Cherokee Presbytery

Cherokee Presbytery
gathers for worship and the stated meeting
Tuesday, August 23, 2016 5:30pm
Kirkwood Presbyterian Church
618 Acworth Due West Road
Kennesaw, GA 30152
Contents
Message from Stated Clerk/Mission Coordinator
If this is your first presbytery meeting
Message from our Hosts
Proposed Docket
Stated Clerk/Mission Coordinator Report
Ministry Support Team Report
Nominating Committee Report
Committee on Ministry Report
Committee on Preparation for Ministry Report
Coordinating Team Report
Financial Statements
Elected Servants of Cherokee Presbytery
David Jones Materials
Cassie Waits Materials
Congregational Care and Mission Report
Providence Administrative Commission Report
Proposed Bylaws
Child Protection Policy
Shaping a Relational Presbytery – Structure Proposal
p. 2
p. 3
p. 4
p. 5
p. 6
p. 7
p. 8
p. 9-10
p. 11
p. 12
p. 14-16
p. 17-19
p. 20-23
p. 24-25
p. 26
p. 27
p. 28-31
p. 32-41
p. 42-45
CHEROKEE PRESBYTERY 8.23.16 1 From your stated clerk and mission coordinator…
Sisters and Brothers:
Grace and peace to you in the name of our Lord and Savior Jesus Christ! As I begin to prepare
for our next stated meeting of Cherokee Presbytery, I am overwhelmed at the goodness and
grace of God so evident among us. It has been a very full summer for Presbyterians in
Northwest Georgia. We have witnessed our General Assembly gather and prayerfully discern
next steps for our denomination. We have hosted Vacation Bible Schools and guest preachers.
We have traveled for vacations, sabbaticals, mission trips, Montreat conferences, and
Triennium. We have said goodbye to people we love and welcomed new pastors into our midst.
We have camped in the woods. Through all of it, the Spirit has been nudging us to new ways of
being together, new patterns of connection, new hope for how we will worship and serve in our
corner of God’s world.
Of course, newness means uncertainty. It means trying something before we know if it will work
or if we will like it. It means maybe letting go of what we know for something we can only
imagine. There are moments when we are right to proceed with caution. But proceed we must
because the Spirit beckons us on. God is already doing a new thing and we are invited to lace
up our shoes and join the journey. This presbytery handbook and the meeting we are preparing
for in it hold evidence of how your leaders are coming to understand the new things God is
doing among us in Cherokee Presbytery. Your Coordinating Team has labored to draft new
bylaws that will make room for greater flexibility and transparency in our governance. They are
also in the midst of drafting a new organizational structure for the presbytery, a way of being
together and doing our work that emphasizes resourcing of our congregations for mission in our
local communities and builds direct relationships among our sisters and brothers in the
presbytery. The other accomplishment of the Coordinating Team for the summer was to draft a
Child Protection Policy for the presbytery in accordance with a requirement from the 221st
General Assembly. We hope all of our congregations will adopt policies and practices that will
similarly protect our youngest members. There’s a lot of paper in this handbook, but it’s worth
your prayerful reading as these documents say much about who we understand ourselves to
be.
But maybe the most important pages in this handbook are the ones that introduce you to two of
the newest leaders among us, David Jones, the pastor called to serve the Macland Church, and
Cassie Waits, an Inquirer of Cherokee Presbytery seeking Candidacy at this meeting. As you
read their stories, pray for them and for the people they will serve. They are gifts among us!
Finally, I call us all to prayer for Heahwan Rim, our synod executive who is undergoing
treatments for a form of leukemia. He is doing well after a week of chemotherapy but still has a
ways to go. You can send him your well wishes at this address:
Rev. Dr. Heahwan Rim
BMTU Room 8250
1515 SW Archer Rd
Gainesville, FL 32608
Thank you for your faithful service to Cherokee Presbytery. May your work bring you closer to
Jesus Christ and to your brothers and sisters in faith!
2 CHEROKEE PRESBYTERY 8.23.16 If this is your first presbytery meeting…
If you are a new commissioner in the presbytery, welcome! Your pastor
will probably introduce you when the moderator requests first-time elder
commissioners stand early in the meeting. The information below should
help you during your first meeting. All the business for this meeting is
contained in the handbook. It will help you if you read it before you arrive.
Please make sure you download a copy to your computer/device or print
a hard copy before you arrive.
We ask that everyone attending the meeting either register online at
www.cherokeepresbytery.org or fill out an attendance card. If you include
your email address, we will add you to the mailing list for the presbytery.
Voting commissioners are asked to wear blue nametags and visitors wear
white nametags. This helps a moderator if a standing vote is taken
during the meeting. As a voting commissioner, you are entitled to request
clarification at any time if there is something you do not understand.
Before the meeting, we will gather for registration and a simple meal in
the lower fellowship hall. Donations are accepted to offset the cost of the
meal. An offering will be received during worship and will be shared with
a cause designated by the host church.
Childcare is available for our meetings, but reservations are required by
Thursday prior to our meeting. You can reserve a space for your child
either when you register online or by contacting Sarita in the presbytery
office by phone or email.
When speaking to the presbytery, please stand, use a microphone, and
state your name and the name of your congregation. Speaking time may
be limited by the moderator during a debate. Any New Business must be
placed in the hands of the Stated Clerk before the approval of the docket.
Any motion made from the floor of the presbytery, be it a new motion, a
substitute motion an amended motion must be given to the Stated Clerk
at the time the motion is made.
Alphabet Soup
The meanings of the many
acronyms you may hear
during the meeting
AC: Administrative
Commission
COM: Committee on Ministry
CPM: Committee on
Preparation for Ministry
CRCC: Cherokee Retreat
Center and Camp
CT: Coordinating Team
CRE: Commissioned Ruling
Elder
CCM: Congregational Care
and Mission
GA: General Assembly
MC: Mission Coordinator
MST: Ministry Support Team
RE: Ruling Elder
SC: Stated Clerk
TE: Teaching Elder
CHEROKEE PRESBYTERY 8.23.16 3 From our hosts…
Welcome, brothers and sisters of Cherokee
Presbytery!
We are thrilled to host you at Krikwood. We hope that you will enjoy your
visit. In two weeks, on Saturday, September 10, we will celebrate the 30th
anniversary of our charter. Kirkwood was organized with the support of
Cherokee Presbytery and First Presbyterian Church of Marietta and under
the leadership of Dr. Van Nesbit. With Presbyterian’s Scottish heritage and
with our heavily wooded site in mind, the congregation chose the name
Kirkwood, meaning “church in the woods.” I am the second installed
pastor, and I began my ministry at Kirkwood almost 5 years ago exactly. It
has been a joy to serve this growing and faithful congregation. Our
talented Music Director Heidi Hanz has been serving Kirkwood for 14
years.
Over the years, Kirkwood has worked hard to support our community. You
can see one of my favorite and most recent projects just be walking
outside. As you exit fro the sanctuary and look to the right, you’ll find the
Kirkwood Promise House. We purchased the house and land back in July
2014 as an area of possible future expansion. (Notice that the land is
relatively flat, unlike our property.) With the help of a local Home Depot
and volunteers from Family Promise of Cobb County, we renovated the
older home. In coordination with Family Promise, we now lease the house
for a nominal fee as a temporary home for families transitioning out of
homelessness. We are grateful that through this ministry in just the past
year, we have been able to help five different families get back on their
feet. The offering from tonight’s worship will go to Family Promise of Cobb
County.
If you walk around the back of the parking lot, you’ll notice two trailheads.
The first leads to a scout hut and campground, and the trailhead with a
handrail goes from the lower parking lot to an outdoor amphitheater. You
are more than welcome to explore these short trails and outdoor spaces.
We invite you to explore our church website, www.kirkwoodpc.org to learn
more about us.
If you have any questions about our location or property, please feel free to
contact me at [email protected] or my cell phone 678.751.7689.
Many blessings upon your drive here!
Catherine Renken, Pastor
4 CHEROKEE PRESBYTERY 8.23.16 Directions: Kirkwood is
located at 618 Acworth Due
West Road, on the
northeast corner of Acworth
Due West Road and
Kennesaw Due West Road
in Kennesaw.
The church is directly
across from Due West
Elementary School and
across from CVS.
Parking can be a challenge,
so we encourage you to
carpool if you are able.
Parking is available on the
much or gravel as well.
Kindly reserve the best
spots for the disabled and
elderly, as our church sits
on a hill that is not very
handicap accessible. There
are additional spaces
across the street at the
retail shops if needed.
For driving directions from
your location, click here or
paste into your web
browser:
https://goo.gl/9tqAqE
Docket for the Tuesday, August 23, 2016
Stated Meeting of Cherokee Presbytery
4:30 pm
Registration and Dinner
Lower Fellowship Hall
5:30 pm
Opening Ritual
Declare Quorum and Open with Prayer
Worship
Cyndi Parr
6:00 pm
Approval of Docket
Seat Corresponding Members
Welcome New Commissioners
Welcome from the Hosts
Good News From the Pews
Good News from Camp Cherokee
Greg Lund
6:30 pm
Business Meeting
Stated Clerk/Mission Coordinator Report (p.6)
Nikki Collins MacMillan
Report from GA Commissioners
Greg Lund
Bob Foster
Katie Orth
Ministry Support Team Report (p.7; 14-16)
John Martin
Nominating Committee Report (p. 8; 17-19)
Maryellen Hittel
Committee on Ministry Report (p.9; 20-23)
Examination of David Jones
LaVert Jones
Committee on Preparation for Ministry Report (p.11)
Examination of Cassie Waits (p.24-25)
Will Scott
Coordinating Team Report
Proposed Bylaws
Child Protection Policy
Susan Monk
CRCC Futures Team Report
John Spangler
Due to the meeting date of CRCC Futures Team, there is no printed
report included in this packet. The team will make a verbal report.
Printed reports and supporting documents from these and all other work groups and committees of the presbytery are
included in the following pages.
CHEROKEE PRESBYTERY 8.23.16 5 Stated Clerk and Mission Coordinator’s Report
Items for Action (with discussion)
1. Approve minutes of the May 24, 2016 Stated Meeting of Cherokee Presbytery at Deer
Creek Shores Presbyterian Church as prepared and circulated.
Items for Action (consent agenda)
Actions of the Stated Clerk/Mission Coordinator
1. Together with Assistant Stated Clerk Ken Terrell, prepared and circulated minutes of the
May 24 meeting of Cherokee Presbytery. The minutes were reviewed for accuracy and
completeness by the Moderator and a committee appointed by the Moderator and then
were posted on the presbytery website with print copies available today at the Stated
Clerk’s table
2. Attended the 222nd General Assembly in Portland, OR
3. Served as the registered agent for the real estate closing on the sale of Providence
Presbyterian Church
4. Preached and led worship at Kirkwood Presbyterian Church, FPC Cartersville, Covenant
Presbyterian Church, and Westminster Presbyterian Church
6 CHEROKEE PRESBYTERY 8.23.16 Ministry Support Team Report The mission goal of the Ministry Support Team is to provide the infrastructure for the
presbytery’s mission and ministry so that the members and staff will mutually support,
respect, and be accountable to one another.
MST has oversight of personnel, budget and finance, and communications.
Team Members
RE Mike Elliot
TE Sid Gunter
RE Eva Whitaker
RE Jim Ray
Team Moderator
John Martin
[email protected]
Meetings since last presbytery meeting:
August 8, 2016
Next Meeting: September 20, 2016 10am
Items for Action (consent agenda)
Items for Action (with discussion)
Items for Information
1. Please see financial reports in the addendum to this handbook. Our income is down
$5,500 YTD. While our expenses are tracking close to budget, we depend on the
support of our congregations. If your congregation is not up to date in your giving,
please catch up and support our shared ministry.
2. MST is working with FPC Cartersville to adjust the space occupied by Cherokee
Presbytery. In the coming weeks, the presbytery offices will be relocated to include only
the “upstairs” portion of our suite. Please consider volunteering to help us move our
offices and dispose of unneeded furniture. This change will reduce the presbytery’s rent
expenses to $500/month. We are grateful to FPC Cartersville for the hospitality and
flexibility.
3. In accordance with our Ministry Manual, MST has determined to utilized a 3 member
committee of accounting professionals within the presbytery to conduct a financial
review. This work will save approximately $5000 and increase presbytery awareness of
our financial health.
4. A draft of the 2017 operating budget will be prepared at a September 20, 2016 meeting
of MST.
CHEROKEE PRESBYTERY 8.23.16 7 Nominating Committee Report The Nominating Committee is responsible for nominating people to fill the Presbytery
positions for the teams and committees that do the work of Cherokee Presbytery. The
goal is to provide a broad representation of the member churches and parity between
ruling elders and teaching elders.
Committee Members
TE Zeta Lamberson
RE Marx Borges
TE Maryellen Hittel
RE Erma Jones
Team Moderator
Maryellen Hittel
[email protected]
Meetings since last presbytery meeting:
Next Meeting:
Items for Information
Items for Action (without discussion/consent agenda)
Items for Action (with discussion)
We offer the following names to be approved for service to:
Ministry Support Team:
RE Ben Hadaway (Heritage)
RE Jim Ray (First Marietta)
Nominations may come from the floor provided the individual has been asked and agreed prior
to being nominated.
Full slates of elders serving Cherokee Presbytery are represented on the charts in the
addendum.
8 CHEROKEE PRESBYTERY 8.23.16 Committee on Ministry Report The Committee on Ministry serves as advisor to teaching elders, ruling elders
commissioned to pastoral service, Certified Christian Educators, sessions, and
congregations of the presbytery. COM oversees the processes for congregations in
transitions in pastoral leadership and guides sessions seeking temporary pastoral
relationships.
Committee Members
RE Nancy Bertrand TE Fritz Bogar
RE Bill Byars
TE Robin Gantz
RE Marlene Michalke TE David MacDonald
RE Paul Phillips
TE Jim Simpson
TE Jack Waskey
TE Camille Josey
Team Moderator
LaVert Jones
[email protected]
Meetings since last presbytery meeting: June 7, 2016 & August 5, 2016
Next Meeting: September 1, 2016 6:30pm
Items for Information
• Approved the dissolution of the associate pastor position for FPC Cartersville.
• Approved the covenant between the Session of FPC Marietta TE Joe Brice who will
serve a 12 month contract as Parish Associate for Pastoral Care.
Items for Action (without discussion/consent agenda)
1. COM moves the approval of the installation commission for TE Elizabeth Milford on June
26 at 5pm at Heritage Presbyterian Church as listed:
Rev. Catherine Renken (Kirkwood)
Rev. Zeta Lamberson (Covenant
Elder Velma Tilley (Cartersville)
Elder John Bell (Heritage)
Elder Lloyd Farr (Silver Creek)
2. COM moves the approval of the installation commission for TE Chris Jones on August
14 at 4pm at FPC Cartersville as listed:
Rev. Greg Lund (Westminster)
Rev. David Jordan (Grace)
Rev. Nikki Collins MacMillan (Cherokee Presbytery)
Elder Beth Gaines (Cartersville)
CHEROKEE PRESBYTERY 8.23.16 9 Elder LaVert Jones (John Knox)
Elder Marlene Michalke (Macland)
Elder Paul Phillips (FPC Marietta)
Guests of the Commission:
Rev. David Powers (Northeast GA Presbytery)
Rev. Dr. Kathy Dawson (Greater ATL)
Items for Action (with discussion)
1. Upon sustaining examination by Cherokee Presbytery, COM moves TE David Jones
(Central Florida Presbytery) be received as a minister member of Cherokee Presbytery
serving as pastor of Macland Presbyterian Church effective August 1, 2016.
2. COM moves the approval of the terms of call for David Jones found in the addendum of
this handbook.
3. COM moves the approval of the Administrative Commission for the Installation of David
Jones on Sunday, September 18, 2016 as listed:
Rev. Greg Lund (Westminster)
Rev. Zeta Lamberson (Covenant)
Rev. Nikki Collins MacMillan (Cherokee Presbytery)
Elder William White (Macland)
Elder Paul Phillips (FPC Marietta)
Elder LaVert Jones (John Knox)
4. COM moves the approval of the Administrative Commission to ordain Candidate Jeff
Cain on behalf of Northeast Georgia Presbytery where he sustained an examination on
August 16, 2016 and has been called to serve as Pastor of FPC Commerce, Georgia.
Installation will be August 28, 2016 at 5pm at FPC Marietta. The Commission is as
follows:
Rev. Fritz Bogar (John Knox)
Rev. James Speed (retired)
Elder Bob Brown (FPC Marietta)
Elder Priscilla Bennett (John Knox)
Elder Charles Jarman (Kirkwood)
Guest of the Commission: Elder Bob Sosebee (Northeast Georgia)
1 CHEROKEE PRESBYTERY 8.23.16 0 Committee on Preparation for Ministry Report The Committee on Preparation for Ministry supports Inquirers and Candidates in
preparing for ordination as Ministers of Word and Sacrament in the Presbyterian Church
(USA).
Committee Members
RE Sean Ireland
TE Catherine Renken
RE Annie Trimmer
TE Julie Ferguson
RE Marlene Michalke TE David MacDonald
RE Erma Jones
TE Jennifer Lee
Team Moderator
Will Scott
[email protected]
Meetings since last presbytery meeting: August 9, 2016
Next Meeting:
Items for Information
CPM is currently reviewing the committee description in the Ministry Manual of Cherokee
Presbytery.
Items for Action (without discussion/consent agenda)
Items for Action (with discussion)
Approval of Inquirer Cassie Waits for Candidacy pending examination by presbytery
CHEROKEE PRESBYTERY 8.23.16 1
1 Coordinating Team Report The Coordinating Team works to coordinate the mission of Cherokee Presbytery across
the various ministry teams.
Committee Members
RE Robert Brown
TE Denise Beltzner
RE LaVert Jones
TE Greg Lund
RE Robert Smalley TE John Martin
TE Cyndi Parr
TE John Spangler
TE Edwin Gonzalez-Gertz
Team Moderator
Susan Monk
[email protected]
Meetings since last presbytery meeting: June 21, July 19, August 2, August 16
Next Meeting: September 20, 2016 2pm
Items for Information
1. Approved RE Sean Ireland (FPC Cartersville) to sign checks for Cherokee Presbytery.
2. Draft bylaws are submitted to the Presbytery for a first read. The coordinating team decided to
create a new set of streamlined bylaws rather than attempt to amend the set we have now. This
version was modeled after another presbytery and contains the specific content that is required.
These are offered for a first reading and will be brought to the presbytery for adoption at the
November meeting.
3. Coordinating Team accepted the resignation of Joe Brice from his contracted position as the
Marketing Director for CRCC effective 8.31.16
Items for Action (without discussion/consent agenda)
Items for Action (with discussion)
Coordinating Team moves the adoption of the Child Protection Policy found in the addendum to
this handbook.
1 CHEROKEE PRESBYTERY 8.23.16 2 Addendum CHEROKEE PRESBYTERY 8.23.16 1
3 Cherokee P&L
Jan - Jul
16
Ordinary Income/Expense
Income
44009 · Budgeted Receipts
69,154.60
47000 · CRC Income
57,499.66
48000 · Berry College Ministry Income
Total Income
5,683.53
132,337.79
Gross Profit
132,337.79
Expense
51300 · Misc. Presbytery Expense
51216 · Pby Office Operating Expense
52201 · Desig/ Cap/ Debt
48300 · Berry Campus Operation
Expense
51000 · Salaries & Benefits
7,437.50
14,291.51
684.35
5,683.53
62,562.91
51700 · Worship Team
495.16
54505 · Committee on Prep for Ministry
138.00
55199 · Campus Ministry Support
55109 · Mission (Synod & CCM)
56500 · Cherokee Retreat Ctr Support
57000 · CRC Expense
1,000.00
500.00
5,000.00
65,231.43
60001 · Payroll Expenses
49.00
Total Expense
163,073.39
Net Ordinary Income
-30,735.60
-30,735.60
Net Income
Balance Sheet
Jul 31, 16
ASSETS
Current Assets
Checking/Savings
Total Current Assets
455,925.79
455,925.79
Fixed Assets
3,238,677.40
Other Assets
TOTAL ASSETS
478,331.03
4,172,934.22
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Accounts Payable
Other Current
Liabilities
Total Current Liabilities
Long Term Liabilities
Total Liabilities
Equity
TOTAL LIABILITIES & EQUITY
-476.58
849.03
372.45
242,031.69
242,404.14
3,930,530.08
4,172,934.22
1 CHEROKEE PRESBYTERY 8.23.16 4 Cherokee Presbytery Loan Worksheet
Church Name
Acworth
Loan
Amount
Balance
Loan Date
Maturity
Date
89,000
199,371
7/19/06
3/18/08
3/25/28
609,370
478,000
115,000
242,032
1,741,093
127,268
1/16/08
5/1/30
2/3/06
2/21/12
3/1/26
2/1/2032
John Knox
200,716
300,000
?
920,000
478,000
175,000
400,000
2,000,000
250,000
Macland
1,600,000
1,370,691
12/16/13
1/1/2034
Bethany 10244706
Braz. Christian
Calhoun 1026807
Cartersville
Deer Creek
Grace 1022405
Heritage 1038211
Providence
1038812
Ray-Thomas
33042206
798,043
Building
350,000
Ray-Thomas
1004298
Westminster
425,000
Woodstock
0
Pd. In Full
85,411
8/23/2012
12/6/99
Next
Reset
Date
9/1/2032
Bank
Monthly
Payment
Cosign
By
Pby.
NW
PCUSA
6.75
3.80
1582
2022
x
PCUSA
?
Citizens
PILP
PILP
Bk N.
Ga.
3.99
5,052
x
4.50
4.25
4.25
4.75
2,548
12,817
1,617
PCUSA
4.25
PCUSA
12/25/19
Rate
%
PCUSA
4.25
3.50
Pd.
By
Pby
Pd.
By
TriPby
Pd.
By
Church
x
x
2/16
6/16
x
x
x
x
x
X
6/16
3/16
3/16
6/16
6/16
5/16
x
6/16
9,289
4968
2557
Update
6/16
x
X
Pd. by
6/16
Bethany
87,353
1/15/99
2/1/19
PCUSA
4.25
3089
x
Pd. by
6/16
Bethany
1,577,422
1,123,724
300,000
62,095
5/1/2009
1/25/
2033
3/6/96
3/25/21
1/25/
2013
Sun
Trust
5.00
9765
PCUSA
3.50
1550
x
6093804
Totals
6/30/16
9,774,181
Churches
Beersheba
Cedartown
Chickamauga
Christ
Fellowship
Cohutta
Covenant
Dalton
Faith/BR
Faith/Canton
Kirkwood
LaFayette
Light of Hope
Marietta 1st
Morton Mem.
Rockmart
Silver Creek
Trinity
No Loans
6,330,409
Updated 7/12/16
CHEROKEE PRESBYTERY 8.23.16 1
5 X
3/16
x
6/16
2016 Unified and Per Capita Pledges Received/Paid
Church
Acworth
Beersheba
Bethany
Brazilian Christian
Calhoun
Membership/
Attendance
69/42
60/77/
159/66
Unified
Pledged
600.00
Per Capita
Pledged
Unified
Received
1,800.00
2,880.00
300.00
100.00
Per Capita
Received
145.00
300.00
892.22
700.00
Cartersville First
Cedartown
Chickamauga
Christ Fellowship
Cloudland
Cohutta
Covenant
Dalton First
Deer Creek Shores
Faith Canton
Faith North Georgia
Grace
Heritage
John Knox
Kirkwood
LaFayette
Light of Hope
Macland
Marietta First
Menlo
Morton Memorial
Providence
Ray-Thomas Memorial
Rockmart
Silver Creek
Trinity
Westminster
Woodstock
615/210
90/62/41
31/28
45/33/25
205/111
116/69
103/67
75/40
90/68
127/87
382/200
114/171/83
22/21
142/
331/128
2226/625
12/32/123/45
159/37
82/50
47/31
37/
238/123
28/31
6103/2228
Miscellaneous Receipts
Totals 7/26/16
Marietta 1st paid $4,166.66 in 2016 for 2015
1 CHEROKEE PRESBYTERY 8.23.16 6 1,000.00
930.00
2,191.53
15,000.00
8,000.00
3,000.00
3,000.00
6,262.80
749.98
930.00
502.25
569.46
7,500.00
986.04
4,666.69
1,500.00
503.68
1,500.00
6,220.98
432.90
1,837.42
3,500.00
750.00
6,773.00
4,200.00
14,155.00
960.02
211.64
796.00
1,592.10
16,666.66
400.00
307.84
6,500.00
2,000.00
4,875.00
1,500.00
764.80
575.25
324.00
5,000.00
2,581.00
269.36
69,747.80
2,191.53
174.50
65,967.81
11,969.98
Nominating Committee Report Moderator of Presbytery
2016
TE Greg Lund (Westminster)
2017
RE Robert Smalley (Dalton)
2018
TE Carrie Scott (RTM)
SYNOD
COMMISSIONERS (FOUR-YEAR TERMS, BI-ANNUAL MEETINGS, MARCH &
SEPTEMBER)
2014-2017
TE Pem Cooley
RE Susan Spivey (Dalton)
Alternate TE: _______
Alternate RE _Bill Byars (Westminster)_________
SYNOD PJC
2014-2017
RE Robert Smalley (Dalton)
NOMINATING COMMITTEE, (6) Maryellen Hittel, Moderator
2016
2017
2018
TE Zeta Lamberson
RE
RE Erma Jones (John Knox)
(Covenant)
RE Marx Borges (RTM)
TE Maryellen Hittel (Rcmt)
TE:
PERMANENT JUDICIAL COMMISSION: (6) MODERATOR, TODD JOHNSON
2016
2018
2020
RE Cary Nelson (Cartersville) TE Denise Beltzner (Marietta) RE Todd Johnson (Cohutta)
TE Zeta Lamberson
RE _Bill Byars (Westminster) TE Fritz Bogar (JK)
COMMITTEE ON PREPARATION: (9)
WILL SCOTT
MODERATOR
2016
2017
2018
TE Greg Moore (Acworth)
TE Catherine Renken (Klnd)
TE
RE Sean Ireland (Cartersville) TE Julie Ferguson (AL)
RE Erma Jones (JK)
TE Will Scott (Dalton)
RE Annie Trimmer (RTM)
TE Jennifer Lee (AL –
CHEROKEE PRESBYTERY 8.23.16 1
7 Hospice)
COMMITTEE ON MINISTRY: (12) CAMILLE JOSEY, MODERATOR
2016
2017
2018
TE David McDonald
TE Fritz Bogar (JK)
RE Bill Byars (Westminster)
TE Jack Waskey
TE Robin Gantz
TE Camille Josey
RE
RE Paul Phillips (Marietta)
RE Marlene Michalke
(Macland)
RE LaVert Jones (John Knox) RE Nancy Bertrand
TE Jim Simpson (Faith BR)
(Beersheba)
COMMITTEE ON REPRESENTATION: (3-6) , MODERATOR
2016
2017
2018
TE Jennifer Lee
TE Paulo Mendes
RE Todd Johnson (Cohutta)
MINISTRY SUPPORT TEAM: (6) JOHN MARTIN, MODERATOR
2016
2017
2018
TE John Martin (DCS)
TE Sid Gunter (HR)
RE Jim Ray (First Marietta)
RE Ben Hadaway (Heritage) RE Mike Elliot
RE Eva Whitaker (Covenant)
WORSHIP TEAM: (3-6) CYNDI PARR, MODERATOR
2016
2017
2018
RE Linda Streeter (Covenant) TE_Cyndi Parr (Faith/Canton) TE Pete Paulson (Providence)
TE Julie Jensen (AL)
LL Pam Radford (Cartersville) TE Edwin Gonzalez-Gertz
CONGREGATIONAL CARE AND MISSION: ( 9) EDWIN GONZALEZ-GERTZ,
MODERATOR
2016
2017
2018
TE John Spangler (HR)
TE
TE David Jordan (Grace)
TE
LL Katie Orth (Cartersville)
TE Edwin Gonzalez-Gertz
RE Sue Spivey (Dalton)
RE Sarita Jones (JK)
RE
1 CHEROKEE PRESBYTERY 8.23.16 8 Coordinating Team, At Large Members
Class of 2016
TE John Spangler (At Large, class of 2016)
TE Denise Beltzner (At Large, class of 2016)
Class of 2017
RE
Class of 2018
RE Bob Brown
(Marietta)
Cherokee Presbytery Nominating Committee
The full list of names is included for the presbytery’s review.
We offer the following names to be approved for service to:
Ministry Support Team:
RE Ben Hadaway (Heritage)
RE Jim Ray (First Marietta)
Nominations may come from the floor provided the individual has been asked and agreed prior
to being nominated.
CHEROKEE PRESBYTERY 8.23.16 1
9 David W. Jones -­‐ Biography I grew up in a textile mill neighborhood in Anderson, S.C. where my father worked as the
plant manager. In the mill village, I learned about hard work, league softball, church picnics,
neighborhood hospitality, and front porch storytellers. I left the Methodist Church when I was
twelve for Central Presbyterian Church where I was confirmed, participated in the youth group,
played church league basketball, and got my first experience preaching on Youth Sundays.
While working on my degree in business at Clemson University, at age nineteen, I began my
career in the church running a youth program taking my father's work ethic and sense of the
southern parish into the pastorate. I got my first overwhelming church experience when a youth
announced on the school’s public address system about a church lock-in and instead of having
fifteen youth show up we had one hundred and fifty.
I graduated from Clemson and attended The Presbyterian School for Christian Education for
a year. During my internship that summer, I directed a camp in Michigan and met Carrie
Richards. As I started my efforts to convince her to leave the Michigan winters for the balmy
South, I transferred to Columbia Seminary and graduated with a Master of Arts in Youth
Ministry.
I took my first full time church job as the Director of Family Ministries at Georgetown
Presbyterian Church in Georgetown, SC. The church helped me grow into the role of pastoral
ministry so I returned to Columbia Seminary and earned the Master of Divinity degree in a
year’s time.
Following ordination, I served as associate pastor of Fort Hill Presbyterian Church in
Clemson, SC. I served as pastor of Harpeth Presbyterian in Brentwood, TN. I started a New
Worshiping Community called The Moment in the greater Nashville area. And finally, I have
served as pastor of Orlando Presbyterian Church, the continuing congregation of First
Presbyterian Church, Orlando, after the majority left the PC(USA).
During my ministry, I have led and participated on mission trips in Russia, the Netherlands,
Hungary, Haiti, Taiwan, and Mexico. I have led Presbytery Youth Councils, Presbytery’s Conflict
Management Division, and participated in Church Redevelopments. My continuing education
has included studying Conflict Management with the Mennonites and learning improv at Second
City in Chicago. I have authored eight books including: The Psychology of Jesus – Practical
Help for Life in Relationship, Out of The Crowd, and The Moment – there is no place like now.
My wife, Carrie, is a school counselor. We have three children: Cayla – a rising college
senior; Abbie – a rising high school senior, and Nathan – a rising high school freshman.
2 CHEROKEE PRESBYTERY 8.23.16 0 David W. Jones – Statement of Faith I believe God acts. Through God’s actions, we see not only the Triune nature of God in three
persons but the life giving, life redeeming, and life sustaining acts of God.
I believe God acted in creation – calling forth life from emptiness, order from chaos, and light
from darkness. In creation, the God who acted also permitted creation to act. In freedom,
humanity rebelled. God sought relationship, and humanity chose sin, separating ourselves from
the God of the world attempting to be gods of our own making. Yet, God did not stop acting.
I believe God acted in the redemption of creation. God responded to humanity’s rebellion
with an act as great as creation. The creating God redeemed creation. In the incarnation of
Christ, we see God’s action among us. In the life, death, resurrection, and ascension of Jesus
we see our God who creates also loves and continues to work making new life possible
liberating us from sin, shame, and the despair of death.
I believe God acted in the establishment of the Bible revealing how God has worked in the
past, works in the present, and will work in the future. The Bible stands as the authoritative
voice of God as God not only has spoken but still speaks.
I believe God acted in establishing the sacraments of baptism and communion. In Christian
baptism, we testify to the love of God incarnate seen in Jesus and throughout scripture. At
Jesus’ baptism, before Jesus walked on water, taught on the mountain, or was raised from the
tomb, he was God’s Beloved. Christian Baptism reminds us that no matter what we achieve,
believe, or accomplish, and no matter what our failure, fault, or sin, God’s love remains true
because though God could choose otherwise, God remains faithful and continues to choose
love in relation to persons, peoples, and the world, past, present, and future. As a sign of God’s
unfailing commitment to us, we baptize persons regardless of age, and though we may profess
our trust in God many times, baptism occurs but once. Through the sacrament of communion,
we celebrate that we are not alone. The God who created us and calls us also sustains us. The
mystery of Christ’s presence in Communion reminds us that in ways beyond our understanding,
the Comforter, the Spirit of God, is with us, within us, and among us sustained in each moment,
in every place, and every time. Through the work of The Spirit, God still works in God’s children
transforming us into God’s likeness completing justification through sanctification.
I believe God acted in the establishment of the church and particularly the Presbyterian
Church (USA). As God has acted, God calls us as individuals, communities, and nations to act
in response and as images of the creating, redeeming, and sustaining works of God. As Paul
was surprised by the risen Christ and then lived his life looking for Christ throughout the world,
so, too, are we called to not only follow Christ but expect Christ and become Christ-like ones, or
Christians, not only praying but exemplifying, “Thy kingdom come, Thy will be done, on earth as
it is in heaven.”
As God has acted, acts, and will act, God continues to call us to act in faith, hope, and love,
and as God has shown repeatedly through God’s creative, redeeming, and sustaining work in
us and among us, though faith, hope, and love abide in us, the greatest commandment and
calling is clearly to love.
CHEROKEE PRESBYTERY 8.23.16 2
1 PRESBYTERIAN CHURCH (USA) Pastoral Call Form (for installed pastoral positions)
The Macland Presbyterian Church located at
the following address 3615 Macland Road, Powder Springs Rd., GA 30127 belonging to the
Presbytery of Cherokee (PIN #
being well satisfied with our qualification for
ministry and confident that we have been lead to you by the Holy Spirit as one whose services
will be profitable to the spiritual interest of our church and fruitful for the Kingdom of Our
Lord, earnestly and solemnly call you,
David Whitehill Jones
To undertake the office of
Senior Pastor
Of this congregation, begiiming August 1, 2016, promising you in the discharge of your duty all
proper supp01i, encouragement and allegiance in the Lord.
That you may be free to devote yourself full time
XX
to the ministry of the Word
among us, we promise and obligate ourselves to pay you the following:
COMPENSATION INCLUDED IN EFFECTIVE SALARY A1mual Cash Salary
(can be divided into housing and salary)
Housing Allowance
Deferred compensation (if applicable)
SECA over 50%
Total Effective Salary
Board of Pensions Dues (current rate, see www.pensions.org)
40,000.00
30,000.00
70,000.00
25,550.00
MANDATORY COMPENSATION NOT INCLUDED IN EFFECTIVE SALARY SECA Tax allowance (50% of obligation)
Actual Moving Expenses (if applicable)
Four weeks vacation
Two weeks continuing education
2 CHEROKEE PRESBYTERY 8.23.16 2 n/a
10,000.00
ADDITIONAL REQUIRED COMPENSATION TOTALING
$8,832.36
To be divided as negotiated
1,200.00
2,500.00
1,000.00
2,500.00
1,632.36
Cell Phone
Mileage, vouchered
CE and Book Allowance
Professional Expenses
Dental
Signatures:
Nominating Committee.
Terms of Call have been approved by C01nmittee on lvlinistry:
_
Call approved by the Stated Clerk of the presbytery:
_
Acceptance of Call by Candidate:
For office use only:
Date call sent to congregation and pastor:
CHEROKEE PRESBYTERY 8.23.16 2
3 Statement of Faith -­‐ Cassie Waits I trust in God – the breath of life (Holy Spirit), the savior (Jesus Christ) and the creator (God the
Father). I believe all God’s action is ongoing from everlasting to everlasting and so I believe God is being. I
believe the Holy Spirit animates all of creation. I believe Jesus Christ becomes one of the created and
reveals a path for reconciliation of all. I believe God the Father forms all that is seen and unseen and gives
meaning and purpose to it.
I understand God to have a triune nature – each aspect unique and fully integrated. I trust that God
may speak truth through whom and to whom God wishes. I believe the expression of God’s revelation is
ongoing and not limited by human expectation – it may be found in unlikely spaces and forms. I understand
Jesus to be fully human and fully God: the savior whose ministry is reconciliation between the creator and
the created. Jesus is both the guide and the connecting bridge that brings about this reconciliation through
his life, death and resurrection. Within this vast work of salvation and reconciliation, I understand God to
hold particular concern for the hopeless, the helpless, the outsider, the oppressed, and the ignored.
I believe the community of believers are born of Holy Spirit and infused with particular gifts and
graces. I understand the church to be the formal institution of this community. I see the church as being
entrusted with preserving the teachings and traditions of Christ and fostering discipleship within each
generation of believers. I believe that the church holds sacred power to bind and to loose. Through its
sacraments of Baptism and Communion, the church remembers, enacts and anticipates salvation and
reconciliation through Christ.
I trust in God who is, was and will be. I trust in God who labors for reconciliation across time and
space for all creation. I trust in God who is beyond my comprehension and yet who gives me breath. I
prayerfully seek to discern and work toward God’s movement in my life, my family, my community and the
world. I believe God’s story is eternal and that I can only understand tiny slivers of the greater masterpiece.
While now I see dim shadows, I look forward to the day when all will be clear and when we shall all see
face-to-face.
2 CHEROKEE PRESBYTERY 8.23.16 4 Statement of Call – Cassie Waits The small town of Gordon, GA has one caution light, one grocer, one high school, and two
thousand residents. Yet, it is significant as the place where my faith journey began. I was raised in
tiny, tight-knit Methodist church where I first learned the full value of being part of a community of
believers. My beliefs are shaped both by personal conviction and by experiencing the evidence of
Christ in those around me. When I left for college, I was grateful to discover a Presbyterian church
home that supported and cared for me – particularly when my roommate passed in a skiing
accident. During that difficult time, the encouragement and love of the congregation and the
leadership were an unforgettable witness. Shortly after college, my husband and I married. We
were blessed to find Heritage Presbyterian church. This community genuinely embraced us and,
later, our children.
Since joining Heritage, I have been involved in a variety of ministries and roles: from
moderating our Presbyterian Women’s group to serving as our church finance chair. I volunteered
as a youth advisor. In this role, I was eager to pour my time, energy, and creativity into these
youth. I felt the most valuable hours I spent every week were preparing, teaching, encouraging
and spending time with this microcosm of a congregation. My passion for teaching spilled into
opportunities to lead Bible studies, Sunday school and even preaching when our pastor was out of
town. My faith life grew deeper and richer day by day. Through each experience, I became more
sure of a calling toward vocational ministry with a focus on teaching.
Looking back, I see God’s hand at work – planting a seed years ago in my heart that has
grown in secret and is ready to push forward and blossom. In order to allow this calling to reach its
full potential, I am now stepping forward in faith and trusting God to lead and equip me for this
amazing journey.
CHEROKEE PRESBYTERY 8.23.16 2
5 Congregational Care and Mission Ministry Team Members: Sue Spivey, John Spangler, Sarita Jones, David Jordan, Katie Orth and Edwin
Gonzalez-Gertz, Chair.
“Colossians 3: 14-15:
“And over all these virtues put on love, which binds them all together in perfect unity.15 Let the
peace of Christ rule in your hearts, since as members of one body you were called to peace. And
be thankful.”
Relationships form us. They do whether we acknowledge it or not. We crave real relationships, we
need people in our lives and loneliness actually can hurt. The gospel of Christ is supposed to
bring peoples and communities together to share, nurture and to be the light. Society tends to
divide us and separate us in many ways. One of the most treasured hymns of Christianity in the
last century was “Blest Be the Tie that Bind.” The Congregational Care and Ministry Team (CCM)
is seeking, discerning, and planning events that would enhance our connectivity, relationships and
share best practices amongst our communities of faith.
In an attempt to encourage unity and healthy relationships, CCM is developing a bank of ideas
that may be used by congregations to foster awareness of the importance, functioning, and even
ministry opportunities available within the Presbytery and the Presbytery Family. We are trying to
articulate at various levels the; who, what, where and why of Cherokee Presbytery and share this
with all congregations. So, watch for these to come soon!
We also support the re-shaping of our Presbytery due to new and exciting realities. The reimaging seems to be trimmer, functional, constitutional and above all relational. We are excited
with its potential of fostering unity, partnerships, and new ministries relevant to transforming
church realities.
CCM and its members are looking forward to be an agent of blessing to the congregations a
source of creativity, health and growth for in our presbytery. We pray for God to continue to pour
God’s rich grace and inspiration to become a difference for God’s Glory. We invite you to pray
with and for us.
“Trust in the LORD with all your heart; do not depend on your own understanding.” Prov. 3:5
Rev. Edwin Gonzalez-Gertz, Chair
2 CHEROKEE PRESBYTERY 8.23.16 6 Report to Cherokee Presbytery From: Administrative Commission for Providence Presbyterian Church
Zeta T. Lamberson, Moderator; Marlene Michalke;
Peggy Rollins
The Administrative Commission is pleased to inform Cherokee Presbytery that on June 30th, 2016
the Presbytery closed on the sale of the Providence Presbyterian Church building and property to
Grace Covenant Church (PCA) for $925,000. Stan Tilley reviewed the legal documents and
declared that everything was in order. At the closing the loan with PILP was paid off and the
Presbytery received a check in the amount of $213,871.53. It is the hope of the AC that this
money can be used for future ministry opportunities within the Presbytery.
Victor Glaze and his wife were given notice to vacate the house on the property and moved before
the closing with a little help from the commission, especially through the work of Marlene
Michalke. The Hispanic congregation was relocated. All documents have been transferred to the
presbytery office. We are still in the process of final closing on all bills and legal documents as
well as compiling the final listing of members remaining and acting on some transfers that have
been received. When these items are all completed we will report back to the Presbytery.
Respectfully submitted,
Zeta T. Lamberson
CHEROKEE PRESBYTERY 8.23.16 2
7 Bylaws of the Cherokee Presbytery Presbyterian Church (U.S.A.) Cartersville, Georgia Adopted XX/XX/2016
These bylaws, having been adopted by the action of Cherokee Presbytery at its stated meeting
of XXXX XX, 2016, shall be effective on December 1, 2016, and hereby replace and supersede any
and all other bylaws and regulations of Cherokee Presbytery, which has its principal offices at 183 W
Main Street, Cartersville, Georgia.
I.
II.
Organization 1.
Cherokee Presbytery (the “Presbytery”), being a council of the Presbyterian Church (U.S.A.) and incorporated under the laws of the state of Georgia, as a non-­‐profit 501c3, recognizes that the Constitution of the Presbyterian Church (U.S.A.) and the laws of the state of Georgia as they pertain to the organization of religious institutions, are obligatory upon it and its members. 2.
The legal name of this church body and of the Corporation is Cherokee Presbytery Properties, Inc. The Corporation is a constituent part of the Synod of South Atlantic and shall function in accordance with Parts 1 and 2 of the Constitution of the Presbyterian Church (USA) and the rules, procedures, and organization set forth in the presbytery Ministry Manual. 3.
These bylaws shall, to the extent possible, be interpreted to maintain consistency with the Constitution of the Presbyterian Church (U.S.A.), including any amendments thereto. To the extent these bylaws cannot be interpreted consistent with the Constitution of the Presbyterian Church (U.S.A.), including any amendments thereto, the Constitution of the Presbyterian Church (U.S.A.) shall control the proceedings of the Church. Annually, the Stated Clerk shall report at the next stated meeting of the Presbytery following the adjournment of the General Assembly whether any amendment to the Constitution of the Presbyterian Church (U.S.A.) is inconsistent with these bylaws, and if so propose appropriate amendments to these bylaws to insure consistency between the Constitution of the Presbyterian Church (U.S.A.) and these bylaws. Membership and Meetings 1. Membership in the Presbytery shall be determined consistent with the provisions of the Constitution of the Presbyterian Church (U.S.A.). 2. Meetings: The Presbytery shall hold stated (or regular) meetings on such dates as are determined by the Coordinating Team, which shall announce them no later than October 31st of the previous calendar year. The annual meeting of the Presbytery shall be the regular stated meeting of the Presbytery held in the
2 CHEROKEE PRESBYTERY 8.23.16 8 first quarter of the calendar year.
3. Special Meetings: Special meetings may be called in any manner authorized by the Constitution of the Presbyterian Church (U.S.A.). Such calls shall state clearly the purpose of the meeting, and no other matter not so specified shall be considered. The calling body or persons shall bear the cost of notice of the special meeting. 4. Moderator: The moderator of the Presbytery shall be elected in the manner authorized by the Constitution of the Presbyterian Church (U.S.A.) for a term of one year, beginning each year at the annual meeting of the Presbytery which shall normally be the regular stated meeting of the Presbytery in the first quarter of the calendar year. The immediate past moderator or a former moderator will preside in the absence of the moderator. 5. Voting: The members of the Presbytery as determined consistent with the provisions of the Constitution of the Presbyterian Church (U.S.A.), shall be eligible to vote at all stated and special meetings of the presbytery. 6. Robert’s Rules of Order: Meetings of the Presbytery shall be conducted in accordance with the most recent edition of Robert’s Rules of Order, except in cases in which the Constitution of the Presbyterian Church (U.S.A.) provides otherwise. 7. Opening and Closing with Prayer: All meetings of the Presbytery shall be opened and closed with prayer. 8. Quorum: A quorum of a meeting of the Presbytery shall be one-­‐fourth of the non-­‐
retired Ministers of Word and Sacrament and representative Ruling Elders from one-­‐fourth of the churches of presbytery. Reasons for non-­‐attendance on the part of ministers and non-­‐representation on the part of churches, also reasons for partial attendance, shall be given to presbytery in writing. 9. Business of the Corporation: At any meeting of the Presbytery, the Presbytery is constituted as a meeting of the members of the corporation and may conduct such business on behalf of the corporation as is proper under the laws of the state of Georgia, and the Constitution of the Presbyterian Church (U.S.A.), including the election of trustees. The annual meeting of the corporation shall normally be the regular stated meeting of the Presbytery held in the first quarter of the calendar year. III.
The Trustees 1. The Trustees of the Corporation shall be the members of the Coordinating Team. The Moderator of the Presbytery shall serve as the President and CEO of the Corporation. The Secretary of the Corporation shall be the Stated Clerk of the Presbytery. The Treasurer of the Corporation shall be the Treasurer of the Presbytery. 2. Authority delegated by Presbytery: The Presbytery delegates to the Board of Trustees the following responsibilities and authorizes it to spend such funds as are approved in the annual budget in the following areas: CHEROKEE PRESBYTERY 8.23.16 2
9 a)
To receive, hold, encumber, manage, and transfer property, real or personal for the Presbytery, and to accept and execute deeds of title to such property and to hold and defend title to such property, consistent with the provisions of the Constitution of the Presbyterian Church (U.S.A.); b)
To maintain the property of the Presbytery; c)
To approve sales, purchases, leases and mortgages of the property of congregations in the Presbytery subject to ratification at the following meeting of the Presbytery; d)
To account for the income and expenses of the Presbytery in conjunction with the Treasurer, and to provide the Presbytery with regular reports of such income and expenses; e)
To manage the funds of the church in conjunction with the Treasurer, and to provide the Presbytery with regular reports of the balance of such funds; f)
To obtain sufficient liability coverage to protect the facilities, programs and officers of the Presbytery and to retain legal counsel. 3. The Presbytery, in accordance with and not contrary to the Constitution of the Presbyterian Church (U.S.A.), may delegate by standing rule such other authority and responsibilities to the Board of Trustees as the Presbytery determines. 4. Committees of the Presbytery a. The committees of the Presbytery shall be those determined to be necessary by the Presbytery in order to carry out its work. b. Terms of membership on Presbytery Committees shall be as provided for in the Standing Rules of the Presbytery. c. Terms of membership on Presbytery Committees (except the Permanent Judicial Commission) shall begin at the adjournment of the annual Presbytery meeting following election and end at the adjournment of the annual meeting in the year of the election class. d. Terms of membership on the Permanent Judicial Commission shall begin January 1 of the year following the annual Presbytery meeting following election and shall end on December 31 of the year of the election class. 5. Nominations and Elections a. Eligibility for office or service on the committees of the Presbytery shall be consistent with the Constitution of the Presbyterian Church (U.S.A.). b. There shall be a representative Nominating Committee. The 3 CHEROKEE PRESBYTERY 8.23.16 0 Coordinating Team shall make nominations for the Nominating Committee. This committee shall also serve as the nominating committee for the corporation. c. The stated clerk of the Presbytery shall be nominated by the Nominating Committee and elected for a definite term. Additional nominations of qualified persons may be made from the floor by any eligible presbyter. Ordinarily, no individual shall serve more than four consecutive definite terms as stated clerk. d. The treasurer of the Presbytery shall be nominated by the Nominating Committee upon recommendation of the trustees and elected for a term of one year. Additional nominations of qualified persons may be made from the floor by any eligible presbyter. 6. Amendment a. These Bylaws may be amended, subject to the Charter of the Corporation, the laws of the state of Georgia, and the Constitution of the Presbyterian Church (U.S.A.), by approval of the Presbytery at any stated or special meeting of the Presbytery by a majority vote of those present, provided that a full reading of the proposed changes or a distribution by any printed or electronic means of the same shall have been made in connection with the call of the meeting. b. These Bylaws may not be amended contrary to or so as to not include the provisions of the Constitution of the Presbyterian Church (U.S.A).
CHEROKEE PRESBYTERY 8.23.16 3
1 Child Protection Policy Cherokee Presbytery To Be Adopted by Cherokee Presbytery August 23, 2016
The members of Cherokee Presbytery believe that we are called by God to create a safe
haven for all of the children and youth in our care, nurturing, protecting, and empowering
them through faith and trust. This commitment includes taking appropriate steps to
reduce the risk to the young people in our care. The following policy was established to
minimize the risk of any of our children and youth being subjected to sexual, physical, or
mental abuse. These policies and procedures are also intended to respect the rights and
afford due process to persons accused of improper conduct.
C ONTENTS
Part A:
Regarding Paid Summer Camp Staff
Part B:
Regarding Volunteers at Summer Camp and Adult Sponsors who attend Youth
and Children’s Events
Part C:
Child Care Workers for Presbytery Events and Meetings
Part D:
Prohibited Acts
Part E:
Consequences
32
In establishing policies and procedures that provide safeguards against child or youth abuse
at Cherokee Presbytery camps and events requiring childcare, four critical areas must be
addressed:
•
•
•
•
Screening and selection of volunteers and staff
Supervision of volunteers and staff
Reporting allegations
Response to allegations
A. PAID SUMMER CAMP STAFF
SELECTING AND SCREENING OF STAFF
§
All applicants for summer camp staff/counselor positions will complete an application
form. This application must be accompanied by a consent form giving Cherokee
Presbytery permission to conduct a criminal background check. The applicant’s consent
forms will be kept on file at Cherokee Presbytery.
§
Members of the Cherokee Retreat Center and Camp Operations Team will review
application forms, interview applicants, contact references, and will keep the applications on
file. The references will be kept with the personnel records for each applicant.
§
The designated Presbytery staff persons to the CRCC Operations Team will conduct the
background checks and may consult with the moderator of the Committee concerning the
results of any background check. Background checks will be destroyed following the
Committee’s decision regarding employment. Name, Date of Birth, Date of Background
Check, and Social Security Number of cleared persons will be kept on file at the Presbytery
Office.
§
“Whether disclosed voluntarily or by result of the security background check, the following
items will automatically disqualify a person from participating in the leadership or sponsorship
of any children’s or youth activity or program related to Cherokee Presbytery:
Any conviction for: murder; aggravated assault; sexual abuse; sexual assault
(rape); aggravated sexual assault; injury to a child; incest; indecency with a child;
inducing sexual conduct or sexual performance with a child; possession or
promotion of child pornography; the sale, distribution, or display of harmful
materials or prohibited substances to a minor; employment harmful to children;
or abandonment or endangerment of a child. All other convictions or charges for
any other crimes not listed above will be reviewed by the appropriate
committee seeking to secure the particular employee or volunteer.”
33
SUPERVISION OF CAMP STAFF
§
“Two Adult Rule”:
As often as possible, there should be at least two adults (18 and over) assigned to each
cabin. When anywhere on the camp grounds, if at all possible, make sure that an adult is
not left alone one on one with a child or youth. This will be emphasized at staff training. If
an adult needs to be alone with a young person, that contact should take place in a public
setting and with the knowledge of another staff member.
REPORTING ALLEGATIONS
§
Instruct all counselors in training sessions to refer to the “Policies” section of the SUMMER
CAMP STAFF MANUAL regarding the reporting procedure and the requirements of state and
local laws regarding the reporting of child abuse. If you have questions about reporting,
contact your local Child Protective Services or Police Department.
§
Anyone aware of inappropriate contact involving a child or youth, regardless of where the
conduct occurred, must immediately report the questionable activity to the Camp Director or
Assistant Camp Director. The Assistant must report to the Director.
§
If an incident is witnessed or reported, that person should first secure the safety of the child.
The child or young person should not be left alone.
§
The Camp Director is to immediately notify the appropriate Presbytery staff person, the
Stated Clerk of Cherokee Presbytery, the on-site Camp Manager, and Child Protective
Services.
§
The person initially contacted by the alleged victim, or who observed the offense, should
immediately fill out a written report recorded verbatim, called an “Incident Report.”
§
The CRCC Operations Team will prepare a list of agencies to be contacted. This list should be
attached to the “Incident Report” form.
§
The Camp Director and Assistant Camp Director shall have the “Incident Report” forms
available in the CRCC Office.
§
Any accusation made after the camp season is over shall be directed to the Response Team (see
below) through the Office of the Stated Clerk of Cherokee Presbytery.
RESPONSE TO ALLEGATIONS
§
A Response Team composed minimally of the Stated Clerk of Cherokee Presbytery,
34
Moderator of the CRCC Operations Team, and Moderator of the Coordinating Team will be
convened by the Stated Clerk.
§
The Response Team should immediately contact the presbytery’s legal counsel and insurance
company.
§
The Response Team should immediately inform the accused and the accuser that they have the
right to retain their own counsel. The presbytery’s counsel will represent the presbytery but not
their individual interests.
§
The Response Team is to contact the families of the alleged victim and the accused to
communicate action already taken. (“Here’s what’s already been done; here’s what is going to
be done.”) The continuing pastoral care of the alleged victim and family, and the accused, needs
to be done by someone outside of the Response Team, such as another pastor in the presbytery.
§
All presbytery staff and camp staff should be instructed that all communications about any
incidents come only from the Response Team. The Response Team should prepare a
statement for possible use with the media.
§
If the accused is a member of the clergy, s/he is also subject to the “Rules of Discipline” of
the Presbyterian Church (USA), and the Presbytery’s “Guidelines for Responding to
Allegations of Clergy Sexual Misconduct”.
B. VOLUNTEERS AT SUMMER CAMPS AND ADULT ADVISORS WHO ATTEND
CHILDREN OR YOUTH EVENTS
SCREENING AND SELECTION OF VOLUNTEERS AND ADVISORS/SPONSORS
§
The Presbytery requires each local church to adopt its own child protection policy and
screening procedure, which includes a security background check to ensure the safety and
protection of its own children and youth. The Presbytery relies on the local church session to
fulfill its own responsibility to its children and youth.
§
Ordinarily, volunteers and advisors/sponsors will only be permitted to serve as sponsors at
presbytery events if they have been members of the local church for a period of not less than
six months, unless the adult volunteer or advisor/sponsor is transferring from active
membership in another church where references can be obtained.
§
All volunteers and adult advisors/sponsors for Cherokee Presbytery Youth or Children
Events are required to sign a Covenant of Conduct Form, which includes a question
about previous infractions regarding sexual misconduct.
§
Each church must annually submit an “Acknowledgement of Child Abuse Prevention Form”
35
which lists those adults who have had security background checks and are approved to
serve as leaders and sponsors in order to participate in Presbytery events. A file will be kept
at the Presbytery office and can be amended throughout the year.
§
An Information Form, along with a Consent Form will be completed by each individual who
is volunteering for summer camp. The form provides personal and confidential information
necessary to perform criminal background checks and reference checks. Consent Forms
authorizing Cherokee Presbytery to conduct criminal background checks will be kept on file
at the Presbytery Office. The designated Cherokee Presbytery staff person, on behalf of the
appropriate presbytery committee or task group, will conduct the background checks on
Summer Camp Volunteers and may consult with the moderator of that committee or task
group concerning the results of any background check. Background checks will be
destroyed after a decision has been made regarding that person’s involvement with the
planned conference or event. Name, Date of Birth, Date of Background check, and Social
Security Number of cleared persons will be kept on file at the Cherokee Presbytery Office.
The designated presbytery staff person, or their designee, will contact references by
telephone or mail.
§
At each camp session or event an orientation will be held for volunteers and sponsors,
which will include the subject of preventing sexual abuse.
“Whether disclosed voluntarily or by result of the security background check, the following
items will automatically disqualify a person from participating in the leadership or sponsorship
of any children’s or youth activity or program related to Cherokee Presbytery:
Any conviction for: murder; aggravated assault; sexual abuse; sexual assault (rape);
aggravated sexual assault; injury to a child; incest; indecency with a child; inducing
sexual conduct or sexual performance with a child; possession or promotion of child
pornography; the sale, distribution, or display of harmful materials or prohibited
substances to a minor; employment harmful to children; or abandonment or
endangerment of a child. All other convictions or charges for any other crimes not
listed above will be reviewed by the appropriate committee seeking to secure the
particular employee or volunteer.”
SUPERVISION OF VOLUNTEERS, ADULT ADVISORS AND SPONSORS
§
While recognizing that significant ministry often takes place as the adult and youth share oneon-one, some very clear guidelines should be established for your group.
§
“Two adult rule”:
As often as possible, there should be at least two adults in each small group. On
the retreat grounds, as much as is possible, make sure that an adult is not left
alone one on one with a child or youth. This must be emphasized at the
36
orientation.
Safety suggestions: always meet in a public space when only one youth and one adult are
present; remain in sight of others; make sure that at least one other adult is aware of what is
taking place.
§
REPORTING ALLEGATIONS
§
At the orientation session, make sure all adult volunteers and adult sponsors know the incident
reporting procedure and the requirements of state and local laws regarding the reporting of
child abuse. If you have questions about reporting, contact your local Child Protective Services or
Police Department.
§
Anyone aware of any inappropriate contact involving a child or youth must immediately
report the questionable activity to the Director of the event or any member of the Event
Design Team. That member shall report to the Director.
§
If an incident is witnessed or reported, that person should first secure the safety of the youth.
Children and young persons should not be left alone.
§
The Director of the event is to immediately notify the appropriate Presbytery staff person, the
Stated Clerk of Cherokee Presbytery, the onsite camp manager or host pastor, and Child
Protective Services.
§
The person initially contacted by the alleged victim, or who observed the offense, should
immediately fill out a written report recorded verbatim, called an “Incident Report.”
§
The Design Team should prepare a list with agencies to be contacted for each event. (For
example: Presbytery, Child Protective Services, local police) This list should be attached to the
“Incident Report” Form.
§
Any accusation made after the event is over should be directed to the Response Team (see
below) through the office of the Stated Clerk of Cherokee Presbytery.
RESPONSE TO ALLEGATIONS
§
A Response Team composed minimally of the Stated Clerk of Cherokee Presbytery,
Moderator of the Congregational Care and Mission Team, and Moderator of the
Coordinating Team will be initiated by the Stated Clerk.
§
The Response Team should immediately contact the presbytery’s legal counsel and insurance
company. §
The Response Team should immediately inform the accused and the accuser that they have
37
the right to retain their own counsel. The presbytery’s counsel will represent the presbytery
but not their individual interests.
§
The Response Team is to contact the families of the alleged victim and the accused to
communicate action already taken. (“Here’s what’s already been done; here’s what is going
to be done.”) The continuing pastoral care of the alleged victim and family, and the accused,
needs to be done by someone outside of the Response Team, such as a pastor within the
presbytery.
§
All presbytery staff and camp staff should be instructed that all communications about any
incidents come only from the Response Team. The Response Team should prepare a
statement for possible use with the media.
§
If the accused is a member of the clergy, s/he is also subject to the “Rules of Discipline” of
the Presbyterian Church (USA), and the Presbytery’s “Guidelines for Responding to
Allegations of Clergy Sexual Misconduct.”
C. ADULTS WORKING WITH CHILDREN AND YOUTH AT PRESBYTERY EVENTS AND
MEETINGS
SCREENING AND SELECTION OF CHILD CARE WORKERS
§
The Presbytery will not allow a Presbytery event involving children or youth or where
child care is offered to be held at a church unless the host church has a Child Protection
Policy in place.
§
The screening, selection and supervision process of child care workers will be handled
by the host church, under the conditions of their Child Protection Policy.
SCREENING AND SELECTION OF ADULTS LEADING PROGRAMS FOR CHILDREN AND
YOUTH
§
If these adults have not been through a screening process at their own church, they need
to complete a Volunteer Information Form which provides the personal and confidential
information necessary to perform criminal background and reference checks on each
individual.
§
If these adults have been through a screening process at their own church, they must present
verification of that fact through a form.
SUPERVISION OF ADULTS LEADING PROGRAMS FOR CHILDREN AND YOUTH
§
While recognizing that significant ministry often takes place as the adult and youth share
38
one-on-one, some very clear guidelines should be established for your group.
§
“Two adult rule”:
As often as possible, there should be at least two adults in each small group.
On the retreat grounds, as much as is possible, make sure that an adult is not
left alone one on one with a child or youth. This must be emphasized at the
orientation.
§
Safety suggestions: always meet in a public space when only one youth and one adult
are present; remain in sight of others; make sure that at least one other adult is aware
of what is taking place.
REPORTING ALLEGATIONS
§
All adults working with children or youth at Presbytery events or meeting should be made
aware of the incident reporting procedure by the organizers/ planning committee of the
event. Allegations are to be reported to the designated contact person at the host church,
who will then report the allegation to the Director of the event, or report directly to the
designated Presbytery staff person in the case of a Presbytery meeting.
§
The Director of the event is to notify immediately the designated Presbytery staff person for
the event, the Stated Clerk, the host pastor, and the Child Protective Services.
§
Any accusation made after the event is over should be directed to the Response Team
(see below) through the office of Stated Clerk.
RESPONSE TO ALLEGATIONS
§
A Response Team composed minimally of the Stated Clerk, Moderator of the
Congregational Care and Nurture Team, and the Moderator of the Coordinating Team
will be convened by the Stated Clerk.
§
The Response Team should immediately contact the presbytery’s legal counsel and insurance
company.
§
The Response Team should immediately inform the accused and the accuser that they have
the right to retain their own counsel. The presbytery’s counsel will represent the presbytery
but not their individual interests.
§
The Response Team is to contact the families of the alleged victim and the accused to
communicate action already taken. (“Here’s what’s already been done; here’s what is going
to be done.”) The continuing pastoral care of the alleged victim and family, and the accused,
39
needs to be done by someone outside of the Response Team, such as a pastor or social
worker.
§
All presbytery staff and camp staff should be instructed that all communications about any
incidents come only from the Response Team. The Response Team should prepare a
statement for possible use with the media.
§
If the accused is a member of the clergy, s/he is also subject to the “Rules of Discipline” of
the Presbyterian Church (USA), and the Presbytery’s “Guidelines for Responding to
Allegations of Clergy Sexual Misconduct”.
D. PROHIBITED ACTS
“The following acts are prohibited by this Policy and will not be tolerated or accepted
during any Cherokee Presbytery activity or program. Any observations or personal
knowledge of such violations must be immediately reported to the Moderator of the
Session, Director of the Event or Program, or designated program staff representing
Cherokee Presbytery after the safety of the child, children, or youth involved has been
assured.
•
•
•
•
•
•
•
•
Any display or demonstration of sexual activity, abuse, insinuation of abuse, or evidence
of abusive conduct towards a child or youth;
Sexual advances or sexual activity of any kind between any adult and a child or youth;
Sexual advances or sexual activity of any kind between a youth and a child;
Infliction of physically abusive behavior or bodily injury to a child or youth;
Physical neglect of a child, children, or youth, including failure to provide adequate
supervision in relation to the activities of the presbytery;
Causing mental or emotional injury to a child, children or youth;
Possessing obscene or pornographic materials at any function of Cherokee
Presbytery with the exception of sex education materials (NOTE: Cherokee
Presbytery does not consider sex education materials to be obscene or
pornographic, especially those which have been produced by the denomination for
use in church-related programs.);
Consuming or being under the influence of alcohol or any prohibited substance while leading
or participating in a children’s or youth function of the presbytery.”
E. CONSEQUENCES
§
Any person accused of committing a Prohibited Act, whether a staff member, employee,
member, or volunteer, will immediately be reassigned to responsibilities without direct child
contact. If investigation supports the accusations, the accused person will be suspended from
participation in all children’s and youth activities and programs of Cherokee Presbytery. Such
40
suspension shall continue during any investigation by the church and/or law enforcement or child
protection agencies.
§
Any person found to have committed a Prohibited Act shall be prohibited from future
participation in children’s and youth activities and programs of Cherokee Presbytery. If
the person is a staff member or employee of the presbytery, such conduct may also result
in termination of employment.
§
As required by Georgia law, all reports of abuse will be forwarded in a timely manner by
Cherokee Presbytery to the appropriate child protection and law enforcement authorities. Such
reporting must be accomplished in addition to complying with this Child Protection Policy.
§
Failure to timely report a Prohibited Act to the designated person shall be considered a
procedural violation of this Child Protection Policy and shall be grounds for termination of
employment of a staff member or employee and suspension and dismissal from participation
in all children’s and youth activities and programs of Cherokee Presbytery by any person.
§
When the allegations involve a member of the clergy, the provisions of Cherokee Presbytery’s
“Guidelines for Responding to Allegations of Clergy Sexual Misconduct” will be put into
operation and the guidance of the church’s discipline will be followed.
41
Shaping a Relational Presbytery
Rooted – tapping into the subterranean source of life
Our greatest strength and our deepest hope are lodged in our connection to one
another. God revealed the divine mystery most clearly in the human being of Jesus,
fully human and fully divine, who wrought our redemption and demonstrated the
nearness of the reign of God in breaking bread, telling stories, healing the sick, and
spending time in the homes of friends, at deep wells, in fishing boats, and on dusty
roads. His curriculum was the stuff of human life and relationships. His key teachings
centered in the ways we connect with the people around us – shaped by and reflecting
our connection to our Creator. In a moment when we feel the pinch of diminished
resources, we are called to turn our eyes to one another and the neighborhoods we
inhabit. Where two or three of us are gathered, Christ is present. In showing mercy to
our neighbors, we have fulfilled his greatest command.
We have always said the PC(USA) is a connectional church. While we ground
ourselves in a rich history and a deep and vibrant theology, what we know is that our
connection to one another is what sustains us and makes us strong. The small size of
Cherokee Presbytery has us led to conclude we cannot be a programmatic presbytery
but a relational or family presbytery instead. Many have noted that with the absence of
programs we once valued, we now seem to lack a shared purpose and the opportunities
to build relationships with our sisters and brothers in northwest Georgia. We also
recognize, however, that programs often substitute for rather than facilitate what is our
true purpose and call – to be in relationship with one another and the world around us.
It is time for us to return to our center, our core conviction that we live and move and
have our being in God and that our connection to God always directs our love and our
attention to one another and the world in which we live. Our task, then, is to shape our
work in ways that proclaim the centrality of these holy relationships – with God, with one
another, and with those who are our neighbors.
Rooted – connecting for the moments that matter
Presbyterian polity reflects the unique ways a presbytery facilitates area congregations’
connections to one another and the larger church for the glory of God. Simply put,
Cherokee Presbytery exists to help our member congregations faithfully bear witness to
the Gospel. We exist to hold one another up and to hold one another accountable in
love and truth.
Conversations with various leaders and groups around the presbytery are beginning to
reveal a core of opportunities for Cherokee Presbytery to strengthen our congregations
for vibrant witness in their communities and the world. Critical moments when sister
42 CHEROKEE PRESBYTERY 8.23.16 churches rely on the larger body for encouragement, wisdom, and support point us to
our call as a presbytery and help to define the ways we go about our work. These
moments include:
• Pastoral Transitions
• Leadership Development and Support
• Congregational Conflict and Missional Discernment
• Connecting with our Communities
• Investing in our Future
• Supporting our Ministry
Proposed Ministry Teams
Transitions Team
•
•
•
•
Provide congregational support from the dissolution of a call to the installation of a new pastor,
including
o Determining interim leadership
o Forming a Pastor Nominating Committee
o Conducting a mission study
o Preparing for a new pastor
Accompany a congregation through this entire process and into the ministry of a new pastor
providing
o Insight
o Best practices
o Direction for Book of Order compliance
o Communication with the larger church
o Aid with the search process and in identifying candidates
Follow-up through the first year of ministry
Examine candidates called to churches and recommend candidates to presbytery
Congregational Health Team
•
•
•
•
Identify, support and guide congregations in times of missional discernment and congregational
conflict with trained team members (need to be prepared and willing to secure the training
needed)
Identify and build best practices in congregations
Develop policies that protect the health and welfare of our leaders and the children in our
communities
Provide support for pastors in crisis
Building Leaders Team
•
•
•
•
Create learning opportunities for teaching and ruling elders serving local congregations, in
validated ministries, and as hospital and military chaplains
Provide officer training and sexual misconduct prevention education
Coordinate and leverage training in larger churches for other churches in the presbytery
Oversee the preparation of inquirers and candidates for ministry
Community Connections Team
•
•
•
Help congregations in Cherokee Presbytery understand the changing context of our ministry
Build capacity for connecting to the world around us
Understand the need and opportunity for new church development, campus ministry, shared
CHEROKEE PRESBYTERY 8.23.16 43 •
youth ministry, and cooperative mission in our region and the world
Oversee the mission and operation of the Cherokee Retreat Center
Ministry Support Team
•
•
•
•
Build an annual budget and stewardship plan for our shared work
Assist congregations with matters of property and in the development of sound financial practices
Document financial best practices
Provide treasurer training
Permanent Judicial Commission (D-1.0000)
All councils of the Presbyterian Church shall elect a Permanent Judicial
Commission in accordance with the requirements of the Book of Order of
the Presbyterian Church (USA). Their work shall be conducted according
to the Rules of Discipline of the Book of Order.
Committee on Representation (G-3.01013)
• Advise the presbytery regarding the implementation of principles of unity
and diversity
• Advocate for diversity in leadership
• Consult with the presbytery on the employment of personnel
The Bigger Picture
Coordinating Team (composed of the moderators of each of the ministry teams, past
presbytery moderator, and 1 at-large member)
•
•
•
•
•
•
•
Coordinates and communicates about the ministry plans and needs of each of the teams
Manages calendaring and cooperation for resource sharing
Provides forum for passing along information about needs in churches and shared initiatives that
will strengthen the ministries of our congregations
Collect items for docket of presbytery business meeting
Nominate members of the Ministry Teams
Assist Stated Clerk with logistics for presbytery meetings
Facilitate communication throughout the presbytery
Vision Team (composed of the presbytery moderator, past moderator, moderator-elect,
discernmentarian, GA commissioners and other at-large leaders from within the
presbytery)
•
•
•
•
•
•
Prayerful discernment for the future of Cherokee Presbytery
Pray for our churches, listen deeply to the concerns of our communities (local neighborhoods,
larger church, and the world) with an eye towards understanding how God is specifically calling
our 29 churches to bear witness to the Gospel
Plan worship for presbytery meetings and set an annual theme for reflection and action for the
presbytery to consider as we gather for worship and mission
Review and plan for Overtures and Amendments
Nominate at-large member/s of Coordinating Team
Forum for interim decision making between presbytery meetings
44 CHEROKEE PRESBYTERY 8.23.16 Presbytery Meetings Evolve to Leadership Summits
Cherokee Presbytery would shift from a Presbytery Meeting model to a Leadership
Summit model in which the business of the presbytery is a module of a larger learning
and fellowship event for a broader representation of the presbytery. Meetings in the test
year would be on Saturdays at centrally located churches with facilities large enough to
facilitate breakout sessions and workshops in addition to a shared meal. Leadership
Summits will include worship, keynote, and training workshops for new officers, clerks,
treasurers, Sunday School teachers, youth volunteers. The events will be rich in
fellowship and relationship building opportunities, prayer for one another and our
congregations, and moments for learning more about our shared mission and future
together. They will be days in which we can share great ideas and painful struggles. We
will take care of business in the midst of it all.
CHEROKEE PRESBYTERY 8.23.16 45