Mel Turner, Mayor Sue Frost, Vice Mayor Jeannie

Transcription

Mel Turner, Mayor
Sue Frost, Vice Mayor
Jeannie Bruins, Council Member
Steve Miller, Council Member
Jeff Slowey, Council Member
AGENDA
CITY OF CITRUS HEIGHTS
CITY COUNCIL
Special/Regular Meetings of Thursday, July 10, 2014
City Hall Council Chambers
7117 Greenback Lane, Citrus Heights, CA
Special Meeting 6:00 p.m.
Regular Meeting 7:00 p.m.
PLEASE NOTE: The Council may take up any agenda item at any time, regardless of the order listed.
Action may be taken on any item on the agenda. The City Council has established a procedure for
addressing the Council. Speaker Identification Sheets are provided on the table inside the Council
Chambers. If you wish to address the Council during the meeting, please complete a Speaker
Identification Sheet and give it to the City Clerk. So that everyone who wishes may have an opportunity
to speak, there is a five-minute maximum time limit when addressing the Council. Audio/Visual
presentation material must be provided to the City Clerk’s Office at least 48 hours prior to the meeting.
Any writings or documents provided to a majority of the City Council regarding any item on this agenda
will be made available for public inspection at City Hall located at 6237 Fountain Square Drive, Citrus
Heights during normal business hours. Email subscriptions of the agenda are available online by signing
up with the City’s E-Notifier service.
City Council meetings are televised live on Metro Cable 14, the government affairs channel on the
Comcast and SureWest Cable Systems and replayed on the following Monday at 9:00 a.m. Meetings are
also webcast live at www.citrusheights.net.
The Agenda for this meeting of the City Council for the City of Citrus Heights was posted in the
following listed sites before the close of business at 5:00 p.m. on the Friday preceding the meeting.
1. City of Citrus Heights, 6237 Fountain Square Drive, Citrus Heights, CA
2. Rusch Park Community Center, 7801 Auburn Boulevard, Citrus Heights, CA
3. Sacramento County Library, Sylvan Oaks Branch, 6700 Auburn Blvd., Citrus Heights, CA
If you need a disability-related modification or accommodation, including auxiliary aids or services, to
participate in this meeting, please contact the City Clerk’s Office 916-725-2448, 6237 Fountain Square
Drive, at least 48 hours prior to the meeting. TDD (hearing impaired only) 916-725-6185.
July 3, 2014
______________________________
Amy Van, City Clerk
Printed on Recycled Paper
AGENDA PACKET PAGE 1
Citrus Heights City Council
Thursday, July 10, 2014
Please turn off all cellular phones and pagers while the City Council meeting is in session.
SPECIAL MEETING
6:00 PM
CALL SPECIAL MEETING TO ORDER
1.
Roll Call: Council Members: Bruins, Miller, Slowey, Frost, Turner
PUBLIC COMMENT
CLOSED SESSION
2.
CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code Section 54956.8
Property:
6237 Fountain Square Drive, Citrus Heights
Agency negotiator: Henry Tingle, City Manager
Negotiating parties: Panattoni Development Company, Inc.
Under negotiation: Price and Terms of Payment
3.
Property:
7398 Antelope Road, Citrus Heights
Negotiating parties: Lomanto/Bell Family Trust
ADJOURNMENT
REGULAR MEETING
7:00 PM
CALL REGULAR MEETING TO ORDER
1.
Flag Salute
2.
Roll Call: Council Members: Bruins, Miller, Slowey, Frost, Turner
3.
Video Statement
APPROVAL OF AGENDA
Page 2 of 5
PRESENTATIONS
4.
Recognition of Sacramento Regional Conservation Corps Member of the Year
6.
History and Arts Commission Annual Report
5.
Recognition of Auburn Blvd. Complete Streets Project
COMMENTS BY COUNCIL MEMBERS AND REGIONAL BOARD UPDATES
PUBLIC COMMENT
Under Government Code Section 54954.3, members of the audience may address the Council on any
item of interest to the public and within the Council’s purview, or on any Agenda Item before or during
the Council’s consideration of the Item. If you wish to address the Council during the meeting, please
fill out a Speaker Identification Sheet and give it to the City Clerk. When you are called upon to speak,
step forward to the podium and state your name for the record. Normally, speakers are limited to five
minutes each with 30 minutes being allowed for all comments. Any public comments beyond the initial
30 minutes may be heard at the conclusion of the agenda. The Mayor has the discretion to lengthen or
shorten the allotted times.
CONSENT CALENDAR
It is recommended that all consent items be acted on simultaneously unless separate discussion and/or
action is requested by a Council Member.
7.
SUBJECT: Approval of Minutes
RECOMMENDATION: Approve the Minutes of the Special/Regular Meetings of June 12,
2014 and June 26, 2014.
8.
SUBJECT: Second Reading Cardroom Ordinance
RECOMMENDATION: Adopt Ordinance No. 2014-004 an Ordinance of the City of Citrus
Heights Amending Article II of Chapter 10 of the Citrus Heights Code Relating to Cardrooms.
9.
SUBJECT: On-Call Tree Maintenance and Removal Services 2014 -2019 Award of Contract
RECOMMENDATION: Adopt Resolution No. 2014-___ a Resolution of the City Council of
the City of Citrus Heights, California, Authorizing the City Manager to Execute a Contract for
Services with West Coast Arborists Inc. to Provide Tree Maintenance and Removal Services
2014 - 2019.
10.
SUBJECT: On-Call Arborists Services 2014 -2017 Award of Contract
the City of Citrus Heights, California, Authorizing the City Manager to Execute a Contract for
Services with West Coast Arborists Inc. to Provide On Call Arborist Services 2014 - 2017.
Page 3 of 5
11.
SUBJECT: Contractual Agreement for Hazardous Materials Team Response
the City of Citrus Heights, California, Authorizing the City Manager to Execute a Contract with
the County of Sacramento for Hazardous Materials Team Responses for 2014-2017.
12.
SUBJECT: Quarterly Treasurer’s Report
RECOMMENDATION: Staff recommends that the Council receive and file the Quarterly
Treasurer’s Report for the quarter ending June 30, 2014.
13.
SUBJECT: Auburn Boulevard Complete Streets Revitalization and Joint Trench Utility
Undergrounding Project - Final Project Acceptance City PN 20-05-003
the City of Citrus Heights, California, Accepting the Auburn Boulevard Complete Streets
Revitalization and Joint Trench Utility Undergrounding Project as Complete and Authorizing the
City Engineer to Record a Notice of Completion and Release the Contract Retention.
PUBLIC HEARINGS
14.
SUBJECT: Resolution to Record Delinquent Solid Waste Service Charges on the Tax Roll
STAFF REPORT: Stefani Daniell
the City of Citrus Heights, California to Record Delinquent Solid Waste Service Charges on the
Tax Roll.
REGULAR CALENDAR
15.
SUBJECT: Designation of Voting Delegate and Alternate(s) for the League of California Cities
Annual Conference
STAFF REPORT: Amy Van
RECOMMENDATION: Staff Recommends that the City Council Make a Motion to Designate
a Voting Delegate and Alternate(s) to Participate at the Annual Business Meeting on September
5, 2014, during the League of California Cities Annual Conference.
16.
SUBJECT: Adoption of ADA Transition Plan and Self-Evaluation
STAFF REPORT: Amy Van/Stuart Hodgkins
the City of Citrus Heights, California, Adopting the Americans with Disabilities (ADA)
Transition Plan and Self-Evaluation Update.
17.
SUBJECT: Landscape Maintenance Assessment District 97-01 Initiate Proceedings for Fiscal
Year 2014/2015 Annual Update
STAFF REPORT: David Wheaton/Stuart Hodgkins/Ardelyn Flores
RECOMMENDATION: Staff Recommends Council Adopt the Following Resolutions:
A. Approve Resolution No. 2014-___ Adopting a Resolution of the City Council of the City of
Citrus Heights, California, to Initiate Proceedings Pursuant to the Landscaping and Lighting
Act of 1972 for Landscape Maintenance Assessment District No. 97-01 (Zones 1, 2, 3 and 4).
Page 4 of 5
B. Approve Resolution No. 2014-___ Adopting a Resolution of the City Council of the City of
Citrus Heights, California, for the Intention to Levy and Collect Assessments for Fiscal Year
2014/2015 for Landscape Maintenance Assessment District No. 97-01 (Zones 1, 2, 3 and 4).
18.
SUBJECT: Landscape Maintenance Assessment Districts 98-01, 98-02 & 03-01 Initiate
Proceedings for Fiscal Year 2014/2015 Annual Update
STAFF REPORT: David Wheaton/Stuart Hodgkins/Ardelyn Flores
RECOMMENDATION: Staff Recommends Council Adopt the Following Resolutions
A. Approve Resolution No. 2014-____ Adopting a Resolution of the City Council of the City of
Citrus Heights, Initiating Proceedings Pursuant to the Landscaping and Lighting Act of 1972
for Landscape Maintenance Assessment District 98-01.
B. Approve Resolution No. 2014-____ Adopting a Resolution of the City Council of the City of
for Landscape Maintenance Assessment District 98-02.
C. Approve Resolution No. 2014-____ Adopting a Resolution of the City Council of the City of
for Landscape Maintenance Assessment District 03-01 (Zones 1 and 2).
D. Approve Resolution No. 2014-____ Adopting a Resolution of the City Council of the City of
Citrus Heights, for the Intention to Levy and Collect Assessments for Fiscal Year 2014/2015
for Landscape Maintenance Assessment District No. 98-01.
E. Approve Resolution No. 2014-____ Adopting a Resolution of the City Council of the City of
for Landscape Maintenance Assessment District No. 98-02.
F. Approve Resolution No. 2014-____ Adopting a Resolution of the City Council of the City of
for Landscape Maintenance Assessment District No. 03-01 (Zones 1 and 2).
DEPARTMENT REPORTS
CITY MANAGER ITEMS
ITEMS REQUESTED BY COUNCIL MEMBERS/ FUTURE AGENDA ITEMS
ADJOURNMENT
Page 5 of 5
CITY COUNCIL
MINUTES
Special/Regular Meetings of Thursday, June 12, 2014
ITEM 7
The special council meeting was called to order at 6:00 p.m. by Mayor Turner.
1.
Roll Call: Council Members present: Bruins, Miller, Slowey, Frost and Turner
Council Members absent:
None
Staff present:
Rivera, Sherman, Tingle, Ziegler and department
directors.
PUBLIC COMMENT
None
CLOSED SESSION
2.
Citrus Heights City Council & Successor Agency for the Community Redevelopment
Agency
CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
Successor Agency to the Community Redevelopment Agency of the City of Citrus Heights;
City of Citrus Heights v. Matosantos
Sacramento County Superior Court Case No. 34-2013-80001587
Mayor Turner announced that the City Attorney would report on the action taken during closed
session.
City Attorney Ziegler reported that by a 5-0 vote the City Council, acting both as the City Council
and Successor Agency, voted to file an appeal related to closed session Item 2. She also reported
that the Council voted 5-0 to file a second lawsuit on behalf of the City and the Successor Agency
against the Department of Finance.
ADJOURNMENT
Mayor Turner adjourned the special meeting at 6:30 p.m.
The regular council meeting was called to order at 7:02 p.m. by Mayor Turner.
1.
The flag salute was led by City Manager Tingle.
2.
Council Members absent: None
Staff present:
Bermudez, Boyd, Daniell, Rivera, Rodriguez, Tingle,
Ziegler and department directors.
Citrus Heights City Council Minutes
3.
Special/Regular Meeting of June 12, 2014
The video statement was read by Human Resources/City Information Director Rivera.
APPROVAL OF AGENDA
Council Member Slowey requested that Presentation Item 6 be heard prior to Item 5.
ACTION: On a motion by Council Member Slowey, seconded by Council Member Miller, the City
Council approved the agenda as amended.
AYES:
Bruins, Miller, Slowey, Frost and Turner
NOES:
None
ABSENT: None
PRESENTATIONS
4.
Recognition of Artwork Donated to the City’s Art in City Hall Permanent Art Collection by
Ed Chaney
History and Arts Commission Chair Robert Gerould introduced Ed Chaney who donated his
artwork title “Kaleidoo Dragonfly” to the City of Citrus Heights.
Mayor Turner presented Mr. Chaney with a Certificate of Recognition for his generous donation to
the City.
6.
Presentation by District Attorney Jan Scully – Sacramento Regional Family Justice Center
Chief of Police Boyd introduced District Attorney Jan Scully who would be presenting on the topic
of the Sacramento Regional Family Justice Center.
District Attorney Jan Scully stated that commonly when a domestic violence woman wants to leave
a violent home environment often with children she wants to protect, she leaves a world of financial
and emotional material dependency. In order for her to get out of the situation she needs a myriad
of services to support her and right now in Sacramento if she needed everything to have the strength
to be on her own and get out of that situation she would have to visit over 40 public agencies and
community based organizations. She explained that the Family Justice Center has been formed to
be a ‘one stop shop’ for victims. It is a collaborative between government agencies and community
based organizations to provide services and resources to victims and their families.
Paul Durenburger Assistant Chief Deputy District Attorney provided additional information about
the Family Justice Center and stated the vision for Citrus Heights is to collaborate with advocacy
groups such as A Community For Peace.
5.
Proclamation of Jazz Appreciation Month and Presentation by Citrus Heights Community
Marching Band
Kody Tickner with the Citrus Heights Community Marching Band introduced the band who played
a musical number for the Council and audience.
Page 2
Council Member Slowey read and presented the Citrus Heights Community Marching Band a
Proclamation in honor of Jazz Appreciation Month.
Council Member Miller provided a report from the Regional Transit Board meeting. He attended
the Sacramento Regional Conservation Corps Breakfast on the River event.
Vice Mayor Frost attended the Chamber’s Economic Development Committee meeting. She
provided a report from the Sacramento Transportation Authority Board meeting. She attended,
along with Council Member Bruins, the Sacramento Tree Foundation’s Tree Hero Awards event
and accepted the Growing Greenprint Award on behalf of the City.
Council Member Bruins provided a report from the Sacramento Regional County Sanitation District
and Sacramento Area Sewer District Board meeting. She announced the grand opening of Gold’s
Gym in Citrus Heights.
Council Member Slowey attended the Sacramento Regional Conservation Corps Breakfast on the
River event. He provided a report from the Sacramento Area Council of Governments Board
meeting.
Mayor Turner stated he was one of the speakers at the San Juan High School graduation ceremony.
He provided a report from the Sacramento Metropolitan Cable Commission meeting. He attended
the Sacramento Regional Conservation Corps Breakfast on the River event.
PUBLIC COMMENT
Josie Kalbakian with Republic Services announced the Energy Bag Recycling Pilot Program began
June 1st and provided an overview of the program. She also announced that a Household Hazardous
Waste collection event will be held on June 21st in the Sunrise Mall parking lot.
CONSENT CALENDAR
7.
SUBJECT: Approval of Minutes
RECOMMENDATION: Approve the Minutes of the Regular Meeting of May 22, 2014.
8.
SUBJECT: Intention to Record Delinquent Solid Waste Services
RECOMMENDATION: Adopt Resolution No. 2014-051 a Resolution of the City Council
of the City of Citrus Heights, California, to Record Delinquent Solid Waste Service Charges
to the Property Tax Roll.
9.
SUBJECT: Appropriation Limit for Fiscal Year 2014-2015
of the City of Citrus Heights, Establishing an Appropriation Limit for the Fiscal Year 20142015.
10.
SUBJECT: Revised Payrate Schedule for the City of Citrus Heights
of the City of Citrus Heights, California, Adopting the Revised 2014 Payrate Schedule.
Page 3
11.
SUBJECT: Confirm Appointment to the Sacramento Groundwater Authority
RECOMMENDATION: Staff Recommends that the City Council Confirm the
Appointment and Direct the City Clerk to Send a Letter to the Citrus Heights Water District
and Sacramento Groundwater Authority Following Council Action.
12.
SUBJECT: 2014 On-Call Materials Testing and Inspection Services - Award of Contract
of the City of Citrus Heights, California, Authorizing the City Manager to Enter into a
Contract for Services with 4 Leaf, Inc. and Unico Engineering, Inc. to Provide On-Call
Materials Testing and Inspection Services.
13.
SUBJECT: Renewal of Sacramento County HOME Consortium
of the City of Citrus Heights, California, to Enter into an Agreement with the County of
Sacramento to Form a Consortium to Receive and Administer Federal Home Program Funds
Subject to the Terms Agreed Upon by the City Manager, City Attorney and Sacramento
Housing and Redevelopment Agency; to Designate the Sacramento Housing and
Redevelopment Agency as the Lead Agency; and to Execute a Sub-Recipient Agreement to
Administer Home Funds.
ACTION: On a motion by Council Member Bruins, seconded by Council Member Slowey, the
City Council approved Consent Calendar Items 7, 8, 9, 10, 11, 12 and 13.
AYES:
NOES:
None
ABSENT: None
PUBLIC HEARINGS
14.
SUBJECT: Letter of Public Convenience and Necessity – 7500 Auburn Blvd – ARCO
STAFF REPORT: Rhonda Sherman/Alison Bermudez
RECOMMENDATION: Staff Recommends Approval of the Letter of Public Convenience
and Necessity that will Allow for the Issuance of a Type 20 License for Arco Located at
7500 Auburn Boulevard.
Associate Planner Bermudez reported the City has received a request from the business at 7500
Auburn Blvd. to sell beer and wine at the AM PM Store. Letters of Public Convenience and
Necessity are required when an establishment proposes to sell alcohol at their facility when an area
is deemed over concentrated. She provided an overview of the project and responded to questions
from Council Members.
Mayor Turner opened the public hearing at 8:32 p.m.
The applicant Darshan Singh urged the City Council to approve the letter of public convenience and
necessity.
Mayor Turner closed the public hearing at 8:34 p.m.
Page 4
ACTION: On a motion by Council Member Slowey, seconded by Council Member Bruins, the
City Council approved a Letter of Public Convenience and Necessity that will Allow for the
Issuance of a Type 20 License for Arco Located at 7500 Auburn Boulevard.
AYES:
NOES:
None
ABSENT: None
REGULAR CALENDAR
15.
SUBJECT: Fiscal Year 2014-2015 Annual Budget Adoption
STAFF REPORT: Stefani Daniell
RECOMMENDATION: Adopt Resolution No. 2014-053a Resolution of the City Council
of the City of Citrus Heights Approving the FY 2014-2015 Annual Budget and FYs 20142015 Through 2018-2019 Five Year Capital Improvement Program (CIP).
Finance Director Daniell provided an overview of the Fiscal Year 2014-2015 annual budget. She
stated the Property Tax Revenue is projected at $283,842 more than last year and the Motor Vehicle
License Fee Revenue is projected at $365,041 more than last year’s budget. Major changes to the
FY 14-15 budget include a recommendation to transfer $550,000 from the General Fund Reserve to
the Capital Improvement Fund for the following projects: Neighborhood Street Resurfacing; and
Arterial Major Patch Repairs. The total General Fund budget is $32,086,787. She responded to
questions from Council Members.
City Council adopted Resolution No. 2014-053a Resolution of the City Council of the City of
Citrus Heights Approving the FY 2014-2015 Annual Budget and FYs 2014-2015 Through 20182019 Five Year Capital Improvement Program (CIP).
AYES:
NOES:
None
ABSENT: None
16.
SUBJECT: Resolution of Intention to Renew the Sunrise MarketPlace Property and
Business Improvement District
STAFF REPORT: Rhonda Sherman/Devon Rodriguez
of the City of Citrus Heights, California, Declaring its Intention to Renew the Sunrise
Marketplace Property and Business Improvement District.
Development Specialist Rodriguez reported that the item is a resolution of intention to renew the
Sunrise MarketPlace Property and Business Improvement District. She explained that the first step
in the process is to collect petitions and the total received must be over 50% of the value of the
assessment from property owners. The Sunrise MarketPlace has received petitions for 53.13% of
the assessment and therefore the second step is to seek a resolution of the City Council declaring its
intention to renew the District.
Page 5
ACTION: On a motion by Council Member Slowey, seconded by Council Member Bruins, the City
Council adopted Resolution No. 2014-046 a Resolution of the City Council of the City of Citrus
Heights, California, Declaring its Intention to Renew the Sunrise Marketplace Property and
Business Improvement District.
AYES:
NOES:
None
ABSENT: None
DEPARTMENT REPORTS
None
CITY MANAGER ITEMS
None
ITEMS REQUESTED BY COUNCIL MEMBERS/FUTURE AGENDA ITEMS
None
ADJOURNMENT
Mayor Turner adjourned the regular meeting at 8:51 p.m. in memory of Kimmy Mintz.
Respectfully submitted,
__________________________
Amy Van, City Clerk
Page 6
CITY COUNCIL
MINUTES
Special/Regular Meetings of Thursday, June 26, 2014
The special council meeting was called to order at 5:48 p.m. by Mayor Turner.
1.
Council Members absent:
None
Staff present:
Alejandrez, Myers, Sherman, Tingle, Van, Ziegler
and department directors.
PUBLIC COMMENT
None
CLOSED SESSION
2.
Property:
6237 Fountain Square Drive, Citrus Heights
Negotiating parties: Panattoni Development Company, Inc.
There was no reportable action from closed session.
ADJOURNMENT
Mayor Turner adjourned the special meeting at 6:45 p.m.
The regular council meeting was called to order at 7:02 p.m. by Vice Mayor Frost.
1.
The flag salute was led by Council Member Miller.
2.
Roll Call: Council Members present: Bruins, Miller, Slowey and Frost
Council Members absent: Turner
Staff present:
Cooley, Poole, Saario, Sherman, Tingle, Van, Ziegler
and department directors.
3.
The video statement was read by City Clerk Van.
APPROVAL OF AGENDA
City Council approved the agenda.
AYES:
Bruins, Miller, Slowey and Frost
NOES:
None
ABSENT: Turner
PRESENTATIONS
4.
Recognition of 2014 Red, White and Blue Parade Committee Members
Community Center and Event Technician Saario provided highlights of the Red, White and Blue
Parade that will be held June 28, 2014. She also recognized the following parade committee
members for their service: Tamara Barbu, Kathy Cook, Jack Duncan, Jean Duncan, Alex Guerra,
David Gutierrez, Isabel Gomez, Sarah Hendricks, Ray Marchese, Janice McCarthy, James Paige,
Paggy Spiegel, Carol Spiker, Danitza Trylovich, Tonya Wagner, Michael Wilson and Patty Wood.
Council Member Slowey presented committee members with certificates of recognigtion.
Council Member Bruins attended, along with Council Member Miller, a ribbon cutting for Gold’s
Gym that recently opened in Citrus Heights. She provided a report from the Citrus Heights Police
Activities League Board meeting.
Council Member Slowey provided a report from the League of California Cities Tax and Revenue
Committee.
Council Member Miller provided a report from the Regional Transit Board meeting.
Vice Mayor Frost provided a report from the League of California Cities Environmental Quality
Committee and Community Services Committee.
Mayor Turner arrived at 7:20 p.m.
Mayor Turner explained he was returning from the Sacramento Urban League’s Unity Ball event
taking place at the Community Center.
PUBLIC COMMENT
Ryan Stone thanked the City for their work on the new Stone’s Gambling Hall. He stated they will
be holding their grand opening event on July 11, 2014.
Josie Kalbakian with Republic Services presented an animation video regarding the energy bag pilot
program taking place in Citrus Heights. She also introduce Ira Shaughnessy with the Dow
Chemical Company.
Tamara Barbu introduced herself as the new Miss Citrus Heights Pageant Director following the
passing of Mary Purvis. She also introduced the new Miss Citrus Heights Shadi Rezaie.
Page 2
Arianna Gonzalez with Kids First provided an update on their goals and accomplishments in
assisting the Citrus Heights community. She also thanked the Council for their support.
Susan Howell stated throughout the year the City’s information on the medical office building and
city hall project has been incorrect and confusing. She stated the appraisal on Fountain Square of
$1.6 million is a ridiculous amount of money. She said the $19 million to build a new city hall is
equally ridiculous coming to over $500 a square foot. She requested a new appraisal for Fountain
Square. She expressed concerns regarding increased traffic to a medical office building.
Barbara Wahlquist stated every one of the people she has talked to are so concerned and they can’t
understand why we are moving away from Fountain Square. She said everyone she has talked to
said Fountain Square is our city center.
Dave Maudsley stated we have the Community Center and Police Department here and Fountain
Square is the place to put City Hall. He expressed concerns regarding traffic and stated an
environmental impact report needs to be done and needs to be looked at further.
Tim Schaefer stated the current location of City Hall is where it belongs. He said he doesn’t
understand how the City can come up with $18 million for a new building and feels it is way out of
line. He stated they a receiving tremendous amounts of support in their movement.
Rachel Kinard stated she is a resident of Citrus Heights attending UC Santa Cruz and is studying
environmental studies and politics. She would like to offer her services to the City during her
summer break.
Mayor Miller invited her to speak with Assistant to the City Manager Monica Alejandrez.
Jack Duncan thanked Michele Saario for the job she has done on the Red, White and Blue Parade.
CONSENT CALENDAR
5.
SUBJECT: 2014 CalHOME Application Authorization
of the City of Citrus Heights, California, to Submit an Application to the California State
Department of Housing and Community Development for Funding Under the CalHOME
Program; and to Authorize the Execution of a Standard Agreement if Selected for such
Funding, any Amendments Thereto, and any Related Documents Necessary to Participate in
the CalHOME Program.
6.
SUBJECT: Agreement with Sacramento Regional Conservation Corps, Inc. (SRCC) for
Drainage Maintenance Services for Fiscal Year 2014-2015
of the City of Citrus Heights, Authorizing the City Manager to Execute an Agreement with
the Sacramento Regional Conservation Corps, Inc., for Drainage Maintenance Services for
the Time Period of July 1, 2014 Through June 30, 2015.
Page 3
7.
SUBJECT: Approve Submission of Two Applications for Grant Funds to the State
Environmental Enhancement and Mitigation Program (EEMP)
of the City of Citrus Heights, Approving the Submission of Two Applications for Grant
Funds for the Environmental Enhancement and Mitigation Program (EEMP).
8.
Pulled for discussion.
ACTION: On a motion by Council Member Slowey, seconded by Council Member Miller, the City
Council approved Consent Calendar Items 5, 6 and 7.
AYES:
NOES:
None
ABSENT: None
CONSENT CALENDAR ITEMS PULLED FOR DISCUSSION
8.
SUBJECT: Third Amendment to Transit Services Agreement with Sacramento Regional
Transit District (RT)
of the City of Citrus Heights, Approving the Third Amendment to the Transit Services
Agreement with Sacramento Regional Transit District.
Council Member Slowey pulled Item 8 for questions regarding the $150,000 negative fiscal impact
on the Transit Enhancement Service Credit suspension.
Operations Manager Poole responded to questions and stated since the contract began in 2007 the
City has accumulated a credit of $300,000 a year toward the Transit Enhancement Service Credit
which has been used for a variety of things and is currently being used for the city ride service.
During the past two and a half years during discussions with Regional Transit the conversation has
gone back and forth whether or not the Transit Enhancement Service Credit has accumulated. The
proposed amendment would suspend the Transit Enhancement Service Credit during the six month
extension.
ACTION: On a motion by Vice Mayor Frost, seconded by Mayor Turner, the City Council adopted
Resolution No. 2014-058 a Resolution of the City Council of the City of Citrus Heights, Approving
the Third Amendment to the Transit Services Agreement with Sacramento Regional Transit
District.
AYES:
NOES:
None
ABSENT: None
PUBLIC HEARINGS
None
Page 4
REGULAR CALENDAR
9.
SUBJECT: Amendments to City’s Cardroom Ordinance
STAFF REPORT: Rhonda Sherman
RECOMMENDATION: Introduce for a First Reading and Read by Title Only and Waive
the First Full Reading of Ordinance No. 2014-004 An Ordinance of the City of Citrus
Heights Amending Article II of Chapter 10 of the Citrus Heights Code Relating to
Cardrooms.
Community/Economic Development Director Sherman reported that from time to time the City has
amended the municipal code to allow for an increase in the number of gaming tables allowed in the
City’s two cardrooms. In January of this year the Council introduced changes to the cardroom
ordinance to increase the number of tables from 15 to 17. In March the Bureau of Gambling
Control commented that based on its records the City was permitted to have a maximum of 15
tables and requested that the City re-enact its previous ordinance authorizing 15 tables in each
cardroom.
City Council introduced for a First Reading and Read by Title Only and Waived the First Full
Reading of Ordinance No. 2014-004 An Ordinance of the City of Citrus Heights Amending Article
II of Chapter 10 of the Citrus Heights Code Relating to Cardrooms.
AYES:
NOES:
None
ABSENT: None
DEPARTMENT REPORTS
10.
SUBJECT: 2015 - 2019 CDBG Consolidated Plan Preparation
STAFF REPORT: Community / Economic Development Department
Development Specialist Cooley gave a presentation on the process by which staff will use to
prepare the Community Development Block Grant Consolidated Plan for the next five years. This
Plan is the overarching planning document the City uses to make priorities for funding for the next
five years of entitlement funds from HUD.
CITY MANAGER ITEMS
City Manager Tingle reported that Stone’s Gambling Hall have hired 400 employees with 51 being
residents of Citrus Heights.
ITEMS REQUESTED BY COUNCIL MEMBERS/FUTURE AGENDA ITEMS
11.
Discussion of Possible Support for AB 1513, State Pilot Program for Control of Squatting in
Private Residences
Vice Mayor Frost stated the Sacramento Association of Realtors asked the City to consider
supporting due to the rise in number of people squatting in private residences.
Page 5
By consensus the City Council agreed to receive a presentation on AB 1513 at a future Council
Meeting to obtain additional information.
ADJOURNMENT
Mayor Turner adjourned the regular meeting at 8:20 p.m.
Respectfully submitted,
__________________________
Amy Van, City Clerk
Page 6
ITEM 8
ORDINANCE NO. 2014-004
AN ORDINANCE OF THE CITY OF CITRUS HEIGHTS
AMENDING ARTICLE II OF CHAPTER 10 OF THE CITRUS HEIGHTS CODE
RELATING TO CARDROOMS
The City Council of the City of Citrus Heights does ordain as follows:
SECTION 1. Amendment. Section 10-45 “Equipment; separation from other rooms or
businesses” of the Citrus Heights Code is hereby amended to read as set forth below:
Section 10-45. Equipment; separation from other rooms or businesses
(a) No cardroom shall maintain or operate more than fifteen card tables at any
one time. Tables used during tournaments or free special events shall count
toward the maximum table limit. Authorized games shall not utilize dominoes,
tiles, dice, spinning wheels, electronic player-controlled machines or any other
device other than a standard deck of playing cards traditionally used for playing
such games, poker chips, and the optional dealer shoes. However, to the extent
such equipment is allowed by applicable state law and/or state regulations, such
equipment shall also be permitted in the city.
(b) Each licensed cardroom may be located in the same structure or building.
Each cardroom must be maintained as a separate business entity in accordance
with the California Gambling Control Act, but may share ancillary services or
concurrent facilities as allowed by the Gambling Control Act and applicable law,
including but not limited to, City Ordinances, rules and regulations.
(c) In order to comply with the Zoning Code, each table shall be deemed to
have ten (10) chairs available for players.
SECTION 2. Severability. If any section, subdivision, sentence, clause, phrase or portion of
this Ordinance is for any reason held invalid or unconstitutional by any court of competent
jurisdiction, such portion shall be deemed a separate, distinct and independent provision, and
such holding shall not affect the validity of the remaining portions thereof.
SECTION 3. Effective Date and Notice. This Ordinance shall take effect thirty (30) days after
its adoption. Within fifteen (15) days of its adoption, this Ordinance shall be published at least
once in a newspaper of general circulation published and circulated in the City of Citrus Heights.
1
PASSED AND ADOPTED by the City Council of the City of Citrus Heights this 10th
day of July, 2014 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_________________________________________
Melvin D. Turner, Mayor
ATTEST:
____________________________________
Amy Van, City Clerk
2
ITEM 9
Memorandum
July 10, 2014
TO:
Mayor and City Council Members
Henry Tingle, City Manager
FROM:
David Wheaton, General Services Director
Chris Myers, Facilities & Landscape Manager
SUBJECT:
On-Call Tree Maintenance and Removal Services 2014 -2019
Award of Contract
Summary and Recommendation
On May 28, 2014 staff released an RFP for On-Call Tree Maintenance and Removal Services. A
mandatory Pre Proposal Meeting was held on June 3, 2014. Along with City Staff the meeting was
attended by four (4) regional commercial Tree Contractors. Proposals were received at 2:00 PM on
June 18, 2014. The City received only one responsive, responsible proposal for the 2014 – 2019 On
Call Tree Maintenance and Removal Services RFP. After evaluating the proposal rates submitted,
staff determined that West Coast Arborists submitted proposal for the On Call Tree Maintenance and
Removal Services 2014 to 2019 is a cost-effective service to be provided under this long-term contract.
Staff recommends Council approve the attached resolution awarding the On Call Tree Maintenance
and Removal Services 2014 to 2019 to West Coast Arborists, Inc.
Fiscal Impact
The City budgets $25,000 in Gas Tax funds for the On-Call Tree Maintenance services. The
remaining balance of the services is funded by Storm Water Utility fees and Landscape Maintenance
Assessment District Fees. In addition all tree preservation work specific to Heritage Oak Trees is
funded through the Oak Tree Mitigation Development Fees. The city budgets $25,000 annually for
Heritage Oak Tree maintenance and preservation efforts. The On-Call Tree Maintenance contract for
2014 to 2019 is for a not to exceed amount of $110,000 annually for the duration of the five (5) fiscal
years.
Note: Under this contract the City will only pay for actual work performed.
Background and Analysis
The City continues to follow the philosophy of maintaining a small core staff and retains contractors to
provide professional maintenance on the City’s infrastructure. The City does not employ staff nor does
it own the necessary equipment required to perform maintenance and preservation work on the City’s
Urban Forest. General landscape and maintenance near creeks and channels is provided by the
Sacramento Regional Conservation Corps (SRCC).
The City’s Urban Forrest maintenance
requirements exceed the resources and the skills of the SRCC and necessitate the need for the skills of
Subject: On-Call Tree Maintenance Services 2014 - 2019 – Award of Contract
Date: July 10, 2014
Page 2 of 2
specialized contractors to complete the task and perform necessary emergency work when warranted
due to traffic accidents and severe weather damage. The General Services Department also routinely
receives requests to trim and clear trees and limbs from the Right of Way. It is the goal of the
department to provide a high level of customer service as well as control ongoing annual increases in
expenses. Staff used a per tree bid format for this RFP. Both tree trimming and tree removal services
were broken down into three distinct size determinations. Each of the determinations was for the total
cost for the work to be performed on the tree based upon the Diameter size and the service performed
being either tree removal or tree trimming. Included in this cost are the total hours, man power and all
equipment necessary to perform the work in a professional, economical and high quality and licensed
standard. West Coast Arborists Inc. is a recognized leader in the tree care industry and will provide the
City with the responsive high quality tree maintenance program which the City has come to expect.
Additionally West Coast Arborists will be providing the necessary high quality industry standard
preservation services on the hundreds of Heritage Oak Trees that make up our Urban Forrest. West
Coast will be given an annual contract for a not to exceed amount of $110,000.
Conclusion
Staff recommends Council adopt the attached resolution awarding one (1) five (5) year On-Call Tree
Maintenance Services contract to West Coast Arborists of Stockton, CA with an annual not to exceed
amount of $110,000.
Attachments: (1) Tree Maintenance and Removal Services Bid Form
(2) Resolution
RESOLUTION NO. 2014-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CITRUS HEIGHTS,
CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT FOR
SERVICES WITH WEST COAST ARBORISTS INC TO PROVIDE TREE MAINTENANCE
AND REMOVAL SERVICES 2014 - 2019
WHEREAS, the City Council of the City of Citrus Heights, California, wishes to continue to
provide high quality maintenance services for the City’s Infrastructure; and
WHEREAS, the City of Citrus Heights issued an RFP for On Call Tree Maintenance and
Removal Services 2014 to 2019 on May 28, 2014; and
WHEREAS, West Coast Arborists submitted a cost effective responsive and responsible
proposal for a five (5) year contract and are deemed professionally qualified to perform the subject
maintenance work; and
WHEREAS, adequate Gas Tax; Tree Preservation; Storm Water Utility Fees and Landscape
Assessment Fees are budgeted to support the on-call professional services proposed for this “asneeded” maintenance contract for fiscal years 2014 to 2019.
NOW, THEREFORE, BE IT RESOLVED AND ORDERED by the City Council of the
City of Citrus Heights, that the City Manager is hereby authorized to execute one (1) five (5) year
contract in the not to exceed amount of $110,000 annually with West Coast Arborists Inc., for the OnCall Tree Maintenance Services commencing July 11, 2014 to June 30, 2019.
The City Clerk shall certify the passage and adoption of this Resolution and enter it into
the book of original resolutions.
PASSED AND ADOPTED by the City Council of the City of Citrus Heights, California, this
10th day of July, 2014, by the following vote, to wit:
AYES:
NOES:
ABSTAIN:
ABSENT:
____________________________________
ATTEST:
Amy Van, City Clerk
ITEM 10
Memorandum
July 10, 2014
TO:
FROM:
Chris Myers, Facilities & Landscape Manager
SUBJECT:
On-Call Arborists Services 2014 -2017 Award of Contract
On June 6, 2014 staff released an RFP for On-Call Arborists Services. A mandatory Pre Proposal
Meeting was held on June 12, 2014. Along with City Staff the meeting was attended by three (3)
certified Arborists. Proposals were received at 2:00 PM on June 18, 2014. The City received only one
responsive, responsible proposal for the 2014 – 2017 On Call Arborist Services RFP. After evaluating
the proposed submitted rates for service, staff determined that West Coast Arborists submitted
proposal for the On Call Arborist Services 2014 to 2017 is a cost-effective service provided for under
this long-term contract.
Staff recommends Council approve the attached resolution awarding the On Call Arborists Services
2014 to 2017 to West Coast Arborists, Inc.
Fiscal Impact
The City budgets $25,000 in Gas Tax funds for the On-Call Tree Maintenance services. The
remaining balance of the services is funded by Storm Water Utility fees and Landscape Maintenance
Assessment District Fees. In addition all tree preservation work specific to Heritage Oak Trees is
funded through the Oak Tree Mitigation Development Fees. The city budgets $25,000 annually for
Heritage Oak Tree maintenance and preservation efforts. The On-Call Arborists Services will be
funded using a portion of the Tree Maintenance funds allocated annually. The On Call Arborist
Services contract for 2014 to 2017 is for a not to exceed amount of $ 45,000 annually for the duration
of the three (3) fiscal years.
Note: Under this contract the City will only pay for actual work performed.
The City utilizes the philosophy of maintaining a small core staff and retains contractors to provide
professional maintenance on the City’s infrastructure. The City does not employ staff nor does it own
the necessary equipment required to perform maintenance and preservation work on the City’s Urban
Forest. The City’s Urban Forrest maintenance requirements exceed the resources and the skills of city
staff. It is a fundamental goal of the department to provide a high level of customer service and
environmental responsibility in maintaining a healthy Urban Forrest Tree Canopy within the City of
Subject: On-Call Arborist Services 2014 - 2017 – Award of Contract
Date: July 10, 2014
Page 2 of 2
Citrus Heights. An On Call Arborist will provide professional reports as needed and to also perform
documented Right of Way inspections on a six (6) month basis providing a detailed and accurate
professional accounting of Right of Way trees within the City of Citrus Heights. Documentation of
these trees will aide staff with the preservation of the tree canopy and in turn allow for a more defined
budgeting process with regards to long term ongoing maintenance needs of the city tree canopy.
Staff broke the proposal into three determinations: Arborists reports based upon tree diameter; Right
of Way Bi Annual Reports; and Tree Work Supervision when requested. Each of the determinations
was for the total cost for the work to be performed on a tree based upon the diameter size of the tree,
the hourly rate to supervise tree work and the lump sum cost to provide the ROW annual reports and
perform the 6 month visual inspection on all ROW trees located within the fourteen (14) main arterial
streets in the city. Based upon the response received from West Coast Arborists Inc., staff determined
that West Coast Arborists Inc., will provide the city with a professional, high quality licensed standard.
West Coast Arborists Inc., is a recognized leader in the tree care industry and will provide the City
with accurate detailed and responsive Arborists reposts. Our current inventory of aging established
Heritage Oak Trees now requires a more consistent and professionally documented and maintained
analysis. West Coast Arborists Inc., will provide the City with that standard. West Coast Arborists
Inc., will be given an annual contract for a not to exceed amount of $45,000.
Conclusion
Staff recommends Council adopt the attached resolution awarding one (1) three (3) year On Call
Arborist Services contract to West Coast Arborists of Stockton, CA with an annual not to exceed
amount of $45,000.
Attachments: (1) On Call Arborist Services Bid Form
(2) Resolution
RESOLUTION NO. 2014-____
CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT FOR
SERVICES WITH WEST COAST ARBORISTS INC TO PROVIDE ON CALL ARBORIST
SERVICES 2014 - 2017
WHEREAS, the City Council of the City of Citrus Heights, California, wishes to continue to
provide high quality maintenance and documentation of the City’s Infrastructure; and
WHEREAS, the City of Citrus Heights issued an RFP for On Call Arborist Services 2014 to
2017 on June 6, 2014; and
WHEREAS, West Coast Arborists submitted a cost effective responsive and responsible
proposal for a three (3) year contract and are deemed professionally qualified to perform the On Call
Arborist Services; and
WHEREAS, adequate Gas Tax; Tree Preservation; Storm Water Utility Fees and Landscape
Assessment Fees are budgeted to support the on-call professional services proposed for this “asneeded” maintenance services contract for fiscal years 2014 to 2017.
City of Citrus Heights, that the City Manager is hereby authorized to execute one (1) three (3) year
contract in the not to exceed amount of $45,000 annually with West Coast Arborists Inc., for the OnCall Arborist Services commencing July 11, 2014 to June 30, 2017.
AYES:
NOES:
ABSTAIN:
ABSENT:
____________________________________
ATTEST:
Amy Van, City Clerk
ITEM 11
Memorandum
DATE:
July 10, 2014
TO:
FROM:
Daman D. Christensen, Police Commander
VIA:
Christopher W. Boyd, Chief of Police
SUBJECT:
Contractual Agreement for Hazardous Materials Team Response
The County of Sacramento’s Environmental Management District (EMD) manages contract
services for hazardous materials incident response teams. The proposed agreement is for the
continuation of services, as the original agreement (2006) and the last extension has expired
(June 2014).
There are three contracted and available teams in Sacramento County - two (2) from the City of
Sacramento Fire Department (SFD) and one (1) from the Sacramento Metropolitan Fire District
(SMFD). Services by these teams are provided to the unincorporated county area, a variety of
special districts and each of the municipal cities.
A proposed contract (attached) has been negotiated by staff from each of contracted recipients.
The contract duration is for three (3) years and provides for the initial response by a hazardous
materials team to the City of Citrus Heights for the purpose of:
•
•
•
•
•
•
Assessing the incident
Rescue of victims
Identification of hazardous material
Extinguishment of fire
Containment of the hazardous material
Assistance in the management of the incident to include mitigation recommendations and
additional information
Subject: Contractual Agreement for Hazardous Materials Response
Date: July 10, 2014
Page 2 of 2
These contractual services are in addition to traditional services provided and funded through the
collection of property taxes for fire suppression. Approval of the hazardous materials incident
response contract will ensure the continuity of services provided to the City of Citrus Heights in
the event of the Level II or Level III incident. Staff recommends Council approve the attached
resolution authorizing the City Manager to execute an agreement with the County to continue
hazardous materials team response services for July 2014 through June 2017.
Fiscal Impact:
The fiscal impact on the City of Citrus Heights will be for the services provided by the County
through its contractual agreements with the Sacramento Metropolitan Fire District and City of
Sacramento Fire Department as follows:
•
FY2014-15 is $53,106.41
•
FY2015-16 is estimated to be $54,699.60**
•
FY2016-17 is estimated to be 56,340.59**
** For Fiscal Years 2015-16 and 2016-17, the contract calls for adjustment by a
minimum of a 3% annual increase or the United States City Average Consumer Price
Index for Urban and Clerical Workers for the prior year, whichever is greater.
•
Funding source: General Fund via the Police Department
Conclusion
Staff recommendation is to authorize the City Manager to enter into and approve the contractual
agreement between the City of Citrus Heights and the County of Sacramento’s Environmental
Management District for the purpose of providing hazardous material incident response.
Attachments: (1) Resolution authorizing the City Manager to approve the contract
(1) Copy of the contract between the City of Citrus Heights and County of
Sacramento
RESOLUTION NO. 2014- ___
CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT
WITH THE COUNTY OF SACRAMENTO FOR HAZARDOUS MATERIALS TEAM
RESPONSES FOR 2014-2017.
WHEREAS, the City Council of the City of Citrus Heights, California wishes to enter into an
agreement with the County of Sacramento to provide Hazardous Material Team responses for the City;
and
WHEREAS, this work includes on-call services for the timely response to and proper
management of incidents involving the release of hazardous materials within the City; and
WHEREAS, County of Sacramento has submitted a comprehensive agreement for the
continuation of the Hazardous Materials Team services for July 2014 through June 2017 to be
provided to the City by the City of Sacramento and/or the Sacramento Metropolitan Fire District; and
NOW, THEREFORE, BE IT RESOLVED AND ORDERED by the Council of the City of
Citrus Heights that the City Manager is hereby authorized to execute an agreement with the County of
Sacramento for Hazardous Materials Team services July 2014 through June 2017 and that copies of the
contract are on file in the City Clerk’s Office and incorporated herein by reference and made part of
this Resolution.
The City Clerk shall certify the passage and adoption of this resolution and enter it into the
book of original resolutions.
10th day of July 2014, by the following vote, to wit:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST:
Amy Van, City Clerk
COUNTY OF SACRAMENTO
AGREEMENT NO. # ____________
AGREEMENT
THIS AGREEMENT is made and entered into as of this 1st day of July, 2014,
between the COUNTY OF SACRAMENTO, a political subdivision of the State of
California, hereinafter referred to as "COUNTY", and THE CITY OF CITRUS
HEIGHTS (hereinafter referred to as “CITY").
RECITALS
WHEREAS, the timely response to and proper management of incidents
involving the intentional or unintentional release of hazardous materials are
critical to the protection of human health and the environment; and
WHEREAS, the proper management and control of responses to
emergency incidents involving hazardous materials requires highly specialized
training, equipment, supplies, communications and other resources in order to
provide adequate protection for the health and safety of the public and
emergency response personnel; and
WHEREAS, COUNTY has entered into contractual agreements with the
Sacramento Fire Department and the Sacramento Metropolitan Fire District,
hereafter referred to as “CONTRACTORS” to provide hazardous materials
response teams (hereinafter called “HAZ-MAT TEAM”), with specialized
apparatus, equipment and capabilities; and
WHEREAS, the cost of establishing and maintaining a hazardous
materials response team capability is costly, so the CITY has determined that it
would be more economical, feasible and appropriate to utilize the services of the
HAZ-MAT TEAM available from the COUNTY through its contractual agreements
with CONTRACTORS rather than to develop and maintain duplicate response
teams; and
WHEREAS, COUNTY has offered, subject to consideration, to include
CITY within the scope of service coverage of the HAZ-MAT TEAM through the
provisions of its contractual agreements with CONTRACTORS and a separate
mutual aid agreement:
WHEREAS, COUNTY and CITY desire to enter into this Agreement on
the terms and conditions set forth herein.
NOW, THEREFORE, in consideration of the mutual promises hereinafter
set forth, the parties hereto agree as follows:
Page 1 of 11
I.
SCOPE OF SERVICES
COUNTY shall provide services in the amount, type and manner
described in Exhibit “A”, which is attached hereto and incorporated herein.
II.
TERM
This Agreement shall be effective and commence as of July 1, 2014, and
shall end on June 30, 2017.
III.
NOTICE
Any notice, demand, request, consent, or approval that either party hereto
may or is required to give the other pursuant to this Agreement shall be in
writing and shall be either personally delivered or sent by certified mailreturn receipt requested, addressed as follows:
TO COUNTY
TO CITY
DIRECTOR
Sacramento County Environmental
Management Department
10590 Armstrong Ave. Suite A
Mather, CA 95655
CITY MANAGER
City of Citrus Heights
6237 Fountain Square Drive
Citrus Heights, CA 95621
Either party may change the address to which subsequent notice and/or
other communications can be sent by giving written notice designating a
change of address to the other party, which shall be effective upon date of
receipt.
Page 2 of 11
IV.
COMPLIANCE WITH LAWS
CITY and COUNTY shall observe and comply with all applicable Federal,
State, and County laws, regulations and ordinances.
V.
GOVERNING LAWS AND JURISDICTION
This Agreement shall be deemed to have been executed and to be
performed within the State of California and shall be construed and
governed by the internal laws of the State of California. Any legal
proceedings arising out of or relating to this Agreement shall be brought in
Sacramento County, California.
VI.
CONFLICT OF INTEREST
CITY and its officers and employees shall not have a financial interest, or
acquire any financial interest, direct or indirect, in any business, property,
or source of income which could be financially affected by or otherwise
conflict in any manner or degree with the performance of services required
under this Agreement.
VII.
INDEMNIFICATION
1. CITY shall indemnify, defend and hold harmless COUNTY, its Board of
Supervisors, officers, directors, agents, employees, contractors and
volunteers, from and against any and all liability, loss, expense
(including payment of reasonable attorney’s fees), or claims for injury
or damages arising out of the performance of this Agreement, only in
proportion to and to the extent such liability, loss, expense, attorneys'
fees or claims for injury or damages are caused by or result from the
negligent or intentional act or omission of the CITY, its officers,
employees, or agents (including its volunteers and students).
2. COUNTY shall indemnify, defend, and hold harmless CITY, its Council,
officers, directors, agents, employees, and volunteers, from and
against any and all liability, loss, expense (including payment of
reasonable attorney’s fees), or claims for injury or damages arising out
of the performance of this Agreement, only in proportion to and to the
extent such liability, loss, expense, attorneys' fees or claims for injury
or damages are caused by or result from the negligent or intentional
act or omission of COUNTY, its Board of Supervisors, officers,
employees, or agents (including its volunteers and students).
VIII.
INSURANCE
Each party, at its sole cost and expense, shall carry insurance – or selfinsure - its activities in connection with this Agreement, and obtain, keep in
Page 3 of 11
force and maintain, insurance or equivalent programs of self-insurance, for
general liability, workers compensation, property, professional liability, and
business automobile liability adequate to cover its potential liabilities
hereunder. Each party agrees to provide the other thirty (30) days'
advance written notice of any cancellation, termination or lapse of any of
the insurance or self-insurance coverages. Failure to maintain insurance
as required in this Agreement is a material breach of contract and is
grounds for termination of the Agreement.
IX.
SUBCONTRACTS, ASSIGNMENT
1. Any subcontracting shall be subject to all applicable provisions of this
Agreement. Subcontracting services delivered under this Agreement
shall not in any way relieve COUNTY of any duty or responsibility
under this Agreement and COUNTY shall remain primarily obligated
for the performance of all services.
2. This Agreement is not assignable by COUNTY in whole or in part,
without the prior written consent of CITY.
X.
AMENDMENT AND WAIVER
Except as provided herein, no alteration, amendment, variation, or waiver
of the terms of this Agreement shall be valid unless made in writing and
signed by both parties. Waiver by either party of any default, breach or
condition precedent shall not be construed as a waiver of any other
default, breach or condition precedent, or any other right hereunder. No
interpretation of any provision of this Agreement shall be binding upon
COUNTY unless agreed in writing by DIRECTOR and counsel for
COUNTY.
XI.
INTERPRETATION
This Agreement shall be deemed to have been prepared equally by both
of the parties, and the Agreement and its individual provisions shall not be
construed or interpreted more favorably for one party on the basis that the
other party prepared it.
XII.
TERMINATION
Either party may terminate this Agreement upon ninety (90) days written
notice to the other party. Notice shall be deemed served on the date of
mailing.
Page 4 of 11
XIII.
PRIOR AGREEMENTS
This Agreement constitutes the entire contract between COUNTY and
CITY regarding the subject matter of this Agreement.
Any prior
agreements, whether oral or written, between COUNTY and CITY
regarding the subject matter of this Agreement are hereby terminated
effective immediately upon full execution of this Agreement.
XIV
RECOVERY COSTS
The CITY is permitted to seek financial recovery of costs of the
emergency response provided it has the legal authority to do so.
XV.
ANNUAL REPORT
By August 15th of each year of the contract, the COUNTY and the
CONTRACTORS will submit an Annual Report to the CITY outlining the
following for the previous fiscal year:
1. Number of HAZ MAT TEAM responses that occurred in the jurisdiction of
CITY to include:
i. Incident location
ii. The zip code for the Incident location
iii. Type of environment affected
2. The costs of the HAZ MAT TEAMS from the CONTRACTORS for the
previous fiscal year.
Page 5 of 11
XVI
DUPLICATE COUNTERPARTS
This Agreement may be executed in duplicate counterparts. The
Agreement shall be deemed executed when it has been signed by both
parties.
XVII
AUTHORITY TO EXECUTE
Each person executing this Agreement represents and warrants that he or
she is duly authorized and has legal authority to execute and deliver this
Agreement for or on behalf of the parties to this Agreement. Each party
represents and warrants to the other that the execution and delivery of the
Agreement and the performance of such party's obligations hereunder
have been duly authorized.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
duly executed as of the day and year first written above.
COUNTY OF SACRAMENTO, a political subdivision of
the State of California
By:
Date:
Director, Sacramento County
Environmental Management Department
Attest:
Date:
County Counsel
THE CITY OF CITRUS HEIGHTS,
By:
Date:
[CITY CONTACT]
Attest:
Date:
[CITY ATTESTOR]
Page 6 of 11
COUNTY OF SACRAMENTO «TYPE» AGREEMENT NO.«cntrctnmbr»
Page 7 of 11
EXHIBIT A to Agreement
between the COUNTY OF SACRAMENTO,
hereafter referred to as “COUNTY,” and
THE CITY OF CITRUS HEIGHTS, hereafter referred to as “CITY”
I. SCOPE OF SERVICES
COUNTY DESCRIPTION OF SERVICES
COUNTY will work within a partnership relationship with CITY and provide the
following services:
1. Immediately upon notification of an emergency situation involving
hazardous materials that has been classified as a LEVEL II or LEVEL III
INCIDENT, the COUNTY, through its contractual agreement with
CONTRACTORS, shall provide for the dispatch a HAZ MAT TEAM to
respond to the scene. If multiple LEVEL II or LEVEL III hazardous
materials incidents are occurring simultaneous within the CITY or other
areas of the COUNTY, the determination of the priority of response by a
HAZ-MAT TEAM shall be at the sole discretion of the highest ranking chief
officer of the Sacramento Fire Department or Sacramento Metropolitan
Fire Protection District on-duty or on-call at the time, based upon the
assessment of the risks to the public or environment associated with the
incident without regard to whether the incident is within the CITY or other
areas of the COUNTY.
2. Immediately upon arrival at the scene of the emergency hazardous
materials incident, the HAZ-MAT TEAM Captain shall report to the
Incident Commander having jurisdiction, and shall establish the Haz-Mat
Group as identified in the Incident Command System. The Haz-Mat
Group Safety Officer shall make immediate contact with the Safety Officer
of the incident.
3. The services to be provided by the HAZ-MAT TEAM to COUNTY or
COUNTY FIRE DISTRICTS shall include the following:
a. Assessing the scene as to the appropriate classification of the level of
the incident, determination of any additional personal or environmental
protective measures that may be required without further delay and
determining the possible need for an additional assistance not already
requested;
b. Providing rescue to victims, if necessary, and if possible without
exposing emergency response personnel to unreasonable lifethreatening risks;
Page 8 of 11
c. Identification of the types and quantities of any hazardous materials
involved, determination of the hazards they pose to life, environment
and property, and advice as to appropriate measures necessary to
mitigate, contain and suppress the emergency hazardous materials
incident;
d. Providing advice in the extinguishment of any fires that may exist or
pose a threat, if such extinguishment is considered to be essential by
the Incident Commander, and in the selection of extinguishing agents
to be utilized and the methods of application;
e. Providing advice and assistance locating special supplies in the
suppression and containment of the hazardous materials involved in
the incident including measures such as temporary diking, diverting,
channeling, plugging, removal of fuel, and the elimination of ignition
sources.
f. Providing advice and assistance in the establishment of a Field
Command Post in an appropriate and safe location;
g. Providing advice and assistance in the establishment of a Resource
Pool Staging Area in an appropriate and safe location;
h. Providing advice and assistance in the determination and
establishment of any restricted (hot) or limited access (warm) zones,
and any areas that may need to be evaluated;
i. Providing technical coordination with any private sector resources that
may be involved in response to the emergency hazardous materials
incidents;
j. Providing advice and assistance to the County Environmental
Management Department, the CITY Department of Public Works, and
County Office of Emergency Services as may be requested for the
purpose of declaring a health emergency or a state of emergency,
coordinating emergency response activities of CITY departments, and
clean-up and restoration of the affected site to normal daily use;
k. Providing technical information to the Incident Commander for
dissemination to the public through the facilities of the Emergency
broadcast System or directly to news media regarding the emergency
hazardous materials incident;
l. Providing advice and assistance as necessary, in the training of HAZ
MAT TEAM and CITY emergency response personnel; and
Page 9 of 11
4. Nothing in this Agreement or any Exhibit thereto shall obligate the
COUNTY to provide HAZ-MAT TEAM services outside of Sacramento
County.
Page 10 of 11
EXHIBIT B to Agreement
between the COUNTY OF SACRAMENTO,
hereafter referred to as “COUNTY,”
and THE CITY OF CITRUS HEIGHTS, hereafter referred to as “CITY”
COMPENSATION SCHEDULE
1. For the services provided by COUNTY through its contractual agreements
with the Sacramento Fire Department and the Sacramento Metropolitan Fire
District, CITY shall pay to COUNTY the following amounts:
For fiscal year 2014-15 beginning July 1, 2014:
$53,106.41.
The total amount paid for
fiscal year 2014-15 adjusted by a percentage increase as indicated by the
United States City Average Consumer Price Index for Urban and Clerical
Workers between March 2014 – March 2015 (rounded to the nearest tenth of
one percent) not to be less than 3%.
The total amount paid for
fiscal year 2015-16 adjusted by a percentage increase as indicated by the
United States City Average Consumer Price Index for Urban and Clerical
Workers between March 2015 – March 2016 (rounded to the nearest tenth of
one percent) not to be less than 3%.
2. Payment will be provided in two equal semi-annual payments due on
September 1st and March 1st during each contract year.
3. Payment shall be made to Sacramento County Environmental Management
Department and sent to the following address:
Sacramento County Environmental Management Department
10590 Armstrong Ave. Suite A
Mather, CA 95655.
Page 11 of 11
ITEM 12
July 10, 2014
TO:
FROM:
Stefani Daniell, Finance Director
SUBJECT:
Quarterly Treasurer’s Report
Staff recommends that the Council receive and file the Quarterly Treasurer’s Report for the quarter
ending June 30, 2014.
Fiscal Impact
No fiscal impact.
California Government Code Section 53646(b) states that the “treasurer or chief fiscal officer may
render a quarterly report to the chief executive officer, internal auditor, and the legislative body”
within 30 days of the quarter’s end.
At June 30, 2014, the market value of the City’s cash and investments was $33,827,283.
Conclusion
This report satisfies California Government Code Section 53646(b).
Attachment: (A) Treasurer’s Report as of June 30, 2014
TREASURER'S REPORT
AS OF JUNE 30, 2014
Description of Security
Financial Institution
Rate/Yield
to Maturity
Maturity
Date
Cash
Value
LOCAL AGENCY INVESTMENT FUND
State of California
0.23% Immediate
15,729,476
FEDERAL GOVERNMENT AGENCIES
Federal National Mortgage
Federal Farm Credit Bank
Federal Home Loan Mortgage
Federal Home Loan Bank Corp
Federal National Mortgage
Federal Farm Credit Bank
Federal Home Loan Bank Corp
Subtotal
1.72%
1.13%
1.06%
1.03%
1.09%
1.21%
1.06%
1.40%
2.04%
1.30%
1,991,050
1,997,050
1,999,150
1,195,620
1,994,600
1,989,050
1,994,550
998,550
1,982,450
16,142,070
MONEY MARKET
Schwab Cash Reserve
0.01% Immediate
MEDIUM-TERM CORPORATE NOTE
General Electric
John Deere Capital
Grand Total as of June 30, 2014
1.59%
1.61%
1.60%
11/12/15
06/20/17
01/16/18
01/30/18
03/12/18
05/07/18
05/21/18
06/11/18
08/21/18
02/08/16
03/12/18
0.82%
Par
Value
% of Total Premium Purchased
Pool
(Discount) Interest*
15,729,476
2,000,000
2,000,000
2,000,000
1,200,000
2,000,000
2,000,000
2,000,000
1,000,000
2,000,000
16,200,000
0
998,550
985,750
1,984,300
33,855,846
1,000,000
1,000,000
2,000,000
33,929,476
46.36%
47.75%
0.00%
0
(8,950)
(2,950)
(850)
(4,380)
(5,400)
(10,950)
(5,450)
(1,450)
(17,550)
(57,930)
0
0
348
114
1,467
617
2,546
Original
Cost
15,729,476
15,729,476
1,991,050
1,997,050
1,999,150
1,195,968
1,994,714
1,990,517
1,994,550
998,550
1,983,067
16,144,616
2,034,920
2,000,338
1,981,750
1,184,914
1,972,602
1,973,780
1,964,814
995,575
2,004,274
16,112,967
0
5.89%
(1,450)
(14,250)
(15,700)
258
3,467
3,725
100.00%
(73,630)
6,271
Market
Value
0
998,808
989,217
1,988,025
33,862,117
Unrealized Gains/(Losses)
0
994,788
990,053
1,984,841
33,827,283
(34,834)
* Purchased interest is returned to the City with the first interest payment
In compliance with the California Government Code Section 53646; the Treasurer of the City of Citrus Heights hereby certifies that sufficient investment
liquidity and anticipated revenues are available to meet the City's budgeted expenditure requirements for the next six months.
Investments in the report meet the requirements for the City of Citrus Heights' adopted investment policy.
Market prices used in calculating market value were obtained from Charles Schwab.
Respectfully Submitted,
STEFANI DANIELL
FINANCE DIRECTOR/TREASURER
ITEM 13
Memorandum
July 10, 2014
TO:
FROM:
Rhonda Sherman, Community/Economic Development Director
Kevin Becker, Principal Civil Engineer
SUBJECT:
Auburn Boulevard Complete Streets Revitalization and Joint Trench
Utility Undergrounding Project - Final Project Acceptance
City PN 20-05-003
On June 28, 2012, City Council awarded a contract to Teichert Construction in the amount of
$10,288,856.75 for the Auburn Boulevard Complete Streets Revitalization and Joint Trench Utility
Undergrounding Project (Project). The contractor has completed all construction work and all required
payroll compliance documentation and the Project has been field accepted by staff.
Staff recommends City Council approve the attached resolution, accepting the Project as complete and
directing the City Engineer to record a Notice of Completion for the Project and release the remaining
retention amount after the 35 day lien period.
Fiscal Impact
The Contractor was awarded a contract in the amount of $10,288,856.75. During the progress of the
work, staff issued 57 field directives and signed 155 extra work reports. The costs for the field
directives and extra work reports were combined into 31 change orders. The 31 change orders,
quantity underruns and overruns resulted in a net increase in the contract of $142,058.23
($10,430,914.98). The final project cost is $10,430,914.98, which is 1.38% more than the original bid.
Funding for construction, construction management and inspection came from 20 sources.
The Boulevard Plan, adopted in 2005, set the framework for developing the Auburn Boulevard
Corridor from Sylvan Corners to the northern City limits. The Auburn Boulevard Project is reflected in
the Capital Improvement Program and Strategic Goals set by City Council during their annual retreat.
The Project was also the City’s former Redevelopment Agency’s number one priority since the
inception of the Agency in 1998.
Subject:
Auburn Boulevard Complete Streets Revitalization and Joint Trench Utility Undergrounding Project
Final Project Acceptance
Date:
July 10, 2014
Page 2 of 2
The Auburn Boulevard Project is one of the City’s largest public works projects, totaling
approximately $20 million for Phase I, Segment II and III. It has required a significant amount of
environmental work, time to develop, right of way acquisition and time to construct. Phase I of the
project has been underway since 2006. A complete Environmental Impact Report (EIR) for the project
was approved and received NEPA clearance in 2006. Also in 2006, staff began meeting one-on-one
with property owners to discuss design, engineering and right of way acquisition; over 100 meetings
with property owners were held. Beginning in 2008, the City and Former Redevelopment Agency
began acquiring right-of-way for the project. Phase I right of way acquisition involved over 55
properties and 52 property owners and cost over $3 million. The total estimated cost for work
completed to date on Phase I including environmental work, design and engineering and right of way
acquisition is approximately $5.4 million.
The contractor started construction in August 2012 and completed work in December 2013. Many
staff members and our 4Leaf, Inc. consultants worked diligently to keep the property and business
owners informed and the project moving along at a rapid pace. Staff handled hundreds of submittals
and information requests from the contractor. Staff issued 57 field directives and handled 155 extra
work reports. Extra work reports are generated when the City and contractor agree to work on a time
and materials basis for an unforeseen issue such as gas line obstructing the new storm drains,
underground utility lines in the wrong location, and changes by other utilities to the plans or where we
discover no bid item for obvious work to be done. Despite the complexity of the job and amount of
underground unknowns, the final contractor cost of $10,430,914.98 represents only a 1.38% increase
in the overall contract cost.
The City opened bids for the Project on June 19, 2012. Two (2) bids were received and after a
thorough analysis, staff determined Teichert Construction’s bid of $10,288,856.75 was the lowest
responsive and responsible bid. On June 28, 2012, the City Council authorized the City Manager to
execute a contract to Teichert Construction for the Project and a Notice to Proceed was issued effective
August 20, 2012. The utility undergrounding portion of the project took a year to complete. Work on
the project was completed and field accepted in January 2014. Staff and the Contractor have agreed on
the final pay quantities and now seek final acceptance by the City Council.
Conclusion
Staff recommends City Council approve the attached resolution accepting the Project as complete and
directing the City Engineer to record a Notice of Completion for the Project and release the remaining
retention amount after the 35 day lien period.
Teichert Construction has provided the required 100% Warranty Bond to guarantee their work for one
year.
Attachments: Resolution
RESOLUTION NO. 2014- ___
CALIFORNIA, ACCEPTING THE AUBURN BOULEVARD COMPLETE STREETS
REVITALIZATION AND JOINT TRENCH UTILITY UNDERGROUNDING PROJECT
AS COMPLETE AND AUTHORIZING THE CITY ENGINEER TO RECORD A NOTICE OF
COMPLETION AND RELEASE THE CONTRACT RETENTION
WHEREAS, On June 28, 2012, City Council authorized the award of a contract to Teichert
Construction for the Auburn Boulevard Complete Streets Revitalization and Joint Trench Utility
Undergrounding Project; and
WHEREAS, Teichert Construction has completed the work for the Auburn Boulevard
Complete Streets Revitalization and Joint Trench Utility Undergrounding Project in accordance with
the special provisions and standard construction specifications, and has approved the Final Engineer’s
Estimate of Quantities and retention amount to be released for the project.
City of Citrus Heights that the Auburn Boulevard Complete Streets Revitalization and Joint Trench
Utility Undergrounding Project is hereby accepted as complete.
BE IT FURTHER RESOLVED AND ORDERED that the City Engineer is authorized to
record a Notice of Completion for the Auburn Boulevard Complete Streets Revitalization and Joint
Trench Utility Undergrounding Project with the Sacramento County Recorder and to release the
contract retention after the 35 day lien period.
AYES:
NOES:
ABSTAIN:
ABSENT:
Melvin Turner, Mayor
ATTEST:
Amy Van, City Clerk
ITEM 14
Memorandum
July 10, 2014
TO:
FROM:
Stefani Daniell, Finance Director
SUBJECT:
Resolution to Record Delinquent Solid Waste Service Charges on the
Tax Roll
_____________________________________________________________________________
Conduct a public hearing for any and all persons having objections to the proposed collection of
delinquent solid waste charges, penalties, and interest through the County tax rolls.
Adopt the attached resolution that orders the City to record delinquent solid waste service
charges, penalties, and interest on the County tax roll.
Fiscal Impact and Policy Implications
Solid waste pickup service is mandatory throughout Sacramento County. The property owner of
record is responsible for payment. Recording delinquent amounts on the tax rolls ensures the
City will receive payment for solid waste pickup from owners who do not pay their bi-monthly
bill.
On June 12, 2014, a Resolution of Intention was adopted that stated the City Council’s intention
to record delinquent solid waste charges, penalties, and interest on the tax roll to be collected
with the general tax levy collected by Sacramento County. Delinquent charges as of March 1st of
each year that are not paid by July 15th of the same year can be recorded on the County tax rolls
in August.
Also on June 12, 2014, the Council set July 10, 2014 as the date to hear objections as to why the
proposed actions should not be carried out in accordance with the Resolution of Intention.
Attachments: Resolution to Record Delinquent Solid Waste Service Charges on the Tax Roll
RESOLUTION NO. 2014 - ____
RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF CITRUS HEIGHTS TO RECORD DELINQUENT
SOLID WASTE SERVICE CHARGES ON THE TAX ROLL
WHEREAS, the City Council of the City of Citrus Heights has determined that charges
for solid waste collection services will be paid by the owner of record of the parcel receiving
such services; and
WHEREAS, Sacramento County will collect from the owner of record via the annual
general tax levy any delinquent charges, penalties, and interest submitted to the County by the
City of Citrus Heights; and
WHEREAS, City Council conducted a public hearing on July 10, 2014 at 7:00 p.m. in
the council chambers to hear any and all persons having objections to the proposed collection of
delinquent solid waste charges, penalties, and interest as to why the proposed actions should not
be carried out in accordance with the Resolution of Intention.
NOW THEREFORE BE IT RESOLVED that the City Council hereby gives notice
that any owner of property having unpaid solid waste service charges, penalties, and interest as
of March 1, 2014 that have not been paid as of July 15, 2014, will have those charges, penalties,
and interest recorded on the tax roll.
PASSED AND ADOPTED by the City Council of the City of Citrus Heights, California,
this ____ day of ______________, 2014, by the following vote, to wit:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST:
Amy Van, City Clerk
ITEM 15
Memorandum
July 10, 2014
TO:
FROM:
Amy Van, City Clerk
SUBJECT:
Designation of Voting Delegate and Alternate(s) for the League of
California Cities Annual Conference
The League of California Cities Annual Conference is scheduled for September 3-5, 2014, in Los
Angeles. The Annual Business Meeting is scheduled for 12:00 p.m., Friday, September 5. At
this meeting the League membership considers and takes action on resolutions that establish
League policy. In order to vote at the Annual Business Meeting, the City Council must designate
a voting delegate and may appoint up to two alternate voting delegates.
Consistent with League bylaws, the City’s voting delegate and alternate(s) must be designated by
action of the City Council. The voting delegate and alternate(s) must be registered to attend the
conference.
Staff recommends that the City Council make a motion to designate a voting delegate and
alternate(s) to participate at the Annual Business Meeting on September 5, 2014, during the
League of California Cities Annual Conference.
Attachments: (1) League of California Cities Memo dated May 1, 2014
(2) 2014 Annual Conference Voting Procedures
ITEM 16
Memorandum
July 10, 2014
TO:
FROM:
Stuart Hodgkins, Principal Civil Engineer
Amy Van, City Clerk/ADA Coordinator
SUBJECT:
ADA Transition Plan & Self-Evaluation Update
Under Title II of the Americans with Disabilities Act (ADA), the City is required to identify and
evaluate all aspects of operations, facilities, services and programs for the purpose of elimination
of barriers to members of the public with a disability. In 2011, the City of Citrus Heights
retained the services of SZS Consulting to assist the City with updating the ADA Transition Plan
and Self-Evaluation.
It is recommended that the City Council adopt the attached resolution adopting the ADA
Fiscal Impact
There are no financial impacts associated with the adoption of the ADA Transistion Plan and
Self-Evaluation. However, SZS Consulting’s cost estimate for full implementation of the ADA
Transition Plan is approximately $200 million. The ADA Transition Plan has been separated
into four phases and the following table details the citywide barrier removal costs:
Phase
Phase 1 – Major Arterial Streets
Phase 2 – Local Residential Streets
Phase 3 – Minor Arterial Streets
Phase 4 – Collector Streets
TOTAL
Citywide Total Estimated Costs
$14,241,175
$7,985,175
$13,874,775
$164,496,825
$200,597,950
The actual funding and implementation of the ADA Transition Plan will be considered by
Council each year as part of the budget and Capital Improvement Program (CIP) process.
Subject: ADA Transition Plan & Self-Evaluation Update
Date: July 10, 2014
Page 2 of 4
Over the last 14 years the City has spent approximately $64 million on capital improvement
projects. Of this amount, approximately $10 million was spent directly on ADA related
improvements including: ADA compliant sidewalks, curb access ramps, traffic signal
accessibility upgrades and bus stops.
The Americans with Disabilities Act (ADA) became effective on July 26, 1990 and it extended
legislation intended to eliminate discrimination against individuals with disabilities. It provides
for equal access and equal opportunities for individuals with disabilities to participate in
programs, services, and activites provided by public entities such as those offered by the City of
Citrus Heights.
The ADA is divided into five sections, which are referred to as titles. Title I establishes civil
rights in employment for individuals with disabilities. Title II requires access to the programs
and services of state and local governments, which includes the City of Citrus Heights. Title III
requires access to public accommodations and commercial facilities. Title IV governs
accessibility of telecommunications and Title V contains miscellaneous provisions related to
enforcement of the law.
In 2011, the City of Citrus Heights retained the services of SZS Consulting to assist the City
with updating the ADA Transition Plan and Self-Evaluation. SZS Consulting provided a
complete evaluation of City programs, services, facilities, policies, practices, and procedures for
ADA compliance. The findings and recommendations for these areas are found in the SelfEvaluation. SZS Consulting also conducted an assessment of barriers to access of City
buildings, bus stops, signalized intersections and all pedestrian pathways (residential and major
arterial corridors). The ADA Transition Plan identifies barriers, proposes solutions, estimates
costs, and includes suggested priority levels.
Recognizing that the City has limited funds and cannot immediately make all City-owned
facilties and pedestrian routes in the public right of way fully accessible, barrier removal was
prioritized into four phases as noted above. The City reserves the right to change the barrier
removal priorities in order to allow flexibility in accommodating requests for reasonable
modifications from persons with disabilities, requests from the public, changes in City programs,
and funding constraints and opportunities.
A public meeting was held on April 2, 2014 to solicit input; four residents were in attendance.
The Draft ADA Transition Plan and Self-Evaluation was posted to the City’s website and
available at City Hall for review. An article was also printed in the May 2014 Connections City
newsletter. Lastly, staff gave a presentation on the draft Plan at the May 14, 2014 Planning
Commission meeting.
Conclusion
It is recommended that the City Council adopt the attached resolution adopting the ADA
Subject: ADA Transition Plan & Self-Evaluation Update
Date: July 10, 2014
Page 3 of 4
Attachments: (1) Resolution
(2) Self-Evaluation
(3) The full ADA Transition Plan is over 6,000 pages in length. The Plan is
divided by Neighborhood Areas and is available at
http://www.citrusheights.net/home/index.asp?page=991&recordid=145
RESOLUTION NO. 2014-___
CALIFORNIA, ADOPTING THE AMERICANS WITH DISABILTIES (ADA)
TRANSITION PLAN AND SELF-EVALUATION UPDATE
WHEREAS, Under Title II of the Americans with Disabilities Act (ADA), the City is
required to identify and evaluate all aspects of operations, facilities, services and programs for
the purpose of elimination of barriers to members of the public with a disability; and
WHEREAS, the City selected SZS Consulting Group to perform the ADA SelfEvaluation and prepare a Transition Plan; and
WHEREAS, interested parties, including people with disabilities and organizations
representing people with disabilities, were given an opportunity to review the Draft Transistion
Plan and Self-Evaluation at a public workshop, on the City website, and at City Hall for a period
between April and July 2014; and
WHEREAS, a copy of the ADA Transition Plan and Self-Evaluation will be maintained
on file in the City Clerk’s Office; and
NOW THEREFORE BE IT RESOLVED AND ORDERED that the City Council of
the City of Citrus Heights does hereby adopt the Americans with Disabilities (ADA) Transition
Plan and Self-Evaluation Update.
The City Clerk shall certify the passage and adoption of this Resolution and enter it
into the book of original resolutions.
PASSED AND ADOPTED by the City Council of the City of Citrus Heights, California,
this 10th day of July 2014 by the following vote, to wit:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST:
Amy Van, City Clerk
D
DRAFT ADA
A SELF-EV
VALUATIO
ON UPDATTE
D
DECEMBER
R 28, 2011
1
SELF‐EVALUATION UPDATE
TABLE OF CONTENTS
1. Introduction
1
Title II Entity Requirements
2
2. Qualified Individuals and Eligibility
5
3. Program Accessibility
6
4. Discrimination in Policies and Procedures
7
5. Effective Communication and Alternate Formats
8
6. ADA Requirements for the Self-Evaluation
10
7. Citrus Heights Programs, Services and Activities
14
8. Recommended Changes to Policies and Practices
16
APPENDIX
A. Sample Public Notice
34
B. US DOJ ADA Toolkit
36
SELF‐EVALUAT
TION UPDATE
1. IN
NTRODU
UCTION
N
Th
he Accesss Board, the Americans wiith Disab
bilities Acct (ADA) of
19990 & the 2010 ADA
A Standaards for A
Accessible Design
n
Thee Access Board was estaablished by section
s
502 oof the Rehabbilitation Acct of 1973 (R
Rehab
Actt)1. The Boarrd consists of
o 25 total members,
m
13 of which arre appointedd by the Pressident
from
m among th
he general puublic and thee majority off those mem
mbers must be individualss with
disaabilities. The remaining 12
1 members are the headds of 12 Fedeeral departm
ments and ageencies
specified by statute, includin
ng the headss of the Department of JJustice and th
he Departmeent of
Traansportation (DOT). Origginally, the Access
A
Boardd was establiished to deveelop and maaintain
acceessibility guiidelines for facilities dessigned, consstructed, alteered, or leassed using Feederal
fun
nds under thee Architecturaal Barriers Act of 1968 (A
ABA)2.
Thee passage off the ADA in 1990 exxpanded the Access Booard’s respon
nsibilities to “issue
minimum guidelinees that shall suupplement the existing Minim
mum Guidelinnes and Requirrements for Acccessible
Dessign…to ensurre that buildinngs, facilities, rail passengerr cars, and veehicles are acccessible, in terrms of
archhitecture and design,
d
transporrtation, and com
mmunication, tto individuals with disabilitiies”.3 On the other
han
nd, the ADA
A requires the
t US Dep
partment of Justice (USS DOJ) to issue enforcceable
acceessibility stan
ndards appliccable to faciilities subjectt to ADA tittle II that arre consistentt with
the ‘‘minimum guuidelines’’ issueed by the Acccess Board4, which meanns it is requirred to enforcce the
stan
ndards that th
he Access Bo
oard issues.
Thee Americans with Disabillities Act (AD
DA) became effective onn July 26, 19990 and it exteended
legiislation inten
nded to elimiinate discrimination againnst individuaals with disab
bilities in fedderally
fun
nded facilitiess under the Rehab
R
Act to
o all activitiess of State andd local goverrnments regarrdless
of whether
w
thesse entities receive Federaal financial asssistance. It provides forr equal accesss and
equual opportun
nities for ind
dividuals with
h disabilities to participaate in prograams, servicess, and
actiivities provid
ded by public entities such
h as those offfered by the City of Citruus Heights.
Thee ADA is divvided into fiive sections, which are reeferred to ass titles. Title I establishess civil
righ
hts in employyment for in
ndividuals with disabilitiess. Title II reequires accesss to the proggrams
and
d services of state and loccal governmeents, which inncludes the ccity of Citruss Heights. Tittle III
requuires access to
t public acccommodation
ns and comm
mercial facilitties virtually all nonresideential,
privvately owned
d buildings an
nd Title IV governs
g
acceessibility of ttelecommuniications and Title
V contains
c
misccellaneous prrovisions relaated to enforrcement of tthe law.
Thee Access Bo
oard began revising
r
theirr 1990 standdards in 19944 by establisshing an advvisory
com
mmittee com
mposed of meembers of th
he design andd constructioon industry, the building code
com
mmunity, and
d State and lo
ocal governm
ment entities,, as well as inndividuals w
with disabilitiees. In
1
29 U.S.C. 792
42 U.S.C. 4151 et seq
3
42 U.S.C. 12204
4
42 U.S.C. 12134(c); 42 U.S
S.C. 12186(c)
2
1
SELF‐EVALUAT
TION UPDATE
19998, the Accesss Board add
ded specific guidelines
g
onn state and loocal governm
ment facilitiess5 and
buillding elemen
nts designed for use by children. Otther updates to the 19900 ADA Stan
ndards
havve been madee with the fin
nal version beeing compiledd in the 20044 ADA/ABA
A Guidelines..
Thee 2004 ADA
A/ABA Guidelines were the
t culminatiion of a longg-term effort to facilitate ADA
com
mpliance by eliminating inconsistenci
i
ies among F ederal accesssibility requirrements (AD
DA &
ABA
A Standards) and between Federal accessibility
a
rrequirementss and State aand local buuilding
cod
des. In suppo
ort of this effort,
e
the US DOJ amended its reggulation impllementing Tiitle II
and
d adopted staandards consistent with 2004 ADA//ABA Guideelines, namin
ng them the 2010
AD
DA Standardss for Accessib
ble Design.
On March 15, 2011,
2
the final rule on th
he 2010 ADA
A Standards ffor Accessib
ble Design beecame
DA that pro
ohibit
effeective to revvise the 1990 regulations that impleement title III of the AD
disccrimination on
o the basis of disability in State andd local governnment servicces. The finaal rule
wass issued in orrder to adopt enforceablee accessibilityy standards uunder the AD
DA that are more
con
nsistent with the minimum
m guidelines and requirem
ments issuedd by the Acccess Board, aand to
upd
date or amen
nd certain prrovisions off the title II regulation sso that they better reflecct the
Dep
partment’s leegal and praactical experiences in enfforcing the A
ADA since 1991. Thesee new
reguulations provvide a higherr degree of clarity
c
to Staate and local agencies wh
hose put fortth the
effo
ort to complyy with the sp
pirit and inten
nt of the ADA
A.
TITLE II EN
NTITY RE
EQUIREM
MENTS
Titlle II, Subtitlee A covers alll programs, services,
s
and activities off state and loccal governmeent
agencies. The City of Citrus Heights is co
overed by thhe requiremennts of Title III. The US D
DOJ
reguulation impleementing Titlle II, 28 CFR
R 35.103, proovides the folllowing:
(a) Rule of interpretation. Except as otherwise prrovided, the 22010 ADA SStandards shaall
not be construed
d to apply a leesser standarrd than the sttandards app
plied under title V
he Rehabilitaation Act of 1973
1
(29 U.SS.C. 791) or thhe regulation
ns issued by
of th
Fedeeral agencies pursuant to that title.
(b) Otherr laws. The 20010 ADA Staandards do nnot invalidatee or limit the remedies, rigghts,
and procedures of
o any other Federal, Statte, or local law
ws (includingg State comm
mon
law) that providee greater or equal
e
protectiion for the riights of indivviduals with
disab
bilities or ind
dividuals asso
ociated with tthem.
Thiis rule is critiical in Califorrnia, as moree stringent sttatutes such aas the Unruh
h Act (Civil C
Code
51) and regulatiions such ass Governmen
nt Code §122900-12996 ddefined as th
he Californiaa Fair
Em
mployment an
nd Housing Act
A (FEHA)) apply. The ADA definees a disabilitty as a physiccal or
men
ntal impairm
ment that lim
mits one or more majorr life activitiees (such as walking, heearing,
seeiing, caring for
f oneself, speaking,
s
breathing, learn
rning, and w
working). Undder the FEH
HA, a
disaability is defin
ned as a phyysical or men
ntal impairmeent that only limits (not suubstantially llimits)
onee or more major
m
life actiivity, which is a much m
more broad definition. D
Disabilities, w
which
5
2
63 FR 20
000 (Jan. 13, 1998))
SELF‐EVALUAT
TION UPDATE
limiit a major lifee activity, aree identified on an individuual basis andd are based not on the exiistence
of a disability, but rather the impact that th
he disability hhas on an inddividual.
Imp
pairment is identified
i
wh
hen the cond
ditions, mannner, or durattion under w
which a majo
or life
actiivity can be performed
p
by
b an individual are limiteed when com
mpared to m
most people. Some
gen
neral types of disabilities or impairmeent are visuaal, hearing, m
mobility, cogn
nitive, psych
hiatric,
speech, learningg in nature, in
n addition to numerous nnon-visible im
mpairments.
Thee use of the term disability
ty instead off handicap or tthe phrase inndividual with a disability in
nstead
of "handicapped
"
d individual"" represents an
a effort by the US Conngress and otthers to makke use
of up-to-date,
u
currently
c
acceepted termin
nology that ddoes not defiine people byy their disab
bilities.
As with racial and
a ethnic ep
pithets, the ch
hoice of term
ms to apply to a person w
with a disabiility is
oveerlaid with sttereotypes, patronizing
p
atttitudes, andd other emottional conno
otations. Califfornia
veh
hicle code §22511.9 requiires that parkking signage installed sincce the passagge of the AD
DA in
19992 not use thee term handiccapped.
Man
ny individuaals with disab
bilities, and organizationns representinng such indiividuals, objeect to
the use of such terms as hanndicapped or thhe handicappedd. In other reecent legislatiion, Congresss also
reco
ognized this shift in term
minology, e.g., by changingg the name oof the Nation
nal Council o
on the
Han
ndicapped to
o the Nation
nal Council on Disabilityy (Pub. L. 1100- 630). O
Other compaarative
illusstrations incllude use of the antiquatted term “crrippled” rathher than disaabled or “meentally
retaarded”, ratheer than cognnitively impairred. The chaaracterizationn of a persson who haas an
imp
pairment, in comparison
c
to
t persons with
w conditionns that do noot limit one o
or more majo
or life
actiivities, is illusstrated in the following exxamples:
Seasonal hay fever:
● a geneeral nuisancee for the suffferer
● treateed with over--the-counter medication
● duratiion of condittion is limitedd (seasonal)
● does not
n significanntly curtail acctivities
Multiple Chemical Seensitivities
● severee, dehabilitatting symptom
ms
● indiviidual unable tto be out in ppublic placess
● activitties significanntly curtailedd
This person has a disabilityy.
A broken
n leg with a cast
c
● Durattion of injuryy limited
● Activiities only mooderately curttailed
● Norm
mal activities ccan be perfoormed with ceertain simplee
modiffications (cruutches)
4
SELF‐EVALUAT
TION UPDATE
A severe leg fracture
●
●
●
●
Requiires multiple surgeries andd extensive p
physical theraapy
Lengtthy duration of treatmentt
Activiities significaantly curtailedd
Indiviidual unable to care for thhemselves
This person has a disability..
Thee ADA and FEHA
F
definee three generral categoriess of disabilitiees; as followss:
1) Indivviduals with commonly regaarded disabilitiies such as ch
hronic mediccal
illnessses, heart disease, cerebrral palsy, mulltiple sclerosiis, HIV/AID
DS,
arthrritis or alcoho
olism,
2) Indivviduals with a history or reco
cord of havingg such an imp
pairment
incluuding cancer survivors, etcc. or individuuals with a hiistory of
treatm
ment for men
ntal illness. D
Drug addictioon is consideered a disabiliity
but in
n order to bee protected bby the ADA, the individuaal must be either
succeessfully rehab
bilitated or cuurrently partiicipating in a treatment
progrram. Personss who use meethadone as a part of a trreatment proggram
are protected,
p
as well
w as indiviiduals who uuse controlledd substances
undeer the care off a licensed phhysician. Perrsons who cuurrently engagge in
the use
u of illegal drugs
d
can be denied accesss to program
ms, services, or
activiities,
3) Indivviduals perceivved or regarded as having a ddisability. Th
hese individuaals
generrally have no
o disability buut are discrim
minated again
nst due to fear,
myth
h or stereotyp
ping. An exam
mple of this type of disab
bility is an
indivvidual who haas severe faciial scars as a result of burrns, who
repeaatedly experieences rejectioon when appplying for employment duue to
his/h
her physical appearance.
a
T
This person iis protected b
by the ADA..
Phyysical charactteristics, such
h as eye colo
or or skin coolor are nott considered to be physiccal or
men
ntal impairm
ments. Disadvvantages of an
n environmeental, culturaal, or econom
mic nature aree also
nott considered to be physicaal or cognitivve impairmennts. Age, in aand of itself, is not impairrment
alth
hough the eld
derly comprisse the largestt percentage of persons w
with disabilitiies in the USS. The
AD
DA also exten
nds its proteection to peo
ople who doo not have ddisabilities th
hemselves buut are
disccriminated aggainst on the basis of theiir associationn with a persoon with a disability.
A person
p
who experiences this type off discriminatiion, referred to as associaational discrimiination
has the right to relief under the ADA buut is not entiitled to requeest reasonablle accommoddation
in employment
e
d
thhemselves arre entitled to
o do. The ab
bove, as people who have disabilities
men
ntioned inforrmation is no
ot intended to
t be an all-innclusive list of disabilities that are covered
und
der the ADA
A. It is recogn
nized that otther conditionns may be iddentified thatt would fall uunder
these definitionss.
5
SELF‐EVALUAT
TION UPDATE
2. QU
UALIFIE
ED INDIV
VIDUAL
LS AND E
ELIGIBIILITY
Thee presence of
o a disabilityy is not, in and
a of itself,
f, an automattic qualificattion for use of or
adm
mittance to any
a or all pro
ograms, serviices or activiities offered bby the City o
of Citrus Heeights.
Perrsons with disabilities must also posseess the qualifi
fications requuired for partticipation by other
indiividuals in programs, serrvices and acctivities. A quualified individdual with a diisability is deefined
as an
a individuall who meets the essential eligibilityy requiremeents that thee public entitty has
set forth as requuired to receivve benefits and
a services oor participatee in its prograams or activities.
Thee individual should
s
also be
b eligible to receive thosse same beneefits and servvices or particcipate
in those same programs or
o activities with or witthout reasonnable modiffications madde to
poliicies, practicees, or proceedures by th
he public enntity. Reasonnable modifi
fications thatt will
enaable an indiviidual with a disability
d
to participate
p
in a program, service and aactivity that C
Citrus
Heiights provides may incluude the rem
moval of strructural, archhitectural, co
ommunicatio
on, or
tran
nsportation barriers,
b
or the
t provision
n of auxiliary
ry aids and aassistive deviices but a p
person
must first qualiffy for the bassic requiremeents for partiicipation in thhe program, service or acctivity
pro
ovided.
An example of a typical sceenario in wh
hich this defi
finition of a qualified indivvidual appliess is as
folllows: A city or
o county prrovides a pro
ogram for sinngle parents w
who are lookking for a job
b and
havving difficultyy juggling th
heir parental responsibilitties and theiir job search
h. The progrram is
veryy successful and many people
p
apply to use the pprogram. Onne person intterested in jo
oining
the program is a person witth a hearing impairment;; she/he appplies to use tthe job placeement
pro
ogram created
d for use byy single paren
nts. This parrticular persoon with a heearing impairrment
has a verified disability
d
butt is not a siingle parent and therefoore, is not a qualified indi
dividual
who
ose right to participate
p
in
n the program
m is protectedd by the AD
DA. The perso
on needed to
o be a
singgle parent, in
n order to maake use of thee program.
Forr the purposees of employyment, a quallified individuaal with a disaability is an in
ndividual wh
ho can
perform the esssential functiions of the job, either heeld or soughht, with or w
without reaso
onable
acco
ommodation
n. No unquualified job applicant orr employee with a dissability can claim
emp
ployment disscrimination under the ADA.
A
Employyees must meeet all the requirements o
of the
job and be able to perform
m the essenttial functionns of the jobb with or w
without reaso
onable
acco
ommodation
n. Even so, th
he ADA doees not requiree that an accommodation
n be providedd, if it
wouuld result in an undue haardship on the employer.
6
SELF‐EVALUAT
TION UPDATE
3. PR
ROGRAM
M ACCE
ESSIBILIITY
Und
der Title II, a public entitty must operrate each proogram, activitty, or service in such a manner
thatt, when viewedd in its entirety, it is readily accessible too and usable bby individualls with disabiilities,
unleess achievin
ng accessibiliity would caause a funddamental alteeration in th
he nature o
of the
pro
ogram, activitty, or servicee. This createes a focus onn the program
ms, services and activities that
the City of Cittrus Heights provides, raather than tthe facilities in which th
hey provide them
in. The City is also not reqquired to pro
ovide access to program
ms, services o
or activities w
where
the mitigation of
o barriers would
w
result in undue fi
financial or aadministrativve burdens to the
entiity, or either threaten or destroy
d
the historic
h
signifficance of a hhistoric facilitty.
In practical
p
term
ms, this mean
ns that pursuuing physical barrier remooval to impro
ove accessibiility is
nott the only option
o
proviided by the ADA for public entitties. Other m
methods succh as
modifications to
o policies an
nd practices can be impplemented allong with o
or independeent of
phyysical barrier removal in order to ach
hieve accessibble programs, services an
nd activities.. This
stan
ndard for Tiitle II public entities is known
k
as proogram accessibiility. Methodds used to acchieve
pro
ogram accessiibility includee but are not limited to: relocating seervices to accessible builddings,
pro
oviding new equipment,
e
redesigning
r
existing
e
equippment, assiggning aides to
o individualss with
disaabilities, provviding homee visits, makiing alternativve formats av
available, deliivering servicces at
alteernate accessiible sites, alttering existin
ng facilities, pursuing phhysical barrierr removal an
nd/or
con
nstructing new
w facilities.
An example of how program
m accessibiliity can be prrovided is as follows: a ccounty Health
h and
Hum
man Servicess Departmen
nt (HHS) thaat provides W
Women/Infaant/Children (WIC) services at
5 diifferent physsical locations that are no
ot accessible tto people wiith mobility iimpairments.. This
WIC
C program is
i sponsored and funded
d by the counnty and fedeeral governm
ment, but 2 o
of the
phyysical buildin
ngs where th
he WIC proggram is offerred are in pparts of the county wherre no
pub
blic transporttation exists, and the buiildings themsselves have pphysical barriiers to access that
prevvent personss using wheeelchairs from
m entering. Peer the ADA,, the county is not requirred to
makke all of the 5 facilities physically
p
acccessible, but instead is reequired to m
make sure thaat the
WIC program, when
w seen in itts entirety is acccessible. Thhis means thaat the countyy must ensuree that
som
me, but not all
a of the loccations wherre the prograam is offeredd are physicaally accessible and
thatt the people that
t they servve can make use of the prrogram.
Thee goal of the ADA is to achieve
a
full in
ntegration off individuals w
with disabilitties into the ffabric
of society.
s
The ADA does not establish
h preferencees for personns with disab
bilities, as m
may be
perceived by th
he public at large.
l
Public entities are obligated too provide the most integgrated
settting possible.. Individuals with disabiliities cannot be restrictedd from particcipating in geeneral
actiivities wheree separate programs, serrvices or acttivities are pprovided exp
pressly for them.
Perrsons with diisabilities sho
ould be allow
wed to partiicipate in proograms, servvices and actiivities
with
h able-bodied
d persons. The
T expectatio
on is that inddividuals withh disabilities be given a cchoice
as to which program, servvice or activvity to particcipate in. W
When choosin
ng a method (or
metthods) to prrovide progrram access, a public enttity must givve priority tto the metho
od or
metthods that reesult in the most
m integrated setting apppropriate too encourage iinteraction am
mong
all users,
u
includiing individuaals with disab
bilities.
7
SELF‐EVALUAT
TION UPDATE
4. DISCRIMIINATION
N IN POL
LICIES AND PR
RACTICE
ES
Disscrimination against perso
ons with disaabilities is proohibited by thhe ADA in w
written policiies, as
welll as actual prractices. By definition,
d
disscrimination can take thee form of direect action, acctions
takeen on behalff of the entityy under a con
ntractual relaationship, succh as that beetween the C
City of
Citrrus Heights and
a a consultant to the City,
C or actionns taken by aanother Titlee II entity, suuch as
a co
ounty or regional transit authority.
a
Disscriminatory practices orr policies can
n be expliciitly exclusionnary, althouggh policies that
app
pear to be neutral can
n also discrriminate. Foor example: Many perssons with vvision
imp
pairments caannot obtain
n drivers’ liceenses. Since a drivers’ llicense has b
become the most
com
mmon form of personal identification
i
n, this poses a problem foor persons w
who cannot o
obtain
a liccense. Thereefore, if a pollicy is instituuted that requuires a driverrs’ license ass the only forrm of
iden
ntification th
hat persons can use in ord
der to be alloowed to partiicipate in anyy program, seervice
or activity,
a
the policy
p
may in
ndirectly excclude individuuals who due to their dissability are uunable
to obtain
o
a driveers’ license.
Wh
hen a public entity engaages in licenssing or certiification, an individual ccannot be ddenied
licensure or cerrtification if the person can meet thhe eligibility criteria. Alsso, public en
ntities
can
nnot establish
h criteria fo
or licensing or certificaation, which have the eeffect of lim
miting
partticipation.
If examinations
e
are administtered for thee certificationn licensing prrocess, they m
must take plaace in
a lo
ocation that is physically accessible to persons w
with disabilitiies and in a manner in w
which
persons with vision,
v
hearin
ng or other impairmentts are providded opportuunity to takke the
examination in the
t same man
nner in which other non--disabled perrsons are provvided.
Eliggibility criterria, which screen out or
o tend to sscreen out persons with
h disabilitiess, are
pro
ohibited unless such eligib
bility criteriaa are vital to providing thhe service or program. A
As an
example; a proggram is discriiminatory thaat requires persons with disabilities to
o be accomp
panied
by an
a attendant..
Neuutral rules such
s
as safeety requirem
ments are gennerally allow
wed even iff they screen
n out
indiividuals with
h disabilities. As an exaample, a minnimum levell of vision is acceptablee as a
prerrequisite for participation
n in an archery course oor other activvities where safety consttraints
exisst and vision
n is required
d. In addition
n, it is not permissible for a publicc entity to ccharge
persons with dissabilities a suurcharge to offfset the costts of providinng accessibiliity.
Gen
neral access to electronicc information
n must also be providedd for persons with disabiilities,
inclluding web accessibility. When neceessary, indiviidual accom
mmodations m
must be maade in
ord
der to offer programs, services and
d activities tthat satisfy this requireement. Acceessible
pro
ograms, serviices and acttivities that must be prrovided incllude, but arre not limiteed to
excursions, sem
minars or co
ourses necesssary to com
mplete instrucction. New technologiess that
enaable electroniic accessibilitty are to be evaluated onn a regular bbasis as they become avaailable
on the market.
8
SELF‐EVALUAT
TION UPDATE
5. EF
FFECTIV
VE COM
MMUNIC
CATION AND AL
LTERNA
ATE
FO
ORMATS
S
Thee provision of
o equally efffective comm
munication iis often one of the greaatest challengges to
statte and local agencies.
a
Secction 35.106 requires
r
thatt the City of Citrus Heigh
hts take steps that
mayy be necessarry to ensure that commuunications witth applicantss, participantss and membeers of
the public with disabilities are
a as effectivve as comm
munication wiith others. T
The requirem
ment is
to provide app
propriate auxxiliary aids and
a
servicess when neceessary to aff
fford people with
disaabilities an eqqual opportuunity to participate in andd enjoy the bbenefits of th
he City’s program,
servvice or activitty.
Thee City also must
m allow peeople with diisabilities to request an aauxiliary aid o
or service off their
cho
oice and the express
e
choice must be given
g
primaryy consideratiion by the City6. Furtherm
more,
the City must honor the choice of an
a alternate format unlless it can demonstratee that
ano
other effectivve means off communicaation exists or that use of the mean
ns chosen b
by the
person is not reequired undeer the ADA. Honoring tthe request oof the person with disab
bilities
is important
i
beecause of th
he range of types of dissabilities, thee variety of auxiliary aids and
servvices availab
ble and diffeerent circum
mstances thaat require effective com
mmunication.. For
example, manyy courtroom
ms are now equipped
e
wiith computerr-assisted traanscription w
which
can
n be very useeful auxiliaryy aid for peo
ople that are blind, deaf oor hard of heearing but caan use
speech to com
mmunicate, but
b would be
b useless ffor those w
who commun
nicate usingg sign
langguage.
Theere are two major
m
categorries of prograams, servicess and activitiees covered byy the ADA:
1. Program
ms, services and
a activitiess involving ggeneral publiic contact ass part of onggoing
operatio
ons of the enttity, and
2. Program
ms, services and activitiees directly aadministeredd by the enttity for program
beneficiaries and parrticipants.
Acttivities in botth categories involve direct communiccation with tthe public duuring public uuse of
the City’s facilitties. These acctivities can include telepphone contaccts, office w
walk-ins, interrviews
or web-based
w
in
nterfaces, etc..
Thiis requiremen
nt facilitates the goal off inclusion oof persons w
with disabilitties but it caan be
com
mplex. In praactical termss, the City of
o Citrus Heiights is requuired to makke and provide all
of the documeents that it makes pub
blic in form
mats that arre accessiblee to people with
imp
pairments. Common typees of alternattive formats provided byy public entiities include audio
form
mat, Braille, electronic text
t
documents on a CD
D that are iin HTML (h
hypertext markup
7
langguage) formaat , (not in PDF
P
(portab
ble documennt format)), large print format (min. 18
poin
nt Serif fon
nt),
6
b)(2)
35.160(b
7
he visually impaired using software reequire alt tags thatt the software cann read and audibly
Documeents that are intendeed to be read by th
communicate to the user. Theese tags cannot currrently be added to
o documents savedd in PDF but are uusable when postedd in HTML.
9
SELF‐EVALUAT
TION UPDATE
pro
oviding perso
ons who serve as readers or note-takerrs at public m
meetings andd videotapingg with
reall-time caption
ning. This lisst of possiblee alternate forrmats is not aall-inclusive.
Pub
blic entities are
a required to
t provide in
nterpreter serrvices for acttivities unless the provisiion of
such services reesults in a fun
ndamental altteration in thhe programs, services andd activities offfered
by the
t entity, orr if the proviision of such
h services constitutes an undue financial burden tto the
entiity.
Thee use of oraal and manuaal interpreterrs is also ann integral parrt of produccing an acceessible
learrning environ
nment. Quaalified interprreters must be used annd must be able to inteerpret
effeectively, acccurately and impartially. Interpreterrs should bbe able to receptivelyy and
exp
pressively inteerpret as welll as possess expertise
e
in aany necessaryy specialized vvocabulary.
An interpreter is necessarry when thee informatioon impartedd is complex or length
hy, in
natuure. Factorss to take intto consideraation when deciding whhether or no
ot to providde an
inteerpreter are the
t context of the eventt, the numbeer of people involved an
nd the imporrtance
of the
t informattion involved
d. An examp
ple of when an interpreteer is necessarry is for a p
patient
with
h a disabilityy in a healtth clinic wh
here serious medical info
formation m
must be discuussed.
Ano
other situatio
on may not require an interpreter, such as thaat of a visito
or with a heearing
imp
pairment who purchases food at a cafeteria or persons whho must payy a parking ticket
who
o can be ad
dequately serrved by usee of a paperr and pencill, even thouugh the partticular
person normallyy uses sign laanguage to co
onverse.
9
SELF‐EVALUAT
TION UPDATE
6. AD
DA REQ
QUIREMENTS FO
OR THE
E SELF-E
EVALUA
ATION
Section 35.105 of the Ameericans with Disabilities A
Act requires a public en
ntity to perfo
orm a
Selff-Evaluation prior to 19995, but the City
C of Citrus Heights was not incorporated until 1997.
An original AD
DA Transition Plan and Self-Evaluatiion was com
mpleted in 20001 by City staff,
whiich has been
n reviewed and
a
incorpo
orated into tthis update. SZS Consuulting Group
p has
creaated this up
pdated Self-E
Evaluation using an adapptation of tthe ADA To
ool Kit from
m the
US DOJ that in
ncludes requiirements speecific to Califfornia statutee and regulattion. The addapted
AD
DA Tool Kit is entitled the
t ADA/Caalifornia Codde of Regulattions Title 24 - Best Praactices
Too
ol Kit for Sttate and Locaal Governmeents (Tool K
Kit). The upddated ADA T
Transition P
Plan is
con
ntained in a separate
s
docuument.
Thee regulations governing this
t Self-Evaaluation are bbased on thoose originallyy found in Seection
5044 of the Rehaabilitation Acct of 1973 an
nd the 1991 A
ADA Standarrds. The 2010 ADA Stan
ndards
for Accessible Design did
d not change the requirrements forr the Self-E
Evaluation up
pdate.
Acccording to th
he US DOJ’’s ADA Titlee II Regulatiions publishhed on Septeember 15, 20010, a
Selff-Evaluation must provide the followiing basic requuirements:
•
A public entity shall evaluate
e
its cuurrent servicces, policies, aand practicess,
and the effects
e
thereo
of and to thee extent that m
modification
n of any such
services, policies, and
d practices is required, thee public entitty shall proceeed
to make the necessaryy modificatioons.
•
A public entity shall provide
p
an oppportunity too interested in
ndividuals,
includingg individuals with disabilitties and orgaanizations rep
presenting
individuaals with disab
bilities, to parrticipate in thhe Self-Evaluuation processs by
submittin
ng comments.
•
A public entity, which
h employs 500 or more inddividuals, shaall, for at leasst
Evaluation, m
maintain on fiile
three yeaars following completion of the Self-E
and make available fo
or public insppection:
1. A list of the intterested indivviduals consuulted,
2. A description of
o areas exam
mined and anny problems iidentified,
3. A description of
o any modifi
fications madde.
•
If a publiic entity has already compplied with thhe Self-Evaluaation
requirem
ment mandateed when impllementing Seection 504, th
hen the
requirem
ments of this section
s
shall apply only too those policcies and practtices
that weree not includeed in the prevvious Self-Evvaluation.
Thee basic functtion of the Self-Evaluatio
S
on is to ensuure that policcies and pracctices that go
overn
the programs, services and
d activities that the Ciity of Citruus Heights provides aree not
disccriminatory. Department
D
of Justice reegards the prrocess of creeating an AD
DA Transition
n Plan
and
d Self-Evaluaation as a go
ood faith efffort to compply with ADA
A Title II reequirements. The
10
SELF‐EVALUAT
TION UPDATE
info
ormation abo
out physical barriers
b
detaiiled in the uppdated ADA
A Transition P
Plan is essenttial to
thiss Self-Evaluation. The ph
hysical barrierr data must bbe correlatedd with the prrograms, actiivities
and
d services prrovided in those
t
same physical
p
locaations to crreate an oveerall view off how
pro
ograms, activvities and services functtion at thesee facilities w
while definin
ng where ph
hysical
alteerations mustt take place or changes to policies aand procedurres must be made to prrovide
acceess. The AD
DA intendeed public en
ntities to coombine an evaluation o
of their ph
hysical
envvironment in with an evaaluation of th
he associatedd policies andd proceduress, so that a p
public
entiity could be seen
s
as a fun
nctioning who
ole.
Pollicies and procedures
p
that
t
govern
n programs, activities and servicees may be nondisccriminatory, but
b if the faacility they arre located in is not accesssible, person
ns with disab
bilities
mayy be excluded from participating in th
hose program
ms, services and activitiess. That conccept is
also
o true for thee reverse; if facilities
f
are physically freee of barrierrs, there may be discrimin
natory
poliicies or pracctices that prrevent person
ns with disabbilities from making use of the otheerwise
acceessible facilitties.
Thiis update pro
ocess that beegan in 20111 provides a comprehenssive ADA Trransition Plan
n and
Selff-E valuation that combin
nes the physiical assessmeent of 7 city ccampus builddings and 1888 bus
stop
ps performeed in 2004 with the evaluation
e
554 signalizedd intersection
ns performeed in
20008 with phyysical assesssment of th
he entire puublic right-oof-way within
n the city limits
performed in 2011.
2
The ciity campus buildings
b
inccluded in thee 2004 ADA
A Transition
n Plan
incllude the follo
owing:
●
●
●
●
●
●
●
City Cam
mpus Parkingg
Council Chambers
Kroegerr Hall
Chambeer of Commeerce/Trellis H
Hall
Arbor House
H
City Halll and Rose Garden
G
Police Station
Thee 2004 ADA
A Transition Plan identifi
fied many baarriers to acccess that havve been mitiigated
thro
ough physicaal alterations in each of th
he city camppus facilities llisted above through exteensive
alteerations projeects in each of the build
dings. The fi
field updatedd investigatio
ons providedd data
inteended to corrrelate physiccal access wiith policies aand practicess addressed in the ADA
A SelfEvaaluation. Thee 2010 ADA
A Standards require thatt a Self-Evalluation provvide a descripttion of
areaas examined and any problems identifieed, and the description of any modifiications made. The
on of
com
mprehensive ADA Transiition Plan wiill provide thhe systematicc and detaileed presentatio
each
h barrier thaat must be removed
r
alo
ong with thee annual phaases in which
h the barrieer will
be removed, in order to ensure that pro
ograms, servvices and actiivities are acccessible to p
people
with
h disabilities.
Thee barriers id
dentified witthin the upd
dated ADA Transition Plan will b
be prioritizedd and
orgganized into mitigation
m
ph
hases within a paper doccument in biinder formatt, an MS Acccess®
dataabase and ER
RSI® ArcGIIS geodatabaase and city m
map that cann be used to correlate ph
hysical
barrrier removall over a perriod of ann
nual phases that corresppond to thee city’s budggetary
con
nstraints. Thee Self-Evaluaation will ouutline policiees and practitices that willl improve aaccess
11
SELF‐EVALUAT
TION UPDATE
wheere physical barrier removal cannot be used to improve acccess through
h the process of
pro
ogram accessiibility.
A Public
P
Notice8 posted at eaach City cam
mpus facility iis provided iin Appendixx A. The inteent of
the notice was to
t inform thee general pub
blic that this ADA Transsition Plan up
pdate processs had
beeen initiated. These
T
noticess form part of
o the publicc Statement off Commitment, which is reqquired
of each
e
public entity
e
that peerforms this process to pprovide moree accessible fa
facilities. Oncce the
AD
DA Transition
n Plan/Self-Evaluation process
p
beginns, the Statem
ment of Comm
mitment and P
Public
Notices serve as
a evidence of a good faith effort to improve access. Once the proceess is
com
mplete and the
t ADA Trransition Plan/Self-Evaluuation is in place, impleementation o
of the
tran
nsition plan and documentation of such implem
mentation is essential to
o ensure thaat the
pub
blic remains aware
a
of proggress being made
m
by the C
City of Citrus Heights to improve acccess.
Thee Civil Rights Division of the United
d States Depaartment of Juustice (DOJ)) has workedd with
com
mmunities accross the Un
nited States to
t improve aaccess to staate and locaal governmen
nt for
oveer 3 million people with
h disabilities.. SZS Consuulting Groupp has studieed these casses to
pro
ovide professional servicces as accesss consultannts using thhe DOJ guiidelines to apply
Caliifornia statutte, regulation
n and case law
w to facilitatee the processs of ADA/A
Access Complliance
for state and loccal agencies.
We have found
d that, despitee good inten
ntions, many communitiees do not havve the know
wledge
or skills
s
needed
d to identify barriers to access
a
in theeir programss, activities, aand services. Our
clients often seek out our services
s
becaause they lacck expertise in surveyingg their facilitiies to
iden
ntify physicaal barriers buut they often
n misundersttand the impportance of rreviewing po
olicies
and
d practices for
fo complian
nce with the Americans with Disabiilities Act (““ADA”), thee Fair
Housing and Employment Act
A (FEHA)) and Califorrnia Code off Requiremen
nts Title 24 (CCR
T244).
We work with our
o clients to
o fill their gaap in knowleedge, so that once our prroject is com
mplete,
theyy will have the
t skills to continue thee Self-Evaluaation processs into the fuuture. Complliance
is not
n a static condition; programs,
p
seervices and activities chhange or gro
ow, and faccilities
are altered and built over time.
t
This change
c
is typpical and it requires on--going monittoring
d review by th
he City to en
nsure continuued compliannce.
and
SZSS Consultingg Group hass adapted th
his Tool Kitt for use inn California within the ADA
reguulatory fram
mework, based on state regulations,
r
sstatutes and case law to help ensuree that
Caliifornia comm
munities bettter understan
nd the issuees involved iin providingg equal accesss for
peo
ople with dissabilities, no
ot only undeer the ADA but in conncert with our stringent state
requuirements. The
T intent of this Took Kiit is to learn:


The rolee and responsibility of an ADA Coorddinator
How to identify red flags that ind
dicate that prrograms, servvices and actiivities may haave
common
n ADA or CCR Title 24 compliance
c
pproblems; annd
8
§35.106 Notice
N
12
SELF‐EVALUAT
TION UPDATE

How to remove the barriers and fix the comm
mon compliaance problem
ms identified.
Statte and local governments are requireed to complyy with the reequirements of Title II o
of the
AD
DA, which prohibits
p
statte and locall governmennts from disscriminating on the bassis of
disaability. This Tool Kit provides a sensible aapproach too help com
mmunities acchieve
com
mpliance.
Thee Tool Kit iss comprised of six areas of policy annd practice. T
The Checklists are design
ned to
help
p the City of
o Citrus Heights start the Self-Evaaluation proocess by iden
ntifying the areas
of policy and practice
p
that require
r
furth
her developm
ment. SZS Coonsulting willl use the resuults of
the checklists to
o determine where improvement is rrequired, so that we can further assisst the
devvelopment off the City’s Seelf-Evaluation
n. The Tool Kit Checklissts include:
1. ADA Coorddinator Checklist: This Checklist
C
hellps to determ
mine if agenciies are in
compliance with basic ADA
A
administrative requirrements. It allso includes a sample “AD
DA
Notice” and
d a sample “A
ADA Grievan
nce Policy” tthat agencies can adapt fo
or their use in
n
complying with
w basic AD
DA administrrative requireements.
mmunication
n Requiremeents Under Title II of the ADA:
2. General Efffective Com
This Checkllist explains what
w it means for commuunication to bbe “effective,” which auxxiliary
aids and servvices can pottentially provvide effectivee communicaation, and wh
hen those
auxiliary aids and servicees must be prrovided.
3. 9-1-1 and Emergency
E
Communica
C
ations Servicces: This Cheecklist explaiins how the
ADA’s effecctive commuunication requuirements appply to 9-1-1 and emergen
ncy
communicattions servicess. It also assists the agenccy in identifyiing common
n accessibilityy
problems wiith their 9-1--1 and emerggency commuunications services.
4. Website Acccessibility: This Checkliist explains hhow Title II oof the ADA applies to staate
and local go
overnment weebsites, descrribes technollogies peoplee with disabillities use to
access the In
nternet, discuusses websitee design pracctices that pose barriers to
o people with
h
disabilities, and
a identifiess solutions th
hat can eliminnate these onnline barriers.
5. Physical Acccessibility: This Checkllist explains T
Title II’s requuirements for providing
accessible ro
outes from building entraances to accesssible parkingg and the puublic rights orr way
including cuurb ramps at pedestrian crrossings.
6. General Em
mergency Management
M
t: This Checkklist explains Title II’s reqquirements fo
or
providing em
mergency policies and pro
ocedures. Thhe Checklist ccan also be uused to review
w
existing poliicies and servvices for evaccuation, trainning of first rresponders an
nd emergenccy
shelter manaagement.
Note: This
T Tool Kit provides an
n overview oof ADA com
mpliance issuues for state
and locaal governmen
nts. The Too
ol Kit shouldd be considerred a helpful supplement
to the reegulations an
nd technical assistance
a
maaterials from the ADA sttandards and
Californ
nia Code of Requirementts Title 24 ((CBC). It alsso does not replace the
professional advice or guidancce that SZSS Consultingg Group, arrchitects or
attorneyys knowledgeeable in ADA
A/CCR T24 requirementts can providde. The Tool
Kit checcklists are pro
ovided in Ap
ppendix B.
13
SELF‐EVALUAT
TION UPDATE
7. CITRUS HEIGHT
H
TS PROG
GRAMS, ACTIVIT
TIES AN
ND
ERVICE
ES
SE
SP
PONSORE
ED PROG
GRAMS AN
ND NON
N-SPONSO
ORED PROGRAMS
S
Pro
ograms, serviices and activvities offered
d by the Cityy of Citrus H
Heights havee been researched
and
d an inventorry of City pro
ograms, servvices and activ
ivities has beeen compiledd. Some proggrams,
servvices and acctivities provvided in faciilities ownedd by the Citty of Citrus Heights aree not
spo
onsored by th
he City. In terms of accesssibility, those programs hhave the sam
me requiremen
nts as
do the City-spo
onsored proggrams. The id
dentification of location,, function an
nd persons served
by each prograam, service and activitiees is essentiial to fully completing this processs and
pro
oviding a useeful Self-Evaaluation docuument. Withh that inform
mation, the identification
n and
evaaluation of th
he policies and
a practices that goverrn the adminnistration off these proggrams,
actiivities, and seervices can bee performed..
Thee City of Citrus Heights has contractted with SZSS Consulting Group to asssist with thee task
of producing
p
an
n ADA Self-E
Evaluation ass an update tto the existinng City of Cittrus Heights ADA
Traansition Plan and Self-Evvaluation in compliance
c
w
with both thhe Americanss with Disab
bilities
Actt (ADA) requuirements an
nd the Califo
ornia Code R
Requirementss Title 24 (CCR) that con
ntains
the state accesssibility standards. The evaluation process beggan in Novvember 20044 and
culm
minates in co
ompilation off this Self-Evvaluation doccument in 20011.
Botth the inform
mation regarding physicaal barriers id entified in thhe field inveestigation an
nd the
info
ormation ob
btained from
m the public directly affe
fect the proggrams, services and actiivities
pro
ovided by th
he City of Citrus Heigh
hts. This seection of thhe document identifies these
pro
ograms, servicces and activiities provided
d.
PRO
OGRAMS:
● REACH
H (Residents' Empowerment Associatiion of Citruss Heights) Meeetings
● Commuunity Worksh
hops
● City Housing Repairr Program
● Senior Volunteer
V
Pro
ogram
● Senior Health
H
Fair
● Citrus Heights
H
Youth
h Resource Center
C
● Sunrise Recreation and Park Disttrict
● Citrus Heights
H
Volun
nteer Program
ms
o VIP
V Program
m
o Cadet
C
Prograam
ACTIVITIES:
● Fundraising Activitiees
14
SELF‐EVALUAT
TION UPDATE
●
●
●
●
●
●
●
●
Sunday Funday
Commuunity Campouut
Summerr Concert Serries
Christm
mas Tree Ligh
hting
Citrus Heights
H
Comm
munity Marching Band
Citrus Heights
H
Annuual Red, Whitte & Blue Paarade
Annual Halloween Spooktacular
S
Activities
Citrus Heights
H
Policee Activities League
L
SER
RVICES:
● Citrus Heights
H
Comm
munity Centeer - rental serrvice
● Buildingg Permits
● “Meals On
O Wheel” Senior
S
Nutrittion Services
● Area 4 Agency
A
on Aging Servicess
● Spotligh
ht on School Meeting and
d Services
● Inspection Service
● Business License
● Departm
ment of Fish and Games (Animal Conntrol Servicess)
Pro
ogram Accessibility can be
b determineed for city pprograms, seervices and aactivities thatt take
placce in City faacilities after the city faciility assessmeents have beeen performeed in the up
pdated
faciilities.
As part of the public
p
outreach process, SZS
S Consultiing will assist the City off Citrus Heigh
hts in
form
mulating, cirrculating and
d reviewing voluntary
v
quuestionnairess. The questiionnaires aree one
wayy of fulfillingg an ADA reequirement to
t solicit pubblic opinion about City of Citrus Heeights
faciilities from th
he general public, person
ns with disabbilities that uuse the facilitties as well ass City
stafff and supervvisors. The quuestionnairess will be reviiewed and tabbulated, and the results w
will be
reported within this documeent.
15
SELF‐EVALUAT
TION UPDATE
8. RE
ECOMM
MENDED
D CHANG
GES TO POLICIIES AND
D
PR
ROCEDU
URES
Thee most signiificant task that an AD
DA Self-Evalluation is reequired to perform is thhat of
reviewing and evaluating the existing
g policies annd procedurres. This is done in ordder to
iden
ntify policiees and proceedures that may
m be disccriminatory oor to identiffy areas in w
which
policies and pro
ocedures aree lacking. Th
hat informattion must bee correlated w
with the phyysical
barrier data to ascertain where pro
ogram acceessibility caan be applied throughh the
dev
velopment of
o new pollicies and procedures to improvee access fo
for persons with
disaabilities.
Thee following
g informatio
on was obttained throuugh use off the ADA//CBC Tool Kit.
Reccommended changes to existing po
olicies and pprocedures hhave been pprovided by SZS.
Thiis draft ADA
A Self-Evalu
uation is inttended to uppdate the exiisting City oof Citrus Heeights
AD
DA Self-Evalluation comp
piled in 200
01. It will reemain the disscretion of tthe City of C
Citrus
Heiights to deveelop new Citty policies an
nd procedurees as they seee fit.
1. AD
DA Coordiinator Pollicies and Procedure
P
es:

The
T ADA Coordinator
C
does
d
not inveestigate all coomplaints coommunicatedd to
the
t governm
ment alleging
g that the Citty does not ccomply with the ADA.
Recommendation:
olicy to stand
dardize inveestigation of all complainnts. If ADA Coordinatorr is
Establish po
not responsible, determiine who willl be responsiible.
2. AD
DA Public Notice:

The
T City doees not post th
he ADA nottice in publicc areas or maake it availaable
in
i other way
ys as deemed
d necessary bby the City aadministratioon to inform
people
p
of thee protectionss of the ADA
A.

ADA
A
noticee is not availaable in alternnate formats (i.e. large pprint, Braille,,
audio
a
formaat, accessible electronic fformat (e.g., via email, inn HTML forrmat
on
o its websitte)
Recommendation:
Establish po
olicy to postt notice to inform peoplee of the proteections of thee ADA in puublic
locations an
nd to providee the notice in
i alternate fformats.
16
SELF‐EVALUAT
TION UPDATE
3. Grrievance Proceduress:

The
T grievancce proceduree is not availlable in alterrnate format
Recommendation:
olicy to prov
vide the griev
vance proceddure in alterrnate formatss.
Establish po
4. Geeneral Effeective Com
mmunicatiion

Interpreters
I
(Sign Langu
uage, Oral, an
and Cued Speeech)
o Police Department
D
and
a City Clerrk’s office hhas arranged with vendorrs to
provide interpreting services whhen needed aand employeees on staff w
who
are qualiified interpreeters, but thee General Seervices does not have eithher.
Recommendation:
Establish po
olicy to prov
vide interpretting servicess for the Genneral Servicees departmennt for
public meettings.

The
T Police Department
D
Staff
S
have beeen trained, but the Cityy Hall staff (ffront
counter,
c
etc…
…) who inteeract with thee public havve not been trrained on thee
correct
c
procedures to folllow when a person requuests an interrpreter.
Recommendation:
olicy to train
n City Hall sttaff who inteeract with thhe public on tthe correct
Establish po
procedures to follow wh
hen a person
n requests ann interpreter.

Most
M of theiir City deparrtments, exceept Council A
Agendas, doo not have
policies
p
and procedures in place to hhandle requeests from thee general pubblic
for
f documen
nts in Braillee, large print, audio recorrding, and acccessible
electronic
e
fo
ormat (that iss, an email oor compact ddisc containinng the docum
ment
in
i plain text, word proceessing formaat, HTML orr some other format that can
be
b accessed with screen reader softw
ware).
Recommend
dation:
Establish allternate form
mat policy an
nd procedurees to handle rrequests from
m the generaal
public for documents
d
in
n Braille, larg
ge print, auddio recordingg, and accesssible electroonic
format.
5. Otther Auxiliiary Aids and
a Servicces:
17
SELF‐EVALUAT
TION UPDATE

The
T City Co
ouncil Chamb
bers does noot have policcies and proccedures in
place
p
to han
ndle requestss from the geeneral publicc for notetakkers, computeerassisted
a
reall-time transccription serviices, and othher auxiliary aids and
services for providing effective
e
com
mmunicationn. The City ccommented,
“Council
“
Ch
hambers has assisted listtening devicees as well ass the
Community
C
Center, but need for proocedures forr regular testting of the
equipment
e
and
a training other staff oon the use.”
Recommendations:
1) Estaablish policy
y and procedu
ure to handl e requests frrom the geneeral public foor
noteetakers, comp
mputer-assisteed real-time ttranscriptionn services, annd other
auxiiliary aids an
nd services for
f providingg effective coommunicatioon.
2) Dev
velop proced
dures for regu
ular testing oof the equipm
ment and traaining other sstaff
on th
he use

The
T City doees not have the
t equipmeent or arrangeements withh vendors so that
it
i can provid
de written materials in allternative forrmats for thee equipment or
devices
d
that they provide (e.g. Braillle, large prinnt, audio form
mat, electronnic
format).
f
Recommend
dation:
Establish po
olicy or pracctice with vendor or in-hhouse expertiise to providde written
materials in
n alternative formats for the
t equipmeent or devicees that the Ciity provides.

The
T City Co
ouncil Meetin
ngs are show
wn with the cclosed captiooning on Meetro
Cable
C
Chann
nel 14, howeever the videeo they posteed on the weebsite does nnot
have
h
the closed captioniing.
Recommend
dation:
Establish prractice to po
ost video on City
C websitee of City Couuncil Meetinngs with clossed
captioning.
6. TT
TYs (Telety
ypewriters):

TTYs
T
are no
ot available for
f the peoplle with heariing and speeech disabilities.
Recommendation:
1) Estaablish policy
y or practice to make TTY
Y’s availablle for the peoople with hearing
and speech disab
bilities.
2) Traiin City staff to use TTY relay system
m.
18
SELF‐EVALUAT
TION UPDATE
7. Weebsite Acccessibility Managem
M
ment - Asseessing Currrent Webp
page and
Co
ontent on the
t City Website:
W

City
C websitee pages lack navigation llinks with a ““skip navigaation” link att the
top
t of each webpage.
w
Recommendation:
Establish prractice to pro
ovide a link at the top off each webpaage that allow
ws users to ““skip
navigation”” to provide website
w
acceessibility.

On
O City web
bsite online forms,
f
the C
City’s HTML
L tags do nott describe alll of
the
t controls (including all
a text fieldss, check boxes, drop-dow
wn lists, andd
buttons)
b
thatt people can use in orderr to completee and submitt the forms.
Recommendation:
Establish prractice to describe all off the controlss including aall text fieldss, check boxees,
drop-down lists, and bu
uttons so thatt forms can bbe completedd and submiitted.

On
O City web
bsite online forms,
f
the C
City’s defaultt setting in ddrop-down lists
does
d
not desscribe the infformation beeing requesteed instead off displaying a
response
r
opttion (e.g., “y
your age” insstead of”18-21”.
Recommend
dation:
ovide defaultt settings forr drop-downn lists that deescribe
information
n, not display
y response op
ptions.

On
O City web
bpage’s dataa charts or tabbles, the Cityy’s HTML iis not used too
associate
a
all data cells with
w column aand row idenntifiers.
Recommendation:
a
alll data cells w
with column and row
Establish prractice to usee HTML to associate
identifiers.

All
A video filles on the Ciity website ddo not have aaudio descripptions of whhat is
being
b
displaayed to proviide access to visually connveyed inforrmation for
people
p
who are blind or have low viision.
Recommendation:
ovide audio descriptionss of what is bbeing displayyed to providde
access to viisually conveeyed informaation.

All
A video an
nd audio filess on the Cityy website doo not have wrritten captionn of
spoken comm
munication synchronize
s
ed with the acction to provvide access tto
people
p
who are deaf or hard
h
of heariing.
19
SELF‐EVALUAT
TION UPDATE
Recommendation:

ovide video and audio fiiles with wriitten caption of spoken
communicaation synchro
onized with the
t action shhown.
8. Weebsite Acccessibility Policy
P
and
d Procedurres:

The
T City doees not have a written pollicy on webssite accessibbility
o Due to this lack of
o a policy, tthe City has no website accessibilityy
policcy posted on their websitte in a place where it cann be easily
locatted.
Recommend
dation:
Establish a written policcy defining website
w
acceessibility forr the City andd post policyy on
City websitte in a locatio
on that is eassily located.

The
T City’s procedures
p
have
h
not beenn developed to ensure thhat content iss not
added
a
to thee City websitte until it hass been madee accessible.
Recommend
dation:
Develop pro
ocedures to ensure that content
c
is noot added to thhe City webssite until it hhas
been made accessible.

The
T webmasster only cheecks images to make suree the alternaate tags are
added;
a
howeever the web
bmaster doess not check th
the HTML of all new
webpages
w
to
o confirm acccessibility beefore the pagges are posteed.
Recommend
dation:
Develop pro
ocedures to ensure that webmaster
w
cchecks imagees to make suure the alternnate
tags are add
ded and the HTML
H
of alll new webpaages to confiirm accessibility before tthe
pages are po
osted.

For
F documen
nts that are added
a
to the City’s webssite in PDF fformat, the teextbased
b
versio
ons of the do
ocuments (e.gg. HTML, R
RTF, or wordd processing
format)
f
are not
n added at the same tim
me as the PD
DF versions.
Recommendation:
Develop pro
ocedures to ensure that text-based
t
veersions of alll PDF docum
ments are addded
to the City website
w
at th
he same timee that the PD
DF versions aare added.

20
In-house
I
staaff and contraactors have nnot receivedd informationn about the
website
w
acceessibility pollicy and proccedures to ennsure websitte accessibiliity.
o In-ho
ouse and con
ntractor stafff have not reeceived apprropriate trainning
on ho
ow to ensuree the accessiibility of the website.
SELF‐EVALUAT
TION UPDATE

In-house
I
and
d contractor staff who crreate web coontent or posst it on their
website
w
havee not receiveed copies of the Departm
ment of Justicce’s technicaal
assistance
a
do
ocument “Acccessibility oof State and Local Goveernment
Websites
W
to People with
h Disabilitiess”.
Recommendation:
Establish a policy to infform and train in-house sstaff and conntractors on City websitee
accessibility
y policy and
d procedures.. Also, proviide DOJ techhnical assistaance documeents
to staff wheen appropriatte.

The
T City hass not establisshed a speci fic written pplan includinng timeframees to
make
m
all of their existing
g web conte nt accessiblee.
Recommend
dation:

Establish a written plan
n including tiimeframes nnow to make all of the Ciity’s existingg
web conten
nt accessible.

The
T City hav
ve not posted
d on their w
website a plann to improvee website
accessibility
a
y and invited
d suggestionss for improveements.
Recommend
dation:

Post a publiic statement of commitm
ment to improove website accessibilityy and invitedd
suggestionss for improveements. Consider using tthe public ouutreach portiion of the AD
DA
Transition Plan
P update process
p
to in
nvite suggesttions.

The
T City hass not asked disability
d
grooups represeenting peoplee with a widde
variety
v
of disabilities to provide feeddback on thee accessibilitty of their
website.
w
Recommendation:

Establish a policy to ask
k disability groups
g
repreesenting peopple with a w
wide variety oof
disabilities to provide feedback
fe
on the
t accessibiility of the C
City website..

The
T City hass not tested their
t
websitee using one oof the produucts availablee on
the
t Internet to
t test websiite accessibillity.
Recommend
dation:

Develop a procedure
p
to test the City
y website ussing one of thhe products aavailable onn the
Internet to test
t website accessibility
y (http://www
w.w3.org/WA
AI/eval etc.))

21
Alternative
A
ways
w
of acceessing web-bbased inform
mation, progrrams, activitties,
and
a servicess are not avaiilable for peeople with diisabilities whho cannot usse
computers.
c
SELF‐EVALUAT
TION UPDATE
Recommendation:
Establish a policy to pro
ovide Altern
native ways oof accessingg web-based information,,
programs, activities,
a
and
d services arre not availab
able for peopple with disabbilities who
cannot use computers.
c
9. Ph
hysical Acccessibility in City Fa
acilities - E
Evaluatingg Compliance with the
Reequiremen
nts for Currbs at Pedeestrian Crrossings:

All
A City curb
bs where sid
dewalks and walkways inntersect withh roads, streeets,
highways
h
do
o not have cu
urb ramps orr blended traansitions thatt allow peopple
with
w disabiliities to go fro
om the sidew
walk on one side of the vvehicular waay
across
a
any trraffic islandss with curbs to the sidew
walk on the oopposite sidee.
o All of
o the City cu
urb ramps annd blended ttransitions arre not free off
accesssibility prob
blems.
Recommendation:

Establish a policy or pro
ocedure to provide
p
comppliance in Ciity pedestriaan facilities
including
1) Curb ram
mps or blend
ded transitionns that allow
w people withh disabilitiess to
go from the sidewalk
k on one sidee of the vehiicular way across any traaffic
islands with
w curbs to
o the sidewallk on the oppposite side.
2)
2 Sidewalk
ks
3)
3 Bus or trransit stops
10. Em
mergency Managem
M
ment - Geneeral Emergency Maanagementt Policies aand
Pro
ocedures:

The
T City doees not have written
w
proccedures to ennsure that theey regularly seek
and
a use inpu
ut from perso
on with a var
ariety of disab
abilities and oorganizationns
with
w expertise in disability issues in all phases oof the City’s emergency
planning,
p
su
uch as those addressing
a
ppreparation, nnotification, evacuation,,
transportatio
t
on, sheltering
g, medical annd social serrvices, tempoorary lodginng
and/or
a
housiing, clean-up
p, and remeddiation. The City commeented, “In
progress
p
witth grant. Ressource list haas been creatted and idenntified and
includes
i
the above line items.”
i
o The City does no
ot seek inputt and particippation from people with
disab
bilities and organizations
o
s with experrtise on disabbility issues
when
n they City stage
s
emergeency simulattions and othherwise test ttheir
prepaaredness.
22
SELF‐EVALUAT
TION UPDATE
Recommendation:

Establish a policy to reg
gularly seek and use inpuut from persson with a vaariety of
disabilities and organizaations with expertise
e
in ddisability isssues in all phhases of Cityy
emergency planning and testing of preparedness
p
s proceduress.
11. Pla
anning forr Emergen
ncy Notificcation and Evacuatioon:

For
F planning
g purposes, the
t City has not determinned the extennt to which, in
an
a emergenccy or disaster, people witth disabilitiees who residde or visit theeir
community
c
are likely to need individdualized nottification, evvacuation
assistance,
a
and/or
a
transp
portation, inccluding accesssible transpportation. Thhe
City
C commeented, “In prrogress with EOP Grant. Request has been madee to
the
t county In
n Home Sup
pport Servicees resource.””
o The City’s emerg
gency planniing has not iidentified thee resources tthey
will use
u to meet the needs off individuals with disabillities who
requiire individuaalized notificcation, evacuuation assisttance, and/orr
transsportation, in
ncluding acceessible transsportation. Thhe City
comm
mented, “In progress.”
Recommend
dation:

Develop pro
ocedures to identify people with disaabilities whoo reside or vvisit their
community are likely to
o need indiviidualized nootification, evvacuation asssistance, andd/or
transportatio
on, including
g accessible transportatioon.

Where
W
the City’s
C
emergeency warninng systems use sirens or other audiblle
alerts,
a
The City
C does nott have writteen procedurees to ensure tthe use of a
combination
c
n of methodss to provide pprompt notiffication of em
mergencies tto
persons
p
who
o are deaf or hard of hearring.
Recommendation:

Establish written
w
proced
dures to ensu
ure the use oof a combinaation of methhods to provide
prompt notiification of emergencies
e
to persons w
who are deaff or hard of hhearing.

The
w
proccedures to ennsure that theeir communiity
evacuation
e
plans
p
enable people withh a wide variiety of disabiilities to safeely
self-evacuatte and, for th
hose who cannnot self-evaacuate, to recceive evacuaation
assistance.
a
23
SELF‐EVALUAT
TION UPDATE
Recommendation:

Establish written
w
proced
dures to ensu
ure that com
mmunity evaccuation planss enable peoople
with a widee variety of disabilities
d
to
o safely self--evacuate annd, for those who cannot selfevacuate, to
o receive evaacuation assiistance.

The
T City hass not establisshed a volunntary, confiddential registrry for personns
with
w disabiliities to requeest individuaalized notificcation, evacuuation assistaance,
and
a transporrtation.
Recommendation:

Establish a voluntary, confidential
c
registry
r
for ppersons withh disabilities to request
individualizzed notification, evacuattion assistancce, and transsportation. C
Consider
discussing this
t in the pu
ublic outreacch portion off the ADA T
Transition Plaan process.

The
T City’s emergency
e
trransportationn plan does nnot identify aaccessible
transportatio
t
on resources that will be available to evacuate peersons with
mobility
m
disabilities, inccluding peoplle who use w
wheelchairs or scooters,
people
p
who use medical equipment, such as oxyygen tanks, aand people w
who
use
u service animals.
a
Thee City also coommented, ““It will be inncorporated.””
Recommendation:

Establish em
mergency traansportation plan to idenntify accessibble transporttation resourrces
that will be available to evacuate peersons with m
mobility disaabilities.

The
e
plans, policiees, and proceedures do noot provide forr
people
p
with disabilities to
t be evacuaated and trannsported to shhelters togetther
with
w their faamilies. The City also com
mmented, “IIn progress.””
o The City’s emerg
gency managgement planns, policies, aand procedurres
do no
ot ensure thaat people witth disabilitiees are not sepparated from
m
theirr service anim
mals during evacuation aand transporttation.
Recommendation:

Establish em
mergency plaans, policiess, and proceddures to ensuure that peopple with
disabilities to be evacuaated and tran
nsported to shhelters togetther with theeir families aand
mals.
service anim
12. Training Firrst Respon
nders, Stafff, and Vollunteers:

Staff and vo
olunteers who
o participatee in notificatiion activitiess have not beeen
trained
t
as firrst responderrs. The City added comm
ment, “Plannned 2nd Quarrter.”
24
SELF‐EVALUAT
TION UPDATE
Recommendation:

Establish po
olicies and procedures
p
to
o ensure thatt staff and voolunteers whho participatee in
notification
n activities arre trained as first respondders in the fo
following cattagories:
1) Stafff and voluntteers who deeal with evaccuation, trannsportation, aand emergenncyrelatted security issues,
2) Shellter staff and
d volunteers and those w
who will be innvolved in routing peoplle to
shellters and decciding shelterr placementss for people with disabillities and theeir
families,
3) Indiividuals invo
olved in estab
blishing andd operating teemporary hoousing or loddging
prog
grams,
4) Indiividuals who
o will establish and operaate emergenccy-related m
medical and
sociial service prrograms, and
d
5) Indiividuals who
o will be resp
ponsible for rrepair, rebuiilding, and ccontinuity off
prog
grams operattions followiing an emerggency or disasters.
13. Ph
hysical Acccessibility in Emergeency Sheltter Prograams:

The
T City hass not conduccted an accesssibility survvey of all of their emergeency
shelter faciliities, whetheer owned by governmentt or a privatee entity to
determine
d
iff they comply
y with the m
most stringennt requiremennts of the CB
BC
and
a ADA Sttandards.
o The City has nott identified aaccess barrierrs at any of tthe shelter
faciliities.
Recommendation:

Conduct an
n accessibility
y survey of all
a of the Citty’s emergenncy shelter fa
facilities to
determine iff they complly with the most
m stringennt requiremeents of the CB
BC and ADA
A.

Until
U
all emeergency shellters have thee required acccessible feaatures referennced
above,
a
the City
C has not identified
i
annd widely pub
ublicized to thhe public annd to
persons
p
with
h disabilitiess and disabiliity organizattions the moost accessiblee
emergency
e
shelters
s
and the accessible features thhat each sheelter has.
Recommend
dation:

After an acccessibility su
urvey has beeen completeed for the Citty’s emergenncy shelter
facilities, deevelop policcies and proccedures to puublicize to thhe public andd to persons with
disabilities and disabilitty organizatiions the mosst accessible emergency shelters and the
f
that each shelterr has. Considder the role tthat fire statiions play in
accessible features
providing emergency sh
helter facilitiies.
25
SELF‐EVALUAT
TION UPDATE

The
T City hass not adopted
d policies annd procedurees to ensure tthat shelter sstaff
and
a volunteeers maintain accessible rroutes for inddividuals whho use
wheelchairs
w
and other mobility
m
aids..
Recommendation:

Develop an
nd adopt policies and pro
ocedures to eensure that shhelter staff aand volunteers
maintain acccessible routtes for individuals who uuse wheelchaairs and otheer mobility aaids.

The
d proceduress to minimizze protrudingg objects andd
overhead
o
ob
bjects in shellters so that ssomeone whho is blind orr has low vission
can
c walk saffely througho
out the sheltter area.
Recommendation:

Conduct an
n accessibility
y survey of all
a of the Citty’s emergenncy shelter ffacilities to
identify and
d minimize protruding
p
objects
o
and ooverhead objjects in sheltters so that
someone wh
ho is blind or
o has low viision can waalk safely thrroughout the shelter.

The
d policies annd procedurees for shelterr staff and
volunteers
v
to
o offer way finding assisstance to peoople who aree blind and thhose
with
w low vission who maay need assisstance in undderstanding aand navigating
the
t shelter laayout and locating shelteer facilities.
Recommendation:

Develop an
nd adopted po
p
thhat enable shhelter staff aand volunteerrs to
offer way fiinding assisttance to peop
ple who are bblind and thoose with low
w vision whoo
may need assistance in understandin
ng and naviggating the shhelter layout and locatingg
shelter facillities.

The
T City hass not establisshed policiess and proceddures to ensuure that, in thhe
future,
f
faciliities are surv
veyed for acccessibility annd barriers too access are
removed
r
beffore a facility
y is designatted as a sheltter.
Recommend
dation:

Establish po
p
to
o ensure thatt, in the futurre, facilities are surveyedd for
accessibility
y and barrierrs to access are
a removedd before a faccility is desiggnated as a
shelter. Con
nsider the rolle that fire sttations play in providingg emergencyy shelter facilities
and the imp
portance of vertical
v
accesss (elevatorss) in these faccilities.
14. Policies and Procedures in Emerrgency Sh
helters:

The
T City does not have supplies of informationaal materials routinely haanded
out
o at emerg
gency shelterrs available iin alternativve formats foor people whho are
blind
b
or have low vision
n.
26
SELF‐EVALUAT
TION UPDATE
Recommendation:

Develop altternate formaats for inform
mational maaterials routinnely handed out at
emergency shelters for people with vision impaairments.

The
d policies annd procedurees for shelterr staff and
volunteers
v
to
o provide assistance to ppeople who aare blind or hhave low vission
by
b reading and
a completiing forms annd other writtten materialss that are not
available
a
in alternative formats.
f
Recommend
dation:

Develop and adopt policies and procedures for sshelter stafff and volunteeers to providde
assistance to
o people wh
ho are blind or
o have low vvision by reaading and coompleting foorms
and other written
w
materrials that are not available in alternatiive formats. These tasks
could be sim
milar to notee taker tasks used for othher City funcctions.

None
N
of the City shelterrs have low-sstimulation ““stress-relieff zones,” succh as
an
a empty claassroom in a school buillding that cann be used ass an emergenncy
shelter.
Recommendation:

Establish po
p
to
o provide low
w-stimulatioon “stress-rellief zones” aas
part of an em
mergency sh
helter facility
y.

The
d emergencyy shelter eliggibility policcies and
procedures
p
to
t ensure thaat people witth disabilitiees are housedd at “mass caare”
shelters unleess they are medically
m
fraagile.
Recommendation:

Develop an
nd adopt emeergency sheltter eligibilityy policies annd procedurees to ensure tthat
people with
h disabilities are housed at “mass carre” shelters uunless they aare medicallyy
fragile to en
nsure that theey remain in
n shelters witth their neighhbors, etc.

The
d “mass caree” shelter procedures to ensure that
shelter staff and volunteeers do not tuurn away peoople with dissabilities whho
may
m need asssistance with
h activities oof daily livinng even thouugh their
personal
p
carre aides may not be with them.
Recommendation:

Develop an
nd adopt “maass care” sheelter proceduures to ensuree that shelterr staff and
volunteers provide
p
assisstance to peo
ople with dissabilities whho may need assistance w
with
activities off daily living
g even thoug
gh their persoonal care aiddes may not bbe with them
m.

The
d policies annd procedurees to ensure tthat “mass ccare,”
“special
“
neeeds,” and “m
medical” sheltter staff and volunteers aare trained aand
27
SELF‐EVALUAT
TION UPDATE
monitored
m
so
o they provide safe, apprropriate assiistance with activities off
daily
d
living that some peeople with ddisabilities m
may require.
Recommendation:

Develop an
nd adopt policies and pro
ocedures to eensure that shhelter staff aand volunteers
trained to handle “masss care,” “speccial needs,” and “medicaal” needs aree trained andd
monitored so
s they provide safe, app
propriate asssistance withh activities off daily livingg that
some people with disab
bilities may require.
r

The
T City’s shelter
s
staff and
a volunteeers have not received traaining with sitespecific instrructions for providing people with ddisabilities acccess to all
services, acttivities, and programs
p
at “mass care,”” “medical,”” and “speciaal
needs”
n
sheltters.
Recommend
dation:

Establish po
olicies and practices
p
for training stafff and voluntteers with sitte-specific
instructionss for providin
ng people wiith disabilitiees access to all services,, activities, aand
programs att “mass care,” “medical,”” and “speciial needs” shhelters.

The
w
policcies and proccedures to ennsure that peeople
who
w are deaaf or hard of hearing, peoople with speeech disabiliities, and peoople
who
w are blin
nd or have lo
ow vision aree provided w
with effectivee communiccation
during
d
their stay at a sheelter.
Recommendation:

Develop wrritten policiees and proced
dures to ensuure that peopple who are ddeaf or hard of
hearing, peo
ople with speech disabilities, and peeople who arre blind or haave low visioon
are provided
d with effecttive commun
nication duriing their stayy at a shelterr.

The
T City doees not provid
de a TTY at each emergency shelterr for use by
people
p
who are deaf, aree hard of heaaring, or havve speech dissabilities.
Recommendation:

Develop po
olicies to provide a TTY or other sim
milar technoloogy at each eemergency
shelter for use
u by peoplle who are deeaf, are hardd of hearing, or have speeech disabilitties.
Consider assking for inp
put on which
h technologiees are useful to people w
with disabilitiies in
these setting
gs. TTY units may no lo
onger be usedd by large seegments of thhe populatioon.

The
w
proccedures to ennsure that perrsons with
disabilities
d
who
w use serv
vice animals are not sepaarated from ttheir servicee
animals
a
wheen using emeergency shellters and havve full accesss to shelter
programs,
p
seervices, and activities, evven if pets arre normally prohibited inn
shelters or in
n certain areas of shelterrs.
28
SELF‐EVALUAT
TION UPDATE
o The City does no
ot have writtten procedurres to ensure that food, w
water,
and a receptacle and plastic bbags for the disposal of service anim
mal
wastte are availab
ble at emergeency shelters.
o The City has nott established security proocedures at sshelters that
allow
w people witth service annimals to takee their animaals outside ffor
relieff without un
nnecessary deelays for seccurity screenning upon re-entry
y.
Recommendation:

Develop an
nd adopt policies, practices and trainiing for shelteer staff and vvolunteers too
ensure that persons with
h disabilitiess who use seervice animalls are not sepparated from
m
their servicee animals wh
hen using em
mergency sheelters and haave full acceess to shelterr
programs, services,
s
and
d activities, even
e
if pets aare normallyy prohibited iin shelters orr in
certain areaas of shelterss.
1) Estaablish policiees to ensure that food, w
water, and a rreceptacle annd plastic baggs
for the
t disposal of service an
nimal waste are availablle at emergenncy shelters.
2) Estaablish securitty procedurees at shelterss that allow ppeople with service anim
mals
to taake their anim
mals outsidee for relief w
without unneccessary delayys for securiity
screeening upon re-entry.
r

The
e
management
m
plan does noot provide ann effective w
way
for
f people with
w disabilities to requesst and receivve durable m
medical
equipment
e
and
a medicatio
on while in sshelters.
Recommendation:

Develop an
nd adopt emeergency management plaan that providdes an effecttive way forr
people with
h disabilities to request and
a receive ddurable mediical equipmeent and
medication while in sheelters.

The
T City hass not establisshed proceduures for peopple with disaabilities to
request
r
and receive cots or beds, moodifications tto cots or beds, securemeent
of
o cots or beeds to allow safe transferr to a wheelcchair, and plaacement of ccots
or
o beds in sp
pecific locatiions when n eeded.
Recommendation:

Establish prrocedures fo
or people witth disabilities to ensure tthat they cann request andd
receive cotss or beds or modification
m
ns needed to allow safe ttransfer to a wheelchair, and
placement of
o cots or bed
ds in specific locations w
when neededd.

The
d kitchen acccess policiess to provide immediate
access
a
to foo
od and refrig
gerated mediications for sshelter resideents and
volunteers
v
whose
w
disabilities may reequire it.
29
SELF‐EVALUAT
TION UPDATE
Recommendation:

Develop an
nd adopt kitchen access policies
p
to prrovide immeediate accesss to food andd
refrigerated
d medications for shelter residents annd volunteers whose disaabilities mayy
require it.

plan does noot ensure thaat at least som
The
e
management
m
me
kinds
k
of foods and beverrages are available in em
mergency sheelters for peoople
with
w dietary restrictions,, such as peoople who havve diabetes oor severe foood
allergies.
a
Recommendation:
Develop an
nd adopt emeergency management plaan ensures thhat at least soome kinds off
foods and beverages
b
aree available in
n emergencyy shelters forr people withh dietary
restrictions,, such as peo
ople who hav
ve diabetes oor severe foood allergies.
15.. Medical and
a Sociall Services:

The
T City hass not establisshed policiess and proceddures to ensuure that mediical
and
a social seervices and other
o
benefitt programs aare accessiblee to people w
with
disabilities,
d
including peeople who usse wheelchaairs, scooterss, and other
mobility
m
aid
ds, individualls who cannoot leave shellters becausee of their
disabilities,
d
and people who
w use servvice animalss.
Recommendation:

Establish po
p
to
o ensure thatt medical andd social servvices and othher
benefit prog
grams are acccessible to people
p
with ddisabilities.

The
T City hass not establisshed policiess and proceddures to ensuure that
application
a
processes
p
for benefit proograms are ddesigned so tthey do not
exclude
e
peop
ple with disaabilities whoose disabilitiies prevent thhem from ussing
one
o particulaar type of ap
pplication proocess.
Recommend
dation:

Establish po
p
to
o ensure thatt applicationn processes fo
for benefit
programs arre designed so
s they do not
n exclude ppeople with ddisabilities w
whose
disabilities prevent them
m from using
g one particuular type of aapplication pprocess.
Consider allternate form
mats as part of
o this processs.

The
T City doees not have policies
p
and procedures to ensure thhat their meddical,
social servicce, and otherr benefit proggrams providde effective communicattion
30
SELF‐EVALUAT
TION UPDATE
to
t people wiith disabilitiees, includingg people whoo are deaf orr hard of heaaring
and
a people who
w are blind or have low
w vision.
Recommendation:

Establish po
p
to
o ensure thatt medical, soocial service,, and other
benefit prog
grams provid
de effective communicattion to peoplle with disabbilities.

The
T City’s policies
p
and procedures
p
ddo not includde primary cconsiderationn of
the
t commun
nication meth
hod preferredd by an indivvidual with a disability.
Recommendation:

Establish po
p
th
hat include pprimary conssideration off the
communicaation method
d preferred by an individdual with a diisability.
16.. Post-Shelltering Pollicies and Procedure
P
es:

The
d proceduress to provide additional tiime,
transportatio
t
on, and searcch assistancee for people w
with disabiliities in
emergency
e
shelters
s
to lo
ocate accessiible temporar
ary housing aand support
services in th
he communiity followingg an emergenncy.
Recommendation:

Develop and adopt proccedures to prrovide additiional time, trransportationn, and searchh
assistance for
f people with disabilities in emergeency shelterss to locate acccessible
temporary housing
h
and support serv
vices in the ccommunity ffollowing ann emergency.

The
d a plan for providing prrompt, equivvalent tempoorary
housing
h
to persons
p
with disabilities, including aaccessible hoousing for peeople
who
w use wheeelchairs, sccooters, and oother mobiliity aids and ppeople who are
deaf
d or hard of hearing.
Recommendation:

Develop and adopt a plaan for provid
ding prompt,, equivalent temporary hhousing to
persons witth disabilities, including accessible hhousing for ppeople who uuse wheelchairs,
scooters, an
nd other mob
bility aids an
nd people whho are deaf oor hard of hearing
17.. Post-Emeergency Reepair, Reb
building, aand Resum
mption of P
Programs
Operation
ns:

The
T City hass not establisshed policiess to ensure tthat program
ms relocated ffrom
a damaged facility
f
on a temporary
t
o r permanentt basis remaiin accessiblee to
people
p
with disabilities.
31
SELF‐EVALUAT
TION UPDATE
Recommendation:

Develop an
nd established
d policies to ensure that programs reelocated from
m a damagedd
facility on a temporary or permanen
nt basis remaain accessiblle to people w
with disabiliities.
Coordinate updated AD
DA Transition
n Plan data w
with efforts to relocate pprograms.
32
=
=
SAMPLE PUBL
LIC NOT
TICE
SELF‐EVALUAT
TION UPDATE
DRA
AFT PU
UBLIC NOTIC
CE
THIS FACILITY IS INCLUD
DED IN TH
HE AMER
RICANS WIITH DISABILITIES ACT
(ADA) TRANSITION PLAN
N CURRENT
TLY BEING
G IMPLEME
ENTED BY
Y THE CITY
Y OF
CITRU
US HEIGHT
TS. ARCHIT
TECTURAL
L BARRIER
RS TO CIT
TY OF CIT
TRUS HEIG
GHTS
PROGR
RAMS HAV
VE BEEN ID
DENTIFIED
D AND ARE
E SCHEDU
ULED FOR REMOVAL.
SHOUL
LD YOU HAVE
H
ANY QUESTION
NS, COMME
ENTS, COM
MPLAINTS, OR REQUE
ESTS
CONCERNING PHYSICAL
P
ACCESS
A
AT
T THIS FACIILITY, PLEA
ASE CALL THE OFFIC
CIAL
RESPO
ONSIBLE:
NAM
ME:
TIT
TLE:
AGE
ENCY:
ADD
DRESS:
TEL
L:
HOURS:
MR.
M DAVID WHEATON
N
GENERAL
G
SERVICES
S
D
DIRECTOR
R
CITY
C
OFCIT
TRUS HEIG
GHTS
6237
6
FOUNT
TAIN SQUA
ARE DRIVE
E
CITRUS
C
HEIIGHTS, CA 95621
(916)
(
727-47770
8:00
8 A.M.- 5:000 P.M.
FOR ANY
A
OTHE
ER QUESTIIONS REGA
ARDING P
PROVISION
NS OF THE
E ADA, PLE
EASE
CALL:
NAM
ME:
TIT
TLE:
AGE
ENCY:
ADD
DRESS:
TEL
L:
HOURS:
MS.
M AMY VA
AN
CITRUS
C
HEIIGHTS ADA
A COORDIN
NATOR
CITY
C
OF CIT
TRUS HEIG
GHTS
6237
6
FOUNT
TAIN SQUA
ARE DRIVE
E
CITRUS
C
HEIIGHTS, CA 95621
(916)
(
725-24448
8:00
8 A.M. – 5:00
5 P.M.
N
ISS ALSO AV
VAILABLE IN
I LARGE PRINT, ON
N AUDIO TAPE AND
D IN
THIS NOTICE
BRAIL
LLE. PLEASSE CONTAC
CT THE CIITY ADA C
COORDINA
ATOR LISTE
ED ABOVE
E TO
OBTAIIN THIS NO
OTICE IN ALTERNATE
A
E FORMAT
TS.
34
=
=
ADA/CB
BC TOO
OL KIT RESPON
NSES
Adapted from htt p://www.ada.gov/pcatool kit/noticetool kit.htm
1
=
SAMPLE PUBLIC NOTICE
SELF‐EVALUATION UPDATE
DRAFT PUBLIC NOTICE
THIS FACILITY IS INCLUDED IN THE AMERICANS WITH DISABILITIES ACT
(ADA) TRANSITION PLAN CURRENTLY BEING IMPLEMENTED BY THE CITY OF
SACRAMENTO GOLF FACILITIES. ARCHITECTURAL BARRIERS TO CITY OF
SACRAMENTO PROGRAMS HAVE BEEN IDENTIFIED AND ARE SCHEDULED FOR
REMOVAL.
SHOULD YOU HAVE ANY QUESTIONS, COMMENTS, COMPLAINTS, OR REQUESTS
CONCERNING PHYSICAL ACCESS AT THIS FACILITY, PLEASE CALL THE OFFICIAL
RESPONSIBLE:
NAME:
TITLE:
AGENCY:
ADDRESS:
TEL:
HOURS:
MR. DAVID WHEATON
GENERAL SERVICES DIRECTOR
CITY OFCITRUS HEIGHTS
6237 FOUNTAIN SQUARE DRIVE
CITRUS HEIGHTS, CA 95621
(916) 727-4770
HOURS VARY
FOR ANY OTHER QUESTIONS REGARDING PROVISIONS OF THE ADA, PLEASE
CALL:
NAME:
TITLE:
AGENCY:
ADDRESS:
TEL:
HOURS:
MS. AMY VAN
CITRUS HEIGHTS ADA COORDINATOR
6237 FOUNTAIN SQUARE DRIVE
CITRUS HEIGHTS, CA 95621
(916) 725-2448
8:30 A.M. – 5:30 P.M.
THIS NOTICE IS ALSO AVAILABLE IN LARGE PRINT, ON AUDIO TAPE AND IN
BRAILLE. PLEASE CONTACT THE CITY ADA COORDINATOR LISTED ABOVE TO
OBTAIN THIS NOTICE IN ALTERNATE FORMATS.
34
=
ADA/CBC TOOL KIT RESPONSES
ADA Coordinator Checklist
1. Does the City have an ADA Coordinator? All state and local governments with 50 or more employees
are required to designate at least one responsible employee to coordinate ADA compliance.
✔ Yes, the state or local government has an ADA Coordinator.
No, the state or local government does not have an ADA Coordinator but an ADA Coordinator is not
required because the public entity has fewer than 50 employees, including all part-time and full-time
employees.
No, the state or local government does not have an ADA Coordinator even though it has 50 or more
employees.
2. Does the ADA Coordinator have the time and expertise necessary to coordinate the government’s
efforts to comply with and carry out its responsibilities under the ADA?
Yes
✔
No
3. Does the ADA coordinator actually carry out these duties?
✔ Yes
No
4. Does the ADA Coordinator investigate all complaints communicated to the government alleging that
the City does not comply with the ADA?
Yes
✔ No
If not, do other designated city staff perform investigations?
✔ Yes
No
5. Does the ADA Coordinator or designated city staff document each investigation in written form?
✔ Yes
No
Adapted from http://www.ada.gov/pcatoolkit/noticetoolkit.htm 1 AGENDA PACKET PAGE 100
6. Does the City make available to all interested people the name, office address, and telephone number
of the ADA Coordinator?
✔ Yes
No
ACTIONS:
If you checked “no” for any of the questions above, here are some steps you can take to improve the
coordination of your ADA compliance:
•
Ensure that the ADA Coordinator has the time and expertise necessary to coordinate the government’s
efforts to comply with and carry out its responsibilities under the ADA.
•
The ADA Coordinator could consider joining national organizations that train and fellowship ADA
Coordinators, such as the National Association of ADA Coordinators (NAADAC at
http://askjan.org/naadac/).
•
Ensure that the ADA Coordinator actually carries out these duties.
•
Ensure that the ADA Coordinator investigates all complaints communicated to the government alleging
that the government does not comply with the ADA.
•
Make available to all interested people the name, office address, and telephone number of the ADA
coordinator.
ADA Public Notice
1. Does the City make information available to the general public regarding the fact that the ADA
applies to the services, programs, and activities of the government?
✔ Yes
No
2. Does the City use the Department of Justice’s model “Notice Under the Americans with Disabilities
Act” or a similarly comprehensive notice?
✔ Yes
No
3. Does the City post this information in public areas or make it available in other ways as deemed
necessary by the City adminsitration to inform people of the protections of the ADA?
Yes
✔ No
4. Is the ADA notice available in alternate formats – i.e., large print, Braille, audio format, accessible
electronic format (e.g., via email, in HTML format on its website)?
Yes
✔ No
ACTIONS:
If you checked “no” for any of the questions above, your office may be violating the requirement for
providing notice.
•
Make information available to all interested members of the general public regarding the prohibition of
discrimination against people with disabilities.
•
Consider using the Department of Justice’s model “Notice Under the Americans with Disabilities Act,”
or use a similarly comprehensive notice.
•
Make this information available by posting it in common areas of public buildings, posting it on the
government’s website, or otherwise disseminating it as necessary to inform the public of the ADA’s
protections.
•
Make the ADA notice available in alternate formats.
Grievance Procedures
1. Does the City have a formal grievance procedure? All state and local governments with 50 or more
employees are required to adopt and publish grievance procedures providing for prompt and fair
resolution of complaints of discrimination on the basis of disability.
✔ Yes, the state or local government has a grievance procedure.
No, the state or local government has fewer than 50 employees, including part and full time, and is not
required to have a grievance procedure.
No, the state or local government does not have a grievance procedure even though it has 50 or more
employees.
2. Does the City use the Department of Justice’s model “Grievance Procedure under the Americans with
Disabilities Act” or a similarly comprehensive grievance procedure (i.e., a grievance procedure for
complaints made by any member of the public under the ADA related to any program, service, or
activity)?
✔ Yes
No
Not applicable, no grievance procedure is required because the public entity has fewer than 50
employees.
3. Is the grievance procedure available in alternate formats?
Yes
✔ No
ACTIONS:
If the local government has fewer than 50 employees, it is not required to have a grievance procedure.
HOWEVER, it is strongly recommended that a grievance procedure be adopted and published by all
localities subject to title II of the ADA.
If the state or local government has 50 or more employees, it must have a published grievance procedure.
Any state or local government that does not have a grievance procedure is in violation of federal law. A
grievance procedure must be adopted and published.
•
Consider using the Department of Justice’s model “Grievance Procedure under the Americans with
Disabilities Act,” or use a similarly comprehensive grievance procedure.
•
Provide copies of your procedure in alternate formats upon request.
Title II Checklist
(General Effective Communication)
Interpreters (Sign Language, Oral, and Cued Speech)
1. Does each department of your state or local government have a policy and procedures in place to
deal with requests from the general public for sign language, oral, and cued speech interpreters?
✔ Yes
No
2. If policies and procedures are in place, do they:
a. Specify that sign language, oral, and cued speech interpreters can be obtained within a
short period of time when necessary? (For example, when needed for emergency situations,
interpreters should be available either in person or by using video relay systems within a
reasonable period of time, 24 hours a day, 7 days a week – in this setting, reasonable
usually means within an hour of a request. In non-emergency situations, a public entity can
require reasonable advance notice for interpreter requests.)
Yes
✔ No
b. Make clear that it is generally inappropriate to request family members and
companions of deaf persons to serve as sign language interpreters?
Yes
✔
No
c. Specify that deaf persons requesting interpreters should not be charged for the cost
of the interpreter?
Yes
No
d. Specify that the public entity’s decision to deny an interpreter based on undue
financial and administrative burden must be made after considering all resources
available for use in funding the operation of the program and must be accompanied
by a written statement of the reasons for reaching the conclusion?
Adapted from http://www.ada.gov/pcatoolkit/noticetoolkit.htm 1 AGENDA PACKET PAGE 104
✔
Yes
✔
No
e. Specify that, in any instance where the provision of an interpreter would result in an
undue financial and administrative burden, the City will take any other action that
would not result in an undue financial and administrative burden but would
nevertheless ensure that the individual with a disability receives the benefits or services
provided?
Yes
✔
3.
No
Does your City have employees on staff who are qualified interpreters or have arrangements with
one or more vendors to provide interpreting services when needed?
Yes
✔
4.
No
Have the employees who interact with the public been trained on the correct procedures to follow
when a person requests an interpreter?
Yes
No
✔
5.
Review documentation and speak with City personnel responsible for responding to requests for
interpreter services. When requests for interpreters have been made in the past, were they granted:
a.
For events such as meetings, interviews, hearings, medical appointments, court
proceedings, and training and counseling sessions?
Yes
✔
No
b. Without the City asking the individual who requested the interpreter charged to pay
for the services?
Yes
No
ACTIONS:
If you checked “no” to any of the questions above, these are red flags indicating that your City may not
be complying with the effective communication requirements of Title II of the ADA.
•
If your City does not have policies and procedures on the provision of interpreters, they need to be
established.
•
If your entity has policies and procedures, make sure they include the following provisions:
o Sign language, oral, and cued speech interpreters can be obtained within a short period
of time when necessary. In emergency situations, sign language interpreters will be
available either in person or by using video relay systems within a reasonable period, 24
hours a day, 7 days a week – usually, within an hour of receiving the request. In nonemergency situations, sign language interpreters will be available when reasonable
advance notice is provided.
o Family members and companions of deaf persons will not be asked to serve as sign
language interpreters.
o Deaf persons requesting interpreters will not be charged or asked to pay for the cost of
an interpreter.
o In situations where agency personnel believe that an undue financial and administrative
burden may be involved, the decision to deny an interpreter will be made considering all
funding available for the operation of the program.
o Where undue financial and administrative burden is the basis for the denial of an
interpreter, the agency will take any other action that would not result in an undue
financial and administrative burden but would ensure that the individual with a disability
receives the benefits or services provided.
•
Make the policy and procedures on the provision of interpreters available to your employees and the
public by posting it on your entity’s website.
•
Train employees so they know the policies and the appropriate procedures to follow when they
receive a request for an interpreter.
•
Make arrangements with vendors or hire employees so interpreters are available when needed.
Other Auxiliary Aids and Services
6. Does your City have policies and procedures in place to deal with requests from the general public
for documents in Braille, large print, audio recording, and accessible electronic format (that is, an
email or compact disc containing the document in plain text, word processing format, HTML or
some other format that can be accessed with screen reader software)?
✔
Yes
No
7. Does your City have policies and procedures in place to deal with requests from the general public
for notetakers, computer-assisted real-time transcription services, and other auxiliary aids and
services for providing effective communication?
✔
Yes
✔
No
8. Does your City have the equipment or arrangements with vendors so it can provide written
materials in alternative formats for the equipment or devices that they provide (e.g., Braille, large
print, audio format, electronic format)?
Yes
No
9. Does your City provide written materials in alternative formats when asked to do so? (For
example, does your entity communicate with blind people by using Braille, large print, or email
when asked to do so?)
✔
Yes
No
10. Does your City give primary consideration to the requests of the person with a disability when
determining what type of auxiliary aid or service to provide?
Yes
✔
No
11. Does your City ensure that all videos and television programs it produces and all videos it makes
available to the public on its internet website are available with captioning and audio description?
Yes
✔
No
ACTIONS:
If you checked “no” for any of the questions above, your state or local government may not be
providing effective communication. Consider taking the following steps:
•
Ensure that policies and procedures are in place to provide auxiliary aids and services needed to
ensure effective communications. Policies and procedures should address common requests, such as
1)
Making documents available upon request in Braille, large print, audio recording, and an
accessible electronic format, and
2)
Providing notetakers, computer-aided real-time transcription, assistance in reading and
completing forms, and other common auxiliary aids and services.
•
Ensure that your City’s policies and procedures require decision makers to give primary
consideration to the auxiliary aid or service requested by the person with a disability when deciding
which auxiliary aid or service to provide.
•
Purchase equipment or make arrangements with vendors so that documents can be provided in
alternative formats when requested.
•
Make all videos and television programs that your entity produces, distributes, or makes available to
the public accessible to people with hearing and vision disabilities by providing captioning and
audio description of important visual images, unless doing so would be a fundamental alteration of
your program or impose an undue financial and administrative burden.
•
Train your City’s employees who interact with the public so they know what to do when they receive
a request for an auxiliary aid or service.
•
Publish your effective communication policy on the City’s website in an accessible format so people
with disabilities know about any reasonable advance notice requirements that your entity adopts.
•
Meet with people in your community who have different disabilities to find out how well your City’s
effective communication policies and procedures are working and to solicit suggestions for
improvement.
TTYs (Teletypewriters)
12. Where telephones are available to the public for making outgoing calls, are TTYs available for
people with hearing and speech disabilities?
Yes
✔
No
13. Does your state or local government handle calls placed using a Telecommunications Relay
Service or a Video Relay Service in the same way as other telephone calls?
✔
Yes
No
ACTIONS:
If you checked “no” for either of the questions above, your entity may be violating the requirement for
providing equally effective telecommunication systems for people with hearing and speech disabilities.
•
Provide access to a TTY wherever telephones are available for making outgoing calls.
•
Provide written policies and training to employees who answer the telephone to ensure that
incoming calls made through a relay service are handled as quickly and effectively as other
calls.
•
Provide training to implement the policies. Practice use of the policies in place with the devices
to ensure that the policy is understood and functions as intended.
•
Meet with deaf people in your community to find out their experiences when using a relay service
to call your entity.
Title II Checklist
(Website Accessibility)
Assessing Current Webpages and Content on Your Website
This section will help you determine if your website has some of the most common
accessibility problems. It will not identify all website accessibility problems. You may have to
ask the IT department to assist you in answering these questions.
1. Does the top of each page with navigation links have a “skip navigation” link? (This feature directs
screen readers to bypass the row of navigation links and start at the webpage content, thus enabling
people who use screen readers to avoid having to listen to all the links each time they move to a new
page.)
✔ Yes
No
2.
Do all links have a text description that can be read by a screen reader (not just a graphic or “click
here”)?
Yes
✔ No
3. Do all of the photographs, maps, graphics and other images on the website currently have HTML tags
(such as an “alt” tag or a long description tag) with text equivalents of the material being visually
conveyed?
Yes
✔ No
4. Are all of the documents posted on your website available in HTML or another text-based format (for
example, rich text format (RTF) or word processing format), even if you are also providing them in
another format, such as Portable Document Format (PDF)?
Yes
No
5. If your website has online forms, do HTML tags describe all of the controls (including all text fields,
check boxes, drop-down lists, and buttons) that people can use in order to complete and submit the
forms?
✔ Yes
✔ No
N/A
6. If your website has online forms, does the default setting in drop-down lists describe the information
being requested instead of displaying a response option (e.g., “your age” instead of “18 - 21”)?
✔ Yes
No
✔ N/A
7. If a webpage has data charts or tables, is HTML used to associate all data cells with column and row
identifiers?
Yes
✔ No
N/A
8. Do all video files on your website have audio descriptions of what is being displayed to provide access
to visually conveyed information for people who are blind or have low vision?
✔ Yes
No
N/A
9. Do all video files on your website have written captions of spoken communication synchronized with
the action to provide access to people who are deaf or hard of hearing?
✔ Yes
No
✔ N/A
10. Do all audio files on your website have written captions of spoken communication synchronized with
the action to provide access to people who are deaf or hard of hearing?
✔ Yes
No
N/A
11. Have all webpages been designed so they can be viewed using visitors’ web browser and operating
system settings for color and font?
✔ Yes
No
Website Accessibility Policy and Procedures
This section will help you identify potential problems with the ongoing process of
ensuring website accessibility
12.
Do you have a written policy on website accessibility?
Yes
✔ No
13.
Is the website accessibility policy posted on your website in a place where it can be easily located?
Yes
✔ No
N/A
14. Have procedures been developed to ensure that content is not added to your website until it has
been made accessible?
✔ Yes
✔ No
15. Does the website manager check the HTML of all new webpages to confirm accessibility before the
pages are posted?
Yes
✔ No
16. When documents are added to your website in PDF format, are text-based versions of the
documents (e.g., HTML, RTF, or word processing format) added at the same time as the PDF versions?
Yes
✔ No
N/A
17. Have in-house staff and contractors received information about the website accessibility policy and
procedures to ensure website accessibility?
Yes
✔ No
N/A
18. Have in-house and contractor staff received appropriate training on how to ensure the accessibility
of your website?
Yes
✔ No
19. Have in-house and contractor staff who create web content or post it on your website received
copies of the Department of Justice’s technical assistance document “Accessibility of State and Local
Government Websites to People with Disabilities”?
Yes
✔ No
20. If your website contains inaccessible content, is a specific written plan including timeframes in place
now to make all of your existing web content accessible?
Yes
✔ No
N/A - website is completely accessible
21. Have you posted on your website a plan to improve website accessibility and invited suggestions for
improvements?
Yes
✔ No
22. Does your website home page include easily locatable information, including a telephone number and
email address, for use in reporting website accessibility problems and requesting accessible services
and information?
✔ Yes
No
23. Do you have procedures in place to assure a quick response to website visitors with disabilities who
are having difficulty accessing information or services available via the website?
✔ Yes
No
24. Have you asked disability groups representing people with a wide variety of disabilities to provide
feedback on the accessibility of your website? (Note: Feedback from people who use a variety of
assistive technologies is helpful in ensuring website accessibility.)
Yes
✔ No
25. Have you tested your website using one of the products available on the Internet to test website
accessibility? (Note: Products available for testing website accessibility include no-cost and low-cost
options. These products may not identify all accessibility issues and may flag issues that are not
accessibility problems. However, they are, nonetheless, a helpful tool in improving website
accessibility.)
Yes
✔ No
26. Are alternative ways of accessing web-based information, programs, activities, and services available
for people with disabilities who cannot use computers?
Yes
✔ No
ACTIONS:
If the answer to any of the above questions is “No,” there may be accessibility problems with your website.
Here are some steps to take to ensure that your website – and the programs and services offered on it – are
accessible to people with disabilities.

Establish a policy that your webpages will be accessible and create a process for implementation.

Check the HTML of all new webpages. Make sure that accessible elements are used, including
“alt” tags, long descriptions, and captions, as needed.

Ensure that your webpages are designed in a manner that allows them to be displayed using a
visitor’s own settings for color and fonts.

If images are used, including photos, graphics, scanned images, or image maps, make sure to
include text equivalents for them, using “alt” tags and/or long descriptions for each. Ensure that
the text equivalents convey the meaningful information presented visually by the image.

If you use online forms and tables, make those elements accessible.

Ensure that videos appearing on your website include appropriately synchronized audio
description and captions.

When posting new documents on the website, always provide them in HTML or another textbased format (even if you are also providing them in another format, such as PDF). If documents
are provided in both formats, provide both formats at the same time so people with disabilities
have the same degree of access as others.

Develop a plan for making your existing web content accessible, including specific steps and
timeframes. Describe your plan on an accessible webpage that can be easily located from your
home page. Encourage input on accessibility improvements, including which pages should be
given high priority for change. Let citizens know about the standards or guidelines that are being
used to provide accessibility. Make accessibility modifications to the more popular webpages on
your website a priority.

Ensure that in-house staff and contractors responsible for webpages and webpage content
development are properly trained on your web accessibility policy and procedures.

Provide a way for visitors to request accessible information or services and provide feedback
about accessibility problems by posting a telephone number and email address on your home
page. Establish procedures to assure a quick response to people with disabilities who use this
contact information to access web-based information or services.

Periodically enlist people with a variety of disabilities to test your webpages for accessibility and
ease of use; use this information to increase your website accessibility.

Consider using one of the no-cost or low-cost resources available on the Internet to test the
accessibility of your website. (Please note, however, that these products may not identify all
accessibility problems on your website.)

Ensure that alternative means are available for people with disabilities who are unable to use
computers to access information, programs, and services that are normally provided on your
website. Adapted from http://www.ada.gov/pcatoolkit/noticetoolkit.htm 6 AGENDA PACKET PAGE 136
Title II Checklist
(Physical Accessibility in City Facilities)
You may need the assistance of personnel responsible for overseeing City
buildings and highway, street, road, and sidewalk maintenance to assist you in
completing the checklist.
Evaluating Compliance with the Requirements for Curbs at Pedestrian Crossings
Review the policies, procedures, and contracts your entity has used relating to the construction, alteration, and
repair of City facilities, including buildings and facilities within the public rights-of-way. If your entity does not
have written policies and procedures, you will need to interview the appropriate employees to find out what
policies and procedures your entity has followed.
1. Since January 26, 1992, has your entity implemented policies and procedures to ensure that curb
ramps or other compliant surfaces were provided wherever walkways intersected curbs whenever
your entity constructed or altered highways, streets, roads, pedestrian crossings (including traffic
islands), and sidewalks? (For purposes of answering this checklist, alteration generally includes
paving, repaving, and resurfacing but does not include normal maintenance, such as filling potholes.)
✔ Yes
No
2. Since January 26, 1992, has your entity implemented policies and procedures to ensure that City
facilities (buildings and facilities within the public rights-of-way) were constructed and altered in
compliance with the most stringent requirements from the ADA Standards for Accessible Design or
the California Building Code Title 24?
Yes
✔ No
3. Review any standardized curb ramp designs and specifications that your entity has used since
January 26, 1992. Are the designs ADA and CBC-compliant? (If you do not have experience
reviewing design and specification documents, you may find it helpful to obtain assistance from
personnel who work in your highway or public works department.)
✔ Yes
No
4. Survey a sample of the City facilities (buildings and facilities within the public rights-of-way) that
were constructed by or on behalf of your entity after January 26, 1992. In selecting your samples,
make sure that you have a representative selection of pedestrian crossings constructed and altered at
different time periods between January 26, 1992 and today, as well as facilities constructed and
altered by a variety of different contractors and located in different areas of your community.
a. Do all City buildings have an accessible route that connects at least one accessible building
entrance to the accessible parking provided?
Yes
No
b. Where a developed public rights-of-way exists, is a connection provided between City
building entrances and the existing sidewalk, as well as the existing bus of transit stops
within the public rights-of-way?
✔ Yes
✔
No
c. Do all City curbs where sidewalks and walkways intersect with roads, streets, or highways
have curb ramps or blended transitions that allow people with disabilities to go from the
sidewalk on one side of the vehicular way across any traffic islands with curbs to the
sidewalk on the opposite side?
✔ Yes
No
d. Are all of the City curb ramps and blended transitions free of accessibility problems?
✔
Yes
No
e. Are all of the City sidewalks free of accessibility problems?
✔
Yes
No
f. Are all of the City bus or transit stops free of accessibility problems?
✔
Yes
No
5. Has your entity performed an evaluation of its pre-ADA pedestrian crossings to identify the locations
where curb ramps need to be constructed to provide program access for people with disabilities?
(This survey may have occurred when your entity performed a self-evaluation and developed a
transition plan.)
Yes
No
We are in the process of performing this evaluation now
6. If the answer to Question #5 is “Yes,” has your entity been implementing those curb ramp
installations as it implements its long-range plan for streets and sidewalks?
Yes
✔ No
✔ N/A
7. Does your entity seek input from people with disabilities with respect to its plans for the construction
and alteration of highways, streets, roads, sidewalks, and pedestrian crossings?
✔ Yes
No
N/A
8. Does your entity have a mechanism that people with disabilities can use to request the installation or
repair of a curb ramp?
✔ Yes
No
9. If your answer to Question #8 is “Yes,” does your entity also have procedures to ensure that such
requests are given priority when your entity plans and implements the construction and alteration of
streets, roads, highways, sidewalks, and pedestrian crossings?
✔ Yes
No
N/A
ACTIONS:
If you answered “No” to any of these questions, it is likely that your entity needs to take some steps to
comply with the ADA requirements for curb ramps at pedestrian crossings. The steps needed will depend on
whether the problems identified relate to new construction, alterations, the accessibility of pre-ADA
pedestrian crossings, or the maintenance of accessibility.
•
Identify the newly constructed and altered pedestrian crossings that are inaccessible and incorporate
them into your entity’s long-range plan for streets and sidewalks.
•
Implement written policies and procedures to ensure that alterations to City buildings or new city
buildings are provided with an accessible route that connects accessible building entrances to the
existing sidewalk and bus or transit stops
•
Implement written policies and procedures to ensure that newly constructed and altered pedestrian
crossings are accessible from this point forward.
•
Implement written policies and procedures to ensure that, whenever streets, roads, and highways are
altered or resurfaced, curb ramps are installed at pedestrian crossings.
•
Review any standardized designs your entity uses for the construction of curb ramps and change
them, if necessary, to comply with ADA/CBC requirements.
•
Assess the extent to which your entity has compiled with ADA/CBC requirements for providing
curb ramps at pedestrian crossings and transportation stops.
•
Evaluate the accessibility of your pre-ADA pedestrian crossings and, using the results of that
evaluation, develop a long-range plan to improve their accessibility. In formulating your long-range
plan, give priority to accessibility modifications in the following order: those serving or in close
proximity to senior centers, schools, medical facilities, providers of services to people with
disabilities, local government facilities, bus stops and other transportation services, public
accommodations, business districts, and residential areas where requests for curb ramps or other
accessibility modifications have been made.
•
Get input from people with disabilities on your long-range plan for improving the accessibility of
pedestrian crossings.
•
Make sure that requests by people with disabilities for the installation and repair of curb ramps are
incorporated into your long-range action plan for improving the accessibility of pedestrian crossings.
Such requests can help you identify locations that pose access problems for people with disabilities.
•
Finally, as part of your review of your state or local government’s buildings and programs, don’t
forget to look at the pedestrian routes from accessible parking spaces and transportation stops to the
accessible entrances to your facilities. Determine where curb ramps need to be installed. Include
these curb ramps as a top priority in your long-range action plan to improve the accessibility of
Title II Checklist
✔ Yes
No
Yes
✔ No
✔ Yes
No
Yes
No
✔ Yes
✔
No
✔ Yes
No
✔
Yes
No
✔
Yes
No
✔
Yes
No
transition plan.)
Yes
No
Yes
✔ No
✔ N/A
✔ Yes
No
N/A
✔ Yes
No
✔ Yes
No
N/A
ACTIONS:
•
•
•
•
•
•
•
•
•
•
Title II Checklist
✔ Yes
No
Yes
✔ No
✔ Yes
No
Yes
No
✔ Yes
✔
No
✔ Yes
No
✔
Yes
No
✔
Yes
No
✔
Yes
No
transition plan.)
Yes
No
Yes
✔ No
✔ N/A
✔ Yes
No
N/A
✔ Yes
No
✔ Yes
No
N/A
ACTIONS:
•
•
•
•
•
•
•
•
•
•
ITEM 17
Memorandum
July 10, 2014
TO:
FROM:
Ardelyn Flores, Associate Civil Engineer
SUBJECT:
Landscape Maintenance Assessment District 97-01
Initiate Proceedings for Fiscal Year 2014/2015 Annual Update
Each year, the City is required to update the assessments for its various Landscape Maintenance Assessment
Districts (LMAD’s). This is the proposed Fiscal Year 2014/2015 update for LMAD No. 97-01 (Zones 1, 2, 3
and 4). An Engineer's Report, which describes the proposed levels of maintenance, outlines the proposed
financial summary and includes the Assessment Diagram for each zone in the District, has been prepared by the
City Engineer. A copy of the draft Engineer’s Report is attached.
Staff recommends that the City Council adopt the resolutions below in order:
1. Resolution No. 2014: Resolution Initiating Proceedings Pursuant to the Landscaping and Lighting
Act of 1972. By adopting this resolution, the City Council would be authorizing the annual update of the
City of Citrus Heights Landscape Maintenance Assessment District No. 97-01, and further authorizing the
preparation of an engineer's report.
2. Resolution No. 2014: Resolution of Intention. By this resolution, the City Council approves the
Engineer’s Report for the City of Citrus Heights Landscape Maintenance Assessment District No. 97-01
Annual Update for Fiscal Year 2014/2015; declares the intention to order the collection and levy of
assessments; requires that a public hearing be scheduled; and directs staff to give the required notice.
Fiscal Impact
Assessment District 97-01, Zones 1, 2 and 3, are currently fully funded by their assessments; therefore, there is
no fiscal impact for these districts. In past years, contributions from the City’s Gas Tax and General Fund
revenues were used to balance the Zone 4. In the FY 2010/2011, the City incorporated a xeriscaping (low-water
and maintenance) plan to replace the existing turf areas within this zone. This reduced the maintenance costs for
Zone 4, but did not completely eliminate the shortfall. For FY 13/14 Zone 4 has an estimated shortfall of $3,467
which was covered by Gas Tax revenue. For FY 14/15, $3,585 from Gas Tax revenues has been budgeted to
cover the shortfall. Since costs for utilities and labor increase each year, the shortfall for Zone 4 is also
projected to continue. During FY 14/15, staff will begin working with the property owners in Zone 4 in an
effort to seek a modest increase in the annual levy to bridge the shortfall gap and build a small reserve.
The Sacramento County Landscape Maintenance Assessment District (SCLMAD) was created in 1994 by
Sacramento County to consolidate eighteen separate landscape maintenance districts into a single district with
Subject: Landscape Maintenance Assessment District 97-01 - Initiate Proceedings for Fiscal Year 2014/2015 Annual Update
Date:
July 10, 2014
Page 2 of 2
five zones. Upon incorporation, the Citrus Heights assumed responsibility for Zone 1, and parts of Zones 2 and
4, which fell within the boundaries of the City. Assessment District 97-01 (A.D. 97-01) was created to
incorporate these maintenance areas. Zone 3 was created in Fiscal Year 2004/2005 by the City when the
original Zone 4 was split.
Pursuant to the Landscaping and Lighting Act of 1972, Assessment districts of this type must be updated
annually. If an increase in the annual assessment is proposed in conjunction with the annual update, the
provisions of proposition 218 require a ballot procedure wherein the property owners of the parcels within an
assessment district zone may vote. If the majority of ballots received are in opposition to the assessment
increase, then the increased assessment cannot be levied.
Since the City took over 97-01 from the County, Zone 4 has been underfunded and as a result the City has used
various funds, including General Fund revenues, to cover the operating shortfall. To eliminate the funding gap
in Zone 4, the City proposed to increase the annual assessment. In 2005 and again in 2009 the owners of
properties within Zone 4 voted against a proposed increase in the annual assessment, which was intended to
balance the Zone’s budget. In 2010, to reduce future subsidies, the City incorporated a xeriscaping (low-water
and maintenance) plan to eliminate some of the more labor intensive and water consuming landscape features,
such as turf, and reduced the level of service on the remaining landscaping to a minimum. There have been
significant reductions in maintenance and utility costs, but the expenditures still exceeded the existing revenues
for this zone. This shortfall was subsidized by the City’s General Fund. To eliminate future subsidies, the City
reduced the frequency of maintenance as a pilot project (i.e. every 6 or 8 weeks instead of monthly). The budget
for Zone 4 was balanced with a reduced maintenance schedule. However after numerous complaints from the
public of its poor appearance, a higher level of maintenance was reinstated during the FY 2011/2012 year.
An engineer’s report has been prepared for the proposed assessments and is available for review, by the public,
in the City Clerk’s Office. The Engineer’s Report summarizes the maintenance efforts and recommends levying
assessments at the same level as in Fiscal Year 2013/2014 for Zones 1, 2, 3, and 4.
City Council approval of a Resolution to Initiate Proceedings is the required first step in the update process. By
the Resolution of Intention, the City Council approves the Engineer’s Report for the Landscape Maintenance
Assessment District 97-01, Annual Update for Fiscal Year 2014/2015, sets the date for a public hearing on the
assessments and directs staff to give the required notice.
Staff recommends that July 30, 2014, or as soon thereafter as the matter may be heard, be set as the date for
the public hearing. At that time, public comment will be received and the Council will consider and adopt a
resolution adopting the assessments. Notice of this meeting will be mailed and published in accordance with
State Code.
Conclusion
Staff recommends Council approve the following:
1. Resolution Initiating the Proceedings for Assessment District 97-01; and
2. Resolution of Intent, approving the Engineer’s Report, declaring the intent to order the levy and collection
of assessments, and establish July 30, 2014, at 6:00pm, as the date and time of the Public Hearing on the
proposed assessments.
Attachments:
1) Resolutions (2)
2) Engineer’s Report
RESOLUTION NO. 2014A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CITRUS HEIGHTS, CALIFORNIA, TO INITIATE PROCEEDINGS PURSUANT TO
THE LANDSCAPING AND LIGHTING ACT OF 1972 FOR LANDSCAPE
MAINTENANCE ASSESSMENT DISTRICT No. 97-01 (Zones 1, 2, 3, and 4)
WHEREAS, In order to continue to finance the costs of maintaining and servicing landscaping and
related facilities in Landscape Maintenance Zones 1, 2, 3 and 4, and to equitably distribute the costs among
benefited landowners, the City Council (the “City Council”) of the City of Citrus Heights (the “City”) has
decided to undertake proceedings pursuant to the Landscaping and Lighting Act of 1972, being California
Streets and Highways Code Sections 22500 et seq. (the “Act”), to levy assessments for Fiscal Year 2014/2015.
NOW, THEREFORE, BE IT RESOLVED AND ORDERED by the City Council of the City of
Citrus Heights hereby declares that:
Section 1. Recitals: The foregoing recitals are true and correct and the City Council so finds and
determines.
Section 2. Proposal to levy assessments: The City Council proposes to levy assessments for Fiscal Year
2014/2015 for Assessment District 97-01.
Section 3. Description of Improvements: The maintenance to be financed by assessments levied in the
City of Citrus Heights Landscape Maintenance Assessment District No. 97-01 consist of street corridor
landscape and open space vegetation maintenance, including tree, shrub, lawn, and ground cover care; weed
control; pruning; fertilization; litter removal; tree and shrub well maintenance; and irrigation system inspections
and repairs.
Section 4. Appointment of Engineer: The City Council hereby appoints the City Engineer as engineer
(the “Engineer”) for all purposes of proceedings undertaken by the City with respect to the assessment district.
The City Council hereby directs the Engineer to prepare and file with the City Clerk, a report for Fiscal Year
2014/2015 in accordance with Article 4 of Chapter 1 of the Act and Article XIII D, Section 4, of the California
Constitution.
Section 5. Effective Date. This resolution shall become effective on and after the date of its passage.
The City Clerk shall certify the passage and adoption of this Resolution and enter it into the book of
original resolutions.
10th day of July, 2014 by the following vote, to wit:
AYES:
NOES:
ABSTAIN:
ABSENT:
Melvin D. Turner, MAYOR
ATTEST:
_________________________________
Amy Van, City Clerk
RESOLUTION 2014A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CITRUS HEIGHTS,
CALIFORNIA, FOR THE INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR
FISCAL YEAR 2014/2015 FOR LANDSCAPE MAINTENANCE ASSESSMENT
DISTRICT No. 97-01 (ZONES 1, 2, 3, and 4)
WHEREAS, on July 10, 2014, the City Council (the “Council”) of the City of Citrus Heights
(the “City”) adopted Resolution No. 2014initiating proceedings pursuant to the Landscaping
and Lighting Act of 1972, being California Streets and Highways Code sections 22500 et seq. (the
“Act”), to levy and collect assessments for fiscal year 2014/2015 for the City of Citrus Heights
Landscape Maintenance Assessment District No. 97-01; and
WHEREAS, the City Engineer has prepared and filed with the City Clerk a report for fiscal
year 2014/2015 (the “Engineer’s Report”) in accordance with the Act; and
WHEREAS, the establishment or approval of the assessments proposed by this resolution will
be for the purpose of meeting operating expenses and purchasing supplies, equipment, or materials
necessary to maintain service within existing service areas.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Citrus Heights
as follows:
Section 1. Recitals. The foregoing recitals are true and correct and this Council so finds and
determines.
Section 2. Approval of Engineer’s Report. This Council hereby approves the Engineer’s
Report as filed.
Section 3. Declaration of Intention. This Council hereby declares its intention to order the
levy and collection of assessments for the City of Citrus Heights Landscape Maintenance Assessment
District No. 97-01.
Section 4. Description of Improvements. The maintenance to be financed by assessments
levied in the City of Citrus Heights Landscape Maintenance Assessment District No. 97-01 consist of
street corridor landscape and open space vegetation maintenance, including tree, shrub, lawn, and
ground cover care; weed control; pruning; fertilization; litter removal; tree and shrub well
maintenance; and irrigation system inspections and repairs.
Section 5. Location of District. The Landscape Maintenance Assessment District No. 97-01
includes the territory described in Exhibit A to the Engineer’s Report.
Section 6. Reference to Engineer’s Report for Particulars. A full and detailed description of
the improvements, the boundaries of the assessment district, and the proposed assessments upon
assessable lots and parcels of land within the district is set forth in the Engineer’s Report. The
Engineer’s Report is on file in the City Clerk’s office, 6237 Fountain Square Drive, Citrus Heights, CA
95621, and is available for review by any interested member of the public during normal business
hours.
Section 7. Notice of Public Hearing. On Wednesday, July 30, 2014 at 6:00 p.m., or as soon
thereafter as the matter may be heard, at the Council Chambers, 7117 Greenback Lane, Citrus Heights,
California, the City Council shall hold a public hearing on the levy of the proposed assessments. The
City does not propose to increase the assessments above last year’s amounts for Zones 1, 2, 3, and 4 of
Landscape Maintenance Assessment District 97-01.
Section 8. Publication of Resolution. The City Clerk is directed to give notice of the public
hearing by publication of this Resolution of Intention once in a newspaper of general circulation not
less than 10 days before the date of the public hearing.
Section 9. Amount of Assessment. The City does not propose to increase the assessment
above last year’s amount for Zones 1, 2, 3, and 4.
Section 10. Effective Date. This resolution shall take effect from and after the date of its
passage.
10th day of Ju1y 2014, by the following vote to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Melvin D. Turner, MAYOR
ATTEST:
_________________________________
Amy Van, City Clerk
ITEM 18
Memorandum
July 10, 2014
TO:
FROM:
Ardelyn Flores, Associate Civil Engineer
SUBJECT:
Landscape Maintenance Assessment Districts 98-01, 98-02 & 03-01
Initiate Proceedings for Fiscal Year 2014/2015 Annual Update
Each year, the City is required to update the assessments for its various Landscape Maintenance
Assessment Districts (LMAD’s). The first step in the process is for the City Council to initiate
proceedings for the Fiscal Year 2014/2015 update for LMAD’s No. 98-01 (Stock Village Unit Nos. 1
& 2); No. 98-02 (Sorenson Ranch Units Nos. 1, 2, 3 and 4); and No. 03-01, Zones 1 and 2. The second
step is for the Council to adopt an individual Resolution of Intention for each LMAD, setting the time
and date for a public hearing on the proposed assessments and directing staff to publish the appropriate
notice of the hearing. A draft Engineer's Report, describing the levels of maintenance, outlining the
proposed financial summary and including the Assessment Diagram for each LMAD, has been
prepared by the City Engineer. A copy of the draft Engineer’s Report is attached.
Staff recommends Council adopt the following resolutions in the order listed:
1. Resolution No. 2014: Resolution Initiating Proceedings Pursuant to the Landscaping and
Lighting Act of 1972 for Landscape Maintenance Assessment District 98-01.
2. Resolution No. 2014: Resolution Initiating Proceedings Pursuant to the Landscaping and
Lighting Act of 1972 for Landscape Maintenance Assessment District 98-02.
3. Resolution No. 2014 : Resolution Initiating Proceedings Pursuant to the Landscaping and
Lighting Act of 1972 for Landscape Maintenance Assessment District 03-01, Zone 1 and 2.
By adopting the above Resolutions Initiating Proceedings, the City Council would be authorizing the
annual update of the City of Citrus Heights Landscape Maintenance Assessment Districts Nos. 98-01,
98-02 and 03-01, and further authorizing the preparation of the required Engineer's Report.
Subject: Landscape Maintenance Districts 98-01, 98-02 & 03-01: Annual Update for Fiscal Year 2014/2015
Date: July 10 2014
Page 2 of 4
1. Resolution No. 2014: Resolution of Intention. For the intention to levy and collect
assessments for Fiscal Year 2013/2014 for Landscape Maintenance Assessment District No. 98-01.
By adopting the above Resolutions of Intention, the City Council approves the Engineer’s Report for
the City of Citrus Heights Landscape Maintenance Assessment Districts 98-01, 98-02 and 03-01
Annual Update for Fiscal Year 2014/2015; declares the intention to order the collection and levy of
assessments; sets the time and date for the required public hearing; and directs staff to give the
required notice.
Fiscal Impact
Assessment District’s 98-01; 98-02; and 03-01, Zones 1 and 2, are currently fully funded by their
assessments; therefore, there is no fiscal impact for these districts.
Assessment District 98-01, first created in 1998, is for the maintenance of certain areas within the
subdivision called Stock Village Unit No. 1 and Unit No. 2. Maintenance responsibilities include: 1)
periodic trimming of thirty (30) oak trees and repair of and graffiti removal from a sound wall adjacent
to the western side of the subdivision and landscape and irrigation system maintenance and repair and
graffiti removal from a sound wall adjacent to the eastern side of the subdivision, adjacent to Stock
Ranch Road.
Assessment District 98-02, first created in 1998, is for the maintenance of certain areas within and
adjacent to the subdivision called the Sorensen Ranch development. All improvements are on public
property. The improved parcels to be maintained are along the west side of Van Maren Lane
(approximately 1500 feet); along the north side of Oak Lakes Lane (approximately 1300 feet); and
shorter parcels along Campfire Way at Van Maren Lane (approximately 100 feet on the south side);
Horseman Way at Van Maren Lane (approximately 100 feet on the north and south side); and the east
side of Silversaddle Way at Oak Lakes Lane (approximately 100 feet).
Assessment District 03-01 (Zones 1 & 2), established in 2003, is for the maintenance of certain areas
within and adjacent to the commercial and residential portions of the Stock Ranch subdivision. All
improvements are on public property. The maintenance responsibilities generally include: landscaping
and bus stops on both sides of Auburn Boulevard adjacent to the Stock Ranch commercial properties;
drainage basins, opens space areas, pedestrian/bike trail and a pedestrian bridge along and across
Arcade Creek; and landscaping along the west side of Stock Ranch Road adjacent to the Stock Ranch
residential properties.
Pursuant to the Landscaping and Lighting Act of 1972, assessment districts of this type must be
updated annually. A Resolution to Initiate Proceedings is required as the first action of the City
Council in order to initiate the update of the LMAD’s. Subsequent approval of the assessments to be
Subject: Landscape Maintenance Districts 98-01, 98-02 & 03-01: Annual Update for Fiscal Year 2014/2015
Date: July 10 2014
Page 3 of 4
levied and collected will be for the purpose of meeting operating expenses and purchasing supplies,
equipment, or materials necessary to maintain landscape facilities for the districts.
An Engineer’s Report has been prepared for the proposed assessments and is available for review, by
the public, in the City Clerk’s Office. The Engineer’s Report summarizes the maintenance effort and
recommends levying assessments at the same level as in Fiscal Year 2013/2014 for all Districts.
By the Resolution of Intention, the City Council approves the Engineer’s Report for the Landscape
Maintenance Assessment District, Annual Update for Fiscal Year 2014/2015, sets the date for a public
hearing on the assessments and directs staff to give the required notice.
Staff recommends July 30, 2014, or as soon thereafter as the matter may be heard, be set as the date for
the public hearing. At that time, public comment will be received and the Council will consider and
adopt a resolution adopting the assessments. Notice of this meeting will be published in accordance
with State code.
Conclusion
Staff recommends Council approve the following:
1. Resolutions initiating the proceedings for Assessment Districts 98-01, 98-02 and 03-01; and
2. Resolutions of Intention, approving the Engineer’s Report, declaring the intent to order the levy
and collection of assessments, and establishing July 30, 2014, at 6:00 pm, or as soon thereafter as
the matter may be heard, as the date and time of the Public Hearing on the proposed assessments.
Attachments:
1)
2)
Resolutions (6)
Engineer’s Report
MAINTENANCE ASSESSMENT DISTRICT No. 98-01
related facilities in Landscape Maintenance District 98-01 and to equitably distribute the costs among benefited
landowners, the City Council (the “City Council”) of the City of Citrus Heights (the “City”) has decided to
undertake proceedings pursuant to the Landscaping and Lighting Act of 1972, being California Streets and
Highways Code Sections 22500 et seq. (the “Act”), to levy assessments for Fiscal Year 2014/2015.
Citrus Heights hereby declares:
determines.
landscape and soundwall maintenance, including tree, shrub, lawn, and ground cover care; weed control;
pruning; fertilization; litter removal; tree and shrub well maintenance; and irrigation system inspections and
repairs, graffiti removal and soundwall repair.
Constitution.
The City Clerk shall certify the passage and adoption of this Resolution and enter it into the book
of original resolutions.
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST:
_________________________________
Amy Van, City Clerk
MAINTENANCE ASSESSMENT DISTRICT No. 98-02
related facilities in Landscape Maintenance District 98-02 and to equitably distribute the costs among benefited
landowners, the City Council (the “City Council”) of the City of Citrus Heights (the “City”) has decided to
undertake proceedings pursuant to the Landscaping and Lighting Act of 1972, being California Streets and
Highways Code Sections 22500 et seq. (the “Act”), to levy assessments for Fiscal Year 2014/2015.
determines.
Constitution.
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST:
_________________________________
Amy Van, City Clerk
MAINTENANCE ASSESSMENT DISTRICT No. 03-01 (Zones 1 & 2)
related facilities in Landscape Maintenance District 03-01 (Zones 1 and 2) and to equitably distribute the costs
among benefited landowners, the City Council (the “City Council”) of the City of Citrus Heights (the “City”)
has decided to undertake proceedings pursuant to the Landscaping and Lighting Act of 1972, being California
Streets and Highways Code Sections 22500 et seq. (the “Act”), to levy assessments for Fiscal Year 2014/2015.
determines.
landscape, soundwall maintenance, open space maintenance, including tree, shrub, lawn, and ground cover care;
weed control; pruning; fertilization; litter removal; tree and shrub well maintenance; and irrigation system
inspections and repairs, graffiti removal, soundwall repair pedestrian path and drainage basin maintenance.
Constitution.
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST:
_________________________________
Amy Van, City Clerk
DISTRICT No. 98-01
WHEREAS, on July 10, 2014, the City Council (the “Council”) of the City of Citrus Heights (the
“City”) adopted RESOLUTION NO. 2014initiating proceedings pursuant to the Landscaping and
Lighting Act of 1972, being California Streets and Highways Code sections 22500 et seq. (the “Act”), to levy
and collect assessments for fiscal year 2014/2015 for the City of Citrus Heights Landscape Maintenance
Assessment District No. 98-01; and
WHEREAS, the City Engineer has prepared and filed with the City Clerk a report for fiscal year
2014/2015 (the “Engineer’s Report”) in accordance with the Act; and
WHEREAS, the establishment or approval of the assessments proposed by this resolution will be for
the purpose of meeting operating expenses and purchasing supplies, equipment, or materials necessary to
maintain service within existing service areas.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Citrus Heights as
follows:
Section 1.
determines.
Recitals.
The foregoing recitals are true and correct and this Council so finds and
Section 2. Approval of Engineer’s Report. This Council hereby approves the Engineer’s Report as
filed.
Section 3. Declaration of Intention. This Council hereby declares its intention to order the levy and
collection of assessments for the City of Citrus Heights Landscape Maintenance Assessment District No. 98-01.
Section 4. Description of Improvements. The maintenance to be financed by assessments levied in the
Section 5. Location of District. The Landscape Maintenance Assessment District No. 98-01 includes
the territory described in Figure 1.1 of the Engineer’s Report for 98-01, 98-02 and 03-01.
Section 6. Reference to Engineer’s Report for Particulars. A full and detailed description of the
improvements, the boundaries of the assessment district, and the proposed assessments upon assessable lots and
parcels of land within the district is set forth in the Engineer’s Report. The Engineer’s Report is on file in the
City Clerk’s office, 6237 Fountain Square Drive, Citrus Heights, CA 95621, and is available for review by any
interested member of the public during normal business hours.
Section 7. Notice of Public Hearing. On Wednesday, July 30, 2014 at 6:00 p.m., or as soon thereafter
as the matter may be heard, at the Council Chambers, 7117 Greenback Lane, Citrus Heights, California, the City
Council shall hold a public hearing on the levy of the proposed assessments.
Section 8. Publication of Resolution. The City Clerk is directed to give notice of the public hearing by
publication of this Resolution of Intention once in a newspaper of general circulation not less than 10 days
before the date of the public hearing.
Section 9. Amount of Assessment. The City does not propose to increase the assessment above last
year’s amount for Landscape Maintenance Assessment District 98-01.
Section 10. Effective Date. This resolution shall take effect from and after the date of its passage.
PASSED AND ADOPTED by the City Council of the City of Citrus Heights, California, this 10th day
of July, 2014 by the following vote, to wit:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST:
_________________________________
Amy Van, City Clerk
DISTRICT No. 98-02
WHEREAS, staff has met with residents of Landscape Maintenance Assessment District 98-02; and
follows:
Section 1.
determines.
Recitals.
filed.
Section 4. Description of Improvements. The maintenance to be financed by assessments levied in the
the territory described in Figure 2.1 of the Engineer’s Report for LMAD’s 98-01, 98-02 and 03-01.
year’s amount for Landscape Maintenance Assessment District 98-01.
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST:
_________________________________
Amy Van, City Clerk
DISTRICT No. 03-01 (ZONES 1 AND 2)
follows:
Section 1.
determines.
Recitals.
filed.
Section 4. Description of Improvements. The improvements to be financed by assessments levied in
the City of Citrus Heights Landscape Maintenance Assessment District No. 03-01 (Stock Ranch) include
detention basins, wetlands, pedestrian bridge, pedestrian trail, trail lighting, sound walls, street corridor
landscape, bus stops, park trails, cable fencing and lighting and open space vegetation maintenance, including
tree, shrub, lawn, and ground cover care; weed control; pruning; fertilization; litter removal; tree and shrub well
maintenance; and irrigation system inspections and repairs.
the territory described in Figures 3.1 and 4.1of the Engineer’s Report for LMAD’s 98-01, 98-02 and 03-01.
year’s amount for Landscape Maintenance Assessment District 03-01, Zones 1 and 2.
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST:
_________________________________
Amy Van, City Clerk

Mel Turner, Mayor Sue Frost, Vice Mayor Jeannie

Transcription

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