& Operators
Use this form to apply for a Certificate of
Financial Responsibility (COFR). You may also
apply for a COFR electronically through the E-
COFR system.
CG 5586
CG 5586-1
Insurance
Guaranty
Master Insurance
Guaranty
Insurers/
Guarantors
Vessel owners & operators should ask their
insurers to complete this form to show that they
have adequate insurance to meet the applicable
liability limits when applying for a COFR.
Insurers/
Guarantors
Vessel builders, repairers, scrappers, lessors,
and sellers should ask their insurers to complete
this form to show that they have adequate
insurance to meet the applicable liability limits
when applying for a Master Certificate.
CG 5586-2
Surety Bond
Guaranty
Insurers/
Guarantors
Vessel owners & operators should ask their
insurers to complete this form to show that they
have adequate surety bonds to meet the
applicable liability limits when applying for a
COFR.
CG 5586-3
Financial
Guaranty
Vessel Owners
& Operators,
COFR
Guarantors
Complete this form to show that you have
adequate working capital and net worth to be
self-insured to meet the applicable liability limits
when applying for a COFR.
6-16
Form Number
CG 5586-4
Title/Long Name
Master Financial
Guaranty
Users
Description
Insurers/
Guarantors
Vessel builders, repairers, scrappers, lessors,
and sellers should ask their insurers to complete
this form to show that they have adequate
working capital and net worth to be self-insured
to meet the applicable liability limits when
applying for a Master Certificate.
6400 Time
A Time Unit shall be established during an incident to be primarily responsible for
personnel and equipment time recording. The accurate reporting of time for personnel
and equipment shall be conducted in the following manner:
Personnel
1. Establish and maintain a file for personnel time reports within the first operational
period. Initiate, gather, or update a time report from all applicable personnel
assigned to the incident for each operational period. Maintain a log of excessive
hours worked and give to Time Unit Leader daily.
2. Ensure that all personnel identification information is verified to be correct on the
time report.
3. Post personnel travel and work hours, transfers, promotions, specific pay
provisions and terminations to personnel time documents.
4. Ensure that time reports are signed. Close out time documents prior to
personnel leaving the incident. Distribute all time documents according to
agency policy.
Equipment
1. Advise Ground Support Unit, Facilities Unit, and Air Support Group of the
requirement to establish and maintain a file of daily records for equipment time
reports. Assist units in establishing a system for collecting these equipment time
reports.
2. Post all equipment time tickets within four hours after the end of each operational
period.
3. Prepare a Use and Summary invoice for equipment (as required) within 12 hours
after equipment arrival at incident.
4. Submit data to Time Unit Leader for cost effectiveness analysis.
5. Maintain current posting on all charges or credits for fuel, parts, services and
commissary.
6. Verify all time data and deductions with owner/operator of equipment.
7. Complete all forms according to agency specifications. Close out forms prior to
demobilization. Distribute copies per agency and incident policy.
6-17
The logistics section of the ICS can arrange to have meals purchased from local
establishments (e.g., supermarket deli box lunch) and charge to the OSLTF or
Superfund. All personnel that are Temporary Assigned Duty (TAD) at the spill site must
have these meals annotated on their orders.
6500 Compensation/Claims
Persons and government agencies which incur damages as a result of discharges or
substantial threats of discharges of oil are entitled to compensation and OPA90
provides for a mechanism to expedite this process. The RP is primarily liable for
satisfying legitimate claims expeditiously. If the RP is either unknown, or is unable or
unwilling to meet this obligation, or the claim is denied or remains unpaid for 90 days,
the NPFC is authorized to evaluate and pay the claim from the OSLTF. This applies to
both uncompensated removal costs and uncompensated damages resulting from the
discharge. Section 1002 of OPA90 describes damages as including natural resources,
real or personal property, subsistence use, revenues, profits and earning capacity, and
public services. The RP, as designated by the FOSC, is required to advertise, in a
manner directed by the NPFC, the name, address, telephone number, office hours, and
work days of the person or persons to whom claims are to be presented and from whom
claim information can be obtained. If the RP denies responsibility, proves unwilling or
unable to deal with claims, or refuses to advertise, the NPFC will assume the role of
responsible party for the purpose of receiving and paying claims. As such, the NPFC
will advertise as described above, listing either their offices in Arlington, VA, or a locally
established claims office, as deemed appropriate by the FOSC and NPFC for the case.
If parties have been adversely affected by an oil spill, they may be able to receive
compensation. OPA90 defines the conditions under which they may recover costs and
damages. To submit a claim they must:
1. Show that the spill meets all OPA requirements. Their claims manager cannot
process the rest of their claims package until they have proven that the
spill meets these requirements. (The OPA Claims Requirements checklist
provides a step-by-step guide to help you decide if a spill qualifies.)
2. Document their costs and damages from the spill. (See the Types of Claims table
below for a list of the kind of claims they can submit.)
3. Forward their claims package to the National Pollution Funds Center, the Coast
Guard office responsible for evaluating and approving OPA claims.
6-18
Types of Claims
Claim Type
Description
Who Can Submit
Natural
Resource
Damages
(NRD)
Costs for:
• Assessing an area's natural resource
damages,
• Restoring the natural resources, and
• Compensating the public for the lost use
of the affected resources.
Only specially designated natural
resource trustees
Removal Costs
Costs to prevent, minimize, mitigate, or clean up
an oil spill.
(The costs of cleaning up your own property fall
under the category of property damage, not
removal costs.)
Clean-up contractors, called Oil
Spill Recovery Organizations
(OSROs)
Federal, State, and local
government entities
The responsible party
Anyone who helped clean up the
spill
Property
Damage
Injury to or economic loss resulting from
destruction of real property (land or buildings) or
other personal property.
Does not include personal injury!
People or entities who own or
lease the damaged property
Boat Damage
Injury to or economic loss resulting from damage
to a boat (a subset of property damage).
People or entities who own or
lease the damaged boat
Loss of Profits
& Earning
Capacity
Damages equal to the loss of profits or
impairment of earning capacity due to the injury,
destruction, or loss of property or natural
resources
Anyone with loss of profits or
income (You do not have to own
the damaged property or
resources to submit a claim under
this category.)
Loss of
Subsistence
Use of Natural
Resources
Loss of subsistence use claim if natural resources
you depend on for subsistence use purposes
have been injured, destroyed, or lost by an oil spill
incident.
Anyone who, for subsistence use,
depends on natural resources that
have been injured, destroyed, or
lost (You do not have to own or
manage the natural resource to
submit a claim under this
category.)
Loss of
Government
Revenue
Net loss of taxes, royalties, rents, fees, or net
profit shares due to the injury, destruction, or loss
of real property, personal property, or natural
resources
Federal agencies
States
Local governments
Increased
Public Services
Net costs of providing increased or additional
public services during or after removal activities,
including protection from fire, safety, or health
hazards, caused by a discharge of oil or directly
attributable to response to the oil spill incident
States
Local governments
6-19
6600 Procurement
The Procurement Unit is responsible for the following functions:
 Negotiate, coordinate, document, and manage all contracts needed to support
response operations.
 Manage, coordinate, document, and account for all procurement orders needed
to support response operations.
 Manage, coordinate, document, and account for all payments made to support
response operations.
 Identify additional resources and logistics support needed to accomplish
contracting and procurement services.
 Report on the status of contracting, procurement, and payment services.
 Administer all financial matters pertaining to vendor contracts.
Contracting Officer Authority
The PROC is responsible for administering all financial matters pertaining to vendor
contracts, leases and fiscal agreements.
6610 Contractors
One of the best guides to assist FOSCs with correctly requesting and obligating federal
government funds is the NPFC User Reference Guide Chapter 3.
Procurement Processes and Procedures
Upon obtaining an FPN or CPN, the FOSC can determine whether assistance is
needed from a spill removal contractor (OSRO) or a federal, state, or local agency. The
USCG Shoreline Infrastructure Logistics Center manages OSRO contracting and should
be notified as soon as a FPN/CPN is assigned in order to establish good
communications between the SILC case officer and the FOSC. The SILC East Coast
Team Leader can be contacted 24/7 at (757) 628-4118. The Alternate Team Leader
can be contacted at (757) 628-4108.
Contractor Assistance
A Basic Ordering Agreement is a written instrument of understanding, negotiated
between the SILC and a contractor as to the agreed upon set rates the contractor would
charge if the contractor was requested to assist in a spill response. A BOA is not a
contract. Instead, it specifically identifies personnel, equipment and supplies offered by
the company, identifies the terms and conditions the contractor would adhere to in the
event they are hired for a federal response, and directs the contractor how to complete
daily cost documentation, obtain sub-contracts, and submit invoices.
6-20
The following website provides BOA contractor locations for pollution incidents:
http://www.uscg.mil/mlclant/fdiv/contractor_localities.html. The BOA in Effect List
provides a snapshot of all of the active BOA contracts available to CG FOSCs.
Hiring a Contractor with a BOA
In the event that a pollution response is federalized, the FOSC must select a BOA
contractor based on the following criteria (in order of precedence):
 Response time
 Technical capability
 Price
The FOSC then issues the contractor an Authorization to Proceed (ATP) with a ceiling
amount, typically $50,000 or less). Cleanup should start once the ATP is issued, either
verbally (for costs not to exceed $25,000) or written. The FOSC must also send the
SILC a message (To: COGARD SILC NORFOLK VA//PCG-1//) within 24 hours
indicating that an ATP has been issued. For issuance of ATPs that exceed $25,000,
contact the SILC Contracting Office prior to issuance. However if time does not permit,
the FOSC can issue the ATP but must contact the Contracting Office as soon as
possible. The FOSC shall also regularly release Pollution Reports via message traffic
to keep USCG District 5, the NPFC, and the SILC up-to-date on response operations
and formerly document response progress.
During a spill, the FOSC will monitor the activities of all contractors hired by the FOSC
as well as document its own costs. For contractors hired under existing BOAs, the
costs shall be documented on the CG-5136 Pollution Incident Daily Resource Reports
(E1, E2, E3, E4). The FOSC will also verify the daily hours and costs reported by the
contractors and ensure that the contractors only order the personnel and equipment
needed to adequately respond to the incident. The FOSC has the authority to order
contract personnel or equipment be taken off the job site to ensure that the response is
as cost effective as possible. However, the FOSC should follow this order up with a call
to their SILC contracting officer to keep them informed.
Hiring a contractor without a BOA
The FOSC must first determine that a BOA contractor is unavailable or unable to
perform the required tasks. If the services of a non-BOA contractor are needed, the
FOSC must request assistance from a Contracting Officer at the SILC. Upon SILC
approval, the FOSC may issue the Authorization to Proceed and send the same
messages that are released for responses using BOA contractors as outlined above.
The ATP message should clearly state the name of the non-BOA contractor and the
reason why the contractor was hired.
6-21
In an emergency, the FOSC can issue an ATP to a non-BOA contractor up to $50,000,
but must contact the SILC Contracting Officer within 24 hours.
6610.1 Pollution Incident Daily Resource Report (CG-5136)
The CG-5136 Form is used to both summarize and detail all personnel, equipment, and
other resources used during the removal activities of an incident. The form consists of
several parts.
Details on using and completing all parts of the form are included in Chapters 1 and 6 of
the Technical Operating Procedures for Resource Documentation.
Part...
A
B-E
E1-E4
Is Used By...
When...
To..
FOSCs
At end of spill (or at
intervals for large
spills)
To summarize all resources used during the
removal activities of a pollution incident
FOSCs & Other
Government Agencies
Daily
To list government personnel, equipment, and
other resources incurred each day of removal
activity
Contractors
Daily
To list contractor personnel, equipment, and
other resources incurred each day of removal
activity
As needed or daily
To record changes to the ceiling and
obligations incurred during an entire spill.
F & F1 FOSCs
CG-5136A: Government Summary Sheet
Summarizes all personnel, equipment, and other resources used during the removal
activities of a pollution incident. The remaining sections of CG-5136 provide detailed
information on the costs.
CG-5136A
Pollution Incident Daily Resource Report - Government Summary Form
CG-5136B-E: Government Costs (Dailies)
FOSCs and other government organizations can use Parts B-E of the CG-5136 form to
track government personnel, equipment, and other resources incurred each day of the
removal activity.
CG-5136B
CG-5136C
CG-5136D
CG-5136E
Pollution Incident Daily Resource Report – Government Personnel
Pollution Incident Daily Resource Report – Government Equipment
Pollution Incident Daily Resource Report – Government
Purchases/Expendables/Travel Orders/Contractor
Pollution Incident Daily Resource Report – Government Short Form
6-22
CG-5136 B-E Workbooks
You can also use CG-5136 Workbooks (Microsoft Excel spreadsheets) on the NPFC
website as a substitute for Parts B-E of the CG5136 form. These files are embedded
with the Coast Guard standard rates for the times indicated to quickly calculate the daily
costs related to oil spill removal. The first worksheet in each file provides additional
instructions.
If costs occurred. . .
And spill lasted. . .
Use. . .
File
Size
7 days or less
Current Small Spill Form
300 KB
More than 7 days
Current Large Spill Form
1 MB
7 days or less
300 KB
More than 7 days
1 MB
7 days or less
300 KB
More than 7 days
1 MB
7 days or less
Previous Small Spill Form
300 KB
More than 7 days
Previous Large Spill Form
1 MB
On or after April 9, 2008
On or after April 5, 2007
On or after March 15, 2006
Between February 22, 2005,
and March 14, 2006
Between October 4, 2002, and
February 21, 2005
7 days or less
Previous Small Spill Form
300 KB
More than 7 days
Previous Large Spill Form
1 MB
Before October 4, 2002
N/A
Email NPFC for appropriate standard
rates
CG-5136E-1 through CG-5136E-4: Contractor Costs (Dailies)
Oil spill response contractors may use the Parts E1 to E4 of the CG-5136 form to track
and submit daily costs. These forms are located on the Coast Guard Form Management
System.
CG-5136E-1 Pollution Incident Daily Resource Report – Contractor Personnel
CG-5136E-2 Pollution Incident Daily Resource Report – Contractor Equipment
CG-5136E-3 Pollution Incident Daily Resource Report – Contractor/Subcontractor
Materials/Other Expenses
CG-5136E-4 Pollution Incident Daily Resource Report – Contractor/Short Form
6-23
CG-5136-F: Ceiling Management and Incident Obligation Log
FOSCs can use the CG-5136-F to track a project's ceiling and compute cumulative
obligations against an FPN during an incident.
CG-5136F Environmental Response Ceiling Management - Ceiling Management &
Incident Obligation Log
CG-5136F-1 Pollution Incident Daily Resource Report - Ceiling Management obligation
Log Short Form
6700 Reserved
6800 Reserved
6-24
6-25
9000 Appendices
9100 Emergency Notifications
The purpose of an Emergency Notification List is to centralize information about
agencies, groups, trustees, organizations, and points of contact that play a role in
environmental response. This appendix serves as a job aid for any person seeing
and/or receiving first notification of an oil spill, hazardous material release, marine fire,
vessel salvage, and/or Weapons of Mass Destruction event (detonation). All federal,
state, and local agencies are hereby reminded that “cross notification” is highly desired
as redundant means assuring the entire response community is activated.
9110 Required Emergency Notifications
Completed
Date/Time
Initials
Entity Notified
⁭
National Response
Center
⁭
USCG Sector San Juan
Command Center
(for Coastal Zone)
⁭
Environmental
Protection Agency
Region II Response
Center (PR/USVI)
(for Inland Zone)
⁭
Puerto Rico
Environmental Quality
Board
(for incidents occurring
in PR’s jurisdiction)
9-1
Point of
Contact
Toll Free:
(800) 4248802
Toll Call:
(202) 2672675
(787) 2892041
Hotline:
(877) 2514575
Mr. Angel
Rodriguez
(FOSC):
(787) 6718093
Mr. Geoffrey
Garrison
(FOSC):
(787) 6718181
Main Office:
(787) 7678181
State OSC
(A. Rosario):
(787) 4036429
Completed
Date/Time
Initials
Entity Notified
⁭
Puerto Rico Emergency
Management Agency
(for incidents involving
risk to public health and
safety)
⁭
USVI Department of
Planning and Natural
Resources
in USVI’s jurisdiction)
⁭
Municipal Fire
Department Hazardous
Materials Response
(above the RQ)
Point of
Contact
Office:
(787) 7240124
Cell:
(787) 9396143
St. Thomas/
St. John:
(340) 7743320 x 5156
St. Croix:
(340) 7731082
911
9120 Federal On-Scene Coordinator’s Notifications
Oil, Hazardous Substance, and Maritime Firefighting Incidents:
Verification that caller has made Required Emergency Notification
Point of
Completed
Date/Time
Initials
Entity Notified
Contact
Toll Free:
(800) 424National Response
8802
⁭
Center
Toll Call:
(202) 2672675
(787) 289⁭
Command Center
2041
9-2
⁭
Environmental
Protection Agency
Region II Response
Center (PR/USVI)
⁭
Puerto Rico
Environmental Quality
Board
in PR’s jurisdiction)
⁭
Management Agency
safety)
⁭
USVI Department of
Planning and Natural
Resources
in USVI’s jurisdiction)
⁭
⁭
Virgin Islands Territorial
Emergency
Mangement Agency
EOC
safety)
Municipal Fire
Materials Response
(above the RQ)
9-3
Hotline:
(877) 2514575
Mr. Angel
Rodriguez
(FOSC):
(787) 6718093
Mr. Geoffrey
Garrison
(FOSC):
(787) 6718181
Main Office:
(787) 7678181
State OSC
(A. Rosario):
(787) 4036429
Office:
(787) 7240124
Cell:
(787) 9396143
St. Thomas/
St. John:
(340) 7743320 x 5156
St. Croix:
(340) 7731082
St. Thomas/
St. John:
(340) 7742244
St. Croix:
(340) 7732244
911
Notifications to Coast Guard Commands
Completed
Date/Time
Initials
Entity Notified
⁭
USCG District 7
Command Center
⁭
Atlantic Strike Team
⁭
Coordination Center
Public Information
Assist Team
Point of
Contact
(305) 4156800
Front Desk:
(609) 7240008
CDO’s Cell
Phone:
(609) 5569376
Front Desk:
(252) 3316000
CDO’s Cell
Phone:
(252) 2673458
Notifications to Resource Trustees & Federal Agencies
Completed
Date/Time
Initials
Entity Notified
⁭
US Department of the
Interior (DOI)*:
Mr. Michael Chezik
(currently standing in
for Mr. Greg Hogue)
⁭
US Department of
Commerce/National
Oceanic and
Atmospheric
Administration
Scientific Support
Coordinator:
Mr. Brad Benggio
(oil discharge:
potential/actual
discharge ≥ 1,000
gallons; hazmat
release: potential/actual
≥ 500 gallons)
9-4
Point of
Contact
Office:
(215) 5975378
Cell:
(215) 2665155
Office:
(305) 5307931
Cell:
(206) 8499923
Environmental
Protection Agency
Region II Response
Center (PR/USVI)
⁭
Hotline:
(877) 2514575
Mr. Angel
Rodriguez
(FOSC):
(787) 6718093
Mr. Geoffrey
Garrison
(FOSC):
(787) 6718181
* Notify the US Department of the Interior for the following discharges:
a) Equal or exceed 5K gallons in Atlantic/Caribbean/Coastal Waters and 1K gallon spill involving inland waters
(rivers and lakes and ICW) 33 CFR Section 2.05-20, Navigable Waters.
b) Discharges that affect Department administered facilities, such as National Parks, National Wildlife Refuge
system.
c) Discharges that have impacted or threaten populations of federally listed species or designated critical habitats
protected under the Endangered Species Act.
d) Discharges that have impacted or threatened Historical Properties protected under National Historic
Preservation Act.
e) Discharges that have resulted in fish kills or have impacted migratory birds.
Radiological Incidents:
Level I (Passive Detection)
Completed
Date/Time
Initials
Entity Notified
⁭
National Response
Center
⁭
Command Center
Management Agency
safety)
⁭
9-5
Point of Contact
Toll Free: (800)
424-8802
Toll Call: (202)
267-2675
(787) 289-2041
Office:
(787) 724-0124
Cell:
(787) 939-6143
⁭
⁭
⁭
Virgin Islands Territorial
Emergency Mangement
Agency EOC
safety)
Municipal Fire
Materials Response
(above the RQ)
US Customs and Border
Protection:
Anti-Terrorist
Contraband Enforcement
Team for the Seaport
Team Lead: Jose Ralat
St. Thomas/ St.
John:
(340) 774-2244
St. Croix:
(340) 773-2244
911
(787) 277-7555
Level II (Radiation source is illegitimate, unknown, or exceeds the safe exposure
limits for a Level I Team)
Completed
Date/Time
Initials
Entity Notified
Point of Contact
Front Desk: (609)
724-0008
⁭
Atlantic Strike Team
CDO’s Cell Phone:
(609) 556-9376
US Customs and
Border Protection:
Laboratory Scientific
⁭
Support
(787) 729-6991/6968
(located in San Juan
and services PR and
USVI)
22nd CST (PR) Joint
(Weapons of Mass
Operations Center:
Destruction) Civil
⁭
(787) 723-7711
Support Team
23rd CST (USVI):
(340) 712-7946
9-6
US Department of
Energy:
Radiological
Assistance Program
(RAP) Team
(to request assistance
if the Level II Team
cannot identify the
source as legitimate;
notify NRC if RAP
support requested)
⁭
(865) 576-1005 or
(865) 525-7885
Biological Incidents:
Completed
Date/Time
Initials
Entity Notified
⁭
National Response
Center
⁭
USCG Sector San
Juan Command Center
Puerto Rico
Emergency
Management Agency
risk to public health
and safety)
Virgin Islands
Territorial Emergency
Mangement Agency
EOC
risk to public health
and safety)
Municipal Fire
Materials Response
US Customs and
Border Protection:
Anti-Terrorist
Contraband
Enforcement Team for
the Seaport
⁭
⁭
⁭
⁭
9-7
Point of Contact
Toll Free: (800) 4248802
Toll Call: (202) 2672675
(787) 289-2041
Office:
(787) 724-0124
Cell:
(787) 939-6143
St. Thomas/ St.
John:
(340) 774-2244
St. Croix:
(340) 773-2244
911
(787) 277-7555
Completed
Date/Time
Initials
⁭
⁭
Entity Notified
Center for Disease
Control and
Prevention:
(San Juan Quarantine
Station;
services PR and USVI)
(Weapons of Mass
Destruction) Civil
Support Team
Point of Contact
(787) 253-7880
22nd CST (PR) Joint
Operations Center:
(787) 723-7711
23rd CST (USVI):
(340) 712-7946
9130 Recommended Spill Report Form
This form has been developed to assist agencies and reporting parties in gathering,
reporting, and documenting the information most commonly needed in emergency
reports. The use of this form is not mandatory; all entities are free to use whatever
report/data capture form they find most useful.
Initial Assessment Questions
Information
Date and Time of Call
Caller Name
Caller Address
Caller Phone Number
Name of Person taking the Report
Name of Potentially Responsible
Party
Name of vessel/facility, railcar/truck
number or other identifying
information.
Type and size of vessel/facility
Total quantity of fuel/chemical
onboard or in tank
Nationality (vessel only)
Location of incident (i.e., street
address, lat/long, mile post)
9-8
Initial Assessment Questions
Date and time of incident (or when
discovered)
Description of spill (i.e., size, color,
smell, etc.)
Type of incident (i.e., explosion,
collision, tank failure, grounding, etc.)
Information
Material spilled
Source of material spilled
Estimated amount spilled
Total potential quantity that could be
spilled (i.e., total quantity in tank or on
board)
Environmental media impacted or
potentially impacted by spill (i.e., air,
water, ground/soil)
Weather/sea conditions
Point of contact (i.e., Responsible
Party name, phone number, and
address)
Vessel/facility agent(s) (i.e., name
and phone number)
Name and contact information of
insurance carrier
Number and type of injuries or
fatalities
Description of who is on-scene and
what response activities are being
conducted or have been completed
Have evacuations occurred?
Agencies notified
9-9
9200 Personnel and Services Directory
9210 Federal Agency Points of Contact
Completed
⁭
⁭
⁭
⁭
⁭
Date/Time
Initials
Entity Notified
Environmental
Protection Agency
Region II Response
Center (PR/USVI)
Center for Disease
Control
(for medical waste)
Command Center
US Department of the
Interior (DOI)*:
Mr. Michael Chezik
(currently standing in for
Mr. Greg Hogue)
US Department of
Commerce/National
Oceanic and
Atmospheric
Administration Scientific
Support Coordinator:
Mr. Brad Benggio
(oil discharge:
potential/actual
discharge ≥ 1,000
gallons; hazmat
release: potential/actual
≥ 500 gallons)
9-10
Point of Contact
Hotline:
(877) 251-4575
Mr. Angel Rodriguez
(FOSC):
(787) 671-8093
Mr. Geoffrey Garrison
(FOSC):
(787) 671-8181
(404) 639-3311
(787) 289-2041
Office:
(215) 597-5378
Cell:
(215) 266-5155
Office:
(305) 530-7931
Cell:
(206) 849-9923
Completed
Date/Time
Initials
Entity Notified
Point of Contact
Caribbean Field
Office:
(787) 851-7297 /
(787) 510-5208 Cell
(24/7)
Vieques NWR:
(787) 741-2138
Culebra NWR:
(787) 742-0115
USVI NWR:
(340) 690-9451
(STT/STJ/STX)
NWR HQ:
(787) 851-7258 (Alt
for other NWR,
primary for Cabo
Rojo NWR,
Desecheo Is. and
Navassa Is.)
⁭
US Fish and Wildlife
Service
⁭
US Customs and
Border Protection:
Anti-Terrorist
Contraband
Enforcement Team for
the Seaport
(787) 277-7555
⁭
Federal Emergency
Management Agency
(787) 296-3500
⁭
⁭
⁭
⁭
US Navy Supervisor of
Salvage and Diving:
2531 Jeff Davis Hwy.
Arlington, VA 22202
USCG Salvage
Engineering Response
Team (SERT)
National Pollution Fund
Center Regional Case
Manager
National Pollution Fund
Center Duty Officer
9-11
(703) 607-2753
(202) 781-3889
(202) 327-3985
[email protected]
(202) 493-67223
(800) 759-7243
Pin 2073906
9220 State Agency Points of Contact
Completed
Date/Time
Initials
⁭
⁭
⁭
⁭
⁭
Entity Notified
Puerto Rico
Environmental
Quality Board
(for incidents
occurring in PR’s
jurisdiction)
Puerto Rico
Emergency
Management
Agency
(for incidents
involving risk to
public health and
safety)
PR Department of
Natural Resources
USVI Department of
Planning and
Natural Resources
(for incidents
occurring in USVI’s
jurisdiction)
Virgin Islands
Territorial
Emergency
Mangement Agency
EOC
(for incidents
involving risk to
public health and
safety)
9230 Local Agency Points of Contact
[Reserved for future development]
9-12
Point of Contact
Main Office:
(787) 767-8181
State OSC
(A. Rosario):
(787) 403-6429
Office:
(787) 724-0124
Cell:
(787) 939-6143
(787) 724-5700
St. Thomas/ St. John:
(340) 774-3320 x 5156
St. Croix:
(340) 773-1082
St. Thomas/ St. John:
(340) 774-2244
St. Croix:
(340) 773-2244
9240 Additional Resources/OSROs
OSROs:
See also Section 5010
Completed Date/Time Initials
⁭
⁭
⁭
Entity
Notified
Indutech
Environmental
Services
POC:
Edgardo
Tormos
P. O. Box
70168-8168
San Juan, PR
00936-8168
NRC
POC:
David Aviles
P.O. Box
9022750
San Juan, PR
00902
MSRC
Point of Contact
787-743-6868
787-501-4014
[email protected]
787-396-5231
787-789-2000
[email protected]
POC:
Wilfredo Resto
(787) 399-0567
[email protected]
Judith Roos 703-326-5617
[email protected]
http://www.msrc.org/Locations/Sanjuan.htm
⁭
Clean Harbor
POC:
Juan Raul
Trigo
9-13
787-641-5393
787-509-3301
[email protected]
Salvage Companies:
Completed
Date/Time
Initials
Entity Notified
T&T Salvage,
LLC
⁭
⁭
⁭
⁭
Point of Contact
8717 Humble Westfield Rd.
Humble, TX 77338
24 hour: +1 713 534 0700
Houston Office: 281 446-4010
[email protected]
Website: www.ttsalvage.com.
Office:
787-785-9065
Gabriel Fuentes
Jorge Fuentes:
Jr. Construction
787-553-3070
(have barges with
Jorge Fuentes Jr.:
cranes)
787-612-6657
Email: [email protected]
Office:
787-794-0927
Del Valle Group
Pablo Del Valle (President):
(have barges
787-505-6100
with cranes)
[email protected]
Donjon Marine
Co., Inc.:
1250 Liberty
(908) 964-8812
Ave.
Hillside, NJ
07205
Phone:
787-880-1714
Carlos Jove Pratts
Fax:
& Carlos Jove
787-878-8602
Roman
Cell:
(salvage
787-536-5895
equipment)
[email protected]
[email protected]
www.marinedivingcontractors.com
9-14
Completed
Date/Time
Initials
Entity Notified
⁭
Michael
Henderson
(NOAA)
(scan sonar)
⁭
Alfonso O’Neill
(USACE)
(scan sonar)
⁭
Mr Ricardo
Ferrer
(scan sonar)
Renán López de
Azúa
RLDA Surveying
& Mapping
San Juan, Puerto
Rico
(scan sonar)
Roy A.
Armstrong, Ph.D.
Bio-optical
Oceanography
Laboratory
University of
Puerto Rico
Mayaguez, PR
00681-9000
(scan sonar)
Jose Caballero
Independent
contractor
(scan sonar)
⁭
⁭
⁭
Point of Contact
Phone:
(727) 824-5396
Fax:
(727) 824-5320
[email protected]
Phone:
787-729-6873
Cell:
787-405-5982
[email protected]
Phone:
787-649-2882
Fax:
787-957.1707
Office:
787-268-6097
Fax:
787-963-0824
Cell:
787-525-7796
(787) 899-2048, x-249
http://bio-optics.uprm.edu
[email protected]
[email protected]
787-370-0030
[email protected]
Towing Companies:
Completed
⁭
⁭
Date/Time
Initials
Entity Notified
Puerto Rico Towing
(PR north coast)
McAllister Towing
(PR north coast)
9-15
Point of Contact
Completed
Date/Time
Initials
⁭
Entity Notified
Harbor Fuels
(PR north coast)
Point of Contact
⁭
Vallo Ship Yard
(PR North Coast)
⁭
Sun Transport, Inc.
(PR east coast)
⁭
South PR Towing
(PR south coast)
⁭
Puerto Rico
Operations
(PR south coast)
⁭
Immel’s Marine, Inc.
(St. Thomas)
⁭
HOVENSA
(St. Croix)
⁭
Sea Tow
(Puerto Rico)
(787) 636-4906
⁭
Sea Tow
(USVI)
(340) 777-4869
Port Authority/Harbormasters/Pilots:
Completed
⁭
⁭
Date/Time
Initials
Entity Notified
Puerto Rico Port
Authority
(All the PR ports are
operated by the PR
Ports Authority with the
exception of the Port of
Ponce, which is
operated by the
municipality of Ponce.)
P.O. Box 2829
San Juan, PR 00936
Ponce Port Authority
9-16
Point of Contact
Chief, Operation
Maritime Division
Chief, Operation
Maritime Division
Completed
Date/Time
Initials
Entity Notified
⁭
USVI Port Authority
⁭
San Juan Bay Pilots
(office located at
Frontier Bay in San
Juan)
⁭
PR Port of Mayaguez
Pilots
Point of Contact
St. Thomas:
St. Croix:
Monitor Channels:
VHF 7 and 14
PR Port of Las Mareas
P.O. Box 215, Playa
Sta.
Ponce, PR 00734
PR Port of Ponce
P.O. Box 7768
Ponce, PR 00732
PR Port of Mayaguez
Apartado 6167
Mayaguez, PR 00709
Port of Guanica and
Mayaguez
Calle A-26
Urb. Valle Verde
Ponce, PR 00731
⁭
⁭
⁭
⁭
⁭
St. Thomas Pilots
Monitor VHF
Channel 16
⁭
St. Croix Pilots
Monitor VHF
Channel 16
⁭
St. Croix - HOVENSA
(maintain staff of 6
pilots for vessels using
the HOVENSA facility)
Laboratories:
Completed
⁭
Date/Time
Initials
Entity Notified
Point of Contact
Analytical Technologies
Road 165 KM. 2.6 Catano,
Callo Box 70175
San Juan, PR 00936
9-17
Completed
⁭
⁭
⁭
⁭
⁭
⁭
⁭
⁭
⁭
Date/Time
Initials
Entity Notified
Point of Contact
Caribtec Laboratories, Inc.
1121 Andreu Aguilar St.
Baldrich, Hato Rey
G.PO Box 2242
San Juan, PR 00936
Environmental Quality Lab
1397 Feria St., Box 11095
Santurce, PR 00910
Laboratorio Quimico
Industrial De Puerto Rico
1214 Jesus T. Pineiro Ave
G. P. O. Box 4067
San Juan, PR 00936
Quantum Laboratory, Inc.
774 San Patricio Ave
G. P. O. Box 1629
San Juan, PR 00936
Sanco Laboratories
318 Q Road 21
URB. Las Lomas, Rio Pied
PO Box 10359
Caparra Station, PR
00922
Spectron Caribe, Inc.
Pineiro & San Patricio Ave
Rio Piedras, PR
BIO-QUIM
Laboratorio De Contro Quim
Bacteriologico
Apartado 7722
Ponce, PR 00731
Envirolabs Industrial and
Environmental Laboratories
67 Concordia St.
Sabanetas Industrial Park
Ponce, Puerto Rico
PO Box 59
Mercedita, PR 00715
Safety Kleen Envirosystem
Road #2 KM. 51.0
PO Box 1098
Manati, PR 00674
9-18
Completed
Date/Time
Initials
Entity Notified
Point of Contact
Caribbean Bioresearch, Inc
URB. Industrial El Retiro
PO Box 325
Environmental Support Lab
Gabriel Hernandez #64
Vega Alta, PR 00762
Becton Environmental Lab.
192 Villa Street
PO Box 180 Playa De Ponc
Ponce, PR 00734
Phasor Engineering, Inc.
PO Box 9012
Ponce, PR 00732
Soil Tech. Corporation
AMUR St. Reparto Landrau
Hato Rey, PR 00919
Law Environmental Caribe
54-56 Bolivia Street
Hato Rey, PR 00917
Applied Environmental
Testing Laboratories
92 Fourth Street
Thomas Carrion Maduro
Juana Diaz, PR 00665
Terra Vac
356 Fortaleza St.
Box 1591
San Juan, PR 00903
EQ Lab
PO Box 11458
Santurce, PR 00910-1458
High Technology Lab, Inc
PO Box 3964
Guaynabo, PR 00970
Initials
Entity Notified
Caribbean Stranding
Network
Area Coordinator:
c/o Isla Mayagues
Marine Laboratories
⁭
⁭
⁭
⁭
⁭
⁭
⁭
⁭
⁭
⁭
Fish and Wildlife Response:
Completed
⁭
Date/Time
9-19
Point of Contact
Completed
Date/Time
Initials
⁭
⁭
⁭
⁭
Entity Notified
University of Puerto
Rico, RUM
PO Box 908
Lajas, Puerto Rico
00667-0908
Culebra Sea Turtle
Project
PO Box 617
Culebra, PR 00645
Tri-State Bird Rescue
& Research:
110 Possum Hollow
Rd. Newark, DE 19711
International Bird
Rescue Center
Bird Rescue Research
Center
Aquatic Park
Berkley, CA 94710
Texas Oiled Wildlife
Response Program
Texas A&M University
PO Box 1675
Galveston, TX 775531675
Point of Contact
(302) 737-9543
Marine Environmental Non-Governmental Organizations:
Completed
⁭
⁭
Date/Time
Initials
Entity Notified
Caribbean Stranding
Network
c/o Department de
Ciencias Marinas
Universidad de PR
Apartado 908,
Lajas, PR 00667-0908
Culebra Leatherback
Project
PO Box 617
Culebra, PR 006450617
9-20
Point of Contact
Completed
⁭
⁭
⁭
⁭
⁭
⁭
⁭
Date/Time
Initials
Entity Notified
United Community
Against Contamination
(CUCCO)
POC:
Mrs. Rosa H. Ramos
PO Box 363962
San Juan, PR 009363692
Rudder Committee of
Clear Ambient
POC: Mr. Frank Coss
PO Box 1456
Manati, PR 00674
Pro Health & Ambient
of Mayaguez
POC:
Mrs. Julia S. Mignucci
C/Aduana Apartado
274
Mayaguez, PR 00680
Wake-Up Committee of
Cidra
POC:
Mr. Eliezer Colon
Rivera
PO Box 12
Cidra, PR 00739
Northside Civic
Association
Estate Elizabeth 33-4
PO Box 11988
St. Thomas, USVI
00801
St. Croix
Environmental
Association
PO Box 3839
Environmental
Association St.
Thomas/St. John
PO Box 6075
9-21
Point of Contact
No Phone
No Phone
Completed
Date/Time
⁭
⁭
⁭
⁭
Initials
Entity Notified
St. Thomas, USVI
00804
Point of Contact
University of Virgin
Island, Marine Advisory
Services
Eastern Carribean
Center
St. Thomas, USVI
00802
St. John Community
Foundations
PO Box 8320
Cruz Bay, St. John,
USVI 00830
St. Croix Foundation
for Community
Development
PO Box 1128
Christiansted, USVI
00821
Island Resources
Foundation
6296 Estate Nazareth
#11
St. Thomas, USVI
00802-1104
Caribbean Natural
Resources Institute
1104 Strand St. Suite
208
Christiansted, USVI
00820
Volunteer Organizations
St. Thomas/St. John
COMMUNICATIONS
VOLUNTEERS
VEHICLES
AIR TRANSPORTATION
FIRST AID
E
A, D, E, F
A, E, F
E
A
9-22
NURSES
COUSELORS
FOOD
CLOTHING
SOCIAL WORKERS
GENERATORS
SHELTER
BUILDING AND REPAIR
A)
B)
C)
D)
E)
F)
A, C, D
A, B, C
A, C
A
A
E
A,C
A,E
American Red Cross
Bovoni Baptist
Charlotte Amalie High School 340-774-0780
Neighborhood Support Network
The Salvation Army
V.I. Council, Boy Scouts of America
Puerto Rico
COMMUNICATIONS
VOLUNTEERS
VEHICLES
AIR TRANSPORTATION
FIRST AID
NURSES
COUSELORS
FOOD
CLOTHING
SOCIAL WORKERS
GENERATORS
SHELTER
BUILDING AND REPAIR
A)
B)
C)
D)
E)
F)
G)
H)
I)
J)
K)
L)
F, G, L, O
A, B, C, D, E, F, G, H, I, J, K, L, M, N,
C, G, K, L
G, L
A, B, C, G, I, J
A, B, C, G, I
A, B, C, D, G, H, I, J, M
A, C, E, H, K, M
A, C, H, K, M
B, C, K, M
D
C
C, J
Adventist Development Relief
American Association of Retired Persons (AARP)
American Red Cross
Baptists Home Mission Board
Caribbean Food Bank
Christian Ministry Serving Emergency
Civil Air Patrol
Iglesia Metodista Unida de Puerto Rico
Mennites Disaster Services
The Salvation Army
U.S. Coast Guard
Catholic Social Services
9-23
M) AFLC
N) REACT
St. Croix
COMMUNICATIONS
VOLUNTEERS
VEHICLES
AIR TRANSPORTATION
FIRST AID
NURSES
COUSELORS
FOOD
CLOTHING
SOCIAL WORKERS
GENERATORS
SHELTER
BUILDING AND REPAIR
A)
B)
C)
D)
E)
F)
G)
H)
I)
J)
K)
A, D, E, I
A, B, C, E, G, H, I, J, K
A, B, D, E, G, I, J
C, E
A, B, C, G, I
A, B, F, G, H, I, K
A, B, C, D, F, G, I, J
A, B, G
A, B, G
A, B, G
A, I
A, B, D, E, G, H
A, B, G
ADRA
American Red Cross
Baha I Faith
Catholic Church
Civil Air Patrol
Community United Methodist Church
Interfaith Coalition
Holy Cross Episcopal Church
Luthern Church
St. Lukes A.M.E. Church
Neighborhood Support Network
9250 Political Representatives Directory
Commonwealth of Puerto Rico:
⁭
Entity
Notified
Office of the
Governor:
Governor
Luis G.
Fortuno
La Fortaleza,
San Juan, PR
00901
9-24
Point of Contact
(787)721-7000
email: [email protected]
⁭
Entity
Notified
Congressman
Pedro
Pierluisi
Point of Contact
Washington, D.C.
1218 Longworth HOB
Washington, D.C. 20515
Tel: (202) 225-2615
Fax: (202) 225-2154
Puerto Rico
Ave. de la Constitución
Ant. Edif. Medicina Tropical
2ndo Piso, Puerta de Tierra
San Juan, PR 00901
Teléfono: (787) 723-6333
Fax: (787) 729-7738
1 (866) 266-6678
USVI:
Entity
Notified
Point of Contact
St. Thomas & Water Island
21-22 Kongens Gade
Charlotte Amalie, St. Thomas, VI
00802
Tel: 340-774-0001
Fax: 340-774-1361
⁭
Office of the
Governor:
Governor
John P.
deJongh
St. John
The Battery
St. John, VI 00830
Tel: 340-776-8484
Fax: 340-776-6992
St. Croix
1105 King Street
Christiansted, St. Croix, VI 00820
Tel: 340-773-1404
Fax: 340-713-9806
315 Prince Street
Frederiksted, St. Croix, VI
00840Tel: 340-772-1000
9-25
Entity
Notified
Point of Contact
Washington, D.C.
1510 Longworth HOB
Washington, DC 20515
Phone: (202) 225-1790
Fax: (202) 225-5517
St. John District Office
#109 Contant-Enighed
Cruz Bay, St. John, VI 00831
Phone: (340)776-1212
Congressman
Donna
Christiensen
⁭
St. Croix District Office
#1 Estate Cane, Space #204 and
205 Sunshine Mall
Frederiksted, St. Croix, Virgin
Islands 00840
Phone: 340-778-5900
Fax: 340-778-5111
St. Thomas District Office
Suite #207, Second Floor - Nisky
Business Center
St.Thomas, Virgin Islands 00802
Phone: 340-774-4408
Fax: 340-774-8033
9300 Incident Action Plans
The following two IAPs are good examples to help an IMT get established in the first
several operation periods of a response:
 PREP FSE IAP 2006 – Vessel collision discharge scenario
 PREP FSE IAP 2009 – Pipeline discharge scenario
9400 Area Planning Documentation
9410 Spill and Discharge History
This section discusses the oil and hazardous substance spill history of the area. Spill
history data was obtained using references (a) through (f) below. References (g)
through (i) were also used to determine risk.
(a) USCG Marine Safety Information System (MSIS) computer database.
9-26
(b) USCG Sector San Juan's pollution incident case files.
(c) EPA pollution incident records.
(d) P.R. EQB pollution incident records.
(e) P.R. DNER pollution incident records.
(f) U.S.V.I. DPNR pollution incident records.
(g) Waterborn Trade of Petroleum Products in the Wider Caribbean Region,
Report No. CG-W-10-84, dated 1984.
(h) Survey questions aimed at local oil industry.
(i) Survey questions aimed at oil industry of neighboring Non-U.S. Island
Below is a summary of the largest oil spills that occured in the coastal waters of Puerto
Rico or the U.S. Virgin Islands:
9410.1 List of the Largest Oil Spills in the Coastal Waters of Puerto
Rico and the U.S. Virgin Islands
GUANICA BAY (PR)
Argea Prima
10,000 Tons Crude Oil
July 16, 1962
SAN JUAN (PR)
S/S Ocean Eagle
1,500,000 Gals Crude
March 3, 1968
ST. CROIX (USVI)
T/V Santa Augusta
25,200 Gals No. 6 Fuel Oil
1971
CABO ROJO, PR
M/V Zoe Colocotroni
1.5 Million Gals Crude Oil
1973
GUAYANILLA (PR)
M/V Zannis
1,505,910 Gals Crude Oil
January 13, 1974
ST. CROIX (USVI)
M/V Michael C. Lemos
376,000 Gals Crude Oil
January 22, 1975
CEIBA Punta Augustin & Yabucoa
(PR)
Barge Peck Slip
460,000 Gals Bunker C
December 19, 1978
MONA PASSAGE (PR)
M/V A. Regina
6,000 Gals No. 2 Diesel
February 15, 1985
ST. THOMAS (USVI)
T/B St. Thomas
3.3 Million Gals Crude Oil
February 6, 1986
NAVAL STATION ROOSEVELT
ROADS (PR)(Ensanada Honda)
Tank #85 (Cap. 900,000 Gals)
59,000 Gals JP-5
November 27, 1986
STATES EAST OF U.S. (St. Kitts)
T/B Vistabella
March 22, 1991
SAN JUAN (PR)
Barge BGI Trader
December 12, 1993
9-27
GUAYANILLA BAY (PR)
Unknown Vessel
42,000 Gals Venezuelan Crude
March 1977
NAVAL STATION ROOSEVELT
ROADS (PR)
Storage Tank
100,000 Gals No. JP5 Jet Fuel
October 18, 1999
SAN JUAN (PR)
T/B Morris J. Berman
January 7, 1994
GUAYANILLA – CABO ROJO
T/V Genmar Progress
15000 gallons of heavy fuel
throughout 40 miles in the south
coast
August 30, 2007
9410.2 Summary of the Largest Oil Spills in the Coastal Waters of
Puerto Rico and the U.S. Virgin Islands
MYSTERY OIL SPILL SOUTHWEST COAST OF PUERTO RICO
On August 30, 2007, patches of oil washed up on the southwest coast of Puerto Rico
from Guayanilla Bay to Cabo Rojo, Bahia Sucia. 15000 gallons of heavy fuel discharge
throughout 40 miles of sensitive areas in the south coast of Puerto Rico. Approx 1000
Cubic Yards of oily solid waste and approx 19,000 Gals of liquid waste recovered for
disposal. Notifications were made to the National Response Center, U.S. Coast Guard,
U.S. Fish & Wildlife Service, PR Environmental Quality Board, and PR Department of
Natural and Environmental Resources. The U.S. Coast Guard and local environmental
agencies established an ICS Unified Command and responded to the incident.
NAVAL STATION ROOSEVELT ROADS (AIRFIELD & MANGROVE FIELDS)
On October 18, 1999, a spill of jet propulsion fuel (JP-5) occurred from the airfield day
tank, at Naval Station Roosevelt Roads, Puerto Rico. U.S. Navy officials estimated
112,000 gallons of JP-5 were spilled. Notifications were made to the National
Response Center, U.S. Coast Guard, U.S. Fish & Wildlife Service, PR Environmental
Quality Board, and PR Department of Natural and Environmental Resources. The
spilled fuel flowed into a ditch south of the airfield and into a nearby environmentally
sensitive mangrove area, several thousand gallons made it to Ensenada Honda
Harbor, creating a slick upon the surface of the water. The U.S. Navy and U.S. Coast
Guard established an ICS Unified Command and responded to the incident.
NAVAL STATION ROOSEVELT ROADS (ENSENADA HONDA)
On November 27, 1986, a spill of jet propulsion fuel (JP-5) was discovered in Ensenada
Honda, Naval Station Roosevelt Roads, Puerto Rico. The spill was traced to Tank 85,
which had a capacity of over 900,000 gallons. Fuel leaked through a newly installed
tank bottom and out a drain pipe, flooding an adjacent catchment depression and
flowing into Ensenada Honda. Winds carried the fuel across the bay, where
approximately 59,000 gallons collected against the Coast Guard pier and a mangrove
forest. The spill caused rapid, widespread damage to mangroves, killing almost six
acres of forest. Residual contamination of water and sediments was very low. Two
areas were affected by the spill. The northernmost area is a red mangrove forest
9-28
drained by a tidal creek. The trees here are moderately sized and grow in thick, soft
sediments. The second area is located north of, and immediately adjacent to, the Coast
Guard pier. The mangrove forest here consists of a mixed species assembly of
moderately-sized red mangroves, white mangroves and black mangroves.
Given the high proportion of low molecular weight hydrocarbons in JP-5, its low
viscosity, and high evaporation rate, the primary mode of toxicity of JP-5 to the
mangroves in Ensenada Honda was direct toxic poisoning. There was minimal
smothering effect. Rapid onset of defoliation and death of adult mangroves and the low
concentration of residual hydrocarbons in the sediments tend to support this view.
BGI TRADER.
On December 12, 1993 the Coast Guard received a report of a 20 gallon spill of #6 oil at
the Gulf Oil Dock in San Juan. Upon investigation, a much larger spill of approximately
10,000 gallons was discovered in the San Juan Harbor, covering an area approximately
1 mile by 1 mile. The Barge BGI Trader claimed responsibility. The oil spill occurred
when tankerman left a barge tank he was filling unattended.
T/B MORRIS J. BERMAN
Early morning on January 7, 1994, Coast Guard received report of a grounded tank
barge offshore of San Juan. Response was rapid, and Coast Guard was on-scene
placing boom just in time to prevent oil from entering San Antonio Channel. The barge,
loaded with almost 1,500,000 gallons of a heavy #6 fuel oil, was hard aground on a reef
just offshore of Escambron and San Juan's major hotels. The Hilton lagoon totally filled
with oil, inches thick.
A massive response effort arose with over 15 Federal and Commonwealth of Puerto
Rico agencies, and 30 contractors joining together in the response effort that spanned
several months. About 30 miles of shoreline, most to the immediate west of San Juan,
experienced impact. Eight days later, after extensive lightering operations, the barge
was refloated, towed to open ocean and sunk. Tar balls continued washing on shore
west of the spill for several months. Because the oil was low API (LAPIO), submerged
oil recovery was a significant and time-consuming part of operations. Cultural resource
identification, protection and cleanup also were an important part of response efforts.
These included historical structures in the San Juan area that were impacted by the oil
as well as confidential artifact sites. Cultural resources were included in the ACP's
sensitive area maps and protection strategies with change one.
T/S MANTINIA.
On June 1, 1994 the Tank Ship Mantinia, loaded with 13,000,000 gallons of #6 fuel oil
went aground just off the pristine beaches of Guayanilla, Puerto Rico. A rapid response
was organized by the Coast Guard including devising specific protection strategies and
plans to deploy necessary equipment. The Mantinia was aground on a soft mud
bottom. Barges were on their way to lighter fuel and allow the Tank Ship to refloat, but
five tugs were able to pull the Tank Ship into deeper water at high tide without pollution
incident.
9-29
T/S SANTA AUGUSTA.
This spill occurred in 1971 when the Tank Ship Santa Augusta ruptured several tanks
after striking an unidentified submerged object at the Hess Oil Refinery on the island of
St. Croix, U.S. Virgin Islands. An estimated 3.3 million gallons of crude oil was spilled
and much of it stranded on the south shore of the island. An area of approximately 5
acres of mostly red mangroves was killed. Natural re-colonization was inhibited due to
debris from the dead trees blocking movement of seeds into the damaged areas.
Natural regeneration seven years after the spill had been minimal and attempts to
replant an oil damaged site were made. A total of 86,000 red mangrove seeds were
planted and 36,000 black mangrove seeds broadcast into the damaged area. Some
survival and growth of the planted seeds has been reported.
M/V ZOE COLOCOTRONI.
The M/V Zoe Colocotroni spill occured in Cabo Rojo (southwestern Puerto Rico) in
1973. This spill was caused when the ship grounded on a reef and the Captain decided
to lighten the vessel by pumping 1.5 million gallons of crude oil overboard. About 40%
of the oil never came ashore, dispersing at sea. The remaining oil was carried by
currents and winds into Bahia Sucia, a semi-enclosed bay where it stranded on sandy
shorelines and mangrove forests. Cleanup efforts removed most remaining oil from the
bay, leaving only small amounts of residual oil in the system. At the Bahia Sucia site,
the outer fringe of the mangrove forest suffered partial defoliation. The inner part of the
fringe suffered total defoliation. This defoliation occurred over an initial 60 day period.
Subsequently the dead area continued to expand slowly. Eight years after the spill,
sectors of the western mangroves still contained large amounts of oil, visible as thick
sheens when the sediments are disturbed. These concentrations represent a serious
and persistent toxic burden that influences the rate at which such areas can restore
themselves naturally. In fact, remediation of the natural damages resulting from the Zoe
Colocotroni spill set the precedent for establishing legal procedures for natural resource
damage assessments throughout the country.
T/B ST THOMAS.
In early February 1986, the U.S. Tank Barge St. Thomas struck a submerged object in
Charlote Amalie harbor, St. Thomas, U. S. Virgin Islands. The object, later determined
to be a steel piling protruding upward from the harbor bottom, tore a hole approximately
3 feet long by 5 inches wide. Hung up on the piling, the barge pivoted around and
grounded about 50 to 75 feet from shore. Damage to the barge's number 1 starboard
cargo tank resulted in the loss of an estimated 500 barrels (21,000 gallons) of fuel oil.
Later, an additional 100 barrels (4200 gallons) were lost when temporary patching of the
tank let go.
9-30
9500 List of Agreements
MOU Between U.S. Coast Guard and the Environmental Protection Agency — Signed 4
January 1982
MOU Between the Departments of Interior and Transportation Concerning Respective
Responsibilities Under the National Oil and Hazardous Substances Pollution
Contingency Plan — Signed 16 August 1971
Interagency Agreement Between the U.S. Fish and Wildlife Service and the U.S. Coast
Guard for Participation in Pollution Incidents — Signed 24 July 1979
Instrument of Redelegation of Sections 2(d), 2(f), 2(g), 3(a), and 4(b) of Executive Order
12316 of October 2, 1981 from the U.S. Coast Guard to the Environmental Protection
Agency on Response Actions.
Interagency Agreement (IAA) between the United States Navy and the United States
Coast Guard for Cooperation in Oil Spill Clean-up Operations and Salvage Operations
— Signed 15 September 1980
MOU Among the National Institute for Occupational Safety and Health, the
Occupational Safety and Health Administration, the United States Coast Guard and the
United States Environmental Protection Agency – Signed 18 December 1980
MOU Between the Minerals Management Service of the Department of the Interior and
the United States Coast Guard of the Department of Transportation Concerning
Regulation Activities and Facilities on the Outer Continental Shelf of the United States
— Signed 29 August 1989
MOU Between the Environmental Protection Agency and the United States Coast
Guard Concerning the Mitigating of Damage to the Public Health or Welfare Caused by
a Discharge of a Hazardous Substance under Section 311 of the Clean Water Act (33
USC 1321) — Signed 3 October 1979
MOU Between the Environmental Protection Agency and the United States Coast
Guard on Assessment of Civil Penalties for Discharges of Oil and Designated
Hazardous Substances — Signed 17 August 1979
MOU Between the Department of Transportation and the Department of the Interior
Regarding Offshore Pipelines — Signed 6 May 1976
MOU Between the Department of Transportation, Department of Interior and the
Environmental Protection Agency Regarding Jurisdictional Responsibilities for Offshore
Facilities — Signed 14 December 1993
9-31
LOA on Limited Use of Dispersants & Chemical Agents During Oil Discharges
Occurring in the Coastal Waters among U.S. Coast Guard (USCG) – 7th District, U.S.
Environmental Protection Agency (USEPA) – Region II, U.S. Department of the Interior
(USDOI), U.S. Department of Commerce (USDOC), and the Territory of the United
States Virgin Islands ---- Signed 13 November 1991
LOA on Limited Use of Dispersants & Chemical Agents During Oil Discharges
Occurring in the Coastal Waters among U.S. Coast Guard (USCG) – 7th District, U.S.
Environmental Protection Agency (USEPA) – Region II, U.S. Department of the Interior
(USDOI), U.S. Department of Commerce (USDOC), and the Commonwealth of Puerto
Rico ---- Signed 13 November 1991
LOA Between U.S. Coast Guard and Government of the U.S. Virgin Islands Regarding
the Temporary Storage of Waste Oil and Contaminated Debris and Media Generated
During Emergency Response ---- Signed 5 March 1993
MOU Regarding Oil Spill Planning and Response Activities Under the Federal Water
Pollution Control Act’s National Oil and Hazardous Substances Pollution Contingency
Plan and the Endangered Species Act ---- Signed 25 May 2001
LOA Between the Government of the United States and the Government of the British
Virgin Islands Concerning Assistance to be Rendered During Oil Discharges/HAZMAT
Into the Waters of the British Virgin Islands ---- Signed 12 August 2004
9-32
9-33
9600 Conversions
1 cubic foot = 7.481 gallons
1 barrel = 42 gallons
1 kilogram = 2.2 pounds
1 metric ton = 300 gallons (approximate)
1 gallon – 0.8327 imperial gallons
9700 List of Response References
Refer to Puerto Rico and USVI ACP Web Page.
9800 Reserved
9-34

Link to Hazardous Materials Section 7000

Transcription

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