join us at oglebay resort 2016 annual joint conference

JOIN US AT OGLEBAY RESORT
2016 ANNUAL JOINT CONFERENCE
WV-AWWA & WVWEA Members and Families:
On behalf of the West Virginia Section of the American Water Works Association and the West
Virginia Water Environment Association Board of Directors, please allow us to extend a warm
welcome and invitation to you to attend the 2016 Annual Joint Conference. This year’s conference will take place at Oglebay Resort in Wheeling.
The festivities will begin on Sunday, May 22, 2016 with our annual Terry Smith Memorial Golf
Tournament, followed by a picnic from 3:00 p.m.—7:00 p.m. at Hess Shelter (map included).
We will be having the tapping and meter madness contests at the picnic. The conference will
conclude on Wednesday, May 25, 2016 with the Annual Business Meeting. The Program
Committees from the WEA and AWWA have compiled a diverse technical session schedule
offering numerous CEH opportunities.
We anticipate a full exhibit hall with the latest water and wastewater industry related technology
displayed and expert technical representatives to present their information. Please make it a
priority to browse the exhibit hall and interact with the vendors. Their participation helps make
our conference possible each year through their generous support.
The Board has presented the WVBPH with 20.5 CEH’s for water and 18.5 CEH’s for
wastewater. These credit hours will be available to each person at the conclusion of each
seminar session.
We encourage you to come and take advantage of everything that this year’s conference has to
offer – great food, fun, fellowship, professional development and the latest technologies in the
exhibit hall.
See you at Oglebay.
Jeff Ekstrom
Chairman, WV-AWWA
Marc Bryson
President, WVWEA
1
YOU CAN REGISTER AT: www.wvawwa.org
West Virginia 2016 AWWA/WEA Joint Conference
Oglebay Resort & Conference Center
Wheeling, WV ● May 22-25, 2016
REGISTRATION
Name ____________________________________________________________________________________
Company/Organization ______________________________________________________________________
Membership Number: AWWA ________________________
WEA
_______________________________
Address __________________________________________________________________________________
City _______________________________________________ State ______
Zip _____________________
Email ______________________________________________ Phone _______________________________
Spouse Name (if attending) _____________________________ Number attending Sunday picnic ________
By 5/2/16
After 5/2/16 & Onsite
Conference Registration* – Member
$230
$280
Conference Registration* – Non-Member
$260
$310
Group Discount ($20 discount per person for organizations sending three or more reps)
WEA Operator/Operator Personnel Registration
$180
$200
Student Registration (Meals not included)
FREE
FREE
Monday Registration Only (Incl. lunch)
$100
$120
Tuesday Registration Only (Incl. lunch)
$100
$120
Banquet Only
$35
$40
Spouse/Family Daily Meals (each day)
$40
$40
Spouse/Family Banquet Only
$35
$35
One day lunch only - Monday or Tuesday
$30
$35
TOTAL ENCLOSED
Amount Paid
__________
__________
-(
)_
__________
__________
__________
__________
__________
__________
__________
__________
__________
*Full conference registration includes breakfast & lunch on Monday and Tuesday and banquet Tuesday.
PAYMENT: Please make conference checks payable to: WV-AWWA. To pay by credit card, please register
online at www.wvawwa.org. A $5 processing fee will be applied through PayPal.
ROOM RESERVATIONS: Room rates vary depending on room type. After April 22, 2016, room
rates will not be guaranteed. Hotel reservations should be made by calling 1-800-624-6988.
You must mention the WV-AWWA/WEA Conference when making your reservation to receive the group rate.
Additional information about the resort can be found at www.oglebay-resort.com
MAIL TO: WVAWWA—PO BOX 5109—Charleston, WV 25311
YOU CAN REGISTER AT: www.wvawwa.org
2
SUBMIT FORM AND PAYMENT TO:
EXHIBITOR Registration
2016 Annual Joint Conference, WV-AWWA/WEA
Oglebay Resort, Wheeling, WV
WV-AWWA
P.O. Box 5109, Charleston, WV 25361
To reserve exhibit space(s) please complete this application.
Name of Company, Firm, etc. _________________________________________________________________
Name(s) of Representatives __________________________________________________________________
Address ______________________________________________City _______ State _______ Zip __________
Telephone # _____________________ Email: ___________________________
Nature of Business __________________________________________________
Spouse(s) Name (if attending) _____________________________
By 5/2/16
Number attending Sunday picnic ________
After 5/2/16 & Onsite
Booth Registration (Includes 2 Full Conf. Reg.*)
$500
$550
Additional Representative (Exhibit Hall only)
$75
$75
Additional Booth Space (Exhibit Booth Only)
$300
$350
Monday Registration Only (Incl. lunch)
$100
$120
Tuesday Registration Only (Incl. lunch)
$100
$120
Banquet Only
$35
$40
One day lunch only - Monday or Tuesday
$30
$35
Expected Number of Banquet Attendees
Amount Paid
__________
__________
__________
__________
__________
__________
__________
__________
TOTAL ENCLOSED
_________
*Full conference registration includes breakfast & lunch on Monday and Tuesday and banquet Tuesday.
Do you need electrical power?
Yes _______ No _______
Floor plan preference,
Table # _____________
* Does not guarantee
selection, first come
first serve basis.
Lay out is subject to
change.
CONTACT LARRY BONAR AT
(304)845-4360 WITH ANY QUESTIONS.
YOU CAN ALSO REGISTER AT: www.wvawwa.org
3
Procedures and Guidelines for Exhibitors
2016 Annual Joint Conference WV-AWWA/WEA
Exhibit Hall
Location:
Oglebay Resort, Wheeling, WV
Exhibit Spaces:
Exhibit spaces will measure approx. 4’ x 6 ft. tables will be
provided by the lodge. Spaces will be assigned on a first come
first serve basis. Size of table subject to change.
Type of Exhibit:
Exhibits shall be limited to displays, (literature, demonstrations,
products) which can be accommodated within the space allotted
Exhibit Hall:
Please bring your own extension cords.
There will be door prizes given away in the exhibitor’s hall both days.
Set up Time:
Monday May 23– 8:00 A.M. to Noon.
Tear Down:
All displays must be removed by 10:00 AM Wed. May 25.
Tear down may start after 6:00 p.m. Tues. May 24, 2016.
Display Hours:
Monday May 23- 4:00 P.M to 6:00 p.m. & Tuesday May 24
4:00- 6:00 P.M. in the vendor area there will appetizers,
refreshments, cash bar and plenty of door prizes.
Inquiries:
Please direct inquiries to Larry Bonar at (304)-845-4360 or
[email protected]
Security:
The exhibition area will be locked overnight. The Resort
will not be responsible for lost or stolen property. You are
responsible for your area during the show.
Picnic:
The picnic is 3:00 p.m. to 7:00 p.m., Sunday, May 22 at Hess Shelter (map included)
Golf Tournament:
The Annual golf tournament is scheduled for May 22, with a
7:00 AM shotgun start at the Arnold Palmer course. Golf registration and sponsor
forms are included in this packet.
Registration:
Please send your exhibitor registration and fee to:
WVAWWA, P.O. Box 5109, Charleston, WV 25361.
Each booth attendee must register.

Reserve your space early!! Reservations will be taken on a first come, first serve, first paid basis.
THANK YOU FOR YOUR SUPPORT!! WE LOOK FORWARD TO SEEING YOU IN MAY!
4
YOU CAN ALSO REGISTER AT: www.wvawwa.org
AWWA/WEA Annual Conference
“It’s for a Great Cause”
All proceeds will be donated to the AWWA/WEA Scholarship Fund.
If you would like to be a sponsor at the AWWA/WEA Annual Conference, please fill out the
information below. If you have any questions, do not hesitate to contact Danny Vance at (304)
638-7867, email at [email protected] (golf) or Larry Bonar at (304) 845-4360,
[email protected] (exhibitor hall). With your sponsorship, your company will
receive recognition at the Golf Outing, the picnic, exhibitor hall and on a hole with individual
signage, recognition in WEA magazine, as well as, giveaways with your company logo.
This is definitely win/win.
Please circle your sponsorship level and fill in company information
Hole-In-One Sponsors
Lunch Sponsor:
Tee Sponsor:
Green Sponsor:
Other:
(4 needed)
(2 needed)
(11 Only)*
(11 Only)*
(1) Longest Drive
(1) Straight Drive
(1) Longest Putt
$250.00
$250.00
$100.00
$100.00
$150.00
$150.00
$150.00
*Only one sponsor sign will be at each tee and at each green
Amount for picnic
Amount for Exhibitor Hall
Amount for scholarship fund
$______
$______
$______
*Only one sponsor sign will be at each tee and at each green
NAME: ________________________________________________________________
COMPANY NAME: ________________________________________________________
SHIPPING ADDRESS______________________________________________________
CITY & ZIP_____________________________________________________________
EMAIL______________________ AMOUNT ENCLOSED: _______________________
Please return this form with your donation ASAP to: WVAWWA, PO Box 5109, Charleston, WV 25361
MAKE CHECK TO: WVAWWA (Credit Card payments available online)
THANK YOU FOR YOUR SUPPORT!!
YOU CAN ALSO REGISTER AT: www.wvawwa.org
5
Terry Smith Memorial Golf Tournament
Sunday, May 22, 2016
AWWA/WEA Annual Golf Outing
Oglebay Resort (Wheeling, WV), Arnold Palmer Course
FORMAT: Shotgun Start – Scramble Format (with a driving twist added)
TIME: 7:00AM (Please arrive by 6:30 am)
COST: $100.00 per person (includes green fees, cart, lunch and prizes)
PRIZES: Winners will be announced at the picnic at Hess Shelter. Prizes will be awarded for 3
flights. This year we also have a $10,000 hole-in-one prize, as well as special prizes for all holein-ones on other par 3’s: longest drive, straightest drive & longest putt hole will receive $50 in
cash.
Any questions please call Danny Vance 304-638-7867 or email [email protected]
Fun! That’s what this is all about, whether you are a scratch golfer or scratch at golfing.
PLEASE SEND REGISTRATION FORM AND ENTRY FEE ASAP
You may enter as a team or as an individual. If registering as an individual, we will place you on a team. All
players who are registering as a team must be placed on one form and the total $400.00 fee must accompany
this form. The entry fee must be paid in advance. Complete all information for each player. **Entry
fee must accompany this form**
#1) Name: _________________________________
#2) Name: _______________________________
Company: _____________________________
Company: _____________________________
Address: ______________________________
Address: _____________________________
City: ____________________ State: _______
City: ____________________ State: _______
Zip: ________ Phone: ____________________
Zip: ________ Phone: __________________
email___________________________________
email_________________________________
#3) Name: _________________________________
#4) Name: _________________________________
Company: _____________________________
Company: _____________________________
Address: ______________________________
Address: _____________________________
City: ____________________ State: _______
City: ____________________ State: _______
Zip: ________ Phone: ____________________
Zip: ________ Phone: __________________
email___________________________________
email_______________________________
Make check payable to: WVAWWA
Amount Enclosed: $______________
Mail To: WVAWWA, P.O. BOX 5109, CHARLESTON, WV 25361
YOU CAN ALSO REGISTER and PAY WITH CREDIT CARD AT: www.wvawwa.org
6
Accommodation and Resort Information
ROOM RATES—OGLEBAY RESORT





Traditional Room
Intermediate
Deluxe
Premium
Suite
$115
$135
$155
$185
$300
(two double beds or one queen bed and daybed)
(two double beds or one king bed)
(one king bed with living area and refrigerator)
(one king bed or two queen beds, wet bar/refrigerator)
(living room, wet bar/refrigerator, 1 1/2 baths, adjacent bedroom)

PLEASE BRING TAX EXEMPT FORM IN ORDER TO NOT PAY SALES TAX
CONTACT OGLEBAY TO MAKE YOUR ROOM RESERVATIONS

WILSON LODGE is a smoke free facility.

Check in begins at 4:00 p.m. / Check out is at 11:00 a.m.
1-800-624-698
THINGS TO DO
Activity bands (available at Wilson Lodge) are $36 (3 day) and includes:

Tennis
304-243-4181

Par 3 golf course

Miniature golf (at Wheeling Park)

Outdoor pool

Fishing

Pedal boating (at Wheeling Park)

Trolley

Carriage House Glass Museum

Mansion Museum

Schrader Environmental Center nature programs

Admission to Good Zoo including train ride

Waterslide (at Wheeling Park)
Additional Activities (not included in wristband deal):

Horseback riding
304-243-4042 (fee)

Walking Trails

Glass Museum
304-242-7272

Golf
304-243-4141
AREA ACTIVITIES
 Cabela’s, 1 Cabela Drive, Exit 10 off I-70, Triadelphia, 26059
 Wheeling Island Racetrack and Casino, 1 South Stone Street, Wheeling, 26003
 Wheeling Symphony, 1025 National Road, Wheeling, 26003
 Toy and Train Museum, 144 Kruger Street, Wheeling, 26003
 Center Market, 2200 Market Street, Wheeling, 26003
 West Virginia Independence Hall, 1528 Main Street, Wheeling, 26003
 Grand Vue Park, 250 Trail Drive, Moundsville, 26041
 Grave Creek Mound, 801 Jefferson Avenue, Moundsville, 26041
YOU CAN ALSO REGISTER AT: www.wvawwa.org
304-238-0120
800-445-9475
304-242-7700
304-242-8133
304-233-4667
800-828-3097
304-845-9810
304-843-4128
7
PLEASE JOIN US AT THE PICNIC ON SUNDAY AT HESS SHELTER!!
TIME: 3:00pm-7:00pm
The TAPPING and METER MADNESS contest will take place at the picnic this year.
8
YOU CAN ALSO REGISTER AT: www.wvawwa.org
9
YOU CAN REGISTER AT: www.wvawwa.org
10
YOU CAN REGISTER AT: www.wvawwa.org