10:00 AM June 4, 2015 AGENDA 1 of 45

Transcription

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MECOSTA COUNTY BOARD OF COMMISSIONERS
DAY SESSION – 10:00 A.M.
June 4, 2015
AGENDA
1. CALL TO ORDER & QUORUM:
Bill Routley _____
District 7
Eric O’Neil _____
District 6
Marilynn Vargo _____
District 1
Linda Howard _____
District 3
Ray Steinke _____
District 4
Art Adleman _____
District 5
Jerrilynn Strong _____
District 2
2. REVIEW & APPROVAL OF AGENDA – ADDITIONS
3. APPROVAL OF MINUTES
1. Board Minutes May 21, 2015
4. PUBLIC MATTERS & COMMENTS:
(5 MINUTES PER PERSON LIMIT)
12. MINUTES & REPORTS:
1. Mecosta County Park Commission – April 21, 2015
2. Planning Commission – May 7, 2015
3. Building & Zoning – May 21, 2015
4. EMS – May 21, 2015
5. Personnel – May 26, 2015
#. Finance
5. UNFINISHED BUSINESS:
13. RESOLUTIONS:
1. Huron County 05-26-2015, #15-72
6. NEW BUSINESS:
1. Community Corrections Plan & Application,
FY 2016
2. FOIA Policy Amendment
7. FINANCIAL MATTERS:
Pre-approved Bills: $528,369.79
Non-approved Bills: $44,643.11
8. COMMITTEE REPORTS:
9. ADMINISTRATORS REPORT:
10. PUBLIC MATTERS & COMMENTS:
(5 MINUTES PER PERSON LIMIT)
11. COMMUNICATIONS:
1. Mecosta Conservation District – May 13, 2015
Minutes
14. MISCELLANEOUS & ANNOUNCEMENTS:
15. ADJOURNMENT:
SCHEDULED APPEARANCE
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CP 3-1
MECOSTA COUNTY BOARD OF COMMISSIONERS
MAY 21, 2015
Chair Bill Routley called the afternoon session of the Mecosta County Board of Commissioners to order
at 3:00 P.M. in Commission Room 102 of the County Courthouse. All those present stood and recited
the pledge of allegiance to the United States Flag.
Commissioners present on roll call: Bill Routley, Marilynn Vargo, Jerrilynn Strong, Linda Howard,
Ray Steinke, Art Adleman and Eric O’Neil.
Others present: Mindy Taylor, Finance Officer and Marcee Purcell, Mecosta County Clerk.
REVIEW & APPROVAL OF AGENDA – ADDITIONS:
M. Vargo moved to approve the Agenda with additions to New Business 6.3 – 2015 Remonumentation
Grant; 6.4 – Brownfield Redevelopment Authority Resignation; and 6.5 - Mecosta County Resolution
#2015-09 Naming Peninsula Fiber Network Primary 911 Provider. R. Steinke seconded; motion carried.
APPROVAL OF MINUTES:
A. Adleman moved to approve the May 7, 2015 Board Minutes as presented. J. Strong seconded;
motion carried.
PUBLIC MATTERS & COMMENTS:
None
UNFINISHED BUSINESS:
None
NEW BUSINESS:
6.1
MOTA BOARD APPOINTMENT
E. O’Neil moved to reappoint Ray Steinke to the MOTA Board for a 3-year term. A. Adleman
seconded; motion carried.
6.2
INTERLOCAL AGREEMENT – GENESEE COUNTY PATHOLOGY SERVICES
R. Steinke moved to approve and authorized the Chair to sign the Interlocal Agreement for Forensic
Autopsy Services between the County of Genesee and the County of Mecosta. M. Vargo seconded;
motion carried.
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6.3
MECOSTA COUNTY SURVEY AND REMONUMENTATION GRANT 2015
E. O’Neil moved to accept the 2015 Mecosta County Survey and Remonumentation Grant and
authorized the Register of Deeds to sign. J. Strong seconded; roll call vote 7 yeas, 0 nays;
motion carried.
6.4
BROWNFIELD REDEVELOPMENT AUTHORITY – RESIGNATION
R. Steinke moved to accept Henry Wayer’s resignation from the Brownfield Redevelopment Authority.
J. Strong seconded; motion carried.
6.5
MECOSTA COUNTY RESOLUTION 2015-09 – NAMING PENINSULA FIBER
NETWORK PRIMARY 911 PROVIDER
Lauri Smalla, Director of Meceola Central Dispatch, appeared before the Board to explain and answer
questions regarding Mecosta County Resolution 2015-09.
R. Steinke moved to adopt and place on file Mecosta County Resolution 2015-09 – Naming Peninsula
Fiber Network Primary 911 Provider. A. Adleman seconded; roll call vote 7 yeas, 0 nays;
motion carried.
SCHEDULED APPEARANCE:
None
FINANCIAL MATTERS:
MMRMA Renewal and Net Asset Distribution
E. O’Neil moved that the Administrator be authorized to sign the 2015-2016 MMRMA Annual Renewal
form and that pro-rated refunds be made to Parks SR 508 of $12,251; EMS SR 210 of $18,062: and
Building Dept. SR 249 of $2,447, with the balance retained in the MMRMA Loss Retention Fund.
M. Vargo seconded; roll call vote 7 yeas, 0 nays; motion carried.
Budget Amendment Request/Elections – County Clerk
E. O’Neil moved to approve a budget amendment re quest for the Elections Budget in the amount of
$19,000 to cover the recent Special Election with funds from Unreserved Contingency. R. Steinke
seconded; roll call vote 7 yeas, 0 nays; motion carried.
Drunk Driving Caseflow Assistance 2015 – Finance Officer
E. O’Neil moved to approve a request from the Finance Officer to move $11,734.02, which was
received for Drunk Driving Caseflow Assistance, to SR 214 Sobriety Court. M. Vargo seconded;
motion carried.
Financial Reports/March 2015 - Finance Officer
E. O’Neil moved to accept and place on file the March 2015 Financial Reports. A. Adleman seconded;
motion carried.
Other Business:
E. O’Neil moved to approve a request from Big Rapids Housing Commission to use program income on
2 out-of-county rehabs. M. Vargo seconded; motion carried.
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Listed Vouchers –
E. O’Neil moved to pay the pre-approved vouchers in the amount of $314,978.78 and approve and pay
non-approved vouchers in the amount of $103,309.84. M. Vargo seconded; roll call vote 7 yeas, 0 nays;
motion carried.
COMMITTEE REPORTS:
J. Strong reported attending Fork Township Meeting, COA Meeting, Building & Zoning Committee,
EMS Committee, Area Agency on Aging Meeting, Drain Tour and today’s Commission Meeting.
L. Howard reported attending Wheatland Township Meeting, Morton Township Meeting, Mecosta
Township Meeting, Drain Tour, Park Board Meeting, Building & Zoning Committee and today’s
Commission Meeting.
E. O’Neil reported attending Finance Committee, Parks Finance Committee, Parks Meeting and today’s
Commission Meeting.
M. Vargo reported attending Building & Grounds Committee, Grant Township Meeting, Green
Township Meeting, Parks Concessions Meeting, Human Services Collaborative Meeting, Park Board
Finance Meeting, Parks Meeting, Finance Committee and today’s Commission Meeting.
A. Adleman reported attending Austin Township Meeting, Mecosta Township Meeting, COA Meeting
and today’s Commission Meeting.
R. Steinke reported attending Brady Lake Meeting, Central Dispatch Meeting, Hinton Township
Meeting, Aetna Township Meeting, Deerfield Township Meeting, Health Department Interviews,
Finance Committee, MOTA Meeting, Building & Zoning Committee, EMS Committee and today’s
Commission Meeting.
EMS:
R. Steinke moved to approve the April contractual write-offs of $78,759.06, non-contractual write-offs
of $2,432.43 and collections write-offs of $8,349.68. J. Strong seconded; roll call vote 7 yeas, 0 nays;
motion carried.
R. Steinke moved to approve Mr. Ladd’s request to purchase a refurbished cardiac monitor from
Foremost Medical Equipment at a cost of $22,570. J. Strong seconded; roll call vote 7 yeas, 0 nays;
motion carried.
R. Steinke moved to approve Mr. Ladd’s request to purchase a Lucas Lifepak with batteries from
Physio-Control at a cost of $13,230.25. J. Strong seconded; roll call vote 7 yeas, 0 nays; motion carried.
R. Steinke moved to approve Mr. Ladd’s request to purchase a Road Safety System for the new
ambulance at a cost of $3,188.42 from Quality Car & Truck. J. Strong seconded; roll call vote 7 yeas,
0 nays; motion carried.
R. Steinke moved to approve Mr. Ladd’s request to add striping and decals to the new ambulance from
Kodiak at a cost of $2,072. J. Strong seconded; roll call vote 7 yeas, 0 nays; motion carried.
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R. Steinke moved to approve Mr. Ladd’s request to move Jenny Edstrom to the 5-year step and classify
her as a critical care position. J. Strong seconded; motion carried.
R. Steinke moved to approve Mr. Ladd’s request to fill a full-time paramedic vacancy. J. Strong
W. Routley reported attending Planning & Zoning Committee, Leadership Mecosta Graduation, Finance
Committee, COA Meeting, County/FSU/City Meeting and today’s Commission Meeting.
ADMINISTRATOR’S REPORT:
No report.
PUBLIC MATTERS & COMMENTS:
None
MISCELLANEOUS & ANNOUNCEMENTS:
None
COMMUNICATIONS, MINUTES & REPORTS, RESOLUTIONS:
M. Vargo moved to accept and place on file Minutes & Reports #1-2 and Resolutions #1-3. J. Strong
ADJOURNMENT:
R. Steinke moved to adjourn to the next regular scheduled meeting or call of the Chair.
M. Vargo seconded; motion carried. Meeting adjourned at 3:48 P.M.
____________________________________________
Marcee M. Purcell, Mecosta County Clerk and
Clerk for the Board of Commissioners
____________________________________________
William Routley, Chair
Mecosta County Board of Commissioners
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CP 6-1
MECOSTA
COUNTY COMMUNITY CORRECTIONS
400 ELM STREET ROOM 204
BIG RAPIDS, MI 49307
Phone:
(231) 592-0126
(231) 592-0123
Fax:
Angie Gray; Director
May 21, 2015
To:
From: Angie Gray
Mecosta County Community Corrections Director
Re:
Comprehensive Community Corrections Plans FY 2016
Commissioners,
I am requesting that the Board of Commissioners approve the attached FY 2016
Comprehensive Corrections Plans for Mecosta County. This is a yearly contract between Mecosta
County and the State of Michigan.
If you have any questions, please feel free to contact me at 592-0125.
Thank You,
Angi ray
Director of Community Corrections
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MICHIGAN DEPARTMENT OF CORRECTIONS
Reentry Administration
“Help Make Things Right”
Office of Community Corrections
Community Corrections Plan and Application
Fiscal Year 2016
CCAB Name: Mecosta County
Annual/Full
Email the application to:
Application Type:
1. [email protected]
2. Grant Coordinator
DUE DATE: June 1, 2015
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SECTION I: INTRODUCTION –
Name of CCAB: Mecosta County
A: General Contact Information:
Name:
Title:
Addres
s:
City:
State:
Zip:
Phone:
Fax:
Email:
Federal I.D. Number:
CCAB Chairperson
38-6005901
Contact Person
(Manager)
Angie Gray
Director
400 Elm Room 204
Manager’s Direct
Supervisor
Todd Purcell
Sheriff
225 Stewart
Brian Thiede
Prosecutor
400 Elm Room 206
Sherry Earnest
Treasurer
400 Elm Room 133
Big Rapids
MI
49307
231-592-0125
231-592-0123
[email protected]
.us
Big Rapids
MI
49307
231-592-0150
Big Rapids
MI
49307
231-592-0141
Big Rapids
MI
49307
231-592-0169
[email protected]
.us
[email protected]
.us
[email protected]
.us
Type of Community Corrections Board: County Advisory Board
Counties/Cities Participating in the CCAB: Mecosta
Date application was approved by the local CCAB: May 22, 2015
Date application was approved by county board(s) of commissioners (and city council):
Date application was submitted to OCC: May 22, 2015
Fiscal Agent
June 4, 2015
B: CCAB Membership
Representing:
County Sheriff:
Chief of Police:
Circuit Court Judge:
District Court Judge:
Probate Court Judge:
County Commissioner(s):
Service Area (Up to 3):
County Prosecutor:
Criminal Defense:
Business Community:
Communications Media:
Circuit/District Probation:
General Public:
City Councilperson:
Workforce Development:
Does your CCAB have Bylaws?
Name
Email
[email protected]
[email protected]
[email protected]
[email protected]
Todd Purcell
Director Andrea Nerbonne
Judge Kimberly Booher
Judge Pete Jaklevic
Vancant
William Routley
[email protected]
Kevin Wood
[email protected]
Brian Thiede
[email protected]
Steve Benson
[email protected]
Catherine Beagle
[email protected]
Emily Grove-Davis
[email protected]
Paula Garver
[email protected]
Roger Harrison
[email protected]
Vacant
Vacant
Yes If yes, have they been revised within the last 2 years? (Please send copy)
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No
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Describe the contact and frequency of contact between the CCAB Manager and the Probation Supervisor: The CCAB
meets quarterly through out the year. However the CCAB Manager has bi-weekly contact with the Probation
Supervisor and daily contact with probation/parole agents.
C: Summary - Briefly summarize the key points of your Community Corrections Plan:
(all fields permit carriage returns)
1.
What programs, practices and policies contribute to a reduction of (or maintenance of low) prison
commitment rates: The community service placement program reduces the PRC by targeting those felons
ordered to do community service that would otherwise go to prison. Jail work crew program allows group 2
straddle cell offenders to have their jail term reduced by 50% by giving them day for day credit. Day
reporting program allows inmates to get out of jail on a PR bond with drug testing, daily PBT's, and job
requirements. This program reduces the PCR by giving them the tools and accountablility to stay out of jail.
Gatekeeper program is the review of inmates to place them into one of the programs above. This program
is set in place to assure that all inmates are designated to the program that fits their needs.
a. How do they contribute to reduced/maintained PCRs? These programs give alternatives to prison
for those offenders that would otherwise be sent to prision if they did not complete the
requirements.
b. Explain what data/measures show your PA511 funded programs have contributed to reductions in
your PCR: COMPAS CASE MANAGER
2. What programs, practices and policies contribute to improved recidivism as defined by the State Corrections
Board? Community service, jail work crew, and day reporting programs
a. How do they contribute to improved recidivism?
b. Community service placement program helps the effort to rehabilitate offenders and reduce
recidivism by teaching them to be productive members of society. Gives offenders a method to
“give back” to the community they have harmed and thus has a restorative or rehabilitative effect
on offenders, victims, and the community.
c. Jail work crew program teaches the offender to carry out productive employment by putting them
in job setting environment on a daily basis.
d. Day reporting program holds the offender accountable for his/her actions on a daily basis.
Mandating that the offender completes drug test, PBT, and job search for those unemployed.
e. Explain what data/measures show your PA511 funded programs have contributed to improvements
in local recidivism:
f. COMPAS scores which will be given from the probation/parole agent at the time of referral.
g. COMPAS NEEDS ASSESSMENT which will be preformed by the community corrections staff at the
time of intake.
h. Placement program for those felons assigned community service otherwise would sentenced to
prison on a PV.
i. Jail work crew program for inmates that would violate and be sent to prison.
j. Day reporting program allows offenders to have report daily for drug test, pbts, and job searches.
This program is designated to rehabilitate the offender with daily supervision.
k. Tether program for offenders that need an assessment and monitored before they are sentenced,
so that the Judge is aware of their progress with sobriety. Also includes GPS for those with victims
involved.
l. Gatekeeper programs have an impact on the jail population by utilizing jail beds for those group 2
straddle cell offenders to stay local that would otherwise be sent to prison.
m. Assessement program to better service the offenders needs to assure that the offender is placed in
the approportiate program.
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SECTION II: ANALYSIS & STRATEGIC PLAN
A: INTRODUCTION AND INSTRUCTIONS FOR STRATEGIC PLAN:
Strategic Issues, Goals, and Priorities have been established by the Office of Community Corrections in accordance
with Public Act 511 and Key Performance Indicators. CCABs will be required to establish Objectives and Strategies
based upon OMNI Felony Disposition, JPIS, CCIS and local data that will support State Goals and Priorities.
Strategic Issues are identified as Felony Dispositions, Recidivism and Local Priorities.
OCC will provide the CCABs with OMNI Felony Disposition and JPIS data. CCABs shall analyze this data along with
local CCIS data (reports run locally from Case Manager) and develop Key Objectives and supporting Strategies that
will lead toward attainment of Goals and Priorities established by the State Board and OCC, as well as local objectives
and priorities promoted in the comprehensive plan.
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A thorough review of the data should include:
• Overall PCRs, rates within sentencing guideline ranges, PCRs within Group 1 and Group 2 offense categories,
status at time of offense and technical probation violation PCRs
• Reference to changes in PCRs compared to prior years
• Other changes in your CCAB/area that influence changes (new stakeholders, policies, emerging crimes,
offender characteristics, etc.)
• Review your past OCC funding proposals for ideas
Example:
For the Strategic Issue of Felony Dispositions, consider the stated Goal and Priority as outlined on the following pages
and complete an analysis of your county’s prison commitment rate data provided by OCC. Establish objectives
related to prison commitment rates. For example:
1. Reduce PV commitment rate from 32% to 25%
2. Reduce the Group 2 Straddle rate to from 43% to 35%
Under each OBJECTIVE outline in bullet form those STRATEGIES (steps) to be taken, including continuing, new and
revised programs, or established and revised policies or practices, that will support the attainment of the objectives
you have specified. Identify if these are “new”, “continuations,” or “modifications,” or for short term (this fiscal year)
or long term implementation.
Keep in mind that all of the programs for which you are requesting PA511 funding should be identified as strategies.
Additionally, policies and practices you propose (such as targeting specific populations or characteristics) are also
strategies. Strategies may apply to more than one objective and should be repeated under each objective as
appropriate.
For Example, the objective of “Reduce PV rate from 32% to 25%” may have the following strategies:
1. Initiate structured sentencing with jail followed by RS followed by community Cognitive Behavioral Treatment
program that targets probation violators. (New, FY 2014)
2. Target PVs as priorities for Residential Services. (Continuation)
The same strategies (with modifications) would be appropriate for the objective of reducing the PCR of Straddle Cell
offenders. Further OMNI data analysis may support an additional strategy of:
3. Target CJRP eligible straddle cells, especially those from Group 2 without MDOC status, for local sanctions
including ________________.
B: Felony Disposition Analysis
(NOTE: Regional CCABs should complete analysis for each county. Carriage returns are permitted in this section.)
Strategic Issue: Felony Dispositions
Public Act 511 of 1988 stipulates that counties shall develop a community corrections comprehensive plan and
provide an explanation of how the county or counties’ prison commitment rate will be reduced by diverting nonviolent offenders, and promote recidivism reduction while public safety is maintained. The Act is intended to
encourage the participation in community corrections programs of offenders who would likely be sentenced to
imprisonment in a state correctional facility or jail, who would not increase the risk to public safety, have not
demonstrated a pattern of violent behavior, and do not have a criminal record that indicates a pattern of violent
offenses.
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Goal:
Priority:
Reduce demand for prison resources and related budgetary requirements.
Reduce prison commitment of offenders who can be safely and effectively sanctioned and treated in the
community by following the principles of effective intervention (i.e., risk, need, responsivity).
Your analysis forms the basis for your objectives and strategies. A weak connection between data analysis, objectives
and proposed programming (strategies) may result in denial or conditional approval of your plan.
B-1: Using OMNI Felony Disposition data supplied by OCC for FY 2013 and FY 2014:
1. Are felony dispositions increasing, decreasing, or stable? Increasing
2. Describe changes within SGL categories. Report rates with detailed explanation: OMNI data in 2013 stated
that Mecosta County overall PCR was 18.1% with a total of 281 dispositions. The latest OMNI data for 2014
states PCR was at 17.3% with a total of 307 dispositions. From 2013 to 2014 there was a decrease in OUIL
felony dispositions. In 2013 there was 25 offenders with 32% sentenced to prison and in 2014 there was 22
offenders with 13.6% sentenced to prison. This is a decease of 18.4%. The total overall dispositions has
increased by 26 offenders, however the PCR has decreased due to in 2013 6 OUIL offenders sentenced to
prison and in 2014 3 OUIL offenders sentenced to prison.
3. Can you attribute any changes to strategies/programs in your comprehensive plan? There has been an
addition to the comprehensive plan by adding the assessement. This will assure that the offender is being
referred into the proper program. There has been a decrease in the placement program due to the change
in the PA511 requirement and target population.
4. Describe any changes in criminal justice system stakeholders that may have contributed to changes in rates:
Sobriety Court was implemented in 2013 and continues to be an alternative to prison.
5. Describe any changes in felony populations that warrant a change in your plan: There has been a stable
amount of population in the group 2 offenders with 213 in 2013 and 199 in 2014. However, in 2013 40
offenders were sentenced to prison and in 2014 23 group 2 offenders were sentenced to prison.
6. Provide additional analysis you feel necessary to explain your prison commitment rates: The target
population for Mecosta County has been group 2 straddle cell offenders. Offenders that do not have a
history of violent behavior or have a CSC conviction. OMNI data states Mecosta County has decreased the
PCR for the target population. In 2013 there were 285 dispositions 51 were sent to prison 24 of those were
group 2 straddle offenders. However, in 2014 there were 307 dispositions 53 were sent to prison 17 of
those were group 2 straddle offenders. There has been an increase in dispositions and a decrease in the
PRC from 2013 18.1% to 2014 17.3%, due to the programs that have been put in place with comprehensive
plan.
B-2: Felony Analysis Key Objectives and Strategies
NOTE:
• Five objectives are not required; objectives should be measurable and provide sufficient detail so progress
can be monitored.
• Each objective should be followed by at least one strategy (step, action, policy, and program) that will help
you achieve your objective.
• Your objectives and strategies should be supported by the analysis above. If you did not provide analysis for a
PV or Group 2 population, you wouldn’t develop an objective related to that population.
• Keep in mind that all programs for which you are requesting funding are considered strategies. Be sure to
clearly identify them as strategies.
1. Objective #1 is intended to impact the overall prison commitment rate – please state the Objective: Reduce
the PCR to 17% or less.
Programs in support of Objective #1 (number and separate strategies by using carriage return [enter]):
1. Utilize residential services for an alternative to prison.
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2. Placement program for those felons assigned community service otherwise would sentenced to prison on a PV.
3. jail work crew program for inmates that would violate and be sent to prison.
4. Day reporting program allows offenders to have report daily for drug test, pbts, and job searches. This program
is designated to rehabilitate the offender with daily supervision.
5. Tether program for offenders that need an assessment and monitored before they are sentenced, so that the
Judge is aware of their progress with sobriety. Also includes GPS for those with victims involved.
6. Gatekeeper programs have an impact on the jail population by utilizing jail beds for those group 2 straddle cell
offenders to stay local that would otherwise be sent to prison.
7. Assessement program to better service the offenders needs to assure that the offender is placed in the
approportiate program.
2. Objective #2 is intended to impact the Group 2 Straddle Cell rate – please state the Objective:
Programs in support of Objective #2:
B-3: Assessment
• Use OMNI data to track changes in prison commitment rates that were identified as objectives.
• Monitor and report on changes in local circumstances or offender populations/characteristics that prevent
attainment of your objectives.
• Use CCIS data to determine the utilization of your programs by your targeted populations.
What steps will you take if you find that you are not meeting your objectives or your strategies are not being
implemented as planned? According to the most recent OMNI data, the PCR for Mecosta County is at 17.3%
which is above the key objective. However, is below the 2013 PCR of 18% . In order to continue to lower the PCR
Mecosta County will increase awareness of resources that are available and will address the offenders needs, such
as increasing the placement options of residential services. Working closely with probation/parole on straddle cell
offenders to ensure that all available resources have been utilized before the offender is sentenced to prison.
C: Jail Data Analysis:
Using JPIS or local snapshot data, please provide information pertaining to the number of offenders on record
as well as the ADP % of housed inmates for each of the categories below.
(NOTE: Regional CCABs should complete analysis for each county.)
Current Jail Utilization
•
County
Mecosta
General Information
RDC
Utilization as %
of RDC
Number of offline beds
97
97%
97
Felon Population
Sentenced
Felons
Sentenced Prior
to Admission
Sentenced
After Admission
96
38
56
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Unsentenced
Felons
170
Misdemeanant Population
Sentenced
85
Misdemeanants
Sentenced Prior
41
to Admission
Sentenced
44
After Admission
Unsentenced
407
Misdemeanants
1. Does your county have a written county jail population management plan per PA 139 of 2007? No
2. In FY 2014, did your sheriff initiate a reduction in population because the jail exceeded 95% of RDC for 5
consecutive days per Public Act 140 of 2007? No. If YES, explain how this was carried out: N/A
3. In FY 2014 how many times did the county declare an official (in writing) jail overcrowding state of emergency
(over 100% of RDC for 7 consecutive days) per Public Act 140 of 2007? 0
4. Does your jail submit JPIS data? Yes
If not, please provide a rationale for not submitting JPIS data: N/A
5. What vendor or jail management software is used to report jail utilization? COMPAS
C-1: Using JPIS data (or local data as available) provide an analysis of local jail utilization including the average
daily populations/lengths of stay of jail populations including felon and misdemeanant utilization, sentenced and
unsentenced populations, partially sentenced populations, boarders, and offense categories. (Regionals: use
carriage return [Enter] to separate information by jail)
1. This application uses JPIS Data
2. Are bookings up, down, or stable? Down
3. Describe changes in ADP or AvLOS for the population groups reported above: The JPIS data for 2013 states
that 596 inmates were housed in Mecosta County. However, according local data there were 2256 inmates
housed and the ADP was 92.2 with AvLOS 14.9. The JPIS data for 2014 states that 899 inmates were
housed and according to local data there were 2156 inmates housed and ADP was 88.4 with AvLOS 16.44.
There was a decrease of 100 inmates and a decrease ADP by 3.8 with increase of AvLOS according to local
data.
4. Provide additional information to explain your jail utilization here including changes in stakeholders, law
enforcement priorities, bed closures, etc.: There has been 2 new Judges and 2 new prosecutors elected in
Mecosta County this year. With this change there has been less inmates in jail.
C-2: Describe policies and practices that influence jail population:
1. Does the jail have a “bed allocation plan”? Yes
2. Does the county have a “jail task force” in place to address jail utilization issues? No
3. How are sheriff’s good time and trustee credits awarded / forfeited? Sheriff's good time is awarded by the
Lieutenant at the jail. If the inmate is eligible for the jail work crew then they will receive day for day
credit. A letter is written to the jail advising them of the offenders new release date. If the offender
violates any of the community corrections guidelines then the offender is terminated and all credit is lost
and the original sentence is imposed.
4. Is the jail “closed” to certain types of offenses/offenders/warrants? No
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5. Does the jail accept boarders from other counties? NoIf YES, what is the daily rate charged for a boarder?
N/A
6. Does the jail have a county-imposed cap on local bed utilization to provide space for boarding? No
If
YES, report number of boarders and the % of the RDC for all boarders. N/A
7. Does the jail accept Parole Violators on MDOC detainers? Yes
8. Does the jail accept MDOC or Federal boarders under contract? No If YES, what is the daily rate charged for
MDOC and/or Federal boarders? N/A
9. What was the revenue from boarders for CY 2014? N/A
10. What was the revenue from County Jail Reimbursement in CY 2014? $35,870.00
11. Does the jail operate a work release program (offenders leave the jail to work and then return to the jail)?
No
If YES, how many beds (number and % of RDC) are work release beds? N/A
How much are offenders charged to be on work release? N/A.
12. Does the jail accept weekend sentences? Yes
If YES, approximately how many weekenders book in each weekend? There is approximately 3 bed booked
each weekend.
13. Provide additional analysis you feel is necessary to explain your jail utilization: There has been fewer low
risk crimes being committed and fewer offenders in jail. This in turn lowers the amount of clients in the
community corrections program. However, the amount of violent offenders is increasing. The jail has not
been overcrowded, but the inmates are not eligible, due to being high risk to the community. This in turn
will reduce the amount of enrollees into the programs.
D: Recidivism Analysis
The 2014 updated Public Act 511 mandates that CCABs “Provide improved local services for individuals involved in
the criminal justice system with the goal of reducing the occurrence of repeat criminal offenses that result in a
term of incarceration or detention in jail or prison.” As such, CCABs are required to address recidivism within their
comprehensive plan, with a specific emphasis on how the plan is intended to impact the local recidivism rates.
The State Board has defined recidivism as “Probation Violations, either technical or new sentence, resulting in
prison,” and has identified Probation Violators as being indicative of performance in this area:
i. Male Probation Violators with a new felony conviction resulting in a prison sentence
ii. Female Probation Violators with a new felony conviction resulting in a prison sentence
iii. Male Technical Probation Violators resulting in a prison sentence
iv. Female Technical Probation Violators resulting in a prison sentence
Please use the following table to report the number of Probation Violators that resulted in a prison disposition for
each listed category. See the table for an example of how this should look – You may delete the sample data to insert
your local data.
Regional CCABs should list the Probation Violation Data for each County separately and provide a total, regional rate
at the end of each row.
**PLEASE NOTE** If you do not have a tracking process for probation violations you may use OMNI Disposition
Report #3 for Probation Violation New Sentence data.
D-1: Using OMNI Felony Disposition data supplied by OCC for FY 2014:
2014 Recidivism Rates
Totals for
County Name
Mecosta
Region:
Probation Violation - New Sentence to Prison
Male
Page 9 of 12
11 of 45
Female
Combined
25
25
Probation Violation – Technical to Prison
Male
Female
Combined
D-2: Using OMNI Felony Disposition data supplied by OCC for FY 2013 and FY 2014:
1. Are Probation Violations increasing, decreasing, or stable? Decreasing
2. Describe changes within the Probation Violation data from FY 2013 to FY 2014. Report rates with detailed
explanation: In 2013 there was 32 probation violators and 13 parole violators. In 2014 there was 25
probation violators and 7 parole violators. There has been a decrease in violators due to targeting
Probation/Parole violators.
3. Can you attribute any changes to strategies/programs in your comprehensive plan? There has been an
addition to the programing with adding the assessement. In the past the probation department has
completed an assessment before the offender is sent to the community corrections office. This will
assure that the offender is utilizing the proper program.
4. There has been a decrease in the amount of offenders community service placement program. Due to the
new PA511 guidelines the target population for this program has changed to only allow offenders with an
OUIL3 charge or an offender that has a past felony conviction.
5. Describe any changes in criminal justice system stakeholders that may have contributed to changes in rates:
In 2013 Soberity Court was implemented giving OUIL 3 offenders a chance to stay out of prison with
rehabilitation. Community Corrections manager is a member of the Soberity Court Board. There was no
changes in the stakeholders. However, in 2015 there has been 2 new Judges and 2 new Prosecutors.
6. Describe any changes in Probation Violation data that warrant a change in your plan: There has not been
a significate change in the PV's to warrant change.
7. Provide additional analysis you feel necessary to explain your recidivism rates: The OCC has not supplied
the data that is necessary to complete this analysis. This will be re-submitted once the data is received.
B-2: Recidivism Key Objectives and Strategies
NOTE:
• Five objectives are not required; objectives should be measurable and provide sufficient detail so progress
can be monitored.
• Each objective should be followed by at least one strategy (step, action, policy, and program) that will help
you achieve your objective.
• Your objectives and strategies should be supported by the analysis aboveKeep in mind that all programs for
which you are requesting funding are considered strategies. Be sure to clearly identify them as strategies.
1. Objective #1 is intended to impact recidivism by targeting: Probation Violators with a new sentence
State the Objective: Reduce the PCR to 17% or less
1. Utilize residential services for an alternative to prison.
2. Placement program for those felons assigned community service otherwise would sentenced to prison on a PV.
3. jail work crew program for inmates that would violate and be sent to prison.
Page 10 of 12
12 of 45
4. Day reporting program allows offenders to report daily for drug test, pbts, and job searches. This program is
designated to rehabilitate the offender with daily supervision.
5. Tether program for offenders that need an assessment and monitored pre-sentenced, so that the Judge is aware
of their progress with sobriety. Also includes GPS for those with victims involved.
6. Gatekeeper programs have an impact on the jail population by utilizing jail beds for those group 2 straddle cell
offenders to stay local that would otherwise be sent to prison.
7. Assessement program to better serve the offenders needs and assure that the offender is placed in the
appropriate program.
2. Objective #2 is intended to impact recidivism by targeting: Probation Violators with a new sentence
State the Objective: Reduce Group 2 Straddle Cell offenders to 35% or less.
1. Assessment program to better serve the offenders needs and assure that the offender is placed in the
appropriate program.
2. Day reporting program allows offenders to report daily for drug test, pbts, and job searches. This program is
designed to rehabilitate the offender with daily supervision.
3. Tether program for those offenders that need an assessment and monitored pre-sentenced, so that the Judge is
aware of their progress with sobriety. Also includes GPS for those that have victims involved.
3. Objective #3 is intended to impact recidivism by targeting: Choose an item. State the Objective:
4. Objective #4 is intended to impact recidivism by targeting:
Choose an item.
State the Objective:
Programs in support of Objective #5 :
Choose an item.
Choose an item.
E: COMPAS Criminogenic Needs Profile
Please list the top 3 needs scales as identified within the COMPAS Criminogenic Needs and Risk Profile provided by
OCC. Additionally, present both the local and OCC strategies that will impact the identified needs scales:
1. Financial problems. The local strategy is to provide the offender with the opition to complete community service
in lieu of fines and cost. If the offenders is ordered to report daily then employment is manditory for those
offenders.
2. Non-compliance history. The local strategy is to give the offender an assessement to assure that the cognitive
behavior issues are being met.
3. Substance Abuse. The local strategy is to utilize Sobriety Court for all OUIL 3 offenders. If they complete the
program then their sentence is reduced to an OUIL 2nd.
F: Other Local Strategies
Present any local priorities such as development of criminal justice coordinating councils, Specialty Courts, public
education, etc., which have not been identified in the above sections, but have an impact on the performance
indicators:
There has been a change in Mecosta CCAB by adding 2 new Judges and new Prosecutor as Chair.
Sobriety Court has targeted the OUIL 3rd offenders for rehabilitation, which has a new Judge.
Page 11 of 12
13 of 45
There will be a new member of the CCAB to file the Workforce Development seat. This will assure that the
offenders financial needs are able to be met.
There has been a decrease in the amount of enrollments into community service placement program along with a
decrease in funding, due to new PA511 requirements. However, there has been an increase in the assessment
program to off set the funds.
Community Corrections will now receive COMPAS scores from the Circuit Court Probation at the time of referral
and will be put in the offenders file for further review.
Page 12 of 12
14 of 45
atfloW 10(omoiliolli oto
I.. .00)
1
2016
FY:
CCAB: Mecosta County
Administration —
Administration is defined as those activities and related costs that have been incurred for the overall
executive and administrative functions of the local office or other expenses of a general nature that do
not relate solely to the operation of a specific program as defined/approved within the local plan. They
are costs that by their nature are administrative in support of the overall duties and functions of the
local OCC. This category must also include its allocable share of fringe benefits, costs, operation and
maintenance expenses, and if applicable, depreciation and interest costs.
NOTE: A SUPPLY has a life expectancy of less than a year (paper, toner, folders, urine testing supplies,
etc.) while EQUIPMENT has a life expectancy of more than a year (fax machine, PBT, leaf blower).
1.
Identify administrative staff and the duties and responsibilities of those staff:
Name and title of CCAB manager: Angie Gray, Director of Community Corrections
Name(s) and title(s) of clerical and/or administrative support staff: Trevor Daugherity,
Placement Officer
c. Is there a request for funding of administrative or support personnel such as IT, human
resources, etc.? NO
d. How frequently are CCAB meetings held? Quarterly
e. Describe what is done to prepare/prepare board members for CCAB meetings and who
(manager, clerical, etc.) does what: The manager sends a reminder email to all board
members 2 weeks before the scheduled meeting another email is sent the day before.
The agenda is also completed and phone canlls to verify attendance.
f. Do your CCAB meeting agenda include the following items (please remember to forward
agenda and meeting minutes to our office):
i. Review of prison commitment rates/recent sentencing trends: Yes
ii. Jail utilization/state of crowding: Yes
iii. Program utilization in general and by targeted populations: Yes
a.
b.
Status of contractual conditions (if applicable): No
Status of contractual objectives: No
Correspondence from Lansing Office of Community Alternatives: Yes
Expenditures and reimbursements to date: No
What other items are typically on your meeting agenda? Jail Diversion program
with mental health, changes within the program, approval of purchases.
g. Describe how expenditure reports are processed and forwarded to 0CC in Lansing:
Total all program data and utilization and divide amount by 12.
h. How often does the manager meet with, visit, and evaluate contracted programs? N/A
Explain: Mecosta County does not have any contracts
i. Answer the following two questions only if PA511 funds support the CCAB manager's
salary:
iv.
v.
vi.
vii.
viii.
Page 1 of 3
15 of 45
119
j.
k.
I.
m.
n.
o.
p.
q.
r.
s.
t.
u.
v.
w.
i. How many staff does the manager directly supervise? 2
ii. How much time is spent training, evaluating or disciplining staff? .25
How often does the manager meet with probation supervisors/officers? Weekly
Explain: Sobriety Court meeting and when there is a work crew client to be reviewed for
the program.
How often does the manager meet with the prosecutor? Monthly Explain: The only
time prosecutor is involved with community corrections program is when an offender
has been released ona PR bond to complete tether or day reporting. During the OCC
grant application process the manager has weekly contact with the prosecutor.
How often does the manager meet with judges? Weekly Explain: If there is an inmate
that is in jail in need of a PR bond then a court order is completed by the manager and
taken to the Judge for review of release. The is also a bi-weekly meeting that is
scheduled with the Judge for Sobriety Court.
How often does the manager meet with the sheriff/jail staff? 2 hours a week Explain:
When an inmate is eligible for a community corrections program then the manager
advises the jail of the inmate via letter and request that the inmate be released into that
particular program.
How often does the manager meet with financial support staff? Monthly Explain: At
the end of each month a review of the community corrections budget to assure that no
mistakes were made by the finance department.
How often are CCIS data reports run and reviewed for accuracy? Quarterly Explain:
CCIS report is ran by the manager and given to the placement officer for review that all
files are closed and accurate.
How much time is spent reviewing OMNI and jail data? 2 hours per day Explain: A
review of all new inmates and entered into COMPAS.
How much time is estimated to be spent developing the plan and application? One
month Describe when and how the plan is developed: In May a review of PA 511. is
done. A plan is put together to adjust to the present need of the community corrections
programs with changes to the program utilization.
Describe the involvement of other stakeholders or subcommittees in data analysis or
plan/program development. The CCAB is advised of any changes in the programs.
How are utilization and expenditures monitored? Every month a CCIS data report is
completed and the expenditures are added and dispered accordingly.
What actions are taken when programs are under- or over-utilized? When the jail work
crew or day reporting program is under-utilized then a closer review of the jail roster is
done. There is no action taken when community service is under-utilized due to the
Judge not ordering community service.
Who develops the subcontracts for CPS funded services? N/A No subcontracts at this
time
Who calculates jail bed days saved and how much time is devoted to that task? The
manager and placement officer enter the data into COMPAS according to the policy.
Tow hours a day is devoted to this task.
What specific tasks are assigned to clerical support and what is the frequency and
amount of time dedicated to those tasks? The placement officer completes the
assessment, answers phones, prepares client files, records intakes into COMPAS, mail,
Page 2 of 3
16 of 45
ilPirogitaam
drug test, pbt testing, and answers clients questions, makes copies, ect. Mecosta
County only bills the OCC for the assessment portion for this staff.
If there is no clerical support, describe clerical tasks/frequency and time demands if
performed by the manager: N/A
x. Does the county have procurement or purchasing policies for contractual services,
supplies, and/or equipment? Yes Describe: All purchases over $500.00 must be
approved by the County Adminstrator.
y. Please describe the county's policies on travel expense reimbursement (mileage, meal
allowance, etc.): Mecosta County will reimbrse up to .57 cents per mile and up to $8.00
per meal.
z. Does your county have the facilities to host training (such as for cognitive programs or
application training)? NO How many can your facilities comfortably accommodate?
N/A
aa. Does your county have a computer lab available for computer-based training? NO
How many can your computer lab comfortably accommodate? N/A Would you be
interested in hosting training? NO
Page 3 of 3
17 of 45
Prow-AIM 11)*sicri
RirooRmill summary Shevit
CCAB:
Mecosta County
FY: 2016
Select the program code and complete with the local program name. Clearly describe any acronyms.
(You do not need to list Residential Services)
Program 1:
/1.19 - Community Service -
Program 2:
A25 - Work Crew - Inmate -
Program 3:
Dal - Day Reporting -
Program 4:
D08 - Electronic Monitoring -
Program 5:
122 - Assessment -
Program 6:
125 - Gatekeeper -
Program 7:
Choose an item.
Program 8:
Choose an item.
Program 9:
Choose an item.
Program 10:
Choose
Program 11:
Choose an item.
all jiff)).
Program 12: Choose an item.
Program 15:
Choose an item.
Program 16:
Choose an item.
Program 17:
Choose an item.
Program 18:
Choose an item.
Program 19:
Choose an item.
Program 20:
Choose an item.
Page 1 of 1
18 of 45
Progra Diescription!
comimmuiiiiiici
CCAB:
Mecosta County
Local Program Name:
Service Provider:
sbniviiicvls!.
For OCC Use Only:
I FY: 2016
Commmunity Service
Mecosta County Community Corrections
CCIS Service Type: A1.9 - Community Service Placement
Projected New Enrollment: 25
Projected LOS:
Approved CCIS Code
Approved Projected Enrollment:
Budget Recommendation:
Conditions:
Coordinator:
365 days
Does this program also use DDJR funding? NO If YES, how many OUIL 3rds are projected? 25
Program Location (select all that apply):
Program Status:
Jail:
111
Residential: •
Community: •
Modification
Target population for this program has changed due to new PA511
If a modification, describe here:
requirements. Misdemeanant community service workers will not be funded by the OCC only felons with the
required 480 hours of community service. However, if a misdemeanant has a past felony conviction he/she may
be allowed to participate in this program.
List projected enrollment by member county:
22
Please remember that ALL OCC funded programs MUST identify a way in which they will
DIRECTLY impact the local PCR and/or recidivism.
Recommendation for OCC funding: target populations for Community Service - Placement
(A19) are recommended as follows and shall be used in lieu of jail, not as a standard
condition of probation:
•
Felony probation violators
•
Misdemeanor probation violators
•
Other: Specific Offense Group with documentation to support significant historic jail utilization
(discuss with your grant coordinator first)
Proposed minimum credit ratio: 1 day of credit per 3 days worked, results in potential for 25%
reduction in jail sentence.
The following definitions are used:
o A19 - Community Service — Placement: Probationers assigned to complete work hours
o
o
on an individual basis.
A25 - Work Crew — Inmate: Inmates under the custody of the sheriff who leave the jail
under supervision for a work assignment and then return to the jail.
A26 - Work Crew — Community: Offenders who are assigned to an organized and
supervised work crew while living at home.
ANSWER ALL QUESTIONS USING "NA" IF NOT APPLICABLE TO THIS PARTICULAR PROGRAM.
1.
Copy the objective(s) from your felony and/or jail analysis (Part I) that this program is
designed to address:
Which state(s): Reduce the PCR to 17% or less.
a. Overall PCR Objective
Which state(s):
b. Choose im item.
C. Choose an item.
Which state(s):
2.
Based on your objective(s), what is your target population?
Page 1 of 4
19 of 45
Plrogram Dieserripboo
3. Complete a-o for WORK CREW programs. If not a WORK CREW go to #4:
a.
b.
c.
d.
e.
f.
Is this a jail or community based program?
If community based, do workers report to the jail or work site and work as a
supervised crew?
Is the crew transported off site for work? Explain:
Do inmates work as a crew under supervision? Explain:
Who supervises the crew?
Who identifies, organizes, develops worksites? Are these duties funded by PA 511?
g.
Do inmate workers earn at least one day of credit for three days worked? Choose
im item.
h. What is the credit rate?
i. How are credits monitored and new release date calculated?
Who
calculates credit and release date?
j.
Is the supervising probation officer/judge advised of the projected new jail release
date? Choose ,in item.
If YES, who provides that notification and how?
k. How many offenders typically are on a crew?
I. How many supervisors per crew?
m. Based on your specific program design (including where offenders may be working)
and your target population, what are your eligibility (including exclusionary) criteria?
n.
o.
Choose on item.
Do you have insurance for your workers?
Review your answers above. Summarize other aspects of the program not specifically
identified above that you feel are critical to understanding this program.
(Work Crew description is complete - Continue on to #5)
4.
Complete the following for COMMUNITY SERVICE — PLACEMENT programs:
a.
Program is used in LIEU of jail time, including weekends:
Yrc
b. There is a policy giving employed offenders a certain number of days to complete
each 10 hours of court ordered community service work. Yi.S
How many? A
minimum of 29 hours per month
c. There is a policy giving unemployed offenders a certain number of days to complete
each 10 hours of court ordered community service work. Yi S
How many? A
minumium of 29 hours per month
d. Probation Order/Commitment Order reflects the number of hours of ordered
community service work: YLC
e. Probation Order/Commitment Order reflects the number of jail bed saved: No
f. Based on your specific program design (including where offenders may be working)
g. 1. Has a court order stating that community sevice is ordered.
h. 2. Has no pattern of violent behavior.
i. 3. Sentenced to the offense listed on the Judgement.
YI:S
j. Do you have insurance for your workers?
Page 2 of 4
20 of 45
o.grarri Descri ption.
c.our-viiroTtlinay,
k.
I.
m.
n.
o.
PA511-funded staff establishes work locations: YES
PA511-funded staff place offenders and establish work schedules: YES
PA511-funded staff monitors completion of ordered hours: WEEKLY
Probation officer/referral source is notified of satisfactory compliance: WEEKLY
CCAB has a policy/procedure for notifying probation officer/referral sources for
noncompliance. YES
The probation
officer will screen each individual offender duing the pre-sentence investigation
process. A recommendation will be done at the time for the offender to complete
community service. After sentencing of the offender they are given a signed court
order from the Judge stating that the offender has been ordered to do community
service. All appropriate paperwork is signed by the offender and then reviewed for
eligibility by community corrections. At the time of review a letter is written to the
referring agent showing their progress or termination/completion.
p. Summarize the placement, monitoring and notification process here:
q.
identified above that you feel are critical to understanding this program. Circuit
Court Probation utilizes the COMPAS assessement program prior to sentencing.
This program targets felons or misdememeants with a prior felony conviction. The
COMPAS score will put in their files.
5. FOR ALL PROGRAMS: A program must meet at least one of the following objectives and
there should be consistency between the objectives and strategies identified in Part I of your
application, your targeting and eligibility noted above and your response here.
Will this this program reduce prison commitments? Yi S
I. If YES, by targeting which Key Performance Indicator? Group 2 Straddle Cell
PCR
ii. Clearly describe how this program will impact the PCR: The target
population for this program is those offenders that will be sentenced to
prison if they do not complete their requirements.
No
b. Is this program intended to impact recidivism?
i. If YES, by targeting which Key Performance Indicator? Choose an item.
ii. Clearly describe how recidivism will be impacted: Community service
placement program is for those felons assigned community service
otherwise would sentenced to prison on a PV. Community service teaches
the offender to have a responsibility of a job and give back to the
community from which they have offended. They are given tools to succeed
with different skills taught by the work crew supervisor.
a.
c.
OCC recommends that 75% of PA511 funded program enrollees are from this
program's primary target population. This discourages net-widening and focuses on
populations in support of your objective(s).
d. Track the changes in PCRs, ADP and/or LOS based upon your program objectives per
Part I. This will reflect status toward achievement of your objective(s).
e. Jail bed days saved.
6.
Develop additional performance indicators based on your program such as number of hours
worked, projects completed, public comment on services, etc., as you deem appropriate.
Contact your grant coordinator for assistance if necessary.
Page 3 of 4
21 of 45
PI usrci
biesui LII0
.5.r-!1. 11. lIC;CA
The required hours to be completed by an OUIL offender is 480 hours of community service. This
service is completed at various organizations such as food pantries, parks, and other non-profit
organizations. Thank you notes are received on a regular bases.
Page 4 of 4
22 of 45
rogram :Diesterfptiluirt
coma-111111o v s:urvilicc_Ns
For OCC Use Only:
1 FY: 2016
Local Program Name: Commmunity Service
Approved CCIS Code
Service Provider: Mecosta County Community Corrections
CCIS Service Type: /12!; - Work Crew (Inmate)
Conditions:
Coordinator:
Projected New Enrollment: 50
Projected LOS: 45
Does this program also use DDJR funding? IV() If YES, how many OUIL 3rds are projected?
Jail: XI
Residential: • Community: a
Program Status: Continuation
Target population for this program has changed due to new PA511
requirements. Misdemeanant community service workers will not be funded by the OCC only felons with the
required 480 hours of community service. However, if a misdemeanant has a past felony conviction he/she may
be allowed to participate in this program.
List projected enrollment by member county: 50
Please remember that ALL OCC funded programs MUST identify a way in which they will
DIRECTLY impact the local PCR and/or recidivism.
Recommendation for OCC funding: target populations for Community Service - Placement
(A19) are recommended as follows and shall be used in lieu of jail, not as a standard
condition of probation:
• Felony probation violators
• Misdemeanor probation violators
• Other: Specific Offense Group with documentation to support significant historic jail utilization
(discuss with your grant coordinator first)
Proposed minimum credit ratio: 1 day of credit per 3 days worked, results in potential for 25%
reduction in jail sentence.
The following definitions are used:
o A19 - Community Service — Placement: Probationers assigned to complete work hours
on an individual basis.
A25
- Work Crew — Inmate: Inmates under the custody of the sheriff who leave the jail
o
under supervision for a work assignment and then return to the jail.
o A26 - Work Crew — Community: Offenders who are assigned to an organized and
supervised work crew while living at home.
1. Copy the objective(s) from your felony and/or jail analysis (Part I) that this program is
Which state(s):
b. Choose an Rem.
Which state(s):
c. Choose an item.
2. Based on your objective(s), what is your target population?
Page 1 of 4
23 of 45
rogram Diescriptlioin
cramoloriay
Felons that are sentenced to more then 30 days in jail with a SGL of less then 24.
3. Complete a-o for WORK CREW programs. If not a WORK CREW go to #4:
a.
b.
c.
Is this a jail or community based program? Jail
If community based, do workers report to the jail or work site and work as a
supervised crew? N/A
Is the crew transported off site for work? Explain: Yes, inmates are transported to
the designated work site by the requesting agency.
d.
e.
Do inmates work as a crew under supervision? Explain:
Yes, some of the
offenders are supervised by a corrections officer while others are supervised by the
requesting agency.
Who supervises the crew?
Corrections staff or the requesting agency. Neither are
OCC funded.
f.
Who identifies, organizes, develops worksites? Are these duties funded by PA 511?
Manager
g.
h.
i.
j.
Do inmate workers earn at least one day of credit for three days worked? YES
What is the credit rate? Every day worked is a day off their sentence.
How are credits monitored and new release date calculated? They are calculated by
a calendar and by physically counting days. Who calculates credit and release
date? Manager
Is the supervising probation officer/judge advised of the projected new jail release
date? YLS
if YES, who provides that notification and how? A letter is written to
Corrections advising them of the inmates new out date. A copy of that letter is
given to the appropriate department.
k. How many offenders typically are on a crew? 1-4
I. How many supervisors per crew? 1
m. Based on your specific program design (including where offenders may be working)
n.
o.
p.
q.
1. Is not engaged in work release
2. Has no personal protection order's against worker
3. Has no previous convictions of Criminal Sexual Conduct.
YES
Do you have insurance for your workers?
identified above that you feel are critical to understanding this program. This
program reduces the AvLOS by 50%. It gives the inmate day for day credit while
giving them an opportunity to succeed.
(Work Crew description is complete - Continue on to #5)
4.
Complete the following for COMMUNITY SERVICE — PLACEMENT programs:
a. Program is used in LIEU of jail time, including weekends:
b. There is a policy giving employed offenders a certain number of days to complete
each 10 hours of court ordered community service work.
How many?
Page 2 of 4
24 of 45
Program Description
Conalinitu
c.
y
\plum.
There is a policy giving unemployed offenders a certain number of days to complete
each 10 hours of court ordered community service work.
How many?
d.
Probation Order/Commitment Order reflects the number of hours of ordered
community service work:
e. Probation Order/Commitment Order reflects the number of jail bed saved:
f. Based on your specific program design (including where offenders may be working)
g. Do you have insurance for your workers?
h. PA511-funded staff establishes work locations:
i. PA511-funded staff place offenders and establish work schedules:
j. PA511-funded staff monitors completion of ordered hours:
k. Probation officer/referral source is notified of satisfactory compliance:
I. CCAB has a policy/procedure for notifying probation officer/referral sources for
noncompliance.
in. Summarize the placement, monitoring and notification process here:
n. Review your answers above. Summarize other aspects of the program not specifically
identified above that you feel are critical to understanding this program.
5.
FOR ALL PROGRAMS: A program must meet at least one of the following objectives and
there should be consistency between the objectives and strategies identified in Part I of your
application, your targeting and eligibility noted above and your response here.
a.
Will this this program reduce prison commitments? Yl..ci
i. If YES, by targeting which Key Performance Indicator? Overall PCR
ii. Clearly describe how this program will impact the PCR: The target
population are inmates that would otherwise going to prison if they do not
complete this program.
Yt%
i. If YES, by targeting which Key Performance Indicator? Probation Violators
with a new sentence
ii. Clearly describe how recidivism will be impacted: It gives them an
opportunity to reduce there time in jail while giving them tools to succeed
in the community once released.
c.
0CC recommends that 75% of PA511 funded program enrollees are from this
Track
the changes in PCRs, ADP and/or LOS based upon your program objectives per
d.
e. Jail bed days saved.
i
6.
Develop additional performance indicators based on your program such as number of hours
worked, projects completed, public comment on services, etc., as you deem appropriate.
The number of hours worked is 11,727 with 1303 bed days saved in FY2014, which has saved
i Mecosta County $54,726.00. The projects that have been completed by inmates range from raking
Page 3 of 4
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IRrogroiro Descitipti
111
s:01 vkici:G%
leaves to shoveling snow. This County would not be able to function properly without the help of
he inmates doing the everyday work of an employee, which gives the inmates a positive influence.
Page 4 of 4
26 of 45
ProgIratti .Diesicriptioni
:Cliff
For OCC Use Only:
1 FY: 2016
Local Program Name: Intensive Supervison
Approved COS Code
CCIS Service Type: 004 - Day Reporting
Conditions:
Projected Enrollment: 25
Coordinator:
Projected Length of Stay: 90
Does this program also use DDJR funding? NO If YES, how many OUIL 3rds are projected?
Jail: 0
Residential: • Community: El
Program Status (new, modification, continuation): Modification
If a modification, describe here: The projected enrollments have decreased due to the Judges choosing to order
electonic monitoring instead of day reporting. They feel that 24 hours monitoring would be more suitable for
the offenders.
SUPERVISION SERVICES —
• Supervision programs include Day Reporting, Electronic Monitoring, Intensive Supervision and
Pretrial Supervision.
• It may be proposed that Day Reporting be eliminated as a program type since service typically
delivered under DR could be funded under Case Management or Intensive Supervision.
• PA511 funds can not be used to provide Electronic Monitoring Services for MDOC
probationers unless it is for pretrial supervision of a probationer with a new charge (call your
grant coordinator for exceptions).
• When developing eligibility criteria, think about what behavior or characteristic in addition to
addressing PCRs or recidivism that the program is intended to address.
• Supervision programs are not intended to simply provide access to substance abuse testing
absent other supervision activities.
• Costs associated with Substance Abuse Testing may be incurred as "supply" costs in this
program's budget if testing is part of the program design.
• OCC requires that an objective pretrial assessment be used before defendants are referred for
pretrial supervision.
[ANSWER ALL QUESTIONS USING "NA" IF NOT APPLICABLE TO THIS PARTICULAR PROGRAM.
1. Copy the objective(s) from your felony and/or jail analysis (Part 1) that this program is
Which state(s): To reduce the PCR to 17% or less.
Which state(s):
b.
c. ( liow,o an item.
Which state(s):
Presentenced/sentenced offenders that have been charged with a felony or a misdemeanor with a
prior felony charge.
. Describe the program:
I
Page 1 of 4
27 of 45
Program) Diescripboo
S:GIIM)11C.:(4-3)
a.
b.
Is an assessment or screen required to determine eligibility?
Assessment
If an assessment is used then provide the name of the assessment tool: COMPAS
risk/needs assessment
c.
Based on what your program is intended to address within your targeted population,
what are your eligibility (including exclusionary) criteria? Be sure to include
assessment scores if applicable.
d.
e.
f.
1. Has no pattern of violent behavior.
2. If a probation or parole violator, the underlying offense was non-violent offense.
3. Has no history of Criminal Sexual Conduct.
g.
Are recommendations for the program made in the PSI or PV sentence
recommendation? YES
How else are offenders identified and/or referred to the program? The PV hearing
h.
the sentencing Judge will order intensive supervison.
i.
Identify who is responsible for confirming eligibility and describe the process?
Eligibility is identified by the Manager after a review of the offenders criminal
history and all required paperwork is in the file.
j.
Describe your process for addressing referrals not meeting program target/eligibility.
The manager would go to the referring agent and address the issue. If the offender
is not eligible then they will not be able to be placed in the day reporting program.
k.
How is CCIS data gathered/entered? The offenders informatiuon is entered into
COMPAS
I. Are offenders supervised through (select all that apply):
Office Visits: •
EMS: •
TX Reporting: MI TX System (e.g. OffenderLink):
0 Other (describe):
n
Field Contacts:
rn. If using electronic monitoring or other technology (including phone systems) answer
and clearly explain the following (use NA if not applicable to your program). NOTE:
The MDOC charges $6.50 per day for radio frequency or Sobrietor units with
monitoring, or, $7.75 per day for both.
i. What kind of equipment/system: N/A
ii. Vendor for equipment/service: N/A
iii. Cost assessed by the vendor per unit/offender/day (clearly describe): N/A
iv. Who does the equipment installation/retrieval? N/A
v. Who sets up schedules and/or monitors compliance? N/A
n. What is the frequency of reporting/contact with the offender? Daily
o. How is frequency of reporting/contact determined? At the time of intake
p. What happens during a typical "report" and how long is it estimated to take?
Offender signs the daily log and reviews possible job opportunities, we go through
their day and what they are goingt o do as wellas help them with education
requirements if needed. Give PBT and drug screen. This process takes an
estimated 10 minutes a day .
q.
r.
Does the program design include collateral contacts with family, employer, school,
treatment provider, etc.? YES, the offender's statements ..ire verified Icy contacting;
the fdmily, employer, school, pct.
Does the program assist offenders with securing identification and/or refer to
additional social or supportive services? No If Yes, how?
Page 2 of 4
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Progra Desicriptijon
Spwviiico-s
s. Does the program monitor for new criminal activity? Yes If Yes, how?
t. This program Provides drug/alcohol testing.
u. Explain involvement in 'p' above including the frequency/cost of testing if provided:
Daily PBT, and weekly drug screen.
v.
How are delivered services and offender progress and participation documented by
the service provider? When an offender comes in daily they are asked about work,
education, treatment, and daily task. They are then given a drug test or PBT. The
daily activities are entered into their file.
w. How is offender progress/participation reported to the probation officer or referral
source? Include frequency of reporting positive and negative progress and types of
reports provided such as intake, monthly, termination, etc. Depending on the
offender's status, if they are pre-sentence then the progress report or positive
results go to the Prosecutor's office. If a referring agent is the probation
department then the results are submitted to the probation officer. A
completion/termination is given to the appropriate office upon discharge.
x.
identified above that you feel are critical to understanding this program: If at any
time an offender is positive then the Manager will write a letter to the referring
agent and personally review whether or not the offender should be terminated
from the program and a jail sentenced imposed, or given another chance to
succeed.
4. A program must meet at least one of the following objectives and there should be
consistency between the objectives and strategies identified in Part I of your application, your
targeting and eligibility noted above and your response here.
Will this this program reduce prison commitments? Yi
ii. Clearly describe how this program will impact the PCR: This program target
population is felons that if they violate they will go to prison.
Y1 .S
i. If YES, by targeting which Key Performance Indicator? Probation Violators
a.
with a new sentence
ii. Clearly describe how recidivism will be impacted: By giving the offender
tools needed to succeed outside of jail with accountablity, education, and
job search.
5. PERFORMANCE MEASUREMENT: At Midyear and Year end you are required to report on
the status of the following Key Performance Indicators, at a minimum:
OCC recommends that 75% of PA511 funded program enrollees are from this
b. Track the changes in PCRs, ADP and/or LOS based upon your program objectives per
c. Track jail bed days saved if applicable to your program design.
d. Track successful and unsuccessful terminations from the program.
a.
Page 3 of 4
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Program! Desk-31i pt
SAAr
e. Track the successful /unsuccessful discharge from probation for program
completions/failures.
6. Develop additional performance indicators based on your program design such as securing of
identification, completion of other monitored programs and conditions, etc., as you deem
appropriate. Contact your grant coordinator for assistance if necessary.
All reporters must provide Community Corrections with a picture ID before they are entered into
the program. Once the offender is enrolled they must maintain employment. This program targets
pre-sentenced/sentenced felons and misdemeanants with a past felony conviction. These
offenders are not engaged in other monitoring programs. In the recent year there has been a
decrease in enrollments due to the tether program being implemented. However, the OCC funding
for this program has also decreased.
Page 4 of 4
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Prop-aril .Dfescri ptioni
S4111):III:VIISI111011r11 StAli V.IIIICOS
Local Program Name:
For 0CC Use Only:
I FY: 2016
Tether
Approved COS Code
Conditions:
Coordinator:
CCIS Service Type: 1)08 .. Electronic Monitoring
Projected Enrollment: 60
Projected Length of Stay: 60
Does this program also use DDJR funding? NO If YES, how many OU1L 3rds are projected?
Jail: •
Residential:
Community:
u
Program Status (new, modification, continuation):
(:ontinuation
If a modification, describe here: N/A
SUPERVISION SERVICES —
•
•
Supervision programs include Day Reporting, Electronic Monitoring, Intensive Supervision and
Pretrial Supervision.
It may be proposed that Day Reporting be eliminated as a program type since service typically
delivered under DR could be funded under Case Management or Intensive Supervision.
•
PA511 funds can not be used to provide Electronic Monitoring Services for MDOC
probationers unless it is for pretrial supervision of a probationer with a new charge (call your
grant coordinator for exceptions).
•
When developing eligibility criteria, think about what behavior or characteristic in addition to
addressing PCRs or recidivism that the program is intended to address.
•
Supervision programs are not intended to simply provide access to substance abuse testing
absent other supervision activities.
•
Costs associated with Substance Abuse Testing may be incurred as "supply" costs in this
program's budget if testing is part of the program design.
•
OCC requires that an objective pretrial assessment be used before defendants are referred for
pretrial supervision.
1.
Copy the objective(s) from your felony and/or jail analysis (Part I) that this program is
Which state(s): Reduce the PCR to 17% or less
b. choose an item.
Which state(s):
c. Choom, an item.
Which state(s):
2.
3.
Describe the program:
a. Is an assessment or screen required to determine eligibility?
Assessment
b. If an assessment is used then provide the name of the assessment tool: COMPAS
risk/needs assessment
Page 1 of 4
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Program Descwiiptiioni
c.
Based on what your program is intended to address within your targeted population,
what are your eligibility (including exclusionary) criteria? Be sure to include assessment
scores if applicable.
d. 1. Must be charged with or sentenced to an alcohol offense.
e. 2. Must have con order stating that offender is ordered to be on electronic
monitoring.
f. 3. Must not be convicted of Criminal Sexual Conduct
g.
h.
Are recommendations for the program made in the PSI or PV sentence
recommendation? YES'
How else are offenders identified and/or referred to the program? Prosecutor, defense
attorney, probation officer, and Judge agrees that tether would benefit the offender
while protecting the community. These referrals are not always made in the court
room they are sometimes part of the plea agreement or a condition of bond.
i. Identify who is responsible for confirming eligibility and describe the process? Manager
reviews the court order and criminal history of the offender.
j. Describe your process for addressing referrals not meeting program target/eligibility.
The manager would go the referring agent and address the issue, if the offender is not
eligible then the offender will not be able to be placed in the electronic monitoring
program.
k. How is CCIS data gathered/entered? A judgement or court order is given to
community corrections office then the offender completes the information packet and
it is put into COMPAS by the manager or placement officer.
I. Are offenders supervised through (select all that apply):
Office Visits: le
EMS: 0
TX Reporting: • TX System (e.g. OffenderLink): 0 Field Contacts: •
Other (describe):
m. If using electronic monitoring or other technology (including phone systems) answer and
clearly explain the following (use NA if not applicable to your program). NOTE: The
MDOC charges $6.50 per day for radio frequency or Sobrietor units with monitoring, or,
$7.75 per day for both.
i. What kind of equipment/system: ScramX
ii. Vendor for equipment/service: AMS
iii. Cost assessed by the vendor per unit/offender/day (clearly describe): $4.40 per
day
iv. Who does the equipment installation/retrieval? Community corrections
v. Who sets up schedules and/or monitors compliance? Community Corrections
n. What is the frequency of reporting/contact with the offender? Weekly
o. How is frequency of reporting/contact determined? Policy states that the offender
must report weekly.
p. What happens during a typical "report" and how long is it estimated to take? 15
minutes, the equipment is hooked up (downloaded) to the computer the results are
reviewed to assure that the offender has not been drinking. If so, then there is a
discussion on what they were doing and what time. The agent/Judge is notified
immediately of the positive result and the referring agent schedules a violation
hearing.
q.
Does the program design include collateral contacts with family, employer, school,
Page 2 of 4
32 of 45
Plpgram D.escriptio)
r.
s.
t.
u.
v.
w.
x.
y.
treatment provider, etc.? YES, the offender's statements are verified by contacting
the family, employer, school, act.
Does the program assist offenders with securing identification and/or refer to additional
social or supportive services? No If Yes, how?
Does the program monitor for new criminal activity? Yes If Yes, how?
This program Provides drug/alcohol testing.
Explain involvement in 'p' above including the frequency/cost of testing if provided:
NM
How are delivered services and offender progress and participation documented by the
service provider? Daily emails are sent from the service provider, AMS to community
corrections. This tells the manager if there was any missed communications, positive
alcohol test, or offender was in a restricted zone. The offender's name is written on a
white board in the office. The placement officer reviews the list every morning to see
who is scheduled to come in and download the information to the computer. If the
offender is scheduled to come in then their file is set off to the side and reviewed once
they arrive. All communication is written in the file regarding where they were, what
time, if they were positive, ed.
How is offender progress/participation reported to the probation officer or referral
source? Include frequency of reporting positive and negative progress and types of
reports provided such as intake, monthly, termination, etc. A positive report is sent
immediately to the probation officer if the offender is on probation. If they are not
sentenced then the report goes to the prosecutor's office. Once the offender has met
the requirements of the court order then a completion letter is sent to the appropriate
department.
identified above that you feel are critical to understanding this program: This program
is an alternative to jail every day that an offender is on tether is a day saved from jail.
This program assures that offender that would otherwise be sent to prison will be able
to stay local.
If an alcoholic is being monitored with tether they are less likely to drink and drive,
making a safer community.
4. A program must meet at least one of the following objectives and there should be consistency
between the objectives and strategies identified in Part I of your application, your targeting and
eligibility noted above and your response here.
a. Will this this program reduce prison commitments? Yi.S
ii. Clearly describe how this program will impact the PCR: The PCR will be
impacted by the amount of successful completion of Sobriety Court which
gives the offender the tools to stay sober and stay out of prison. Tether is
used in this program to monitor their sobriety or OUIL r offfenders. If the
offender completes the program then their charge is reduced and NO prison
sentence will be imposed. This will be measured by the amount of completed
Sobriety Court clients.
YI 5
I. If YES, by targeting which Key Performance Indicator? Probation Violators with
Page 3 of 4
33 of 45
Progra rn Diescri ptior
SLIII):(21111PIN110:1I SPW
a new sentence
ii. Clearly describe how recidivism will be impacted: By monitoring the offender
24/7 it gives them a constant reminder not to break the law. The majority of
tether clients are from sobreity court, which gives the offender the tools to be
held accountable for their actions through treatment.
5.
PERFORMANCE MEASUREMENT: At Midyear and Year end you are required to report on the
status of the following Key Performance Indicators, at a minimum:
a.
OCC recommends that 75% of PA511 funded program enrollees are from this program's
primary target population. This discourages net-widening and focuses on populations in
support of your objective(s).
c. Track jail bed days saved if applicable to your program design.
d. Track successful and unsuccessful terminations from the program.
e. Track the successful /unsuccessful discharge from probation for program
completions/failures.
6.
Develop additional performance indicators based on your program design such as securing of
identification, completion of other monitored programs and conditions, etc., as you deem
All offenders must provide community corrections with a picture ID before they are entered into the
program. Once the tether is put on the offender's leg then all the rules are to be follewed according to
participation agreeement. The offender must also pay the weekly/monthly monitoring fee that is put
in place at the time of hook up.
Page 4 of 4
34 of 45
Program IDescriiptiioni
For OCC Use Only:
f FY: 2016
Local Program Name: Assessment
Approved CCIS Code
Budget Recommendation;
CCIS Service Type: 122 - Assessment
Conditions:
Projected number of assessments (enrollment): 85
Coordinator:
Does this program also use DDJR funding? Choose an item. If YES, how many OUIL 3rds are projected?
Jail: IN1
Residential: • Community: (ZI
Program Status (new, modification, continuation): New Initiative
ASSESSMENT SERVICES - Provides for thorough assessment of offender needs:
• COMPAS or other objective, commercial risk/need assessment
• Assessment for substance abuse, mental health, or pretrial services eligibility
• Assessments provided by different service providers will require separate program
description forms
• Funding under assessment also includes the task of using results to develop treatment plans
and/or recommendations for available services
• Assessment for entry into pretrial programming
?%NSWER ALL QUESTIONS USING "NA" IF NOT APPLICABLE TO THIS PARTICULAR PROGRAM
1. Copy the objective(s) from your felony and/or recidivism analysis (Part I) that this program is
b. (Immo an item.
Which state(s):
c. ( lionse .in ilem.
Which state(s):
Offenders the are charged with a felony or misdememants that have a past felony conviction.
3. Describe the program:
a. Describe eligibility criteria, including exclusionary criteria, for an assessment: 1. Must
be court ordered into the day reporting program or tether program.
b. What programs (PA511 and/or locally funded) require this assessment to determine
eligibility?
c. 1. Electonic monitoring program.
d. 2. Day reporting program.
e. What assessment instrument is proposed? To assure that the offender is in the
appropriate program for the offenders needs.
f. Is the assessment completed during the presentence investigation period (prior to
sentencing)? NO
g. How are offenders identified and/or referred for an assessment? The Judge or
magistrate orders an offender into the program at the time of arraignment or
Page 1 of 3
35 of 45
Program Destafiptibe
sentencing.
h.
Is this service contracted to a vendor or does local community corrections staff
complete the assessment(s)? Local community corrections staff will be completing the
assessment.
i.
Describe the training, certification process, or credentials of the person(s) doing the
assessment(s) which qualify him/her to do them — include dates of training/certification
and who conducted the training: The training is completed by Northpointe COMPAS.
The placement officer will be conducting the assessments, which has the certification
from Northpointe.
j.
k.
What is the cost of the instrument itself, per use? The price is included in COMPAS
How much time is anticipated to complete one assessment (not including subsequent
development of a recommendation or plan)? 3 hours
I. Is the assessment completed through an interview with the offender or would the
offender fill out a questionnaire for later scoring? An interview would be conducted
m. Is subsequent verification of information required prior to making a recommendation or
determining eligibility?
YES, a criminal history will be completed
n. Is the recommendation written?
NO
o. How much time is it estimated to take to put all information into a recommendation? 4
hours Explain your response.
p. Does a substance abuse assessment result in a recommended level of care per ASAM
criteria?
Not Applicable
q. How is the information gained from the assessment used in sentencing
recommendations? If the assessment is done prior to sentencing then the
assessement is given to the PSI agent.
r.
How is completion of assessment documented by the service provider? It is entered
into COMPAS.
s.
How is information about the number of completed assessments entered into Case
Manager and tracked for CCIS purposes? COMPAS tracks the number and puts them
into the CCIS data.
t.
identified above that you feel are critical to understanding this program: This program
has taken the place of the misdemeanant community service placement program, due
to the new PA511 requirements. There is still community service placement program
but only for those OUIL 3rd offender or offenders with past felony conviction. The
assessment will suit the offenders needs and be able to assure that they are placed in
the appropriate program.
4.
a.
OCC recommends that 75% of PA511 funded program enrollees are from this program's
primary target population. This discourages net-widening and focuses on populations in
support of your objective(s).
c, Track the percentage of assessments that result in placement in programming based on
assessed risk and/or need.
Page 2 of 3
36 of 45
iPlro.grairmi IDesieffiiptiluto
..6s-s4..m--iiriolelifli;.'$-It;•.Viiice;$
. Develop additional performance indicators based on your program as you deem appropriate.
The assessments have previously been done by the PSI agent whether it be District Court or Circuit
Court. It is now ordered by the State that the assessment be done and put in the file. The training
process has begun with Northpointe and will be able to be implemented by FY2016. This program is
new and will need to be revised in the FY2017 grant application after a full year.
Page 3 of 3
37 of 45
IVIrogrardifit Des(dipitioo
Ck:liteplIk(Gb.4,-(1-9iilioldOla
For OCC Use Only:
1 FY: 2016
Local Program Name: Community Corrections
Approved COS Code
CC'S Service Type: 125 - Gatekeeper
Conditions:
Total Projected Enrollment (for Gatekeeper): 1000
Coordinator:
Does this program also use DDJR funding? NO If YES, how many OUIL
3rds are projected?
Projected Early Jail Releases (for JPM): 750
Program Status (new, modification, continuation): New Initiative
This program is set in place in lieu of JPM
List projected enrollment/release by member county: 750
Gatekeeper and Jail Population Monitoring are necessary processes or FUNCTIONS rather
than programs as we typically think of them.
GATEKEEPER —
• Gatekeeping includes initial screening for program eligibility (not assessment) such as
determining if the offender meets established target and preliminary eligibility criteria (SGLs,
crime group, PV status, number of priors, etc.) and the subsequent referral and enrollment in
programming as appropriate. In addition, gatekeepers may also complete CCIS data entry for
program enrollment and may need to maintain waiting lists if programs are over utilized.
• In CCABs where there are no outside contracts (all services are delivered by managers or CCAB
staff) a Gatekeeper program description may not be necessary. Determining eligibility and
enrollment into the program can be done at the individual program level. Contact the
program section manager or your grant coordinator with questions.
• Projections should be based on the total number of PA511 program referrals that will need to
be screened for eligibility, referred, and enrolled in Case Manager.
• Subsequent data entry such as termination/discharge from programming and calculating jail
bed savings is a function under administration.
JAIL POPULATION MONITOR (JPM) • Jail Population Monitoring is ONLY appropriate for jails with acute overcrowding where the
primary function is to expedite EARLY release of offenders to avoid overcrowding
emergencies.
• A JPM is NOT to simply facilitate the movement of offenders into already-ordered programs
(this could be Gatekeeping) but to expedite releases to immediately reduce the ADP of the
jail.
• JPM impact must be monitored so that local practices can be adjusted to AVOID the
incarceration of those who are consistently released
• Projected enrollment should not be all offenders booked into the jail but the number that are
projected to be successfully moved out of the jail (not into jail-based programming).
• OCC supports the following:
o Counties seeking JPM funding should have a written jail population management plan
per Public Act 139 of 2007. The plan should reflect the use of the JPM to address
overcrowding.
Page 1 of 4
38 of 45
liPtogrorom IDoscaiijvititoo
4,Joite.pirgooli,0110.01-1Joul
o
Funding should be limited to a period of years to permit local authorities to make
policy changes to avoid jail crowding.
!ANSWER ALL QUESTIONS USING "NA" IF NOT APPLICABLE TO THIS PARTICULAR PROGRAM-.1
The form permits text, uses drop-down options, and permits additional text when a drop-down
option with further instructions is selected. Some text entries where longer responses are
anticipated permit carriage returns [press Enter] to create separate paragraphs.
1. Complete "a-p" for GATEKEEPER. If JAIL POPULATION MONITOR go to #2
a. This service functions as a Gatekeeper for PA511 programs only.
b. Are eligibility criteria for all PA511 funded programs established in Case Manager (or
through some local system if not using Case Manager)? Explain: Yes, the eligibility is
assessed once the offender is put into a PA511 program in the Case Manager
c.
List referral sources and how referrals are made for screening and enrollment: If an
inmate is eligible for a program then the manager goes to the Judge or Magistrate to
review the inmate for release into the proper program. A half sheet is signed by the
Judge then taken to the jail. It is ordered that the offender is to go directly to the
Community Corrections department for enrollment.
d. How are offenders identified for program screening/enrollment? A review of the jail
roster on a daily basis. This information is entered into COMPAS along with the
program that the offender is ordered to complete.
e.
f.
What proportion of program enrollment is via direct referrals rather than Gatekeeper
initiated placements? 20%
Describe the steps taken to determine offender eligibility for a program: A review of
the offenders charge and days in jail. If an offender is in jail on a misdememant more
then 5 days then the offender is able to be released. If the offender is in jail for more
then 30 days on a felony charge and is not a violent offense then the offender is able
to be released.
g.
Do all offenders ultimately enrolled in PA511 programming have judicial orders
mandating participation? YI s
Explain: There is either a half sheet/court order or a
bond order.
h.
i.
Estimate how long it takes to determine initial eligibility and complete Case
Manager/CCIS data entry for a new offender: This process takes the manager 2 hours
per day. For an established offender: 1 hour per day.
Do you meet with the offender to do the screening or work from referral documents?
Explain: Work from jail roster and get the required documents to place inmate in
appropriate program then meet with offender from screening.
j.
What PA511 programs does this Gatekeeper screen/refer for?
k.
I.
m.
n.
1. Electronic monitoring
2. Day reporting
3. Jail work crew
4. Assessment
o.
p.
Describe non-PA511 programs/services that offenders may be referred to: N/A
Describe the process of referring an eligible offender to PA511 programs (what do you
Page 2 of 4
39 of 45
lrogiv.)1.10)
acopiwol piiitoromowil
do) and how long it takes: Once the target offender is chosen then the manager
reports to the magistrate, Judge, and prosecutor about the potential enrollee. If they
agree to the release of the inmate then a court order is signed by the Judge and
physically taken over to the jail by the manager. The offender is then release and
ordered to report to Community Corrections. This process takes about an hour
depending on the availiblity of the magistrate, Judge, and prosecutor.
q. How is the referral source notified of offender enrollment or ineligibility? At the time of
release then the appropriate Court is notified by given a copy of the order.
r. What proportion of your requested CPS budget is in this line item? N/A
s. Review your answers above. Summarize other aspects of this service not specifically
identified above that you feel are critical to understanding this function: This program
is put in place in lieu of JPM . In 2014 it was mandated that all JPM enrollees be put
into COMPAS. Prior years it was not required thus in turn did not take as much time.
The amount budgeted for this program was estimated and not fully known at that
time. There is a request for increase of funding in FY2016, due to more time that is
required to complete the task that is mandated by the State. 780 hours per year is the
estimated amount of time spent on this program by the manager.
(Gatekeeper description is complete — Go to #3)
2.
For Jail Population Monitor complete :
a.
b.
Does the County where this service is requested have a written jail population
management plan per Public Act 139 of 2007? Choose an item.
Identify the objective from your felony and/or recidivism analysis (Part I) that this
program is designed to address:
g.
Choose an item.
What is the rated design capacity of the jail (s) prior to any bed closures?
What is the current operational capacity of the jail (s) after bed closures?
List the average daily population as a % of the rated design capacity of each jail where
this service is requested:
What data/information is used for targeting inmates for release?
h.
Describe circumstances under which you are called upon to recommend releases:
c.
d.
e.
f.
i.
Describe the process for identifying and recommending inmates for release and how
long that process takes:
j. Is the judge/probation officer notified of offender release? Choose an item,
k. Describe how inmate releases, recommended releases, and inmate movement is
documented:
I. Do you track released inmates by characteristics such as crime class, offense type, legal
status, guideline range, etc.?
Choose an item.
m. How do you report inmate movement to your CCAB and 0CC?
n. Is information on inmate releases used for future planning such as bypassing jail with
immediate program placement for specific offenses/offenders? Choose an item.
Page 3 of 4
40 of 45
Program Ilosi:(1110A1-4.0113.1
o. What proportion of your requested CPS budget is in this program line?
p. Review your answers above. Summarize other aspects of the service not specifically
identified above that you feel are critical to understanding this function:
3.
FOR BOTH SERVICE AREAS: As Gatekeeping and JPM are not necessarily "programs", specific
contributions toward the below objectives may not be obvious. Answer as appropriate being
careful to not double count jail bed days saved in JPM or Gatekeeping AND in the programs
offenders may be released /referred to.
a.
Will this this program reduce prison commitments?
YES
ii. Clearly describe how this program will impact the PCR: Gatekeeping program
is the review of all inmate's wether misdemeanants and felons that have the
potential to be sent to prison. This program offers the offender an alternative
to prison and rehabilitation services.
b.
Is this program intended to impact recidivism?
NO
i. If YES, by targeting which Key Performance Indicator? Choose an item.
ii. Clearly describe how recidivism will be impacted: N/A
4.
a. Track the changes in PCRs, ADP and/or LOS based upon your program objectives per
b. Track jail bed days saved if applicable to your program design.
c.
Percentage of program referrals/enrollments originating with the Gatekeeper or JPM
rather than another source such as probation or a judge.
d. CCIS data will be completely and accurately entered for all PA511-funded program
enrollments.
5.
Develop additional performance indicators based on your program design as you deem
The Gatekeeping program will make daily inquiry concerning jail population and review all newly
booked inmates. All non-violent and pre-sentenced inmates who have been previously screened and
not sentenced to a PA511 component will be assessed and screened for referral. It will also serve to
flag eligible offenders as early as possible in the criminal justice process. This program effort will
focus on increasing program participation and program utilization . The county will not include
mandatroy released from jail for health issues in the Gatekeeping numbers.
Page 4 of 4
41 of 45
Pffogram DGIscrripsigibln
1nm mil
Reslidatidefl SenAcca
Revised 09/13
CCAB:
FY:
Mecosta County
-
2016
In order for OCC to balance Residential Service contracts amongst all vendors we need a general idea of
how may beds you anticipate using and at which program. You will still be able to access any program
where there is a funded bed available but your thoughtful request for beds helps us plan:
Vendor
Projected ADP
Alternative
Directions
2
K-Pep
Pine Rest
.75
.25
Vendor
Projected ADP
Check with your coordinator to determine how much DDJR funding your County
still has available.
How many DDJR funded residential beds do you have: o
If you use DDJR funds for residential beds, identify where you are using those beds. Be careful to not
your total DOM set-aside including any 5-day housing or CPS-type programming.
DDJR eligibility is:
• Convicted of OUIL 3"I
• Intermediate sanction cell, or, Straddle cell with a PRV of less than 35
I exceed
Vendor
Projected ADP
Vendor
Projected ADP
Describe your Residential Services referral process:
Are offenders assessed for type of residential placement (substance abuse treatment v. half-way house)
prior to order/referral to the program? Explain: Yes, the assessment in completed by the MDOC
Are referrals to residential processed by the local manager/staff or do probation officers make direct
referrals to the program? Explain: The probation/parole officer makes direct referral to their choice of
residential providers.
Is residential enrollment captured in Case Manager? No
Describe any use of CPS funds in your plan to support non-core services at residential programs. Clearly
describe at which RS vendor and type of non-core service: N/A
How is non-core service enrollment captured in Case Manager? N/A
Do you count bed days saved for participation in residential programs? NO
If YES, clearly describe how jail credit is awarded and documented for residential participation. N/A
Page 1 of 1
42 of 45
Summary of Program Services
For:
MECOSTA COUNTY
Program Code
Administration
A19
A25
004
DO8
125
122
---------------_
---
Program & Service Type
Administration
Community Service Placement
Work Crew - Inmate
Day Reporting
Electronic Monitoring
Gatekeeper
Actuarial Assessment
Name of Program
Administration
Community Service
Jail Work Crew
Day Reporting
Tether
Jail Monitoring
Assessment
Projected
Enrollments
Continuations
Total in Program
n/a
n/a
n/a
25
36
25
60
1000
85
4
6
25
36
29
66
1000
85
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
43 of 45
Travel
CPS
Program Code
Local/Other
DDJR
Totals
Fee Revenue
Description
Administration
-
-
-
-
Total
Training
CPS
Program Code
Local:Other
DDJR
Description
Totals
Fee Revenue
Administration
-
-
-
-
.
•
-
Total
Other
CPS
Program Code
Local/Other
DDJR
9,183
Administration
Total
9,483
Fee Revenue
Totals
9 483
-
9,483
Desuiption
Personal, Social Security, Fica, Medicare, Mers, workman comp, ect.
44 of 45
Program Cost Descriptions
For:
MECOSTA COUNTY
Salary & Wage Costs
Position 1
Title: Director
Name of Individual: Angie Gray
Number of Hours Worked Per Year.
(Full Time Is 2,080)
1950.00
FIE Equivalent
0.94
Funding Sources & Cost Allocation
CPS
Program Code/Name
DDJR
LocallOther
Fee Revenue
Totals
Dulles and Responsibilities
Client intakes, reviewing eligibility, reviewing CCH, tracking clients,
A19 - Community Service
6,030
6000 completion notices, terminations, entering clients into COMPAS.
A25 -Jail Work Crew
6,155
Interviewing clients for eligibility, reviewing CCH, discussing eligibility
6,156 with probation officer, tracking clients, entering clients into COMPAS,
completing/terminating clients.
004 - Day Reporting
6,800
6,800 work records, drug testing, daily PBT's, entering client Information Into
Recording daily events In file, assisting clients with job search, keeping
COMPAS, enrolling clients, reviewing case for completion/termination.
Reviewing case for eligibility, enrolling clients, reviewing rules, daily
DOS - Tether
13,780
125 -Jail Monitoring
18,000
Totals
13,780 monitoring of clients, entering client Information Into COMPAS, putting
tether on leg, reviewing case for completion/termination, sending
Daily reviewing the jail roster, doing paperwork in order to release
18,000 offenders from jail, reviewing each individual case, reviewing with the
50335 Judge about potential Inmate release, entering all inmates into COMPAS.
50,736
-
Position 2
Tille: Placement Officer
Number of Hours Worked Per Year.
(Full Time is 2,080)
Name of Individual: Trevor Daugherty
1456. 00
CPS
Program Code
FTE
Equivalent
0.70
Funding Sources & Cost Allocation
Totals
Fee Revenue
DOJO
LocauOther
Duties and Responsibilities
Training, interview clients for eligibility, entering information into
02 - Assessment
7,989
Sa lary
Sn
Totals
7,989
& Wage Totals
58,725
7,989 COMPAS, assessing the proper treatment program for client, review
criminal history.
•
-
7,989
58,725
Supplies
CPS
Program code
Administration
DDJR
tocauOther
Fee
Revenue
Description
TOWS
390
390
A19 - Community Service
400
Folders, pens, paper, postage, telephone, envelopes, post-it's, staples,
400 labels, cleaning supplies, note cards, log book, ect.
A25 -Jail Work Crew
870
D04 - Day Reporting
440
870
440
2,500
Folders, paper, cleaning supplies, drug test, hreathlizer tubes, ect.
400 ect.
0
Total
Folders, gloves, boots, paper, latex gloves, cleaning supplies, paper, ect.
Folders, clips, batteries, cleaning supplies, postage, paper, latex gloves,
400
DOB-Tether
Paper, pens, colanders, binder, staples, telephone, ect.
•
2,500
45 of 45
MICHIGAN DEPARTMENT OF CORRECTIONS
OFFICE OF COMMUNITY CORRECTIONS
FY 2016 FUNDING PROPOSAL
for
MECOSTA COUNTY
Comprehensive Plans & Services
Program
Program Code
Funding Request
Approved Funding
Total Funding
Reserved Funding
Recommendation
Community Service
Placement
A19
6,400
Work Crew - Inmate
A25
7,026
Work Crew - Community
A26
Sub-Total
-
13,426
-
-
Group-Based Programs
BOO
Education
Employment
B15
-
Life Skills
016
-
Cognitive
CO1
Domestic Violence
COS
Sex Offender
C06
Substance Abuse
G18
-
Other Group Services
GOO
-
Sub-Total
-
-
Supervision Programs
Day Reporting
004
Intensive Supervision
D23
Electronic Monitoring
D08
14,180
Pretrial Supervision
F23
-
7,240
-
Sub-Total
-
21,420
-
-
-
Assessment Services
Actuarial Assessment
122
Pretrial Assessment
F22
7,989
-
7,989
Sub-Total
Gatekeeper
Jail Population Monitor
123
Gatekeeper
125
18,000
18,000
Sub-Total
Case Management
124
Substance Abuse Testing
G17
Other
ZOO
-
60,835
Program Total
Administration Total
9,873
Total Comprehensive Plans & Services
70,708
-
0
0
0
Drunk Driver Jail Reduction
Program
Program Code
Approved Funding
Funding Request
Assessment & Treatment Services
ZO1
0
5-Day In Jail Housing
Z02
0
Residential Servcices
ZO3
0
Totals
0
0
Reserved Funding
0
Total Funding
Recommendation
0
1 of 45
CP 6-2
COUNTY
O F
BOARD
COMMISSIONERS
OF
MECOSTA
400 ELM STREET, BIG RAPIDS, MI
49307
Fax (231) 592-0121
Phone (231) 796-2505
www.co.mecosta.mi.us
Marilynn Vargo
To:
District #1
District #2
From: Paul E. Bullock
Controller/Administrator
Linda Howard
Date: May 27, 2015
Jerrilynn Strong
District #3
Raymond Steinke
Re:
Freedom of Information Act (FOIA) Policy Changes
District #4
District #7
Attached you will find an exhaustive packet of material regarding changes to the
Michigan FOIA that were passed late last year by the legislature. While it looks
very daunting, in the final summation, the majority of the changes are in how we
have to account for charging for FOIA requests. In addition we will have to post
certain forms on line and it will behoove us to place additional resources on line to
cut down on the time spent responding to FOIA requests.
Paul E. Bullock
The documents in your packet are as follows:
Arthur Adleman
District #5
Eric O’Neil
District #6
William Routley
Controller/Administrator
•
MAC Article describing the changes to FOIA (4 pages)
•
Proposed Mecosta County Resolution adopting policy and forms (1 page)
•
FOIA Policies and Guidelines (10 pages)
•
FOIA Request and Denial Forms (10 pages)
•
FOIA Detailed Cost Itemization (7 pages)
•
FOIA Public Summary (6 pages)
•
FIOA Operational Procedures (5 pages)
This information will be sent as a separate packet with your Board packet. It will
also be in hard copy form in your mail basket for your review.
I am requesting that you adopt the resolution so we can begin scheduling training
sessions for all departmental/office FOIA assistants.
2 of 45
MAC ARTICLE
RECENT AMENDMENTS TO THE
FREEDOM OF INFORMATION ACT
Prepared by:
Peter A. Cohl
Timothy M. Perrone
Cohl, Stoker & Toskey, P.C.
601 N. Capitol Ave.
Lansing, MI 48933
(517) 372-9000
Counties and other public bodies need to prepare for substantial changes to the
Freedom of Information Act (FOIA) that take effect July 1, 2015 under Public Act 563 of 2014.
The statutory amendments affect the fees that may be charged for a request for public records,
the documentation that must accompany a FOIA response and penalties that may be imposed.
New statutory provisions also allow for a requester to challenge the fees charged. Most of the
changes favor the requester, with additional significant burdens placed on the public body
receiving a request for public records.
This article summarizes the major changes to FOIA under Act 563. Public officials and
employees who are familiar with the FOIA process will need to carefully review the
amendments, as they detail new requirements for responding to public record requests. In an
upcoming article, we will address specific suggestions for compliance.
Procedures and Guidelines
One of the major changes to FOIA is the requirement that, in order to charge a fee for a
public record search, a public body must first establish and make publicly available free copies
of its procedures and guidelines to implement the FOIA process, including the use of a standard
form for detailed itemization of any fee amount in its responses to written requests for public
records.
A public body must also create and post on its website a written public summary of its
procedures and guidelines relevant to the general public regarding how to submit written
requests, and explaining how to understand the public body’s written responses, deposit
requirements, fee calculations, and avenues for challenge and appeal. This written public
summary (or a website link to it) must be included in the public body's response to a FOIA
record request.
Detailed Itemization of Fee Components
The detailed itemization must clearly list and explain the allowable charges for each of
the six fee components that comprise the total fee used for estimating or charging purposes in
response to a FOIA request. The six fee components include (1) labor costs for searching,
locating and examining public records; (2) labor costs for separating exempt from non-exempt
information; (3) the actual and most reasonably economical cost of providing records on nonpaper physical media, e.g., computer discs or electronic records, if requested in that form and
the public body has the technological capability of providing it in that form; (4) the actual total
incremental cost of necessary duplication or publication of paper copies, not to exceed 10 cents
per page for letter and legal size paper; (5) labor costs directly associated with duplication or
publication of paper or electronic records; and (6) the actual cost of mailing at the least
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expensive form of postal delivery. There is apparently no allowance for labor costs incurred in
calculating the fees.
With regard to the three categories of labor costs (i.e., searching, separating, and
copying), the public body shall not charge more than the hourly wage of its lowest-paid
employee capable of performing that task in the particular instance, regardless of whether that
person is available or who actually performs the labor. However, a public body may use
contract labor for the separation and redaction of exempt materials, and charge its actual
contract labor costs, not to exceed six times the minimum wage.
Labor costs shall be itemized in a manner that expresses both the hourly wage and the
number of hours charged. The public body may also add up to 50% to the applicable labor
charge amount to cover or partially cover the cost of fringe benefits, if it clearly notes the
percentage multiplier used to account for benefits in the detailed itemization.
Labor costs for searching and separating must be estimated and charged in increments
of 15 minutes or more, with all partial time increments rounded down. Labor costs for copying
may be in any increments of the public body’s choosing, but partial increments must be rounded
down. A public body may not charge for redaction of documents that were already redacted in
response to a previous FOIA request, if redacted copies remain in the public body’s possession.
Waiver or Reduction of Fees
The current requirement that a public record shall be furnished without charge for the
first $20.00 of the fee for each request by an indigent person has been extended to a non-profit
organization designated by the state for the protection and advocacy of persons with mental
illness.
If the requestor is eligible for a requested discount, the public body must note the
discount on the detailed itemization. If a requestor is ineligible for the discount, the public body
must inform the requestor of the specific reason for ineligibility in the written response.
An individual is ineligible for this fee reduction if: (1) the individual has previously
received discounted copies of public records from the same public body twice during that
calendar year; or (2) the individual requests the information in conjunction with outside parties
who are offering or providing payment or other remuneration to the individual to make the
request. A public body may require a statement by the requestor in the affidavit that the request
is not being made in conjunction with outside parties in exchange for payment or other
remuneration.
Fee Reduction for Failure to Timely Respond
If a public body does not respond to a written request in a timely manner, the public body
must reduce the charges for labor costs by 5% for each day the public body exceeds the time
permitted for a response to the request, with a maximum 50% reduction, and fully note the
charge reduction on the detailed itemization.
2
4 of 45
Public Records Available Online
If the public body directly or indirectly administers or maintains an official internet
presence, any public records available to the general public on that internet site at the time the
request is made are exempt from any charges under FOIA. If the FOIA coordinator knows or
has reason to know that all or a portion of the requested information is available on its website,
the public body must notify the requestor in its written response that all or a portion of the
requested information is available on its website.
The written response, to the degree practicable in the specific instance, must include a
specific webpage address where the requested information is available. On the detailed
itemization, the public body must separate the requested public records that are available on its
website from those that are not available on the website, and must inform the requestor of the
additional charge to receive copies of the public records that are available on its website.
Verbal Requests
A public body may provide requested information available in public records without
receipt of a written request. If a verbal request for information is for information that a public
body believes is available on the public body’s website, the public employee shall, where
practicable and to the best of the public employee’s knowledge, inform the requestor about the
public body’s pertinent website address.
Good Faith Deposits
A public body’s demand for a good faith deposit (50% of the estimated fee) must also
contain a best efforts estimate by the public body regarding the time frame it will take to provide
the public records to the requestor. The time frame estimate is nonbinding, but should be
reasonably accurate.
If a public body has not been paid in full for copies of public records previously
requested by an individual, the public body may require a deposit of up to 100% of the
estimated fee before it begins a full public record search for any subsequent FOIA request from
that individual, but only upon meeting several narrow conditions.
Time of Receipt of Request
If a written request is sent by electronic mail and delivered to the public body’s spam or
junk-mail folder, the request is not received until 1 day after the public body first becomes aware
of the written request. The public body shall note in its records both the time a written request is
delivered to its spam or junk-mail folder and the time the public body first becomes aware of that
request.
Appeal of Fee Calculation
The FOIA amendments will now allow for challenges to fees charged by a public body.
If a public body requires a fee that exceeds the amount permitted by statute or under its publicly
available procedures and guidelines, the requesting person may (1) appeal to the head of the
public body, if such an appeal is provided for in the procedures and guidelines; or (2)
commence a civil action in the circuit court for a fee reduction.
3
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On an appeal, the head of the public body may waive the fee, reduce the fee, or uphold
the fee. If the fee is not waived, the head of the public body must certify that the fee amounts
comply with the statute and the public body’s procedures and guidelines.
A court may uphold or reduce the fee. If the court reduces the fee by 50% or more, it
may award the requester all or an appropriate portion of reasonable attorneys’ fees, costs and
disbursements. If the court determines that the public body arbitrarily and capriciously charged
an excessive fee, the court shall order a civil fine of $500 against the public body.
Civil Fines
The amount of a civil fine that may be imposed by a court on a public body for refusal or
delay in disclosing or providing copies of a public record has been increased from $500 to
$1,000.
Further, if a court determines that a public body willfully and intentionally failed to comply
with FOIA or otherwise acted in bad faith, the court may order the public body to pay a civil fine
of not less than $2,500 nor more than $7,500 for each occurrence, taking into account the public
body’s budget and whether it was previously assessed penalties for FOIA violations.
N:\Client\MAC\Articles\Article re Amendments to FOIA 1-2015.doc
4
6 of 45
MECOSTA COUNTY RESOLUTION
#2015RESOLUTION ESTABLISHING A FREEDOM OF INFORMATION ACT (FOIA)
POLICIES AND GUIDELINES, PUBLIC SUMMARY OF PROCEDURES AND
GUIDELINES, AND FOIA OPERATIONAL PROCEDURES FOR MECOSTA COUNTY
The following preamble and resolution were offered by Commissioner
and supported by Commissioner
:
WHEREAS, the Michigan legislature adopted 2014 Public Act 563 enacting numerous
amendments to the Michigan Freedom of Information Act (FOIA), being MCL 15.231 et seq,
that require revision of the current County FOIA Policy; and
WHEREAS, from time to time Mecosta County Departments will receive Freedom of
Information Act (FOIA) requests; and
WHEREAS, it is necessary to adopt, and to post online, “FOIA Policies and Guidelines” and a
“FOIA Policy Summary” to ensure that the FOIA requests are addressed in an efficient and
consistent manner, and to comply with these FOIA statutory amendments; and
WHEREAS, it is necessary to adopt FOIA Operational Procedures to implement these County
FOIA Policies and Guidelines.
THEREFORE BE IT RESOLVED, the Mecosta County Board of Commissioners hereby adopts,
effective from and after July 1, 2015, the attached:
1. “Mecosta County FOIA Policies and Guidelines,” including the FOIA Forms attached to
these Policies and Guidelines; and
2. “Mecosta County FOIA Public Summary of Procedures and Guidelines”; and
3. “Mecosta County FOIA Operational Procedures.”
BE IT FURTHER RESOLVED that copies of the “Mecosta County FOIA Policies and
Guidelines,” including the attached FOIA forms, and the “Mecosta County FOIA Public
Summary of Procedures and Guidelines” shall be posted on the County’s website.
BE IT FURTHER RESOLVED that the Controller/Administrator is the County FOIA
Coordinator for Mecosta County per the designation by the Board Chairperson.
BE IT FURTHER RESOLVED that the attached Mecosta County FOIA Policies and Guidelines,
including the attached FOIA Forms, the Mecosta County FOIA Public Summary of Procedures
and Guidelines, and the Mecosta County FOIA Operational Procedures will be effective July 1,
2015, and will supersede any previous resolutions setting FOIA policies or establishing formulas
for the cost of FOIA requests.
7 of 45
BE IT FURTHER RESOLVED that the County Clerk will forward a copy of this resolution to
each County Department.
AYES:
Commissioners:
NAYS:
Commissioners:
RESOLUTION DECLARED ADOPTED.
Marcee M. Purcell
Mecosta County Clerk
STATE OF MICHIGAN
COUNTY OF MECOSTA
)
) ss.
)
I, the undersigned, the duly qualified and acting Clerk of the County of Mecosta,
Michigan (the County) do hereby certify that the foregoing is a true and complete copy of
a resolution adopted by the County Board of Commissioners at a regular meeting on the
day of
, 2015.
IN WITNESS WHEREOF, I have hereto affixed my official signature on this
of
, 2015, A.D.
Marcee M. Purcell
Mecosta County Clerk
day
8 of 45
Mecosta County
FOIA Policies and Guidelines
Preamble:
Statement of Principles
It is the policy of Mecosta County that all persons, except those incarcerated, consistent with the Michigan
Freedom of Information Act (FOIA), are entitled to full and complete information regarding the affairs of
government and the official acts of those who represent them as public officials and employees. The people shall
be informed so that they fully participate in the democratic process.
The County’s policy with respect to FOIA requests is to comply with State law in all respects and to respond to
FOIA requests in a consistent, fair, and even-handed manner regardless of who makes such a request.
The County acknowledges that it has a legal obligation to disclose all nonexempt public records in its possession
pursuant to a FOIA request. The County acknowledges that sometimes it is necessary to invoke the exemptions
identified under FOIA in order to ensure the effective operation of government and to protect the privacy of
individuals.
Mecosta County will protect the public's interest in disclosure, while balancing the requirement to withhold or
redact portions of certain records. The County’s policy is to disclose public records consistent with and in
compliance with State law.
The County Board of Commissioners has established the following written procedures and guidelines to
implement the FOIA and will create a written public summary of the specific procedures and guidelines relevant
to the general public regarding how to submit written requests to the public body and explaining how to
understand a public body's written responses, deposit requirements, fee calculations, and avenues for challenge
and appeal. The written public summary will be written in a manner so as to be easily understood by the general
public.
Section 1:
General Policies
The County Board of Commissioners, acting pursuant to the authority at MCL 15.236, designates Paul E.
Bullock, Controller/Administrator as the FOIA Coordinator. He is authorized to designate other County staff to
act on his behalf to accept and process written requests for the County’s public records and approve denials.
If a request for a public record is received by fax or email, the request is deemed to have been received on the
following business day. If a request is sent by email and delivered to a County spam or junk-mail folder, the
request is not deemed received until one day after the FOIA Coordinator first becomes aware of the request. The
FOIA Coordinator shall note in the FOIA log both the date the request was delivered to the spam or junk-mail
folder and the date the FOIA Coordinator became aware of the request.
The FOIA Coordinator shall review County spam and junk-mail folders on a regular basis, which shall be
no less than once a month. The FOIA Coordinator shall work with County Information Technology staff to
develop administrative rules for handling spam and junk-mail so as to protect County systems from
computer attacks which may be imbedded in an electronic FOIA request.
The FOIA Coordinator may, in his discretion, implement administrative rules, consistent with State law and these
Procedures and Guidelines to administer the acceptance and processing of FOIA requests.
Mecosta County FOIA Policies and Guidelines
Page 1
9 of 45
The County is not obligated to create a new public record or make a compilation or summary of information
which does not already exist. Neither the FOIA Coordinator nor other County staff are obligated to provide
answers to questions contained in requests for public records or regarding the content of the records themselves.
The FOIA Coordinator shall keep a copy of all written requests for public records received by the County on file
for a period of at least one year.
The County will make this Procedures and Guidelines document and the Written Public Summary publicly
available without charge. If it does not, the County cannot require deposits or charge fees otherwise permitted
under the FOIA until it is in compliance.
A copy of this Procedures and Guidelines document and the County’s Written Public Summary must be publicly
available by providing free copies both in the County’s response to a written request and upon request by visitors
at County offices.
This Procedures and Guidelines document and the County’s Written Public Summary will be maintained on the
County’s website at: www.co.mecosta.mi.us, so a link to those documents will be provided in lieu of providing
paper copies of those documents.
Section 2:
Requesting a Public Record
No specific form to submit a request for a public record is required. However the FOIA Coordinator may make
available a FOIA Request Form for use by the public.
Requests to inspect or obtain copies of public records prepared, owned, used, possessed or retained by the County
may be submitted on the County’s FOIA Request Form, in any other form of writing (letter, fax, email, etc.), or
by verbal request.
Verbal requests for records may be documented by the County on the County’s FOIA Request Form.
If a person makes a verbal, non-written request for information believed to be available on the County’s website,
where practicable and to the best ability of the employee receiving the request, shall be informed of the pertinent
website address.
A request must sufficiently describe a public record so as to enable County personnel to identify and find the
requested public record.
Written requests for public records may be submitted in person or by mail to any County office. Requests may
also be submitted electronically by fax and email. Upon their receipt, requests for public records shall be promptly
forwarded to the FOIA Coordinator for processing.
A person may request that public records be provided on non-paper physical media, emailed or other otherwise
provided to him or her in digital form in lieu of paper copies. The County will comply with the request only if it
possesses the necessary technological capability to provide records in the requested non-paper physical media
format.
A person may subscribe to future issues of public records that are created, issued or disseminated by Mecosta
County on a regular basis. A subscription is valid for up to 6 months and may be renewed by the subscriber.
A person serving a sentence of imprisonment in a local, state or federal correctional facility is not entitled to
submit a request for a public record. The FOIA Coordinator will deny all such requests.
Page 2
10 of 45
Section 3:
Processing a Request
Unless otherwise agreed to in writing by the person making the request, the County will issue a response within 5
business days of receipt of a FOIA request. If a request is received by fax, email or other electronic transmission,
the request is deemed to have been received on the following business day.
The County will respond to a request in one of the following ways:
• Grant the request.
• Issue a written notice denying the request.
• Grant the request in part and issue a written notice denying in part the request.
• Issue a notice indicating that due to the nature of the request the County needs an additional 10
business days to respond for a total of no more than 15 business days. Only one such extension is
permitted.
• Issue a written notice indicating that the public record requested is available at no charge on the
County’s website.
When a request is granted:
If the request is granted, or granted in part, the FOIA Coordinator will require that payment be made in full for the
allowable fees associated with responding to the request before the public record is made available.
The FOIA Coordinator shall provide a detailed itemization of the allowable costs incurred to process the request
to the person making the request.
A copy of these Procedures and Guidelines and the Written Public Summary will be provided to the requestor free
of charge with the response to a written request for public records, provided however, that because these
Procedures and Guidelines, and the Written Public Summary are maintained on the County’s website at:
www.co.mecosta.mi.us a link to the Procedures and Guidelines and the Written Public Summary will be provided
in lieu of providing paper copies of those documents.
If the cost of processing a FOIA request is $50 or less, the requester will be notified of the amount due and where
the documents can be obtained.
If the cost of processing a FOIA request is expected to exceed $50 based on a good-faith calculation, or if the
requestor has not paid in full for a previously granted request, the County will require a good-faith deposit
pursuant to Section 4 of this policy before processing the request.
In making the request for a good-faith deposit the FOIA Coordinator shall provide the requestor with a detailed
itemization of the allowable costs estimated to be incurred by the County to process the request and also provide a
best efforts estimate of a time frame it will take the County to provide the records to the requestor. The best
efforts estimate shall be nonbinding on the County, but will be made in good faith and will strive to be reasonably
accurate, given the nature of the request in the particular instance, so as to provide the requested records in a
manner based on the public policy expressed by Section 1 of the FOIA.
When a request is denied or denied in part:
If the request is denied or denied in part, the FOIA Coordinator will issue a Notice of Denial which shall provide
in the applicable circumstance:
•
•
•
An explanation as to why a requested public record is exempt from disclosure; or
A certificate that the requested record does not exist under the name or description provided by the
requestor, or another name reasonably known by the County; or
An explanation or description of the public record or information within a public record that is separated
or deleted from the public record; and
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•
•
•
An explanation of the person’s right to submit an appeal of the denial to either the County Board of
Commissioners, or seek judicial review in the Mecosta County Circuit Court; and
An explanation of the right to receive attorneys’ fees, costs, and disbursements as well actual or
compensatory damages, and punitive damages of $1,000, should they prevail in Circuit Court.
The Notice of Denial shall be signed by the FOIA Coordinator.
If a request does not sufficiently describe a public record, the FOIA Coordinator may, in lieu of issuing a Notice
of Denial indicating that the request is deficient, seek clarification or amendment of the request by the person
making the request. Any clarification or amendment will be considered a new request subject to the timelines
described in this Section.
Requests to inspect public records:
The County shall provide reasonable facilities and opportunities for persons to examine and inspect public records
during normal business hours. The FOIA Coordinator is authorized to promulgate rules regulating the manner in
which records may be viewed so as to protect County records from loss, alteration, mutilation or destruction and
to prevent excessive interference with normal County operations.
Requests for certified copies:
The FOIA Coordinator shall, upon written request, furnish a certified copy of a public record at no additional cost
to the person requesting the public record.
Section 4: Fee Deposits
If the fee estimate is expected to exceed $50.00 based on a good-faith calculation, the requestor will be asked to
provide a deposit not exceeding one-half of the total estimated fee.
If a request for public records is from a person who has not paid the County in full for copies of public records
made in fulfillment of a previously granted written request, the FOIA Coordinator will require a deposit of 100%
of the estimated processing fee before beginning to search for a public record for any subsequent written request
by that person when all of the following conditions exist:
•
•
•
•
•
•
The final fee for the prior written request is not more than 105% of the estimated fee;
The public records made available contained the information sought in the prior written request and
remain in the County’s possession;
The public records were made available to the individual, subject to payment, within the time frame
estimated by the County to provide the records;
Ninety (90) days have passed since the FOIA Coordinator notified the individual in writing that the public
records were available for pickup or mailing;
The individual is unable to show proof of prior payment to the County; and
The FOIA Coordinator has calculated a detailed itemization that is the basis for the current written
request’s increased estimated fee deposit.
The FOIA Coordinator will not require an increased estimated fee deposit if any of the following apply:
•
•
•
The person making the request is able to show proof of prior payment in full to the County;
The County is subsequently paid in full for the applicable prior written request; or
Three hundred sixty five (365) days have passed since the person made the request for which full
payment was not remitted to the County.
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Section 5:
Calculation of Fees
A fee may be charged for the labor cost of copying/duplication.
A fee will not be charged for the labor cost of search, examination, review and the deletion and separation of
exempt from nonexempt information unless failure to charge a fee would result in unreasonably high costs to the
County because of the nature of the request in the particular instance, and the County specifically identifies the
nature of the unreasonably high costs.
Costs for the search, examination review, and deletion and separation of exempt from non-exempt information are
“unreasonably high” when they are excessive and beyond the normal or usual amount for those services compared
to the costs of the County’s usual FOIA requests, not compared to the County’s operating budget.
The following factors shall be used to determine an unreasonably high cost to the County:
•
•
•
•
•
Volume of the public record requested
Amount of time spent to search for, examine, review and separate exempt from non-exempt information
in the record requested.
Whether the public records are from more than one County department or whether various County offices
are necessary to respond to the request.
The available staffing to respond to the request.
Any other similar factors identified by the FOIA Coordinator in responding to the particular request.
The Michigan FOIA statute permits the County to charge for the following costs associated with processing a
request:
•
•
•
•
•
•
Labor costs associated with copying or duplication, which includes making paper copies, making
digital copies, or transferring digital public records to non-paper physical media or through the
Internet.
Labor costs associated with searching for, locating and examining a requested public record,
when failure to charge a fee will result in unreasonably high costs to the County.
Labor costs associated with a review of a record to separate and delete information exempt from
disclosure, when failure to charge a fee will result in unreasonably high costs to the County.
The cost of copying or duplication, not including labor, of paper copies of public records. This
may include the cost for copies of records already on the County’s website if you ask for the
County to make copies.
The cost of computer discs, computer tapes or other digital or similar media when the requester
asks for records in non-paper physical media. This may include the cost for copies of records
already on the County’s website if you ask for the County to make copies.
The cost to mail or send a public record to a requestor.
Labor costs will be calculated based on the following requirements:
•
•
•
•
All labor costs will be estimated and charged in 15-minute increments, with all partial time
increments rounded down. If the time involved is less than 15 minutes, there will be no charge.
Labor costs will be charged at the hourly wage of the lowest-paid County employee capable of
doing the work in the specific fee category, regardless of who actually performs work.
Labor costs will also include a charge to cover or partially cover the cost of fringe benefits.
The County may add up to 50% to the applicable labor charge amount to cover or partially cover
the cost of fringe benefits, but in no case may it exceed the actual cost of fringe benefits.
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•
•
Overtime wages will not be included in labor costs unless agreed to by the requestor; overtime
costs will not be used to calculate the fringe benefit cost.
Contracted labor costs will be charged at the hourly rate of $48.90 (6 times the state minimum
hourly wage).
The cost to provide records on non-paper physical media when so requested will be based on the following
requirements:
•
•
•
Computer disks, computer tapes or other digital or similar media will be at the actual and most reasonably
economical cost for the non-paper media.
This cost will only be assessed if the County has the technological capability necessary to provide the
public record in the requested non-paper physical media format.
The County will procure any non-paper media and will not accept media from the requestor in order to
ensure integrity of the County’s technology infrastructure.
The cost to provide paper copies of records will be based on the following requirements:
•
•
Paper copies of public records made on standard letter (8 ½ x 11) or legal (8 ½ x 14) sized paper will not
exceed $.10 per sheet of paper. Copies for non-standard sized sheets of paper will reflect the actual cost of
reproduction.
The County will provide records using double-sided printing, if it is cost-saving and available.
The cost to mail records to a requestor will be based on the following requirements:
•
•
•
The actual cost to mail public records using a reasonably economical and justified means.
The County may charge for the least expensive form of postal delivery confirmation.
No cost will be made for expedited shipping or insurance unless specified by the requestor.
If the FOIA Coordinator does not respond to a written request in a timely manner, the County must:
•
Reduce the labor costs by 5% for each day the County exceeds the time permitted under FOIA up to a
50% maximum reduction, if any of the following applies:
o The County’s late response was willful and intentional,
o The written request conveyed a request for information within the first 250 words of the body of a
letter facsimile, email or email attachment, or
o The written request included the words, characters, or abbreviations for “freedom of
information,” “information,” “FOIA,” “copy” or a recognizable misspelling of such, or legal code
reference to MCL 15. 231, et seq. or 1976 Public Act 442 on the front of an envelope or in the
subject line of an email, letter or facsimile cover page.
•
Fully note the charge reduction in the Detailed Itemization of Costs Form.
Section 6: Waiver of Fees
The cost of the search for and copying of a public record may be waived or reduced if in the sole judgment of the
FOIA Coordinator a waiver or reduced fee is in the public interest because it can be considered as primarily
benefitting the general public. The County Board of Commissioners may identify specific records or types of
records it deems should be made available for no charge or at a reduced cost.
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Section 7: Discounted Fees
Indigence
The FOIA Coordinator will discount the first $20.00 of the processing fee for a request if the person requesting a
public record submits an affidavit stating that they are:
•
•
Indigent and receiving specific public assistance, or
If not receiving public assistance, stating facts demonstrating an inability to pay because of
indigence.
An individual is not eligible to receive the waiver if:
•
•
The requestor has previously received discounted copies of public records from the County twice
during the calendar year; or
The requestor requests information in connection with other persons who are offering or
providing payment to make the request.
An affidavit is sworn statement. The FOIA Coordinator may make a Fee Waiver Affidavit Form available for use
by the public.
Nonprofit organization advocating for developmentally disabled or mentally ill individuals
The FOIA Coordinator will discount the first $20.00 of the processing fee for a request from:
•
A nonprofit organization formally designated by the state to carry out activities under subtitle C of the
federal developmental disabilities assistance and bill of rights act of 2000, Public Law 106-402, and the
protection and advocacy for individuals with mental illness act, Public Law 99-319, or their successors, if
the request meets all of the following requirements:
o
o
o
Is made directly on behalf of the organization or its clients.
Is made for a reason wholly consistent with the mission and provisions of those laws under
section 931 of the mental health code, 1974 PA 258, MCL 330.1931.
Is accompanied by documentation of its designation by the state, if requested by the public body.
Section 8: Appeal of a Denial of a Public Record
When a requestor believes that all or a portion of a public record has not been disclosed or has been improperly
exempted from disclosure, he or she may appeal to the County Board of Commissioners, by filing an appeal of the
denial with the office of the County Board of Commissioners.
The appeal must be in writing, specifically state the word "appeal" and identify the reason or reasons the requestor
is seeking a reversal of the denial. The County FOIA Appeal Form (To Appeal a Denial of Records), may be
used.
The County Board of Commissioners is not considered to have received a written appeal until the first regularly
scheduled County Board of Commissioners meeting following submission of the written appeal.
Within 10 business days of receiving the appeal the County Board of Commissioners will respond in writing by:
•
•
•
Reversing the disclosure denial;
Upholding the disclosure denial; or
Reverse the disclosure denial in part and uphold the disclosure denial in part; or
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•
Under unusual circumstances, issue a notice extending for not more than 10 business days the period
during which the County Board of Commissioners shall respond to the written appeal. The County Board
of Commissioners shall not issue more than 1 notice of extension for a particular written appeal.
If the County Board of Commissioners fails to respond to a written appeal, or if the County Board of
Commissioners upholds all or a portion of the disclosure denial that is the subject of the written appeal, the
requesting person may seek judicial review of the nondisclosure by commencing a civil action in Circuit Court.
Whether or not a requestor submitted an appeal of a denial to the County Board, he or she may file a civil action
in Mecosta County Circuit Court within 180 days after the County’s final determination to deny the request.
If a court that determines a public record is not exempt from disclosure, it shall order the County to cease
withholding or to produce all or a portion of a public record wrongfully withheld, regardless of the location of the
public record. Failure to comply with an order of the court may be punished as contempt of court.
If a person asserting the right to inspect, copy, or receive a copy of all or a portion of a public record prevails in
such an action, the court shall award reasonable attorneys’ fees, costs, and disbursements. If the person or County
prevails in part, the court may, in its discretion, award all or an appropriate portion of reasonable attorneys' fees,
costs, and disbursements.
If the court determines that the County has arbitrarily and capriciously violated this act by refusal or delay in
disclosing or providing copies of a public record, the court shall order the County to pay a civil fine of $1,000.00,
which shall be deposited into the general fund of the state treasury. The court shall award, in addition to any
actual or compensatory damages, punitive damages in the amount of $1,000.00 to the person seeking the right to
inspect or receive a copy of a public record. The damages shall not be assessed against an individual, but shall be
assessed against the next succeeding public body that is not an individual and that kept or maintained the public
record as part of its public function.
Section 9: Appeal of an Excessive FOIA Processing Fee
“Fee” means the total fee or any component of the total fee calculated under section 4 of the FOIA, including any
deposit.
If a requestor believes that the fee charged by the County to process a FOIA request exceeds the amount permitted
by state law or under this policy, he or she must first appeal to the County Board of Commissioners by submitting
a written appeal for a fee reduction to the office of the County Board of Commissioners.
The appeal must be in writing, specifically state the word "appeal" and identify how the required fee exceeds the
amount permitted. The County FOIA Appeal Form (To Appeal an Excess Fee) may be used.
The County Board of Commissioners is not considered to have received a written appeal until the first regularly
scheduled County Board of Commissioners meeting following submission of the written appeal.
Within 10 business days after receiving the appeal, the County Board of Commissioners will respond in writing
by:
•
•
•
Waiving the fee;
Reducing the fee and issuing a written determination indicating the specific basis that supports the
remaining fee;
Upholding the fee and issuing a written determination indicating the specific basis that supports the
required fee; or
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•
Issuing a notice detailing the reason or reasons for extending for not more than 10 business days the
period during which the County Board of Commissioners will respond to the written appeal. The County
Board of Commissioners shall not issue more than 1 notice of extension for a particular written appeal.
Where the County Board of Commissioners reduces or upholds the fee, the determination must include a
certification from the County Board of Commissioners that the statements in the determination are accurate and
that the reduced fee amount complies with its publicly available procedures and guidelines and Section 4 of the
FOIA.
Within 45 days after receiving notice of the County Board’s determination of an appeal, the requesting person
may commence a civil action in Mecosta County Circuit Court for a fee reduction.
If a civil action is commenced against the County for an excess fee, the County is not obligated to complete the
processing of the written request for the public record at issue until the court resolves the fee dispute.
An action shall not be filed in circuit court unless one of the following applies:
•
•
•
The County does not provide for appeals of fees,
The County Board of Commissioners failed to respond to a written appeal as required, or
The County Board of Commissioners issued a determination to a written appeal.
If a court determines that the County required a fee that exceeds the amount permitted under its publicly available
procedures and guidelines or Section 4 of the FOIA, the court shall reduce the fee to a permissible amount.
Failure to comply with an order of the court may be punished as contempt of court.
If the requesting person prevails in court by receiving a reduction of 50% or more of the total fee, the court may,
in its discretion, award all or an appropriate portion of reasonable attorneys' fees, costs, and disbursements. The
award shall be assessed against the public body liable for damages.
If the court determines that the County has arbitrarily and capriciously violated the FOIA by charging an
excessive fee, the court shall order the County to pay a civil fine of $500.00, which shall be deposited in the
general fund of the state treasury. The court may also award, in addition to any actual or compensatory damages,
punitive damages in the amount of $500.00 to the person seeking the fee reduction. The fine and any damages
shall not be assessed against an individual, but shall be assessed against the next succeeding public body that is
not an individual and that kept or maintained the public record as part of its public function.
Section 10: Conflict with Prior FOIA Policies and Procedures; Effective Date
To the extent that these Procedures and Guidelines conflict with previous FOIA policies promulgated by County
Board of Commissioners or the County Administration these Procedures and Guidelines are controlling. To the
extent that any administrative rule promulgated by the FOIA Coordinator subsequent to the adoption of this
resolution is found to be in conflict with any previous policy promulgated by the County Board of Commissioners
or the County Administration, the administrative rule promulgated by the FOIA Coordinator is controlling.
To the extent that any provision of these Procedures and Guidelines or any administrative rule promulgated by the
FOIA Coordinator pertaining to the release of public records is found to be in conflict with any State statute, the
applicable statute shall control. The FOIA Coordinator is authorized to modify this policy and all previous
policies adopted by the County Board of Commissioners or the County Administration, and to adopt such
administrative rules as he or she may deem necessary, to facilitate the legal review and processing of requests for
public records made pursuant to Michigan's FOIA statute, provided that such modifications and rules are
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consistent with State law. The FOIA Coordinator shall inform the County Board of Commissioners of any change
these Policies and Guidelines.
These FOIA Policies and Guidelines become effective July 1, 2015.
Section 11: Appendix of Mecosta County FOIA Forms
•
•
•
•
•
•
Request for Public Records Form
Notice to Extend Response Time Form
Notice of Denial Form
Detailed Cost Itemization Form
Appeal of Denial of Records Form
Appeal of Excess Fee Form
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County: Keep original and
provide copy of both sides,
along with Public Summary,
to Requestor at no charge.
Request Form
Note: Requestors are not
required to use this form. The
County may complete one for
recordkeeping if not used.
Mecosta County
400 Elm S., Big Rapids, MI 49307
Phone: 231-796-2505
FOIA Request for Public Records
Michigan Freedom of Information Act, Public Act 442 of 1976, MCL 15.231, et seq.
Request No.: __________
Date Received: ___________
(Please Print or Type)
Check if received via:
Email
Fax
Other Electronic Method
Date delivered to junk/spam folder: _______________
Date discovered in junk/spam folder: _______________
Name
Phone
Firm/Organization
Fax
Street
Email
City
Request for:
State
Copy
Certified copy
Record inspection
Zip
Subscription to record issued on regular basis
Delivery Method:
Will pick up
Will make own copies onsite
Mail to address above
Email to address above
Deliver on digital media provided by the County: ________________________________________________________________
Note: The County is not required to provide records in a digital format or on digital media if the County does not already have the
technological capability to do so.
Describe the public record(s) as specifically as possible. You may use this form or attach additional sheets:
Consent to Non-Statutory Extension of County’s Response Time
I have requested a copy of records or a subscription to records or the opportunity to inspect records, pursuant to the Michigan Freedom of
Information Act, Public Act 442 of 1976, MCL 15.231, et seq. I understand that the County must respond to this request within five (5) business days
after receiving it, and that response may include taking a 10-business day extension. However, I hereby agree and stipulate to extend the County’s
response time for this request until: ________________ (month, day, year).
Requestor’s Signature
Date
(Complete both sides)
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Records Located on Website
If the County directly or indirectly administers or maintains an official internet presence, any public records available to the general public on that
internet site at the time the request is made are exempt from any labor charges to redact (separate exempt information from non-exempt
information).
If the FOIA coordinator knows or has reason to know that all or a portion of the requested information is available on its website, the County must
notify the Requestor in its written response that all or a portion of the requested information is available on its website. The written response, to the
degree practicable in the specific instance, must include a specific webpage address where the requested information is available. On the detailed
cost itemization form, the County must separate the requested public records that are available on its website from those that are not available on
the website and must inform the requestor of the additional charge to receive copies of the public records that are available on its website.
If the County has included the website address for a record in its written response to the Requestor and the Requestor thereafter stipulates that the
public record be provided to him or her in a paper format or other form, including digital media, the County must provide the public records in the
specified format (if the County has the technological capability) but may use a fringe benefit multiplier greater than the 50%, not to exceed the actual
costs of providing the information in the specified format.
Request for Copies/Duplication of Records on County Website
I hereby stipulate that, even if some or all of the records are located on the County website, I am requesting that the County make copies of those
records on the website and deliver them to me in the format I have requested above. I understand that some FOIA fees may apply.
Date
Overtime Labor Costs
Overtime wages shall not be included in the calculation of labor costs unless overtime is specifically stipulated by the requestor and clearly noted on
the detailed cost itemization form.
Consent to Overtime Labor Costs
I hereby agree and stipulate to the County using overtime wages in calculating the following labor costs as itemized in the following categories:
1.
Labor to copy/duplicate
2.
Labor to locate
3a.
Labor to redact
3b.
Contract labor to redact
6b.
Labor to copy/duplicate records already on County’s website
Date
Request for Discount: Indigence
A public record search must be made and a copy of a public record must be furnished without charge for the first $20.00 of the fee for each
request by an individual who is entitled to information under this act and who:
1) Submits an affidavit stating that the individual is indigent and receiving specific public assistance, OR
2) If not receiving public assistance, stating facts showing inability to pay the cost because of indigence.
If a Requestor is ineligible for the discount, the public body shall inform the requestor specifically of the reason for ineligibility in the public body's
written response. An individual is ineligible for this fee reduction if ANY of the following apply:
(i) The individual has previously received discounted copies of public records from the same public body twice during that calendar year,
(ii) The individual requests the information in conjunction with outside parties who are offering or providing payment or other remuneration
to the individual to make the request. A public body may require a statement by the requestor in the affidavit that the request is not being
made in conjunction with outside parties in exchange for payment or other remuneration.
Office Use:
Affidavit Received
Eligible for Discount
I am submitting an affidavit and requesting that I receive the discount for indigence for this FOIA request:
Ineligible for Discount
Date:
Requestor’s Signature:
Request for Discount: Nonprofit Organization
A public record search must be made and a copy of a public record must be furnished without charge for the first $20.00 of the fee for each
request by a nonprofit organization formally designated by the state to carry out activities under subtitle C of the Developmental Disabilities
Assistance and Bill of Rights Act of 2000 and the Protection and Advocacy for Individuals with Mental Illness Act, if the request meets ALL of the
following requirements:
(i) Is made directly on behalf of the organization or its clients.
(ii) Is made for a reason wholly consistent with the mission and provisions of those laws under section 931 of the Mental Health Code,
1974 PA 258, MCL 330.1931.
(iii) Is accompanied by documentation of its designation by the state, if requested by the County.
Office Use:
Documentation of State Designation Received
Eligible for Discount
Ineligible for Discount
I stipulate that I am a designated agent for the nonprofit organization making this FOIA request and that this request is made
Date:
directly on behalf of the organization or its clients and is made for a reason wholly consistent with the mission and provisions of
those laws under section 931 of the Mental Health Code, 1974 PA 258, MCL 330.1931:
Requestor’s Signature:
(Form created by MTA, MAMA and CS&T, PC, May 2015)
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Extension Form
Mecosta County
400 Elm St., Big Rapids, MI 49307
Phone: 231-796-2505
Notice to Extend Response Time for FOIA Request
Request No.: __________ Date Received: ___________
Date of This Notice: _______________________________
Email
Fax
Name
Phone
Firm/Organization
Fax
Street
Email
City
State
Zip
Request for:
Copy
Certified copy
Record inspection
Delivery Method:
Will pick up
Record(s) You Requested: (Listed here or see attached copy of original request) _________________________________________
___________________________________________________________________________________________________________
___________________________________________________________________________________________________________
___________________________________________________________________________________________________________
We are extending the date to respond to your FOIA request for no more than 10 business days, until ___________ (month, day, year).
Only one extension may be taken per FOIA request. If you have any questions regarding this extension, contact
______________________________ at ___________________________________________________________________________
Estimated Time Frame to Provide Records: _________________________ (days or date)
The time frame estimate is nonbinding upon the County, but the County is providing the estimate in good faith. Providing an estimated
time frame does not relieve a public body from any of the other requirements of this act.
Reason for Extension:
1. The County needs to search for, collect, or appropriately examine or review a voluminous amount of separate and distinct public
records pursuant to your request. Specifically, the County must:
___________________________________________________________________________________________________________
___________________________________________________________________________________________________________
___________________________________________________________________________________________________________
2. The County needs to collect the requested public records from numerous field offices, facilities, or other establishments that are
located apart from the County office. Specifically, the County must coordinate documents from the following locations:
___________________________________________________________________________________________________________
___________________________________________________________________________________________________________
___________________________________________________________________________________________________________
3. Other (describe): ________________________________________________________________________________________
___________________________________________________________________________________________________________
___________________________________________________________________________________________________________
Signature of FOIA Coordinator:
Date:
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[This page left blank on purpose.]
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Denial Form
Mecosta County
Phone: 231-796-2505
Notice of Denial of FOIA Request
Date of This Notice: _________________
Email
Fax
Name
Phone
Firm/Organization
Fax
Street
Email
City
Request for:
State
Copy
Certified copy
Record inspection
Zip
Delivery Method:
Will pick up
Record(s) You Requested: (Listed here or see attached copy of original request) _________________________________________
___________________________________________________________________________________________________________
___________________________________________________________________________________________________________
___________________________________________________________________________________________________________
All
OR
Part of your request for records has been denied. Please refer to this form for an explanation. If you have any
questions regarding this denial, contact ______________________________ at __________________________________________
Reason for Denial:
1. Exempt from Disclosure: This item is exempt from disclosure under FOIA Section 13, Subsection ___________(insert number),
because: ___________________________________________________________________________________________________
___________________________________________________________________________________________________________
___________________________________________________________________________________________________________
2. Record Does Not Exist: This item does not exist under the name provided in your request or by another name reasonably
known to the County. A certificate that the public record does not exist under the name given is attached. If you believe this record
does exist, provide a description that will enable us to locate the record: _________________________________________________
___________________________________________________________________________________________________________
3. Redaction: A portion of the requested record had to be separated or deleted (redacted) as it is exempt under FOIA Section 13,
Subsection ________ (insert number), because: ____________________________________________________________________
___________________________________________________________________________________________________________
A brief description of the information that had to be separated or deleted: _________________________________________________
___________________________________________________________________________________________________________
___________________________________________________________________________________________________________
Notice of Requestor’s Right to Seek Judicial Review
You are entitled under Section 10 of the Michigan Freedom of Information Act, MCL 15.240, to appeal this denial to the County Board of
Commissioners or to commence an action in the Circuit Court to compel disclosure of the requested records if you believe they were wrongfully
withheld from disclosure. If, after judicial review, the Court determines that the County has not complied with MCL 15.235 in making this denial and
orders disclosure of all or a portion of a public record, you have the right to receive attorneys’ fees and damages as provided in MCL 15.240. (See
back of this form for additional information on your rights.)
Date:
23 of 45
FREEDOM OF INFORMATION ACT (EXCERPT)
Act 442 of 1976
15.240.amended Options by requesting person; appeal; actions by public body; receipt of written appeal; judicial review; civil
action; venue; de novo proceeding; burden of proof; private view of public record; contempt; assignment of action or appeal
for hearing, trial, or argument; attorneys' fees, costs, and disbursements; assessment of award; damages.
Sec. 10.
(1) If a public body makes a final determination to deny all or a portion of a request, the requesting person may do 1 of the following at
his or her option:
(a) Submit to the head of the public body a written appeal that specifically states the word "appeal" and identifies the reason or
reasons for reversal of the denial.
(b) Commence a civil action in the circuit court, or if the decision of a state public body is at issue, the court of claims, to
compel the public body's disclosure of the public records within 180 days after a public body's final determination to deny a
request.
(2) Within 10 business days after receiving a written appeal pursuant to subsection (1)(a), the head of a public body shall do 1 of the
following:
(a) Reverse the disclosure denial.
(b) Issue a written notice to the requesting person upholding the disclosure denial.
(c) Reverse the disclosure denial in part and issue a written notice to the requesting person upholding the disclosure denial in part.
(d) Under unusual circumstances, issue a notice extending for not more than 10 business days the period during which the
head of the public body shall respond to the written appeal. The head of a public body shall not issue more than 1 notice of
extension for a particular written appeal.
(3) A board or commission that is the head of a public body is not considered to have received a written appeal under subsection (2)
until the first regularly scheduled meeting of that board or commission following submission of the written appeal under subsection
(1)(a). If the head of the public body fails to respond to a written appeal pursuant to subsection (2), or if the head of the public body
upholds all or a portion of the disclosure denial that is the subject of the written appeal, the requesting person may seek judicial review
of the nondisclosure by commencing a civil action under subsection (1)(b).
(4) In an action commenced under subsection (1)(b), a court that determines a public record is not exempt from disclosure shall order
the public body to cease withholding or to produce all or a portion of a public record wrongfully withheld, regardless of the location of
the public record. Venue for an action against a local public body is proper in the circuit court for the county in which the public record
or an office of the public body is located has venue over the action. The court shall determine the matter de novo and the burden is on
the public body to sustain its denial. The court, on its own motion, may view the public record in controversy in private before reaching
a decision. Failure to comply with an order of the court may be punished as contempt of court.
(5) An action commenced under this section and an appeal from an action commenced under this section shall be assigned for hearing
and trial or for argument at the earliest practicable date and expedited in every way.
(6) If a person asserting the right to inspect, copy, or receive a copy of all or a portion of a public record prevails in an action
commenced under this section, the court shall award reasonable attorneys' fees, costs, and disbursements. If the person or public body
prevails in part, the court may, in its discretion, award all or an appropriate portion of reasonable attorneys' fees, costs, and
disbursements. The award shall be assessed against the public body liable for damages under subsection (7).
(7) If the court determines in an action commenced under this section that the public body has arbitrarily and capriciously violated this
act by refusal or delay in disclosing or providing copies of a public record, the court shall order the public body to pay a civil fine of
$1,000.00, which shall be deposited into the general fund of the state treasury. The court shall award, in addition to any actual or
compensatory damages, punitive damages in the amount of $1,000.00 to the person seeking the right to inspect or receive a copy of a
public record. The damages shall not be assessed against an individual, but shall be assessed against the next succeeding public body
that is not an individual and that kept or maintained the public record as part of its public function.
History: 1976, Act 442, Eff. Apr. 13, 1977 ;-- Am. 1978, Act 329, Imd. Eff. July 11, 1978 ;-- Am. 1996, Act 553, Eff. Mar. 31, 1997 ;-Am. 2014, Act 563, Eff. July 1, 2015
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Mecosta County
Denial Appeal Form
Phone:231-796-2505
FOIA Appeal Form—To Appeal a Denial of Records
Email
Fax
Name
Phone
Firm/Organization
Fax
Street
Email
City
State
Zip
Request for:
Copy
Certified copy
Record inspection
Delivery Method:
Will pick up
Record(s) You Requested: (Listed here or see attached copy of original request) ____________________________________________________
______________________________________________________________________________________________________________________
______________________________________________________________________________________________________________________
Reason(s) for Appeal:
The appeal must identify the reason(s) for the denial. You may use this form or attach additional sheets:
______________________________________________________________________________________________________________________
______________________________________________________________________________________________________________________
______________________________________________________________________________________________________________________
Requestor’s Signature: ______________________________________________________________________________Date: ______________
County Response:
The County must provide a response within 10 business days after receiving this appeal, including a determination or taking one 10-day extension.
County Extension: We are extending the date to respond to your FOIA fee appeal for no more than 10 business days, until ________________
(month, day, year). Only one extension may be taken per FOIA appeal.
Unusual circumstances warranting extension: _________________________________________________________________________________
______________________________________________________________________________________________________________________
If you have any questions regarding this extension, contact: ______________________________________________________________________
County Determination:
Denial Reversed
Denial Upheld
Denial Reversed in Part and Upheld in Part
The following previously denied records will be released: ________________________________________________________________________
______________________________________________________________________________________________________________________
______________________________________________________________________________________________________________________
______________________________________________________________________________________________________________________
You are entitled under Section 10 of the Michigan Freedom of Information Act, MCL 15.240, to appeal this denial to the County Board of
Commissioners or to commence an action in the Circuit Court to compel disclosure of the requested records if you believe they were wrongfully
withheld from disclosure. If, after judicial review, the Court determines that the County has not complied with MCL 15.235 in making this denial and
orders disclosure of all or a portion of a public record, you have the right to receive attorneys’ fees and damages as provided in MCL 15.240. (See
back of this form for additional information on your rights.)
Date:
25 of 45
Act 442 of 1976
15.240.amended Options by requesting person; appeal; actions by public body; receipt of written appeal; judicial review; civil
action; venue; de novo proceeding; burden of proof; private view of public record; contempt; assignment of action or appeal
for hearing, trial, or argument; attorneys' fees, costs, and disbursements; assessment of award; damages.
Sec. 10.
(1) If a public body makes a final determination to deny all or a portion of a request, the requesting person may do 1 of the following at
his or her option:
(a) Submit to the head of the public body a written appeal that specifically states the word "appeal" and identifies the reason or
reasons for reversal of the denial.
(b) Commence a civil action in the circuit court, or if the decision of a state public body is at issue, the court of claims, to
compel the public body's disclosure of the public records within 180 days after a public body's final determination to deny a
request.
(2) Within 10 business days after receiving a written appeal pursuant to subsection (1)(a), the head of a public body shall do 1 of the
following:
(a) Reverse the disclosure denial.
(b) Issue a written notice to the requesting person upholding the disclosure denial.
(c) Reverse the disclosure denial in part and issue a written notice to the requesting person upholding the disclosure denial in part.
(d) Under unusual circumstances, issue a notice extending for not more than 10 business days the period during which the
head of the public body shall respond to the written appeal. The head of a public body shall not issue more than 1 notice of
extension for a particular written appeal.
(3) A board or commission that is the head of a public body is not considered to have received a written appeal under subsection (2)
until the first regularly scheduled meeting of that board or commission following submission of the written appeal under subsection
(1)(a). If the head of the public body fails to respond to a written appeal pursuant to subsection (2), or if the head of the public body
upholds all or a portion of the disclosure denial that is the subject of the written appeal, the requesting person may seek judicial review
of the nondisclosure by commencing a civil action under subsection (1)(b).
(4) In an action commenced under subsection (1)(b), a court that determines a public record is not exempt from disclosure shall order
the public body to cease withholding or to produce all or a portion of a public record wrongfully withheld, regardless of the location of
the public record. Venue for an action against a local public body is proper in the circuit court for the county in which the public record
or an office of the public body is located has venue over the action. The court shall determine the matter de novo and the burden is on
the public body to sustain its denial. The court, on its own motion, may view the public record in controversy in private before reaching
a decision. Failure to comply with an order of the court may be punished as contempt of court.
(5) An action commenced under this section and an appeal from an action commenced under this section shall be assigned for hearing
and trial or for argument at the earliest practicable date and expedited in every way.
(6) If a person asserting the right to inspect, copy, or receive a copy of all or a portion of a public record prevails in an action
commenced under this section, the court shall award reasonable attorneys' fees, costs, and disbursements. If the person or public body
prevails in part, the court may, in its discretion, award all or an appropriate portion of reasonable attorneys' fees, costs, and
disbursements. The award shall be assessed against the public body liable for damages under subsection (7).
(7) If the court determines in an action commenced under this section that the public body has arbitrarily and capriciously violated this
act by refusal or delay in disclosing or providing copies of a public record, the court shall order the public body to pay a civil fine of
$1,000.00, which shall be deposited into the general fund of the state treasury. The court shall award, in addition to any actual or
compensatory damages, punitive damages in the amount of $1,000.00 to the person seeking the right to inspect or receive a copy of a
public record. The damages shall not be assessed against an individual, but shall be assessed against the next succeeding public body
that is not an individual and that kept or maintained the public record as part of its public function.
History: 1976, Act 442, Eff. Apr. 13, 1977 ;-- Am. 1978, Act 329, Imd. Eff. July 11, 1978 ;-- Am. 1996, Act 553, Eff. Mar. 31, 1997 ;-Am. 2014, Act 563, Eff. July 1, 2015.
26 of 45
Mecosta County
along with Public Sumary, to
Requestor at no charge.
Fee Appeal Form
Phone: 231-796-2505
FOIA Appeal Form—To Appeal an Excess Fee
Email
Fax
Name
Phone
Firm/Organization
Fax
Street
Email
City
State
Zip
Request for:
Copy
Certified copy
Record inspection
Delivery Method:
Will pick up
Deliver on digital media provided by the County: ___________________________________________________________________________
Record(s) You Requested: (Listed here or see attached copy of original request) ____________________________________________________
______________________________________________________________________________________________________________________
______________________________________________________________________________________________________________________
Reason(s) for Appeal:
The appeal must specifically identify how the required fee(s) exceed the amount permitted. You may use this form or attach additional sheets:
______________________________________________________________________________________________________________________
______________________________________________________________________________________________________________________
______________________________________________________________________________________________________________________
Requestor’s Signature: ___________________________________________________________________________Date: __________________
County Response:
The County must provide a response within 10 business days after receiving this appeal, including a determination or taking one 10-day extension.
County Extension: We are extending the date to respond to your FOIA fee appeal for no more than 10 business days, until _______________
(month, day, year). Only one extension may be taken per FOIA appeal.
Unusual circumstances warranting extension: ________________________________________________________________________________
_____________________________________________________________________________________________________________________
If you have any questions regarding this extension, contact: _____________________________________________________________________
County Determination:
Fee Waived
Fee Reduced
Fee Upheld
Written basis for County determination: ___________________________________________________________________________________
______________________________________________________________________________________________________________________
______________________________________________________________________________________________________________________
You are entitled under Section 10a of the Michigan Freedom of Information Act, MCL 15.240a, to appeal a FOIA fee that you believe exceeds the
amount permitted under the County’s written Procedures and Guidelines to the County Board of Commissioners or to commence an action in the
Circuit Court for a fee reduction within 45 days after receiving the notice of the required fee or a determination of an appeal to the County Board of
Commissioners. If a civil action is commenced in court, the County is not obligated to compete processing the request until the Court resolves the
fee dispute. If the Court determines that the County required a fee that exceeded the permitted amount, the Court shall reduce the fee to a
permissible amount. (See back of this form for additional information on your rights.)
Date:
27 of 45
Act 442 of 1976
15.240a.added Fee in excess of amount permitted under procedures and guidelines or MCL 15.234.
Sec. 10a.
(1) If a public body requires a fee that exceeds the amount permitted under its publicly available procedures and guidelines or section 4, the
requesting person may do any of the following:
(a) If the public body provides for fee appeals to the head of the public body in its publicly available procedures and guidelines, submit to the head of
the public body a written appeal for a fee reduction that specifically states the word "appeal" and identifies how the required fee exceeds the amount
permitted under the public body's available procedures and guidelines or section 4.
(b) Commence a civil action in the circuit court, or if the decision of a state public body is at issue, in the court of claims, for a fee reduction. The
action must be filed within 45 days after receiving the notice of the required fee or a determination of an appeal to the head of a public body. If a civil
action is commenced against the public body under this subdivision, the public body is not obligated to complete the processing of the written
request for the public record at issue until the court resolves the fee dispute. An action shall not be filed under this subdivision unless 1 of the
following applies:
(i) The public body does not provide for appeals under subdivision (a).
(ii) The head of the public body failed to respond to a written appeal as required under subsection (2).
(iii) The head of the public body issued a determination to a written appeal as required under subsection (2).
(2) Within 10 business days after receiving a written appeal under subsection (1)(a), the head of a public body shall do 1 of the following:
(a) Waive the fee.
(b) Reduce the fee and issue a written determination to the requesting person indicating the specific basis under section 4 that supports the
remaining fee. The determination shall include a certification from the head of the public body that the statements in the determination are accurate
and that the reduced fee amount complies with its publicly available procedures and guidelines and section 4.
(c) Uphold the fee and issue a written determination to the requesting person indicating the specific basis under section 4 that supports the required
fee. The determination shall include a certification from the head of the public body that the statements in the determination are accurate and that the
fee amount complies with the public body's publicly available procedures and guidelines and section 4.
(d) Issue a notice extending for not more than 10 business days the period during which the head of the public body must respond to the written
appeal. The notice of extension shall include a detailed reason or reasons why the extension is necessary. The head of a public body shall not issue
more than 1 notice of extension for a particular written appeal.
(3) A board or commission that is the head of a public body is not considered to have received a written appeal under subsection (2) until the first
regularly scheduled meeting of that board or commission following submission of the written appeal under subsection (1)(a).
(4) In an action commenced under subsection (1)(b), a court that determines the public body required a fee that exceeds the amount permitted under
its publicly available procedures and guidelines or section 4 shall reduce the fee to a permissible amount. Venue for an action against a local public
body is proper in the circuit court for the county in which the public record or an office of the public body is located. The court shall determine the
matter de novo, and the burden is on the public body to establish that the required fee complies with its publicly available procedures and guidelines
and section 4. Failure to comply with an order of the court may be punished as contempt of court.
(5) An action commenced under this section and an appeal from an action commenced under this section shall be assigned for hearing and trial or
for argument at the earliest practicable date and expedited in every way.
(6) If the requesting person prevails in an action commenced under this section by receiving a reduction of 50% or more of the total fee, the court
may, in its discretion, award all or an appropriate portion of reasonable attorneys' fees, costs, and disbursements. The award shall be assessed
against the public body liable for damages under subsection (7).
(7) If the court determines in an action commenced under this section that the public body has arbitrarily and capriciously violated this act by
charging an excessive fee, the court shall order the public body to pay a civil fine of $500.00, which shall be deposited in the general fund of the
state treasury. The court may also award, in addition to any actual or compensatory damages, punitive damages in the amount of $500.00 to the
person seeking the fee reduction. The fine and any damages shall not be assessed against an individual, but shall be assessed against the next
succeeding public body that is not an individual and that kept or maintained the public record as part of its public function.
(8) As used in this section, "fee" means the total fee or any component of the total fee calculated under section 4, including any deposit.
History: Add. 2014, Act 563, Eff. July 1, 2015
28 of 45
Detailed Cost
Itemization
Mecosta County
provide copies of both sides of
each sheet, along with Public
Summary, to Requestor at no
charge.
Phone: 231-796-2505
Freedom of Information Act Request Itemized
Detailed Cost Itemization
Worksheet
Date: ___________
Prepared for Request No.: ____________________________
Date Request Received: __________
The following costs are being charged / estimated in compliance with Section 4 of the Michigan
Freedom of Information Act, MCL 15.234, according to the County’s FOIA Policies and Guidelines.
If the County is seeking a 50% deposit prior to providing the public records sought, the estimate is
itemized on this form, lines 1-5 below.
If all or a portion of the requested information is available on the County’s website, the County is required to tell you it is
available on the website and, where practicable, include a specific webpage address where the information is available. In this
case
None
Some
All
of the requested material can be found at the following webpage(s):
________________________________________________________________,
________________________________________________________________,
________________________________________________________________,
If the webpage is all the information you need, it is provided without charge. If, however, you still wish to receive a copy of
material from the webpage, please let us know. The FOIA charges will apply if the County is required to produce copies of
material from the webpage.
Requestor has stipulated that some / all of the requested records that are already available on the County’s
website but requests they be provided in a paper or non-paper physical digital medium and acknowledges that
providing the records in that format shall be subject to the County’s normal charges outlined below.
Mecosta County FOIA Detailed Cost Itemization Form
Page 1
29 of 45
1. Labor Cost to Locate:
This is the cost of labor directly associated with the necessary searching for, locating, and examining public
records in conjunction with receiving and fulfilling a granted written request. This fee is being charged
because failure to do so will result in unreasonably high costs to the County because of the nature of
the request in this particular instance, specifically:_____________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
The County will not charge more than the hourly wage of its lowest-paid employee capable of searching for,
locating, and examining the public records in this particular instance, regardless of whether that person is
available or who actually performs the labor.
These costs will be estimated and charged in15-minute time increments; all partial time increments must be
rounded down. If the number of minutes is less than 15, there is no charge.
Hourly Wage Charged: $________
Charge per ¼ hour: $_________
OR
Hourly Wage with Fringe Benefit Cost: $________
Multiply the hourly wage by the percentage multiplier: ______%
(up to 50% of the hourly wage) and add to the
hourly wage for a total per hour rate.
[For records already available on the County’s website that Requestor has requested in a paper or non-paper
digital medium, greater than the 50% limitation, not to exceed the actual costs may be used to calculate Fringe
Benefit Costs to be added to the hourly wage].
To figure the
number of
increments, take
the number of
minutes:
____, divide by
15 -minute
increments, and
round down.
Enter below:
Number of
increments
1.
Labor Cost
x __________ =
$_________
Overtime rate charged as stipulated by Requestor (overtime is not used to calculate the fringe benefit cost)
2. Labor Cost for Copying / Duplication
This is the cost of labor directly associated with duplication of publication, including making paper copies,
making digital copies, or transferring digital public records to be given to the requestor on non-paper physical
media or through the Internet or other electronic means as stipulated by the requestor.
This shall not be more than the hourly wage of the County’s lowest-paid employee capable of necessary
duplication or publication in this particular instance, regardless of whether that person is available or who
actually performs the labor.
These costs will be estimated and charged in 15-minute time increments as set by the County Board of
Commissioners (for example: 15-minutes or more); all partial time increments must be rounded down. If the
number of minutes is less than one increment, there is no charge.
OR
Multiply the hourly wage by the percentage multiplier: ______%
To figure the
number of
increments, take
the number of
minutes:
____, divide by
15 -minute
increments, and
round down.
Enter below:
Number of
increments
2.
Labor Cost
x __________ =
$_________
Page 2
30 of 45
3a. Employee Labor Cost for Separating Exempt from Non-Exempt (Redacting):
(Fill this out if using a County employee. If contracted, use No. 3b instead).
The County will not charge for labor directly associated with redaction if it knows or has reason to know that it
previously redacted the record in question and still has the redacted version in its possession.
This fee is being charged because failure to do so will result in unreasonably high costs to the County
that are excessive and beyond the normal or usual amount for those services compared to the County’s
usual FOIA requests, because of the nature of the request in this particular instance,
specifically:_______________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
This is the cost of labor of a County employee, including necessary review, directly associated with separating
and deleting exempt from nonexempt information. This shall not be more than the hourly wage of the County’s
lowest-paid employee capable of separating and deleting exempt from nonexempt information in this particular
instance, regardless of whether that person is available or who actually performs the labor.
These costs will be estimated and charged 15-minute time increments; all partial time increments must be
rounded down. If the number of minutes is less than 15, there is no charge.
OR
Multiply the hourly wage by the percentage multiplier: ____%
To figure the
number of
increments, take
the number of
minutes:
____, divide by
15 -minute
increments, and
round down.
Enter below:
Number of
increments
3a.
Labor Cost
x __________ =
$_________
Page 3
31 of 45
3b. Contracted Labor Cost for Separating Exempt from Non-Exempt (Redacting):
(Fill this out if using a contractor, such as the attorney. If using in-house employee, use No. 3a instead.)
The County will not charge for labor directly associated with redaction if it knows or has reason to know that it
previously redacted the record in question and still has the redacted version in its possession.
This fee is being charged because failure to do so will result in unreasonably high costs to the County
that are excessive and beyond the normal or usual amount for those services compared to the County’s
usual FOIA requests, because of the nature of the request in this particular instance,
specifically:_______________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
As this County does not employ a person capable of separating exempt from non-exempt information in this
particular instance, as determined by the FOIA Coordinator, this is the cost of labor of a contractor (i.e.: outside
attorney), including necessary review, directly associated with separating and deleting exempt information from
nonexempt information. This shall not exceed an amount equal to 6 times the state minimum hourly wage rate
of _____ (currently $8.15).
Name of contracted person or firm: __________________________________________________
These costs will be estimated and charged in 15-minute time increments (must be 15-minutes or more); all
partial time increments must be rounded down. If the number of minutes is less than 15, there is no charge.
Hourly Cost Charged: $________
To figure the
number of
increments, take
the number of
minutes: ____,
divide by
15 -minute
increments, and
round down to:
___ increments.
Enter below:
Number of
increments
3b.
Labor Cost
x __________ =
$_________
Number of
Sheets:
Costs:
x __________ =
$_________
x __________ =
$_________
x __________ =
$_________
Charge per increment: $_________
4. Copying / Duplication Cost:
Copying costs may be charged if a copy of a public record is requested, or for the necessary copying of a record
for inspection (for example, to allow for blacking out exempt information, to protect old or delicate original
records, or because the original record is a digital file or database not available for public inspection).
No more than the actual cost of a sheet of paper, up to maximum 10 cents per sheet for:
•
Letter (8 ½ x 11-inch, single and double-sided): _____ cents per sheet
•
Legal (8 ½ x 14-inch, single and double-sided): _____ cents per sheet
No more than the actual cost of a sheet of paper for other paper sizes:
•
Other paper sizes (single and double-sided): ______ cents / dollars per sheet
Actual and most reasonably economical cost of non-paper physical digital media:
•
Circle applicable: Disc / Tape / Drive / Other Digital Medium Cost per Item: ___________
The cost of paper copies must be calculated as a total cost per sheet of paper. The fee cannot exceed 10
cents per sheet of paper for copies of public records made on 8-1/2- by 11-inch paper or 8-1/2- by 14-inch
paper. The County must utilize the most economical means available for making copies of public records,
including using double-sided printing, if cost saving and available.
No. of Items:
x __________ =
$_________
4. Total
Copy Cost
$_________
Page 4
32 of 45
5. Mailing Cost:
The County will charge the actual cost of mailing, if any, for sending records in a reasonably economical and
justifiable manner. Delivery confirmation is not required.
•
•
The County cannot charge more for expedited shipping or insurance unless specifically requested by
the requestor.*
Actual Cost of Envelope or Packaging: $__________
Actual Cost of Postage: $___________ per stamp
$___________ per pound
$_________ per package
Actual Cost (least expensive) Postal Delivery Confirmation: $_________
*Expedited Shipping or Insurance as Requested: $________
Number of
Envelopes or
Packages:
Costs:
x __________ =
$_________
x __________ =
$_________
x __________ =
$_________
x __________ =
$_________
x __________ =
$_________
x __________ =
$_________
5. Total
Mailing Cost
* Requestor has requested expedited shipping or insurance
$_________
Subtotal Fees Before Waivers, Discounts or Deposits:
Estimated Time Frame to Provide Records:
_________________________ (days or date)
The time frame estimate is nonbinding upon the
County, but the County is providing the estimate
in good faith. Providing an estimated time frame
does not relieve the County from any of the
other requirements of this act.
Cost estimate
Bill
1. Labor Cost to Locate:
2. Labor Cost for Copying:
3a. Labor Cost to Redact:
3b. Contract Labor Cost to Redact:
4. Copying/Duplication Cost:
5. Mailing Cost:
$_________
$_________
$_________
$_________
$_________
$_________
Subtotal Fees:
$_________
Waiver: Public Interest
A search for a public record may be conducted or copies of public records may be furnished without charge or at
a reduced charge if the County determines that a waiver or reduction of the fee is in the public interest because
searching for or furnishing copies of the public record can be considered as primarily benefiting the general
public.
All fees are waived
OR
All fees are reduced by: __________%
Subtotal Fees
After Waiver:
$_________
Page 5
33 of 45
Discount: Indigence
A public record search must be made and a copy of a public record must be furnished without charge for the
first $20.00 of the fee for each request by an individual who is entitled to information under this act and who:
1) Submits an affidavit stating that the individual is indigent and receiving specific public assistance, OR
2) If not receiving public assistance, stating facts showing inability to pay the cost because of indigence.
If a requestor is ineligible for the discount, the public body shall inform the requestor specifically of the reason
for ineligibility in the public body's written response. An individual is ineligible for this fee reduction if ANY of the
following apply:
(i) The individual has previously received discounted copies of public records from the same public
body twice during that calendar year, OR
(ii) The individual requests the information in conjunction with outside parties who are offering or
providing payment or other remuneration to the individual to make the request. A public body may
require a statement by the requestor in the affidavit that the request is not being made in conjunction
with outside parties in exchange for payment or other remuneration.
Eligible for Indigence Discount
Subtotal Fees
After Discount
(subtract $20):
$_________
Subtotal Fees
After Discount
(subtract $20):
$_________
Date Paid:
Deposit
Amount
Required:
____________
$_________
Discount: Nonprofit Organization
A public record search must be made and a copy of a public record must be furnished without charge for the
first $20.00 of the fee for each request by a nonprofit organization formally designated by the state to carry out
activities under subtitle C of the federal Developmental Disabilities Assistance and Bill of Rights Act of 2000 and
the federal Protection and Advocacy for Individuals with Mental Illness Act, if the request meets ALL of the
following requirements:
(i) Is made directly on behalf of the organization or its clients.
(ii) Is made for a reason wholly consistent with the mission and provisions of those laws
under section 931 of the Michigan Mental Health Code, 1974 PA 258, MCL 330.1931.
(iii) Is accompanied by documentation of its designation by the state, if requested by the County.
Eligible for Nonprofit Discount
Deposit: Good Faith
The County may require a good-faith deposit before providing the public records to the Requestor if the entire
fee estimate or charge authorized under this section exceeds $50.00, based on a good-faith calculation of
the total fee. The deposit cannot exceed 1/2 of the total estimated fee.
Percent of Deposit: _________%
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Deposit: Increased Deposit Due to Previous FOIA Fees Not Paid In Full
After the County has granted and fulfilled a written request from an individual under this Act, if the County has
not been paid in full the total amount of fees for the copies of public records that the County made available to
the individual as a result of that written request, the County may require an increased estimated fee deposit
of up to 100% of the estimated fee before it begins a full public record search for any subsequent
written request from that individual if ALL of the following apply:
(a) The final fee for the prior written request was not more than 105% of the estimated fee.
(b) The public records made available contained the information being sought in the prior written
request and are still in the County's possession.
(c) The public records were made available to the individual, subject to payment, within the best effort
estimated time frame given for the previous request.
(d) Ninety (90) days have passed since the County notified the individual in writing that the public
records were available for pickup or mailing.
(e) The individual is unable to show proof of prior payment to the County.
(f) The County calculates a detailed itemization, as required under MCL 15.234, that is the basis for
the current written request's increased estimated fee deposit.
Percent Deposit
Required:
The County can no longer require an increased estimated fee deposit from an individual if ANY of the
following apply:
(a) The individual is able to show proof of prior payment in full to the County, OR
(b) The County is subsequently paid in full for the applicable prior written request, OR
(c) Three hundred sixty-five (365) days have passed since the individual made the written request for
which full payment was not remitted to the County.
14. Late Response Labor Costs Reduction
If the County does not respond to a written request in a timely manner as required under MCL 15.235(2), the
County must do the following:
(a) Reduce the charges for labor costs otherwise permitted by 5% for each day the County exceeds
the time permitted for a response to the request, with a maximum 50% reduction.
_________%
Deposit Required:
Date Paid:
$_________
____________
Number of
Days Over
Required
Response
Time:
____________
Multiply by 5%
= Total Percent
Reduction:
____________
Total Labor Costs
$_________
Minus Reduction
$_________
= Reduced Total
Labor Costs
$_________
15. Balance Due (Deduct amount on Line 14 from amount on Line 13c)
Date
Paid_________
Total Balance
Due:
$__________
The Public Summary of the County’s FOIA Procedures and Guidelines is available free of charge from:
Website: www.co.mecosta.mi.us
Email: [email protected]
Phone: 231-796-2505
Address: 400 Elm St., Big Rapids, MI 49307
Request Will Be Processed, But Balance Must Be Paid Before Copies May Be Picked Up, Delivered or Mailed
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Mecosta County
Public Summary of FOIA Procedures and Guidelines
It is the public policy of this state that all persons
(except those persons incarcerated in state or local correctional facilities)
are entitled to full and complete information regarding the affairs of government and
the official acts of those who represent them as public officials and public employees.
The people shall be informed so that they may fully participate in the democratic process.
Consistent with the Michigan Freedom of Information Act (FOIA), Public Act 442 of 1976, the following
is the Written Public Summary of the County’s FOIA Procedures and Guidelines relevant to the general
public.
This is only a summary of the County’s FOIA Procedures and Guidelines. For more details and
information, copies of the County’s FOIA Procedures and Guidelines are available at no charge at any
County office and on the County’s website: www.co.mecosta.mi.us .
1. How do I submit a FOIA request to the County?
•
A request must sufficiently describe a public record so as to enable the County to find it.
•
Please include the words “FOIA” or “FOIA Request” in the request to assist the County in
providing a prompt response.
•
Requests to inspect or obtain copies of public records prepared, owned, used, possessed or
retained by the County may be submitted on the County’s FOIA Request Form, in any other
form of writing (letter, fax, email, etc.), or by verbal request.
o
Any verbal request will be documented by the County on the County’s FOIA Request
Form.
o
No specific form to submit a written request is required. However a FOIA Request Form
and other FOIA-related forms are available for your use and convenience on the
County’s website at www.co.mecosta.mi.us , and at the County Board of
Commissioners’ Office (“County BOC Office”), 400 Elm St., Big Rapids, MI 49307.
•
Written requests may be delivered to the County BOC Office in person or by mail: Attn: Paul
Bullock, FOIA Coordinator, 400 Elm St., Big Rapids, MI 49307.
•
Requests may be faxed to: 231 592 0121 To ensure a prompt response, faxed requests should
contain the term “FOIA” or “FOIA Request” on the first/cover page.
•
Requests may be emailed to: [email protected]]. To ensure a prompt response, email
requests should contain the term “FOIA” or “FOIA Request” in the subject line.
Public Summary of Mecosta County FOIA Policies and Guidelines
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2. What kind of response can I expect to my request?
•
Within 5 business days after receiving a FOIA request the County will issue a response. If a
request is received by fax or email, the request is deemed to have been received on the
following business day. The County will respond to your request in one of the following ways:
•
o
o
o
o
o
Grant the request,
Issue a written notice denying the request,
Grant the request in part and issue a written notice denying in part the request,
Issue a notice indicating that due to the nature of the request the County needs
an additional 10 business days to respond, or
Issue a written notice indicating that the public record requested is available at no
charge on the County’s website
•
If the request is granted, or granted in part, the County will ask that payment be made for the
allowable fees associated with responding to the request before the public record is made
available.
•
If the cost of processing the request is expected to exceed $50, or if you have not paid for a
previously granted request, the County will require a deposit before processing the request.
3. What are the County’s deposit requirements?
•
If the County has made a good faith calculation that the total fee for processing the request will
exceed $50.00, the County will require that you provide a deposit in the amount of 50% of the
total estimated fee. When the County requests the deposit, it will provide you a non-binding best
efforts estimate of how long it will take to process the request after you have paid your deposit.
•
If the County receives a request from a person who has not paid the County for copies of public
records made in fulfillment of a previously granted written request, the County will require a
deposit of 100% of the estimated processing fee before it begins to search for the public record
for any subsequent written request when all of the following conditions exist:
o
o
o
o
o
o
•
The final fee for the prior written request is not more than 105% of the estimated
fee;
The public records made available contained the information sought in the prior
written request and remain in the County's possession;
The public records were made available to the individual, subject to payment,
within the best effort time frame estimated by the County to provide the records;
Ninety (90) days have passed since the County notified the individual in writing
that the public records were available for pickup or mailing;
The individual is unable to show proof of prior payment to the County; and
The County has calculated an estimated detailed itemization that is the basis for
the current written request’s increased fee deposit.
The County will not require the 100% estimated fee deposit if any of the following apply:
o
o
The person making the request is able to show proof of prior payment in full to the
County;
The County is subsequently paid in full for all applicable prior written requests; or
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o
Three hundred sixty-five (365) days have passed since the person made the request for
which full payment was not remitted to the County.
4. How does the County calculate FOIA processing fees?
The Michigan FOIA statute permits the County to charge for the following costs associated with
processing a request:
•
Labor costs associated with copying or duplication, which includes making paper copies,
making digital copies, or transferring digital public records to non-paper physical media
or through the Internet.
•
Labor costs associated with searching for, locating and examining a requested public
record, when failure to charge a fee will result in unreasonably high costs to the County.
•
Labor costs associated with a review of a record to separate and delete information
exempt from disclosure, when failure to charge a fee will result in unreasonably high
costs to the County.
•
The cost of copying or duplication, not including labor, of paper copies of public records.
This may include the cost for copies of records already on the County’s website if you
ask for the County to make copies.
•
The cost of computer discs, computer tapes or other digital or similar media when the
requester asks for records in non-paper physical media. This may include the cost for
copies of records already on the County’s website if you ask for the County to make
copies.
•
The cost to mail or send a public record to a requestor.
Labor Costs
•
All labor costs will be estimated and charged in 15-minute increments, with all partial
time increments rounded down. If the time involved is less than 15 minutes, there will be
no charge.
•
Labor costs will be charged at the hourly wage of the lowest-paid County employee
capable of doing the work in the specific fee category, regardless of who actually
performs work.
•
Labor costs will also include a charge to cover or partially cover the cost of fringe
benefits. County may add up to 50% to the applicable labor charge amount to cover or
partially cover the cost of fringe benefits, but in no case may it exceed the actual cost of
fringe benefits.
•
Overtime wages will not be included in labor costs unless agreed to by the requestor;
overtime costs will not be used to calculate the fringe benefit cost.
•
Contracted labor costs will be charged at the hourly rate of $48.90 (6 times the state
minimum hourly wage)
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A labor cost will not be charged for the search, examination, review and the deletion and separation of
exempt from nonexempt information unless failure to charge a fee would result in unreasonably high
costs to the County. Costs are unreasonably high when they are excessive and beyond the normal or
usual amount for those services compared to the County’s usual FOIA requests, because of the nature
of the request in the particular instance. The County must specifically identify the nature of the
unreasonably high costs in writing.
Copying and Duplication
The County must use the most economical method for making copies of public records, including using
double-sided printing, if cost-saving and available.
Non-paper Copies on Physical Media
•
The cost for records provided on non-paper physical media, such as computer discs,
computer tapes or other digital or similar media will be at the actual and most reasonably
economical cost for the non-paper media.
•
This cost will be charged only if the County has the technological capability necessary to
provide the public record in the requested non-paper physical media format.
Paper Copies
•
Paper copies of public records made on standard letter (8 ½ x 11) or legal (8 ½ x 14)
sized paper will not exceed $.10 per sheet of paper.
•
Copies for non-standard sized sheets will paper will reflect the actual cost of
reproduction.
Mailing Costs
•
The cost to mail public records will use a reasonably economical and justified means.
•
•
No cost will be made for expedited shipping or insurance unless you request it.
Waiver of Fees
The cost of the search for and copying of a public record may be waived or reduced if in the sole
judgment of the FOIA Coordinator a waiver or reduced fee is in the public interest because it can be
considered as primarily benefitting the general public. The County Board of Commissioners may
identify specific records or types of records it deems should be made available for no charge or at a
reduced cost.
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5. How do I qualify for an indigence discount on the fee?
The County will discount the first $20.00 of fees for a request if you submit an affidavit stating that you
are:
•
Indigent and receiving specific public assistance; or
•
If not receiving public assistance, stating facts demonstrating an inability to pay because
of indigence.
You are not eligible to receive the $20.00 discount if you:
•
Have previously received discounted copies of public records from the County twice
during the calendar year; or
•
Are requesting information on behalf of other persons who are offering or providing
payment to you to make the request.
An affidavit is sworn statement. For your convenience, the County has provided an Affidavit of
Indigence for the waiver of FOIA fees on the back of the County FOIA Request Form, which is available
on the County’s website: www.co.mecosta.mi.us.
6. May a nonprofit organization receive a discount on the fee?
A nonprofit organization advocating for developmentally disabled or mentally ill individuals that is
formally designated by the state to carry out activities under subtitle C of the federal developmental
disabilities assistance and bill of rights act of 2000, Public Law 106-402, and the protection and
advocacy for individuals with mental illness act, Public Law 99-319, may receive a $20.00 discount if
the request meets all of the following requirements in the Act:
o
o
o
Is made directly on behalf of the organization or its clients.
Is made for a reason wholly consistent with the mission and provisions of those laws
under section 931 of the mental health code, 1974 PA 258, MCL 330.1931.
Is accompanied by documentation of its designation by the state, if requested by the
public body.
7. How may I challenge the denial of a public record or an excessive fee?
Appeal of a Denial of a Public Record
If you believe that all or a portion of a public record has not been disclosed or has been improperly
exempted from disclosure, you may appeal to the County Board of Commissioners by filing a written
appeal of the denial with the office of the County Board of Commissioners.
The appeal must be in writing, specifically state the word “appeal,” and identify the reason or reasons
you are seeking a reversal of the denial. You may use the County FOIA Appeal Form (To Appeal a
Denial of Records), which is available on the County’s website: www.co.mecosta.mi.us.
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The County Board of Commissioners is not considered to have received a written appeal until the first
regularly scheduled County Commission meeting following submission of the written appeal. Within 10
business days of receiving the appeal the County Board of Commissioners will respond in writing by:
•
•
•
Reversing the disclosure denial;
Upholding the disclosure denial; or
Reverse the disclosure denial in part and uphold the disclosure denial in part.
Whether or not you submitted an appeal of a denial to the County Board of Commissioners, you may
file a civil action in the County Circuit Court within 180 days after the County's final determination to
deny your request. If you prevail in the civil action the court will award you reasonable attorneys’ fees,
costs and disbursements. If the court determines that the County acted arbitrarily and capriciously in
refusing to disclose or provide a public record, the court shall award you damages in the amount of
$1,000.
Appeal of an Excess FOIA Processing Fee
If you believe that the fee charged by the County to process your FOIA request exceeds the amount
permitted by state law, you must first appeal to the County Board of Commissioners by filing a written
appeal for a fee reduction to the office of the County Board of Commissioners.
The appeal must specifically state the word “appeal” and identify how the required fee exceeds the
amount permitted. You may use the County FOIA Appeal Form (To Appeal an Excess Fee), which is
available at the County Building and on the County’s website: www.co.mecosta.mi.us.
The County Board of Commissioners is not considered to have received a written appeal until the first
regularly scheduled County Commission meeting following submission of the written appeal. Within 10
business days after receiving the appeal, the County Board of Commissioners will respond in writing
by:
•
•
•
•
Waiving the fee;
Reducing the fee and issue a written determination indicating the specific basis that supports
the remaining fee;
Upholding the fee and issue a written determination indicating the specific basis that supports
the required fee; or
Issuing a notice detailing the reason or reasons for extending for not more than 10 business
days the period during which the County Board of Commissioners will respond to the written
appeal.
Within 45 days after receiving notice of the County Board of Commissioner’s determination of the
processing fee appeal, you may commence a civil action in the County Circuit Court for a fee reduction.
If you prevail in the civil action by receiving a reduction of 50% or more of the total fee, the court may
award all or appropriate amount of reasonable attorneys’ fees, costs and disbursements. If the court
determines that the County acted arbitrarily and capriciously by charging an excessive fee, court may
also award you punitive damages in the amount of $500.
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Mecosta County
Operational Procedures–Freedom of Information Act
I.
PURPOSE: These Operational Procedures have been developed to implement the Mecosta
County FOIA Procedures and Guidelines adopted by the Board of Commissioners.
II.
DEFINITIONS:
A.
FOIA: The Michigan Freedom of Information Act, codified at MCLA 15.321 et seq.,
as amended.
B.
County FOIA Coordinator: The County FOIA Coordinator, pursuant to MCL
15.236(1), is the Chairperson of the County Board of Commissioners. As used in this
policy, the term “County FOIA Coordinator” shall mean the Chairperson of the
County Board of Commissioners, or the Chairperson’s designee under MCL
15.236(3).
C.
Department FOIA Coordinator: The Department FOIA Coordinator is the person
designated by an appointed County Department Head or by a County Elected Officer
to coordinate with the County FOIA Coordinator in implementing the County FOIA
Procedures and Guidelines and ensuring compliance with the Michigan Freedom of
Information Act.
D.
Public Body: Public Body shall include, but not be limited to, the following:
1.
Controller’s Office, Finance Office, Information Technology, Community
Corrections, Equalization Dept., Youth Attention Center, Maintenance
Dept., Building and Zoning Dept., Emergency Medical Services,
Emergency Management, Commission on Aging, Veterans Affairs,
Cooperative Extension, Friend of the Court, District Court Probation,
Juvenile Probation, Mecosta/Newaygo County Joint Morgue, Mecosta
County Parks Commission.
2.
Elected Officers: Mecosta County elected officers including the Board of
Commissioners, Clerk, Register of Deeds, Treasurer’s Office, Sheriff’s Office,
Prosecuting Attorney’s Office, and Drain Commissioner’s Office.
Exception: County Clerk and Clerk’s employees when acting as clerks of the
Courts do not represent a Public Body.
E.
Public Record: A writing prepared, owned, used, in the possession of, or retained by
a Public Body in the performance of an official function, from the time it is created.
Exception: computer software.
F.
Redaction: Editing of a public record by deletion, masking or separation to remove
exempt material from non-exempt material.
Page 1 of 5
42 of 45
G.
Requesting Person: An individual, corporation, limited liability company,
partnership, firm, organization, association, governmental entity, or other legal entity.
H.
Writing: The written word, a photocopy, photograph, map, microfilm, sound, symbol,
computer file, e-mail or digitally scanned image.
III. FOIA COORDINATORS:
A.
Designations: The statutory County FOIA Coordinator, being the Chairperson of the
County Board of Commissioners may, pursuant to MCL 15.236(3), designate another
individual to act on his or her behalf in accepting and processing requests for the
public body's public records, and in approving a denial of requests under FOIA. The
Chairperson of the County Board of Commissioners has designated the
Controller/Administrator to act on his or her behalf as the FOIA Coordinator.
Each appointed Department Head, in conjunction with the County FOIA Coordinator,
and each elected County Officer, may designate an individual to act as Department
FOIA Coordinators.
B.
Responsibilities: The County FOIA Coordinator and, where applicable, the
Department FOIA Coordinators shall be responsible for accepting and processing
requests for the Public Body’s public records, and shall be responsible for granting or
denying public records where appropriate.
1.
Training: The County FOIA Coordinator and Department FOIA Coordinators
shall receive training in the application of FOIA and the use of the required
form packet, and shall be advised of amendments to FOIA as necessary. The
County FOIA Coordinator and Department FOIA Coordinators shall seek the
advice of County’s Attorney, when questions of legal interpretation arise.
2.
Form Packet: The County FOIA Coordinator and Department FOIA
Coordinators shall use the Mecosta County FOIA Forms adopted with the
Mecosta County FOIA Procedures and Guidelines to process and respond to
requests.
3.
Filed Requests: The County FOIA Coordinator shall keep all FOIA requests,
responses and appeals on file for no less than one (1) year from the date of
final response or written decision on appeal, whichever is later.
4.
Monitoring: The County FOIA Coordinator and Department FOIA
Coordinators shall ensure that any FOIA requests he/she receive by electronic
device or system are monitored and responded to by a responsible person when
the County FOIA Coordinator or Department FOIA Coordinators will not have
access to said device or system for more than one (1) business day.
Page 2 of 5
43 of 45
IV.
PROCEDURES:
A.
Receive Request: The requesting person shall provide the Public Body with a written
request that describes a public record sufficiently to enable the Public Body’s FOIA
Coordinator to find it. The written request may be transmitted by facsimile, electronic
mail or other electronic means, but if it is transmitted by such means, it will be
considered received by the Public Body one (1) business day after the transmission is
made.
B.
Forward Request to FOIA Coordinators: All County officers and employees who
receive a FOIA request shall note the date of receipt on the request and forward it
within one (1) business day to the County FOIA Coordinator and, where applicable,
the Department FOIA Coordinators for the department or agency where the records
are kept. If a County officer or employee is unable to determine where to direct the
request, it shall be submitted to the County FOIA Coordinator within one (1) business
day of receipt. If the County FOIA Coordinator receives a FOIA request directly from
a requestor, or from another Department FOIA Coordinator, a copy of the request
shall be sent to the Department FOIA Coordinator that may possess the requested
documents within one (1) business day. If the Department involved does not have an
appointed Department FOIA Coordinator, the request will be sent to applicable
Department Head.
C.
Review Request: After receiving a request and within sufficient time to ensure
compliance with the FOIA response requirements, a Department FOIA Coordinator,
or Department Head if there is no Department FOIA Coordinator, shall:
D.
1.
Determine if there is an existing public record that satisfies the request.
2.
Determine if any requested records, in whole or in part, are available on the
County’s website.
3.
Determine if any requested records, in whole or in part, are subject to denial or
exempt from disclosure. A requested record which is subject to denial or exempt
from disclosure, in whole or in part, shall not be disclosed unless approved by
County’s Attorney.
Determine if Request Contains Grounds for Denial:
1.
A FOIA request shall be denied if the requesting person is serving a sentence
of imprisonment in a local, state or federal correctional facility.
2.
A FOIA request shall be denied if the requesting person does not describe a
public record sufficiently to enable the Public Body to find it.
3.
A FOIA request shall be denied if it requires the Public Body to create a new
public record or make a compilation, summary or report of information.
Page 3 of 5
44 of 45
E.
Examine Request for Exemptions: The requested public records shall be reviewed as
to whether, in whole or in part, they are exempt from disclosure, and whether any
portions of the records are subject to redactions prior to disclosure. Any questions
concerning the general legal parameters of an exemption, redactions, or applicability
in a particular situation, should be directed to County’s Attorney or the County FOIA
Coordinator.
F.
Reporting Status: The Department FOIA Coordinator, or Department Head if there is
no Department FOIA Coordinator, shall advise the County FOIA Coordinator within
three (3) business days as to whether the requested records exist and whether they are,
in whole or in part, available on the County website, and are subject to denial or
exempt from disclosure. If additional time is necessary to provide this information,
the County FOIA Coordinator will be advised and provided a good faith estimate of
when the information can be provided.
G.
Redaction: If a public record contains both exempt and nonexempt material, the
County FOIA Coordinator or Department FOIA Coordinators shall edit the record by
deletion, masking or separation of the exempt from the nonexempt material, and shall
then provide the nonexempt material to the requesting person. The County FOIA
Coordinator shall generally describe the redacted material, unless the description
would reveal its contents.
H.
Respond to Request: The County FOIA Coordinator shall respond to a request, using
the required form packet, within five (5) business days from the date upon which
he/she receives the request, unless otherwise agreed to in writing by the requesting
person.
I.
Process Response: If the requested record is not subject to one of the grounds for
denial or an exemption, it shall be processed in the following manner:
1.
Response Options: Within five (5) business days, unless otherwise agreed to
in writing by the requesting person, the County FOIA Coordinator shall do one
of the following:
a.
Grant the request.
b.
Deny the request and provide the reason why the request is subject to
denial or exempt.
c.
Grant the request in part and deny the request in part.
d.
Using the FOIA response form, provide notice extending the response
deadline for not more than an additional ten (10) business days. The
notice shall contain the reasons for the extension and the date by
which the Public Body will respond to the request. Not more than one
(1) notice of extension shall be issued.
Page 4 of 5
45 of 45
J.
Fees for Public Records:
1.
Permissible Fees: The Public Body may charge a fee for copying public
records for the requesting person or to enable inspection. A fee may also be
charged for search, examination, review or redaction of public records, but
only if failure to charge a fee would result in unreasonably high costs
specifically identified by the Public Body. Collected fees shall be credited to
the Public Body that incurred the cost of processing the request.
2.
Calculation of Fees: The applicable fees shall be calculated by the County
FOIA Coordinator in accordance with the County’s FOIA Procedures and
Guidelines and using the Detailed Cost Itemization Form. The Department
FOIA Coordinators shall assist in providing the applicable labor and copying
costs to the County FOIA Coordinator.
K.
Deposit: If the total fee exceeds $50.00, the County FOIA Coordinator or Department
FOIA Coordinators may require a deposit of not more than one-half of the fee. The
Requestor will also be provided a good faith estimate of when the records will
provided to the requester when a deposit is required.
L.
Fee Payment Enforcement: Once copies of the requested records have been made,
the Public Body is authorized to require payment of fees in full before it delivers the
records to the requesting person.
Exception: If a deposit is required, the Public Body may refuse to process the request
until the deposit is paid.
M.
Exceptions to Fee Procedure:
1.
Public records may be provided without charge or at reduced charge if the
Public Body determines that the record primarily benefits the general public,
and it is in the public interest to provide it without charge or at reduced charge.
2.
The first $20.00 of the total fee for requested records shall be waived if the
requesting person submits an Affidavit of Indigence (contained in the required
form packet).
N.
Appeal: A requesting person has the right to appeal the denial of a request for
public records, or to appeal the fees charged. All such Appeals shall be filed with the
County FOIA Coordinator and shall be processed in accordance with the Mecosta County
FOIA Procedures and Guidelines.
Page 5 of 5
05/28/2015 09:17 AM
User: slee6 of 45
DB: Mecosta
Total for fund
Total for fund
Total for fund
Total for fund
MANAGEMENT
Total
for fund
Total for fund
Total for fund
Total for fund
Total for fund
Total for fund
Total for fund
Total for fund
Total for fund
Total for fund
Total for fund
Total for fund
Total for fund
Total for fund
Total for fund
EXEMPTION
Total
for fund
Total for fund
Total for fund
Total for fund
101
210
211
214
215
220
242
249
262
264
267
273
274
292
297
402
508
516
517
653
677
701
801
CHECK DISBURSEMENT REPORT FOR COUNTY OF MECOSTA
CHECK DATE FROM 05/15/2015 - 05/27/2015
GENERAL OPERATING FUND
EMERGENCY MEDICAL SERVICES
MEDICAL FIRST RESPONDERS
DISTRICT COURT CASEFLOW
FRIEND OF THE COURT FUND
MORGUE
BROWNFIELD REDEV. SPEC. PRO. FUN
BUILDING DEPARTMENT
CORRECTIONS OFFICER TRAINING FUND
JAIL MAINTENANCE FUND
COMMUNITY CORRECTIONS PROGRAM
COMMISSION ON AGING MEALS
COMMISSION ON AGING FUND
CHILD CARE FUND
RUNAWAY SERVICES ACCOUNTS FUND
BUILDING IMPROVEMENTS FUND
PARK/RECREATION FUND
DELIQUENT TAX REVOLVING
AUDIT OF PRINCIPAL RESIDENCE
MAILING DEPARTMENT FUND
HEALTH BENEFITS INSURANCE FUND
TRUST & AGENCY FUND
DRAIN FUND
Pag
e:
108,775.01
7,112.16
11,250.00
574.85
524.01
3,976.45
477.50
3,288.36
1,645.20
3,266.86
1,150.17
5,229.45
10,832.57
42,119.53
349.77
847.15
60,264.29
26,455.90
253.78
1,000.00
142,207.13
96,519.65
250.00
528,369.79
1/1
CP 7-1a
05/28/2015 09:18 AM
User: slee7 of 45
DB: Mecosta
Page:
GL Number
INVOICE GL DISTRIBUTION REPORT FOR COUNTY OF MECOSTA
INVOICE DUE DATES 05/15/2015 - 05/27/2015
BOTH JOURNALIZED AND UNJOURNALIZED
BOTH OPEN AND PAID
Inv. Line Desc
Vendor
Invoice Desc.
CP 7-1b
Invoice
Due Date
Fund 101 GENERAL OPERATING FUND
Dept 101 BOARD OF COMMISSIONERS
101-101-728.000
DRY ERASE MRKRS/OFFICE SUPPLIES
FIRST NATIONAL BANK
5153 2966/P.BULLOCK/CRYSTAL MNTN,AMAZON,WALMART,USPS
2966/MAY15
05/20/15
101-101-728.000
OFFICE SUPPLIES
GREAT LAKES OFFICE PRODUCTS
89/1 BOARD OF COMMSSNRS/PAPER,RUBBERBANDS
101864
05/21/15
101-101-773.000
VGA ADAPTER/SUPPLIES/MINOR FIRST
EQUIPMENT
NATIONAL BANK
2966/MAY15
05/20/15
101-101-809.000
LDGNG DEPOSIT/CONFERENCE EXPENSES
FIRST NATIONAL BANK
2966/MAY15
05/20/15
101-101-810.000
TRAVEL/MILEAGE EXPENSE
ART ADLEMAN
REIMBURSE 148 MILES-GR AAWM EXECUTIVE
APR27/2015
MTG
05/21/15
101-101-810.000
PAUL BULLOCK
REIMBURSE 191 MILES-MECEOLA BRD MTG,NEWAYGO,GR-REGION
APR13-MAY01
05/21/15
8
101-101-810.000
LINDA HOWARD
REIMBURSE 170 MILES-GR/TIMBERLAND&WCM
APR22-APR27
05/21/15
101-101-810.000
WILLIAM ROUTLEY
REIMBURSE 180 MILES-COA ADVSRY BRD,GR-AAA
APR15-APR27
05/21/15
101-101-810.000
RAY STEINKE
REIMBURSE 42 MILES-LEPT MTG
APR08/2015
05/21/15
101-101-821.000
PRIORITY MAIL/POSTAGE
FIRST NATIONAL BANK
2966/MAY15
05/20/15
101-101-822.000
TELEPHONE
CHARTER COMMUNICATIONS 8245 12 523 0133061/MAY21-JUN20
231-592-0188
05/20/15
101-101-826.000
ACCOUNTS PAYABLE/DATA PROCESSING
BS & A SOFTWARE
MECOSTACO/ANNUAL SRVC/SPPRT MAY 2015-MAY
1011462016
05/21/15
101-101-826.000
GENERAL LEDGER/DATA PROCESSING
BS & A SOFTWARE
1011462016
05/21/15
101-101-826.000
PAYROLL/DATA PROCESSING
BS & A SOFTWARE
1011462016
05/21/15
Total For Dept 101 BOARD OF COMMISSIONERS
Dept 131 49TH CIRCUIT
101-131-804.000
101-131-804.000
101-131-804.000
101-131-804.000
101-131-804.000
101-131-804.000
101-131-804.000
101-131-804.000
101-131-804.000
101-131-804.000
101-131-804.000
101-131-804.000
101-131-804.000
101-131-804.000
101-131-804.000
101-131-804.000
101-131-807.000
101-131-807.000
101-131-807.000
101-131-822.000
101-131-858.000
COURT
APPOINTED ATTORNEY
APPOINTED ATTORNEY
APPOINTED ATTORNEY
APPOINTED ATTORNEY
APPOINTED ATTORNEY
APPOINTED ATTORNEY
APPOINTED ATTORNEY
APPOINTED ATTORNEY
APPOINTED ATTORNEY
APPOINTED ATTORNEY
APPOINTED ATTORNEY
APPOINTED ATTORNEY
APPOINTED ATTORNEY
APPOINTED ATTORNEY
APPOINTED ATTORNEY
APPOINTED ATTORNEY
TRANSCRIPTS/LEGAL
TRANSCRIPTS/LEGAL
TRANSCRIPTS/LEGAL
TELEPHONE
ON-LINE SERVICES
DENNIS L. DUVALL
C MCCARTHY/RSLVD,2HRS LGL ASST,RVW 49THCC/14-43792
DENNIS L. DUVALL
E CONRAN/RSLVD,2HRS,2HRS LGL ASST,RVW,MLTPL
49THCC/13-7976
CNTS
DENNIS L. DUVALL
E DUFRESNE/RSLVD,RVW
49THCC/14-8312
DENNIS L. DUVALL
S FOTHERGILL/RSLVD,RVW,MLTPL CNTS
49THCC/14-8165
DENNIS L. DUVALL
S FOTHERGILL/RSLVD,MLTPL CNTS
49THCC/15-8387
DENNIS L. DUVALL
S FOTHERGILL/RSLVD,CPYS
49THCC/15-8389
DENNIS L. DUVALL
S FOTHERGILL/RSLVD,CPYS
49THCC/15-8388
JOHN W LEWIS
E LEWIS/RSLVD,RVW,CPYS,POSTAGE
49THCC/15-8335
SAMUELS LAW OFFICE
C GEISTER/DELAY 1 HR
49THCC/14-8016
SAMUELS LAW OFFICE
J EARL/RSLVD,RVW,MLTPL CNTS
49THCC/14-8252
SAMUELS LAW OFFICE
D SMITH/RSLVD DC LVL,RVW
49THCC/15-43594
SAMUELS LAW OFFICE
M HEISTAND/1HR LGL ASST,4HRS,CPYS,PSTG
49THCC/15-22826
SAMUELS LAW OFFICE
T GHOLSTEN/1 HR,CPYS,POSTAGE
49THCC/15-44848
SAMUELS LAW OFFICE
R NEIGHORN/2.5 HRS PROBATION VIOLATION
49THCC/13-7851
SAMUELS LAW OFFICE
C HILDABRIDLE/3 HRS
49THCC/14-8075
SAMUELS LAW OFFICE
D KING/RSLVD,RVW,MLTPL CNTS
49THCC/14-8241
ELLEN GRUBAUGH
49THCC TRANS/G MOORE-19PGS
MAY12/2015
ELLEN GRUBAUGH
49THCC TRANS/K PHILLIPS-28 PAGES
MAY12/2015
SABRINA MARLETTE
49THCC TRANS/K PHILLIPS-22 PGS
MAR12/2015
231-592-0188
LEXISNEXIS
1433774 49TH CRCT CRT/ON LINE SRVCS/APRIL
1433774-20150430
COURT
OFFICE SUPPLIES
APPOINTED ATTORNEY
APPOINTED ATTORNEY
APPOINTED ATTORNEY
TELEPHONE
92/1 77TH DSTRCT CRT/ENV,SHT PRTCTRS,4
101184
PT FORM
SAMUELS LAW OFFICE
77THDC/APPOINTED ATTRNY POSTAGE COSTS
MAY11/2015
DENNIS L. DUVALL
77TH DC-PUBLIC DEFENDER/MAY
MAY/2015
SAMUELS LAW OFFICE
77TH DC-PUBLIC DEFENDER/MAY
MAY/2015
231-592-0188
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/20/15
05/21/15
PER DIEMS
PER DIEMS
JURY BOARD PER DIEM
CATHY ARMSTRONG
GERALD LINTEMUTH
KIM WORTLEY
JURY BOARD PER DIEM/MAY 11
MAY11/2015
MAY11/2015
MAY11/2015
4.24
3.25
5.82
142.74
85.10
109.83
97.75
103.50
24.15
5.75
33.44
1,884.00
2,353.00
2,684.00
211520
211645
211520
211520
211603
211615
211656
211699
211713
211520
211489
211614
211614
211614
474.30
784.30
396.48
570.90
516.00
347.00
345.00
420.00
70.00
591.80
281.98
321.69
73.19
178.92
210.00
594.38
44.65
65.80
51.70
106.19
140.00
211634
211634
211634
211634
211634
211634
211634
211666
211701
211701
211701
211701
211701
211701
211701
211701
211649
211649
211673
211489
211602
6,584.28
05/21/15
05/21/15
05/27/15
05/27/15
05/20/15
Total For Dept 136 77TH DISTRICT COURT
Dept 147 JURY BOARD
101-147-705.000
101-147-705.000
101-147-705.000
Amount
Check #
7,536.57
Total For Dept 131 49TH CIRCUIT COURT
Dept 136 77TH DISTRICT
101-136-728.000
101-136-804.000
101-136-804.000
101-136-804.000
101-136-822.000
1/18
412.43
5.21
2,801.60
2,801.60
88.95
211645
211701
211786
211809
211489
6,109.79
05/21/15
05/21/15
05/21/15
25.00
25.00
25.00
211606
211669
211734
05/28/2015 09:18 AM
User: slee8 of 45
DB: Mecosta
GL Number
Inv. Line Desc
Dept 147 JURY BOARD
Dept 148 18TH PROBATE
101-148-773.000
101-148-804.000
101-148-804.000
101-148-804.000
101-148-804.000
101-148-804.000
101-148-804.000
101-148-809.000
101-148-822.000
Page:
BOTH OPEN AND PAID
COURT
SUPPLIES/MINOR EQUIPMENT
APPOINTED ATTORNEY
APPOINTED ATTORNEY
APPOINTED ATTORNEY
APPOINTED ATTORNEY
APPOINTED ATTORNEY
APPOINTED ATTORNEY
CONFERENCE EXPENSES
TELEPHONE
Dept 149 PROBATE COURT JUVENILE DIVISION
101-149-728.000
OFFICE SUPPLIES
101-149-773.000
101-149-804.000
APPOINTED ATTORNEY
101-149-804.000
APPOINTED ATTORNEY
101-149-804.000
APPOINTED ATTORNEY
101-149-804.000
APPOINTED ATTORNEY
101-149-804.000
APPOINTED ATTORNEY
101-149-804.000
APPOINTED ATTORNEY
101-149-804.000
APPOINTED ATTORNEY
101-149-804.000
APPOINTED ATTORNEY
101-149-804.000
APPOINTED ATTORNEY
101-149-804.000
APPOINTED ATTORNEY
101-149-804.000
APPOINTED ATTORNEY
101-149-804.000
APPOINTED ATTORNEY
101-149-804.000
APPOINTED ATTORNEY
101-149-804.000
APPOINTED ATTORNEY
101-149-804.000
APPOINTED ATTORNEY
101-149-804.000
APPOINTED ATTORNEY
101-149-804.000
APPOINTED ATTORNEY
101-149-804.000
APPOINTED ATTORNEY
101-149-804.000
APPOINTED ATTORNEY
101-149-804.000
APPOINTED ATTORNEY
101-149-804.000
APPOINTED ATTORNEY
101-149-804.000
APPOINTED ATTORNEY
101-149-804.000
APPOINTED ATTORNEY
101-149-804.000
APPOINTED ATTORNEY
101-149-804.000
APPOINTED ATTORNEY
101-149-804.000
APPOINTED ATTORNEY
101-149-804.000
APPOINTED ATTORNEY
101-149-804.000
APPOINTED ATTORNEY
101-149-804.000
APPOINTED ATTORNEY
101-149-804.000
APPOINTED ATTORNEY
101-149-804.000
APPOINTED ATTORNEY
101-149-804.000
APPOINTED ATTORNEY
101-149-804.000
APPOINTED ATTORNEY
101-149-804.000
APPOINTED ATTORNEY
101-149-804.000
APPOINTED ATTORNEY
101-149-804.000
APPOINTED ATTORNEY
Vendor
Invoice Desc.
Invoice
Due Date
Total For Dept 147 JURY BOARD
156/1 PROBATE COURT/WALL FILE
101845
05/21/15
STACY FLANERY
S HITCHINGHAM/EVIDENTIARY HRNG,INVEST
18THPC/93-P-2815-DD
05/21/15
STACY FLANERY
T MAGNUSON/CASE RESOLVED
18THPC/09-183-DD 05/21/15
SUSAN HAUT
D PLATT/EVIDENTIARY HRNG,INVEST,RPRT18THPC/13-315-GA 05/21/15
SAMUELS LAW OFFICE
C MAXSON/EVIDENTIARY HRNG,INVEST
18THPC/14-680-DD 05/21/15
SAMUELS LAW OFFICE
J DEBELISO/EVIDENTIARY HEARING,INVEST
18THPC/99-P-3754-DD
05/21/15
CHERYL STERLING
B ROGERS/CASE RESOLVED
18THPC/13-237-GM 05/21/15
BAVARIAN INN LODGE & CONFERENCE
18THPC/MPJRA
CNT CONF LDGNG-ROBBINS
JUN10-JUN12
05/21/15
231-592-0188
05/20/15
2/18
Amount
Check #
75.00
35.00
275.00
200.00
237.50
200.00
200.00
125.00
228.90
30.47
Total For Dept 148 18TH PROBATE COURT
1,531.87
128/1 FAMILY COURT/WALL FILE,HIGHLIGHTERS
101844
05/21/15
128/1 FAMILY COURT/WALL FILE,HIGHLIGHTERS
101844
05/21/15
STACY FLANERY
SNYDER MINORS/3 RVS HRNGS,DNNR W/MNR-6HRS,MILEAGE
49CCFAM/03-4589 05/21/15
STACY FLANERY
TAYLOR MINORS/2 RVW HRNGS,DNNR W/MNR-12HRS,FTM,MILEAGE
49CCFAM/14-6116 05/21/15
STACY FLANERY
T STILES/RSLVD,ADD HRNG
49CCFAM/14-6137 05/21/15
KYLE M GOULD
C ALDRIDGE/CASE RSLVD,FTM
49CCFAM/15-6179 05/21/15
SUSAN HAUT
T JOHNSON/ADD HRNG,RVW HRNG,FTM
49CCFAM/14-6154 05/21/15
SUSAN HAUT
R,W,&K JENNINGS/RVW HRNG,MEET W/MINOR,MILEAGE
49CCFAM/14-6125 05/21/15
SUSAN HAUT
B FRISBIE/RVW HRNG
49CCFAM/06-5069 05/21/15
SUSAN HAUT
B PAYNE/RVW HRNG,MEET W/MINOR/FTM,MILEAGE
49CCFAM/14-6114 05/21/15
SUSAN HAUT
A KARNES/RVW HRNG,MEET W/MINOR/FTM 49CCFAM/14-6175 05/21/15
DENISE E. NEWHALL
C DRAYTON/REVIEW HEARING
49CCFAM/14-6113 05/21/15
DENISE E. NEWHALL
A&Z GABLE/RVW HRNG,FTM
49CCFAM/06-5069 05/21/15
DENISE E. NEWHALL
C SMITH/ADD HEARING
49CCFAM/13-6025 05/21/15
DENISE E. NEWHALL
A STEPHENS/ADD HEARING
49CCFAM/13-6047 05/21/15
DENISE E. NEWHALL
A WHALEN/RVW HRNG,DNNR W/MINOR,MILEAGE
49CCFAM/13-6014 05/21/15
DENISE E. NEWHALL
M GAITHER/CASE RESOLVED
49CCFAM/15-6180 05/21/15
DENISE E. NEWHALL
A FOWLER/CASE RESOLVED
49CCFAM/14-6130 05/21/15
SAMUELS LAW OFFICE
LAFRANCE MINORS/ADD HRNG,2 DAYS TRIAL,2
49CCFAM/11-5781
FTM,DNNR W/MINOR
05/21/15
SAMUELS LAW OFFICE
D PANZIO/CASE RESOLVED
49CCFAM/12-5849 05/21/15
SAMUELS LAW OFFICE
A NIEVES/CASE RESOLVED
49CCFAM/10-5617 05/21/15
SAMUELS LAW OFFICE
A NIEVES/CASE RESOLVED
49CCFAM/10-5617 05/21/15
SAMUELS LAW OFFICE
E BENNETT/CASE RESOLVED
49CCFAM/12-5900 05/21/15
SAMUELS LAW OFFICE
N MAROTZ/CASE RESOLVED
49CCFAM/09-5505 05/21/15
JAMES J SIMS II
FLAGG MINORS/MOTION HEARING
49CCFAM/13-6047 05/21/15
JAMES J SIMS II
H KARNS/RVW HRNG
49CCFAM/14-6175 05/21/15
JAMES J SIMS II
K BOYCE/REVIEW HEARING
49CCFAM/14-6156 05/21/15
JAMES J SIMS II
R WARREN/FAMILY TEAM MEETING
49CCFAM/12-5869 05/21/15
JAMES J SIMS II
MOORE MINORS/FAMILY TEAM MEETING
49CCFAM/14-6126 05/21/15
CHERYL STERLING
R ELING/REVIEW HEARING
49CCFAM/13-6037 05/21/15
CHERYL STERLING
BLACK&GEIGER MINORS/FAMILY TEAM MEETING
49CCFAM/14-6115 05/21/15
CHERYL STERLING
B MAREK/FAMILY TEAM MEETING
49CCFAM/15-6179 05/21/15
CHERYL STERLING
J GABLE/REVIEW HEARING
49CCFAM/06-5069 05/21/15
CHERYL STERLING
R BUSMAN/FAMILY TEAM MTG,MILEAGE
49CCFAM/15-6201 05/21/15
CHERYL STERLING
K GONZALES/REVIEW HEARING
49CCFAM/13-6008 05/21/15
CHERYL STERLING
CALDWELL MINORS/2-FAMILY TEAM MEETINGS
49CCFAM/11-5776 05/21/15
CHERYL STERLING
A ZEITS/REVIEW HEARING
49CCFAM/13-6018 05/21/15
CHERYL STERLING
M CLEMONS/CASE RESOLVED
49CCFAM/13-6042 05/21/15
7.49
17.50
639.25
1,081.73
275.00
400.00
287.50
194.00
75.00
294.00
225.00
75.00
175.00
75.00
75.00
283.99
200.00
200.00
1,724.20
200.00
200.00
200.00
150.00
200.00
75.00
75.00
75.00
100.00
100.00
75.00
100.00
100.00
75.00
153.11
75.00
200.00
75.00
200.00
211645
211640
211640
211652
211701
211701
211714
211721
211489
211645
211645
211640
211640
211640
211644
211652
211652
211652
211652
211652
211685
211685
211685
211685
211685
211685
211685
211701
211701
211701
211701
211701
211701
211707
211707
211707
211707
211707
211714
211714
211714
211714
211714
211714
211714
211714
211714
05/28/2015 09:18 AM
User: slee9 of 45
DB: Mecosta
GL Number
Page:
BOTH OPEN AND PAID
Inv. Line Desc
Vendor
Invoice Desc.
Invoice
101-149-804.000
APPOINTED ATTORNEY
MARGARET VAN BLACK
L DEREVAGE/CASE RESOLVED
49CCFAM/13-5992
101-149-809.000
NMJOA LDGNG/CONFERENCE EXPENSES
FIRST NATIONAL BANK
5153 2883 J WALLACE/BAYSHORE RESORT 2883/MAY15
101-149-822.000
TELEPHONE
231-592-0188
Due Date
05/21/15
05/20/15
05/20/15
Total For Dept 149 PROBATE COURT JUVENILE DIVISION
Dept 151 CIRCUIT COURT PROBATION
101-151-822.000
TELEPHONE
231-592-0188
05/20/15
Total For Dept 153 DISTRICT COURT PROBATION
05/20/15
05/21/15
05/20/15
05/20/15
Total For Dept 243 ASSESSING EQUALIZATION
Dept 248 CENTRAL SERVICES
72.75
211489
734.78
809.70
76.60
27.04
211645
211645
211645
211489
49.74
226.00
568.75
32.00
211511
211689
211511
211489
876.49
05/21/15
05/21/15
05/21/15
05/15/15
05/15/15
05/15/15
05/22/15
05/22/15
05/22/15
05/22/15
05/22/15
05/22/15
05/22/15
05/22/15
05/22/15
05/22/15
05/22/15
Total For Dept 235 MIMEO & PHOTOCOPY
Dept 243 ASSESSING EQUALIZATION
101-243-810.000
LDGNG-AMANDA/TRAVEL/MILEAGE
FIRST
EXPENSE
NATIONAL BANK
5153 4657 S.KIANDER/MAA,HOLIDAY INN,ARBYS,APPLEBEES
4657/MAY15
101-243-810.000
SHILA KIANDER
REIMBURSE 312 MILES-CLARE MAED X2,CADILLAC
APR08-MAY01
NWMAA
101-243-810.000
AMANDA WETHINGTON
REIMBURSE 524 MILES-MCAO CLASS&MCAT MAY02-MAY07
TRAINING
101-243-810.000
AMANDA WETHINGTON
REIMBURSE 3 MEALS-MCAT TRAINING
MAY06-MAY07
101-243-811.000
MCAT CLASS-AMANDA/TRAINING FIRST
EXPENSES
NATIONAL BANK
4657/MAY15
101-243-822.000
TELEPHONE
231-592-0188
211725
211507
211489
1,648.12
Total For Dept 215 COUNTY CLERK
Dept 235 MIMEO & PHOTOCOPY
101-235-728.000
OFFICE SUPPLIES
89/1 BOARD OF COMMSSNRS/PAPER,RUBBERBANDS
101864
101-235-728.000
OFFICE SUPPLIES
287/1 REG OF DEEDS/PAPER
101866
101-235-728.000
OFFICE SUPPLIES
89/1 BOARD OF COMMSSNRS/PAPER
101822
101-235-852.000
EQUIPMENT MAINTENANCE CONTRACTS
MICHIGAN OFFICE SOLUTIONS
MC53:10C297 MSU EXTENSION ID#11419/APR09-MAY08
IN374085
101-235-852.000
PROBATE/EQUIPMENT MAINTENANCE
MICHIGAN
CONTRACTS
OFFICE SOLUTIONS
MC30:107008 EQUALIZATION/APR10-MAY09IN375212
101-235-852.000
EQUAL/EQUIPMENT MAINTENANCE
MICHIGAN
CONTRACTS
OFFICE SOLUTIONS
101-235-852.000
SHERIFF/EQUIPMENT MAINTENANCE
APPLIED
CONTRACTS
IMAGING
MC08/BOARD OF COMM/RICOH MAINT/APR15-MAY14
678459
101-235-852.000
BOC/EQUIPMENT MAINTENANCE CONTRACTS
APPLIED IMAGING
678459
101-235-852.000
DRAIN/EQUIPMENT MAINTENANCE
APPLIED
CONTRACTS
IMAGING
678459
101-235-852.000
ZONING/EQUIPMENT MAINTENANCE
APPLIED
CONTRACTS
IMAGING
678459
101-235-852.000
PROSEC/EQUIPMENT MAINTENANCE
APPLIED
CONTRACTS
IMAGING
678459
101-235-852.000
REG OF DEEDS/EQUIPMENT MAINTENANCE
APPLIED IMAGING
CONTR
678459
101-235-852.000
77THDC/EQUIPMENT MAINTENANCE
APPLIED
CONTRACTS
IMAGING
MC08 BOARD OF COMM/RICOH MAINT/APR14-MAY14
678460
101-235-852.000
DC PROB/EQUIPMENT MAINTENANCE
APPLIED
CONTRACTS
IMAGING
678460
101-235-852.000
CLERK/EQUIPMENT MAINTENANCE
APPLIED
CONTRACTS
IMAGING
678461
101-235-852.000
49THCC/EQUIPMENT MAINTENANCE
APPLIED
CONTRACTS
IMAGING
678462
101-235-852.000
PROSEC/EQUIPMENT MAINTENANCE
APPLIED
CONTRACTS
IMAGING
681235
200.00
78.75
20.10
72.75
81/1 77TH DSTRCT CT PROB/INK CART,TONER,4PT
101602 FORM
05/21/15
92/1 77TH DSTRCT CRT/DESK RETURN,CORNER,FILE,PEDESTAL
101042
05/21/15
81/1 77TH DSTRCT CT PROB/BUS CARDSLOT
101462
05/21/15
231-592-0188
05/20/15
Dept 215 COUNTY CLERK
101-215-728.000
PENS,SCISSORS,ENV,ERASER/OFFICE
FIRST SUPPLIES
NATIONAL BANK
4362 7718 M.PURCELL/USPS,SHOPLET.COM7718/MAY15
101-215-728.000
OFFICE SUPPLIES
PAKOR, INC
91377 CLERK/PASSPORT FILM
8012657
101-215-821.000
PRE-PAID ENV/POSTAGE
FIRST NATIONAL BANK
4362 7718 M.PURCELL/USPS,SHOPLET.COM7718/MAY15
101-215-822.000
TELEPHONE
231-592-0188
Amount
Check #
9,031.62
Total For Dept 151 CIRCUIT COURT PROBATION
Dept 153 DISTRICT COURT PROBATION
101-153-728.000
OFFICE SUPPLIES
101-153-773.000
101-153-773.000
101-153-822.000
TELEPHONE
3/18
56.00
62.99
140.00
84.29
42.22
39.10
64.37
37.03
13.72
13.99
38.75
7.14
26.70
62.40
31.96
43.85
3.31
211645
211645
211645
211481
211481
211481
211736
211736
211736
211736
211736
211736
211736
211736
211736
211736
211736
767.82
05/20/15
05/21/15
05/21/15
05/21/15
05/20/15
05/20/15
160.50
179.40
301.30
43.41
205.00
15.69
905.30
211515
211662
211732
211732
211515
211489
05/28/2015 09:18 AM
User: slee10 of 45
DB: Mecosta
GL Number
Page:
BOTH OPEN AND PAID
Inv. Line Desc
Vendor
Invoice Desc.
Invoice
Dept 248 CENTRAL SERVICES
101-248-855.010
SOFTWARE PROGRAMS AND UPDATES
CITY OF BIG RAPIDS
00008/140 OUTLOOK LICENSES/MAY
9835
101-248-858.000
ON-LINE SERVICES
CHARTER COMMUNICATIONS 8245 12 525 0021923/SRVCS BLDG CONNECT/MAY16-JUN15
231-592-4033
101-248-858.000
ON-LINE SERVICES
CHARTER COMMUNICATIONS 8245 12 523 0122361/CITY HALL CONNECT/MAY15-JUN14
231-250-9002
101-248-858.000
ON-LINE SERVICES/WIRELESS CITY OF BIG RAPIDS
00008/INTERNET CHARGES/MAY
9836
101-248-858.000
ON-LINE SERVICES/DISPATCH CITY OF BIG RAPIDS
00008/INTERNET CHARGES/MAY
9836
101-248-901.000
MISCELLANEOUS
FIRST NATIONAL BANK
3503 6647 J.LANGELL/UPS-RETURN COMPUTER
6647/MAY15
Due Date
05/15/15
05/15/15
05/15/15
05/15/15
05/15/15
05/20/15
Total For Dept 248 CENTRAL SERVICES
05/20/15
05/21/15
Total For Dept 253 COUNTY TREASURER
PER
PER
PER
PER
DIEMS
DIEMS
DIEMS
DIEMS
MIKE CLINE
DAVID MILLER
LYNN THIEDE
PATRICK TOBIN
CANVASS
CANVASS
CANVASS
CANVASS
BOARD
BOARD
BOARD
BOARD
PER
PER
PER
PER
DIEM/MAY05
DIEM/MAY05
DIEM/MAY05
DIEM/MAY05
231-592-0188
ELECTION
MAY07/2015
ELECTION
MAY07/2015
ELECTION
MAY07/2015
ELECTION
MAY07/2015
05/20/15
211484
211482
211483
211485
211485
211513
7.48
1,884.00
211489
211614
05/21/15
05/21/15
05/21/15
05/21/15
211489
25.00
25.00
25.00
25.00
211625
211680
211722
211723
100.00
05/21/15
05/21/15
05/22/15
05/21/15
05/21/15
05/21/15
05/21/15
05/22/15
05/27/15
05/20/15
05/27/15
05/27/15
05/27/15
05/27/15
05/27/15
05/22/15
05/21/15
05/21/15
05/21/15
Total For Dept 265 COURTHOUSE/BLDG/GROUNDS
85/1 PROSECUTOR/PHONE MESSAGE BOOK 101465
PEGGY MORLAN
PROSEC TRANS/ORTIZ-20 PGS&94 PGS CPYD
MAY12/2015
MECOSTA-OSCEOLA BAR ASSOCIATIO
PROSEC/2015 DUES-THIEDE,HULL,CLAPP 2015 DUES
AMY COLE
REIMBURSE POSTAGE TO APPELLATE COURT-WILLIS
MAY12/2015
231-592-0188
THOMSON REUTERS - WEST 100703696 PROSEC/SUBSCRIPTION CHRGS 831460646
19.74
19.74
Total For Dept 262 ELECTIONS
Dept 265 COURTHOUSE/BLDG/GROUNDS
101-265-740.000
BUILDING MAINT.SUPPLIES
69/1 BOARD OF CMMSSNRS-M/PPR TWLS,TRSH
101623
LNRS
101-265-740.000
69/1 BOARD OF CMMSSNRS-M/PPR TWLS,TP101749
101-265-742.000
GAS/FUEL
MECOSTA COUNTY ROAD COMMISSION
DEPARTMENT FUEL USAGE/MAY04-MAY18
1947
101-265-773.000
SUPPLIES/MINOR EQUIPMENT DISCOUNT VAC & APPLIANCE
COURTHOUSE/BAGS&BRUSH ROLL FOR VACUUM
51633
101-265-773.000
SUPPLIES/MINOR EQUIPMENT STATE STREET HARDWARE, COURTHOUSE/BLANK
INC.
ELECT COVER
90152
101-265-773.000
SUPPLIES/MINOR EQUIPMENT STATE STREET HARDWARE, COURTHOUSE/SCREWS
INC.
52644
101-265-773.000
SUPPLIES/MINOR EQUIPMENT STATE STREET HARDWARE, COURTHOUSE/CAULK,WD40
INC.
53418
101-265-773.000
WIRENUTS,PAINT,HARDWARE,GLASS/SUPPLIES
FIRST NATIONAL BANK
5153 5191 B.CASSIDY/LOWES,MENARDS,UNITED
5191/MAY15
GLASS
101-265-773.000
SUPPLIES/MINOR EQUIPMENT FIRST NATIONAL BANK
5153 3253 R.CARLEY/MENARDS-SALT FOR 3253/MAY15
WATER SYSTEM
101-265-822.000
TELEPHONE
231-592-0188
101-265-823.000
UTILITIES/REPAIR
DTE ENERGY
4619417 00019 COURTHOUSE/APR10-MAY117372665 06
101-265-823.000
UTILITIES/REPAIR
DTE ENERGY
4619431 00010 JAIL/APR13-MAY11
7505883 06
101-265-823.010
ANNEX UTILITIES
BIG RAPIDS TOWNSHIP
314485 MC SERVICES BLDG/SEWER/APRIL APRIL/2015
101-265-823.010
ANNEX UTILITIES
DTE ENERGY
4619403 00019 SVCS BLDG/APR10-MAY11 0881096 06
101-265-849.000
GROUNDS MAINTENANCE
CROSSROADS PEST CONTROLC31611 SRVC BLDG/PEST CONTROL/MAY
4332
101-265-854.000
OIL CHANGE/VEHICLE MAINTENANCE
FIRST NATIONAL BANK
5191/MAY15
GLASS
101-265-870.000
BUILDING REPAIR/MAINT.
BATTERIES PLUS
MECOSTA COUNTY/6V&3V BATTERIES
386-101000-01
101-265-870.000
CENTRAL HVAC SUPPLY
1098/PLEATED FILTERS
22269
101-265-871.000
ELEVATOR/FIRE SYSTEM INSPECTION
ELEVATOR SERVICES, INC.OG-700/ELEVATOR MAINT/APRIL
47724
Dept 267 PROSECUTING ATTORNEY
101-267-728.000
OFFICE SUPPLIES
101-267-807.000
TRANSCRIPTS/LEGAL
101-267-808.000
MEMBERSHIP/DUES
101-267-821.000
POSTAGE
101-267-822.000
TELEPHONE
101-267-830.000
BOOKS/PRINTED MATERIAL
747.20
715.13
554.05
509.67
475.00
19.10
1,891.48
Total For Dept 261 COOPERATIVE EXTENSION
Dept 262 ELECTIONS
101-262-705.000
101-262-705.000
101-262-705.000
101-262-705.000
Amount
Check #
3,020.15
Dept 253 COUNTY TREASURER
101-253-822.000
TELEPHONE
231-592-0188
101-253-826.000
CASH RECEIPTING/DATA PROCESSING
BS & A SOFTWARE
1011462016
Dept 261 COOPERATIVE EXTENSION
101-261-822.000
TELEPHONE
4/18
274.44
369.30
26.46
244.15
1.19
3.70
11.57
249.75
67.90
3.88
478.88
817.05
202.88
490.19
50.00
17.13
181.46
190.00
110.00
211645
211645
211762
211633
211711
211711
211711
211765
211802
211489
211784
211785
211774
211783
211781
211765
211607
211619
211637
3,789.93
05/21/15
05/21/15
05/21/15
05/21/15
05/20/15
05/21/15
5.65
63.20
105.00
17.90
72.95
340.50
211645
211683
211676
211627
211489
211729
05/28/2015 09:18 AM
User: slee11 of 45
DB: Mecosta
GL Number
Page:
BOTH OPEN AND PAID
Inv. Line Desc
Vendor
Invoice Desc.
Invoice
Due Date
Total For Dept 267 PROSECUTING ATTORNEY
Dept 268 REGISTER OF DEEDS OFFICE
101-268-728.000
OFFICE SUPPLIES
287/1 REG OF DEEDS/DVD-RW DISCS,ENV 101731I
101-268-810.000
MARD CONF LDGNG/TRAVEL/MILEAGE
FIRSTEXPENSE
NATIONAL BANK
5153 4079 K HAHN/USPS,CITYFLATS HOTEL
4078/MAY15
101-268-810.000
KAREN HAHN
REIMBURSE 166 MILES-HOLLAND MARD CONF
APR27-APR29
101-268-821.000
PRE-PAID ENV/POSTAGE
FIRST NATIONAL BANK
5153 4079 K HAHN/USPS,CITYFLATS HOTEL
4078/MAY15
101-268-822.000
TELEPHONE
231-592-0188
281/1 DRAIN COMM/INK CART&BATTERY
101721
1947
MACDC NORTHWEST DISTRICT
DRAIN COMM/REG FEE - FITZGERALD&MILLER
MAY28/2015
231-592-0188
05/21/15
05/20/15
05/21/15
05/20/15
05/20/15
05/21/15
05/22/15
05/21/15
05/20/15
211645
211517
211651
211517
211489
82.05
130.44
40.00
22.63
211645
211762
211671
211489
275.12
05/21/15
05/21/15
05/21/15
05/21/15
05/22/15
05/27/15
05/20/15
05/27/15
05/21/15
05/20/15
05/20/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
Total For Dept 301 SHERIFF'S DEPARTMENT
Dept 302 LAW ENFORCEMENT/ROAD PATROL
101-302-728.000
OFFICE SUPPLIES
169/1 SHERIFF/FLDRS,MRKRS
101655
101-302-728.000
OFFICE SUPPLIES
169/1 SHERIFF/PAPER
101622
101-302-742.000
GAS/FUEL
1947
101-302-811.000
TRAINING EXPENSES
CHARLIE PIPPIN
REIMBURSE 5 MIEALS-SCHOOL
MAY04-MAY08
101-302-811.000
MOHR LDGNG/TRAINING EXPENSES
FIRST NATIONAL BANK
5153 3873 J TAYLOR/HOLIDAY INN,WHOLESALE
3873/MAY15
LOCKS
101-302-822.000
TELEPHONE
231-592-0188
101-302-854.000
VEHICLE MAINTENANCE
BIG RAPIDS PENNZOIL
MCSHER/#C3C282792 OIL CHANGE
97711
101-302-854.000
VEHICLE MAINTENANCE
BIG RAPIDS PENNZOIL
MCSHER/#C3C282792 WIPER BLADES
97712
101-302-854.000
VEHICLE MAINTENANCE
BIG RAPIDS PENNZOIL
MCSHER/#C3E227252
97256
101-302-854.000
VEHICLE MAINTENANCE
BIG RAPIDS PENNZOIL
MCSHER/#C3C282791 OIL CHANGE
97126
101-302-854.000
VEHICLE MAINTENANCE
BIG RAPIDS PENNZOIL
MCSHER/#C3E227251 OIL CHANGE
97658
42.48
270.90
95.45
286.20
8.11
703.14
Total For Dept 275 DRAIN COMMISSIONER
Dept 301 SHERIFF'S DEPARTMENT
101-301-732.000
JAIL SUPPLIES
169/1 SHERIFF/STAPLES,FLDRS
101691
101-301-732.000
JAIL SUPPLIES
169/1 SHERIFF/STAPLES
101708
101-301-732.000
JAIL SUPPLIES
169/1 SHERIFF/STICK-IT NOTES,PAPER 101748
101-301-732.000
JAIL SUPPLIES
169/1 SHERIFF/BROOM,TP,PPR TWLS
101750
101-301-742.000
GAS/FUEL
1947
101-301-813.000
PROF.&CONTRACT SVCS/NON-EMPLOYEE
CORRECTIONAL HEALTHCARESHERIFF-JAIL/INMATE
COMP INC
HEALTH SRVCS/JUNE
MI-0010MC0615
101-301-817.000
MEAL PREP. PURCHASES
CANTEEN SERVICES
JAIL/1527 MEALS MAY03-MAY09+8SNKS
50870
101-301-817.000
CANTEEN SERVICES
JAIL/1520 MEALS MAY10-MAY16+0SNKS
51028
101-301-818.000
PRISONER TRANSFERS
PTS OF AMERICA, LLC
SHERIFF/TRANSPORT JAMES LAMSON FROM 95766
RUSHVILLE, IL
101-301-822.000
TELEPHONE
231-592-0188
101-301-848.000
PLANT MAINTENANCE
FOUR SEASONS EXTERMINATING
21055 SHERIFF/PEST CONTROL/MAY
PC0231887
101-301-848.000
PLANT MAINTENANCE
FERGUSON SUPPLY CO-BIG MECOSTA
RAPIDS JAIL/TOILET PUMP
731224
101-301-848.000
PLANT MAINTENANCE
RAPIDS JAIL/PLUMBING PARTS
732000
101-301-848.000
EARLY PAY DISC/PLANT MAINTENANCE
RAPIDS JAIL/PLUMBING PARTS
732000
101-301-848.000
PLANT MAINTENANCE
LOWES BUSINESS ACCOUNT 82131230241700 CLERK/PAINT,TUBING,PAINT
14133SPPLYS
101-301-848.000
PLANT MAINTENANCE
MCCARDEL CULLIGAN
1163381 JAIL/10-40 LB CUBES SALT
192091
101-301-848.000
PLANT MAINTENANCE
MEDLER ELECTRIC CO.
2907 JAIL/BALLASTS&BULBS
S3757099.001
101-301-848.000
PLANT MAINTENANCE
STATE STREET HARDWARE, SHERIFF/PAINT
INC.
THINNER
90164
101-301-848.000
PLANT MAINTENANCE
STATE STREET HARDWARE, JAIL/COTTER
INC.
PINS,HANDLE,CHAIN
53305
101-301-848.000
PLANT MAINTENANCE
STATE STREET HARDWARE, JAIL/TOILET
INC.
PARTS
52627
101-301-854.000
VEHICLE MAINTENANCE
BIG RAPIDS PENNZOIL
MCSHER/#GCD179532 OIL CHANGE
97715
101-301-854.000
VEHICLE MAINTENANCE
CURRIE'S BP
SHERIFF/CAR WASHES X10/APRIL
APRIL/2015
Amount
Check #
605.20
Total For Dept 268 REGISTER OF DEEDS OFFICE
Dept 275 DRAIN COMMISSIONER
101-275-728.000
OFFICE SUPPLIES
101-275-742.000
GAS/FUEL
101-275-811.000
TRAINING EXPENSES
101-275-822.000
TELEPHONE
5/18
72.42
6.50
44.58
292.13
224.99
14,299.58
3,418.55
3,435.20
478.50
170.77
45.00
307.42
13.12
(0.26)
95.61
83.50
173.94
6.59
7.58
23.48
29.99
50.00
211645
211645
211645
211645
211762
211779
211488
211777
211695
211489
211494
211639
211639
211639
211670
211675
211677
211711
211711
211711
211608
211629
23,279.19
05/21/15
05/21/15
05/22/15
05/21/15
05/27/15
05/20/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
34.96
28.00
1,993.31
68.61
79.50
170.77
29.99
39.98
29.99
29.99
29.99
211645
211645
211762
211694
211803
211489
211608
211608
211608
211608
211608
05/28/2015 09:18 AM
User: slee12 of 45
DB: Mecosta
GL Number
Page:
BOTH OPEN AND PAID
Inv. Line Desc
101-302-854.000
VEHICLE MAINTENANCE
101-302-854.000
VEHICLE MAINTENANCE
101-302-861.000
LAUNDRY
Vendor
Invoice Desc.
Invoice
BIG RAPIDS PENNZOIL
DENNY'S MUFFLER SHOP
PETE'S CLEANERS
MCSHER/#FMDF47722 OIL CHANGE
SHERIFF/#5409 FRONT PADS&ROTORS
SHERIFF/DRY CLEANING/APRIL
97659
29940
3381
Due Date
05/21/15
05/21/15
05/21/15
Total For Dept 302 LAW ENFORCEMENT/ROAD PATROL
Dept 331 MARINE PATROL
101-331-751.000
MARINE SUPPLIES
LOWES BUSINESS ACCOUNT 82131230241700 CLERK/TOW ROPE FOR BOATS
14477
05/21/15
05/22/15
05/20/15
05/20/15
05/21/15
05/21/15
Total For Dept 426 CIVIL DEFENSE
1947
05/22/15
MAY/2015
05/27/15
231-592-0188
27.76
29.99
245.64
34.63
26.45
211762
211510
211510
211704
211704
129.88
211762
400.00
211819
05/20/15
4.60
211489
4.60
RANDY MAXWELL
PLAN COMM/PER DIEM&MILEAGE/MAY
PC/MAY07
LARRY SREDERSAS
PC/MAY07
GARY STOUT
PC/MAY07
GARY SWIER
PC/MAY07
1947
RANDY MAXWELL
PC/MAY07
LARRY SREDERSAS
PC/MAY07
GARY STOUT
PC/MAY07
GARY SWIER
PC/MAY07
231-592-0188
THE PIONEER GROUP
A0101580 BLDG&ZON/PUB NOTICE&ZNG AMENDMENT
A0101580
05/21/15
05/21/15
05/21/15
05/21/15
05/22/15
05/21/15
05/21/15
05/21/15
05/21/15
05/20/15
05/21/15
Total For Dept 721 PLANNING COMMISSION
Dept 999 APPROPRIATIONS
101-999-999.320
N.M.S.A.C (SUBSTANCE ABUSE)
MID STATE HEALTH NETWORK
APPROPRIATION/1ST QTR 2015
211670
400.00
Total For Dept 682 VETERANS AFFAIRS
Dept 721 PLANNING COMMISSION
101-721-705.000
PER DIEMS
101-721-705.000
PER DIEMS
101-721-705.000
PER DIEMS
101-721-705.000
PER DIEMS
101-721-742.000
GAS/FUEL
101-721-810.000
101-721-810.000
101-721-810.000
101-721-810.000
101-721-822.000
TELEPHONE
101-721-828.000
PRINTING/PUBLICATIONS
81.45
129.88
Total For Dept 648 MEDICAL EXAMINER
Dept 682 VETERANS AFFAIRS
101-682-822.000
TELEPHONE
211608
211631
211691
364.47
Total For Dept 430 ANIMAL CONTROL
Dept 648 MEDICAL EXAMINER
101-648-813.000
DR. PAUL WAGNER, D.O. ME CONTRACT SERVICES/MAY
38.97
349.90
435.50
81.45
GAS/FUEL
1947
INK CART/SUPPLIES/MINOR EQUIPMENT
FIRST NATIONAL BANK
4364 9928 S SCHROEDER/LD-INKJETS,MARRIOTT
9928/MAY15
HOME SECURITY LDGNG/CONFERENCE
FIRSTEXPENSES
NATIONAL BANK
4364 9928 S SCHROEDER/LD-INKJETS,MARRIOTT
9928/MAY15
CONFERENCE EXPENSES
SCOTT SCHROEDER
REIMBURSE 3 MEALS-HOMELAND SEC CONF MAY05-MAY06
SCOTT SCHROEDER
REIMBURSE 46 MILES-MORLEY-TOWNSHIP MTG
APR27/2015
Dept 430 ANIMAL CONTROL
101-430-742.000
GAS/FUEL
Amount
Check #
3,359.46
Total For Dept 331 MARINE PATROL
Dept 426 CIVIL DEFENSE
101-426-742.000
101-426-773.000
101-426-809.000
101-426-809.000
101-426-810.000
6/18
1ST QTR/2015
211674
211710
211716
211717
211762
211674
211710
211716
211717
211489
211692
377.09
05/20/15
Total For Dept 999 APPROPRIATIONS
35,234.50
211504
35,234.50
Total For Fund 101 GENERAL OPERATING FUND
Fund 210 EMERGENCY MEDICAL SERVICES
Dept 000
210-000-728.000
OFFICE SUPPLIES
STAPLES ADVANTAGE
1036448 EMS/REMAN INK,P-TOUCH TAPE 8034091251
210-000-742.000
GAS/FUEL
1947
210-000-773.000
SHELVING/SUPPLIES/MINOR EQUIPMENT
FIRST NATIONAL BANK
5153 3774 D.FARROW/MENARDS,HOLIDAY INN,AMAZON
3774/MAY15
25.00
25.00
25.00
25.00
19.43
35.65
20.70
16.10
64.98
12.53
107.70
108,775.01
05/21/15
05/22/15
05/20/15
90.38
445.69
291.45
211712
211762
211519
05/28/2015 09:18 AM
User: slee13 of 45
DB: Mecosta
GL Number
Page:
BOTH OPEN AND PAID
Inv. Line Desc
Vendor
Invoice Desc.
Invoice
Due Date
Dept 000
210-000-809.000
EMS CONF LDGNG/CONFERENCE EXPENSES
FIRST NATIONAL BANK
3774/MAY15
05/20/15
210-000-809.000
HOMELAND SECURITY/CONFERENCE
FIRST
EXPENSES
NATIONAL BANK
3774/MAY15
05/20/15
210-000-811.000
TRAINING EXPENSES
DAN FARROW
REIMBURSE 171.2 MILES&2 MEALS-EMS CONF
APR23-APR25
ACME
05/21/15
210-000-811.000
TRAINING EXPENSES
DAN FARROW
REIMBURSE 3 MEALS-HOMELAND SECURITY MAY05-MAY06
CONF
05/21/15
210-000-813.000
HAROLD K. MOORES, MD PMD CONTRACT SERVICES/MAY
MAY/2015
05/27/15
210-000-822.000
TELEPHONE
231-592-0188
05/20/15
210-000-823.000
UTILITIES/REPAIR
TRI-COUNTY ELECTRIC COOPERATIV
81268000 EMS#2-5 MILE LAKEVIEW/APR14-MAY14
46564
05/27/15
210-000-823.000
UTILITIES/REPAIR
TRI-COUNTY ELECTRIC COOPERATIV
6841800 EMS#3/APR08-MAY08
52962
05/27/15
210-000-831.000
COLLECTION AGENCY FEES
CENTRAL PROFESSIONAL CREDIT
5017 TRUST
SERVICE
RECON&BILLING/APRIL
5017000351
05/27/15
210-000-852.000
EMS/EQUIPMENT MAINTENANCE CONTRACTS
05/15/15
210-000-852.000
VENTILATORS PLUS
EMS/2 YEAR PM SERVICE VENTILATOR
13077
05/21/15
210-000-853.000
EQUIPMENT REPAIR
CHROUCH COMMUNICATIONS,EMS/REMOVAL
INC.
OF RADIOS FROM AMBULANCES
117003710-1
05/21/15
210-000-854.000
VEHICLE MAINTENANCE
QUALITY CAR & TRUCK REPAIR
EMS/101X676
INC
FUEL FLTR,HTR CNTRL VALVE,OIL
0081329CHNG
05/21/15
210-000-854.000
VEHICLE MAINTENANCE
EMS/026X201
INC
OIL LEAKAGE,OIL CHNG,OIL0081277
FLTR
05/21/15
210-000-854.000
VEHICLE MAINTENANCE
EMS/069X660
INC
OIL LEAKAGE
0081255
05/21/15
210-000-854.000
VEHICLE MAINTENANCE
EMS/026X204
INC
FUEL FLTR,LGHT BULBS,OIL0081304
CHNG,300 HR INSP05/21/15
210-000-854.000
VEHICLE MAINTENANCE
SAFELITE FULFILLMENT, INC
836320 EMS/069X660 WINDSHIELD REPAIR05125-108643
05/21/15
210-000-861.000
LAUNDRY
PETE'S CLEANERS
EMS/UNIFORM CLEANING/APRIL
3383
05/21/15
210-000-861.000
LAUNDRY
WEST MI SHARED HOSPITAL000810
LAUNDRY
EMS/LINENS FOR AMBULANCES
133997
05/21/15
210-000-870.000
BELT-GARAGE DOOR/BUILDING REPAIR/MAINT.
FIRST NATIONAL BANK
3774/MAY15
05/20/15
210-000-870.000
QUALITY DOOR & MORE
EMS/#2 OPERATOR BELT&ADJUST OPENER 3829
05/21/15
210-000-901.000
GARAGE DOOR OPENER/MISCELLANEOUS
FIRST NATIONAL BANK
3774/MAY15
05/20/15
210-000-905.000
REFUNDS
MOLINA HEALTHCARE OF MIMOLINA OVERPAID
CALL#14-2077
05/20/15
Fund 215 FRIEND OF THE COURT FUND
Dept 000
215-000-728.000
OFFICE SUPPLIES
215-000-810.000
Amount
Check #
184.80
270.32
128.85
39.64
300.00
37.05
146.60
120.75
1,352.84
18.53
730.00
240.00
740.48
128.40
39.85
678.24
84.89
75.25
567.28
4.29
190.00
14.70
191.88
Total For Dept 000
7,112.16
Total For Fund 210 EMERGENCY MEDICAL SERVICES
7,112.16
Fund 211 MEDICAL FIRST RESPONDERS
Dept 000
211-000-813.000
BIG RAPIDS TOWNSHIP
MFR/MAR-APRIL 2015 RUNS
211-000-813.000
CITY OF BIG RAPIDS TREASURER
211-000-813.000
FORK TOWNSHIP RESCUE MFR/MAR-APRIL 2015 RUNS
211-000-813.000
MECOSTA-AUSTIN TOWNSHIPMFR/MAR-APRIL 2015 RUNS
211-000-813.000
MILLBROOK-ROLLAND TWP FIRE
MFR/MAR-APRIL
DPT
2015 RUNS
211-000-813.000
MORLEY AREA RESCUE DEPT.
211-000-813.000
MORTON TOWNSHIP FIRE RESCUE
211-000-813.000
WHEATLAND TOWNSHIP RESCUE
MFR/MAR-APR 2015 RUNS
Fund 214 DISTRICT COURT CASEFLOW MANAGEMENT
Dept 000
214-000-728.000
OFFICE SUPPLIES
214-000-810.000
7/18
MAR-APR/2015
MAR-APR/2015
MAR-APR/2015
MAR-APR/2015
MAR-APR/2015
MAR-APR/2015
MAR-APR/2015
MAR-APR/2015
05/27/15
05/27/15
05/27/15
05/27/15
05/27/15
05/27/15
05/27/15
05/27/15
1,366.28
3,343.02
1,627.91
755.81
145.35
1,250.00
2,296.51
465.12
Total For Dept 000
11,250.00
Total For Fund 211 MEDICAL FIRST RESPONDERS
11,250.00
77/1 WM SOBRIETY CRT/FLDRS,LBLS,PORTFOLIOS
101600
KEN HOLLOWAY
REIMBURSE 832.6 MILES-FIELD SOBRIETYAPR11-APR27
COURT
05/21/15
05/21/15
96.10
478.75
Total For Dept 000
574.85
Total For Fund 214 DISTRICT COURT CASEFLOW MANAGEMENT
574.85
88/1 FRIEND OF COURT/BATTERY,PPR,FLAGS
101688
CYNDI HUNT
REIMBURSE 60% OF 562 MILES&2 MEALS-RC
MAR02-APR29
FOC&FOCA MTG
05/21/15
05/21/15
60.33
205.89
211519
211519
211638
211638
211798
211489
211815
211815
211778
211481
211726
211621
211697
211697
211697
211697
211700
211691
211730
211519
211720
211519
211522
211775
211776
211787
211794
211797
211799
211800
211820
211645
211655
211645
211657
05/28/2015 09:18 AM
User: slee14 of 45
DB: Mecosta
GL Number
Page:
BOTH OPEN AND PAID
Inv. Line Desc
Vendor
Invoice Desc.
Invoice
Dept 000
215-000-810.000
DAVID OOSTDYK
REIMBURSE 60% OF 468 MILES-RC FOC
MAR03-APR30
215-000-822.000
TELEPHONE
231-592-0188
215-000-852.000
MC100:10D920 FRIEND OF COURT ID#84955/APR10-MAY09
IN375211
Fund 220 MORGUE
Dept 000
220-000-773.000
220-000-970.000
220-000-980.000
Due Date
05/21/15
05/20/15
05/15/15
Total For Fund 215 FRIEND OF THE COURT FUND
524.01
18.88
231.88
3,725.69
Total For Dept 000
3,976.45
Total For Fund 220 MORGUE
3,976.45
05/22/15
05/22/15
357.50
120.00
Total For Dept 000
477.50
Total For Fund 242 BROWNFIELD REDEV. SPEC. PRO. FUN
477.50
Fund 249 BUILDING DEPARTMENT
Dept 000
249-000-742.000
GAS/FUEL
1947
249-000-808.000
PERMIT TECH CERT RENEWAL/MEMBERSHIP/DUES
FIRST NATIONAL BANK
4368 4107 M STENGER/INT'L CODE COUNCIL
4107/MAY15
249-000-810.000
TONY FRISBIE
REIMBURSE 180 MILES-COCM CODE CONF BAY
MAY05/2015
CITY
249-000-813.000
MICHAEL CALIFF
BLDG&ZON/29 CONTRACTED ELEC INSPECTIONS
APR29-MAY12
249-000-813.000
KEN CLARK
BLDG&ZON/27 CONTRACTED MECH&PLUM INSPECTIONS
APR29-MAY12
249-000-821.000
POSTAGE
U.S. POSTAL SERVICE
P19413268 BLDG&ZON/2 BOXES PRE-STAMPED
P19413268
ENVELOPES
249-000-822.000
TELEPHONE
231-592-0188
249-000-853.000
BLDG/EQUIPMENT REPAIR
APPLIED IMAGING
678459
249-000-854.000
VEHICLE MAINTENANCE
CURRIE'S BP
BLDG&ZON/CAR WASH/APRIL
APR/2015
GREAT
GREAT
GREAT
J & B
161.46
57.78
38.55
524.01
Fund 242 BROWNFIELD REDEV. SPEC. PRO. FUN
Dept 000
242-000-813.000
W DNR PARCEL/PROF.&CONTRACT
SOIL
SVCS
AND MATERIALS ENGINEERS,
BROWNFIELD/HAZ
INC.
GRANT PHASE II MAR23-APR26
57816
242-000-813.000
BALLFIELDS&E DNR/PROF.&CONTRACT
SOIL AND
SVCS
MATERIALS ENGINEERS,
BROWNFIELD/HAZ
INC.
GRANT PHASE II MAR23-APR26
57816
Fund 264 JAIL MAINTENANCE FUND
Dept 000
264-000-732.000
JAIL SUPPLIES
264-000-732.000
JAIL SUPPLIES
264-000-732.000
JAIL SUPPLIES
264-000-732.000
JAIL SUPPLIES
Amount
Check #
Total For Dept 000
VIDEO AUDIO ADAPTER/SUPPLIES/MINOR
FIRST NATIONAL
EQUIP BANK
2966/MAY15
05/20/15
CAPITAL IMPROVEMENTS
FIRST NATIONAL BANK
5153 3931 T.LADD/ELJAY XRAY-LEAD APRON
3931/MAY15
05/20/15
EQUIPMENT/FURNITURE
KUB TECHNOLOGIES, INC MORGUE/14"X17" CR CASSETTES
14-035A
05/27/15
Fund 262 CORRECTIONS OFFICER TRAINING FUND
Dept 000
262-000-773.000
SUPPLIES/MINOR EQUIPMENT TASER INTERNATIONAL
262-000-811.000
LDGNG-TOLLENAAR/TRAINING EXPENSES
FIRST NATIONAL BANK
262-000-811.000
TRAINING EXPENSES
AARMS
8/18
05/22/15
05/20/15
05/21/15
05/21/15
05/21/15
05/27/15
05/20/15
05/22/15
05/21/15
82.33
75.00
103.50
1,081.65
1,349.64
568.75
12.53
9.96
5.00
Total For Dept 000
3,288.36
Total For Fund 249 BUILDING DEPARTMENT
3,288.36
112623 SHERIFF/TASER REPLACEMENT
SI1397998
4348 8111 K WOOD/ANN ARBOR REGENT HOTEL
8111/MAY15
SHERIFF/MNTHLY AUDIT&INSPECT PROGRAM/JUNE
3325
05/21/15
05/20/15
05/27/15
1,029.95
530.25
85.00
Total For Dept 000
1,645.20
Total For Fund 262 CORRECTIONS OFFICER TRAINING FUND
1,645.20
LAKES OFFICE PRODUCTS
169/1 SHERIFF/KLEENEX,PAPER
169/1 SHERIFF/TRSH LNRS,BROOM,TP,PR
169/1 SHERIFF/SOAP,TRSH LNRS,TP,PPR
MEDICAL SUPPLY, INC.
121405 SHERIFF/NITRILE GLOVES
101862
05/20/15
101863
TWLS,ENV,DEODORANT
05/20/15
101969
TWLS
05/27/15
2233373
05/27/15
38.70
385.28
492.09
55.00
211688
211489
211481
211520
211514
211792
211767
211767
211762
211509
211643
211617
211624
211816
211489
211736
211629
211719
211506
211768
211497
211497
211789
211790
05/28/2015 09:18 AM
User: slee15 of 45
DB: Mecosta
GL Number
Page:
BOTH OPEN AND PAID
Inv. Line Desc
Vendor
Invoice Desc.
Invoice
Fund 264 JAIL MAINTENANCE FUND
Dept 000
264-000-740.000
STATE STREET HARDWARE, SHERIFF/FILE
INC.
90120
264-000-870.000
KITCHEN LOCK/BUILDING REPAIR/MAINT.
FIRST NATIONAL BANK
5153 3873 J TAYLOR/HOLIDAY INN,WHOLESALE
3873/MAY15
LOCKS
264-000-980.000
EQUIPMENT/FURNITURE
169/1 SHERIFF/12 CHAIRS
101873
Due Date
05/20/15
05/27/15
05/27/15
9/18
Amount
Check #
7.79
348.00
1,940.00
Total For Dept 000
3,266.86
Total For Fund 264 JAIL MAINTENANCE FUND
3,266.86
Fund 267 COMMUNITY CORRECTIONS PROGRAM
Dept 000
267-000-742.000
GAS/FUEL
1947
05/22/15
267-000-773.000
SUPPLIES/MINOR EQUIPMENT FIRST NATIONAL BANK
5153 4715 A GRAY/WALMART-LATEX GLOVES
4715/MAY15
05/20/15
267-000-773.000
3 TRASH PCKRS/SUPPLIES/MINOR
FIRST
EQUIPMENT
NATIONAL BANK
2966/MAY15
05/20/15
267-000-822.000
TELEPHONE
231-592-0188
05/20/15
267-000-856.000
EQUIPMENT LEASE
ALCOHOL MONITORING SYSTEMS,
31552 INC
COMM CORRECT/DAILY MONITORING 100067
FEES/APRIL
05/15/15
45.89
20.63
50.16
8.29
1,025.20
Total For Dept 000
1,150.17
Total For Fund 267 COMMUNITY CORRECTIONS PROGRAM
1,150.17
Fund 273 COMMISSION ON AGING MEALS
Dept 000
273-000-742.000
GAS/FUEL
1947
273-000-773.000
SUPPLIES/MINOR EQUIPMENT GORDON FOODS SERVICE, INC.
580710018 COA-MEALS/VARIOUS FOOD ITEMS
163297728
273-000-773.000
EARLY PAY DISC/SUPPLIES/MINOR
GORDON
EQUIPMENT
FOODS SERVICE, INC.
163297728
273-000-773.000
SUPPLIES/MINOR EQUIPMENT GORDON FOODS SERVICE, INC.
163383723
273-000-773.000
GORDON
EQUIPMENT
FOODS SERVICE, INC.
163383723
273-000-810.030
MILEAGE VOLUNTEER
LEOLA ALLERS
REIMBURSE 52 VOLUNTEER MILES
APR/2015
273-000-810.030
MILEAGE VOLUNTEER
GORDON ALLERS
APR/2015
273-000-810.030
MILEAGE VOLUNTEER
KATHLEEN BIGHAM
APR/2015
273-000-810.030
MILEAGE VOLUNTEER
JAMES BLUE
APR/2015
273-000-810.030
MILEAGE VOLUNTEER
HELEN CHAPPELL
APR/2015
273-000-810.030
MILEAGE VOLUNTEER
DOUG CHRISTIANSEN
APR/2015
273-000-810.030
MILEAGE VOLUNTEER
GALE DENSLOW
APR/2015
273-000-810.030
MILEAGE VOLUNTEER
LAWRENCE FOY
APR/2015
273-000-810.030
MILEAGE VOLUNTEER
ROBERT HERNDON
APR/2015
273-000-810.030
MILEAGE VOLUNTEER
GLENDA JAMISON
REIMBURSE 278.8 VOLUNTEER MILES
APR/2015
273-000-810.030
MILEAGE VOLUNTEER
SHARON LINTEMUTH
APR/2015
273-000-810.030
MILEAGE VOLUNTEER
HOPE NETWORK WEST MICHIGAN
APR/2015
273-000-810.030
MILEAGE VOLUNTEER
GLEN NORTON
APR/2015
273-000-810.030
MILEAGE VOLUNTEER
JOHN SWITCHULIS
APR/2015
273-000-817.000
EARTHGRAINS BAKING CO'S977480139
INC.
02604 COMM ON AGING/108 LVS
52301303527
WHEAT BREAD
273-000-817.000
GORDON FOODS SERVICE, INC.
163244982
273-000-817.000
EARLY PAY DISC/MEAL PREP. PURCHASES
163244982
273-000-817.000
163297728
273-000-817.000
163297728
273-000-817.000
COUNTRY FRESH
818895 COMM ON AGING/135 UNITS MILK 73173418
273-000-817.000
COUNTRY FRESH
273-000-817.000
COUNTRY FRESH
273-000-817.000
163383723
273-000-817.000
163383723
273-000-854.000
VEHICLE MAINTENANCE
JOHNSON'S AUTOMOTIVE REPAIR,
3845 COMM
INC ON AGING/ALTERNATOR,BELT 18082
273-000-854.000
VEHICLE MAINTENANCE
3845 COMM
INC ON AGING/VAN#10 CK ENGINE 18148
LIGHT ON
273-000-854.000
VEHICLE MAINTENANCE
3845 COMM
INC ON AGING/VAN#15 FRONT BRAKES
18197
Total For Dept 000
05/22/15
05/20/15
05/20/15
05/27/15
05/27/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/21/15
05/21/15
05/21/15
05/27/15
05/27/15
05/21/15
05/21/15
05/21/15
136.73
173.58
(1.74)
174.00
(1.74)
29.90
77.63
24.15
152.38
9.20
11.50
69.00
42.55
60.38
160.31
54.63
23.00
50.60
41.40
151.20
1,062.39
(10.62)
425.32
(4.25)
325.46
98.84
325.46
958.70
(9.59)
321.36
32.50
265.22
5,229.45
211600
211803
211789
211762
211518
211520
211489
211480
211762
211496
211496
211788
211788
211604
211605
211609
211612
211620
211622
211632
211642
211653
211658
211668
211681
211687
211718
211493
211496
211496
211496
211496
211628
211628
211628
211788
211788
211659
211659
211659
05/28/2015 09:18 AM
User: slee16 of 45
DB: Mecosta
GL Number
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BOTH OPEN AND PAID
Inv. Line Desc
Vendor
Invoice Desc.
Invoice
Due Date
10/18
Amount
Check #
Total For Fund 273 COMMISSION ON AGING MEALS
Fund 274 COMMISSION ON AGING FUND
Dept 000
274-000-740.000
CNCRT EPXY,4X8/BUILDING MAINT.SUPPLIES
FIRST NATIONAL BANK
4362 9953 C MALLORY/MENARDS
9953/MAY15
274-000-740.000
163383723
274-000-740.000
EARLY PAY DISC/BUILDING MAINT.SUPPLIES
163383723
274-000-742.000
GAS/FUEL
1947
274-000-773.000
BTTRY,POST HOLE DGGR/SUPPLIES/MINOR
FIRST NATIONAL
EQUI BANK
9953/MAY15
274-000-810.000
MARY BIRKAM
REIMBURSE 411 STAFF MILES
APR/2015
274-000-810.000
LESLIE CAREY
APR/2015
274-000-810.000
DOUG CHRISTIANSEN
REIMBURSE 1 MEAL
APR/2015
274-000-810.000
JENNIFER CLARK
APR/2015
274-000-810.000
MICHAEL DEAN
REIMBURSE 4 MEALS
APR/2015
274-000-810.000
GLENDA JAMISON
APR/2015
274-000-810.000
DAWN KETCHUM
APR/2015
274-000-810.000
DOLLY KNOERTZER
APR/2015
274-000-810.000
CHARLENE LARSEN
APR/2015
274-000-810.000
KARIL LEWIS
APR/2015
274-000-810.000
CYNTHIA MALLORY
REIMBURSE 453 MILES-TRAVEL FOR VARIOUS
JAN20-FEB26
MTGS
274-000-810.000
NADINE PERKINS
APR/2015
274-000-810.000
LORA SHERMAN
REIMBURSE 841.5 STAFF MILES
APR/2015
274-000-810.000
SHERYL SHERMAN
APR/2015
274-000-810.000
BETH WHYTE
APR/2015
274-000-810.030
MILEAGE VOLUNTEER
LEOLA ALLERS
REIMBURSE 409 ESCORT MILES
APR/2015
274-000-810.030
MILEAGE VOLUNTEER
GORDON ALLERS
APR/2015
274-000-810.030
MILEAGE VOLUNTEER
KATHLEEN BIGHAM
APR/2015
274-000-810.030
MILEAGE VOLUNTEER
DIANE BISHOP
APR/2015
274-000-810.030
MILEAGE VOLUNTEER
JAMES BOYD
APR/2015
274-000-810.030
MILEAGE VOLUNTEER
HELEN CHAPPELL
APR/2015
274-000-810.030
MILEAGE VOLUNTEER
GALE DENSLOW
REIMBURSE 1027.77 ESCORT MILES
APR/2015
274-000-810.030
MILEAGE VOLUNTEER
THOMAS FOSTER
APR/2015
274-000-810.030
MILEAGE VOLUNTEER
LOUIS GULA
APR/2015
274-000-810.030
MILEAGE VOLUNTEER
ROBERT LARGE
APR/2015
274-000-810.030
MILEAGE VOLUNTEER
SHARON LINTEMUTH
APR/2015
274-000-810.030
MILEAGE VOLUNTEER
MECOSTA-OSCEOLA
MECCOA/APRIL TRANSPORTATION
1242
274-000-810.030
MILEAGE VOLUNTEER
VICTORIA WALKER
APR/2015
274-000-810.030
MILEAGE VOLUNTEER
JOHN WORRAL
APR/2015
274-000-813.000
DENT REFUSE SERVICE, INC.
2486 COMM ON AG/MAY 2015
MAY/2015
274-000-813.000
STEPHANIE PUTANSU
COA/ENHANCE FITNESS CLASSES X12
APR29-MAY11
274-000-813.000
KIMBERLY WESTGATE
MCCOA/ARTHRITIS EXERCISE CLASSES X5 APR28-MAY12
274-000-823.000
UTILITIES/REPAIR
KENT COUNTY HEALTH DEPARTMENT
KC 5583 SENIOR CENTER/POTABLE DRNKNGEH043015-5583
WATER
274-000-828.000
THE PIONEER GROUP
B0101823 COMM ON AGING/CASUAL PART TIME
AD#00591360
AD
274-000-849.000
POTHOLE PATCH/GROUNDS MAINTENANCE
FIRST NATIONAL BANK
9953/MAY15
274-000-854.000
VEHICLE MAINTENANCE
BUSHEY RADIATOR & AUTO COMM
GLASSON AGING/VAN#12 STONE CHIP REPAIR
51134
274-000-854.000
VEHICLE MAINTENANCE
CLOCK MOBILITY
COA/VAN #09 LIFT INSPECTION
150434
274-000-870.000
FERGUSON SUPPLY CO-BIG MECOSTA/HOT
RAPIDS
N COLD HANDLE KIT
730700
Fund 292 CHILD CARE FUND
Dept 000
292-000-230.000
DUE TO OTHER UNITS OF GOVERMENT
STATE OF MICHIGAN
5,229.45
05/20/15
05/27/15
05/27/15
05/22/15
05/20/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/20/15
05/21/15
05/21/15
05/21/15
05/21/15
05/20/15
05/21/15
05/21/15
05/21/15
96.40
26.88
(0.27)
299.92
226.19
236.33
100.63
6.35
184.00
28.03
125.35
26.45
587.65
336.38
322.58
260.48
436.43
483.86
695.92
30.07
235.18
439.88
588.81
397.91
205.28
395.03
590.97
54.63
102.93
42.56
1,021.20
2.50
608.35
773.38
92.00
300.00
100.00
36.00
121.71
77.22
30.00
88.15
19.25
Total For Dept 000
10,832.57
Total For Fund 274 COMMISSION ON AGING FUND
10,832.57
JUVENILE DIVISION/MONTHLY OFFSET/MARCH
49THCC-JUV/MAR15 05/21/15
16,968.58
211521
211788
211788
211762
211521
211610
211618
211622
211623
211630
211658
211661
211663
211665
211667
211672
211690
211705
211706
211733
211604
211605
211609
211611
211613
211620
211632
211641
211650
211664
211668
211682
211727
211735
211492
211696
211731
211660
211693
211521
211616
211626
211639
211678
05/28/2015 09:18 AM
User: slee17 of 45
DB: Mecosta
GL Number
Page:
BOTH OPEN AND PAID
Inv. Line Desc
Vendor
Invoice Desc.
Invoice
Dept 000
292-000-810.000
AMY EDDINGER
REIMBURSE 199 MILES - GR,MCC,BRHS,5KAPR28-MAY11
EVENT
292-000-822.000
TELEPHONE
231-592-0188
292-000-822.000
TELEPHONE
VERIZON WIRELESS
483737270-00001 YOUTH ATT CNTR/APR05-MAY04
9745091070
292-000-843.000
FAMILY FOSTER C-PROBATE
BARBARA RATZ
C ALDRIDGE/17 DAYS FOSTER CARE
APR14-APR30
292-000-844.000
PRIV. AGENCY FOSTER CARE ROOM
EAGLE
& BD
VILLAGE INC.
M GEIGER/14 DAYS FOSTER CARE/APR20-MAY03
85411
292-000-844.000
EAGLE
& BD
VILLAGE INC.
M GEIGER/14 DAYS FOSTER CARE/APR20-MAY03
85410
292-000-844.000
HOLY& CROSS
BD
CHILDRENS SERVICES
A AUSTIN/30 DAYS CHILDCARE/APRIL
I-19146
292-000-845.000
PRIV. AGEN. INSTIT. ROOM & EAGLE
BOARD VILLAGE INC.
A FOWLER/14 DAYS RESIDENTIAL CARE/APR20-MAY03
85379
292-000-845.000
PRIV. AGEN. INSTIT. ROOM & MUSKEGON
BOARD
RIVER YOUTH HOME
Z HUTCHINSON/SEX
INC.
OFFENDER ASSESSMNT/APR30
14812
292-000-845.000
BOARD
RIVER YOUTH HOME
L PETERMAN/SECURE
INC.
ASSESSMNT/APR01-APR29
14757
292-000-845.000
BOARD
RIVER YOUTH HOME
M GARCIA/RESIDENTIAL
INC.
CARE/APR01-APR29
14770
292-000-845.000
BOARD
RIVER YOUTH HOME
M GAITHER/SEX
INC.
OFFENDER TREAT/APR01-APR30
14810
292-000-845.000
PRIV. AGEN. INSTIT. ROOM & NEW
BOARD
HOPE YOUTH & FAMILYB SERVICES
PAYNE/CHILDCARE APR20-MAY03
1307
292-000-846.000
IN HOME CARE-PROBATE//WAGES
JANICE L. MILLER
STILES/HOME DETENTION APR16-APR28
TATUM/APR15
292-000-846.000
IN HOME CARE-PROBATE//MILEAGE
JANICE L. MILLER
STILES/HOME DETENTION APR16-APR28
TATUM/APR15
292-000-846.000
JANICE L. MILLER
PETERMAN/HOME DETENTION APR30
LEAH/APR15
292-000-846.000
JANICE L. MILLER
PETERMAN/HOME DETENTION APR30
LEAH/APR15
292-000-846.000
JANICE L. MILLER
PETERMAN/TRANSPORT-MUSKEGON RIVER TOLEAH/APR15
HOME/APR29
292-000-846.000
JANICE L. MILLER
PETERMAN/TRANSPORT-MUSKEGON RIVER TOLEAH/APR15
HOME/APR29
292-000-846.000
IN HOME CARE-PROBATE/WAGES MARK A. SMITHEY
HUTCHINSON/TRANSPORT TO MUSKEGON RIVER/APR30
ZAIN/APR15
292-000-846.000
IN HOME CARE-PROBATE/MILEAGE
MARK A. SMITHEY
HUTCHINSON/TRANSPORT TO MUSKEGON RIVER/APR30
ZAIN/APR15
292-000-846.000
IN HOME CARE-PROBATE//WAGE VINCENT WALLACE
NEWBERRY/HOME DETENTION APR16-APR29 NOLAN/APR15
292-000-846.000
VINCENT WALLACE
NEWBERRY/HOME DETENTION APR16-APR29 NOLAN/APR15
292-000-846.000
GARCIA/TRANSPORT FROM MUSK RVR RND TRIP
MIKE/APR15
APR29
292-000-846.000
VINCENT WALLACE
GARCIA/TRANSPORT FROM MUSK RVR RND TRIP
MIKE/APR15
APR29
Fund 297 RUNAWAY SERVICES ACCOUNTS FUND
Dept 000
297-000-810.000
297-000-810.000
297-000-822.000
TELEPHONE
297-000-822.000
TELEPHONE
Fund 508 PARK/RECREATION FUND
Dept 000
508-000-705.000
PER DIEMS
508-000-705.000
PER DIEMS
508-000-705.000
PER DIEMS
508-000-705.000
PER DIEMS
JOHN CURRIE
STEPHEN PERIALAS
WILLIAM STANEK
GARY STOUT
05/21/15
05/20/15
05/20/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
05/21/15
Amount
Check #
114.42
8.50
53.23
378.08
311.36
241.36
1,110.00
2,182.16
202.84
5,208.00
5,033.28
6,085.20
2,935.52
120.00
299.00
12.00
6.90
24.00
39.10
30.00
46.00
156.00
433.55
48.00
72.45
Total For Dept 000
42,119.53
Total For Fund 292 CHILD CARE FUND
42,119.53
SARAH SMITH
REIMBURSE 46 MILES-OUTCASE MANAGEMENT
APR28-APR29
SHAY TULLAR
REIMBURSE 396 MILES-OUTREACH
APR28-MAY08
231-592-0188
VERIZON WIRELESS
483737270-00001 YOUTH ATT CNTR/APR05-MAY04
9745091070
Fund 402 BUILDING IMPROVEMENTS FUND
Dept 000
402-000-970.000
FIRST NATIONAL BANK
402-000-970.000
DC JUDGE OFFICE/CAPITAL IMPROVEMENTS
FIRST NATIONAL BANK
Due Date
11/18
05/21/15
05/21/15
05/20/15
05/20/15
26.45
227.70
16.74
78.88
Total For Dept 000
349.77
Total For Fund 297 RUNAWAY SERVICES ACCOUNTS FUND
349.77
5153 3899 P.JAKLEVIC/SHERWIN WILLIAMS-PAINT
3899/MAY15
5191/MAY15
GLASS
05/20/15
05/22/15
167.75
679.40
Total For Dept 000
847.15
Total For Fund 402 BUILDING IMPROVEMENTS FUND
847.15
PARKS
PARKS
PARKS
PARKS
BRD/PER
BRD/PER
BRD/PER
BRD/PER
DIEM&MILEAGE X3
DIEM&MILEAGE X3
DIEM&MILEAGE/MAY
DIEM&MILEAGE X3
PARKS/APR-MAY
PARKS/APR-MAY
PARKS/MAY21
PARKS/APR-MAY
05/27/15
05/27/15
05/27/15
05/27/15
75.00
75.00
25.00
75.00
211636
211489
211601
211698
211635
211635
211654
211635
211684
211684
211684
211684
211686
211679
211679
211679
211679
211679
211679
211708
211708
211728
211728
211728
211728
211709
211724
211489
211601
211516
211765
211782
211804
211812
211813
05/28/2015 09:18 AM
User: slee18 of 45
DB: Mecosta
GL Number
Page:
BOTH OPEN AND PAID
Inv. Line Desc
Vendor
Invoice Desc.
Invoice
Dept 000
508-000-705.000
PER DIEMS
STEVE STRATTON
PARKS BRD/PER DIEM&MILEAGE/APRIL
PARKS/APR21
508-000-705.000
PER DIEMS
TIM VOGEL
PARKS BRD/PER DIEM&MILEAGE X3
PARKS/APR-MAY
508-000-705.000
PER DIEMS
RICHARD WHEELER
PARKS/APR-MAY
508-000-714.000
MERS
MERS
54030314/PARKS EMPLOYS/MAY
00044810-1
508-000-810.000
JOHN CURRIE
PARKS/APR-MAY
508-000-810.000
STEPHEN PERIALAS
PARKS/APR-MAY
508-000-810.000
WILLIAM STANEK
PARKS BRD/PER DIEM&MILEAGE/MAY
PARKS/MAY21
508-000-810.000
GARY STOUT
PARKS/APR-MAY
508-000-810.000
STEVE STRATTON
PARKS BRD/PER DIEM&MILEAGE/APRIL
PARKS/APR21
508-000-810.000
MARILYNN VARGO
PARKS BRD/MILEAGE X2
PARKS/APR-MAY
508-000-810.000
TIM VOGEL
PARKS/APR-MAY
508-000-810.000
RICHARD WHEELER
PARKS/APR-MAY
508-000-822.000
TELEPHONE
CHARTER COMMUNICATIONS 8245 12 525 0019851 PARK COMM/ADMIN/MAY10-JUN09
231-832-3246
508-000-823.000
UTILITIES/REPAIR
DTE ENERGY
4619 407 0002 8 PARKS/APR07-MAY06
0939007 03
508-000-852.000
APPLIED IMAGING
BRC160 PARKS/RICOH MAINT/FEB07-MAY06678315
508-000-858.000
ON-LINE SERVICES
CHARTER COMMUNICATIONS 8245 12 525 0019851 PARK COMM/ADMIN/MAY10-JUN09
231-832-3246
508-000-870.000
GREENWALD & BC INC
PARK COMM/ADMIN ROOF
MAY20/2015
508-000-870.000
S&S WATER WELLS, INC PARKS/ADMIN WELL PUMP
010697
Due Date
05/27/15
05/27/15
05/27/15
05/27/15
05/27/15
05/27/15
05/27/15
05/27/15
05/27/15
05/27/15
05/27/15
05/27/15
05/22/15
05/22/15
05/22/15
05/22/15
05/22/15
05/27/15
Total For Dept 000
Dept 002 BROWER PARK
508-002-728.000
508-002-773.000
508-002-773.000
508-002-773.000
508-002-773.000
508-002-773.000
508-002-813.000
508-002-823.000
508-002-823.000
508-002-823.000
508-002-823.000
508-002-823.000
508-002-823.000
508-002-823.000
508-002-849.000
508-002-849.000
508-002-849.000
508-002-849.000
508-002-853.000
508-002-858.000
508-002-869.000
508-002-870.000
508-002-870.000
508-002-870.000
508-002-870.000
POS ROLLS,PPR,LAMINATE/OFFICE
FIRST
SUPPLIES
NATIONAL BANK
0245 0847 J ABEL/KITSMILLER RV,BOUND0847/MAY15
TREE,AMAZON
SUPPLIES/MINOR EQUIPMENT JOHN DEERE FINANCIAL 43100-16822 PARK COMM/KEYS
16822/MAY15
SUPPLIES/MINOR EQUIPMENT LOWE'S
9900 614692 4 PARKS/LED,STEEL INSERT,
6924/MAY15
SUPPLIES/MINOR EQUIPMENT ARCTIC GLACIER INTERNATIONAL,
4033978 INC.
PARKS/BROWER/90-7LB BAGS ICE876511813
SUPPLIES/MINOR EQUIPMENT X-CEL CHEMICAL SPECIALTIES
PARKS/SOAP SCUM REMOVER
57253
PARKS/PAPER TOWELS
57324
LEISURE INTERACTIVE, LLC
PARK COMM/ONLINE RESERVATION FEES/APRIL
10710
UTILITIES/REPAIR
CONSUMERS ENERGY
100032804674 PARKS/BRWR OFF/APR14-MAY12
201003886003
UTILITIES/REPAIR
CONSUMERS ENERGY
100032684894 PARK COMM/BRWR MNGR/APR14-MAY12
204029391661
UTILITIES/REPAIR
CONSUMERS ENERGY
100032804559 PARKS/PINES/APR11-MAY11201003886001
UTILITIES/REPAIR
CONSUMERS ENERGY
100032804484 PARKS/W SNNY ACRS/APR11-MAY11
201003886000
UTILITIES/REPAIR
CONSUMERS ENERGY
100032804393 PARKS/MARINA BTH/APR11-MAY11
201003885999
UTILITIES/REPAIR
CONSUMERS ENERGY
100032804294 PARKS/POINT/APR11-MAY11201003885998
UTILITIES/REPAIR
CONSUMERS ENERGY
100032804666 PARKS/SNNY ACRS REST/APR11-MAY11
201003886002
GROUNDS MAINTENANCE
PARKS/MERRILL-CULVERT&ALL PRKS ROADS077-0-PARKS-0
GROUNDS MAINTENANCE
J & C ELECTRIC
PARK COMM/DUMPSTER LIGHT AT BROWER 6341
GROUNDS MAINTENANCE
MEDLER ELECTRIC CO.
2951 PARK COMM/BROWER LIGHT FIXTURE S3763773.001
GROUNDS MAINTENANCE
MORNINGSTAR ENTERPRISES,
PARKS/BROWERS/PIPE
INC.
4160
EQUIPMENT REPAIR/CHAINSAW BAR
FIRST
OIL
NATIONAL BANK
8591 5310 D INGRAHAM/EXEDE,TRACTOR SUPPLY
5310/MAY15
APR24-MAY23/BROWER/ON-LINE FIRST
SERVICES
NATIONAL BANK
5310/MAY15
LICENSES/PERMITS
MPLC
PARKS/BRWR&SS MOTION PIC LICENSE
JUL15-JUL16
SEAN A. MITCHELL
PARKS/BROWER/POINT&MIDDLE BATHHOUSE 002339
REPAIR
LOWE'S
6924/MAY15
FITTING/BUILDING REPAIR/MAINT.
FIRST NATIONAL BANK
TREE,AMAZON
S.A. MORMAN & CO.
40 PARKS/BROWER/BATHROOM STALL WALLS598234
CONSUMERS ENERGY
100025794320 PARK COMM/YTH CMP/APR07-MAY05
202516491437
Total For Dept 012 FAMILY GROUP CAMP
Dept 013 SCHOOL SECTION
Amount
Check #
25.00
75.00
50.00
1,000.00
54.98
36.81
11.50
59.80
32.89
32.78
41.40
47.15
177.19
120.98
180.26
85.30
16,125.00
540.24
211814
211818
211821
211796
211782
211804
211812
211813
211814
211817
211818
211821
211739
211754
211736
211739
211757
211811
18,946.28
05/22/15
05/22/15
05/22/15
05/27/15
05/27/15
05/27/15
05/22/15
05/22/15
05/22/15
05/22/15
05/22/15
05/22/15
05/22/15
05/22/15
05/22/15
05/27/15
05/27/15
05/27/15
05/20/15
05/20/15
05/22/15
05/22/15
05/22/15
05/22/15
05/27/15
Total For Dept 002 BROWER PARK
Dept 012 FAMILY GROUP CAMP
508-012-823.000
UTILITIES/REPAIR
12/18
163.88
4.14
24.41
83.70
59.16
15.68
652.04
134.23
36.76
167.21
267.19
96.10
297.49
252.35
9,427.46
370.00
194.44
166.98
23.77
20.58
241.45
602.00
375.65
9.98
2,475.00
211766
211758
211760
211769
211822
211822
211759
211745
211746
211747
211748
211749
211750
211751
211762
211791
211795
211801
211508
211508
211764
211753
211760
211766
211810
16,161.65
05/22/15
26.26
26.26
211740
05/28/2015 09:18 AM
User: slee19 of 45
DB: Mecosta
GL Number
Page:
BOTH OPEN AND PAID
Inv. Line Desc
Vendor
Invoice Desc.
Invoice
Dept 013 SCHOOL SECTION
508-013-728.000
FIRST
SUPPLIES
NATIONAL BANK
TREE,AMAZON
508-013-742.000
GAS/FUEL
BLARNEY CASTLE OIL CO 06-0002745 PARKS/160.2 GAL GASAHOL 0664739-IN
508-013-773.000
16822/MAY15
508-013-773.000
6924/MAY15
508-013-773.000
HANDICAP SHWR CHRS/SUPPLIES/MINOR
FIRST NATIONAL
EQUIP BANK
TREE,AMAZON
508-013-773.000
4033979 INC.
PARKS/SCHOOL SECTION/84-7LB 876512816
BAGS ICE
508-013-773.000
57253
508-013-773.000
PARKS/PAPER TOWELS
57324
508-013-813.000
10710
508-013-821.000
MAIL WATER SAMPLES/POSTAGE FIRST NATIONAL BANK
1046 4715 M MILLIGAN/USPS
4715/MAY15
508-013-823.000
UTILITIES/REPAIR
CONSUMERS ENERGY
100026011914 PARKS/SS MAINT/APR07-MAY05
203940391308
508-013-823.000
UTILITIES/REPAIR
CONSUMERS ENERGY
100026011369 PARKS/WGNWHL/APR07-MAY05
203940391306
508-013-823.000
UTILITIES/REPAIR
CONSUMERS ENERGY
103000124810 PARKS/N SHLTR/APR07-MAY05
203317445715
508-013-823.000
UTILITIES/REPAIR
CONSUMERS ENERGY
100026011013 PARKS/SS SRVC BLDG/APR07-MAY05
203940391305
508-013-849.000
GROUNDS MAINTENANCE
508-013-853.000
FIRST
OIL
NATIONAL BANK
5310/MAY15
508-013-853.000
BOAT TRAILER ROLLS/EQUIPMENT
FIRST
REPAIR
NATIONAL BANK
TREE,AMAZON
508-013-869.000
LICENSES/PERMITS
MPLC
PARKS/BRWR&SS MOTION PIC LICENSE
JUL15-JUL16
508-013-905.000
REFUNDS
CANDY CHALLENDER
PARKS/SCHOOL SECTION/SEASONAL CANCELLATION
159985
508-013-984.000
COMPUTER EQUIPMENT
CITY OF BIG RAPIDS
00690 PARK COMM/LAPTOP CHARGER
9848
Due Date
05/22/15
05/22/15
05/22/15
05/22/15
05/22/15
05/27/15
05/27/15
05/27/15
05/22/15
05/20/15
05/22/15
05/22/15
05/22/15
05/22/15
05/22/15
05/20/15
05/22/15
05/22/15
05/27/15
05/27/15
Total For Dept 013 SCHOOL SECTION
Dept 022 PARIS PARK
508-022-728.000
508-022-742.000
508-022-773.000
508-022-773.000
508-022-773.000
508-022-773.000
508-022-773.000
508-022-773.000
508-022-813.000
508-022-821.000
508-022-822.000
508-022-849.000
508-022-853.000
508-022-858.000
FIRST
SUPPLIES
NATIONAL BANK
TREE,AMAZON
GAS/FUEL
1947
16822/MAY15
6924/MAY15
AED BATTERY/SUPPLIES/MINOR FIRST
EQUIPMENT
NATIONAL BANK
TREE,AMAZON
4033980 INC.
PARKS/PARIS/48-7LB BAGS ICE 873512705
57253
PARKS/PAPER TOWELS
57324
10710
4715/MAY15
TELEPHONE
CHARTER COMMUNICATIONS 8245 12 525 0019927 PARIS PARK/MAY21-JUN20
231-832-3246
GROUNDS MAINTENANCE
FIRST
OIL
NATIONAL BANK
5310/MAY15
ON-LINE SERVICES
CHARTER COMMUNICATIONS 8245 12 525 0019927 PARIS PARK/MAY21-JUN20
231-832-3246
FIRST
SUPPLIES
NATIONAL BANK
TREE,AMAZON
GAS/FUEL
BLARNEY CASTLE OIL CO 06-0002745 PARKS/200 GAL GASOHOL
0664610-IN
GAS/FUEL
FIRST NATIONAL BANK
TREE,AMAZON
UNIFORMS & SHOES
FIRST NATIONAL BANK
TREE,AMAZON
16822/MAY15
6924/MAY15
AED BATTERY/SUPPLIES/MINOR FIRST
EQUIPMENT
NATIONAL BANK
TREE,AMAZON
4033981 INC.
PARKS/MERRILL/60-7LB BAGS ICE
877512500
57253
PARKS/PAPER TOWELS
57324
10710
PITYLAK TRLR REPAIR/PROF.&CONTRACT
FIRST NATIONAL
SVCS BANK
TREE,AMAZON
4715/MAY15
Amount
Check #
19.29
336.08
4.14
2.87
85.35
78.12
6.96
1.85
124.62
5.90
33.99
29.88
37.84
78.80
2,042.28
2.80
40.66
241.44
100.00
89.00
211766
211738
211758
211760
211766
211769
211822
211822
211759
211512
211741
211742
211743
211744
211762
211508
211766
211764
211805
211780
3,361.87
05/22/15
05/22/15
05/22/15
05/22/15
05/22/15
05/27/15
05/27/15
05/27/15
05/22/15
05/20/15
05/22/15
05/22/15
05/20/15
05/22/15
Total For Dept 022 PARIS PARK
Dept 030 MERRILL
508-030-728.000
508-030-742.000
508-030-742.000
508-030-750.000
508-030-773.000
508-030-773.000
508-030-773.000
508-030-773.000
508-030-773.000
508-030-773.000
508-030-813.000
508-030-813.000
508-030-821.000
13/18
1.93
56.98
4.14
0.29
225.19
44.64
0.70
0.18
35.88
3.35
45.33
1,898.64
0.27
114.52
211766
211762
211758
211760
211766
211769
211822
211822
211759
211512
211739
211762
211508
211739
2,432.04
05/22/15
05/22/15
05/22/15
05/22/15
05/22/15
05/22/15
05/22/15
05/27/15
05/27/15
05/27/15
05/22/15
05/22/15
05/20/15
7.71
418.09
68.00
28.29
4.14
1.15
225.19
52.80
2.78
0.74
43.92
1,928.20
6.70
211766
211738
211766
211766
211758
211760
211766
211769
211822
211822
211759
211766
211512
05/28/2015 09:18 AM
User: slee20 of 45
DB: Mecosta
GL Number
Page:
BOTH OPEN AND PAID
Inv. Line Desc
Vendor
Invoice Desc.
Invoice
Dept 030 MERRILL
508-030-822.000
TELEPHONE
FRONTIER
989-382-7158-030212-5 PARKS/MERRILL/MAY10-JUN09
989-382-7158
508-030-823.000
UTILITIES/REPAIR
CONSUMERS ENERGY
100015310517 MERRILL PARK/MAR26-APR24
206254221942
508-030-849.000
GROUNDS MAINTENANCE
LOWE'S
6924/MAY15
508-030-849.000
GROUNDS MAINTENANCE
508-030-849.000
GROUNDS MAINTENANCE
REMUS LUMBER COMPANY, INC.
PARKS/MERRILL/MUCK FOOTPAD&2X6
2348889
508-030-853.000
FIRST
OIL
NATIONAL BANK
5310/MAY15
508-030-858.000
MAY08-JUN07/MERRILL/ON-LINE
FIRST
SERVICES
NATIONAL BANK
5310/MAY15
508-030-870.000
SEAN A. MITCHELL
PARKS/MERRILL-GORRELL BATHHOUSE REPAIR
002336
508-030-970.000
Due Date
05/22/15
05/22/15
05/22/15
05/22/15
05/27/15
05/20/15
05/20/15
05/22/15
05/22/15
Total For Dept 030 MERRILL
Dept 031 TUBBS
508-031-821.000
4715/MAY15
05/20/15
4715/MAY15
GAS/FUEL
1947
SUPPLIES/MINOR EQUIPMENT FASTENERS
513848 PARK COMM/HAMMERDRILL
1616587
FASTENERS
EQUIPMENT
513848 PARK COMM/HAMMERDRILL
1616587
6924/MAY15
05/20/15
05/22/15
05/22/15
05/22/15
05/22/15
Fund 653 MAILING DEPARTMENT FUND
6.70
211512
TAX TRIBUNAL REDUCED VALUE 2014 TAX 17
YEAR
15 300 026
YEAR
15 300 026
YEAR
15 300 026
YEAR
15 300 026
YEAR
15 300 026
YEAR
15 300 026
YEAR
15 300 026
YEAR
15 300 026
4380 2808 S EARNEST/FAMILY DOLLAR-BUBBLE&CLASP
2808/MAY15 ENV
1011462016
3.35
211512
153.00
349.00
(3.49)
60.68
211762
211755
211755
211760
559.19
Total For Fund 508 PARK/RECREATION FUND
Fund 517 AUDIT OF PRINCIPAL RESIDENCE EXEMPTION
Dept 000
517-000-811.000
5 MEALS/TRAINING EXPENSES FIRST NATIONAL BANK
517-000-811.000
LDGNG-SHILA/TRAINING EXPENSES
FIRST NATIONAL BANK
517-000-811.000
TRAINING EXPENSES
SHILA KIANDER
211756
211752
211760
211762
211807
211508
211508
211753
211762
3.35
Total For Dept 050 SHOP
Fund 516 DELIQUENT TAX REVOLVING
Dept 000
516-000-071.000
DUE FROM CITIES
AUTOZONE STORES, INC
516-000-071.000
DUE FROM CITIES
516-000-072.000
DUE FROM COUNTIES
516-000-072.000
DUE FROM COUNTIES
516-000-075.000
DUE FROM SCHOOLS
516-000-075.000
DUE FROM SCHOOLS
516-000-078.000
DUE FROM STATE EDUCATION TAX
516-000-078.000
DUE FROM STATE EDUCATION TAX
516-000-728.000
OFFICE SUPPLIES
FIRST NATIONAL BANK
516-000-826.000
DELINQUENT TAX/DATA PROCESS/SOFTWARE
BS & A SOFTWARE
FEE
55.95
29.88
10.04
2,427.45
57.66
1.12
20.58
800.00
12,576.56
6.70
Total For Dept 033 HAYMARSH
Dept 050 SHOP
508-050-742.000
508-050-773.000
508-050-773.000
508-050-773.000
Amount
Check #
18,766.95
Total For Dept 031 TUBBS
Dept 033 HAYMARSH
508-033-821.000
14/18
60,264.29
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/21/15
3,495.40
3,522.02
1,297.79
1,323.53
5,096.65
5,468.48
1,134.03
1,182.28
12.72
3,923.00
Total For Dept 000
26,455.90
Total For Fund 516 DELIQUENT TAX REVOLVING
26,455.90
4657/MAY15
05/20/15
4657/MAY15
05/20/15
REIMBURSE 196 MILES-LANSING PRE/MAA MAY05-MAY06
MTG
05/21/15
60.83
80.25
112.70
Total For Dept 000
253.78
Total For Fund 517 AUDIT OF PRINCIPAL RESIDENCE EXEMPTION
253.78
211525
211526
211525
211526
211525
211526
211525
211526
211505
211614
211515
211515
211662
05/28/2015 09:18 AM
User: slee21 of 45
DB: Mecosta
GL Number
Page:
BOTH OPEN AND PAID
Inv. Line Desc
Fund 653 MAILING DEPARTMENT FUND
Dept 000
653-000-821.000
POSTAGE
Fund 677 HEALTH BENEFITS INSURANCE FUND
Dept 000
677-000-717.000
HEALTH INSURANCE
677-000-717.000
HEALTH INSURANCE
677-000-718.000
DENTAL, VISION, LIFE
677-000-718.000
677-000-718.000
Vendor
Invoice Desc.
Invoice
US POSTAL SERVICE
48778708/REPLENISH POSTAGE ON METER MAY13/2015
Due Date
05/15/15
15/18
Amount
Check #
1,000.00
Total For Dept 000
1,000.00
Total For Fund 653 MAILING DEPARTMENT FUND
1,000.00
BLUE CARE NETWORK
00190337-0002/MEDICAL/JUNE
151280038546
BLUE CARE NETWORK
00190337-0001/MEDICAL/JUNE
151280024033
BLUE CROSS BLUE SHIELD 007016540/DENTAL&VISION/JUNE
OF MICH
007016540/0000
BLUE CROSS BLUE SHIELD 007016540/DENTAL&VISION/JUNE
OF MICH
007016540/0003
LINCOLN NATIONAL LIFE INSURANCE
BL-MECOSTA-BL-687130/LIFE
CO
INS COVERAGE/JUNE
JUN/2015
05/27/15
05/27/15
05/27/15
05/27/15
05/27/15
327.82
128,322.47
12,397.26
271.83
887.75
Total For Dept 000
142,207.13
Total For Fund 677 HEALTH BENEFITS INSURANCE FUND
142,207.13
Fund 701 TRUST & AGENCY FUND
Dept 000
701-000-221.000
DUE TO CITIES
CITY OF BIG RAPIDS
DISTRICT COURT/ORDINANCE FINES&TRANSPORT/APRIL
77THDC/APR15
701-000-221.000
DUE TO CITIES
FERRIS STATE UNIVERSITYDISTRICT COURT/ORDINANCE FINES&TRANSPORT/APRIL
77THDC/APR15
701-000-227.000
DUE TO VILLAGES
VILLAGE OF BARRYTON
DISTRICT COURT/ORDINANCE FINES/APRIL77THDC/APR15
701-000-228.010
DUE TO ST/STATE EDUC. TAX STATE OF MICHIGAN
SET & TRAILER TAX PAYMENTS/MAY01-MAY15
MAY/2015
701-000-228.200
DUE STATE/CONSERVATION FEES
STATE OF MICHIGAN
DISTRICT COURT/FILING FEES/APRIL
77THDC/APR15
701-000-228.300
DUE STATE/DRIVER LICENS/REINSTATEM
STATE OF MICHIGAN
77THDC/APR15
701-000-228.370
DUE STATE/CRIME VICTIM RIGHTS
STATE
FUND
OF MICHIGAN
77THDC/APR15
701-000-228.420
DUE STATE/STATE COURT FUND STATE OF MICHIGAN
77THDC/APR15
701-000-228.440
DUE STATE/REAL EST TRANSFER
STATE
FEES OF MICHIGAN
REAL ESTATE TRANSFER TAX/APR15-MAY15APR-MAY/2015
701-000-228.570
JUROR COMP. REIMBURSMENT STATE OF MICHIGAN
77THDC/APR15
701-000-228.580
DUE TO STATE/CIVIL FILING FEE
STATE OF MICHIGAN
77THDC/APR15
701-000-228.590
DUE TO STATE/JUSTICE SYSTEM
STATE
FND OF MICHIGAN
77THDC/APR15
701-000-265.030
FOC BOND - ARREARAGES
MECOSTA CO.FRIEND OF THE
BOND
COURT
RELEASE/JOHNSON,DEANGELO
CASE#07-18289
701-000-265.030
BOND
COURT
RELEASE/JOHANSEN,CLAY
CASE#01-14508
701-000-265.030
BOND
COURT
RELEASE/SMITH,CORNELIUS
CASE#96-11334
701-000-271.000
RESTITUTIONS PAYABLE
BIG RAPIDS PUBLIC SAFETY
RESTITUTION FROM LARRY ALAN VANHORN CASE#00-4554
701-000-271.000
CITY OF BIG RAPIDS
RESTITUTION FROM JUSTIN WILSON COX CASE#05-5529
701-000-271.000
BIG RAPIDS PUBLIC SAFETY
RESTITUTION FROM GREGORY LYNN ANGELLCASE#12-7495
701-000-271.000
VFW DEPARTMENT OF MICHIGAN
RESTITUTION FROM JULIE LYNN GILCHRIST
CASE#12-7582
701-000-271.000
VFW DEPARTMENT OF MICHIGAN
RESTITUTION FROM KENNETH ALLEN GILCHRIST
CASE#12-7583
701-000-271.000
LATITUDE SUBRAGATION SRV
RESTITUTION FROM AMBER LYNN ROSE
CASE#13-7687
701-000-271.000
FARM BUREAU INSURANCE CO
RESTITUTION FROM MICHAEL PAUL WYSOCKI
CASE#07-6192
701-000-271.000
RESTITUTION FROM JAY ALLEN MILLER
CASE#07-6195
701-000-271.000
RESTITUTION FROM ALLEN MITCHELL SPENCER
CASE#07-6183
701-000-271.000
CITIZEN'S INSURANCE COMPANY
RESTITUTION FROM DOUGLAS LEWIS HORNING
CASE#00-4510
701-000-271.000
WALMART
RESTITUTION FROM CHRISTOPHER LEE HANSEN
CASE#11-7274
701-000-271.000
INDEPENDENT BANK
RESTITUTION FROM REGINA MONIQUE THOMPSON
CASE#02-4830
701-000-271.000
INDEPENDENT BANK BIG RAPIDS
RESTITUTION FROM CHRISTY LYNN GEISTER
CASE#14-8016
701-000-271.000
KARA COX
RESTITUTION FROM JAMES MICHAEL CARMONEY
CASE#11-7258
701-000-271.000
AUTO-OWNERS INSURANCE RESTITUTION FROM MATTHEW CURTIS BLOSSER
CASE#11-7198
701-000-271.000
EMC INS.
RESTITUTION FROM ZACHARY TYLER WERNETTE
CASE#12-7524
701-000-271.000
THOMAS SWALLOW
RESTITUTION FROM SAMANTHA LEE WHITE CASE#12-7587
701-000-271.000
LISA HAMMOND
RESTITUTION FROM HOPE CATHLINE WHITTEMORE
CASE#11-7164
701-000-271.000
GALLAGHER BASSETT SERVICES
RESTITUTION FROM CYNTHIA RENEE ZAJKOWSKI
CASE#02-4918
701-000-271.000
CHIPPEWA HILLS HIGH SCHOOL
RESTITUTION FROM JOHN WILLIAM UNGER CASE#99-4310
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/22/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
4,371.72
1,027.00
80.85
15.67
2,070.00
368.40
8,210.70
330.00
49,076.25
387.00
3,332.00
13,436.00
500.00
1,154.00
250.00
30.00
15.75
15.00
25.00
37.50
100.00
20.00
340.00
30.00
60.00
60.00
12.50
998.46
20.00
80.00
1,970.00
100.00
100.00
200.00
100.00
211486
211772
211773
211770
211771
211793
211491
211495
211487
211502
211501
211501
211501
211501
211503
211501
211501
211501
211498
211499
211761
211528
211529
211530
211531
211532
211533
211534
211535
211536
211537
211538
211539
211540
211541
211542
211543
211544
211545
211546
211547
05/28/2015 09:18 AM
User: slee22 of 45
DB: Mecosta
GL Number
Page:
BOTH OPEN AND PAID
Inv. Line Desc
Dept 000
701-000-271.000
RESTITUTIONS
701-000-271.000
RESTITUTIONS
701-000-271.000
RESTITUTIONS
701-000-271.000
RESTITUTIONS
701-000-271.000
RESTITUTIONS
701-000-271.000
RESTITUTIONS
701-000-271.000
RESTITUTIONS
701-000-271.000
RESTITUTIONS
701-000-271.000
RESTITUTIONS
701-000-271.000
RESTITUTIONS
701-000-271.000
RESTITUTIONS
701-000-271.000
RESTITUTIONS
701-000-271.000
RESTITUTIONS
701-000-271.000
RESTITUTIONS
701-000-271.000
RESTITUTIONS
701-000-271.000
RESTITUTIONS
701-000-271.000
RESTITUTIONS
701-000-271.000
RESTITUTIONS
701-000-271.000
RESTITUTIONS
701-000-271.000
RESTITUTIONS
701-000-271.000
RESTITUTIONS
701-000-271.000
RESTITUTIONS
701-000-271.000
RESTITUTIONS
701-000-271.000
RESTITUTIONS
701-000-271.000
RESTITUTIONS
701-000-271.000
RESTITUTIONS
701-000-271.000
RESTITUTIONS
701-000-271.000
RESTITUTIONS
701-000-271.000
RESTITUTIONS
701-000-271.000
RESTITUTIONS
701-000-271.000
RESTITUTIONS
701-000-271.000
RESTITUTIONS
701-000-271.000
RESTITUTIONS
701-000-271.000
RESTITUTIONS
701-000-271.000
RESTITUTIONS
701-000-271.000
RESTITUTIONS
701-000-271.000
RESTITUTIONS
701-000-271.000
RESTITUTIONS
701-000-271.000
RESTITUTIONS
701-000-271.000
RESTITUTIONS
701-000-271.000
RESTITUTIONS
701-000-271.000
RESTITUTIONS
701-000-271.000
RESTITUTIONS
701-000-271.000
RESTITUTIONS
701-000-271.000
RESTITUTIONS
701-000-271.000
RESTITUTIONS
701-000-271.000
RESTITUTIONS
701-000-271.000
RESTITUTIONS
701-000-271.000
RESTITUTIONS
701-000-271.000
RESTITUTIONS
701-000-271.000
RESTITUTIONS
701-000-271.000
RESTITUTIONS
701-000-271.020
RESTITUTIONS
Vendor
Invoice Desc.
Invoice
PAYABLE
PAUL TOWER ESTATE
RESTITUTION FROM KEVIN LYALL TOWER CASE#95-3702
PAYABLE
JULIE STEPHEN
RESTITUTION FROM THOMAS ARTHUR ROUTLEY
CASE#03-5131
PAYABLE
ROGER ALLEN SAMPSON
RESTITUTION FROM ROGER WALTER SHOUP CASE#08-6390
PAYABLE
SHERRY VAUGHN
RESTITUTION FROM WESLEY LEON SHULAR CASE#13-7816
PAYABLE
MICHIGAN INSURANCE CO RESTITUTION FROM TYLER DOUGLAS SIKORSKI
CASE#08-6282
PAYABLE
SARAH MITCHELL
RESTITUTION FROM TYLER DOUGLAS SIKORSKI
CASE#08-6290
PAYABLE
KARL GASPER
RESTITUTION FROM AUSTIN JOSEPH-JAMESCASE#13-7805
SINGER
PAYABLE
ETHEL JOHNSON
RESTITUTION FROM CRAIG TIMOTHY SUTTON
CASE#05-5655
PAYABLE
CHRISTOPHER LAWSON
RESTITUTION FROM WYATT ERWIN ROGERS CASE#11-7211
PAYABLE
JEFFREY GARVIN
RESTITUTION FROM ANDREW MARVIN PLUGER
CASE#13-7934
PAYABLE
ESTATE OF WILMA RALSTONRESTITUTION FROM CHARLES S RALSTON CASE#07-6070
PAYABLE
JAMES HUTFILZ
RESTITUTION FROM QUINN LEE RASMUSSENCASE#09-6709
PAYABLE
STATE OF MI DNR
RESTITUTION FROM DARRELL ALLEN REICHERT
CASE#02-4971
PAYABLE
JERRY BENNETT
RESTITUTION FROM DARRELL ALLEN REICHERT
CASE#02-4971
PAYABLE
JENE SPAUGH
RESTITUTION FROM RICHARD LEE ROBBINSCASE#10-7003
PAYABLE
WEST MICHIGAN CREDIT UNION
RESTITUTION FROM JUDIE LYNN PAYNE
CASE#08-6257
PAYABLE
JIM & NELDA BEEMER
RESTITUTION FROM DEREK SCOTT NOWAKOWSKI
CASE#07-6178
PAYABLE
GEORGE CRAMER
RESTITUTION FROM LORETTA LYNN NOSTRANT
CASE#09-6540
PAYABLE
LAKESIDE MOTOR SPORTS RESTITUTION FROM ZACHARY NICKLAS
CASE#14-8055
PAYABLE
ESTATE OF MARY DYBOSKI RESTITUTION FROM DONALD KAY MURDOCK CASE#12-7619
PAYABLE
MICHAEL FISH
RESTITUTION FROM GREGORY ROBERT MUNRO
CASE#14-8001
PAYABLE
WOLVERINE MUTUAL INS. CO.
RESTITUTION FROM TYLER JO-ALLEN MORRIS
CASE#12-7516
PAYABLE
JEFFREY GARVIN
RESTITUTION FROM JEREMY LEE MOORE
CASE#13-7930
PAYABLE
NEIL FRYE
RESTITUTION FROM JAMES EUGENE LUDINGTON
CASE#97-4041
PAYABLE
VIRGINIA WALLACE
RESTITUTION FROM JEREMY RICHARD LEWIS
CASE#06-5823
PAYABLE
LARRY METCALF
RESTITUTION FROM JEREMY RICHARD LEWIS
CASE#06-5823
PAYABLE
SMEELINK OPTICAL
RESTITUTION FROM JAONNE LEMIEUX
CASE#08-6385
PAYABLE
STANWOOD BUFFALO AUXILLARY
RESTITUTION FROM JOANNE LEMIEUX
CASE#06-5799
PAYABLE
WILLIAM SHRIVER
RESTITUTION FROM JOSEPH ESEQUEL KUKLA
CASE#14-8186
PAYABLE
CLAUDE TIFT JR
CASE#14-8186
PAYABLE
GREG VANWYCK
CASE#14-8186
PAYABLE
WOODYS SUPER BARGAIN RESTITUTION FROM RICHARD LEE JENSEN CASE#13-7865
PAYABLE
CONSUMERS ENERGY
RESTITUTION FROM DAVID ALLEN JENKINSCASE#12-7376
PAYABLE
DELORES MACURIO
RESTITUTION FROM DOUGLAS LEWIS HORNING
CASE#98-4163
PAYABLE
HUNTINGTON BANK
RESTITUTION FROM KAYLA MARIE HOLIVAYCASE#15-8392
PAYABLE
FEDERAL SCREW WORKS
RESTITUTION FROM JEREMIAH WILLIAM GRISWOLD
CASE#12-7406
PAYABLE
APPLERIDGE APARTMENTS RESTITUTION FROM KATINA LOUISE GOSTLIN
CASE#09-6520
PAYABLE
MEADOW PARK APARTMENTS RESTITUTION FROM KATINA LOUISE GOSTLIN
CASE#09-6520
PAYABLE
DEAN JAMES
RESTITUTION FROM CARL DAVID GOODIN CASE#14-8308
PAYABLE
FIRSTBANK OF LAKEVIEW RESTITUTION FROM CHRISTY LYNN GEISTER
CASE#14-8016
PAYABLE
KYLAH PROPER
RESTITUTION FROM JACOB WADE FREUDIGER
CASE#09-6682
PAYABLE
KYLAH PROPER
RESTITUTION FROM KATIE MICHELLE BOHYCASE#09-6553
PAYABLE
FSU ATHLETIC DEPT
RESTITUTION FROM JEREMY OSCAR DANIELSON
CASE#05-5492
PAYABLE
HOMETOWN GROCERY
RESTITUTION FROM FELICIA ANN CHAMPLIN
CASE#14-8101
PAYABLE
RIVERSIDE SUNOCO STATION
RESTITUTION FROM FELICIA ANN CHAMPLIN
CASE#14-8101
PAYABLE
SUSAN PAQUIN
RESTITUTION FROM WILLIAM DOUGLAS BURKS
CASE#96-3836
JR.
PAYABLE
CHURCH MUTUAL INS CO RESTITUTION FROM BRENTON LOUIS BOUDREAU
CASE#08-6320
PAYABLE
CHAPEL OF THE LAKES LUTHERAN
RESTITUTION
CHURCHFROM BRENTON LOUIS BOUDREAU
CASE#08-6320
PAYABLE
OUR BROTHERS KEEPER SHELTER
RESTITUTION FROM HEATHER EILEEN BOROFF
CASE#14-8029
PAYABLE
RESTITUTION FROM JUSTIN CLAY QUICK CASE#07-6141
PAYABLE
RESTITUTION FROM DANIEL SCOTT SHERBURNE
CASE#07-6147
PAYABLE
TURRON WHITE MOORE
RESTITUTION FROM CODDY ALLEN BANNEN CASE#13-7680
PAYABLE (PROBATE)
CITIZENS HANOVER INSURANCE
JUV RESTITUTION
COMPANY
FROM DONALD JAY DEVLIEGER
CASE#10-4173
III
Due Date
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/20/15
05/27/15
05/20/15
16/18
Amount
Check #
209.25
112.50
50.00
50.00
46.22
41.23
18.00
13.56
100.00
50.00
350.00
10.00
60.00
60.00
100.00
25.00
25.00
4,000.00
100.00
375.00
10.00
25.00
29.54
50.00
12.50
12.50
50.00
50.00
65.00
65.00
65.00
25.00
25.00
5.00
320.00
5.00
50.00
50.00
40.00
411.03
10.00
50.00
57.50
25.00
25.00
80.00
5.14
4.86
55.00
38.00
5.00
5.00
10.00
211548
211549
211550
211551
211552
211553
211554
211555
211556
211557
211558
211559
211560
211561
211562
211563
211564
211565
211566
211567
211568
211569
211570
211571
211572
211573
211574
211575
211576
211577
211578
211579
211580
211581
211582
211583
211584
211585
211586
211587
211588
211589
211590
211591
211592
211593
211594
211595
211596
211597
211598
211808
211599
05/28/2015 09:18 AM
User: slee23 of 45
DB: Mecosta
GL Number
Inv. Line Desc
Dept 000
701-000-275.000
TAX OVERPAYMENTS
701-000-275.000
TAX OVERPAYMENTS
701-000-275.000
TAX OVERPAYMENTS
701-000-275.000
TAX OVERPAYMENTS
Fund 801 DRAIN FUND
Dept 000
801-000-813.000
Page:
BOTH OPEN AND PAID
&
&
&
&
Vendor
DUP.
DUP.
DUP.
DUP.
PAYMENTS
SHARAN FREIBERG
PAYMENTS
SUSAN HANEY
PAYMENTS
DENISE M DRURY
PAYMENTS
NANCY J MCCLINTOCK
STATE OF MICHIGAN
Invoice Desc.
Invoice
TAX OVERPAYMENT
06 014
TAX OVERPAYMENT
14 892
OVERPAYMENT OF DELINQUENT PROPERTY TAXES
01 052
OVERPAYMENT OF DELINQUENT TAXES
16 024
008
006
094
014
Due Date
000
000
000
000
05/20/15
05/20/15
05/20/15
05/27/15
17/18
Amount
Check #
35.80
20.32
3.60
4.30
Total For Dept 000
96,519.65
Total For Fund 701 TRUST & AGENCY FUND
96,519.65
CULP DRAIN PRE-APP FEE MTG WITH MI DEQ
DO:
15-15
05/20/15
250.00
Total For Dept 000
250.00
Total For Fund 801 DRAIN FUND
250.00
211523
211524
211527
211806
211500
05/28/2015 09:18 AM
User: slee24 of 45
DB: Mecosta
GL Number
Page:
BOTH OPEN AND PAID
Inv. Line Desc
Vendor
Invoice Desc.
Fund Totals:
Fund
Fund
Fund
Fund
Fund
Fund
Fund
Fund
Fund
Fund
Fund
Fund
Fund
Fund
Fund
Fund
Fund
Fund
Fund
Fund
Fund
Fund
Fund
101
210
211
214
215
220
242
249
262
264
267
273
274
292
297
402
508
516
517
653
677
701
801
Invoice
MEDICAL FIRST RESPONDERS
DISTRICT COURT CASEFLOW MANAGEMENT
MORGUE
BROWNFIELD REDEV. SPEC. PRO. FUN
BUILDING DEPARTMENT
CORRECTIONS OFFICER TRAINING FUND
JAIL MAINTENANCE FUND
COMMUNITY CORRECTIONS PROGRAM
CHILD CARE FUND
BUILDING IMPROVEMENTS FUND
PARK/RECREATION FUND
DELIQUENT TAX REVOLVING
AUDIT OF PRINCIPAL RESIDENCE EXEMPTION
MAILING DEPARTMENT FUND
HEALTH BENEFITS INSURANCE FUND
TRUST & AGENCY FUND
DRAIN FUND
Total For All Funds:
Due Date
18/18
Amount
Check #
108,775.01
7,112.16
11,250.00
574.85
524.01
3,976.45
477.50
3,288.36
1,645.20
3,266.86
1,150.17
5,229.45
10,832.57
42,119.53
349.77
847.15
60,264.29
26,455.90
253.78
1,000.00
142,207.13
96,519.65
250.00
528,369.79
25 of 45
CP 7-2a
COUNTY OF MECOSTA
Invoices to be paid by Paper Check
BOARD OF COMMISSION MEETING JUNE 4, 2015
# of Invoices:
121
# of Credit Memos: 1
TOTALS:
TOTALS:
44,644.99
122 INVOICES TOTALING:
44,643.11
(1.88)
122 INVOICES TOTALING: $44,643.11 ARE RECOMMENDED TO BE PAID
--- TOTALS BY FUND --101 - GENERAL OPERATING FUND
210 - EMERGENCY MEDICAL SERVICES
215 - FRIEND OF THE COURT FUND
249 - BUILDING DEPARTMENT
269 - LAW LIBRARY FUND
273 - COMMISSION ON AGING MEALS
274 - COMMISSION ON AGING FUND
292 - CHILD CARE FUND
297 - RUNAWAY SERVICES ACCOUNTS FUND
701 - TRUST & AGENCY FUND
--- TOTALS BY DEPT/ACTIVITY --17,603.07
14,961.33
25.27
2,528.20
1,077.30
468.02
1,463.16
5,942.46
351.32
222.98
000 101 - BOARD OF COMMISSIONERS
131 - 49TH CIRCUIT COURT
148 - 18TH PROBATE COURT
149 - PROBATE COURT JUVENILE DIVISION
235 - MIMEO & PHOTOCOPY
265 - COURTHOUSE/BLDG/GROUNDS
267 - PROSECUTING ATTORNEY
275 - DRAIN COMMISSIONER
301 - SHERIFF'S DEPARTMENT
302 - LAW ENFORCEMENT/ROAD PATROL
331 - MARINE PATROL
648 - MEDICAL EXAMINER
721 - PLANNING COMMISSION
27,040.04
313.09
9,623.79
822.25
1,931.02
168.00
131.64
145.00
53.97
274.71
2,515.60
185.20
1,290.00
148.80
05/28/2015 09:14 AM
User: slee26 of 45
DB: Mecosta
GL Number
Page:
BOTH OPEN AND PAID
Inv. Line Desc
Dept 101 BOARD OF COMMISSIONERS
101-101-810.000
TRAVEL/MILEAGE
101-101-810.000
TRAVEL/MILEAGE
101-101-810.000
TRAVEL/MILEAGE
101-101-810.000
TRAVEL/MILEAGE
EXPENSE
EXPENSE
EXPENSE
EXPENSE
Vendor
Invoice Desc.
CHRIS SCHROEDER
JERRILYNN STRONG
MARILYNN VARGO
PAUL BULLOCK
REIMBURSE
REIMBURSE
REIMBURSE
REIMBURSE
CP 7-2b
Invoice
Due Date
216 MILES-KALAMAZOO ACA COMPLIANCE
MAY14/2015BOOTCAMP06/04/15
74 MILES-MMCAA-CLARE
APR23/2015
06/04/15
36.5 MILES ROAD COMM&HS COLLABORATIVE
APR21-MAY14
06/04/15
125.35 MILES-MACAO CONF,TUBBS
MAY08-MAY26
LK FOREST,COA06/04/15
Total For Dept 101 BOARD OF COMMISSIONERS
Dept 131 49TH CIRCUIT
101-131-728.000
101-131-728.000
101-131-804.000
101-131-804.000
101-131-804.000
101-131-804.000
101-131-804.000
101-131-804.000
101-131-804.000
101-131-804.000
101-131-804.000
101-131-804.000
101-131-804.000
101-131-804.000
101-131-804.000
101-131-804.000
101-131-804.000
101-131-804.000
101-131-804.000
101-131-804.000
101-131-804.020
COURT
OFFICE SUPPLIES
OFFICE SUPPLIES
APPOINTED ATTORNEY
APPOINTED ATTORNEY
APPOINTED ATTORNEY
APPOINTED ATTORNEY
APPOINTED ATTORNEY
APPOINTED ATTORNEY
APPOINTED ATTORNEY
APPOINTED ATTORNEY
APPOINTED ATTORNEY
APPOINTED ATTORNEY
APPOINTED ATTORNEY
APPOINTED ATTORNEY
APPOINTED ATTORNEY
APPOINTED ATTORNEY
APPOINTED ATTORNEY
APPOINTED ATTORNEY
APPOINTED ATTORNEY
APPOINTED ATTORNEY
APPOINTED ATTORNEY/APPEAL
Dept 148 18TH PROBATE
101-148-804.000
101-148-804.000
101-148-804.000
101-148-804.000
101-148-804.000
101-148-830.000
101-148-841.000
COURT
APPOINTED ATTORNEY
APPOINTED ATTORNEY
APPOINTED ATTORNEY
APPOINTED ATTORNEY
APPOINTED ATTORNEY
GUARDIANSHIP FEES
162/1 49TH CRCT CRT/PPR CLPS,ERASERS101955
162/1 49TH CRCT CRT/TAPE,CRRCTN TAPE,LEAD
101194
DENNIS L. DUVALL
N KING/RSLVD DC LVL,RVW,MLTPL CNTS 49THCC/15-45048
DENNIS L. DUVALL
C NICHOLSON/HABITUAL OFFENDER-42.5HRS
49THCC/15-8374
DENNIS L. DUVALL
T EMMONS/RSLVD,RVW,MLTPL CNTS
49THCC/12-41516
DENNIS L. DUVALL
T EMMONS/RSLVD,2HRS LGL ASST
49THCC/12-41755
DENNIS L. DUVALL
E STRICKLAND/RSLVD,RVW,MLTPL CNTS
49THCC/15-8353
DENNIS L. DUVALL
R MACHIELA/PROBATION VIOLATION
49THCC/12-7604
DENNIS L. DUVALL
B BROOKS/PROBATION VIOLATION
49THCC/14-7995
DENNIS L. DUVALL
A KILLOUGH/RSLVD,RVW,2 XTRA VSTS TO 49THCC/15-8353
JAIL
DENNIS L. DUVALL
A KILLOUGH/RSLVD,MLTPL CNTS
49THCC/14-8317
DENNIS L. DUVALL
A ORTIZ/1 HR DELAY
49THCC/14-8105
DENNIS L. DUVALL
T JOHNSON/1 HR PREP,1 HR MOTION,1HR 49THCC/14-44566
LGL ASST
DENNIS L. DUVALL
Z HACKETT/RSLVD,RVW
49THCC/15-8394
DENNIS L. DUVALL
J PITTENGER/PROBATION VIOLATION
49THCC/12-7496
JOHN W LEWIS
J KOZITZKI/RSLVD,RVW,MLTPL COUNTS
49THCC/15-8319
SAMUELS LAW OFFICE
T MATZEN/PROBATION VIOLATION
49THCC/14-8081
SAMUELS LAW OFFICE
C COOK/RSLVD,RVW
49THCC/14-8232
SAMUELS LAW OFFICE
T COX/PROBATION VIOLATION
49THCC/13-7807
SAMUELS LAW OFFICE
R ROBBINS/2HRS
49THCC/10-7003
ZACHARY R LANDAU, ESQ R WILKINSON/20HRS,MILEAGE,CPYS,
49THCC/14-8086
E BAILEY/DEFERRAL CONFERENCE
18THPC/15-783-MI
S GRENELL/DEFERRAL CONFERENCE
18THPC/03-224-MI
C EASTON/DEFERRAL CONFERENCE
18THPC/15-784-MI
C RAINES/1.25 HRS INVESTIGATION
18THPC/13-307-LG
D PERKINS/EVIDENTIARY HEARING
18THPC/11-207-DD
78198 PROBATE CRT/PROBATE SOURCEBOOK710982
UPDATE
W DRAHER/2 MNTHS GUARDIANSHIP/MAR-APR
MAR-APR/2015
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
DENISE E. NEWHALL
DENISE E. NEWHALL
DENISE E. NEWHALL
JAMES J SIMS II
JAMES J SIMS II
JAMES J SIMS II
JAMES J SIMS II
JAMES J SIMS II
MARGARET VAN BLACK
MARGARET VAN BLACK
SAMUELS LAW OFFICE
SAMUELS LAW OFFICE
WHITE MINORS/RVW HRNG,FTM
49CCFAM/08-5335
G EDGECOMB-GENSON/RVW HRNG,FTM
49CCFAM/14-6155
C ROBERTS-KNOWLES/RVW HRNG
49CCFAM/15-6185
SIMMONS MINORS/RVW HRNG
49CCFAM/13-5949
D SMITH/PERM PLANN HRNG
49CCFAM/13-6025
T INMAN/RVW HRNG
49CCFAM/13-6037
BUSMAN MINOR/CASE RESOLVED
49CCFAM/15-6201
FLAGG MINORS/FAMILY TEAM MEETING
49CCFAM/13-6047
C WHITE/RVW HRNG
49CCFAM/08-5335
K&I BOYCE/RVW HRNG
49CCFAM/14-6156
LAFRANCE MINORS/RVW HRNG,DNNR W/MNR,MILEAGE
49CCFAM/11-5781
W DAVIS/CASE RESOLVED
49CCFAM/15-6211
124.20
42.55
20.99
125.35
5.84
20.05
372.50
3,400.00
567.00
418.00
565.50
175.00
140.00
490.00
519.25
70.00
175.00
397.96
210.00
608.49
71.96
359.76
72.48
140.00
845.00
9,623.79
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
Total For Dept 148 18TH PROBATE COURT
101-149-804.000
APPOINTED ATTORNEY
101-149-804.000
APPOINTED ATTORNEY
101-149-804.000
APPOINTED ATTORNEY
101-149-804.000
APPOINTED ATTORNEY
101-149-804.000
APPOINTED ATTORNEY
101-149-804.000
APPOINTED ATTORNEY
101-149-804.000
APPOINTED ATTORNEY
101-149-804.000
APPOINTED ATTORNEY
101-149-804.000
APPOINTED ATTORNEY
101-149-804.000
APPOINTED ATTORNEY
101-149-804.000
APPOINTED ATTORNEY
101-149-804.000
APPOINTED ATTORNEY
Amount
Check #
313.09
Total For Dept 131 49TH CIRCUIT COURT
DAVID R. GERSCH
DAVID R. GERSCH
DAVID R. GERSCH
DENISE E. NEWHALL
MARGARET VAN BLACK
ICLE
JOHN N. DUMSCH
1/6
110.00
110.00
110.00
93.75
125.00
133.50
140.00
822.25
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
175.00
175.00
75.00
75.00
75.00
75.00
300.00
200.00
75.00
75.00
139.95
200.00
05/28/2015 09:14 AM
User: slee27 of 45
DB: Mecosta
GL Number
Page:
BOTH OPEN AND PAID
Inv. Line Desc
101-149-804.000
APPOINTED ATTORNEY
101-149-810.000
101-149-821.000
POSTAGE
Vendor
Invoice Desc.
Invoice
STACY FLANERY
JULIE WALLACE
VICKI ALBER
T GREEN/CASE RESOLVED
49CCFAM/15-6184
REIMBURSE 144 MILES&1 MEAL-GRAND TRAVERSE
MAY04-MAY21
MTG
REIMBURSE FOR MAILING CD TO ATTORNEYMAY27/2015
Due Date
06/04/15
06/04/15
06/04/15
Total For Dept 149 PROBATE COURT JUVENILE DIVISION
Dept 235 MIMEO & PHOTOCOPY
101-235-728.000
OFFICE SUPPLIES
101-235-728.000
OFFICE SUPPLIES
101973
102081
69/1 BOARD OF CMMSSNRS-M/AIR FRSHNR,CLNR
101870
06/04/15
06/04/15
DEANNA WATSON
DEANNA WATSON
BLUE BOOK
REIMBURSE 134 MILES&REG FEE-NMFSC CONF-TC
MAY13/2015
REIMBURSE 134 MILES&REG FEE-NMFSC CONF-TC
MAY13/2015
PROSECUTOR/4-MI BLUE BOOKS 2015-16 6295
06/04/15
BIG RAPIDS PENNZOIL
BIG RAPIDS PENNZOIL
DRAIN/2006 FORD RANGER OIL CHANGE
98094
DRAIN/2006 FORD RANGER/WIPER BLADES 98095
06/04/15
06/04/15
06/04/15
169/1 SHERIFF/PAPER
101974
DASH MEDICAL GLOVES INC.
SHERIFF/NITRILE EXAM GLOVES
INV0928908
LOWES BUSINESS ACCOUNT 821 3123 024170 0 CLERK/TAX REFUND 14250
LOWES BUSINESS ACCOUNT 821 3123 024170 0 CLERK/PAINT
14250
LOWES BUSINESS ACCOUNT 821 3123 024170 0 CLERK/PAINT BRUSHES
14252
MCCARDEL CULLIGAN
1163381 JAIL/10-40LB DUBES SALT
194406
06/04/15
06/04/15
BIG RAPIDS PRINTING
459 SHERIFF/BUS CARDS-BIELECKI,KNAPP,LOSINSKI
48918011
JOSEPH FERRERA/JFK ENT SHERIFF/PPCT/HFRG
LTD INC
GAGE INSTRUCTOR RECERT
MAY28-29/2015
MIKE MOHR
REIMBURSE 460 MILES&5 MEALS-ARSON SCHOOL
MAY05-MAY22
BIG RAPIDS PENNZOIL
MCSHER/#C3D648274 AIR FLTR,OIL CHNG 98087
BIG RAPIDS PENNZOIL
MCSHER/#C3E227252 OIL CHANGE
98117
BIG RAPIDS PENNZOIL
MCSHER/C3C282791 OIL CHANGE
98130
DENNY'S MUFFLER SHOP SHERIFF/CAR #8 FRONT&REAR BRAKES
29965
ICOP
0000642 SHERIFF/CONSOLE HARNESS&ANTENNA
0008037-IN
MOUNTS
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
LAKESIDE MOTOR SPORTS, SHERIFF/OIL
INC.
RACHELS REPAIRS & ALTERATIONS
SHERIFF/SEW PATCHES ON 19 SHIRTS
430160
331745
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
GENESEE COUNTY MEDICAL MED
EXAMINER
EXAM/AUTOPSY FEE/KORNMILLER,VICTORIA
A54-15-2001
Total For Dept 648 MEDICAL EXAMINER
28.00
99.80
(1.88)
33.21
7.58
108.00
287.10
700.00
330.96
65.98
29.99
29.99
859.80
211.78
2,515.60
06/04/15
06/04/15
Total For Dept 331 MARINE PATROL
Dept 648 MEDICAL EXAMINER
101-648-889.000
AUTOPSYS
33.99
19.98
274.71
Total For Dept 302 LAW ENFORCEMENT/ROAD PATROL
Dept 331 MARINE PATROL
101-331-751.000
MARINE SUPPLIES
101-331-751.000
MARINE SUPPLIES
77.05
25.00
42.95
53.97
Total For Dept 301 SHERIFF'S DEPARTMENT
101-302-730.000
POLICE SUPPLIES
101-302-811.000
TRAINING EXPENSES
101-302-811.000
TRAINING EXPENSES
101-302-854.000
VEHICLE MAINTENANCE
101-302-854.000
VEHICLE MAINTENANCE
101-302-854.000
VEHICLE MAINTENANCE
101-302-854.000
VEHICLE MAINTENANCE
101-302-854.000
VEHICLE MAINTENANCE
131.64
145.00
Total For Dept 275 DRAIN COMMISSIONER
Dept 301 SHERIFF'S DEPARTMENT
101-301-728.000
OFFICE SUPPLIES
101-301-732.000
JAIL SUPPLIES
101-301-848.000
PLANT MAINTENANCE
101-301-848.000
PLANT MAINTENANCE
101-301-848.000
PLANT MAINTENANCE
101-301-848.000
PLANT MAINTENANCE
112.00
56.00
131.64
Total For Dept 267 PROSECUTING ATTORNEY
Dept 275 DRAIN COMMISSIONER
101-275-854.000
VEHICLE MAINTENANCE
101-275-854.000
VEHICLE MAINTENANCE
200.00
87.97
3.10
168.00
Total For Dept 265 COURTHOUSE/BLDG/GROUNDS
101-267-810.000
101-267-811.000
TRAINING EXPENSES
101-267-830.000
Amount
Check #
1,931.02
Total For Dept 235 MIMEO & PHOTOCOPY
Dept 265 COURTHOUSE/BLDG/GROUNDS
101-265-740.000
2/6
90.20
95.00
185.20
06/04/15
1,290.00
1,290.00
05/28/2015 09:14 AM
User: slee28 of 45
DB: Mecosta
GL Number
Page:
BOTH OPEN AND PAID
Inv. Line Desc
Dept 721 PLANNING COMMISSION
101-721-828.000
Vendor
Invoice Desc.
Invoice
THE PIONEER GROUP
0001011 ZONING DEPT/1 YR SUBSCRIPTION
0001011
Due Date
06/04/15
Total For Dept 721 PLANNING COMMISSION
Dept 000
215-000-728.000
OFFICE SUPPLIES
Fund 269 LAW LIBRARY FUND
Dept 000
269-000-830.000
Dept 000
273-000-817.000
273-000-817.000
17,603.07
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
166.53
160.93
826.23
3,499.55
442.99
7,281.88
386.19
301.32
341.55
90.00
87.00
116.65
332.64
927.87
14,961.33
Total For Fund 210 EMERGENCY MEDICAL SERVICES
14,961.33
06/04/15
25.27
Total For Dept 000
25.27
Total For Fund 215 FRIEND OF THE COURT FUND
25.27
BLDG&ZON/29 CONTRACTED MECH&PLUM INSPECT
MAY13-MAY26
BLDG&ZON/27 CONTRACTED ELECT INSPECTMAY13-MAY26
06/04/15
06/04/15
1,361.40
1,166.80
Total For Dept 000
2,528.20
Total For Fund 249 BUILDING DEPARTMENT
2,528.20
THOMSON REUTERS - WEST 1000605104 LAW LIBRARY/DISCOUNT PLAN831820128
CHRGS
COUNTRY FRESH
SAVE - A - LOT
148.80
Total For Dept 000
88/1 FRIEND OF COURT/STICKY NOTES,HILGHTRS
101887
Fund 249 BUILDING DEPARTMENT
Dept 000
249-000-813.000
KEN CLARK
249-000-813.000
MICHAEL CALIFF
Amount
Check #
148.80
Total For Fund 101 GENERAL OPERATING FUND
Dept 000
210-000-728.000
OFFICE SUPPLIES
STAPLES ADVANTAGE
1036448 EMS/INK CART,DBL SIDED TAPE,DAB-N-SEAL
8034371494
210-000-735.000
AMBULANCE/MEDICAL SUPPLIES BOUND TREE MEDICAL, LLC113819 EMS/EMERGENCY TAPE, PEDIA TAPE
81792461
210-000-735.000
AMBULANCE/MEDICAL SUPPLIES BOUND TREE MEDICAL, LLC113819 EMS/VARIOUS AMBULANCE SUPPLIES
81792462
210-000-735.000
AMBULANCE/MEDICAL SUPPLIES BOUND TREE MEDICAL, LLC113819 EMS/MISC AMBULANCE SUPPLIES 81784491
210-000-735.000
AMBULANCE/MEDICAL SUPPLIES BOUND TREE MEDICAL, LLC113819 EMS/SUCTION CUPS
81784490
210-000-735.000
AMBULANCE/MEDICAL SUPPLIES SPECTRUM HEALTH BIG RAPIDS
8512 HOSPITAL
EMS/MISC SPPLYS,CPR AED CRDS,ACLS
APR/2015
COURSE FEE
210-000-735.000
AMBULANCE/MEDICAL SUPPLIES TIME EMERGENCY EQUIPMENT
23-0000210 EMS/3 FLASHLIGHTS
0112738-IN
210-000-750.000
UNIFORMS & SHOES
TIME EMERGENCY EQUIPMENT
23-0000210 EMS/BOOTS,3-PANTS,BELT
0112671-IN
210-000-810.000
TIM LADD
REIMBURSE 594 MILES-GR HOMELAND,LIVONIA
MAY05-MAY15
MMRMA,#3
210-000-811.000
TRAINING EXPENSES
SPECTRUM HEALTH BIG RAPIDS
8512 HOSPITAL
APR/2015
COURSE FEE
210-000-828.000
SPECTRUM HEALTH BIG RAPIDS
8512 HOSPITAL
APR/2015
COURSE FEE
210-000-854.000
VEHICLE MAINTENANCE
EMS/026X204
INC
REPOSITIONED HEAT SHIELD0081447
210-000-855.000
SOFTWARE MAINTENANCE CONTRACT
TRITECH SOFTWARE SYSTEMS
MI056 EMS/FUSION ONLINE/APRIL
INV047167
210-000-861.000
LAUNDRY
WEST MI SHARED HOSPITAL000810
LAUNDRY
EMS/LINENS FOR AMBULANCES
134482
3/6
06/04/15
1,077.30
Total For Dept 000
1,077.30
Total For Fund 269 LAW LIBRARY FUND
1,077.30
COMM ON AGING/144 LBS MARGARINE
021699
06/04/15
06/04/15
325.46
142.56
Total For Dept 000
468.02
Total For Fund 273 COMMISSION ON AGING MEALS
468.02
05/28/2015 09:14 AM
User: slee29 of 45
DB: Mecosta
GL Number
Page:
BOTH OPEN AND PAID
Inv. Line Desc
Vendor
Fund 274 COMMISSION ON AGING FUND
Dept 000
274-000-705.000
PER DIEMS
GLEN NORTON
274-000-705.000
PER DIEMS
NORA QUISENBERRY
274-000-705.000
PER DIEMS
TOM SUNDQUIST
274-000-810.000
ANNETTE COLES
274-000-810.000
ART ADLEMAN
274-000-810.000
DAWN KETCHUM
274-000-810.000
DOUG CHRISTIANSEN
274-000-810.000
GLEN NORTON
274-000-810.000
JERRILYNN STRONG
274-000-810.000
TOM SUNDQUIST
274-000-813.000
STEPHANIE PUTANSU
274-000-854.000
VEHICLE MAINTENANCE
BABB FORD SALES
274-000-854.000
VEHICLE MAINTENANCE
BABB FORD SALES
274-000-854.000
VEHICLE MAINTENANCE
CLOCK MOBILITY
274-000-854.000
VEHICLE MAINTENANCE
CLOCK MOBILITY
274-000-854.000
VEHICLE MAINTENANCE
CLOCK MOBILITY
274-000-901.000
MISCELLANEOUS
RUTHANN ROSE
Invoice Desc.
Invoice
ADVSRY BRD/PER DIEM&MILEAGE/MAY
COA/MAY20
ADVSRY BRD/PER DIEM/MAY
COA/MAY20
COA/MAY20
REIMBURSE 28.6 MILES-COURTHOUSE&BACKMAY08/2015
ADVSRY BRD/MILEAGE/MAY
COA/MAY20
REIMBURSE 58 MILES-RC MEETING
MAY12/2015
REIMBURSE 1 MEAL
MAY07/2015
COA/MAY20
ADVSRY BRD/MILEAGE/MAY
COA/MAY20
COA/MAY20
COA/10-ENHANCE FITNESS CLASSES
MAY13-MAY22
COMM ON AGING/VAN#11 OIL CHNG,TIRE ROTATION
79148
COMM ON AGING/VAN#13 CK OIL LVL
79114
COA/VAN#12 PREVENATIVE INSPECTION
150537
COA/VAN#13 PREVENITIVE MAINT&INSPECTION
150539
COA/VAN#11 PREVENITIVE MAINT-ADJUST 150538
BRAKES
COA/REFUND OF HOME MAINT PROGRAM MEMBERSHIP
MAY22/2015
Dept 000
SARA DOERR
SHAY TULLAR
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
Amount
Check #
25.00
25.00
25.00
16.45
18.40
33.35
6.35
9.20
12.65
22.43
250.00
32.79
2.19
258.95
258.95
446.45
20.00
Total For Dept 000
1,463.16
Total For Fund 274 COMMISSION ON AGING FUND
1,463.16
Dept 000
292-000-728.000
OFFICE SUPPLIES
128/1 FAMILY COURT/ENV,DBL SIDE TAPE102063
292-000-810.000
AMY EDDINGER
REIMBURSE 162 MILES-GR FUNDRAISER&MEETINGS
MAY12-MAY14
292-000-810.000
BRAD ANTCLIFF
REIMBURSE 250 MILES-VISIT YOUTH
MAY07-MAY22
292-000-843.000
BARBARA RATZ
C ALDRIDGE/19 DAYS FOSTER CARE
MAY01-MAY19
292-000-843.000
STEVEN JOHNSON & LOUIS TDAVIDSON
BAKER/31 DAYS FOSTER CARE&MILEAGE MAY01-MAY31
292-000-843.000
STEVEN JOHNSON & LOUIS BDAVIDSON
BAKER/31 DAYS FOSTER CARE
MAY01-MAY31
292-000-843.030
FAM FOSTER C-NON SCHEDULE MILEAGE
STEVEN JOHNSON & LOUIS TDAVIDSON
BAKER/31 DAYS FOSTER CARE&MILEAGE MAY01-MAY31
292-000-844.000
EAGLE
& BD
VILLAGE INC.
M GEIGER/4 DAYS FOSTER CARE/MAY04-MAY17
85534
292-000-844.000
EAGLE
& BD
VILLAGE INC.
M GEIGER/4 DAYS FOSTER CARE/MAY04-MAY17
85535
292-000-845.000
PRIV. AGEN. INSTIT. ROOM & NEW
BOARD
HOPE YOUTH & FAMILYB SERVICES
PAYNE/CHILCARE COSTS/MAY04-MAY17 1312
292-000-846.000
JANICE L. MILLER
ROHRAFF/HOME DETENTION MAY04-MAY15 KATIE/MAY15
292-000-846.000
JANICE L. MILLER
ROHRAFF/HOME DETENTION MAY04-MAY15 KATIE/MAY15
292-000-846.000
JANICE L. MILLER
PETERMAN/HOME DETENTION MAY01-MAY15 LEAH/MAY15
292-000-846.000
JANICE L. MILLER
PETERMAN/HOME DETENTION MAY01-MAY15 LEAH/MAY15
292-000-846.000
NEWBERRY/HOME DETENTION MAY01-MAY04 NOLAN/MAY15
292-000-846.000
VINCENT WALLACE
NEWBERRY/HOME DETENTION MAY01-MAY04 NOLAN/MAY15
Fund 297 RUNAWAY SERVICES ACCOUNTS FUND
Dept 000
297-000-810.000
297-000-810.000
Due Date
4/6
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
06/04/15
39.73
93.15
143.75
422.56
689.44
534.44
39.10
68.96
88.96
2,935.52
120.00
358.80
168.00
62.10
48.00
129.95
Total For Dept 000
5,942.46
Total For Fund 292 CHILD CARE FUND
5,942.46
REIMBURSE 323 MILES-TRAINING&STUDENTMAY18-MAY21
VSTS
REIMBURSE 288 MILES-OUTREACH
MAY12-MAY22
06/04/15
06/04/15
185.72
165.60
Total For Dept 000
351.32
Total For Fund 297 RUNAWAY SERVICES ACCOUNTS FUND
351.32
05/28/2015 09:14 AM
User: slee30 of 45
DB: Mecosta
GL Number
Page:
BOTH OPEN AND PAID
Inv. Line Desc
Dept 000
701-000-275.000
REFUND/OVERPAYMENT
701-000-275.000
REFUND/OVERPAYMENT
701-000-275.000
REFUND/OVERPAYMENT
Vendor
Invoice Desc.
Invoice
Due Date
BRADLEY MATHIS
DEFENDANT OVERPAID ON FINES&COST
CASE#11-7117
06/04/15
FREDERICK RONALD PALMERDEFENDANT PAID MOTION FEE FOR HRNG ALREADY
MAY20/2015
SCHEDULED 06/04/15
GREGORY JAMES STULIFF ATTY BILL WAS SUBMITTED TWICE DEF OVERPAID
MAY13/2015
06/04/15
5/6
Amount
Check #
9.15
100.00
113.83
Total For Dept 000
222.98
Total For Fund 701 TRUST & AGENCY FUND
222.98
05/28/2015 09:14 AM
User: slee31 of 45
DB: Mecosta
GL Number
Page:
BOTH OPEN AND PAID
Inv. Line Desc
Vendor
Invoice Desc.
Fund Totals:
Fund
Fund
Fund
Fund
Fund
Fund
Fund
Fund
Fund
Fund
101
210
215
249
269
273
274
292
297
701
Invoice
BUILDING DEPARTMENT
LAW LIBRARY FUND
CHILD CARE FUND
TRUST & AGENCY FUND
Total For All Funds:
Due Date
6/6
Amount
Check #
17,603.07
14,961.33
25.27
2,528.20
1,077.30
468.02
1,463.16
5,942.46
351.32
222.98
44,643.11
32 of 45
MECOSTA CONSERVATION DISTRICT
REGULAR BOARD MEETING
MINUTES
May 13, 2015
Vice-Chairman Cook called the board meeting to order at 7:30 p.m.
Those present:
Directors: Karen Motawi, Tom Samuel, Bill Jernstadt and Clare Cook
Staff: Rick Lucas, Charmaine Lucas and Tony Wernette
NRCS: Jennifer Taylor
Absent: Don Henning
The minutes of March 11th were reviewed. Motion by Motawi to accept the minutes as written, supported by
Samuel. Motion carried.
TREASURER'S REPORT
Motion by Jernstadt to approve the March and April treasurer's report and pay the bills pending audit, supported
by Motawi. Motion carried.
CORRESPONDENCE
Mecosta County Drain Commissioner — A copy of the Drain Commissioner's 2014 Annual Report has been
received. Discussion ensued on various projects in the county.
BILLS TO BE PAID — None
DISTRICT MANAGER REPORT — Charmaine Lucas
- Completed follow-up items from Pheasants Forever banquet held on March 28th
- Processed seedling orders and Pheasants Forever seed orders
- Using Constant Contact for major events and activities: Pheasants Forever banquet and seed pick up, District seedling
sale, Chainsaw Safety Workshop, etc.
FORESTRY - Rick Lucas
- Rick met with legislators regarding better communication within the Qualified Forestry Program (QFP). He
requested that Conservation District foresters have an opportunity to meet with landowners and private
foresters to make for sure that landowner needs are being met with the QFP.
- Held a Chainsaw Safety Workshop on May 7th at the Reed City Depot. Eleven people were in attendance.
NRCS REPORT — Jennifer Taylor and Joey Davis
- NRCS has hired a Farm Bill Specialist to assist with administrative duties. This is person is located in Grand
Rapids and covers seven counties including Mecosta.
- Working with landowners regarding the honey bee initiative and pollinator habitat.
- The conservation planning sign-up deadline is June 12. Landowners receive an increase in application ranking
if plans have been completed by the end of October.
- A new online system called "Client Gateway" is being developed. This will allow clients to go online to
obtain all their information and request assistance.
- Jennifer is seeking ideas on how to distribute a survey to obtain landowner input on natural resource concerns.
This could be a potential class project for Ferris students in the marketing or natural resources field.
RECEIVED
(Continued)
MAY 2 2 2015
BOARD OF
COMMISSIONERS
33 of 45
MAEAP REPORT — Tony Wernette
- Tony has reached 55% of the risk reductions as outlined in his program.
- Met yesterday morning with the MAEAP verifier to discuss program accomplishments and future activities.
- Developing a test plot demonstration to be held in August that will evaluate soybean health, carbon burst and
DNA analysis.
- Had sixteen water samples brought in during the spring seedling sale for testing.
OLD BUSINESS
2015 Spring Seedling Sale — We are in a transition phase of previously obtaining seedlings from two nurseries
to now four, due to one nursery going out of business. We now have to do all the bundling of the small orders
ourselves.
Northern Lights Award — On April 8th Karen Motawi received the Northern Lights Award in the area of
environment. This was held at the Big Rapids Public Library during a Big Rapids Garden Club meeting. A
reception will follow at Artworks sometime in June.
NEW BUSINESS
Memorandum of Understanding between DNR and CD regarding No-till Drill — Some new stipulations
were included in the MOU. The drill has to be stored inside a building, it cannot be used for cash crops and the
CD is responsible for the first $400 in repairs. Discussion arose on drill use. The MOU was signed.
MACD Summer Conference — The summer conference will be held June 1-3, at Double Tree by Hilton Resort
in Bay City. All CD staff are registered to attend along with Director Henning,
2015 Native Plant Presentation & Sale — This event will be held on Friday, June 5, at the Reed City Depot. A
presentation by Pat Ruta McGhan of the US Forest Service on "Michigan Native Plants for Pollinator•
Habitat" will be from 4-5 pm with the plant sale to follow from 5-7 pm.
Invasive Plants in Mecosta County — Charmaine sent out an informal survey to staff and directors asking what
they considered the five top invasive plants (terrestrial and/or aquatic) in Mecosta County. The West Michigan
CISMA (Cooperative Invasive Species Management Area) is in the process of hiring an invasive plants
coordinator. We are trying to identify what invasives need to be addressed in Mecosta County. Unfortunately
some species are considered beyond control (Ex. Autumn Olive) and will not be considered for eradication.
ADJOURNMENT — The meeting was adjourned at 8:50 pm.
NEXT BOARD MEETING DATE — Wednesday, July 8, 2015, 7:30 p.m.
Respectfully Submitted,
Tom Samuel
Secretary
34 of 45
CP 12-1
MECOSTA COUNTY PARK COMMISSION
BOARD MEETING
April 21, 2015
The APRIL 21, 2015 meeting was called to order by the Chairman at the Administrative office in Paris,
MI, at 6:00 p.m. MEMBERS PRESENT: Mr. Currie, Mrs. Fitzgerald, Mr. Perialas, Mr. Stanek, Mr. Stout,
Mr. Stratton, Mrs. Vargo, Mr. Vogel and Mr. Wheeler.
MEMBERS ABSENT: Mr. O’Neil.
Also present: Jeff Abel – Superintendent and Karen Morningstar-Operations Manager.
Approval of Agenda: Mrs. Vargo moved, seconded by Mr. Vogel to accept the agenda as presented.
Motion carried unanimously by group voice vote.
Minutes: March 17, 2015 Board Meeting, March 25, 2015 Marketing Committee Meeting and April 914, 2015 Masterplan Committee Meeting: Mr. Vogel moved, seconded by Mr. Stout to accept the minutes
of March 25, 2015 Marketing Committee Meeting and April 9-14, 2015 Masterplan Committee Meeting
with one correction. Motion carried unanimously by group voice vote.
Public Comment: none
Reports and Updates:
Brower, Tubbs, Haymarsh Opening Date: Superintendent informed the Board of the opening the parks on May
1st.
School Section Lake Veteran’s Park, Merrill, Paris and Davis Bridge Open May 8th: Superintendent stated School
Section, Merrill, Paris and Davis Bridge parks are scheduled to open on May 8th.
Seasonal Hiring & Training: Superintendent stated we are down to one position to hire for the season.
Training to commence for Management staff Thursday & Friday.
“Friends of SSLVP”: Mr. Vogel briefed the Board on the meeting that took place on April 15th. Mrs. Howard
stated the group has raised $25,000 so far and further explained the Kate Taylor Concert set to be held in
School Section Lake Veteran’s Park on July 11th.
6:11 p.m. – Mr. Wheeler arrived
Mr. Vogel moved, seconded by Mrs. Vargo to approve the July 11, 2015 Kate Taylor concert to be held in
the park at 7:00 p.m. Motion carried unanimously by voice vote.
Scope of work to be completed and the Agreement Date: The group requested a 2 year window to raise
funds for the project. Vinyl siding and soffit will be removed from the contract. The group will be
responsible for painting and masonry needed on the stucco work. Art Diehm stated the former
Superintendent agreed to have staff perform the painting. The Park Commission has agreed to be
responsible for the minor interior electric work and tree/stump removal. Mr. Vogel moved, seconded by
Mrs. Fitzgerald to have the Agreement Period from May 15, 2015 through October 15, 2016. Motion
carried unanimously by group voice vote.
Superintendent Update: Superintendent updated the Board on a few topics in the Superintendent’s report.
35 of 45
•
•
•
•
•
•
•
•
Leak in School House at School Section Lake needing investigation
A lot of pipe issues at each campground when turning water back on for this season
Allowing Ash to enter parks for firewood purposes – consensus of the Board was to allow Ash in the parks.
Staff interviews, hiring, physicals/drug testing has been completed
Staff shirts for this year have been received and look good
Fee Pipes being made from Dave Murray at Ferris for free. Superintendent requested to honor Mr.
Murray with a thank you letter/gift card. Mr. Stratton suggested to invite Mr. Murray to the next meeting
along with the media. Mr. Vogel moved, seconded by Mrs. Fitzgerald to write a letter of thanks to Mr.
Murray and students. Motion carried unanimously by group voice vote.
Status on the release of the fish hatchery building to the parks.
Wi-Fi Set-up in Merrill-Gorrel and Paris parks – the IT has been busy trying to get the WIFI set for both
parks and suggested to cancel the contract with Exede and go with Cass Air which will cost $180. Mrs.
Fitzgerald moved, seconded by Mrs. Vargo to cancel the contract with Exede and go with Cass Air,
provided the contract does not go beyond into the 2016 camping season. Motion carried unanimously
by group voice vote. Paris Park will be set up with a hot spot for a trial period under the existing
contract with Charter.
•
•
Spring Clean-up Volunteer dates for parks- has been set up for May 2 at School Section and Merrill from
9:00 a.m. – 3:00 p.m.
Buoy application for Davis Bridge has been denied. We can however post “slow no wake” signs on the
end of the dock.
Incident/Accident Reports: none.
Correspondence: none.
Committee Actions:
MARKETING:
50TH Anniversary T-Shirts: We are finalizing the proof and then order 200 shirts
as a keepsake item.
We have the back cover ad for the Destinations Magazine
GR Show – Mrs. Vargo moved, seconded by Mr. Stratton to pay the booth
space fee of $675.00. Motion carried unanimously by each member vote.
MASTERPLAN:
Roof Bid Specs – Committee recommended going out for roof bids on the following six
buildings: SS- North Shelter Building, Beach Shelter Building and two cabins, Merrill
– Merrill restroom, Paris – Manager residence
Brower Boat Trailer Parking – posts and numbers will be purchased to begin the
project
SS Art Barn Electrical – bids will be sought
Water Treatment – M/G & Brower Marina & Sunny Acres – sample results will be
made available to the vendors and quotes will be sought with vendor
recommendations.
Paris Park Manager Residence Improvements – discussed earlier under roof bid specs
RULES & REGULATIONS
2015 Brower Boat Procedures – staff will obtain the MC#’s and trailer plate numbers of
all guests.
36 of 45
PERSONNEL
Affordable Care Act – Superintendent distributed a spreadsheet detailing the
employment period tracking for all staff.
Don French – Rate of Pay – Superintendent stated Mr. French was moved from Brower
Park to School Section Lake Veteran’s Park and received a .06/hour cut in pay and
requested to increase his salary from $12.18 to $13.00/hour. Mr. French was paid
$12.2438 last year. Mr. Vogel moved, seconded by Mr. Stout to increase the wage for
the current School Section Lake Park Manager to $12.50/hour. Motion carried (Currie,
Fitzgerald, Stanek, Stout, Vargo, Vogel and Wheeler – YEA with Perialas and Stratton
– NAY).
FINANCE
City of BR IT Services – we are currently paying $3,000 annually and they wish to
increase the rate to $6,000 annually. The County currently pays $65,000 annually.
Mr. Vogel moved, seconded by Mr. Wheeler to authorize the Superintendent to
negotiate with the City of Big Rapids on IT costs for 2015 up to a maximum of
$6,000.00. Motion carried unanimously by individual roll call vote.
Grant Communication – Superintendent stated the grant had been denied by the
County Board. Spicer contract calls for an additional $3500 to walk the parks with
an additional $8,000 to re-write the Masterplan document. Masterplan
Committee recommended to pay Spicer Group the balance of the $4,000 owed for
writing the grant and to terminate the contract with Spicer Group. Mr. Currie
moved, seconded by Mr. Stratton to pay the balance of the billing for the grant
writing and to terminate the contract if possible. Motion carried (Currie,
Fitzgerald, Perialas, Stratton, Vargo, Vogel and Wheeler – YEA with Stanek and
Stout – NAY). Mr. Stratton was concerned about the action of the grant
application approved by the Park Board and was opposed by the Superintendent
and Chairman at the County level.
Pitylak Camper Damage – Superintendent informed the Board the invoice in the
amount of $1900 has been paid, he has obtained (in writing) the damage has been
repaired. No photos or agreement was submitted to the Admin Office. A letter was
received with Mr. Pitlak noting in writing that all work was complete and no further
funding for repairs would be requested.
Timber Sale – White Pine Valley Recreation Area – Superintendent stated Ken Ford
has graciously agreed to head up the timber sale for the area with concerns of
damaging or making a mess on the existing trails.
BR Township Parcel – has sold for $44,312.00. Funds to be used for infrastructure
improvements.
Road Commission – Grading, Materials & Brine – work in progress
Financial: Revenue vs. Expenses was reviewed along with the Cash Spreadsheet.
Adjustments: none.
Financial Report: was reviewed.
Approval of Bills: Mr. Stanek moved, seconded by Mrs. Vargo, for the approval of the bills, including the
customary & ordinary and the transfer of funds. Motion carried unanimously by roll call vote.
37 of 45
Material & Service Bids: Superintendent reviewed the spreadsheet with the Board detailing the pricing,
which needs to be reviewed on a project by project case.
Mower Bids: Superintendent presented a spreadsheet detailing the bids as received and recommended to
purchase a mower from the INA store in the amount of $6218.00. Mr. Stanek moved, seconded by Mrs.
Fitzgerald to purchase the mower from the Ina Store in the amount of $6218.00. Motion carried
unanimously by roll call vote.
Site Availability: Was distributed and reviewed.
Brower Concessionaire: We are still looking for a concessionaire for Brower Park.
Public Comment: none.
Other Business:
Next Meeting Date & Time: is scheduled for May 19th with a picnic. Board members chose to bring a dish to
pass. The picnic will commence at 5:00 p.m. with the Board meeting following at 6:00 p.m.
Concession Building Committee Meeting: was scheduled for May 12th @ noon.
Adjournment: Meeting was adjourned at 8:00 p.m.
Respectfully submitted,
Jackie Fitzgerald
Secretary
CP 12-2
Unapproved
38 of 45
MINUTES
MECOSTA COUNTY PLANNING COMMISSION
Mecosta County Services Building
May 7, 2015
I.
Roll Call
Chair Gary Swier called the meeting to order at 6:00 p.m. Present for roll call were: Gary
Stout, Bill Routley, Randy Maxwell, Larry Sredersas, Gary Swier, & Michelle Stenger. Michael
Martin & Ashley Adams were absent.
II. Matters Pertaining to the Public
1. Chairman Swier asked if there was anyone who wished to address the Commission regarding
any subject that wasn’t on the agenda. There was no response.
2. Gary then asked if there was anyone who wished to be on the next agenda. There was no
response.
IV.
Public Hearings
1. Special Use Request #PPC15-003 – Larry & Virginia Vanderzee, 19071 Reynolds Rd.,
Hersey – APPLICANT IS REQUESTING A SPECIAL USE PERMIT TO ALLOW THE
CONSTRUCTION OF A SECOND ACCESSORY STRUCTURE (768 SQ. FT.) ON THIS R-2
ZONED PROPERTY
Chair Swier read the application into the record. The applicant was present and had nothing
further to add.
Questions from the Board:
• Does this plat have an association? – nothing formally written
• 8’ walls?? – they don’t need anything taller at this point – was suggested that if he decides
to build taller side walls that he should change the wall height at the time of application for
the building permit
There was no one to speak either for or against the application so the Chair closed the public
portion and opened the floor to the Board for discussion and decision.
Based on the findings of facts listed and subject to 5.1E, 1-9 of the Mecosta County Zoning
Ordinance, a motion was made by Bill Routley and supported by Larry Sredersas to approve and
#PPC15-003, to allow the construction of a second accessory structure, not to exceed a height of
12’, on the R-2 zoned property at 19071 Reynolds Rd., Hersey
Roll Call Vote – 5 Yeas – 0 Nays (Adams & Martin absent) Motion Passed
V.
Business Session
1
39 of 45
Old Business
1.
Discussion of property/use at 18699 Northland Dr.
• Dual zoning is still an issue
• The allowance for a residence on this property will expire in August – at that time a letter
will be sent to the owner stating that the property will revert back to commercial only
2. The Special Use Permit recommended to the County Commissioners last month
• A neighbor is concerned because there is a significant amount of noise from a large
generator. This will be addressed when the applicant applies for a Building Permit for the
project
New Business
1. Discussion on Mini-Cabins
• The County Parks Board would like to see the size of the mini-cabins increased so they
could construct them in the parks and an individual property owner could construct a
hunting cabin on their property
• Electrical, Sewer and water hook-ups would be allowed
• No gas
• A copy of the new requirements will be sent to the Parks Board for their review
2. Updates from other Boards
• Gary Stout gave a short synopsis of what happening at the Parks
• Bill Routley reported on the Morgue progress
• Michelle explained the Administrative Variance Request process - Building Department
business is starting to pick up
3. Minutes of April 2, 2015
Gary Stout motioned to approve the minutes with a couple of corrections, supported by Bill
Routley and passed unanimously.
VI.
Adjournment
Meeting adjourned at 7:00 p.m.
Peggy Graham
Recording Secretary
_____________________________________, Chair
Gary Swier
Mecosta County Planning Commission
2
_____________________
Date Approved
40 of 45
BUILDING AND ZONING COMMITTEE MINUTES
10:00 AM COUNTY BUILDING Room 202
May 21, 2015
PRESENT: Jerrilynn Strong — Chair, Linda Howard, and Ray Steinke.
OTHERS PRESENT: Mindy Taylor and Michelle Stenger
CALL TO ORDER: 10:00 AM
PUBLIC COMMENT: NONE
BUILDING REPORT:
• Building Activity: Ms. Stenger advised that permit activity is a little bit backed up since Mr.
Holsworth has been unavailable.
• The Building Official's vehicle is in need of replacement and they are going to look into what the
cost would be and bring those numbers to the next meeting.
• The Committee reviewed the year to date financial report.
ZONING REPORT:
• Blight Enforcement: Ms. Stenger is working on various blight and zoning issues.
MEMBER COMMENTS:
Adjournment: 10:26 AM
Next regular meeting: June 18, 2015 at 10:00 AM
41 of 45
CP 12-4
EMS COMMITTEE MINUTES
1:30 PM ROOM 202 COUNTY BUILDING
May 21, 2015
PRESENT: Ray Steinke-Chairman, and Jerrilynn Strong.
Others Present: Tim Ladd, Scott Schroeder, and Mindy Taylor.
CALL TO ORDER: 1:30 PM
PUBLIC COMMENT: NONE
FINANCIAL REPORTS: The April billings, write-offs, and revenue were reviewed. The
Committee will recommend to the Board that contractual write-offs of $78,759.06, noncontractual write-offs of $2,432.43 and collections write-offs of $8,349.68 be approved.
MONTHLY STATISTICS: Mr. Ladd presented the number of transports, non-transports, average
response time, total calls, and billings for April 2015. Mr. Ladd also presented the monthly statistics
for e-calls, transfers, and calls with treatment but no transport.
UNFINISHED BUSINESS:
• Mr. Ladd gave a morgue update that they are hoping to go live June 8th.
• The EMS Director reported that he and his staff are going through trainings for the new radios.
NEW BUSINESS:
• Adding an additional Ambulance has been previously approved. Mr. Ladd will need the
following items to the ambulance to put it into service. A refurbished cardiac monitor from
Foremost Medical Equipment in the amount of $22,570.00. The Committee will recommend
to the Board that the refurbished Cardiac Monitor be purchased from Foremost at a cost
of $22,570.00.
• The new ambulance will also require a Lucas Lifepak with batteries Physio-Control at a cost of
$13,230.25. The Committee will recommend to the Board that the Lucas Lifepak be
purchased for $13,230.25 from Physio-Control.
• Mr. Ladd requested the Road Safety System be added to the ambulance at Quality Car & Truck
Repair at a cost of $3,188.42 and after completion will apply for 50% to be reimbursed from
MMRMA through a rap grant. The Committee will recommend to the Board that Quality
Car & Truck Repair put Road Safety on the ambulance at a cost of $3,188.42.
• Striping and decals will be needed for the ambulance from Kodiak in the amount of $2,072.
After it is complete he will apply to be reimbursed from MMRMA for approximately $400.
The Committee will recommend to the Board that striping and decals be added to the
ambulance by Kodiak in the amount of $2,072.
• Mr. Ladd requested that Jenny Edstrom be moved to the 5 year step in light of having over 20
years of experience. He would also like to classify her as a critical care position. The
Committee will recommend to the Board that Jenny Edstrom be moved to the 5 year step
and classified as a critical care position.
• Mr. Ladd received a resignation for a full-time paramedic position this week and is requesting
permission to fill the vacancy. The Committee will recommend to the Board that the
vacancy be filled.
42 of 45
EMERGENCY MANAGEMENT:
•
June 17th Tabletop Exercise: Mr. Schroeder gave an update on the tabletop exercise that will be
held to run a simulation of an outage of the Maple Street Bridge during the Baldwin Street
Bridge replacement.
NEXT MEETING: 1:30 PM June 18, 2015
ADJOURNMENT: 2:24 PM
43 of 45
PERSONNEL COMMITTEE MEETING
May 26, 2015 10:00 AM
ROOM 202
PRESENT: Eric O'Neil — Chair, Art Adleman, and Bill Routley
OTHERS PRESENT: Paul Bullock, Rich Carley, Bob Cassidy
CALL TO ORDER: 10:00 AM
PUBLIC COMMENT:
BUSINESS:
• Personnel Request: The Committee reviewed a request from the Administrator and Mr.
Carley for permission to terminate the employment of a custodial worker. After reviewing the
circumstances the Committee approved the request.
Next Meeting: At the Call of the Chair.
Adjournment: 10:25 AM
44 of 45
CP 13-1
No. 15-
7(
RESOLUTION
To:
The Honorable Board of Commissioners
Huron County
Michigan
WE, the SAFETY COMMITTEE, respectfully beg leave to submit the following resolution for
your consideration:
WHEREAS, counties routinely provide treatment services to the estimated 2 million people with
serious mental illnesses booked into jail each year; and
WHEREAS, prevalence rates of serious mental illnesses in jails are three to six times higher than
for the general population; and
WHEREAS, almost three-quarters of adults with serious mental illnesses in jails have cooccurring substance use disorders; and
WHEREAS, adults with mental illnesses tend to stay longer in jail and upon release are at a
higher risk of recidivism than people without these disorders; and
WHEREAS, county jails spend two to three times more on adults with mental illnesses that
require interventions compared to those without these treatment needs; and
WHEREAS, without the appropriate treatment and services, people with mental illnesses
continue to cycle through the criminal justice system, often resulting in tragic outcomes for these
individuals and their families; and
WHEREAS, Huron County and all counties take pride in their responsibility to protect and
enhance the health, welfare, and safety of its residents in efficient and cost-effective ways; and
WHEREAS, Huron County fully supports the concept of the Stepping Up initiative; and
WHEREAS, through Stepping Up, the National Association of Counties, the Council of State
Governments Justice Center, and the American Psychiatric Foundation are encouraging public, private,
and nonprofit partners to reduce the number of people with mental illnesses in jails; now
THEREFORE, BE IT RESOLVED, that the Huron County Board of Commissioners does hereby
sign on to the Call to Action to reduce the number of people with mental illnesses in our county jail,
commit to sharing lessons learned with other counties in our state and across the country to support a
national initiative, and encourage all county officials, employees, and residents to participate in Stepping
Up; and
BE IT FURTHER RESOLVED to utilize the comprehensive resources available through
Stepping Up to:
• Convene or draw on a diverse team of leaders and decision makers from multiple agencies
committed to safely reducing the number of people with mental illnesses in jails.
• Collect and review prevalence numbers and assess individuals' needs to better identify adults
entering jails with mental illnesses and their recidivism risk, and use that baseline information to
guide decision making at the system, program, and case levels.
• Examine treatment and service capacity to determine which programs and services are available
in the county for people with mental illnesses and co-occurring substance use disorders, and
45 of 45
Resolution No. 15- 7A
Page 2
•
•
•
identify state and local policy and funding barriers to minimizing contact with the justice system
and providing treatment and supports in the community.
Develop a plan with measurable outcomes that draws on the jail assessment and prevalence data
and the examination of available treatment and service capacity, while considering identified
barriers.
Implement research-based approaches that advance the plan.
Create a process to track progress using data and information systems, and to report on successes;
and
BE IT FURTHER RESOLVED that a copy of this resolution be forwarded to all Michigan
counties, the National Association of Counties, the Michigan Association of Counties, and members of
our State and Federal leadership.
SAFETY COMMITTEE
Bodis, Chairman
avid G. Peruski, V e Chairman
Clark Elftman, ember
ROLL CALL VOTE:
COMMISSIONER
SAMI KHOURY
DAVID G. PERUSKI
CLARK ELFTMAN
RICH SWARTZENDRUBER
RESOLUTION:
eErADOPTED
Dated: May 26, 2015
YES
NO
ABSENT
--Er
0
0
0
.-Er
0
,a-
---a"
o
p
0
0
0 DEFEATED
COMMISSIONER
JOHN L. BODIS
RON WRUBLE
JOHN A. NUGENT
LI
TABLED
YES
,--12-,0"--
-Er-
NO
ABSENT
0
0
0
El
o
0

10:00 AM June 4, 2015 AGENDA 1 of 45

Transcription

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