committee of the whole agenda

Transcription

Town of Mississippi Mills
COMMITTEE OF THE WHOLE
AGENDA
Tuesday, December 9, 2014
Immediately following Council beginning at 6:00 p.m.
Council Chambers, Municipal Office
A.
APPROVAL OF AGENDA
B.
DISCLOSURE OF PECUNIARY INTEREST
C.
DELEGATIONS/PRESENTATIONS/PUBLIC MEETINGS
D.
CONSENT MATTERS (for information)
1. Building Permits – November 30, 2014
E.
Pages 1-3
STAFF REPORTS (for action and direction)
Planning & Development
1. Zoning By-law Amendment #Z-05-14, Part of Lots 9 & 10, Conc. 5,
Parts 7,8,10 and 11 on Plan 27R-5214, Municipally known as
1267-1281 Rae Road, Part of Lot 9, Conc. 5, and Part Lot 6 on
Plan 758, Ramsay Ward
Recreation & Culture
Pages 4-14
1. Pakenham Civitan Club – Funding for Frost Festival Event
2. Museum Research Sustainability Report
3. RightBike Hub – Almonte Old Town Hall
Pages 15-16
Pages 17-18
Pages 19-21
Roads & Public Works
1. Proposed changes to the Hauled Liquid Waste Fees and Rates By-law
2. Drinking Water Quality Q3 Report
3. Wastewater Treatment Q-3 Flows Report
Pages 22-24
Pages 25-28
Pages 29-30
Administration
1. Proposed Mayor’s Honorarium Policy
2. Continuation of Heritage Conservation District Study and Plan Project
3. One Year Lease Extension for Larry Gaines, Architect in
Almonte Old Town Hall
4. Town participation in BIG DATA for Small Places Pilot Project
5. Marriage Solemnization Fee
Pages 31-34
Pages 35-41
Page 42
Pages 43-48
Pages 49-50
Committee of the Whole Agenda
F.
December 9, 2014
OTHER/NEW BUSINESS
1. Delegation requests for OGRA/ROMA Combined Conference
G.
Page 2
Page 51
CLOSED SESSION/IN CAMERA
1. Daycare Staffing Issue
2. Motion regarding Roll #0931 929 020 32702 0000
H.
NOTICE OF MOTION
1. Proposed Resolution Regarding Hydro Development in Almonte Ward Mayor McLaughlin
I.
Page 52
MINUTES
Motion to approve:
Committee of the Whole Minutes – November 24, 2014
Committee of the Whole Minutes – November 25, 2014
Pages 53-55
Pages 56-60
Motion to receive:
Heritage Committee Minutes – October 28, 2014
Library Board Minutes – March 26, 2014
Library Board Minutes – April 30, 2014
Library Board Minutes – June 25, 2014
Library Board Minutes – September 24, 2014
Pages 61-63
Pages 64-68
Pages 69-73
Pages 64-76
Pages 77-80
Motion to support:
None
Motion to approve:
None
J.
MISCELLENEOUS ITEMS
1. Information Package
2. Task List
3. Meeting Calendars
K.
ANNOUNCEMENTS/QUESTIONS OF STAFF
Budget – December 16, 2014 at 6:00 p.m.
Committee of the Whole–January 13, 2015, immediately following Council
L.
ADJOURNMENT
Page 81
Pages 82-83
Pages 84
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2
3
PLANNING REPORT
TOWN OF MISSISSIPPI MILLS
BUILDING & PLANNING DEPARTMENT
MEETING DATE:
December 9th, 2014
TO:
Committee of the Whole
FROM:
John McMulkin, Junior Planner
SUBJECT:
ZONING BY-LAW AMENDMENT #Z-05-14
Part of Lots 9 and 10, Concession 5, and Parts 7, 8, 10 and 11 on
Plan 27R-5214, Municipally known as 1267-1281 Rae Road
Part of Lot 9, Concession 5, and Park Lot 6 on Plan 758
Ramsay Ward, Town of Mississippi Mills
RECOMMENDATION:
THAT the Committee of the Whole recommends that Council APPROVE the necessary Zoning
By-law Amendment to rezone a 31.6ha (78.08ac) portion of the property legally described as
Part of Lots 9 and 10, Concession 5, and Parts 7, 8, 10 and 11 on Plan 27R-5214, municipally
known as 1267-1281 Rae Road, Part of Lot 9, Concession 5, and Park Lot 6 on Plan 758, Ramsay
Ward, Town of Mississippi Mills, from the “Rural (RU)” Zone to a “Rural Exception X (RU-X)”
Zone in order to add a “Place of Assembly” as a permitted use to the current “Rural (RU)” Zone
zoning, to allow an annual retreat to operate from the subject property.
PURPOSE AND EFFECT
The proposed amendment is to change the zoning to recognize the continuation of a “Place of
Assembly” (annual retreat) on the subject lands, a lawful non-conforming use under the current Rural
zoning. The proposal would be subject to the development standards contained within the Rural Zone
and would be on private water and septic services.
BACKGROUND & PROPOSAL
On May 20, 2014, the Town of Mississippi Mills received a zoning by-law amendment application from
Arlee and Diane Sheets to amend the Town’s Zoning By-law #11-83 to legally recognize the continued
use of the subject lands as a Place of Assembly, an annual retreat consisting of reflection, music,
worship and restoration. The 4-day retreat has been in operation since 1924 includes 3 weeks of
preparation and 2 days of cleanup during the months of June and July.
The purpose of the proposed amendment is to legally recognize a Place of Assembly as a permitted
use on the subject lands in order to remove its legal non-conforming status and bring it into conformity
with the zoning by-law. Legal non-conforming uses may exist so long as the property continues to be
used for said purpose. As such, the proposed amendment would ensure that if the use ceases for one
or more years that an annual retreat would still be able to operate from the subject lands.
The lands are currently occupied by 2 detached dwellings, 7 farm buildings, and 33 convention
buildings consisting of bunkhouses, storage sheds, washrooms and showers. 14 of the convention
buildings will be removed, to be replaced by one new 2-storey bunkhouse. In addition, the proposal
consists of 2 tents and 400 parking spaces. Site plan sketches have been submitted with the zoning bylaw amendment application to illustrate the existing buildings and structures, proposed areas of
development, access to the property and natural features (see Appendix).
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PROPERTY DESCRIPTION
The subject lands consist of two (2) abutting rural properties located within the Ward of Ramsay. The
property with road frontage is known municipally as 1267-1281 Rae Road, while the vacant property to
the rear is being used for a cash crop farming operation. The subject lands are located on the south
side of Rae Road, east of Ramsay Concession 5A, in the Ward of Ramsay. The lands are a total of
±92.41ha (228.36ac) in size with a frontage of ±548.64m (1800ft) along Rae Road and are generally
surrounded by other rural properties. A creek flows through a pond at the northwest corner of the area
subject to the rezoning and another stream flows through the southern portion of the subject lands. The
lands are currently designated “Rural” in the Town’s Community Official Plan and zoned “Rural (RU)”
by Zoning By-law #11-83.
The location of the subject lands and area subject to the rezoning application is depicted in the
following Location Map and Aerial Photo Map:
Location Map
Aerial Photo Map (2008)
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SURROUNDING LAND USES
The subject lands are surrounded by the following land uses:
North – Rural-residential properties and a rural property being utilized for agricultural purposes, both
cash crop and livestock.
South – Rural properties being utilized for cash crop agricultural purposes.
West – Rural-residential properties, vacant rural properties with mature trees and vegetation and a
rural property being utilized for a cash crop agricultural operation.
East – Rural-residential properties containing much mature vegetation and trees.
SERVICING & INFRASTRUCTURE
The subject lands are currently serviced by private well and septic services and front onto Rae Road, a
municipally owned and maintained road. The owners are in the process of upgrading the septic system
and the hydrogeological study prepared in support of the application demonstrates that the new septic
system would be more than sufficient to service the development without impacting the drinking water
quality on the property or on surrounding properties. Access to the lands is provided by a 2-entrance,
gravel laneway from Rae Road.
COMMENTS FROM INTERNAL CIRCULATION
Comments received based on the circulation of this application have been summarized below:
CAO: No concerns or objections.
Fire Chief: No concerns or objections.
CBO: No concerns or objections.
Director of Roads and Public Works: No concerns or objections.
COMMENTS FROM EXTERNAL AGENCY CIRCULATION
Mississippi Valley Conservation: Development should be set back a minimum of 30m from
the unclassified wetland located in the southwest quadrant of the northerly parcel and the
unnamed watercourse that flows through it. Shoreline vegetation surrounding the wetland and
watercourse should be retained to a minimum depth of 15m.
Leeds, Grenville & Lanark District Health Unit: No concerns or objections.
COMMENTS FROM THE PUBLIC
No comments have been received from the public as of the date this report was prepared.
EVALUATION OF THE APPLICATION
PROVINCIAL POLICY STATEMENT (PPS), 2014
The PPS provides policy direction on matters of provincial interest related to land use planning and
development. As per Section 3(5)(a) of the Planning Act, R.S.O. 1990, all planning decisions must be
consistent with the PPS. The following is a list of applicable sections of the PPS as well as a review of
the proposal against these policies:
1.1.4.1
Healthy, integrated and viable rural areas should be supported by:
g) providing opportunities for sustainable and diversified tourism, including leveraging
historical, cultural, and natural assets.
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1.1.5
Rural Lands in Municipalities
1.1.5.3
Recreational, tourism and other economic opportunities should be promoted.
1.1.5.4
Development that is compatible with the rural landscape and can be sustained by rural
service levels should be promoted.
In adding “Place of Assembly” as a permitted use within the Rural zoning of the property, recreational,
tourism and other economic opportunities that the annual retreat provides would be protected. The
uniqueness and limited operation of the event provides a diverse and sustainable form of tourism that
leverages its historical, cultural and natural assets by way of the event’s long history of cultural
gathering in a scenic rural setting.
As the retreat has been in operation on the property every year since 1924, it has been demonstrated
that the development is compatible with the rural landscape and can be sustained by rural service
levels. Buildings and structures on the site are well set back from Rae Road behind the existing
dwellings and an existing laneway would be used to access the lands, thereby minimizing visual and
noise impacts to surrounding properties. The development is on private water and septic services and
the hydrogeological study prepared in support of the application demonstrates that the new septic
system would be more than sufficient to service the development without impacting the drinking water
quality on the property or on surrounding properties.
COMMUNITY OFFICIAL PLAN (COP)
The subject lands are designated “Rural” in the Town’s Community Official Plan (COP). The Rural
designation permits a range of agricultural, residential, conservational, rural commercial and industrial
uses. The following provides an analysis of the proposal against the applicable policies of the Rural
designation:
3.3.2
Permitted Uses
On lands designated as “Rural” the following shall be permitted:
(viii)
Small scale rural commercial and industrial enterprises which primarily engage in the buying
and selling of goods and services to area residents, farms, business or to the traveling
public. Such uses include but are not limited to antique and craft shops, artisan studios,
butcher and bakery shops, farm-related commercial and industrial, sawmills, feed mills,
agricultural processing facilities, contractor’s yards, and tourist commercial establishments.
(ix)
Rural commercial and industrial uses shall be limited to those that can operate on private
services without danger of pollution or a serious drawdown of groundwater supplies and
which create minimal obnoxious sound, odour, dust, vibration, fumes, smoke or solid waste
disposal problems and are not deemed to be obnoxious uses in accordance with Ministry of
Environment Guidelines.
(xiii)
the following tourist commercial uses shall be permitted:
a. tourist lodging facilities (such as hotels, motels, resorts, country inns, rental
cottages), summer camps, clubs, places of entertainment, recreational facilities
(such as hunt camps, marinas and existing ski hills and golf courses and existing tent
and trailer campgrounds);
b. retail commercial establishments catering to the day-to-day needs of the tourist;
c. cultural uses, such as sites of historic interest, museums and related facilities;
d. maple syrup bushes, maple syrup processing facilities, accessory pancake houses,
museums and meeting rooms shall be permitted; and,
e. an accessory residential dwelling for the owner or operator of a permitted principal
commercial/industrial use.
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Given the broad range of rural commercial and rural industrial uses permitted within the Rural
designation, a Place of Assembly would be permitted as a rural commercial use by virtue of its
association with a tourist commercial establishment, specifically tourist lodging facilities and cultural
uses. As noted, the proposal can operate on private services without creating negative impacts to
surrounding properties and is compatible with the rural character of the area.
3.3.3
General Policies
1. The establishment of new buildings and structures or the expansion or change of use of existing
structures within the Rural designation shall be subject to the appropriate Minimum Distance
Separation (MDS) calculation as developed by the Ontario Ministry of Agriculture, Food and
Rural Affairs (OMAFRA).
2. The establishment of new non-farm buildings and structures on lands adjacent to the
Agricultural designation shall maintain a setback of 150 metres from the boundary of the
Agricultural designation. The creation of new lots adjacent to the Agricultural designation shall
ensure that there is an appropriate building envelope outside of the 150 metre setback.
There are no livestock facilities or manure storage facilities located within 500 metres of the proposed
bunkhouse building or surrounding properties. There is an emu barn located on the property; however,
MDS calculations do not apply between a dwelling and a livestock facility located on the same lot. The
entire subject lands are located well beyond the required 150 metres from the Agricultural designation.
3.3.4
Locally Significant Agricultural Operations
1. The establishment of new non-farm buildings shall maintain a setback of 30 metres from lands
which are being utilized as part of an active agricultural operation. The creation of new lots
adjacent to an active agricultural operation shall ensure that there is an appropriate building
envelope outside of the 30 metre setback.
The southern portion of the subject lands are being utilized as part of an active agricultural operation,
however the proposed bunkhouse building is located well beyond 30 metres from these lands.
Overall, Staff is of the opinion that the proposal conforms to general the intent of the Rural policies
contained within the Town’ Community Official Plan.
ZONING BY-LAW #11-83
The subject lands are zoned “Rural (RU)” within the Town’s Zoning By-law #11-83. The RU Zone
permits residential uses, as well as non-residential uses including agricultural uses, a bed and
breakfast, conservation areas, forestry, a hobby farm, home-based businesses, a hunt or fishing camp,
a Class A pit and a sugar bush. The applicants seek to amend the zoning of the subject lands to a
“Rural Exception (RU-X)” Zone in order to recognize its continued use as a Place of Assembly (annual
retreat). The RU Zone does not permit a Place of Assembly, thus a site-specific exception to the RU
Zone is sought.
As depicted in the above location map, the portion of the subject lands where the convention buildings
are located and from where the annual retreat is operated would be rezoned to the RU-X Zone, while
the balance of the lands would maintain its current RU zoning. Since the annual retreat is currently a
legal non-conforming use, the purpose of limiting the RU-X zoning to a portion of the lands is to
recognize what currently exists without allowing further expansion of the operation. As such, the use’s
operation would also be limited to a certain timeframe, to be held once a year. The amending zoning
by-law would contain a provision which states that the Place of Assembly’s operation is limited to a 30day timeframe during the months of June and July.
As noted, the subject lands are currently occupied by 2 detached dwellings, 7 farm buildings and 33
convention buildings. For the purposes of zoning, the farm buildings would be considered principal
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buildings as they serve the main use on the property, which is the cash crop agricultural operation. The
detached dwellings and convention buildings would be considered accessory buildings. Given that
Table 6.1 in Zoning By-law #11-83 stipulates that the maximum number of accessory buildings
permitted on a lot zoned RU is three (3), this maximum is currently exceed by thirty-two (32) accessory
buildings.
The area subject to the rezoning request would consist of an existing 3 farm buildings and 19
convention buildings, as well as the new bunkhouse building and 2 tents. Staff supports the
development of the proposed bunkhouse building as it will replace 14 of the other accessory buildings
and bring the property closer to being in compliance with the zoning by-law. The proposal would
instead allow for the maximum number of accessory buildings permitted on a lot to be exceeded by
seventeen (17) accessory buildings. As such, the amending zoning by-law would contain a provision
which states that a maximum of seventeen (17) accessory buildings is permitted within the area subject
to the rezoning.
Both the existing buildings and structures and the proposed bunkhouse building appear to meet the
setback requirements of the present RU zoning. The site plans submitted in consideration of the
application also demonstrate that the proposed bunkhouse building is located greater than 30 metres
from the two streams on the property, as required by Section 6.24 of Zoning By-law #11-83.
CONCLUSION
Overall, Staff supports the subject rezoning application. As the annual retreat has been in operation on
the property since 1924, it has been demonstrated that the use is compatible with the rural landscape
and can be sustained by rural service levels. The scale and timing of the operation would be limited to
what currently exists, which will prevent potential future impacts to surrounding properties while keeping
as much agricultural land in production as possible. It is noted that the public expressed no objections
to the proposal. Furthermore, Staff views the proposal to conform to the rural policies of the Community
Official Plan, consistent with the PPS, and appears to generally satisfy the development standards of
the Zoning By-law. With this in mind, Staff recommends:
THAT the Committee of the Whole recommends that Council APPROVE the necessary Zoning
By-law Amendment to rezone a 31.6ha (78.08ac) portion of the property legally described as
Part of Lots 9 and 10, Concession 5, and Parts 7, 8, 10 and 11 on Plan 27R-5214, municipally
known as 1267-1281 Rae Road, Part of Lot 9, Concession 5, and Park Lot 6 on Plan 758, Ramsay
Ward, Town of Mississippi Mills, from the “Rural (RU)” Zone to a “Rural Exception X (RU-X)”
Zone in order to add a “Place of Assembly” as a permitted use to the current “Rural (RU)” Zone
zoning, to allow an annual retreat to operate from the subject property.
All of which is respectfully submitted,
_________________
John McMulkin, BES
Junior Planner
___________________
Diane Smithson
Reviewed by CAO
_________________
Stephen Stirling MCIP, RPP
Town Planner
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APPENDIX
Justification Letter
10
Site Plans
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12
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Site Plan Legend
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THE CORPORATION OF THE TOWN OF MISSISSIPPI MILLS
RECREATION AND CULTURE REPORT
MEETING DATE:
December 9th, 2014
TO:
FROM:
Calvin Murphy, Recreation Manager
SUBJECT:
Pakenham Civitan Club – Frost Festival event
RECOMMENDATION:
THAT the Committee of the Whole recommends Council amend the Municipal Grants policy to
permit Service Clubs to be eligible for grants for community festivals only;
AND FURTHERMORE THAT should the Municipal Grants Policy be amended, that Committee of
the Whole consider providing grant funding in 2015 to the Pakenham Civitan Club for the Frost
Festival.
BACKGROUND:
At the November 25th 2014 Committee of the Whole meeting, members of the Pakenham Civitan Club
attended as a delegation to discuss the Pakenham Frost Festival which is organized annually by the
Club. The members of the Club provided background information on the festival which they have
organized for over 10 years. As part of the delegation presentation the Club stated that they are
finalizing the 2015 event and are looking at expanding their event over two weeks instead of the
traditional one week program. Seeing that the event will extend over two weekends in 2015 there is a
need for additional facility space which in turn results in increased costs for the Pakenham Civitan
Club.
The Recreation and Culture Department currently has a policy provision which permits all not-for-profit
organizations to receive one 50% discount on a hall rental booking per year. This has been exercised
annually by the Pakenham Civitan Club for the Frost Festival events wherein on their Saturday
evening booking a 50% discount was applied to their rental which in 2014 saved them $310.75.
As part of their presentation on November 25th the Pakenham Civitan Club asked that Council
consider capturing all bookings for the 2015 Frost Festival as one event which would in turn reduce
their facility costs for the weekend. The following chart breaks down the Town staff costs vs Town
revenue for the 2014 Frost Festival and what is being proposed for the 2015 Frost Festival.
2015 Pakenham Frost Festival (2015 Rate
increases applied)
Town revenue received from Hall bookings on Town Revenue from Hall bookings on Friday
Saturday January 25, 2014 = $932.75 less $310.75 January 23, 2015 = $640.71 (including H.S.T)
reduction = $621.50 (including H.S.T)
Town revenue received from Ice Rental on Friday Town Revenue from Ice Rental on Friday
January 24, 2014 = $127.69 (including H.S.T)
January 23rd, 2015 = $131.08 (including H.S.T)
2014 Pakenham Frost Festival
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Booking revenue received = $749.19
Staff/Labor Costs = $220.00
Net revenue received
considered = $529.19
after
staff
Revenue from Hall Booking on Saturday
January 24th, 2015 = $319.79 (including H.S.T)
Revenue from Hall booking Friday January 30th,
2015 = $319.79 (including H.S.T)
costs Revenue from Hall booking on Saturday
January 31st, 2015 = $640.71 (including H.S.T)
Anticipated Booking revenue = $2,052.08
Staff/Labor Costs = $500.00
Net revenue received after staff costs
considered = $1,552.08
In exploring best practices for dealing with Festival and Event groups who are trying annually to
provide worthwhile and valuable services to their communities, the municipal grant avenue was
explored. All local festival and event groups have an opportunity to apply annually for a municipal
grant that helps them with the costs associated with running events. It should be noted that Service
Clubs are excluded from being able to apply for municipal grants which means the Pakenham Civitan
Club are ineligible to apply for this annual grant.
FINANCIAL IMPLICATIONS:
As indicated above the Pakenham Civitan Club is looking for Council to reconsider the policy currently
in place which allows all non profit user groups/organizations one 50% rental per calendar year. If the
Pakenham Civitan Club was granted their request of receiving a 50% discount on their entire event
bookings for 2015, the total booking revenue for the event would be reduced to $1,026.04 and after
you subtract the staff/labour costs the total revenue received would be $526.04 as opposed to the
$1,552.08 listed above. Whatever way you look at it, the Town will make some revenue depending on
the decision that is made with regard to the request.
SUMMARY:
Considering that the Pakenham Civitan Club are running a community festival, I believe there should
be some type of adjustment made to allow Service Clubs the opportunity to apply for municipal grants
(if and when they are putting on a community festival) and if successful this money could be used to
offset facility costs. This would give them equal opportunity to be reviewed on the same terms as other
festival and event groups and would avoid the issues and concerns that we are currently dealing with
at the present time.
Respectfully submitted,
Reviewed by,
_________________________________
Calvin Murphy
Recreation Manager
_________________________________
Diane Smithson, CAO
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STAFF REPORT
MEETING DATE:
December 9, 2014
TO:
FROM:
Tiffany MacLaren, Community Economic and Cultural Coordinator
SUBJECT:
Museum Research Sustainability Report
RECOMMENDATION:
THAT Committee of the Whole recommends Council approve the Community Economic and
Development Committee financially supporting the attached consultant’s proposal to develop a
case for support toward sustainable funding for Mississippi Mills museums.
BACKGROUND:
Mississippi Mills Museums are constantly needing and seeking additional funds for operational and
capital costs through sponsorship and grants. The Municipality also gives funds to each of the
museums annually. Often when filling in requests or grant proposals additional comparative data is
required to help make a case. Michael Rikley-Lancaster approached a local consultant for a proposal
to do this background research and business case to consider additional funding streams. Having this
work done will position the museum to be prepared when requests for funding opportunities arise.
Mr. Rikley-Lancaster requested that C&EDC allot some funds to help cover the cost of the report.
DISCUSSION:
C&EDC agreed with Mr. Rikley-Lancaster that such information would be useful and that the
museums play a very important role in Mississippi Mills tourism. They agreed to fund the report at
50% if the other museums also contributed and if the report covered the interests of all museums in
Mississippi Mills.
The Objectives and Proposed scope of work outlined by the consultant are as follows:
Project objectives:
1) to undertake research and consultations to build a case for support toward sustainable funding
for the museums of Mississippi Mills; and
2) to revise, elaborate on and finalize an existing draft report on funding to be provided to the Town
of Mississippi Mills. The existing draft report focuses on the Mississippi Valley Textile Museum and
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will be reworked to include the four community museums located within the Town of Mississippi
Mills, specifically: the MVTM; the North Lanark Regional Museum; the Naismith Museum (housed
at the Mill of Kintail); and the R.Tait McKenzie Memorial Museum (housed at the Mill of Kintail).
Scope of work:
1) Comparative research and analysis of the Mississippi Mills museums with similar museums and
institutions with respect to salary, operating cost, staffing levels and reach within their
communities. This research will be conducted through literature and documentation search and
review and consultation with Museum employees and Board members. Documents such as
museum budgets, annual reports, operating plans and strategic plans will be required to be
shared with Sagum Corporation for this portion of the project.
2) Consultation sessions with the museum representatives (Executive Directors, Curators,
volunteers) and Board members as well as Town of Mississippi Mills staff regarding strengths and
opportunities for the museums and their positions within, and relationships with, the Town of
Mississippi Mills, the local community, and the museum community more broadly.
3) Examination of current museum funding approach by the Town of Mississippi Mills and rationale
for historical budget levels and increases.
Based on Sagum Corporation’s per diem rate of $415/day for 14.5 days the cost to undertake the
work would be $6,017.50 + $782.28 HST = $6,799.78.
•
•
•
Mississippi Valley Textile Museum agreed to pay $2,000.00 towards the report
Naismith Museum Board and the R. Tait McKenzie Museum Board will contribute a combined
amount of $500.00
The North Lanark Historical Society (Appleton Museum) will contribute $500.00.
This leaves a remainder of $3,017 (plus HST) to come from the C&EDC budget. There are funds in the
2014 Promotions line item in the C&EDC budget to cover this cost.
SUMMARY:
C&EDC supports the request by the Mississippi Valley Textile Museum on behalf of all museums in
Mississippi Mills to seek funding to pay for 50% of the cost of a study to develop a case for support
towards sustainable funding for Mississippi Mills’ museums.
Reviewed by,
_________________________________
Tiffany MacLaren,
Community Economic & Cultural Coordinator
_________________________________
Diane Smithson, CAO
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STAFF REPORT
MEETING DATE:
December 9, 2014
TO:
FROM:
Tiffany MacLaren, Community Economic and Cultural Coordinator
SUBJECT:
RightBike Hub – Almonte Old Town Hall
RECOMMENDATION:
THAT Committee of the Whole recommends Council authorize the Mayor and Clerk to enter into an
agreement with RightBike for the purchase of a bicycle hub at the Almonte Old Town Hall.
BACKGROUND:
The Community & Economic Development Committee (C&EDC) would like to purchase a RightBike
Hub of rental bicycles to be operated from the Almonte Old Town Hall.
RightBike is a community-owned and neighbourhoodbased Bike Share service that currently operates in Westboro,
Wellington West, and the Glebe areas of Ottawa. They
maintain a fleet of purple bikes for residents, visitors, and
shoppers in the neighbourhood to use for short trips. For the
price of a modest membership or daily fee, members of the
public can ride one of our bikes for commuting, shopping, or
just for fun!
The goal of RightBike is to provide a sustainable transportation alternative to residents and visitors.
DISCUSSION:
RightBike is an established proven bicycle share program running in Ottawa. Currently there are
sixteen hubs throughout Ottawa and there are no hubs outside of the City. They have a proven and
recognizable brand with vibrant purple bicycles. RightBike has never had an accident or an insurance
claim against their company. Using this established company will position Mississippi Mills as a leader
as the only rural municipality listed on their website and in their marketing material. We will also
benefit from their experience and expertise. Keeping the bicycles under the RightBike brand will allow
us to be covered under the company’s insurance which adds an additional level of security for the
Town.
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RightBike is also in the process of developing a smart phone ap that will list us as a Hub location.
The Town borrowed several RightBikes for the Mississippi Mills Active Transportation Summit. These
bicycles were used by summit attendees to tour Almonte and for the Mayors Slow Bike race over the
lunch period. During the time that these bikes were parked outside of the Almonte Old Town Hall we
had several visitor stop in and ask about renting them. We feel these bicycles will encourage visitors
and residents to take short trips around Mississippi Mills including to museums and parks in all three
wards.
A reasonable rental rate of $5 a day or $20 a month will be collected through the Mississippi Mills
Recreation and Culture Department through the Information Student between May and September.
From September until October 15th the Recreation and Culture Assistant will collect rental fees.
Bicycles will be maintained by the Almonte Bicycle Club on a regular basis. Rental fees will be used to
cover maintenance cost.
The hub will have four (4) bicycles to start. C&EDC recommends we also purchase eight (8) bicycle
helmets to be loaned out free of charge on an optional basis. RightBike does not offer bicycle helmets
at their other locations. Helmets are not a mandatory requirement for adults.
Currently RightBike uses a waiver when renting bicycles. I have attached a sample waiver. We would
use a similar document as well.
This initiative fits within the Healthy Active Living objective of the Mississippi Mills Economic
Development Strategy Plan.
The total cost for a RightBike Hub with four bicycles is $3,821.75 including, bicycles, racks, locks,
baskets, paint, rack sign, cement feet. In late May, C&EDC hosted an Active Transportation Summit in
partnership with the Health Unit and Mississippi Mills Bicycle Month. The summit was very successful
and we ended up with a profit of $2,688.81. The Health Unit, Bicycle Month and C&EDC agreed to use
these funds towards the cost of the RightBike Hub.
The remaining cost would be $1,132.94 plus approximately $500.00 for helmets. C&EDC would like to
cover this cost through the 2014 promotional budget.
SUMMARY:
C&EDC recommends that Council authorize entering into an agreement with RightBike for the
purchase of a bicycle hub at the Almonte Old Town Hall in support of the Healthy Active Living
objective of the Mississippi Mills Economic Development Strategy Plan.
Reviewed by,
_________________________________
Tiffany MacLaren,
Community Economic and Cultural Coordinator
_________________________________
Diane Smithson, CAO
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ROADS AND PUBLIC WORKS REPORT
MEETING DATE:
December 9, 2014
TO:
FROM:
W. Troy Dunlop, Director of Roads and Public Works
SUBJECT:
HAULED LIQUID WASTE FEES AND RATES - 2015
RECOMMENDATION:
THAT the Committee of the Whole recommends that the proposed changes to the Hauled
Liquid Waste Fees and Rates By-law” be approved;
AND THAT a provision be included in the new by-law that allows for the indexing of rates on
the anniversary of the by-law on a going forward basis;
AND FURTHERMORE THAT public notice be given as to Council’s intention to pass the 2015
Hauled Liquid Waste Fees and Rates By-law on January 13th, 2015.
BACKGROUND:
On January 14, 2014, Town Council approved the Hauled Liquid Waste Fees and Rates By-law 14-03
which set out new fee increases for septage treatment services at the new wastewater treatment
plant. This by-law has since been in force and effect for almost a year and as such, the Roads and
Public Works Department is now recommending that inflationary adjustments be applied for 2015.
DISCUSSION:
The “Hauled Liquid Waste Fees and Rates By-law” currently includes fee schedules for the issuance
of annual hauler permits as well as tipping fees for the treatment of hauled sewage wastes generated
both inside and outside of the municipality. The current customer base at the sewage plant includes
two haulers, both of which are servicing properties sourced outside of the municipality. Untreated
septage that is generated within Mississippi Mills is otherwise collected by local haulers and applied
on fields locally. Such practice continues to be accepted and licensed by the Ontario Ministry of the
Environment.
Despite the limited internal market, the Town of Mississippi Mills continues to hold a responsibility to
adjust tipping fees with the understanding that a provincial ban on field spreading may be forthcoming
at some future time. In addition, costs to process wastewater materials (labour, equipment, energy,
chemicals, etc.) continue to rise therefore service charges must also be adjusted from year to year. It
is therefore recommended that the tipping fees set for holding tank waste and septic wastes in
Mississippi Mills continue to follow the fee schedule laid out within the 2010 Septage Business Plan.
Externally sourced wastes however, should be priced with the objective of maximizing revenues for
the municipality, while maintaining competitive pricing within the Ottawa valley market. The City of
Ottawa increased its external septage treatment rates by 2% in 2014 and the rate presently stands at
$26.47. Additional inflationary increases are also expected again in 2015. The Town’s external
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treatment rate can therefore reasonably stand an increase of 2% over the same period without any
expected loss to our customer base. Table 1 below provides an outline of the current by-law rates
along with recommended rate structures proposed for 2015:
TABLE 1 – Hauled Liquid Waste Fees and Rates
ITEM
By-Law 14-03
(2014)
$2.36/m3
Proposed Fees
(2015)
*$2.46/m3
City of Ottawa
Fees (2014)
$3.26/m3
Liquid Material
(Holding Tank Waste)
Liquid Material
$7.74/m3
*$8.06/m3
$15.19/m3
(Septic Waste)
Liquid Material (generated outside of
$20.75/m3
**$21.17/m3
$26.47/m3
municipality)
Annual Hauler Permit Fee
$235.00
$240.00
$253.00
Annual Hauler Permit Revision Fee
$130.00
$133.00
$142.00
* 2015 Rates identified in Watson & Associates February 2010 Septage Business Plan
** Proposed 2% rate increase.
The Roads and Public Works Department is currently recommending that the proposed fee structure
for 2015 be included as part of the updates to the “Hauled Liquid Waste Fees and Rates By-law”.
The Town of Mississippi Mills approved its first external hauler agreement in June 2013 and a second
external hauler agreement has since been signed in 2014.
Forecasted revenues for the septage
program for 2014 were initially projected to be $18,000, however actual revenues to November 5th are
now sitting at approximately $29,400.
Going forward, the operating costs for the sewage plant will continue to rise with inflation each and
every year and as such the fees and charges need to be adjusted annually to account for these
impacts. The proposed fee increases presented above for 2015 are consistent with the minimum cost
recoveries outlined in the 2010 Septage Business Plan and are also considered to be reflective of
local market conditions. Unless local market conditions change, it is recommended that the new bylaw include provisions to allow for internal septage rates to be indexed annually to the Septage
Business Plan. Additionally, the new bylaw should also include a provision to index external septage
rates and permit fees according to the Non Residential Construction Price Index as published by
Statistics Canada. All subsequent adjustments would be made on the anniversary date of the by-law
each year.
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SUMMARY:
In January of 2014, Town Council approved rate increases to the Hauled Liquid Waste Fees and
Rates By-law 14-03 which set the rates for the treatment of hauled sewage wastes at the new
wastewater treatment plant. These rates have remained in force and effect for almost a year and are
now recommended for adjustment. The Roads and Public Works Department has carried out a
detailed review of local market rates and is recommending that the new fee structures presented be
passed by by-law for implementation early in 2015.
Reviewed by,
_________________________________
W. Troy Dunlop, C.E.T.
Director of Roads and Public Works
_________________________________
Diane Smithson, CAO
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ADMINISTRATION REPORT
DATE:
December 9, 2014
TO:
FROM:
Rhonda Whitmarsh, Treasurer
SUBJECT:
MAYOR’S HONORARIUM
RECOMMENDATION:
THAT Committee of the Whole recommends that Council accept the Mayor’s Honorarium
policy as presented.
BACKGROUND:
Included in the annual budget is a $3,500 honorarium for the Mayor. Historically, the
expenditures have been at the discretion of the Mayor with no policy being followed as to how
the funds are to be spent.
DISCUSSION:
Attached is the draft policy for Council’s consideration which Mayor Shaun McLaughlin has
already reviewed and vetted. From my perspective, as Treasurer, it is difficult to approve
expenditures that have no defined parameters. Although the amount is not great compared to
the overall budget, the funds are still public funds and must be substantiated and reasonable
and specifically related to the duties of the Mayor.
The majority of Town expenditures are approved by documentation such as the procurement
policy, a specific by-law, or through a resolution of Council. In many instances, reports are
prepared to defend expenditures made whether at the Committee level or to the CAO. In
addition, the Town’s Auditors during their annual audit, select invoices for testing to ensure they
comply with approved policies and procedures. For these reasons, I feel it is important that a
policy be approved for the Mayor’s honorarium to clearly define the types of expenditures that
will be approved and to provide greater transparency.
FINANCIAL IMPACT:
There are no budget implications.
SUMMARY
I am recommending that the Mayor’s Honorarium policy be approved as presented for the
reasons noted above.
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Approved by,
Rhonda Whitmarsh,
Treasurer
Diane Smithson,
Chief Administrative Officer
32
POLICY FOR MAYOR’S HONORARIUM
WHEREAS the annual budget provides an allocation for the Mayor’s extra-ordinary
expenditures over and above remuneration, mileage, association and convention
expenses etc.;
AND WHEREAS Council is entrusted with public funds and must be accountable and
transparent to the residents for all municipal expenditures;
AND WHEREAS all expenditures made by the Town are subject to audit, and must
follow the procurement policy and all other applicable policies and by-laws of the Town
with respect to purchasing and be supported by a receipt;
AND WHEREAS the purpose of the Mayor’s honorarium is for expenditures that are
made as a representative of Council/the Town;
NOW THEREFORE Council hereby approves the following policy with respect to the use
of the Mayor’s honorarium’
A.
Approved Expenditures:
1. Tickets for attendance at social events as Council’s representative and includes
tickets for the Mayor’s spouse.
2. Sponsorship of a Town team in local sporting events held within the County of
Lanark.
3. The purchase of Christmas cards to be sent on behalf of Council / Mayor.
4. Rental of specialized clothing / equipment/space for a social/charitable event or
purpose.
5.
The purchase of gifts or promotional items given on behalf of the Mayor as a
representative of the Town and not included in any other departmental budget (note:
does not include gifts given to municipal employees as the Town has a separate fund
for this purpose).
6. The purchase of local products that remain the property of the Town of Mississippi
Mills.
7. Economic Development activities supported by an ad hoc expense claim form and
receipts providing full disclosure of the activity.
8. Any other expenditure deemed appropriate by resolution of Council.
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B. Exclusions:
1
Personal or other donations to community organizations where a personal income
tax receipt is issued.
2.
Social events convened by the Mayor unless specifically approved by Council as a
Town event
3.
The purchase of alcoholic beverages not directly related to an economic
development activity.
4. Expenditures for meetings as a representative of the County Council.
5. Any expenditure not supported by a receipt.
C.
General:
1. Expenditure claims shall be submitted on a monthly basis.
2.
Any items not supported by this policy shall be approved in advance by Council.
Passed by Council on ______________
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DATE:
December 9, 2014
TO:
FROM:
Diane Smithson, CAO
SUBJECT:
CONTINUATION OF HERITAGE CONSERVATION DISTRICT STUDY
AND PLAN PROJECT
RECOMMENDATIONS:
1.
THAT Council approve the Heritage Conservation District Study area under
Part V of the Ontario Heritage Act, which shall be known as the Downtown
Almonte Heritage Conservation District as recommended by the Town’s
Consultant Watson MacEwen Teramura Architects in their report dated
November 2014 and supported by the Town’s Heritage Committee;
AND FURTHERMORE THAT the consultant be authorized to proceed with
Phase 2 of the Heritage Conservation District Study and Plan project to
prepare the necessary policies and guidelines.
2.
THAT Council approve delaying consideration of the remaining five (5)
recommendations (recommendations ii. to vi.) contained in the
consultant’s report dated November 2014 until such time as Phase 2 of the
study has been completed.
3.
THAT subject to approving Recommendation 1 above, Council authorize
amending By-law 14-86, being a By-law to designate a Heritage
Conservation Study Area, to amend the Study Area to reflect the new
boundaries for the Heritage Conservation District as recommended by the
Town’s Consultant Watson MacEwen Teramura Architects .
BACKGROUND
At the June 25, 2013 Council meeting the following resolution was passed:
Resolution No. 264-13
Moved by Councillor Edwards
Seconded by Councillor Cameron
WHEREAS, the preservation of heritage, both natural and ‘man-made’ is a municipal
responsibility, and
WHEREAS, the central part of Almonte ward comprised principally by the central
business district, the Mississippi River and adjacent areas has significant heritage
character, and
35
WHEREAS, the interrelationship of the streets, buildings and the natural features of the
area are key to its character, and
WHEREAS, the Town of Mississippi Mills is desirous of doing an assessment of the
regulatory, financial, economic development, cultural and environmental impacts (both
positive and negative) of a Heritage Conservation District, and
WHEREAS, the Town of Mississippi Mills is desirous of receiving advice from the public,
the business community and affected property owners in the central area of the Ward of
Almonte;
THERFORE BE IT RESOLVED THAT the Council of the Corporation of the Town of
Mississippi Mills direct staff to develop and publish an RFP to study the establishment of
a Heritage Conservation District in the central downtown area of Almonte. The project
shall be funded from the 2013 year-end surplus and the 2014 budget.
CARRIED
A recorded vote was requested by Councillor Edwards.
YAYS (11): Councillors Abbott, Cameron, Dalgity, Edwards, Ferguson, Gillis,
McLaughlin, Minnille, Watters, Wilkinson and Mayor Levi
Staff prepared the RFP and brought it forward to Council for approval. Approval was
granted by the following resolution on October 1, 2013:
Moved by Councillor Watters
Seconded by Councillor Ferguson
BE IT RESOLVED THAT the Council of the Corporation of the Town of Mississippi Mills
authorize distributing the RFP for the Heritage Conservation District Study and Plan after
incorporating comments from the Heritage Committee.
CARRIED
Then the following resolution was passed on December 17, 2013 to award the RFP.
MOTION #6
Moved by Councillor Ferguson
Seconded by Councillor Watters
BE IT RESOLVED THAT the Council of the Corporation of the Town of Mississippi Mills
awards the Request for Proposal for the completion of a Heritage Conservation District
Study and Plan to Watson MacEwen Teramura Architects in the total amount of
$43,395.00 plus HST with the understanding that the project will cease at the end of
Phase 1a (project cost $1,400.00 plus HST) should Council decide not to proceed with
the project.
CARRIED
A Rural Economic Development (RED) Grant was applied for in late December 2013.
Staff was advised in March 2014 that the Town was successful with its application and
would be receiving 50% or $22,079.50 of the $44,159 estimated cost of the project. The
36
work on the project per the parameters of the RED Grant must be completed by March
31, 2015.
In August of this year, consideration was given to passing a by-law to designate a
Heritage Conservation District Study Area which would impose a moratorium on building
within the Heritage Conservation District proposed study area for a period of up to one
(1) year. On September 16, 2014, the moratorium by-law, being By-law 14-86 was
passed as follows:
By-law 14-86
Moved by Councillor Minnille
Seconded by Councillor Wilkinson
BE IT RESOLVED THAT By-law 14-86 as amended, being a by-law to designate
downtown Almonte and surrounding area as a heritage conservation district study area
be read, passed, signed and sealed in Open Council this 16th day of September, 2014.
BE IT RESOLVED THAT By-law 14-86 be REFERRED to the October 7, 2014
Committee of the Whole to amend wording for heritage properties; to amend wording for
alterations due to fire and life issues; seek legal advice on the by-law; to permit the
consultation with the developer to occur as per the Ministry of Tourism, Culture and
Sports recommendations in the spirit of collaboration.
LOST
Councillor McLaughlin called for a recorded vote on the Referral motion
Yeas – Councillors Edwards, Ferguson, Minnille, Watters, Mayor Levi
Nays – Councillors Abbott, Cameron, Dalgity, Gillis, McLaughlin, Wilkinson
Councillor Edwards called for a recorded vote on the main motion
Yeas – Councillors Abbott, Cameron, Dalgity, Ferguson, Gillis, McLaughlin, Wilkinson
Nays – Councillors Edwards, Minnille, Watters, Mayor Levi
CARRIED
DISCUSSION
On Monday, November 24, 2014, the Town’s Consultant Allan Teramura of the firm
Watson, MacEwen, Teramura Architects presented his recommendations at the
completion of Phase 1b of the project (see attached Designation Process Chart showing
where the Town is in the Heritage Conservation District Designation Process) at a
special Committee of the Whole meeting held in the auditorium of the Almonte Old Town
Hall. His report dated November 2014 incorporated six (6) recommendations as follows:
i.
Designate a portion of the Study Area as the Downtown Almonte Heritage
Conservation District under Part V of the Ontario Heritage Act. This area
includes the properties on both sides of Mill Street, Little Bridge Street, parts of
Almonte Street, all of Main Street West and parts of Main Street East, all of
Union Street South, and parts of Queen Street extending into parts of Bridge
Street; all bridges connecting these streets; the Mississippi River where it passes
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ii.
iii.
iv.
v.
vi.
through downtown Almonte including infrastructure in the river and associated
shorelines; and the former CPR rail bed and bridges where these pass through
downtown Almonte. (see attached map at the end of this report)
Designate individual resources under Part IV of the Ontario Heritage Act;
Add “Contributing” properties outside the boundaries of the recommended HCD
to the Heritage Register;
Further study areas outside of the recommended HCD boundary for
consideration as future Heritage Conservation Districts or Heritage Character
Areas;
Protect surviving heritage resources in areas of low resource concentration
through rezoning under a Heritage Overlay zone;
Ensure consistency across heritage conservation policies and other Town
policies in managing and protecting the heritage character of individual
resources, districts, character areas and their environs.
At this meeting, Councillors and members of the public were afforded the opportunity to
ask questions about the report. Although not everyone who was in attendance at the
meeting is in support of proceeding further with the project, I believe that if Council does
approve the new study area and concurrently amends By-law 14-86, that some of the
concerns related to the project will be addressed.
As noted in the background portion of this report, the Town received a Rural Economic
Development (RED) grant to pay for 50% of the cost of this project. The current
deadline for completion of this project is March 31, 2015.
In order to allow the project to be completed in accordance with the March 31, 2015
deadline, I recommend that Council approve the proposed Heritage Conservation
District boundary recommended by the Town’s consultant at the special Committee of
the Whole meeting held on November 24, 2014 and the Town’s Heritage Committee at
its meeting held on November 18, 2014. I also recommend that Council authorize
proceeding to Phase 2 of the study which is the preparation of the necessary policies
and guidelines.
If Council decides to approve the amended boundary, I would also recommend that Bylaw 14-86 passed by Council on September 16, 2014 to place a moratorium on building
activity within the initial study area boundary, be amended to reflect the amended
boundary.
Lastly, there were five (5) other recommendations made by the Town’s consultant in his
report dated November 2014. Given the tight timeframe to complete Phase 2 –
preparation of policies and guidelines, I recommend that further consideration of these
five recommendations not be given until Phase 2 of the project has been finalized.
FINANCIAL IMPLICATIONS
A Rural Economic Development (RED) Grant was applied for in late December 2013.
Staff was advised in March 2014 that the Town was successful with its application and
would be receiving 50% or $22,079.50 of the $44,159 estimated cost of the project. The
cost to proceed to Phase 2 of the project is incorporated into the above price and the
Town’s 50% share of the project has been included in the 2014 Budget. Any funding not
utilized from the project in 2014 will be carried forward into the 2015 budget.
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SUMMARY
In order to keep the HCD project moving and allow it to be completed by the RED grant
deadline, I am recommending that Council approve the recommended HCD study
boundaries as recommended by the Town’s Consultant and that work be authorized to
proceed on Phase 2 of the project which is the completion of the policies and guidelines.
I further recommend that if Council approves the proposed new boundary area, that the
moratorium by-law 14-86 be amended to reflect this new boundary. Given the tight
timeframe to complete the project under the RED program, I also recommend that the
other recommendations contained in the consultant’s report be delayed for consideration
until Phase 2 of the project has been completed.
Respectfully submitted
Diane Smithson,
ATTACHMENTS:
Attachment 1 – Heritage Conservation District Designation Process
Attachment 2 – recommended HCD boundary map
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ATTACHMENT 1
40
ATTACHMENT 2
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MEETING DATE:
December 9, 2014
TO:
FROM:
Diane Smithson, Chief Administrative Officer
SUBJECT:
One Year Lease Extension for Larry Gaines, Architect in
Almonte Old Town Hall
RECOMMENDATION
That Council authorizes entering into a one (1) year lease extension with Larry
Gaines, Architect for 600 square feet of space on the first floor of the Almonte Old
Town Hall.
BACKGROUND
Mr. Gaines first began renting space in the Almonte Old Town Hall in 2008. He current
one year lease expires on January 31, 2015. He currently leases 600 square feet of
space on the left hand side of the corridor on the first floor of the Almonte Old Town Hall.
DISCUSSION
I have been in discussions with Mr. Gaines about extending his lease. He has agreed
that he would like to extend for a one (1) year period.
Mr. Gaines operates his architecture business out of this space. He has been an
excellent tenant for the past six years.
Mr. Gaines’ rental rate is an inclusive rental amount incorporating both rent and utilities
plus a contribution towards cleaning of the common areas and snow plowing/removal of
the parking lot. Mr. Gaines’ current rental amount is $16.00 per square foot plus HST
bringing in $9,600 plus HST in revenue in 2014 for the Town.
SUMMARY
The proposed lease extension will continue to provide a stable income for the Town Hall.
It will also result in the Town receiving payments towards our utilities expenses. I
recommend that Council enter into the one (1) year lease renewal with Larry Gaines.
42
MEETING DATE:
December 9, 2014
TO:
FROM:
SUBJECT:
BIG DATA for Small Places Pilot Project
RECOMMENDATIONS
That Council authorizes staff participating in Algonquin College’s BIG DATA for
Small Places Pilot Project;
AND FURTHERMORE THAT a cash contribution of up to $4,000.00 be included in
the Town’s 2015 budget for the project;
AND FURTHERMORE THAT Council provide pre-budget approval for this project
given the fact that the grant applications for the project must be submitted by
December 31, 2014.
BACKGROUND
The Town of Mississippi Mills, Municipality of North Grenville and the Town of Perth
along with Lanark County Planning Council for Children and Youth have all been invited
to participate in a pilot project entitled BIG DATA for Small Places Pilot Project being
undertaken by Algonquin College. The main contacts for the project are Nelson Rogers
and Bob Leitch. Attached please find a Project Proposal Overview that was provided to
Staff.
DISCUSSION
On Wednesday, November 26, 2014, Tiffany McLaren, Troy Dunlop, Pam Harris, Steve
Stirling and I met with Messrs. Rogers and Leitch to discuss the pilot project and to have
our questions addressed.
The goal of the project is to enhance the capacity of municipal and community-based
organizational staff to manage the process of collecting, analyzing and disseminating
data in a meaningful way in order to make better decisions on behalf of their respective
municipalities/organizations. The hope is that the findings of the project will be used to
create a new training program that will be taught at Algonquin College for use by
municipalities and community-based organizations.
The Town’s commitment for agreeing to participate in the pilot project is as follows:
43
•
•
½ day per week for a staff person (still to be determined who this will be) for a period
of 10-12 weeks.
A cash contribution of $3,000.00-4,000.00 depending on the number of partners they
attract to the project
In return for the commitment and participation, the Town will receive the following:
• 3-4 Town staff will receive 20-24 hours of training funded by the program. In order to
get an idea of the value of this training, firms offering training on data analytics cost
$2,000.00 for one person for a two-day training program. As a result, the Town will
get a return on investment well in excess of its $4,000.00 cash contribution from the
training component alone
• A networking opportunity with other municipalities and community-based
organizations
• The ultimate goal is that Staff will be able to make better decisions with the
information that it uses on not only a daily basis but also on a project related basis
• The municipality’s name will be included in the study findings and it is the intention of
the leads on the project to disseminate their findings at various conferences (i.e.
Ontario East Economic Development Conference) to bring awareness of the project
to other municipalities and community-based organizations.
Either Mr. Rogers or Mr. Leitch will be in attendance at the meeting on December 9,
2014 to be able to address any questions that staff is unable to answer. They will not be
in attendance as a delegation but as a resource should there be any questions.
Staff in attendance at the meeting on November 26, 2014 is in support of proceeding
with the pilot project and look forward to the results of this project.
The total cost of the pilot project is $60,000.00. The Ontario Ministry of Agriculture and
Food has been approached and have expressed interest in the project proposal. They
will be approached about contributing 50% towards the project or $30,000.00. In
addition, Valley Heartland has been approached about the pilot project and a grant
application will be made to them in their 2015-2016 fiscal year to contribute $15,000.00
towards the project. The remaining funds of $15,000.00 are expected to be paid equally
by the partners in the project of which there will be 4-5. Therefore, the maximum
expected contribution will be $4,000.00 with the hope that it will only need to be
$3,000.00.
SUMMARY
The BIG DATA for Small Places pilot project is a terrific opportunity for staff at
Mississippi Mills to participate in. The financial contribution required of the Town will
result in a return of investment to the Town of significant training and ultimately better
decision making on behalf of Staff.
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Diane Smithson,
ATTACHMENTS
BIG DATA for Small Places – Project Proposal Overview
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46
47
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MEETING DATE:
December 9, 2014
TO:
FROM:
SUBJECT:
Marriage Solemnization Fee
RECOMMENDATION
That Committee of the Whole recommends that Council establish the rate of
compensation for staff conducting marriage ceremonies outside of office hours be set
at $300.00.
BACKGROUND
The Province of Ontario recognized an increased demand for non-denominational
options for conducting marriage ceremonies. Given the large workload of Justices of the
Peace in dealing with other court room duties, the Province had to develop another
option for marriage services. In order to meet the growing demand, they recognized
municipalities as a services provider though it was an optional service that municipalities
could choose to offer.
The Town first commenced conducting marriage services in 2004 which was approved
by the following Council resolution passed on December 14, 2004:
Resolution No. 602
Moved By Councillor Anderson
BE IT RESOLVED THAT the Council of the Town of Mississippi Mills authorizes staff to
perform civil marriage ceremonies outside of office hours and at off-site locations;
AND FURTHERMORE THAT the fee for civil marriage ceremony be established at
$200.00 for ceremonies conducted at the Municipal Offices during office hours and
$250.00 for ceremonies conducted after hours;
AND FURTHERMORE THAT the rate of compensation for staff conducting marriage
ceremonies outside of office hours be set at $200.00.
CARRIED
DISCUSSION
During office hours, the fee charged to individuals wanting to be married is retained
100% by the Town. $50.00 of the fee charged to individuals wanting to be married
outside of regular Town office hours (Monday to Friday, 8:30 a.m. to 4:30 p.m.) is
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retained by the Town and the balance is paid to the staff member conducting the service
and is an all encompassing fee that includes travel time, compensation for use of their
vehicle to get to the venue and time spent conducting the service. The current fee paid
to staff for conducting services was approved in 2012 and was set at $250.00.
Staff has recommended that the Town fee for marriage services be set at $300.00 for
services conducted during regular office hours and $350.00 outside of regular office
hours. This rate is going forward for approval at the December 9, 2014 as part of the
Town’s Fee By-law.
Staff is recommending that the fee paid to staff for conducting marriage services outside
of regular office hours be increased to $300.00 as more services are being conducted at
locations outside of the municipality (i.e. in 2014, services were conducted in such
locations as Middleville, Kemptville, Ottawa, Kanata, Stittsville, etc.), and at various
locations within the boundaries of the municipality which means more time spent by staff
in travel and wear and tear on their vehicles and due to the impact that it has on the staff
member’s day even if the event is held locally (i.e. staff member has to be in attendance
about ½ hour before the event, reviewing the service in advance of the event, preparing
the paperwork, etc). Additionally, up until lately, the price of fuel has certainly had an
impact on the staff member who travels to the various venues. As it is the staff’s time
that is spent preparing for and conducting the service and the wear and tear on their
vehicles, it does make sense that they should receive the majority of the fees that are
paid for services outside of office hours.
Conversely, it makes sense that fees that are paid to the Town for services within the
office and during office hours are retained by the Town as you are providing the facility
and staff are being paid their regular wage.
Currently, the fees paid to the Town for marriage services are $300 for services
conducted outside of office hours and $250 for services held within office hours. These
fees are being recommended to be changed to $350 and $300 respectively.
The Town’s current fee paid to staff who conduct marriage services is $250.
To date in 2014, fees collected by the Town for marriage services are $3,000 and the
fees paid to staff total $2,500.
SUMMARY
Staff is recommending that the fee paid to staff members conducting marriage services
outside of office hours be increased commensurate with past practice of being set at $50
less than the fee charged for these types of services due to the reasons noted above.
Diane Smithson,
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NOTICE
The Government of Ontario
Process for Ministers’ and Parliamentary Assistants’ Delegations at the
OGRA/ROMA Combined Conference
Sunday February 22 – Tuesday February 24, 2014
Toronto, Ontario
Individual Ministers and Parliamentary Assistants are being asked to participate in municipal delegations.
Please note that not all Ministers and Parliamentary Assistants will be taking delegations. If your
municipality wishes to meet with a Minister or Parliamentary Assistant, we ask that you complete and
submit the online form. Please note all request forms must include the name of a contact person who is
knowledgeable about the issue and available to respond to ministry inquiries in a timely manner.
The Ministry of Municipal Affairs and Housing (MMAH) will respond to delegation requests for the Minister
of Municipal Affairs and Housing. MMAH will advise other Ministers and Parliamentary Assistants of
delegation requests and decisions on delegations will be made and given to you by the Ministers
requested. To assist in expediting your delegation request, we ask that you use the Municipal Delegation
Request Form rather than going through your MPP or directly to the Ministers’ Offices.
In order to facilitate municipalities in planning their delegation schedules we will advise municipalities of
their delegation times prior to the conference. As a result, no delegation requests will be accepted
after the DEADLINE of FRIDAY, January 16, 2014.
Municipalities will be contacted by the respective Ministries about their requests and, if applicable, the
meeting time and location, approximately one week before the Conference.
To request a delegation meeting with a Minister, please include all the issues that you wish to discuss
with that Minister on a single form. If you are requesting delegation meetings with more than one Minister,
each meeting request should be made on a separate form. We ask that delegates not meet with more
than one Minister on a given issue. To make the most of the delegation time available (delegations
usually run 15 minutes), please ask to discuss your issue only with the Minister or Parliamentary Assistant
responsible for that issue.
Thank you.
Vinothini Kajendran
Municipal Programs and Education Branch
Ministry of Municipal Affairs and Housing
Telephone: 416-585-6280
E-mail : [email protected]
51
Proposed Resolution Regarding Hydro Development in Almonte Ward
Background: The following draft resolution is intended to ask the Province for some
authority over hydro development in our urban center and to solicit allies in attaining that
goal. The content of the resolution is:
WHEREAS the Town of Mississippi Mills was given no authority over a hydro
generation expansion project planned for the middle of its urban heritage core—historic
downtown Almonte;
AND WHEREAS the Town of Mississippi Mills values a high quality of life for its
citizens and the associated economic benefits of tourism and other business in its heritage
core;
AND WHEREAS a hydro generation facility in an urban heritage core can have negative
visual and esthetic impacts, and may reduce the attractiveness of the area to tourists,
businesses and residents;
AND WHEREAS the hydro generation facility will provide be no economic benefit to
the ratepayers of Mississippi Mills;
AND WHEREAS many towns in Ontario have rivers passing through their urban
heritage cores;
BE IT RESOLVED THAT the Town of Mississippi Mills requests that the Province of
Ontario grant Ontario municipalities the authority to control the design, placement, and
scale of any structure related to hydro generation in its urban heritage core;
AND THAT a moratorium be placed on any new hydro generation projects in urban
heritage cores until the concerns of the municipalities on this subject are satisfied;
AND THAT a copy of this resolution be forwarded to: Hon. Kathleen Wynne, Premier of
Ontario; Hon. Glen Murray, Minister of the Environment; Hon. Bill Mauro, Minister of
Natural Resources; Hon. Bob Chiarelli, Minister of Energy; the county of Lanark; and to
the Eastern Ontario Warden’s Caucus;
AND THAT this resolution be circulated to towns in Ontario which have a river running
through their urban area with a invitation to send a similar resolution to the Ontario
Premier and applicable ministers.
52
A special meeting of the COMMITTEE OF THE WHOLE was held on Monday, November 24,
2014 in the Auditorium of the Almonte Old Town Hall.
PRESENT:
Committee:
Councillor Garry Dalgity, Chairperson
Mayor John Levi
Councillor Duncan Abbott
Councillor Bernard Cameron
Councillor John Edwards
Councillor Denzil Ferguson
Councillor Alex Gillis
Councillor Shaun McLaughlin
Councillor Paul Watters
Councillor Val Wilkinson
Staff:
Diane Smithson, CAO
Others:
Allan Teramura, Watson MacEwen Teramura Architects
Heather McArthur, Watson MacEwen Teramura Architects
ABSENT:
Councillor Rick Minnille
Councillor Dalgity called the meeting to order at 6:05 p.m.
A.
APPROVAL OF AGENDA
BE IT RESOLVED THAT the agenda be approved as presented.
CARRIED
B.
None
C.
DELEGATIONS / PRESENTATIONS / PUBLIC MEETINGS
1. Allan Teramura, Watson MacEwen Teramura Architects
Re: Presenting recommendations on the Downtown Almonte and Surrounding Area
Heritage Conservation District Study
Allan Teramura provided a summary of the findings contained in the Downtown
Almonte and Surrounding Areas Heritage Conservation District Study (completion of
Phase 1b of the project – see attached Designation Process Chart showing where the
Town is in the Heritage Conservation District Designation Process) which included the
following recommendations:
i. Designate a portion of the Study Area as the Downtown Almonte Heritage
Conservation District under Part V of the Ontario Heritage Act. This area includes
the properties on both sides of Mill Street, Little Bridge Street, parts of Almonte
Street, all of Main Street West and parts of Main Street East, all of Union Street
South, and parts of Queen Street extending into parts of Bridge Street; all bridges
53
ii.
iii.
iv.
v.
vi.
connecting these streets; the Mississippi River where it passes through downtown
Almonte including infrastructure in the river and associated shorelines; and the
former CPR rail bed and bridges where these pass through downtown Almonte.
(see attached map at the end of this report)
Designate individual resources under Part IV of the Ontario Heritage Act;
Add “Contributing” properties outside the boundaries of the recommended HCD
to the Heritage Register;
Further study areas outside of the recommended HCD boundary for
consideration as future Heritage Conservation Districts or Heritage Character
Areas;
Protect surviving heritage resources in areas of low resource concentration
through rezoning under a Heritage Overlay zone;
Ensure consistency across heritage conservation policies and other Town
policies in managing and protecting the heritage character of individual resources,
districts, character areas and their environs.
Following the presentation, Mr. Teramura addressed questions from Council and the
Public. A staff report will be presented at the Committee of the Whole meeting
scheduled for Tuesday, December 9, 2014.
D.
E.
NOTICE OF MOTION
None
F.
Council – November 25, 2014 at 6:00 p.m.
Committee of the Whole – November 25, 2014, immediately following Council
G.
ADJOURNMENT
Moved by Councillor Wilkinson
BE IT RESOLVED THAT the Committee of the Whole meeting be adjourned.
CARRIED
The meeting adjourned at 7:40 p.m.
____________________________________
Diane Smithson, Recording Secretary
54
55
A meeting of the COMMITTEE OF THE WHOLE was held on Wednesday, November 25, 2014 in
Council Chambers.
PRESENT:
Committee:
Councillor Garry Dalgity, Chairperson
Mayor John Levi
Councillor Duncan Abbott
Councillor Bernard Cameron
Councillor John Edwards
Councillor Denzil Ferguson
Councillor Alex Gillis
Councillor Shaun McLaughlin
Councillor Paul Watters
Councillor Val Wilkinson
Staff:
Diane Smithson, CAO
Julie Oram, Town Clerk
Steven Stirling, Planner
Calvin Murphy, Recreation Coordinator
Karen Kane, Daycare Director
ABSENT:
Councillor Rick Minnille
Councillor Dalgity called the meeting to order at 6:38 p.m.
A.
APPROVAL OF AGENDA
BE IT RESOLVED THAT the agenda be approved as presented.
CARRIED
B.
C.
DELEGATIONS/PRESENTATIONS/PUBLIC MEETINGS
1. Public Meeting – ZBA Z-10-14
Steve Stirling, Planner, provided background information on the proposed zoning bylaw amendment, which would deal with general housekeeping matters of the zoning
by-law.
The Chair called upon those present to speak either for or against the
applications. No persons responded to the call of the Chair.
2. Pakenham and District Civitan Club – Frost Festival 2015
Doris Rankin, President of the Pakenham and District Civitan Club addressed the
committee, providing information on the activities, fund raising, volunteers, Town
assistance and the expenses incurred to run the yearly event. The Civitan Club are
hoping to “partner” with the Town to reduce the expenses and ensure the continuation
of the event. The Civitan Club does not qualify for assistance under the Town’s Grant
Policy and any financial assistance will impact the Recreation budget. The general
consensus was that further information would be required from the Club and staff for
Council to consider before making any decisions.
56
D.
CONSENT MATTERS
1. Building Permits - September 30, 2014
Seconded by Councillor Gillis
BE IT RESOLVED THAT the building permit activity report be received.
CARRIED
E.
STAFF REPORTS
Finance, Administration & Policy
1. 2015 Fees and Charges
Seconded by Councillor Edwards
BE IT RESOLVED THAT Committee of the Whole recommends that the proposed
changes to the fee schedule be approved; and that public notice be given as to
Council’s intention to pass the 2015 Fees and Charges By-law on December 9,
2014.
CARRIED-by-law prepared
Planning & Development
1. Rural Lot Creation Options
Seconded by Mayor Levi
BE IT RESOLVED THAT Committee of the Whole recommend Council move the
land holding date from July 1st, 1973 to January 1, 1985 in the current rural lot
creation policies of the Community Official Plan as identified in the Planner’s
Report of November 25th, 2014.
Moved by Councillor Abbott
THAT the land holding date be amended from 1985 to 1995
WITHDRAWN
THAT the item be deferred to the first Committee of the Whole meeting in December
2014 for further information on the impact of Natural Heritage features on the
severances in the Pakenham Ward.
DEFEATED
Moved by Councillor Cameron
57
That the land holding date of 1985 contain a provision to maintain a retained
portion of 49.4 acres (20 hectares).
WITHDRAWN
Seconded by Councillor Cameron
That the item be referred to staff for a report on the effects and possible remedy to
any loss of severance rights from Option 2.
DEFEATED
Councillor Wilkinson called for a recorded vote.
Yeas – Councillors Abbott, Ferguson, Watters, Mayor Levi
Nays – Councillors Cameron, Dalgity, Edwards, Gillis, Mclaughlin, Wilkinson
Moved by Councillor McLaughlin
That the item be deferred to the second Committee of the Whole meeting in
January, 2015.
CARRIED
2. Evelyn Street Basketball Nets
BE IT RESOLVED THAT Committee of the Whole SUPPORTS staff’s
recommendation to permit portable basketball nets within the Town’s right of way,
with no portion protruding over the travelled hard surface so as to not interfere
with road operations at any time.
CARRIED-motion prepared
3.
RBC Site Plan Application – summary review
BE IT RESOLVED THAT Committee of the Whole recommend Council receive for
information the Planner’s November 25th, 2014 report regarding the process review
of the RBC Site Plan application.
CARRIED
F.
OTHER/NEW BUSINESS
1. North Lanark Historical Society – request for funding
BE IT RESOLVED THAT the North Lanark Historical Society request for funding be
referred to the December 16th Budget meeting.
58
2.
Mississippi River Power Corporation – request extension to appointments
BE IT RESOLVED THAT Committee of the Whole recommends that Council approve
extending the appointment of Paul Virgin for 2 years to November 30, 2016 and
extending the appointment of John Fraser until a replacement through the public
advertising process is completed.
G.
H.
NOTICE OF MOTION
I.
MINUTES
BE IT RESOLVED THAT the Committee of the Whole minutes dated November 12,
2014 be approved.
CARRIED
BE IT RESOLVED THAT the following minutes be received:
• Heritage Committee Minutes – September 23, 2014
• MRPC General Manager’s Report, Aug 29, 2014
• MRPC General Manager’s Report, Sept 30, 2014
• Mississippi River Power Corp Minutes - Aug 29, 2014
• Mississippi River Power Corp Minutes - Sept 30, 2014
• Environmental Advisory Committee Minutes – Oct 14, 2014
CARRIED
Recommendation of the Environmental Advisory Committee
BE IT RESOLVED THAT “THAT the EAC recommends that Council include in the
2015 Draft Budget for permanent water filling stations to be placed in the Almonte
Library, the Old Town Hall, and the Almonte Arena at an estimated cost of
$7,500.00, in order to promote use of the Town’s drinking water system.”
59
J.
INFORMATION PACKAGE, TASK LIST AND MEETING CALENDAR
BE IT RESOLVED THAT the Information Package, Task List and Meeting Calendar
be received.
CARRIED
K.
Special Council Inaugural – December 2, 2014, 7:00 p.m. Council Chambers
Committee of the Whole– December 9th, 2014, immediately following Council
Special Committee of the Whole – Budget, December 16, 2014, 6:00 p.m.
L.
ADJOURNMENT
Seconded by Mayor Levi
BE IT RESOLVED THAT the Committee of the Whole meeting be adjourned.
CARRIED
The meeting adjourned at 8:50 p.m.
____________________________________
Julie Oram, Recording Secretary
60
HERITAGE COMMITTEE
MINUTES
Tuesday, October 28, 2014, 7:00 P.M.
Council Chambers, Municipal Office, 3131 Old Perth Road, Almonte
PRESENT:
Jason Gilmore, Chair
Al Jones
Charlotte Farmer
Ian MacLean
Fred Dennis
Michael Rikley-Lancaster
Councillor Val Wilkinson (7:25 p.m.)
ABSENT:
Delma Devoe, with regrets
Neil Harwig, with regrets
STAFF:
Roxanne Sweeney, Recording Secretary
Chair Gilmore called the meeting to order at 6:57 p.m.
A. APPROVAL OF AGENDA
Moved by Ian MacLean
Seconded by Al Jones
THAT the Agenda dated October 28, 2014 be accepted as amended with the
following changes:
E.2 Resignation of a Committee Member
E.3 Budget
G.4 Heritage Signage Project
G.5 Registry Office Cleanup
CARRIED
B. DISCLOSURE OF PECUNIARY INTEREST
None were declared.
C. APPROVAL OF MINUTES
Moved by Al Jones
Seconded by Ian MacLean
THAT the Minutes dated September 23, 2014 be accepted as presented.
CARRIED
D. DELEGATIONS/PRESENTATIONS
No delegations.
E. NEW BUSINESS
1. HCD Special Presentation
Watson, MacEwen, Teramura Architects will make a presentation at the
November 18, 2014 Heritage Committee Meeting regarding their final proposed
boundary for the Heritage Conservation District Study.
61
Page 2
Heritage Committee Minutes
October 28, 2014
2. Resignation of Committee Member – Neil Harwig
Moved by Ian MacLean
Seconded by Fred Dennis
MOTION to accept the resignation of Neil Harwig with regrets.
CARRIED
3. Budget
Budget will be reviewed at November 18, 2014 meeting.
F.
INFO/CORRESPONDENCE
1. Almonte Spring Bush Walking Trail
Received for information
2. Undesignated Properties – Almonte
Michael Rikley-Lancaster will follow-up and report
3. Undesignated Properties – Ramsay Township
Michael Rikley-Lancaster will follow-up and report
4. Letter and brochure from Timmins Martelle Heritage Consultants Inc.
G. BUSINESS ARISING FROM MINUTES
1. Enerdu
No additional information to discuss.
2. Website project to map the heritage of Mississippi Mills
Project is ongoing. More research is being done.
Michael Rikley-Lancaster will provide updates.
3. Old Town Hall designation
Chair Gilmore will follow-up.
4. Heritage Signs Project
The working group will be meeting on October 29, 2014. They will be preparing
lists of hamlets and areas of settlement. Project is moving ahead. Ian
MacLean will provide budget numbers at the November 18, 2014 Heritage
Committee meeting.
5. Registry Office Cleanup
Ian MacLean attended at the Old Registry Office to review heritage material.
He will be providing a list of items of interest.
H. ANNOUNCEMENT
Next meeting: Tuesday, November 18, 2014 at 7:00 p.m.
62
Page 3
Heritage Committee Minutes
I.
October 28, 2014
ADJOURNMENT
Moved by Al Jones
There being no further business before the Committee, the meeting adjourned at
7:36 pm.
CARRIED
____________________________
Roxanne Sweeney, Recording Secretary
63
64
65
66
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
COMMITTEE of the WHOLE TASK LIST
LEGEND: A- Administration, C-Council, D- Daycare, EC- Economic & Culture, F- Finance, FR- Fire, P- Planning, PW- Public Works, R- Recreation
#
DIRECTION/TASK
ASSIGNED
TO
DATE
OPENED
LAST
UPDATED
COMMENTS
ADMINISTRATION
COUNCIL
DAYCARE
Prepare a comprehensive plan on the
future of the daycare centre
Daycare
Business plan to address how to offset
the increasing contributions to the
Daycare
18-Nov-10
22-Sep-11
On-going. The Ministry has recently issued a report entitled "Ontario Early Years Policy
Framework" which sets out the vision, guiding principles and key areas for action for early years
and support systems for children aged 0-6 and their parents. The Childcare Manager at the
County of Lanark is being trained on the new framework and will in turn training Daycare
Directors. A report will then follow. The Town should work with Carleton Place and Perth with
regard to the impacts of recent provincial changes.
Childcare managers trying to develop a solution. If not, Treasurers from Carleton Place and
Mississippi Mills will meet with County CAO to discuss. Mary Lou White making a presentation
to Council on Oct. 1 to address changes to the Daycare funding formula and the implications to
the daycares at the local level and highlight changes to daycares provincially.
CoW April 15th - Treasurer requesting direction for business plan. CoW decision to defer until
Province has updated legislation and changes to ratios and funding.
22-Oct-13
D1
ECONOMIC & CULTURE
EC1 Town Website
RECREATION
Almonte Skateboard Park
Culture
New website policy is under development and will be circulated once ready for approval.
Recreation
$40,000 has been placed in reserves to help with this project. A presentation by the Skate park
committee to the new Council will occur in January/February to provide updates.
R1
Nov 27/14
PUBLIC WORKS
Revise Boundary Road Agreement summer/winter maintenance on Ramsay
PW2 Con 1 - Lanark Highlands
Public Works 14-Jan-14
On October 28th, Dave Ennis - Road Superintendent confirmed by emails that Lanark Highlands
would proceed with winter control route changes to service Ramsay Concession 1 earlier in the
mornings. This was also copied to Lanark Highlands CAO. This will better harmonize winter
service levels. Key landowner contacted and notified as directed by Council. RECOMMEND
CLOSURE of TASK ITEM
82
COMMITTEE of the WHOLE TASK LIST
LEGEND: A- Administration, C-Council, D- Daycare, EC- Economic & Culture, F- Finance, FR- Fire, P- Planning, PW- Public Works, R- Recreation
#
DIRECTION/TASK
ASSIGNED
TO
DATE
OPENED
LAST
UPDATED
COMMENTS
PLANNING & BUILDING
P1
Review of Sign By-law
Building
4-Jun-13
Staff to undergo a general review of the Sign By-law, when the time permits. Last review
committee agreed that the next version of the by-law should be reviewed by the next Council.
Expected to be done 1st quarter of 2015.
Staff to review the Site Alteration By-law. Draft is with MNR and MVCA, hoping to have a copy
of the policy ready late 2014, early 2015.
P2
P3
Site Alteration By-law for ANSI Lands
Planning
Review shooting ranges/firearms facilities Planning
18-Nov-13
4-Mar-14
Staff to examine policies related to shooting ranges and similar facilities, and to provide
guidance on amendments to the Community Official Plan and Zoning By-law that will direct such
facilities to the most appropriate locations Report to COW - October 7, 2014
Staff to provide background information on operation and recommendations on how to deal with.
P4
P5
Review paintball operation 12th Line,
Ramsay
Review By-law 03-62 - Night Sky Policy
Planning
Planning
6-May-14
3-Jun-14
Staff to review the the application and enforcement of By-law 03-62 - Night Sky Policy. Staff
have met with previous Lighting Committee member to discuss by-law and are working on the
review. Hoping to have reponse by laet 2014, early 2015.
83
COUNCIL CALENDAR
December 2014
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
1
2
8:00 am CEDC
9:30 am CPAC
7:00 pm
Inaugural
3
8:00 am Striking
Committee
Meeting
4
5
6
7
8
6:30 pm EAC
9
6:00 pm Council
Followed by
CoW
10
11
12
13
Town Christmas
Party 6:00 pm
Pakenham
14
15
8:30 am Striking
Committee
Meeting
16
8:00 am CEDC
6:00 pm Budget
17
7:00 pm
Library Board
18
19
8:30 am Council
Orientation – All
day
20
22
23
24
25
26
27
Office Closed at
Noon
Office Closed
Office Closed
Office Closed
21
28
29
30
31
Office Closed
Office Closed
Office Closed
Office Closed
5:30 pm Council
Dinner @ Heirloom
Cafe
7:30 am Beautification
- AOTH

committee of the whole agenda

Transcription

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