Emergency Preparedness at Capistrano Unified School District

Emergency Preparedness
at
CAPISTRANO
Unified School District
Board of Trustees
Dr. Gary Pritchard, President
John M. Alpay, Vice President
Lynn Hatton, Clerk
Ellen Addonizio, Board Member
Jack R. Brick, Board Member
Anna Bryson, Board Member
Sue Palazzo, Board Member
A Message From Joe Farley
Dear Capistrano Unified School District (CUSD) Families,
This brochure is intended to give you some direction in case of an emergency
that affects our area while your children are at school. While we cannot predict
every possible emergency scenario, we can be prepared and informed.
In this brochure, you will find information on who to contact, how to reunite
with your child in case of an emergency situation and steps that can help
ensure that your family is prepared.
On behalf of the Board of Trustees, I want to thank our partners at San Onofre
Nuclear Generating Station for helping CUSD disseminate this valuable
information. While we hope that you never have to use the information found
in this booklet, we strongly encourage you to take some time to familiarize
yourself with its content. In an emergency situation, this information will help
you, and your family, manage the situation.
As our friends at Ready OC like to tell us – Be Prepared. Be Aware. Be Involved.
Hopefully, this publication will help you accomplish those goals.
If you have any questions that are not answered in this brochure, feel free to
contact your child’s principal, or call CUSD Safety and Student Services at (949)
234-9266.
Sincerely,
Joseph M. Farley, Ed, D.
Superintendent, Capistrano Unified School District
Emergency Preparedness
Overview
CUSD Prepared for All Emergencies with Multi-Hazard Approach
The Capistrano Unified School District (CUSD) takes a multi-hazard approach to disaster preparedness.
Officials and staff members are prepared to handle any type of emergency including, but not limited to:
• Earthquakes
• Acts of Terrorism
• Wild Fires
• School Shootings
• Flooding
• Situation at San Onofre Nuclear Generating Station
Continued on page 4
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OVERVIEW AND MULTI-HAZARD APPROACH
The Capistrano Unified School District (CUSD) is prepared.
Each of the 56 schools within the District adheres to an overall emergency management plan focused on
ensuring that each student and teacher knows what to do in case an emergency strikes.
Confidence in each school’s preparedness plan is essential to student safety. With that in mind, principals begin
the process of building that confidence at that start of each school year by reviewing their emergency plans with
all of their staff members. All plans are intended to be read and understood before an emergency. Upon the
occurrence of a major incident, the plan becomes an emergency management guide.
Each plan contains the following chapters:
1. School Site Security/Hazard Assessment
2. The school evacuation plan (includes the buddy system plan and sweep teams)
3. National Incident Management System (NIMS)
4. School lockdown plan
5. Shelter in place procedures
6. Administrator contact telephone numbers
7. Bell schedule (daily and minimum day)
8. Phone directory (with the phone numbers
of each classroom)
9. General site map
10. An evacuation routes map and alternate
evacuation sites map
11. Utility shut off map
12. NIMS site layout map
13. Release/reunification plan
14. Aerial photographs
15. Supply inventory
16. Disabled students’ evacuation plan
17. San Onofre Nuclear Generating Station’s (SONGS) Plan for Emergency Planning Zone (EPZ)
schools (The EPZ is an area within a 10-mile radius around SONGS. The plan focuses on schools in
San Juan Capistrano, Dana Point and San Clemente)
18. Emergency drill schedule
After the initial overview, each staff person is assigned an emergency role and students, teachers and
administrators participate in several drills throughout the year to learn about their roles and responsibilities.
These drills include fire drills, evacuation drills, lock-down drills, table-top exercises and the NIMS drill. All
actions are overseen by the schools district’s Emergency Operations Center which is activated at District
headquarters in San Juan Capistrano.
Copies of emergency plans are available at each school for parents interested in reviewing the policies and
procedures. For more information on CUSD’s emergency preparedness, please go to www.capousd.org.
Continued from page 3
Multi-Hazard Approach
Depending on the type of emergency, the
location and the severity, the CUSD emergency
preparedness plan provides different response
options. The school district ensures that
teachers, staff members and students practice
multi-hazard drills throughout the year that
focus on Lockdown, Shelter in Place, Drop, Cover
& Hold, Building Evacuation and Site Evacuation.
Lockdown – A school site lockdown would
take place if there is danger at
or near the school and would
restrict movement on the
campus. Students would be
removed from open areas,
such as sports fields or lunch
areas, and transferred to
enclosed areas.
methodical way to exit the school building
to an on-site assembly area. The evacuation
is typically prompted by a fire alarm or
PA announcement. Teachers implement
the Buddy System (see box on Page 6)
and attendance is taken on the field once
everyone is assembled. Emergency cards
and medications are taken to the assembly
area during an evacuation.
Shelter in Place – If students
are directed to shelter in
place, they will stay indoors.
All windows and doors will
be closed and HVAC units will
be shut down by custodial
staff, if necessary. No one will
be allowed in or out of the
building or classroom once it
is sealed.
Drop, Cover & Hold – In case of an earthquake,
students will drop to the floor with their backs
to the windows, cover head and neck under a
sturdy piece of furniture, hold on to it and be
prepared to move with it. They will hold the
position until the ground stops shaking and it is
safe to move.
Building Evacuation – Building evacuation is a
Site Evacuation – This involves the removal
of students from the campus. This type of
evacuation is coordinated through the District’s
Emergency Operations Center (EOC). Students
would be grouped by class and transported,
by bus, to a pre-designated reunification site.
Emergency cards and medications are taken
during
a site evacuation.
Parents will be notified of the
relocation via automated phone
messages,
emails and messages posted on
CUSD’s website.
Please note that CUSD will
activate its EOC if there is a
large-scale emergency requiring
multi-level coordination. The
EOC is activated in parallel with
one of the response options.
Once the EOC is activated, CUSD
will partner, communicate and
coordinate with other offsite
agencies.
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Relocation and Reunification for CUSD Schools
Relocating Your Child
Relocation Sites
Laguna Niguel LDS Stake Center
22851 Aliso Creek Road
Aliso Viejo, CA
949-580-1905
Alicia LDS Building
28291 Alicia Pkwy
Laguna Niguel, CA
949-643-9122
CUSD South Transportation Yard
26126 Victoria Blvd
Capistrano Beach, CA
CUSD North Transportation Yard
2 B Liberty
Aliso Viejo, CA
949-489-7115
Orange County Fairgrounds
88 Fair Drive
Costa Mesa
714-708-1619
One of the foremost components of the CUSD plan is the
relocation of students away from affected schools and the
subsequent reunification with their parents. The location to
which students are taken is subjective and will depend on
many factors including nature of emergency, time of day,
road closures, location of emergency and if a venue is already
occupied.
If it is deemed necessary to move students, CUSD officials
will relocate students to alternate sites (See sidebar for relocation sites). At the site, your child will be cared for by a Site
Logistics Team. The Site Logistics Team will have your child’s
emergency card, food, water, medications and potassium
iodide (KI). Please note that KI will only be given to your child
at the direction of county health officials and if a consent
form is on file.
If your child is relocated, CUSD will notify you via its automated phone system. Through this service, calls (in both English
and Spanish) will go out automatically to all the numbers
supplied to the schools by the parents. CUSD will also send
out emails to both mobile phones and computers, messages
will be posted on the CUSD website and announcements will
be made through radio and television outlets. These same
methods will be used to facilitate the reunification process.
Reunification With Your Child
In an emergency, your first instinct is to drive to the school
and pick up your child. Please don’t. If there’s an emergency
and the school is trying to evacuate children, parents are
asked to wait and meet their child at the selected reunification site instead of coming to the school. By trying to come
to the school, your actions will increase traffic and become
an obstacle in the evacuation process. Please do not worry.
All parents and caregivers will be notified exactly where their
children will be taken.
Tempel Beth El
2 A Liberty
Aliso Viejo, CA
949-362-3999
At the reunification site, you must have the proper documentation to pick up your child during the student release
process. To be prepared, please make sure you have valid
identification. Without this, your child will not be released to
you.
Los Alisos LDS Building
23850 Los Alisos Blvd
Mission Viejo, CA 92691
Secondly, if you are unable to pick up your child, please only
send people who are listed on the emergency card. Children
will not be released to anyone not listed on the emergency
card. Please notify your child’s school regarding any changes
with your contact information.
5
REUNIFICATION AND RELOCATION
Mission Viejo LDS Stake Center
27976 Margarite Pkwy.
Mission Viejo, CA
949-364-2287
The Capistrano Unified School District (CUSD) knows your
child’s safety is your top priority. Rest assured, the District
takes the same approach with their emergency preparedness
plans.
Give me an Example …
In order to help you get a sense of one of several
response procedures your child and his or her teacher
will follow during an emergency, here’s an example of
what happens during and after an earthquake.
Drop, Cover and Hold
Check on buddy (see box)
Exit classroom to pre-designated location
Teacher takes roll book and emergency supplies
If there are injuries, teacher hangs “Injured Inside”
sign and leaves door unlocked
If no injuries, teacher hangs “Room Cleared” sign
and leaves door locked
Ensure evacuation path is safe
Students line up in alpha order at pre-designated
location
Roll is taken
Teacher will list students not present as absent,
missing or injured
Oddities will be immediately reported to Emergency
Operations Team
Disaster Absence List sent to Emergency Operations
Center
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Buddy System
As part of emergency preparedness,
teachers become part of the Buddy
System. This term is often used
by scuba divers and each diver is
presumed to have responsibility
over the other.
CUSD teachers subscribe to the
same philosophy and are presumed
to have responsibility for their
neighbor. They monitor each other
to be able to summon or provide
help in case of an emergency. They
are asked to know the person who is
in the classroom next to them and
across from them and then use the
Buddy System to make sure their
nearest neighbor has cleared his/her
classroom.
The Buddy System is always practiced
in an emergency evacuation drill.
School District May Administer KI to Students in an
Emergency
In the unlikely event of an emergency at the San Onofre Nuclear Generating Station (SONGS), public health officials may
direct those who live, work or go to school within one of the emergency zones (see box below) around SONGS to ingest
potassium iodide (KI).
KI is a chemical compound that contains iodine and can protect the thyroid gland from exposure to radiation. KI only
protects the thyroid gland and should not be considered an “anti-radiation” pill. It is a supplemental protective measure,
secondary to evacuation or sheltering in place.
Each year, parents of children in schools in the Emergency Planning Zone (EPZ) are required to fill out a Potassium Iodide
form that documents your child’s weight and appropriate dose on the permission form. Since KI is stored in the health
office at the school and will be made available to your child, it is important that this form is accurate and updated,
especially if there’s a change in your child’s health or weight.
A small number of people could have an adverse reaction to KI. Anyone with an existing thyroid gland condition or those
allergic to iodine or shellfish should not take KI. If this applies to your child, please write it down on the form.
Group
Dose in Milligrams
Adolescent – weighs over 154 lbs.
2 x 65 mg = 130 mg
Children – weighs less than 153 lbs.
1 X 65 mg = 65 mg
KI AND YOUR CHILD
This chart will help you choose the best dosage for your child:
If the Orange County Medical Health Officer directs the EPZ population to take KI, a supervising staff member will
administer KI to students who have a consent form on file. Water, applesauce and plastic spoons will be available to help
your child swallow the tablet. If your child cannot swallow the tablet, it will be crushed and placed in the applesauce
to make it easier to consume. After your child swallows the KI, school staff will stamp the top of his/her left hand and
document it in the database.
Parents and caregivers will be notified that their child ingested KI at the time of their release. Please note that parents are
not required to allow their child to ingest KI.
Three emergency zones have been established around
SONGS to educate and, if necessary, evacuate the
people who live and work near the plant.
These are the zones:
Emergency Planning Zone – 10-mile Radius
The EPZ is an area within a 10-mile radius of SONGS,
where it is possible people downwind from the plant
could be exposed to radiation from a radioactive plume
if released from the plant during an emergency.
Public Education Zone – 20-mile Radius
The Public Education Zone is for people who live or
work outside the EPZ, within 10 to 20 miles of the
plant. People who live or work in this area are provided
educational information from SONGS through
community outreach activities, including presentations
at local events, tours, safety expos and classroom visits.
Ingestion Pathway Zone – 50-mile Radius
The Ingestion Pathway Zone is an area of up to 50 miles around the plant in which a radioactive release could have
the potential to contaminate food and/or liquid produced or collected from the area. This area is designed to protect
consumers from the ingestion of contaminated crops, agricultural products, water and livestock.
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The Role of Parents Before, During and After an Emergency
Did you know that you play a role in your child’s success in the event of an emergency? Yes, the Capistrano Unified
School District (CUSD) has comprehensive plans in place, but parents also have a responsibility to prepare their
child should an incident occur. Below are some tips for parents to use, and implement, before, during and after an
emergency:
BEFORE AN EMERGENCY
• Talk to your child about cooperating with and following directions given by the school staff.
• Update your emergency information with all of your current phone numbers. It is also important to include any
carpool contact information.
• Annually update doctor’s orders and
recommendations for your child.
• Ensure any medication stored in the school
office for your child is current and there’s
enough to last for three days.
• For custody cases, make sure all of the provided
information is current and the school office has
a copy of the updated court documents.
• Make sure your child knows how to contact you
or another family member.
• Familiarize yourself with your school’s
emergency plan.
• Develop a home emergency plan. For
more information on creating a plan, go to
www.ReadyOC.org.
DURING AN EMERGENCY
• Stay calm. Remember that emergency plans are
in place and have been tested. Trust that your
school and community services personnel will
do what is best for your child.
• Please DO NOT go to the school site; wait for
directions from school officials. They will let you
know when and where to pick up your child.
• CUSD will send out automated phone messages,
via Connect-Ed, with information from school
officials. Please follow any directions given.
• Check for emails from your school and visit the
CUSD website (www.capousd.org) for current
information.
• Call the CUSD Hotline at 949-234-5575 for
additional information.
• Fully cooperate with school and law
enforcement officials.
AFTER AN EMERGENCY
• Make sure you have valid identification so you may pick up your child during the student release process.
• Only send people to pick up your child who are listed on the emergency card. Children will not be released to
anyone not listed on the emergency card.
• Reunification with your child will take time. Please be patient and follow directions.
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Elementary Schools
Contacting CUSD
Ambuehl
(949) 661-0400
Arroyo Vista
(949) 234-5951
Don Juan Avila
(949) 349-9452
Barcelona Hills
(949) 581-5240
Bathgate
(949) 348-0451
Truman Benedict
(949) 498-6617
Marian Bergeson
(949) 643-1540
Canyon vista
(949) 234-5941
Castille
(949) 234-5976
Chaparral
(949) 234-5349
Concordia
(949) 492-3060
Crown Valley
(949) 495-5115
R.H.Dana
(949) 496-5784
R.H.Dana Enf
(949) 234-5505
Del Obispo
(949) 234-5905
Hankey
(949) 234-5315
Hidden Hills
(949) 495-0050
Kinoshita
(949) 489-2131
Ladera Ranch
(949) 234-5915
Laguna Niguel
(949) 234-5308
Las Flores
(949) 589-6935
Las Palmas
(949) 234-5333
Lobo
(949) 366-6740
Malcom
(949) 248-0542
Marblehead
(949) 234-5339
Moulton
(949) 234-5980
High Schools
Oak Grove
(949) 360-9001
Aliso Niguel
(949) 831-5590
Oso Grande
(949) 234-5966
Capistrano Valley
(949) 364-6100
Palisades
(949) 496-5942
Dana Hills
(949) 496-6666
Philip Reilly
(949) 454-1590
San Clemente
(949) 492-4165
San Juan
(949) 493-4533
San Juan Hills
(949) 234-5900
Tijeras Creek
(949) 234-5300
Tesoro
(949) 234-5310
Viejo
(949) 582-2424
Vista Del Mar
(949) 234-5950
Wagon Wheel
(949) 589-1953
George White
(949) 249-3875
Wood Canyon
(949) 448-0012
Capistrano Unified School District
33122 Valle Road, San Juan Capistrano, California 92675
(949) 234-9200 Phone | (949) 493-8729 Fax
Dr. Joseph M. Farley
CUSD Superintendent, (949) 234-9203
Spanish
(949) 234 – 5583
CONTACT NUMBERS AND TOP TEN FACTS
CUSD Hot Lines Numbers
English
(949) 234 – 5575
Middle Schools
Aliso Viejo
(949) 831-2622
Arroyo Vista
(949) 234-5951
Don Juan Avila
(949) 362-0348
Bernice Ayer
(949) 366-9607
Marco Forster
(949) 234-5907
Hankey
(949) 234-5315
Ladera Ranch
(949) 234-5922
Las Flores
(949) 589-6543
Newhart
(949) 855-0162
Niguel Hills
(949) 234-5360
Shorecliffs
(949) 498-1660
Vista Del Mar
(949) 234-5955
For additional information about emergency
preparedness, please visit http://capousd.org. In the
search engine, type in Safety and Student Services.
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Top Ten Facts About the
Capistrano Unified School District
1. 49,453 students
2. 3,779 full-time equivalent employees
3. 34 elementary schools, 2 K-8 schools, 10 middle schools, 6
comprehensive high schools, 1 alternative high school, 1 adult
school, 1 independent study high school and 2 exceptionalneeds facilities
4. Annual budget of $364.5 million
5. 97.6% graduation rate
6. Academic Performance Index of 875
7. Innovative instruction includes language immersion programs
in Spanish and Mandarin
8. Award-winning arts and athletic programs at all levels
9. Ninth largest school district in California based on student
population
10. The district’s oldest school opened in 1850
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Sponsored by Southern California Edison
www.songscommunity.com
Capistrano Unified School District
33122 Valle Road
San Juan Capistrano, California 92675
www.capousd.org
(949) 234-9200
Not printed at CUSD expense