Safe Sanctuary Policy Supporting Documents

Safe Sanctuary Policy Supporting Documents

PolicysupportingDocumentation
RMC SafeSanctuary
Tableof Contents
This PDF file containsnecessaryzupportingdocumentationfor the RMC SafeSanctuaryPolicy
Documentationincludes:
I
Media Spokesperson
t
AuthorizationandRequestfor Criminal RecordsCheck
t
ChurchProgramsandNon-churchProgramsasRelatedto Insurance
t
TransportationSafetywithin Your Mnistry
o ParticipantBehaviorCovenant
o ConferenceSafeSanctuaryChecklist
|
"Helpful Resources"bibliography(2 pages)
Official, per PetitionACIT-201I
Media SpoksPenson
In the event that the media would like to addressan incident that may have
taken plrrceat a ministry site either the ConfenenceMedia Spokespersonor
the lead pastor of the local church, clerg5ryenonin charge, or his&er designee
should be appointed media spokesperson.The spokespensonshould not feel
pressuredto comment but should weigh carefrrlly what is said, balancing
opennesswith concem for victim(s), perpetrator(s)nand due procss of law.
The media spokespemonshould also coordinate any media communication
with the District SuperintendenTwho may inform the Confenencelegal
advisor, and possibly the insurance carrier.
Official, per Petition ACIT -2011
w
AUTNORIZATION
AND
E
Reeursr Fg
RecoRos Cl*ecr
n CRTUTNAL
Church to requestthe
, hereby authorize
I,
@,::i:Y:::ffi
lI.':'i*H;T::::*
"f;Xffilo"i"T:?'::::ffi
tained on me, whether said file is a local, state,or national file, and including but not limited to
accusationsand convictionsfor crimes committed againstminors, to the fullest extent permitted by
stateand federallaw. I do releasesaid police/sheriff's department,or other company,frorn all liability that may result from any such disclosuremade in responseto this lequest.
Signatureof APPlicant
Date
Print applicant'sfull name:
Print all other namesthat have been usedby applicant(if any):
Dateof birth:
Placeof birth:
SocialSecuritynumber:
Driver'slicensenumber:
Stateissuinglicense:
Licenseexpirationdate:
Requestsentto:
Name:
Address:
Phone:
List eachaddressat rvhich you have residedin the last five years.
Address:'
Address:
Address:
Applicant'sCunent Name:
Address:
Phone:
specificneeds.
Tirisis a samplefonn andcanbe tailoredto fit your conglegation's
by DisciplesiripResources'
20A3
in
Youth
Ministries
SafeSanctuaries,
Abuse
Risk
of
Reducingthe
CHURCHPROGRAMSAND NON.CHURCH PROGRAMSAS RELAf,ED TO INSURANCE
programsrelatingto children,youth andvulnerableadultsare coveredunderthe Conference-wide
ptoprrty and CasualtyInsuranceProgramso long asthey are churchoperated.That is, the churchmust
havecontrol over startrngand stoppingthe operatioq hiring and firing the employees,andmanagement
of the day4o-dayoperations.
The decisionto operatea program,asdescribedabove,shouldbe a matterof recordin the meetlng
minutesof the eOministrativeBoard or Board of Trusteesof the local church. This will lay to restthe
questionof whetherit is a churchoperatedor a non-churchprogramthat is usingthe churchpremises.
The non-churchprogramis not coveredby the Conferenceinsuranceandthe churchshouldbe surethat
thesenon-churcliprogramscarry a minimum of $1,000,000in GeneralLiability Insuranceandare
coveredby WorkersCo-p"osation Insurance.Certificatesofthese insurancecoveragesshouldbe .
requestedandreceivedUytle churchannually. TheAnnual Conferenceandthe local churchshouldbe
namedas"additional insured"on thesepolicies.
childcarecentersare coveredunderthe Workers'Compensation
The employeesof church-operated
programand assuchshouldbe reportedon the annualWorkers'Compensationsalaryaudit of the locd
church.
Official, per Petition LCLT'2011
Transportation Safetywithin Your Ministry
FromretneatsandyouthUipsto a quic{<run to the bank,manyof the ateryday
oganizationincludesomeformof automobile
at yourreligious
activigesperformed
but by
Oftentimes,the vehiclesusedare not ownd by fte congregaUon
transportation.
andvolunteers.
its employees
s;Uessed
fur ChurchMutuallnsunnceCompany,
KarenMeE,casualtyclaimsmanager
proper
practices
and
driving
safe
of goodvehiclemaintenance,
the importance
ownedby the corgregation.
not
those
only
vehicles,
for
all
insurancecoveftUe
a safedriver
Selectinq
anddriversaftty,"MeEsaid.
"selectingqualifieddriversis crucialto passenger
process.
to assistwith the driverselection
ChurchMutualoffersguidelines
whenselectinga driver:
the followingqualifications
Consider
. Attitude
. Age(minimumageof 25 is recommended)
of Motor
areeligibleto runa Department
.
Drivingrecord(ChurchMutualcustomers
tor $3.50)
VehiclecheckthroughChohePoint@
(checkdriverreftrences)
.
Experience
.
condition
Physical
possession
opemtinglargervehicles
driver/slicenseandexperience
.
of a commercial
(if the iob requiresdrivinga busor largevan)
..Confirm
MeEsaid.
that all drivershavea rraliddriver'slicenseandpersonalinsurance,"
policy
card
to
insurance
or
insurance
"Makea copyof eachlicenseandthe personal
keepon fi|e."
It is the policyof the RockyMountainConftrencethat no yotrthwill be designated
driversfor ConftrenceEvenb,'!outh" beingdefinedas persons18yearsof ageand
in the Conference.
on localchurches
younger.Thissameguldelineis stronglyurgred
Source:ChurchIvlutualInsuranceCompanyWebsite
http://www.churchrnutual.conri/risls'eporter/displaycontent.php?id:13&pagrfeature
Official, per Petition AClT'zAll
RI\4ICUMC Safe Sanctuaries Poiicy
ParticipanttsehaviorCovenant
Pleaseturnthis in withyourmedicallpermission
form.
As representatives
of Christand Christ'sChurch,we, the participants
in this Conference
Event{Rejuvenation,Yl-C, DistrictLeadership,CCYM,MissionTeam,etc.)take
seriouslyour responsibilfuto carefor one another. This covenantrepresentsthe
affirmationof our concernfor the wellbeingof the totalcommunlty.We covenantwith
eachotherto insurethe safetyof all,to makeour timetogethermostmeaningful,
andto
carefor the facilitywhichwe share.
In additionto our general concemfor our community,we agree specificallyto:
.
.
.
.
.
.
o
r
Leavevehiclesparkedandunoccupied.
Remainon the site unlesshavingbeengivenpermissionto leave.
Attendall activitiesincludingmeals.
Observescheduledcurfewby beingin rooms,quiet,and notdisturbingothers.
Neverenterthe roomof someoneof the othergender.
Notusetobaccoproducts.
Not use alcoholor illegaldrugs.
Notbringanimals,weapons,illegalsubstances,
explosives,
fireworks,alcohol,or
dangerous
materials.
r Respecttheperson,equipmentand propertyof others. (Thisshouldbe
practicaljokes,
consideredwhenconsidering
waterfights,useof shavingcream,
etc. Do no harmto others.)
. We will use language,behavior,and attitudes,whichare consistent
withthe
Christianfaith.
. We agreeto participatein everyprogramsessionand smallgroupmeeting.
Thiscovenantis madebetweeneachpersonandthe wholegroup.In the caseof a
brokencovenant,the groupwill be represented
by the CovenantAdvisory
Team,
AssociateDirectorof Mission& Ministry,or equivalentrepresentation
fromCCYM. t
understand
that if I breakthe covenant
andif the brokenness
cannotbe reconciled,
that
I may be sent homeat my ownexpenseand otherexpensesincurredby me will be
chargedto me, my parents,and/ormy church.
Signature
PleasePrfnt,Complete,Copy,& Mailto:
RockyMountainGonference
6110GreenwoodPlazaBlvd.
Greenwood
Viilage,CO 80111
Attn: Youth Events
Juiy 2009 Version
Date
Roclry Mountain Conferenceof the United Methodist Church
SafeSanctuarvCheck List
This check list should be usedto assurecompliancewith the RMC Safe Sancfuary
Policy. This check list should be usedfor all Conferenceoutings involving childrenn
youth, and vulnerable adults.
ConferenceFunction
Date of Function
Name of volunteer or paid worker
Volunteeror paid worker:
has beeneither a regular attendeeor memberfor a minimum of six months
(nameand Stateof local church)
has submitted an authorization form for permissionto conduct a Background
Check (Criminal Records Check) with fingerprint check, as required for
Confercncelevel evenb. Youth aneonly required to submit a rcferencecheck
form.
has obtainedclearancefrom the National Registerof SexOffendersaswell as
from the State of nesidenceStateBureau of Investigations. (CO' WY' UT)
has revieweda job descriptionand safepracticesfor the specificarea he or
shewill be volunteeringftvorking in.
hascompletedrelevantsafesanctuarytraining at the local church.
has signed and submitted the medicaUpermissionform.
has read and signedthe Behavior Covenant
has submitted a W-4 and an I-9 (for paid workers only)
has had any *Red Flags'addressedand discussedbetweenthe Conference
coordinator and the local church pastor.
Nameand phonenumber of personresponsiblefor monitoring safetyat this event
Nameof Confenencesupervisor.
Signature.
Official, per Petition AClT-2All
Helnful Resourcs
The materials found in the *Safe Sanctuary" sectioncamefrom a variety of
resourcesi.SomeweFecollectedfmm the Colorado Department of Human
Services,somefrom the Roclry Mountain ConferenceAttorney' somefrom
Church Mutual Insurance Company, and somefmm the resourceslisted
below.
Joy Thornburg Melton, Safe Sanetuariesfor Youth: Refurcingthe Risleof
Abuse in Youth Ministries Disciplship Resources'2004
Joy Thornburg Melton, Safe Sanctuaries,Reducingthe Riskof Child Abuse in
the Churclt Discipleship Resourcesb2005
Also available:
Joy Thonnburg Melton, Re&rcing the Riskof Abuse in the Churchfot Childten
and Youth. Discipleship Resounces,2008. (This updated nesourcecombines
the two abovefrom 2004and 2005.)
Training Resourceon DVD:
Joy Thonnburg Melton, Safe Sunctuadesfor Children and Youth; Re&rcing the
Rishof Abuse in the Church. Discipleship Resources.
(The leader's guide can be ordered through www.safesanctuarigs.com)
or
Atl of the abovecan be ordered through www.discipleshipresources.org
com
through www.cokesbury.
Church Mutual Insurance, Safety Tipson A SensitiveSubject; Child Suual
Abuse (This DVD was producedin parlnership with Joy Thornburg Melton
and can be ordered through www.churchmutual.com)The company will also
sendyou brochures to accompanythe DVD, free of charge.
WEBSITES
For Elder Abuseand at-risk prevention:
www.cdhs.org
www.ccem.org
org
www.aarpelderwatch.
(Continuedon next page)
Official, per Petition AC|T -20ll
Helpful Resonrrccs- WEBSITES (Cont'd)
For hdpful information on First Aid, CP& elleryies, biohazards' rnd blodbome pathogens:
www.chaseforlife.org
www.foodallerry.org
For more infometion on heslth and safety, contect your local chapter of the
American Red Cross.
Official, per Petition ACIT-2011