AAHA Nashville 2017 Exhibitor Prospectus

let’s get this show on the road
Exhibitor Prospectus
Conference: March 30–April 2 | Exhibits: March 30–April 1 | Nashville, TN
location info
Conference Hotels:
Convention Center:
Omni Nashville Hotel
Music City Center
250 Fifth Ave. S.
201 Fifth Ave. S.
Nashville, TN 37203
Nashville, TN 37203
aaha.org/exhibitnashville2017
contacts
2
Marketing opportunities
and booth space sales:
Booth space sales:
Logistics inquiries:
Stephanie Pates
Samantha Mulhern
Brent Gadomski
National Sales Manager
Sales Manager
Expositions Manager
Direct: 866-450-2828
Direct: 877-845-9696
Direct: 720-963-4494
[email protected]
[email protected]
[email protected]
set list
Contents
Thank you������������������������������������������������ 4
Why exhibit?������������������������������������������� 5
Location, travel, and floor plan��������� 6
Exhibitor information��������������������������� 8
Dates and deadlines������������������������� 10
Marketing opportunities������������������ 12
Traffic builders������������������������������������ 13
Sponsorship opportunities������������� 14
AAHA Austin 2016 exhibitors��������� 16
3
sound check
Thank you
The show can’t start without you! High-quality exhibitors like you make AAHA’s conferences
successful year after year. Your ongoing support allows us to continue in our mission to enhance the
abilities of veterinarians by providing world-class continuing education and award-winning publications.
We immensely value your business, and hope to see you in 2017 and beyond!
4
meet your fans
66%
of attendees are either veterinarians
or practice managers—not including
guests or exhibitor personnel
AAHA is proud to be a member of
the American Veterinary Exhibitors
Association (AVEA).
Our members spoke (well, cheered), and we listened. That’s why we’re
returning to Nashville for our 2017 yearly conference. AAHA Nashville 2014
was one of our most successful conferences yet, with over 2,500 top veterinary
professionals in attendance. We are elated to be returning, and hope that
you’ll join us for an encore in the music city. Our devoted fans are the most
elite in the industry, and meeting face to face is the best way to create a lasting
relationship. Turn up the volume for your fans with a preshow mailing list, and
step into the spotlight with a banner or kiosk. Break areas, a photo booth, and
AAHA Central events will draw in a crowd—what happens next is up to you!
So strap on your boots, book your tour bus, and tune up your guitar, because
AAHA Nashville 2017 is going to be our largest and loudest yet!
5
1,412 veterinarians
299 practice managers
383
veterinary technicians
227
veterinary assistants and support staff
189 veterinary and veterinary technician students
82 other professionals
719 guests
987 exhibitor personnel
*Conference attendance numbers from AAHA Nashville 2014
tour stops
Location, travel, and floor plan
Music City Center
One of the most recognizable structures in downtown Nashville,
Music City Center strikes a chord with attendees and exhibitors alike.
The Exhibit Hall boasts 350,000 square feet of virtually columnfree space, as well as utility boxes every 30 feet to provide water,
compressed air, and telecommunication equipment. Copious
terraces provide stunning views of downtown Nashville. Inside, the
center is adorned with over 100 pieces of public art, ranging from
paintings to mosaics to light works.
Hello, Nashville!
Nashville was named “Where to go in 2015” by AFAR and Budget
Travel magazines. And with 50 percent of the U.S. population
living within 600 miles of the city, packing in a crowd is no
problem! This growing cultural center offers something for
everyone—from the foodie to the music aficionado to the sports
fanatic—while still hanging on to its honky-tonk roots.
On the road
Par Avion Meetings and Conventions operates the AAHA Housing
Bureau under the direction of AAHA and can arrange your housing
and transportation needs.
Par Avion Meetings and Conventions
800-826-8476
Additional housing information, including hotels, pricing, and
locations, can be found at aaha.org/exhibitnashville2017.
6
the stage is set
The Exhibit Hall
Break
Area
Break
Area
AAHA Central/
Bookstore
Break
Area
Break
Area
Exhibitor
Lounge
Accredited
Practice
Lounge
ENTRANCE
7
Prefunction
ENTRANCE
Exhibitor information
Booth rates
Booth Size
Cost
10' x 20' Premium Island (limited)
$5,900
10' x 30' Premium Island (limited)
$8,000
10' x 10' Premium (all corners)
$2,500
10' x 10' Standard (in-line)
$2,200
10' x 10' First-Time Exhibitor
$1,600
10' x 10' Nonprofit Education
$500
Bulk space
$27 per sq ft
Rates include:
ƒƒ Food/beverage functions, including Exhibit Hall happy hours and
refreshment breaks
ƒƒ Four complimentary exhibit personnel badges for each 10'  10' space
that include admittance to scientific, technician, and management
lectures (extra-cost functions, such as workshops, are not included)
ƒƒ CE credit is given for veterinarian and technician registered exhibitors;
additional personnel badges are available for $250 each
ƒƒ Identification sign with company name and booth number
ƒƒ Company name, contact information, booth number, and product/
service description (must be received by December 31, 2016 to
be included) as part of the Exhibit Hall guide in the Final Program,
which is distributed to all attendees onsite
ƒƒ Exhibit Hall perimeter security (non-booth areas) during move in,
show hours, and move out
ƒƒ Exhibiting company name and booth number on the AAHA
Nashville 2017 website
8
First-time
and nonprofit
exhibitors, please
click here.
Exhibitor information, continued
Drayage
Freight and storage information will be included in your online Exhibitor
Lead retrieval available
Service Kit.
Lead retrieval will be available in Nashville to make it easy for you to collect
contact information from conference attendees. Our attendees have told us
Exhibitor Service Kit
they like the convenience of using the personalized lead retrieval cards, so
The Exhibitor Service Kit will be available online by the first week of October
be sure to take advantage of this great service.
2016. It contains forms for ordering freight pick up/delivery, drayage,
equipment rental (tables, chairs, audiovisual), labor, utilities (telephone/
Booth sizes and dimensions
electric), and other important show information and instructions.
The standard exhibit booth is 10’ x 10’ with an 8’ draped back wall and 3’
high side rails. We encourage companies desiring island arrangements to
Furniture and floor covering
have their layout reviewed by AAHA for compliance with show rules and
AAHA will provide aisle carpet and pipe and drape. Each booth must have
regulations. Booths are not carpeted. Exhibitors must provide appropriate
floor covering furnished by the exhibitor or rented through Freeman.
floor covering or order carpet through the decorator.
Booth cleaning
Children
AAHA will provide cleaning for the aisle spaces only. Booth cleaning is
For safety reasons, no one under the age of 18 is allowed in the exhibit area
not included in the rental fee. If you need booth cleaning services, please
during move in, move out, and non-show hours. There are no exceptions.
complete the appropriate order forms in the Exhibitor Service Kit.
During show hours, children must be accompanied by an adult at all times.
Electricity
Information regarding electrical service to your booth will be
provided in the Exhibitor Service Kit.
9
tour dates
Dates and deadlines
Deposit: 9.26.16
Contracts for exhibit space will be accepted with a 50 percent
deposit until this date. Full payment is required for space rental
requests received after this date.
Final payment: 10.31.16
The final balance for those with a 50 percent deposit for booth
space rental must be received by this date. If not received,
your application may be considered cancelled and your space
reassigned.
Booth description: 12.31.16
A 500-character maximum description of products and/or
services to be exhibited can be posted through our website.
This description will be published in the Exhibit Hall Guide in the
Final Program.
Booth personnel registration forms: 2.15.17
Registration of exhibitor name badges must be submitted by this
date. Submission will be online.
Exhibitor-appointed contractor notification: 2.15.17
If you are using labor and/or setup/dismantle services other than
those provided by the official service contractor, you must notify
AAHA in writing by this date. See Exhibit Rules and Regulations
for details.
10
Dates and deadlines, continued
Important dates
9.15.16
11
Exhibitor cancellation dates
Registration Program materials due
2.15.17
Last day to submit proof of insurance
to AAHA (only required if using an
exhibitor-appointed contractor)
Cancellation
notification
received
Amount retained
by AAHA
On or before 10.31.16
$200 administrative fee,
balance refunded
11.1.16–12.31.16
50 percent of total fee for
contracted booth space
On or after 1.1.17
100 percent of total fee for
contracted booth space
10.31.16
Final payment for exhibit space due
12.31.16
Booth description for the
Final Program due
3.10.17
Bag inserts must be received at
AAHA headquarters
2.3.17
March Trends magazine materials due
3.29.17
Exhibitor move in, 8:00 a.m.–7:00 p.m.
1.17
Final Program materials due
3.30.17
Exhibit Hall open, 12:00–7:00 p.m.
2.10.17
Banner and kiosk materials due
3.31.17
Exhibit Hall open, 9:30 a.m.–5:00 p.m.
2.15.17
Personnel/badge request due
4.1.17
Exhibit Hall open, 9:30 a.m.–2:30 p.m.
2.15.17
Last day to submit notification for using
an exhibitor-appointed contractor
4.1.17
Exhibitor move out, 2:30 p.m.–12:00 a.m.
breakout hit
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marketing opportunities will get attendees’
attention before, during, and after the show.
Description
Deadlines
March 2017 issue
Let your fans know you’re coming with an ad in the special
conference issue of our award-winning Trends magazine! March
Trends reaches our regular circulation of more than 33,000, plus
a bonus circulation at the conference. Don’t forget to include
your booth number so attendees know where to find you.
February 2017
See
insertion
order
Registration Program
Mailed to 30,000 potential attendees, with a follow-up mailing to
20,000 of the original mailing list.
Registration Program
Contact us for insertion
order and materials
deadlines. Mailing dates:
October 2016 and
January 2017
See
insertion
order
Final Program
The official onsite publication of the conference, this handy
guide is distributed in attendee bags and used repeatedly
throughout the conference. It serves as our attendees’
backstage pass, with information on meeting room locations,
session descriptions, exhibitor descriptions, networking
opportunities, and more.
Cost
Final Program
January 2017
Get our attendees’ attention with a preprinted insert in their
conference bags. Include a coupon, special offer, giveaway, or
invitation that attendees will see upon check in. Inserts should be
single-page flyers, up to 8 ½"  11".
A quantity of 2,800 must
be received at AAHA
headquarters by 3.10.17
Banners
Banners are placed along the Exhibit Hall walls at an eyecatching level, making them the best way to make a bold
statement to attendees.
Banners
$3,000 (sized to fit your needs, up to 15' x 15')
$500 late fee for materials received after 2.10.17
Mailing
list
Kiosks
Be impossible to miss with four-panel, rotating kiosks. Kiosks are
backlit and placed in the main aisles of the Exhibit Hall.
Reaching out to attendees before and after conference will have
them humming your tune! Build recognition and brand identity
with pre and post show attendee mailing lists.
Outside
the hall
Banners
and kiosks
Bag inserts
Conference
programs
Trends
magazine
Marketing opportunities
Make some noise in Nashville! Additional
Go from opening act to headliner by advertising outside the hall.
These exciting opportunities are a great way to catch the ear of
key decisionmakers.
$2,100
Kiosks
$5,500 for an entire kiosk; $500 late fee for
materials received after 2.10.17
$475 per list
Prices vary based on location
take center stage
Traffic builders: Draw a crowd!
Exhibit Hall hours
Our Exhibit Hall is open for three days, meaning you’ll have plenty of
time to meet and greet attendees.
Exhibit Hall Passport
The Exhibit Hall Passport encourages attendees to tour the Exhibit
Hall. After visiting with a minimum of five exhibitors in each aisle, they
will be entered into a drawing to be held at the end of the conference.
Prizes await those who visit our exhibitors, including a $3,000 grand
prize, one $1,000 first prize, and two $500 second prizes.
Exhibit Hall Happy Hour
Our Thursday evening Exhibit Hall Happy Hour is always a crowdpleaser! Located in the Exhibit Hall from 6:00–7:00 p.m., this casual
meet and greet features beverages and snacks.
Lunch and refreshment breaks
A two-hour break between sessions gives attendees plenty of time
to enjoy lunch at the rear of the hall and explore everything our
exhibitors have to offer. Four break areas stocked with beverages will
also help drive traffic throughout the hall.
Photo booth
Attendees can make memories in the photo booth, located in the
Exhibit Hall. Returning this year, this fun addition is sure to draw a
crowd!
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Exhibitor contract
Rules and regulations
Click here
Click here
hit the high notes
Sponsorship opportunities
Sing your heart out.
Sponsorship contacts
Reach the high notes with AAHA attendees by taking advantage of
To reserve sponsorship opportunities, or for more information,
sponsorship opportunities that can integrate seamlessly into your
please contact:
marketing and exhibit goals.
Janice Trumpeter, DVM, Deputy Chief Executive Officer
[email protected]
Engage your brand and create top-of-mind awareness at AAHA Nashville
2017. Open the doors to a targeted, captive, and dynamic professional
Stephanie Pates, National Sales Manager
community by securing your involvement with this year’s sponsorship
[email protected]
opportunities.
To get the most out of your sponsorship dollars, we will personally work
Additional sponsorship information can be found at
aaha.org/ycsponsorship
with you to tailor a package that fits your needs. First options and rights
of refusal are given to returning sponsors based on their participation at
AAHA Austin 2016. Remaining sessions and events are then available on a
first-come basis.
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Ask how you can get more for your investment by
combining your exhibiting, marketing, and sponsorship
plans into AAHA’s new comprehensive, year-round program.
Sponsorship opportunities, continued
15
Sponsorship opportunity
Sponsorship fee
Available
in 2017
Sponsorship opportunity
Sponsorship fee
Available
in 2017
AAHA Accredited Practice Breakfast
$23,000
Pending
Mobile conference app
$10,000
Pending
AAHA Accredited Practice Member Lounge
$10,500
Pending
Personal care kit for attendees
$29,000
Available
AAHA Fun Night
$75,000
Pending
Practice Manager and Administrator Reception $7,000
Pending
AAHA Opening Session
$22,000
Pending
Proceedings and print station
$20,000
Available
AAHA President’s Reception and Dinner
$32,000
Pending
Refreshment breaks (6)
$8,000 each
Available
AAHA State of the Industry session
$20,000
Pending
Scientific programming
1 ½ session tracks - $5,500
3 session tracks - $6,000
4 session tracks - $8,000
Available
Session recordings
$25,000
Available
Social media package
$10,000
Pending
SpAAHA – Relaxation Station
$10,000
Available
Sunrise Sessions (9)
$4,500 + f/b
Pending
Sunset Sessions (3)
$4,500 + f/b
Available
Survival kits for attendees
$20,000 / $33,000
Available
Peer to Peer
$5,500
Available
Tote bags
At Cost
Pending
Veterinary Technician/Assistant Lounge
$10,500
Available
Veterinary Technician/Assistant Lunch
$4,500 + f/b
Pending
Veterinary Technician programming
$60,000 for all technician
educational programming
Available
Water bottles
$7,000
Pending
Water coolers
$9,500
Available
Attendee badges
$10,500
Pending
Canadian and International Reception
$8,500
Pending
Charging stations (2)
$12,000 / $16,000
Available
Conference staff breakfasts (4)
$3,000
Available
Corporate receptions
$4,500 each + f/b
Available
Corporate Symposium
2 sessions - $7,000
1 session - $5,000
Available
Education Workbook and pens
$20,000
Pending
Exhibit Hall Happy Hour (Thursday)
$22,000
Pending
Exhibit Hall Lunch (Thu, Fri, Sat)
Level I - $5,500
Level II - $7,500
Level III - $10,500
Available
Evening Education
$4,500
Available
Hotel room keys
$8,000
Pending
Late Night with AAHA party
(charity fundraising event)
$10,500
Available
Learning Facilitator hospitality room
$9,000
Available
Management programming
1 ½ session tracks - $5,500
3 session tracks - $6,000
4 session tracks - $8,000
Pending
*If a sponsorship opportunity is pending, the returning sponsor receives
first right of refusal in 2016.
**Sponsorship fees subject to change.
take a bow
16
2i Nova
3M Animal Care Products
911PetChip
AAHA Business Insurance Program
AAHA MARKETLink
AAHA Members Retirement Program
AAHA Preferred Providers
Abaxis
Accelerated Care Plus
ACTT Allergy
Addison Biological Laboratory
AEM Gallery (April Murphy)
Aesculight Surgical Laser
Airnetic HP Hybrid Veterinary Oxygen Systems
AIV Inc
AKC Reunite
Alfa Wassermann
AllAccem Inc
All Four Paws
American Association of Feline Practitioners
American Association of Rehabilitation Veterinarians
Andersen Products Inc
Andover Healthcare Inc
Animal Health Options
Animal Nutritional Products
Antech Diagnostics
Aratana
Arbor Day Foundation
ASPCA Pet Health Insurance
Assisi Animal Health
atdove.org
Austin Veterinary Emergency and Specialty Center
Avalon Medical
Avid Identification Systems Inc
AVImark
AVMA PLIT
B & L Cremation Systems Inc
Banfield Pet Hospital
Bayer HealthCare
BCP Veterinary Pharmacy
BioUrn4Pets
Beyond Indigo Pets
Black Diamond Radio
Blue Buffalo Company
Blue Ridge X-Ray
Boehringer Ingelheim Vetmedica Inc
Bovie Medical Corporation
Campbell Pet Company
CapitalSource - Small Business Lending
CardConnect
CareCredit
CellaVision Inc
CEVA Animal Health
Chi Institute
Christian Veterinary Mission
Clear Optix
ClearGage Inc
Companion Animal Health by LiteCure
Consensys Imaging Service
Core Imaging
Cryoalfa-Vet
CryoProbe
AAHA Austin 2016 exhibitors
Cuattro Imaging
Dan Scott & Associates Inc
Datamars/PetLink
Dechra Veterinary Products
Dental Focus LLC
DermaZoo/Oto-Pet-USA
Diamondback Drugs
Dog N Frog
DRE Veterinary
DVM Multimedia
DVM Solutions
DVMelite
E I Medical Imaging
Elanco Animal Health
Ellman, A Cynosure Company
Elsevier Inc
Embrace Pet Insurance
Endoscopy Support Services Inc
Erchonia
Ezee Visit Pet Vet Mat
ezyVet
Figo Pet insurance
Fovea
GCG Veterinary Specialty Employee Benefits
Genesis Breed-Specific Health Care
GREENIES
Hawaiian Moon
Health Resource Services
Henry Schein Animal Health
Heska Corporation
Hill's Pet Nutrition Inc
Hot Dog Patient Warming
Humane Society Veterinary Medical Association
IDEXX Laboratories
iM3 inc
ImproMed
Infinite Trading Inc
Infiniti Medical
Infintech
International Boarding & Pet Services Association
International Win Ltd
InTouch Practice Communications
Intuit Demandforce
IVAPM
John Paul Products
Jorgensen Laboratories
Karl Storz Veterinary Endoscopy
K-Laser USA
Komfy K9
KVP International
Lafeber Company
LGL Animal Care Products Inc
LINKS-IT
Live Oak Bank
Lubrisyn Family of Products + ReBorne
MAI Animal Health
Main Street Hub
Matthews Environmental Solutions
MDS Incorporated
Medical Pet Shirts International B.V.
Medicus Veterinary Biosciences
Medi-Productions Inc
Meds for Vets Pharmacy
Merck Animal Health
Merial
Midmark Corporation
Midwest Veterinary Supply
MILA International Inc
Miller Veterinary Supply
Modern Veterinary Therapeutics
Morris Animal Foundation
Multi Radiance Medical
My Veterinary Career Powered by AAHA
Nationwide
Nordic Naturals
Nutramax Laboratories Veterinary Sciences Inc
NVA-National Veterinary Associates
Oncura Partners
Oxygen Generating Systems Intl
Pathway Partners - Veterinary Management
Solutions
Partners for Healthy Pets
Patterson Veterinary
Pet Health Pharmacy
Pet Wellness Report
petMAP
PetPartner App
Petplan Pet Insurance
Pets Best Insurance Services
Practice Coach
PRN Pharmacal
Purina
Pythium Technologies Inc
Radiation Detection Company
rauhaus freedenfeld & associates
Renlor
Roadrunner Pharmacy
Rose Micro Solutions
Royal Canin USA Inc
RSVP & ACT Inc
Rx Vitamins Inc
scil animal care company
Second Chances For Blind Dogs
SENTIER
Servet Vet Books
Shor-Line
Sikka Software Corporation
Simmons Southcentral
skyla, a brand of LITEON Technology
Smiths Medical SurgiVet
Snyder Mfg Co
SontoSite, a FujiFilm Company
Sound
Southwest Medical Books
Southwest Veterinary Symposium
Specialty Veterinary Pharmacy
Spectrum Surgical/IMS Animal Health
SR Veterinary Tech
Stratford Animal Health
StringSoft
Suburban Surgical Company Inc
Suneris
Tartar Shield Pet Products
Texas A&M University Medical Sciences Library
Texas A&M Veterinary Medical Diagnostic
Laboratory (TVMDL)
Texas Unites for Animals
Tex-Ray Dealers Alliance
The Pet Loss Center
The Veterinary Cooperative
Therabis
Thomas Allen Real Estate Advisors
TICA - The International Cat Association
Today's Veterinary Practice & Today's Veterinary
Technician
TriLogic Pharma
Tripawds Foundation
TriStar Vet
TVMA/TVMF/TexVetPets
TWC Architecture and Construction
Universal Imaging
Universal Medical Systems Inc
Universal Surgical Instruments
US Cremations Equipment
USDA, APHIS, VS, NVAP
VARL
VCA
Vet Ray Technology by Sedecal
Vet2Pet
Veterinarian Recommended Solutions
Veterinary Emergency & Critical Care Society
Veterinary Hospital Managers Association
Veterinary Medical Teaching Hospital at Texas A&M
University
Veterinary Anesthesia Systems Inc
Veterinary Pharmacies of America Inc
Veterinary Practice Solutions
Veterinary Study Groups Inc
VetFolio This is an AAHA area.
VetMatrix
VetNetwork
Vetoquinol USA
Vetrimax
Vets First Choice
Vetscan Services
VetScene
VetSource
Vetstreet
ViaGen Pets
VINx
Virbac
Virox Animal Health
Visual Management LLC
Visual Management
VitusVet
Vortech Pharmaceuticals
Voyce
Wascomat
Wedgewood Pharmacy
Wells Fargo Merchant Services
Wells Fargo Practice Finance
WVC
Wiley
Winn Feline Foundation
Woodrow Wear
Zoetis
Conference: March 30–April 2 | Exhibits: March 30–April 1