Garfield Clean Energy Board Meeting

Garfield Clean Energy
Board Meeting
Wednesday, October 9, 2013
1:00 - 3:00 p.m.
Garfield County Human Services Building
th
195 W. 14 St., Rifle
AGENDA
Agenda Item
Requested action
Time
1.
Roll Call
1:00 pm
2.
Board member and public comment
Regarding items not on agenda
1:00 pm
3.
Consent Agenda
Approval of Sept. 11, 2013, minutes
1:05 pm
4.
• Motion to approve
Program and policy updates
• Credit Reserve reallocation projects final report
• 3rd Quarter Report
• Information
5.
Finance Report
• Janet Obeji: Accounts payable, financial report
• Policy on direct payment of certain invoices
• Motion to approve
accounts payable.
• Discussion
6.
Action items
• First amendment to Funding Partners agreement
• Resolution No. 6: November meeting venue
• Innovation Awards event balloting
• Motion to approve
• Motion to approve
• Selection of winners
7.
8.
9.
10.
2014 Budget
• Update on member budget presentations
• Budget guidance, schedule
Presentations
• Morgan Hill: Garfield County Anti-Idling Policy
Upcoming events / opportunities
• Innovation Awards event, Oct. 18
• “Powering Up Colorado” workshop, Nov. 13
• Georgetown University Energy Prize
1:10 pm
1:30 pm
1:45 pm
2:05 pm
• Information
2:20 pm
• Information
2:55 pm
• Information
Adjourn. Next meeting Nov. 13, Carbondale
Key calendar items for 2013-14:
Holy Cross Energy on-bill financing: Nov. 13
2014 draft budget: Nov. 13
2014 budget public hearing, resolution & service contract: Dec. 11
New Energy Navigator features: Dec. 11
2014 officer election: Dec. 11
Quarterly reports: Jan. 8, April 9, July 9, Oct. 8, 2014
3:00 pm
Town of Parachute | City of Rifle | Town of New Castle | City of Glenwood Springs | Town of Carbondale | Town of Silt Garfield County | Garfield County Public Library District |Roaring Fork Transportation Authority | Colorado Mountain College Meeting Minutes
Wednesday, September 11, 2013, 1:00 p.m. to 3:00 p.m.
Garfield County Administration Building, 108 8th St., Glenwood Springs
Board members present
City of Glenwood Springs: GCE Chair Leo McKinney
Town of Carbondale: GCE Vice Chair Allyn Harvey
Town of Parachute: Secretary Judith Hayward
Town of Silt: Rick Aluise
Garfield County: Tom Jankovsky
Town of New Castle: Greg Russi
City of Rifle: Keith Lambert
Others attending
CLEER: Heather McGregor and Karen Wahrmund
GCE Bookkeeper: Janet Obeji by teleconference
McMahan & Associates: Daniel Cudahy
Solar Energy International: Noah Davis
Members not present
Library District: Jerry Morris
CMC: Nancy Genova, Pete Waller
RFTA: Ted Edmonds
Next meeting: Wednesday, October 9, 2013, 1:00 – 3:00 p.m., Garfield County Human Services
Building, 195 W. 14th St., Rifle
Board member and public comment
None
Consent Agenda - Approval of July 10 and August 14, 2013 Minutes: Judith Hayward made
a motion to approve the consent agenda, seconded by Rick Aluise. The motion passed
unanimously. See note below.
1
Judith Hayward wanted a correction under the July meeting minutes: Jim Coombs is the contact
for Grand River Hospital, not Dustin Dodson.
Tom Jankovsky asked if a member was not present at a meeting, should they vote on the related
minutes. Keith Lambert responded that this is usually not allowed with his city council.
Keith recused himself from voting on the July minutes. Leo McKinney, Tom Jankovsky, and
Allyn Harvey recused themselves from voting on the August minutes.
Finance Report
Janet Obeji: Accounts Payable, financial report
Janet Obeji presented the finance reports to the GCE Board via conference call. Tom Jankovsky
asked if the Revolving Loan Fund ($200,000) should be listed as an asset on the GCE Balance
Sheet. Heather McGregor said these funds were handed over to EnergySmart Partners LLC
under contract. Daniel Cudahy of McMahan and Associates, who attended the meeting to present
the 2012 Audit report, said EnergySmart Partners would list this amount under assets in their
Balance Sheet once they receive the funds. Heather said CLEER will include EnergySmart
Partners reports in future GCE packets. There are seven loans out with none delinquent.
Tom questioned entries in the financial reports related to the extra $100,000 Garfield County
contributed to GCE in 2013, and the extra $75,000 pledged by the Town of Carbondale. Karen
Wahrmund confirmed that Garfield County has paid the $100,000. That entry will be corrected
on the financial statements. Carbondale’s money has not been paid, pending work to be done in
2013. Daniel Cudahy suggested using a footnote on GCE receivables to note funds not received.
Tom asked about progress on Credit Reserve line items and suggested that CLEER give a report
on rebates and other projects in the next quarterly report. Tom asked about the Blue Tent
Marketing invoice. Heather said the invoice covers work to update the Navigator, including
weather normalization, a function to total energy use in all of a member’s buildings, and making
the Navigator readable on small mobile devices. Allyn Harvey asked if facility staff have such
devices for using the Navigator. Heather said many do, and it’s especially useful if the facility
managers are working away from their desks.
Tom Jankovksy made a motion to approve the accounts payable, seconded by Rick Aluise. The
motion passed unanimously.
Resolution No. 5: 2012 Amended Budget
Public Hearing
Chairman Leo McKinney noted that no one was present to comment on the public hearing item.
Rick Aluise made a motion to approve Resolution No. 5, seconded by Keith Lambert. The motion
passed unanimously.
2012 Audit presentation and approval
Daniel Cudahy, McMahan & Associates
Daniel Cudahy presented the 2012 GCE audit to the board. There were two documents he
covered: the Audited Financial Statements and the Board Analysis.
2
Audited Financial Statements: Garfield Clean Energy received a clean opinion as of Dec. 31,
2012. It’s the highest report an organization can get. Tom Jankovsky asked about TABOR
restrictions. Dan said because GCE is a non-taxable entity, TABOR restrictions do not apply.
Tom asked about the 5-year agreement with EnergySmart Partners LLC (ESP), and if GCE is not
satisfied with the loan program if GCE could get the money back. Dan said it would depend on
the amount of funds loaned out. He will add an explanation of the termination provisions for ESP
to the audit section entitled “Agreement with EnergySmart Partners, LLC.”
Dan stated that the board’s action to approve the amended 2012 Budget satisfies the GCE 2012
budget overages. Tom asked if the auditor looked at the additional funds in 2012 from
Carbondale and asked if this was done correctly. Dan answered yes to both questions.
Board Communication Letter: Dan stated that the financials and GCE documents were
straightforward and easy to follow. He offered some recommendations for improvements to GCE
financial controls. He noted that GCE has a unique operating structure, in which CLEER is the
main vendor and the organization’s manager. Janet Obeji’s role of making GCE’s payments
leaves board members responsible for approving transactions. Dan suggested that CLEER
include more detail on its invoices to break out hours spent on various projects. He said CLEER
is already looking into different invoicing systems that offer more detail, and said there would be
more transparency with a detailed time reporting system.
Tom asked if it’s appropriate that vendor invoices go through CLEER, or if they should be paid
directly by GCE. Responding to a question from Tom, Janet said she planned to attend GCE
meetings quarterly, but not every month. Dan said it would be more efficient if CLEER paid the
vendor’s bills, but it would be cleaner if GCE cut the checks. He suggested setting a dollar limit,
and any invoice over that amount would be paid directly by GCE. Tom would also like to see
bills from GCE’s legal counsel go directly to GCE. Allyn Harvey suggested a $1,500 limit. Leo
McKinney asked that the issue be placed on the October agenda for further discussion.
Tom asked about the segregation of duties for the accountant. Dan advised GCE board members
to take turns viewing the GCE bank account online to verify the financial statements, details,
bank reconciliations, and make sure checks are clearing the bank. Tom said he could start out
doing this in order to have checks and balances.
Judith Hayward asked how often GCE needed to do an audit. Dan said an audit is required if an
entity expends over $500,000 per year. GCE’s budget is very close to $500,000. Dan
recommended an audit for 2013 as a follow-up and to see how the recommendations from the
2012 audit are working out. Heather said she will include the cost of an audit in the 2014 budget.
Rick Aluise made a motion to approve the audit, seconded by Leo McKinney. The motion passed
unanimously.
Program and policy updates
Credit Reserve reallocation projects report
The funding workshop that Alice Laird has been working on is scheduled for Nov. 12. A report
on this is part of the Credit Reserve update report included in the packet.
3
Active transportation programs update
Cathy Tuttle is working on trails development in Garfield County for Active Transportation and
economic development. Her report is included in the September board packet.
2014 Budget
Update on member budget presentations
Heather McGregor updated the board on the member budget presentations. Tom reported on the
presentation to Silt on Sept. 9. The remaining presentations are Rifle on Sept. 18 and Carbondale
on Sept. 24. Heather said she, Judith Hayward and Nancy Genova will make the presentation in
Rifle. Keith Lambert updated the board on Rifle’s status: Rifle council members, including those
just elected, agreed that GCE is really important, but everything depends on their budget. Tom
asked if the three new council members needed to be updated on GCE. Keith said it would be
helpful for all council members. Keith noted that the new council will decide on Monday
whether to reappoint him to the GCE board or appoint a council member.
Presentations
Refuel Colorado Fleets
Heather McGregor updated the GCE Board on Refuel and the CNG Rolling Tour. Tom asked for
a copy of the Grand Junction policy on purchasing CNG vehicles. Judith Hayward will give
CLEER Gerald Cook’s contact information for Refuel coaching in Parachute. Heather said an
outcome of the Rolling Tour is a meeting she will have with DOLA on Sept. 16 to discuss a
grant idea to help local governments buy down costs on CNG vehicles. She also invited board
members to attend a CNG fueling station meeting in Glenwood Springs on Oct. 10.
Noah Davis, SEI: Solar in the Schools
Noah Davis, from SEI, gave a presentation on his Solar in the Schools and Solar Rollers
programs for renewable energy education. He thanked the GCE board for their contribution to
fund Solar in the School in 2013.
Upcoming events
Carbondale Neighborhood Party, Sept. 19. Allyn Harvey is hosting the party at his house.
GCE Innovation Awards Event, Oct 18.
Meeting adjourned at 3:06 p.m.
GARFIELD CLEAN ENERGY COLLABORATIVE
By:
_______________________________
Leo McKinney, Chairperson
ATTEST: ______________________________
Judith Hayward, Secretary
These minutes were reviewed and approved by a vote of the Garfield Clean Energy
Board of Directors at its meeting held on October 9, 2013.
4
Town of Parachute | City of Rifle | Town of Silt Town of New Castle | City of Glenwood Springs Town of Carbondale | Garfield County Public Library District Roaring Fork Transportation Authority Garfield County | Colorado Mountain College To: Garfield Clean Energy Board From: Erica Sparhawk, Heather McGregor, Alice Laird, CLEER Staff Date: October 4, 2013 Re: Credit Reallocation Fund projects final report The GCE board approved reallocating the Credit Reserve Fund into a variety of projects during the June 12 meeting. This is a final report on the funds, which were required to be spent by Sept. 30. DOE has extended a portion of its contract with Boulder County (and sub-­‐awardees, including GCE) through November 2014. The extension is for loan promotion and loan reporting purposes only. The Credit Reserve reallocation has an unspent remainder of $13,421.59. We recommend GCE retain that full amount to cover the costs of future reporting, $8,716.50, and to cover a residential loan program marketing campaign, $4,705. Here is the Credit Reserve Reallocation budget as approved in June and actual expenditures through Sept. 30, 2013. Narrative on each line item follows the table. Budget
Actual
Budget
Actual
Loan fund, rebates, coaching, outreach
Long-term sustainability
Revolving Loan Fund
$100,000
$100,000 GCE 2012 Audit
$3,000
$3,000
Residential &
$50,000
$50,000 Navigator outreach
$5,000
$4,928.64
commercial rebates
Energy coaching
$21,000
$20,999.75 Navig. upgrades
$27,000
$25,939.06
Rebate processing,
$5,000
$4,933.75 Salesforce
$16,000
$16,000.25
data collection
database
Marketing, direct
$15,000
$14,979.25 Future funding
$15,000 $14,972.50
outreach
workshop
Subtotal
$191,000
$190,912 Expanded content
$10,000
$5,906.56
Better Buildings reporting
GCE 2011-2013
$5,000
$4,968.90
Progress Report
Reimburse past
$16,000
$16,000 Subtotal
$81,000
$75,715.91
reporting (transfer)
Future reporting
$15,000
$3,283.50 Grand total
$303,000
$289,911.41
Future rptg. transfer
$4,000 Forgot to budget
+ $333
+ $333
Subtotal
$31,000
$23,283.50 Recommended ’13-‘14 reserve
$13,421.59
Loan fund, rebates, coaching, outreach: $191,000 • Revolving loan fund ($100,000 minimum): Based on the budget vs. actual table on page 1, we recommend $100,000 be invested in the Revolving Loan Fund. Board action to amend the GCE agreement with EnergySmart Partners is requested for the October meeting. • Residential and commercial rebates ($50,000): The board’s approval in June of $50,000 in additional rebates increased the existing $70,000 Better Buildings-­‐funded GCE rebate pool to $120,000 total. We fully used this entire fund by Sept. 30 to pay for rebates to residential and commercial property owners. No. of rebates
Rebate total
Investment total
Residential
99
$41,878.22
$375,041.89
Commercial
48
$78,121.78
$500,318.01
TOTAL
147
$120,000
$875,359.90
• Energy coaching ($21,000): CLEER energy coaches Maisa Metcalf, Shelley Kaup and Matt Shmigelsky successfully handled the summer rebate blitz. They provided coaching services for 50 businesses, 115 homeowners and their contractors. (Not all applied for rebates.) • Rebate processing, data collection ($5,000): We fully used this line item by the final weeks of September. • Marketing, direct outreach ($15,000): Our ad campaign prompted many calls and a 50% increase in website traffic from mid-­‐June to the end of August. The ad campaign ended in late August. CLEER successfully used this pool of funding to drive a high level of interest in residential and commercial energy upgrades. Better Buildings reporting: $31,000 • Reimburse past reporting ($16,000): Janet Obeji transferred this funding back into the GCE regular budget to reimburse those line items for past billing. She put $4,000 into Commercial Energy Coaching (line 11000) and $12,000 into Residential Energy Coaching (line 21000), which was reflected in the July financials. This money will now be available for continued coaching in the remainder of 2013. • Future reporting ($15,000): Per the board’s approval in August, Janet transferred $4,000 from this line into the GCE Partnership Administrative line of the regular GCE budget to offset unanticipated costs for CLEER in responding to the 2012 audit. Under this line, we also submitted the Better Buildings 2nd Quarter data report, sent out a contractor survey and provided data, and provided narrative for an economic study, commissioned by Boulder County, on the results of the Better Buildings programs. Department of Energy staff has explicitly allowed GCE to hold funds in this line item for reporting beyond the Sept. 30, 2013, spending deadline. We recommend GCE hold the remaining $8,716.50 in this line item for staff time to prepare the 3rd Quarter Better Buildings report, for final grant reporting in November-­‐December time frame, and for minimal quarterly reporting through November 2014. Long-­‐term sustainability: $81,000 • GCE 2012 Audit ($3,000): This project is complete and McMahan and Associates has been paid its $5,900 fee. The $3,000 amount allocated from the Credit Reserve Fund is reflected in the August financials. The remaining $2,900 was drawn from the regular GCE budget. • Navigator outreach ($5,000): The intent of this project (along with the Navigator upgrades) is to boost interest in the 12 public Navigator kiosks, and to better use the Navigator website to inform people of the overall countywide effort that makes the Navigator system possible.
o Updated, expanded content that is engaging and useful to ordinary people. A new screen saver program will cycle through images of well-­‐known local people and case studies on households, businesses and governments involved with Garfield Clean Energy and the steps they have taken to reduce energy use. This update will make it easier to keep screen saver information fresh and updated. The screensaver information will be educational, and encourage people to visit the GCE website.
o Posters: Large, colorful posters are being printed for mounting on the walls near each kiosk to explain what the Navigator is and how it works.
o Dispensers: Clear plastic dispensers will be wall-­‐mounted near the kiosks and stocked with printed case studies, the 2013 progress report, Residential Revolving Loan Fund cards and Energy Challenge sign-­‐up cards
o Hard costs include a freelance graphic designer, printing, and purchase of plastic boxes and adhesive. o Some of the Navigator outreach costs are being covered under upgrades budget because they involve upgrading the overall Navigator content.
•
•
Navigator upgrades ($27,000) The Navigator programmer, Ned Lucks, is now a partner with Blue Tent Marketing. He has carried out three key upgrades to make the Navigator more useful for facility managers and governing boards. o Create a parallel Navigator website configured for viewing on mobile devices. Demo screenshot at right > o Create annual total usage comparison charts, adding together all buildings owned by each entity for a yearly energy use total. o Add weather-­‐adjusted cost-­‐avoidance calculations to account for seasonal temperature variations year over year. Blue Tent is expected to deliver the last components of the upgrade by mid-­‐October, and we will give a guided tour of the updated Navigator at the December board meeting. Salesforce database ($16,000): We completed our customization of Salesforce and spent this line item with final invoices to Visual Data, the customization consultants. We continue to clean up the database, but have already used this new reporting tool to determine Energy Innovation Awards nominees and for the 3rd Quarter report. •
•
•
Future funding workshop / Longer-­‐term state funding and policies for energy efficiency and economic development ($15,000): This workshop will be held November 13 in Carbondale. Speakers include: -­‐ State Sen. Gail Schwartz and other Colorado legislators who have sponsored energy efficiency legislation -­‐ Staff from the American Council for an Energy Efficient Economy (ACEEE), a national organization that compares state energy efficiency policies and funding. The speaker will present options for statewide funding mechanisms that can accelerate energy efficiency and economic development. (For more on ACEEE and their state scorecard, visit http://aceee.org/sector/state-­‐policy/scorecard) -­‐ Skip Laitner, a national expert on energy efficiency, energy productivity and economic strength. Laitner prepared the economic analysis behind the recent “Powering Up America” report, http://poweringupamerica.com. He will present preliminary information on a “Powering Up Colorado” report exploring the economic benefits of statewide commitment to and investments in energy efficiency. -­‐ A representative from the Colorado Energy Office, presenting on current work and future plans for statewide support of programs aimed at the joint goal of energy efficiency and economic development. Workshop content will include options that CLEER is researching and developing for how Colorado might create stable funding sources that complement local funding for accelerating energy efficiency as a means to economic development. To organize the workshop, we have connected with key groups and individuals statewide that are working on energy efficiency and economic development projects. We have researched methods other states are using and exploring. We have invited people from counties that have expressed interest in programs similar to Garfield Clean Energy, and community energy coordinators who helped deliver previous energy efficiency programs through the Colorado Energy Office. The workshop is just one step of ongoing, extensive policy work (to be covered by other grants) that will need to continue through 2014 to create a longer-­‐term solution to complement and build on local funding sources for energy efficiency progress. Expanded content ($10,000): Cam Burns has been photographing a variety of clean energy upgrades at businesses and homes for future case studies and other marketing. In August, subjects included the Mountain Valley Developmental Services fleet, Spirits of New Castle, Crystal Fly Shop, the Equus Private Wealth building in Carbondale, the Mesa-­‐
Garfield CNG Rolling Tour, and installation of the new Tesla EV fast-­‐chargers at the Marriott Hotel in Glenwood Meadows. In September, subjects included Columbine Ford, National Electric Vehicle Plug-­‐In Day in Carbondale, a Fridgewize cooler installation at Wine Time in Carbondale, and upgrades at the Criswell and Toussaint residences in Carbondale and the Sturges residence in Glenwood Springs. GCE 2013 Progress Report ($5,000): The four-­‐page report has gone to the printer and will be ready for distribution at the Oct. 18 awards event. We will have a press run of 3,000 copies, at a cost of $919, for distribution through the coming year. Garfield Clean Energy 3rd Quarter 2013 Report October 4, 2013 • Prepared by CLEER: Clean Energy Economy for the Region 1. Residential energy efficiency 3rd Quarter 2013 Residential retrofits: 65 Parachute: 1 Rifle: 4 Silt: 5 New Castle: 3 Glenwood Springs: 36 Carbondale: 16 Est. savings: $12,920/year Measures: 86 Assessments: 4 Insulation and air seal: 33 Furnace / boiler: 16 Water heater: 3 Windows: 21 Cooling Equipment: 5 Lighting: 5 Solar PV: 2 Economic development Total retrofit costs: $349,337 Utility rebates: $6,500 GCE rebates: $29,837 Carbondale/GCE rebates: $3,825 Glenwood Efficiency: $2,116 Glenwood Solar: $11,125 Rebate Multiplier: 7.4 Measures: Assessments: 5 Insulation and air seal: 45 Furnace / boiler: 36 Water heater: 11 Windows: 24 Cooling Equipment: 5 Lighting: 5 Solar PV: 2 Economic development Total retrofit costs: $528,521 Utility rebates: $9,160 GCE rebates: $38,678 Carbondale/GCE rebates: $10,939 GWS Efficiency: $2,666 GWS Solar: $11,125 Rebate multiplier: 8.3 Year-­‐to-­‐date 2013 Residential retrofits: 93 Parachute: 2 Rifle: 5 Silt: 9 New Castle: 5 Glenwood Springs: 42 Carbondale: 35 Est. savings: $16,518/year Residential Revolving Loan Fund Sept. 30 report from Funding Partners / EnergySmart Partners, Fort Collins Beginning balance, 2012: $200,062 Balance out on loan: $49,605 Number of homeowner loans: 7, all are Interest paid YTD: $490.53 current on payments Current portfolio yield: 2.187% Total loaned to date: $53,633 Available funds: $150,393 Total repaid to date: $4,028 2013 Residential and Commercial energy efficiency retrofits 2. Commercial energy efficiency Commercial retrofits: 42 YTD
st
1 Quarter 2013
Vicki Lee Green, Glenwood
nd
2 Quarter 2013
Habitat for Humanity
Carbondale Square LLC
Aspen Insulation
The Crystal Company
John A. Virgili
Charm School Butchers
Glenwood Springs Auto Parts
YouthZone Rifle
nd
2 Quarter subtotals
rd
3 Quarter 2013
th
401 27 Street LLC
811 Blake Law Office LLC
Aspen Valley Harley-Davidson
Aspenwood Apartments A
Aspenwood Apartments B
Measures: 42+ YTD
Total retrofit
cost
$12,261
GCE/partner
rebate
$500
Lighting retrofit
Lighting retrofit
Lighting retrofit
Lighting retrofit
Lighting retrofit
Lighting retrofit
Lighting retrofit
Energy Audit
$14,584
$3,198
$9,855
$2,148
$5,300
$8,171
$5,419
$459
$49,134
$2,025
$1,500
$4,500
$1,073
$2,500
$2,280
$2,500
$200
$16,578
Lighting retrofit
Efficiency upgrades
Lighting retrofit
Major equipment replacement
Major equipment replacement
$11,831
$9,857
$5,891
$39,263
$39,263
$5,000
$2,500
$2,500
$2,500
$2,500
Bookcliffs Profesional Building
Carbondale Beer Works
Carquest Parts
Church of the Open Door
Colorado West Roofing Inc.
Crystal Fly Shop
Dodson Engineered Products
Eagle Springs Crossing
Equus Private Wealth
Family Visitor Program
Good Shepherd Lutheran Church
Gracie Jiu-Jitsu
H Lazy F Mini Storage LLC
K2 Spirits
Meskin Enterprise
Mr. T’s Hardware & Bldg Supply
Names and Numbers
Pink Palace – WACK, LLC
Pinon Forge
Rhino Liquors
Rifle Truck & Trailer
Roaring Fork Liquors
Robo Chicken LLC
Rocky Mountain Baptist
Spruce Building
Subway-Rifle
United Methodist Church
Wine Time LLC
rd
3 Quarter sub totals
Average rebate multiplier: 5.1
Efficiency upgrades
Efficiency upgrades
Lighting retrofit
Lighting retrofit
Lighting retrofit
Lighting retrofit
Lighting retrofit
Lighting retrofit
Efficiency upgrades
Lighting retrofit
Major equipment replacement
Lighting retrofit
Lighting retrofit
Efficiency upgrades
Lighting retrofit
Lighting retrofit
Lighting retrofit
Major equipment replacement
Lighting retrofit
Lighting retrofit
Efficiency upgrades
Lighting retrofit
Lighting retrofit
Lighting retrofit
Lighting retrofit
Lighting retrofit
Efficiency upgrades
Efficiency upgrades
$45,000
$552
$2,405
$7,492
$5,390
$3,305
$7,498
$14,444
$6,246
$2,695
$15,381
$1,995
$11,621
$4,262
$4,178
$26,356
$1,660
$26,356
$1,158
$2,350
$4,954
$10,320
$7,182
$5,743
$4,095
$3,432
$269
$2,028
$328,507
$389,902
$2,500
$276
$935
$2,500
$2,300
$1,580
$1,470
$2,500
$2,500
$1,350
$2,500
$400
$2,500
$1113
$2,000
$2,500
$400
$3,000
$100
$330
$2,500
$1,500
$2,965
$2,500
$1,650
$600
$135
$1,015
$63,619
$80,697
HVAC upgrades
YTD totals
3. Garfield Clean Energy partner buildings and renewables >> General services for all 10 partners Energy data analysis and future project planning • Made presentations to the Carbondale, Silt, Rifle and Parachute town boards and to the Garfield County Commissioners to share energy savings results to date, discuss spreadsheets listing completed projects and priority future projects, and update board members on Navigator. Policy • AEM: Presented Active Energy Management resolution for board approval, which passed on May 8. Coordinated with partner governments for their adoption of the resolution: New Castle on May 21, Glenwood Springs on June 20, Rifle on July 1, Carbondale on Aug. 13, Parachute on Sept. 12. • CNG: Initiated conversations with Colorado Department of Local Affairs at staff and executive director levels regarding a grant idea to help local governments with the cost of purchasing compressed natural gas (CNG) vehicles. Traveled to Denver on Sept. 16 for a special meeting with top-­‐level DOLA staff to discuss options. DOLA must amend its policy to allow grants to be awarded for vehicles. The next step is a meeting set with DOLA Western Slope staff on Oct. 14. • Powering Up Colorado: Researched Colorado’s standing for energy efficiency, researched how other states have shaped policies and funding for community-­‐based energy programs and services. Organized a policy workshop, to be held Nov. 13 in Carbondale, that will bring together legislators, state government staff, economists and clean energy advocates to shape options for energy efficiency program funding mechanisms. Salesforce database development Background: CLEER has finished it work with Visual Data Consulting of Boulder to customize the Salesforce online database system for tracking partner buildings, residential and commercial projects. Salesforce is providing fast access to reports on energy savings and investments. CLEER staff used the database to identify nominees for the energy innovation awards and for this 3rd Quarter report. Q3 accomplishments include: • Uploading past commercial participant data. • Adding more features to Salesforce to incorporate time tracking and vehicle fleet tracking • Continually tweaking to accommodate new install types and continually training staff to ensure they are using it. SOLAR ELECTRIC OUTPUT FOR GCE MEMBER INSTALLATIONS, by kWh >> Partner services for all 10 partners Garfield County • Provided a follow-­‐up report on walk-­‐through assessments at four Garfield County buildings, highlighting easy and high-­‐ROI measures: Childhelp River Bridge and Health and Human Services (Mountain View Building) in Glenwood Springs, Community Corrections and Henry Building in Rifle. • Presented annual partner report to Garfield BOCC on Aug. 12. • Provided room occupancy instructions and signage to Garfield County staff. Carbondale • Provided a follow-­‐up report on walk-­‐through assessments and met with staff of the Carbondale and Rural Fire Protection District (via small outside contract with CLEER) to discuss Active Energy Management recommendations for low/no-­‐cost savings. • Presented annual partner report to Garfield BOCC on July 23. Glenwood Springs • Recommended thermostat settings at Red Mountain Water Treatment Plant have been implemented to maximize savings with existing heating system. • Checked in with Red Mountain Water Plant and IT staff regarding installation and network programming of Navigator hardware, which was purchased and delivered in the 2nd Quarter. City staff replaced outdated networking equipment at the same time. Final data logger setup requires IP addresses from IT department; city staff estimate of IP address availability is late October. New Castle • Offered to provide support to the town to apply for a state grant for an electric vehicle charging station, but limited town budget will not allow for the project at this time. • Observed higher utility costs at town wastewater treatment plant. CLEER will be scheduling a visit with treatment plant staff to discuss and troubleshoot. Silt • Presented annual partner report to Silt Board of Trustees on Sept. 9. • Provided Navigator training to WWTP staff on July 25, followed up with report on active energy management recommendations. Rifle • Presented annual partner report to Rifle City Council on July 1. • Conferred with Rifle Wastewater Treatment Plant operators regarding sudden drop in energy use. The WWTP team enacted measures recommended earlier by CLEER staff and achieved monthly kWh savings of up to 20%. • Collaborated with City Council and city staff to highlight the Rifle stop on the Mesa-­‐Garfield CNG Rolling Tour. Provided follow-­‐up news story and photos to the Rifle Citizen Telegram. Parachute • Presented annual partner report to Parachute Board of Trustees on Aug. 8. • Wrote article for the Grand Valley Echo on 20% energy savings achieved by Town of Parachute, published in July-­‐August edition. • Collaborated with Encana Natural Gas Inc. to publicize the grand opening of Parachute’s CNG fueling station at the focal point of the Mesa-­‐Garfield CNG Rolling Tour. RFTA • Collaborated with RFTA staff to host a stop on Mesa-­‐Garfield CNG Rolling Tour, held Aug. 28. Stop included a tour of the CNG fueling facility and bus barn, and yielded media coverage in the Post Independent, “Region shifts toward CNG as fueling option,” published Aug. 29. Garfield Public Library District • Provided technical spec requirements to facility manager, Jerry Morris, for connecting the new buildings in Carbondale, Glenwood Springs and Silt to the Energy Navigator. Met with Jerry to clarify specifications and sent follow-­‐up emails to ensure the new buildings’ energy use and solar offset can be tracked on the Energy Navigator. Colorado Mountain College • Continued with efforts to set up 40 CMC buildings across the college district on the Energy Navigator. Now awaiting final CMC approval so building energy data can go public. • Performed weather-­‐adjusted cost savings analysis on key CMC buildings to show energy use changes compared to CMC’s baseline year prior to performance contracting. 4. Transportation CNG efforts • Supported monthly West Slope CNG Collaborative meetings with technical and administrative duties. • Reached out to leadership of the Western Slope Colorado Oil and Gas Association to overcome conflict in monthly meeting dates. The West Slope CNG Collaborative will move its monthly meeting date to the second Thursday of the month to avoid the meeting conflict and encourage WS COGA board members to attend or call in for the CNG Collaborative meetings. Electric vehicles • Offered assistance to all GCE partners in submitting grant applications to seek state funding for EV charging stations. Grant-­‐writing collaboration occurred with Rifle, Glenwood Springs, CMC, Library District and RFTA. Another round of grants is expected in 2014, so GCE partners will have another chance at this opportunity. • Hosted the National Plug-­‐In Vehicle Day event in Carbondale on Sept. 27, in partnership with Northern Colorado Clean Cities. Event drew a crowd of 30 and included a presentation, display of locally owned plug-­‐in vehicles, vehicle test drives and participation from Mountain Chevy, a Glenwood Springs auto dealership. • Provided information to local media and Glenwood Springs Chamber regarding the new Tesla-­‐
owned Supercharger station located at the Glenwood Meadows Marriott Hotel. The installation has six charge stations with dedicated parking spots; each can recharge power for 200 miles of driving in 30 minutes. The station is only compatible with Tesla Model S vehicles. Charging is free to Tesla owners. Refuel Colorado Fleets • Background: Refuel Colorado Fleets is an 18-­‐month pilot project, funded by the Colorado Energy Office, aimed at accelerating the transition to alternative fuel vehicles. CLEER is managing the project, with energy coaching provided in nine counties by Garfield Clean Energy and three other community organizations. • Organized and hosted the Mesa-­‐Garfield CNG Rolling Tour on Aug. 28. The all-­‐day tour, which started in Grand Junction and made stops in Parachute, Rifle and two in Glenwood Springs, highlighted CNG fueling stations and CNG vehicles, and brought together business leaders and decision-­‐makers to build awareness and market demand for CNG. This event marked the kick-­‐off of the Refuel Colorado Fleets energy coaching efforts in Mesa •
and Garfield counties. It also continued to build the partnership between Garfield Clean Energy and Encana Natural Gas Inc. by focusing more attention on the grand opening event of the Encana CNG fueling station in Parachute. Planned a Glenwood Springs-­‐focused meeting to build market demand for a CNG fueling station, set for Oct. 10. CLEER staff is calling owners and managers of any fleet that is based in or travels through Glenwood Springs to encourage attendance at the meeting. Fleets will also be encouraged to sign up for free energy coaching through the Refuel program. Active transportation • Through participation in the three-­‐county Regional Trails, Biking and Walking Group, advocated for strategic planning for needed trail and safe route improvements in Garfield County. The group grew out of two GCE trail summits hosted in 2012, and is now seeking a $100,000 grant from the Federal Transit Administration to fund a year-­‐long planning effort to be carried out in 2014. • Attendance at the Association of Pedestrian and Bicycle Professionals Sept. 9-­‐12 in Boulder, on a 75% scholarship. Topics included funding, measuring success, linking public health and economic benefits to trail development and active transportation, and training in Complete Streets Design. 5. Publicity, marketing and website Case studies: 2 in 3rd Quarter, 8 year-­‐to-­‐date • 3rd Quarter case studies o Toussaint-­‐Ingram residence, Sept. 25 http://www.garfieldcleanenergy.org/pdf/CaseStudies/Toussaint-­‐IngramResidence.pdf o Spirits of New Castle, Sept. 25 http://www.garfieldcleanenergy.org/pdf/CaseStudies/SpiritsOfNewCastle.pdf Community outreach • Rifle Ranger District Open House: July 15 in Rifle. Maisa Metcalf and Matt Shmigelsky attended the event and hosted a booth with loan and rebate information. We gave away five CFL bulbs and three people signed up for the Garfield Clean Energy Challenge. • Festival de las Americas: Aug. 25 at Sopris Park in Carbondale. Three residents signed up for the Garfield Clean Energy Challenge, we gave away 15 light bulbs, and many people took hand outs. Maisa Metcalf got on stage and spoke in Spanish about the Garfield Clean Energy rebate program. • Two Neighborhood Energy Block Parties • Aug. 7 in the Crystal Village neighborhood. We gave away 25 CFL bulbs, and seven residents signed up for the Energy Challenge. Residents met with energy coaches, building analysts, solar contractors, and insulation contractors. An auditor demonstrated a blower-­‐
door test and infrared camera. Energy coaches explained the rebate program. • Sept. 9 in the Wheel Circle neighborhood. Around 35 residents attended the Energy Block Party at GCE board member Allyn Harvey's house. This event was co-­‐hosted with Holy Cross Energy. Residents met with energy coaches, building analysts, solar contractors, and insulation contractors. They received LED, CFL bulbs, grocery bags, and hot water heater insulating blankets. Holy Cross Energy signed up 12 residents for free energy audits. E-­‐blasts: 7 • July 23, “Project Refuel Colorado Announces Communities” (in conjunction with Northern Colo. Clean Cities) • July 25, “Are you feeling hot?” • Aug. 1, “Come to our Neighborhood Efficiency Party!” • Aug. 26, “CNG Rolling Tour Wed., Aug. 28 -­‐ Register today” • Sept. 12, “Energy Block Party in Carbondale Sept. 19” • Sept. 18, “Celebrate National Plug In Day Sept. 27 in Carbondale” • Sept. 26, “Garfield Clean Energy Innovation Awards Oct. 18” Advertising placed Print • Sopris Sun: July 8, 11, 25 (2), 26 (Mountain Fair Guide); Aug. 8 (2), 15, 22; Sept. 26 • Glenwood Springs Post Independent: July 5, 23 (Glenwood solar), 24, 26, 30 (2); Aug. 2, 4 (2), 5, 6 (2), 7, 9, 11, 12, 13, 14 • Rifle Citizen Telegram: July 25; Aug. 1, 8, 15 • Grand Valley Echo: July 15, Aug. 15 • Aspen Daily News (joint GCE-­‐EnergySmart ads): July 5, 12; Aug. 9, 23, 30 • Aspen Times (joint GCE-­‐Energy Smart ads): July 26 Broadcast • July to September, general & rebates • KMTS 6 spots/week; KAJX 2 spots/week; KDNK 5 spots/week • Glenwood solar: KMTS 3 spots/week Additional advertising • Glenwood Springs LED lighting rebate flyer • Rolling Tour flyer, “What Is Energy Coaching?” fact sheet, “The Case for CNG” fact sheet • Bike & Walk to School Challenge poster • Screen shots on Glenwood Springs, Rifle, and Grassroots television Chamber newsletters: (announcements of GCE’ rebates, events, and other programs) • Carbondale, July 3, 17, 23; Aug. 5, 22 ; Glenwood Springs, Aug. 2, 5; New Castle, July 18 3rd Quarter earned media: 40 articles Media outlets Article topics Glenwood Business Grand Valley Rec Center lighting case study, Summer rebate push, Journal: 7 Refuel Colorado Fleets (2), Plug-­‐in vehicles, LED lighting, New energy coaches Sopris Sun: 4 Mi Casita case study, Summer rebate push, Carbondale Library energy aspects, Innovation Awards Glenwood Springs Post Third Street Center solar output, Don Weller case study, Summer Independent: 15 rebate push, Refuel Colorado Fleets, Glenwood CNG station (2), EV charging in Carbondale, Plug-­‐in vehicles, Carbondale energy program, Rolling Tour advance, Rolling Tour coverage, Silt GCE membership, Spirits of New Castle case study, Nat’l Plug-­‐In Vehicle Day, Carbondale GCE membership Rifle Citizen Telegram: 1 Summer rebate push Aspen Business Journal: 1 Plug-­‐in vehicles Grand Valley Echo: 3 Old Mountain Jewelry case study, Town of Parachute energy savings, Rolling Tour advance Daily Sentinel: 2 Refuel Colorado Fleets, Rolling Tour coverage Aspen Times: 1 Third Street Center solar output, KAJX public radio: 1 Refuel Colorado Fleets KREX TV: 2 Rolling Tour, Grand Junction and Parachute coverage KJCT TV: 1 Rolling Tour coverage KMTS AM: 2 Refuel Colorado fleets, Rolling Tour coverage Year-­‐to-­‐date earned media: 70 articles By media outlet KREX TV: 2 Glenwood Spgs Post Independent: 28 KJCT TV: 1 Sopris Sun: 10 KMTS AM: 2 Durango Herald: 1 Steamboat Today: 1 By article topic Treatment Plant Operator magazine: 1 GCE partners acting on energy-­‐related topics: 8 Glenwood Business Journal: 9 GCE outreach and getting noticed: 9 Summit County Citizens Voice: 1 Case study features: 6 Rifle Citizen Telegram: 2 Renewables: 8 Channel 7, Denver: 1 Summer rebate push: 4 Aspen Business Journal: 3 Refuel Colorado Fleets and CNG: 25 Grand Valley Echo: 4 Transportation / Electric vehicles: 5 Daily Sentinel: 2 Transportation / Bike and Walk to School Challenge: 3 Aspen Times: 1 Energy Navigator: 1 KAJX public radio: 1 Lighting: 1 For headlines, dates and links, visit www.GarfieldCleanEnergy.org and click on the newsboy image. Website usage, July 1 to Sept. 30, 2013, according to Google Analytics Total visits: 4,224 Top 5 pages Unique visitors: 2,572 Home page Tablet/smartphone visitors: 575 Residential heat tape Page views: 8,814 Garfield Clean Energy Challenge for Homes New visits: 59 % Residential rebates landing page Returning visitors: 41 % Refuel Colorado Fleets Website usage, Jan. 1 to Sept. 30, 2013, according to Google Analytics Total visits: 12,265 Unique visitors: 7,850 Tablet/smartphone visitors: 1,716 Page views: 23,157 New visits: 63% Returning visitors: 37% Top 5 pages Home page 22% Residential heat tape 14% Garfield Clean Energy Challenge for Homes 5% Residential rebates landing page 5% Electric vehicles 4% 6. Administration Ongoing coordination, management of all services, programs • Organized and prepared materials for July, August and September GCE board meetings. • Launched planning effort for 2013 Garfield Clean Energy Innovation Awards event. Finance matters • Worked with bookkeeper Janet Obeji to prepare July, August and September financial reports. • Provided requested documents and information to McMahan & Associates for audit of GCE 2012 books and finalized audit process. • Filed amended 2012 GCE budget with Colorado Division of Local Government. • Developed draft budget for 2014 and made in-­‐person budget request presentations to eight of the 10 GCE member boards for 2014 budget contributions. Garfield Clean Energy
10/04/13
Accrual Basis
Balance Sheet
As of September 30, 2013
Sep 30, 13
ASSETS
Current Assets
Checking/Savings
103 · Alpine Bank
Total Checking/Savings
301,465.73
301,465.73
Accounts Receivable
110 · Accounts Receivable
1,000.00
Total Accounts Receivable
1,000.00
Total Current Assets
302,465.73
TOTAL ASSETS
302,465.73
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Accounts Payable
200 · Accounts Payable
105,932.10
Total Accounts Payable
Total Current Liabilities
Total Liabilities
Equity
320 · Retained Earnings
Net Income
Total Equity
TOTAL LIABILITIES & EQUITY
105,932.10
105,932.10
105,932.10
304,379.48
-107,845.85
196,533.63
302,465.73
Garfield Clean Energy
Income vs Expenses by fund
10/04/13
Accrual Basis
September 2013
Credit Reserve ...
Income
5200 · Restricted Fund Income
5210 · Carbondale Fall Efficiency Prog
5220 · Carbondale Rebates
0.00
0.00
Total 5200 · Restricted Fund Income
Total Income
Gross Profit
Expense
Countywide Energy Dev Program
10000 · Commercial Sector
11000 · Energy Coaching/Prog Coord
11000.1 · Carbondale
11000 · Energy Coaching/Prog Coord - Other
Total 11000 · Energy Coaching/Prog Coord
12000 · Marketing/Outreach/Education/Tr
12000.1 · Carbondale
12000.2 · Hard Costs-Carbondale
12000.3 · Rebates-Carbondale
Total 12000 · Marketing/Outreach/Education/Tr
Total 10000 · Commercial Sector
20000 · Residential Sector
21000 · Energy Coaching/Prog Coord
21000.1 · Carbondale
21000 · Energy Coaching/Prog Coord - Other
Total 21000 · Energy Coaching/Prog Coord
22000 · Marketing/Outreach/Education/Tr
22000.1 · Rebates-Carbondale
Total 22000 · Marketing/Outreach/Education/Tr
Total 20000 · Residential Sector
Total Countywide Energy Dev Program
Credit Reserve Expenses
1001 · Loan Fnd, rebtes, coach,outrech
1001.4 · Rebate processing, data collctn
0.00
45,180.18
45,180.18
0.00
45,180.18
45,180.18
0.00
0.00
0.00
0.00
0.00
0.00
8,306.25
6,825.00
8,306.25
6,825.00
15,131.25
15,131.25
7,977.63
590.05
10,000.00
0.00
0.00
0.00
0.00
0.00
0.00
7,977.63
590.05
10,000.00
18,567.68
33,698.93
0.00
0.00
0.00
1,575.00
337.50
3001 · Long-term sustainability
3001.2 · Navigator outreach
3001.3 · Navigator upgrades
3001.5 · Future funding workshop
3001.6 · Expanded content
3001.7 · GCE 2013 Progress report
2,762.18
8,088.75
6,450.00
4,543.43
3,693.90
Total 3001 · Long-term sustainability
25,538.26
27,450.76
0.00
0.00
18,567.68
33,698.93
8,306.25
6,975.00
8,306.25
6,975.00
15,281.25
15,281.25
10,000.00
337.50
Total 33000 · Alternative Fuels
25,180.18
20,000.00
45,180.18
2001 · Better Buildings reporting
2001.2 · Future reporting
30000 · Petroleum Independence Project
33000 · Alternative Fuels
33100 · WS CNG Collaborative/Support
25,180.18
20,000.00
45,180.18
Total 1001 · Loan Fnd, rebtes, coach,outrech
Total Credit Reserve Expenses
TOTAL
0.00
1,575.00
Total 2001 · Better Buildings reporting
GCE
10,000.00
10,000.00
25,281.25
58,980.18
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1,697.50
1,697.50
10,000.00
25,281.25
58,980.18
1,575.00
1,575.00
337.50
337.50
2,762.18
8,088.75
6,450.00
4,543.43
3,693.90
25,538.26
27,450.76
1,697.50
1,697.50
Garfield Clean Energy
Income vs Expenses by fund
10/04/13
Accrual Basis
September 2013
Credit Reserve ...
34000 · Marketing/Outreach/Education
Total 30000 · Petroleum Independence Project
40000 · Countywide Energy Portfolio Div
41000 · Technical assist/Project Implem
44000 · Renewables Dev/Financing
Total 40000 · Countywide Energy Portfolio Div
50000 · Government Facilities
51000 · Energy Data Mgt/Navigator
52000 · Active Energy Mgt,Tech Assist
Total 50000 · Government Facilities
90000 · Countywide GCE Partnership Svc
91000 · Admin/Grant Writing/Funding Dev
92000 · Legal
94000 · Website/outreach/events/public
95000 · Educate/training/special events
Total 90000 · Countywide GCE Partnership Svc
Total Expense
Net Income
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
GCE
2,343.75
TOTAL
2,343.75
4,041.25
4,041.25
262.50
56.25
262.50
56.25
318.75
6,065.25
620.00
6,685.25
1,211.90
85.50
4,483.51
2,175.00
318.75
6,065.25
620.00
6,685.25
1,211.90
85.50
4,483.51
2,175.00
0.00
7,955.91
7,955.91
27,450.76
77,981.34
105,432.10
-27,450.76
-32,801.16
-60,251.92
Garfield Clean Energy
Unpaid Bills Detail
10/04/13
As of September 30, 2013
Type
Date
Clean Energy Economy for the Region
Bill
09/30/2013
Bill
09/30/2013
Bill
09/30/2013
Bill
09/30/2013
Bill
09/30/2013
Bill
09/30/2013
Bill
09/30/2013
Bill
09/30/2013
Bill
09/30/2013
Bill
09/30/2013
Bill
09/30/2013
Bill
09/30/2013
Num
672a
756
758
754
754a
754b
754c
754d
754e
757
755
672
Due Date
10/10/2013
10/10/2013
10/10/2013
10/10/2013
10/10/2013
10/10/2013
10/10/2013
10/10/2013
10/10/2013
10/10/2013
10/10/2013
10/10/2013
Total Clean Energy Economy for the Region
Obeji Accounting
Bill
Total Obeji Accounting
TOTAL
09/30/2013
500
Aging
Open Balance
20,000.00
3,797.75
10.00
6,825.00
2,887.50
7,687.50
318.75
6,975.00
4,031.25
268.41
27,450.76
25,180.18
105,432.10
10/10/2013
500.00
500.00
105,932.10
To: Garfield Clean Energy Board of Directors From: Karen Wahrmund, Heather McGregor, CLEER Staff Date: October 4, 2013 Re: Summary of September 2013 “Unpaid Bills Detail” Document Purpose: The purpose of this memorandum is to provide the Board of Directors with some detail for the invoices listed on the “Unpaid Bills Detail” portion of the Finance Report. Please email Karen Wahrmund if you need any additional information at [email protected] • #672 – Carbondale Efficiency 2013 program ($25,180.18). The Carbondale Board of Trustees approved CLEER’s report on these programs and services at the Sept. 24, 2013, meeting. The trustees also approved payment of the Garfield Clean Energy invoice No. 2013012 to the Town of Carbondale in the amount stated above. • #672a – Carbondale Efficiency 2013 program rebates ($20,000). The Carbondale Board of Trustees approved a reimbursement for payment of these rebates at the Sept. 24, 2013, meeting. The trustees also approved payment of the Garfield Clean Energy invoice No. 2013012 to the Town of Carbondale in the amount stated above. • #754– GCE Commercial ($6,825.00). Payment to CLEER for staff work providing energy coaching to businesses, reviewing applications, finalizing and paying rebates, and tracking rebate amounts and energy savings. Please see the 3rd Quarter Report for more information on business rebates. • #754a – GCE Government ($2,887.50). Payment to CLEER for staff time updating the GCE database on the Energy Navigator, testing the new weather regression feature on the Carbondale Rec Center, assisted RFTA with natural gas utility bill clarifications, worked with Rifle to track billing gaps in wastewater treatment plant utility bills, performed weather adjustment calculation for CMC, sent monthly bill request to GCE partners and sought missing bills to improve the Navigator database. Reviewed various partner buildings bill irregularities, and updated cost reporting for the weather regression feature. CLEER staff also attended a webinar offered by Urjanet to identify ways to reduce utility bill data entry costs. In active energy management services, sent Garfield County thermostat override information, updated Carbondale public works director on status of a fix for the town hall heater electricity spike, followed up on concerns over high utility bills at Carbondale’s RVR pump station, and assisted CMC with newly requested building energy reports. • #754b – GCE Partnership Services ($7,687.50). Payment to CLEER for monthly GCE Board meeting: prepared packet, sent audit documents to board, prepared amended 2012 budget and finalized 2012 audit documents, took minutes, conferred with GCE bookkeeper on revisions on the GCE financial statements, and attended and hosted •
•
•
•
meeting. Prepared packets for and attended council meetings in Rifle, Silt, and Carbondale. Planned GCE Awards Event: sent invites, asked for sponsorships, researched awards nominees, visited awards event venue. Researched and wrote articles for the Clean Energy Economy News, updated GCE website. #754c – GCE Renewables ($318.75). Payment to CLEER for staff work on Carbondale’s renewable calculations, and writing Glenwood Springs’ renewables memo and strategy. #754d – GCE Residential ($6,975). Payment to CLEER for staff work providing energy coaching for Garfield County residents, entering new rebates into Salesforce database, processing GCE residential rebates and reconciling rebate amounts for the end of the rebate program. Please see 3rd Quarter report for a full report on residential rebates. #754e – GCE Transportation sector ($4,031.25). Payment to CLEER for staff work preparing for and hosting monthly West Slope CNG Collaborative meeting, assisting RFTA with investigating CNG sales to Forest Service from RFTA station, writing and reviewing CNG/Tesla article in newsletter, attending and preparing for the Western Slope Colorado Oil and Gas Association meeting to present on CNG progress in Western Colorado, setting up and preparing for Garfield Energy Advisory Board presentation, and planning Glenwood Springs CNG event. Wrote grant descriptions to assist GCE partners in applying for electric vehicle charging station grants, met with DOLA and CEO staff in Denver on grant idea for local government purchases of CNG vehicles, wrote article about the Rolling Tour event, and created flyer for Glenwood Springs CNG meeting. #755 – Credit Reserve Funds Reallocation ($27,450.76). Payment to CLEER for staff work and hard costs. This summary lists staff tasks and third-­‐party billing. Please see the Credit Reserve final report in the October packet for additional information. o Rebate Processing, Data Collection (21 hours of Rebate Processing) – Processed commercial and residential rebate applications and issued checks. o Future Reporting (4.5 hours) provided report on historical buildings, sent questions to Steve Dunn, emailed Better Buildings partners in Boulder, and wrote final report on Credit Reserve Reallocation. o Navigator Outreach – (36.5 hours) Worked on marketing the Navigator, and interacted with graphic designer to make Navigator more engaging. Hard costs: Cam Burns mileage reimbursement for travel to Glenwood Springs and Rifle to take pictures for Navigator screen. o Navigator Upgrades – (14.5 hours) Managed contractors Ben Lamm and Blue Tent Marketing on Navigator technical upgrades, including weather adjustment feature, back-­‐end controls and charting needs. Hard Costs: Blue Tent Marketing for Navigator website upgrades, Ben Lamm for energy use and weather data •
•
•
processing for the Navigator upgrades, and ithree graphic design for content and design work for the Navigator screenshots. o Future Funding Workshop – (86 hours) Identified and confirmed speakers and date, scheduled Nov. 13 workshop for statewide/future funding; contacted representatives in counties interested in program similar to GCE to encourage attendance; conducted additional research on funding mechanisms that are working in other states and could support community-­‐based programs; confirmed co-­‐sponsors; developed preliminary outreach materials to encourage attendance. o Expanded Content – (60 hours) Took photos, interviewed rebate recipients, and created lists for GCE storytelling and case studies. Hard costs: Cam Burns for mileage reimbursement for travel to Glenwood and Rifle to take pictures for GCE’s expanded content. o GCE 2013 Progress Report – (37 hours) Worked on GCE’s 2013 Progress Report: used Salesforce database to develop report content, researched, wrote, and edited content for report. Hard costs: Gran Farnum Printing for printing 3,000 copies of the 2013 GCE Progress Report. #756– GCE Government hard costs ($3,797.75). Reimbursement to CLEER for cost associated with the Energy Navigator monthly costs: Utility Management Services for data management, and Automated Energy for energy monitoring, Lucks Digital for troubleshooting, debugging, and updating the Navigator, and Third Street Center for printing of the GCE AEM reports. #757– GCE Partnership Services hard costs ($268.41). Reimbursement to CLEER for cost associated with the Third Street Center for the printing of the packet and partnership meeting materials; Karp, Neu, Hanlon for legal work researching amendment to 2012 audit, budget notice, and emails. Hard costs: Aspen Public Radio for advertising the GCE program on the radio, Heather McGregor for mileage reimbursement for travel to Rifle and New Castle to attend partner budget request meetings, and Karen Wahrmund for mileage reimbursement for travel to Glenwood Springs for GCE meeting. #758– GCE Transportation hard costs ($10). Reimbursement to CLEER for cost associated with the Third Street Center for print charges for print material for the monthly CNG meeting. Thank you for your continued business with CLEER: Clean Energy Economy for the Region. Invoice
Janet Obeji
dba Obeji Accounting Service
26 Valley Court
El Jebel, CO 81623
Date
Invoice #
9/30/2013
500
Bill To
Garfield Clean Energy
P.O. No.
Quantity
Description
Terms
Project
Rate
10 September bookkeeping fees. Call-in to Sept board meeting. Emails/phone calls to
Karen & Heather @ Cleer. Post invoices to GCE and credit reserve accounts. Run
financial reports and e-mail. Reconcile bank statement and make deposit.
Amount
50.00
Total
500.00
$500.00
Garfield Clean Energy
A/R Aging Summary
10/04/13
As of September 30, 2013
Current
Parachute
TOTAL
1 - 30
31 - 60
61 - 90
> 90
TOTAL
0.00
0.00
0.00
0.00
1,000.00
1,000.00
0.00
0.00
0.00
0.00
1,000.00
1,000.00
Garfield Clean Energy
Credit Reserve Budget vs. Actual
10/04/13
Accrual Basis
January through September 2013
Jan - Sep 13
Expense
Credit Reserve Expenses
1001 · Loan Fnd, rebtes, coach,outrech
1001.1 · Revolving Loan Fund
1001.2 · Residential & comm rebates
1001.3 · Energy coaching
1001.4 · Rebate processing, data collctn
1001.5 · Marketing, direct outreach
Total 1001 · Loan Fnd, rebtes, coach,outrech
2001 · Better Buildings reporting
2001.1 · Reimburse past reporting
2001.2 · Future reporting
Total 2001 · Better Buildings reporting
3001 · Long-term sustainability
3001.1 · GCE 2012 Audit
3001.2 · Navigator outreach
3001.3 · Navigator upgrades
3001.4 · Salesforce database
3001.5 · Future funding workshop
3001.6 · Expanded content
3001.7 · GCE 2013 Progress report
Total 3001 · Long-term sustainability
Total Credit Reserve Expenses
Total Expense
Net Income
0.00
50,000.00
20,999.75
4,933.75
14,979.25
90,912.75
0.00
3,283.50
3,283.50
3,000.00
4,928.64
25,939.06
16,000.25
14,972.50
5,906.56
4,968.90
75,715.91
Budget
100,000.00
50,000.00
21,000.00
5,000.00
15,000.00
191,000.00
0.00
11,000.00
11,000.00
3,000.00
5,000.00
27,000.00
16,000.00
15,000.00
10,000.00
5,000.00
81,000.00
$ Over Budget
-100,000.00
0.00
-0.25
-66.25
-20.75
-100,087.25
0.00
-7,716.50
-7,716.50
0.00
-71.36
-1,060.94
0.25
-27.50
-4,093.44
-31.10
-5,284.09
% of Budget
0.0%
100.0%
100.0%
98.7%
99.9%
47.6%
0.0%
29.9%
29.9%
100.0%
98.6%
96.1%
100.0%
99.8%
59.1%
99.4%
93.5%
169,912.16
283,000.00
-113,087.84
60.0%
169,912.16
283,000.00
-113,087.84
60.0%
-169,912.16
-283,000.00
113,087.84
60.0%
Garfield Clean Energy
GCE Budget vs. Actual
10/04/13
Accrual Basis
January through September 2013
Jan - Sep 13
Income
2000 · Grants
3000 · Partnership Funding
3100 · Garfield County
3200 · Parachute
3300 · Rifle
3400 · Silt
3500 · New Castle
3600 · Glenwood Springs
3700 · Carbondale
3800 · Colorado Mountain College
4100 · Library District
4200 · RFTA
5100 · Affiliate Partners/other Funder
0.00
255,000.00
1,000.00
38,000.00
2,500.00
13,000.00
43,000.00
25,000.00
29,000.00
5,000.00
20,000.00
28,500.00
Total Income
Gross Profit
Expense
Countywide Energy Dev Program
10000 · Commercial Sector
11000 · Energy Coaching/Prog Coord
11000.1 · Carbondale
11000 · Energy Coaching/Prog Coord - Other
Total 11000 · Energy Coaching/Prog Coord
12000 · Marketing/Outreach/Education/Tr
12000.1 · Carbondale
12000.2 · Hard Costs-Carbondale
12000.3 · Rebates-Carbondale
12000 · Marketing/Outreach/Education/Tr - ...
Total 12000 · Marketing/Outreach/Education/Tr
Total 10000 · Commercial Sector
0.0%
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
460,000.00
45,000.00
30,000.00
% of Budget
-303,333.00
255,000.00
1,000.00
38,000.00
2,500.00
13,000.00
43,000.00
25,000.00
29,000.00
5,000.00
20,000.00
28,500.00
25,180.18
20,000.00
Total 5200 · Restricted Fund Income
$ Over Budget
303,333.00
460,000.00
Total 3000 · Partnership Funding
5200 · Restricted Fund Income
5210 · Carbondale Fall Efficiency Prog
5220 · Carbondale Rebates
Budget
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
0.00
100.0%
-19,819.82
-10,000.00
56.0%
66.7%
45,180.18
75,000.00
-29,819.82
60.2%
505,180.18
838,333.00
-333,152.82
60.3%
505,180.18
838,333.00
-333,152.82
60.3%
8,306.25
45,753.60
54,059.85
7,977.63
590.05
10,000.00
8,658.82
27,226.50
81,286.35
12,800.00
54,000.00
66,800.00
12,250.00
4,950.00
15,000.00
8,750.00
40,950.00
107,750.00
-4,493.75
-8,246.40
-12,740.15
-4,272.37
-4,359.95
-5,000.00
-91.18
-13,723.50
-26,463.65
64.9%
84.7%
80.9%
65.1%
11.9%
66.7%
99.0%
66.5%
75.4%
Garfield Clean Energy
GCE Budget vs. Actual
10/04/13
Accrual Basis
January through September 2013
Jan - Sep 13
20000 · Residential Sector
21000 · Energy Coaching/Prog Coord
21000.1 · Carbondale
21000 · Energy Coaching/Prog Coord - Other
Total 21000 · Energy Coaching/Prog Coord
22000 · Marketing/Outreach/Education/Tr
22000.1 · Rebates-Carbondale
22000 · Marketing/Outreach/Education/Tr - ...
Total 22000 · Marketing/Outreach/Education/Tr
Total 20000 · Residential Sector
Total Countywide Energy Dev Program
30000 · Petroleum Independence Project
31000 · Trans Alternative/Safe Routes
32000 · Efficient Vehicles/Fleets
32100 · Fleets, Fuels Workshop/Training
32200 · Technical Assistance
Total 32000 · Efficient Vehicles/Fleets
33000 · Alternative Fuels
33100 · WS CNG Collaborative/Support
33200 · Electric Vehicles/biofuels
Total 33000 · Alternative Fuels
34000 · Marketing/Outreach/Education
Total 30000 · Petroleum Independence Project
40000 · Countywide Energy Portfolio Div
41000 · Technical assist/Project Implem
42000 · Marketing/Outreach/Education
44000 · Renewables Dev/Financing
45000 · Education - Solar in Schools
Total 40000 · Countywide Energy Portfolio Div
50000 · Government Facilities
51000 · Energy Data Mgt/Navigator
52000 · Active Energy Mgt,Tech Assist
53000 · Building Hardware
Total 50000 · Government Facilities
8,306.25
40,266.11
Budget
$ Over Budget
10,000.00
44,500.00
48,572.36
10,000.00
13,750.00
-1,693.75
-4,233.89
54,500.00
23,750.00
72,322.36
153,608.71
83.1%
90.5%
-5,927.64
20,000.00
13,750.00
-10,000.00
0.00
33,750.00
196,000.00
-15,927.64
21,000.00
-2,023.29
0.00
375.00
0.00
0.00
0.00
375.00
18,696.48
1,050.00
0.00
22,950.00
1,050.00
24,000.00
3,600.00
3,600.00
42,698.19
5,193.75
787.50
731.25
9,000.00
15,712.50
58,663.79
38,524.56
1,362.63
98,550.98
375.00
-4,253.52
0.00
19,746.48
48,600.00
70.4%
82.0%
-42,391.29
18,976.71
375.00
89.1%
50.0%
100.0%
-10,000.00
88,250.00
% of Budget
78.4%
90.4%
0.0%
100.0%
100.0%
81.5%
100.0%
-4,253.52
82.3%
0.00
100.0%
-5,901.81
87.9%
14,500.00
-9,306.25
35.8%
5,000.00
9,000.00
-4,268.75
0.00
14.6%
100.0%
28,500.00
67,900.00
50,000.00
7,500.00
125,400.00
-12,787.50
-9,236.21
-11,475.44
-6,137.37
-26,849.02
55.1%
86.4%
77.0%
18.2%
78.6%
Garfield Clean Energy
GCE Budget vs. Actual
10/04/13
Accrual Basis
January through September 2013
Jan - Sep 13
90000 · Countywide GCE Partnership Svc
91000 · Admin/Grant Writing/Funding Dev
92000 · Legal
93000 · Accounting
94000 · Website/outreach/events/public
95000 · Educate/training/special events
Total 90000 · Countywide GCE Partnership Svc
Total Expense
Net Income
75,481.86
2,765.92
5,366.56
39,549.58
8,879.57
Budget
$ Over Budget
79,000.00
5,000.00
10,000.00
50,000.00
12,500.00
-3,518.14
-2,234.08
-4,633.44
-10,450.42
-3,620.43
% of Budget
95.5%
55.3%
53.7%
79.1%
71.0%
132,043.49
156,500.00
-24,456.51
84.4%
442,613.87
555,000.00
-112,386.13
79.8%
62,566.31
283,333.00
-220,766.69
22.1%
LENDER STATEMENT OF ACCOUNT
COMPANY
3239
ACCOUNT NO.
10/4/2013
STATEMENT DATE
Funding Partners For Housing Solutions
330 South College Avenue
Suite 400
Fort Collins CO 80524
(970) 494-2021
STATEMENT PERIOD
09/01/2013 - 10/01/2013
$49,605.34
PORTFOLIO BALANCE
2.1865%
PORTFOLIO YIELD
$490.53
INTEREST PAID IN 2013
LENDER
EnergySmart Partners as agent for Garfield Clean Energy
330 S. College Avenue
Suite 400
Fort Collins CO 80524
Please advise us immediately of any discrepancies in the transactions or investment activity on your statement of account or if you contemplate changing your address. When
making inquiries by telephone or in writing please give your account number. We urge you to keep this statement with your investment records.
LOAN AGING
Days
Count
Pct
Amount
$49,605 100.00%
Current
7
1-30
0
$0
0.00%
31-60
0
$0
0.00%
61-90
0
$0
0.00%
91-120
0
$0
0.00%
121-150
0
$0
0.00%
151+
0
$0
0.00%
Totals
7
$49,605 100.00%
INVESTMENT PORTFOLIO AS OF 10/01/2013
Loan
Account
Borrower Name
Pct
Owned
Interest
Rate
Maturity
Date
Term
Left
Next
Payment
Regular
Payment
Loan
Balance
ESP121121
Michael Mines
100.000%
1.750%
01/05/2018
51
10/05/2013
$130.42
$6,353.87
ESP121201
Ricardo Aguilera Hernandez
100.000%
3.750%
02/05/2020
76
10/05/2013
$72.58
$4,657.60
ESP121204
Lisa Dameron
100.000%
1.750%
03/05/2018
53
10/05/2013
$136.73
$6,795.17
ESP130103
Heidi Schultz
100.000%
1.750%
04/05/2018
54
10/05/2013
$187.54
$9,472.35
ESP130105
Bradley Bealka and Diana Mundinger
100.000%
1.750%
03/05/2018
53
10/05/2013
$257.08
$12,773.13
ESP130404
Timothy and Haleigh Emmett
100.000%
4.750%
06/05/2018
56
10/05/2013
$86.12
$4,113.22
ESP130820
Bradley and Amy Plantz
100.000%
1.750%
10/05/2018
60
11/05/2013
$99.57
$5,440.00
$970.04
$49,605.34
Current Portfolio Yield: 2.187%
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Account: 3239
Memo to: Garfield Clean Energy Collaborative Board From: Heather McGregor / CLEER Date: October 4, 2013 Re: 2012 Garfield Clean Energy audit wrap-­‐up Daniel Cudahy, the CPA who conducted the audit of the Garfield Clean Energy 2012 books for McMahan and Associates, has informed me that he filed the approved audit with the Office of the State Auditor (OSA) on September 25, 2013, prior to the deadline for submission. Justin Smith at the OSA confirmed receipt of the audit on Sept. 27, 2013. The process for conducting an audit of the 2012 Garfield Clean Energy books is now complete. I have posted the full audit on the Governance page of the Garfield Clean Energy website: http://www.garfieldcleanenergy.org/about-­‐governance.html The direct link to the document is: http://www.garfieldcleanenergy.org/pdf/GCECollaborative/2013/2012-­‐GCE-­‐Audit.pdf Since the board and Mr. Cudahy indicated that an audit is required for any organization with a budget of more than $500,000, and an audit of the 2013 books would be worth carrying out regardless, I asked Mr. Cudahy for an estimate for conducting that audit. His answer was: “The fee for the 2013 audit will be $5,400, which is $500 less than 2012. First-­‐year audits take a little more time than second year and beyond.” I will include this amount in the budgeted expenses for the draft 2014 budget. Memo to: Garfield Clean Energy Collaborative Board From: Heather McGregor, Karen Wahrmund, CLEER staff Date: Oct. 4, 2013 Re: Direct payment of certain invoices Background: During the Sept. 11 monthly board meeting, discussion arose over the current policy of having CLEER pay all third-­‐party invoices charged to Garfield Clean Energy, rather than just the bookkeeper’s monthly fee. Board members expressed a desire for Garfield Clean Energy to pay some third-­‐party invoices directly. Board members also asked to place this issue on the Oct. 9 agenda. This memo discusses possible options. DOLLAR LIMIT: At the Sept. 11 meeting, board members discussed setting a dollar limit on invoices, such as $1,500, $2,500 or $5,000, so that all invoices over that amount would be sent to GCE and paid by GCE bookkeeper Janet Obeji rather than by CLEER. We have reviewed the monthly third-­‐party invoices for 2013, and the only regular monthly bill above $1,500 is the invoice from Ken Egel, Utility Management Services, who enters monthly utility bill data for posting on the Energy Navigator. Ken’s bills in 2013 range from $1,400 to $3,800; most are from $2,000 to $3,000. CLEER occasionally pays bills of more than $1,500 to media for advertising during seasonal campaigns. VENDOR: Board members also discussed directly paying bills from certain vendors, regardless of amount. GCE already pays Janet Obeji directly. Other vendors that could be added to the direct-­‐pay list could include legal counsel Karp-­‐Neu-­‐Hanlon, audit firm McMahan & Associates, and the Post Independent for publication of legal notices. OTHER CONSIDERATIONS The timing of payment to the third-­‐party contractors wouldn’t be much different, as CLEER usually waits until its monthly invoices to GCE are paid before cutting checks to vendors. Janet would have to issue year-­‐end IRS 1099 statements to any contractors paid directly by GCE — a task handled at present by CLEER. Invoices greater than the stated dollar limit could be forwarded by CLEER to Janet for payment. Karen would note the invoice amount in CLEER’s internal budget tracker, and then send the invoice on to Janet, who would include the invoice as an unpaid bill in her monthly financial report. Janet would then issue payment after the board approves the monthly accounts payable. If the dollar limit were set at a higher amount, such as $4,000, CLEER would continue to pay Ken Egel’s invoices, but larger invoices would be passed on to Janet for direct payment. FIRST AMENDMENT
TO ADMINISTRATION AGREEMENT DATED SEPTEMBER 24, 2012
Garfield Clean Energy Collaborative (“GCE”), a self-standing government entity, and
EnergySmart Partners, LLC (“ESP”), a Colorado limited liability company, which is a wholly
owned subsidiary of Funding Partners for Housing Solutions, Inc., a non-profit organization
certified by the United States Department of the Treasury as a community development financial
institution ("CDFI"), hereby amend the Funding Agreement dated September 24, 2012, in
following manner:
A.
Section 4. Control of Funds
Whereas the Garfield Clean Energy Collaborative Board of Directors has elected
to allocate additional funds to the program, the agreement is hereby amended to
show a total of Two Hundred Ninety-Five Thousand and 00/100 dollars
($295,000.00) under the administrative control of ESP.
IN WITNESS WHEREOF, the Garfield Clean Energy Collaborative Board of Directors and
EnergySmart Partners have executed this Amendment as of the 9th day of October, 2013.
ENERGYSMART PARTNERS LLC,
a Colorado limited liability company
By:
Joe Rowan, Executive Director
Funding Partners for Housing Solutions, Inc.
As its Member/Manager
GARFIELD CLEAN ENERGY COLLABORATIVE
By: Leo McKinney, Chairman
ATTEST:
___________________________________
Judith Hayward, Secretary
Page 1 of 1
GARFIELD CLEAN ENERGY COLLABORATIVE RESOLUTION NO. 6 SERIES of 2013 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE GARFIELD CLEAN ENERGY COLLABORATIVE CHANGING THE VENUE OF THE NOVEMBER 2013 MONTHLY BOARD MEETING WHEREAS, the bylaws of the Garfield Clean Energy Collaborative state that the board’s regular monthly meetings are to be held in Glenwood Springs in odd-­‐numbered months and in Rifle in even-­‐numbered months; and WHEREAS, a special workshop related to future funding for energy efficiency, economic development and community-­‐based clean energy programs is being held in Carbondale on Wednesday, Nov. 13, which is the date of the regular Garfield Clean Energy Collaborative monthly board meeting; and WHEREAS, holding the special workshop at the same location as the regular monthly meeting would be more convenient for all who wish to attend both meetings. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE GARFIELD CLEAN ENERGY COLLABORATIVE, THAT: The Nov. 13, 2013 regular monthly meeting of the Garfield Clean Energy Collaborative will be held in Carbondale rather than in Glenwood Springs. THIS RESOLUTION was read, passed and adopted by the Board of Directors of the Garfield Clean Energy Collaborative at the Regular Meeting held this 9th day of October, 2013. GARFIELD CLEAN ENERGY COLLABORATIVE By _______________________________________________ Chairperson ATTEST: ___________________________________________ Secretary Memo to: Garfield Clean Energy Collaborative From: Heather McGregor, CLEER staff Date: September 6, 2013 Re: 2014 budget request presentations to member governments Garfield Public Library District: Presentation made Aug. 1. In an Aug. 23 email, Amelia Shelley indicated 2014 contribution would remain at $5,000, same as the 2013 level. She confirmed this to me verbally on Sept. 14. Glenwood Springs: Presentation made Aug. 1. Council committed to $45,000 in base funding. Council expressed support for $17,250 in supplemental funding with or without a challenge, but will wait until the city is further along in the budget process to decide. RFTA: No need to make a presentation. RFTA CEO Dan Blankenship committed to $20,000 in base funding and $7,500 in supplemental funding. CMC: No need to make a presentation. CMC’s 2013-­‐14 budget includes $30,000 in base funding for GCE. Nancy Genova and Pete Waller will request the $11,750 in supplemental funding to be included in CMC’s 2014-­‐15 budget, to be available to GCE mid-­‐2014. Parachute: Presentation made Aug. 8 with Keith Lambert. Trustees made no commitment on requested $1,000 in base funding and $375 in supplemental funding. Parachute is budgeting $1,000 for 2014. Parachute has sent its 2013 contribution of $1,000 this week. Garfield County: presentation made Aug. 12 with Tom Jankovsky and Rick Aluise. No promises made regarding $155,000 base funding or $75,000 supplemental funding requests; commissioners indicated some percentage of base funding would be approved. New Castle: presentation made Aug. 20 with Greg Russi and Leo McKinney. Council committed to $13,000 in base funding. Council also expressed support for $5,000 in supplemental funding with or without a challenge, but will wait until further along in the budget process to decide. Silt: Presentation made Sept. 9 with Rick Aluise and Tom Jankovsky. Trustees committed to full base budget and supplemental amount of $4,125, subject to final budget actions. Rifle: Presentation made Sept. 18, following the city election, by Jay Miller, Nancy Genova and Judith Hayward. Council members made no commitments about base or supplemental funding. One council member asked if a lower contribution would affect services for Rifle. Carbondale: Presentation made Sept. 24 by Allyn Harvey and Leo McKinney with Erica Sparhawk. Trustees committed to $25,000 for the base budget, and some expressed willingness to increase that to $30,000. Trustees are also considering a large amount for the supplemental budget, possibly as high as $75,000 to $100,000, for Carbondale-­‐focused energy efficiency services and rebates. Budget schedule: CLEER will present a revised draft 2014 budget at the Nov. 13 meeting for board discussion. Guidance will be needed on setting spending priorities. Garfield County Reduced Idling
Memo to Garfield Clean Energy Collaborative Board of Directors
October 9th, 2013
On July 16, 2012, Environmental Health staff presented an update to the Board of County
Commissioners about a very successful reduced idling project called Clean Air at Schools—
Engines Off! (CASEO). At that meeting it was suggested that environmental health work with
other County departments to begin implementing a reduced idling policy as part of an overall
fleet management plan. Utilizing such a program not only benefits air quality in the county by
reducing vehicle emissions that are harmful to human health; but also allows us to serve as an
example to other government, commercial, and industrial vehicle fleets in the valley.
Last year, the Colorado Department of Transportation (CDOT) awarded Garfield County Public
Health a grant for $3,500 to assist us in implementing this program. Public Health staff have
been collaborating with other county departments on this effort. Together with Road and
Bridge, Motor Pool, and Public Works and Facilities staff, we installed signs in parking areas
where fleet vehicles are kept, provided key chains and other vehicle-related items with a
reduced-idling message, and have been giving presentations to staff regarding the health and
economic benefits of reduced idling. This will not only save the county money with reducing fuel
consumption, but has already strengthened the relationship between departments as we work
together on this collaborative effort.
In addition, Environmental Health staff created a reduced idling policy that was adopted by the
Garfield County Board of County Commissioners in April 2013. We believe this policy is
attainable by all county fleets. However, we recognize that in some situations it is difficult, if not
impossible, to reduce idling completely. Exemptions include instances when safety from
extreme hot or cold conditions becomes an issue; when operating equipment (such as
computers in the Sheriff’s vehicles or hydraulic lifts on heavy duty trucks); and when stopped in
traffic.
We hope to carry our work with Garfield County fleets into the greater community by educating
and assisting other public and private fleets as well as continuing to promote reduced idling to
citizens. Garfield County Public Health is interested in partnering with other fleets so that they,
to, can experience the financial, environmental, and health benefits of reducing idling behaviors.
We believe that the Garfield Clean Energy Collaborative Board of Directors can play a key role
in facilitating this process, and ask the Board to move forward with drafting a resolution or
ordinance. We all “share the air” and can breathe cleaner air when vehicle emissions are
minimized.
Thank you,
Morgan Hill
Environmental Health Specialist
Garfield County Public Health
195 W. 14th St.
Rifle, CO 81601
(970) 665-6383
[email protected]
Example Fleet Vehicle Idling Policy
Statement of Purpose: This policy is designed to assist in protecting Colorado’s air quality through the
reduction of engine idling by vehicles operated as part of the vehicle fleet of Garfield County.
Definition: For the purpose of this policy, a “fleet” is defined as all vehicles owned, rented, or leased by
Garfield County or operated for the purpose of conducting business on behalf of Garfield County.
Idling refers to the practice of operating a vehicle engine when the vehicle is not moving.
Background: Exhaust from vehicles contains a variety of pollutants, such as nitrogen oxides, carbon
monoxide, carbon dioxide, fine particulate matter and other chemicals that contribute to the formation of
ground-level ozone (smog). In addition these pollutants exacerbate asthma, contribute to lung damage,
and may lead to cancer. Air pollution imposes significant economic costs and negative impacts on our
quality of life and is an immediate and ongoing concern in Colorado. Vehicle exhaust, including exhaust
from idling vehicles, contributes significantly to air pollution in Colorado.
Statement of Policy: It is the policy of Garfield County that drivers of Garfield County fleet vehicles
turn off vehicle engines (not idle) when a vehicle will be stopped for more than 30 seconds, except when
in traffic. This policy applies, but is not limited, to the following situations:
•
•
•
•
When loading or unloading goods or personnel
When stopped for road construction
When waiting at a drive-through window
When stopped and waiting for any reason (except in traffic)
Exemptions: The policy of turning off vehicles when stopped does not apply for the period or periods
during which idling is necessary under the following circumstances:
1) To provide for the safety of vehicle occupants, such as in cases of extreme hot or cold conditions
(e.g., to run the air conditioner or heater under extreme heat or cold).
2) To use lift equipment or other equipment necessary to accommodate individuals with one or
more disabilities.
3) When stopped in traffic, such as when waiting at a traffic light.
4) When specific traffic, safety, or emergency situations arise.
5) For diesel trucks that require a maximum 5 minute run time for warm-up and prior to shutting
the engine off.
With the exception of Exemption Number 3, if in the above exemption cases equipment can be run from
the battery alone, drivers should refrain from idling unless there is a significant concern of draining the
battery.
Implementation
This policy shall be effective immediately from the date of signature.
Dated <Insert date>
_____________________________
Signature