NEW STUDENT - Providence College

NEW STUDENT
O R I E N TAT I O N
C E N T E R F O R O R I E N TAT I O N , T R A N S I T I O N S & L E A D E R S H I P
P ROV I D E N C E . E D U/ OT L
T W I T T E R : @ P C _ OT L | I N S TAG R A M : P C F R I A R L I F E
P ROV I D E N C E C O L L EG E
NEW STUDENT
O R I E N TAT I O N
SCHEDULE
Mandatory for all new students. Complete by May 31, 2016.
TUESDAY, JUNE 21: American Studies, Art History/Studio Art (ARH, ART), Business Economics, Computer
Science, Economics, English (ENG, ENGE, ENGC), Foreign Language Studies (ITA, ITAE, SPN, SPNE, FRN,
FRNE), Global Studies, History (HIS, HISE), Humanities, Mathematics (MTH, MTHE), Music (MSC, MSCE),
Philosophy, Public & Community Service Studies, Quantitative Economics, Social Science, Sociology, Theatre
Arts, Theology, Women’s Studies
WEDNESDAY, JUNE 22: Applied Physics (PHY, PHYE), Biochemistry, Biology (BIO, BIOE), Chemistry (CHM,
CHME), Pre-Engineering
Strongly encouraged for anyone who took Spanish, Italian and/or French in high school.
Complete by May 31, 2016.
TAKE YOUR UNDECLARED STUDENT PRE-ORIENTATION SURVEY*
Mandatory for all students entering PC undeclared. Complete by May 31, 2016.
COMPLETE YOUR STUDENT HEALTH RECORD
Return completed Student Health Record on or before July 15, 2016. Please schedule a
physical accordingly.
COMPLETE YOUR HEALTH INSURANCE WAIVER/ENROLLMENT FORM
THURSDAY, JUNE 23: Undeclared*
MONDAY, JUNE 27: Elementary/Special Education, Health Policy and Management, Political Science,
Psychology, Social Work
Complete your waiver or enrollment form online with University Health Plans by July 1,
2016. (International students may not waive health insurance.)
UPLOAD YOUR PHOTO FOR YOUR PC STUDENT ID CARD
DON’T FORGET TO REGISTER FOR
YOUR ADVISING & REGISTRATION
DAY AT PROVIDENCE.EDU/ORIENTATION
BY MAY 31!
2016 FALL ORIENTATION PROGRAM
It is mandatory for ALL incoming students — resident and commuter — to attend both an Advising
& Registration Day AND both weekends of Fall Orientation. Please make travel plans accordingly.
FRIDAY, AUG. 19 – WEDNESDAY, AUG. 24: International Student Welcome Program, Pre-Orientation
Service Programming, Advising & Registration Day
THURSDAY, AUG. 25: Residence Halls Open, Fall Orientation Registration, Mass of Welcome for New Students
and Their Families, First Orientation Group and Residence Hall Meetings, Nighttime Social Events
FRIDAY, AUG. 26 – SUNDAY, AUG. 28 AND FRIDAY, SEPT. 2 – SUNDAY, SEPT. 4: Academic and Student
Affairs Programming, Orientation Group and Residence Hall Meetings, Campus Tours, Information Fairs,
Student Performances, Day and Nighttime Social Programming
For schedules, FAQs, and general information, please visit our website at:
PROVIDENCE.EDU/ORIENTATION
*Dates for Undeclared students will be assigned alphabetically; please check our website for details.
Please submit your photo by June 8, 2016, using the Online Card Office.
CONSIDER APPLYING FOR SEVERAL SPECIAL PROGRAMS
These include Urban Action, FaithWorks, Horizons, Transformations, and Connections.
See providence.edu/orientation for more information. (Note: Students attending the Aug. 24
Advising & Registration Day unfortunately are not eligible to participate in the FaithWorks
program.)
COMPLETE FORMS AND BRING THEM TO YOUR ADVISING & REGISTRATION DAY
FERPA/Photo Waiver, Intramural Sports Program Waiver, and Fall Orientation Voluntary
Release Form. Please download these forms from our website, providence.edu/orientation,
fill them out, and bring the completed forms with you to your Advising & Registration Day.
SIGN-UP FOR E-BILL NOTIFICATIONS
Remember, students can set-up a parent/guardian as an authorized user in order to receive
e-Bill notifications and view online bills. Please refer to “Important Billing Information”
section of this mailing. (Providence College does not send paper bills!)
DON’T FORGET YOUR REGISTRATION/ENROLLMENT SERVICES CARD
Bring the enclosed Registration/Enrollment Services card with you to your Advising &
Registration Day.
*Paper copies will be provided for students outside the continental US.
PARENT/GUARDIAN INFORMATION & PRE-ORIENTATION TO-DO LIST
TAKE YOUR LANGUAGE PLACEMENT EXAMS*
MONDAY, JUNE 20: Undeclared*
WEDNESDAY, AUG. 24: International Students
REGISTER ONLINE FOR YOUR SUMMER ADVISING & REGISTRATION DAY
TAKE YOUR MATH PLACEMENT EXAM*
Advising, Course Selection and Registration, Parent Workshops, Student Group Activities and Resource Fair
WEDNESDAY, JUNE 29: Management, Marketing
TO-DO LIST
Visit providence.edu/orientation and click the tab that says “Register Here.” Complete by
May 31, 2016. Don’t forget to register any family/guests who plan to attend, too!
SUMMER ADVISING & REGISTRATION DAYS
TUESDAY, JUNE 28: Accountancy, Finance
PRE-ORIENTATION
PARENT/GUARDIAN
INFORMATION
ADVISING & REGISTRATION DAY
PROVIDENCE COLLEGE PARENT PROGRAM
The college experience is full of new opportunities, challenges,
Providence College is a special place. We offer many helpful
and transitions. This is true for both your student and your
services and resources, including a program just for PC parents
family, especially during the first year of college. To assist with
and families, because we know that family support is an integral
this important transition, we have developed a special program
part of a student’s success. The more information you have,
for parents/guardians that will take place during your student’s
the better able you will be to support your son or daughter
summer Advising & Registration Day. The program features
throughout the college years.
unique workshops, as well as opportunities for you to gather
information about campus services and have your questions
answered face-to-face. During orientation, you will have the
opportunity to learn about specific strategies to help address the
many developmental and transitional issues commonly faced by
students.
The main goals of the Providence College Parent Program are
to enhance parents’ understanding of the college experience
WELCOME
NEW STUDENTS
and to promote student growth and development. Our resources
are designed to keep parents informed and connected to the
Providence College community. Resources include a parent
handbook, newsletters, and a comprehensive parent website. On
We look forward to seeing many of you at the program this
our website you will find a compilation of “Frequently Asked
summer!
Questions,” issues for parents to address with students during
the summer before classes begin, recommended readings on
parenting a college student, and talking points on such issues as
campus safety and academic integrity. Also provided are links to
campus departments, College events, and emergency services.
The “Ask A Question” feature on our website enables parents
to type in a question on any PC subject. We will research the
inquiry and provide a prompt response. We invite you to visit our
website at: providence.edu/PCParents. It is updated on a regular
basis, so check it often for new information.
The Parent Program also sends out e-communications to parents
each month during the academic year. These timely messages
provide updated information about special events, important
dates and deadlines, new programs, and user-friendly guides to
College policies and procedures.
We hope that you will take full advantage of the resources of the
PC Parent Program during the next four years.
ON BEHALF OF THE DIVISION OF STUDENT AFFAIRS AND THE CENTER FOR
ORIENTATION, TRANSITIONS & LEADERSHIP, I AM EXCITED TO WELCOME YOU TO
THE “FRIAR FAMILY”!
Please consider this mailing your guide to New Student Orientation — to be used in preparation for
your transition into the Providence College community. Enclosed, you will find important information
about our programs, “essentials” that must be completed in advance of orientation, and involvement
opportunities for incoming students. It is important that you read this mailing in its entirety and pay
particular attention to the dates and deadlines listed within.
During our summer Advising & Registration Days, all new students are invited to learn about academics
and services available on campus and begin building connections with members of the PC community.
Parents/guardians are also invited to participate in programming designed specifically for them during
these one-day sessions.
On Aug. 25, new students* will return to Providence for our Fall Orientation program, during which they
will have the opportunity to truly get to know campus by participating in workshops, tours, and social
programs with faculty, staff, and student leaders. After residence hall move-in that morning, the program
will officially begin with our traditional Mass of Welcome for new students and families at 3 p.m. After
Mass, parents/guardians are invited to stay for a brief speaking program and reception, while students
officially kick off their Providence College experience with our orientation staff.
Fall Orientation will take place during both the weekend before classes begin (Aug. 25-28) and the first
weekend of the semester (Sept. 2-4). Orientation is a mandatory experience for ALL new students –
resident and commuter – so please plan to be on campus for the duration of both weekends.
IMPORTANT BILLING INFORMATION
Providence College uses an electronic billing and
payment system. Tuition bills for the academic year are
generated electronically and e-mailed to the student’s
@friars.providence.edu e-mail address. Students can
authorize another user (i.e., parent/guardian) to view
and pay the bill. Once a student sets up an authorized
user, e-Bill notifications will be sent to the student and
the authorized users’ email addresses.
To set up an account for an authorized user to access
the e-Bill, the student will need to visit
providence.edu/bursar/expenses and follow the
instructions. From this same web page, you can access
more information regarding e-Billing and e-Payment by
clicking the “Frequently Asked Questions” link at the
bottom of the page.
For more detailed information about Orientation – including schedules for the summer and fall programs
– please refer to our website: providence.edu/orientation. Should you have additional questions, please
contact us at [email protected] or 401.865.1085.
I look forward to meeting you soon!
Sincerely,
Leslie J. Heller ‘02
Associate Director for Orientation, Transitions & Leadership
*Not already partaking in special pre-Orientation programming or the August 24 Advising & Registration Day
URBAN ACTION COMMUNITY SERVICE PROGRAM (CONT’D)
Urban Action is also a great opportunity to meet other students and to learn more about Providence College.
This program will be rewarding for you, as well as the community. Activities will conclude in time for students
to participate in orientation.
UA registration is limited to 150 first-year students. Students will be accepted on a first-come, first-served
basis beginning in late May. To access registration materials, please visit providence.edu/orientation.
For questions or more information, please email [email protected] or call 401.865.2211.
HORIZONS RETREAT
Sept. 2016
The Horizons Retreat is an opportunity for students of color and international students to spend time with upper-class
student mentors, to build relationships with peers, to experience intentional intercultural interaction, and to create a
network of support at Providence College. Through group activities, individual reflection, films, personal stories, and staff
presentations, you will be given the tools to navigate and acclimate to the campus culture while maintaining your unique
identity and cultural values. We will spend two days away from campus participating in activities that will include a bonfire
and games. There will be plenty of food, fellowship, and fun!
Registration begins on July 30th. Space is open to 35 students, so be sure to register early. Drop off a $10 refundable deposit
by Sept. 2 to Slavin 106 to finalize your registration.
Questions? Email [email protected] or call 401.865.1525 for more information.
PEER MENTOR PROGRAM RETREAT
Sept. 2016
TO BE COMPLETED NO LATER THAN TUESDAY, MAY 31
Registration begins on July 30. Space is limited to 15 students, so be sure to register early. Drop off a $10 refundable deposit
by Sept. 2 to Slavin 106 to finalize your registration.
PRIOR TO ORIENTATION, YOU WILL NEED TO COMPLETE APPROPRIATE
PLACEMENT EXAMS AND SURVEYS. DETAILS AND LOG-IN CREDENTIALS
ARE IN THE ENVELOPE PROVIDED.
Math Placement Exam: Required of All Majors
These results will allow us to pre-register you into a mathematics course if it is required for
your major. You will have an opportunity to adjust your schedule during your Advising &
Registration Day if you think your placement is incorrect.
Language Placement Exams: Optional
Questions? Email [email protected] or call 401.865.1525 for more information.
CONNECTIONS WEEKEND RETREAT
Sept. 16 – 18, 2016 (Rindge, NH)
Join your classmates for Campus Ministry’s annual Connections Retreat! Spend a weekend meeting new friends, growing
in faith, and learning about life at PC from upper-class students. Take a break from the busyness of starting college, reflect
on the role of God in your life, and have fun in beautiful New Hampshire! Join us for a weekend of canoeing, s’mores around
a bonfire, conversation, prayer, and great food. Transportation and lodging are included. Space is limited, so sign up early.
Registration begins in May on our website. You will not want to miss it!
If you have studied Spanish, Italian, and/or French in high school, we urge you to complete
For more information, visit our retreat website: providence.edu/connections
the placement exam in the language(s) you studied. All students who complete the language
Contact Kelly Hughes, at [email protected] or 401.865.2885, with any questions.
placement exam will be pre-registered into their placement level for their first semester if their
schedule allows and space is available.
Pre-Orientation Survey for Undeclared Students: Required of Undeclared Majors
Office of Academic Advising:
401.865.2177
Office of Enrollment Services:
401.865.1033
TRANSFORMATIONS LEADERSHIP RETREAT
Sept. 17, 2016
The Transformations Leadership Retreat will enable you to begin to explore your potential as a student leader at Providence
College. This annual one-day event for first-year and sophomore students provides participants with fun and challenging
leadership development activities, as well as the opportunity to begin building relationships with classmates and current
student leaders. There will also be plenty of food and time to relax!
This year’s program will take place at YMCA Camp Woodstock (Woodstock Valley, Conn.). Registration materials
will be available on the orientation website in late May and will be accepted on a limited, first-come, first-served basis.
For more information about Transformations or to register, please visit: providence.edu/orientation
SPECIAL PROGRAMS
PLACEMENT
PLACEMENT EXAMS
EXAMS &
& SURVEYS
SURVEYS
The Peer Mentor Program (PMP) features “collaborative mentoring,” where peers both individually and collectively support
first-year, first generation students. Mentors each work with their own group of mentees, while also remaining available
to answer questions or connect with mentees outside of that group. The PMP promotes both community and academic
excellence by connecting mentees with campus resources such as Career Education & Professional Development, Residence
Life, Campus Ministry, Student Activities, and Academic Services. To kick off the program this fall, we will host a fun,
overnight retreat for mentors and first-year mentees.
SPECIAL PROGRAMS
PC
PC CARD
CARD INFORMATION
INFORMATION
Your Providence College Identification
Card, the PC Card, is much more than a
simple photo ID. It is also your meal card,
your library card, and your bus pass. It
provides you access to your residence hall
and the Concannon Fitness Center. It is
also a safe and convenient way to make
purchases on and off campus. If you have a
Santander checking account, you can link
your PC Card to your account for ATM and
PIN-based bank transactions.
You can upload your student photo through the use of our Online Card Office website
instead of waiting in line to take your photo during the Advising & Registration Days.
In order to log into the website and upload your student ID card photo, you will need your
Providence College Network/Sakai username and PIN. Your username and PIN are provided
to you within this mailing packet in a sealed envelope from the Office of Enrollment Services.
INTERNATIONAL STUDENT WELCOME PROGRAM Aug. 19 – 23, 2016
The International Student Welcome Program (ISWP) provides the opportunity for international students to adjust
to life at Providence College. This program is mandatory for all students on Providence College-sponsored F-1 and
J-1 visas, as it will include important information regarding the rules and regulations of maintaining valid status
in the United States. It is also open to U.S. citizens who have spent the majority of their lives abroad. U.S. citizen
participants must be pre-registered, as space is limited.
The ISWP includes spending time with upper-class international students, meeting faculty and staff, learning about
American college life, and exploring the city of Providence. By the end of the program, students will be prepared for
life as a Friar!
Questions about the ISWP should be directed to the Center for International Studies at [email protected] or
401.865.2114.
FAITHWORKS SERVICE IMMERSION
Aug. 20 – 25, 2016
FaithWorks is a faith-based service program that will bring incoming first-year to campus before the Fall
Orientation program. A campus minister and 10 student coordinators will lead FaithWorks in collaboration with the
Diocese of Providence.
FaithWorks participants will be immersed in the city of Providence from the perspective of Catholic social services
and of marginalized groups, residents, and neighborhoods that those ministries serve. Students will fulfill the call
of the Gospel by serving in and learning about a wide variety of populations and social issues: homelessness, elderly
care, incarceration, immigration, and refugee services. With prayer, reflection, conversations with local leaders,
community-building exercises, and social activities, FaithWorks is a great way to begin your Providence College
career!
Use the QR Code below to access our website and view the How to Upload Photos Video, or
visit providence.edu/pccard. You also can download the PC Card App for your smartphone.
PHOTO GUIDELINES
White background. Photo must be in color
with a pale background. (Photos taken in
front of a wall are OK.)
Entire head and shoulders. Photo should
include the entire head and shoulders. We
are able to crop photos as needed.
Face the camera. Head should directly face
the camera; no profile or angle shots. Eyes
should be open and looking at the camera.
No shadows. Well-lit photos are best. Make
sure that your face is not obscured by hair or
shadows. Include headpieces only if worn
daily for religious purposes; they should not
obscure or cast shadows on the eyes or any
other part of the face. No hats, bandannas,
sunglasses, etc.
Recent photo. Photo must be taken within
the last six months.
Please Submit Your Photo By: June 8, 2016
PICKING UP YOUR ID
You can pick up your student ID at your Advising & Registration Day. Do not forget to bring a
government-issued photo identification (state driver’s license or passport) with you to pick up
your card.
For more information, visit the FaithWorks website: providence.edu/faithworks
Contact Heidi Fraitzl ([email protected] or 401.865.1944) with any questions.
URBAN ACTION COMMUNITY SERVICE PROGRAM
Aug. 21 – 25, 2016
Urban Action (UA) is a program designed for incoming first-year students that increases their understanding of
urban issues while also introducing them to the Providence community. Through UA, students spend three days
volunteering at sites in the city, and through dedication to service and reflection, they make a difference in their
new community.
(over)
ONLINE CARD OFFICE LINK
IF YOU HAVE ANY QUESTIONS, YOU CAN EMAIL US AT
[email protected], CALL US AT 401.865.2273,
OR VISIT OUR WEBSITE AT PROVIDENCE.EDU/PCCARD.
PLACEMENT EXAMS, SURVEYS & PC CARD INFORMATION
STUDENT PHOTO
FERPA
FERPA INFORMATION
INFORMATION
The College’s student records privacy policy is guided by the Family Educational Rights and Privacy Act
of 1974 (FERPA). FERPA provides enrolled college students with a number of specific rights, including
the right to control disclosure of personally identifiable information from educational records without the
student’s prior written consent. There are several exceptions to the written consent mandate, including
one that permits disclosures when there are health or safety emergencies involving the student.
INFORMATION
Providence College is required by law to keep certain medical information on file for all full-time
students. A health record is enclosed which all new students must complete and return to Health
Services by July 15, 2016. This report will become part of your confidential medical record and is
critical to your care. Please fill it out accurately and completely. Unreturned or incomplete health
records may mean registration delays or disciplinary action.
Once a student’s written authorization is received by the Office of Enrollment Services, designees may be
informed of that student’s status at Providence College, including grades, academic standing, and financial
information. This authorization to release information will remain in effect unless the student withdraws
their consent in writing and submits it to the Office of Enrollment Services. If at any time after submission
of the authorization form, any student wishes to modify the list of individuals authorized to receive
confidential information, they must complete a new authorization form and return it to Harkins Hall 310.
Enrolled students may choose to withhold directory information (e.g., address, telephone number, date
of birth, major) by completing a Request to Prevent Disclosure of Directory Information Form and
returning it to the Office of Enrollment Services, Harkins Hall 310, within three days of the beginning
of the fall semester.
Prior to College entrance, all students are required to have a current physical exam (dated after Mar. 1,
2015). In addition, you must provide proof of all immunizations (month, day, and year) listed on the
health record and answer the tuberculosis screening questions provided on page 4 of the health record,
as required by RIDOH.
If you have questions concerning the Family Educational Rights and Privacy Act, please direct your
inquiries to the Office of Enrollment Services, Harkins Hall 310, 401.865.2982, or [email protected].
College students, depending on living conditions and habits, may be at increased risk of developing
meningitis. Providence College, along with the Centers for Disease Control, the RIDOH, and the
American College Health Association, strongly encourage you to discuss this information with your
health care provider and provide the required proof of immunization for the meningococcal vaccine.
CYBERFRIAR PROXY ACCESS
If at any time there is a change in your health status, allergies, home address, phone number, or
insurance coverage, it is your responsibility to update your records with the Student Health Center.
Please call 401.865.2422 if you have any questions about the enclosed health record or Health Services.
STUDENT HEALTH INSURANCE
Students must have comprehensive health insurance coverage while enrolled at Providence College.
To ensure that students have access to comprehensive coverage, Providence College offers a Student
Health Insurance Plan administered by University Health Plans. Students may waive enrollment in
the College’s plan if they are covered by a comparable health insurance plan. The coverage period
for the 2016-2017 academic year is Sept. 1, 2016 – Aug. 31, 2017. A letter will be mailed to your home
address in early June with the specific details on how to waive or enroll.
CyberFriar “Proxy Access” allows students the ability to grant access to mid-­term/final grades and financial
information to parent(s)/guardian(s).
SET-­UP INSTRUCTIONS FOR STUDENTS
1. Using log-in credentials provided in the
envelope from the Office of Enrollment
Services, log into CyberFriar
2. Click on Proxy Access, then click on Proxy
Management
3. Click on Add Proxy
4. Enter the First Name, Last Name, and
Email Address of the person you would like
to grant access, and then click on Add Proxy
5. Click on Expand for the person you just
entered
6. Now click on the drop down for Relationship
and select “Parent or Guardian”
7. Then click on Authorization to select which
pages in CyberFriar you would like to grant
access
8. An email with a link and log-in information
will be sent to your parent/guardian
International students may not waive the College’s student health insurance plan.
The deadline for completing the online waiver/enrollment form is July 1, 2016. After this date, students
will be automatically enrolled in the Student Health Insurance Plan, and the charge will be billed on
the fall bill.
Please note that a waiver/enrollment form must be completed each academic year.
You may add as many parents/guardians as you wish. You are able to control the start and stop dates of access
and may rescind it at any time. If a parent/guardian forgets his/her PIN, you also have the ability to reset it.
Please note that access granted to this information does not supersede FERPA authorization by the student.
If your parent/guardian is in need of further information other than what you have granted through Proxy
Access, a FERPA form must be on file with the Office of Enrollment Services.
STUDENT HEALTH, FERPA & CYBERFRIAR PROXY INFORMATION
STUDENT HEALTH
In accordance with Providence College’s FERPA policy, students may authorize the College to release
confidential educational information to parents/guardians, or any other individual, by completing and
signing a Release of Information Authorization Form. This form also provides students the opportunity
to permit the College to use their photographic images in its educational or promotional materials.
Any student deciding to submit this form should please do so within two weeks of matriculation. This
authorization form is located on our website at providence.edu/enrollment-services/students/documents/
ferpa-release-form.pdf or available in the Office of Enrollment Services, Harkins Hall, Room 310.
NEW STUDENT
O R I E N TAT I O N
C E N T E R F O R O R I E N TAT I O N , T R A N S I T I O N S & L E A D E R S H I P
P ROV I D E N C E . E D U/ OT L
T W I T T E R : @ P C _ OT L | I N S TAG R A M : P C F R I A R L I F E
P ROV I D E N C E C O L L EG E