call for site specific projects

12th edition - 4.10.2014
CALL FOR SITE
SPECIFIC PROJECTS
Closing date for applications
Wednesday 23.04.2014
An initiative of the Aldermanship
for Culture of the City of Brussels
© Eric Danhier
Please circulate this call for projects
among artists and organisations
likely to be interested.
SOMMAIRE
I.
NUIT BLANCHE3
II.
2014 Edition – The cinema as unifying theme
3
III.
Call for « site specific » projects 3
IV.
NUIT BLANCHE 2014 route5
V.
Supervision by NUIT BLANCHE6
VI.
Financial conditions7
VII.
Selection method and criteria8
VIII.
Application file9
IX. Optimise your chances of selection
10
X.
Budget instructions11
XI.
Diary12
XII.
Contacts / Questions12
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Sponsored by the City of Brussels, every year on the first Saturday in October
NUIT BLANCHE showcases the public space and dozens of sites in the capital by
means of contemporary artistic creation. Cultural venues, shop windows, school
playgrounds, car parks, churches, stations, fountains, streets and squares are all
potential locations.
In offering a series of artistic works closely related to the sites in which they are
presented, NUIT BLANCHE sheds new light on familiar places as well as extending
an invitation to discover locations that the public usually have little or no chance
to see.
Above all, this event aims to give the general public the opportunity to see
Brussels in a different way and to increase their awareness of new artistic forms.
NUIT BLANCHE 2014 will be held on the night of Saturday 4 October, from 8 pm
to 7 am, in the heart of Brussels.
The theme for this year’s event will be the cinema. This should be understood
in the broadest sense. The projects programmed may be inspired by film
techniques (lighting, angles, types of shot and fields of vision, sound effects and
sound design, special effects, animation, film sets, etc.) or recurring elements,
jobs, characters, themes or genres in the film world (dialogues, film score, super
heroes, gangsters, love stories, thrillers, science fiction, etc .) or even (little)
known directors or actors. This is of course not an exhaustive list.
(*) USEFUL BIBLIOGRAPHY
Histoire des
cinémas bruxellois,
Marc CRUNELLE,
Ed. Ministère de la Région de
Bruxelles-Capitale, Direction
des Monuments et des Sites
Dépôt légal :
D/2003/6860/005
Cinémas de Bruxelles :
portraits et destins,
Isabel BIVER
Ed. : CFC-Editions
Dépôt légal : D/2009/5165/1
ISBN : 978-2-930018-75-1
Bruxelles fait son cinéma ,
Georges LEBOUC
Ed. : 180° éditions
Dépôt légal : D/2011/10.213/2
ISBN : 978-2-930427-11-9
The projects must be proposed for spaces / sites located within the limits of the
route defined under point IV. NUIT BLANCHE draws up a list of sites /spaces
available to projects but artists are entirely free to propose projects at other
public, private or commercial spaces along the route provided they comply with
the access and safety standards required by the presence of a large crowd.
The proposals need to be specifically designed for NUIT BLANCHE or be
specifically adapted to the chosen location by meeting the requirements and
technical conditions that are to be found in the “location files” on the NUIT
BLANCHE website.
NUIT BLANCHE will always favour projects that have a direct connection with the
history, architecture or nature of the chosen location. (*)
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Aside from site specific projects, we are also looking for two projects inspired by
the history of the neighbourhood. You will find additional information in the files
dedicated to these projects on the website.
Mixing installations, multimedia projections, performances, fun and interactive
projects, the programme brings together works of great diversity in terms of
nature and scale and is open to all artistic disciplines, provided the projects
are contemporary in nature. NUIT BLANCHE gives preference to hybrid,
multidisciplinary and innovative forms that do not adopt a purely face-to-face
relationship with the public.
The projects must be of a nature that allows them to be seen by a lot of people
throughout the night (from 8 pm to 7 am) or at least on several occasions at
regular intervals in the course of the night. Clearly it is mainly the installations
that the public can view uninterruptedly throughout the night. As a rule, we
usually favour ongoing projects that can be viewed over a long period of time
as well as outdoor proposals and projects that can be viewed by at least 50
people at a time. For practical reasons, performances must not be any longer
than 30 minutes and must be presented at least 4 times in the course of the
night (between 8pm and maximum 2 am).
The projects must be technically autonomous. The NUIT BLANCHE technical
manager can give his opinion on the project feasibility or any necessary
modifications in relation to the chosen site but under no circumstances does
he assume the responsibilities that fall to the project technical manager. NUIT
BLANCHE does not manage the setting up and breaking down of projects and
nor does it possess technical equipment. The artists must provide their own
technical support and equipment needed to realise the project. An exception is
nevertheless made for projects coming from abroad (see V§3).
For open air activities and in general, we try and limit to a minimum any
nuisance to the neighbourhood and to limit the duration of any obstruction
caused at the site or on the public thoroughfare. Projects that require more than
2 days to set up and 1 day to break down are not generally accepted.
NUIT BLANCHE is also open to artistic projects that favour interaction with the
social fabric of the neighbourhoods in question (integration / participation
of local residents or institutions such as youth clubs, associations, retirement
homes, public welfare centres, etc.). For projects of this kind that generally
involve working in situ, we favour proposals from artists already rooted in the
local community in some way.
The call for projects is addressed to budding as well as established artists.
Artists are allowed to submit different projects
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Place de la Monnaie and Place De Brouckère will serve as epicentre this year.
The route will then fan out through the neighbouring streets and bring life,
among other locations, to various sites linked to cinematographic activity in the
city (shooting locations, sites of former cinemas, cinemas still operating, etc.).
The NUIT BLANCHE route for 2014 consists of the following streets : place de la
Monnaie, place des Martyrs , place de Brouckère, boulevard Adolphe Max, rue
Neuve, rue aux Choux, rue du Finistère, rue Fossé aux Loups, rue Léopold, rue
des Princes, rue de la Reine, rue de l’Ecuyer, rue de l’Evêque, rue d’Arenberg, rue
des Fripiers, rue Grétry, Passage du Nord, Galerie du Centre, Galerie de la Reine /
Galerie du Roi, Galerie Anspach.
You can download a detailed plan from the website www.nuitblanchebrussels.be
NB: Projects submitted for sites that do not lie on the route will not be
considered.
Here is the list of sites and spaces selected by NUIT BLANCHE :
Outdoor locations
 Place des Martyrs (*)
 Place de Brouckère (*)
 Place de la Monnaie
 The Q-Park parking-lot on top of the Inno building (*)
 Enclosed garden – HUB - rue d’Assaut (*)
Indoor locations
 Daarkom - rue Fossé-aux-Loups 18 (*)
 Subway station De Brouckère (*)
 DeBuren – rue Léopold 6
 Le Plaza - boulevard Adolphe Max 118 - 126
 La Monnaie – place de la Monnaie
 Marivaux – boulevard Adolphe Max 98
 Cinéma Aventure – Galerie du Centre
 Cinéma Galeries – Galerie de la Reine 26
 Cinéma Nova – rue d’Arenberg 3
 Cinéma Actor’s Studio - petite rue des Bouchers 16
 UGC – place de Brouckère 38
 Former Vanderborght building - rue de l’Ecuyer 52 (*)
 Eglise du Finistère – rue Neuve 74
 Hôtel Métropole – place de Brouckère 31
Within this list, only a few locations are eligible for this call. They are marked by
a (*). The other locations are reserved for existing projects from our previous
call.
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For each eligible location, NUIT BLANCHE has compiled a “location file” that you
can download from our website www.nuitblanchebrussels.be. These files contain
technical data, photographs and the constraints that need to be respected.
The list of available locations is subject to change and new locations might be
added. Please keep an eye on our website to get the latest information.
The NUIT BLANCHE organisation will obtain the necessary authorisation for the
use of these sites. Any meetings to view the sites will be organised through NUIT
BLANCHE as intermediary. You are therefore requested not to contact directly
the owners and managers of these sites.
For locations that are not accessible to the public, NUIT BLANCHE will organize
visits to the locations after the pre-selection. The pre-selected candidates will
then get the chance to clarify their project and budget before the final selection
takes place.
You are also authorised to submit projects for sites other than those named
above (e.g.: private spaces, shops, tiny streets, façades, etc.).
In this case, please contact the owners /managers directly to obtain their
permission to use the sites. To do so, you can use the model that can be
downloaded from www.nuitblanchebrussels.be. Please note! Without this
“agreement in principle” your application cannot be considered.
Projects proposed for the public thoroughfare do not of course require an
“agreement in principle”. In that case, NUIT BLANCHE will take care of the
necessary authorisations.
NUIT BLANCHE assumes responsibility for obtaining all the necessary
authorisations and completing the administrative procedures concerning the
use of the public thoroughfare and the appointed locations. As such, it also
assumes responsibility for opening all the water and electricity meters available
on the public thoroughfare as well as the related consumption.
For artists living abroad, NUIT BLANCHE meets the costs of transport and
accommodation. NUIT BLANCHE takes care of booking hotel accommodation
but not transport (plane or train tickets, transport of equipment, etc.).
For foreign projects, NUIT BLANCHE can, if required, assume direct responsibility
for the hire of the necessary technical equipment and any additional technical
staff.
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NUIT BLANCHE organises global communication around the event and circulates
information on the various projects, in particular by means of a brochure and a
website www.nuitblanchebrussels.be. Specific communication actions around
artists and works targeted at the press or general public can also be considered.
A budget line has been allocated to each location that is eligible for this call.
The information is to be found in the “location files”.
For all the other locations that are not listed, the financial assistance is limited to
a maximum of EUR 5,000.00 (taxes and charges included). The NUIT BLANCHE
financial assistance will be calculated on basis of the legitimacy of the declared
production costs.
The NUIT BLANCHE financial assistance is intended to cover the costs of:
 payment of the artists and assignment of rights of performance / dissemination of the work;
 hire of any technical equipment needed to produce the project;
 transport of staff and delivery expenses (site visits, installation);
 set up and break down costs.
The NUIT BLANCHE contribution does not therefore cover the purchase of
materials or technical equipment that could be used subsequently by the artist.
Payments will be made within one month following the presentation.
Extra expenses directly borne by NUIT BLANCHE:
 consumption of water, gas and electricity;
 the opening of the water, gas and electricity meters on the public
thoroughfare;
 authors’ rights (SABAM, SACD, etc.) due for exploitation of work on the
evening of NUIT BLANCHE;
 guarding of the installations on the evening of the event;
 staff for the reception of the public
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For foreign artists:
 accommodation costs for the artist (maximum of 1 night for 2 persons for
site research and maximum of 3 nights for 5 persons for project set up/
break down;
 technical assistance if applicable (making available of equipment and
a team);
The artistic proposals must fit within the theme of the cinema and meet the
requirements stated in the “location files”.
Projects will be initially examined by the NUIT BLANCHE team, who will consider
to what extent a project is pertinent and appropriate to the philosophy of the
event before submitting it to a selection committee made up of representatives
of the Alderman for Culture and of the City of Brussels Culture Department.
This committee will meet during the month of May 2014.
The pre-selected artists might have to provide further technical and possibly
financial details in a second phase. A visit to the location, in presence of the
technical director of NUIT BLANCHE, will be organised if necessary.
The selection decision will be made on the basis of a last submission, and the
decision will be final.
Projects will be assessed on the basis of the following general criteria:
 artistic quality (innovative nature of the project, quality of the artistic
production, quality of the scenery / set design, etc.);
 theme suitability (is the link with the cinema relevant?);

Site suitability / reappropriation of the public space (occupation
of the space, highlighting or transformation of the site, relationship to the
history / architecture of the site, respect for local residents, respect for
urban environment, etc.);
 Duration/ Viewing capacity (the projects selected must be visible
throughout a large part of the evening and must be accessible to a large
number of people at the same time);
 technical feasibility (set up and break down time, technical implications,
respect for safety standards, suitability regarding weather conditions, etc.);
 budget (how realistic and justified is the expenditure, etc.)
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To qualify for consideration, files must include the following elements:
 the application form, duly completed. To be provided in .pdf format;
 a copy of the identity card (if the project promoter is a private individual)
or of the statutes of the company or association (if the project promoter
is a corporate body). To be provided in .pdf format;

a budget drawn up based on the model that can be downloaded from
www.nuitblanchebrussels.be, accompanied, if applicable, by estimates or
price quotations from suppliers (required for all costs above EUR 500.00);
To be provided in .xls format;

a detailed technical data sheet of the project (scenery / installation
layout, plans, specific devices, equipment used, precise set up and break
down methods, technical requirements, contact details of technical
manager, etc.). To be provided in .pdf format;
 any visuals, DVD / CD-R, video or sound links, etc. that permit a better
understanding of the project.
 a scale plot plan. To be provided in .pdf format;
 an agreement of principle from the host site (only for locations that are
not mentioned under topic IV / pro forma to be downloaded from the µ
site);
 a production timetable;
 a short file presenting the artistic approach and experience of the artist
or company, (texts, photos, audio or video links, CD, CD-R, DVD
concerning previous projects).
Unless other specified in the “location files”, files must be sent by Wednesday
Files must be sent by Wednesday 23 April 2014 at the latest:
By electronic mail to [email protected], using common formats (.pdf,
.xls). Please do not exceed 5MB or send your file via wetransfer.com. Do not
forget to keep a copy of the email as proof that you submitted your file!
You will receive a confirmation of receipt by the end of April.
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 to give you an idea of whether or not your project is in keeping with the
spirit of NUIT BLANCHE, consult our archives at www.nuitblanchebrussels.be;
 for projects in a public space, ensure that your projects are suitable for
autumnal weather conditions and that they can withstand possible bad
weather (strong winds, heavy rain, etc.);

the NUIT BLANCHE audience changes over the course of the night, from
families in the early evening to a younger and livelier audience after 11 pm.
Remember this when developing your projects and timetables. For more
intimate projects also remember that there will be a lot of people present
(sound effects, visibility, etc.);

find out about the configuration and frequenting of the site in the evening
in order to assess the site’s technical constraints (positioning of electricity
terminals, billboards, traffic lights, street furniture, public lighting, type and quality of ground covering, wind exposure, hanging points, etc.);
 when developing your project please respect the existing environment,
floor surface and infrastructure and anticipate, if necessary, the clean-up
of the site after break down (possible installation waste, etc.);
 the plot plans must include the installation measurements and the space
taken up by all the installations, equipment and structures that you plan to
set up. Also indicate the positioning of the audience;

unless other specified in the ‘’location files’’, projects must be designed
or adapted for the public space and / or sites that are without any
technical or scenic infrastructure. Please take account of the implications
of sites of this kind (influence of public lighting, traffic, etc.);
 to minimise the environmental impact of NUIT BLANCHE, make
maximum use of natural, recycled or recyclable materials and limit your
power consumptions;

for foreign projects, please indicate as precisely as possible your
equipment and technical support requirements, especially for set up,
break down, the security and support for your project (cherry picker,
scaffolding, safety net, technicians, volunteers for set up / break down,
guarding, etc.) so that we can assess the implications for NUIT BLANCHE
and the related costs.
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Please read carefully these instructions designed to help you to draw up your
budget.
 any expenditure in excess of EUR 500.00 (excluding remunerations under
item 62) must be supported by an estimate or price quote from a supplier;

the purchase of materials and production costs will be examined in light
of the permanent or temporary nature of the work or creation. It is
therefore possible that NUIT BLANCHE will not take into account the full
amount of the costs indicated;

under budget items 61410 and 61411 (Payment of third-parties for artistic
services and Payment of third-parties for technical services) it is necessary to include the amounts invoiced by service providers and / or
suppliers external to your association;
Item 62 (Remunerations) must include amounts payable to persons
employed directly by you under the terms of an employment contract (do
not forget to include the gross wages of your employees and to add
employer’s charges). Please reserve one line per employee (e.g.: if
you have 3 actors, give one line per actor) and give the term of the
contract (expected number of hours of work);
 the costs and proceeds items in your budget must balance. If the costs
exceed the maximum amount granted by NUIT BLANCHE, you must
provide proof of your external sources of financing in your budget;

insurance : The artist is required to take out the necessary insurance to
provide cover for workplace accidents that may occur to his /her
personnel in the context of the activity, as well as coverage of all risks
that may occur with objects and equipment belonging to him/her or his/
her personnel or used by him/her or his/her personnel in the context
of the activity. The artist shall have his/her general civil liability covered
for sufficient amounts. It will take out insurance against any damage
caused to third parties, attributable to him /her or persons under his /her
authority, or caused by equipment or property in his/her possession or in
the possession of persons under his/het authority.

NUIT BLANCHE does not have its own technical equipment. Project
promoters residing in Belgium will have to hire the equipment needed
to create and present their project. Do not forget to include such costs in
your budget and to provide an estimate for the hire;
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 do not forget to include all costs linked to the set-up, break down,
safety measures and management of your project (pod, scaffolding,
safety net, volunteers for set up / break down, etc.).

food and accommodation costs: if selected, project promoters from
abroad may well have to make a trip to view the chosen site. This trip
is to be included in the provisional budget and timetable (Note: For this
trip, NUIT BLANCHE will pay the transport costs and one night in a hotel
for max. 2 persons only). For project set up / break down requirements,
the food and accommodations costs are in principle limited to max. 3
nights for 5 persons. If your project requires a longer presence, please
explain why!;
 the fixed daily allowance is 17.70 EUR per main meal (lunch/evening). NB:
breakfast is usually included in the cost of the hotel and is therefore paid directly by NUIT BLANCHE;

for transport, the allowance per kilometre is 0.60 EUR/km for trucks and
vans (transport of set / equipment) and 0.346 EUR/km for private cars.
For train and plane, it is the current price of a 2nd class or economy class
ticket that applies.
Closing date for applications 23 April 2014
Confirmation of receipt of applications End of April 2014
Project analysisMay 2014
Preselection and site assignment
End of May 2014
Project reviewJune 2014
Final selection of projects
End of June 2014
Signing of contractsJuly 2014
Set up3-4 October 2014
Nuit Blanche4 October 2014
Break down5 October 2014
For all questions concerning NUIT BLANCHE or this call for projects, contact:
Nancy GALANT (FR – NL – EN)
T. + 32 2 279 64 21 - [email protected]
Koen DE LEEUW (NL - FR – EN)
T. + 32 2 279 64 66 - [email protected]
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