Council Packet 06-08-15

FINANCIAL OVERSIGHT 4:15 P.M.
CITY COUNCIL MEETING 5:30 P.M.
CITY OF WEBB CITY, MISSOURI
CITY COUNCIL MEETING
AGENDA
Monday, June 08, 2015
INVOCATION
Shawn DeGraff, Frisco Church
PLEDGE TO FLAG
OPENING OF MEETING
Roll Call
Public Comments
APPOINTMENTS
Library:
Lucinda Copeland (3 year term-2018)
Carolyn Warren (3 year term-2018)
Don Freeman (3 year term-2018)
CONSENT AGENDA
1. Council Minutes-May 11, 2015
3. Park Board Minutes-April 2015 & May 2015
5. PD-Monthly Statistics-April 2015
7. Fire Monthly Statistics-May 2015
9. General Sales Tax
2. BOA Minutes-Nov. 2014 and April 2015
4. 201 Board Minutes-April 2015
6. PD-Uniform Crime Report-April 2015
8. Fire Monthly Report-May 2015
10. Treasurer’s Report
ORDINANCES & RESOLUTIONS
Resolution No. 15-1004 Authorize Mayor to sign contract to sell property located at 725 N. Prospect
Resolution No. 15-1005 Adopt a video-audio conference meeting policy for council meetings
MOTIONS
Park-Approve the Parks Master Plan (motion to approve and vote)
PD-Accept the LEST Grant Equipment Purchase (motion to approve and vote)
PD-Renew Service Contract for Tac10 Software maintenance (motion to approve and vote)
Admin- 1.5% COLA raise for all employees’ (motion to approve and vote)
Admin-Olsson Task Order # 20 Pool and Recreation Center (motion to approve and vote)
Admin-Request Planning & Zoning to revise the Madison Overlay Sign Codes to conform to C-2 signage codes
(motion to approve and vote)
Street- Purchase a Crack Sealer (motion to approve and vote)
Water District -Replace pump at Well # 12 (motion to approve and vote)
COMMITTEE REPORT
1. Financial Oversight
A. Statement of Accounts, May 26, 2015 and June 08, 2015 Action & Authorization
2. Committee of the Whole
Next Council Meeting- June 22, 2015 at 5:30 p.m.
ADMINISTRATOR
Admin Report
OTHER
ADJOURN
CITY OF WEBB CITY, MISSOURI
COUNCIL MEETING
REGULAR SESSION
May 11, 2015
Page 1
INVOCATION
Councilman Jerry Fisher gave the invocation.
PLEDGE TO FLAG
The Council remained standing for the Pledge of Allegiance.
COUNCIL MEETING
The City Council of Webb City, Missouri met in regular session Monday, May
11, 2015 at 5:30 p.m. in Council Chambers. Mayor John Biggs presided.
ROLL CALL
The following members answered roll call: Doug Goodall, Alan Hughes, Ray
Edwards, Lynn Ragsdale, Jerry Fisher and Jim Dawson. Absent: Gina Monson
and Brandon Wilson. There being six members present, and six members
representing a quorum. Mayor John Biggs declared this session of council
officially opened. Also present were: Interim City Administration Carl
Francis, City Clerk Kimberley DeMoss, Finance Administrator Tracy Craig,
Battalion Chief Mark Metsker, Parks Director Tom Reeder, Economic
Development Coordinator Erin Turner, Street & Water Director Rick Roth and
Sewer Utility Director William Runkle. Absent: City Attorney Troy Salchow.
ANNOUNCMENTS
Gwen Allen, WC Chamber gave the quarterly report regarding the upcoming
events that are scheduled for the year.
RESIGNATIONS
Mayor Biggs presented the resignation of Alan Hughes as a member of the 201
Board. Councilman Dawson moved to approve the resignation. Councilman
Edwards seconded. The motion carried with six yes votes.
APPOINTMENTS
Mayor Biggs presented the name Lynn Ragsdale to the council for an
appointment as a member of the 201 Board. Councilman Hughes moved to
approve the appointment. Councilman Goodall seconded. The motion carried
with six yes votes.
Mayor Biggs presented the name Alan Hughes to the council for an
appointment as a member of the Park Board. Councilman Fisher moved to
approve the appointment. Councilman Dawson seconded. The motion carried
with six yes votes.
REAPPOINTMENTS
Mayor Biggs presented the name Don McGowan to the council for the
reappointment as member of the Park Board for a three year term (2018).
Councilman Ragsdale moved to approve the reappointment. Councilman Fisher
seconded. The motion carried with six yes votes.
Mayor Biggs presented the name Jim Pashia to the council for the
reappointment as member of the Park Board for a three year term (2018).
Councilman Hughes moved to approve the reappointment. Councilman Fisher
seconded. The motion carried with six yes votes.
CITY OF WEBB CITY, MISSOURI
COUNCIL MEETING
REGULAR SESSION
May 11, 2015
Page 2
CONSENT AGENDA
Councilman Fisher moved to approve the Consent Agenda items for May 11,
2015. Councilman Ragsdale seconded. The motion carried with six yes votes.
1. Council Minutes-May 11, 2015
2. Fire Monthly Report-March 2015
3. Fire Monthly Statistics- March 2015
COUNCIL BILL
NO. 15-005
An Ordinance authorizing and providing a contract between the City
of Webb City, Missouri (hereinafter sometimes called the City) and the
Empire District Electric Company (hereinafter sometimes called the
Company), its successors or assigns, for electric service and equipment to
light the City’s streets, alleys, and public ways, electric service for light
and power for the City’s parks, other properties and public places, for a
term of years, and specifying the prices to be paid for such lighting and
power service; and the terms and conditions of such contract; and in
consideration of the Company’s covenants and obligations contained
herein and Company’s acceptance of the terms and conditions contained
herein for the establishment, operation and maintenance of the
Company’s facilities with the City; except providing further that nothing
herein shall prohibit the City from lawfully collecting an Occupation Tax,
License Tax, motor vehicle license fees and any ad valorem tax on the
Company’s real estate and personal property.
Councilman Ragsdale presented Council Bill No. 15-005 for the second and
final reading. Second and final reading completed. Councilman Ragsdale
moved to accept the second and final reading. Councilman Fisher seconded.
The motion carried with a roll call vote. Yes: Goodall, Hughes, Edwards,
Ragsdale, Fisher and Dawson. Thereby duly giving Council Bill No. 15-005
Ordinance No. 15-005
MOTIONS
Admin – Approve three party payment agreement for Engineering Report
Services and detailed scope of work.
Councilman Fisher made a motion to approve the three party payment
agreement with Olsson Engineering for report of service and detailed scope of
work for the Public Water System required by MODNR. The MODNR Public
Drinking Water Branch provides a 90% grant for the engineering report. Cost
to Webb City is $6,000.00 and this is included in the FY 2014/2015 budget.
Councilman Dawson seconded. The motion carried with six yes votes.
Econ-Membership Fee for Joplin Regional Partnership Initiative for 2015.
Councilman Fisher made a motion to allow the Economic Department to pay
for the membership fees in the amount of $10,000.00 for the partnership with
the Joplin Regional Initiative to help advertise and develop for the City of
Webb City. Councilman Dawson seconded. Councilman Fisher asked what
development has the Initiative helped with. Interim Carl Francis stated that
Don’s Cold Storage and Bemis were introduced to the City by the JRPI. The
motion carried with six yes votes.
CITY OF WEBB CITY, MISSOURI
COUNCIL MEETING
REGULAR SESSION
May 11, 2015
Page 3
MOTIONS
Admin Water Dept.-Replace handheld reader for existing metering system
from HD Supply.
Councilman Ragsdale made a motion to allow the Admin Water Department to
replace the handheld reader for the existing metering system from HD Supply
Company in the amount of $5,812.00 plus S&H. Councilman Fisher seconded.
The motion carried with six yes votes.
FINANCIAL
OVERSIGHT
Councilman Hughes moved to accept the Statement of Accounts dated
May 11, 2015. Councilman Ragsdale seconded. The motion carried with six yes
votes.
Statement of Accounts is as follows:
General Fund
NO. 18862-18902 $
Downtown Events
2098-2100
Street Fund
12056-12085
Library Fund
5158-5159
Park Fund
10336-10362
Rural Business Enterprise
77-78
Capital Improvement Fund
5582
O & M Fund
8840-8859
Solid Waste Fund
5399-5401
Water Fund
16537-16598
Water Meter Fund
5729-5734
GRAND TOTAL ALL FUNDS
$
128,348.09
3,984.37
207,312.40
3,419.81
95,544.87
7,531.98
24,000.00
146,501.35
69,940.65
37,966.27
9,242.50
733,792.29
COMMITTEE OF
THE WHOLE
Mayor Biggs set the next Council Meeting for Tuesday,
May 26, 2015 at 5:30 p.m. in the Council Chambers. (Monday May 25, 2015 is
Memorial Day)
ADMINISTRATION
Administrators Report for May 11, 2015 was available for the Council to
review.
OTHER
Councilman Dawson reminded the Council and Staff that Mr. Bob Nichols
passed away and asked that a letter of appreciation be sent to daughter Eileen
Nichols.
CITY OF WEBB CITY, MISSOURI
COUNCIL MEETING
REGULAR SESSION
May 11, 2015
Page 4
ADJOURN
Mayor Biggs adjourned the Council at 5:53 p.m.
____________________________________
John Biggs, Mayor and Presiding Officer
Attest:
_____________________________________
Kimberley E. DeMoss, City Clerk
Minutes
Center Creek 201 Wastewater Board
Thursday, April 16, 2015
Present: J. Biggs, B. Bowman, D. Davenport, C. Divine, A. Hughes, B. Pearish, D. Powell, B.
Russell, E. Sumpter, R. Surber
Absent:
Staff: William Runkle, Carl Francis, Webb City; Mike Smith, Carterville
Visitor: Eric DeGruson, A&M
Call To Order:
Mr. Davenport called the meeting to order at 5:30 p.m.
Approval of Minutes: Approved as presented, with correction of date “March 19, 2015” noted
instead of Feb. 19. (Bowman / Sumpter) Unanimous.
Monthly Report: Presented by Mr. Runkle. (B. Bowman – B. Pearish) Unanimous
Statement of Accounts: Approved as presented. (B. Bowman – B. Russell) Unanimous
Old Business:



Motion to send AOC letter to DNR. (J. Biggs – E. Sumpter) Unanimous
Motion to submit Engineering report on plant sludge project to DNR. (B.
Bowman – B. Russell) Unanimous
RFQ for engineering services for plant sludge project. Received three RFQ
submissions. Mr. Francis requested committee be established to review RFQs
and make recommendation to full Board. Ratings to be submitted to DNR.
Committee to include Mr. Divine, B. Pearish, B. Bowman, Mr. Francis and
Mr. Runkle. (J. Biggs – D. Powell) Unanimous
New Business:


Carterville requested Continuing Authority approval for 50-75 new sewer
connections for the Suburban Real Estate Park. Preliminary approval by
Board voiced, contingent on receiving appropriate filing. (J. Biggs – B.
Bowman) Unanimous
Biggs to assume chairmanship, per Intermunicipal Agreement.
Adjournment: 6:00 p.m.
Webb City Police Department
Departmental Statistics
for 2014 to 2015
2014
January
February
March
April
May
June
July
August
September
October
November
December
Totals
Calls for
Traffic
Service Reports Crashes
891
107
15
716
109
16
1042
125
22
1108
144
28
1192
157
25
1062
168
22
1112
161
26
1051
148
32
931
126
30
933
136
25
800
98
25
908
253
25
11,746
1,732
291
UCS Arrest
147
269
173
174
183
239
240
301
249
283
193
280
223
279
195
228
207
268
176
286
153
185
124
174
2,263 2,966
Calls for
Traffic
2015
Service Reports Crashes
January
814
116
26
February
762
126
22
March
815
175
15
April
993
205
23
May
June
July
August
September
October
November
December
Totals
3,384
622
86
change from 2014
-373
137
5
Averages
per Month
2014
2015
change from same
time period in 2013
Dispatch
Detective
UCS Arrest Contacts Investigations
147
119
1046
9
124
85
905
2
145
114
988
0
180
142
1209
4
596
-147
Calls for
Traffic
Service Reports Crashes
939.3
121.3
20.3
846.0
155.5
21.5
-9.9%
28.2%
6.2%
Dispatch
Detective
Contacts Investigations
1107
8
1000
13
1314
10
1386
6
1483
10
1305
14
1389
18
1374
13
1162
22
1152
5
974
5
1007
3
14,653
127
460
-523
4,148
-659
15
-22
Dispatch
Detective
UCS Arrest Contacts Investigations
185.8 245.8
1201.8
9.3
149.0 115.0
1037.0
3.8
-19.8% -53.2%
(increase/decrease)
-13.7%
-59.5%
Webb City Police Department
Uniform Crime Statistics
as reported to the Missouri State Highway Patrol
Federal Bureau of Investigation
2014 Homicide
January
February
March
April
May
June
July
August
September
October
November
December
Total
0
Rape
1
4
1
2015 Homicide
January
February
March
April
May
June
July
August
September
October
November
December
Total
0
change from 2014
0
Rape
0
-2
Monthly
Average
2014
2015
percent +/-
Homicide
0.00
0.00
0.0%
Robbery
Assault
15
12
15
19
26
16
18
13
24
13
12
22
205
Burglary
7
4
2
8
5
3
3
1
1
1
0
1
36
Larceny
32
32
42
49
54
64
51
57
47
56
35
46
565
Veh. Theft
2
3
4
1
1
2
6
3
1
2
1
1
27
Total
56
52
64
77
86
85
78
74
74
73
48
71
838
Robbery
Assault
12
3
8
15
Burglary
2
2
1
1
Larceny
23
27
38
44
Veh. Theft
1
2
0
0
38
-23
6
-15
132
-23
3
-7
Total
38
34
47
60
0
0
0
0
0
0
0
0
179
-70
1
1
1
1
Rape
Robbery
0.50
0.00
0.00
0.00
-100.0%
0.0%
Assault
Burglary
15.25
5.25
9.50
1.50
-37.7%
-71.4%
Larceny Veh. Theft
38.75
2.50
33.00
0.75
-14.8%
-70.0%
Total
62.25
44.75
-28.1%
Webbb City Fire Department
Departmental Statistics
for 2014 to 2015
2014
January
February
March
April
May
June
July
August
September
October
November
December
Totals
2015
January
February
March
April
May
June
July
August
September
October
November
December
Totals
change from 2014
Averages
per Month
2014
2015
change from same
time period in 2014
Calls For
Service
Building
Fires
131
111
149
170
142
139
141
158
120
124
121
115
1,621
Calls For
Service
Vehicle
Fires
3
2
6
1
1
1
5
6
0
0
3
3
31
Building
Fires
Natural
Cover Fires
0
0
3
1
0
0
0
0
1
1
2
0
8
Vehicle
Fires
7
1
3
3
0
0
10
1
0
0
0
0
25
Natural
Cover Fires
Medical
Calls
Motor
Vehicle
Accidents
92
79
100
122
113
109
86
105
83
76
84
74
1,123
Medical
Calls
False
Alarms
7
3
9
12
6
4
9
7
10
10
11
6
94
Motor
Vehicle
Accidents
Service
Calls
4
3
4
8
7
5
6
8
6
7
6
4
68
False
Alarms
Hazardous
Condition
14
14
19
19
11
17
22
21
18
25
15
22
217
Service
Calls
4
9
5
4
4
3
3
10
1
4
0
6
53
Hazardous
Condition
141
123
115
130
163
2
5
5
1
4
1
0
0
2
1
2
1
3
0
3
100
87
73
94
114
8
13
8
5
8
6
2
5
7
9
17
12
19
17
21
5
3
2
4
3
672
-31
17
4
9
468
-38
42
29
86
17
4
0
-5
Calls For
Service
Building
Fires
Vehicle
Fires
Natural
Cover Fires
140.6
134.4
2.6
3.4
0.8
0.8
2.8
1.8
-4.4%
30.8%
100.0% -35.7%
5
3
9
-9
Medical
Calls
Motor
Vehicle
Accidents
False
Alarms
Service
Calls
Hazardous
Condition
101.2
93.6
7.4
8.4
5.2
5.8
15.4
17.2
5.2
3.4
-7.5%
13.5%
11.5%
11.7%
-34.6%
City of Webb City * PO Box 30 * 506 S. Ellis * Webb City, Missouri 64870
Fire Department 417-673-2254 Fax – 417-673-5260
June 2, 2015
To: Webb City Mayor and City Council Members
Ref: Fire Department monthly report for May 2015
The Webb City Fire Department responded to a total of 163 calls for service during the month. See
attached sheet for breakdown information.
Members of the department conducted 74 hours of repair to equipment/building at the fire department
that aided in a reduction in cost of repairs.
95 annual business inspections, 5 re-inspections, 4 permit inspections, and 2 sprinkler inspections were
made by the members of the Fire Department for the month of May.
61 fire hydrants were flow tested, serviced, and painted (if needed) during the month of May.
We assisted with watering the gravel road in King Jack Park by the lake during the evening hours to
keep the dust down during the high flow traffic time for sporting events.
I have scheduled the annual certification testing of our SCBA’s to be completed during the month of
June.
290 hours of department training was conducted for the month and 21 hours of public
education/relations was conducted by members of the Fire Department.
Andrew Roughton
Fire Chief
Webb City, Missouri
Sales Tax Information
General Fund (.01 cent)
Fiscal Year 2013-2014
Fiscal Year 2014-2015
(Current Year)
YTD Receipts
Monthly Receipts
YTD Receipts
Monthly Receipts
FY 2014-2015 as Compared to FY 2013-2014
Receipts
Over/(Under)
Running Total
Monthly
Percentage
YTD
Percentage
November
95,606.45
95,606.45
104,706.70
104,706.70
9,100.25
9,100.25
9.52%
December
148,927.24
244,533.69
152,171.31
256,878.01
3,244.07
12,344.32
1.33%
5.05%
January
138,460.71
382,994.40
168,994.64
425,872.65
30,533.93
42,878.25
22.05%
11.20%
February
131,968.69
514,963.09
127,532.64
553,405.29
-4,436.05
38,442.20
-3.36%
7.47%
March
141,339.57
656,302.66
160,172.40
713,577.69
18,832.83
57,275.03
13.32%
8.73%
April
147,296.88
803,599.54
143,768.37
857,346.06
-3,528.51
53,746.52
-2.40%
6.69%
May
145,105.55
948,705.09
114,187.58
971,533.64
-30,917.97
22,828.55
-21.31%
2.41%
June
145,859.65
1,094,564.74
July
182,116.16
1,276,680.90
96,789.37
1,373,470.27
September
155,625.70
1,529,095.97
October
162,220.53
1,691,316.50
971,533.64 .
971,533.64
August
Totals
1,691,316.50
1,691,316.50
Sales Tax for fiscal year 2014-2015 is budgeted the with a 2% increase over 2012-2013.
9.52%
Webb City, Missouri
Sales Tax Information
Capital Improvement (1/8 cent)
Fiscal Year 2013-2014
Fiscal Year 2014-2015
(Current Year)
YTD Receipts
Monthly Receipts
YTD Receipts
Monthly Receipts
FY 2014-2015as Compared to FY 2013-2014
Receipts
Over/(Under)
Running Total
Monthly
Percentage
YTD
Percentage
November
11,873.53
11,873.53
13,012.41
13,012.41
1,138.88
1,138.88
9.59%
December
17,537.86
29,411.39
17,569.89
30,582.30
32.03
1,170.91
0.18%
3.98%
January
16,364.66
45,776.05
19,654.11
50,236.41
3,289.45
4,460.36
20.10%
9.74%
February
15,585.99
61,362.04
15,519.61
65,756.02
-66.38
4,393.98
-0.43%
7.16%
March
16,738.42
78,100.46
18,102.41
83,858.43
1,363.99
5,757.97
8.15%
7.37%
April
16,410.55
94,511.01
16,426.59
100,285.02
16.04
5,774.01
0.10%
6.11%
May
16,544.43
111,055.44
14,235.39
114,520.41
-2,309.04
3,464.97
-13.96%
3.12%
June
16,846.33
127,901.77
July
21,120.11
149,021.88
August
11,961.25
160,983.13
September
18,588.18
179,571.31
October
18,101.22
197,672.53
114,520.41
114,520.41
Totals
197,672.53
197,672.53
Sales Tax for fiscal year 2013-2014 is budgeted with a 2% increase over 2012-2013.
9.59%
Webb City, Missouri
Sales Tax Information
Capital Improvement Sales Tax Fund (3/8 cent)
Fiscal Year 2013-2014
Fiscal Year 2014-2015
(Current Year)
YTD Receipts
Monthly Receipts
YTD Receipts
Monthly Receipts
FY 2014-2015 as Compared to FY 2013-2014
Receipts
Over/(Under)
Running Total
Monthly
Percentage
YTD
Percentage
November
35,534.95
35,534.95
39,037.68
39,037.68
3,502.73
3,502.73
9.86%
9.86%
December
52,621.19
88,156.14
52,709.53
91,747.21
88.34
3,591.07
0.17%
4.07%
January
49,141.53
137,297.67
58,961.91
150,709.12
9,820.38
13,411.45
19.98%
9.77%
February
46,755.86
184,053.53
46,535.89
197,245.01
-219.97
13,191.48
-0.47%
7.17%
March
50,214.93
234,268.46
54,307.01
251,552.02
4,092.08
17,283.56
8.15%
7.38%
April
49,231.43
283,499.89
49,279.58
300,831.60
48.15
17,331.71
0.10%
6.11%
May
47,940.84
331,440.73
42,705.57
343,537.17
-5,235.27
12,096.44
-10.92%
3.65%
June
50,539.23
381,979.96
July
63,361.26
445,341.22
August
35,852.38
481,193.60
September
55,764.63
536,958.23
October
54,303.92
591,262.15
343,537.17
343,537.17
0.00
Totals
591,262.15
591,262.15
Sales Tax for fiscal year 2014-2015 is budgeted with a 2% increase ver 2012-2013.
Webb City, Missouri
Sales Tax Information
Storm/Park (1/2 cent)
Fiscal Year 2013-2014
Monthly
Receipts
Fiscal Year 2014-2015
(Current Year)
YTD Receipts
YTD Receipts
Monthly Receipts
FY 2014-2015 as Compared to FY 2013-2014
Receipts
Over/(Under)
Running Total
Monthly
Percentage
YTD
Percentage
November
47,494.75
47,494.75
52,050.18
52,050.18
4,555.43
4,555.43
9.59%
December
70,151.36
117,646.11
70,279.58
122,329.76
128.22
4,683.65
0.18%
3.98%
January
65,459.38
183,105.49
78,616.01
200,945.77
13,156.63
17,840.28
20.10%
9.74%
February
62,344.07
245,449.56
62,088.12
263,033.89
-255.95
17,584.33
-0.41%
7.16%
March
66,961.36
312,410.92
72,415.45
335,449.34
5,454.09
23,038.42
8.15%
7.37%
April
65,641.65
378,052.57
65,706.00
401,155.34
64.35
23,102.77
0.10%
6.11%
May
66,180.45
444,233.02
56,940.87
458,096.21
-9,239.58
13,863.19
-13.96%
3.12%
June
67,382.75
511,615.77
July
84,480.27
596,096.04
August
47,846.12
643,942.16
September
74,352.78
718,294.94
October
72,405.18
790,700.12
458,096.21
458,096.21
Totals
790,700.12
790,700.12
Sales Tax for fiscal year 2014-2015 is budgeted with a 2% increase over 2012-2013.
9.59%
Webb City, Missouri
Sales Tax Information
Transportation (1/2 cent)
Fiscal Year 2013-2014
Fiscal Year 2014-2015
(Current Year)
YTD Receipts
Monthly Receipts
YTD Receipts
Monthly Receipts
FY 2014-2015 as Compared to FY 2013-2014
Receipts
Over/(Under)
Running Total
Monthly
Percentage
YTD
Percentage
November
47,496.57
47,496.57
52,059.68
52,059.68
4,563.11
4,563.11
9.61%
9.61%
December
70,157.13
117,653.70
70,323.49
122,383.17
166.36
4,729.47
0.24%
4.02%
January
65,459.53
183,113.23
78,618.22
201,001.39
13,158.69
17,888.16
20.10%
9.77%
February
62,349.56
245,462.79
62,088.21
263,089.60
-261.35
17,626.81
-0.42%
7.18%
March
66,964.50
312,427.29
72,428.50
335,518.10
5,464.00
23,090.81
8.16%
7.39%
April
65,641.77
378,069.06
65,706.04
401,224.14
64.27
23,155.08
0.10%
6.12%
May
66,177.07
444,246.13
56,960.25
458,184.39
-9,216.82
13,938.26
-13.93%
3.14%
June
67,387.29
511,633.42
July
84,495.35
596,128.77
August
47,864.32
643,993.09
September
74,359.67
718,352.76
October
72,419.95
790,772.71
458,184.39
458,184.39
Totals
790,772.71
790,772.71
Sales Tax for fiscal year 2014-2015 is budgeted with a 2% increase over 2012-2013.
RESOLUTION: _15-1004_______
A RESOLUTION AUTHORIZING THE MAYOR TO NEGOTIATE AND EXECUTE
A CONTRACT FOR THE SALE OF THE REAL PROPERTY LOCATED AT 725 N.
PROSPECT, WEBB CITY, MISSOURI
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE
CITY OF WEBB CITY, MISSOURI, as follows:
Section 1. That the City Council of Webb City desires to sell the real property
located at 725 N. Prospect, Webb City, Missouri.
Section 2. Public bids were solicited for the sale of said real property, and
Tom Beckham submitted the highest and best bid in the amount of $3,680.00.
Section 3. That the Mayor of the City of Webb City is hereby authorized to
accept Tom Beckham’s bid and negotiate and execute a contract with him for the sale of
the real property located at 725 N. Prospect in the amount of $3,680.00, for and on behalf
of the City of Webb City.
PASSED BY THE COUNCIL OF THE CITY OF WEBB CITY, MISSOURI,
this _____ day of ______________________________, 2015.
____________________________________
John Biggs, Mayor and Presiding Officer
Attest:
___________________________________
Kimberley E. DeMoss, City Clerk
Council Report
Sale of City Property at
725 N. Prospect
City of Webb City
SUBJECT:
City acquired this property in delinquent tax sale. City Staff advertised the property at 725
N. Prospect to be sold and received three bids on the property. The bids were as follows:
Deana Maurer $2500
David Carver $2700
Tom Beckham $3680
RECOMMENDATION:
Approve resolution allowing the sale of the property at 725 N. Prospect to the high bidder.
FISCAL IMPACT:
This amount reimburses the city for the cost incurred for demolition and mowing and relieve
the staff of having to continue to maintain.
Prepared By:
_______________________________
Carl Francis, Interim City Administror
RESOLUTION: __15-1005_____
A RESOLUTION ADOPTING A VIDEO–AUDIO CONFERENCE MEETING
POLICY FOR THE CITY OF WEBB CITY, MISSOURI.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE
CITY OF WEBB CITY, MISSOURI, as follows:
Section 1. That the City Council desires to adopt a policy setting forth general
rules and guidelines for video - audio conference meetings.
Section 2. That the City Council of the City of Webb City does hereby adopt
the Video - Audio Conference Meeting Policy, attached hereto, which shall set forth the
general rules and guidelines for the implementation of video conference meetings for and
on behalf of the City of Webb City, Missouri.
PASSED BY THE COUNCIL OF THE CITY OF WEBB CITY, MISSOURI,
this _____ day of ______________________________, 2015.
____________________________________
John Biggs, Mayor and Presiding Officer
Attest:
___________________________________
Kimberley E. DeMoss, City Clerk
City of Webb City Video Conference Meeting Policy
1.
Meetings Using Video Conference Technology.
a. Policy Statement. While it is legally permissible for members of the City's public
governmental bodies to attend meetings and vote via video conference
transmission, a member's use of video conference attendance should occur only
sparingly. Because it is good public policy for citizens to have the opportunity to
meet with their elected officials face-to-face, elected members of a public
governmental body should endeavor to be physically present at all meetings unless
attendance is unavoidable after exercising due diligence to arrange for physical
presence at the meeting. The primary purpose of attendance by video conference
connection should be to accommodate the public governmental body as a whole to
allow meetings to occur when circumstances would otherwise prevent the physical
attendance of a quorum of the body's members. A secondary purpose of
attendance by video conference should be to ensure that all members may
participate in business of the public governmental body that is emergency or
highly important in nature and arose quickly so as to make attendance at a regular
meeting practically impossible. Except in emergency situations, all efforts should
be expended to ensure that a quorum of the members of the public governmental
body be physical present at the normal meeting place of the body.
b. Video Conference Defined. For purposes of this section "video conference" or
"videoconferencing" shall refer to a means of communication where at least one
member of a public government body participates in the public meeting via an
electronic connection made up of three components: (1) a live video transmission
of the member of the public governmental body not in physical attendance; (2) a
live audio transmission allowing the member of the public governmental body not
in physical attendance to be heard by those in physical attendance; and (3) a live
audio transmission allowing the member of the public governmental body not in
physical attendance to hear those in physical attendance at a meeting. If at any
time during a meeting one or more of the elements of a video conference becomes
compromised (e.g., if any participants are unable to see, hear, or fully
communicate), then the video conference participant is deemed immediately
absent and this absence should be reflected in the minutes. A video conference
participant's absence may compromise a quorum in which case the applicable
Missouri laws shall take effect regarding a broken quorum.
c. Frequency of Use of Video Conference Attendance: A member of a public
governmental body shall not attend more than 4
meetings via video
conference in a rolling twelve-month period. In keeping with the policy stated in
subsection (a) above, attendance via video conference should only occur sparingly
and for good cause. Such good cause shall be at the discretion of the member
seeking to attend by video conference, but shall be for significant reasons
including, but not limited to, serious illness or injury of the member or a member
1
of his or her immediate family, including father or mother, spouse, sibling, child,
or grandchild.
d. Physical Location. Members of the public may not participate in a public meeting
of a governmental body via video conference. The public wishing to attend a
meeting, and elected officials not participating via videoconferencing of a meeting,
shall participate at the physical location where meetings of the public
governmental body are typically held, or a provided in a notice provided in
accordance with the Sunshine Law. The public governmental body shall cause
there to be provided at the physical location communication equipment consisting
of an audio and visual display, and a camera and microphone so that the
member(s) of the public governmental body participating via videoconferencing,
the members of the public governmental body in physical attendance, and the
public in physical attendance may actively participate in the meeting in accordance
with rules of meeting decorum. The communication equipment at the physical
location of the meeting must allow for all meeting attendees to see, hear, and fully
communicate with the videoconferencing participant.
e. Voting. Elected members of a public governmental body attending a public
meeting of that governmental body via video conference are deemed present for
purposes of participating in a roll call vote to the same effect elected members of a
public governmental body in physical attendance at a public meeting of that
governmental body are deemed present. As indicated in subsection (b) above, if
any component of the video conference communication fails during the meeting,
the member attending the meeting by video conference whose connection failed
shall be deemed absent immediately upon such failure, and if the public
governmental body was in the act of voting, the voting shall stop until all of the
components of video conference attendance are again restored and the video
conference participant's presence is again noted in the minutes.
f. Closed Meetings. In a meeting where a member of a public governmental body is
participating via videoconferencing and the meeting goes into a closed session, all
provisions of Missouri law and City ordinances relating to closed sessions apply.
Upon the public governmental body's vote to close the meeting, all members of the
general public shall not be present. Likewise, a member of a public governmental
body participating via videoconferencing must ensure there are no members of the
public present at their location to see, hear, or otherwise communicate during the
closed session. The member must also take all reasonable precautions to guard
against interception of communication by others. Failure to ensure the
requirements of this subsection may result in corrective action by the full public
governmental body in accordance with City regulations.
g. Minutes In the meeting, whether in open or in closed session, the minutes taken
should reflect the member, if any, participating via video conference; the members
in physical attendance; and members, if any, absent.
2
h. Emergency meetings. In the event that emergency circumstances create
impossibility for the members of a public governmental body to physically attend
the body as a whole may meet, and if necessary vote, by video conference.
Examples of such emergency circumstances include, but are not limited to, war,
riot, terrorism, widespread fire, and natural disaster such as earthquake, tornado,
hurricane, flood, or blizzard. To the extent possible in such circumstances, the
public governmental body shall use reasonable efforts to cause a physical location
to be provided for public attendance and participation.
3
LEST Grant
Equipment
Purchase
May 25, 2015
Council Report
City of Webb City
SUBJECT:
Allow the police department to purchase seventeen body cameras with the software/hardware for
digital video storage; three Tasers with power magazines & holsters; three prisoner partitions for patrol cars;
three prisoner partitions for patrol SUVs; three push bumpers for patrol cars; one push bumper for a patrol
SUV; and twenty weapon mounted flashlights with funding from the 2015 Jasper County Law Enforcement
Sales Tax grant.
BACKGROUND:
On February 24, 2014 the Council accepted the Law Enforcement Sales Tax grant award of
$35,359.12.
We requested bids from several known vendors as well as advertised for bids in The
Sentinel and on the police department’s Facebook page for two weeks.
We received bids from the below listed vendors:
VENDOR/ITEM
(17)
body
cameras &
system
AWARDED AMOUNT
$ 20,055.00
Ed Roehr
Digital-Ally
(3)
Tasers
(3)
prisoner
partitions
sedans
(3)
prisoner
partitions
SUVs
(3)
push
bumpers
sedans
$ 3,001.65
$ 1,500.00
$ 2,400.00
$ 1,500.00
$
500.00
$ 2,199.00
$ 1,810.00
$ 1,810.00
$
750.00
$
375.00
$ 2,045.00
$ 1,499.98
$ 2,400.00
$ 1,275.00
$
425.00
$ 2,300.00
$ 1,725.00
$ 1,725.00
$
$ 2,350.00
$ 3,047.20
(1)
push
bumpers
SUVs
(20)
weapon
mounted
flashlights
$ 20,055.00
Nroute
Southern Uniform
$
142.50
Southern Uniform
Turn-Key Mobile
Turn-Key Mobile
Turn-Key Mobile
$ 1,530.00
$ 1,719.00
$ 3,249.00
$ 4,107.00
880.50
$
466.85
$ 1,020.00
$
340.00
$
$
440.00
735.00
$ 2,292.00
+/$
$
(45.55)
$
0.02
$
$
750.00
$
160.00
The following vendors did not bid: Galls, Keith Maggard, Radio Communication Specialists, & Tactical Tommy.
$
154.00
RECOMMENDATION:
Allow the police department to purchase seventeen body cameras with the software/hardware for
digital video storage from Digital-Ally; three Tasers with power magazines & holsters from Ed Roehr; three
prisoner partitions for patrol cars from NRoute; three prisoner partitions for patrol SUVs from NRoute; three
push bumpers for patrol cars from Ed Roehr; one push bumper for a patrol SUV from Ed Roehr; and twenty
weapon mounted flashlights from Ed Roehr. (the highlighted amounts above)
We opted for the Setina push bumpers from Ed Roehr instead of the Jotto Desk push bumpers from
Turn-Key Mobile because they matched the Setina push bumpers we currently have installed on the rest of
our patrol vehicles.
We opted for the NRoute half-cage prisoner partitions over the Turn-Key Mobile full rear seat
prisoner partitions because they are prefered by our officers.
FISCAL IMPACT:
NONE. The total cost is covered by the LEST grant award. We may be able to use the remaining
award amount toward the purchase of additional needed flashlights.
Prepared By:
Donald E. Melton
Assistant Chief of Police
Submitted By:
Carl Francis
Chief of Police
Reviewed By:
Kim DeMoss
City Clerk
Reviewed By:
Carl Francis
Interim City Administrator
Council Report
City of Webb City
Renew Service Contract
for Tac10 Software
maintenance
June 8, 2015
SUBJECT:
Allow the police department to renew the service contract for our report
management system with Tac10 Software.
BACKGROUND:
Tac10 Software offers support, contractual support/maintenance.
RECOMMENDATION:
Allow the police department to renew the service contract for our report
management system with Tac10 Software. Tac10 Software is a sole source for this
service.
Includes standard business hours 8:am – 5:pm central
standard time, Monday through Friday (weekends &
holidays excluded) and emergency after hours service
for $8,874.00
FISCAL IMPACT:
$8,874.00 in funds budgeted by the police department (line item #4600). This is
down from $9,341.00 in 2014-15 before we upgraded to Tac10.net.
Prepared By:
Submitted By:
Donald E. Melton
Assistant Chief of Police
Carl Francis
Chief of Police
Reviewed By:
Reviewed By:
Kim DeMoss
City Clerk
Carl Francis
City Administrator
Council Report
COST OF LIVING
ADJUSTMENT
(COLA)
City of Webb City
June 08, 2015
SUBJECT:
Cost of Living Adjustment
BACKGROUND:
The City uses the Social Security Administration’s annual cost of living adjustment
as a guideline for our increases. For the 2015 rate SSA used 1.7%.
COST OF COLA: The cost of the COLA through the remainder of this fiscal year
would be $25,376 city wide. Individual fund/department increases are attached.
This increase was included in the 2014-2015 fiscal year budget.
STAFF RECOMMENDATION:
Staff
recommends
implementing
the
1.5%
COLA on wages earned starting June 6th and to appear on employees’ June 19th
paycheck.
PREPARED BY:
Tracy Craig, Finance Administrator
REVEIWED BY:
Carl Francis, City Administrator
SUBMITTED BY:
Tracy Craig, Finance Administrator
COST OF LIVING ADJUSTMENT
2014 - 2015 BUDGET YEAR (5 months)
By Fund/Department
GENERAL (00):
Judicial
Administration
Ecnomic Development
Police
Fire
Emergency Management
Inspection/Codes
Fund Total
PUBLIC WORKS (01):
Street
Storm water
Fund Total
PARK (04):
Park
234
1,075
228
6,629
4,774
191
275
13,406
4,583
1,095
5,678
1,089
WASTEWATER (41):
O&M
Plant
Fund Total
WATER (82):
Distribution
Administration
Fund Total
CITY WIDE TOTAL
1,367
754
2,121
1,853
1,229
3,082
25,376
Council Report
City of Webb City
Conceptual Design of
Proposed Site for planning
of City Swimming Pool
and Recreation Center
SUBJECT:
Staff proposes that King Jack Park be designated as the proposed site for a future swimming
pool and recreation center here in Webb City. The area proposed is in a very visible spot
along (MO 171) McArthur Drive and on land that has been relatively undisturbed during the
mining era. The proposed (Transportation Improvement Plan) location of a future walking
tunnel under McArthur Drive is in the same location thus in the future if constructed would
give easy access from the north portions of the city. A conceptual layout would provide
necessary information in the planning process of how to best lay out the area to utilize both
existing parking and facilities and future planning for construction. The Engineer would also
provide the city with a drawing of how the area would appear post construction.
RECOMMENDATION:
Motion to authorize the Mayor to sign Task Order #20 with Olsson Engineering to
complete Conceptual Layout of Swimming Pool and Recreation Center in King Jack Park.
FISCAL IMPACT:
This expenditure can be paid from the remaining funds of the 2010 Bond B Series which
has a balance of $4,375.69.
Prepared By:
_______________________________
Carl Francis, Interim City Administror
Council Report
Purchase Crack Sealer
For Street Department
June 8, 2015
City of Webb City
Description
To purchase a new crack sealer and bid out the old one.
Narrative
The quotes from 2 companies are:
Sasco
$38,526.67
Seal Master
$56,349.25
Staff Recommendation
Staff recommends accepting the bid from Sasco in the amount of $38,526.67 for the
purchase of a crack sealer.
Fiscal Impact:
The funds would be taken from the street budget 01-04-31-9116.
Submitted by
Approved by
______________________________
Rick Roth
Street & Water Director
______________________________
Chief Carl Francis
Interim City Administrator
Council Report
Pull and Replace Well #12
Pump
City of Webb City
June 8, 2015
Description
To remove and replace the pump at Well #12.
Narrative
The quotes from 2 companies are:
Layne
Labor cost range
$39,853.00
$7,040.00 to $10,160.00
Tiff City Pump
$48,534.00 includes labor
Staff Recommendation
Staff recommends accepting the bid from Layne in the amount of $39,853.00 plus labor
for the removal and replacement of the pump. Layne has knowledge of our water system
and has already performed work on this Well.
Fiscal Impact:
This will be covered by the budgeted line item Water Distribution 82-04-01-9118 for
Well upgrades.
Submitted by
Approved by
______________________________
Rick Roth
Street & Water Director
______________________________
Chief Carl Francis
Interim City Administrator
City of Webb City * PO Box 30 * 200 Main Street* Webb City, Missouri64870
Office of Administration 417-673-4651 Fax – 417-673-6264
Administrators Report 060815
Staff has been working with engineers to develop a comprehensive plan for a possible swimming pool and
recreation center here in Webb City. We have requested some assistance from them to draw out a concept
drawing of how the facilities would best fit in the area of King Jack Park and utilize the existing features to the
best we can. This involves the need for topography and layout work which we have been assisted with by Black
and Veach the engineers who EPA had develop the plan for filling the pit.
We also continue to work with financial advisors and examine our current revenues from existing capital taxes
along with other available funds to determine the possibility of funding of a facility without additional taxes.
We feel it may be possible to fund first a swimming facility and then the recreation facility and then enhance the
facilities over time. Once we have a number to work with we would then begin to determine a financial plan for
operations.
Staff are researching for the most efficient method to acquire video conferencing capabilities in the Council
Chambers. This would allow for Council Members who are out of town to call in and participate in meetings.
Recent heavy rains caused concerns with our Waste Water facility. We had fear the berms of the lagoon would
be topped but we were able to avoid a problem when the rain slowed and allowed us to begin pulling from the
lagoons. No other damage was reported as a result of the heavy rains.
EPA Contractors working in King Jack Park have been making some significant progress in filling the mine
pit. We anticipate the September finish date is possible if they continue at this pace.
Senate Bill 5 appears to be going unsigned by the Governor so it will become law this August. Staff are
working with other courts and organization to determine how to best meet these requirements. SB5 limits fines
and other areas of municipal authority in their courts.
Public Works reports that well #12 is in need of some pump repair. It is anticipated to cost $40,000 to fix
but we will bring forward more accurate numbers when they are available.
Parks Department has constructed and deployed lights in the lake at KJP that appear to be annoying the geese
just enough to keep them from messing up the area quite so bad.
Erin Turner worked last week with the State Department of Historic Preservation during our annual Certified
Local Government evaluation. This deals with our Downtown Historic Preservation and that we are adhering
to the standards agreed upon when we sought the designation. Also we are awaiting the contract from the state
before proceeding with repairs to the US Filling Station.
There may be a Carnival setting up at Daugherty and East Road starting next Wednesday. They may use the
city owned property on the North West corner of the intersection. We hope to evaluate, observe and then
possibly incorporate them into the Spring Time on Broadway celebration each year.
City Staff prepared a response to the Missouri DNR for costs associated with the restoration of habitat
property that has been purchased to date. The award is to be for up to $1,000,000 in costs associated with tasks
such as clearing and burning lands, unwanted vegetation removal, regular maintenance and mowing. We feel
confident our proposal will be seen as a cost savings for both the DNR and the City of Webb City as we move
forward to our goal of using this project to meet regulatory goals within our Waste Water Facility in the future.
Previous Council Meetings
Fire Department personnel have begun watering the road under construction in King Jack Park after local
residents have complained of the dust being created by the heavy traffic in and out of the ball fields in the
evening. Police Personnel have been given keys to the EPA Haul Road gated entrance and will try to have it
opened at 5pm each week day to help with the problem.
Request for Qualifications on two different projects have been reviewed by committees and recommendations
as to the selection of engineering firms have been made. The 201 Waste Water facility upgrade will be
presented to the 201 Board at their meeting on the 21st where Algeir Martin will be recommended to move
forward on that project and the Council will be presented with a motion to approve Olsson Engineering to move
forward with the Water Improvement Study.
The moisture damage in the NSP home has been removed and found to be very extensive. We will be forced to
use some of the proceeds from the sale of the first two NSP homes to pay for the repairs. We plan to go thru a
bid process to area contractors in the near future to get the home repaired.
Staff are continuing to work thru finance options and our engineering consultants to develop a plan on how we
move forward on a future Swimming Pool and Community Center. Currently we are looking at the site
directly behind the praying hands as a very good possible location. This location would fit into many other
projects currently out there. One would be that the EPA will be replacing the parking lot that was removed
when they moved the mine waste and stacked the clay in that location. Second the proposed walkway under the
roadway, which was proposed to the Joplin Area Traffic Planning Committee, if built would be at Ball Street
directly across 171 from the praying hands.
Staff is preparing a response to the Request for Proposals that was issued for land reclamation by the Trustees in
charge of the Webb City Land Restoration Project in which we have been acquiring property for these past
few month. This will be funds allocated to the recipient to be used for land restoration costs such as mowing,
seeding, weed removal, tree planting, and other maintenance as required. There is $1,000,000 allocated within
the RFP and it covers a five year restoration process. This RFP does not cover those lands which will need soil
replacement as will be needed on the some of the previously mined area.
Staff participated in our yearly Insurance renewal with representatives of Beimdiek and Benefit Management
who is our TPA (Third Party Administrator) for our self-insured plan. For the past three years since switching to
the self-insured plan we have seen 0 rise in premiums (after several years of continuous premium hikes) and last
year was a successful year allowing us to build some equity in our Insurance account.
The Kitchen at Farmers Market is now set and work continues on utilities. Market Staff are putting together a
diagram for a public restroom to be located inside the building and also have private donations to assist with the
cost.
The new Storm Siren Approved by Council has been installed at the Zigler Street location. This siren has
increased signal and warning strength. It should be a noted improvement from the old unit.
Parks Department has been busy assisting the area youth ball leagues as they prepare for the upcoming season.
Some of the highlights are new scoreboards being installed at the girls’ softball complex (donated by Outdoor
Addicts here in Webb City) and also the concrete walkway behind the boys’ major baseball field fixing a long
problem with water standing. The parking lot at the end of Brewster Street also should be completed soon after
the start of ball season.
Staff are working with 201 Waste Water Engineers to complete the first analysis of Basin 5 since we started
the Inflow and Infiltration construction project. We will report those findings as soon as they are available. The
201 Waste Water Board will open the Request for Proposals which were advertised for the upcoming $5 million
construction project that will continue to strengthen our ability to meet our permit levels at the treatment
facility. We have received preliminary analysis that the current plan of bio-cell and wetland will be successful.
Staff continues to work to make this project all come together.
City staff met with possible developer for the Centennial Park last week. We have developed a marketing
video and also presented findings from the core drilling study that we had completed on the parcel. All findings
were favorable for future construction on the site.
Please continue to forward complaints or concerns regarding code violations. We are working hard to try and
monitor our progress on these situations and report back to the complaining parties what is being done to
remedy them.
Thank You
Carl Francis / Interim City Administrator