APPLICATION AND CONTRACT
Transcription
APPLICATION AND CONTRACT
1 On-campus housing is available to students who are attending Summer Session. Summer Session housing is located only in the Hardenbergh Hall (a river dorm) on George Street on the College Avenue Campus. To apply for summer session housing, you must follow the steps below. Step 1: Complete the application/contract. Step 2: Bring your completed application and proof of registration to the Rutgers College Housing Office in Clothier Hall on George Street. You will receive a bill for housing. Step 3: For Student Receiving Financial Aid or EOF funding: You must take your housing bill to the appropriate office (Financial Aid or EOF) for signature. For Students Not Receiving Financial Aid or EOF funding: Pay your housing bill at the Cashier’s Office. Cash, credit cards, bank checks or money orders are accepted as payment. Personal checks will not be accepted. (If you are paying by money order or bank check, you may also pay your housing bill at the Rutgers College Housing Office.) Step 4: Return to the Rutgers College Housing Office with the paid housing bill, proof of registration and your completed application/contract. Receipt of payment must be received at least 10 days prior to the start of the session. PLEASE NOTE: If you are not a continuing Rutgers student, you must comply with the vaccination policy. See the attached Meningitis information sheet. Contact the Rutgers College Housing Office if you have any questions at 732-932-7017. The office is open from 8:30am to 5:00pm, Monday - Friday. 2 FOR OFFICE USE ONLY: TEMP ACCESS CARD # ___________ HARDENBERGH ROOM#_______________ SUMMER SESSION HOUSING APPLICATION AND CONTRACT 2005 Please Print: _______________________________________________ _____________________________ Last Name Student Number First _______________________________________________ _____________________________ E-Mail Address Cell Phone ______________________________________________ _____________________________ Home Address Home Phone City State ZIP Code Male _____ Female _____ Smoker _____ Non-Smoker _____ ___________________________________ EMERGENCY CONTACT NAME Date of Birth ____/____/____ ________________________ DAY PHONE _____________________ EVENING PHONE _______________________________________ _________________ School Affiliation (Rutgers College, Pharmacy, Camden, etc.) Year of Graduation Rates are listed on the reverse side. Please check the appropriate box(es) that correspond with the session(s) you need housing for. Session I: May 31 – July 8, 2005 Session II: June 27 – August 5 Session III: July 11 – August 17 Other: ____________________________ ROOMMATE PREFERENCE __________________________________________________ Last Name First Name I hereby accept from Rutgers University, for the specified period of time, a space assigned to me in a designated residence hall. I agree to abide by the “Terms and Conditions of Occupancy” for Summer Session Housing and understand that any violation on my part is grounds for immediate eviction. _____________________________________________ __________________________ Student Signature FOR OFFICE USE ONLY Date Housing Authorized Signature____________________ STUDENTS MUST SHOW PROOF OF PAYMENT, VACCINATION AND REGISTRATION BEFORE KEYS ARE RELEASED # OF WEEKS _______________ X $134.00/WEEK = TOTAL DUE $___________________ EOF AMOUNT ___________________ FA AMOUNT ____________________ BALANCE ______________ ACCEPT ONLY BANK CHECKS OR MONEY ORDERS AT THE HOUSING OFFICE AS PAYMENT BANK CHECK # _________________________ MONEY ORDER #______________________ PROOF OF MENINGITIS SHOT_________________ COPY TO HURTADO ____________________ 3 2005 Summer Session Housing Rates 4 WEEK SESSION 5/30 - 6/24 6/27 - 7/22 7/11 - 8/05 6 WEEK SESSION 5/30 – 7/08 6/27 - 8/05 7/11 - 8/19 4 WEEKS X 134/WK = $536 6 WEEKS X 134/WK = $804 10 WEEK SESSION 5/30 – 8/05 10 WEEKS X 134/WK = $1340 12 WEEK SESSION 5/30 – 8/19 12 WEEKS X134/WK = $1608 8 WEEK SESSION 5/30 – 7/22 6/27 - 8/19 8 WEEKS X 134/WK = $1072 Summer Session Housing --Move-in/Move-out Dates Classes that begin: Residents move-in after 10:00am Tuesday, May 31 (Session I) Monday, May 30 Monday, June 27 (Session II) Sunday, June 26 Monday, July 11 (Session III) Sunday, July 10 Classes that end: Residents move-out before 10:00 Friday, July 8 (Session I) Saturday, July 9 Friday, August 5 (Session II) Saturday, August 8 Wednesday, August 17 (Session III) Thursday, August 18 If your class schedule does not conform to the Session schedule listed above, your move-in time/date is after 10 A.M., one-day prior to the beginning of the course. Your move-out time/date is before 10 A.M., one-day after the end of the course. Both dates are in accordance with the class schedule listed in the 2005 Summer Session Course Catalog. 4 FREQUENTLY CALLED NUMBERS HOUSING OFFICE DIRECTORY Housing Administration ASB III, Cook/Douglass Campus Mail to: ASB III, 3 Rutgers Plaza New Brunswick, NJ 08901-8559 Telephone: 732/932-1001 Fax: 732/932-1014 E-mail: [email protected] Web site: housing.rutgers.edu/newbrunswick.html EMERGENCIES Police (non-emergency) DIAL 911 732/932-7211 Information/Student 732/932-1766 Alcohol and Drug Assistance 732-932-7976 Parking & Transportation 732/932-7744 Housing on College Avenue Campus Clothier Hall Mail to: 590 George Street New Brunswick, NJ 08901-8531 Telephone: 732/932-7017 FAX: 732/932-1210 Athletic Center Ticket Office 732-932-2766 Residence Life Bookstores -Cook/Douglass -Livingston -Ferren Mall 732/932-9017 732/445-3210 732/246-8448 Rutgers College College Ave Campus 732/932-7209 732/445-4399 Busch Campus http://www.rcstudentservice.rutgers.edu/ Bus Dispatcher 732/932-7817 Concerts, RU Art Services Counseling - Alcohol Assistance - Cook College For Routine Maintenance and Emergencies - Douglass College during business hours (Mon-Fri 8:30am – - Fifty-Six Place 4:30pm) call the campus housing office - Gay Concerns above. For non-emergency repairs and maintenance, you may submit a maintenance - Livingston College - Rutgers College request on our web site at: - International Students http://housing.rutgers.edu/maintenance/html Mental Health - Hurtado Emergency Repairs 732/558-0734 - Willets After 4:30pm Mon-Fri and on weekends-- emergencies only. 732/932-7511 732/932-7976 732/932-9150 732/932-9069 732/247-5555 732/932-7501 732/445-4140 732/932-7884 732/932-7015 732/932-7827 732/932-9805 Dining Services -Meal Card Office -Brower Commons -Busch Dining Hall -Cooper Dining Hall -Neilson Dining Hall -Tillett Dining Hall 732/932-8041 732/932-7651 732-445-4274 732-932-9743 732-932-9798 732/445-3573 Emergency Services - Inspections 732/445-5325 Rutgers University Libraries- Alexander - Chang Science - Chemistry - Douglass - Entomology - Kilmer Area - Laurie Music - Management/Labor - Mathematical Sciences - Physics - Science and Medicine 732/932-7507 732/932-7739 732/932-0305 732/445-3526 732/932-9411 732/932-9459 732/445-3613 732/932-9783 732/932-9513 732/445-3735 732/445-3526 732/445-3854 Student Phone Service 732/445-6915 Student Centers - Busch Campus - Cook Campus - Douglass Campus - Livingston Campus - Paul Robeson Center - Rutgers College SAC - Rutgers Student Ctr 732/445-3962 732/932-9215 732/932-9372 732/445-3561 732/932-3545 732/932-6980 732/932-7723 University Switchboard WRSU Radio Station 732/932-1766 732/932-7800 - Art Handicapped Transportation Dispatcher Bus Depot 732/932-7817 Health Services - Hurtado (CAC) 732/932-7401 5 Undergraduate Residents’ Guidelines to Living On Campus TABLE OF CONTENTS Your Housing Agreement/3 Transfer within Residence Facilities/3 Withdrawal from University & Housing/3 Refunds/Rebates/3 Release from Housing Agreement/3 Homestead Rebates/3 Hall Information and Rates/3 Move-In/3 Payment Information/3 Payment Instructions/3 Checks and Money Orders/3 Proof of Registration/4 Residence Facilities Information/4 Description of Hardenbergh/4 Room Condition and Property/4 Personal Property/4 Moving Furniture/4 Room Cleaning/4 Common Area Cleaning/4 Repair and Maintenance/4 Emergency Repairs/4 Removal of Property/5 Policies and Procedures/4 Access to University Property/4 Damage to University Property/5 Assignment of Vacancies/5 Alcoholic Beverages/5 Smoking Policy/5 Keys, Access Cards, and Lockouts/5 Recycling/5 Pets/5 Solicitations/5 Weights and Weight Lifting/5 Refrigerators and MicroFridges/5 Bicycles/6 Motor Vehicles/6 Living Together on Campus/6 Illness or Injury/6 Infectious Disease Policy/6 Guests/6 Specific Residence Rules/6 Communications/6 Telephones/6/7 University Police Telephone Info/7 Services for International Students/7 Religious Services/7 Students Using Injected Medicine/7 Acceptable Use of Computing Info/7 Mail/7 Parking and Transportation/7 Transportation/7 Bus Routes/7 Bus/Rail/Bicycling/8 Fire Prevention and Safety/8 Safety Information and Equipment8 Prohibited Items/8 Approved Items/9 High-rise Fire Alarm System/9 Fire Sprinkler Systems/9 Inspection of Residence Hall Rooms/9 Violations/9/10 Life Safety Don'ts/10 Public Safety Information/10 Security Services/11 Security and Safety Guidelines and Regulations/10 Visitor Access/11 Immediate Actions When A Fire Alarm Sounds/11 Welcome to University Housing! University Housing and Conference Services welcomes you to Rutgers, The State University of New Jersey. Hardenbergh Hall on the College Avenue Campus is available for summer session students who choose to live on-campus while attending summer session classes. These Guidelines describe the facilities, policies, procedures, and services that we hope will be of assistance and interest to you. Please read the information thoroughly and feel free to call your the housing office with any questions. YOUR HOUSING AGREEMENT/CONTRACT Your housing agreement is a contract for the space you will occupy in Hardenbergh Hall during the summer session. Under the agreement, you agree to established policies, procedures, and rules concerning the operation of the residence hall. The provisions are detailed, in this guide. Should changes occur that affect your agreement, information will be disseminated. Students who violate the provisions of the housing agreement, or are found guilty of violating college or university standards of conduct, are subject to university disciplinary action as well as the loss of on-campus housing privileges, monetary assessment for damages, and possible removal from housing Transfer within Hardenbergh Some students will need to move from one room to another during the summer session. If you desire to relocate, within Hardenbergh Hall, a “room transfer request” form must be filled out in the Housing Office in Clothier Hall. ALL transfers must be completed in this manner in order to avoid assessment of penalty charges and/or disciplinary action for illegal transfer. Withdrawal from the University and from Housing If it becomes necessary to withdraw from the university after the session has begun, you must withdraw from university housing as well. You must personally come into the housing office, and submit correspondence in writing as well as return your housing key. You are obligated to return your keys; billing may continue until your keys are returned to your housing office. Refunds/Rebates Refunds for housing are based on the date that you return your keys. By complying with the procedure for proper return of your keys, you avoid incurring charges for a lock charge, which is $60.00 and additional rental time. Contact the Clothier housing office promptly to arrange for withdrawal. Release from Housing Agreement Release from your housing agreement (contract) during the summer session is granted only in extreme situations when your ability to complete the terms of the agreement becomes impossible, as determined by Housing. Hall Information and Rates Hardenbergh Hall, a river dorm on the College Avenue Campus has been designated for Summer Session residence. The rental fee is $134/week for an individual spot in a double room. Occupancy is available on a first come, first serve basis. There will be NO SINGLE rooms. Students may only sign-up in increments that correspond with the sessions in which they are enrolled; for example, students enrolled in a six-week course must sign-up for all six weeks. All rooms have a combination microwave/refrigerator unit (Micro Fridge), which is included in the price of the room. Also included is a bed, dresser, desk, RUTV and the Ethernet and local telephone service. You must bring you own handset. Move In Students can move into housing one day before their classes begin. Keys will not be issued without verification of payment for the entire session (for example, students enrolled in a six-week session must pay in advance for all six weeks). Payment must be received TEN DAYS IN ADVANCE of the first day of classes for the session in which you are enrolled. PAYMENT INFORMATION Payment Instructions Keys will not be issued without verification of your payment for housing. Payment must be made at least TEN DAYS IN ADVANCE OF THE FIRST DAY OF YOUR CLASS along with proof of paid registration. MONEY ORDERS, BANK CHECKS, PERSONAL CHECKS or CASH payments may be made at the Cashiers’ Office in Records Hall (summer hours, 8:30 am – 3:45 pm). Students funded by University departments, please see below for instructions on payment. Payments by MONEY ORDERS or BANK CHECKS can also be made at the Rutgers College Housing Office (in Clothier Hall, College Ave. Campus between 8:30 am – 5:00 pm). Bank Checks and Money Orders must be made payable to: Rutgers, The State University of New Jersey . Mailing address: Rutgers College Housing, 590 George St., New Brunswick, NJ 08901. Proof of Registration Proof of registration is required ten days prior to picking up your keys. Your paid term bill serves as your verification that you have registered for classes. Only registered students are permitted in Summer Session Housing. Students funded by University Departments (EOF, Athletics, etc.) must provide written documentation from the department at the time you register for housing. Students funded by other financial aid sources must provide the following documentation 1. A printout of their financial aid award from the Financial Aid Office in Records Hall. 2. Validation on the housing bill from Summer Cashiers’ Office in Lucy Stone Hall on the Livingston Campus, which will indicate the amount of aid forwarded to Housing. 7 The Terms and Conditions for Summer Housing along with our Standard Regulations are presented within. Please review these prior to occupancy. We will be happy to honor any roommate requests as space allows; all accommodations are single-sex occupancy. Hopefully your stay with us will be a pleasant and rewarding one. If you have any questions, please feel free to contact the College Avenue Housing Office, Monday – Friday, 8:30 am – 5:00 pm. RESIDENCE FACILITIES INFORMATION Description of Hardenbergh Hall Hardenbergh Hall is a traditional style residence hall; located on George Street, overlooking the Raritan River. The building is seven stories; residents live on the upper six floors. During the Summer Session there will only be double rooms available on a first come, first serve basis. The facility is coed with single sex bath and room accommodations. HARDENBERGH HALL IS AIRCOOLED, but you may want to bring a floor fan. obtained from the housing office or from Risk Management. Leave valuable items at home and check to determine if your family’s homeowner insurance covers your personal property while you are attending college. Record serial numbers, model numbers, and similar identifying information from your radio, television, wristwatch, computer or other items of value. Keep money and valuables in a secure place. Do not keep excessive amounts of cash in your room. Keep your room door locked at all times. If you should lose your room key, please come immediately to the Housing Office to be issued a new key. A fee of $60.00 will be billed to you. Your roommate must also come to pick up a new key. Record the card numbers as well as the issuers and phone numbers of all of your credit cards and bank accounts. This information will facilitate notification should your cards be lost or stolen. Room Condition and Inventory Your residence space is furnished with furniture designed expressly for this type of use and for the area in which it is placed. The care of your residence space and furniture becomes your responsibility upon occupancy. Your room, should be left “move-in clean” when you move-out. When moving out, remove all of your personal belongings and any trash You may be charged for any damage, vandalism, and /or if excessive cleaning is required. Moving Furniture You should be comfortable in your room and you may rearrange the furniture to your liking. However, when you leave, you must leave the room set up as it was when you first occupied it. Do not dismantle furniture or remove doors from closets; misuse of these items could result in injury, damage, and additional charges to you. Do not place furniture where it will obstruct passage out of your room, in front of a heating/cooling unit, or into the hallway. With the exception of bunk beds and lofts designed for that purpose, stacking or propping beds may create a potential hazard to you and your roommates and is not allowed. Common area furniture may not be appropriated for use within rooms or apartments. You will be fined for violations. Personal Property The University and Housing are not responsible for your personal property. In particular, they are not liable for damages to your property caused by vandalism, malicious mischief, negligence of other residents, and/or water and steam damage from ruptures or discharges of pipes, appliances, plumbing, and sewers. We strongly recommend that you acquire tenants’ insurance to cover your valuables and belongings. Information about Personal Property Protection Insurance to protect your personal items can be Room Cleaning We encourage you to keep your residence space reasonably neat and clean. For carpeted areas, you may borrow a vacuum cleaner through your residence life staff member, building custodian, or the Housing Office. Be especially careful with snack items. Spilled food, crumbs, and open food containers can attract insects and rodents. Extermination services are provided every Wednesday. You must contact the Housing Office in order to have your room added to the extermination list. Common Area Cleaning The Housing staff cleans bathrooms, lounges, corridors, stairwells, elevators, and similar common areas within the residence halls regularly. We appreciate your cooperation in putting trash in the containers provided and recyclables -aluminum, glass, steel cans, plastic, and paper -- in designated containers. Cleaning up after yourself and after social events maintains a desirable environment for all residents and guests. Please be considerate of fellow students and the Housing staff in your building. Repair and Maintenance University Housing has its own maintenance staff assigned to each residence area to correct most normal malfunctions in residence facilities within 48 hours. More complex repairs may take longer. Your patience is appreciated. Contact the Housing Office if you have any maintenance problems. When requesting a repair, the more specific you can be about the location, nature, and urgency of the problem, the easier it will be to identify the appropriate repair personnel to correct it; e.g., “the top hinge has come away on the sixth floor low-side bathroom entry door” is clearer than “broken door”. The housing office offers voice-mail to record your non-emergency requests after hours. Emergency Repairs (such as a burst pipe, major water leak, electrical short, or broken lock) occurring after 4:30 pm and at any time on weekends or holidays, that cannot wait until the next service day, should be reported to the Emergency Night Response staff at 732-558-0734. Provide your name, telephone number, residence hall or apartment name, room number, and the nature of the emergency. Removal of Property Rutgers is not able to store student belongings since our facilities are used year-round. Student property may not be left in residence halls or apartments once residency is terminated for any reason. At the end of the summer session, student property not claimed and removed by the Friday after the summer session ends will be donated to local charities or discarded. Access to University Property We respect your right to privacy and will not interrupt it unless an emergency warrants. Designated university officials have the right to enter any university or 8 university-related premises. This right includes, but is not limited to, providing custodial, maintenance, and repair services and inspecting for fire and safety violations, damages, and cleanliness. Reasonable effort will be made to notify you at least 24 hours before inspections for damage and cleanliness. Inspections for fire and safety violations are made without notice. Assignment of Vacancies When a vacancy becomes available in your room, you should anticipate assignment of another student at any time. A resident may not discourage another student from using such a vacancy through harassment, abuse, noise, or similar reasons. A student doing so may face reassignment or removal from housing. Damage to University Property Damage and vandalism are costly and we would like to enlist your aid in their prevention. Be careful that methods used to hang posters and decorations do not damage surfaces; tacks and tape damage walls. Be aware of prohibited items listed in this booklet. If you inadvertently or intentionally cause damage in your room, you must pay for repair or replacement. If damage occurs in common areas, i.e., lounges, bathrooms, corridors, elevators, etc., you can avoid personal expense if the individual(s) causing the damage are identified and made responsible for their actions. Otherwise, all residents of a building, or part thereof, must contribute to the repair and/or replacement. Damages, such as littering and defacement, to the common areas around your living area, such as lawns and sidewalks, may add to charges assessed to students living in that location. Elevators are particularly costly to repair and proper use is strongly urged. Fire extinguishers, smoke and heat detectors, fire alarm bells, and pull stations are critical to life safety and should never be damaged, vandalized, or misused. State and Federal laws provide for stiff penalties for abuse of these items. Alcoholic Beverages The serving and/or consumption of alcoholic beverages on university property, including your room or apartment must be in full compliance with university, local, state, and federal laws and regulations. Any student found to be acutely intoxicated will be evaluated by Emergency Services for possible hospital treatment. Any student requiring hospital treatment will be subsequently evaluated by the Alcohol and Other Drug Assistance Program and must comply with any mandated education or treatment to remain eligible for Housing. Keys, Access Cards, and Lockouts Your key and access card, should be safeguarded. There is a $ 60.00 charge for the loss of a key and lock changes when keys are not returned in accordance with instructions. When you return the key, a receipt will be provided. Keys are the property of the university and may not be duplicated. If you are accidentally locked out of your room, contact a residence life staff member to gain entry. If there are no residence life staff members available you may come to the housing office and pick up a temp key that you may borrow for 1 hour and for the fee of $5.00. Smoking is prohibited in all buildings owned and managed by the university, including gymnasiums, stadiums, playing fields, and other recreational areas and in all university vehicles. Smoking is prohibited in Hardenbergh Hall. Recycling -We must comply with recycling laws adopted by the State of New Jersey. Collection containers for glass, aluminum, steel cans, plastic, and paper are provided to assist in separating recyclables in residence halls and some apartment facilities. Exterior dumpsters for recycling are also provided. All collection containers are marked. No pets or laboratory animals of any kind are permitted in residence halls or apartments. Violators may be asked to leave university housing and assume financial responsibility for extermination costs, if required. Students who have lab animals for experimental purposes should make arrangements to keep these animals in the lab. Seeing eye dogs are excluded from these requirements. Upon complaint by a member of the university community or other interested person, University Police shall be authorized to investigate and, impound, or have impounded, the pet without obligation to the pet owner. If any animal is or appears to be a stray, or if the owner cannot be found or determined upon investigation by University Police, the animal will be impounded. Solicitations in University Residence Halls and Apartments No door-to-door soliciting or canvassing is allowed in residence halls or apartments. University-recognized student groups may request permission to have a table for solicitation in the main lobby of a building by contacting the residence life staff of the appropriate college. Public area solicitation is prohibited without explicit permission and instructions from the residence life staff. Residents should report violations to the residence life staff. Weights and Weight Lifting You may store and/or use weights only in areas officially designated as weight rooms. Hall staff members will direct you to facilities on campus. Weight lifting is not permitted in student rooms. Refrigerators and MicroFridges For your convenience, Rutgers University provides MicroFridge units that are a combination of refrigerator, freezer, and microwave. MicroFridge is the only combination food storage/cooking appliance approved for use in our residence halls. All residence halls and suites are equipped with MicroFridge units. The rental for these units is automatically included in the housing fee. If anything goes wrong with a MicroFridge during the year, Housing will replace the broken unit. Damages not considered normal use will be the responsibility of the renter(s) and will be billed accordingly. All MicroFridges, must be cleaned out before moving out of your room. Bicycles are a handy means of transportation. You should always lock your bike in racks provided near most classroom buildings and secure it in rooms provided for that purpose in some residence facilities. A “U” lock is recommended. Bicycles may not be left in stairwells, corridors, and other areas, where safe passage may be hindered. You should register your bicycle with Parking and Transportation Services, 26 Mine St., College Avenue Campus. All bikes must be removed at the session. 9 LIVING TOGETHER ON CAMPUS University living arrangements represent a significant change in lifestyle. Some personal adjustment may be necessary. If you make a reasonable effort to be considerate and understanding, you should make the adjustment in a short period of time. Naturally, serious or recurrent problems should be referred to a residence life staff member serving your facility. Illness or Injury Should you or your roommate become ill or injured, a Residence Life staff member can assist and arrange transportation to a health center or, in more serious cases, a local hospital. They will also assist in notifying family members or university personnel if the situation warrants. Infectious Disease Policy In the event a resident is identified as having potentially contracted a contagious disease, which may adversely affect his/her roommate(s) or others in the housing unit, the resident shall agree to submit to a medical evaluation at the Rutgers Student Health Service. In the event it is medically determined that the occupants of a residence hall are at risk of an infection, the contagious/infected resident shall be required to leave the residence until such time he/she can present evidence from a physician that he/she is no longer contagious. Failure to submit to the required medical examination and/or leave the residence shall be cause to be denied housing privileges. The decision of the Rutgers Student Health Services in regard to contagion shall be final. Guests Guests are permitted. However, residents are responsible for the behavior of their guests. A student may not permit visitors to use housing facilities for any period of time if it becomes a source of complaint by his or her roommate(s), other residents, or university staff, or when its use becomes, through duration or frequency, a de facto subcontracting of space to an unauthorized person. Violation of the guest policy may result in judicial action and/or termination of the resident's room agreement and removal of the guest from housing. Specific Residence Rules Students are expected to know residential rules and college policies. Students should see a Residence Life staff member for any questions about policies. Each residence area may adopt specific rules that establish quiet hours for studying, hours of visitation, limits on alcohol use, and similar restrictions. As a member of the group, you have a voice in the establishment of such rules, and consequently are expected to abide by them. Most residence halls have established minimum quiet hours from midnight to 8:00 AM, Sunday through Thursday. Each residence facility and/or college has its own judicial board. The boards hear testimony from students charged with violating residence policies. Housing and Residence Life have the right to reassign and/or cancel housing contracts. Communications As a resident, you should keep yourself informed about changes to policies and procedures, events, and deadlines by regularly checking your email and the bulletin boards in your building as well as reading the newspaper. The following methods are used to aid in the dissemination of information: • Memos announcing events, important dates, and similar information are placed on bulletin boards in residence facilities. • Flyers are distributed to each room by housing personnel to communicate information to each resident. • Flyers and/or bulletins are sent through campus post office boxes. • Members of the residence life staff disseminate reminders and announcements at hall and floor meetings. Bulletin board materials should be submitted to the residence counselor or other staff member for posting. Nothing should be posted on doors, windows, or the exterior of buildings. Materials improperly posted will be removed. • A great place to get current information is the Housing web site: housing.rutgers.edu • RUTV Cable Television Hardenbergh Hall rooms have cable access. For problems with cable service call 732-932-RUTV. Telephones Private telephones -- Rutgers centrally manages local telephone service for Hardenbergh Hall. Rutgers' housing facilities have local telephone service. To access regional toll and long distance calling, students must provide their own "800" or toll free based calling card from the carrier of their choice for billing purposes. For additional information, repairs or to report problems, call 732-445-6915. Emergency telephones -- are located in the yellow telephone boxes at strategic locations outside or near entries to most residential facilities. They have provision for rapid direct-dial to the university police and indicate to the police dispatcher the origin of the call, should the caller be unable to speak. The number is automatically dialed by pressing the red emergency call button. In addition, there are emergency telephones located in yellow boxes, at many locations throughout the campuses. Simply remove the receiver from the hook; this will ensure police awareness of your location even if no message is transmitted. Convenience telephones – are located at or near the entry to Hardenbergh. Hardenbergh is equipped to handle university extensions and local telephone calls without cost. When using an intra-university phone, dial 2 + the last four digits of the number for extensions that begin with 932. Dial 5 + the last four digits for extensions beginning with 445 and dial 3 + the last four digits for extensions beginning with 373. Some residence halls are also equipped with telephones in red boxes. These phones automatically disconnect after three minutes. University Police Telephone Information Non-Emergency -- To report incidents where life or property is not in imminent danger, contact the University Police at 732/932-7211. Emergency 911 -- The Rutgers University Police Department (RUPD) is part of the Middlesex County 911 emergency telephone network. Dial 911 immediately to report medical emergencies, fires, crimes in progress, or other emergencies. Calls will be answered by a trained 911 telecommunicator (24 hours a 10 day, 7 days a week) who will dispatch police, fire, or emergency medical services personnel immediately. Dial 911 directly from a residential, coin, or cellular phone. The university police have installed a Telecommunication Device for the Deaf (TDD) for people with a hearing or speech impairment, or who are otherwise disabled. The TDD phone number is 732/932-6639. TDD users may use 911 to report emergencies. Acceptable Use Policy for Computing and Information Technology Resources The University expects all members of the community to use computing and information technology resources in a responsible manner; respecting the public trust through which these resources have been provided, the rights and privacy of others, the integrity of facilities and controls, and all other pertinent laws and University policies and standards. It is a violation to use computing or network resources for advertising or other commercial purposes. It is also a violation to use share an account or to use resources for the purpose of harassment or sending threats. To view the complete Acceptable Use Guidelines visit: http://rucs.rutgers.edu/ Services for International Students The Center for International Faculty and Student Services coordinates services for international students, scholars, and faculty and assists with all matters of special concern and serves as a referral source to other university offices and academic departments. Center staff provides direct support to students with immigration and home government procedures, personal concerns, and other matters. The center sponsors comprehensive orientation at the beginning of each semester to facilitate new students' adjustment to the United States and to Rutgers; a community-based International Friendship Program which gives students the opportunity to get to know American families; informational and cross-cultural seminars; and a variety of support programs for students and their families. Call 732/932-7015 for information. Religious Services Campus ministries from many religious traditions are active at the university. These groups offer the university community a wide range of programs: worship services, student centers, prayer groups, lectures/ discussions, friendship groups, community service, scripture study, counseling, and outings/parties. You can learn about universityrecognized campus ministries by calling Student Information at 732/932-1766 ext. 9090. Students Using Injected Medication, such as insulin, is required to dispose of hypodermic syringes in approved sharps containers. This ensures the safety of all of our students and of Housing employees who handle waste disposal. Any student needing such containers can obtain them at no cost from any health center. Hypodermic syringes should be placed in the sharps container. Full containers should be returned to any health center for proper disposal. Questions can be directed to the student’s local Residence Life Office or their local health center: • Hurtado Health Center 11 Bishop Place, College Avenue PARKING & TRANSPORTATION Parking and Transportation Services 26 Mine St. New Brunswick, NJ 08901 College Ave. Campus Tel: 732/932-7744 Website: http://parktran.rutgers.edu Bus Schedules and Info: 732/932-7817 or 732/ 932-3382 Office Hours: Cashier (to make purchases and/or payments) 8:30 am – 5:00 pm* Administrative (for questions) 8:30 am – 5:00 pm* *Summer and holiday hours may vary) The Rutgers Parking and Transportation Services office provides information about parking facilities and transportation, bicycle registration, carpool/vanpool ride matching and public transit information. Transportation The intercampus bus service provides transportation throughout all New Brunswick campuses, 7 days a week and is available to all members and guests of Rutgers University. For questions regarding routes, please contact our bus dispatcher at 732-932-7817. Bus service comments should be reported by dialing 732-932-2287 Bus Routes Although the buses are wheelchair accessible, van transport is available for students with disabilities who are unable to use the bus service must be made through the Dean of Students’ office. No transports can be made off campus. Bus/Rail/Bicycling A broad range of bus and rail lines, including the NJ TRANSIT Northeast Corridor rail line (to the New Brunswick train station) and the Middlesex County bus lines (serving New Brunswick) provide services to the New Brunswick campuses of Rutgers University. Cycling is often the easiest, healthiest, and quickest way to get around campus. The University is constructing a network of bikeways to connect all New Brunswick campuses. FIRE PREVENTION AND SAFETY University Housing and Conferences, the Department of Residence Life, and the Department of Emergency Services have established guidelines for the purpose of maintaining a safe living environment. We need your cooperation in complying with both the common sense rules of safety and the specific rules established by the University. Fire and Life safety codes change periodically. Occasionally the information contained in this guide, although revised annually, may not reflect current code changes. However, the most up-to-date and official residence hall fire safety regulations and a comprehensive list of violations and penalties are available electronically through the Emergency Services website: http://www.rci.rutgers.edu/~emergsvc/ Safety Information and Equipment Fire extinguishers, smoke and heat detectors, fire alarm bells or horns, and pull stations are located throughout each building. This equipment is critical to life safety and should be used only in emergency situations. Be aware of the location of fire extinguishers, fire alarm pull stations, and emergency exit routes from your room so 11 that you may act promptly in an emergency. In the event of an actual fire, evacuate the building immediately. Pull the fire alarm if not already sounding and, once evacuation has begun, call University Police at 911. Because of the importance of fire safety equipment, individuals who misuse or tamper with it face immediate expulsion from housing and disciplinary action under the student code of conduct, as well as possible fines and prosecution. Smoke Detectors ALL residence hall sleeping rooms are provided with local-sounding smoke detectors for your safety. RUPD will evaluate these devices for proper operation. The small red light on the detector should blink every 2-5 seconds. If the blinking is not observed, contact RUPD non-emergency number immediately at 732-932-7211. Emergency Evacuation Drills When an emergency evacuation drill is conducted, you are requested to follow emergency procedures and staff instructions. ALL occupants of buildings, or portions of buildings, where fire alarms are sounding must evacuate immediately. Residents who do not evacuate are subject to disciplinary action as well a $100 fine and prosecution. Prohibited Items in halls/apartments/ suites: • In residence hall rooms; and bedrooms, bathrooms, and living rooms of apartments and suites: cooking devices such as electric toaster ovens, broilers, skillets, hot plates, hot-dog and hamburger cookers, electric woks, rice cookers, immersion coils, hot pots, or similar items. Microwave ovens are not permitted in residence halls except where provided by the university. Microwave ovens, woks, and rice cookers may be used only in kitchens of apartments if the appliance is UL listed and properly connected. Cooking is not allowed in Hardenbergh dorm rooms. • Room-heating or open-flame devices, including all space heaters, kerosene or oil lamps, alcohol burners. • Pets and laboratory animals of any kind. • Wall hangings made of burlap or any other flammable materials, tapestries, • • • • • • • • • • • • • • fish netting, flags, and wicker ornaments. Firearms, other weapons, and explosives. Candles including decorative candles, fireworks, sparklers, incense, and smoke bombs. The use of candles in university housing rooms for religious purposes is prohibited due to the fire hazard. Alternative appliances, electrically powered, exist to permit the resident to observe religious holidays, without creating a fire hazard. Posters and decorations with combined coverage of more than one-third of available wall space or on the ceiling. ALL flammable and combustible liquids. This includes art supplies such as thinners, etc. Gasoline-powered items, such as motorcycles, mopeds, or their components. Chemicals. Satellite dishes, exterior radio or television masts or aerials or any other device mounted on the exterior of a building. Electrical wiring that is “homemade” or otherwise modified or transformed creating a fire or shock hazard. Extension cords exceeding six (6) feet. ALL extension cords must be maintained exposed in plain view. Cords may not be run under rugs, closet doors, or secured to building surfaces or furniture. Lofts, liquid-filled beds, or any other structures Painting walls or murals. Light dimmers, ceiling fans, or any other device that replaces, adds to, or interferes with any building apparatus. Combustible or plastic lampshades or light fixture covers. Torchiere-style lamps with halogen bulbs. Desk lamps with halogen bulbs are allowed. Torchiere-style lamps with incandescent bulbs are allowed. Devices, which overload electrical receptacles (more than three appliances per outlet or multiple-plug adapters or power strips with more than two cords attached). Fused, multi-outlet surge protectors commonly used for protection of personal computers are permitted. However, multi-outlet surge protectors may not be plugged into an existing power strip (piggy- • backing), nor shall more than one (1) fused, multi-outlet surge protector be plugged into a building wall outlet. Surge protectors or power strips without built-in fuses are not permitted. Traffic and road signs observed in residence hall rooms or apartments will be reported to the campus University Police Department. Students in possession of traffic and road signs are subject to prosecution. Approved Items Only hot pots meeting the following specification are permitted in university housing. Units purporting to be “automatic” have failed and caused fires here and at other colleges and universities. In order to be approved for use in residence halls and apartments, a hot pot or electric kettle must automatically shut itself off if the fluid boils off or if the pot is emptied. Usually, this type of pot does not contain a conventional heating element, but rather the water completes an electrical circuit between two conductors, which sustains the heating process. Further, approved hot pots must be capable of accepting only water. Units capable of heating soup, etc. are not approved. When in doubt, fire inspectors will conduct the following field test to determine compliance. The empty unit will be plugged into a power source and turned “on.” If the interior of the appliance heats up, the device fails the field test. When purchasing a hot pot for use in a university residence hall or apartment, first read the precautionary messages. If the appliance or package states, “do not operate when empty,” the unit is not approved. UL-listed popcorn poppers are permitted. High-Rise Fire Alarm System As part of an extensive Life Safety program, high-rise residence hall building fire alarm systems have been replaced, and automatic sprinklers added, to provide a sophisticated state-of-the-art fire protection and life safety system. Since the design and operation of these systems depart from the familiar “evacuate the entire building" practice, students have felt the alarms were not operating properly. The confusion results from the special operation of a high-rise system, as compared to that found in a "low-rise" structure. 12 When a high-rise building fire alarm system operates, it functions as follows: 1. Audible alarms, consisting of a prerecorded evacuation message and a siren sound will activate on the floor where the alarm originated, the floor above, the floor below, and within the elevator cars and exit stairways. Signals are not designed to sound on all floors; this operation is structured to limit the number of people in the stairways to enable safe movement. The flashing strobe lights will operate on all floors, however. 2. The elevator cars will return to the first floor, where the doors open and remain in that position for fire department use. 3. The stairway pressurization system operates automatically upon activation of the fire alarm system. The purpose of this system is to prevent the migration of smoke into the exit stairs, thus ensuring a safe and secure exit. 4. The smoke exhaust system engages on the three floors where the alarm signals are sounding. The purpose of this system is to evacuate any smoke from the corridors, to assist persons exiting, and to aid with the operations of the fire department. 5. From within the fire command center, located on the first floor, the fire department has complete control over all building emergency systems. The commander may selectively cause the evacuation signals to sound on additional floors, may provide verbal directions or information through use of the public address function of the alarm system, may control the elevators and emergency power generator, and may selectively control the smoke control systems. If the fire alarm system should activate, you should evacuate only if the signals are sounding on your floor. Experience gained from high-rise building fires resulted in the modern systems in use today. Evacuation of an entire building is contrary to recognized practice and creates greater life hazards. Please be assured that this type of fire alarm system does not compromise your safety. If you would like further information, you are urged to speak with the Fire Inspector during the semiannual test, during the unannounced fire safety inspection, or by calling the Fire Safety Division offices at 732/445-5325. Fire Sprinkler Systems Hardenbergh Hall is equipped with automatic fire sprinklers in the halls and dorm rooms. Sprinklers are designed to activate individually to suppress fires while in the incipient stages. Although fire sprinklers are a life safety system, they should not be relied upon as the ultimate life saving system; residents must immediately evacuate the building whenever the fire alarm system activates, as smoke detectors will warn of fire long before sprinklers will activate. Most fire casualties are the result of smoke inhalation, not thermal burns. It is a violation of New Jersey fire safety regulations to hang items from sprinkler heads, sprinkler pipe, and other fire detection or suppression equipment. Residents found in violation of this regulation will be cited and fined. Inspections It is the responsibility of the university to provide for the safety of all persons living in Hardenbergh is enforced through unannounced inspections conducted by university staff members. Enforcement of state and university fire safety regulations is the responsibility of the Department of Emergency Services. University fire inspectors are state-certified fire officials with full authority to enforce the provisions of the New Jersey State Uniform Fire Code and established university fire safety regulations. University fire inspectors are obligated to inspect all university buildings, including every residence hall room and apartment. Due to the magnitude of this task, and to ensure the highest level of safety for all residents, fire inspections are unannounced. Inspections will be conducted during normal weekday business hours. For your convenience, inspections commence after 10:00 AM. Rooms and apartments will be entered for the purpose of conducting the scheduled unannounced fire safety inspection even in the absence of the resident. As a security measure, doors to all vacant residence hall rooms or apartments will be locked upon the departure of the Fire Inspector (even if the door was found unlocked). Violations A violation notice will be left for, or given to, residents of a room or apartment whenever a fire safety violation is found. If any prohibited items are found and cited during the course of an inspection, the residents must immediately remove the item(s) from the residence hall room. Cited violations will also be forwarded to the appropriate Office of Residence Life and violators will be issued a Fire Code Violation Follow-up Form that must be completed and returned verifying that the violation has been corrected. Second offenses result in being placed on probation and third offenses result in removal from residence. In addition, residents are reminded that under the provisions of the New Jersey Uniform Fire Code (N.J.A.C. 5:18-2.17) they may be held financially liable for the actual costs of extinguishing a fire directly, or indirectly, caused by a violation, which had been cited and remained unabated at the time of the fire. When Class I violations of University Fire Safety Regulations are discovered, a Complaint-Summons is issued immediately and the violator(s) receive a fine of $50 which must be paid within 30 days. Failure to satisfy the penalty within the 30-day period results in a hold on student records and financial accounts and the imposition of an additional $10 late payment fee. Class I violations include: • Bed or furniture reducing the required width of the exit • Items hanging from sprinkler head or pipe, fire detector, or alarm horn • Electrical wiring that is “homemade” or otherwise modified. • Unattended cooking, burning candle, or other open flame. • Bicycle chained to exit way element. • Presence of candles of any type of form, oil, lamp, or incense. All residents of a room or apartment are responsible for the presence of prohibited items or conditions violating University fire safety regulations, and share the cost of any penalty assessed for such violations. Violations of the New Jersey Uniform Fire Code result in penalties ranging from $100 to $1,000. These violations include, but are not limited to: • Tampering with building fire alarm system. • Tampering with, or discharge of fire extinguisher 13 • Dismantling, disabling, or otherwise reducing the effectiveness of a room smoke detector or other alarm device. • Storing or parking a motorcycle within a building. • Failing to evacuate building during an actual fire alarm or scheduled evacuation drill. Life Safety Don'ts Use common sense for guidance in making decisions, which could affect your safety and the safety of others. • Don't smoke in bed! • Don't place or hang anything over lighting fixtures, fire detectors, or on fire sprinkler piping. • Don't store personal belongings in corridors, vestibules, or stairwell landings. • Don't block access to doors and windows. Furniture must be arranged to permit full opening of all doors. • Don't chain bicycles to stairways or landings; they will be removed and confiscated. • Don’t prop open outside doors. • Don’t throw any objects out of windows or from balconies. This is extremely dangerous. Violators face disciplinary action and/or expulsion from housing. • Don’t attempt to prop elevator doors. • Don’t cover desk or standing lamps with scarves or drapes. The heat of the bulb may cause a fire. • Don’t park in a designated fire zone. PUBLIC SAFETY INFORMATION Information regarding public safety at Rutgers University-New Brunswick is available in Safety Matters, a publication outlining public safety statistics, services, and programs. Safety Matters is published annually and may be obtained on-line at: http://publicsafety.rutgers.edu. To have a printed copy of Safety Matters mailed to you free of charge, please call (732) 932-8407. SECURITY SERVICES Rutgers University Police Officers have full police power and regularly patrol in both marked and unmarked vehicles. You may contact the police by regular telephone or use the emergency telephones described in this guide. Uniformed security officers and student officers also patrol the grounds at night, checking primarily for open entry doors and suspicious activities and/or persons. Students also serve as pages and desk crews to monitor building access in large residence halls during evening hours. Full-time and student employees of the Division of Housing and Conferences are required to wear an identification badge while on duty. Vendors, repair personnel, employees of service companies, and staff of other university departments must also display an identification card. If a nonresident is not wearing an ID and/or seems suspicious, notify university police. Do not challenge a stranger's presence; use a telephone, preferably in your room, to notify university police. Security Guidelines/Regulations Responsibility for safety and security lies with the individual. No amount of service can offset irresponsible behavior. Compliance with the following guidelines is extremely important in providing a secure campus: • Keep your room locked whenever it is unoccupied, when you are in your room, and when you are asleep. • Do not let strangers into your building. • First-floor residents should not unlock security screens or use windows as an exit/entrance, except in an emergency. • Never prop exterior doors open! Not only does this allow unauthorized access into your building, but also it could potentially damage the locking devices or the door. Secure any door you find propped open. • Do not walk alone at night. The best security you have is traveling with a companion. • Do not hitchhike. Take the intercampus bus whenever possible. • In the event of an emergency, or if you notice suspicious activity, call university police at 911. • Be alert to the presence of all strangers in nonpublic areas of living units. Solicitors are not allowed; report their presence to Residence Life staff. • Do not toss objects out of windows or from balconies. Violators face disciplinary action and/or expulsion from housing. • Do not play Frisbee, golf, football, hockey, or other sports in the residence facilities, where injury or property damage could result. Again, • this could subject violators to disciplinary action and/or removal from housing. If you are the victim of a theft or witness to a crime, call university police immediately and notify a member of the Residence Life staff. Visitor Access When you invite a guest to visit you in your residence, provide him or her with your telephone number and ask him or her to contact you on arrival using the yellow phone. DO NOT prop an entry door open -- an alarm may sound, and your convenience could lead to another resident being robbed or injured. It is your responsibility to meet your guest at the building entrance. DO NOT allow strangers into your home. Persons making deliveries are not allowed in the facility unless met and accompanied by a resident. 14 IMMEDIATE ACTIONS WHEN A FIRE ALARM SOUNDS Do not wait to see fire or smoke! Follow these procedures recommended by the US Fire Administration. FEEL THE DOOR HANDLE If the door handle is hot, DON'T open it, go to a window and call for help. If the handle is not hot, open the door CAUTIOUSLY and check for fire or smoke before leaving the room. GET OUT OF THE BUILDING BEFORE PHONING FOR HELP Don't take time to phone before leaving. Building fire alarms are connected to RUPD headquarters and provide immediate notification when alarms activate. Get out and use a campus emergency phone that is located in all housing areas. Calling to report an actual fire condition is helpful. Emergency response agencies can be advised en route to be better prepared to take immediate action upon arrival. PULL THE FIRE ALARM ON YOUR WAY OUT if the fire alarm is not already sounding DON'T LOOK FOR OTHER PEOPLE OR GATHER UP YOUR "STUFF" Knock on doors as you leave Yell FIRE as you leave Don't hesitate or stray from your path as you leave CRAWL LOW TO THE FLOOR Thick smoke can make it impossible to see, Toxic chemicals from smoke can be deadly in minutes CLOSE THE DOOR BEHIND YOU You may help keep the fire from spreading You may protect your possessions from fire and smoke damage! IF YOU CAN'T GET OUT, GET SOMEONE'S ATTENTION! Call 911 and tell the dispatcher that you are trapped in your room. Be sure to give your room number so this information can be passed on by radio Yell or scream to draw attention Hang a sheet from your window Stay low - there is less smoke, heat, and poisonous gases close to the floor PLAN ESCAPE ROUTES IN ADVANCE Know where all exits are located in the building Participate in the emergency evacuation drills to practice your escape Once out - STAY OUT! Rutgers College Housing would like to take the time out to thank the “Summer Session Office” for allowing us to duplicate their Summer Session catalog cover for our “Guidelines for Housing” brochure. Mike Fitzgerald Manager Rutgers College Housing College Ave Campus University Housing and Conference Services Rutgers, The State University of New Jersey ASB III, 3 Rutgers Plaza New Brunswick, NJ 08901 732/932-1001 15