DMI Policy-Procedure Manual.book

Transcription

TruckSafe Program
POLICIES & PROCEDURES MANUAL
Version 8.0 ‐ November 1, 2011
Tru ckS afe Program Tra in ing M a n u a l
Printing Reco rd
First Printing
Version 1
September, 2006
Second Printing
Version 2
November, 2006
Third Printing
Version 3
July, 2007
Fourth Printing
Version 4
October, 2007
Fifth Printing
Version 5
August, 2008
Sixth Printing
Version 5
November, 2008
Seventh Printing
Version 6
October, 2009
Eighth Printing
Version 7
November, 2010
Ninth Printing
Version 8
November, 2011
Truck Safe Program Manual
TABLE OF CONTENTS
TRUCK SAFE PROGRAM
1
Truck Safe Program Manual....................................................................................... 1
DMI COMMITMENT STATEMENTS
2
Continuous Improvement Coordinator’s Commitment............................................. 2
DMI Mission ............................................................................................................... 3
Program Introduction ................................................................................................ 4
Health & Safety Introduction..................................................................................... 5
Health & Safety Policy................................................................................................ 6
Health and Safety Legislation .................................................................................... 7
Certification Commitment ......................................................................................... 10
Environmental Policy ................................................................................................. 11
Sustainable Forest Management Principles............................................................... 12
EMERGENCY PREPAREDNESS & RESPONSE
13
Overview ‐ EPRP......................................................................................................... 14
Section I ‐ General Discussions .................................................................................. 15
Objectives for Emergency Communication ............................................................ 15
Roles and Responsibilities ...................................................................................... 16
Response Overview ................................................................................................ 16
Standard Emergency Response .............................................................................. 17
Section II ‐ Preparedness & Response ....................................................................... 18
Personal Injury........................................................................................................ 18
Fires ........................................................................................................................ 21
Accidental Spills...................................................................................................... 25
Hydrogen Sulfide (H2S) Release ............................................................................. 30
Natural Catastrophes.............................................................................................. 33
Overhead Power Lines............................................................................................ 34
OPERATIONAL POLICIES
37
Policy 1 ‐ PRPD On‐Site PPE Requirements................................................................ 38
Policy 2 ‐ Working Alone............................................................................................ 40
Policy 3 ‐ Smoking in the Workplace.......................................................................... 41
Policy 4 ‐ Code of Conduct ......................................................................................... 42
Revision 8.0 ‐ November 1, 2011
Printed copies of this document are uncontrolled. Refer to the Forest Resources Intranet for the most current version
I
DMI ‐ Peace River Pulp Division
WOODLANDS PROCEDURES ‐ GENERAL
43
FR‐G013 ‐ Reporting and Investigation of Incidents .................................................. 44
FRP 1 ‐ On‐Site Procedures for Trucks ....................................................................... 50
FRP 2 ‐ Passenger Safety Procedure .......................................................................... 54
FRP 3 ‐ Assessment of Driver Competence................................................................ 55
FRP 4 ‐ Speed Monitoring of Truck Traffic ................................................................. 56
FRP 5 ‐ Truck Audits ................................................................................................... 58
FRP 6 ‐ Independent Mechanical Inspections............................................................ 63
FRP 7 ‐ Commercial Vehicle Inspection Permit (CVIP) Tracking................................. 64
FRP 8 ‐ Daily Trip Inspections..................................................................................... 65
FRP 9 ‐ Driving on Radio Controlled Roads ................................................................ 68
FRP 10 ‐ Loss of Radio Use or Inappropriate Frequency............................................ 71
FRP 11 ‐ School Buses ................................................................................................ 72
FRP 12 ‐ Generate Electronic TM9 Form ................................................................... 73
FRP 13 ‐ Unattended Weigh Scale System Procedure ............................................... 74
FRP 14 ‐ Truck Overload Monitoring.......................................................................... 112
WOODLANDS PROCEDURES ‐ LOG TRUCKS
121
FRP 15 ‐ Log Haul Registration................................................................................... 122
FRP 16 ‐ Mandatory Wrapper Checks & Bulkhead Procedures ................................. 126
FRP 17 ‐ Truckers’ Load Wrapper Procedure............................................................. 128
FRP 18 ‐ Trailer Hoist Procedure................................................................................ 129
FRP 19 ‐ Unloading Log Trucks with Wagner ............................................................. 130
WOODLANDS PROCEDURES ‐ CHIP & HOG FUEL TRUCKS
133
FRP 20 ‐ Bush Chip Loading Procedure ...................................................................... 134
FRP 21 ‐ Bush Hog Fuel Loading Procedure ............................................................... 136
MILL SITE PROCEDURES
139
FRP 22 ‐ Entering Chip or Hog Fuel Trailer................................................................. 140
FRP 23 ‐ Side Dumper Sequence of Operation .......................................................... 141
FRP 24 ‐ Chip Dumper Operating Procedure ............................................................. 145
FRP 25 ‐ Emergency Communications ....................................................................... 150
FRP 26 ‐ Alarms And Evacuation ................................................................................ 151
FRP 27 ‐ Fibre Contamination .................................................................................... 153
FRP 28 ‐ Plastic Control Guidelines ............................................................................ 154
EMERGENCY CONTACT INFORMATION
157
Chipper Danger Zone Chart ....................................................................................... 158
Product Spill Emergency Contacts ‐ Agencies............................................................ 159
DMI Radio Frequencies.............................................................................................. 159
Emergency Measures Contact Numbers ................................................................... 160
Printed copies of this document are uncontrolled. Refer to the Forest Resources Intranet for the most current version
II
TRUCK SAFE PROGRAM
TRUCK SAFE PROGRAM MANUAL
This ‘Truck Safe Program’ manual has been developed and is made available to DMI’s carriers to ensure that all carrier training programs use the same policy and procedural information. As well, DMI commits to ensure that these documents are complete and up to date by sched‐
uling an annual review of the information. Furthermore, DMI intends to continue involving carrier representatives in the review of both the policies and procedures and the elements of the training program itself. As stated in the EMS Representatives commitment to the Truck Safe program, “the most successfully implemented safety programs are those that are developed and owned by the people who use them”.
This manual is divided into the following sections:
• “DMI COMMITMENT STATEMENTS" ‐ page 2
• “EMERGENCY PREPAREDNESS & RESPONSE" ‐ page 13,
• “OPERATIONAL POLICIES" ‐ page 37,
• WOODLANDS PROCEDURES ‐ GENERAL ‐ page 43,
• WOODLANDS PROCEDURES ‐ LOG TRUCKS ‐ page 121,
• WOODLANDS PROCEDURES ‐ CHIP & HOG FUEL TRUCKS ‐ page 133, and
• MILL SITE PROCEDURES ‐ page 139.
Each of these sections contains the information determined to be essential in the training of competent drivers.
Printed copies of this document are uncontrolled. Refer to the Forest Resources Intranet for the most current version.
Page 1
DMI COMMITMENT STATEMENTS
This section contains the following documents:
• “Continuous Improvement Coordinator’s Commitment" ‐ page 2,
• “DMI Mission" ‐ page 3,
• “Program Introduction" ‐ page 4,
• “Health & Safety Introduction" ‐ page 5,
• “Health & Safety Policy" ‐ page 6,
• “Health and Safety Legislation" ‐ page 7,
• Certification Commitment ‐ page 10,
• “Environmental Policy" ‐ page 11, and
• “Sustainable Forest Management Principles" ‐ page 12.
CONTINUOUS IMPROVEMENT COORDINATOR ’S COMMITMENT
The DMI Peace River Pulp Division Woodlands Business Unit is fully committed to the imple‐
mentation of DMI’s Truck Safe Program. As the Continuous Improvement Coordinator, my overall objective is to ensure, to the best of my ability, that all DMI and contractor employees who work within our operation are able to go home each day without having experienced a safety incident. An important aspect of my job is to communicate to employees and contractors working in our operations about their responsibility to follow safe work procedures, observe health and safety regulations, and contribute to an incident free work place. I believe the most success‐
fully implemented safety programs are those that are developed and owned by the people who use them. To that end, I acknowledge that it is my responsibility to encourage and support a culture of trust, collaboration, integrity and camaraderie in our operation. I also commit to provide the resources required to ensure people have the appropriate knowledge, skills, equipment and time to do their jobs safely.
I am proud to be part of the PRPD team and fully accept my responsibility to lead the successful implementation of the Truck Safe Program.
Samuel B. Elkins, EPt (GHG), RFP (AB), PEA, EMS (LA)
Continuous Improvement Coordinator
Page 2
DMI MISSION
Page 3
PROGRAM INTRODUCTION
DMI‐ Peace River Pulp Division (PRPD) has made a transition to portable chipping which has meant that the pulpmill’s raw fibre is not only delivered by log trucks during the winter but is delivered year round by chip and hog fuel trucks.
To insure that DMI has a consistent safety program with all of its carriers this Truck Safe Program has been developed. This program includes the following elements:
• A complete training program that is to be administered by DMI and includes the following components:
• Written policies and procedures that are complete and up to date for all aspects of the trucker’s activities at all DMI operation locations (i.e., PRPD site, on the road, and various loading sites),
• A ‘Train the Trainer’ program delivered by DMI to all carriers to create a ‘designated trainer(s)’ for each carrier. The designated carrier trainer(s) will be responsible for the training of all new drivers, retraining of current drivers as required and follow‐up of the training to ensure competency of all drivers.
• Each carrier is to maintain accurate training records for all drivers as per NSC and submit copies of these records to DMI if requested.
The implementation of a training program that is to be delivered consistently by all carriers to all drivers will greatly improve safety and be more effective in the development of competent drivers. It is DMI’s goal to set the training standards and provide the leadership in the delivery of a consistent training program but to place the responsibility of day to day training of new drivers on the individual carrier companies. This manual provides the policies, procedures and directives that impact the loading, delivery and unloading of wood fibre to the PRPD site near Peace River. These documents are integral components of the ‘Truck Safe Program’ and are hereby made available for all carrier training programs.
Everyone working for DMI, employees and contractors alike have a number of responsibilities and obligations that are important to our mutual well‐being and success.
We are all responsible:
For our personal health and safety as well as for the health and safety of those around us.
• To the public to manage the forest utilizing Sustainable Forest Management Practices
• To the public to protect our environment from unnecessary and adverse effects.
•
We are all obligated:
Conduct our forest management and operational activities in compliance with all appli‐
cable legislation, regulations, and applicable codes to which we subscribe.
• To take immediate action where our personal safety or the well being of the forest and the environment is at stake.
• To report any situation or condition we feel is unacceptable and in need of attention.
• To suggest ways and participate together toward the improvement of our performance.
•
Page 4
HEALTH & SAFETY INTRODUCTION
Everyone working for DMI, employees and contractors alike, have a number of responsibil‐
ities and obligations that are important to our mutual well being and success.
We are all responsible:
• For our personal health and safety as well as for the health and safety of those around us,
• To the public to manage the forest utilizing Sustainable Forest Management Practices, and
• To the public to protect our environment from unnecessary and adverse effects.
We are all obligated:
• To conduct our forest management and operational activities in compliance with all appli‐
cable legislation, regulations, and applicable codes to which we subscribe,
• To take immediate action where our personal safety or the well being of the forest and environment is at stake,
• To report any situation or condition we feel is unacceptable and in need of attention, and
• To suggest ways and participate together toward the improvement of our performance.
This manual is offered as a tool to assist toward meeting these mutual responsibilities and obligations. The intent is to provide a consistent approach to addressing health safety emergencies, as well as various operational and environmental issues which includes a process toward preventing the same incident from happening again and build on our experi‐
ences.
Please take the time to familiarize yourself with this resource and keep it immediately available to guide and assist you through any situation that may need your attention. If you have any questions or concerns, always take the time to ask. If you have any suggestions as to how or where our performance could be improved, please make a difference and share them with us.
Page 5
HEALTH & SAFETY POLICY
Page 6
HEALTH AND SAFETY LEGISLATION
The key to a healthy, safe, and successful worksite is to recognize and understand that both the employer and the workers have specific health and safety responsibilities under the act. As well, each has an obligation to cooperate in the development and delivery of the various process is intended to protect the health and safety of everyone working or visiting a worksite.
Although all or most of the current health and safety legislation may be applicable, the following are just a few abbreviated highlights of the Occupational Health And Safety Act, Regulation and Code that are applicable to all workers at all levels of any organization:
(The OH&S Act, regulations and code must be reference for complete details).
OH&S Act
Obligations of employers, workers, etc.
2(1) Every employer shall ensure...
(a) of the health and safety of
• workers engaged by that employer
• workers not engaged by that employer but present at the site [this could be interpreted to be visitors to the site.]
(b) that workers engaged by that employer are aware of the responsibilities and duties under the act.
2(2) Every worker shall...
(a) take reasonable care to protect the health and safety of the worker and others at the site, and
(b) cooperate with the employer for the purpose of protecting the health and safety of themselves and others at the site.
Serious injuries and accidents
18(1) if an injury or accident occurs at a worksite, the employer shall report the injury or accident with all applicable details as soon as possible to “Workplace Health And Safety” 18(2) the injuries and accidents reported are those that:
(a) results in death
(b) result in a worker been admitted to a hospital for more than two days
Controlled Product
30 if a control product is used, stored, handled or manufactured at a worksite, the employer shall ensure that:
(a) the control product is labeled,
(b) a material safety data sheet [MSDS] for the control product is readily available to workers at the site,
(c) a worker is trained with respect to the controlled product.
Page 7
Existence of imminent danger
(“RIGHT TO REFUSE UNSAFE WORK”)
35(1) mill workers shall not
(a) carry out any work if the worker believes that there exists an imminent danger to the health or safety of that worker.
Refer to the OHS Act, Regulation and Code for complete details and interpre‐
tation.
OH&S Regulation
General Protection of workers
13(1) if work is to be done that may endanger a worker, the employer must ensure that the work is done:
(a) by a competent worker, or
(b) by a worker who is working under direct supervision of a worker competent to do the work.
Safety training
15(1) an employer must ensure that a worker is trained in the safe operation of equipment the worker is required to operate.
OH&S Code
Code 2 Hazard Assessment, Elimination and Control
7(1) An employer must assess a worksite and identify existing or potential hazards before work begins at the work site.
Code 7 Emergency Preparedness and Response
115(1) An employer must establish an emergency response plan for responding to an emergency that may require rescue or evacuation.
(2) An employer must consult with affected workers in establishing the emergency response plan.
Code 11 First Aid
178(1) Maintain first aid supplies and trained first aid responders at the worksites according to Schedule 2First Aid, Table 2 (High Hazard Site) of the OH&S First Aid Regulations, 2009.
Code 18 Personal Protective Equipment
228(1) “Duty to use personal protective equipment”
Code 27 Violence
389 An employer must ensure that workplace violence is considered a hazard for the purposes of “Code 7”.
Page 8
Code 28 Working Alone
394(1) An employer must provide effective communication between a worker who works alone and persons capable of assisting the worker in an emergency or if the worker is injured or ill.
Code 29 Workplace Hazardous Materials Information System (WHMIS)
Code 34 Forestry
518 Felling and bucking
522 Road warnings
519 Hand felling
523 Partially cut trees
520 Mechanized feller or limber
524 Logging trucks
521 Operator protective structures
525 Traffic safety
Definitions:
“Competent” means adequately qualified, suitably trained, and with sufficient experience to safely perform work without supervision or with only a minimal degree of supervision.
“Direct Supervision”, means under the supervision of a competent worker who is:
i) personally and visually supervising the other worker, and
ii) able to communicate readily and clearly with the other worker.
Refer to the 2009 OH&S Act, Regulation and Code for complete details and interpretation.
NOTE: See http://employment.alberta.ca/documents/WHS/WHS‐LEG_ohsc_2009.pdf to review the Alberta OHS Act, Regulations and Code.
Page 9
CERTIFICATION COMMITMENT
Life begins in the forest and that is why DMI manages this precious resource with responsible practices. DMI is dedicated to the sustainable use and responsible stewardship of the forest resources entrusted to our care. In keeping with this commitment, DMI has implemented a very deliberate and comprehensive certification strategy for its Woodlands Operations positioning the organization as a world leader.
Certification of forestry activities is considered as a best practice in forest operations and sustainable forest management, and an important tool for market access. Domestic and inter‐
national market interest in buying wood products from certified forests has increased steadily in the past number of years. While each certification system has unique requirements, they all have one common objective: to provide customers with assurance that the forest products they buy have been produced with environmentally responsible practices.
Forest Certification systems are voluntary and are not regulated by governments. DMI has chosen to pursue the Canadian Standards Association Z809‐02 Standard for its Forest Management Agreement area with an ISO 14001:2004 certified Environmental Management System providing the foundation and direction. Our certification achievements confirm that we are meeting the highest environmental standards and ultimately, results in higher levels of environmental performance and provides a framework for continued improvement.
In doing so, DMI can demonstrate that our forest management and operational activities avoid procured wood fibre from:
• Illegally harvested wood;
• Wood harvested in violation of traditional and civil rights;
• Wood harvested in forests where high conservation values are threatened by management activities;
• Wood harvested in forests being converted to plantations or non‐forest use; or
• Wood from forests in which genetically modified trees are planted.
Page 10
ENVIRONMENTAL POLICY
Our policy Simplified
ASPEN
Accountability
•
We are accountable to the public to protect the environment and to comply with legis‐
lation.
Sustainability
•
We manage the forest resource so it will continue to be there for future generations.
•
We are committed to pollution prevention and waste minimization.
•
We continually evaluate to find opportunities to improve our environmental performance.
•
We value public input and respond to the environmental concerns of our neighbors in the communities in which we live and work.
Pollution Prevention
Evaluation
Neighborliness
Page 11
SUSTAINABLE FOREST MANAGEMENT PRINCIPLES
Page 12
EMERGENCY PREPAREDNESS & RESPONSE
This section contains the following segments:
• Response Overview ‐ page 16,
• Section I ‐ General Discussions ‐ page 15,
• Section II ‐ Preparedness & Response ‐ page 18,
• Standard Emergency Response ‐ page 17,
• Personal Injury ‐ page 18,
• Fires ‐ page 21,
• Accidental Spills ‐ page 25,
• Hydrogen Sulfide (H2S) Release ‐ page 30,
• Natural Catastrophes ‐ page 33, and
• Overhead Power Lines ‐ page 34.
Page 13
OVERVIEW ‐ EPRP
To be effective, the EPRP is a living document with revisions being made as circumstances change and revised as needed after an occurrence of an emergency situation. Drills are scheduled on a regular basis to test the effectiveness and identify any problems with the EPRP. The EPRP identifies the potential for and response taken to incidents and emergency situa‐
tions, and discusses measures to mitigate environmental impacts and minimize personal injuries by proper implementation of emergency response.
The EPRP is divided into two sections: Section I ‐ General Discussions
This section includes the following:
• Objectives for Emergency Communication ‐ page 15,
• Roles and Responsibilities ‐ page 16, and
• Response Overview ‐ page 16.
Section II ‐ Preparedness & Response
This section includes ‘Preparedness’ and ‘Response’ strategies for the following emergency categories:
• Standard Emergency Response ‐ page 17
• Personal Injury ‐ page 18,
• Fires ‐ page 21,
• Accidental Spills ‐ page 25,
• Hydrogen Sulfide (H2S) Release ‐ page 30, and
• Natural Catastrophes ‐ page 33.
Each emergency category presents information for these two strategies:
Preparedness
Outlines who is accountable and responsible to ensure that the proper actions are taken to effectively and efficiently respond to emergency situations and to mitigate and prevent the environmental impacts associated with them. It identifies the various drills and training required to prepare for each response.
Response
Outlines the steps that are required as an immediate response to emergency situations to ensure the safety of individuals and to mitigate and prevent environmental impacts. In addition, the location of emergency response equipment and other resources are identified where applicable. Revision 8.0 ‐ November 1, 2011
Page 14
SECTION I ‐ GENERAL DISCUSSIONS
OBJECTIVES FOR EMERGENCY COMMUNICATION
To have adequate and accessible communication systems in place to permit notification of the closest emergency services when an incident occurs.
Medical Injury
To provide a safe and healthy work environment for employees and contractors,
• To ensure that adequate company and contract personnel are properly trained in First aid and WHMIS,
• To ensure compliance with the OHS Code ‐ Part 11 First Aid and for key staff and contractors to have general knowledge of these regulations, and • Promote an attitude of safety awareness.
•
Fire
•
•
•
•
•
To prevent, control and mitigate wildfires in co‐operation with the Sustainable Resource Development ‐ Forestry Division and in accordance with the Alberta Forest Prairie and Protection Act and associated regulations, DMI Fire Control Plan, and Fire Control Agreement,
To ensure that company and contract personnel are properly trained to report fires,
To ensure that company and contractor fire tools and equipment obligations are in place,
To ensure company and contractor personnel are trained in the safe and efficient use of fire tools and equipment and are able to direct initial attack operations on fires, and
Mitigate/prevent environmental impacts during such an event.
Accidental Spill
To comply with or surpass environmental regulations,
• To ensure that company and key contract personnel are properly trained in spill response and reporting procedures as well as TDG procedures, and
• Mitigate/prevent environmental impacts during such an event.
•
H2S or other Gas Leaks
To ensure the training of key company and contract personnel to ensure safe work proce‐
dures around H2S and pipeline leaks/ruptures is done, and
• Mitigate/prevent environmental impacts during such an event.
•
Natural Catastrophes
Ensure the safety of all individuals in the area of natural disasters, and
• Mitigate/prevent environmental impacts from these occurrences.
•
Page 15
ROLES AND RESPONSIBILITIES
General
EMS Coordinator
This individual will provide overall direction and coordination of all aspects of the Emergency Preparedness Response Plan as follows:
• Ensure that all the Woodlands Supervisors are aware and understand their responsibilities with implementing the EPRP. DMI Supervisors will ensure that specified contractor personnel are:
• Familiar with the EPRP and the DMI Fire Control Plan.
• Ensure contractor awareness of applicable Forest and Prairie Protection Regulations.
• Ensure contractor has awareness of applicable First Aid requirements.
• Ensure that contractors are aware of applicable regulations on transportation and storage of dangerous goods, accidental spill/release response procedures and the current DMI Fuel Management Field Guide.
• Ensure that a review of the Health and Safety Guide and EPRP are completed and updated on an annual basis.
• Maintain a system to track drill related activities within the scope of the EPRP.
Woodlands Superintendents and Supervisors These individuals are responsible to ensure that all contractors and employees under their supervision meet the requirements outlined in the EPRP. They must ensure that:
• All Woodlands personnel, contractors and their workers are familiar with all applicable aspects of the EPRP, current DMI Fuel Management Field Guide and the current Fire Control Plan.
• All contractors have a current Health and Safety Plan.
• Prior to the construction of any roads, ensure that all pipeline crossings have been identified and if necessary marked in the field by an Alberta One Call representative or by the applicable Energy Company representative.
• Field inspections are to be conducted to ensure compliance with the applicable provincial regulations and the current Fire Control Plan (i.e. contractor equipment cache). Any records of deficiencies will be forwarded to the EMS Coordinator.
• Regular inspections of all fuel dispensing and storage locations are carried out and documented. Any records of deficiencies will be forwarded to the EMS Coordinator.
RESPONSE OVERVIEW
A process of pre‐planning is a very key element regardless of the size of the project, job, or task. Pre‐planning serves to identify, explore, discuss and educate all workers of any potential work site hazards or limitations (i.e. communications, terrain, location etc.) should an emergency response be required. Pre‐planning serves as an opportunity to identify and eliminate the element of surprise should an emergency response be necessary, which in turn results in a much more efficient response.
Of course, any situation that can be quickly recognized, assessed and acted upon through a planned response, and prevented as a result from escalating to a “true” emergency becomes the ultimate measure of success.
Page 16
DMI Woodlands acknowledges that a number of their contractors have a well‐developed and recognized health and safety program. Through their health and safety program, an “EPRP” should be developed specific to that contractor’s operations. Through contractor orientations at the beginning of each operating season, the DMI Supervisor will review this guide with their contractor(s) to ensure they understand it and their responsibilities within the guide.
STANDARD EMERGENCY RESPONSE
SIX IMPORTANT STEPS
A standard emergency response procedure has been developed and should be followed by all persons initiating an emergency response to an incident. This standard emergency response procedure should be followed regardless of the type of emergency that occurs (i.e. spills, fires, personal injury, etc.). Whether you find yourself in an emergency situation or have come upon an operational situation in the field, you will need support and direction. The following six steps should be followed:
Step 1 ‐ Recognize the Problem
It is important to remain alert to situations that may require immediate attention. These could be environmental situations, fires, personal injury or operational problems. An emergency situation is straightforward, but what is an Operation Situation needing response? Suppose a buncher operator has come upon a well‐defined creek through the block that was not identified earlier. Knowing there are requirements pertaining to creek crossings, the operator will follow the procedure to notify those who can assure that those requirements are met.
Step 2 ‐ Evaluate the Hazard
Evaluate the magnitude of the hazard. Take actions to immediately minimize the potential for adverse effects (i.e., minimize the hazards by stopping operations, stopping the flow of a fuel release or notifying co‐workers). Step 3 ‐ Take Control
Take the action needed to gain control of the situation (i.e., gather your resources, delegate competent workers to assist, provide assurance and authority).
Step 4 ‐ Call out for Help
Notify your foreman, call out for nearby workers to assist, contact 911 for medical aid, police or fire department if required, contact local authorities to report a bush fire, and call DMI Woodlands to report an incident and for assistance with a spill into a water body. Step 5 ‐ Take Action
Take whatever action possible to lessen the impact of the situation, based on instructions given to you when you called for help. Your training and equipment on hand will also determine what action you take. Sometimes all you can do is warn, evacuate and protect any people in the area. Step 6 ‐ Follow up
Problem situations should not be repeated. Document as much information as possible so an effective incident investigation may be done. Such documentation may be a legal requirement. Revision 8.0 ‐ November 1, 2011
Page 17
SECTION II ‐ PREPAREDNESS & RESPONSE
PERSONAL INJURY
OBJECTIVES
Woodlands employees are to:
• Be familiar with the “Health and Safety Guide”, • Know your location and be able to describe it at all times, and
• 178(1) Maintain first aid supplies and trained first aid responders at the worksites according to Schedule 2 First Aid, Table 2 (High Hazard Site) of the OH&S First Aid Regula‐
tions, 2009. (See the H&S Guide Resource Supplement available in the Woodlands office).
NOTE: Woodlands operations are classified as high hazard and Isolated work site as per the regulation. First Aid requirements for these worksites is listed in the Legislation Summaries section, under OHS Code of the Health and Safety Guide.
MEDICAL INJURY PREPAREDNESS
Training Requirements
Woodlands and contractors, on an annual basis, must identify and review their own training needs for key personnel in First Aid, WHMIS, and other safety related issues and ensure retraining as required. MEDICAL INJURY RESPONSE
In the event of a medical injury emergency, follow the steps below:
Step 1 ‐ Recognize the Problem Should you discover an injured worker, stay calm and determine if medical attention is required,
• Always be alert to the environment around you, and where your fellow workers are, and
• It is important to be able to recognize early that a situation exists where emergency medical aid is required.
•
It is important that you take the time to ensure that you and others responding with you do not become victims,
• Identify, evaluate, and to your level of competence, eliminate any hazards that threaten your ability to help,
• Shut down any exposed power sources, extinguish any fires or stabilize equipment or structures that may move and complicate the situation, and
• Determine the number of casualties.
•
Page 18
(Steps 1 and 2 are done visually and very quickly)
Step 3 ‐ Take Control
Eliminate or control those hazards identified as hampering your ability to respond to the incident,
• Approach injured worker, caution him not to move and determine what happened,
• Measures must be taken to ensure a secondary accident does not occur (i.e., warning & directing traffic), and
• Stop work in the area
•
Send someone to call for immediate assistance and have them return to you with an update,
• If alone, advise patient of your actions and return quickly after summoning additional help, and
• Grab first aid kit and blankets if available from nearest vehicle/machine/camp.
•
NOTE: See Emergency Measures Contact Numbers ‐ page 160 for information.
Step 5 ‐ Take Action
Perform first aid to your level of training. If none, then call designated trained first aider in area, if unsure, call supervisor,
• Treat for shock ‐ continuously monitor for signs of shock. A patient that appears stable can easily and quickly suffer from shock.
• Assess vital signs (ABCs) regularly and often & record information,
• Cover him up with blanket or coat while waiting for additional help (ensure cover above and below the patient),
• Talk to patient, re‐assure him that help is on the way,
• If possible do not leave patient alone once help has been called, and
• Ensure that 911 has been called (if deemed necessary for medical evacuation) ‐ determine need for helicopter evacuation.
•
Step 6 ‐ Follow‐up
Serious injuries must be reported to Workplace Health and Safety as soon as possible and to the WCB within 72 hours. Complete an Incident Investigation and provide a copy to DMI Woodlands,
• Use information gathered during the incident investigation to determine contributing factors and do a root cause analysis, and
• Share relevant information to employees as soon as possible (safety meeting, special meeting).
•
NOTE: Refer to Personal Injury Response Flow Chart ‐ page 20 for quick reference infor‐
mation.
Page 19
Personal Injury Response Flow Chart
9 Personal Injury Response
Recognize the problem
• Emergency medical
attention is required.
Evaluate the hazards
• What are the hazards to me, the
patients and others responding?
• Is it safe?
• How many patients are there?
Take control
•
•
•
•
Shut down operations.
Isolate or control identified hazards.
Prevent any secondary accidents.
Identify resources needed.
Call out for HELP!
Call 911!
Notify DMI Forest Resources
During business hours call
(780) 624-7415. After hours
call the Forest Resources
Supervisor On Call (refer
to the Duty Roster in the
Emergency Preparedness
and Response Plan) or call
the DMI 24-hour check-in
operator at 1-866-4276674. Depending on the
circumstances, Forest
Resources Staff may be
involved in both responding
to the emergency and/or the
follow-up investigation.
• You may have to
delegate this task.
• Have all necessary
information ready.
• Refer to Patient
Information Form.
• Know the details of
your location.
Caution calling 911
Satellite phones calls to
Emergency Medical Services:
• Peace River 1-780-624-3911
• High Level 1-780-926-3890
Take action
To the level of your
training and ability, take
appropriate action to
protect from further
injury, stabilize, and
alleviate from any
further discomfort.
Transport as necessary.
Follow-up
As with any accident/incident,
the objective is to prevent
recurrence. An “Accident/
Incident Investigation” must
be conducted as soon as
possible. Once the incident is
over, all pertinent information
must be collected and a
thorough investigation
conducted that focuses on
identifying both “root” causes
and clear follow-up actions.
Page 20
FIRES
OBJECTIVES
Woodlands employees and contractors are to be:
Familiar with the “EPRP” and the Woodlands “Fire Control Plan”,
• Familiar with your location and able to describe it at all times,
• In compliance with provincial fire prevention regulations,
• Conducting, testing and maintaining equipment during fire season as follows:
• Location of fire fighting equipment shall be recorded on the EIOB Board,
• Fire equipment is verified, tested and an inventory be completed and recorded at the start of the fire season, and
• At the end of the fire season, all equipment will be inspected and serviced; specifically all pumps will be checked to ensure no water is in the system.
•
FIRE EMERGENCY PREPAREDNESS
Woodlands, on an annual basis, must identify and review their own training needs for key personnel in Fire Fighting Techniques and Fire Response Procedures and ensuring retraining as required.
High Risk Areas
For the purpose of this EPRP, the high risk fire areas are:
• Summer harvesting or site prep operations, • Debris piles burnt over the previous winter (hold over fires),
• Planting operations, and
• Hog‐fuel piles.
NOTE: Refer to the Fire Control Plan for more information on high risk areas.
Woodlands Supervisor on Call
The supervisor on duty assumes responsibility for coordinating fire prevention and suppression activities that may be required during their scheduled shift, as per the Annual Fire Control Plan. Once notified of a fire, the supervisor on duty is responsible to notify ASRD, the Woodlands Forest Protection Coordinator or Woodlands Manager, and coordinate activities as directed by ASRD. The supervisor on duty must:
• Be knowledgeable with the Fire Control Plan, and the Health and Safety Guide,
• Check at the beginning of their scheduled shift to ensure that they know location of all fire equipment caches and where contractor fire equipment is working (including helicopters).
• Carry a cell phone during evenings and weekends and be available for a fire call.
Page 21
Woodlands Vehicles ‐ Fire Suppression Equipment
During the fire season all Woodlands field designated pickup trucks must be equipped (at minimum) with the following fire/safety equipment:
• 20 lb ABC fire extinguisher (or equivalent),
• Single bit axe and/or pulaski,
• Long or ‘D‐handle’, round‐point shovel,
• Full 5‐gallon backpack water container with hand pump,
• Canvas pail or suitable container for filling backpack water container,
• First aid kit (AB OHS #1 minimum),
• Two‐way radio with company/operations specific frequencies, and
• Cellular telephone (recommended).
Company Truck Inventory
Truck inventory inspections are to be completed bi‐annually prior to fire season and winter operations, using the ‘CHK‐029 Company Vehicle Equipment Inspection’ form.
• Completed inspection forms are reviewed by the employee and filed.
• Items of non‐conformance are to be corrected as soon as possible.
• Each driver is responsible to ensure that his/her truck is appropriately equipped at all times.
•
NOTE: Fire response equipment required by other areas of the Woodlands operation during the fire season is detailed in the Woodlands Fire Control Plan.
FIRE EMERGENCY RESPONSE
All DMI Woodlands staff and their contractors are required to report immediately any fire (wildfire, equipment or structure), that is discovered within a forested area. Whether the fire was started by DMI activities directly, contractor activities, or fires of unknown origin, all fires are to be reported.
In the event of a fire emergency, follow the steps below:
What type of fire is burning? (wildfire, equipment fire, structure fire, chemical/ fuel spill)
• What is the ignition source? (lightning, brush pile (hold‐over fire or brush pile out of control), fuel spill)
• Prior to actioning any fire, you must first determine what is burning (i.e. burning gasoline is actioned differently than diesel)
•
•
Identify and evaluate any potential problems that may be encountered. This may include, but not limited to:
• Any nearby fuel source that could fuel the fire (or is the cause of it initially), • Nearby resources such as timber, camp, recreation areas, etc. Will an evacuation be necessary?
Page 22
NOTE: Steps 1 And 2 are done visually and very quickly. In this particular case, however, the time it takes and how thoroughly it is done will depend on your knowledge of the area! Pre‐planning will have play a key role here.
•
•
•
•
•
Notify the immediate supervisor and the rest of the crew,
Communicate an ALL STOP of operations,
Identify what immediate and follow‐up resources are required,
Identify a ‘Safe Zone’ from which to organize men and equipment, and
Have on‐site resources brought to the scene immediately.
•
Designate one person to contact ASRD,
• First call should be to the Peace River Fire Center at (780) 624‐6190,
• Second call (if there is no response) should be to 310‐FIRE (3473),
• Third call must be to DMI Woodlands to ensure appropriate personnel are aware of the situation and available to respond if necessary.
• Depending on the situation, (within M.D., settlement area, community boundaries, etc.) the local fire department may need to be called instead of, or in addition to ASRD using 911.
• Refer to Emergency Measures Contact Numbers ‐ page 160 for additional resource information.
Step 5 ‐ Take Action To the level of ability, the remaining crew shall take suppression action immediately,
• Continue fire suppression efforts until ASRD, or other fire department personnel arrive on site and take over.
• Note that your assistance may continue to be needed.
• Depending on the situation, your only course of action may be to coordinate an orderly evacuation of the area.
•
Step 6 ‐ Follow up
Critical information should be documented on the Wild Fire Reporting form (see Note below).
• Documentation is important should an investigation be conducted; it is important to know what steps were taken and at what time.
•
Woodlands Supervisor on Call
Every year, the Fire Control Plan shall indicate who is the Woodlands supervisor on call for each week. That person is required to carry their cell phone at all times. A Woodlands supervisor on call can be reached on that cell phone after hours and on weekends.
Additional Information More detailed information about our fire protection program can be found in the Fire Control Plan, available each year after April 1st. (or earlier if declared by Sustainable Resource Devel‐
opment).
NOTE: Refer to Fire Response Flow Chart ‐ page 24 for quick reference information.
Page 23
Fire Response Flow Chart
12 Fire Response
• Forest fire
• Equipment fire
• Structure fire
• Type of fire
• Threats to people and
property
• Immediate adjacent
hazards associated
with actioning the fire
Take control
• Shut down operations.
• Notify fellow workers.
• Evacuate people and
equipment as necessary.
• Identify resources needed.
(780) 624-7415. After hours
Supervisor On Call (refer to the
Duty Roster in the Emergency
Preparedness and Response
Plan) or call the DMI 24-hour
check-in operator at 1-866427-6674. Depending on
the circumstances, Forest
Call out for HELP!
• For Wildfires call 6246190 310-FIRE (3473).
• For Equipment or
Structure fires call 911.
• The Emergency
Response Plan contains
a list of emergency
resources and
contacts (23).
• Have all information
ready on the Wildfire
Reporting Form (14).
Caution calling 911
• Peace River 1-780-624-3911
• High Level 1-780-926-3890
Take action
To the level of your
training and ability, take
appropriate action on the
fire, or protect exposures
until additional resources
arrive.
Follow-up
As with any accident/
incident, the objective is
to prevent recurrence.
An “Accident/Incident
Investigation” must be
conducted as soon as
and clear follow up actions.
During fire season, operations of significance will be conducted
(harvesting/bush chipping, road building, silvicultural site
preparation etc.). When operations of this type are active, fire
equipment requirements will be determined from Table “A” of
the Forest and Prairie Protection Regulation (26), based on
men employed at the site of operations levels (13).
Page 24
ACCIDENTAL SPILLS
OBJECTIVES
Woodlands employees are to:
• Ensure applicable employees are familiar with appropriate regulations on 'Transportation and Storage of Dangerous Goods “as well as the “Woodlands Fuel Management Field Guide”,
• Be familiar with your location and be able to describe it at all times, and
• Ensure adequate spill kits are maintained in each truck as detailed in the table below:
ACCIDENTAL SPILL PREPAREDNESS
Spill Equipment Requirements (refer to Woodlands Fuel Management Field Guide)
Vehicle Type
Pickup Trucks
Spill Equipment
Round, pointed shovel, 3‐18”x18” absorbent pillows, or 7‐18”x18” absorbent pads, (minimum 2 must be grey, however all can be grey), gloves, Plug‐n‐Dyke (or equivalent product) patty, heavy duty garbage bag.
Woodlands employees, on an annual basis, must identify and review their own training needs for key personnel in First Aid, WHMIS, TDG, Spill Response and other applicable courses and ensure retraining as required.
High Risk Areas
The following areas have been identified as high risk spill areas:
• Active operating areas, and
• Mobile and permanent fuel storage and dispensing areas.
ACCIDENTAL SPILL RESPONSE
A release of dangerous substances such as fuels, hazardous recyclables, and waste such as used motor oil or filters has the potential of having an ‘Adverse Effect’ on our environment. ‘Adverse Effect’ being defined as ‘impairment of, or damage to the environment, human health, safety or property’. Spills or releases of this nature may have various reporting require‐
ments and may require a rapid and complex response toward controlling, containing, and minimizing any potential adverse effect.
In the event of a spill emergency, follow the steps below:
Step 1 ‐ Recognize the Problem Safety identify that the product being released is a potential hazard,
• Recognize need to stop product flow and contain spill.
•
Page 25
Identify any potential problems (i.e fire hazards, vapors, explosions, etc.) that may be encountered during the control, containment and cleanup of the spill, and
• Accurately identify the spilled substance prior to initiating clean‐up.
• Refer to a MSDS for product characteristics and PPE requirements
•
(Steps 1 and 2 can be done visually and quickly)
•
•
•
•
•
Shutdown adjacent operations,
Ensure fellow workers are notified,
• Take precautionary measures such as enforcing “No Smoking” and extinguishing any flame.
Stop Product Flow,
• Use common sense, Act quickly,
• Close valves, shut off pumps, etc.,
Eliminate sources of ignition, and
Identify the resources required to initiate initial or sustained containment and clean‐up.
The hazards and factors identified toward control, containment or cleanup will determine the type and level of help required.
• Prior to making any calls, have as much information as possible about the spill,
• If the spill involves vehicles or equipment owned by others make every attempt to contact the owners and/or response personnel of that company.
• Neufeld Petroleum delivers much of the petroleum products to DMI’s contractors (see Emergency Measures Contact Numbers ‐ page 160)
• Contact information for spills other than diesel fuel or gasoline is provided under the heading of Product Spill Emergency Contacts ‐ Agencies ‐ page 159.
• Where the spill is out of one’s immediate capability to control, and/or there is a possibility of an ‘Adverse Effect’ on the environment, Woodlands will determine if outside agency or contractor assistance is required.
• Notify DMI‐Woodlands and depending on the circumstances, Woodlands staff may be involved in response and clean‐up actions.
NOTE: Refer to the Release Reporting Guidelines in the Health and Safety and EPRP Resource Supplement. Also, refer to the Emergency Measures Contact Numbers ‐ page 160
Step 5 ‐ Take Action
Contain the spill,
• block off drains, culverts, ditches
• surround spill with earth, peat, straw, sand, booms, commercial sorbents
• Determine amount and type of product spilled,
• Contact Woodlands to determine if the spill is reportable or not,
•
Page 26
•
Ensure proper PPE (personal protective equipment such as rubber gloves, rubber boots, goggles, protective coveralls) is worn prior to handling the spill (Remember, you do not want to become a casualty during the clean up of a spill),
• You may need to consult the MSDS on what precautions are required when handling a particular product,
• Obtain assistance, and
• Commence recovery, clean‐up, and restorative action.
Report and document the spill as per EMS procedures (i.e., complete an Incident Investi‐
gation form) and the Spill Reporting Guidelines.
• Documentation of the incident is to include as many details as possible and must include:
• Amount of spill,
• Spill material, and
• Any adverse effect (enter watercourse, caused fire)
• Remember, should a formal legal investigation occur, your documentation is very important, and
• Review incident at next safety meeting to learn from experience. •
Release Reporting Guidelines
The Environmental Protection and Enhancement Act (EPEA) and the Release Reporting Regulation, AR 117/93 deal with the release of substances into the environment and set out the requirements for the reporting of such releases to Alberta Environment.
Page 27
Immediate Release Reporting Requirements To:
Product
Alberta Transportation
Diesel / Gasoline 200 L+
Used Oil & Filters
N/A
Glycols & Hydraulic Fluids
N/A
Compressed Gasses
Herbicide
Alberta Environment
200 L+, or may have an adverse effect on environment
Not Regulated. Report any amount that may have an adverse effect on the environment.
Not regulated. Report any amount that may have an adverse effect on environment
Any quantity that could pose a danger to public 100 litres +, or may have an safety or sustained adverse effect on release of 10+ L / environment
minute
N/A
1L = of concentrate pesticide
DMI Woodlands
20 L
20 L
20 L
20 L
Same as AENV Limits
NOTE: Any spill of any amount must be cleaned up – if free product is seen (i.e. a pool of product is evident) – then you must soak that up with spill pads. The release of any product in any quantity into a watercourse, groundwater, or surface water is also immediately reportable to Alberta Environment and Woodlands.
The responsibility to determine whether there is an adverse effect and to report a release is on the EMS Coordinator (or their designate).
The call made to the Alberta Environment ‐ Enforcement & Monitoring must be as soon as reasonably possible (preferably within a 24 hour period). A written report must follow within 7 days. See Emergency Measures Contact Numbers ‐ page 160 for the Alberta Environment ‐ Enforcement & Monitoring ‐ 24 hour number.
Release Reporting Guidelines
Further information about the requirements for spill reporting can be found in the Release Reporting Guidelines in the H&S Guide and EPRP Resource Supplement. Refer to the Accidental Spill/Release Response Flow Chart ‐ page 29, as well as FR‐E001 ‐ Accidental Spill or Release on the DMI intranet.
Page 28
Accidental Spill/Release Response Flow Chart
17 Accidental Spill/Release Response
An accidental release of a substance that may have
an “adverse effect” on the environment.
• Hazards associated with control, containment and cleanup of the spill
• Health and safety of workers
• Issues with location, access, water bodies, product
characteristics, weather, etc.
Take control
• Notify fellow workers and supervisors (employer).
• If possible, stop or control source of spill.
• Eliminate potential ignition sources if a concern.
• Identify immediate and outside resources needed.
(780) 624-7415. After hours
Call out for HELP!
• Have all location
(directions) and spillspecific information
(20) on hand.
Caution calling 911
• Peace River 1-780-624-3911
• High Level 1-780-926-3890
Follow-up
Take action
• As directed and/
or within the limits
of your ability and
resources, control
the release until
contained or until
additional resources
and expertise arrive.
Incident Investigation” must
be conducted as soon as
and clear follow up actions.
Page 29
HYDROGEN SULFIDE (H2S) RELEASE
OBJECTIVES
Woodlands employees are to be:
• Aware of the dangers of H2S. The following is a list of H2S properties:
• H2S is a heavy gas – it will concentrate in low‐lying areas – always move to higher ground if a leak is suspected.
• H2S can be found in many job sites, not just petroleum industry operations (i.e. oil/gas fields, tanks, as well as sewers, swamps, pulp mills). H2S is a natural by‐product of organic decay.
• H2S smells like rotten eggs at low concentrations. Therefore, you will smell it first and be able to take precautions. • At high concentrations, the sense of smell is destroyed, therefore the gas is perceived as odorless. Therefore, an unsuspecting individual can walk into a very dangerous environment with no warning as to the imminent danger. (H2S causes respiratory failure)
• Aware of and understand the appropriate response actions to follow, in case of a gas leak emergency.
HYDROGEN SULFIDE RELEASE PREPAREDNESS
Woodlands staff must ensure key personnel are trained in H2S Awareness. Employee training needs are to be reviewed on an annual basis and training provided as required.
HYDROGEN SULFIDE RELEASE RESPONSE
In the event of a gas leak emergency, follow the steps below:
H2S is detected (smelled in lower concentrations), or
• Suspected to be present in the immediate vicinity (see or heard to be leaking from a well or pipeline).
•
Step 2 ‐ Evaluate the Hazards
•
•
•
•
•
H2S • is a deadly gas which can very quickly cause respiratory failure
• is Odorless at higher concentrations
• is a heavy gas, therefore will concentrate in valleys and low lying areas.
If available, use a H2S gas monitor to assess the gas concentration.
If detected, consider wind direction
Consider distribution of fellow workers and distribution and distance to the source.
A ruptured pipeline has the potential for an explosion or could cause a fire.
Page 30
Step 3 ‐ Take Control •
•
•
•
•
Ensure that all individuals in the vicinity of the leak are notified and/or evacuated Use common sense. Take precautionary measures such as enforcing “No Smoking”.
Take note of wind direction and keep yourself between the gas source and the wind direction.
If conditions remain constant, the safest way out is the same way you came in.
If anyone has become affected and is ‘down’ from the exposure to the gas, do not attempt a rescue as this requires specialized equipment and PPE; you may become a victim yourself.
If you know which company is responsible, phone and notify the plant to get assistance. (delegate this task to someone if available).
• Look for a posted sign (on fence or buildings) with emergency contact numbers.
• Refer to Emergency Measures Contact Numbers ‐ page 160 for additional resources as required.
•
Step 5 ‐ Take Action Move to high ground to avoid gas pockets.
• Call for Medical aid if someone is down.
• If possible set up roadblocks at all locations that enter into the gas leak Area. Make sure that you are a safe distance away.
• Follow any instructions that the local Gas plant will give you.
•
As with any incident, the objective is to prevent recurrence. An Incident Investigation must be conducted as soon as possible. The information collected during the investigation is to be used to identify the ‘root cause’ of the incident and to help determine follow‐up actions.
• Review the incident at the next safety meeting to learn from experience.
•
NOTE: Refer to Hydrogen Sulphide Release Response Flow Chart ‐ page 32 for quick reference information.
Page 31
Hydrogen Sulphide Release Response Flow Chart
21 H2S Response
• Crew has found themselves in/or
immediately adjacent to an H2S release.
•
•
•
•
Current location... low area
Direction and distance to source
Wind direction
Distribution of fellow workers
Take control
•
•
•
•
Notify fellow workers.
Determine wind direction and evacuation options.
Evacuate the immediate area.
Identify immediate and outside sources needed.
Call out for HELP!
• Have all information
complete and ready.
• Call 911 if necessary.
• Notify employer, use
“check in” system.
• Notify applicable oil field
company for the area.
• Refer to appendix for
emergency contact.
(780) 624-7415. After hours
Follow-up
Take action
• To the level of your
training and ability,
take appropriate
action to protect
from further injury,
stabilize, and alleviate
from any further
discomfort. Transport
as necessary.
Incident Investigation” must be
conducted as soon as possible.
Once the incident is over, all
pertinent information must
be collected and a thorough
investigation conducted that
focuses on identifying both
“root” causes and clear followup actions.
Page 32
NATURAL CATASTROPHES
OBJECTIVES
Woodlands employees are to be:
• Aware of areas with a known significant risk of natural catastrophe. For example, areas subject to flooding or prone to landslide. Ensure permanent structures, fuel storage, fuel dispensing facilities, etc. are not located in areas with high risk for natural catastrophe. A natural catastrophe is by definition unusual and unpredictable, and
• Alert to the level of risk during unusual weather events; roads and bridges must be inspected after heavy rain events (as per road maintenance plan).
NATURAL CATASTROPHES PREPAREDNESS
Woodlands must ensure key personnel are trained in First Aid, Emergency Response, and other safety related issues. Training is to be reviewed on an annual basis and training provided as required.
NATURAL CATASTROPHES RESPONSE
In the event of a natural catastrophe emergency, follow the steps below:
Be informed of weather warnings (high winds, heavy rains, tornados, etc.).
• (Pre – event) During severe rain events, • Monitor roads and bridges and nearby water levels. • Is an evacuation necessary?
• Also consider logging/silviculture camps; who is operating where? • Notify the contractor foreman if any roads in his area are in danger.
• (Actual event) Recognize that the event is a natural catastrophe (landslide or flood).
•
Step 2 ‐ Evaluate the Hazards
Flooding:
• Bridges could be taken out, • Roads taken out, and
• Culverts washed out or campsites flooded.
• The above events could result in isolation of people when stranded behind a washed out road.
• Landslide:
• Wash of mud/rock/trees could slide from a hillside and block a road off.
• Heavy Wind / Tornados:
• Unstable trees and buildings, and
• Flying debris.
•
Page 33
NOTE: In the event of flooding or landslides, roads could be closed for up to a month, depending on degree of repair required. Step 3 ‐ Take Control Determine if anyone is present in the area and if assistance is required. • Warn people in the immediate area and secure the area from further entry if possible.
•
Immediately notify Woodlands staff,
• In the event people require immediate assistance, phone 911 requesting RCMP and AMBULANCE (if required), • Initiate response for Medical Injury if necessary.
•
Step 5 ‐ Take Action Get others involved,
• Barricade any roads necessary from all entry points (delegate this to different people),
• Ensure that the Media is notified ASAP and notifications made regarding any road closures, funnel clouds and/or tornados. • Ensure all logging/silviculture camps in Woodlands operating area are notified of the event and take required precautions. •
Step 6 ‐ Follow up
Ensure incident is documented,
• Remember, should a formal legal investigation occur, your documentation is very important,
• Ensure incident report gets to appropriate Woodlands Personnel, and
• Review incident at next safety meeting to learn from experience.
•
OVERHEAD POWER LINES
Minimum requirements for unqualified workers and/or equipment operating near overhead power lines
Purpose: These minimum requirements are for your protection and safety. Contact with power lines is extremely dangerous and could result in death.
DANGER ZONE (UNKNOWN VOLTAGE)
Equipment must NOT be operated within 7 m of any overhead power line without notifying ATCO Electric
• Prohibited Area (voltage confirmed by ATCO Electric).
• No unqualified worker or equipment can enter the “Prohibited Area”.
• ATCO Electric recommends all work within 7 m Danger Zone, but outside the Prohibited Area require a designated signaler who can communicate by radio or air horn with all workers and equipment
Page 34
NOTE: Never allow workers or equipment to enter the prohibited area. If work cannot be done outside the “Prohibited Area”, contact ATCO Electric for assistance
Work near power lines must be done during daylight hours only.
• ATCO Electric recommends installing a minimum of two 51 x 71 cm “Danger Overhead Line” signs when operating equipment near the lines. Such signs can be purchased through most safety supply companies and must be installed on both sides of the line – at a height of 1.8 m and a distance of 7 m from the line (Refer to the diagram below).
• On‐site workers must have a copy of the crossing agreement, and all on‐site personnel must be knowledgeable of its requirements.
•
Page 35
Page 36
OPERATIONAL POLICIES
This section contains the following policies:
•
•
•
•
Policy 1 ‐ PRPD On‐Site PPE Requirements ‐ page 38,
Policy 2 ‐ Working Alone ‐ page 40,
Policy 3 ‐ Smoking in the Workplace ‐ page 41, and
Policy 4 ‐ Code of Conduct ‐ page 42.
Page 37
POLICY 1 ‐ PRPD ON‐SITE PPE REQUIREMENTS
Policy
DMI ‐ PRPD recognizes that provision of and proper training in the use of personal protective equipment can significantly reduce accidents or injuries from accidents.
Issue Date: June 20, 2006
Revision Date: October, 2009
Review Date: October, 2011
Reviewed & Approved by: EMS Representative
STATEMENT: All personnel, contractors, and visitors are responsible to comply with the personal protective equipment guidelines as set out in this policy. The following section explains the required personal protective equipment to be used when in the wood yard. This regulation is applicable to all individuals when onsite at the DMI complex.
• All truck drivers are to wear all required personal protective equipment (PPE) prior to unloading their truck. This includes hardhat, safety eyewear, proper foot wear, and high visibility vest (as per specifications noted below).
• An escape respirator is to be included as PPE in all trucks and to be available for immediate use to the driver when on site and outside of the truck.
• If a driver is observed not wearing all required PPE, signal or radio the driver to put the proper PPE on. A truck driver is not to unload their truck until all required PPE is on.
• A 24‐hour suspension may be given for PPE infractions by DMI supervisors and/or fibre handling technicians.
GUIDELINES: Headgear
Hardhats meeting CSA Z94, 1‐1977 or ANSI Z89, 1‐1986 standards (side impact) must be:
• worn throughout PRPD's work site while outside of truck, inside the scale house, dumpers, and mobile shop,
• blaze orange or high‐visibility red in colour (when working in the bush), and
• maintained in good condition and replaced when damage is found. • Aluminum hardhats will not be permitted on site. •
Eyewear
Safety eyewear approved under CSA standard Z94.3 M ‐ 1982 is required on site. • Eyewear must be equipped with side‐shields and in a condition as not to impair clear vision. • Prescription safety eyewear, including frames, must also meet the standard and be equipped with eyeshields. •
Page 38
Escape Respirators
•
As a minimum standard, all truck drivers are to have available in their truck, an approved bite block respirator with yellow‐ organic/acid gas cartridge.
• Persons issued an escape respirator must be trained in their use and are responsible for its maintenance and cleanliness. Return the respirator to your supervisor for repairs or replacement. • Escape respirator cartridges must be visibly dated and replaced after each use or every twelve (12) months.
Footwear
•
All persons within the mill or grounds must wear footwear meeting CSA Grade 1 standards with puncture resistant rating (green) and electric shock resistance (orange). Clothing
Where there is a hazard identifying a danger of contact with moving parts of machinery, with electrically energized equipment, or the work process presents similar hazards, the worker shall ensure that clothing fits close to the body; dangling neckwear, bracelets, wristwatches, rings, etc., are not worn; head hair is confined or worn at a length that prevents it from being snagged or caught; wearing a medical alert bracelet requires a breakaway or tear away band. • Short pants are not permitted on the mill site.
•
NOTE: Disposable lighters are not permitted on the work site. Revision 8.0 ‐ November 1, 2011
Page 39
POLICY 2 ‐ WORKING ALONE
Policy
DMI recognizes that working alone in the field or away from your vehicle, has the potential to create an unsafe situation. The longer the duration of the work task in the field and the further the work task location is from populated areas, the greater the risk of serious loss due to accident and/or injury.
STATEMENT
It is recognized that under certain circumstances, log, chip, and hog fuel haulers may be required to work on their own in situations and areas where assistance is not readily available. Under these circumstances, PRPD and contractor employers must ensure everything reasonable is done to ensure your well being. Controls may be required to minimize or eliminate the hazards to which you are likely to be exposed. GUIDELINES
For communication, radios and telephones have been provided in the dumper control booths for company business. • Once the hazards have been identified, corrective actions to prevent or minimize the hazards must be taken. You must contact the area operator via radio.
• Proper training must be completed ensuring that you understand the hazards and what to do to minimize or prevent the risk. •
Page 40
POLICY 3 ‐ SMOKING IN THE WORKPLACE Policy
DMI recognizes the right of employees to work in an environment free of tobacco smoke and other tobacco products.
This policy applies to all employees, contractors, including their employees and agents, all suppliers, including their employees and agents, and all customers, including their employees and agents.
Revision Date: July, 2008
PREFACE Due to the health concerns arising from exposure to environmental tobacco smoke, DMI has instituted this policy to provide a smoke‐free environment for all employees and visitors. STATEMENT Peace River Pulp mill is a non‐smoking worksite. Smoking is not allowed outside the cab of your vehicle while within the mill complex.
BUSH OPERATIONS
Smoking is only permitted in the cab of the vehicle, equipment and/or mobile shop units. During high fire hazard periods (summer and fall) additional precautions will be communi‐
cated by DMI.
NOTE: All materials used for smoking, including cigarette butts and matches, will be extin‐
guished and disposed of in appropriate containers as provided. Smokers will ensure periodic cleanups of the designated smoking area. Revision 8.0 ‐ November 1, 2011
Page 41
POLICY 4 ‐ CODE OF CONDUCT Policy
DMI recognizes that a safe, proper and respectful code of conduct is the right of co‐workers and the responsibility of all employees.
STATEMENT
Peace River Pulp Division expects you to comply fully with Mill Policy. The civil and criminal laws in force in Canada and Alberta are also adopted as rules of conduct within the Peace River Pulp Division. GUIDELINES The following are specific examples of unacceptable conduct: • Violations of Safety Rules and Regulations. • Carrying, using or being under the influence of substances recognized to impair mental and/or physical performance. • Horseplay.
• Fighting.
• Theft.
• Insubordination.
• Willful damage to Company or personal property.
• Solicitation and distribution or vending of any unauthorized literature, materials, property or products on Company property.
Misconduct will normally result in Formal Discipline and, dependant upon severity, potentially termination of site access.
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WOODLANDS PROCEDURES ‐ GENERAL
This section contains the following procedures applicable to both log trucks, chip and hog fuel trucks:
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FR‐G013 ‐ Reporting and Investigation of Incidents ‐ page 44
FRP 1 ‐ On‐Site Procedures for Trucks ‐ page 50,
FRP 2 ‐ Passenger Safety Procedure ‐ page 54,
FRP 3 ‐ Assessment of Driver Competence ‐ page 55,
FRP 4 ‐ Speed Monitoring of Truck Traffic ‐ page 56,
FRP 5 ‐ Truck Audits ‐ page 58,
FRP 6 ‐ Independent Mechanical Inspections ‐ page 63,
FRP 7 ‐ Commercial Vehicle Inspection Permit (CVIP) Tracking ‐ page 64,
FRP 8 ‐ Daily Trip Inspections ‐ page 65,
FRP 9 ‐ Driving on Radio Controlled Roads ‐ page 68,
FRP 10 ‐ Loss of Radio Use or Inappropriate Frequency ‐ page 71,
FRP 11 ‐ School Buses ‐ page 72,
FRP 12 ‐ Generate Electronic TM9 Form ‐ page 73,
FRP 13 ‐ Unattended Weigh Scale System Procedure ‐ page 74, and
FRP 14 ‐ Truck Overload Monitoring ‐ page 112
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FR‐G013 ‐ REPORTING AND INVESTIGATION OF INCIDENTS
Issue Date: July 10, 2006
Revision Date: November 2010
Reviewed & Approved by: Woodlands, EMS Coordinator & Business Unit Leader
Purpose
This guideline is intended to provide direction to Woodlands Staff and associated Contractors as to when and how to document any incident, including subsequent investigations. In any operation there will be times when an incident occurs. DMI has made every effort to minimize these events, however all incidents need to be investigated, reported and reviewed. These events will be used as an auditing/trend analysis tool to determine the effectiveness of the Emergency Preparedness and Response Plan (EPRP), and the Environmental Management System (EMS).
Incident Reporting
All incidents must be reported to Woodlands including but not limited to:
• Personal injury.
• Property damage.
• Environmental incidents.
• Occupational Health occurrences such as: ergonomic issues, repetitive strain, hearing loss, eye strain, etc.
• Near misses.
Woodlands Requirements
In the event of an incident occurring involving a Woodlands employee, an incident report form must be completed and submitted to the EMS Representative within 24 hours of the occurrence. If a doctor’s visit or physiotherapy is required, the incident must be recorded as a medical aid incident and reported to Safety Loss.
Incidents involving a DMI vehicle must have an incident report form completed and submitted to the EMS Representative and the DMI Human Resources Department within 24 hours of the occurrence.
Contractor Requirements
DMI contractors must notify DMI of all personal incidents/injuries, contractor owned property damage in excess of $5000 (five thousand dollars), and all reportable environmental incidents as per the EPRP. Notification to DMI must be made to the associated Woodlands Supervisor within 24 hours of the incident. The associated Woodlands Supervisor will ensure all reportable incidents are investigated and reports submitted within 72 hours of the incident to the EMS Coordinator.
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Steps To Completing an Incident Investigation
1. Complete emergency action to bring the incident under control prior to the commencement of an incident investigation. Verify that the emergency actions taken have been effective.
2. DETERMINE the facts of the incident. This must include:
(a) What happened (full description of the incident, including extent of loss)?
(b) Who were directly involved including witnesses.?
(c) Where and when the incident occurred.
(d) Check regulations if the incident may involve environmental or safety legislation. This may include:
I. Historical data, trends and charts
II. Photographs
III. Statements (if an incident is of serious nature, individual witness statements should be collected in isolation from other witnesses and others that could poten‐
tially influence the witness’s statement).
3. ROOT CAUSES are determined and fully explained. Possible root causes are those reasons that directly led to the incident. Attempt to utilize the existing root causes as consistent categorization allows for easy, accurate trend analysis.
4. FOLLOW‐ UP actions to prevent or lessen the possibility of a reoccurrence. Follow up actions should be developed that address all the causes, assigned to individuals and target dates for completion of the action items are to be identified.
5. The incident is reported within 24 hours and investigation report submitted to the respon‐
sible Woodlands Supervisor within 72 hours as previously stated. The DMI Incident Inves‐
tigation Report (CHK‐007) must be used for this submission.
6. The appropriate Woodlands Supervisor is to review the investigation report for:
(a) Completeness of information.
(b) Appropriate cause determination.
(c) Appropriate follow‐up actions.
The Woodlands Supervisor signs and dates the investigation report if the above standards are met and may add any applicable comments. The report is passed onto the applicable Business Team Leader.
7. The Business Team Leader is to review, sign, date and forward the investigation report to the EMS Representative.
8. The EMS Coordinator will review the investigation report ensuring compliance to associated policies and procedures. It is the responsibility of the EMS Coordinator to ensure the completion of follow up requirements via monthly reviews and close off associated incidents once documentation and follow up actions have been completed. Periodic audits will be conducted by the EMS Coordinator to assess the effectiveness of the incident investigation procedure.
9. All records of incidents will be maintained and the EMS Coordinator will be responsible for the accuracy and completeness of data entry.
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Incident Investigation Report ‐ Field Descriptions
Section 1: Initial Report
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Company/Contractor – Name of the Company or Contractor.
Incident Type ‐ Select either a ‘Close Call’ (Near Miss) or an ‘Incident’ (Actual Loss).
Event Date & Time ‐ The date and time the event occurred.
Reported Date – The date the report was filled out.
Department/Location – Disposition and Block number, Company road location, public road number or intersection location (use the Sequence of Events section to provide further details of the location).
Person(s) Involved ‐ Full names of the persons involved in the event.
DMI Supervisor ‐ the DMI supervisor for the persons involved and/or the location of the event.
Job / Position ‐ The job or position of the person(s) involved in the event.
Aspects / Occurrence Type ‐ Check box that best describes the Aspect or Occurrence Options are: Environment, Equipment Damage, Personal Injury, Public Complaint, Dumpers/Scales/Trucking (On‐site), Contamination. Note: More than one type can be checked
Personal Injuries ‐ Check‐box that best describes the type of injury ‐ options are: No Injuries, First Aid, Medical Aid, Lost Time Incident and Serious Injury/Fatality.
Environment – Check‐box that best describes the Environment of the event ‐ options are: Oil/Chemical Spill, Wildfire, Trespass, Stream Crossings/Buffers, or Others. Note: More than one type can be checked.
Section 2: Sequence of Events
Provides the sequence of events. What happened, and why? Use extra paper if required. Attach any diagrams, photographic evidence, witness statements, etc.
Section 3: Cause Analysis
There are three ‘Cause’ types to describe. The ‘Cause’ type may have sub‐cause types:
• Immediate Causes: The last cause in the chain of events before the incident. These include at‐risk behaviors and unsafe conditions.
• At Risk Behaviors / Acts ‐ select one or more of these behaviors or acts to best describe this level of Immediate Cause.
• Substantial Conditions ‐ select one or more of these conditions to best describe this level of Immediate Cause.
• Basic Causes: These are the underlying reason (s) for an incident. Basic causes are related to the individual circumstances around the incident that allowed it to occur.
• Personal Factors and Job/System Factors ‐ select one or more of these factors to best describe this level of Basic Cause.
• Root Causes ‐ Root causes are where the system broke down. Select one or more of these root causes to best describe this level of Basic Cause.
Losses are caused by incidents; incidents are caused by Immediate Causes, which are caused by Basic Causes, which are caused by Root Causes.
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Section 4: Risk Rating
In this section you will rate the risk of the task being performed at the time of the event. There are three components to be considered to determine the risk rating:
1. Frequency of Exposure ‐ consider the number of times the task is performed by each person against the number of people performing the task and check one box in the grid that best describes the task. This will reflect a score for this component of 1, 2, or 3.
2. Severity of Loss ‐ based on the outcome of the event consider the severity of loss incurred and check one box in the column of 6 choices that best describes the severity of loss incurred as a result of the event. This will reflect a score for this component of 1, 2, 3, 4, 5, or 6.
3. Probability of Loss ‐ Consider the task that was being performed at the time of the event and check one box in the column of 3 choices that best describes the probability that the event could recur. This will reflect a score for this component of 0, 1, or 2.
Risk Rating Formula and Total
The next step is to add the scores from the three components and write the score under the ‘Total’ column. Minimum score = 2 / Maximum score = 11.
Risk Rating
Applying the score generated in the previous section to the sliding scale chart the ‘Risk Rating’ will be one of ‘Very Low’ (score of 2‐3), ‘Low’ (score of 4‐5), ‘Moderate’ (score of 6‐7), ‘High’ (score of 8‐9), or ‘Very High (score of 10‐11).
Section 5: Corrective Actions
Corrective actions are activities that address the causes of the incident and ensure that the investigation is properly communicated.
Types of Corrective Actions
All of the causes need to have corrective actions.
• Immediate Causes need corrective actions to address unsafe acts and conditions,
• Basic Causes need corrective actions to address job and personal factors, and
• Root Causes need corrective actions to address system breakdowns.
Standard Corrective Actions
There are a few corrective actions that should be included with every investigation:
• Notify the potentially affected people, and
• Improve the safety management system accordingly.
Good corrective actions have the following attributes and can be remembered using the acronym ‘SMART’.
SMART ‐ MEASURABLE ‐ ATTAINABLE ‐ REALISTIC ‐ T IMELY
Corrective action needs to address all of the causes, the necessary system improvements, and the communication of the issue to potentially affected personnel.
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Form CHK‐007 On the Incident Investigation Report form, describe plans or actions to prevent reoccurrence. The corrective action plan needs to include:
• Follow‐up actions as discussed above to be taken to prevent reoccurrence,
• Person responsible to implement each action, • Due dates each action is to be implemented, and
• Date each action has been implemented and completed.
Also to be included in this section:
• Investigated by: name of the person leading the investigation,
• Signature of the person leading the investigation, and
• Date the person leading the investigation completed the ‘Corrective Action’ section of this report.
Section 6: Woodlands Internal Review
The incident and action plan need to be reviewed and signed by various Woodlands staff.
This section of the Incident Investigation Report is to include the Name (printed), Signature, and Date the signature was provided for the following:
• Woodlands Supervisor,
• Business Team Leader, and
• EMS Coordinator.
The ‘Distribution’ fields are checked to indicate which departments received copies of the completed incident investigation report. The options are the Safety Committee, Env. Sub‐
Committee, Business Team Leader, and Mill Manager.
Final fields include:
• Entered by ‐ indicates the person entering the Incident Investigation Report digitally for maintenance and retention.
• Date ‐ indicates the date the report was digitally retained, and
• Date File Close ‐ the date the investigation is deemed to be completed and no further actions are required.
DEFINITIONS AND EXPLANATIONS
First Aid Cases
All on‐the‐job injuries and re‐injuries reported to the first aid room. The following procedures are generally considered first aid treatment:
• Application of antiseptics during the first visit to medical personnel,
• Treatment of first degree burns,
• Application of bandage(s) during a visit to medical personnel,
• Use of elastic bandage(s) during first visit to medical personnel,
• Removal of foreign bodies not embedded in the eye if only irrigation is required,
• Removal of foreign bodies from a wound; if procedure is uncomplicated, and is, by tweezers or other simple technique,
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Use of non‐prescription medications and administration of single dose of prescription medication on first visit for minor injury or discomfort,
Soaking therapy on initial visit to medical personnel or removal of bandages by soaking,
Application of hot or cold compress(es) during first visit to medical personnel,
Application of ointments to abrasions to prevent drying or cracking,
Application of heat therapy during first visit to medical personnel,
Use of whirlpool bath therapy during first visit to medical personnel,
Negative X‐ray diagnosis, and
Observation of injury during visit to medical personnel.
Medical Aid
Includes treatment, other than first aid treatment, administered by a physician or registered professional personnel under the orders of a physician.
The following procedures are generally considered medical treatments:
• Treatment of infection,
• Application of antiseptic during second or subsequent visits to medical personnel,
• Treatment of second or third degree burn(s),
• Application of sutures (stitches),
• Application of butterfly adhesive dressing(s), steri‐strip(s), or glue in lieu of sutures,
• Removal of foreign bodies embedded in the eye,
• Removal of foreign bodies from a wound; if procedure is complicated because depth of embedment, size or location,
• Use of prescription medications (except a single dose administered on first visit for minor injury or discomfort),
• Use of hot or cold soaking therapy during second or subsequent visit to medical personnel,
• Application of hot or cold compress(es) during second or subsequent visit to medical personnel,
• Cutting away of dead skin (surgical debridement),
• Application of heat therapy during second or subsequent visits to medical personnel,
• Use of whirlpool bath therapy during second or subsequent visit to medical personnel,
• Positive X‐ray diagnosis (fractures, broken bones, etc.),
• Admission to a hospital, or equivalent medical facility for treatment, and
• Loss of consciousness.
Lost Time
Due to injury, the employee is unable to perform effectively throughout his/her next scheduled full shift. The employee must be able to perform the essential function of a regularly, established task that are open and available.
Reportable Injury
Any injury or illness which is accepted by WCB as an allowable claim which results or can result in lost time compensation being paid or a pension being awarded.
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FRP 1 ‐ ON‐SITE PROCEDURES FOR TRUCKS
PURPOSE: To identify the correct procedures for truck drivers when operating within the yard.
SCOPE: Applicable to all primary carriers, and log truck drivers.
NOTE: A DMI orientation and card are required before entry onto the DMI‐PRPD site. See a Woodlands supervisor for more information.
SAFETY RULES
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Personal protective equipment (PPE) must be used as per Policy 1 ‐ PRPD On‐Site PPE Requirements ‐ page 38.
Smoking is only permitted in designated areas. (See Policy 3 ‐ Smoking in the Workplace ‐ page 41).
Disposable butane lighters are not permitted on site.
Obey all traffic rules and signs. The mill yard speed limit is 30 km/hr.
In the event of a mill wide evacuation, radio contact will be made with you by the mobile equipment operators. You must follow their directions at all times. If you have not weighed in yet, stay outside the gate area until the Fiber Handling Supervisor has given you clearance to enter the area. Keep off the radio so that proper directions can be given by the mobile equipment operators.
Truck must stay within the designated traffic routes unless instructed otherwise by the Fiber Handling Supervisor or his designate.
Headlights must be ‘ON’ at all times in the mill yard.
No passengers or visitors are allowed unless specifically authorized by PRPD (See FRP 2 ‐ Passenger Safety Procedure ‐ page 54).
Entrance to the mill yard while under the influence of intoxicants or narcotics is prohibited (See Policy 4 ‐ Code of Conduct ‐ page 42).
All injuries and damages must be reported (See WOODLANDS PROCEDURES ‐ GENERAL ‐ page 43).
DMI will not be held responsible for any damages that may occur during the unloading of trucks by automated dumper or mobile equipment if the truck and/or driver do not comply with safe unloading procedures.
DMI will not be held responsible for incidents which naturally occur due to material and or equipment used on site. (i.e. Rock taking out an oil pan).
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Equipment & Documents Required
The following items are to be available in all trucks while hauling or on the PRPD site:
• Spill kit,
• Fully charged and inspected fire extinguisher(s) ‐ equivalent to 20 lbs. (i.e., 1 x 20 lb. or 2 x 10 lb.),
• OHS approved first aid kit,
• Maps & winter weights permits,
• Warning Triangles, and
• DMI TruckSafe manual.
WARNING
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Do not remove binders prior to arrival at the scales.
If all wrappers must be removed, remove the wrappers at the bulkhead.
Loaded trucks and mobile equipment have the right‐of‐way.
Do not walk under the load or the loader’s boom.
Only remove binder on wrapper if it is safe to do so. If logs have shifted in transit to an unsafe position, the button‐top must have the load securely clamped before binder is removed.
Do Not drive on scales if truck is not registered.
DMI YARD PROCEDURES
Before Entering scales
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Knock off excess mud and/or snow off truck and trailer.
Ensure there are no sweepers on the load.
Switch the two‐way radio to the yard frequency at top of the Peace River Valley (Frequency 170.205)
Ensure that all pertinent information is on the load ticket;
• This must be done in the bush prior to leaving the block.
Check side clearance of load to scale house.
Entering Scales
Stop before scale.
• Ensure the truck and load clear the scale house.
• Enter at 5 km/hr.
• No hard braking on scales.
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At Scales Loaded
Enter pertinent information into LIMS system
• If truck is carrying logs, the LIMS system will inform you where the load is to be taken.
• If truck is carrying chips or hog fuel, proceed to the appropriate dumper.
• If your load ends up going somewhere other than where LIMS has specified, ensure you change it on your load ticket and enter correct information into LIMS when you weigh out.
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LOG TRUCKS
NOTE: Portions of the route within DMI’s yard requires left‐hand travel. Watch for signs indicating these areas.
Scales to Yard – LOGS
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Leave the scale gently and proceed to the cable removal bulkhead to remove wrappers and/or binders
Unloading By Butt‐n‐top
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If being unloaded by Butt‐N‐Top, follow directions of the loader.
Drive to the designated deck
• Maximum of 30 km/hr.
Remain in your cab
Maintain radio contact with crane operator
Follow the direction of the crane operator
Truck driver is to confirm with crane operator what deck he has unloaded at so correct information is on load ticket and entered into LIMS system
Yard to Trailer Hoist
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Take the most direct designated route to the trailer hoist
• Operators of self loading trailers are to ask loader operator of safe location to load trailer.
Enter the empty hoist
Follow the hoisting procedures
• Refer to: FRP 18 ‐ Trailer Hoist Procedure ‐ page 129.
• Do not stand or work under the hoisted trailer.
Ensure that the hoist hook is raised to the top once the trailer is loaded.
Pull away from trailer hoist to an adequate distance to let the next truck load trailer.
Secure log trailer on the truck with the appropriate restraint device.
Continue to the scales to weigh out.
Trailer Hoist to Scales
Yield to oncoming loaded trucks at the hoist and intersection north of the scales
• Enter and exit the scales at 5 km/hr.
• No hard braking on scales.
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CHIP AND HOG FUEL TRUCKS
Scales to Chip Dumpers
After entering pertinent information into LIMS system
• Ensure you have your bar code ticket
• IF you have a softwood load proceed to chip dumper number #1
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If you have a hardwood load proceed to chip dumper #1 or #2, depending on availability.
• Follow FRP 20 ‐ Bush Chip Loading Procedure ‐ page 134
Scales to Hog Fuel Dumper
After entering pertinent information into LIMS system
• Ensure you have your bar code ticket
• If your trailer is a Super‐“B” side dump proceed to the hog fuel dumper
• If your trailer is a self‐dumper proceed to the hog fuel pad and contact the mobile equipment operator for dumping instruction.
• Follow DMI FRP 21 ‐ Bush Hog Fuel Loading Procedure ‐ page 136.
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AT Scales Empty
Complete the load ticket and enter the correct information into LIMS system
• Exit and exit the scales at 5 km/hr.
• No hard braking on the scales.
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PROBLEMS ON THE DMI SITE
If you experience problems with your truck, trailer or load while on the DMI site, the following guidelines are provided:
Chip or hog fuel truck has mechanical problems.
It is the contractor's responsibility to either repair or move the unit from the yard site.
• The trailer can be left in the yard for up to 24 hours provided it does not impact the flow of traffic.
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If the truck has problems DMI will assist in removing the truck only after there is uninterrupted radio communica‐
tions between the truck driver and the DMI equipment operator.
• If radio communication is interrupted or truck driver or loader operator exit and re‐ enter the cab radio communication, must be re‐established on either dumper or yard.
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It is the responsibility of the truck driver to hook up his unit for towing.
Ensure the truck driver takes responsibility for his truck. DMI is not liable for any damages to the truck or trailer that may result from the towing.
• The final decision on towing will rest with the DMI equipment operator (depending on the scenario). The unit will only be towed far enough to get the truck safely out of the traffic flow. Once decision to tow is made and truck is hooked up, remove the slack from the tow cable slowly to prevent equipment damage.
• Truck is to be pulled clear of the dumper, far enough to keep the chip and hog fuel deliv‐
eries moving from the chip dumper. Pull to tarp removal station, from HFTD pull into yard east of mobile shop.
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NOTE: Availability of DMI equipment to assist with chip and hog fuel trucks that run into problems in the yard will be limited. However, every effort will be made to offer assis‐
tance as time permits.
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FRP 2 ‐ PASSENGER SAFETY PROCEDURE Issue Date: June 20, 2006
PURPOSE: To identify the correct procedures for all vehicle passengers when entering the log yard or scale areas for training purposes.
SCOPE: Applicable to all vehicles.
Warning
No passengers are allowed in trucks while on the DMI complex site unless they are there for training purposes: All legitimate passengers must:
• Register in and out on the visitor sheet located at the scales or the Woodlands office.
• Ensure trainees are wearing all required PPE as per Policy 1 ‐ PRPD On‐Site PPE Require‐
ments ‐ page 38.
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FRP 3 ‐ ASSESSMENT OF DRIVER COMPETENCE
Statement
To provide a process to carriers to assist in the proper assessment of all drivers.
It is the employer’s (Contractors) responsibility to ensure their drivers (employees) are adequately qualified and suitably trained, with sufficient experience to competently perform all responsibilities associated with the operation of a transport truck.
Orientations
Driver orientations are required for all drivers entering the DMI site. These orientations are provided as follows:
• Chip and Hog Fuel drivers will receive the orientation from a carrier supervisor, and
• Log truck drivers will receive the orientation from a DMI employee.
• The orientation is by appointment only and requires a minimum of 24 hour notice.
NOTE: Log truck drivers can request a copy of an information memo issued to all log truck drivers.
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FRP 4 ‐ SPEED MONITORING OF TRUCK TRAFFIC
PURPOSE
DMI’s comprehensive program to monitor the overall safety and maintenance of its haul fleet includes speed monitoring. Speed monitoring is a requirement under the Alberta Transpor‐
tation Winter Weight Program.
DMI monitors speed through the use of “tachograph cards”, radar, and other reports submitted by carriers as required. NOTE: All trucks are required to have a speed monitoring device (i.e., tachograph, etc.).
During the winter weight permit period, Chip/Hog carries must provide Bi‐weekly reports (every 2 weeks), indicating compliance and/or non compliance relating to speed. For non compliances, carriers are to follow enforcement progression as noted on following pages. • Trucks are required to submit a tachograph card with every load delivered to DMI if utilizing the Tachograph system.
• During non winter permit period, Chip/Hog carriers may be required to submit monthly reports to DMI as required.
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USING RADAR
INFORMATION
Radar is immediately accurate and does not experience the various potential “inaccuracies” of tachograph cards. As such, there is no need to recognize any “latitude” in defining an occur‐
rence of speeding as there is with tachographs. (see “Using Tachograph Cards”) Consequently, when radar is used, speeding is defined as:
• “Exceeding posted legal speed limit to a maximum of 100 km/hr.”
Considering that this tool is usually applied in specific areas of concern such as long straight stretches, access through rural communities, school zones and areas of public concern there will be zero tolerance for speeding. DMI may contract an individual during the winter months to monitor company access and public roads for haul issues, as well as “third party” industry use. This contractor will be trained in the use of the portable radar and will be expected to follow the initial first step of this procedure in that they will be responsible to bring all infor‐
mation forward to the appropriate Woodlands Supervisor for their follow up. Any occurrences of speeding associated with other “third party” industry use on “company” roads will be forwarded to the DMI Land Use Supervisor for follow up through specific road use agree‐
ments. The radar is also made available to the haul contractors for their management of speeding issues within their own program.
NOTE: Truck traffic through the town of Manning must not exceed 40 km/hr. DMI‐PRPD and the Town of Manning have entered into an agreement to this effect.
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Any use of radar by company staff or contractor, whether noting infractions or not, should be documented through a summary of use relative to:
• Time
• Date
• Location
• Details as to number of vehicles
• Recorded travel speeds
The radar operator will attempt to contact the driver over the radio of any vehicle that is clearly exceeding the speed limit to advise them of their speed and to slow down.
USING TACHOGRAPH CARDS
INFORMATION
If tachographs are the speed monitoring device used, one card must be left with every load. Recognizing there are various potential “inaccuracies” with tachographs, some tolerance is reflected in the following definition of speeding for DMI’s truck haul. Consequently, when tachographs cards are used, speeding is defined as:
• A l l Tr u c k s ‐ “exceeding the posted legal speed limit by 5 km/hr. for 5 minutes or more to a maximum of 100 km/hr.”
There will be zero tolerance for speeding considering the latitude granted in recognizing tachograph inefficiencies.
NON‐CONFORMITY FOLLOW UP
ACTIONS
VERIFICATION / NOTES
1ST Offence
DMI staff will mail a warning letter with a copy of the card or radar results to the contractor and truck owner outlining the consequences of further speeding incidents. The Woodlands Supervisor will discuss the issue with the contractor and request an incident report from the contractor focusing on follow up actions with the driver to prevent recurrence.
2ND Offence
DMI staff will notify the contractor that the truck has a 24‐
hour suspension. The Woodlands Supervisor will discuss the issue with the contractor; specifically as to why the previous follow‐up actions failed. The supervisor will also obtain a second incident report focusing on further follow up actions to prevent recurrence.
3RD Offence
DMI staff will notify the contractor that the truck has been suspended indefinitely. The truck owner must then schedule a meeting with Woodlands, prior to resuming the haul. Reinstatement is dependant upon a meeting with the appropriate supervisor and acceptance of actions to prevent reoccurrence. The supervisor will also obtain a third incident report focusing on the follow up actions discussed to prevent recurrence. Note: Termination is always and option available to DMI at their discretion.
During the winter weight permit period, the Log Haul Day Tech may compile a bi‐weekly summary of all speeding information for the Woodlands review. This summarized information may be made available to enforcement agencies should a need or request arise.
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FRP 5 ‐ TRUCK AUDITS
Revision Date: August, 2011
Review Date: August, 2011
Preamble: As a requirement of Alberta Transportation, DMI Woodlands Staff conducts audits on 1% of all loads crossing their scales. These audits are performed as a random physical check for the following requirements:
• The driver has a complete set of Personal Protective Equipment.
• The truck and trailer meet a minimum Visible Safety Standard to be on the road. • The driver has the Correct Permits/Documentation to be hauling to DMI. • The truck and trailer have the Correct Axle Spacing to prevent overloads.
• The following is field by field information on what to look for and how to fill out CHK‐019 ‐ Truck Audit Report. ACTIONS
SECTION 1 GENERAL INFORMATION
Truck Number
The truck number is usually located on the outside of the truck but can also be obtained from the load ticket (TM9). Fill in truck number on audit sheet. Contractor
The “Contractor” is printed on the load ticket (TM9). Fill in name on audit sheet.
Truck Owner
Usually painted on the door of the truck, but can also be found on truck registration. Fill in owner on audit sheet.
Driver
Enter driver’s name on audit sheet.
Form 9 No.
Enter Form 9 Number found on the top right hand corner of the load ticket (printed in red) P_______ Previous Suspensions/ List any previous driving suspensions and warnings received by the driver
Warnings
Date
Enter current date. Should be filled in before audit starts.
Time
Enter current time.
Auditors
As these audits are to be done by a Woodlands Supervisor, the names of both these individuals should be printed in prior to the audit.
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ACTIONS
Disposition Number
Located on the load ticket. (referred to as Disposition No. on the load ticket and Source ID on the system computer)
Truck Configuration
Indicate the configuration or type of truck being audited.
Example: 5 Axle, Tandem Axle Jeep, Super‐B, etc. If not sure, configuration will be indicated on the truck’s permit. SECTION 2 WEIGHT
Tire Size
Found on the front steering tires. Indicate the size on the audit sheet. Actual Weight (kg)
The total weight of the truck when driven over the scales. This information is obtained from the load ticket (Form 9) after the audit and entered on the audit sheet. Allowable Weight (kg)
Based on the configuration, this is the maximum allowable weight the truck can carry as indicated on their current “PART 1” permit. DMI staff will obtain this information from the permit or after the audit from the load ticket (Form 9) and enter it on the audit sheet. Over (kg) Calculated and entered by DMI staff. Overweight or overload situations are identified and tracked by the LIMS program in accordance with FRP 14 ‐ Truck Overload Monitoring ‐ page 112. If there is no overweight, leave this area blank.
Axle Spacing
Using a meter tape, measure the distance from the centre of the hub on the rear most drive axle to the centre of the hub of the next closest axle. Depending on the configuration the next closest axle may be a jeep axle (toward the front of the load) or the front of a tandem or tridem axle set toward the rear of the trailer. If the configuration does include a jeep, two axle spacing measurements will be required using the process above. Indicate the axle measurement(s) on the audit sheet. Actual Weight (kg)
The total weight of the truck when driven over the scales. This information is obtained from the load ticket (Form 9) after the audit and entered on the audit sheet. Allowable Weight (kg)
Based on the configuration, this is the maximum allowable weight the truck can carry as indicated on their current “PART 1” permit. DMI staff will obtain this information from the permit or after the audit from the load ticket (Form 9) and enter it on the audit sheet. Revision 8.0 ‐ November 1, 2011
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ACTIONS
Over (kgs) VERIFICATION / NOTES
Calculated and entered by DMI staff. Overweight or overload situations are identified and tracked by the LIMS program in accordance with FRP 14 ‐ Truck Overload Monitoring ‐ page 112. If there is no overweight, leave this area blank.
SECTION 3 REQUIREMENTS
GENERAL REQUIREMENTS
Orientation ID Card
Request the drivers ID card confirming completion of “Orien‐
tation” for the current season and indicate YES or NO. If they cannot produce a card, or if you have reason to believe the card does not match the person, or that they may not have completed orientation, immediately have the truck pull off, arrange for orientation and notify the Woodlands office for follow up. Tach‐O‐Graph (Functional)
Indicate to the driver that you need to check his “tach”. Open the face of the tach and check that there is a card in place. Check that the needles have not been bent, altered or tampered with and are making their marks on the card, free of obstruction. Depending on the brand of tach, there are usually two red or white seals inside the tach. Some may only have one. Inspect the seal(s), lightly scratch at the seal(s) to make sure they are secure in place; they have not been tampered with or Tach‐O‐Graph (Sealed) replaced with a colored sticker. If seal(s) are found to be unsatisfactory, note on the audit and indicate to the driver that recalibration is required. If there are any questions with regard to tach‐o‐graphs, “Lonetech” in Grimshaw, AB is a good source of information.
Other Tracking Device Traxis is a program that replaces the function of the tach‐o‐
graph. If the truck is equipped with Traxis, there is no need to (Traxis, etc.) Functional check the tachograph.
Pre‐Shift Inspection Completed
Pre‐shift Inspections are a regulatory requirement for each shift and must be carried onboard the truck. Request to check the driver’s inspection log. If it has not been done or they do not have a logbook, indicate NO on the audit. If a logbook is required have the driver pick one up.
PERMIT REQUIREMENTS (WINTER ONLY)
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ACTIONS
Valid Permit PART 1 ‐ Review permit. Confirm the permit has the correct expiry date and that correct truck configuration is indicated on page two of the permit. PART 2 ‐ Review map. Confirm the map is issued by DMI, matches the configuration of the truck and has the correct expiry date. Haul Maps Attached
?
Destination Placards
(Log Haul only)
Destination Placards are required and are usually located on the front bumper of the truck or on the headache rack. DMI must be named on the placard. Indicate accordingly on the audit.
LOG TRUCK REQUIREMENTS
Wrappers
Inspect load wrappers front and back. Wrappers should be no more than 2m from bunk stakes, and snug to the load with the load tighteners (“boomers”) in the closed position. There must also be a middle wrapper, which may be removed while waiting in line. Indicate wrapper condition on audit sheet.
Bunk Condition
A visual check of bunk stakes and bunk cables for general condition, and not adversely damaged or bent. Bunks must also have some form of reflective or fluorescent condition on the three exposed sides. Headache Lights
Standing to the rear of the load to assess, lights must extend a minimum of 15 cm. past the widest part of the load. The intent however is that the lights are visible to traffic approaching from behind. Any adjustments required should be brought to the attention of the driver. Load Height _____m
The method used for height measurement will depend on the tool used i.e. meter pole or electronic/digital. Regardless the maximum allowable height is 4.8m.
Overhang _____m
Measure from the centre of the hub of the last wheel to the end of the longest log. Indicate measurement. Overhang should not exceed 9.0m and depending on the wood source and haul route, may be required to be shorter. The appropriate Woodlands Super‐
visor will advise when hauls requiring shorter overhang are occurring. Load Width _____m
Measure across the front of the load and record. This width cannot exceed 3.2m including cables and bolts. The widest part of the load cannot exceed 3.2m.
Streamers
Check to see that streamers are being used. Should be two separate sets mounted on the outer most points of the load off the back end.
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ACTIONS
Must be used between dusk and dawn. They are not required during clear daylight hours, but should be used when daylight visibility conditions are, or are expected to be less than ideal. Condition of lights must be such that they are visible up to 150m from the rear of the truck. At DMI, the hard wired lights are required, battery powered load lights are acceptable only as an emergency backup when the main load lights fail. They are not permitted at DMI as the primary load light.
Rear Load Lights
SAFETY & EMS REQUIREMENTS
Copy of Truck Safe Manual
Ensure the driver has a current copy of the TruckSafe manual in the truck
Copy of Woodlands Response Guide
Ensure the driver has a current copy of the Woodlands Response Guide in the truck
PPE (Hardhat, hearing Driver must have immediately available and on if outside the truck, their hardhat, high visibility vest, safety glasses and steel toe protection, glasses, boots. Indicate compliance on the sheet accordingly.
boots & hi‐vis vest) Spill Kit
As per guidelines
Fire Extinguisher
Ensure the fire extinguisher is the correct size, fully charged & securely stowed.
Truck & Trailer Lights All lamps working
Windshields
Secure, not cracked impairing vision
Seatbelts Functional
Check all seat‐belts for proper function and in good condition
Radio Functional with Check radio is functioning proper and proper channels are available.
proper channels
Housekeeping
Waste contained, Plastic awareness
Driver Awareness to Policies
Check the driver has an acceptable awareness of Woodlands policies.
SECTION 4 COMMENTS (Include # Identifier)
Auditor comments reflecting observations in sections above
SECTION 5 COMMENTS ‐ CORRECTIVE ACTION MEASURES/PLAN
Auditor comments c/w Actions required and the person responsible.
Driver Signature
Inform the driver of audit results taking time to indicate improvement opportunities or areas of non‐compliance. Inform the driver that their signature is their agreement to take corrective action.
Auditor(s)
Signed by the Auditors.
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FRP 6 ‐ INDEPENDENT MECHANICAL INSPECTIONS
Preamble: DMI monitors the mechanical integrity of its haul fleet. The Company contracts the services of an independent licensed mechanic to conduct random mechanical inspections on all trucks registered for the season. This “point‐in‐time” inspection covers:
Controls
Glass & Mirrors
Steering
Suspension
Fuel & Exhaust
Drive Train
Body & Frame
Lights & Electrical
Wheels & Tires
Brake Condition
Brake Adjustment
Completion of “Pre‐Shift Inspections”
Based on the findings of the inspection, the mechanic has the authority to remove any truck from service until “notice of repair” has been provided (faxed) to the DMI office. Once notifi‐
cation has been received, the truck will be cleared to haul. Often where minor adjustments are required, the mechanic will perform these adjustments in the yard at the time and discuss any shortfalls with the driver. The inspection is signed by both mechanic and driver with a copy of the inspection being left with the driver and another copy left with DMI for data entry.
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FRP 7 ‐ COMMERCIAL VEHICLE INSPECTION PERMIT (CVIP) TRACKING
Purpose: To clarify the procedure in place to track expiry of Commercial Vehicle Inspection Permits (CVIP) for trucks registered with DMI Scales.
NOTE: CVIP information for chip and hog‐fuel trucks is provided to DMI at the time of initial registration. It is the responsibility of the chip and hog‐fuel carriers to track CVIP expiry; DMI will not track CVIP expiry.
ACTIONS
All trucks must provide As per FRP 15 ‐ Log Haul Registration ‐ page 122. Loaded, their registration infor‐ unregistered trucks will be dealt with in accordance to mation to DMI one Loaded Unregistered Trucks and/or Drivers ‐ page 124
week prior to hauling their first load.
CVIP Data Entry
As provided, the Log Haul Day Tech or Woodlands Accounting staff will enter CVIP data into the “LIMS” program.
CVIP Expiry Warning
Two weeks prior to the CVIP expiring, “LIMS” will provide a warning (can also be manually checked) indicating that a particular unit will be due for re‐certification. The driver/
owner will be notified that they now have a “two week warning” to re‐certify and provide a new expiry date. System Override
If the truck has not been in the yard two weeks prior to expiry and arrives loaded with an expired CVIP, the Log Haul Day Tech can override the system and allow the truck into the yard once. The truck will then be restricted from the yard until the CVIP is renewed.
Data Update
When a renewed CVIP is provided to the Log Haul Day Tech, the new expiry date will be entered as a per #2 CVIP data entry at which time the truck may resume hauling.
NOTE: CVIP information must be retained for the current year and 4 previous years.
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FRP 8 ‐ DAILY TRIP INSPECTIONS
Preamble: Daily Trip inspections and reporting to the Carrier any defects or deficiencies as a result of the inspection are the responsibility of the vehicle driver. (see REG 121/2009 below).
To provide a consistent tool with which to conduct daily trip inspections, DMI has developed an inspection tool and made it available to all drivers that will/may cross DMI’s scale. This inspection tool exceeds the requirements for commercial vehicle daily trip inspection as outlined in the current regulations provided below.
There is no obligation on the part of the vehicle driver or carrier to use DMI’s inspection tool, provided a documented daily trip inspection is being completed and it includes as a minimum those items/areas identified for inspection in the current regulations. Any inspection format that meets regulations is acceptable.
As part of our overall haul monitoring program, DMI will be conducting random checks to verify that the inspections are being done. Primarily, these checks will be done through our current “Truck Audit” program (see FRP 5 ‐ Truck Audits ‐ page 58). As well, the “Random Mechanical Inspections” (see FRP 6 ‐ Independent Mechanical Inspections ‐ page 63 and FRP 7 ‐ Commercial Vehicle Inspection Permit (CVIP) Tracking ‐ page 64) will be checking for completed inspections.
DMI will not be collecting or maintaining any completed daily trip inspections. Record mainte‐
nance relative to commercial vehicles is the responsibility of the carrier.
Traffic Safety Act Excerpt
ALBERTA REGULATION 121/2009, COMMERCIAL VEHICLE SAFETY REGULATION
NOTE: The following portions of AB REG 121/2009 are provided in part. You must refer to the complete Regulation to ensure you are in compliance with the ACT and Regulation.
Daily Trip Inspection Requirements
10(2) Unless otherwise provided in this Regulation, an owner or a carrier shall not permit a driver to drive, and a driver shall not drive, a commercial vehicle unless
(a) the commercial vehicle has been inspected in accordance with the daily trip inspection requirements set out in this section, and
(b) no major defect was detected in the vehicle during the daily trip inspection referred to in clause (a).
10(3) A daily trip inspection is valid for 24 hours from the time recorded in the trip inspection report.
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10(4) Subject to subsection (10), the driver, the owner, the carrier or the person autho‐
rized by the carrier or the owner to conduct a daily trip inspection under this section shall inspect the operating condition,
(a) with respect to a truck, truck?tractor or trailer, of the items specified in Schedule 1 of NSC Standard 13, Part 2, and
(b) with respect to a bus, of the items specified in Schedule 2 of NSC Standard 13, Part 2.
10(8) If a driver or a person authorized by the owner to conduct a trip inspection under this section believes or suspects that there is a safety defect in a commercial vehicle inspected under this section, the driver or the person authorized by the owner shall report the defect to the owner of the commercial vehicle
(a) without delay if the defect is a major defect, or
(b) in a timely manner, and not later than the next required daily trip inspection, in all other cases.
10(9) A carrier shall ensure that a copy of the Schedule referred to in subsection (4)(a) or (b) that is applicable to the commercial vehicle, including any modifications made to the Schedule in accordance with subsection (10), is located in the vehicle.
Trip inspection report
12(2) A carrier shall require every driver employed or otherwise engaged by the carrier, or a person authorized by the carrier under section 10(7) or 11(6), to prepare a trip inspection report in accordance with this section.
12(3) The driver or the person authorized by the carrier under section 10(7) or 11(6) shall prepare, for each commercial vehicle driven, the trip inspection report
(a) in a legible written format, or
(b) in a legible electronic format acceptable to the Registrar.
12(4) ‐ this section of the Regulation states what must be included in the Daily Trip Inspection report ‐ see the complete Regulation for this information.
(5) No carrier shall permit a driver to drive, and no driver shall drive, a commercial vehicle unless the driver has the trip inspection report of a valid inspection conducted under section 10(7) or 11(6) pertaining to that commercial vehicle in that driver’s possession.
(6) A driver shall, on the request of a peace officer, produce to the peace officer for inspection the trip inspection report prepared under this section or a written document under section 15.
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Report of defects
14 If the driver or the person authorized by the carrier to prepare a trip inspection report under section 10(7) or 11(6) believes or suspects there is a safety defect in the commercial vehicle that was inspected under section 10(4) and (5) or 11(3) and (4), the driver or the person authorized by the carrier shall report the defect to the carrier
(a) without delay if the defect is a major defect, or
(b) in a timely manner, and not later than the next required daily trip inspection, in all other cases.
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FRP 9 ‐ DRIVING ON RADIO CONTROLLED ROADS
PURPOSE: This procedure provides clear direction for radio use on “Radio Controlled Roads” during active work and/or hauling operations when both empty and loaded traffic are sharing the same right‐of‐way.
NOTE: “LOADED TRUCKS” have the right‐of‐way. Definition: For consistency, “LOADED” means any traffic headed out from an active hauling area toward public access. “EMPTY” means any traffic headed into an active hauling area off public access. Identifying yourself as “loaded” or “empty” will indicate your direction of travel.
ACTIONS
Pre‐plan radio frequencies needed for the haul routes and areas one is expected to haul and / or operate in. Have frequencies Installed and tested.
IDENTIFY the route and FREQUENCY required.
CALL to identify your current location and intended direction of travel. VERIFICATION / NOTES
Obtain all the applicable frequencies, including a detailed list as to what frequencies apply to which roads and authorizations for installation where required. Have local service provider install and test all frequencies required prior to haul.
On radio controlled roads, signs identifying the route and frequency required should be posted at the beginning of each route as well each km should be posted.
For example, “Empty pick‐up off the highway at km 0” Unless you have urgent information beneficial to all traffic, radio use should be kept to location, direction of travel and relevant AVOID unnecessary radio hazard alerts. Unnecessary radio use may result in critical km locations or road hazard alerts not being heard.
chatter.
NOTE: English is the required language of radio communication.
REMAIN on the proper channel at all times.
Ensure that the correct channel is selected for the area you are traveling.
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ACTIONS
CALL to indicate your location at every km point.
INDICATE when you are clear of the road either at a pull‐out or when leaving the route all together.
Call “pick‐up empty at km?”. Depending on the road (line of sight) and amount of traffic, some km calls could be skipped to minimize radio use.
Indicate when you have cleared the road for on‐coming traffic “empty pick‐up out of the way between km 2 and km 3” or for the benefit of all traffic when you leave the route completely. Revision 8.0 ‐ November 1, 2011
Page 69
TRUCK RADIO FREQUENCY LIST
Channel Frequency
Assignment
Can Authorize
1
170.205
DMI, Wood Yard
NO
2
171.555
DMI, East Haul Road & Reno (P03) Area
YES
3
169.725
DMI, Sulphur Lake (P2‐200) & Carcajou Winter Road
YES
4
164.175
DMI, P2‐100 Haul Road & Hawk Hills
YES
6
166.620
DMI, Highway Channel / General Haul Use (*)
YES
7
153.050
DMI, Purchase Wood Loading / Haul (Whitewood) (*)
YES
8
164.610
Boucher Bros. Wood Yard
NO
9
171.210
Buchanan Lumber, Wood Yard
NO
10
168.630
Buchanan Lumber, Haul NO
12
170.700
Canfor, Hines Creek, Haul NO
14
151.685
Peace Country Ventures Ltd. NO
15
162.210
MDFP Haul
NO
19
161.820
Tolko, High Level
NO
20
162.375
Friesen Logging
NO
21
162.075
Neusteader Logging
NO
22
165.270
Neudorf Contracting
NO
23
159.150
Garden River Logging & Dechant Logging (Tx)
NO
159.960
Garden River Logging & Dechant Logging (Rx)
NO
24
162.285
Timber Bound Logging
NO
25
159.990
Pine Ridge Logging NO
26
170.010
Pinnacle Logging Ltd. (Subsidiary of Pine Ridge Logging Ltd.)
NO
27
165.300
Alberta Plywood, Slave Lake (*)
NO
28
165.540
Alberta Plywood, Slave Lake (North)
NO
29
170.145
SEEHTA Forest Products Ltd.
NO
30
171.330
Tolko, High Prairie
NO
31
168.300
Tolko, High Prairie, Wood Yard
NO
= (*) Not DMI Exclusive. Assigned for “Regional Free Use” by Industry Canada
Page 70
FRP 10 ‐ LOSS OF RADIO USE OR INAPPROPRIATE FREQUENCY
Purpose: To provide direction through a “Buddy System” for all traffic on “Radio Controlled Roads” when a vehicle unexpectedly loses use of their radio or upon arrival realizes they do not have the required frequency.
ACTIONS
Pre‐plan radio frequencies needed for Obtain all the applicable frequencies, including a detailed list as to the haul routes and areas what frequencies apply to which roads and authorizations for one is expected to haul installation where required. and / or operate in. Have frequencies Installed Have local service provider install and test all frequencies required and tested.
prior to haul.
Loss of radio service.
Whether at the “loaded” or “empty” end of the route, once a vehicle becomes aware that they do not have reliable communica‐
tions that vehicle loses access to the “radio controlled route”.
IDENTIFY loss of commu‐
nications. Whether at the “loaded” or “empty” end of the route, the vehicle without communications must not proceed without an escort with reliable communications. Arrange for an escort through the route.
Arrange for an empty or loaded vehicle to lead you through the route. Do not pull in behind another vehicle and follow; the lead vehicle must know you are without communications and depending on them for communication. As well both drivers must be clear on each other’s destination because if the lead intends to turn off sooner than the vehicle without communications, the vehicle on the road could end up stranded en‐route. Both drivers must discuss their plans, as the lead vehicle becomes responsible for the communication and safe passage of both vehicles. NOTE: This procedure is intended to address a one‐time incident and is not an acceptable practice as a general course of business. Communications are expected to be opera‐
tional prior to returning for subsequent loads. As a precaution, communications should be checked on the pre‐shift inspection. Revision 8.0 ‐ November 1, 2011
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FRP 11 ‐ SCHOOL BUSES
Preamble: Nearly 4,000 children are bused daily in the Peace River area across more than eighty different bus routes. As a result, trucks and school buses frequently meet on all types of roads. School buses make frequent short stops along the road at different times of the day, and whether during pick up in the morning or drop off in the afternoon, there is a period of time when the children are out of the direct control of the bus driver. Usually, active school bus periods are between 7:30 am to 9:00 am and again between 3:00 p.m. and 5:00 p.m.
Although a loaded truck has limited maneuverability and requires more stopping distance, the driver must take the defensive position when approaching a school bus and “Be Prepared To Stop”.
Operating around school buses can cause considerable anxiety for both drivers. To minimize the risk of having an accident with a school bus, the following guidelines have been developed:
Guidelines:
Observing a school bus ahead with warning lights on or not, you must consider the time of day (busing period) and anticipate the need to slow down and stop.
• When approaching a school bus actively displaying flashing red warning lights while picking up or dropping off children, you are to stop at least 30m (100 ft.) prior to the bus and use your radio to warn other truck drivers of the stopped bus.
• On approach to the bus, if the yellow flashing lights come on indicating the bus is preparing to stop, you are to reduce speed and stop.
• You should not try to pass the bus before their lights turn red even if the bus driver waves you through. Particularly during “pickup” in the morning, because no one knows what the children on the shoulder of the road are about to do!
•
NOTE: It is law to come to a complete stop when a school bus is flashing their red alternating lights.
Page 72
FRP 12 ‐ GENERATE ELECTRONIC TM9 FORM
PURPOSE
To identify the correct procedures to electronically generate a TM9 form c/w bar code.
SCOPE
Applicable to all primary carriers, and log truck drivers.
INFORMATION
As per timber management regulations, the TM9 form is required to transport timber products within Alberta. The electronic TM9 form replaces the handwritten TM9 form.
Steps to Generating the Electronic TM9 Form
4. Press the ‘ENTER’ key located on the bottom right‐hand corner of the keypad to move the highlighted cursor down to the ‘Truck Number’ line. The ‘Enter’ key is labeled with a ‘branched arrow’. ‘ENTER’ key
5. Enter the ‘Truck Number’ (e.g.: 7544) using the keypad and press the ‘ENTER’ key;
6. Enter the ‘Truck License Number’ and press the ‘ENTER’ key.
If you need to use letters on the keypad that are shown in ‘Red’, you will need to press the ‘SHIFT’ key at the same time you press the letter key. The ‘SHIFT’ key is located at the bottom left‐hand corner of the keypad and is labeled with a ‘vertical arrow’. ‘SHIFT’ key
7. Enter your initials and press the ‘ENTER’ key.
8. Review the information you have entered and if it is accurate, have the system print the ticket. You are to retain the TM9 ticket for load information entry at the DMI scales
NOTE: If an error is found on the ticket after it is printed, write VOID across the ticket and clip it under the ‘VOID TICKET’ holder in the unit and repeat steps one through four again to produce a correct ticket.
Page 73
FRP 13 ‐ UNATTENDED WEIGH SCALE SYSTEM PROCEDURE
Revision Date: November, 2010
Purpose
To identify the correct procedures for approach and driving on the scales and the registration of a timber product load into the DMI Log Inventory and Management System (LIMS).
Scope
Information
The scales operate as an unattended scale system requiring truck drivers to weigh their own trucks, both in and out, when delivering to the mill site. Proper placement of the truck upon approach to and on the scale is important for correct operation of the scale. Provided below are instructions for:
• Truck Approach & Placement on Scales ‐ page 74
• Load Weigh‐In ‐ Hand Written TM9 ‐ page 76 for:
• Log Trucks,
• Chip Trucks, and
• Hog Fuel Trucks.
• Chips Load Weigh‐In – Electronic TM9 ‐ page 95 • Hog Fuel Load Weigh‐In – Electronic TM9 ‐ page 97
NOTE: If an ‘electronic TM9 ticket is not being used, it is necessary to accurately enter the load information into LIMS in order for the load to be properly tracked for inventory and payment purposes. If the load information is not entered accurately, payment may be affected.
NOTE: For Chip Trucks ‐ it is very important that hardwood chips (deciduous) and softwood chips (conifer) are not mixed when conveyed away from the dumpers. If you need to manually enter your load information (meaning you do not have an electronic TM9 ticket), be very careful to enter the information accurately. Follow the step by step procedure below carefully.
TRUCK APPROACH & PLACEMENT ON SCALES
Because the scales operate as an unattended system, photocells guide the placement of trucks approaching the scales. There are four sets of photocells on each scale:
• The first set is in place approximately 8 feet in front of each scale. When activated these photocells will automatically ‘Zero’ the scale.
• The remaining sets are in place at either end of the scale. These photocells ensure that the truck and trailer are completely on the scale before the weight is captured.
Page 74
The following steps explain the proper placement of the truck on the scale ‐ both loaded and after off‐loading.
• As you approach the scale, stop before the scale at the stop line. Normally as you approach the scale, the traffic light will be ‘red’. Proceed forward until the front of the truck blocks the photocell in front of the scale.
• When the truck blocks the photocell, the scale display on the side of the scale house will change to ‘zero’ and the traffic light will turn ‘green’ indicating the truck is clear to proceed onto the scale for weighing;
• As the truck advances onto the scale, the traffic light will turn ‘red’ and the scale display will begin to indicate the weight of the truck.
• The red traffic light is normal unless the light is flashing rather than a solid red color. A flashing red traffic light indicate that:
• The truck entered the scale before a green light,
• The scale cannot be zeroed, or
• The scale is not in operation.
• If this happens you must back off the scale or proceed back to the scale entrance and start over again;
• Ensure the truck and trailer are fully on the scale before stopping;
• There are photocells at either end of the scale and if any part of the truck or trailer is blocking one of these cells, the traffic light will remain ‘red’,
• If the truck is completely stopped (i.e. no truck movement) and within the front and back photo‐
cells (check that both green lights are lit on the truck picture hanging in the scale window), the traffic light will flash green indicating the truck is ready to weigh in.
• Do not proceed onto the scale deck until the traffic light is flashing ‘green’.
• When completed with the weigh‐in, slowly exit the scale. The traffic light will flash green, and with a time delay will turn red.
NOTE: During the winter, snow buildup on the scale deck may become excessive and prevent the scale from zeroing properly. If you suspect this to be a problem contact Safety Loss Control at 7301.
Proceed into the scale house with the TM9 form to complete the weigh‐in entry on the scale house computer. There are two types of TM9 forms used for the computer entry:
1. A hand‐written TM9 that will require you to manually enter the load information onto the scale‐
house computer (see Load Weigh‐In ‐ Hand Written TM9 ‐ page 76), or
•
2. An electronic TM9 form c/w a barcode that allows you to scan the load information directly into the computer
NOTE: Procedures for trucks approaching and placement on the scales is the same for all types of trucks including logs, chips and hog fuel.
Page 75
LOAD WEIGH‐IN ‐ HAND WRITTEN TM9
Once you have arrived at the DMI scales and are not presenting an electronic TM9 form, you will need to complete the following steps to weigh‐in your load. There are differences in procedures for the three groups of deliveries (i.e. logs, chips and hog fuel). Separate instructions for each group is provided below:
• Log Trucks on page 76,
• Chip Trucks on page 81, and
• Hog Fuel Trucks on page 89.
NOTE: When viewing the scale‐house computer screen (see Figure 1) you will notice the load weight displayed in yellow numbers on either a green or red background. The letters ‘R’ (green background) or ‘N’ (red background) will be attached to the end of the weight display (example ‐ 64253kgR or 64253kgN). The letter ‘R’ indicates the scale is ‘Ready’ to capture the weight and you can proceed with load information entry. The letter ‘N’ indicates the scale is ‘Not Ready’ to capture the weight ‐ a photocell may be blocked or there is still motion on the scale.
NOTE: The computer monitors in the scale house are touch screen with the keyboard incor‐
porated into the screen. Firmly press on the screen with your finger to enter an appli‐
cable letter/number into the computer. DO NOT PRESS ON THE SCREEN WITH ANY SHARP OBJECTS.
LOG TRUCK
Step 1 ‐ Enter the truck number and press the ‘ENTER’ key on the screen to advance to the next screen (See Figure 1). Figure 1
Truck load weight ‐ the letter ‘R’ (for ‘Ready’) is not displayed in this screen
Selecting ‘Enter’ will advance you to the next screen displaying the weigh‐in weight
This keyboard on the screen works like a regular computer keyboard. Touch the keys gently with your fingers
Page 76
Step 2 ‐ The next screen will display the truck number and below it the weigh‐in weight (See Figure 2). If the truck number is incorrect, press the ‘Cancel’ key and start the weigh in process over again. If this information is correct, press ‘Weigh In’ on the screen. At this point, if you are overloaded a message will pop up on the screen indicating an overload and the amount of the overload. Figure 2
If the information on this screen is correct (i.e., weigh‐
in weight and truck number, select the ‘Weigh In’ button to proceed.
Selecting the ‘Cancel’ key will restart the weigh in process.
NOTE: If the ‘Cancel’ key is pressed at any time during the weigh in process, the whole process will start over at the initial weigh in screen. Step 3 ‐ Select the species of logs being hauled on the “Enter or Select Species' screen (See Figure 3) by either touching the hardwood or softwood line to enter the appropriate species in the blank line at the top of the screen. Then touch ‘Next’ to open the ‘Enter or Select Source’ screen (Figure 4).
Page 77
Figure 3
Select the ‘Species’ type by touching the line for either ‘Hardwood’ or ‘Softwood’.
Whenever the ‘Cancel’ button is selected the Weigh‐In or Weigh‐Out process will be started from the beginning
The ‘Next’ button will advance to the screen where you will select the ‘Source’ of the load
Step 4 ‐ Find the source on the ‘Enter or Select Source’ screen by using the page up and page down keys (located to the upper right and left of the source list) (See Figure 4). Touch the line with the correct source and it will appear on the blank line above the list. Then touch ‘Next’ to open the ‘Enter TM9 Number’ screen (Figure 5).
Figure 4
The ‘Page Up’ or ‘Page Down’ buttons will scroll through the ‘Source’ options on this screen.
It is best to use the drop‐down list rather than trying to enter the source using the keyboard on the screen.
If you do need to enter the ‘Source’, it must be entered exactly as shown in the drop‐
Selecting the ‘Next’ button confirms your ‘Source’ selection and advances you to the screen to enter the TM9 number
Page 78
NOTE: It is very important that you use the drop‐down list to enter the source rather than keying it in. It is useful to manually key in the first letters of the source to reduce the number of options available for selection by the drop‐down list. When manually keying in the source it is critical that source is entered exactly as shown on the drop‐down list (including spaces and dashes).
NOTE: If the source can not be found on the ‘Select Source’ screen it maybe that the species selected on the previous screen is incorrect. On any screen with the ‘Prev’ and ‘Next” keys, pressing the ‘Prev’ key will move the weigh in back a screen so information can be corrected before pressing ‘Next’ to move ahead again to the next screen. Step 5 ‐ After confirming the source, the ‘Enter TM9 Number’ screen (See Figure 5) comes up to enter the TM9 number.
Figure 5
Enter the correct TM9 number here.
Selecting the ‘Next’ button will advance to a summary screen displaying all of the infor‐
mation on the load.
•
Enter the correct TM9 number and press ‘Next’ to open a Load Information Summary screen (See Figure 6).
The Load Information Summary screen (Figure 6) summarizes all of the data on the load. It displays the truck number, license plate number, owner, gross weight, any overweight, date and time in, truck configuration, product, form, species, source, condition, TM9 number, route colour and season. If this information is correct touch ‘Yes’ and a screen will open directing you to move off of the scales. If you select ‘No’ the whole process will start over at the initial weigh in screen. Revision 8.0 ‐ November 1, 2011
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Figure 6
If the information for the load is correct, select the ‘Yes’ button to complete the Weigh In process.
If the information is not correct, select the ‘No’ button and the weigh‐in process will be restarted.
Step 6 ‐ By selecting “Yes’ on the Load Information Screen another screen will display (Figure ) indicating the weigh‐in is complete and to proceed to unload. You can now pull slowly off the scale and proceed to the yard and off‐load.
Page 80
CHIP TRUCKS
This screen should and will be revised to read ‘Please Proceed to Deck’.
Step 1 ‐ Enter the truck number and press the ‘ENTER’ key on the screen. Figure 7
Page 81
Step 2 ‐ The next screen will display the truck number and below it the weigh‐in weight. If the truck number is incorrect, press the ‘Cancel’ key and start the weigh in process over again. If this information is correct, press ‘Weigh In’ on the screen. At this point, if you are overloaded a message will pop up on the screen indicating an overload and the amount of the overload. If you are not overloaded, selecting the ‘Next’ button will open the “Enter or Select Product’ screen (See Figure 9).
NOTE: If the ‘Cancel’ key is pressed at any time during the weigh in process, the whole process will start over at the initial weigh in screen. Figure 8
If the information on this screen is correct (i.e., weigh‐in weight and truck number, select the ‘Weigh In’ button to proceed.
Step 3 ‐ On the ‘Enter or Select Product’ screen, select’13 Pulp Chips‘, by touching that line and it should appear on the blank line above. Press ‘Next’ to open the “Enter or Select Species’ window (Figure 10).
Page 82
Figure 9
Select the ‘Species’ type by touching the line for ‘13 Pulp Chips’.
Figure 10
Select the ‘Species’ type by touching the line for either ‘Hardwood’ or ‘Softwood’.
Page 83
Step 4 ‐ The ‘Enter or Select Species’ screen is the most important/critical screen on the chips weigh in because it decides which pile the load of chips will end up on (i.e., hardwood or softwood). Select the correct species by touching that line causing it to appear on the blank line above. NOTE: Your selection of ‘Hardwood’ or ‘Softwood’ will determine the selection of disposition sources for that species. For example, if you select ‘Hardwood’, only hardwood sources will be available on the ‘Enter or Select Source’ screen (Figure 11).
Press ‘Next’ to open the “Enter or Select Source’ window (Figure 11).
Figure 11
down list.
Step 5 ‐ Find the source on the ‘Select Source’ screen by using the page up and page down keys (located to the upper right and left of the source list). Touch the line with the correct source and it will appear on the blank line above the list. Then touch ‘Next’ to open the “Enter TM9 Number” screen (Figure 12).
Step 6 ‐ If the source can not be found on the ‘Select Source’ screen it maybe that the species selected on the previous screen is incorrect. On any screen with the ‘Prev’ and ‘Next” keys, pressing the ‘Prev’ key will move the weigh in back a screen so information can be corrected before pressing ‘Next’ to move ahead again to the next screen. After confirming the source, the ‘Enter TM9 Number’ screen(Figure 12) comes up for entry of the TM9 number.
Page 84
Figure 12
Select the ‘Next’ button to advance to the next step.
Step 7 ‐ Enter the correct TM9 number and press ‘Next’.
Step 8 ‐ If this load is to be sampled a message will pop up on the screen indicating the load is to be sampled (See Figure 13).
Figure 13
Selecting the ‘Continue’ key will advance to a summary screen displaying all of the information on the load.
Note because the load has been selected to be sampled, once you advance past this screen no changes may be made to the load information.
Page 85
Step 9 ‐ Press the ‘Continue’ key to move to the Load Information Summary Screen (Figure 14).
Figure 14
If the information for the load is correct, select the ‘Yes’ button to complete the Weigh In process. A yard pass will be printed
If the load was selected to be sampled, the ‘No’ option will not be available for selection.
The Load Information Summary screen displays all the data for the load. (i.e., truck number, license plate number, owner, gross weight, any overweight, date and time in, truck configuration, product, form, species, source, condition, TM9 number, route colour and season). If this information is correct select ‘Yes’ and a yard pass will be printed and a screen will open directing you to proceed to the dumper (Figure 15). Revision 8.0 ‐ November 1, 2011
Page 86
Figure 15
NOTE: If you select ‘No’ on the Load Information Summary screen (Figure 14) and your load was not chosen as a sample, the whole process will start over at the initial weigh in screen. However if your load is to be sampled you can not go back so the ‘No’ option is not available for selection.
Step 10 ‐ Select ‘Yes’, pick up your yard pass, pull slowly off the scale and, proceed to the dumpers.
NOTE: If your load is to be sampled the yard pass will contain quality and moisture tabs and is to be left in the moisture bag with the chip sample at the dumpers. If the load is not selected to be sampled the yard pass will NOT contain these extra tabs and can be discarded after it is used to operate the dumper.
NOTE: If at weigh in, the yard pass does not print properly, press the ‘Reprint Ticket (F7)’ key located at the bottom of the screen (See. When the ‘Print Ticket’ screen pops up confirm your TM9 number and press the ‘Print’ key to reprint the yard pass. When weighing out, if another copy of the load ticket information is required or it did not print correctly, place a ticket in the printer, press the ‘Reprint Ticket (F7)’ key, confirm the TM9 number on the pop up screen and press the ‘Print’ key to reprint the load ticket information. Make sure the printer is always set on the ‘Load’ ticket type whenever printing either a yard pass or load ticket.
Page 87
Figure 16
Selecting a ‘Ticket Type’ of ‘Load’ will print a yard pass if in‐bound with a load or load ticket information if out‐bound.
Select the number of copies to be printed here
Selecting the ‘Reprint Ticket (F7)’ button will open the ‘Print Ticket’ screen
Page 88
HOG FUEL TRUCKS
Step 1 ‐ Enter the truck number and press the ‘ENTER’ key on the screen
The next screen will display the truck number and below it the weigh‐in weight (Figure 17). If the truck number is incorrect, press the ‘Cancel’ key and start the weigh in process over again. If this information is correct, press the ‘Weigh In’ button on the screen. Revision 8.0 ‐ November 1, 2011
Page 89
Figure 17
If the information on this screen is correct (i.e., weigh‐in weight and truck number, select the ‘Weigh In’ button to proceed.
NOTE: If the ‘Cancel’ key is pressed at any time during the weigh in process, the whole process will start over at the initial weigh in screen requesting a truck number. Step 2 ‐ At this point, if you are overloaded a message will pop up on the screen indicating an overload and the amount of the overload. If you are not overloaded, pressing the “Enter’ button will open the “Enter or Select Product’ screen (see Figure 18).
Page 90
Figure 18
Select the ‘Product’ type by touching the line for ‘13Hog Hog Fuel’.
Step 3 ‐ On the ‘Enter or Select Product’ screen (Figure 18), select’13Hog ‐ Hog Fuel‘, by touching that line and it should appear on the blank line above. Press ‘Next’ to open the “Enter or Select Source’ screen (Figure 19).
Figure 19
Page 91
Step 4 ‐ Find the source on the ‘Enter or Select Source’ screen by using the page up and page down keys (located to the upper right and left of the source list). Touch the line with the correct source and it will appear on the blank line above the list. When you have made the selection you want, touch the ‘Next’ button to confirm the source and to open the “Enter TM9 Number’ screen (Figure 20).
NOTE: If the source can not be found on the ‘Select Source’ screen, it could be that the product selected on the previous screen is incorrect. On any screen with the ‘Prev’ and ‘Next” keys, pressing the ‘Prev’ key will move the weigh in back a screen so infor‐
mation can be corrected before pressing ‘Next’ to move ahead again to the next screen. Figure 20
Select the ‘Next’ button to advance to the next step.
Page 92
Step 5 ‐ Enter the correct TM9 number and press ‘Next’ to open the Load Information Summary screen (Figure 21).
Figure 21
If the information is not correct, select the ‘No’ button and the weigh‐in process will be restarted.
The Load Information Summary screen summarizes all of the data on the load. It displays the truck number, license plate number, owner, gross weight, any overweight, date and time in, truck configuration, product, form, species, source, condition, TM9 number, route colour and season. If this information is correct touch ‘Yes’ and a yard pass will be printed, pull slowly off of the scale and proceed to the dumper.
Page 93
Step 6 ‐ By selecting “Yes’ on the Load Information Screen another screen will display (Figure 22) indicating the weigh‐in is complete and to proceed to unload. You can now pull slowly off the scale and proceed to the yard and off‐load.
Figure 22
NOTE: If at weigh in the yard pass does not print properly press the ‘Reprint Ticket (F7)’ key located at the bottom of the screen. When the ‘Print Ticket’ screen pops up confirm your TM9 number and press the ‘Print’ key to reprint the yard pass. When weighing out, if another copy of the load ticket information is required or it did not print correctly, place a ticket in the printer, press the ‘Reprint Ticket (F7)’ key, confirm the TM9 number on the pop up screen and press the ‘Print’ key to reprint the load ticket information. Make sure the printer is always set on the ‘Load’ ticket type whenever printing either a yard pass or load ticket (See Figure: 16 on page 88 for more infor‐
mation).
Page 94
CHIPS LOAD WEIGH‐IN – ELECTRONIC TM9
If you are delivering a load with an electronic TM9 form:
Step 1 ‐ Scan the barcode on the TM9 form using the scanner near the computer monitor.
Step 2 ‐ The first screen (Figure 23) will display the truck number and below it the weigh in weight. If the truck number is incorrect, press the ‘Cancel’ key and start the manual weigh procedure entering the correct truck number. However, if this information is correct, press ‘Weigh In’ on the screen. At this point, if you are overloaded a message will pop up on the screen indicating an overload and the amount of the overload.
Figure 23
If the information on the screen is correct, select the ‘Weigh In’ button to advance.
If the truck number is not correct after scanning the barcode on the electronic TM9, select the ‘Cancel’ button to begin a manual weigh‐in procedure
Page 95
Step 3 ‐ If this load is to be sampled a message will also pop up on the screen(Figure 24) indicating the load is to be sampled and the ‘Continue’ key has to be pressed to move to the Load Information Summary screen (Figure 25).
Figure 24
Selecting the ‘Continue’ key will advance to a summary screen displaying all of the information on the load.
Note because the load has been selected to be sampled, once you advance past this screen no changes may be made to the load information.
Figure 25
If the load was selected to be sampled, the ‘No’ option will not be available for selection.
Page 96
The Load Information Summary screen(Figure 25) summarizes all of the data on the load. It displays the truck number, license plate number, owner, gross weight, any overweight, date and time in, truck configuration, product, form, species, source, condition, TM9 number, route colour and, season. If this information is correct touch ‘Yes’ and a yard pass will be printed. If you select ‘No’ and your load was not chosen as a sample the whole process will start over at the initial weigh in screen. However if your load is to be sampled you can not go back so ‘No’ is not available for selection, press ‘Yes’, pick up your yard pass, pull slowly off the scale and proceed to the dumpers.
NOTE: If your load is to be sampled the yard pass will contain quality and moisture tabs and is to be left in the moisture bag with the chip sample at the dumpers. If the load is not selected to be sampled the yard pass will NOT contain these extra tabs and can be discarded after it is used to operate the dumper.
HOG FUEL LOAD WEIGH‐IN – ELECTRONIC TM9
Step 1 ‐ Scan the barcode on the TM9 form using the scanner near the computer monitor.
Step 2 ‐ The first screen (Figure 26) will display the truck number and below it the weigh in weight. If the truck number is incorrect, press the ‘Cancel’ key and start the manual weigh procedure entering the correct truck number. However if this information is correct, press ‘Weigh In’ on the screen. Figure 26
If the truck number is not correct after scanning the barcode on the electronic TM9, select the ‘Cancel’ button to begin a manual weigh‐in procedure
Page 97
Step 3 ‐ At this point, if you are overloaded a message will pop up on the screen indicating an overload and the amount of the overload. If you are not overloaded a Load Information Summary screen will open (Figure 27).
Figure 27
If ‘No’ is selected the weigh‐in process will be restarted
The Load Information Summary screen summarizes all of the data on the load. It displays the truck number, license plate number, owner, gross weight, any overweight, date and time in, truck configuration, product, form, species, source, condition, TM9 number, route colour and season. If this information is correct touch ‘Yes’ and a yard pass will be printed, pull slowly off of the scale and proceed to the dumper. If you select ‘No’, the whole process will start over at the initial weigh in screen.
If you have problems with the scale‐house computer when attempting to weigh‐in your load, consider the following before contacting Safety Loss Control:
• There may still be movement on the scale, or
• The truck or trailer is blocking one of the photocells.
If you continue to have difficulties with the scale‐house computer contact Safety Loss Control at 7301. If they are delayed for more than 5 or 10 minutes, pull off the scales and wait for assistance and allow other trucks to go through the scales.
LOGS ‐ LOAD WEIGH‐OUT
When you have been unloaded proceed back to the DMI scales to weigh‐out.
USING A HAND WRITTEN TM9 FORM
If you have not weighed‐in your load using an electronic TM9 form, you will need to manually complete the following computer procedures:
Page 98
Step 1 ‐ Enter the truck number and press the ‘ENTER’ key on the screen (See Figure 28). Figure 28
After entering the truck number select the ‘Enter’ button to confirm the entry and advance to the next screen (Figure 29)
Step 2 ‐ The next screen (Figure 29) will display the truck number and below it the weigh out weight. Figure 29
If the truck # and Weigh Out information is correct, select the ‘Continue’ button to advance to the Yard/Deck screen
If the truck # is wrong, select the ‘Cancel’ button to begin a manual weigh‐out process.
Page 99
Step 3 ‐ If the truck number is incorrect, press the ‘Cancel’ key and start the weigh‐out process over again. If this information is correct, press ‘Continue’ to open the “Enter or Select Yard/Deck’ window (Figure 30). Figure 30
It is not necessary to enter the yard or deck. This information will be entered automatically
Select ‘Next’ to advance to the ‘Comments’ window
NOTE: Do not select a yard/deck on the “Enter or Select Yard/Deck’ screen (Figure 30), it will already be pre‐selected, Revision 8.0 ‐ November 1, 2011
Page 100
Step 4 ‐ To proceed press ‘Next’ button and the “Enter Comment” screen (Figure 31) will open.
Figure 31
It is not necessary to enter a comment on this screen. Select the ‘Next’ button to proceed to the load information screen
Step 5 ‐ You do not need to enter comments on the “Enter Comments” screen (Figure 31), just press ‘Next’ to proceed to the Load Information Summary screen (Figure 32).
Figure 32
If the information is correct, select ‘Yes’ and the next screen will ask for the load ticket to be placed in the printer
If the information is not correct, select ‘No’ and the process will restart
Page 101
The Load Information Summary screen summarizes all of the data on the load. It displays the truck number, license plate number, owner, gross, tare and net weights as well as any overweight, date and time in and out, truck configuration, product, form, species, source, condition, TM9 number, route colour, season and yard/deck. If this information is correct touch ‘Yes’. If you select ‘No’ the whole process will start over at the initial weigh out screen. Step 6 ‐ If you pressed ‘Yes’, the next screen(Figure 33) prompts you to place your load ticket in the printer and to press ‘OK’ to print the load ticket.
Figure 33
Select ‘OK’ when you have placed the load ticket in the printer.
This will print the load ticket and complete the weigh‐out process
NOTE: The driver keeps the pink copy of the load ticket and files the remainder of the load ticket in the appropriate load ticket location.
Step 7 ‐ With all information correctly entered and the load ticket printed and placed in the proper load ticket location, you may now proceed slowly off the scales.
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CHIPS AND HOG FUEL ‐ LOAD WEIGH‐OUT
When you have dumped or unloaded proceed back to the DMI scales to weigh‐out.
Using a hand written TM9 form
If you have not weighed‐in your load using an electronic TM9 form, you will need to manually complete the following computer procedures:
Step 1 ‐ Enter the truck number and press the ‘ENTER’ key on the screen (See Figure 34). Figure 34
After entering the truck number select the ‘Enter’ button to confirm the entry and advance to the next screen (Figure 35)
Step 2 ‐ The next screen(Figure 35) will display the truck number and below it the weigh out weight. If the truck number is incorrect, press the ‘Cancel’ key and start the weigh out process over again. If this information is correct, press ‘Continue’ on the screen to open the ‘Comments’ screen (Figure 36).
Page 103
Figure 35
If the information is correct select the ‘Continue’ button to advance
Step 3 ‐ On the comments screen (Figure 36), if you have been in the yard for an extended period (>30 minutes on chips and > 45 minutes on hog) enter one of the yard delay codes posted next to the touch screen (See Figure 37) and press ‘Next’ to open the Load Information Summary screen (Figure 38).
Figure 36
If you have been delayed in the yard, enter a comment code here
Use the comment codes that are posted next to the touch screen (see Figure 37 for a copy of the codes)
Page 104
Figure 37
Current Yard Time Delay (> 30 min) Codes:
MP – mechanical problems : truck/trailer
DP – dumper problems
TL – truck line up
CP – computer problems
TR – training
NP – no problems
Figure 38
The Load Information Summary screen summarizes all of the data on the load. It displays the truck number, license plate number, owner, gross, tare and net weights as well as any overweight, date and time in and out, truck configuration, product, form, species, source, condition, TM9 number, route colour, season and yard/deck. Step 4 ‐ If this information is correct touch ‘Yes’. If you select ‘No’ the whole process will start over at the initial weigh out screen. If you pressed ‘Yes’ on the Load Information Summary screen, the next screen prompts you to place your load ticket in the printer and to press ‘OK’ to print the load ticket (See Figure 39).
Page 105
Figure 39
Step 5 ‐ The driver keeps the pink copy of the load ticket and files the remainder of the load ticket in the appropriate load ticket location.
Step 6 ‐ When you touch the ‘OK’ to print the load ticket and after the load ticket is printed, a screen will open indicating the weigh‐out is completed (See Figure 40).
Figure 40
Select ‘OK’ to close the screen and complete the weigh‐out process
Page 106
Using an Electronic TM9 form
Step 1 ‐ Scan the barcode on the TM9 form using the scanner near the computer monitor;
Step 2 ‐ This will display the truck number and below it the weigh‐out weight. If the truck number is incorrect, press the ‘Cancel’ key and start the manual weigh out procedure entering the correct truck number. However if this information is correct, press ‘Continue’ on the screen to open the ‘Comments’ screen (Figure 42).
Figure 41
Whenever the ‘Cancel’ button is selected the Weigh‐In or Weigh‐
Out process will be started from the beginning
Page 107
Figure 42
If you have been delayed in the yard, enter a comment code here
Use the comment codes that are posted next to the touch screen (see Figure 43 for a copy of the codes)
Step 3 ‐ On the comments screen, if you have been in the yard for an extended period (>30 minutes on chips and > 45 minutes on hog) enter one of the yard delay codes posted next to the touch screen (See Figure 43) and press ‘Next’ to open the Load Infor‐
mation Summary screen (Figure 44).
Figure 43
Current Yard Time Delay (> 30 min) Codes:
MP – mechanical problems : truck/trailer
DP – dumper problems
TL – truck line up
CP – computer problems
TR – training
NP – no problems
Page 108
Figure 44
The Load Information Summary screen summarizes all of the data on the load. It displays the truck number, license plate number, owner, gross, tare and net weights as well as any overweight, date and time in and out, truck configuration, product, form, species, source, condition, TM9 number, route colour, season and yard/deck. If this information is correct touch ‘Yes’. If you select ‘No’ the whole process will start over at the initial weigh‐out screen. Revision 8.0 ‐ November 1, 2011
Page 109
Step 4 ‐ If you pressed ‘Yes’, the next screen prompts you to place your load ticket in the printer and to press ‘OK’ to print the load ticket (See Figure 45).
Figure 45
Step 5 ‐ The driver keeps the pink copy of the load ticket and files the remainder of the load ticket in the appropriate load ticket location.
Page 110
Step 6 ‐ When you touch the ‘OK’ to print the load ticket and after the load ticket is printed, a screen will open indicating the weigh‐out is completed (See Figure 46).
Figure 46
Select ‘OK’ to close the screen and complete the weigh‐out process
Page 111
FRP 14 ‐ TRUCK OVERLOAD MONITORING
PURPOSE: To clarify the Overload Program developed to meet and maintain the overload limits and reporting requirements of Alberta Transportation.
Overload Limits (Winter Season): Overloads should not exceed 5% of total loads delivered.
• Overloads greater than 1,000 kg should not exceed 2% of total loads delivered. • Overloads greater than 3,000 kg but less than 5,000 kg should equal 0%.
• Overloads greater than 5,000 kg should equal 0%. •
LOG TRUCKS
ACTIONS
Trucks are registered at Woodlands by the Log Haul Day Tech at their permitted weight as determined by Alberta Transportation. Review Overload Program with Carriers / Drivers annually.
•
Trucks are registered with DMI staff at their permitted weight. Non‐payment overloads are triggered with any excess weight. •
Overload Monitoring Program is reviewed at the annual fall start‐up meetings for log haul with all contractors. As well, information is provided through orientations.
No fine is applied against the truck and can continue to haul although part of the accumulation for the total number of overloads.
A $100.00 fine is applied against the truck, and can continue to haul.
A $300.00 fine is applied against the truck, and can continue to haul.
A $500.00 fine is applied against the truck and can continue to haul. Log Haul Day Tech notifies the applicable Woodlands Supervisor and Alberta Transportation of the incident for their follow‐up as necessary with the truck as part of the reporting requirements.
Supervisor will generate an incident investigation report (copied to contractor/carrier).
•
Overloads of 1 – 999 kg
•
Overloads of 3000 – 4999 kg •
•
•
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ACTIONS
A $500.00 fine is applied against the truck.
Truck is suspended from hauling until a meeting is held with the Woodlands Supervisor and Alberta Transpor‐
tation.
• Log Haul Day Tech notifies the Woodlands Supervisor and Alberta Transportation of the incident for their follow‐up as necessary with the truck as part of the reporting requirements.
• Supervisor will meet with driver to discuss situation and advise driver that a compliance meeting is required with Alberta Transportation. The meeting may clear the truck to begin hauling again.
• Woodlands Supervisor will generate an incident report (involving contractor / carrier) with follow up recommen‐
dations.
•
•
Overloads of 10,000 kg
•
Truck receives 15th accumu‐
lated overload (over permitted weight) for the season.
NOTE: Every consecutive 5th overload after the 15th overload will be addressed in this manner.
Log Haul Day Tech will contin‐
ually monitor the haul for excess of 5% overloads.
•
•
•
•
Log Truck is automatically suspended from hauling for 24 hours.
Log Haul Day Tech notifies Woodlands Supervisor and Alberta Transportation of the incident for their follow‐up as necessary with the truck as part of the reporting requirements.
Supervisor initiates a full incident investigation including the contractor/carrier with recommendations from the Business Leader. Investigation will include: severity of 15th overload, reasons for overloads, and Alberta Trans‐
portation contact with comments.
Woodlands Supervisor will notify the Log Haul Day Tech of any special conditions or direction. This will clear the truck to begin hauling again. Through the Bi‐weekly Log Haul Audit Report, Woodlands Supervisors will be informed of problem trucks.
Page 113
ACTIONS
•
The driver will be required to proceed to the nearest “safe area” and adjust their load accordingly. NOTE: A picker truck is the recognized as a safe method for load adjustment.
The adjusted load will be permitted to proceed to the scales.
• Alberta Transportation will forward all overload documen‐
tation to the Woodlands Log Haul Day Tech.
• All information will be entered as an overload delivered to Woodlands.
• All fines and actions as an overload will be carried out by Woodlands even though the actual (adjusted) load crossing the scale is now legal.
•
Alberta Transportation Highway Monitoring.
Any Suspect trucks will be pulled over, measured, and weights checked. If Alberta Transportation measurement of axle spacing indicate potential for overload: NOTE: Any logs removed for load adjustment will be the responsibility of the driver/carrier to clean up within 24 hours. If load adjustment area is not cleaned up within 24 hours, Woodlands will initiate cleanup and bill the carrier. Log Haul Day Tech is to submit bi‐weekly report to Alberta Transportation:
The following information is to be reported once every two weeks to Alberta Transportation. Numbers should be accumu‐
lated to date:
• Total loads to date
• Overloads greater than 5,000 kg
• Overloads between 3,000 and 5,000 kg
• Overloads between 0 and 1,000 kg
• All overloads {sum 2,3,4,5}
• Overloads greater than 1,000 kg {sum 2,3,4}
Page 114
CHIP/HOG TRUCKS (SUMMER SEASON)
ACTIONS
Trucks are registered at Woodlands by the Woodlands Accountant at their permitted weight as determined by Alberta Trans‐
portation. •
Review Overload Program with Carriers / Drivers annually.
•
Trucks are registered with DMI staff at their permitted weight. Non‐payment overloads are triggered with any excess weight. Overload Monitoring Program is reviewed with carrier representatives on an annual basis. As well, information is provided through mandatory orientations prior to a yard pass being issued.
• Does not trigger a fine or an accumulated overweight within the system.
•
•
•
•
•
•
A $500.00 fine is applied against the truck and can continue to haul. Woodlands accounting notifies the applicable Woodlands Supervisor and the Woodlands Supervisor notifies Alberta Transportation for their follow‐up as necessary with the truck as part of the reporting requirements.
The Woodlands Supervisor will generate an incident inves‐
tigation report (copied to contractor/carrier).
A $500.00 fine is applied against the truck and can continue to haul. Woodlands accounting notifies the applicable Woodlands Supervisor and the Woodlands Supervisor notifies Alberta Transportation for their required follow‐up with the truck as part of the reporting requirements.
The Woodlands Supervisor will generate an incident inves‐
tigation report (involving the contractor/carrier) with follow‐up recommendations.
Page 115
ACTIONS
•
•
•
•
•
•
•
•
•
Truck is automatically suspended from hauling for 24 hours.
Woodlands accounting notifies the applicable Woodlands Supervisor and the Woodlands Supervisor notifies Alberta Transportation for their required follow‐up with the truck as part of the reporting requirements.
The Woodlands Supervisor will generate an incident report (involving contractor / carrier) with follow‐up recommen‐
dations.
Truck is suspended from hauling until an internal meeting is held with Woodlands and the Carrier Representative.
Supervisor will generate an incident report (involving contractor / carrier) with follow‐up recommendations. This will clear the truck to begin hauling again.
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CHIP / HOG TRUCKS (WINTER SEASON)
ACTIONS
Trucks are registered at Woodlands by the Woodlands Accountant at their permitted weight as determined by Alberta Trans‐
portation. •
Trucks are registered with DMI staff at their permitted weight. Non‐payment overloads are triggered with any excess weight.
Review Overload Program with Carriers / Drivers annually.
•
•
Overload Monitoring Program is reviewed with carrier representatives on an annual basis. As well, information is provided through mandatory orientations prior to a yard pass being issued.
Does not trigger a fine or an accumulated overweight within the system.
A $100.00 fine is applied against the truck and can continue to haul. A $500.00 fine is applied against the truck and can continue to haul. Log Haul Day Tech notifies the applicable Woodlands Supervisor and Alberta Transportation of the incident for their follow‐up as necessary with the truck as part of the reporting requirements.
Supervisor will generate an incident investigation report (copied to contractor/carrier).
A $500.00 fine is applied against the truck.
Truck is suspended from hauling until a meeting is held with Woodlands Supervisor and Alberta Transportation.
Log Haul Day Tech notifies the applicable Woodlands Supervisor and Alberta Transportation of the incident for their follow‐up as necessary with the truck as part of the reporting requirements.
Woodlands Supervisor will generate an incident report (involving contractor / carrier) with follow up recommen‐
dations.
Supervisor will meet with the driver to discuss the situation and advise the driver that a compliance meeting is required with Alberta Transportation.
Alberta Transportation will notify the Supervisor after the meeting with the driver. This meeting may clear the truck to begin hauling again.
•
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•
•
•
•
Page 117
ACTIONS
•
lated overload (over permitted weight) of the season.
•
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•
•
•
•
•
•
•
•
Alberta Transportation Highway monitoring
•
•
Log Haul Day Tech is to submit bi‐weekly report to Alberta Transportation:
Truck is automatically suspended from hauling for 24 hours.
Supervisor will generate an incident report (involving contractor / carrier) with follow‐up recommendations.
Truck is suspended from hauling for 48 hours and an internal meeting is held with Woodlands and the Carrier Representative prior to clearance being given for the truck.
Log Haul Day Tech notifies the Woodlands Supervisor and Alberta Transportation of the incident.
Supervisor will generate an incident report (copied to contractor/carrier) for entry into Woodlands Incident Investigation and Issues Tracking Database.
Woodlands Supervisor will notify the Log Haul Day Tech of any special conditions or directions. This will clear the truck to begin hauling again.
The adjusted load will be permitted to proceed to the scales.
Alberta Transportation will forward all overload documen‐
tation to the Woodlands Log Haul Day Tech.
All information will be entered as an overload delivered to Woodlands.
All fines and actions as an overload will be carried out by Woodlands even though the actual (adjusted) load crossing the scales is now legal.
The following information is to be reported once every two weeks to Alberta Transportation. Numbers should be accumu‐
lated to date:
• Total loads to date
• Overloads greater than 5,000 kg
• Overloads between 0 and 1,000 kg
• All overloads {sum 2,3,4,5}
• Overloads greater than 1,000 kg {sum 2,3,4}
Page 118
FINES
Fines are cumulative for each single overload.
• Deductions will be made from accounting pay calculations for specific contractors or carriers.
• Continual poor performance may result in additional fines and/or suspensions for the unit and associated trucker.
•
FINES
Amount Over Permitted or Route Restricted Weight
Chip/Hog Trucks Chip/Hog Trucks (Winter)
(Summer)
$0.00
$0.00
$0.00
1000‐2999 Kg
$100.00
$0.00
$0.00
3000‐4999 Kg
$300.00
$100.00
$0.00
5000 + Kg
$500.00
$500.00
$500.00
1‐999 Kg
Log Trucks
Page 119
Page 120
WOODLANDS PROCEDURES ‐ LOG TRUCKS
This section contains the following procedures applicable to log trucks:
•
•
•
•
•
FRP 15 ‐ Log Haul Registration ‐ page 122,
FRP 16 ‐ Mandatory Wrapper Checks & Bulkhead Procedures ‐ page 126,
FRP 17 ‐ Truckers’ Load Wrapper Procedure ‐ page 128,
FRP 18 ‐ Trailer Hoist Procedure ‐ page 129, and
FRP 19 ‐ Unloading Log Trucks with Wagner ‐ page 130.
Page 121
FRP 15 ‐ LOG HAUL REGISTRATION
PURPOSE: To clarify the information required and the steps to be taken to register a truck with DMI for any given haul scenario. NOTE: All truck owners are to submit copies of all registration information in its entirety as per the attached information checklist for each configuration they may potentially use through the hauling season. All registration documents must be retained for 3 years.
ACTION
Registration Information for all trucks Includes:
• Current CVIP for both truck and trailer including the unit number(s).
All trucks must provide their • Copies of truck and trailer registration.
registration information to DMI within one week prior to Additional information required for log trucks only
hauling their first load.
• Copy of the trucks MTS Haul Permit.
• Copy of current drivers abstracts confirming license class.
• All abstract information is Confidential.
Orientations for the log haul must be done annually and can be taken during the “Fall Log Haul Meeting” or at the DMI Woodlands Office during regular office hours. • The log haul day tech checks the orientation list to ensure all drivers are current.
• Chip and Hog Fuel driver orientations are to be conducted by a DMI certified carrier trainer.
•
All drivers are to complete the DMI Orientation prior to entering the yard.
DMI staff will enter all infor‐
mation into the “LIMS” database for monitoring.
“LIMS” program will warn of CVIP expiry within 14 days (log trucks only), at which time the owner will be required to have unit re‐inspected and provide new expiry date.
Reference: DMI Truck Registration Summary Checklist ‐ page 123
Page 122
DMI Truck Registration Summary Checklist
Top Section
Page 123
Bottom Section
LOADED UNREGISTERED TRUCKS AND/OR DRIVERS
Occasionally a loaded, unregistered truck will arrive on the scales expecting to be registered, obtain driver orientation and deliver their load all at the same time. This is an illegal and unacceptable practice that places DMI in a difficult position relative to accepting the load. Accepting these loads also places DMI in a position of non‐compliance relative to require‐
ments under the “Winter Weight Agreement”, EMS and FORESTCARE. Consequently, this procedure is to clarify for DMI staff the steps to be taken when a loaded, unregistered truck enters the scales, including if possible the prompt notification of the appropriate Woodlands Staff.
WARNING: The DMI scales are unmanned. If loaded, unregistered trucks arrive outside of regular business hours, there will be no one available to register the truck and the driver will be unable to deliver the load. The driver will be required to wait until the next regular business day to be registered.
Page 124
ACTIONS
VERIFICATIONS / NOTES
During Regular Business Hours
Loaded truck arrives at DMI (on scales or off to the side) requesting regis‐
tration and possibly driver orientation.
DMI Staff will inform the driver:
• Of their illegal performance
• To pull off the scales and park where designated.
• To come back with all current and complete documentation for registration and orientation.
• That registration / orientation will be done as soon as possible, but they may have to wait (depending on haul / scales traffic).
• Once registered, the truck will receive a 24 Hr. Suspension.
Determine if truck is legal.
Determine if the truck is legal by obtaining copy of:
• Current Haul Permit as issued by Alberta Transportation.
Check that:
• Current CVIP (tractor & trailer) is in place.
• Current Class 1 licence in their possession.
If legal than proceed with registration.
If Not legal, inform driver and Do Not proceed with registration and contact the Woodlands Office as with procedure below.
Register truck and orient driver.
At DMI’s earliest convenience, staff will register the truck and orientate the driver provided all required documentation is current and complete. In this situation, log truck drivers may be excused from needing an abstract at this time. The abstract will need to be provided as soon as possible thereafter.
DMI staff to notify the Woodlands Office.
If during regular office hours, DMI staff are to contact the appro‐
priate supervisor, (determined by the contract #), or an Opera‐
tions Business Team Leader for immediate follow up through an incident report with the Contractor. At their discretion, DMI staff should not hesitate to page the on duty supervisor after hours. Notification of the Woodlands Supervisor
If, unregistered trucks do arrive at the scales during regular office hours, the appropriate supervisor (as determined by the contract number), or the Operations Business Team Leader is to be contacted for immediate follow‐up by filing an incident report with the contractor.
Appropriate Woodlands Supervisor to follow‐up with Contractor
Woodlands supervisor is to discuss this illegal performance with the contractor followed up with a letter to the contractor and copied to file.
Page 125
FRP 16 ‐ MANDATORY WRAPPER CHECKS & BULKHEAD PROCEDURES
Wrapper Checks “Mandatory Wrapper Check” (MWC) locations are pre‐determined locations serving as a final opportunity to check that the truck, trailer and load are safe and secure prior to completing the remaining portion of the haul on public access. As the title suggests, once established it is required that all loaded log trucks stop at these designated MWC locations. Calculated cycle times have considered these required stops.
Mandatory wrapper checks may be permanent locations established on DMI owned haul routes or they may be temporary locations established during the haul of private and crown permit wood sources. For consistency, MWC locations, permanent or temporary, have identical road signs.
“Haul Route Assessments” are used on all haul routes to determine, among other key items, the appropriate location for a MWC and should also consider:
• A location off public access where there is room for 3 – 4 trucks at one time. • That these locations would accumulate loose and broken pieces from the trucks so the location must be scheduled for clean up of wood and debris.
• Overhead hazards as the location may be one where wrappers are initially applied.
• Visibility and approach concerns for trucks pulling onto public access.
Currently, DMI has established permanent MWC’s at three key locations:
• At the beginning (km 200) of the Sulphur Lake, P2‐200 Road,
• At the beginning (km 0) of the East Haul, P5‐100 Road,
• At the beginning (km 0) of the Carcajou Winter Road, and
• At the beginning of the Connector Road (Junction of Hwy 35 & Hwy 689).
As loaded log trucks are not permitted to stop along their approved haul routes, there are currently no approved wrapper check locations along public access. DMI continues to work with Alberta Transportation on this issue toward establishing approved locations along main public haul routes with the current priority being north of Manning.
Bulkhead Procedures
The bulkheads (two lanes) are situated just to the right after exiting the scales are intended to allow for safe removal of wrappers from the load. It is critical that you follow procedures to ensure your safety when removing the wrappers from the load of logs.
• Ensure there are no overhanging logs (if so, remove wrappers and binders with a Butt‐N‐
Top).
• Always have the bulkhead between yourself and the loads.
• Ensure the load is within the bulkhead where work is to be done.
Page 126
•
To avoid truck traffic congestion and quick turn around times in the log yard do not loiter at the bulkheads.
ENTERING THE BULKHEADS
•
•
•
•
•
•
Check side clearance of load to cable removal bulkhead.
Pull trailer as close to the bulkhead as possible (minimum 2 feet)
When removing cables the bulkhead should be between you and the load.
Take binders (and wrappers if necessary) off from outside the bulkhead.
Wrap up wrappers and replace your binders before leaving the bulkheads.
Do not leave wrappers at bulkheads
LEAVING THE BULKHEADS
NOTE: Do not turn sharply until the tops of the logs are clear of the bulkhead.
•
Proceed to the proper unloading area.
Page 127
FRP 17 ‐ TRUCKERS’ LOAD WRAPPER PROCEDURE
PURPOSE: To identify the correct procedure for applying load wrappers.
SCOPE: Applicable to all primary carriers, and log truck drivers.
NOTE: Ensure gloves are worn when handling cables.
IN THE BUSH
Ensure that stakes are properly secured to the trailer.
• This will allow safe unloading at PRPD’s log yard.
• Ensure that there are no short logs on the outside of the load, between the stakes.
•
NOTE: Spacing of Wrappers: Space the 3/8” diameter wrappers at a minimum of 4.8 m (16’‐
0”) and center to the minimum of 14” from the bottom of the load to any part of the trailer. This includes tire carriers.
UNLOADING PRACTICES
Loads must be secured as per the government load securement legislation.
• Ensure that both wrapper and chains are on the same side of the load.
• Tighten wrappers by hand as much as possible.
• Do Not wrap the loose end of chains around the logs.
•
AT THE SCALES
Follow the scale in procedure.
• Do not remove any wrappers at the scales.
•
IN THE LOG YARD
After leaving the scale proceed to the bulkheads.
• Remove wrappers at the bulkheads. Ensure that the load is no further away from the bulkheads than 2 feet.
• Proceed to the designated unload area.
•
NOTE: Alberta Transportation Regulations apply when on public highways (i.e. load securement).
Page 128
FRP 18 ‐ TRAILER HOIST PROCEDURE
PURPOSE
To identify the correct procedure for hoisting of log trailers.
SCOPE
WARNINGS
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•
Do not stand and/or work under the hoisted trailer.
Disconnect the trailer from the truck before attempting to hoist.
Always ensure that the hoist is aligned properly with the trailer.
Do not hoist the trailer any higher than necessary.
Beware of any work in the next bay.
Do not jam the controls.
When problems are noticed at the hoist, do not use.
Report any problems immediately to the mobile equipment operator.
PROCEDURE
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Enter empty hoist bay
Stop when the trailer lifting loop is under the hoist hook.
Lower hook to the lifting loop by pushing the control lever forward or by pushing the DOWN button on the control pendant.
Disconnect the trailer from the truck.
Position hoist hook in the lifting loop.
Hoist the trailer up to clear the truck by pulling the stationary control lever towards you or by pushing the UP button on the control pendant.
Slowly back the truck under the hoisted trailer.
Lower trailer onto the truck.
Disconnect the hoist hook from the trailer.
Raise the hoist hook to its top position.
Pull away from trailer hoist to an adequate distance to let next truck load trailer and stop.
Secure log trailer on truck with the appropriate fastening device.
Continue to the out‐bound Weigh Scale
NOTE: To unload trailer watch for position of hook. This will prevent accidental hooking of equipment, causing damage.
NOTE: Maximum load limit for the trailer hoist is 7500 Kg.
Page 129
FRP 19 ‐ UNLOADING LOG TRUCKS WITH WAGNER
Issue Date: October, 2011
Revision Date: N/A
Reviewed & Approved by: DBT Representative
LOSS EXPOSURES
Production: Loss Production
Health: Personnel Injury
Safety: Damaged Equipment
Environment: Not declared
PROCEDURE
ACTION / EVENT
LOSS EXPOSURE
VERIFICATION CONTROLS
Make sure to communicate with the truck driver.
Seat belts are mandatory in all mobile equipment.
1
Upon leaving the bulk head, the log truck driver is to call the Wagner operator on the VHF DMI Yard Channel 1 radio to get directions as Loss time
to where the Wagner operator is loose decking. Alleviate any confusion 2
The Wagner operator will decide which side he will be unloading (i.e., Minimize yard time
either from the driver”s side or the passenger’s side).
Prevent equipment damage.
3
Upon notification from the Wagner operator, the truck driver will station his load in the appropriate direction Minimize yard time
in front of the Wagner. The Wagner operator will blow his air horn as a signal indicating for the truck to stop.
4
ENSURE the tusks and the auxillary Personnel or Prevent load from tusks are opened, the kickers are being knocked off Equipment damage
retracted and, the forks are levelled.
the truck.
Page 130
ACTION / EVENT
LOSS EXPOSURE
VERIFICATION CONTROLS
5
The Wagner operator will MOVE ahead only when signalled by the truck driver and, until the load is against the back of the carriage. The Loss Production
truck driver must be in plain sight at all times, keeping forks levelled and, slightly lifted up before closing tusks. Prevents injury to personnel and damage to e
6
Partially CLAMP the load
Loss Production
Prevents logs from rolling off.
7
RAISE the boom until the forks make Loss Production
contact with load.
Prevent equipment damage
8
Prevents logs from Securely CLAMP load with both tusks. Personnel injury or equipment damage falling out of load
9
ALLOW the truck driver to remove the load binders, if required. Never ALLOW the load binders to be removed until the load is securely clamped.
10
Allow the truck driver to move 10 to 15 feet in front of the truck. Ensuring the truck driver is in clear sight of the Prevent personnel Wagner operator HOIST the load injury and damage clear of the truck and trailer and TILT the carriage back slightly to bring the to the equipment
load centre closer to the drive wheels.
While hoisting the load off the trailer occasionally glance at the truck driver incase he is trying to get your attention.
11
BACK away and LOWER the load to a minimum height once the load is Loss Production
clear of the truck and trailer.
Prevents logs from rolling onto personnel and/or truck Loss Production
Prevents injury to personnel
Page 131
Page 132
WOODLANDS PROCEDURES ‐ CHIP & HOG FUEL TRUCKS
This section contains the following procedures applicable to chip and hog fuel trucks:
•
•
FRP 20 ‐ Bush Chip Loading Procedure ‐ page 134, and
FRP 21 ‐ Bush Hog Fuel Loading Procedure ‐ page 136.
Page 133
FRP 20 ‐ BUSH CHIP LOADING PROCEDURE
PURPOSE: To identify the correct procedure for loading of chips in satellite and bush chipping operations.
SCOPE: Applicable to all Primary Carriers, chipper operators and auxiliary equipment
REQUIRE PPE
CSA Side Impact hardhat blazed fluorescent orange or red
• CSA safety boots (with ankle support suitable to a bush environment)
• High visibility Vest (coverall or jacket with stripping sewn in as part of the garment acceptable)
• CSA Eye Protection (required within danger zone)
• CSA ear‐muff hearing protection (required within danger zone)
Definition: The Danger Zone is defined as an area 60 meters or 200 feet around an active chipper.
At all times the chipper operator is the on site contact/supervisor for that worksite and must be immediately available by radio at all times.
•
Cautions:
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•
Smoking is only permitted in the cab of the vehicle, equipment and/or mobile shop units (see Policy 3 ‐ Smoking in the Workplace ‐ page 41). During high fire hazard periods (summer and fall) additional precautions will be communicated by DMI.
No‐one is permitted on the walkway of the chipper during operations, unless for specific maintenance functions and only after specific precautions are taken and instructions followed.
If the chipper is in the stay away position, the boom and grapple are stretched out straight and set firmly on the ground, all equipment and personnel are to stay away from the chipper until the all clear is communicated by the chipper operator via radio.
While the chipper is operating all communications are to be via radio.
During the loading process, the chip truck is within the Danger Zone. To mitigate the risk to the truck and driver associated with being in the Danger Zone the following procedure must be observed:
• Prior to entering the loading area, the truck driver will announce his/her arrival to the chipper operator,
• The truck driver will remain outside the Danger Zone until directed by the chipper operator to enter the loading area,
• While awaiting direction, the driver will prepare for loading (remove trailer tarps),
Page 134
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Once given the instruction to load, the truck will be positioned under the chip discharge spout so that the spout is positioned as close to the centerline of the front trailer as possible,
Trailers will fill from front to back beginning with the A trailer and then the B trailer,
The driver must continually monitor the loading of their truck and notify the chipper operator via radio, of any problems or the need to stop chip flow. The driver is respon‐
sible to reposition the truck as necessary during the loading process,
Under no circumstance is the driver to access the rear controls of the chipper,
The driver may tarp the front trailer while the rear trailer is loading,
When loading of the rear trailer is complete, the driver will perform a walk around prior to pulling away from the chipper to ensure that there are no obstructions or unsafe conditions,
The rear trailer cannot be tarped while under the spout. The truck must be moved outside the danger zone prior to tarping the rear trailer, and
Drivers are not permitted on top of the load without a proper fall arrest system in place.
Page 135
FRP 21 ‐ BUSH HOG FUEL LOADING PROCEDURE
PURPOSE: To identify the correct procedure for loading of hog fuel in satellite and bush hogging opera‐
tions.
SCOPE: Applicable to all primary carriers, hogger and auxiliary equipment operators.
REQUIRED PPE
CSA Side Impact hardhat blazed fluorescent orange or red
• CSA safety boots (with ankle support suitable to a bush environment)
• High visibility Vest (coverall or jacket with stripping sewn in as part of the garment acceptable)
• CSA Eye Protection (required within danger zone)
• CSA ear‐muff hearing protection (required within danger zone)
Definition: The Danger Zone is defined as an area 60 meter or 200 feet around an active hogger.
At all times the hogger operator is the on site contact/supervisor for that worksite and must be able to be reached by radio at all times.
•
Cautions:
Smoking is only permitted in the cab of the vehicle, equipment and/or mobile shop units (see Policy 3 ‐ Smoking in the Workplace ‐ page 41). During high fire hazard periods (summer and fall) additional precautions will be communicated by DMI.
• No‐one is permitted on the hogger during operations, unless for specific maintenance functions and only after specific precautions are taken and instructions followed.
• While hogger is operating all communications are to be via radio.
• During the loading process, the hog fuel truck is within the Danger Zone. To mitigate the risk to the truck and driver associated with being in the Danger Zone, the following proce‐
dures must be followed:
• Prior to entering the loading area, the truck driver will announce his/her arrival to the hogger operator,
• The Truck driver will remain outside the Danger Zone until directed by the hogger operator to enter the loading area,
• While awaiting direction, the driver will prepare for loading (remove trailer tarps),
• Once give the instruction to load, the truck will be positioned under the hog fuel discharge spout so that spout is positioned as close to the centerline of the front trailer as possible,
•
Page 136
•
•
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•
•
Trailers will fill from front to back beginning with the A trailer followed by the B trailer,
The driver must continually monitor the loading of their truck and notify the hogger operator via radio, of any problems or the need to stop hog fuel flow. The driver is responsible to reposition the truck as necessary during the loading process,
Under no circumstance is the driver to access the controls of the hogger,
When the loading of the rear trailer is complete, the driver will perform a walk around prior to pulling away from the hogger to ensure that there are no obstructions or unsafe conditions, and
The trailers cannot be tarped while under the spout. The truck must be moved outside the danger zone prior to tarping the rear trailer.
Page 137
Page 138
MILL SITE PROCEDURES
This section contains the following procedures applicable to operations pertaining to the pulp mill:
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•
•
•
•
•
•
FRP 22 ‐ Entering Chip or Hog Fuel Trailer ‐ page 140,
FRP 23 ‐ Side Dumper Sequence of Operation ‐ page 141,
FRP 24 ‐ Chip Dumper Operating Procedure ‐ page 145,
FRP 25 ‐ Emergency Communications ‐ page 150,
FRP 26 ‐ Alarms And Evacuation ‐ page 151,
FRP 27 ‐ Fibre Contamination ‐ page 153, and
FRP 28 ‐ Plastic Control Guidelines ‐ page 154.
Page 139
FRP 22 ‐ ENTERING CHIP OR HOG FUEL TRAILER
PURPOSE:
This procedure is required to ensure compliance with OHS Safety Code ‐ Part 5 ‐ Confined Space legislation. The physical and chemical nature of hog fuel fibre creates a significant hazard potential due the build up of carbon monoxide (CO) in and around the hog fuel trailer.
PROCEDURE
VERIFICATION /
CONTROLS
ACTION / EVENT
1.
2.
3.
4.
5.
6.
7.
Chip or hog fuel truck must pull off dumper and proceed back to the scales and weigh out.
Proceed southwest of the scales house and split trailers, if required.
Proceed to inbound scales, weigh in, and obtain a new yard slip, TM9.
Once at staging area, (Tarp removal area), a second driver will need to be called to act as a tending worker (buddy system).
Before entry, a mechanical bar or latch handle is to be installed to keep door in open position. The second driver must be present and the light must be positioned inside trailer.
Truck driver is now allowed to go in and loosen frozen chips or hog fuel.
Once chips or hog fuel is loosened, remove light, mechanical bar or latch handle, close door, and proceed onto dumper. Refer to: FRP 23 ‐ Side Dumper Sequence of Operation ‐ page 141, or FRP 24 ‐ Chip Dumper Operating Procedure ‐ page 145.
If in the excess of 1000 kg of frozen chips.
This will make it easier to enter the lead trailer.
Identify the original TM9 number on the cleanout TM9
Park truck next to the north Tarp Removal pole ‐ this is where the light plug in and tools are located.
Before entering chip trailer, ensure bar or latch handle is installed to keep door from closing and light is in working condition and in position in chip trailer.
Using sledge hammer, crowbar or shovel. Second driver as tending worker.
Page 140
FRP 23 ‐ SIDE DUMPER SEQUENCE OF OPERATION
PROCEDURE:
NOTE: While the hog fuel dumper is receiving a truck load of hog fuel, no access to the catwalk around the dumper hopper is recommended. Fines and gases from the hog fuel being dumped “puff ” upward creating a hazard.
ACTION
1.
VERIFICATION/NOTES
Note:
Prior to entering the dumper, ENSURE When the red flashing lights mounted on the fuel caps are checked for tightness.
corner posts at each end of the dumper are flashing, trucks are not to enter.
Eliminates truck movement during dumping process.
• Driver to check deck for excess build up of snow, ice and debris from cab. • Continue moving forward until driver receives a signal that the truck is in position to stop (Electronic Positioning System). Green – proceed, Yellow – slow, Red – stop, White – backup
•
2.
Driver PROCEEDS onto the Hog Fuel Dumper if the “Green” traffic light is on, ensuring drivers side tires are as close to the left hand tire guide as possible.
3.
SET the truck and trailer brakes, DEFLATE truck suspension air bags, SHUT OFF truck and EXIT cab.
4.
DEFLATE front and rear trailer air bags.
5.
WALK to front of truck, attach tie‐
down chain on front bumper hook, ensure chain is routed through the tire guide and bumper hook in such a way that it is pulling forward on the truck.
Reduces the chance of truck movement while dumping
• When exiting or entering cab of truck, ensure a 3 point stance is maintained at all times
•
•
Check bumper tie‐down chain for position (Visual check)
Page 141
6.
Once the trailer air bags have completely deflated, PUSH the “Raise” button for trailerbelly supports, the control station (CS4) is located at the south end of the HFTD deck on the truck positioning sensor support.
7.
INSTALL tie down chain and open doors on the way to the rear trailer.
8
At the north end of the HFTD a local control station (CS2) will be located on a pedestal adjacent to the rear of the pup trailer. ACTIVATE the chain tensioner push‐button. In addition to the chain tensioner push‐button, the panel will contain the following controls:
• “Release push‐button switch for the chain tensioners
• “Pressure Met ” light for the chain tensioners
• “Permissive Met” light for the chain tensioners
• A “Raise” push‐button for the belly supports
• A “Lower” push‐button for the belly supports
• “Pressure Met ” light for the belly supports
• “Fully Down” light for the belly supports
• Lamp test push‐button
Make sure trailer bags have completely deflated prior to energizing belly supports
• Check that the belly support pressure met light is illuminated
•
These controls and indicators have been added to this control to let the truck driver know that all limits have been met prior to proceeding to the control booth and allows correction without returning to the south end of the dumper.
NOTE: All limits must be met before the dumper will rise.
Page 142
Important:
9
Check area of dumper to ensure it is ‘safe’ to dump; if so PROCEED to dump.
• Ensure chain conveyor is empty prior to dumping to eliminate the risk of damage to doors on the trailer or bridging of material.
PROCEED to the Control Booth. • If anything abnormal is noticed, take hand off button and the dumper will cease to lift.
CHECK that conveyor hopper is empty, • When the maximum set lift has been if not do not proceed to dump until achieved, the button will illuminate.
hog fuel is cleared from chain • Vibrators will activate if set to do so.
conveyor hopper. Access dumper cycle by scanning the The following controls and indicators are present in the HFTD control booth:
Yard Slip (Bar Code), check that the • Ready to dump light,
ready to dump light is illuminated, • Raise/lower illuminated push‐button for the “ Vibrator Control” switch to TURN the dumper deck,
desired setting.
• Front/rear Trailer Vibrator Off/Auto/Hand selector switches,
• Emergency Stop push‐button for the HFTD
• Permission by‐pass key switch,
• Single Trailer override key switch,
• Bar code override key switch, and
• Lamp test push‐button.
If all hog fuel has not cleared from the trailer, an additional vibration may be used by selecting hand mode on vibration switch.
• When the deck is completely down, the button will illuminate.
• Check that the trailer’s doors are closed (gravity closes doors ‐ visual)
•
10
Once hog fuel has cleared trailers, push the deck “Down” button.
11
Walk to the rear of the pup trailer, ACTIVATE the Down Push button for the belly supports. When the ‘Fully Down’ limit light is illuminated, the belly supports will be in the full retracted position. Then ACTIVATE the ‘Release’ push‐
button switch for the chain tensioners. When the chain tensioners have fully released the chain tension release button will illuminate. The tie down chains can be removed and the trailer door latched.
12
Once all tie down chains have been removed and secured in resting hook, the trailer air bags can be inflated.
Under no circumstances are trailers to be entered while on the dumper. Inspection doors can be opened to check trailers but entry by personnel is prohibited while on the dumper.
• A timer will ensure that the cylinders retract to their limits, fully releasing tie down chains.
• The tie down chains will not release if the belly supports are not fully retracted or belly support limit is not made. When the support is made, the Down Push button will illuminate.
Page 143
Walk to the front of the truck and remove the front tie down chain
•
13
•
14
Return to the cab of truck, START engine and inflate truck air bag suspension. Prior to exiting dumper, check that the green proceed light is on. EXIT off the dumper if area is clear of personnel and equipment.
When the front tie down chain has been returned to its proper resting station, the green proceed light will illuminate.
When exiting or entering cab of truck, ensure a 3‐point stance is maintained at all times.
• Check in rear view mirrors that the trailers are clear to exit the dumper.
Page 144
FRP 24 ‐ CHIP DUMPER OPERATING PROCEDURE
NOTE: 
All personal protective equipment (PPE) must be worn whenever outside of the cab of your truck (as per Policy 1 ‐ PRPD On‐Site PPE Requirements ‐ page 38). PPE consists of the following well maintained equipment: a hardhat, reflective vest, safety over glasses, safety toed footwear and a respirator.
NOTE: No passengers (except for training purposes) are allowed in the yard. during training, and prior to entering the yard, the driver will sign in, providing the truck number, and names of the driver and trainee(s). both driver and trainee(s) must also sigh out upon leaving to indicate everyone is clear of the yard. ensure that the passenger signs in & out on the sign‐up sheet in the scale house.
TRAFFIC SIGNAL:
The traffic signal board is located at the entrance of #1 and #2 chip truck dumpers and aids in directing traffic to the appropriate dumper to help accelerate traffic for optimum cycle times, and aid in communicating to truck driver's dumper activities. The traffic sign is divided into two components; west half of sign is for the #1 truck dumper; the east half is for the #2 dumper. Each sign has two red out‐of‐service indicator lights that can be activated to prevent truck traffic from entering dumper when it is down for mechanical maintenance or out of service. The signs also display which chip species each dumper is accepting allowing opera‐
tions the ability to designate either dumper to dump only one chip species if necessary. The third indicator is to show the truck drivers which species of chips the corresponding truck dumper had previously dumped to allow for faster cycle time by reducing the waiting time to allow for chip species change.
VERIFICATION /
CONTROLS
ACTION / EVENT
1.
When approaching chip dumpers, CHECK dumper signal board (traffic lights) to confirm dumper availability.
2.
ONLY two trucks, parked side‐by‐side allowed in the staging area (tarping station) to dumper #1. There is no staging area for dumper #2. ENSURE a three‐point stance is used whenever accessing and/or exiting the tractor trailer unit. DO NOT step from trailer to trailer (on top) when removing tarps.
When trailer is not equipped with an approved tarp removal platform, prior arrangements have to be made to use the Fall Arrest System.
Page 145
3.
ADDITIONAL traffic must wait in the area
directly south of the staging area and well
back of the entrance to the mobile
shop/hog fuel pad.
To allow for mobile equipment access.
4.
ENTER dumper slowly, (5 km/hr.), CHECKING for personnel.
Prevents injury to personnel
5.
STOP truck when the trailer is completely clear of the backstop.
Prevents damage to equipment.
6.
PUSH the “DOWN” button for the backstop.
Green light will illuminate in the “Backstop Down” button.
7.
BACK UP the truck gently when the backstop is completely down.
Truck will make contact with the backstop.
8.
APPLY park brakes for the tractor and the trailers.
Reduces the chance of the truck moving while in the air.
NOTE: It is critical that the trailer bumpers meet the DMI Chip Trailer Bumper Standard of July 28, 2009 ‐ Rev. 1 (see page 148).
9.
TURN key to the “OFF” position to stop engine.
Prevents damage to equipment.
10.
DO NOT enter the trailer while on the dumper.
Prevents injury to personnel.
11.
CHECK fuel caps for tightness.
Prevents environmental release.
12.
UNLATCH trailer doors on driver's side.
13.
LOWER trailer suspension by dumping air bags.
14.
FOLLOW walkway around the bridge.
Applies specifically to dumper #1.
AT NO TIME SHALL A DRIVER WALK ACROSS THE BRIDGE OR THE BACKSTOP. FAILURE TO COMPLY WILL LEAD TO SUSPENSION AND/OR TERMINATION FROM DMI'S SITE.
15.
PUT safety pin in backstop.
Prevents backstop from rising.
16.
ENSURE access gate is closed.
17.
PLACE sample pail under center of spout on automatic sampler if the load has been selected as a sample
18.
CLOSE door of dumper booth.
Prevents dust build‐up in dumper booth.
Page 146
WHILE THE BRIDGE OR DECK IS UP, THE DRIVER IS NOT TO LEAVE THE DUMPER BOOTH. NO OTHER DRIVERS ALLOWED ON DUMPER OR IN BOOTH WHILE THERE IS A TRUCK IN THE DUMPER.
19.
SCAN yard pass.
20.
ENSURE the area on and around the dumper is clear of all personnel prior to lifting and/or lowering any of the dumper equipment.
21.
PUSH the “UP” button for the bridge.
Green light will illuminate in the 'Bridge Up' button.
22.
PUSH the “UP” button for the deck.
Green light will illuminate in the 'Deck Up' button.
DO NOT JAM ANY OF THE DUMPER CONTROL BUTTONS. THEY MUST BE CONTINUOUSLY PRESSED (SAFETY FEATURE) OR THE ACTION WILL STOP IMMEDIATELY. JAMMING OF ANY OF THE CONTROLS WILL LEAD TO TERMINATION
FROM DMI's SITE.
23.
At the top of the dump cycle, ALLOW the vibrator to completely go through its cycle (if it is operable.).
24.
Pushing the “SAMPLER” button on the WATCH the automatic sampler to ensure that panel will allow for one additional a chip sample is being taken.
sample bucket to be taken from the load.
25.
PUSH the "DOWN" button for the deck when all chips have been dumped.
Green light will illuminate in the 'Deck Down' button.
26.
PUSH the “DOWN” button for the bridge when the deck is completely down.
Green light will illuminate in the 'Bridge Down' button.
27.
DO NOT stop and start the dumper to jar the chips out of the trailers
Prevents equipment damage.
28.
PICK up the sample pail if the load was to be sampled. FILL moisture sample bag. DROP yard pass in bag. ZIP lock bag completely shut and PLACE in the chip cabinet.
29.
REMOVE safety pin from the backstop.
Allows back‐stop to be lifted.
30.
FOLLOW the walkway around the bridge.
31.
DRIVE truck forward to clear the backstop.
32.
LATCH trailer doors and PRESSURE up air system.
Pushing the 'Vibrator' button will allow for additional vibration time.
NOTE: Note: If trucks are waiting, pull off of the dumper before latching doors.
Page 147
33.
PUSH the “UP” button for the backstop, ENSURE it is fully up and out of the way for the next truck.
34.
EXIT dumper yielding to any traffic at the north end of the 'OFF' ramp.
Applies specifically to dumper #1
CHIP TRUCK BUMPER STANDARD
Purpose
Since the size and location of the Backstop at the Chip Truck Dumpers is fixed it’s important to match the chip trailer’s bumpers to it. The contact surface between the backstop plate and the trailer bumper must be maximized in order to minimize the possibility of slippage while the dumping process takes place (any slippage could lead to serious incidents).
Scope
Provide guidelines for the positions and size of the bumpers on both the Pup Trailer and the Lead Trailer. Since the trailers all have Air Bag Suspensions, which have their own character‐
istic movement parameters, the dimensions on the vertical locations is based on Backstop location requirements not necessarily the attachment on to the trailer frame.
STANDARD FOR PUP TRAILER
Air Bags Up • Bottom of bumper to be 23” & the top of the bumper to be 44”, from the ground.
• Air Bags Down
• Bottom of bumper to be 18½” & the top of the bumper to be 39½” from the ground.
•
STANDARD FOR LEAD TRAILER
Air Bags Up
• Bottom of bumper to be 26” & the top of the bumper to be 33”, from the ground.
• Air Bags Down
• Bottom of bumper to be 23” & the top of the bumper to be 30”, from the ground.
•
Page 148
Backstop Reference Information:
• Bottom of Backstop Plate = 23”
• Top of Backstop Plate = 37”
NOTE: The actual design of the bumpers is the carrier’s responsibility.
Page 149
FRP 25 ‐ EMERGENCY COMMUNICATIONS
The emergency line at the mill site is 7300. This emergency line can be reached from any mill site phone. Dialing this number will put you in direct contact with the Safety Loss Control Department (SLC). • There are telephones located throughout the mill site in all areas for general use. Any of these phones may be used to contact Safety Loss Control for both emergency and non‐
emergency issues. The Safety Loss Control non‐emergency line is 7301. If there is no answer, please leave a message. • The following are the Chip Truck Dumper (CTD) numbers: • No. 1 CTD: 7403
• No. 2 CTD: 4562
•
First Aid Services & Emergency Response
For access to first aid, or any other emergency, please use emergency phone number 7300. This will put you into direct contact with the Safety Loss Control (SLC) office. If a hand held radio is used, please contact SLC on mill channel (UHF) 1A.
First aid treatment and emergency pre‐hospital care is provided by the following personnel:
• The Safety Loss Control technicians • Emergency Response Teams Safety Loss Control will contact any off site resources as required. The mill may provide trans‐
portation to Medical Aid (Hospital), however, it is the contractor’s responsibility to provide the return trip back to the mill. Please check with your supervisor on how this will happen. Revision 8.0 ‐ November 1, 2011
Page 150
FRP 26 ‐ ALARMS AND EVACUATION
GENERAL Area and Mill‐Wide Evacuations PRPD has various lights and sirens located throughout the mill to assist in both area and Mill Evacuation. If it is necessary to evacuate an area, evacuation lights will come on and a siren will be activated with an intermittent high to low pitch All mill employees, visitors and contractors who are in the area, will leave immediately and will not re‐ enter as long as the alarms are still in progress. All contractors are to proceed to their prearranged locations for a head count by their supervisor or designate.
The following flashing lights indicate area evacuation: RED: Steam and Recovery YELLOW: Chemical Preparation BLUE: Brownstock and Bleach Plant MAGENTA: Pulp Machine GREEN: Digester WHITE: Millwide Evacuation If the condition is deemed serious enough, it will be indicated by FLASHING WHITE LIGHTS and a siren with a continuous high to low pitch. Upon mill‐wide evacuation, all contractors muster at Mobile Shop or Woodlands Building depending on your location. Mill‐wide Evacuation Procedure The mustering area for all people in the Woodyard, Woodroom, Chip pad, and the Effluent Area is the MOBILE SHOP.
• The mustering area for all people at the scales is north east of the Woodlands building on the old parking lot.
• The Woodlands Building office will maintain communication with the Pulp Mill during an evacuation The Evacuation Director in Woodlands will take a head count of personnel and visitors. He/she will phone this information to the Evacuation Director in the Warehouse at local 7389. • The Evacuation Director in the Mobile Shop will take the head count for his area including any truck drivers, contractors or mill personnel. He will phone this information to the Evacuation Director in the Warehouse at local 7389. •
Page 151
NOTE: It is important that escape respirators be carried during a mill evacuation in the event that a gas condition is encountered. If caught in an area without your respirator, do not return to your area to retrieve it. Proceed to the mustering area. Wind indicators (flags) are located around the mill perimeter to assist personnel outside the building in determining the prevailing wind direction. The best available indicator would normally be the main stack. AREA EVACUATION PROCEDURE Upon finding any emergency (i.e. gas condition, fire, etc.) you will immediately leave the affected area. Ensure you use appropriate personal protective equipment (i.e. respirator) for the circumstances. Contact Safety Loss Control (SLC) at 7300 as per the existing alerting procedure and follow their instructions. • Area Evacuation ‐ You are to muster at the Mobile Shop for a head count. •
OTHER MILL ALARMS Fire Bells Fire bells are activated throughout the mill by two methods: • Manual activation of a local pull station. • Automatic activation due to signals from smoke detectors, heat detectors, or water flow detectors. Bell alarm signals may be heard in different areas of the main mill complex: • Continuous bell ‐ indicates a fire in the immediate area. Action Required: Leave the immediate area, • Contact Safety Loss Control at 7300 for further instructions. • Muster as per area evacuation. •
NOTE: The Woodroom and Mobile Equipment Garage have an independent alarm system that operates on a continuous bell only.
CARBON MONOXIDE (CO) AWARENESS FOR HOG FUEL TRUCK DUMPERS
NOTE: When you are in the basement of the hog fuel dumper, there is a potential for carbon monoxide (CO) to accumulate. This hazard calls for an immediate evacuation from the basement, if the alarms were to sound. The alarm notification equipment is located in the basement. Revision 8.0 ‐ November 1, 2011
Page 152
FRP 27 ‐ FIBRE CONTAMINATION
PREAMBLE
At all times, you must be aware of any foreign materials that could get into your load. Regardless of what commodity you may carry, any foreign materials getting in the process could damage equipment or a product batch.
If you are hauling wood chips, this becomes even more important.
Just one ounce of plastic, the amount in a ball point pen, is enough to ruin thousands of tons of pulp and could cause worldwide purchasers not to buy our valued product. Our pulp mill customers cannot afford to hire suppliers and carriers who do not take every precaution in handling plastic products at various worksites.
TAKING PRECAUTIONS
We must work as a team to keep plastic out of the pulp process. Key elements to this caution include:
• Controlling plastics through proper housekeeping and disposal procedures,
• Asking suppliers of equipment and services to keep their use of plastic to a minimum, and
• Making a personal effort to ensure that all plastic is disposed of properly. Many of these items within our control include:
• styrofoam cups,
• coffee cups,
• lunch bags,
• plastic wrap,
• drink containers,
• engine oil bottles,
• zip strap fasteners,
• foam ear plugs, and
• other similar items.
Page 153
FRP 28 ‐ PLASTIC CONTROL GUIDELINES
PURPOSE
Plastic in any form is a known contaminant in wood chips to DMI’s Peace River Pulp Mill operation. The purpose of these guidelines is to recommend ways suppliers can reduce the risk of deliv‐
ering chips that have been contaminated with plastic delivered to DMI.
POLICY
This procedure forms an integral part of the PRPD ‘Plastic in the Workplace’ policy which states that DMI recognizes the necessity of plastic in the workplace; however trace levels of plastic contami‐
nation in pulp can lead to lost production, lost revenue and lost customer confidence. Although it is impossible to eliminate plastic in the workplace, it is possible for suppliers to eliminate plastic from entering the wood chip stream. With the cooperation of our suppliers, DMI can significantly reduce the probability of sending contaminated pulp to a plastic sensitive customer.
The best practices for plastic contamination control are through prevention, measurement, containment, and removal. Prevention is the best strategy to eliminate plastic contamination and a successful prevention program is built on strong awareness and education of the supplier’s staff, contractors, and visitors.
DMI encourages all chip suppliers will develop a plastic control program (example attached) and a contamination response plan. Under the program, new employees should receive plastic control information during their site‐specific orientation within the first two days of employment.
PLASTIC CONTROL PROGRAM
DMI will assist suppliers with development of their plastic control program. The program will be built for the suppliers business, and DMI will act as a resource during the development of the program. The program should cover such things as; education and orientation, plastic audits of the worksite and containment and control of plastic on site (see attached example).
CONTAMINATION RESPONSE PLAN
All chip suppliers, together with DMI, will maintain an Active Contamination Plan. The purpose of the plan is to set a supplier specific procedure that will be used when there is a known or suspected contamination in the wood chips delivered to DMI.
HANDLING OF CONTAMINATED LOADS AT PRPD
When a contaminated load arrives on site, DMI will take the following steps to isolate the load and dispose of it:
• Loader 135 will direct the truck to one of the chip dumpers.
• If possible, the contaminated load will be put on an empty pad (this may require a manual over ride) or isolation of chips on an existing pile.
• The load is then removed from the chip pad or pile and moved to the hog fuel pad.
Page 154
The person operating Loader 135 will inform the Fibre Handling Supervisor that the contaminated load has been disposed of.
• The Woodlands Supervisor initiates or follows up on the Incident Investigation Report CHK‐007 from the supplier.
• Incident investigation is conducted, reported and is tracked as per the Woodlands Incident Reporting Guidelines (FR‐G013).
•
SUPPLIER AUDITS
Supplier plastic control programs will be audited by DMI on an annual basis. Elements to be covered during supplier audits will include:
• employee plastic awareness including contamination response;
• supplier housekeeping as it relates to plastic;
• use and control of plastic in the supplier’s operation;
• supplier’s equipment / parts storage, purchasing policies and procedures;
• contamination response plan; and
• contamination incident investigations.
Page 155
Page 156
EMERGENCY CONTACT INFORMATION
Provided in this section are:
• Chipper Danger Zone Chart ‐ page 158,
• Product Spill Emergency Contacts ‐ Agencies ‐ page 159,
• DMI Radio Frequencies ‐ page 159, and
• Emergency Measures Contact Numbers ‐ page 160.
Page 157
CHIPPER DANGER ZONE CHART
Page 158
PRODUCT SPILL EMERGENCY CONTACTS ‐ AGENCIES
Agency
ERP Number
Contact Information
Propane Emergency
2‐0010‐050
1‐800‐265‐0212
Anhydrous Emergency
2‐1451‐130
1‐800‐792‐8311
Methanol (24 hours)
‐
1‐800‐814‐6111, or
1‐800‐252‐9301
Aviation Fuel
‐
1‐866‐814‐6111
Liquid Propane Gas (LPG) Assistance Corporation
‐
1‐800‐265‐0212
**Note: For any major incident involving long and short haul transportation of fuel, lubes, or corrosives (fertilizer) or any major incident involving a release of TDG controlled prod‐
ucts, trucking operation branches are to call the Shield ER phone number 1‐866‐334‐1290 to activate their ER team. Do Not call Shield for propane and NH3 release incidents. Fol‐
low the registered ERAP plan.
DMI RADIO FREQUENCIES
DMI WOODLANDS RADIO FREQUENCIES
Channel
Frequency
Assignment
1
170.205
DMI, Wood Yard
2
171.555
DMI, East Haul Road & Reno (P03) Area
3
169.725
DMI, Sulphur Lake (P2‐200) & Caracajou Winter Road
4
164.175
DMI, P2‐100 Haul Road & Hawk Hills
5
163.995
DMI, Manning Satellite Road
6
166.620
DMI, Highway Channel / General Haul Use
7
153.050
DMI, Purchase Wood Loading / Haul
Page 159
EMERGENCY MEASURES CONTACT NUMBERS
Contact Agency
Contact Person or Location
(if applicable)
Contact Number
Police, Ambulance & Fire Depts.
Phone
911
Poison Center
All of Alberta
800‐332‐1414
Highland Helicopters
Peace River
780‐624‐5555
Precision Helicopters
Manning
780‐836‐3910
AB Environment, Envir. Services Response Center ‐ 24 hours
1‐800‐222‐6514
AB Trans, Coordination & Information Center (TDGR) ‐ 24 hrs.
1‐800‐272‐9600
ATCO Electric ‐ Central Work Desk Emergency Number ‐ 24 hrs.
1‐800‐668‐5506
Neufeld Petroleum
Kevin Boreen‐Branch Manager
(office/cellular)
780‐624‐2800
780‐625‐8955
Dan Coombs ‐ Loss Prevention Coordi‐
nator (office/cellular)
780‐357‐2469
780‐876‐1827
Sustainable Resource Development, Forest Protection Division
Peace River Regional Fire Center
Public Lands & Forests Division
310‐FIRE (3473)
780‐624‐6190
Peace River
780‐624‐6456
Fairview
780‐835‐7200
Manning
780‐836‐2881
High Level
926‐3761/3240
Slave Lake
780‐849‐7400
Sustainable Resource Development, Fish & Wildlife Div. ‐ 24 hours
1‐800‐642‐3800
Work Place Health & Safety ‐ Report ‘serious’ workplace accidents (24 hours)
780‐538‐5249
Workers Compensation Board ‐ Report workplace injuries
780‐498‐3800
MD of Clear Hills No. 21 ‐ Worsley
780‐685‐3925
MD of Northern Lights No. 22 ‐ Manning
780‐836‐3348
MD of East Peace No. 131 ‐ Peace River
780‐624‐0013
MD of Peace No. 135 ‐ Berwyn
780‐338‐3845
MD of Fairview No. 136
780‐835‐4903
Media
CKUA ‐ (580 AM / 100.9 FM)
YL COUNTRY / KIX 106 (610 AM)
800‐494‐2582
780‐624‐2535
City / Town / Village Offices
Fairview
Hines Creek
Peace River
Grimshaw
780‐835‐5461
780‐494‐3690
780‐624‐2574
780‐332‐4626
Municipal Districts
Page 160

DMI Policy-Procedure Manual.book

Transcription

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