Community Building - Whitchurch

2007 Whitchurch-Stouffville Annual Report
Community Building
FACTS AT A GLANCE
Whitchurch-Stouffville
2005
2006
2007
Population*
25,300
27,000
30,000
Number of households
8,294
9,124
10,272
Number of building permits issued
1,102
1,423
1,030
Number of jobs*
7,261
9,363
9,404
Library annual circulation
104,988
133,662
149,588
Number of artifacts added to Museum collection
130
368
234
*Source: Town of Whitchurch-Stouffville Forecasts & Estimates
Report also available at www.townofws.com
CONTENTS
Mayor’s Message
2
CAO and Senior Management’s Message
3
Community Building
5
Customer Service and Community Engagement
7
Waste Diversion and Watershed Management
11
Nineteen on the Park!
13
Parks and Recreation
15
Public Library and Celebrating Heritage
17
Celebrating Volunteers
19
Economic Development
21
Treasurer’s Report
22
Consolidated Financial Statements
23
Mayor’s Message
Councillor Ken Ferdinands
Ward 1
Councillor Phil Bannon
Councillor Clyde Smith
Councillor Susanne Hilton
Councillor Richard J. Bartley
Councillor Rob Hargrave
Ward 2
Ward 3
Ward 4
Ward 5
Ward 6
On behalf of Council, I am pleased to present the 2007 Town of Whitchurch-Stouffville Annual Report. Whitchurch-Stouffville is an extraordinary
community, well known for its small-town feel, family-oriented lifestyle and easy access to the Greater Toronto Area. To our new residents and
businesses, I extend a warm welcome!
The Annual Report showcases a number of the Town’s key initiatives and activities in 2007, many of which are related to the Town’s growing
population. The Town is prepared for growth through careful planning and proper investment in community infrastructure. The Annual Report highlights
some of the initiatives which demonstrate the Town’s commitment to managing growth, including road improvement projects, the introduction of the
Green Bin program, new neighbourhood and community parks and the launch of Nineteen on the Park!, a dynamic arts and cultural facility in
downtown Stouffville.
There is no doubt that the success of our growing community is a result of the time and efforts of local volunteers, participants in community events and the residents and businesses
who provide their input to Council and staff. The report profiles local residents Catherine Humphreys and Rick Preston, who demonstrate how individual volunteer efforts can benefit
the community as a whole.
Engaging our residents and businesses in the decisions of Council and activities of the Town are critical, particularly as we continue to grow. Community engagement will be an
inherent part of new initiatives and projects launched by the Town in 2008.
I encourage you to read the Town of Whitchurch-Stouffville’s Annual Report 2007 and invite you to learn more about the Town’s activities and opportunities to become engaged in
the community through our web site: www.townofws.com.
Wayne Emmerson, Mayor
Message from CAO and Senior Management Team
The Senior Management Team is pleased to have contributed to the many achievements outlined in
the 2007 Annual Report, working closely with Council, local residents and businesses.
Teamwork, dedication and a focus on quality customer service have been at the core of the
work undertaken by Town staff and an important component of the success of the Town’s growthrelated initiatives highlighted in the report. I am particularly proud of the Town’s successful introduction
of a new waste management contract, which has an important goal of diverting waste sent to
landfill by up to 65% over the long term while at the same time improving our service quality.
Last year’s Annual Report touched on the launch of a customer service strategy to better engage and
improve the Town’s services to residents and businesses. Two initiatives launched in 2007 in support of the strategy include:
• Community customer service survey intended to better understand residents’ priorities and opportunities for
improvements to the delivery of Town services; and
• Business Retention and Expansion (BR + E) project which identifies initiatives intended to enhance the climate
for current and new local business success.
Keeping residents and local businesses informed and engaged is a top priority for the Town in 2008, particularly as we move forward with key growth initiatives.
Residents are encouraged to learn about local activities and Town initiatives through the weekly Town page, published in the Thursday edition of the Stouffville
Sun-Tribune Newspaper; at one of the Town’s information kiosks – located at the Town offices, Stouffville arena and Lebovic Leisure Centre; or on the Town’s
web site, www.townofws.com.
The Senior Management Team will continue to work together to meet new opportunities and challenges in 2008 with a spirit of pride, dedication and teamwork.
David J. Cash, Chief Administrative Officer
3
Community
Building
The Town’s population is expected to reach 32,646 persons by mid- year 2009.
COMMUNITY
BUILDING
Managing growth through careful planning
remains an important
priority for the Town. In
2007, significant steps
were taken to build adequate infrastructure to
support residential and
commercial growth. These
projects included new housing
and commercial developments,
improvements to roads and sidewalks, and development of cultural and community facilities.
erties to support our expanding service needs,
including:
and Palmwood Gate. The $7.7-million tender was
awarded in December, 2007.
1. New Arena. The new, twin pad facility will begin
construction in 2008 and include energy saving
and environmentally conscious design features. The
facility will be located on Weldon Road adjacent to
the new Stouffville District Secondary School, south
of Main Street.
2. The extension of Millard Street to Highway 48
commenced and includes bridge construction over
the east branch of the Little Rouge Creek.
2007
2. Fire Hall. Located on the same land parcel as
the new arena, the Fire Hall will replace the existing
Station 51 on Main Street, Stouffville and allow for
24 hour, 7 day a week service. The new Fire Hall
will include facilities for Emergency Medical Services (ambulance), as well as a heritage display.
• Residential developments. Of the 755 residential
building permits issued in 2007, 655 were issued
for development in the Community of Stouffville.
New residential housing development accounts for
almost all of Whitchurch-Stouffville’s 3,000 new
residents in 2007.
3. Operations Centre. In 2007, an Environmental Assessment for a multipurpose facility for the
Public Works and Leisure Services department was
completed, which resulted in the selection of a site
at Bethedsa Road, west of Highway 48. The new
facility will increase the capacity for the Town to
respond to the needs of the urban/rural community.
Key community
included:
building
activities
in
• Community Parks. In 2007, the Town opened
two new neighbourhood parks and moved forward
with the planning of Bethesda Park (opposite right)
and Memorial Park, two significant community level
parks. Read more about community and neighbourhood parks on page 15.
• Land Acquisitions. The Town acquired new prop-
• Road Improvement Projects. Several improvement projects entered the planning phase or began
construction in 2007, including:
1. Main Street Reconstruction. The project will
commence in 2008 and include the widening of
Main Street to four lanes from Ringwood Drive to
the Ninth Line and the realignment of Mostar Street
3. Hoover Park extension between Highway 48 to
the Tenth Line and bridge construction was opened in
2007. This is an important east-west arterial road.
4. An Environmental Assessment was initiated for
reconstruction and widening of the Tenth Line through
the Community of Stouffville.
5
Customer
Service
In 2007, WSPLAY…ONLINE went live; a convenient, web-based registration tool.
Visit www.townofws.com and click on the WSPLAY…ONLINE icon.
CUSTOMER
SERVICE &
As an organization, the
Town is committed to cusENGAGEMENT
tomer service excellence
and to ensuring residents
are informed about and
engaged in the decisions and activities of the
Town. 2007 marked the
launch of a corporate customer service strategy, which
identifies short and long term
initiatives to enhance the quality of services for customers. Guided by an inter-departmental committee
made up of staff in management, professional and
administrative roles, strategy initiatives undertaken
in 2007 include:
COMMUNITY
• Introduction of customer service standards. Standards have been identified for telephone, e-mail,
in person and in-the-field customer communications,
which is a critical part of ensuring consistency and
quality.
• Development of a telephone-based survey. To be
launched in January 2008, the telephone-based,
statistically-significant survey will measure such
things as the Town’s quality of life, satisfaction and
importance of Town services, customer experience
and top-of-mind issues. The survey will be another
tool used to improve customer services by addressing specific issues raised directly by residents.
7
Communications
and
resident
engagement
was also enhanced in 2007 through some key
initiatives, including:
• Introduction of “WOWs”. The Thursday edition
of the Sun-Tribune Newspaper continues to be
used by the Town as a principal means of informing
residents about Town news, upcoming meetings and
other activities. This year, What’s On WhitchurchStouffville (WOWs) was launched as a biweekly
newspaper feature to showcase leisure, museum,
library and cultural events and programs.
• Information kiosks. Information kiosks have been
installed in the Lebovic Leisure Centre, Stouffville Arena and on the main floor of the Town offices at 37
Sandiford Drive. The kiosks feature Town projects,
upcoming meetings, Town contact information and
events. Information changes on a weekly basis.
• Inside Whitchurch-Stouffville. The Town hosted
“Inside Whitchurch-Stouffville,” an opportunity
for new and existing residents to explore service
clubs, volunteer organizations and sports teams,
in addition to Town services. The event was
held in conjunction with the BIA’s Moonlight
Madness event.
• New residents’ welcome packages. Available to
new residents through their developer, at the Town
offices or through Welcome Wagon, the packages contain useful information on a variety of Town
services and programs.
• Civil marriage ceremonies. In the fall of 2007,
the Town introduced civil marriage ceremonies:
a simple, low-cost alternative to a traditional
wedding.
Governance Review
• Web site improvements. In 2006, the Town transitioned to a new web site which included features
to enhance accessibility for persons with reduced
vision as well as an easy-to-use feedback form. A
review of the new web site was launched in 2007,
with the goal of further improving its organization
and usability.
8
With the assistance of a working group composed
of staff and Councillors, Council undertook a review
of its advisory committee structure and Council meeting procedures to ensure alignment with the Town’s
strategic directions, ensure compliance with the
recently revised Municipal Act, 2001 and reflect
best practice.
The review resulted in a number of outcomes,
including the adoption of a more current
Council procedural by-law and operational
policy for advisory committees; an orientation
program for advisory committee members; and
opportunities for improved communication and
access to Council documents through the launch of
a user-friendly, online searchable database called
FilePro. Input from advisory committee volunteers
and the public helped to make the governance
review a success.
Preparing for PSAB
The Public Sector Accounting Board (PSAB) is an
agency responsible for setting standards for the
disclosure of financial information in the public
sector. One of the new standards set by PSAB is
the requirement for public sector organizations to
disclose the value of tangible assets and their value
over time, which range in scope from such things
as office equipment to facilities and parks. Having
access to tangible asset information will assist the
Town in its capital and operating budget planning
and will enhance transparency. Initiatives will continue in 2008 to document, assess and determine
the value of tangible assets.
Enhancing Public Safety
In response to population growth in the Community
of Stouffville, Fire and Emergency Services completed a comprehensive station location study and as a
result, land was purchased on Weldon Drive. The
site will include a fire hall and a new twin pad arena as separate buildings. The fire hall will accommodate a facility for York Region Emergency Medical Services (ambulance) staff. The development of
the new fire station and arena will be an important
project focus in 2008.
Ongoing public education and awareness is an
important part of fire prevention. In 2007, prevention officers introduced the SmartRisk Heroes
Program, designed to help youth enhance their life
safety decision making skills. Safety presentations,
including the new Seniors Awareness of Falls and
Fire Education (SAFFE) were presented to seniors
at the Buckingham Manor, residents of the Eastern
Gate community and Parkview Home.
Public safety is also a priority of the Town’s by-law
enforcement staff who ensure compliance with
various regulatory by-laws and statutes related to
property maintenance, animal control, business and
taxi licensing. In 2007, by-law enforcement staff
received a total of 141 formal complaints, but the
majority of staff time involved responding to over
400 enquiries and requests for information, the
focus of which is seeking compliance rather than
enforcement.
9
Environment
9,700 Green Bins were delivered to residences and businesses in the fall of 2007.
This is part of the Town’s strategy to divert up to 65% of waste from landfill.
WASTE
DIVERSION &
In the fall of 2007, the
Town introduced a new
waste management proMANAGEMENT
gram with an important
goal to reduce the amount
of household waste diverted to landfill sites by
65% over time. Part of the
new program includes the
introduction of Green Bins for
household organic waste. Green
Bins separate organic waste such as kitchen scraps
and pet waste from regular household waste, prior
to introduction into the waste system. Coupled with
recycling, the diversion of organic waste is one
measure of the Town’s commitment to environmental
sustainability.
WATERSHED
The new waste management program has also
improved the level of service to residents and
small businesses. In addition to the weekly Green
Bin collection, recyclables (Blue Box) collection has
been increased to weekly service and leaf and yard
waste collection has been increased to biweekly
service for the months of April to November.
In order to prepare residents for the new waste
management program, a comprehensive communications program was launched, with the help of
the “Binny” mascot (opposite, middle). Through
regular print and web-based publications,
presence at community events and open houses,
residents were able to learn about how to use their
new Green Bins.
Team members went door-to-door to speak with residents and were present at various community events
such as the Inside Whitchurch-Stouffville.
Within a few months of the program’s launch, 98%
of residents were participating in the program,
resulting in a solid 36% waste diversion rate; well
on the way to the Town’s longer term target.
Musselman’s Lake Stewardship Plan.
This multi-stakeholder initiative is being undertaken
by the Town in partnership with the Lake Simcoe
Region Conservation Authority to identify the current
condition of Musselman’s Lake and to develop a
framework for stewardship policies for the future.
Field work for the project began in 2007 and will
continue in 2008.
11
In August 2007 mayors, councillors, municipal staff
and their colleagues from all six municipalities participated in a special cooking competition. The goal
of the competition was not only to show off participants’ culinary skills, but to also test their ability to
dispose of food scraps, food packaging and other
waste in the appropriate stream.
“Team Green,” a group of enthusiastic students
and recent graduates helped Whitchurch-Stouffville
residents learn how to use their new Green Bins.
Rejuvenate
19 Civic Avenue is one of the oldest and most culturally significant buildings in the
community of Stouffville’s downtown core.
NINETEEN
ON THE
The former Town Hall
at 19 Civic Avenue is
staged to become an
exciting cultural hub in
downtown
Stouffville.
Known as Nineteen on
the Park!, the initiative
will see the restoration
of the heritage designated
building into a multi-purpose
cultural, arts and entertainment
centre. The project will also serve as a catalyst for
downtown revitalization.
PARK!
Nineteen on the Park! will be a flexible facility
accommodating community groups, corporate
and social events, concerts, live performances and
festivals.
First constructed in 1896, 19 Civic Avenue and
the adjacent clock tower, constructed in 1931, are
two of the oldest, and most culturally significant
buildings in the Town. Originally a market and
concert hall, 19 Civic Avenue has also been a
movie theatre, bowling alley and billiards parlour
and most recently the former municipal offices. The
facility has remained vacant since 1998.
The local community has demonstrated overwhelming support for the project. In 2007, a
fund raising event ‘An Evening in Wine Country’
raised nearly $300,000, a significant contribution
towards the overall cost of the $3.4 million project.
The Town is committed to securing 50% of funding
through community fund raising and government
grants. In 2008 the Town will continue to explore
fund raising opportunities including expressions of
interest for naming rights associated with Nineteen
on the Park!.
Nineteen on the Park! will be a flexible space with the
capacity to seat approximately 120 people (sketch
pictured below). The facility will carefully preserve
the heritage features of the building and serve as an
anchor and meeting place in the downtown.
More information about Nineteen on the Park! is
available online at www.townofws.com/nineteen.asp
13
Living
There are 25 parks across the Town, which include community and neighbourhood
parks, and smaller parkettes.
PARKS &
RECREATION
The Town continued its
master planning processes for the redevelopment
of Memorial Park located
in the core of Stouffville
and Bethesda Park, an
undeveloped
property
located on the south side
of the Bethesda Sideroad,
east of the Ninth Line. The
master plans were driven by the
extension of Park Drive through the park to facilitate
needed traffic flow resulting from additional growth;
the removal of the Region of York waste pollution
control plant; and new lands added to Memorial
Park in the vicinity of the Lebovic Leisure Centre.
In June of 2000, Council approved the draft master plans following an extensive public consultation
and input process. Development of Bethesda Park
will start in 2008 and will include passive and
active recreation areas including a picnic pavilion,
softball diamonds and soccer fields. Redevelopment of Memorial Park will include enhancements to
existing ball fields, a passive recreation common
area and an active recreation area including a
new accessible playground/water feature and
skate park. Memorial Park will also help to create
a strong linkage between downtown Stouffville and
surrounding development.
In addition to parks master planning, the Town was
pleased to open two new neighbourhood parks this
year: one at Byer’s Pond Way, close to Hoover Park
Drive and another at Millard Street , west of the Ninth
Line. The two neighbourhood parks each include
a play structure, splash pad, basketball courts and
passive recreation/open space areas for soccer,
baseball and Frisbee. Other neighbourhood parks
are being planned as part of new development.
Leisure & Aquatic Programs
The Town offers a variety of leisure and aquatic
programs for residents and visitors of all ages,
abilities and interests. This year, over 5,500
individuals registered for leisure and aquatic programs, the equivalent of over 190,000 hours of
programming!
Each year, leisure and aquatic programs continue to expand to meet the needs and interests of
residents. This year, an increased focus was placed
on developing and offering new programs for
individuals with special needs, or integrating the
participation of persons with special needs into
existing programs. Through staff training and the
introduction of new equipment, special needs persons were able to participate more fully in the Town’s
leisure and aquatic programs.
15
Culture
The Library’s 2007 book sale raised over $13,000 towards Library collections
and programs thanks to volunteer and community partners.
PUBLIC
LIBRARY &
The Whitchurch Stouffville
Public Library plays an
CELEBRATING
important role fostering
community literacy and
providing a space for
community programming
for residents of all ages
and reading abilities. In
2007, an online survey
was launched to assess the
needs of the community relative
to the Library’s services and programs. The needs
assessment identified a high rate of satisfaction with
the Library’s quality of customer service and that the
Library is a key venue for new residents to explore
information about the Town.
HERITAGE
The Library continues to develop and offer new programs to meet the needs of the community. In 2007,
three important new programs were introduced:
• Introduction of the Jolly Phonics program, designed
to develop phonics skills in children ages 5-6;
• Mother Goose on the Loose program, designed
to capture the imagination of children ages 2-3
through story tales; and
• Access to wireless “hot spots,” which allow residents to browse the internet from any point in the
Library using a laptop computer.
The Library’s web presence, www.whitchurch-library.
on.ca is an increasingly popular way to access
Library services and programs. This year, web site
traffic increased 16.3% over 2006!
The Whitchurch-Stouffville Museum
Established in 1971, The Whitchurch-Stouffville
Museum is a two-acre site incorporating five historic
structures located in the historic hamlet of Vandorf,
adjacent to the scenic Vandorf Park.
In 2007, the Museum introduced a new event
series: “History Hands-On Saturdays” to increase
public access to the Museum by providing weekend hours during the winter. Visitors helped out with
pioneer chores including churning butter, baking with
a wood stove oven and Victorian needle works.
In 2007, “Dirty Business” was also launched, an
amusing display of cleaning tools and products illustrating the evolution of housekeeping technologies
over the last 150 years (opposite left). Visitors learned
about advances in our understanding of public health
and how these ideas have impacted household
management.
Culture & Museum Services
In June of 2006, Council approved a Municipal
Cultural Policy which identified a number of broad
strategic goals to enhance cultural development in
the Town, including identifying staff support to the
Town’s culture services and programs. As a result, in
2007 a Culture and Museum Services division was
created within the Town’s Leisure Services Department responsible for operation of the WhitchurchStouffville Museum, cultural policy development,
promotion of local cultural and heritage activities.
The mandate of the division is focused on building
partnerships and revenue-generating opportunities with local culture and heritage organizations,
among other things.
17
Volunteer
Currently, over 80 residents volunteer their time as a member of a Town board or
committee. Board and committee vacancies are posted on www.townofws.com.
CELEBRATING
VOLUNTEERS
The Town engages volunteers in a variety of
important and diverse
capacities,
including
committee participants,
Museum docents and
Library program assistants. Volunteers like Rick
Preston (opposite left) and
Catherine Humphries (opposite middle) give their own time
and efforts to enhance the decisions made by
Council and improve the quality of Town services
and programs.
Long time local resident Rick Preston first volunteered
with the Township of Whitchurch’s Planning Board,
one of the municipalities which formed the Town
of Whitchurch-Stouffville in 1971. He was later
appointed to the Region of York’s Committee of
Adjustment. He is currently appointed to the Town’s
Committee of Adjustment, a position he has held for
two Council terms.
Rick is also an invaluable volunteer at the
Whitchurch-Stouffville Museum, starting in 1999.
He is involved with a variety of activities from
helping out with grounds maintenance to setting up
historical displays, assisting at events, taking visitors
on tours and by sitting on the Museum’s advisory
board. In the last five years alone, he has con-
tributed over 1,700 hours of volunteer time to the
Whitchurch-Stouffville Museum.
view Public School and is currently a volunteer with
the Whitchurch-Stouffville Public Library.
Rick encourages other Town residents to volunteer
their time to benefit the community. He explains that
“personally, I get more out of it for myself than what
I actually contribute”. Rick has been the recipient
of the Ontario Heritage Trust’s Heritage Community
Recognition Program Award and has been recognized by the Town for his over 30 years of volunteer
work.
Typically, Catherine contributes up to two hours
per week of her time to the Whitchurch-Stouffville
Public Library, helping out with technical work and
special projects. One of her key contributions was
the creation of a bibliography of over 300 books on
magic contributed by the late Arthur (Art) Latcham,
an important local philanthropist, magician and
community visionary.
Catherine Humphries moved to WhitchurchStouffville eight years ago after she retired as a
librarian and educator in Toronto. A strong believer
in developing community literacy, Catherine has volunteered her time teaching adults how to read or
improve their reading skills at a local literacy council. She has also volunteered in the library at Summit-
Catherine explains that “as a newcomer to the
community, I felt that volunteering was an excellent opportunity to meet new people of all ages
and experiences”. Catherine plans to continue to
contribute to the community as a volunteer.
19
Opportunity
55% of the total 97 businesses participants in the BR+E project intend to expand their
operations within the next three years.
ECONOMIC
DEVELOPMENT
Developing
a
thriving local economy is
an important goal for
the Town. In 2007 the
Town embarked on a
number of proactive
economic development
projects to help facilitate the growth of existing
businesses and welcome new
businesses to the community. The
success of these projects is the result of ongoing
collaborative partnerships between the Town, other
governments, business organizations, business owners and developers.
• Business Retention & Expansion project (BR+E).
Over 97 local businesses participated in a
survey intended to collect first-hand feedback on
the local business environment. As a result of
the participants’ input, 10 action items were
developed and address such issues as business
attraction and retention, downtown development
and improvements to infrastructure. The project
was a partnership between the Town, Province
of Ontario, York Region, Whitchurch-Stouffville
Chamber of Commerce, Downtown Stouffville
Business Improvement Area, and included over 20
volunteers who conducted the interviews.
• Mayor’s Roundtable on Economic Development.
Held in November 2007, in response to a rec-
ommendation of the BR+E project, the Roundtable
was initiated to foster partnerships and
communication between the Town and the development community and identify future initiatives for
collaboration. The Roundtable was attended by 17
developers and realtors, representatives from the
Town, Region, Greater Toronto Marketing Alliance and
Whitchurch-Stouffville Chamber of Commerce. A
follow up session is planned for 2008.
Several industrial and commercial developments
commenced in 2007, including:
• Commercial Developments. Hoover Park Town
Centre commercial development entered Phase 2
including the construction of a Canadian Tire retail
store and Boston Pizza and Tim Hortons restaurants.
Additional commercial developments on Main Street
include the Rice Commercial/Trinity development
that will begin construction in 2008.
• Industrial relocations to Gormley. Capitaliz-
ing on excellent access to Highway 404, several
industrial developments are underway in the
Gormley area. Anderson Haulage currently located
on Main Street in Stouffville is constructing a new
facility at the corner of Woodbine Avenue and
Stouffville Road. The area will also welcome new
business investment with the relocation of the Maxim
Group and Bay Shore Concrete.
• Downtown Stouffville. The Diversicare Canada project for supportive living is currently under
construction in downtown Stouffville and is
expected to be complete by Fall 2008. The
90 unit, 4 storey development will contribute to
downtown revitalization.
• Novopharm Expansion. Adding to its current
pharmaceutical manufacturing facilities in Stouffville,
Novopharm has initiated plans to expand research
and development operations in 2008. The expansion will add to the number of existing highly skilled
research opportunities in the Town.
21
Treasurer’s Message
I am pleased to present the Town of Whitchurch-Stouffville Financial Report for the 2007 fiscal year. The consolidated financial statements have been prepared in
accordance with guidelines set by the Canadian Institute of Chartered Accountants Public Sector Accounting Board (PSAB). The condensed version of consolidated
financial statements presented here, do not contain all of the disclosures and notes that are included in the complete consolidated financial statements.
One of the key priorities included in the Strategic Plan approved by Council is Fiscal Stewardship to go hand in hand with the Balanced Growth and Community
Sustainability. In 2007 Town’s assessment growth percentage increase led assessment growth among York Region municipalities. In this challenging environment,
my focus will remain with managing the finances of the Town to accommodate the required capital infrastructure and a growing operating budget. I am proud to
report that the Town’s finances continue to remain strong and healthy as Council directed. The ratepayers can be rest assured that efficient departmental operations
will continue and the best value for Town services will be maintained.
The complete set of Audited Financial Statements prepared by the Town’s auditors, Grant Thornton is available at the Town office and online at
www.townofws.com.
Marc J. Pourvahidi, Director of Finance/Treasurer
Town of Whitchurch-Stouffville
Consolidated Statement of Financial Position
Year Ended December 31, 2007
ASSETS
Financial Assets
Cash (Note 4)*
Taxes receivable
Accounts receivable (Note 5)*
Long-term receivables (Note 6)*
LIABILITIES AND MUNICIPAL POSITION
Accounts payable and accrued expenses
Deferred revenue (Note 8)*
Development and security deposits
Employee future amounts payable (Note 9)*
Contingent Liabilities and Commitments (Note 11)*
Municipal Position Operating fund (Note 10)*
Reserves and reserve funds (Page 6)*
Fund balances
Amounts to be recovered from future revenues (Notes 9)*
Actual
2007
Actual
2006
$ 58,670,473
3,665,002
1,465,919
0
63,801,394
$ 55,058,428
2,400,575
1,186,132
81,876
58,727,011
5,448,867
25,846,921
19,114,521
1,081,553
51,491,862
Town of Whitchurch-Stouffville
Schedule of Operating Fund Operations
Year Ended December 31, 2007
Revenues
Residential and farm taxation
Taxation from other governments
Net Taxation
User charges, Licences and fines (Note 12)*
Grants
Government of Canada
Province of Ontario
3,424,378
25,466,400
16,955,319
662,020
46,508,117
Other
Investment Income
Sale of land and capital assets
Penalties and interest on taxes
Developer contributions earned
Donations and other
15,501
12,872,073
12,887,574
42,604
12,796,419
12,839,023
(578,042)
12,309,532
$ 63,801,394
(620,129)
12,218,894
$ 58,727,011
Tax Allocation
Expenditures
General Government
Protection to persons and property
Transportation services
Environmental services
Health services
Recreational and cultural services
Planning and development
$0.5
Net Revenues
$0.4
Financing and Transfers from (to) Other Funds
Increase in employee future amounts
Change in prepaid expenses
Reserves and reserve funds (Page 6)*
$0.3
$0.2
$0.1
$0.0
2006
2007
2008
• Education
• Region
• Town
2007
Budget
(unaudited)
$ 11,719,461
93,000
11,812,461
8,838,180
2007
Actual
$ 12,400,533
83,518
12,484,051
8,515,699
2006
Actual
$ 10,227,714
86,411
10,314,125
8,038,312
0
784,538
2,328
801,703
3,488
742,574
608,550
7,200
500,000
14,500
1,723,966
24,289,395
1,643,984
13,222
528,339
12,000
1,475,153
25,476,479
1,251,323
18,657
453,431
0
880,050
21,701,960
3,248,374
2,755,666
2,441,521
4,189,414
74,220
5,052,415
2,884,461
20,646,071
3,041,619
2,599,066
2,613,237
4,501,335
68,537
5,031,888
2,471,985
20,327,667
2,947,778
2,244,470
2,066,726
4,040,928
75,824
4,561,055
1,460,147
17,396,928
3,643,324
5,148,812
4,305,032
0
0
(3,643,324)
(3,643,324)
15,090
(57,178)
(5,133,827)
(5,175,915)
(22,493)
176,339
(4,458,092)
(4,304,246)
Change in Operating Fund Balance
0
(27,103)
786
Opening Operating Fund Balance
0
42,604
41,818
$ 0
$ 15,501
$ 42,604
Closing Operating Fund Balance (Note 10)*
*The summary of significant accounting policies and notes form an integral part of these financial statements and are available at www.townofws.com/pdfs/Finance/2007FinancialStatements.pdf.
23
24
Town of Whitchurch-Stouffville
Schedule of Capital Fund Operations
Year Ended December 31, 2007
Revenues
Sale of land and capital assets
Developer contributions earned
Donations and other
2007
Budget
(unaudited) $ 194,000
20,617,039
5,248,220
26,059,259
Expenditures
General government
Protections to persons and property
Transportation services
Environmental services
Health services
Recreation and cultural services
Planning and development
498,132
2,728,841
12,666,635
5,386,547
5,909
12,648,347
530,249
34,464,660
204,262
1,080,695
4,904,940
2,893,103
3,176
3,864,644
26,054
12,976,874
82,170
428,698
1,102,604
1,186,286
2,601
1,922,920
79,423
4,804,702
NET EXPENDITURES
(8,405,401)
(5,098,269)
(2,556,433)
8,405,401
5,098,269
2,556,433
0
0
0
Opening Capital Fund Balance
0
0
0
Closing Capital Fund Balance $ 0
$ 0
$0
Financing and transfers from (to) other funds
Reserves and reserve funds (Page 6)*
Change in Capital Fund Balance
2007
Actual
2006
Actual
$ 52,399
7,220,667
605,539
7,878,605
$0
2,246,780
1,489
2,248,269
2007 Expenditures Chart
• Public Works 19%
• Leisure Services 18%
• Development Services 13%
• Water/Sewer 13%
• Fire&Emergency 10%
• Non-Dept 8%
Note 1) Total Expenditure for 2007: Approx. $25 Million
• Gen Admin 6%
• Clerk's 4%
• Finance 3%
• Library 3%
• Other 2%
• Council 1%
Town of Whitchurch-Stouffville
Schedule of Reserves and Reserve Funds
Year Ended December 31, 2007
Revenues
Interest
Net Transfers from (to) other Funds
Operating fund (Page 4)*
Capital fund (Page 5)*
2007
Budget
(unaudited)
$ 0
(3,643,324)
(8,405,401)
2007
Actual
2006
Actual
$ 40,096
$ 35,640
5,133,827 (5,098,269)
4,458,092
(2,556,433)
Total net transfers
(12,048,725)
35,558
1,901,659
Change in Reserves and Reserve Funds
(12,048,725)
75,654
1,937,299
Opening Reserves to Reserve Funds
12,796,419
12,796,419
10,859,120
Closing Reserves and Reserve Funds
$ 747,694
$ 12,872,073
$ 12,796,419
Consists of:
Reserves set aside by Council
for general, clerks and treasury
for fire protection
for public works
for parks and recreation
for museum
for library services - Library Board
- municipal library reference reserve
for train station and BIA
for development services
for water and sewer services
for cemetery
2007
$ 8,112,360
169,243
2,154,044
713,749
87,468
47,471
10,000
0
109,711
535,979
83,292
2006
$ 5,995,341
330,911
3,039,850
661,563
85,337
46,192
10,000
19,518
995,215
661,386
52,484
12,023,317
11,897,797
Total Reserves
Reserve funds set aside by Council
for parking facilities
for general purpose capital
0
848,756
85,638
812,984
Total Reserve Funds
848,756
898,622
Total Reserves and Reserve Funds
$ 12,872,073
$ 12,796,419
Note 2) Other includes Museum, BIA and Cemetery
*The summary of significant accounting policies and notes form an integral part of these financial statements and are available at www.townofws.com/pdfs/Finance/2007FinancialStatements.pdf.
TOWN MAP
37 Sandiford Dr., 4th Floor • Stouffville, Ontario L4A 7X5
Telephone: 905 640.1900 or 905 895.2423 • Fax: 905 640.7957 • www.townofws.com
Printed July 2008, 1000 copies