Republic of the Philippines Department of Finance INSURANCE

Republic of the Philippines
Department of Finance
INSURANCE COMMISSION
1071 United Nations Avenue
Manila
REQUEST FOR QUOTATION
Name of Supplier/Bidder :
Address
Business Permit No.
Tax Identification No.
Phi1GEPS Registration No. (if applicable):
The Insurance Commission (IC) invites all interested suppliers to submit their lowest
price quotation on the items listed below, subject to the terms and conditions stated in
the Terms of Reference (TOR):
NAME OF PROJECT
REFERENCE NO./PR NO.
LOCATION
APPROVED BUDGET
DELIVERY PERIOD
DEADLINE OF SUBMISSION OF
SEALED QUOTATION/S
One (1) Year Preventive Maintenance
Program for Fifty Nine (59)
Airconditioning Units of the Insurance
Commission (IC) Building including the
Executive Loun e
RIS No. 2015-03-05
IC Building. 1071 United Nations
Avenue, Ermita, Manila
One Hundred Eighty Thousand Pesos
(Php180,000.00)
Ten (10) days upon receipt of the
Notice to Proceed
.8 May 2015 / 12:00NN
The SEALED QUOTATION with the enclosed reply slip must be submitted not later
than 12:00NN, 98 May 2015 to the Bids and Awards Secretariat in the contact
information below:
Contact person: Ms. Leila C. Espineli, BAC Secretariat Head
Office Address : Ground Fir., Insurance Commission Bldg.. 1071 United
Nations Ave., Ermita, Manila
Telephone Nos.: 5238461 to 70 local 103/127, 4041758
A ONIO A. SISON
hairperson
Bids and Awards Committee
29 April 2015
Head Office: P.O. Box 3589 Manila FAX No.522-14-34 Tel. Nos. 523-84-61 to 70 Website: www.insurance.gov.ph
TERMS OF REFERENCE
One (1) Year Preventive Maintenance Program for Fifty Nine (59) Airconditioning
Units of the Insurance Commission (IC) Building including the Executive Lounge
Scope
The supplier/bidder shall bid for one (1) year preventive maintenance program for
Fifty Nine (59) airconditioning units (ACUs) enumerated below and shall not
exceed to the Approved Budget for Contract (ABC) of One Hundred Eighty
Thousand Pesos (Php180,000.00) inclusive of VAT.
NO
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
OFFICE/DIVISION
Hearing Room
Hearing Room (Rice Storage)
Docket Room
Auditor's Office
Library
Rating Div. (Batasan Hall)
Administrative Division
Ombudsman Room
Small room leading to rest room
of Brokers Div.
Library
Rating Div. (Batasan Hall)
2nd Floor Lobby
Brokers Division
Waiting Area Depcom LSG
Data Center
Records Section
Cashier
Administrative Division
Planning Division
Executive Lounge, IC Canteen
Chapel
Actuarial Division
Statistics Division
Office of Depcom for LSG
Rating Div. (Batasan Hall)
Reinsurance Division
Depcom MSSG Reception Area
Data Center
Ante Room
PROPERTY
NUMBER
AIRCON TYPE/DESCRIPTION
AIRC-00-51
AIRC-00-52
AIRC-00-56
AIRC 00-58
AIRC 00-57
AIRC 02-62
AIRC-00-72
AIRC-02-75
AIRC-02-74
Uni-Air WT 2M001872
Uni-Air WT 2M001880
Mc Quay WT 942700173
Koppel 3.0TR FM 2000SL36A4271
Koppel 3.0TR FM 2000SL36A0270
Koppel 3.0TR FM 99SL360605
Koppel 7.5TR FM 2000SL900032
Carrier 1.5HP WM 4900Y4037
Carrier WT 014100827
AIRC 02-80
AIRC 02-77
AIRC-02-79
AIRC-02-82
AIRC 02-84
AIRC-07-01
AIRC-08-90
Carrier 3.0TR FM 021309622
Carrier 3.0TR FM 02139624
Carrier 5.0 TR FM 021319716
Carrier 5.0TR FM 022903000
Carrier 5.0TR FM 022902999
Koppel 3TR WM
Panasonic WT 8N06025012
Carrier 3.0 TR FM 386587
Carrier 5.0TR FM 021203612
Carrier 5.0TR FM 021203618
Carrier 5.0TR FM 0722527
Koppel 3.0TR FM MB248214
Koppel 5.0TR FM GB249011
Koppel 5.0TR FM HB249133
Koppel 5.0TR FM GB249007
Carrier 3.0TR FM 021308938
Koppel 5.0TR FM 2000SL600088
Koppel 10TR KFM-120E0; KPC-601V0
Matrixclima Precision FM
Carrier 1.5HP WT
AIRC-08-88
AIRC-08-87
AIRC-09-93
AIRC-10-05
AIRC-10-01
AIRC-10-02
AIRC-10-03
AIRC 00-76
AIRC-00-61
AIRCIOTR-11-01
AIRC-MAT-06-01
AIRC1.5HP-WTO1
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
Hearing Room (Adjacent to
CAD's Record Room)
Former Office Of Depcom Funa
Office of CAD Division Chief
IT Room
Commissioner's Room
Commissioner's Reception Area
(OCOM)
IT Conference Room
Actuarial Division
Investment Division
Investment Division
1st Floor Lobby
1st Floor Lobby
Accounting Division
Board Room
IT Training Room
Licensing Division
Non-Life Division
Regulation/CRL Division
Function Room
PAMD
CAD
Office of Depcom for TSG
Office of Depcom for MSSG
Office of Depcom for FEG
Supply Room
Pre-need Division
Depcom TSG Reception Area
Budget Division
Conference-ISD/Act/PN/RI Wing
Life Division
AIRC1.5HP-VVT04
Carrier 1.5HP WT
AIRC1.5HP-WTO2
AIRC1.5HP-WTO3
AIRC3TR-14-05
AIRC3TR-14-01
AIRC3TR-14-02
Carrier 1.5HP WT
Carrier 1.5HP WT
Carrier 3.0TR FM
Carrier 3.0TR FM
Carrier 3.0TR FM
AIRC3TR-14-04
AIRC5TR-14-10
AIRC5TR-14-06
AIRC5TR-14-07
Al RC5TR-14-08
AIRC5TR-14-09
AIRC7.5TR-14-07
AIRC7.5TR-14-02
AIRC7.5TR-14-03
AIRC7.5TR-14-04
AIRC7.5TR-14-01
AIRC7.5TR-14-05
AIRC7.5TR-14-06
AIRC5TR-14-04
AIRC5TR-14-05
AIRC3TR-14-03
AIRC5TR-14-02
A1RC5TR-14-03
AI RC-09-92
Carrier 3.0 TR FM
Carrier 5.0TR FM
Carrier 5.0TR FM
Carrier 5.0TR FM
Carrier 5.0TR FM
Carrier 5.0TR FM
Carrier 7.5TR FM
Carrier 7.5TR FM
Carrier 7.5TR FM
Carrier 7.5TR FM
Carrier 7.5TR FM
Carrier 7.5TR FM
Carrier 7.5TR FM
Carrier 5TR
Carrier 5TR
Carrier 3TR
Carrier 5TR
Carrier 5TR
Carrier WM A20130404
Carrier 3.0TR FM DT248147
Carrier 5.0 TR FM
Koppel 5.0TR FM FCU-BF273174
Koppel 5.0TR FM
Koppel 7.5TR FM KB249106
AIRC-5TR-14-01
AIRC5TR-13-01
AIRC-98-48
AIRC-10-04
Scope of Work (Thrice or Three Times)
The supplier/bidder of services must perform all of the following works thrice or three
times for a duration of one (1) whole complete calendar year from the issuance of
Notice to Proceed and must maintain a checklist/record of all preventive maintenance
activities accomplished on each ACU unit, including the results of checks done and
parts due for replacement and actually replaced, duly signed by its authorized
representative.
1.
2.
3.
4.
Check up/cleaning of evaporator unit, air filter and front grill assembly.
Check up amperage and operating voltage.
Check up the drain pan.
Check up units for abnormal sound and vibrations.
5. Check up the suction and discharge operating pressures.
6. Check up electrical for ground, short and open circuits.
7. Check up and clean condensing unit using pressure washer.
8. Clean up condensing unit's fan blades.
9. Check up and oil swing vanes.
10.Check up and level equipment platform.
11.Tightens all bolts and nuts/log screws.
12.Check up all electrical controls.
13.Clean evaporator and condenser coils using chemical for coil and pressure
washer.
14.Checking of system parameters such as pressures, amperes, temperature
and voltage.
15.Checking and straightening of indoor and outdoor aluminum fins. if
necessary.
16.General cleaning and flashing of condense water drain line and leakage.
17.Free check up on all calls receive during office hours must be attended
within 2 working days.
18.All other works as in monthly check up.
Cost of replacement to part/s which will be found defective and malfunctioning shall
be shouldered by the procuring entity.
Repairs of defective malfunctioning unit/s and/or part/s shall be covered by a separate
procurement and/or job order.
II. TERMS OF PAYMENT
1 The price quotation, to be denominated in Philippine Peso, shall include all taxes,
duties and/or levies payable.
2. The quoted prices shall be considered fixed and not subject to price escalation
during the contract implementation.
3. Price validity shall be for a period of thirty (30) days from the submission of the
quotation.
4. Payment shall be made within thirty (30) days after the complete delivery and
acceptance of the items. The IC shall not be held liable for any delay in the payment
under reasonable and acceptance circumstances.
III. SPECIAL CONDITIONS
Qualifications of the Supplier/Bidder
The supplier/bidder must be a holder of a valid business license from relevant
government agencies.
Delivery and Schedule of Services and Warranty
2. The supplier/bidder shall proceed with the first scheduled preventive maintenance
within ten (10) calendar days upon receipt of Notice to Proceed.
3. The preventive maintenance activities shall not exceed a total of seven (7) working
days, unless otherwise allowed by the procuring entity or its authorized
representative for reasonable cause.
4. The supplier/bidder must provide a workmanship warranty of at least forty-five (45)
days after service inspection and acceptance.
Limitation of Liability
5. Subject to the Insurance Commission's obligation to pay the price due to the
supplier/bidder, either party's liability in contract, tort or otherwise (including
negligence) arising directly out of or in connection with this Terms of Reference or
the performance or observance of its obligations under this Terms of Reference
and every applicable part of it shall be limited in aggregate to the Price.
Termination
6. The agreement between the Insurance Commission and the Supplier/Bidder shall
be effective upon its approval by the former and acceptance by the latter, and shall
continue, unless terminated sooner or until the completion date.
7. Either Party may terminate the agreement upon written notice if the other is in
breach of any material obligation contained in this Terms of Reference, which is
not remedied (if it is capable of being remedied) within fifteen (15) days of written
notice from the other Party so to do.
8. Any termination of the agreement (howsoever occasioned) shall not affect any
accrued rights or liabilities of either Party nor shall it affect the coming into force or
the continuance in force of any provision hereof which is expressly or by implication
intended to come into or continue in force on or after such termination.
Miscellaneous
9. The failure of either party to enforce its rights based on the agreement under this
Terms of Reference at any time for any period shall not be construed as a waiver
of such rights.
10.If any part, term or provision of this Terms of Reference is held illegal or
unenforceable neither the validity nor enforceability of the remainder of the
provisions shall be affected.
11.Neither Party shall be liable for failure to perform or delay in performing any
obligation under this Terms of Reference if the failure or delay is caused by any
circumstances beyond its reasonable control, including but not limited to acts of
God, war, civil commotion or industrial dispute. If such delay or failure continues
for at least five (5) days, the Party not affected by such delay or failure shall be
entitled to terminate this Agreement by written notice to the other.
12. It is understood that all the relevant provisions of the Republic Act No. 9184
(Government Procurement Reform Act) and its Implementing Rules and
Regulations-A (IRR-A) shall apply, govern, and complement the agreement arrived
at under this Terms of Reference.
IV. GENERAL CONDITIONS
13. This Terms of Reference shall be deemed an integral part of the bid.
14. All entries in the quotation must be typewritten in company's letterhead, duly signed
by the supplier/bidder or its duly authorized representative.
15. The supplier/bidder with the lowest calculated bid shall be required to submit the
following additional documents:
a. Mayor's Business Permit,
b. Business Registration Certificate from relevant government agencies:
Securities and Exchange Commission (SEC), Department of Trade Industry
(DTI) for sole proprietorship; or Cooperative Development Authority (CDA) for
cooperatives; and
c. Registration and Tax Clearance Certificate from the Bureau of Internal Revenue
(BIR).
16. The IC reserves the right to reject any or all quotations/bids, to annul the
procurement process, to reject all quotations/bids at any time prior to contract
award, without thereby incurring any liability to the affected Bidder(s), and to accept
only the offer that is most advantageous to the Government.
AN • NIO A. SISON
Chairperson
Bids and Awards Committee
29 April 2015
REPLY SLIP
Date
Name of Company
Address
Contact Information 1
Email Address
After having carefully read and accepted your Terms of Reference, I/we hereby
offer the price quotations on the items described below:
PART I
Item Description
Item
No.
One (1) Year Preventive
Maintenance Program for
Fifty Nine (59) Airconditioning Units of the
Insurance Commission (IC
Building including the
Executive Lounge
TECHNICAL SPECIFICATIONS
Scope:
One (1) year preventive
maintenance program for
Fifty-Nine (59) airconditioning units (ACU )
(see attached list).
Quantity
1 Lot
Approved Budget
for Contract
PhP180,000.00 PhP
(inclusive of
12% VAT and
all other
applicable
taxes and
charges)
Amount
2. Thrice or Three times
Maintenance Schedule for
the whole year include but
not limited to the following:
a. Check up/cleaning of
evaporator unit, air filter
and front grill assembly.
b. Check up amperage and
operating voltage.
c. Check up the drain pan.
d. Check up units for
abnormal sound and
vibrations.
e. Check up the suction and
discharge
operating
pressures.
f. Check up electrical for
ground, short and open
circuits.
g. Check up and clean
condensing unit using
pressure washer.
h. Clean up condensing
unit's fan blades.
i. Check up and oil swing
vanes.
j. Check up and level
equipment flatform.
k. Tightens all bolts and
nuts/log screws.
I. Check up all electrical
controls.
m. Clean evaporator and
condenser coils using
chemical for coil and
pressure washer.
n. Checking
of system
parameters such as
pressures,
amperes,
temperature and voltage.
o. Checking
and
straightening of indoor
and outdoor aluminum
fins, if necessary.
p. General cleaning and
flashing of condense
water drain line and
leakage.
q. Free check up on all calls
receive
during
office
hours must be attended
within 2 working days.
r. All other works as in
monthly check up.
Please see Terms of
Reference for specific details.
TOTAL AMOUNT
Below are the fifty-nine (59) air-conditioning Units for one (1) year Preventive
Maintenance:
NO
OFFICE/DIVISION
PROPERTY
NUMBER
AIRCON
TYPE/DESCRIPTION
AIRC-00-51
AIRC-00-52
Uni-Air WT 2M001872
Uni-A r WT 2M001880
3
4
Hearing Room
Hearing Room (Rice
Storage)
Docket Room
Auditor's Office
AIRC-00-56
AIRC 00-58
5
Library
AIRC 00-57
6
Rating Div. (Batasan
Hall)
Administrative Division
AIRC 02-62
Ombudsman Room
Small room leading to
rest room of Brokers
Div.
Library
Rating Div. (Batasan
Hall)
2nd Floor Lobby
Brokers Division
Waiting Area Depcom
LSG
AIRC-02-75
AIRC-02-74
Mc Quay WT 942700173
Koppel 3.0TR FM
2000SL36A4271
Koppel 3.0TR FM
2000SL36A0270
Koppel 3.0TR FM
99SL360605
Koppel 7.5TR FM
2000SL900032
Carrier 1.5HP WM 4900Y4037
Carrier WT 014100827
AIRC 02-80
AIRC 02-77
Carrier 3.0TR FM 021309622
Carrier 3.0TR FM 02139624
AIRC-02-79
AIRC-02-82
AIRC 02-84
Carrier 5.0 TR FM 021319716
Carrier 5.0TR FM 022903000
Carrier 5.0TR FM 022902999
2
7
8
9
10
11
12
13
14
AIRC-00-72
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
Data Center
Records Section
Cashier
Administrative Division
Planning Division
Executive Lounge, IC
Canteen
Chapel
Actuarial Division
Statistics Division
Office of Depcom for
LSG
Rating Div. (Batasan
Hall)
Reinsurance Division
AIRC-07-01
AIRC-08-90
Depcom MSSG
Reception Area
Data Center
Ante Room
AIRCIOTR-11-01
Hearing Room
(Adjacent to CAD's
Record Room)
Former Office Of
Depcom Funa
Office of CAD Division
Chief
IT Room
Commissioner's Room
Commissioner's
Reception Area
(OCOM)
IT Conference Room
Actuarial Division
Investment Division
Investment Division
1st Floor Lobby
1st Floor Lobby
Accounting Division
Board Room
IT Training Room
Licensing Division
AIRC-08-88
AIRC-08-87
AIRC-09-93
Koppel 3TR WM
Panasonic WT 8N06025012
Carrier 3.0 TR FM 386587
Carrier 5.0TR FM 021203612
Carrier 5.0TR FM 021203618
Carrier 5.0TR FM 0722527
AIRC-10-05
AIRC-10-01
AIRC-10-02
AIRC-10-03
Koppel 3.0TR FM MB248214
Koppel 5.0TR FM GB249011
Koppel 5.0TR FM HB249133
Koppel 5.0TR FM GB249007
AIRC 00-76
Carrier 3.0TR FM 021308938
AIRC-00-61
Koppel 5.0TR FM
2000SL600088
Koppel 10TR KFM-120E0;
KPC-601V0
Matrixclima Precision FM
Carrier 1.5HP WT
AIRC-MAT-06-01
AIRC1.5HPWT01
AIRC1.5HP-W104
Carrier 1.5HP WT
AIRC1.5HP-WTO2
Carrier 1.5HP VVT
AIRC1.5HP-WTO3
Carrier 1.5HP WT
AIRC3TR-14-05
AIRC3TR-14-01
AIRC3TR-14-02
Carrier 3.0TR FM
Carrier 3.0TR FM
Carrier 3.0TR FM
AIRC3TR-14-04
AIRC5TR-14-10
AIRCSTR-14-06
AIRC5TR-14-07
AIRC5TR-14-08
AIRC5TR-14-09
AIRC7.5TR-14-07
AIRC7.5TR-14-02
AIRC7.5TR-14-03
AIRC7.5TR-14-04
Carrier 3.0 TR FM
Carrier 5.0TR FM
Carrier 5.0TR FM
Carrier 5.0TR FM
Carrier 5.0TR FM
Carrier 5.0TR FM
Carrier 7.5TR FM
Carrier 7.5TR FM
Carrier 7.5TR FM
Carrier 7.5TR FM
46
47
48
49
50
51
52
53
54
55
56
57
58
59
Non-Life Division
Regulation/CRL
Division
Function Room
PAMD
CAD
Office of Depcom for
TSG
Office of Depcom for
MSSG
Office of Depcom for
FEG
Supply Room
Pre-need Division
Depcom TSG
Reception Area
Budget Division
ConferenceISD/Act/PN/RI Wing
Life Division
AIRC7.5TR-14-01
AIRC7.5TR-14-05
Carrier 7.5TR FM
Carrier 7.5TR FM
AIRC7.5TR-14-06
AIRC5TR-14-04
AIRC5TR-14-05
AIRC3TR-14-03
Carrier 7.5TR FM
Carrier 5TR
Carrier 5TR
Carrier 3TR
AIRC5TR-14-02
Carrier 5TR
AIRC5TR-14-03
Carrier 5TR
AIRC-09-92
Carrier WM A20130404
Carrier 3.0TR FM DT248147
Carrier 5.0 TR FM
AIRC-5TR-14-01
AIRC5TR-13-01
AIRC-98-48
Kopp& 5.0TR FM FCUBF273174
Koppel 5.0TR FM
AIRC-10-04
Koppel 7.5TR FM KB249106
Signature Over Printed Name of Authorized
Representative and Position