July 9, 2008

Transcription

July 9, 2008

88
MINUTES OF TOWN BOARD MEETING
OF THE TOWN OF BRIGHTON, COUNTY OF
MONROE, NEW YORK HELD AT THE
BRIGHTON TOWN HALL, 2300 ELMWOOD
AVENUE, ROCHESTER, NEW YORK
July 9,2008
PRESENT:
Council member James Vogel
Councilmember Ray Tierney
Councilmember Sheila Gaddis
Councilmember Louise Novros
Supervisor Sandra Frankel
William Moehle
Attorney for the Town
Susan Kramarsky
Town Clerk
MEETING CALLED TO ORDER:
MOTION TO GO INTO EXECUTIVE SESSION:
To discuss the employment of a particular person
Motion by Council member Louise Novros seconded by Councilmember Ray Tierney to go
into executive session.at 6:30 PM to discuss matters of the employment of a particular person.
UPON ROLL CALL VOTE
MATTER RE:
MOTION UNANIMOUSLY CARRIED
Amend agreement of 2001 regarding retiree health care benefits.
Motion by Councilmember James Vogel seconded by Councilmember Sheila Gaddis that
the Town Board adopt the resolution as prepared by the Attorney for the Town as set forth in
Exhibit No 1 attached.
UPON ROLL CALL VOTE
OPEN FORUM:
Sandy Jee
Mathew Lenoe
Mary Staley
Estanet Goldstein
Joel Shapiro
Alison Gilbert
Bonda Reed
Joel Shapiro
Mathew Lenoe
APPROVAL OF AGENDA:
89
Motion by Councilmember James Vogel seconded by Council member Sheila Gaddis that
the Town Board approve the agenda with the addition otcommunication of Sandra Jee, Mathew
Lenoe, Mary Staley, Estanet Goldstein and petition from Alison Gilbert.
UPON ROLL CALL VOTE
APPROVE AND FILE TOWN BOARD MEETING MINUTES FOR:
May 14, 2008
June 11, 2008
Motion by Council member Sheila Gaddis seconded by Councilmember James Vogel that
the Town Board approve and file the minutes of the May 14, 2008 and June 11, 2008 Town Board
Meetings.
UPON ROLL CALL VOTE
PUBLIC HEARINGS:
MATTER RE:
Proposed removal of 45" Norway maple tree at 2881
Elmwood Avenue, 35" silver maple tree at 11 Seminole Way and 72" box
elder at 70 Park Lane (see Resolution #12; letters from Gary Raffel,
Certified Arborist, Genesee Tree Service, Inc.. dated May 2,2008, and
Mary-Edith and Donald E. Walters, Sr., dated April 22, 2008.)
(Complete transcript under separate cover.)
the Town Board adopt the resolution as prepared and amended by the Attorney for the Town as
set forth in Exhibit No.2 attached.
UPON ROLL CALL VOTE
MATTER RE:
Proposed Grovesnor Road Sidewalk Snow Removal District
(see Resolution #15) permissive referendum.
(Complete transcript under separate cover.)
Motion by Councilmember Sheila Gaddis seconded by Councilmember Ray Tierney that
Exhibit No.3 attached.
UPON ROLL CALL VOTE
PETITIONS:
MATTER RE:
Set August 13, 2008 Public Hearing for proposed Kirk/Astor
Parks District (see Resolution #18; letter from Thomas A. Low,
Commissioner of Public Works/Superintendent of Highways, dated July
2,2008 with attached map, plan. report and petitions).
Motion by Councilmember Louise Novros seconded by Councilmember James Vogel that
Exhibit NO.4 attached.
UPON ROLL CALL VOTE
90
MATIERRE:
Proposed restriction of parking at all times on East side of
Sylvan Road between Antlers Drive and the southern dead end (see
Petition received July 8, 2008).
Motion by Councilmember Ray Tierney seconded by Councilmember James Vogel that
the Town Board receive and file the aforementioned petition.
UPON ROLL CALL VOTE
MATTER RE:
Costello Office Park - Commercial at South Winton Rd /590.
Motion by Councilmember James Vogel seconded by Councilmember
Sheila Gaddis that the Town Board receive and file the aforementioned petition.
UPON ROLL CALL VOTE
BIDS:
MATIERRE:
Authorize bid award to Austin-Spencer Collision for town
vehicle collision repair services at $34 per hour, for one year, effective
August 1,2008 (see Resolution #10; letter from Thomas M. Voelkl, Chief
of Police, dated June 25, 2008).
UPON ROLL CALL VOTE
MATTER RE:
Authorize bid award to Twelve Corners Mobil for town
vehicle mechanical repair services at $34.50 per hour, effective August 1,
2008 (see Resolution #9; letter from Thomas M. Voelkl, Chief of Police,
dated June 25, 2008).
Motion by Council member Ray Tierney seconded by Council member James Vogel that
UPON ROLL CALL VOTE
COMMUNICATIONS:
FROM New York State Department of Transportation updating the East Henrietta Road
Reconstruction project
FROM David Pratt, P.E., Environmental Engineer 2, New York State Department of
Environmental Conservation, dated June 27, 2008, approving the Town's request to reduce
groundwater monitoring at the Gonsenhauser Farm Brownfield site
FROM Ann Kolko, dated June 30, 2008, commenting on the proposed "The Reserve" project
FROM Maureen and Art Holtzman, dated June 28, 2008, commenting on the proposed "The
Reserve" project
91
FROM Stephen A. Karl, dated July 2, 2008, commenting on the proposed Costello developments
FROM Nanette Robinson-Vine, dated June 28,2008, commenting on the proposed "The
Reserve" project
FROM Steve Kittelberger, dated June 19, 2008, commenting on the proposed Costello
developments
FROM Brighton residents, dated June 25, 2008, expressing opposition to the proposed Costello
development
FROM Marie E. Gibson, Greater Rochester Community of Churches, dated June 30,2008,
expressing thanks for Councilmember Gaddis attending the "Beloved Community Is Coming"
event
FROM Brighton Fire District, prOViding the December 31, 2007 Financial Reports
FROM West Brighton Fire Department, Inc., providing their June 2008 Report to the Town, 2007
and 2006 Financial Statements and Independent Auditor's Report, and 2007 Staff Activity by
Incident records
Motion by Councilmember Sheila Gaddis seconded by Councilmember Louise Novros to
receive and file the aforementioned communications.
UPON ROLL CALL VOTE
COMMITTEE REPORTS:
Community Services. Next meeting July 24, 2008
Finance and Administrative Services Councilmember Sheila Gaddis JUly 2, 2008. Next
meeting July 16, 2008
Public Safety Services Councilmember Ray Tierney July 8, 2008. Next meeting August
12,2008
Public Works Services Councilmember James Vogel July 7,2008. Next meeting August
12,2008
OLD BUSINESS:
MATTER RE:
Authorize Change Order #2, not exceeding increase of
$1,932., to contract with Chatfield Engineers for the sewer flow
monitoring program (see Resolution #3; letters from Thomas A. Low,
Commissioner of Public Works/ Superintendent of Highways, dated June
26, 2008 and Paul R. Chatfield, P.E., dated June 19, 2008).
UPON ROLL CALL VOTE
NEW BUSINESS:
MATTER RE:
Reading and approval of claims
92
Motion by Councilmember Sheila Gaddis seconded by Councilmember James Vogel that
the Supervisor read and approve payment of the claims as set forth in Exhibit NO.8 attached.
UPON ROLL CALL VOTE
MAnER RE:
Authorize Supervisor to execute agreement and necessary
documents to accept New York State Department of Transportation
(NYSDOT) $96,000 grant for Highland Park to Canal Trail (see
Resolution #6; letters from Thomas A. Low, Commissioner of Public
Works/Superintendent of Highways, dated June 13,2008 and Daniel
Hallowell, Manager, Regional Program Development and Management,
NYSDOT, dated June 11, 2008).
Motion by Councilmember Louise Novros seconded by Councilmember James Vogel that
UPON ROLL CALL VOTE
MAnER RE:
Accept $50. donation from Meadowbrook Neighborhood
Association in appreciation for Police Department assistance with annual
children's parade (see Resolution #11; letter from Thomas M. Voelkl,
Chief of Police, dated June 16,2008, with attachment).
Motion by Councilmember Ray Tierney Seconded by Councilmember Sheila Gaddis that
Exhibit No. 10 attached.
UPON ROLL CALL VOTE
MATTER RE:
Authorize Supervisor to execute contract with JP Morgan
Chase for 2008 Governmental Accounting Standards Board (GASB) 45
Other Post Employment Benefits (OPEB) actuarial valuations (see
Resolution #1; memorandum from Paula A. Parker, Director of Finance,
dated July 2, 2008).
Motion by Councilmember Sheila Gaddis Seconded by Councilmember James Vogel that
UPON ROLL CALL VOTE
MATTER RE:
Authorize change in Town's Mileage Reimbursement Policy,
from current $.50% per mile to $.58% per mile (see Resolution #4;
memorandum from Paula A. Parker, Director of Finance, dated July 1,
2008, with attachment)
Motion by Councilmember Sheila Gaddis seconded by Councilmember James Vogel that
UPON ROLL CALL VOTE
MATTER RE:
Authorize exception to procurement policy for emergency
93
enclosure of fire damaged home at 225 Valley Road at cost of $642.05
(see Resolution #2; letter from Thomas A. Low, Commissioner of Public
Works/Superintendent of Highways, dated June 30, 2008).
Motion by Council member James Vogel seconded by Council member Sheila Gaddis that
UPON ROLL CALL VOTE
MATTER RE:
Set August 13, 2008 Public Hearing for proposed Extension
#92 to Brighton Consolidated Sewer District (see Resolution #5; see
letters from Thomas A. Low, Commissioner of Public
Works/Superintendent of Highways, dated July 2,2008 and Richard S.
Cortina, Assistant Engineer, dated July 1,2008, with attachments).
Motion by Councilmember James Vogel Seconded by Councilmember Sheila Gaddis that
UPON ROLL CALL VOTE
MATTER RE:
Set August 13, 2008 Public Hearing for proposed removal
of 9" Ash tree at 2300 Elmwood Avenue next to 296 Sylvan Road (see
Resolution #13; letter from Thomas A. Low, Commissioner of Public
Works/Superintendent of Highways, dated June 30,2008).
Motion by Councilmember James Vogel Seconded by Councilmember Sheila Gaddis that
UPON ROLL CALL VOTE
MATIERRE:
of 48" black willow tree at 455 Bronx Drive (see Resolution #14; letter
from Thomas A. Low, Commissioner of Public Works/Superintendent of
Highways, dated June 11, 2008, with attachments.
UPON ROLL CALL VOTE
MATIERRE:
of two trees on Town Hall campus (see Resolution #17; letter from
Laraine Albers, dated June 2, 2008, with attachment.
UPON ROLL CALL VOTE
MATTER RE:
Set August 13, 2008 Public Hearings for Draft
94
Environmental Impact Statement and on an Incentive Zoning/Rezoning
application for the proposed "The New Sl. John's Community" project,
and schedule a joint Town Board/ Planning Board Workshop for August
27,2008 at 4:00 p.m. (see Resolution #16; letters from Thomas A. Low,
Commissioner of Public Works/Superintendent of Highways, dated June
27,2008 and Carl Hewings, Parrone Engineering, dated June 24,2008).
UPON ROLL CALL VOTE
MATTER RE:
Adopt the Emergency-Disaster Plan (see Resolution #8;
letter from Thomas A. Low, Commissioner of Public
Works/Superintendent of Highways, dated June 18,2008, with
attachment).
UPON ROLL CALL VOTE
MAnERS OF THE SUPERVISOR:
MATTER RE:
1-590 Interchange at Winton Road (see letter from Kevin
Bush, P.E., Regional Design Engineer, New York State Department of
Transportation, dated June 26, 2008).
Motion by Councilmember James Vogel seconded by Councilmember Sheila Gaddis to
receive and file the aforementioned communication.
UPON ROLL CALL VOTE
MEETING ADJOURNED:
the Town Board adjourn at 9:50 PM.
CERTIFICATION:
I, Susan Kramarsky, 79 Monteroy Road, Rochester, NY do hereby certify that the foregoing is a
true and accurate record of the proceedings of the Town of Brighton County of Monroe, State of
New York held on the July 9,2008 and that I recorded said minutes of the aforesaid meeting of
the Town Board of the Town of Brighton, New York.
Susan Kramarsky, Town Clerk
EXHIBIT NO.1
At a Town Board Meeting of the Town of
Brighton, Monroe County, New York, held
at the Brighton Town Hall, 2300 Elmwood
Ayenue, in said Town of Brighton on the
9- day of July, 2008.
PRESENT:
SANDRA L. FRANKEL,
Supervisor
JAMES R. VOGEL
RAYMOND J. TIERNEY III
LOUISE NOVROS
SHEILA A. GADDIS
Councilpersons
WHEREAS, the Town previously entered into an agreement with Commissioner
of Public Works Thomas A. Low under which the Town agreed to pay a portion of
Low's health care premiums in retirement, so long as he had worked at least 15
years for the Town, with a maximum payment of 80% of premiums if he retired
after working 20 years for the Town, and
WHEREAS, Commissioner Low has considered retirement in August 2008, but
in order to retain his services through February 2009, in order to work
towards completion of various projects within the Public Works Department, the
Town and Low desire to amend the agreement to credit Low with time employed in
public service with the Town of Greece, Monroe County, and Syracuse, New York,
which would currently require the Town to pay 80% of either of the two lowest
priced health care plans available upon Low's retirement, based on the added
expertise that Low has brought to the Town of Brighton due to his prior public
service experience, and to make such health care portable outside the Monroe
County area, in return for Low's agreement to continue employment with the
Town through at least February 28, 2009 and to provide consulting services
thereafter through the end of 2009, on an as needed basis; it is therefore
RESOLVED, that the Supervisor is hereby authorized to execute and
deliver an amendment to the agreement previously entered into by and between
Brigtres7.908-19
the Town and Commissioner of Public Works Thomas A. Low, concerning retiree
health benefits, which Agreement shall be in form and substance as may be
approved by the Attorney for the Town.
Dated: July 9, 2008
Briglres7.9.08-19
Sandra L. Frankel, Supervisor
Voting
James R. Vogel, Councilman
Voting
Raymond J. Tierney III, Councilman
Voting
Louise Novros, Councilperson
Voting
Sheila A. Gaddis, Councilperson
Voting
EXHIBIT NO.2
Avenue, in said Town of Brighton on the
9th day of July, 2008.
PRESENT:
SANDRA L.
FRANKEL,
Supervisor
JAMES R. VOGEL
LOUISE NOVROS
SHEILA A. GADDIS
Councilpersons
WHEREAS, the Town Board previously received and filed
correspondence from Thomas A. Low, Commissioner of Public Works,
requesting that a public hearing be called to consider the removal of
the following trees:
45 u Norway Maple at 2881 Elmwood Avenue
35 u Silver Maple at 11 Seminole Way
72 u Box Elder at 70 Park Lane; and
WHEREAS, based upon such correspondence,
the Town Board duly
called and held a public hearing, pursuant to Section 175.8 of the
Town Code, to consider the removal of such trees referenced in such
correspondence, and all persons having an interest in such matter
having had an opportunity to be heard at such hearing; it is therefore
RESOLVED, that the Town Board hereby determines that the
Commissioner of Public Works has shown good cause for the removal of
the tree located at 70 Park Lane, namely,
the disease and/or decay of
such tree and the consequent danger to person and/or property, and
therefore determines that the recommendation of the Commissioner of
Public Works to remove such tree be and it hereby is affirmed and that
only the two scaffolds on the north side of the tree at 2881 Elmwood
Avenue be removed and that the health of that tree be evaluated in the
future.
Dated:
July 9,
2008
Brigtres7.9.08-12
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EXHIBIT NO.3
PRESENT:
SANDRA L. FRANKEL,
Supervisor
JAMES R. VOGEL
LOUISE NOVROS
SHEILA A. GADDIS
Councilpersons
WHEREAS, the Town Board previously received and filed a petition from
certain property owners requesting the formation of a sidewalk snow removal
district on Grovesnor Road, although such petitions were not notarized as
required by Article 12 of the Town Law; and
WHEREAS, the Town has now received additional signatures of property
owners within the proposed District, indicating their support for the
formation of such a District; and
WHEREAS, in reliance upon the indication of support for the concept of a
sidewalk snow removal district on Grovesnor Road, the Town Board, pursuant to
Article l2-a of the Town Law, set a public hearing to consider the formation of
the Grovesnor Road Sidewalk Snow Removal District; and
WHEREAS, said Town Board duly adopted on the 11th day of June,
2008, an
Order providing that the Town Board shall meet at the Brighton Town Hall, 2300
Elmwood Avenue,
in said Town on the
9th day of July,
2008,
at
7: 30 P.
M.,
prevailing time, to consider said petition and to hear all persons interested in
the
subj ect
thereof,
and
certified copies
of
said Order
having
been
duly
published and posted as prescribed by law and said Town Board having met at the
time and place specified in said Order and having considered said petition and
having heard all persons interested in the subject thereof, who appeared at such
time and place, concerning the same; and the said Town Board having given due
deliberation to the matter, specifically including a map plan and report of the
proposed District, together with any additional information or testimony at the
public hearing; and
WHEREAS,
in
light
of
the
indication of
support
for
formation
of
the
District and the evidence offered at the public hearing, the Town Board hereby
makes certain determinations with regard to such District;
NOW, THEREFORE, BE IT ORDERED by the Town Board of the Town of Brighton
that it be and hereby is determined as follows:
was published and posted as
brigtres. 7 .9.08-15
required by law;
(1) that the notice of hearing
(2)
that all
the property and
property
District;
owners
(3)
benefited
are
included
within
the
limits
of
the
proposed
that all the property and property owners wi thin the proposed
District are benefited thereby; and (4) that it is in the public interest to form
such District; and be it further
ORDERED, that The Grovesnor Road Sidewalk Snow Removal District of the Town
of Brighton be established to include the properties listed in the map, plan and
report, with the costs thereof to be charged on an ad valorem basis; and be it
further
ORDERED,
that
this
Order
is
adopted subject
to permissive
referendum
pursuant to Section 209-e of the Town Law; and be it further
ORDERED, that in the event no petition seeking permissive referendum is
filed with the Town Clerk, the Town Clerk be, and hereby is directed to record a
certified copy of this Order in the office of the Clerk of the County of
Monroe within ten days after the end of the thirty-day permissive referendum
period.
Dated: July 9, 2008
Members of the Brighton Town Board,
Brighton, New York
brigtres.7.9.08-15
STATE OF NEW YORK)
COUNTY OF MONROE)
I,
ss:
SUSAN KRAMARSKY,
County, New York,
Town Clerk of the Town of Brighton,
Monroe
do hereby CERTIFY that I have compared the foregoing
copy of the Order and Resolution with the original thereof adopted by the
Town Board of Brighton,
on the 9th day of July 2008,
and filed in my
office on the same day, and that the said foregoing copy is a true and
correct copy of said original Order and Resolution and of the whole
thereof.
IN WITNESS WHEREOF, I have hereunto signed my name and affixed the
seal of said Town this 9th day of July, 2008.
susAN
KRAMARSKY, Town clerk
Town of Brighton, Monroe County
brigtres.7.9.08-15
EXHlBITNO.4
9 th day of July, 2008.
PRESENT:
SANDRA L. FRANKEL,
Supervisor
JAMES R. VOGEL
LOUISE NOVROS
SHEILA A. GADDIS
Councilpersons
In the Matter of the
Kirk-Astor Park District
Town of Brighton, Monroe County,
New York
WHEREAS, pursuant to Article 12 of the Town Law,
petitions have
been filed with the Town Clerk and presented to and filed with the
Town Board of the Town of Brighton by the record owners of more than
fifty
percent
(50%)
of
the
assessed
valuation
of
property
located
within such proposed district, and fifty percent (50%) of the assessed
valuation
praying
of
owner-occupied
that the
Kirk-Astor
properties
Park
in
the
proposed
district,
District be established to include
the real property identified in such petitions, consisting of property
wholly within the said Town of Brighton,
and
described
in
the
attached
Exhibit
New York,
"A",
also
and being bounded
identified
as
26
through 170 Astor Drive and 4 through 161 Kirk Drive; and
WHEREAS,
by said petition it appears that none of said property
is located within a city or incorporated village; and
WHEREAS,
the
District
will
serve
the
following
purposes;
the
acquisition by lease or purchase of lands from the State of New York,
all as shown on Exhibit C to such map, plan and report,
installation,
Britres.7. 9. 08-18
maintenance and replacement of
features
the purchase,
such as
trees,
landscape
plantings,
street
furniture
and
benches
on
the
land
in
question and adjacent Town highway rights of way and the mowing and
other maintenance of these lands and adjacent Town highway rights of
way; and
WHEREAS, the cost of the District shall be assessed and collected
from real property within the proposed Extension on a benefits derived
basis; and
NOW,
THEREFORE,
on
motion
of
Councilperson
seconded by Councilperson
ORDERED,
Low,
that correspondence dated July 2,
Commissioner
report,
, it is
of
Public
Works,
together
2008
with
a
all concerning the Kirk-Astor Park District,
from Thomas A.
map,
plan
and
be 'received and
filed; and be it further
ORDERED,
that a public hearing be held at the meeting of the Town
Board of said Town of Brighton to commence at 7:30 P.M"
prevailing
time, on the 13th day of August, 2008, at the Town Hall, 2300 Elmwood
Avenue to consider the said petition and application made thereby and
to hear all persons interested therein and to take such action thereon
as may be proper; and be it further
ORDERED,
that
the Town Clerk of
the
Town give
notice
of
such
hearing by duly publishing this Order and by posting a certified copy
thereof on the Town Clerk's bulletin board not less than ten
more than twenty (20) days prior to said hearing.
Dated: July 9, 2008
Srilres. 7.9.08-1 8
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(10)
nor
STATE OF NEW YORK)
COUNTY OF MONROE)
I,
Brighton,
SUSAN
ss.
KRAMARSKY,
Monroe
County,
the
New
Deputy
York,
do
Town
Clerk
hereby
of
CERTIFY
the
Town
that
I
of
have
compared the foregoing copy of an Order adopted by the Town Board of
the Town of Brighton at a meeting of the said Board duly held on July
9,
2008,
with
the
original
of
said Order which
is
on
file
in
the
Br ighton Town Clerk's office and entered in the Minutes of the said
meeting and that the foregoing copy is a true and exact copy of the
said original Order and of the whole thereof.
IN WITNESS WHEREOF,
I have hereunto set my hand and affixed the
seal of the said Town of Brighton this 9th day of July, 2008.
New York
Britres. 7.9.08-18
NOTICE OF PUBLIC HEARING ON PROPOSED
KIRK-ASTOR PARK DISTRICT
TOWN OF BRIGHTON, MONROE COUNTY
NEW YORK
* * * * * * * * * * * * * * * * * * * *
NOTICE IS HEREBY GrvEN that, pursuant to a Petition dated
- - - - - -,
which is annexed thereto and on file in the Town Clerk's
Office where it may be examined during business hours, and an Order of
the Town Board of the Town of Brighton adopted
the Town Board will hold a public hearing at the Brighton Town Hall,
2300 Elmwood Avenue, in said Town on the 13th day of August, 2008, at
a meeting commencing at 7:30 P.M., to hear all parties and citizens
for or against the proposed Extension No. 1 to the Kirk-Astor Parks
District for the Town of Brighton.
Britres. 7. 9.08-18
EXHIBIT NO.5
PRESENT:
SANDRA L. FRANKEL,
Supervisor
JAMES R. VOGEL
LOUISE NOVROS
SHEILA A. GADDIS
Councilpersons
RESOLVED, that correspondence dated June 25,
Voelkl,
Chief of
Police,
concerning a
contract
2008 from Thomas M.
for
collision repair
services for Police Department vehicles, be received and filed;
and be
it further
deliver
an
Collision,
agreement
Inc.
for
by
and
collision
between
repair
the
Town
services
and
on
Austin-Spencer
Brighton
Police
Department vehicles, at an hourly rate of $34.00, with a five percent
(5%)
discount
on parts
and components,
which
agreement
shall
be
form and substance as may be approved by the Attorney for the Town.
Dated: July 9, 2008
Britres.7.9.08-IO
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in
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'fA t
!I
Town of Brighton
POLICE DEPARTMENT
2300 ElmwGOd Avenue
Rochester, New York 14618·2 J96
POLtCI
""'-'1: lftJ
Emergency 91 1
AJmllli,lrlltive (585) 784-5150
Thomas M. Voelkl
Chief of Police
Fax: (585) 7R4-515J
June 25, 2008
Honorable Town Board
Finance/Administrative Services Corrunittee
Town of Brighton
2300 Elmwood A venue
Rochester, New York 14618
Dear Board Members:
On June 11, 2008 the Police Department advertised for bids to award a public works contract for
the collision repair of town vehicles. Bid specifications were advertised and sent to six
prospective bidders. One bid was received from Austin-Spencer Collision by the bid opening date
with a bid price of $34.00 per hour.
Considering that Austin-Spencer Collision was the only bid received and they have met all of the
bid requirements, I recommend that Austin-Spencer Collision be awarded the contract for
town vehicle collision repair for one year starting August l, 2008. As required under the "terms
and conditions" of the bid, they submitted the completed bid Conn, the $500.00 security deposit and
a non-collusive bidding form. I have included the bidding materials for your review.
Thank. you for your consideration to this request.
Very truly yours,
-. -;I;'
,.
f
1/
.i/
r?
~Ili:~("~
Thomas M. Voelkl
Chief of Police
EXHIBIT NO.6
PRESENT:
SANDRA L. FRANKEL,
Supervisor
JAMES R. VOGEL
LOUISE NOVROS
SHEILA A. GADDIS
Councilpersons
Voelkl,
Chief
of
Police,
concerning
a
contract
2008 from Thomas M.
for
maintenance
and
repair services on Police Department vehicles, be received and filed;
and be it further
deliver an agreement by and between the Town and Twelve Corners Mobil
for
maintenance
vehicles,
discount
and
repair
services
on
at an hourly rate of $34.50,
for parts and components,
Brighton
with a
Police
Department
fifteen percent
which agreement shall be in form
and substance as may be approved by the Attorney for the Town.
Dated: July 9, 2008
Britres.7.9.08-9
(15%)
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Town of Brighton
POLICE DEPARTMENT
2300 Elmwood Avenue
Rochester, New York 14618-2196
Em~rgency 911
AJmini.\traliw (585) 784-5150
Fa)(; (SM5, 7114-5151
Thomas M. Voelkl
Chief of Police
June 25, 2008
Honorable Town Board
Finance/Administrative Services Committee
Town of Brighton
2300 Elmwood Avenue
Rochester, New York 14618
Dear Board Members:
On June 11,2008 the Police Department advertised for bids to award a public works contract for
the mechanical repair oftown vehicles. Bid specifications were advertised and sent to nine
prospective bidders. One bid was received from Twelve Corners Mobil for an hourly rate of$34.50
per hour.
Considering that we have been satisfied with Twelve Corners Mobil as our current vendor and that
they are the only bidder, I recommend that Twelve Comers Mobil be awarded the contract for town
vehicle mechanical repair for one year starting August 1,2008. As required under the
"terms and conditions" of the bid, they submitted a bid form, a deposit check for $1,000 and a
completed non-collusive bidding fonn. I have included the bidding materials for your review.
Thank you for your consideration to this request.
Very truly yours,
.,-''''
--'-.
""
" I;·.' V
-./
-
.4-.(. (L(.
'\
...-- _..
Thomas M. VoelkJ
Chief of Police
EQUAL
(IP'~)RTl",ln
nWI (II I R
EXHIBIT NO.7
PRESENT:
SANDRA L. FRANKEL,
Supervisor
JAMES R. VOGEL
LOUISE NOVROS
SHEILA A. GADDIS
Councilpersons
RESOLVED,
Low,
that correspondence dated June 26,
Commissioner of Public Works,
2008 from Thomas A.
and correspondence dated June 19,
2008 from Paul R. Chatfield, P.E., Chatfield Engineers,
Change Order #2
PC, concerning
to the agreement with Chatfield Engineers
for
sewer
flow monitoring, be received and filed; and be it further
RESOLVED, that the Town Board hereby approves Change Order #2 to
the contract by and between the Town and Chatfield Engineers for sewer
flow
monitoring
to
provide
complete contract documents
for
the
for
for
trunk
additional
services
by
providing
sewer rehabilitation using cured-in-
place
pipelining
sewer
along
1-590
south
Road,
which will increase the total not to exceed contract amount by
$1,932.
Dated: July 9, 2008
Britres.7.9.08-3
Voting
Voting
Voting
Voting
Voting
of
Blossom
EXHIBIT NO.8
July 9,2008
CLAIMS FOR APPROVAL AT TOWN BOARD MEETING
THAT THE CLAIMS AS SUMMARIZED BELOW HAVING BEEN APPROVED BY THE RESPECTIVE
DEPARTMENT HEADS AND AUDITED BY THE TOWN BOARD AUDIT COMMITIEE ARE HEREBY
APPROVED FOR PAYMENT.
182,342.25
$
A -GENERAL
D·HIGHWAY
83,912.35
H • CAPITAL
26,645.49
L - LIBRARY
821.00
2,495.00
SA - AMBULANCE DI5T
645.00
SB - BUSINESS IMPROVM
SO • DRAINAGE DIST
1,917.50
SF - FIRE DIST
7,568.60
SK - SIDEWALK DIST
3.787.50
SR • REFUSE DIST
24,470.06
3,490.00
935.00
13,485.00
SS - SEWER DIST
37,156.45
SW - WATER DIST
2,092.50
TA· AGENCY TRUST
7,692.69
SL • LIGHTING DIST
SM· SNOW REMOVAL DST
SN·NEIGHBORHOOD DIST.
TOTAL
UPON ROLL CALL
$
399,456.39
MOTION CARRIED
APPROVED BY:
SUPERVISOR
COUNCIL MEMBER
COUNCIL MEMBER
TO THE SUPERVISOR:
I CERTIFY THAT THE VOUCHERS LISTED ABOVE WERE AUDITED BY THE TOWN BOARD
ON THE ABOVE DATE AND ALLOWED IN THE AMOUNTS SHOWN. YOU ARE HEREBY AUTHORIZED
AND DIRECTED TO PAY TO EACH OF THE CLAIMANTS THE AMOUNT OPPOSITE HIS NAME.
DATE
TOWN CLERK
EXHIBIT NO. 9
PRESENT:
SANDRA L. FRANKEL,
Supervisor
JAMES R. VOGEL
LOUISE NOVROS
SHEILA A. GADDIS
Councilpersons
RESOLVED, that correspondence dated June 13, 2008 from Thomas A.
Low,
2008 from Daniel Hallowell, Manager,
Management,
State of New York,
with attachments thereto,
Regional Program Development and
Department of Transportation,
together
concerning a grant from the New York State
Department of Transportation for a proposed trail from Highland Park
to the Erie Canal Trail, be received and filed; and be it further
RESOLVED,
Department
of
that the Town Board hereby accepts the New York State
Transportation
Grant
for
the
design study of an on-road and off-road trail
preliminary
and
final
from Highland Park to
the Erie Canal Trail; and be it further
RESOLVED,
that the Town hereby agrees to provide a $24,000 cash
match, $14,000 of which will be paid in 2008 and $10,000 of which will
be paid in 2009,
with a consultant to be engaged and directed by the
Town; and be it further
deliver all agreements,
certifications and reimbursement
requests
behalf of the Town in connection with this grant; and be it further
Brilres.7.9.08-6
on
that
RESOLVED,
the
Town
Board
hereby
authorizes
the
Finance
Director to make any and all necessary Budget transfers in connection
with
this
grant
and
the
appropriation
of
the matching
funds
to
be
provided by the Town in connection therewith; and be it further
RESOLVED,
that the Town Board herby authorizes the Supervisor to
execute an agreement with the City of Rochester naming the Town of
Brighton
as
committing
'sponsor'
to pay a
for
the
project
one-third portion
and
the
($8,000.)
City
of
($24,000.) of the project.
Dated: July 9, 2008
Britres.7.9.08-6
Voting
Voting
Voting
Voting
Voting
the
of
Rochester
local
share
EXHIBIT NO. 10
PRESENT:
SANDRA L. FRANKEL,
Supervisor
JAMES R. VOGEL
LOUISE NOVROS
SHEILA A. GADDIS
Councilpersons
RESOLVED,
Voelkl,
Chief
Stephanie
that correspondence dated June 16, 2008 from Thomas M.
of
Police,
Dickinson,
concerning a
together
with
Meadowbrook
donation
undated
Neighborhood
correspondence
from
Association,
both
from the Meadowbrook Neighborhood Association,
be received and filed; and be it further
RESOLVED,
that
donation of
$50.00
appreciation
for
the
Town
Board
hereby
from the Meadowbrook
the
Police
gratefully
accepts
Neighborhood Association
Department's
assistance
with
the
in
the
Neighborhood Association's Annual Children's Parade; and be it further
RESOLVED,
that
A.POLCE.3120.2705
equivalent
the donation be
(Police
increase
in
Gifts
recorded as
and
appropriations
revenue
Donations),
in
account
supporting
an
A.POLCE.3120.418
(Police - Law Enforcement Programs) .
Dated: July 9, 2008
Britres.7.9.08-11
in account
Voting
Voting
Voting
Voting
Voting
EXHIBIT NO. 11
PRESENT:
SANDRA L. FRANKEL,
Supervisor
JAMES R. VOGEL
LOUISE NOVROS
SHEILA A. GADDIS
Councilpersons
RESOLVED,
Parker,
that
Director of
a
memorandum dated
Finance,
July
concerning a
2,
2008
from
Paula
contract with J. P.
A.
Morgan
Chase Bank for 2008 GASB 45 OPEB actuarial valuations, be received and
filed; and be it further
deli ver
Bank
an
for
conditions
agreement by and between the
2008
set
GASB
45
forth
OPEB actuarial
in
the
Town and J. P.
valuations
above-referenced
Morgan Chase
upon the
terms
memorandum,
and
which
agreement shall be in form and substance as may be approved by the
Attorney for the Town.
Dated: July 9, 2008
Brilres.7.908-1
Voting
Voting
Voting
Voting
Voting
EXHIBIT NO. 12
PRESENT:
SANDRA L. FRANKEL,
Supervisor
JAMES R. VOGEL
LOUISE NOVROS
SHEILA A. GADDIS
Councilpersons
RESOLVED,
Parker,
that
Director
of
a
memorandum dated
Finance,
together
July
with
1,
2008
from
an
attachment
Paula
A.
thereto,
concerning a proposed change in the Town's mileage reimbursement rate,
be received and filed; and be it further
RESOLVED, that the Town Board hereby approves an amendment to the
Town's mileage reimbursement policy,
mileage
reimbursement
rate
to
increasing the allowable business
$.585
per
mile,
where
such
mileage
expenses are incurred in accordance with all other provisions of the
policy ,
effective July 1,
2008,
based on a
concurrent change in the
Internal Revenue Service mileage reimbursement rate.
Dated: July 9, 2008
Britres.7.9.08-4
Voting
Voting
Voting
Voting
Voting
EXHIBIT NO. 13
PRESENT:
SANDRA L. FRANKEL,
Supervisor
JAMES R. VOGEL
LOUISE NOVROS
SHEILA A. GADDIS
Councilpersons
Low,
Commissioner
Town's
of
procurement
Public
policy
Works,
to
concerning
enclose
a
2008 from Thomas A.
an
exception
fire-damaged
to
building,
the
be
received and filed; and be it further
RESOLVED,
that
the
Town
Board
hereby
approves
the
use
of
Emergency Enclosures for an emergency enclosure of a fire-damaged home
at 225 Valley Road, at a cost of $642.05; and be it further
RESOLVED,
that Town Board further
approves an exception to the
Town's procurement policy for the procurement of the above-referenced
services,
based
upon
the
rationale
set
forth
in
correspondence from the Commissioner of Public Works.
Dated: July 9, 2008
Britres.7.9.08-2
Voting
Voting
Voting
Voting
Voting
the
referenced
TOWN OF BRIGHTON
MONROE COUNTY, NEW YORK
June 30, 2008
Honorable Finance committee
Town of Brighton
2300 Elmwood Ave.
Brighton, NY 14618
Re:
Authorize Exception to Procurement Policy
Enclosure of Fire-Damaged Building
Honorable Members:
I recommend that I be authorized to deviate from the procurement
pOlicy and to use the services of Emergency Enclosures for an
emergency enclosure of a fire-damaged home at #225 Valley Rd. in an
amount of $642.05.
The Town's procurement policy requires at least two quotations for
public works contracts of over $400.00 but under $1, 000 .00. I
recommend the retroactive approval of this deviation because we
needed to secure the fire scene (thus, freeing the BFD units) while
an insurance company was, per the owner, not involved. For future
such incidents, 'an RFP will shortly be issued for services for the
balance of the year on a "time and materials" basis.
Funds are available in A.DPW.8020.449. This costs will be assessed
against the owner's taxes.
hhomas
A. Low
Commissioner of Public Works
cc: P. Parker
C. Roth
2300 ELMWOOD AVENUE
ROCHESTER, NEW YORI< 14618
(585) 784·5250
FAX: (585) 784·5373
hltp'/IWWW,towno/brighton,org
Itlr:. ~ er8\pn1t:'·.. . re. P'O: : ::'1
EXHIBIT NO. 14
At a Regular Meeting of the Town Board of
the Town of Brighton, Monroe County, New
York, held at Brighton Town Hall in the
Town of Brighton on the 9th day of July,
2008.
PRESENT:
SANDRA L. FRANKEL,
Supervisor
JAMES R. VOGEL
LOUISE NOVROS
SHEILA A. GADDIS
Councilpersons
In the Matter
of
Proposed Extension #92 to the
Brighton Consolidated Sewer District
Town of Brighton, Monroe County
New York
WHEREAS, a petition dated June 2, 2008 has been presented to and
filed with the Town Clerk of the Town of Brighton by Leonid Chervin,
as
record
owner
of
a
majority
in
assessed
value
of
certain
real
property more fully described in Exhibit A attached hereto and made a
part
hereof,
known
as
Tax
Parcel
No.
150.10-1-16,
consisting
of
approximately .86 acres, otherwise known as 729 Edgewood Avenue in the
Town
of
Brighton,
praying
that
the
Brighton
Consolidated
Sewer
District be extended to include such real property hereafter described
and that said real property be incorporated into said District,
said
property being wholly within the said Town of Brighton, New York; and
Britres7.9.08-5
WHEREAS, by said petition it appears that none of said property
is located within a city or incorporated village; and
WHEREAS, a map and plan and report has been prepared by Glenn F.
Thornton,
P.E.,
duly
licensed
boundaries
of the
sewer
system to be
Extension and
is
annexed
to
professional
engineers,
showing
installed wi thin the proposed
said petition
and
filed
with
the
Town
Clerk; and
WHEREAS, it appears by said petition that an improvement is to be
constructed in said Extension, namely a sanitary sewer line and other
facilities
required
to
serve
the
proposed
extension,
and
that
the
entire cost of such construction is to be paid by the Petitioner and
that no assessment will be made against the benefited property and no
Town obligations will be required to be issued to defray said cost or
any part thereof; and
there will be no expense to the Brighton Consolidated
WHEREAS,
Sewer
District
for
the
construction
and
installation
of
such
facilities; and
WHEREAS,
be
assessed
the costs of providing the ongoing sewer services shall
and
collected
from
real
property
within
the
proposed
Extension on a benefits derived basis.
NOW,
THEREFORE,
on motion
of
seconded by Councilman
ORDERED,
Low,
, it is
that correspondence dated July 2,
Britres7.9.08-5
Councilman
2008
from Thomas A.
together with attachments thereto,
all
related
to
proposed
Extension
92
to
the
Brighton
Consolidated
Sewer District, be received and filed; and be it further
ORDERED,
that a pUblic hearing be held at the meeting of the Town
Board of said Town of Brighton to commence at 7: 30
time,
on the 13 th day of August 2008,
Elmwood
proposed
Avenue
in
the
Extension
environmental
Town,
under
impact
to
thereof
and
prevailing
at the Brighton Town Hall,
consider
Article
P.M.,
12
to
the
of
establishment
the
hear
all
Town
Law
persons
therein and to take such action thereon as may be proper;
2300
of
the
and
the
interested
and be it
further
ORDERED,
hearing
by
that
duly
the
Town Clerk of
publishing
a
the
certified
Town give
copy
of
notice
this
Order
of
such
and
by
posting a certified copy thereof on the Town Clerk's bulletin board
not less than ten
(10)
nor more than twenty
(20)
days prior to said
hearing.
Dated: July 8, 2008
Members of the Town Board of
Brighton, New York, Monroe County
Britres7.9.08-5
STATE OF NEW YORK)
COUNTY OF MONROE)
I,
SUSAN
Monroe County,
ss.
KRAMARSKY,
New York,
the
Town
Clerk
of
the
do hereby CERTIFY that
Town
I
of
Brighton,
have compared the
foregoing copy of an Resolution adopted by the Town Board of the Town
of Brighton at a meeting of the said Board duly held on July 9,
2008,
with the original of said Resolution which is on file in the Brighton
Town Clerk's office and entered in the Minutes of the said meeting and
that the foregoing copy is a true and exact copy of the said original
Resolution and of the whole thereof.
IN WITNESS WHEREOF,
I have hereunto
se~
my hand and affixed the
seal of the said Town of Brighton this 9 th day of July, 2008.
New York
Britres7.9.08-5
EXHIBIT NO. 15
At a Town Board Meeting
Brighton, Monroe count Y
at the Brighton Town Ha i
A~enue, in said Town of
9 t day of July, 2008.
of the Town of
New York held
1, 2300 Ei mwood
Brighton on the
PRESENT:
SANDRA L. FRANKEL,
Supervisor
JAMES R. VOGEL
LOUISE NOVROS
SHEILA A. GADDIS
Councilpersons
WHEREAS, the Commissioner of Public Works has recommended that a 9 inch
ash tree located on the Brighton Town Hall campus, 2300 Elmwood Avenue, which
has caused and may continue to cause damage to an adjoining house located at
296 Sylvan Road, be removed, which recommendation is subject to public
hearing; it is therefore
RESOLVED, that correspondence dated June 30, 2008 from Thomas A. Low,
Commissioner of Public Works, together with attachments thereto, concerning
the proposed tree removal, be received and filed; and be it further
RESOLVED, that the Town Board hereby sets a public hearing to hear all
persons for or against the removal of a 9" Ash tree located on the Brighton
Town Hall campus, adjacent to 296 Sylvan Road, to be held on August 13, 2008
at 7:30 p.m. at Brighton Town Hall, 2300 Elmwood Avenue in the Town; and be it
further
RESOLVED, that the Town Clerk is hereby directed to cause notice of such
hearing to be given as required under Chapter 175 of the Town Code.
Dated: July 9, 2008
Brigtres7.9.08-13
Voting
Voting
Voting
Voting
Voting
EXHIBIT NO. 16
Brighton, Monroe count Y New York held
at the Brighton Town Ha i 1, 2300 Ei mwood
A~enue, in said Town of Brighton on the
9 t day of July, 2008.
PRESENT:
SANDRA L. FRANKEL,
Supervisor
JAMES R. VOGEL
LOUISE NOVROS
SHEILA A. GADDIS
Councilpersons
WHEREAS, the Commissioner of Public Works has recommended that a
significant Town tree, which is in poor health and therefore poses a threat to
persons and property, be removed, which recommendation is subject to public
hearing; it is therefore
RESOLVED, that correspondence dated June 11, 2008 from Thomas A. Low,
Commissioner of Public Works, together with attachments thereto, concerning
the proposed tree removal, be received and filed; and be it further
persons for or against the removal of a significant Town tree because it poses
a hazard to persons and property, namely a 48" Black Willow tree located in
the highway right of way adjacent to 455 Bronx Drive, to be held on August 13,
2008 at 7:30 p.m. at Brighton Town Hall, 2300 Elmwood Avenue in the Town; and
be it further
Dated: July 9, 2008
Brigtres7.9.06-14
Voting
Voting
Voting
Voting
Voting
EXHIBIT NO. 17
Brighton, Monroe count Y New York held
at the Brighton Town Ha i 1, 2300 Ei mwood
A~enue, in said Town of Brighton on the
gt day of July, 2008.
PRESENT:
SANDRA L. FRANKEL,
Supervisor
JAMES R. VOGEL
LOUISE NOVROS
SHEILA A. GADDIS
Councilpersons
WHEREAS, the Commissioner of Public Works has recommended that two trees
located between the Public Safety Wing and Town Hall entrances behind Brighton
Town Hall, which though technically healthy, are in poor condition, be
removed, which recommendation is subject to public hearing; it is therefore
RESOLVED, that correspondence dated June 2, 2008 from Laraine Albers,
together with attachments thereto, concerning the proposed tree removal, be
received and filed; and be it further
persons for or against the removal of the two trees located between the Public
Safety Wing and Town Hall entrances behind Brighton Town Hall, to be held on
August 13, 2008 at 7:30 p.m. at Brighton Town Hall, 2300 Elmwood Avenue in the
Town; and be it further
Dated: July 9, 2008
Brigtres7.9.08-17
Voting
Voting
Voting
Voting
Voting
TOWN OF BRIGHTON
MONAOE COUNTY, NEW YORK
June 2, 2008
Honorable Public Works Committee
Town of Brighton
Dear Committee Members:
I respectfully request authorization to remove the two trees located between the back public
safety wing and town hall entrances.
Per the attached tree hazard evaluation report done by Jerry Peterson on May 1,2008, the trees
are in poor condition and will not survive. We are removing all of the ground cover in that area
and would like to remove the trees at the same time so that we can plant grass seed. Removing
the ground cover will improve maintenance conditions and ~liminate rodent nesting in this area.
We would be happy to plant another location appropriate tree iffunding can be identified or such
a tree is donated.
Thank you for your consideration of this request and your support of our town hall campus
improvement efforts.
Sincerely,
Laraine Albers
xc:
Thomas A. Low, Commissioner of Public Works/Superintendent of Highways
Kevin Han, Maintenance Mechanic
2300 ELMWOOD AVENUE
ROCHESTER. NEW YORK 14618
t585} 784·5250
FAX; (585) 784·5373
hltp:;:Www.lownofbrighlon.Ofg
EXHIBIT NO. 18
PRESENT:
SANDRA L. FRANKEL,
Supervisor
JAMES R. VOGEL
LOUISE NOVROS
SHEILA A. GADDIS
Councilpersons
Low,
2008
from
Carl
Hewings,
Parrone
2008 from Thomas A.
Engineering,
both
concerning
the
public and environmental review of the proposed Incentive Zoning and
Rezoning for the new St. John's Community, be received and filed;
and
be it further
RESOLVED, that the Town Board hereby sets a public hearing on the
Draft
Environmental
Impact
Statement
under
the
State
Environmental
Quality Review Act for the proposed Incentive Zoning and Rezoning for
the new St. John's Community to be held August 13, 2008 at 7:30 pm at
Brighton Town Hall,
2300 Elmwood Avenue
in the Town of Brighton,
at
which time all persons having an interest in such matter shall have
the opportunity to be heard; and be it further
RESOLVED,
application
for
that the Town Board hereby sets a public hearing on an
Incentive
Zoning/Rezoning
Communi ty proj ect to be held August 13,
for
the
new
St.
John's
2008 at 7: 30 pm at Brighton
Town Hall, 2300 Elmwood Avenue in the Town of Brighton, at which time
all
person
having
an
interest
in
such
matter
shall
have
the
opportunity to be heard; and be it further
RESOLVED, that the Town Board hereby schedules a workshop meeting
with the Town of Brighton Planning Board to be held August 27, 2008 at
4:00 pm at Brighton Town Hall, 2300 Elmwood Avenue; and be it further
Brilres.7.9.08-16
RESOLVED,
that
the
corrunents
on
the
Draft
Statement shall be received through Monday,
Environmental
September 8,
Impact
2008; and be
it further
RESOLVED, that the Town Board hereby directs Ramsey Boehner,
Town's
Environmental
Liaison,
to
publish
and
distribute
the
Environmental Impact Statement as required by SEQRA regulations.
Dated: July 9, 2008
Britres.7.9.08-16
Voting
Voting
Voting
Voting
Voting
the
Draft
EXHIBIT NO. 19
PRESENT:
SANDRA L. FRANKEL,
Supervisor
JAMES R. VOGEL
LOUISE NOVROS
SHEILA A. GADDIS
Councilpersons
RESOLVED,
Low,
that correspondence dated June 18, 2008 from Thomas A.
Disaster Plan Update,
concerning the Town's Emergency -
together with the proposed Emergency -
Disaster
Plan attached thereto, be received and filed; and be it further
RESOLVED,
that
the
Town
Board
hereby
adopts
the
Emergency
Disaster Plan in the form presented to this meeting; and be it further
RESOLVED,
that
the
Town Board hereby
further
directs
Marshal to distribute the plan to all appropriate parties.
Dated: July 9, 2008
Brittes.7.9.08-8
Voting
Voting
Voting
Voting
Voting
the
Fire

July 9, 2008

Transcription

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