Sponsorship Dossier

49th Annual
National
Conference of
Indian Dietetic
Association
Mumbai chapter
23rd-25th Sept
2016
Hotel Sahara
Star,Mumbai
IDACON 2016
Sponsorship Dossier
Increase
Increaserevenue,
revenue,
strengthen
strengthenyour
your
brand,
build
new
brand, build new
customer
customer
relationships
relationshipsand
and
grow
growyour
your
business
businessby
by
exhibiting
at
exhibiting at
IDACON
IDACON2016
2016
“Joining hands to
Nourish India –
Nutrition Beyond
Nutrients”
IDACON 2016
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Introduction
Indian Dietetic Association (IDA) is a national association of members from the Nutrition and Dietetics
fraternity. Founded in 1962 with a view to highlight the importance of nutrition in maintenance of health, and
in prevention and treatment of diseases. IDA is a member of International Confederation of Dietetic
Associations (ICDA). IDA has 23 chapters in different cities/ states with more than 15000 life memberships
currently. Members include academicians, clinical dieticians, nutritionists and students. IDA, Mumbai chapter
is the largest chapter with 1700 life members.
Traditionally, each year Indian Dietetics Associations holds the annual national conference in different cities.
In 2016, the annual national conference (IDACON) will be hosted by Mumbai chapter in Hotel Sahara Star,
Mumbai. We expect participation of 1500 plus delegates across the nation.
Objectives
The objective of this conference is to enable the stakeholders to join hands together for the progressive
growth and development in areas of research, academic enrichment and industrial growth. The knowledge
dissemination remains the key areas of interest. This conference aims to provide an opportunity to network
and interact with various representatives of institutions along, with other stakeholders from Private sector,
medical professionals, R&D to further improvise the find answers to the health challenges in this country,
including the prevention and treatment of diseases. The knowledge dissemination remains the key. The
meeting brings together the leading players in the field of dietetics and nutrition from renowned speakers,
researchers, clinicians, educators, registered dieticians and practitioners.
This conference will discuss issues such as critical care, metabolic diseases, public health and community
nutrition, lifestyle, wellness and fitness issues, sports nutrition, cosmetic nutrition, weight related concerns,
functional foods, nutrigenomics and some unexplored newer areas. The Organising Committee is delighted to
invite you to sponsor and/or exhibit at this premier event of grand scale, and to welcoming you in Mumbai in
September 2016.
It’s time to support each other!
IDACON 2016
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Organising Committee
National President
Sheela Krishnaswamy
Chairperson
Dr. Jagmeet Madan
Co-Chairperson
Salome Benjamin
Organising Secretary
Naaznin Husein
Scientific Chair
Shilpa Joshi
Advisory Committee
Dr.Niranjana Shah
Veena Shahani
Dr. Shobha Udipi
Dr. Dharini Krishnan
Rekha Sharma
Dr.K.Bhaskarachary
Dr.Mitali Palodi
Dr. Seema Puri
Dr.Geeta Ibrahim
Dr. Meena Godhia
Dr. J.S Pai
Dr. Rama Vaidya
Dr.Shashank Joshi
Dr. Bharat Shah
Dr. Prabodh Halde
Ajit Singh
Bhupinder Singh
Scientific Committee
Gourpriya Koppikar
Dr. Meena Mehta
Dr.Rekha Battalwar
Safala Mahadik
Dr.Eileen Canday
Dr.Subhadra Mandalika
Dr.Veenu Seth
Dr. Geeta Dharmatti
Dr.Shweta Rastogi
Dr.Priyanka Rohtagi
Milind Kokje
Workshop
Zamurrud Patel
Dr Rekha Battalwar
Pre-Con Workshop
Jayashree Paranjape
Safala Mahdik
Treasurer
Ruby Sound
Registration
Sukhada Bhatte
Research & Review
Niti Desai
Publication& Souvenir
Awards & Certificate
Mehar Panjwani
Scientific Hall
Dr. Rita Patil
Exhibition Hall
Anjali Nair
Reception / Venue
Sheryl Salis
Website & AV
Princee Kalra
Catering
Vaidehi Nawathe
CEO Enclave
Dr Eileen Canday
Cultural
Dr. Rekha Battalwar
IDACON 2016
Vibha Hasija
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Program
Friday, 23rd September
Pre-Conference Workshops
NEC meeting & Dinner
Saturday, 24th September
Fitness in Sunlight
Registration opens for delegates
Welcome Reception
Conference sessions
Parallel Workshops
Lunch
Conference sessions
Movement Breaks
Formal Gala Dinner
Sunday, 25th September
Mind, Body & Soul Movements
Conference sessions
Parallel Workshops
Doctors Session
Lunch
Conference sessions
Valedictory Function
Public Forum
IDACON 2016
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Why Sponsor ?
IDACON 2016 provides an unmatched trade platform to scale up your
business by meeting RIGHT people at the RIGHT time at the RIGHT place!
Increase Brand Awareness
Top influencers in the food and nutrition field are ready to compare and seek new products and services that
will enhance their clients' well-being, maximize productivity, and improve patient health.
Network with 1500+ leading Food and Nutrition Professionals, Doctors
At IDACON 2016, meet face-to-face with your target audience: registered dietitian nutritionists, nutrition and
dieticians, diabetes educators, food service buyers/managers, patient counselors, nutrition consultants, fitness
trainers, culinary professionals, chefs and dietary managers.
95% of IDACON attendees visit the Expo to learn about new products and services
1500 +
Interestingly, attending the expo is
consistently rated as one of the top reasons for
attending conference.
YEARS IN PRACTICE
First-Time Exhibitors Row
Never exhibited at IDACON before? Stand out in the First-Time Exhibitors Row, where attendees can easily
find you. First-time exhibitors will have increased exposure in their company listing, event promotions, and
insider tips to make sure to get the most of IDACON 2016.
IDACON 2016
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Why Sponsor ?
The IDACON 2016 has several sponsorship packages available, providing sponsors
with a choice of exposure related to financial commitment.
 Cost-effective opportunity to reach a large number of delegates within your
target market
 An opportunity to build and reinforce strategic relationships within the
professionals in the field of nutrition.
 Time to network with industry colleagues and key decision makers.
 Direct access to potential client base to inform them about your products
and services.
 An effective way to reinforce your organisation's brand and build brand
awareness amongst a canvas of nutritionist.
 Access to a broad network of partners from state and national level , both
Government and the private sector.
 Time to present latest innovations and new products or services to a
pertinent audience, and showcase your expertise and capabilities.
The sponsorship model
allows you to capture
delegates’ attention in
a variety of ways,
depending on the
specific needs of your
business.
We understand that
these needs may not
necessarily fit into the
prescribed levels
outlined in this
document, and we
therefore invite you to
discuss with us
alternative options
available to tailormake a sponsorship
package that best
suits your
organisation.
 Increased marketing opportunities including visibility on the marketing
materials.
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Sponsorship Opportunities
Lunch Sponsorship (Platinum)
The most premium sponsorship is available with the branding opportunities as specified categorically.
Logo
Stage
Main Hall Entrance
Common Poster display area
Food service area
Common exhibit area entrance signage
Coupon Booklet
Delegate Badge (Back Cover)
Venue
Food service area – 2 standees
Poster Area – 2 standees
Main conference area- 1 standee (Main Scientific Hall )
Stall
2 adjacent stalls
Speaker Slot
1 scientific session – 20 mins
Delegate Kit
2 product brochures/ handouts
2 product samples
Conference Passes
4 delegate passes / day
Print / Advertisement in Souvenir
Full center spread 2 colour page advertisement in souvenir ( proceeding book)
Full page article in the souvenir
Gala dinner passes
4 invites for senior management
Coupon Booklet
Invitation to meal sponsored
Goodie bag collection token (if needed by sponsor)

Branding can be done on tissues / placard/ menu / calorie labeling during the duration of thre
sponsored meal.
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Meal Time Magic @ EAT MEET ZONE {STAGE}
Activities will be allowed on this stage in the Food Service Area for 45 mins
Eg- Product Launch, games, celebrity , guest etc – To be approved by IDA , Organising team
Breakfast Sponsorship (Diamond)
This sponsorship is available with the branding opportunities as specified categorically.
Logo
Stage
Main Hall Entrance
Food service area
Common exhibit area entrance signage
Coupon Booklet
Delegate Badge (Back Cover)
Venue
Food service area – 1 standees
Poster Area – 2 standees
Main conference area- 1 standee (Main Scientific Hall )
Stall
1 stall
Speaker Slot
1 scientific session – 20 mins
Delegate Kit
1 product brochures/ handouts
1 product samples
Conference Passes
3 delegate passes / day
Print / Advertisement in Souvenir
Full colour page advertisement in souvenir ( proceeding book)
Half page article in the souvenir
Meal Time Magic @ EAT MEET ZONE {STAGE}
Activities will be allowed on this stage in the Food Service Area for 30 mins
Eg- Product Launch, games, celebrity , guest etc – To be approved by IDA , Organising team
IDACON 2016
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Tea-Time/ Nut/Fruit/Soup/ Water Sponsorship (Gold)
This sponsorship is available with the branding opportunities as specified categorically.
.Logo
Stage
Main Hall Entrance
Common exhibit area entrance signage
Coupon Booklet
Delegate Badge (Back Cover)
Venue
Food service area – 1 standee
Poster Area – 1 standee
Stall
1 stall
Speaker Slot
1 scientific session – 20 mins
Delegate Kit
1 product brochures/ handouts
Conference Passes
2 delegate passes / day
Print / Advertisement in Souvenir
Half colour page advertisement in souvenir ( proceeding book)
Quarter page article in the souvenir
Welcome Drink Sponsorship
This sponsorship is available with the branding opportunities as specified categorically.
Logo
Stage
Main Hall Entrance
Common exhibit area entrance signage
Coupon Booklet
Delegate Badge (Back Cover)
Venue
Food service area – 1 standee
Stall-1 stall
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Formal Gala Dinner
The formal Gala dinner will be held on 24th Sept 2015 . This sponsorship is available with the branding
opportunities as specified categorically.
Logo
Stage
Main Hall Entrance
Common Poster display area
Food service area
Common exhibit area entrance signage
Coupon Booklet
Delegate Badge (Back Cover)
Venue
Food service area – 2 standees
Poster Area – 2 standees
Main conference area- 1 standee (Main Scientific Hall )
Stall
2 adjacent stalls
Speaker Slot
1 scientific session – 30 mins
Delegate Kit
2 product brochures/ handouts
2 product samples
Conference Passes
4 delegate passes / day
Print / Advertisement in Souvenir
Backcover page advertisement in souvenir ( proceeding book)
Full page article in the souvenir
Gala dinner passes
5 invites for senior management
Coupon Booklet
Invitation to meal sponsored
Goodie bag collection token (if needed by sponsor)

Branding can be done on tissues / placard/ menu / calorie labeling during the duration of thre
sponsored meal.
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Symposia
The conference covers a wide range of topics with a number of opportunities for sponsorship of
120 mins Symposia .
It is one of the best ways to collaborate with maximum visibility to all attendees. The objective of the
symposium is to cover a specific subject with the participation of speakers. The scientific programme of the
sponsored symposium, including title, topics, lecture and names of speakers must be submitted to the
organizing committee for approval .The registration, travel and accommodation of the national /
international faculty invited by the sponsor will be the sponsor’s responsibility.
Standee
Presentation Room
Delegate Kit
1 product brochures/ handouts
Invite insert
Passes
1 delegate passes / day
Stall
1 stall
Sponsored Symposia for 120 mins on the following topics:
Renal
Diabetes
CVD
Critical care
Bariatric
Lifestyle
Ketogenic
Oncology
Hepatic
Transplant
Probiotics
IDACON 2016
Pediatric
Geriatric
Maternal
PCOS / Gynaec
Genetic
Gastro
Genetic
Cosmetic
Sports
Fitness
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THE EXHIBIT PACKAGE
With the number of exhibitors at IDACON growing each year, it becomes increasingly
important to set your company apart from the other companies on the Expo floor. We
encourage you to maximize your event exposure through targeted opportunities custom
designed to meet your marketing objectives.
Exhibit Booth
The exhibit stall / booth will be 3 m x 2 m in size.
The exhibitor will receive:
Power supply ( 1 plug point)
1 table, 2 chairs
3 side covered stall
Logo presence on Stall masthead
Logo presence in the souvenir
For any further requirements, the bill may be settled by you directly with the event
organizer.
To attend the conference, you may choose to register as a Delegate.
Expo will be on 24th and 25th Sept 2016.
Please note a copy of the floor plan will be shared later.
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First-Time Exhibitors Row
Never exhibited at IDACON before? Stand out in the First-Time Exhibitors Row,
where attendees can easily find you. First-time exhibitors will get exposure in the
conference to ensure you get the most of IDACON 2016.
With the number of exhibitors at IDACON growing each year, it becomes increasingly
important to set your company apart from the other companies on the Expo floor. We
encourage you to maximize your event exposure through targeted opportunities custom
designed to meet your marketing objectives.
At the conference ,you will have available table space in the Expo Area.
The exhibitor will receive:
For any further requirements, the bill may be settled by you directly with the event
organizer
.
Power supply
( 1 plug point)
To attend the conference, you may choose to register as a Delegate.
1 table, 2 chairs
Expo will be on 24th and 25th Sept 2016.
For any further requirements, the bill may be settled by you directly with the event
organizer.
Please note a copy of the floor plan will be shared later
To attend the conference, you may choose to register as a Delegate.
To attend the conference , you may choose to register as a Delegate.
Expo will be on 24th and 25th Sept 2016.
Please note a copy of the floor plan will be shared later
To attend the conference , you may choose to register as a Delegate
IDACON 2016
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IDACON 2016
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Sponsorship & Exhibition Conditions
The IDACON 2016 Organising Committee reserves the right to accept or reject any application for
sponsorship at its absolute discretion. Company advertisements and satchel inserts are subject to approval
from the Conference Organising Committee.
All sponsorship / exhibition packages are exclusive of Service Tax as applicable.
Payment Terms – To secure a pencil booking , a non-refundable deposit of 10 % must be paid within
15 working days of a pencil booking being agreed. The remaining 50% will be invoiced in April 2016 and
must be paid in full no later than 15th June 2016
To Confirm Sponsorship
Should you wish to confirm sponsorship, please return the completed Acceptance Form to Ms Naaznin
Husein/ Ms Ruby Sound. On receipt of the deposit payment, a confirmation letter will be given.
Allocation
Sponsorship and exhibition packages, which may be limited in number, will be generally allocated to those
organisations/ companies who apply earliest. Allocation of sponsorship packages and stalls is at the discretion
of the IDACON 2016 Organising Committee whose decision will be final.
Cancellation Policy
Once an Acceptance Form has been received, any cancellation must be advised in writing to IDACON 2016
Organising Committee. If the cancellation is received up to 2 months before the event an administration fee
of 75% of the total amount is retained. If the cancellation is received less than 1 month prior, no refund is
applicable.
Exceptional Circumstances
The IDACON 2016 Organising Committee reserves the right to change the venue and duration if
exceptional circumstances demand. In the event of a change of venue and/or duration, the agreement to
participate will remain in force as long as the sponsor/exhibitor is informed at least one month before the
planned conference.
The sponsor / exhibitor will acknowledge that the IDACON 2016 Organising Committee and venue will not
be responsible for any loss or damage to the sponsor’s / exhibitor’s property and that all exhibitor material
and equipment is the sole responsibility of the exhibitor. The sponsor/exhibitor agrees to participate at its
own risk.
Venue
The sponsor/exhibitor and invitees of the sponsor/exhibitor are also to observe the rules,
regulations and procedures as prescribed by the venue.
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Sponsorship Enquiries
Please contact IDACON 2016 Organising Committee for more details:
Ms Naaznin Husein
Ms Ruby Sound
Organising Secretary, IDACON 2016
President, IDA Mumbai Chapter
Finance Chairperson ,IDACON 2016
Secretary, IDA Mumbai Chapter
E: [email protected]
W: www.idaindia.com
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