1_Interim Report

Transcription

1_Interim Report

BETTER TRAINING FOR SAFER FOOD
C ONTRACT N UMBER 2012 96 06
O N T H E OR G ANIS A TION A ND IM P L EM ENTATI ON OF TR AI NING AC TIVIT I ES
ON
“A UDIT S YSTEM AND I NTERNAL A UDITING MAINLY FOR EU
M EMBER S TATES UNDER THE “B ETTER T RAINING F OR S AFER
F OOD ” I NITIATIVE ”
I N F O R M AT I O N T O N AT I O N AL C O N T AC T P O I N T S
Version
Date of submission
1
18/09/2013
2
24/09/2013
Descriptions of modifications
Table page 6: Schedule of the sessions has been correctly included
A project implemented by
with
Contract nº 2012 96 06 - AU_Inf12_Information to NCPsv2
03/09/2013
CONTENTS
1.
G E N E R A L I N F O R M A T I O N O N T H E T R A I N I N G ..................................................................................... 3
1.1.
Objectives ................................................................................................................. 3
1.2.
Subjects covered ........................................................................................................ 3
1.3.
Programme of the courses ........................................................................................... 4
1.4.
Schedule of the sessions .............................................................................................. 6
2.
S E L E C T I O N P R O C E S S ........................................................................................................................ 7
2.1.
Invited countries ........................................................................................................ 7
2.2.
Selection Criteria ........................................................................................................ 7
2.3.
Process to be followed ................................................................................................ 8
2.4.
Deadlines for registration in training sessions ................................................................. 8
2.5.
Applications on the reserve list ..................................................................................... 9
3.
O R G A N I S A T I O N O F T H E S E S S I O N S .................................................................................................. 10
3.1.
Project Management ..................................................................................................10
3.2.
Support provided by the project ..................................................................................11
3.3.
Location of the sessions ..............................................................................................11

Madrid, Spain ...............................................................................................................12

Valencia, Spain .............................................................................................................15

Trim, Ireland .................................................................................................................16

Venezia, Italy ................................................................................................................18

Barcelona, Spain ...........................................................................................................20

Bordeaux, France ..........................................................................................................21

Delft, The Netherlands ...................................................................................................23
A N N E X 1 : L I S T O F I N V I T E D C O U N T R I E S P E R S E S S I O N ............................................................................ 25
A N N E X 2 : S C H E D U L E F R O M 2 0 1 3 T O J U N E 2 0 1 4 ................................................................................. 27
A N N E X 3 : T R A I N I N G P R O G R A M M E S ....................................................................................................... 29
A N N E X 4 : R E G I S T R A T I O N F O R M : T E M P L A T E .......................................................................................... 47
Contract n° (EAHC) 2012 96 06
AENOR Consortium www.foodinfo-europe.com
Génova 6, 28004 Madrid, España Tel + 34 914 32 59 35
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1. G EN ER AL I NF OR M ATION O N T HE T R A ININ G
1.1. Objectives
The objective of the present programme is to spread the knowledge and best practices for auditing
procedures of official controls, ensuring high implementation standards across the European Union.
This training programme has been therefore designed to have a consistent approach throughout the
Community with regards to the assessment made by the Member States auditing units that will help
to have comparable values of the different national audit reports
The programme will be divided in two courses, with the aim to give the tools and guidance on the
management of audit programmes to promote a harmonized approach for auditing, following the
principles and criteria that will create equal playing field for all.
The specific objectives of the course on setting-up and implementation of an audit system, either
internal or external, course A, are to give the tools and guidance on the design, implementation and
management of audit systems, promoting risk based programmes, and ensuring the solid
understanding of the key principles of independence, independent scrutiny, objectivity, transparency
and effectiveness, promoting the harmonized approach for auditing.
The specific objectives of the course on the ability to conduct a detailed audit to verify the effective
and suitable implementation of official controls by the relevant control authorities, Course B, are to
give the tools and guidance on how to conduct an audit in order to verify the effectiveness of the
official controls implemented.
1.2. Subjects covered
The subjects covered in Course A – Setting up and implementation of an audit system, are:

Introduction to auditing (principles, types, objectives) with particular emphasis on internal
auditing;

Different options to safeguard the independence of audit systems and auditors for both
internal and external audit arrangements;

Preparing an audit programme/schedule (annual/rolling), including:

-
Defining the objectives and scope of an audit programme with particular emphasis on
the overall objective of verifying effective implementation of planned arrangements,
-
suitability of these arrangements in achieving the objectives of Regulation 882/2004
and relevant sectorial legislation;
Risk-based programming;
- Analysing the control system(s)/ area(s) of responsibility;
- Considering different ways of scheduling e.g. combining different types of audit/ audit
approaches (technical, systems, compliance);
- Determining what should be audited, how and by whom;
- Taking into account the different structures involved in official controls (e.g. centralised vs.
de-centralised, various levels of competent authorities);


Defining the scope objectives and audit criteria of the audits to achieve the overall
programme aims;
Setting-up of audit teams and auditor selection
- Procedures for assessing competence
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- Independence, objectivity, bias, conflict of interest
- Procedures for avoiding/managing conflict of interest


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
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Training of auditors
Monitoring and reporting on the audit programme (management information, adjustments
etc.)
Audit follow-up and preventive & corrective action
Transparency and independent scrutiny arrangements
Documenting procedures for the above and for individual auditors to follow
Relationship between the audit system and other control systems and requirements, (MultiAnnual National Control Plan, annual report)
Coordination between other control systems and audit systems
The subjects covered in Course B – Ability to conduct a detailed audit, are:
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Background to internal auditing (principles, types, objectives);
How to prepare an audit plan
Defining the audit scope and objectives
Pre-audit activities (research, desk review, risk based targeting, checklist development etc.)
Assigning roles and responsibilities within the audit team
Performing the audit
Collection of audit evidence, drawing findings and conclusions, with particular emphasis on
how to draw conclusions on the effectiveness of implementation and suitability in achieving
objectives, and making recommendations (relationship between these steps in the process)
Reporting on the audit
Audit follow-up (if applicable)
1.3. Programme of the courses
The programme of Course A – Setting up and implementation of an audit system has the following
structure:
Contents programme Course A - Setting up and implementation of an audit system
Day 1
Arrival & registration of participants
Introduction and presentation of the course
Lectures, exercises, practical cases and questions and answers:
Day 2

Overview of EU Legislation and supporting guidelines

Definitions and general guidance

Organisation and structures of internal audit bodies

Effectiveness / suitability of the audit process

Requirements and considerations in the setting up of an internal audit
system

Requirements and considerations in the setting up of an internal audit
system

Independence and independent scrutiny
Day 3

Systematic approach to the planning, carrying out, follow up and
management of audits
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Contents programme Course A - Setting up and implementation of an audit system

Overview of the audit process

Planning of audits of official controls based on risks

Development of an audit programme including risk based planning

Finalising the audit programme

Implementation of the audit programme

Transparency
Day 4

Documentation and documented procedures

Audit reporting

Follow up of audit outcomes

Audit review and dissemination of best practice

Monitoring and reviewing of the audit process
Day 5

Conduct a detail audit

Summary of topics covered by the training session

Conclusions
The programme of Course B – Ability to conduct a detailed audit has the following structure:
Contents programme Course B - Ability to conduct a detailed audit
Day 1
Arrival & registration of participants
Introduction and presentation of the course
Day 2

Overview of EU legislation and supporting guidelines

Definitions and general guidance

Overview of the Organisation of Internal Audit Systems

Types of audit

Sequence of audit activities

Preparing audit activities - audit plan

Preparing audit activities - other arrangements (I)
Lectures, exercises, practical cases, role plays and questions and answers:
Day 3

Preparing audit activities - other arrangements (II)

Conducting the audit: activities

Conducting the audit: opening meeting
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Conducting the audit: carry-out the audit

Conducting the audit: on site interviews

Conducting the audit: closing meeting (I)
Day 4

Conducting the audit: closing meeting (II)

Preparation and distribution of the audit report (I)

Audit conclusions and recommendations
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Contents programme Course B - Ability to conduct a detailed audit

Follow-up of an audit
Day 5

Findings and conclusions

Summary of topics covered by the training session
The detailed programmes are available in Annex 3.
1.4. Schedule of the sessions
The sessions foreseen for 2013 and mid 2014, are the following:
Training session
Country
Date
Partner
1
Course A Session 1
Spain (Madrid)
15-18 October 2013
AENOR
2
Course B Session 1
Spain (Madrid)
12-15 November 2013
AENOR
3
Course A Session 2
Spain (Valencia )
26-29 November 2013
AINIA
4
Course B Session 2
France (Bordeaux)
17-20 December 2013
AETS
5
Course B Session 3
Ireland (Grange)
4-7 February 2014
AENOR
6
Course A Session 3
Netherlands (Delft)
4-7 March 2014
NVWA
7
Course B Session 4
Ireland (Trim)
22-25 April 2014
AETS
8
Course B Session 5
Spain (Valencia)
20-23 May 2014
AINIA
9
Course B Session 6
Spain (Madrid)
10-13 June 2014
AENOR
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2. S ELEC TION P R OC E SS
2.1. Invited countries
The programme will support 480 participants:
Number of training sessions
EU Member States and Candidate countries
EFTA and EEA countries
ENP, Mediterranean basin countries and other
selected Third countries
Total participants per training course
TOTAL PROGRAMME
Course A
Course B
5
11
130
292
5
7
15
31
150
330
480
The number of trainees per invited country is available in Annex 1. NCPs are kindly invited to
contact the project manager if they require any modification of the list.
2.2. Selection Criteria
The selection criteria to participate in COURSE A are:

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
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Officers of Competent Authorities, relevant government ministries, inspection services;
Ideally staff from Competent Authorities involved or who will be managing the audit
requirements of Reg. 882/2004, Art. 4 (6): design, implementation and management of audit
systems;
Have a working knowledge of relevant feed, food law, animal health and animal welfare rules
legislation;
Broad experience in the implementation of official control systems according to Regulation
(EC) 882/2004;
Proficient in the English language;
Ability to share their experience.
The selection criteria to participate in COURSE B are:


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
Officers of the national competent authority, relevant government ministries, inspection
services and official food-testing laboratories;
Ideally staff from Competent Authorities involved or willing to be involved in Auditing either
as auditors or as technical experts according to Reg. 882/2004, art. 4 (6);
Have a working knowledge of feed and food law, animal health and animal welfare rules and
legislation related;
Broad experience in practical implementation of official control systems according to Reg.
882/2004;
Proficiency in English language;
Ability to share their experience.
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The Project Manager will observe that these criteria are meet. Any doubt with regards to the
selection criteria can be addressed to the Project Manager [email protected]
2.3. Process to be followed
The management of the participants is a responsibility shared between the NCPs and the Event
Managers. Each country has an expected number of participants per event, and the place must be
allocated. Should there be vacancies, those should be communicated as soon as possible, in order to
reallocate the seat to another country.

TASKS OF NCPS
The National Contact Points are requested to:

Consider the number of participants supported by the project to attend to the sessions,
according to the information provided by the Project Manager.
Distribute the information to the relevant national institutios and government bodies about
the training course
Select the participants considering the profile requested to participate, and comply the
registration form using the defined template for the training course [AU_Op14_Registration
Course]. In the same form, specify the type of course and session. The name of the file created
should indicate the number of the session, country and name of the applicant.
Send the registration form to the Project Manager and Event Manager in the frame time
indicated in section 2.4.
Send additional registration forms for the reserve list to the Project Manager
([email protected] )



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
TASKS OF EVENT MANAGER
The Event Manager will:



Verify the compliance of the proposed participants with the selection criteria on the basis of
the CVs fully completed registration form,
Inform NCP accordingly if the application has been accepted.
Once the participant has been accepted and communicated to NCP will contact directly the
participant in order to make further logistic arrangements and give him further detailed
information
2.4. Deadlines for registration in training sessions
NCPs are kindly requested to provide the list of trainees for 2013 (main applications and reserve
applications) as soon as possible, especially for the first two sessions. Specific datelines are set for
applications to the 4 first sessions as shown in the table below:
Course / session
Location
Date
Course A Session 1
Spain (Madrid)
15-18 October 2013
1 October 2013
Course B Session 1
Spain (Madrid)
12-15 November 2013
11 October 2013
Deadline for registration
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Course / session
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Location
Date
Course A Session 2
Spain (Valencia )
26-29 November 2013
28 October 2013
Course B Session 2
France (Bordeaux)
17-20 December 2013
18 November 2013
Course B Session 3
Ireland (Grange)
4-7 February 2014
16 December 2013
Course A Session 3
Netherlands (Delft)
4-7 March 2014
18 February 2014
Course B Session 4
Ireland (Trim)
22-25 April 2014
7 March 2014
Course B Session 5
Spain (Valencia)
20-23 May 2014
4 April 2014
Course B Session 6
Spain (Madrid)
10-13 June 2014
25 April 2014
The deadline for sessions organized in the second half of 2014 and 2015 will be confirmed in the
next version of the information that will be sent to NCPs by June 2014.
2.5. Applications on the reserve list
At the request of EAHC, a single reserve list will be established at an early stage of the project for the
duration of the programme. Applications on the reserve list for sessions in 2013 must be sent
together with the normal registration forms. Applications on the reserve list for sessions in 2014
must be sent as specified below:
Courser / session
Date
Reserve list - Course A Session 1
15-18 October 2013
1 October 2013
Reserve list - Course B Session 1
12-15 November 2013
11 October 2013
26-29 November 2013
28 October 2013
17-20 December 2013
18 November 2013
4-7 February 2014
4-7 March 2014
22-25 April 2014
20-23 May 2014
10-13 June 2014
Reserve list - 2 sessions of Course A and 5
sessions of Course B
September 2014 - April
2015
16 December 2013
25
April 2014
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3. O R G ANISATI ON OF THE S ESSIO NS
3.1. Project Management
AENOR is consortium with AETS, AINIA, NVWA and FVI, will be in charge of the organization of the
16 training sessions, 5 of course A, and 11 of course B. The general management of the programme
is ensured by the Project Manager Mrs. Mónica Zabala ([email protected]) under the
supervision of the Project Leader Mr. Francisco Verdera [email protected]. The responsible person
for the logistical arrangements of training sessions is as follows:
Course /
session
Location
Date
Course A
Session 1
Spain
(Madrid)
15-18
October 2013
Name of the event
manager
Organizer
Mónica SANZO
AENOR
E-mail address and other relevant
contact details Event Manager
[email protected]
Tel.: +34 914 325 935
Fax: +34 913 104 596
Course B
Session 1
Spain
(Madrid)
12-15
November
2013
Mónica SANZO /
Ignacio ACHA
Spain
(Valencia )
26-29
November
2013
Carlos GARCÍA
Course B
Session 2
France
(Bordeaux)
17-20
December
2013
Mélanie DRAL
4-7 February
2014
Mónica SANZO
Ireland
(Grange)
[email protected]
Tel.: +34 914 325 935
Fax: +34 913 104 596
Course A
Session 2
Course B
Session 3
AENOR
AINIA
[email protected]
Tel.: +34 961 366 090
Fax: +34 961 318 008
AETS
[email protected]
Tel: +33 5 59 72 43 23
Fax: +33 5 59 72 43 24
AENOR
[email protected]
Tel.: +34 914 325 935
Fax: +34 913 104 596
Course A
Session 3
Netherlands
(Delft)
4-7 March
2014
Pien van DAEL
Course B
Session 4
Ireland
(Trim)
22-25 April
2014
Niamh O’BRIEN
NVWA
[email protected]
Mob: +31 6 1589 0841
AETS
[email protected]
Tel: +353 86 835 9693
Audrey FERRAN
Tel: +33 5 59 72 43 23
Fax: +33 5 59 72 43 24
Course B
Session 5
Spain
(Valencia)
20-23 May
2014
Carlos GARCÍA
AINIA
Course B
Session 6
Spain
(Madrid)
10-13 June
2014
Mónica SANZO /
Ignacio ACHA
[email protected]
Tel.: +34 961 366 090
Fax: +34 961 318 008
AENOR
[email protected]
Tel.: +34 914 325 935
Fax: +34 913 104 596
The information of the sessions foreseen from September 2014 to April 2015 will be sent in next
communication to NCPs, by June 2014.
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3.2. Support provided by the project

Travel
For each supported participant, the project will provide a return flight ticket - in economy class or a
return train ticket in first class using the most direct route.
For participants from third countries, the project will also reimburse visa costs upon provision of the
original receipts by the participants for the incurred expenses.
Upon arrival, transfer from the airport or station to the hotel will be arranged by the event
managers, as well as the transfer from the training site to the airport on the last day of the training.
The project also provides health and repatriation insurance for all the trainees.

Accommodation
The project will provide full-board accommodation for subsided trainees for the period of the
training:


on the day prior to the training: room charge (single occupancy) and dinner
(depending on the arrival time);

from the 1st to the 4rd day of the training: full board accommodation including
breakfast, 2 coffee breaks, lunch, dinner and room charge (single occupancy);

on the 5th day of the training: breakfast, 1 coffee break and lunch for
participants departing before 19:00, dinner and room charge (single occupancy)
as required for the participants departing later or the day after the training.
Training courses
The following costs related to the implementation of the training courses will be covered by the
project:

Access to fully equipped meeting rooms;

Transportation to the training centre;
The project will also provide the following material:
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Stationary (notepad, pen, notepad-holder);
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A folder including hand-outs of all the lectures;

USB key containing all the training material in electronic version;

A group photo
Prior to each session, detailed information will be displayed on www.foodinfo-europe.com.
3.3. Location of the sessions
A total of 7 locations have been identified over 5 different countries.
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Delft, NL
Trim, IE
Venezia, IT
Bordeaux, FR
Barcelona, SP
Madrid, SP
Valencia, SP

Madrid, Spain
The sessions to be organised by AENOR will be held in Madrid, considering the training needs, the good
flight connections and therefore, the advantage of facilitating the participants and tutors comfortable
logistic arrangements.
Madrid is a beautiful city renowned not only for its monuments, squares and museums, but also for the
restaurants and bars which offer the typical Spanish taste.
Airport of arrival
The international airport of Madrid (Barajas airport) has direct connections to all capital cities of the
Member states, EFTA/EEA and Candidate countries and to many other cities around Europe. The airport is
13 km. far from the city centre of Madrid.

The first and second training sessions will be organized at the NH Habana Hotel.
Accommodation
Participants and tutors will be hosted at:
NH Habana Hotel
Paseo de la Habana, 73
28036 Madrid SPAIN
Tel: 00 34 913 984 661
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[email protected]
The NH La Habana Hotel has a special location in the heart of the commercial and business district. The
hotel boasts easy access to the Madrid-Barajas International Airport. NH La Habana is located within a
quick walk from public transportation hubs; a short Metro ride will take the participants to the city's
renowned Art Triangle, where they can visit world-class museums such as the Prado and the Reina Sofia.
The NH La Habana hotel has 155 quiet rooms, all pleasantly decorated in soft hues and subtle elegance.
Training venue
The NH La Habana Hotel offers spacious meeting rooms fully equipped with the most outstanding and HiTech devices. Buffet breakfast is served each morning in the hotel’s Breakfast Lounge. Catering services will
be also provided by the hotel during coffee-breaks. Delicious and special menus will be served to the
participants at the Restaurant during lunch and dinner.

During the ninth training session to be organised in Madrid participants will be accommodated at
the Gran Versalles Hotel and the session will be implemented at AENOR premises.
Accommodation
For the training sessions held in Madrid, participants and tutors will be hosted at:
Gran Versalles Hotel ****
Covarrubias, 4
28010 Madrid SPAIN
Tel: 00 34 914 475 700
Fax: 00 34 914 463 987
www.hotelgranversalles.es
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Hotel Gran Versalles is a very well located hotel in the very heart of Madrid and only10 minutes walk from
AENOR headquarters, venue of the training. It is also very convenient for transportation to/from the airport.
Training venue
The training venue will be in the training centre facilities at AENOR headquarters, with full equipped and
comfortable meeting rooms, with capacity to host the group both in plenary session and in separate
working groups.
AENOR
Génova 6. 28004 MADRID - SPAIN
Tel : + (34) 914 325 965 Fax: + (34) 913 104 596
[email protected] - www.aenor.es
Coffee breaks will be organised in the training centre. Lunches will be alternative selections, both in AENOR
and in nearby restaurants.
Social event
AENOR will propose to do a group visit tour to the Prado Museum, one of the world's leading collections of
fine art. The Museum is at a walking distance from the hotel. The group will be accompanied by the event
manager and an official guide of the Museum. On the last evening the group will enjoy a walk in the city
centre of Madrid and will have a special tapa´s dinner.
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
03/09/2013
Valencia, Spain
The sessions organised by AINIA will take place in Valencia, Spain.
Valencia is situated in the centre of the east coast of Spain. It is a cosmopolitan, open plane city, with a
population of about one million, making it the third largest city in Spain. This beautiful city is one of
Europe's hottest and most fashionable destinations. It's also a major cultural and industrial centre with a
European Congress Centre for international business and trade fairs. The centre of town is not very large,
so easy to walk around on foot. The old historic centre, with history and the cathedral and Old Quarter are
top tourist attractions. The stunning City of Arts and Sciences is at the end of the lovely Turia Gardens. Not
far away from the complex is the port and Valencia city beach
Airport of arrival
The nearest airport is situated 8 km. west of the city, in the city limits of Manises. There are a frequent busservice from the terminal to the city centre, metro line and taxi-service.
Accommodation
The Barceló Valencia hotel**** is situated right in the centre of the City of Arts and Sciences, opposite the
Palacio de las Artes Reina Sofía, a building which was designed by the renowned architect Santiago
Calatrava, and situated in one of the most modern and attractive areas of the city of Valencia. This four star
hotel allows to enjoy all the leisure and business opportunities that Valencia has to offer.
The hotel has spacious rooms for conferences and meetings. And, most importantly, the hotel is only 20
minutes away from the Valencia Trade Fair, the Conference Centre and the city airport.
Training venues
Valencia offers a perfect scenario for the organisation of Training Sessions and Workshops.
The Hotel Barceló Valencia offers modern and functional rooms with a total capacity of 350 people. The
ideal space for workshops, incentives, conferences and meetings.
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Ainia, Centro Tecnológico can host Training Sessions and Workshops as well. The Headquarters of ainia are
situated in Paterna (Valencia), just 7 kilometers far away from the city center. Daily shuttles are available.
The venues include some fully equipped conference rooms, the latest technology, modular spaces, outsidefacing windows offering natural light, wi-fi internet connections and, above all, a professional, experienced
team on the management of Trainings and Workshops.
Social event
Valencia is a city replete with monuments, buildings and unique places that are well worth a visit. It is also
the third most important city of Spain which puts it on the first raw of every event that takes places in the
country. Business and trade coexist with leisure and culture. It has a rich cultural life with festivals, concerts,
shows and exhibitions all year round.
Many different cultural event are usually offered to visitors. A complete City Tour to the city center always
includes a specific visit to the World Heritage Site “La lonja de la Seda” (the “Silk Exchange”) a late Valencian
Gothic style civil building (1482 – 1548), which illustrates the power and wealth of one of the great
Mediterranean mercantile cities.
Wonderful restaurants offer their “Paella” and other typical Mediterranean cuisine recipes to visitors.
“Arroceria Arribar”, located within Port America's Cup in Valencia, totally surrounded by the sea, or
Restaurant “99 Nudos”, located inside an old ship within Port America's Cup in Valencia are good examples
of the possibilities.

Trim, Ireland
AENOR and AETS will organise 5 training sessions at the premises of the Knightsbrook Hotel, Spa and Golf
Resort. Trim offers high quality services for catering and accommodation, cultural heritage and leisure
services, making it the adequate place to hold a stimulating training course.
Airport of arrival
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03/09/2013
The participants will arrive at the Dublin Airport (T1 or T2) and be transferred by shuttle bus to the
“Knightsbrook hotel”. A private taxi driver will wait for participants at theirs arrivals with a BTSF sign. The
airport transfer may take about 30-40 min as the hotel is appreciatively 50 km far from the airport.
Accommodation
The Knightsbrook 4 stars hotel is set in 186 acres of rolling parkland. The hotel has 131 deluxe executive
rooms and several conference rooms, as well as a bar, a lounge and a restaurant. It also offers a fully
equipped health club with swimming pool, a spa, and golf in the picturesque heritage town of Trim County
Meath.
The hotel offers free internet connection in each room and a WIFI connection at reception.
KNIGHTSBROOK Hotel Spa & Golf Resort
Dublin Road, Trim, Co. Meath
Tel: +353 46 9482100
[email protected]
Website: http://www.knightsbrook.com/
The Knightsbrrok Hotel Spa & Golf Resort
The hotel is located at 20 minutes walk from Trim city centre and at around 7 km from the FVO premises in
Grange. The Location near the FVO would facilitate the participation of FVO observers if needed.
Training venues
As 5 sessions will be organised in Trim, three of them will be organised at the premises of the Food and
Veterinary Office of the European Commission in Grange, and two others at Knightsbrook hotel.
At the Knightsbrook hotel, the main venue of the
training will be the Barbican Suite conference
room The Barbican Suite is the higher level
standards of security and comfort and is
equipped with latest audiovisual equipment.
Wireless internet connection is available in all
public areas.
The Burban Suite Conference room
At the The European Commission Food and Veterinary Office (FVO) premises located in Grange, Dunsany,
Co. Meath, Ireland, the training session will be organised in the fully equipped conference room CR1. Coffee
breaks will be arranged in a space just across the conference room. A specific space in the canteen will be
dedicated to the training group.
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03/09/2013
Social event
County Meath offers some possibilities for the organisation of social events, such as a walking tour around
the Castle and a traditional Irish dinner in Dublin
Trim Castle, the largest Anglo-Norman castle in
Ireland, was constructed over a thirty year period
by Hugh de Lacy and his son Walter. Trim Castle
is also famous as the movie Brave heart has been
filmed there. Trim castle covers area
approximatively 1.5 hectares and from the
ramparts there are wonderful views across the
medieval town of Trim and the spectacular
countryside.
A one hour walking tour will be organised with a
local guide from the tourism office, just before
going to have dinner, one the first evening to
facilitate to know each other
A traditional Irish dinner will be organised in
Dublin, on the last evening as a social event. It
will allow participants to discover Dublin, the real
atmosphere of an Irish restaurant, listening
traditional music and discovering traditional Irish
dance.
The dinner will be organised at the Arlington
Hotel in Dublin, to close the meeting.
Lunches and dinner
Lunches and first dinner can be taken on site at the Rococo Restaurant. Dinner will be taken outside the
restaurant, in the town of Trim and Dublin, on the last evening.
For the sessions organised at the FVO, lunches will be organised at the canteen.

Venezia, Italy
AENOR will organise 1 training sessions in Venice, Italy. Venice is located in the northeast Italy on the
Adriatic Sea. It’s one of the most renowned Italian cities, listed in its entirety as World Heritage Site, along
with its lagoon. Very touristic and famous by its monuments and channels, it’s frequently considered as
being one of Europe's most romantic cities.
Airport of arrival
The Venice airport – Marco Polo International Airport, named in honor of its famous citizen – has daily
connections to a high number of EU cities and is very well located, close to the city.
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Fax + (+34) 913 104 596 www.aenor.es
03/09/2013
Accommodation
The consortium proposes to organise the sessions at the Antony Palace Hotel, a 4* hotel located around 1015 minutes from the airport and around 20 minutes from the city center.
ANTONY PALACE HOTEL
Via Mattei 26
30020 Marcon Venezia
Tel. 0415962301
Fax 0415962311
email: [email protected]
Training venues
The training will be prepared in the hotel Meeting Rooms. The venues are fully equipped, comfortable and
modern and also guarantee free Wi-Fi internet connection. One extra room will be settled for the
organization of the working groups, in order to give space and quietness to all the groups.
Social event
During the social event, the participants will have the opportunity to visit the city and its magnificent
architectural monuments: Piazza San Marco, Rialto Bridge, churches, palaces along the Canal Grande, etc.
On that night dinner will be organized in a typical Italian restaurant, in the city, so that the participants can
enjoy a bit of the so well known “dolce fare niente” or take a trip in one of the gondolas.
Lunches and dinner
Lunches and first dinner can be taken on site at the Rococo Restaurant. Dinner will be taken outside the
restaurant, in the town of Trim and Dublin, on the last evening.
For the sessions organised at the FVO, lunches will be organised at the canteen.
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Fax + (+34) 913 104 596 www.aenor.es

03/09/2013
Barcelona, Spain
Two of the sessions to be organised by AENOR will take place in Barcelona, Spain.
Barcelona It is located on the Mediterranean coast between mouths and rivers. It is an important cultural
and economic centre in south-western Europe.
Airport of arrival
The international airport of Barcelona (el Prat airport) has direct connections to all capital cities of the
Member states, EFTA/EEA and Candidate countries and to many other cities around Europe. The airport is
situated 14 Km South West of the city centre.
Accommodation
For the training session held in Barcelona, participants and tutors will be hosted at:
Ayre Hotel Caspe
C/ Caspe, 103, 08013, Barcelona - Spain
Tel.: +34 93 2467000
Fax: +34 93 2467001
www.ayrehoteles.com/hotel-caspe/
[email protected]
Hotel Ayre Caspe is in the heart of modern Barcelona, the best location for discovering the city and its
iconic buildings on Passeig de Gràcia.
Training venue
The working session will be delivered at the hotel meeting room in fully equipped conference rooms.
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Fax + (+34) 913 104 596 www.aenor.es
03/09/2013
Social event
On the last evening of the workshop AENOR will propose to do a walking group visit tour around the city
of Barcelona to see the most relevant monuments and to enjoy a nice typical Spanish food in a restaurant
near the Port.

Bordeaux, France
AETS will organise 1 training session at Mercure Bordeaux Centre ****, located in the center town of
Bordeaux. The city is very attractive thanks to rich history, vineyards, and the port of Bordeaux. The city is
designated a Word Heritage Site by Unesco.
The place of Bourse and the miroir d’eau
The grand Theater of Bordeaux
Airport of arrival
Participants and tutors will arrive at Merignac Bordeaux Airport. Transfer to the hotel will be organised by a
local private taxi company with a BTSF sign. The airport is appreciatively 30 min far from the hotel by car.
Accommodation
Participants will be accommodated at
Mercure Meriadeck Hotel ****
5 rue Robert Lateulade, 33000 BORDEAUX, FRANCE
Tel. (+33)5/56564343
Fax. (+33)5/56965059
[email protected]
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03/09/2013
The Mercure Bordeaux Centre hotel is located in the central business district of Bordeaux, a short walk from
the city monuments and historic areas classed as UNESCO World Heritage sites. This renovated hotel has
194 spacious rooms with air conditioning and Wi-Fi Internet access. The hotel also features a lounge
restaurant serving inventive seasonal cuisine. It has 10,764 sq. ft. (1000 m²) of meeting and conference
space
Training venue
The training course will be held in a 150m2 conference room
fully equiped with videoprojector, paperboard, and screen.
Social Event
A Touristic walk in English through the center town of Bordeaux will be organised on the first evening after
the training course. The touristic walk includes the discovering of Cathédrale, Bourse, quais, Comédie,
Quinconces, Chartrons until the Place of Par1iament, to have a
dinner at Le Bistrot D'Eduard. This first social event allow to
participants to know better themselves and to be more at ease
during the working group.
On Thursday evening, a social event will be organised at
Château Taillan Medoc, to close the meeting. The Chateau is
appreciatively 30 minutes far from the hotel. The travel is organised with a private company by bus.
The social event will begin by a visit of the castle, and will be followed by a degustation of wines. The dinner will
be organised in the castle. The menu is composed of local meals and wine of the propriety.
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Fax + (+34) 913 104 596 www.aenor.es

03/09/2013
Delft, The Netherlands
NVWA will implement two training sessions on Course A in Delft, Rotterdam (The Netherlands), being at the
same time the National Competent Authority.
Delft is a small city located in the west Netherlands, about halfway between Rotterdam and The Hague. Is
one of Holland’s historical centres, fundamentally a University City, coupled with the winding canals with a
cultural stimulating environment. Rotterdam Airport is 8 km. from Delft’s town centre, a very convenient
easy from all over EU
Airport of arrival
The participants will arrive at Amsterdam International Airport “Schiphol”. A schuttle service (car or bus) as
well as from the train station, will wait for participants at their arrival with a BTSF sign. The airport transfer
may take about 50 min as the hotel is appreciatively 70 km far from the airport.
Accomodation
Participants and tutors will be accommodated at the Westcord Hotel. All participants will be provided a
hotel room equipped with a bathroom with shower,, a laptop safe deposit box, coffee and tea facilities, a
refrigerator, a television flat screen, air conditioning and free wireless access. Free sauna and fitness
facilities.
WESTCORD HOTEL
Olof Palmestraat 2 | 2616 LM Delft
tel: +31 (0)15 88 890 10
fax: +31 (0)15 88 890 11
[email protected]
Training venues
The participants will attend the tutors’ presentations and working sessions in the facilities of the WestCord
Hotel Delft where lunches and coffee breaks will be served. Complimentary wireless Internet access is
available throughout the property.
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03/09/2013
Social event
A social event will be organised around Delft city centre that can be easily reached from the hotel by foot
(15 minute walk) or by public transport (bus numbers 80 and 81 stop in front of the hotel). Discover the
historical city of Delft with all the touristic hot spots and interesting museum such as the New Church,
museum “Prinsenhof”, Delft blue factory 'Porceleyne Fles'/'Royal Delft', nice boutiques and numerous little
cafes and restaurants.
A summary of the information of training meeting venue and accommodation of the 16 training sessions is
included on annex 1.
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AU_Inf12_Information to NCPsv2
A NNEX 1: L IST OF INVITE D C OUNT R IE S P ER SESSI ON
Ye ar
Se s s ions
Date s
2013
2014
Cours e A Cours e A Cours e B Cours e B Cours e A Cours e B Cours e B Cours e B Cours e B
Se s s ion Se s s ion Se s s ion Se s s ion Se s s ion Se s s ion Se s s ion Se s s ion Se s s ion
TOTAL TOTAL
1
2
1
2
3
3
4
5
6
COURSE COURSE
26-29
12-15
17-20
20-23
A
B
15-18 Oct
Nov
Nov
De c
4-7 Mar 4-7 Fe b 22-25 Apr
May
10-13 Jun
Imple me nting PartneAENOR
r
Location
Madrid
AINIA
AENOR
AETS
NVWA
AENOR
AETS
AINIA
AENOR
Vale ncia
Madrid
Borde aux
De lft
Grange
Trim
Vale ncia
Madrid
1
1
1
1
1
1
1
1
1
Member States
Member States
1 Aus tria
1
2 Be lgium
1
3 Croatia*
1
4 Bulgaria
1
5 Cyprus
1
1
1
1
6 Cze ch Re public
1
7 De nmark
1
8 Es tonia
9 Finland
TOTAL
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
2
3
3
6
5
9
2
4
6
3
4
7
1
1
2
1
1
1
1
1
1
2
6
8
1
1
1
1
1
1
3
5
8
1
1
1
4
5
1
3
4
5
10
15
14
1
1
1
1
1
10 France
2
1
2
1
2
2
2
1
2
11 Ge rmany
1
2
1
2
2
1
2
2
1
5
9
1
1
1
1
1
1
2
5
7
1
1
1
1
1
1
2
6
8
12 Gre e ce
1
13 Hungary
1
14 Ire land
1
15 Italy
2
16 Latvia
17 Lithuania
1
1
1
1
1
1
1
1
2
5
7
1
2
1
2
2
2
1
2
5
10
15
1
1
1
1
1
3
4
1
3
3
6
1
1
1
1
18 Luxe mbourg
1
19 Malta
1
1
0
1
1
1
1
2
3
20 Ne the rlands
1
1
1
1
1
1
1
1
1
3
6
9
21 Poland
1
2
2
1
1
2
1
2
2
4
10
14
22 Portugal
1
1
1
1
1
1
1
1
1
3
6
9
23 Romania
1
1
1
1
1
1
1
1
1
3
6
9
24 Slovakia
1
1
1
1
2
3
5
1
2
3
10
14
25 Slove nia
1
26 Spain
2
1
27 Swe de n
1
1
28 UK
1
2
1
1
2
1
1
1
1
2
1
2
2
4
1
1
1
1
1
1
3
5
8
2
2
1
2
1
1
5
8
13
1
1
1
3
2
2
4
2
2
5
Candidate Countries
CC
29 FYROM
30 Ice land
1
1
1
1
1
31 Monte gro
31 Se rbia
1
1
32 Turke y
Total MS + CC
1
26
1
1
1
25
26
1
1
1
1
1
27
27
26
27
2
3
1
1
1
4
5
28
26
78
160
238
1
1
1
4
2
3
5
3
7
10
EFTA & EEA Countries
33 Norway
EFTA & EEA
1
34 Switze rland
Total EFTA & EEA
4
1
1
1
1
1
1
1
1
1
1
1
1
1
1
2
1
5
25
Fax + (+34) 913 104 596 www.aenor.es
Ye ar
Se s s ions
Date s
2013
2014
Cours e A Cours e A Cours e B Cours e B Cours e A Cours e B Cours e B Cours e B Cours e B
Se s s ion Se s s ion Se s s ion Se s s ion Se s s ion Se s s ion Se s s ion Se s s ion Se s s ion
TOTAL TOTAL
1
2
1
2
3
3
4
5
6
COURSE
COURSE
26-29
12-15
17-20
20-23
A
B
15-18 Oct
Nov
Nov
De c
4-7 Mar 4-7 Fe b 22-25 Apr
May
10-13 Jun
Imple me nting PartneAENOR
r
Location
Madrid
AINIA
AENOR
AETS
NVWA
AENOR
AETS
AINIA
AENOR
Vale ncia
Madrid
Borde aux
De lft
Grange
Trim
Vale ncia
Madrid
Other Countries
TOTAL
Other Countries
ENP & Med. Basin Countries
35 Egypt
36 Is rae l
1
1
1
37 Le banon
1
38 Bos nia & He rze govina
39 Moldova
1
0
1
1
1
1
2
1
1
2
1
1
1
1
1
40 Morocco
1
1
1
1
1
1
41 Jordania
42 Arme nia
1
43 Aze rbaijan
44 Be larus
1
1
45 Ge orgia
1
46 Ukraine
1
1
47 Rus s ia
1
1
1
1
1
1
1
2
1
1
2
Latin American Countries
47 Arge ntina
1
48 Brazil
1
1
1
1
1
49 Chile
Africa
50 South Africa
Asia
51 China
1
1
52 India
1
1
1
53 Indone s ia
1
Total Other Countries3
4
3
2
2
3
2
0
3
TOTAL Participants
30
30
30
30
30
30
30
30
30
Accum. Participants
30
60
90
120
150
180
210
240
270
9
2
3
1
1
1
1
13
22
270
26
Fax + (+34) 913 104 596 www.aenor.es
A NNEX 2: S C HED U LE F R OM 2013 T O J UNE 2014
Planning Audits 2012 96 06
YEAR 2013
01/01/2013
JULY
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
AUGUST
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
SEPTEMBER
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
OCTOBER
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
CA-Session 1, Madrid
(SPAIN) AENOR
NOVEMBER
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
27
Fax + (+34) 913 104 596 www.aenor.es
CB-Session 1, Madrid
(SPAIN) AENOR
CA-Session 2, Valencia
(SPAIN) AINIA
DECEMBER
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
CB-Session 2, Bordeaux
(FRANCE) AETS
Planning Audits 2012 96 06
YEAR 2014
01/01/2014
JANUARY
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
FEBRUARY
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
CB- Session 3,
Grange (IRELAND)
AENOR
MARCH
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
CA-Session 3, Delft
(NETHERLANDS)
NVWA
APRIL
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
CB-Session 4, Trim
(IRELAND) AETS
MAY
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
28
Fax + (+34) 913 104 596 www.aenor.es
CB-Session 5, Valencia
(SPAIN) AINIA
JUNE
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
CA - Session 6, Madrid
(SPAIN) AENOR
A NNEX 3: T R AI NI NG P R OG R AM M E S
COURSE A: IMPLEMENTATION OF AN AUDIT SYSTEM
General objective of the training:
To contribute towards a common understanding of the relevant legislation applicable to official controls of feed and food law, animal health and animal welfare.
Specific objectives of the training are to:





Spread knowledge and best practices on internal audits to ensure compliance with the requirements of article 4 (6) of Regulation 882/2004;
Give the tools and guidance on the design, implementation and management of audit systems;
Promote risk based audit programmes;
Ensure that the participants have a solid understanding of the key principles of independence, independent scrutiny, objectivity, transparency and effectiveness;
Promote a harmonized approach for auditing, following the principles and guidelines set out in Decision 2006/677.
The trainees profile should have/be:





Officers of Competent Authorities, relevant government ministries, inspection services;
Ideally staff from Competent Authorities involved or who will be managing the audit requirements of Reg. 882/2004, Art. 4 (6);
Have a working knowledge of relevant feed, food law, animal health and animal welfare rules legislation;
Broad experience in the implementation of official control systems according to Regulation (EC) 882/2004;
Proficient in the English language.
General organization of the training program






The training will be implemented over a period of 4 working days. The participants will be arriving on Monday afternoon, and will depart on Friday midday.
The daily work schedule will be: Monday afternoon, 2h; from Tuesday to Thursday, from 09h00 to 17h30, with 6h30 hours of effective training time, split in two sessions
of 3h15 hours in the morning and in the afternoon; and a morning session of 3h on Friday.
A break of 30 minutes will be organized in the morning (10h30 to 11h00) and in the afternoon (15h00 to 15h30) each day.
Lunch break will be offered from Tuesday to Friday from 12h30 to 13h30
Dinner will be organized from Monday to Thursday.
Trainees will be requested to arrive on Monday early afternoon and to depart on the following Friday midday.
29
Fax + (+34) 913 104 596 www.aenor.es
Monday
Time
Title of the session
Training Objective / Subjects Covered
09h00
19h30
Welcome and registration of participants
18h00
19h00
Welcome address
To introduce the EAHC project “Audit Systems and internal auditing” and the
specific objectives of the training sessions on the development of the ability to
implement an audit to the implementation of official controls:
Method of Training
Name of responsible tutor
Introductory remarks
Questions and Answers
Media: BTSF Video
Event Manager
Training Coordinator
Interactivity
Event Manager
Delivery of training material, welcome address
Presentation of the programme BTSF and the specific training session, tutors and
participants
To describe the organisation of the course and the training approach to be
adopted.
19h00
19h30
Role of FVO missions
To introduce the FVO missions in EU Member States. Audits at EU level
19h30
20h00
Questions and answers
To listen to trainee’s comments and to answer to their questions regarding the
introductory lecture.
20h00
Welcome drink and dinner
30
Fax + (+34) 913 104 596 www.aenor.es
Tuesday
Time
09h00
09h30
Method of Training
Introduction of the day
Introduction of participants
Tour de table
Mr. John Coady
To present the general overview and context of Regulation 882/2004
Lecture
Mr. John Coady
To introduce the specific requirements of Regulation 882/2004, with particular
focus on art 4 (6)
Discussion in plenary session
Present the activities of the day
09h30
10h00
Overview of EU Legislation
and supporting guidelines
To outline the main headings on Decision 2006/677 including their purpose and
scope
To provide examples of how other international standards can support the general
principles of Decision 2006/677
10h00
10h30
Definitions and General
Guidance
To introduction the key definitions used in the Regulation 882/2004, the Decision
2006/677
Lecture
10h30
11h00
Coffee Break & Photo group
11h00
11h30
Organisation and structures of
internal audit bodies
To present the following topics:
Lecture


Effectiveness / suitability of the
audit process
To present the guiding principles:
Lecture



Examples
11h30
12h15
12h15
12h45
Requirements and
considerations in the setting
up of an internal audit system
Scope and responsibilities of the audit system :
Designation of competences and documented system establishing the
responsibilities, communications and relations with/between different levels
of Competent Authorities (National / Regional Competent Authorities)
Compliance with planned arrangements;
Effective implementation;
Suitability to achieve the overall objectives.
Mr. Chris Hagen
Mr. Chris Hagen
Mrs. Emilie Sloth
To present the main considerations to be taken into account in the setting up of an
audit system that undertakes the planning, organization and carrying out of this
activity.
Lecture
Mr. Chris Hagen
12h45
13h45
Lunch
13h45
15h00
Exercise on Independence and
independent scrutiny
To develop a mandate document as required by Sections 5.3 and 5.4 of 677.
Exercise
Mr. John Coady
15h00
15h30
Independence and
Independent scrutiny
To present one of the specific guiding principle of the audit process: independence
and independent scrutiny.
Lecture
Mrs. Emilie Sloth
15h30
16h00
Coffee Break
31
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Tuesday
Time
16h00
17h00
20h00
16h45
17h30
Method of Training
Incorporating Independence
and independent scrutiny into
an audit system (I)
To develop a process demonstrating how the audit body can comply with the
requirements of independence and independent scrutiny.
Practical Session
Mrs. Emilie Sloth
Incorporating Independence
and independent scrutiny into
an audit system (II)
To introduce the documents developed by the audit network sub group on
independence and independent scrutiny.
Lecture
Dinner
32
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Exercise
Mrs. Emilie Sloth
Wednesday
Time
09h00
09h15
Summary of previous day’s topics through
Method of Training
Mr. John Coady
To present the objectives of the day
09h15
09h45
09h45
10h30
Systematic Approach to the
planning, carrying out, follow
up and management of audits
To present the specific guiding principle of the audit process, systematic approach,
from Section 5.1 of Decision 2006/677
Lecture
Overview of the audit process
To present the process for planning management and review of the audit system.
This will include:
Lecture

Risk based planning

Types of audits / how to classify the audits

Developing the audit programme and its scope

Roles and responsibilities

Resources

Management of the audit programme – (diff. management and
audit)(resources
Mrs. Emilie Sloth
Exercise
Mr. John Coady
Examples
10h30
11h00
Coffee Break
11h00
11h45
Planning of audits of official
controls based on risks (A)
To plan and audit programme based on risk prioritization
Practical Session
Exercise
Mr. Tom Vanoverschelde
11h45
12h30
Planning of audits of official
controls based on risks (B)
To introduce the participants to the network document on planning of audit
programmes of official controls.
Lecture
Examples
12h30
13h30
Lunch
13h30
14h15
Development of an audit
programme including risk
based planning
To present the inputs needed to develop and audit programme
Lecture
Examples
14h15
15h00
Finalising the audit
programme
To present different perspectives of setting up an audit programme. Examples
from different Member States
Examples
Mr. John Coady
Mrs. Emilie Sloth
15h00
15h30
Coffee Break
15h30
16h15
Implementation of the audit
programme
To further expand the methodology and process to follow for the development of
the audit programme: Timing / schedule, competence and evaluation of auditors,
selecting the team of auditors, monitoring and reviewing the audit programme
Lecture
Examples
Mr. John Coady
33
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Wednesday
Time
Method of Training
16h15
16h45
Transparency (I)
To present and discuss the importance of another specific guiding principle of the
audit process: Transparency, as stated in section 5.2 of Decision 2006/677
Lecture
Mrs. Emilie Sloth
16h45
17h30
Transparency (II)
To promote transparency in an audit body
Practical Session
Mrs. Emilie Sloth
20h00
Dinner
34
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Thursday
Time
09h00
09h15
Method of Training
Quizz exercise
Mr. John Coady
Examples
Mr. John Coady
Objectives of the day
09h15
09h45
Documentation and
documented procedures (I)
To assess which parts of the audit activities require further development in the
form of specific procedures
Discussion in plenary
To assess key issues to be considered in the documented procedures
To assess the basic contents and elements of an audit report
09h45
10h30
Documentation and
documented procedures (II)
To elaborate the documented procedures, as required by Section 5.1 of Decision
2006/677
Practical session in working
groups
Mrs. Dorit Stern
10h30
11h00
Coffee Break
11h00
11h30
Documentation and
documented procedures (II)
(cont.)
To elaborate the documented procedures, as required by Section 5.1 of Decision
2006/677. Continuation.
Presentation in plenary of working group discussions
Presentation by working groups
Mrs. Dorit Stern
11h30
12h00
Audit Reporting (I)
To introduce the requirements of audit reports and follow up of audit outcomes:
Presentation
Mr. Donal Cousins
12h00
12h30
groups
Mr. Donal Cousins
structure, drafting, comments from auditee, approval, distribution of the report
Audit Reporting (II)
To discuss on which should be the headings to be included in the template or
structure of an audit report.
12h30
13h30
Lunch
13h30
14h00
Audit Reporting (II). (cont.)
To discuss on which should be the headings to be included in the template or
structure of an audit report. Continuation.
Presentation by working groups
Mr. Donal Cousins
14h00
14h30
Follow up of audit outcome
To introduce the requirements to follow up on audit outcomes: Plans, assessing
suitability and corrective actions, and close out.
Lecture
Examples
Mrs. Dorit Stern
14h30
15h00
Audit review and
dissemination of best practices
(I)
To analyze the inputs from audit outcomes in the review of audits and feeding of
the system with best practices
Lecture
Examples
Mr. Donal Cousins
15h00
15h30
Coffee Break
15h30
16h30
Audit review and
dissemination of best practices
To work on how to track the audit outcomes : outlines or headings of a system for
tracking outcomes
groups
Mrs. Dorit Stern
35
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Thursday
Time
Method of Training
(II)
16h30
20h00
17h30
Monitoring and reviewing of
the audit process
To monitor and review the PDCA cycle. To present the tools to monitor the
implemented systems and the tools to review the adequacy of the implemented
controls
Dinner
36
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Lecture and practical session in
working groups
Mr. Donal Cousins
Friday
Time
08h30
08h45
Method of Training
Quizz exercise
Mr. John Coady
Mrs. Dorit Stern
Objectives of the day
08h45
09h00
09h15
10h00
Conduct a detail audit
Summary of topics covered by
the training session
To present the specific process of conducting an individual audit:

Audit activities
Lecture
Examples

Audit report

Recommendations - action plans

Audit follow up
To work on the understanding of the main topics covered during the session:

WHAT to audit?

WHY to audit?

FOR WHOM do we audit?

BY WHOM audits are carried out?

HOW to audit?
Group work discussion
Presentation in plenary
Mrs. Dorit Stern
10h00
10h15
Coffee Break
10h15
11h00
Summary of topics covered by
the training session (cont.)
Conclusions of working groups assignment
Presentation in plenary
Mr. John Coady
11h00
11h30
Conclusions
To present the conclusions of the session:
Overall conclusions
Mr. John Coady
11h30
12h00
12h00
13h30
Closing of the Training

Next steps

Implementation of the audit system

Available support

Remarks by the trainees & reporting on previous topic discussions

Evaluation of the Training

Distribution of training certificates
Lunch & departure
37
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COURSE B: CONDUCTING AN AUDIT
General objective of the training:
To contribute towards a common understanding of the relevant legislation applicable to official controls of feed and food law, animal health and animal welfare.
Specific objective of the training are to:



Spread knowledge and best practices on internal audits to ensure compliance with the requirements of article 4 (6) of Regulation 882/2004;
Give the tools and guidance on how to conduct an audit in order to verify the effectiveness of the official controls implemented;
Promote a harmonized approach for auditing, following the principles and guidelines set out in Decision 2006/677.
The trainees profile should have/be:





Officers of the national competent authority, relevant government ministries, inspection services and official food-testing laboratories;
Ideally staff from Competent Authorities invo+lved or willing to be involved in Auditing either as auditors or as technical experts according to Reg. 882/2004, art. 4 (6);
Have a working knowledge of feed and food law, animal health and animal welfare rules and legislation related;
Broad experience in practical implementation of official control systems according to Reg. 882/2004;
Proficiency in English language.
General organisation of the training program






The training will be implemented over a period of 4 working days. The participants will be arriving on Monday afternoon, and will depart on Friday midday.
The daily work schedule will be: Monday afternoon, 2h; from Tuesday to Thursday, from 09h00 to 17h30, with 6h30 hours of effective training time, split in two sessions
of 3h15 hours in the morning and in the afternoon; and a morning session of 3h on Friday.
A break of 30 minutes will be organized in the morning (10h30 to 11h00) and in the afternoon (15h00 to 15h30) each day.
Lunch break will be offered from Tuesday to Friday from 12h30 to 13h30.
Dinner will be organized from Monday to Thursday.
Trainees will be requested to arrive on Monday early afternoon and to depart on the following Friday midday.
38
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Monday
Time
09h00
19h00
Welcome and registration of participants
18h00
19h00
Welcome address
To introduce the EAHC project “Audit Systems and internal auditing” and the specific objectives of the
training sessions on the development of the ability to implement an audit to the implementation of
official controls:
Method of Training
Name of responsible
tutor
Introductory remarks
Questions and Answers
Media: BTSF Video
Event Manager
Delivery of training material, welcome address
Presentation of the programme BTSF and the specific training session, tutors and participants
To describe the organisation of the course and the training approach to be adopted.
19h00
19h30
Role of FVO missions
To introduce the FVO missions in EU Member States. Audits at EU level
19h30
20h00
Questions and answers
To listen to trainee’s comments and to answer to their questions regarding the introductory lecture.
20h00
FVO representative
Welcome drink and dinner
Contract n° (EAHC) 2012 96 06 – Food Audits
39
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Event Manager / Training
Coordinator
Tuesday
Time
09h00
09h30
Method of Training
Name of
responsible
tutor
Introduction of participants
Tour de table
Mrs. Isabel Verde
To present the general overview and context of Regulation 882/2004
Lecture
To introduce the specific requirements of Regulation 882/2004, with particular focus on art 4 (6)
Examples
Mrs. Susie
Hooghiemster
To outline the main headings on Decision 2006/677 including their purpose and scope
session
Present the activities of the day
09h30
10h00
Overview of EU Legislation
and supporting guidelines
To provide examples of how other international standards can support the general principles of
Decision 2006/677
10h00
10h30
Definitions and General
Guidance
10h30
11h00
Coffee break & Group photo
11h00
11h30
Overview of the Organisation
of Internal Audit Systems
11h30
13h00
Types of audit
To introduce the key definitions used in the Regulation 882/2004 and in the Decision 2006/677
Lecture
Mr. Donal Cousins
session
To present the overview of the audit system, including:
Lecture





Examples
Design and implementation
Systematic approach and guiding principles
Developing an audit programme
Independency and transparency
Relationship between the audit programme and the audits
Mrs. Susie
Hooghiemster
To present the guiding principles of compliance with planned arrangements, effective implementation
and suitability to achieved objective. (6.1., Decision 2006/677)
Lecture
Mrs. Isabel Verde
Exercise
13h00
14h00
Lunch
14h00
14h30
Sequence of audit activities
To introduce the key steps in an audit process and sequence of audit activities
Lecture
40
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Mr. Donal Cousins
Tuesday
Time
14h30
16h00
Method of Training
Name of
responsible
tutor
Preparing audit activities /
audit plan
To introduce the audit plan, how to elaborate it and what elements and considerations should be taken
into account: objectives, scope, risks, audit criteria, evidence collection plan, outputs from previous
audits.
Practical session
Mrs. Isabel Verde
To introduce other arrangements to be done in the auditing process: allocation of resources:
Lecture



16h00
16h30
Coffee
16h30
17h30
Other arrangements
20h00
Budget
Personnel
Logistics, etc.
Dinner
41
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Exercise
Presentation and
discussion in plenary
session
Mr. Donal Cousins
Wednesday
Time
09h00
09h15
Summary of previous day’s topics
Method of Training
Name of
responsible
tutor
Mrs. Isabel Verde
Presentation of the objectives of the day
09h15
09h40
Other arrangements
To present the outputs from the last session of previous day
Working group
presentation
Mr. Donal Cousins
To present an overview of the different audit activities the different phases of the audit performance
Lecture
Mr. Donal Cousins



Examples
(cont.)
09h45
10h15
Conducting the audit:
activities

10h15
10h30
opening meeting
10h30
11h00
Coffee break
11h00
11h45
opening meeting (Cont.)
Opening meeting
On-site document review and interviews
Distribution of tasks and responsibilities among the auditing team: chief auditor and the rest of
the team
Closing meeting
To conduct an opening meeting: preparation of an opening meeting agenda
Practical session
Presentation of the activity
Exercise
To conduct an opening meeting: preparation of an opening meeting agenda (cont.)
Working group
presentation
Plenary discussion to analyse the different situations
Mrs. Isabel Verde
Mrs. Isabel Verde
11h45
12h15
Conducting the audit: carryout the audit
To present on site data collection:





Presentation / group
discussion
Facts
Collecting and verifying audit evidence
Generating audit findings
Draft conclusions
Identify examples of best practices
42
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Mr. Donal Cousins
Wednesday
Time
12h15
13h00
Method of Training
Name of
responsible
tutor
Conducting the audit: tools
and techniques
To present the tools and techniques used in an audit:
Lecture






Examples
Mrs. Susie
Hooghiemster
13h00
14h00
Lunch
14h00
16h00
Conducting the audit: on site
interviews
Interview skills
Documental review
Non-verbal communications
Note taking / recording
Transactional analysis / neurolinguistic programming
Verification
To conduct an interview with different scenarios




Presentation of the findings by trainees:
Detection of evidence of compliance and effectiveness
Opportunities for improvements
Identify best practices
Working Groups – role
plays
Mrs. Susie
Hooghiemster
Exercises
All Tutors
Working groups
presentations
16h00
16h30
Coffee
16h30
17h30
Conducting the audit: closing
meeting
20h00
To conduct a closing meeting


Working Groups – role
plays
Discussion about the way audit findings should be reported
Presentation of preliminary audit conclusions
Exercises
Dinner
43
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Mrs. Isabel Verde
Thursday
Time
09h00
09h15
Method of Training
Name of
responsible
tutor
Mrs. Isabel Verde
Presentation of the objectives of the day
09h10
10h00
Conducting the audit: closing
meeting
To conduct a closing meeting: conclusion on the closing meeting
Working groups
presentations
Mrs. Isabel Verde
10h00
10h30
Preparation and distribution
of the audit report (I)
10h30
11h00
Coffee break
11h00
11h45
Preparation and distribution
of the audit report (II)
To present the:
Lecture






Examples
Contents of the audit report
Review, approval and distribution
Relationship between the audit report and the audit process
Recommendations
Drafting conclusions and recommendations
Template of audit report
Mrs. Ita White
To define the template of the audit report
Working group
Mrs. Ita White
Examples / Exercises
11h45
13h00
Audit conclusions and
recommendations
13h00
14h00
Lunch
14h00
14h45
Audit conclusions and
recommendations (Cont.)
To present how to draft conclusions and recommendations and considerations
Working group
Mrs. Ita White
Examples / Exercises
To present how to draft conclusions and recommendations and considerations: presentation by the
participants
44
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Working group / discussion
in plenary
Mrs. Ita White
Thursday
Time
14h45
15h30
Method of Training
Name of
responsible
tutor
Follow up of an audit (I)
To present the respective roles of the audit team and the audited control body
Lecture
Mrs. Dorit Stern






Examples
15h30
16h00
Coffee
16h00
17h30
Follow up of an audit (II)
Presentation of corrective actions
Execution of proposed actions
Supply of evidence
Verification in-situ
Verification of the effective implementation of corrective actions
Audit review and dissemination of best practices
To evaluate and verify an action plan
Working group
Mrs. Dorit Stern
Exercise
Presentation by the
working groups
20h00
Dinner
Friday
Time
08h30
08h45
Method of Training
Name of
responsible
tutor
Group quiz
Mrs. Isabel Verde
Presentation of the objectives of the last
Fiche: (quiz or questionnaire)
45
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Friday
Time
08h45
10h00
Method of Training
Name of
responsible
tutor
Findings and conclusions of
conducting an audit
Summary of topics covered by the training session.
Lecture
Mrs. Ita White






10h00
10h30
Coffee break
10h30
11h15
Findings and conclusions of
conducting an audit
Have the main topics/concepts/approaches covered during this training session been well
understood and shared?
How to plan an audit ?
How to carry out an audit ?
How to detect and qualify audit findings ?
How to report audit findings and conclusions ?
How to validate and follow up the implementation of the action plan?
Summary of topics covered by the training session (cont. )
Working group
Exercise
Mrs. Isabel Verde
Mrs. Ita White
(Cont.)
11h30
13h00
12h30
14h00
Close up of the session
Evaluation of the Training
Training coordinator
Distribution of training certificates, photos and USB memory sticks
Event Manager
Cocktail and buffet to close the training course. Airport Transfer of participants
46
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A NNEX 4: R EG IST R ATION F OR M : T E M P LA T E
47
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4. CURRICULUM VITAE
4.1 Education
De gre e or Diploma Obtaine d:
Choos e from the lis t.
From… to…
1
Ins titution (name and country)
From… to…
2
From… to…
3
4.2 Language s kills (1=flue nt; 2=working knowle dge , 3=bas ic)
Re ading
Englis h
Spe aking
Writing
Re ading
Othe r:
Spe aking
………
Writing
4.3. Ye ars of e xpe rie nce in the fie ld of work:
Choos e
Choos e
Choos e
Choos e
Choos e
Choos e
from the
from the
from the
from the
from the
from the
lis t
lis t
lis t
lis t
lis t
lis t
Type he re
4.4. Motivation for participation:
4.5. Profe s s ional Expe rie nce : (late s t pos ition occupie d s tarting
by the pre s e nt one )
From… to…
Ins titution or Company
Pos ition
De s cription: De s cribe your main functions
and re s pons ibilitie s
1
From… to…
Pos ition
2
From… to…
Pos ition
3
48
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1_Interim Report

Transcription

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