Meeting Date: 02/02/2016 Staff Contact - Saginaw, TX

Meeting Date:
02/02/2016
Staff Contact:
Agenda Item:
4b
(CC-0216-02)
E-mail:
Roger Macon
Police Chief
[email protected]
Phone:
817-232-0311
SUBJECT: Action regarding Purchase of two 2016 Chevrolet Tahoe-Police Package Vehicles
through the Tarrant County Cooperative Purchasing Program
__________________________________________________________________________________
BACKGROUND/DISCUSSION:
This item is for approval of the purchase of two 2016 Chevrolet Tahoe-Police Package Vehicles
through the Tarrant County Cooperative Purchasing Program for the Police Department for the total
amount of $66,190 ($33,095 per vehicle). Funds in the amount of $102,000 were included in the 20152016 fiscal year budget to replace two current patrol vehicles. The vehicles will be purchased from
Reliable Chevrolet in Richardson.
FINANCIAL IMPACT:
The financial impact will be $66,190. Funds in the amount of $102,000 are budgeted in the CCPD
Budget, Account 11-7000-00-00, Capital Outlay/Special Request to replace two patrol vehicles.
RECOMMENDATION:
Staff recommends approval of the purchase of two 2016 Chevrolet Tahoe-Police Package Vehicles
through the Tarrant County Cooperative Purchasing Program in the total amount of $66,190.
Attachments
Memo with Attachments from Roger Macon
Budget Information
SAGINAW POLICE DEPARTMENT
INFORMATIONAL MEMO
TO:
ROGER MACON, CHIEF
FROM:
RUSSELL RAGSDALE
REF:
POLICE VEHICLE PURCHASE
DATE:
January 26, 2016
As part of the fiscal year 2016 budgeting process, funds were set aside for the purchase of two
new police cars. As we have done in past years, we are taking part in the Tarrant County
Purchasing Cooperative (Bid #2016-006) for the purchase of these police vehicles, which
eliminates the need to publish specifications or obtain bids.
Both vehicles are identified as 2016 Chevy Tahoe- Police packages. The current price of these
vehicles with available options is $33,095 each, for a combined total cost of $66,190. The
vendor will remain the same as in previous years, Reliable Chevrolet in Richardson Texas
We anticipate that delivery will occur within 30-45 days.
Staff recommends that the City Council authorize the Finance Director to enter into a contract
with Reliable Chevrolet for the purchase of two 2016 Chevy Tahoe- police package vehicles at
the purchase price of $66,190.
REFERBNCB NUMBER
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COMMISSIONERS COURT
COMMUNICATION
"<.:"t:..~·"
PAOB I OF
DATB:
24
1111712015
NO. 2016-006 - ANNUAL CONTRACT FOR PURCHASE 01<' POLICE
PACKAGE VEHICLES - COUNTYWIDE - VARIOUS VENDORS - PER UNIT
PRJCE
SUlllBCT: BIl)
COMMISSIONERS COURT ACTION REQUESTED:
It is requested that the Commissioners Court award Bid No. 2016-006, Annual Contract for Purchase
of Police Package Vehicles, Countywide, to the following vendors at the per unit price:
Primary
Holiday Chevrolet
Reliable Chevrolet
Sam Pack's Five Star Chevrolet
Sam Pack ' s Five Star Ford
Silsbee Ford
Cowboy Chrysler Dodge Jeep Ram
Dodge City of McKinney
Grapev\rle DCJ, LLC
Holiday Ford
Jim Bass Ford
Allison Chevrolet
12 of 25 Items
12 of 25 Items
II of 25 Items
8 of 25 Items
8 of 25 Itcms
5 of25 Items
5 of 25 Items
5 of 25 Items
4 of 25 Items
4 of 25 Items
I of 25 Items
BACKGROUND:
Notice of the County's intent to bid was advertised in local newspapers, as required by State statute,
and posted on the Internet, the Arlington Black Chamber of Commerce, the Fort Worth Hispanic
Chamber of Commerce, the Fort Worth Metropolitan Black Chamber of Commerce, and the Tarrant
County Asian American Chamber of Commerce. One hundred thirty-two (132) vendors were
contacted and requested to participate in Ihis bid process. A pre-bid meeting held on October I,
2015 was attended by eight (8) vendors as wcll as representatives from Transportation Services and
Purchasing. All documents pertaining to this bid were posted on the Tarrant County website and
wcrc downloaded by interested bidders. Sixteen (16) bids were received.
SU8MlTI IlD 8Y :
Purchasing
PREPARED 8Y :
APPROVED BY :
Tim Jone,
TJj'""
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COMMISSIONERS COURT
COMMUNICATION
REFERENCE NUMDER:
DATE: _-,1C!.1!.l
f l.!.'.7/~20,,-,1-=-5_ PAGE20P
Bids w~re evaluated by Transportation Services and Purchasi ng rcpresentatives.
recorrunendatiolls are to the low bids meeting specifications.
15
Award
Bid received from Bossier Dodge was deemed non-responsive because vendor did not include
Addendum 2. Bid received from Randall Reed' s Prestige Ford, L-M was deemed non-responsive
because vendor did not include Addendum 1 or Addendum 2. Bid received from Allison Chevrolet
failed [0 meet specifications for Item 7 because vendor did not provide delivery time.
The bid received from Duncanv ille Automotive did not meet specifications because vendor only bid
Chevrolets and vendor is not authorized to sell Chevrolets as Duncan ville Automotive. The bid
specificati ons rcquired vend or to provide their Texas Dealer General Distinguishing Number that is
P1l4297. According to the State of Texas Department of Motor Vehicles website PI H297 is
Duncanville Automotive, d/b/a Freedom Dodge Chrysler Jeep. The State DMV was contacted and
asked if this dealership could sell Chevrolet. : The State responded that they could only sell new
Chrysler, Dodge, Jeep , and Ram vehicles under the PI 14297 number. For clarification, Duncanville
Automo tive was contacted via e-mail and was prov id ed this information "nd was asked how they
would provide Chevrolet's under this bid; their response was they have two (;odes. The PI 14297
ami P101820. PI01820 is listed as Duncanville Chevrolet, d/b/a Frcedom Chevrolet, Buick, GMC.
On August 18, 2015, Freedom Chevrolet, Buick, GMC withdrew their bid for Bid No. 2015-107,
Almual Contract for Purchase of Pickups, Vans and Utility Vehicles for fa ilure to honor their priCing
and Tarrant County Commissioners Court cancelled their award and removed Freedom Chevrolet,
Buick, GMC from the Tarrant County Vendor Biddcrs list for two (2) years. Love Pield CDJR is a
related company to DUllcanvilie AutOmotive . Both vendors ' bids have tile same address and are
signed by the same person. Based on these find ings, it is recommended that both bids received from
Duncanville Automotive <lnd Love Field CDJR be rejected and both Duncanville Automotive and
Love Field CDJR be removed from the Tarrant County Vendor Bidders list for a period of two (2)
years.
Tie bids were recei ved for Item 8. The award recommendation was determined in accordance with
Court Order Number 60616, Procedure for Awarding Tie Bids.
The term of the co ntract is twelve (12) months, effective November 17, 2015, with two (2) options
for renewal periods of twelve (I2) months eacb.
Therefore, it is the joint recommendation of Transportation Services and Purchasing that Bid No.
2016-006, Annual Contract for Purchase 'o f Police Package Vehicles, be awarded to the above listed
vendors at the per unit price.
FISCAL IMPACT:
Expenses for last year werc approximat~l y $764,SJO.OO. Orders placed are
On
an as-needed basis.
Bid No. 2016-006, Annual Contract for Purchase of Police Package Vehicles
Award Recommendation
Holiday Ford
Whitesboro, 1)(
HUB - No
Description
Item
2016 Chevrolet Impala,
underCO~~kage, (9C3)'1
4 ', Model1W 19, .6L V6
1~/MOd\1 ~
DeliveCY~~RO
5
,
,
\
~
2016 Chevrolet Tahoe, Police
Package, 1 FL (9Cl) 2\1110,
Model CC15706, 5.3L VB
Option A: Spot Lamp, Left
Hand, Separately Fused,
Code7X6
I~NB
NB
"'" ~
\
Jim Bass Ford
San Angelo, 1)(
HUB - No
\
\
'-....
~\
Option 0: Vinyl Rear Seating,
Code 5T5
-
. .. .
- - ­
~
I
~
ch~rolet~~
\ 1 . 61 .00
li~ed PPV
n
199C3
~
?
NB
NB
Option B: Push Bumper (Go
Rhino), or approved equal
Option C: Color, Summit
White, Code GAZ.
\
Reliable Chevrolet
Richardson, 1)(
HUB -No
. Days
Sam Pack's
Five Star
Chevrolet
Carrollton, 1)(
HUB· No
Sam Pack's
Five Star
Ford
Carrollton, 1)(
HUB - No
~
1 aI 936.4
\
.
\
\'Qevrolet,lmpala
6~S
32,764.00
32 ,44 5.00
331 .00
431 .20
110.00
259.00
0.00
0.00
0.00
0.00
NB ~
Silsbee Ford
Silsbee, 1)(
HUB - No
NB
,
~ \ ~'"
..
',­
~
NB
NB
~"
Bid No. 2016'()06, Annual Contract for Purchase of Police Package Vehicles Award Recommendation Sam Pack's
Five Star
Chevrolet
Carrollton, TX
HUB- No
,
Holiday Ford
Whitesboro, TX
HUB - No
I
Item
I
Description
Jim Bass Ford
San Angelo, TX
HUB·No
Option E: Delete Center
Console: SEa 9U3 20% Seat
Delete. Cloth Front 40140
Individual Seats, Code AZ3.
Option 9U3 Standard 10 Way
Power Driver Seat 6-Way
Power Passenger Seat_
I
,
Total For Item 5:
NB
Brand I Model
Derwery Time ARO
6
~NB
Option A~~mp, Left \
Hand, Separa
Fused,
Code 7X6
BU~
Option B: Push
Rhino), or approved equa
Option C: Color, Summit
White, Cod. GAZ
Silsbee Ford
Silsbee,TX
HUB-No
,
NB
20~olet Tahoe, Police
Packa ,1FL (9C1) 4WD, \
Model C 5706, 5.3L V8
Reliable Chevrolet
Richardson, TX
HUB - No
Sam Pack's
Five Star
Ford
Carrollton, TX
HUB - No
\
"W
~
~
\
I~\
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0.00
0.00
(3)
33,205.00
(2)
33,135.20
Chevrolet Tahoe
2VVD PPV 9C1
Chevrolet Tahoe
65 - 85 Days
60 - 90 Days
NB
~
35,552.0cr' ~33.00
\
~1.00 \
\
431~
110~ ;J~oo
0.00
0.00
\
"
\
~
I'<B
NB ,­
,
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,
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CITY OF SAGINAW
2015-2016
CCPD FUND EXPENDITURES
11-7000-00-00
CAPITAL OUTLAY/SPECIAL REQUEST
Replace 2 patrol cars $
102,000