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Workshop
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2.1
MINUTES OF REGULAR MEETING OF THE GOVERNING BODY
OF THE CITY OF LAMPASAS, TEXAS
CITY COUNCIL CHAMBERS
405 SOUTH MAIN STREET
MONDAY, OCTOBER 27, 2014
5:30 p.m. Special Session
7:00 p.m. Regular Session
The City Council of the City of Lampasas met in regular session on the above date with Mayor
Grayson presiding.
Council Members present:
Wanda Bierschwale, Mayor Pro Tem
Christian Toups
Michael White
Misti Talbert
Chuck Williamson
T.J. Monroe
Council Members absent:
None
City Staff Present:
Finley deGraffenried, City Manager
Christina Marez, City Secretary
Carol Boberg, Finance Director
Tim Angermann, Police Chief
Shane Brown, Public Works Director
Micky Tower, Parks & Recreation Director
Kathi Masonheimer, Economic Development Director
Van Berry, Golf Course Manager
Shanda Subia, Library Director
Reece Oestreich, Fire Marshal/Building Inspector
Flint Geagley, Electric Superintendent
Dean Grant, Water/Wastewater Operations Manager
Justin Hill, Network Administrator
SPECIAL SESSION
5:30 p.m.
I. Call to Order
Mayor Grayson called the special session to order at 5:30 p.m.
II. Adjourn into Executive Session
Mayor Pro Tem Bierschwale moved to adjourn into executive session at 5:31 p.m. The motion was
seconded by Council member Williamson and with a unanimous vote, the motion carried.
Kathi Masonheimer, Economic Development Director, sat in on executive session for Item 1 only.
Council Minutes October 27, 2014
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EXECUTIVE SESSION
The City Council of the City of Lampasas, Texas will meet in closed Executive Session pursuant to the
Texas Government Code, Chapter 551, as follows:
1.
Section 551.087 (economic development) - (1) to discuss or deliberate regarding commercial
or financial information that the governmental body has received from a business prospect
that the governmental body seeks to have locate, stay, or expand in or near the territory of the
governmental body and with which the governmental body is conducting economic
development negotiations; or (2) to deliberate the offer of a financial or other incentive to a
business prospect described by Subdivision (1).
2. Section 551.086 (Relating to the authority of public power utility governing bodies to
deliberate regarding competitive matters)
3. Adjourn executive session and reconvene Special Session
Executive session was adjourned at 5:52 p.m.
SPECIAL SESSION
III. Discussion and possible action concerning items posted and discussed by Council in Executive
Session
There was no action taken.
IV. Adjourn Special Session
Mayor Pro Tem Bierschwale moved to adjourn the special session at 5:53 p.m. The motion was
seconded by Council member White and with a unanimous vote, the motion carried.
WORKSHOP SESSION
1. Call to order Workshop Session
Mayor Grayson called the workshop session to order at 5:54 p.m.
2. Presentation by HDR Engineering regarding an update on the Nix Tank and Coleman
Waterline Study
City Manager deGraffenried explained that Collin Dudley and Jim Glaser with HDR Engineering were
present to provide an update on the Nix Tank and Coleman Waterline study.
Mr. Dudley reviewed the following:
 Existing Pressure Planes
 Existing System – minimum pressures and contours
 Proposed Coleman Waterline – would increase 45 to 74 psi – reviewed the proposed 10” and 8”
waterline areas and the proposed flow control valve
 Two options to increase water flow:
o Raise the existing Nix Tank 35 feet would increase the flow. Piping improvements
would have to be done. This option would take six to eight weeks. The cost could be
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$250,00 to $300,000 to elevate, $250,000 for rehab and piping, which could total
$600,000 to $700,000.
o Could put a small booster pump station adjacent to the Nix Tank – piping improvements
would need to be done – drawback on this option would be that it would be another
maintenance system to maintain.
Third option would be to replace the existing tank with a new one, which would be very costly.
The cost for a new one could be up to $625,000 and with piping improvements, could total up
to $800,000, if not more.
Shane Brown, Public Works Director, said that his standpoint would be to look at elevating the tank.
The present tank is in need of work and clean out due to corrosion. Another thought would be move to
the tank to the Sport Park property. He was not in favor of a pressure tank (booster pump).
Mayor Pro Tem Bierschwale asked if it would help if a new tank was put up at the Sports Park
property and then move the Nix Tank to replace the Georgetown Tank.
Brown said that they have looked at that possibility because they have been having trouble with the
Georgetown Tank.
Mr. Dudley, HDR Engineering said that he could have a report in two to three weeks on costs for the
options discussed.
3. Discussion regarding any item on the regular agenda
There was no discussion.
4. Adjourn Workshop Session
Council member Talbert moved to adjourn the workshop session at 6:20 p.m. The motion was
seconded by Council member Toups and with a unanimous vote, the motion carried.
REGULAR SESSION
7:00 p.m.
ANNOUNCEMENTS
A. Call to Order
Mayor Grayson called the regular session to order at 7:00 p.m.
B. Invocation and Pledge of Allegiance
Tim Angermann, Police Chief, gave the invocation and the Pledge of Allegiance to the U.S. and Texas
flags were recited.
C. Proclamations and/or Presentations
There were no proclamations or presentations.
1.0
PUBLIC HEARINGS/CITIZEN COMMENTS
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1.1
Citizen comments – Any citizen who desires to address the City Council on a matter not included
on the Agenda may do so at this time. The City Council may not deliberate on items presented
under this Agenda Item
There were no citizen comments.
2.0
2.1
MINUTES
Discussion and possible action concerning approval of minutes of the regular meeting on October
13, 2014
Council member Talbert moved to approve the minutes as presented. The motion was seconded by
Mayor Pro Tem Bierschwale and with a unanimous vote, the motion carried.
3.0
3.1
CONSENT AGENDA
N/A
There were no consent agenda items.
4.0
4.1
BOARDS/DEPARTMENT REPORTS
1. Utility Billing and Collections Monthly Report
2. Public Works Monthly Report for Electric, Streets, Water/Wastewater
3. Library Monthly Report – will be included in the November 10th packet
4. Building Official Monthly Report
5. Fire Department Monthly Report
6. Economic Development Monthly Report
7. Information Systems Monthly Report
8. Parks and Recreation Monthly Report for Parks, Recreation, Airport & Cemetery
9. Golf Course Monthly Report
10. Municipal Court Monthly Report
11. City Secretary Monthly Report
12. Police Department Monthly Report
Carol Boberg, Finance Director, reviewed her monthly report with the following information:
Utility Billing and Collection Department
 Billing 3 cycle, 16 routes for water, wastewater, electric, street maintenance fee and garbage for
a total of $1,780,094 for September 2014. In September 2013, the City billed $1,582,586 for a
difference of $197,508.
 371 Utility customers had bank draft set up on their account. The City received $128,152.
 592 Utility customers paid with a credit card for a total of $155,390.
 Sent 49 accounts to the credit collection totaling $17,444.
Finance Department
 Accounts payable checks for September 2014 was 277 for a total of $2,056,489. In September
2013, 325 accounts payable checks for $1,636,970 for a difference of $419,519.
 Billed airport hangars rentals for September 2014 for a total of $5,065. For September 2013,
billed for a total of $3,850 for a difference of $1,215.
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5.0
5.1
Billed the County for fire inspections and Code enforcement individuals.
Processed bi-weekly payroll for 130 employees with gross pay of $171,726.
ROUTINE MATTERS
City Manager’s Operational Report
City Manager deGraffenried reviewed his report:
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5.2
Watermaster – He provided Council a copy of the notification from the State regarding the
implementation of a Watermaster Program for the Brazos River Basin. Watermasters generally
have the authority to manage surface water rights, and in some cases, have the ability to ration
junior rights in the event of a call. Although the City maintains a strong position in terms of the
amount and seniority of its rights, the City should be actively engaged in water issues and
should consider participation in Region G, and the Advisory Committee. City staff will attend
the meeting in Killeen regarding the program implementation on November 17.
Charter – He will be meeting with Legal Counsel on November 3 to begin drafting amendment
language for Council review. Council will have an opportunity at future meetings to discuss
draft amendments or other suggested changes to the City’s Charter.
Council Planning – He reminded Council that a Planning Session for City Council is scheduled
for Monday, November 3, at 6:30 p.m. in the Chamber of Commerce meeting room. The goal
of the meeting is to outline projects and priorities.
Camo Christmas – He provided Council a copy of the flyer for the Lighted Christmas Parade.
Sustainable Communities – He explained that the City received an invitation to participate by
memorandum of understanding in a multi City partnership promoting sustainable education,
recycling and conservation. He will place this item on a future agenda at Council’s discretion.
Tourism – The City will be hosting a stakeholder meeting on tourism on November 6 at 6:00
p.m. at the Old Middle School Cafeteria. The purpose of the meeting will be to elicit ideas for
promotion and marketing; asset building; branding and tourism infrastructure. Invited
stakeholders include the Chamber of Commerce, Vision Lampasas, Courtyard Square
Association, LAFTA, LEDC, County and LISD.
Mayor’s Comments
Mayor Grayson said that the City staff and Council have been extremely busy. He thanked everyone
for being at the meeting and reminded everyone of the Special Council meeting to be held on
November 3.
6.0
6.1
UNFINISHED BUSINESS
N/A
There was no unfinished business.
7.0
7.1
NEW BUSINESS
Discussion and possible action on payment of the Heart of Texas Defense Alliance annual dues
City Manager deGraffenried explained that the Heart of Texas Defense Alliance (HOTDA) is
requesting payment of annual dues in the amount of $5,630. HOTDA continues to monitor and
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advocate for a strong military presence and partnership in Central Texas. The City has been a
supporter of their efforts for ten years.
Bill Parry, HOTDA Executive Director, was present at the meeting to answer any questions and
provided a report on HOTDA activities.
Parry reviewed the following information:
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Organization and purpose of HOTDA.
 Formed February 2003 in response to an expressed need by the communities of Central
Texas most affected by the activities of Fort Hood.
 Promotes the importance and sustainability of Fort Hood and all defense-related
industries, organizations and institutions in the Killeen-Temple-Fort Hood area.
Current Operation Structural
HOTDA’s Strategic Goals
Fort Hood Fast Facts
 Current Authorized Military Strength: 39,173
 Current Assigned Strength: 41,300 Soldiers and Airmen
 Family Members: 69,400 (53,400 off-post)
 Civilian Employees: 5,350
 Contractors: 13,300
 Current deployments: 7,500
 Active Army today is 509,000. Army must reduce 19,000 soldiers by September 30,
2015. By the end of 2017, Active Army should be 440,000 to 450,000 due to cut backs.
Council members thanked Mr. Parry and Jack Calvert, former Mayor and member of HOTDA, for
attending the meeting and the information provided.
Council member Williamson moved to support the Heart of Texas Defense Alliance and approve the
payment of annual dues in the amount of $5,630.00. The motion was seconded by Council member
Talbert and with a unanimous vote, the motion carried.
7.2
Discussion and possible action regarding approval for Mad Goat Productions to use WM Brook
Park for a goat roping event on April 18, 2015
Kathi Masonheimer, Economic Development Director, explained that she was contacted by Will
Stevens with Mad Goat Productions requesting to use the WM Brook Park to put on the World’s
Largest Goat Roping on April 18, 2015. Mr. Stevens, Mad Goat Productions promoter, was present at
the meeting to explain this event.
Mr. Stevens explained that Mad Goat provides a forty feet by forty feet (40’x40’) self-contained arena
for the roping event. He anticipates this event to bring in thousands of visitors to Lampasas. He said
that the prize money would be at least $10,000 up to possibly $30,000. He had put on an event in Las
Vegas and it was a huge event. He said that he wanted Lampasas to be the birthplace of Mad Goat
Roping. He said that he could hold this event in another town but three major highways intersect in
Lampasas and believed it was an ideal location. He would bring in his own security crew for this
event, if allowed, and would like to see local vendors sell food and alcohol if permitted.
After discussion about the event, Council members felt that the WM Brook Park would not be the ideal
place to hold this event. Council felt that the Sports Park would be a better site. It was ideal because
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of parking, restrooms, lighting and more land space. Since Mr. Stevens had not seen this location, they
asked him to look at the site. Council also reminded Stevens of having proper insurance for this event.
Council member Talbert moved to approve the request for Mad Goat Productions to hold a goat roping
event on April 18, 2015 contingent on site selection and with the stipulation that they provide proof of
insurance and name the City as additional insured. The motion was seconded by Council member
White and with a unanimous vote, the motion carried.
7.3
Discussion and possible action on waiving permitting fees for Schlotzskys
Kathi Masonheimer, Economic Development Director, explained that Schlotzsky’s developers have
requested that the City waive permitting fees totaling approximately $3,400. Schlotzskys will be
entirely all electric, so the City will gain from utility sales, as well as the ad valorem taxes.
Historically, the City has waived fees on a case by case basis.
Council member Toups moved to approve the waiving of permitting fees for Schlotzskys in an amount
not to exceed $3,400. The motion was seconded by Council member White and with a unanimous
vote, the motion carried.
7.4
Discussion and possible action regarding approval of the application and reporting process forms
for use by entities seeking use of Hotel Occupancy Tax (HOT) Funds
Kathi Masonheimer, Economic Development Director, explained that the City had met with the
Chamber of Commerce Director and Board member President on September 22 during workshop
session to discuss the contract with the City and the Chamber. After discussion, it was decided
through mutual consent that the City would handle requests from outside entities that request hotel
occupancy tax funds (HOT) for advertising.
Masonheimer presented a proposed guidelines and application form for the request of HOT funds.
This form is a starting point and can be modified. Deadline dates for applications will be advertised.
Council member Talbert moved to approve the application and reporting process forms for use by
entities seeking use of Hotel Occupancy Tax (HOT) Funds. The motion was seconded by Mayor Pro
Tem Bierschwale and with a unanimous vote, the motion carried.
7.5
Discussion and possible action concerning approval of the Lampasas Economic Development
Corporation Semi-Annual Report for the period ending September 30, 2014
Kathi Masonheimer, Economic Development Director, informed Council that the Lampasas Economic
Development Board met on Wednesday, October 15, 2014 and approved this Semi-Annual Report for
the period ending September 30, 2014.
Council member Williamson moved to approve the Lampasas Economic Development Corporation
Semi-Annual Report for the period ending September 30, 2014 as presented. The motion was
seconded by Council member Toups and with a unanimous vote, the motion carried.
7.6
Discussion and possible action regarding Bids on Real Property of the Appraisal District
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City Manager deGraffenried explained that the Lampasas Appraisal District solicited for bids for real
property that had past due taxes owed. This property has been struck off to the County, LISD and the
City. The two properties are:
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Parcel 684, Lots 7 & 8, Block 31, GC & SF Addition – appraised value is $3,600.00
Parcel 8195, 1 acre +/-, John Burleson Survey – appraised value is $1,200.00
Two bids were submitted:
1. Robert Harris for Parcel 684 in the amount of $1,407.00.
2. John Robert McBryde for Parcel 8195 in the amount of $10.00.
deGraffenried said that Parcel 8195 would have significant titling issues because no one is sure where
this property is exactly located. This property has never been platted or surveyed. There is some
information that indicates that it is a strip of land that is less than an acre somewhere along the Sulphur
Creek, possibly under the 4th Street bridge. He said that LISD accepted the $10.00 bid.
Council member Talbert moved to accept the bid from Robert Harris for Parcel 684, Lots 7 & 8, Block
31, GC & SF Addition in the amount of $1,407.00 and the bid from John Robert McBryde for Parcel
8195, 1 acre +/-, John Burleson Survey in the amount of $10.00. The motion was seconded by Council
member Monroe and with a vote of six in favor and one opposed (Toups), the motion carried.
7.7
Discussion and possible action regarding the first reading of an Ordinance amending Chapter 54,
Parks and Recreation, Appendix A Fee Schedule to amend the Golf Course Fees; containing
repealer clause; containing severability clause; providing effective date
Van Berry, Golf Course Manager, explained that the reason for this proposed increase is to cover the
shortfall of the unexpected increase on the lease of the new golf cart rentals and the two utility
vehicles. The amount that was budgeted for 2014-2015 budget year was short $3,484.00. With the
proposed $1.00 increase on golf cart rentals, it would generate approximately $7,600.00, which would
cover the shortfall. This proposed increase is comparable to what surrounding golf courses are
charging.
Mayor Pro Tem Bierschwale moved to approve the first reading of an Ordinance amending Chapter
54, Parks and Recreation, Appendix A Fee Schedule to amend the Golf Course Fees; containing
repealer clause; containing severability clause; providing effective date. The motion was seconded by
Council member White and with a unanimous vote, the motion carried.
7.8
Discussion and possible action regarding approval of the purchase of wire for the City Hall
underground project from Irby Utilities in the amount of $5,175
Flint Geagley, Electric Superintendent, explained that the Electric Department is requesting approval
of the purchase of 500 feet of 500mcm copper wire and 500 feet of 250mcm copper wire from Irby
Utilities in the amount of $5,175.00 for the reconstruction of the underground to the City Hall and
Police Department buildings.
Geagley said that there were three (3) quotes received:
1. Irby Utilities in the amount of $5,175.00
2. Techline in the amount of $5,450.00
3. Dealer’s Electric in the amount of $5,458.07
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Council member Toups moved to approve the purchase of wire for the City Hall underground project
from Irby Utilities in the amount of $5,175 and authorize the City Manager to execute related
documents. The motion was seconded by Mayor Pro Tem Bierschwale and with a unanimous vote, the
motion carried.
7.9
Discussion and possible action regarding approval of the purchase of three 50 kva transformers for
the new Schlotzskys from Techline Inc. in the amount of $4,470
Flint Geagley, Electric Superintendent, explained that the Electric Department is requesting approval
to purchase three (3) 50kva transformers to service the new Schlotzsky’s building. He recommended
the purchase of the transformers from Techline Inc. in the amount of $4,470.00. The City has a
purchasing agreement with Techline through the LCRA Cooperative Purchasing Agreement.
Mayor Pro Tem Bierschwale moved to approve the purchase of three 50 kva transformers for the new
Schlotzskys from Techline Inc. in the amount of $4,470.00 and authorize the City Manager to execute
related documents. The motion was seconded by Council member White and with a unanimous vote,
the motion carried.
7.10
Discussion and possible action concerning the proposal for design of a 12” waterline in West 3rd
Street, from Key Avenue to Spring Street, by Eckermann Engineering
Dean Grant, Water/Wastewater Operations Manager, explained that this project will replace a six inch
(6”) waterline in West 3rd Street. This waterline has had over 50 leaks in the last five (5) years. The
waterline is twelve inches (12”) in diameter on East 3rd Street from Hackberry to the West side of Key
Avenue. The replacement of this line will not only replace a weak piece of infrastructure, but also
ensures a good potable water supply to the West side of the lower pressure plane.
Mayor Pro Tem Bierschwale moved to approve the proposal for design of a 12” waterline in West 3rd
Street, from Key Avenue to Spring Street, by Eckermann Engineering in the amount of $31,500.00 and
authorize the City Manager to execute the related documents. The motion was seconded by Council
member White and with a unanimous vote, the motion carried.
7.11
Discussion and possible action concerning the approval of a Resolution appointing Frost Capital
Markets Service (Frost Bank) to be and is hereby designated a Depository of City of Lampasas for
the safekeeping of Securities
City Manager deGraffenried explained that it was the recommendation of the City’s Financial Advisor,
Patterson and Associates, that the City appoint Frost Capital Markets Service (Frost Bank) as the
City’s safekeeping depository. The City did contact our depository bank, First State Bank of Central
Texas, and they do not offer this service.
deGraffenried said that the City will set up one account with Frost Bank and name the same
individuals authorized on the signature card to be the same as those listed at the depository bank which
is the Mayor, Mayor Pro Tem, City Manager and City Secretary. City staff reviewed all
documentation with Legal Counsel.
Council member Talbert moved to approve a Resolution appointing Frost Capital Markets Service
(Frost Bank) to be and is hereby designated a Depository of City of Lampasas for the safekeeping of
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Securities. The motion was seconded by Council member Toups and with a unanimous vote, the
motion carried.
7.12
Discussion and possible action concerning a request from Perception Creative Art and Rock
School to host a Fundraiser Event at Ruth Eakin Theater
Micky Tower, Parks and Recreation Director, explained that the City was just made aware of a
fundraising event by Perception Creative Art and Rock School that includes the use of the City’s
outdoor Ruth Eakin Theater that would be charging an entrance fee. This event is scheduled for
Sunday, November 2, 2014 from 3:30 p.m. to 7:00 p.m.
Tower said that Judith McGinty, Director of the Perception Creative Art School was present to inform
Council of this event.
Ms. McGinty explained that Perception Creative Art School is a 501(c)3 non-profit organization that
holds annual fundraisers to promote the arts in Lampasas through a live concert and art show call
Perception Fall Music Fest. She said that this is their 3rd Annual Music Fest that they have had at the
Ruth Eakin Theater. This year however, to raise more funds, they organized it differently this year by
charging an entrance fee, cooler fee and backstage passes fees. She did not realize that this change
made it necessary to come before Council for approval and apologized for that. When she made the
reservation of the Ruth Eakin at City Hall, she thought that was it and she obtained an alcohol permit
through the Police Department. She is seeking approval from Council to hold this event and will meet
all that is required by the City.
McGinty explained that the Perception Creative Art School nurtures and guides the artistic talents of
Central Texas residents. Students of all ages and backgrounds are provided instruction and various
avenue of participation in the visual and musical arts. Students who are enrolled in public or home
school, have passing grades and are in need of financial assistance may apply for a scholarship.
Flint Geagley, Electric Superintendent, explained that after hearing this request, the Ruth Eakin
Theater would not be available because the transformer at the stage was damaged from the last storm.
His crew had just made him aware of this issue and he ordered replacement parts for this transformer
but it won’t be in before this event. Another location will have to be used if they need electricity or
they would have to bring in generators.
After some discussion, the City’s pavilion was suggested as a possible site, City Manager
deGraffenried checked the City’s Code of Ordinance and Christina Marez, City Secretary, checked the
availability of the pavilion. The pavilion was available for use and deGraffenried said that per Section
54-170 (6) of the City’s Code of Ordinance, City Council may on a case by case basis approve
amplified music for events supported by the City for non-profit groups as long as the music is not
played between 10:00 p.m. and 12:00 noon.
Council member White moved to approve the fundraiser event for Perception Creative Art and Rock
School to be held at the City’s Pavilion as per Section 54-170 (6). The motion was seconded by Mayor
Pro Tem Bierschwale and with a unanimous vote, the motion carried.
Adjourn
Mayor Pro Tem Bierschwale moved to adjourn the meeting at 8:25 p.m. The motion was seconded by
Council member Talbert and with a unanimous vote, the motion carried.
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PASSED AND APPROVED this ___________ day of ____________________, 2014.
____________________________________
Jerry Grayson, Mayor
ATTEST
________________________________________
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2.2
MINUTES OF SPECIAL MEETING OF THE GOVERNING BODY
OF THE CITY OF LAMPASAS, TEXAS
CHAMBER OF COMMERCE MEETING ROOM
205 SOUTH US HIGHWAY 281
LAMPASAS TEXAS 76550
MONDAY, NOVEMBER 3, 2014
6:30 P.M.
The City Council of the City of Lampasas met in regular session on the above date with Mayor Grayson
presiding.
Council Members present:
Christian Toups
Michael White
Misti Talbert
Chuck Williamson
T.J. Monroe
Council Members absent:
Wanda Bierschwale, Mayor Pro Tem
City Staff Present:
Carol Boberg, Finance Director
Shane Brown, Public Works Director
Kathi Masonheimer, Economic Development Director
Micky Tower, Parks & Recreation Director
SPECIAL SESSION
I. Call to Order
Mayor Grayson called the special session to order at 6:33 p.m.
II. Discussion and Direction to staff regarding City Council Priorities; One to Five (1-5) Year Goals;
Currently Programmed Projects; Implementation Plan; Assessment of Resources; and Target Dates
City Manager deGraffenried thanked everyone for their attendance and said that the change in venue setting was
to allow for a more open, relaxed, conversational, change the pace type atmosphere.
deGraffenried reviewed the following:
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Review and Discussion – What the City needs?
Resources
Identify Projects and Areas of Importance
Setting Targets
What’s Important
City Council
CIP Committee
Special Council Meeting Agenda November 3, 2014
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Ongoing Efforts of Concern
Community
What’s important to your neighbors?
What are they thinking?
Public Works and Community Development
What’s Been on our List
CIP
Community and Economic Development
Public Safety
Public Works
Parks and Recreation
Nix Tank, Georgetown Tank
Water and Sewer Extensions
Treatment Plant Upgrades
Annexation
Comp Plan and Zoning
Business Park
Council Chambers
Civic Center
Downtown
Marketing and Promotion
Charter and Governance
Personnel Policy Amendments
Trail System to 4th Street
Next Steps
Setting Priorities
Identifying Resources
Developing Action Steps and Targets
The List
Priority Projects and Efforts
Financial and Human Resources
Target Dates
Action Steps
Means to Check Progress
Next Steps
The City Manager showed two video clips on Public Works and Community Development.
Council’s discussions included the following:
Council
Efficient Services
Annexation 183 S, 190 N & 281S
Expansion of utilities to Business Park
What’s Best for Majority
Consistency/Transparency of services
Recreation – Rec Director/Activity Director
Jobs
Community
Taxes
Safety – Police & Fire
Restaurants, Retail
Entertainment
Civic Center/ Meeting Place
Recycling
Public Safety
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Code Enforcement – lack of enforcement, weeds, junk
vehicles and dump sites
Recreation
Council listed and discussed the following projects and efforts that the City should work on:
1. Water Control
2. Water Treatment Upgrades/Pre-treatment
3. Charter and Governance
4. Skate Park
5. Rehab of walking bridges
6. Utility infrastructure extensions
7. Annexation
8. Civic Center
9. Comp Plan and Zoning
10. Business Park
11. Council Chambers
12. Downtown
13. Marketing and Promotion
14. Personnel Policy Amendments
15. Creek trails and Retail development along the creek
16. Sulphur Creek
17. Irrigation along Sulphur Creek
18. Message/Consistency
19. Standard Operating Procedures for Developers – Incentives, Development Checklist
20. Alcohol Sales policy
Council member Talbert spoke about consistency such as waiving of tap or building permit fees.
Derrek Eckermann, Eckermann Engineering, spoke about the City having a checklist for developers.
Kathi Masonheimer, Economic Development Director, spoke about the City as an organization needing to start
a movement from within to show people how great our community is.
City Manager deGraffenried said that there are ways to accomplish all the goals discussed.
III. Adjourn Special Session
Council member Talbert moved to adjourn the meeting at 8:25 p.m. The motion was seconded by Council
member Williamson and with a unanimous vote, the motion carried. (Bierschwale absent)
PASSED AND APPROVED this ________ day of __________________________, 2014.
______________________________________
ATTEST:
_____________________________________
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ITEM NO.
3.1
BUSINESS FOR THE CITY COUNCIL
OF THE
CITY OF LAMPASAS
SUBJECT:
Discussion and possible action regarding the second reading of an Ordinance amending
Chapter 54, Parks and Recreation, Appendix A Fee Schedule to amend the Golf Course
Fees; containing repealer clause; containing severability clause; providing effective date
REQUESTED BY: Van Berry, Manager, Hancock Park Golf Course
SUBMITTED BY: Van Berry, Manager, Hancock Park Golf Course
DATE SUBMITTED: October 20, 2014
FOR THE AGENDA OF: October 27, 2014
Expenditure Required: N/A
Available Funding: N/A
Attachments: Ordinance
SUMMARY STATEMENT:
The reason for the proposed increase is to cover the shortfall of the unexpected increase on the
lease of the new rental carts and two utility vehicles. The amount that was budgeted for the
2014-2015 budget year was short $3,484.00. With the proposed $1.00 increase on cart rentals, it
will generate approximately $7,600.00 which will cover the shortfall on the rental carts and
utility vehicle lease, as well as add revenue to the overall budget.
The rental amount shown on the Ordinance is for the rental fee and sales tax.
===============================================================
Recommendation:
Motion to approve the Ordinance amending Chapter 54, Parks and Recreation, Appendix A Fee
Schedule to amend the Golf Course Fees; containing repealer clause; containing severability
clause; providing effective date.
25
ORDINANCE NO. _______________
AN ORDINANCE AMENDING CHAPTER 54, PARKS AND RECREATION,
APPENDIX A FEE SCHEDULE TO AMEND THE GOLF COURSE FEES;
CONTAINING REPEALER CLAUSE; CONTAINING SEVERABILITY
CLAUSE; PROVIDING EFFECTIVE DATE
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LAMPASAS,
TEXAS:
Section 1. That Chapter 54, Parks and Recreation, Appendix A, Fee Schedule relating to
the fees charged at the Golf Course is amended to read as follows:
Section
Amount
this Code
(g)
Golf course fees:
(1) – (6)
No change
(7)
Golf cart rental, 9 holes. . . . . . . . . . . . . . .
12.00
(8)
Golf cart rental, 18 holes ( 1/2 cart) . . . . .
12.00
(9)
Golf cart rental, 18 holes. . . . . . . . . . . . . .
24.00
(10) – (17)
No change
Section 2. If any section or part of a section of this ordinance is held to be invalid or
unconstitutional by a court of competent jurisdiction, that holding shall not invalidate or
impair the validity, force or effect of any other section or part of a section of this
ordinance or Code of Ordinances, City of Lampasas, Texas.
Section 3. This ordinance supersedes and repeals all ordinances or parts of ordinances, if
any, in conflict herewith; however, such present ordinances shall remain in full force and
effect until the effective date of this ordinance.
Section 4. This Ordinance shall take effect upon the date of final passage
noted below, or when all applicable publication requirements, if any, are
satisfied in accordance with the City’s Charter, Code of Ordinances, and the
laws of State of Texas.
PASSED AND APPROVED this _________ day of _______________________, 2014.
Date of 1st reading
Date of 2nd reading
10/27/2014
11/10/2014
ATTEST:
APPROVED:
___________________________
______________________________
Sue Zane Faulkner, City Attorney 26
ITEM NO.
3.2
OF THE
CITY OF LAMPASAS
SUBJECT:
DISCUSSION AND POSSIBLE ACTION REGARDING PURCHASES AND
CHARGES IN EXCESS OF $4,000 FROM OCTOBER 1, 2014 THROUGH
OCTOBER 31, 2014
REQUESTED BY: Carol Boberg, Finance Director
SUBMITTED BY: Carol Boberg, Finance Director
DATE SUBMITTED: November 4, 2014, FOR THE AGENDA OF: November 10, 2014
Expenditure Required:
Available Funding:
N/A
N/A
Attachments: A/P History Check Report
SUMMARY STATEMENT:
An excerpt from Section 6.11 Purchasing Procedure of the Lampasas City Charter; “All
contracts for expenditures involving more than four thousand dollars must be expressly
approved in advance by City Council.”
This agenda item is presented to provide assurance the City Council has approved
expenditures in excess of $4,000.
The Check History Report presents the detail of individual charges and amounts for all
checks over $4,000 for the period of October 1 through October 31, 2014.
Recommendation: To approve the expenditures as presented.
27
11/04/2014 9:57 AM
VENDOR SET: 99
CITY OF LAMPASAS
BANK:
FSB
FIRST STATE BANK - OPERA
DATE RANGE:10/01/2014 THRU 10/31/2014
VENDOR I.D.
A/P HISTORY CHECK REPORT
NAME
27050
STATUS
PAGE:
CHECK
DATE
INVOICE
AMOUNT
DISCOUNT
CHECK
NO
CHECK
STATUS
2
CHECK
AMOUNT
201410027438
201410027438
201410027439
201410027438
201410027439
IRS-PAYROLL TAXES
FEDERAL WITHHOLDING
FICA TAX
FICA TAX
MEDICARE TAX
MEDICARE TAX
D
D
D
D
D
10/03/2014
10/03/2014
10/03/2014
10/03/2014
10/03/2014
14,949.62
19,950.66
682.86
4,665.96
159.70
000000
000000
000000
000000
000000
40,408.80
I-T1 201410167442
I-T3 201410167442
I-T4 201410167442
IRS-PAYROLL TAXES
FEDERAL WITHHOLDING
FICA TAX
MEDICARE TAX
D
D
D
10/17/2014
10/17/2014
10/17/2014
16,174.35
20,693.38
4,839.56
000000
000000
000000
41,707.29
I-A17501.5
GRAVES DOUGHERTY HEARON & MOOD
KWSC CONTRACT
R
10/01/2014
14,781.27
123696
14,781.27
I-9112014
ALEXANDER TRUCKING
COLD LAY ASPHALT
R
10/07/2014
4,213.19
123730
4,213.19
I-9302014
CENTEX WASTE MANAGEME INC
SOLID WASTE COLLECTION
R
10/07/2014
84,055.02
123760
84,055.02
I-150695
CIVIC PLUS AND ePOWEREDSCHOOLS
ANNUAL WEBSITE SUPPORT
R
10/07/2014
4,132.98
123773
4,132.98
I-4707,4709
DEFENDER SUPPLY LLC
3 PD VEHICLES
R
10/07/2014
115,393.62
123781
115,393.62
I-0424
I-0426
ECKERMANN ENGINEERING INC
EAST 5TH AMENDMENTS
COLEMAN WATER LINE
R
R
10/07/2014
10/07/2014
1,710.00
10,000.00
123785
123785
11,710.00
I-55909082014
I-57309182014
I-57409192014
I-57509262014
I-57609262014
I-57709262014
M W HAIL CONSTRUCTION INC
INJECTION VAULT CONCRETE
UPGRADE ROOF
REPAIR AFTER CABLE INSTAL
RED CONCRETE ON ELEC. LIN
CONCRETE GENERATOR SITE
DRIVE THRU CONCRETE
R
R
R
R
R
R
10/07/2014
10/07/2014
10/07/2014
10/07/2014
10/07/2014
10/07/2014
1,735.00
5,383.00
592.00
2,524.00
5,385.00
3,035.00
123792
123792
123792
123792
123792
123792
18,654.00
I-178183-B
HDR ENGINEERING, INC.
WESTERN PRESSURE PLANE
R
10/07/2014
8,274.00
123795
8,274.00
I-003584
HOME PLACE FLOORS
CITY HALL CARPET AND VINY
R
10/07/2014
14,651.58
123800
14,651.58
I-T1
I-T3
I-T3
I-T4
I-T4
27050
33574
1760
16500
02261
02614
01680
37806
37000
01568
28
11/04/2014 9:57 AM
VENDOR SET: 99
CITY OF LAMPASAS
BANK:
FSB
DATE RANGE:10/01/2014 THRU 10/31/2014
PAGE:
CHECK
DATE
INVOICE
AMOUNT
R
R
10/07/2014
10/07/2014
142.68
14,100.00
123809
123809
14,242.68
LAMPASAS PUBLIC UTILITIES
SEPTEMBER UTILITIES
R
10/07/2014
37,255.21
123813
37,255.21
I-9302014
LOWER COLORADO RIVER AUTHORITY
SEPTEMBER LCRA BILL
R
10/07/2014
587,935.59
123828
587,935.59
I-2-9232014
M & C FONSECA CONSTRUCTION CO.
E 5TH, WATER, WW, DRAINAG
R
10/07/2014
85,711.50
123829
85,711.50
I-7UB-0158581
I-7UB-0158939
I-7UB-0159806
OSMOSE UTILITIES SERVICES INC
POLE INSPECTIONS
POLE INSPECTIONS
POLE INSPECTIONS
R
R
R
10/07/2014
10/07/2014
10/07/2014
5,828.88
4,117.32
10,083.01
123840
123840
123840
20,029.21
I-201410037440
I-CCC201410027438
I-CCE201410027438
I-CCF201410027438
I-CCS201410027438
I-HE1201410027438
I-HEA201409187437
I-HEC201409047432
I-HEC201410027438
I-HI1201410027438
I-HID201410027438
I-HIE201410027438
SCOTT & WHITE HEALTH PLAN
SCOTT & WHITE HEALTH PLAN
HEALTH INSURANCE PREMIUM
HEALTH INSURANCE PREMIUMS
EMPLOYEE SHARE HEALTH INSURANC
CITY HEALTH INSURANCE
CITY HEALTH INSURANCE
EMPLOYEE CITY HEALTH CONTRIB
R
R
R
R
R
R
R
R
R
R
R
R
10/07/2014
10/07/2014
10/07/2014
10/07/2014
10/07/2014
10/07/2014
10/07/2014
10/07/2014
10/07/2014
10/07/2014
10/07/2014
10/07/2014
560.80
3,560.10
14,580.80
6,245.19
1,563.28
6,459.95
7,604.43
173.64
7,604.43
9,962.40
6,357.30
23,044.68
123854
123854
123854
123854
123854
123854
123854
123854
123854
123854
123854
123854
87,717.00
I-1242878-00
I-1243290-00
I-1243305-00
I-1243316-00
I-1243406-00
I-1243620-00
I-1243651-00
I-1243652-00
I-3074237-00
I-3074295-00
I-3074453-00
I-3074487-00
TECHLINE, INC
225 KVA TRANSFORMER
#6 CU WIRE
#6 CU WIRE
#6 CU WIRE
37.5 KVA TRANSFORMER
225 KVA TRANSFORMER
25 KVA TRANSFORMER
25 KVA TRANSFORMER
#6 CU WIRE
#6 CU WIRE
R
R
R
R
R
R
R
R
R
R
R
R
10/07/2014
10/07/2014
10/07/2014
10/07/2014
10/07/2014
10/07/2014
10/07/2014
10/07/2014
10/07/2014
10/07/2014
10/07/2014
10/07/2014
11,646.20
936.00
340.94
860.00
1,568.00
6,864.00
2,362.00
1,109.00
289.92
79.00
399.00
22.50
123862
123862
123862
123862
123862
123862
123862
123862
123862
123862
123862
123862
26,476.56
VENDOR I.D.
NAME
68680
I-4091
I-4099
L A PORTER CONSTRUCTION,
3 X 5 ROCK
FLEX BASE
I-9/26/14
52200
56260
02372
02523
74775
82300
STATUS
DISCOUNT
CHECK
NO
CHECK
STATUS
3
CHECK
AMOUNT
INC.
29
11/04/2014 9:57 AM
VENDOR SET: 99
CITY OF LAMPASAS
BANK:
FSB
DATE RANGE:10/01/2014 THRU 10/31/2014
PAGE:
CHECK
DATE
INVOICE
AMOUNT
R
R
R
R
10/07/2014
10/07/2014
10/07/2014
10/07/2014
1,158.53
37,186.87
67.19
38,194.38
123867
123867
123867
123867
76,606.97
ALEXANDER TRUCKING
COLD MIX
COLD MIX
ROCK - GRADE 4
COLD LAY
COLD LAY
COLD LAY
COLD LAY
R
R
R
R
R
R
R
10/10/2014
10/10/2014
10/10/2014
10/10/2014
10/10/2014
10/10/2014
10/10/2014
2,011.37
1,975.74
4,457.02
4,213.19
6,385.21
4,086.70
1,787.92
123880
123880
123880
123880
123880
123880
123880
24,917.15
I-C948888
I-c696030
I-c876899
HD SUPPLY WATERWORKS, LTD.
4" WATER METER
3" METER FOR BEST WESTERN
METERS
R
R
R
10/10/2014
10/10/2014
10/10/2014
3,601.49
2,769.49
3,900.00
123908
123908
123908
10,270.98
I-187643-000
I-187643-001
I-187738-000
JOHNSON LAB & SUPPLY INC
BRASS
CLAMPS
CLAMPS
R
R
R
10/10/2014
10/10/2014
10/10/2014
3,597.15
158.24
1,121.28
123912
123912
123912
4,876.67
I-9302014
KEMPNER WATER SUPPLY CORP
SEPT MONTHLY BILL
R
10/10/2014
67,211.70
123914
67,211.70
I-502335
I-502378
I-502450
I-502465
I-502467
I-502473
I-502562
I-502575
I-502610
I-502649
I-502676
I-502820
I-502837
I-502842
I-502867
I-502881
I-502999
I-503006
I-503046
LAMPASAS BUILDERS MART INC
OIL
CONCRETE REDI MIX
WATERHOSE
SCREWDRIVER, GARDEN TROWEL
CHAIN TOW,HOOK CLEVIS
WATER COOLER
NUTS & BOLTS
CABLE TIE
COMMODE, PIPE , CEMENT,
BLASTER RUST
HOSE
COTTER PIN, NUTS & BOLTS
2x4 WOOD
SHEETROCK, PAINT,INSULATION
LEVEL TORPEDO, CONCRETE
COMPRESSION COUPLING
ADAPTER, PIPE
SAFETY GLASSES
PVC BUSHING
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
10/10/2014
10/10/2014
10/10/2014
10/10/2014
10/10/2014
10/10/2014
10/10/2014
10/10/2014
10/10/2014
10/10/2014
10/10/2014
10/10/2014
10/10/2014
10/10/2014
10/10/2014
10/10/2014
10/10/2014
10/10/2014
10/10/2014
27.78
4.85
71.74
3.67
137.86
54.02
2.55
29.40
689.88
6.43
18.39
10.97
4.63
1,784.58
16.41
19.76
9.28
18.38
2.29
123917
123917
123917
123917
123917
123917
123917
123917
123917
123917
123917
123917
123917
123917
123917
123917
123917
123917
123917
VENDOR I.D.
NAME
84250
I-TMR201409017431
I-TMR201409047432
I-TMR201409157435
I-TMR201409187437
TEXAS MUNICIPAL RETIREMENT SYS
RETIREMENT CONTRIBUTIONS
I-143530
I-144115
I-70214-TENNISCOURT
I-9112014-STREETS
I-91814-STREETS
I-9182014-STREETS
I-9222014-STREETS
1760
01344
02291
47585
48720
STATUS
DISCOUNT
CHECK
NO
CHECK
STATUS
4
CHECK
AMOUNT
30
11/04/2014 9:57 AM
VENDOR SET: 99
CITY OF LAMPASAS
BANK:
FSB
DATE RANGE:10/01/2014 THRU 10/31/2014
VENDOR I.D.
NAME
STATUS
PAGE:
CHECK
DATE
INVOICE
AMOUNT
DISCOUNT
CHECK
NO
CHECK
STATUS
5
CHECK
AMOUNT
I-503048
I-503071
I-503128
I-503142
I-503143
I-503185
I-503244
I-503248
I-503369
I-503391
I-503466
I-503551
I-503553
I-503618
I-503635
I-503650
I-503765
I-503875
I-503921
I-503945
I-504014
I-504038
I-504047
I-504088
I-504199
I-504211
I-504220
I-504276
I-504388
I-504469
I-504506
I-504519
CEMENT, CONCRETE
FENDER WASHERS, SOCKET
POLLEN MASK
HOLE SAW , ARBOR BIT
CLEANERS
WASP KILLER
HACKSAW BLADES & SAW CABLES
CHAIN SAW, BRUSHCUTTER
KNIFE, MASKING TAPE
PVC, JACK DUAL
WEEDEATER LINE, SHOVEL
CLEAN OUT 2 WAY
CABLE TIES
NUTS AND BOLTS
AMERIGAS EXCHANGE&CYLINDER
GALVANIZED NIPPLE
DRILL BIT, SCREWDRIVER SET
ROLLER COVER
AIR HOSE
BATTERY 8 PK
WASP KILLER & TAPE MEASURE
SAFETY GLASSES
SCREWS
FIRE ANT KILLER
PLUG, BUSHING ADAPTER
TRASH CAN, NUTS& BOLTS, TAPE
SPRAY PAINT
CONCRETE BLOCK
CONCRETE REDI MIX
PORTLAND CEMENT
BULBS
COUPLING FOR WATER LINE
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
10/10/2014
10/10/2014
10/10/2014
10/10/2014
10/10/2014
10/10/2014
10/10/2014
10/10/2014
10/10/2014
10/10/2014
10/10/2014
10/10/2014
10/10/2014
10/10/2014
10/10/2014
10/10/2014
10/10/2014
10/10/2014
10/10/2014
10/10/2014
10/10/2014
10/10/2014
10/10/2014
10/10/2014
10/10/2014
10/10/2014
10/10/2014
10/10/2014
10/10/2014
10/10/2014
10/10/2014
10/10/2014
127.84
19.57
4.41
27.65
24.25
13.77
32.18
935.96
6.11
4.64
65.26
45.98
33.08
23.41
119.75
5.51
68.04
3.67
44.15
14.99
29.41
9.19
7.51
38.61
34.88
60.37
82.70
12.72
9.98
31.96
22.05
2.45
123917
123917
123917
123917
123917
123917
123917
123917
123917
123917
123917
123917
123917
123917
123917
123917
123917
123917
123917
123917
123917
123917
123917
123917
123917
123917
123917
123917
123917
123917
123917
123917
4,874.92
I-08022013
METALWORKZ CONSTRUCTION INC
PRE ENGINEERED BUILDING
R
10/10/2014
6,375.00
123936
6,375.00
I-2294-100114
TML INTERGOVERNMENTAL RISK POO
LIABILITY, PROPERTY, W/C
R
10/10/2014
174,356.72
123945
174,356.72
I-025-103125
TYLER TECHNOLOGIES DIVISION
ANNUAL INCODE MAINTENANC
R
10/10/2014
33,939.65
123947
33,939.65
I-201410097441
VALERO MARKETING & SUPPLY
CITY GAS
R
10/10/2014
12,697.98
123951
12,697.98
02400
87700
42313
02286
31
11/04/2014 9:57 AM
VENDOR SET: 99
CITY OF LAMPASAS
BANK:
FSB
DATE RANGE:10/01/2014 THRU 10/31/2014
PAGE:
CHECK
DATE
INVOICE
AMOUNT
R
10/14/2014
121,581.42
123982
121,581.42
CPS ENERGY
SEPETMBER CPS BILL
R
10/17/2014
98,129.09
124024
98,129.09
I-001452
LAMPASAS VOL FIRE DEPT
CONTRIBUTION TO VOL. FD
R
10/17/2014
4,000.00
124037
4,000.00
I-006803944
AVFUEL INC
4051 GAL 100LL
R
10/22/2014
16,506.88
124062
16,506.88
I-5403
COPsync INC
11/30/14-11/29/15 LIC FEE
R
10/22/2014
10,720.25
124066
10,720.25
I-4970
TRAC-N-TROL INC
INJECTION SITES
R
10/30/2014
4,550.00
124158
4,550.00
VENDOR I.D.
NAME
02609
I-1
THE LIBRARY FOUNDATION OF LAMP
ROOF,WINDOWS,FLOORING
I-LCRA-0914
01979
53520
4100
02087
02122
* * T O T A L S * *
REGULAR CHECKS:
HAND CHECKS:
DRAFTS:
EFT:
NON CHECKS:
NO
32
0
2
0
0
VOID CHECKS:
TOTAL ERRORS:
STATUS
DISCOUNT
CHECK
NO
CHECK
STATUS
6
CHECK
AMOUNT
INVOICE AMOUNT
1,806,848.79
0.00
82,116.09
0.00
0.00
DISCOUNTS
0.00
0.00
0.00
0.00
0.00
0.00
0.00
NO
34
INVOICE AMOUNT
1,888,964.88
DISCOUNTS
0.00
CHECK AMOUNT
1,888,964.88
34
1,888,964.88
0.00
1,888,964.88
36
1,952,048.66
0.00
1,952,048.66
0 VOID DEBITS
VOID CREDITS
0.00
0.00
CHECK AMOUNT
1,806,848.79
0.00
82,116.09
0.00
0.00
VENDOR SET: 99
0
BANK: FSB
BANK: FSB
REPORT TOTALS:
TOTALS:
TOTALS:
32
4.1
LAMPASAS PUBLIC LIBRARY
MONTHLY REPORT FOR
SEPTEMBER 2014
Circulation*
OverDrive
Items
Library Visits
September August September September September
2014
2014
2013
2012
2011
5468
5731
6226
6728
6424
162
179
99
107
N/A
4097
4667
4826
4962
6956
858
935
802
993
978
$1105
$1283
$1094
$1067
$931
$274
$178
$318
$333
$341
Non-Resident
Fees
Total Patrons
$240
$265
$165
$220
N/A
7058
6883
6254
7145
6175
Non-Resident
Patrons
Phone Calls
44.7%
44.2%
43.7%
44.1%
43%
242
219
264
270
227
Reference
Questions
Info.
Questions
Items Used in
Library
Overdue
Notices
Volunteer
Hours
Collection Age
61
92
43
65
67
106
127
201
480
405
55
136
112
191
173
76
61
54
65
46
78.25
125
93.5
82
144.75
2002
2002
2001
2000
1999
10
86
48
19
16
916
1003
830
1074
1057
134
208
267
50
186
Internet
Usage
Library
Receipts
Book Fines
Events
Attendance
Computer
Interaction
Materials
Added
332012.
* Includes items downloaded through OverDrive by our patrons beginning January
1. Circulation was down 4.6% from August. Library Visits were down 12.2% from last month.
The library was closed September 1 for Labor Day as well as September 4 and 5 due to
construction.
2. We had 2307 searches executed on our online catalog during the month of September, which is
down 6.5% from August.
3. Total receipts were down 13.9% from last month, and book fines comprised 24.8% of total
receipts this month (versus 13.9% last month).
4. Meetings Shanda attended in September:
a. Weekly Directors’ meetings
b. Library Board meeting
c. City Council meetings, including called meeting regarding library ceiling and ductwork
d. Weekly progress meetings with General Contractor, architect, and Foundation
members
e. Conference call with Monica, Justin, and Userful representative for product
demonstration
5. Shanda proctored 1 exam this month.
6. Staff news:
a. Krispin Blow, part-time clerk, started with us on Sept. 8 (and is now leaving Oct. 17)
b. Esther Momberg, part-time clerk, started with us on Sept. 16
c. Emily Stone, full-time clerk, returned from maternity leave on Sept. 26
7. September events and closures included:
a. September 1 – Library closed for Labor Day
b. September 4 & 5 – Library closed due to construction
c. September 10 – Preschool story time (2)
d. September 17 – Shanda & Mary - Library card sign-up at LHS (issued ~65 cards)
e. September 24 – Preschool story time (8)
f. September 29 – Shanda & Emily - Library card sign-up at LMS (issued ~250 cards)
8. Upcoming events and closures:
a. October 6-11 – Library closed due to construction
b. October 13 – Library Advisory Board meeting, 9am
c. October 14 – November 10 – reduced hours due to construction
(open Tue, Wed, & Thu 10am-6pm and Sat 10am-3pm)
d. October 20 – BBQ for Books, 11am-1:30pm
e. November 11 – Library closed for Veteran’s Day
f. November 12 – Re-open with new library and regular hours
g. December 4 – Grand Reopening
34
2
5.1
City of Lampasas
MEMO
To:
From:
Re:
Date:
Mayor and City Council
Finley deGraffenried
Manager’s Report
7 November 2014
Charter
As previously discussed, staff has met with Legal Counsel regarding
amendments to the City Charter. In a recent phone conversation with Counsel,
a tentative schedule for presentation to Council was discussed. J.C. will be
forwarding her draft and notes by the end of the month for distribution to
Council, and we have discussed her attendance in the January meeting to
further discuss and formalize amendments based on Council input. She is
preparing information and draft amendments based on Council request to
extend terms.
Council Planning
Staff will be organizing Council comments and direction based on our meeting
November 3rd for presentation during the November 24th workshop. Council
will be encouraged to provide additional input, as well as, direction for
implementation.
Tourism Meeting
Staff would like to thank and commend participants who attended the Tourism,
Event and Business Stakeholders’ meeting on November 6th. It was a productive
meeting, and Ms. Masonheimer will be providing follow up and communication.
Initial specific steps discussed included formalized, coordinated marketing;
communication; internal marketing and hospitality training; and events.
TCEQ
Residents will be receiving notification from the City in the next week regarding
a TCEQ violation related to the City’s drinking water. The violation is not for a
water quality issue, it is because the City failed to turn in the First Quarter
disinfection report on the required date. This is an issue staff for which takes
full responsibility. This issue has been formally addressed with all responsible
parties.
Library Opening
Ahead of the Grand re-Opening on December 4th, please stop by the Library on
or after November 12th to review the completed project. Staff has done a great
job moving and restocking Library materials, and the contractor is now 100%
complete. Landscaping is being done, outside the general contractor’s scope,
and should be underway and complete in the next month. Staff did approve
some needed repairs to the two older roof top a/c units outside the
Foundation’s scope of work.
Young Eagles
Although Council approved the event, staff wanted to take the opportunity to
encourage anyone with young folks in the house to come to the Airport on
November 15th, weather permitting, to enjoy the delights of general aviation.
Pilots will be providing rides to kids between the ages of 8 to 18. It is a very
popular event with always excellent reviews.
35
36
ITEM NO.
7.1
OF THE
CITY OF LAMPASAS
SUBJECT:
Discussion and possible action concerning the award of quote for the trimming of trees out
of the power lines to Asplundh in the amount of $95,000.00.
REQUESTED BY: Flint Geagley, Electric Superintendent
SUBMITTED BY: Shane Brown, Public Works Director
DATE SUBMITTED: November 4, 2014 FOR THE AGENDA OF: November 10, 2014
Expenditure Required: $95,000.00
Available Funding: $ 95,000.00 (Tree Trimming Services 81-510-5350)
Attachments: Tree Trimming Contract
SUMMARY STATEMENT:
The electric department is requesting that Asplundh be awarded the contract to trim the trees
out of the power lines.
===============================================================
Recommendation:
The Electric department request the City consider awarding the quote to Asplundh to trim the
trees out of the power lines for the amount of $95,000.00. We have a purchasing agreement
with Asplundh through the LCRA Cooperative Purchasing Agreement.
Motion to award contract of tree trimming to Asplundh in the amount of $95,000.00 and
authorizing the City Manager to execute related documents.
37
Memo
To:
Shane Brown
From:
Flint Geagley
Date:
November 4, 2014
Re:
Tree Trimming
Electric Department
The City of Lampasas would like to contract the tree trimming with Asplundh for this fiscal year. This program will
begin approximately December 1, 2014 and will continue for approximately nine weeks.
The City of Lampasas has a purchasing agreement with LCRA which Asplundh participates in. The City of
Lampasas has been using the LCRA contract to trim our trees since 2005 and has had good success with both
their work and their dealing with the public.
The first area that they will be working in will be the Hoffpauir Edition
The second area to be covered will be from Key to Hackberry from South Street to Ave. D
The third area will be from Campbell to McClean from Ave. G to Ave. J
The fourth area will be from Stanley to Casbeer from Ave. F to Ave. J
The fifth area will be on CR 3010
Homeowners will be notified by door tags in advance of the trees being trimmed in their area.
38
 Page 1 of 1
CUSTOMER
SERVICES CONTRACT
CUSTOMER: City of Lampasas
312 East Third Street
Lampasas, Texas 76550
Attn: Flint Geagley
ENERGY - WATER • COMMUNIFf SERVICES
DATE SUBMITTED:
SCOPE OF SERVICES:
October 20, 2014
JOB NUMBER:
The Customer Semces Department of the Lower Colorado River Authority (LCRA) shall provide
tree trimming services to the City ofLampasas (City). These semces will be performed by an LCRA
Contractor, Asphmdh, for the purpose of increasing the reliability of electric service
within the Lampasas sendce territory. Prior to the start of work, the City will specify which lines Asplundh
is to clear.
Invoices will be submitted each week by Asplmidh directly to the city.
LCRA will add a 5% user/program fee to the City's power bill to cover the scheduling and administering the program.
The Contractor will perfonn the work in accordance with the terms and specifications between LCRA and the Contractor.
Work/Services provided are done in accordance with the Technical Services Agreement between LCRA
and the City ofLampasas dated November 12, 1979.
SCHEDULE:
About 9 weeks (schedule to be determmed-December 2014-Febmary-2015).
CONTRACT PMCE:
Approximately: $89,599.56 per year (direct charge from Asphmdh)
LCRA will bill a 5% user fee to the city's power bill. Estimated charges are: $ 4,479.98
Per hour rates will depend on individual classification of each employee. (See attached rate schedule).
Asphmdh will bill the City direct, on a weekly basis, and the City will pay the invoices to Asphmdh
in accordance with the LCRA payment terms with Asplundh.
Customer and the Lower Colorado River Authority agree that the work described above shall be performed in accordance with
the terms and conditions on the front and reverse sides of this form. Note: Reverse side of this form is intentionally left blank,
City of Lampasas
Lower Colors^o River Authority
By:
By:
Title:
Title:
Manager, Customer Services
Date:
Date:
10/20/2014
.^^f,
OFFICE USE ONLY
Accounting:
Approved By:
Completion Date:
P.O. BOX 220 • AUSTIN, TEXAS • 78767-0220 • (512) 473-3200 • 1-800-776-5272 • WWW.LCRA.ORG
39
11/18/2013
Asplundh Rate Schedule
Contract #3141
2014/2015
Lampasas
Rates
1
Supervisor/General Foreperson
31.26
Foreperson
Trimmer
26.25
23.56
Trimmer/Ground Man
22.17
Ground Man
20.81
1
1
1
1
1
$
$
$
$
$
1
1
1
1
1
$
$
$
$
$
1
1
3
4
1
2
1
7
$
$
$
$
$
$
$
$
$
$
$
Personnel Level
Equipment
Chain Saws (each)
Bucket Truck with Chip Bed
Split Dump Truck
4X4 Pick-up Truck
Chipper
0.5
13.84
9.5
9.53
3.01
Crew Rate (using Max Rates)
Supervisor/General Foreperson
4X4 Pick-up Truck
Foreperson
Trimmer
Split Dump Truck
Bucket Truck with Chip Bed
Chipper
Chain Saws
Total Hourly Crew Rate
Total Weekly Crew Rate
31.26
9.53
26.25
23.56
9.5
13.84
3.01
0.5
Total weeks
Total crew members
OT Rate
Rate
$
$
$
$
$
31.26
26.25
23.56
22.17
20.81
43.76
36.75
32.98
31.04
29.13
0.50
13.84
9.50
9.53
3.01
31.26
9.53
78.75
94.24
9.50
27.68
3.01
3.50
257.47
10,298.80
89,599.56
8
Includes per diem costs for Lodging and meals
Total (using max rates)
Average/week
T
$
~69 ft99 '56' Note: This is the estimated direct
10,,298 .80
charge from Asplundh.
Actual Charges according to the rate schedule will be billed.
LCRA will bill a 5% user fee to cover the cost of scheduling and administering the program
This fee will be added to the city's power billing the following month after work is completed
$ 4,479.98
The estimated charge is:
Total (LCRA and Asplundh)
Total (LCRA and Asplundh) weekly avg.
"$~
$
"94,
079: 54
JO, 813. 74
40
7.2
41
42
43
44
ITEM NO.
7.3
OF THE
CITY OF LAMPASAS
SUBJECT:
SELECT AND ANNOUNCE POSSIBLE WINNER OF WEB SITE PHOTO CONTEST ENTRY.
REQUESTED BY: Monica Wright, Director of Information Systems
SUBMITTED BY: Monica Wright, Director of Information Systems
DATE SUBMITTED: November 3, 2014 FOR THE AGENDA OF: November 10, 2014
Expenditure Required: $0.00
Available Funding: $0.00
Attachments: Memo and October photo contest entries
SUMMARY STATEMENT:
The contest winner, if selected, will receive a City of Lampasas insulated tumbler w/straw and posting of
their photo on the web site.
RECOMMENDATION:
Staff would like to make the recommendation that you take into consideration the photo contest rules that
state: “Any photos that tell part of the story or show the area of the city of Lampasas are eligible. Only
photos taken within the city of limits of Lampasas will be considered. Buildings, landscapes, events and
other City related scenes are all acceptable. Inappropriate material will be rejected. Pictures showing nudity
or that are not viewable by a general audience are considered inappropriate. This is a photo contest. All
images must be original photographs. The photo must have been taken by the contestant or a family member
and all rights to the photo must be the property of the contestant or that family member. Digitally enhanced
photos are acceptable. Any photo complying with the rules can be the monthly winner. The monthly winner
is chosen by the City Council of the City of Lampasas. Winners receive a City of Lampasas insulated
tumbler w/straw and posting of the photo on the City of Lampasas web site. Entries will be judged on visual
appeal, color, content, and composition. Your photo can be taken with any type of camera, but we would
prefer images converted to digital format (.jpg.) One photo entry per person per month.”
45
Memo
To:
From:
Monica Wright, Director of Information Systems
Date:
Monday, November 3, 2014
Re:
Web site photo contest
Information Systems
Please find attached web site photo contest entries and email correspondence submitted for October 2014.
The City Council may or may not choose to select the submitted photos as the monthly contest winner. If the
Mayor announces the photo as the contest winner at the City Council meeting, we will notify the winner by
e-mail, mail a City of Lampasas insulated tumbler w/straw, and post the winning entry on the City web site.
46
Entry 1
Shotgun Angermann
“Chief Angermann with the H-E-B buddy” taken at H-E-B during National Night Out.
47
Entry 2
Tim Angermann
[email protected]
“Police Chief Angermann, City Manager Finley deGraffenried and Fire Chief Lindsey”, taken at H-E-B
during National Night Out.
48
Entry 3
Sabrina Angermann
“Lampasas Police Department”, taken at H-E-B during National Night Out.
49
50
ITEM NO.
7.4
OF THE
CITY OF LAMPASAS
SUBJECT:
DISCUSSION AND POSSIBLE ACTION CONCERNING APPROVAL TO PURCHASE
TWO PRE-LEASED UTILITY GOLF CARS FOR THE PARKS AND CEMETERY
DEPARTMENTS FROM YAMAHA GOLF CAR COMPANY IN THE AMOUNT OF $4,000
REQUESTED BY: Micky Tower, Parks and Recreation Director
SUBMITTED BY: Micky Tower, Parks and Recreation Director
DATE SUBMITTED: 11-5-14
FOR THE AGENDA OF: 11-10-14
Expenditure Required: Not to Exceed $4,000
Available Funding: Parks and Cemetery 0 & M Budget
Attachments:
Invoice from Yamaha Golf Car Company
SUMMARY STATEMENT:
These units were leased to the Golf Course on a three year term. They were discounted at the
end of the lease which renewed in October. We had requested to purchase the units for use in the
Parks and Cemetery Department. They are very useful during Spring-Ho for trash detail and
are used in the Cemetery for customer assistance.
===============================================================
Recommendation:
Staff recommends approval to pay invoice from Yamaha Golf Car Company for purchase of two
utility golf cars in the amount of $4,000.
Motion to approve the purchase of two pre-leased utility golf cars for the Parks and Cemetery
Departments from Yamaha Golf Car Company in the amount of $4,000.
51
52
ITEM NO.
7.5
OF THE
CITY OF LAMPASAS
SUBJECT:
Discussion and possible action concerning canceling the December 22, 2014 Council meeting
REQUESTED BY: Christina Marez, City Secretary
SUBMITTED BY: Ursula Paddie, Assistant City Secretary/Zoning Administrator
DATE SUBMITTED: November 4, 2014
FOR THE AGENDA OF: November 10, 2014
Expenditure Required: N/A
Available Funding: N/A
Attachments: None
SUMMARY STATEMENT
Council generally cancels the second meeting in December because of its timing in relation to
the Christmas holidays.
===============================================================
Recommendation:
53
54
ITEM NO.
7.6
OF THE
CITY OF LAMPASAS
SUBJECT:
Discussion and possible action regarding approval for the City of Lampasas to partner
with the Lampasas Volunteer Fire Department in the purchase of a storage building to be
built at the Lampasas Fire Department, 1107 East 4th Street, in the amount not to exceed
$10,500
REQUESTED BY: Terry Lindsey, Fire Chief
SUBMITTED BY: Reece Oestreich, Fire Marshal
DATE SUBMITTED: 11/10/2014
FOR THE AGENDA OF: 11/10/2014
Available Funding:
Attachments: See quote
SUMMARY STATEMENT:
The Lampasas Volunteer Fire Department is requesting the City of Lampasas to enter into
a partnership for the purchase of a storage building (30’X25’on a 4” slab) to be built at the
Lampasas Fire Department. The total cost the storage building is $21,000.00 and the
Lampasas Volunteer Fire Department has agreed to pay half of the total cost of
construction, the cities matching cost would not exceed $10,500.00. (Note: The Lampasas
Volunteer Fire Department requested 4 bids from the following companies Randy Long
Construction, Lamco Construction, Ronnie Muse Construction and Mike Hail
Construction. Randy Long and Lamco were the only two to respond with Randy Long
being the low bidder for the project.)
===============================================================
Recommendation:
Motion to approve the City of Lampasas to partner with the Lampasas Volunteer Fire
Department in the purchase of a storage building to be built at the Lampasas Fire Department,
1107 East 4th Street, in the amount not to exceed $10,500.
55
56
57
58
ITEM NO.
7.7
OF THE
CITY OF LAMPASAS
SUBJECT:
Discussion and possible action concerning the purchase of a factory field
service partnership from Hach Company in the amount of $8,766.60.
REQUESTED BY:
Dean Grant, Water/Wastewater Operations Manager
SUBMITTED BY:
Shane Brown, Director of Public Works
DATE SUBMITTED: November 6, 2014
FOR THE AGENDA OF: November 10, 2014
Available Funding: 82-520-5415 ($7,000.00)
Attachments: Quotes from Hach $8,766.60
SUMMARY STATEMENT:
The Water Department would like to purchase a factory field service partnership to
ensure the proper maintenance and repair of vital water analyzers. The APA 6000
(ammonia) analyzers will be serviced 4 times per year, and CL17 analyzers will be
serviced 2 times per year. The partnership includes all parts and labor, if any of the 4
analyzer were to stop working properly during this service partnership, and all
preventative maintenance. Factory start-up is also included with the service partnership.
===============================================================
Recommendation:
Motion to approve the purchase of a factory field service partnership from
Hach Company in the amount of $8,766.60.
59
60
61
62
63
64
ITEM NO.
7.8
OF THE
CITY OF LAMPASAS
SUBJECT:
Discussion and possible action regarding approval of payment to Arnett Marketing in the
amount of $50,000
REQUESTED BY:
SUBMITTED BY:
$50,000
Available Funding:
$50,000
Attachments:
SUMMARY STATEMENT:
Council has approved the expenditure of $50,000 for the Christmas on the Creek Lighting
Project. The project has been organized and administered by a volunteer committee working
under the umbrella of Vision Lampasas!. Arnett Marketing is under State Contract and the
services are not required to be bid. Councilman Toups may have additional information at the
meeting.
===============================================================
Recommendation:
Motion to pay Arnett Marketing $50,000 as the City’s share of the Lighting Project.
65
66
ITEM NO.
7.9
OF THE
CITY OF LAMPASAS
SUBJECT:
Discussion and possible action regarding approval of a Resolution of the City Council of the City
of Lampasas, Texas authorizing the City Manager or his/her designee to implement a Section 3
Program, which to the greatest extent feasible, will provide job training, employment, and
contracting opportunities for Section 3 Businesses of the area in which the Texas Community
Development Block Grant (TXCDBG) Program/Project is being carried out
REQUESTED BY:
SUBMITTED BY:
N/A
Available Funding:
N/A
Attachments: Resolution
SUMMARY STATEMENT:
The attached Resolution outlines the City’s commitment to solicit; through bid documents,
public notices, advertisements, and public signage; Section 3 Residents as defined. The
Resolution relates to our current CDBG grant to improve water and sewer.
===============================================================
Recommendation:
Motion to approve Resolution #14-09, authorizing the City Manager or his/her designee to
implement a Section 3 Program, which to the greatest extent feasible, will provide job training,
employment, and contracting opportunities for Section 3 Businesses of the area in which the
Texas Community Development Block Grant (TXCDBG) Program/Project is being carried out.
67
A1002-rev
RESOLUTION NO. ____14-09________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAMPASAS, TEXAS
AUTHORIZING THE CITY MANAGER OR HIS/HER DESIGNEE TO IMPLEMENT A SECTION
3 PROGRAM, WHICH TO THE GREATEST EXTENT FEASIBLE, WILL PROVIDE JOB
TRAINING, EMPLOYMENT, AND CONTRACTING OPPORTUNITIES FOR SECTION 3
BUSINESSES OF THE AREA IN WHICH THE TEXAS COMMUNITY DEVELOPMENT BLOCK
GRANT (TXCDBG) PROGRAM/PROJECT IS BEING CARREID OUT.
WHEREAS; the City of Lampasas has been funded under the Texas Community
Development Program, and
WHEREAS; the City of Lampasas is required to adopt a Section 3 Program as part of
the requirements of the grant(s), and
WHEREAS; a Section 3 resident is defined as a public housing resident and/or a low to
very-low income person who lives in an area where a TxCDBG assisted project is
located, and
WHEREAS; a Section 3 business is defined as a business that has a Section 3 resident
own at least 51 percent or more of the business or have at least 30 percent of the
permanent, full-time employees of the business identified as Section 3 residents:
WHEREAS; the City of Lampasas will strive to attain goals for compliance with Section
3 regulations;
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF LAMPASAS,
TEXAS:
1. The City has reviewed and hereby agrees to implement the following steps, which, to the
greatest extent feasible, will provide job training, employment and contracting
opportunities for Section 3 residents and Section 3 businesses of the area in which the
TxCDBG program/project is being carried out.
2. The City hereby agrees to strive to attain goals for compliance with Section 3 regulations
by increasing opportunities for employment and contracting with Section 3 residents and
businesses where feasible.
3. The City hereby agrees to assign duties related to implementation of this plan to the
designated Section 504 and Equal Opportunity/Fair Housing Officer.
4. The City hereby agrees that the City will Notify Section 3 residents and business
concerns of potential new employment and contracting opportunities as they are
triggered by TxCDBG grant awards through the use of: Public Hearings and related
advertisements; public notices; bidding advertisements and bid documents; local
advertising media including public signage; and including Section 3 clauses in all
TxCDBG solicitations and contracts.
5. The City hereby agrees to maintain a list of those businesses that have identified
themselves as Section 3 businesses for utilization in TxCDBG funded procurements,
notify those businesses of pending contractual opportunities, and make this list available
for general Grant Recipient procurement needs.
68
6. The City hereby agrees to maintain a list of those persons who have identified
themselves as Section 3 residents and contact those persons when hiring/training
opportunities are available through either the Grant Recipient or contractors.
7. The City hereby agrees to require that all Prime contractors and subcontractors on
TxCDBG projects with contracts over $100,000 commit to this plan as part of their
contract work. Monitor the contractors’ performance with respect to meeting Section 3
requirements and require that they submit reports as may be required to the Grant
Recipient.
8. The City hereby agrees to submit reports as required by the TxCDBG program regarding
contracting with Section 3 businesses and/or employment as they occur; and submit
reports within 20 days of calendar year end which identify and quantify Section 3
businesses and employees.
9. The City hereby agrees to maintain records for the TxCDBG program, including copies
of correspondence, memoranda, etc., which document all actions taken to comply with
Section 3 regulations.
As officers and representatives of the City of Lampasas, we the undersigned have read and fully
agree and become a party to the full implementation of this program.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Lampasas held
on the 10TH day of November, 2014.
ATTEST:
69
70
ITEM NO.
7.10
OF THE
CITY OF LAMPASAS
SUBJECT:
DISCUSSION AND POSSIBLE ACTION REGARDING APPROVAL OF A
RESOLUTION BY THE CITY COUNCIL OF THE CITY OF LAMPASAS, TEXAS,
DESIGNATING AUTHORIZED SIGNATORIES FOR CONTRACTUAL DOCUMENTS
AND DOCUMENTS FOR REQUESTING FUNDS PERTAINING TO THE TEXAS
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM (TxCDBG) CONTRACT
NUMBER 7214279
REQUESTED BY:
SUBMITTED BY:
N/A
Available Funding:
N/A
Attachments: Resolution
SUMMARY STATEMENT:
The attached Resolution identifies and authorizes signatories related to the City’s current CDBG
project. Generally the Mayor and/or City Manager have contractual signatory authority; and the
Finance Director and City Secretary have authority to sign pay requests.
===============================================================
Recommendation:
Motion to approve Resolution #14-10 designating authorized signatories for contractual
documents and documents for requesting funds pertaining to the Texas Community
Development Block Grant program (TXCDBG) contract number 7214279.
71
Resolution No. 14-10
RESOLUTION AUTHORIZING SIGNATORIES
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF LAMPASAS, TEXAS, DESIGNATING
AUTHORIZED SIGNATORIES FOR CONTRACTUAL DOCUMENTS AND DOCUMENTS FOR
REQUESTING FUNDS PERTAINING TO THE TEXAS COMMUNITY DEVELOPMENT BLOCK GRANT
PROGRAM (TxCDBG) CONTRACT NUMBER 7214279.
WHEREAS, the City of Lampasas, Texas has received a 2014 Texas Community Development Block
Grant award to provide water and sewer improvements, and;
WHEREAS, it is necessary to appoint persons to execute contractual documents and documents for
requesting funds from the Texas Department of Agriculture, and;
WHEREAS, an original signed copy of the TxCDBG Depository/Authorized Signatories Designation
Form (Form A202) is to be submitted with a copy of this Resolution, and;
WHEREAS, the City of Lampasas, Texas, acknowledges that in the event that an authorized signatory
of the City changes (elections, illness, resignations, etc.), the City must provide TxCDBG with the following:
 a resolution stating who the new authorized signatory is (not required if this original resolution names
only the title and not the name of the signatory); and
 a revised TxCDBG Depository/Authorized Signatories Designation Form (Form A202).
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LAMPASAS,
TEXAS, AS FOLLOWS:
The Mayor and/or City Manager be authorized to execute contractual documents between the Texas
Department of Agriculture and the City for the 2014 Texas Community Development Block Grant Program.
The Mayor, City Manager, Finance Director, and City Secretary be authorized to execute the State of
Texas Request for Payment Form (Form A203) document required for requesting funds approved in the 2014
Texas Community Development Block Grant Program.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF LAMPASAS, TEXAS on
November 10, 2014.
____________________________________
Attest:
____________________________
72
Depository/Authorized Signatories Designation Form
TEXAS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
DEPOSITORY/AUTHORIZED SIGNATORIES DESIGNATION FORM
Grant Recipient
CITY OF LAMPASAS
TxCDBG Contract No.
7214279
The individuals listed below are designated by resolution as authorized signatories for contractual
documents.
FINLEY DEGRAFFENRIED
JERRY GRAYSON
(Name)
(Name)
CITY MANAGER
MAYOR
(Title)
(Title)
(Signature)
(Signature)
In addition to the individuals listed above, the individuals listed below are designated by resolution as
authorized signatories for the Request for Payment Form (Form A203)—(At least two (2) signatories
required).
CAROL BOBERG
CHRISTINA MAREZ
(Name)
(Name)
FINANCE DIRECTOR
CITY SECRETARY
(Title)
(Title)
(Signature)
(Signature)
(Name)
(Name)
(Title)
(Title)
(Signature)
(Signature)
NOTE: A copy of a Resolution passed by the city council or county commissioner’s court authorizing the
signatories must be submitted along with this form. Grant Recipients are strongly encouraged to use the
sample resolution provided.
73
74
Misc.
75
76

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