August 3, 2015 1. Request by Stonegate

Transcription

AGENDA
PLANNING, BUILDING AND ZONING COMMITTEE
Village of Hoffman Estates
September 21, 2015
7:00P.M.- Helen Wozniak Council Chambers
Members:
Karen Mills, Chairperson
Gayle Vandenbergh, Vice Chairperson
Gary Stanton, Trustee
I.
Roll Call
II.
Approval of Minutes -
Anna Newell, Trustee
Gary Pilafas, Trustee
Michael Gaeta, Trustee
William McLeod, Mayor
August 3, 2015
NEW BUSINESS
III.
IV.
V.
VI.
1.
Request by Stonegate Development for a courtesy review of a proposed hotel
located adjacent to the Stonegate Conference and Banquet Centre located at 2401
West Higgins Road.
2.
Request by McShane Hoffman Estates, LLC for approval to mass grade a lot in the
Huntington 90 Business Park for a future building.
3.
Request approval to issue a Request for Proposal (RFP) to parties interested in
rehabilitating and preserving the Bergman Farmhouse as a historic structure.
4.
Request acceptance of Department of Development Services monthly report for
Planning Division.
5.
Code Enforcement Division.
6.
Economic Development and Tourism.
President's Report
Other
Items in Review
Adjournment
The Village of Hoffman Estates complies with the Americans with Disabilities Act. For accessibility assistance, call the ADA
Coordinator at 847.882.9100.
DRAFT
PLANNING, BUILDING & ZONING
COMMITTEE MEETING MINUTES
August 3, 2015
I.
Roll Call
Members in Attendance:
Management Team Members
in Attendance:
Karen Mills, Chairperson
Gary Stanton, Trustee
Anna Newell, Trustee
Gary Pilafas, Trustee
Michael Gaeta, Trustee
William D. McLeod, Village President
Dan O'Malley, Deputy Village Manager
Art Janura, Corporation Counsel
Mark Koplin, Asst. Vlg. Mgr.- Dev. Services
Peter Gugliotta, Director of Planning
Kevin Kramer, Economic Dev. Coord.
Mike Hankey, Director of Transportation
Patrick Seger, Director of HRM
Joseph Nebel, Dir. of Public Works
Rachel Musiala, Director of Finance
Patricia Cross, Asst. Corporation Counsel
Jeffrey J orian, Fire Chief
Greg Poulos, Asst. Police Chief
Fred Besenhoffer, IS Director
Bev Romanoff, Village Clerk
Ashley Monroe, Asst. to Village Manager
Austin Pollack, Administration Intern
Clayton Black, Dev. Services Analyst
The Planning, Building & Zoning Committee meeting was called to order at 7:01p.m.
II.
Approval of Minutes
Motion by Trustee Stanton, seconded by Trustee Pilafas, to approve the Planning, Building &
Zoning Committee meeting minutes of July 6, 2015. Voice vote taken. All ayes. Motion
carried.
NEW BUSINESS
1.
Request by TRUMPF, Inc. for:
a)
A courtesy review of a proposed TRUMPF Technology Center
located at the northeast corner of Central Road and AT&T Center
Drive; and
b)
A resolution supporting a Cook County Class 6B classification for
property tax assessment purposes for the proposed facility to be
located at the northeast corner of Central Road and AT&T Center
Drive.
Planning, Building & Zoning Committee
-2-
August 3, 20 !5
An item summary sheet from Kevin Kramer was presented to Committee.
Mr. Burke Doar, Senior Vice President with TRUMPF, Inc. addressed the Committee and
presented plans for a technology center located at the northeast corner of Central Road and A&T
Center Drive. The 5-acre site is part of the Huntington90 business park and they plan to develop
the land with a 50,000 square foot office, warehouse and showroom for their industrial products.
They are the largest manufacturer of fabricating equipment and industrial lasers in North
America.
Mr. Tobias Reuther, Project Manager with TRUMPF, Inc. addressed the Committee and reported
that the building will cost approximately $!3 million to construct and will attract approximately
I ,000 visitors per year. They will employ at least 20 employees and will grow.
Motion by Mayor McLeod, seconded by Trustee Pilafas, to approve a Resolution supporting a
Cook County Class 6B classification for property tax assessment purposes for the proposed
facility to be located at the northeast corner of Central Road and AT&T Center Drive. Voice
vote taken. All ayes. Motion carr-ied.
2.
Request to:
a)
Grant permtsswn for Beverage and Mixer Inc., d/b/a NG
Distillery, to apply for a special use permit for the Village property
at 2601 Pratum Avenue; and
b)
Direct staff to negotiate a lease for a portion of 2601 Pratum
Avenue with Beverage and Mixer Inc., d/b/a NG Distillery.
An item summary sheet from Kevin Kramer and Mark Koplin was presented to Committee.
Mr. Noel Garcia, Beverage and Mixer Inc., d/b/a NG Distillery, addressed the Committee and
presented a plan to own and operate a craft distillery in the former fire station at 260! Pratum
Avenue. Mr. Garcia would plan to use 3,200 square feet of the !3,000 square foot building and
he expects that he will primarily produce rum, but will also make other spirits except tequila.
There will be no beer and no food served. Mr. Garcia indicated that the Village would have to
create a new class of liquor license and he will need a county, state and federal license along
with an alcohol bond. Mr. Garcia anticipates an initial investment of $220,000 to get his
business off the ground.
Mr. Michael Victor, !930 Fairhaven, Schaumburg, addressed the Committee regarding the
assessed valuation of the property.
Motion by Mayor McLeod, seconded by Trustee Pilafas, to grant permission for NG Distillery to
apply for a special use permit for the Village property at 260 I Pratum Avenue and to direct staff
to negotiate a lease for a portion of260! Pratum Avenue with NG Distillery. Voice vote taken.
All ayes. Motion carried.
3.
-3-
August 3, 2015
Discussion regarding options for the Bergman Farmhouse located on the
north side of Algonquin Road, west of Ela Road.
An item summary sheet from Peter Gugliotta was presented to Committee.
Pete Gugliotta addressed the Committee and gave an overview of options for the Bergman
Farmhouse on the property now owned by M/I Homes. M/I funded consultant reports on the
historic value of the house and basic physical improvements necessary for preservation. The
report on the historic value suggests that the house could be a strong candidate for listing on the
National Historic Register. The house remained under the same family's ownership from the
time it was built until this year, which is very unusual. The report on the condition and estimate
repair costs indicate that approximately $307,000 would be necessary for basic repairs.
Dr. Robert Steinberg, 4158 Portage, addressed the Committee and request that the Village work
on finding how unique the house is to the region and see if means anything before Village
expends funds.
Pat Barch, Village Historian, addressed the Committee and agreed that the Village should take
the time necessary to decide what to do with the house. It would be ideal if a private person
could buy the house and seek preservation status.
The Committee indicated their preference to have another entity purchase the property, request
M/I Homes to find a user, ask M/I Homes how much they would donate if an interested party is
found to preserve the house, ask the Park District, Soil/Water Conservation District and Farm
Bureau if they have interest and requested staff prepare an RFP to interested parties.
4.
Request acceptance of Department of Development Services monthly
report for Planning Division.
The Department of Development Services monthly report for Planning Division was presented to
committee.
Motion by Trustee Gaeta, seconded by Mayor McLeod, to accept the Department of
Development Services monthly report for Planning Division. Voice vote taken. All ayes.
Motion carried.
5.
Request acceptance of Department of Development Services monthly report
for Code Enforcement Division.
The Department of Development Services monthly report for Code Enforcement Division was
submitted to the Committee.
Motion by Trustee Gaeta, seconded by Trustee Pilafas, to accept the Department of Development
Services monthly report for Code Enforcement Division. Voice vote taken. All ayes. Motion
carried.
6.
August 3, 2015
-4-
Request acceptance of Department of Development Services monthly report
for Economic Development and Tourism.
The Department of Development Services monthly report for Economic Development and
Tourism was submitted to the Committee.
Kevin Kramer thanked Linda Scheck as well as all Village departments who worked on the very
successful Fitness for America event. It was a huge success.
Motion by Trustee Gaeta, seconded by Trustee Pilafas, to accept the Department of Development
Services monthly report for Economic Development and Tourism. Voice vote taken. All ayes.
Motion carried.
Ill.
IV.
V.
VI.
President's Report
Other
Items in Review
Adjournment
Motion by Trustee Gaeta, seconded by Trustee Newell, to adjourn the meeting at 8:06p.m.
Voice vote taken. All ayes. Motion carried.
Minutes submitted by:
Debbie Schoop, Executive Assistant
Date
CO~TTEEAGENDAITEM
VILLAGE OF HOFFMAN ESTATES
SUBJECT:
Request by Stonegate Development for a courtesy review of a
proposed hotel located adjacent to the Stonegate Conference
and Banquet Centre located at 2401 West Higgins Road
MEETING DATE:
September 21, 2015
COMMITTEE:
Planning, Building & Zoning
FROM:
Peter Gugliotta/James Donahue
REQUEST:
Request by Stonegate Development for a courtesy review of a
proposed hotel located adjacent to the Stonegate Conference and
Banquet Centre located at 240 I West Higgins Road.
BACKGROUND:
In 1997, the Village amended the original TIF Redevelopment
Plan/Project to include a first class hotel, and the Village approved
a TIF Redevelopment Agreement for the project, including the
hotel. In 2000, the Village approved the request to include a
conference centre to be built prior to the hotel, and amended the
Redevelopment Agreement.
The Stonegate Conference Centre was built in 2001, and as part of
the approval, the concept of a future adjacent hotel was again
discussed and acknowledged by the Village, although specific
details were not defined at the time. Discussions regarding the hotel
continued from time to time from 2001 until the present date.
In 2007, the Village supported extension of the TIF District.
DISCUSSION:
The petitioner is now putting together the necessary financing and
securing a contract with a hotel brand for a full service hotel with a
pool, meeting rooms, and restaurant/bar. The hotel would be located
immediately east of and attached to the existing conference centre.
The concept plans identify a 12 story hotel with 231 rooms with the
following features:
+
+
+
+
Conference areas.
A rooftop garden with guest amenities.
Fitness center with pool.
Restaurant and bar.
NBl
Planning, Building and Zoning Committee
-2-
September 21, 2015
DISCUSSION: (Continued)
The overall site on which the conference centre is located has existing space where the hotel was
envisioned and discussed previously. The current plans show the hotel attached to the conference
centre with additional parking added as well. The site currently has 378 parking spaces and the
plans currently show enough to accommodate the added demand from the proposed hotel. Ai such
time as the site plans are brought forth for formal review, a parking and traffic study will be
required to verify parking supply meets the expected demand.
From a procedural standpoint, the project would be required to go through the site plan review
process, the special use process for the hotel, and the variation process for the height of the
building. A Master Sign Plan would also likely be developed for this property.
RECOMMENDATION:
Material presented for Courtesy Review only.
Attachments
cc:
George Moser (Stonegate)
Troy Triphahn (W-T Engineering)
Steven Saunders (Eckeuhoff Saunders Architects)
1900 Hassell Road
Hoffman Estates, Illinois 60169
REQUEST FOR COURTESY REVIEW
PLANNING, BUILDING AND ZONING COMMITIEE OF THE VILLAGE BOARD
A petllloner may appear before the Planning, Building and Zoning Committee of the Village Board to
make a brief 'Courtesy" presentation of a proposed project. Expert witnesses, exhibits, etc. are not
required, as the appearance Is only intended to provide a general overview of the proposed project. The
presentation should occur'prlor to Initial Planning and Zoning Commission review of the proposal.
A Courtesy Review allows the applicant to acquaint the Board Committee with the proposal. The
Committee may ask quesHons or make comments on the presentation, however, the presentation does
not constreute an official review by the Village Board and any direcllon to proceed to a healing review
should not be construed as any Indication of future project approval. Fomnal Village Board action will
occur only after the appropriate Planning and Zoning Commission public review has occunred.
Twenty (20) copies of a site plan (preferably
8~"
x 11"), a brtef description of the project, and the
Statement of Understanding (below) should be submitted to the Director of Planning approximately two
weeks prior to the meeting. Meetings are typically held on the second Monday of the month, beginning
at 7:00 p.m. A Village staff member will work with you regarding the submission of material and the
meeting presentation, as well as establishing a meeting date. Should you have any questions regarding
this process, please calf the Planning Division at 847-781-2660.
Statement of Understanding
I understand my appearance before the Planning, Building and Zoning Committee shalf not constitute
any Village Board endorsement, support, or Implied approval of the subject property. I also understand
that tlnal project approval or denial shalf only occur through official Village Board action.
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Company/Developer:
Address:
City,state,ZipCode:
Telephone Number:
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Deparfmenl of Development SeMce& Seplember 2011
•
STONEGATE DEVELOPMENT GROUP
GRAND HER IT AGE- STO NEGATE
HOFFMAN ESTATES, ILLINOIS
12 S T OR Y GR AND HERITAGE HOT EL
231 WE LL -APPOINTE D GUESTROO MS
EXTENSIVE SECOND FLOOR CONFERENCE FACILITIES WITH
OUTDOOR ROOF GARDEN
FITNESS CENTER AND POOL
12TH STO RY ROOF DECK W I TH G UEST AM EN ITI ES
F IR ST FLOOR REST AURAN T AND BAR
CONVENIENTLY ADJOINING STO N EGATE CONFERENCE AND
BANQUET CENTER
TOTAL GROSS SQ UARE FOOTAGE 155 . 413 S.F .
FIR S T FLOOR AR EA 22.065 S. F.
TYPICAL GUESTROO M F LOOR AREA 12. 044 S . F .
RESTAURANT AND BAR AREA 6.891 S . F .
RESTAURANT SEAT 100. BAR SEAT 52
L OT AREA : REMAINING PORTION OF LOT 6 (8 ACRES)
AS I DENTIF I ED IN THE C I TY PLA N COMMISSION
HEARING, MAR CH 22ND. 2000
PARKIN G: 378 E X I S TING SP A CES AND 181 NEW SP A CES
559 TOTAL SPACE S
ECKENHOFF SAUNDERS ARCHITECTS
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COMMITTEE AGENDA ITEM
SUBJECT:
Request by McShane Hoffman Estates, LLC for approval to
mass grade a lot in the Huntington 90 Business Park for a future
building
MEETING DATE:
September 21, 2015
COMMITTEE:
FROM:
Jim DonaJSeter
PURPOSE:
Request by McShane Hoffman Estates, LLC for approval to mass
grade a lot in the Huntington 90 Business Park for a future building.
BACKGROUND:
The Huntington 90 Business Park originally consisted of two large
parcels of land located near the intersection of Central Road and
Huntington Boulevard that were originally part of the AT&T
campus. The eastern parcel has been subsequently subdivided and
improved with internal roads and three buildings. The previously
approved projects include BIG Kaiser and DMG/Mori Seiki in 2008,
and NSK America in 2010. As part of the approvals in 2008, the
entire east side was mass graded to allow for future development.
Gugliotta~\{
The Planning & Zoning Commission considered a plat of
subdivision request by the petitioner at their September 16, 2015,
meeting. The petitioner is subdividing the existing parcel of land
for sale to TRUMPF. TRUMPF is a leading global high-technology
company and produces machine tools, lasers, and electronics for
industrial applications. TRUMPF plans on submitting final site
plans later this year or in early 2016.
DISCUSSION:
In advance of submitting final site plans, the petitioner would like
to begin mass grading of the site to reduce the chance of post
construction settlement of the building. As discussed in the attached
narrative from the petitioner's engineer, the geotechnical report for
the site identified soil issues that can be rectified by allowing the
soil fill to be placed to the final subgrade elevation as far in advance
of construction of the building pad as possible. The report
recommends a minimum of two months to allow for consolidation
of the material.
As part of the mass grading for the site, some of the existing trees
that were planted as part of the original development of the AT&T
property will be removed.
NB2
Planning, Building and Zoning Committee
- 2-
September 21, 2015
DISCUSSION: (Continued)
The original mass grading done in 2008 reserved some of the trees on the overall site in a separate
nursery in the hopes of reincorporating them back into the individual sites as they developed. The
health and condition of those trees will need to be evaluated as part of the TRUMPF site plan
review. The trees being removed with this proposed mass grading are a combination of low
growing crabs, ashes, and some red maples that were in fair condition in 2008 and are not ideal
candidates for transplanting. When the site plans are reviewed for the TRUMPF building,
additional landscape will be required to be incorporated on the site to compensate for the trees
being removed.
Previously, the Village Board has approved mass grading on other construction projects, including
this site, prior to approval of either preliminary or final site plans. The Engineering Division has
reviewed the grading plan for the site and finds that it is in conformance with Village requirements.
The Village will require a performance guarantee for work proposed in accordance with code
requirements.
RECOMMENDATION:
Recommend approval of a request by McShane Hoffman Estates, LLC for approval to mass grade
a lot in the Huntington 90 Business Park for a future building.
Attachments
cc:
Teresa Farris
Molly McShane
Trumpf
Central Rd & AT&T Center Dr
0
180
360 Feet
I
Planning Division
September 2015
--
9575 W. Higgins Road, Suite 700, Rosemont, Illinois 60018 Phone: (847) 696-4060 Fax: (847) 696-4065
CONSU1TJNG ENGINEERS
NARRATIVE
To:
Jim Donahue- Village of Hoffman Estates
Cc:
Teresa Farris & Molly McShane - Connor Commercial
From:
Lorraine Burke - SPACECO, Inc.
Date:
September 9, 2015
RE:
MASS GRADING REQUIREMENT
TRUMPF NEW TECHNOLOGY CENTER
HOFFMAN ESTATES, IL
SPACECO PROJECT No. 5803.14
This narrative describes the necessity of mass grading the future site for the Trumpf
New Technology center ahead of the proposed building improvements. Based on a
Geotechnical Report prepared by Terracon Consultants, dated June 16, 2015, the
existing fill materials were encountered at depths of 2 to 7 V2 feet below existing grade.
The fill materials consist primarily of lean clay, but also contain various amounts of
sand, gravel, and organics.
The existing ground surface elevation across the site varies by up to 7 feet. Based on a
proposed finished floor elevation of 809.5 for the future building, significant fill depths
will be required. As per the Geotechnical Report, the proposed fill depths can cause
consolidation in the underlying material.
In order to reduce post-construction settlement, the Geotechnical Report recommends
allowing the fill to be placed to the final subgrade elevation as far in advance of
construction of the building pad as possible. A minimum of two months is
recommended to allow for the consolidation of the existing material. Completing the
mass grading of the site prior to the building construction allows the project to fulfill
this recommendation.
N:\PRQJECTS\5803\5803.14\DOCS\WORD\5803.14MEM.MASSGRADE.090915.DOC
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COMMITTEE AGENDA ITEM
SUBJECT:
Request approval to issue a Request for Proposal (RFP) to
parties interested in rehabilitating and preserving the Bergman
Farmhouse as a historic structure
MEETING DATE:
September 21, 2015
COMMITTEE:
FROM:
Peter Gugliotta
REQUEST:
Request approval to issue a Request for Proposal (RFP) to parties
interested in rehabilitating and preserving the Bergman Farmhouse
as a historic structure.
BACKGROUND:
On August 3, 2015, staff was directed to prepare a Request for
Proposal (RFP) to seek an interested party to renovate and preserve
the Berman Farmhouse.
DISCUSSION:
The attached RFP contains general information to assist with
development of formal proposals. A main focus of the document is
to guide people to a project-specific webpage where a wide range of
information will be available, including links to all current report
information, site plans, photos, and other documents.
PI/
In order to get the word out about this opportunity to a wide range
of possible interested parties, staff is compiling a list of local
agencies and individuals who may have some interest or who may
know of someone who does. Efforts have included input from the
Village Historian, Pat Barch, as well as Susan Benjamin, who
authored the Historic Resource Assessment. An additional resource
will be Landmarks, Illinois, which is a state-wide, non-profit
organization dedicated to preservation of historic structures. This
group has a website where RFPs can be displayed and viewed by
people looking for such opportunities.
The RFP is set up to be fully distributed by September 28, once all
information is put together and the webpage is operational. A
submittal deadline of October 23, is included, which will allow time
for review and a discussion at theN ovember Planning, Building and
Zoning Committee meeting. As part of the process, staff will
schedule an opportunity for serious interested parties to visit the
house and view the interior/exterior. This will be arranged through
a registration process rather than as an open house to manage the
number of visitors.
RECOMMENDATION:
Attachment
Request approval to issue a Request for Proposal (RFP) to parties
interested in rehabilitating and preserving the Bergman Farmhouse
as a historic structure.
NB3
Request for Proposals
The Bergman Farmhouse
Northwest Corner of Algonquin & Ela Roads
The Village of Hoffman Estates is accepting proposals for the rehabilitation and preservation of the
Bergman Farmhouse located at the northwest corner of Algonquin Road and Ela Road. The Village is
encouraging interested parties to submit proposals to restore and preserve this house as one of the few
remaining examples of historic farmhouse architecture left in an area that was once heavily devoted to
farming.
An acceptable proposa l will include, among other items, a descriptive plan and timeline for the
rehabilitation, intended use for the house, relevant past experience, and a descriptive financial plan for
completing the renovations.
Response Deadline:
October 23, 2015
Project Website:
www.hoffmanestates.org/Bergman
Primary Village Contact:
Peter Gugliotta, Director of Planning, Building and Code Enforcement
Email:
[email protected]
Phone:
(847) 781-2660
Page 2
The Bergman Farmhouse -Request for Proposals
Village of Hoffman Estates, 1900 Hassell Road, Hoffman Estates, II 60169
Background
The farmhouse was constructed by the Bergman family ca. 1900 and it remained owned and occupied by
that family until the farm property and house were sold to a developer in 2015. Until the recent sale
occurred, a member of the Bergman family continued to live in the house and farm the property. This
house has long-served as a local reminder of area's farming history.
As part of the development review process for the 38-acre Bergman Pointe Subdivision being constructed
on the adjacent farmland, a formal historic resource assessment was completed by Benjamin Historic
Certifications, LLC to document the historic value of this house. The report identifies the house as having
a " Foursquare" architectural design, with both Victorian era and Arts & Crafts detailing that is largely
intact. The report highlights the fact that there have been almost no changes to the structure that
compromise the integrity of the original house design since it was originally constructed.
The historic resource assessment indicates that this house is a strong candidate for listing on the National
Register of Historic Places. Such designation could provide an opportunity for a property tax f reeze or tax
credits, depending on the use. The consultant report has already laid the groundwork for pursuing the
National Register listing.
Presently the house has been retained by M/1 Homes on an interim basis while a decision is made by the
Village about the future of the structure.
Executive Summary
The Village of Hoffman Estates is issuing an RFP to identify an appropriate party to accept ownership and
preserve the farmhouse. The ideal proposal would include a plan to restore the farmhouse to a usable
condition, with an emphasis on rehab ilitating the exterior to retain the historic farmhouse appearance.
Interior preservation work would be a benefit, but is secondary to the exterior. Demonstrating
appropriate project experience and the financial wherewithal to successfully undertake this type of
project will be key, as will a clear vison for the future use of the house. The proposed timeframe for
co mpletion of the primary restoration work will be considered.
Any use (including residential or non-residential) will be considered and evaluated based on its
appropriateness for this house and site location.
Complete respo nses shall include all items in the "Proposal Requirements" section of this document.
Paramount to the Village's evaluation will be the descriptive plan for the renovation and use of the house,
experience with similar projects, a project completion timeline, and demonstration of the financial
wherewithal to undertake the proposed project.
For more information, visit the project website:
www.hoffmanestates.org/ Bergman
Page 3
The Bergman Farmhouse - Request for Proposals
Site Information
Site Address:
2150 West Algonquin Road, Hoffman Estates, Illinois 60192 (this address will be changed
at the conclusion of this process to conform to current Village grid system)
Location:
North side of Algonquin Road, west of Ela Road
Zoning:
R-3 One-Family Residential (subject to possible change dependent on planned use).
Access:
Driveway from Algonquin Road (Illinois Dept. of Transportation jurisdiction)
Parcel:
Triangular shape, 16,923 square feet in area with approximately 220 feet of road
frontage (Outlot B in Bergman Pointe Subdivision Plat- Unit 1)
The adjacent homebuilder (M/1 Homes) will extend a water service to the building
Water:
(planned to connect the house on the south side).
Sanitary Sewer:
The adjacent homebuilder (M/1 Homes) will extend a sanitary sewer service to the
building (planned to connect to the house on the north side).
Adjacent Land Uses:
•
To the north and west is the Bergman Pointe single family detached subdivision (under
construction by M/1 Homes) with minimum lot sizes of 9,250 square feet.
•
To the east will be a neighborhood park site to be owned and maintained by the Hoffman Estates
Park District (yet to be constructed).
•
To the south across Algonquin Road is the Cook County Forest Preserve.
Code Requirements:
•
Remodeling work will be governed by Hoffman Estates building codes and permitting
requirements.
•
Any non-residential use will require compliance with appropriate accessibility laws and shall
include a plan for accommodations of any necessary off-street parking.
Review Process and Timeline
Public release date for RFP:
September 29, 2015
Proposal Submittal Deadline:
October 23, 2015
Completion of Proposal Review and presentation to Village Board Committee:
November 9, 2015
During the proposal review period, the Village may require interviews or additional information from any
applicant. The Village reserves the right to accept any of the submitted proposals or to reject them all.
In the event the Village determines a proposal is appropriate, the applicant will be contacted to schedule
a meeting to discuss how to proceed.
Page 4
Proposal Requirements
Interested parties must submit the following documents:
•
Cover Letter
•
Narrative describing project and identifying the intended future use for the house
•
Team/Organization/Company Information, including full mail/phone/email contact information
for the primary contact
•
Relevant Project Experience
•
Descriptive plan for rehabilitation of the farmhouse exterior in a historically appropriate manner
to restore and retain the original appearance of the structure
•
Descriptive plan for rehabilitation of the farmhouse interior to address building deficiencies and
•
upgrades to current code requirements, as appropriate
Descriptive financial plan for rehabilitation work, including intended source of funds. (Note that
the plan should not rely upon financial support from the Village)
•
Timeline for primary rehabilitation from start of construction to occupancy
Additional Available Information
A number of resources are available to assist in the preparation of an RFP response. The following
information can be obtained by visiting the project website at www.hoffmanestates.org/Bergman :
•
Historic Resource Assessment - prepared by Benjamin Historic Certifications, LLC
•
Existing Conditions Report & Estimated Repair Costs- prepared by Paul R. Orzeske, Architects, Ltd.
•
August 3, 2015 Planning, Building and Zoning Committee agenda item
•
Site Plan for farmhouse parcel and adjacent Bergman Pointe Subdivision layout plan
•
Current and historic photos of the interior and exterior of the house
•
Other information that becomes available wi ll also be posted on this website
There will be one time period scheduled for serious applicants to visit the exterior and interior of the
farmhouse sometime in early October. The exact day and time are still being finalized. If you are
interested, you will need to contact the Village to register for this visit. Additional information will be
posted on the project website as soon as it is available.
Submission Deadline
Proposals must be received no later than 5:00 p.m. on October 23, 2015. Submittal can be made by
dropping off a copy at the Village Hall front counter (attention Peter Gugliotta), via email to:
[email protected], or by mail to:
Peter Gugliotta, Director of Planning, Building and Code Enforcement
1900 Hassell Road
Hoffman Estates, IL 60169
Page 5
East Elevation
North Elevation
Page 6
Dining Room Interior
Front Parlor View into Dining Room
Interior Door
Page 7
Second Floor Kitchen
Attic/Roof Interior
NB4
DEPARTMENT
OF DEVELOPMENT
SERVICES
-.
--- -- ---------·---·---- .. - -- .
PLANNING DIVISION MONTHLY REPORT
- -
- -- -
--
-- -
-
- - -
- --
----~------
SUBMITTED TO: PLANNING, BUILDING & ZONING COMMITTEE
BY: Peter Gugliotta, Director of Planning, Building and Code Enforcementf {;-
September 2015
PLANNING AND ZONING COMMISSION MEETINGS
August 5, 2015 Meeting
o Blackberry Falls II Office Building (2359 Hassell Rd)- Site Plan for a medical office (Approved)
o Greenspoint Business Park- Master Sign Plan (Approved)
August 19, 2015 Meeting
o McDonald's, 1070 N. Roselle (former Myoda)- site plan for demolition and new restaurant (Approved)
September 2, 2015 Meeting
o lndia House Plaza (70 1-725 W Golf Rd) -Master Sign Plan amendment for LED message display (Approved)
September 16, 2015 Meeting
o TrumpfSubdivision Plat of Subdivision (NWC Huntington Blvd & Central Road)- (Approved)
Upcoming September 30, 2015 Special Meeting
o Duluth Trading Company (NEC Hoffman Blvd. & Pratum Ave.)
CURRENT ACTIVE PROJECT REVIEWS
• Duluth Trading Co., Prairie Stone Parcel 16 -Site Plan for retail building(s)
• Midwest Materials Management, Beverly Gravel Pit- Extension of site plan and special use for recycling facility
• H90 Business Park- Site plan for new office/industrial headquarters building
• Plum Farms, North side of Higgins Rd. at Old Sutton Rd. - Annexation, Amendments to Agreements, text
amendments, zoning, concept site plan for mixed use development
• Huntington Club Townhomes, site plan for parking lot expansion
• 1300 Higgins Road (former Marathon gas station)- Site plan for automotive repair use
• TCF bank (Jewel) Palatine Road- Site Plan for an exterior ATM
POTENTIAL UPCOMING PROJECTS
• Stonegate Conference Center Hotel- Site Plan for new hotel
• Devonshire Woods Estates, Shoe Factory Road- Site plan for new homes on vacant lots
• Beacon Point Residential Phase 2- Site plan and subdivision for single family detached homes
• Southeast comer Prairie Stone Parkway and Beverly Road- site plan for entertainment use
• Dunkin' Donuts/Baskin Robbins, Huntington Plaza- concept plan for new outlot
• Former TGIFriday's- site plan amendment for new restaurant
• Webster Dental, Glen Lake- site plan for expansion
• Hoffman Plaza- Site plan amendment for fa9ade changes, new tenants, and other improvements
• Beverly Properties- Site plan for warehouse building
• Poplar Commons Shopping Center- site plan for building and site improvements
• Level 10, 2495 Pembroke - site plan amendment for parking lot expansion
• Firestone, 801 N. Barrington Rd.- Site plan for tire storage building
Planning Division Monthly Report- September 20 IS
-2-
Village ofHoffinan Estates
GENERAL ACTIVITIES
This Quarter
This Month
Site Plan Review Process
Year to Date
J
Number of administrative site plan cases completed
2
5
38% completed
I 50% completed
I administratively
2
7
Number of PZC site plan cases completed
I administratively
Annual goal is to complete at least 65% of site plan cases through administrative review process
Site Plan Review Timing
Number of cases processed within 105 days
4
Annual goal is to complete 100% of cases within 105 days
Coordinating Planning & Code Efforts
This Quarter
This Month
I
100% completed
within 105 days
7
I 100% completed
within 105 days
_I 48% completed
12
13
I
administratively
Year to Date
20
I
100% completed
within 105 days
This Month
This Quarter
Year to Date
Year Target
4
8
33
48
Number of staff coordination meetings held
This Month
This Quarter
Year to Date
Year Target
Number ofvisithoffman.com listings updated
7
13
32
Average number of Village signs in rotation on
electronic Tollway sign
New digital signs produced for Tollway sign
2
2
3
100% updated within
5 days
100% of time at least
2 signs in rotation
0
0
10
6
This Month
This Quarter
Year to Date
Year Target
0
1
14
20
Economic Development Information Items
Comprehensive Plan Update
Number of meetings held by staff working group
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
•
•
•
•
On August 13, Cook County submitted the Village's 2015-2019 Consolidated Plan meeting HUD's August 15
deadline. The plan identifies priorities that will be funded through CDBG for the next five program years.
On August 18, rehabilitation work began on a home and is scheduled for completion in late September through the
Village's single family home rehabilitation program.
Received letter from HUD indicating zero findings on their routine monitoring visit and file review they conducted
at the Village in mid-July.
On September 2 and 3, Clayton Black attended an Entitlement Grantee Workshop with other communities that
receive HUD funding. The workshop highlighted a number of changes that HUD is beginning to implement to the
CDBG program.
. :r.or the :r.ourthl quarter of the current program year wh"1ch runs throughS eptember 3 0, 2015.
This m:r.ormatiOn IS
This Month
This Quarter Year to Date Current Reporting Ratio
CDBG Expenditures and Reporting Ratio
$0
11
$228,997
$429,192
0.71
Current Reporting Ratio" equals ratio of unspent funds to total allocated funds in program year. Permitted to hold up to 1.5 of yearly allocation.
Housing Program Goals
Rehabilitation Projects completed
Housing & related issues education pieces released
This Month
This Quarter
Year to Date
Year Target
1
0
1
0
1
6
5
5
NB5
DEPARTMENT OF DEVELOPMENT SERVICES
coiiEENFiiR.ciiMENTDiVisiiJNMONTiiLY REPORT-- -------,
SUBMITTED TO: PLANNING, BUILDING & ZONING COMMITTEE
BY: Peter Gugliotta, Director of Planning, Building and Code Enforcementp
&-
September 2015
GENERAL ACTIVITIES
•
•
•
On August 8, 2015, David Banaszynski inspected the Barrington Lakes and Party in the Park events.
On August 24, 2015, David Banaszynski attended the NWMC Health Director's meeting in Arlington Heights.
On August 25, 2015, John Shogren attended the Fox Valley Chapter Illinois Plumbing Inspectors Association
monthly meeting in Aurora.
ADMINISTRATIVE ACTIVITIES
•
•
•
Code Enforcement Officers continue to coordinate annual property maintenance and basic fire safety inspections at
all multi-family properties in the Village. These inspections are expected to continue at least through October.
The Village's seasonal Code Enforcement staff person has concluded his employment.
The advertisement to fill the vacant Code Enforcement Officer position has been issued with an application deadline
of October 9, 2015. The goal will be to find an applicant with relevant inspection experience to assist with the
rental inspection program and code enforcement activities in general. While the position is vacant, other
Development Services staff will assist to cover critical duties related to enforcement activities.
Enhance Customer Service In Permit Process
Number of building permit plan review process
improvements made
Number of building permit administrative processing
improvements made
This Month
This Quarter
Year to Date
Year Target
0
0
0
2
0
0
1
2
RENTAL HOUSING LICENSE AND INSPECTION PROGRAM
•
•
There are currently 2,039 rental properties registered.
Staff continues to work diligently on enforcement activities with owners who are not in compliance with various
aspects of the program. Several recent cases have required a significant staff work.
-2-
' •:1. ; ' -1: :}an '·.:
ll
F~b.
85
27
57
27
46
3
72
76
0
I
2015 Construction Inspections
'i<irW . cMaY.
jiJ(
'Mi
67
30
34
28
Code Enforcement Division Monthly Report- September 2015
· ..·.0··~
.
8
21
13
0
49
27
41
44
32
1
10
8
3
72
38
38
23
44
71
23
35
19
34
7
28
66
0
79
35
52
27
51
8
48
63
7
97
41
53
2:
70
11
84
100
4
92
41
65
Shed
6
2
0
3
1
Sewer
0
2
1
0
2
3
2
1
0
0
0
0
0
0
0
0
0
0
399
2SS
216
317
286
369
488
426
0
I
Plumbing
Other
Fence
Deck
Total
so
13
_24
62
0
1:
32
15
_46
120
1
4
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
262
375
202
359
66
333
508
10
18
11
0
0
0
27S6
There are approximately 2,010 total addresses subject to annual Fire inspections (this number fluctuates based on
businesses opening/closing).
!iil~:eCii:drl/:
- . . ··<:
Annual
Reinspections
Total
<-'i~rv-i · Feb
172
117
112
82
229
254
M.,-
2015 Rental Inspections
Apr·
Aug:. ;,si!rt' :' bilK{ J~~'N®.&~ ~~:iD~~B~ r:~mo;~
J.un· , Jul
Mav
228
154
208
184
166
185
76
165
122
105
98
89
0
0
0
0
0
0
0
0
1187
1076
382
392
351
241
227
187
0
0
0
0
2263
There are approximately 2,039 total rental properties subject to annual inspections (this number fluctuates based on
new registrants and owners who choose to no longer rent their properties).
Inspection Services Performance
This Month
Percentage of building inspections within 24 hr. notice
98%
Percentage of annual fire inspections completed*
5.2%
Percentage of annual rental inspections completed
4.8%
.,
*Note: There IS a part t1me f1re mspector pos1t1on currently vacant .
This Quarter
Year to Date
Year Target
97%
18.2%
10.9%
97%
45%
61.2%
95% within 24 hr. notice
95% of total
100% of tota I
Call Outs
-3-
Garage Sales
,-:,,-.
. ;
~-_,-
__ !_
·Ye~i-~~;: :i'- c;20IS
2014
Jan
2
1
Feb
5
1
3
3
Apr
25
23
May
72
81
Mar
Jun
.,
~
~
131
-~
88
132
115
Sep
0
111
Oct
0
41
Nov
0
3
Dec
150
103
109
Total
Garage Sale Permit Summary
.!!
Aug
Jul
0
2
407
644
100
~
~
.
~
50
0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
-4-
Village of Hoffinan Estates
Permit Revenue
Y~Br .•.,_, 1;·u··:. '2iifs
Jan
$52,379
$15,057
Feb
Mar
$17,389
Apr
$34,157
Mav
$221,124
Jun
$43,889
$61,332
Jul
Aug
$73,628
5ep
$0
Oct
$0
Nov
$0
Dec
$0
•-.
I
_
Total
$518,955
.
i2014
$18,611
$17,377
$75,725
$22,612
$30,175
$37,807
$31,923
$45,104
$35,858
$29,589
$20,425
$30,858
Permit Revenue Comparison
$250,000
$200,000
g$150,000
~
$100,000
$50,000
$0
• 2015 • 2014
$396,064
Total Revenue includes building permits, fire permits and Temporary Certificates of Occupancy.
2015 Budget: $545,000
Building Permit Processing Performance
This Month
This Quarter
Year to Date
Year Target
Percentage of permits entered in computer within 24
hours of submittal
98%
98%
98%
95% within 24 hours
Percentage of permit plan reviews completed within 10
business days
Percentage of final permits processed within 48 hours
of plan approval
98%
97%
97%
95% within 10 days
98%
98%
98%
90% within 48 hours
Village ofHoffinan Estates
-5-
2015 YTD
Accessory
Vehicle
Tall
1%
24%
Ga rbage/Recyt:
/Yard Waste
8%
3%
Maintenance
7%
35%
2015 Citations Issued
AU<.·..
JLm·
ss
47
83
54
155
*Includes Rental License Citations (new for 2015)
Percentage of property maintenance inspections
completed within 24 hours of notice
92
sep·
110
0
0
0
0
664
This Month
This Quarter
Year to Date
Year Target
97%
97%
96%
95% within 24 hr. notice
-6-
..
Act(~·:. "·'. -··:Jail .ifeb.
High Risk Food
39
32
Med Risk Food
0
0
Low Risk Food
0
0
Reinspections
8
7
Public Pools
0
0
Plan Review
1
4
Day Care
11
0
Co~aint
4
2
Total
_:
63
45
2015 Environmental Health Inspection Report
1
'M'iir
·Apr
Juri
May
Jul
0
33
0
8
0
8
0
7
2
37
1
18
0
9
0
8
29
1
2
8
12
5
0
6
44
56
75
63
61
0
3
8
3
3
0
0
1
1
48
3
0
2
Au•
~p
,·Ott" ·'No:v;r ~~}.D:e~i:;)' ~~~: ..,
~
10
0
0
48
3
0
4
0
9
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
147
72
102
63
15
36
22
46
76
64
0
0
0
0
503
11
2015 YTD
DayCa
Risk Food
5%
29%
Public
13%
'-
Mo>rl
Risk Food
14%
Food establishments are divided into the risk categories of high, moderate or low, and planned inspections are performed three, two, or one time
each year respectively. A high risk establishment presents a high relative risk of causing food borne illness based on the large number of food handling
operations typically implicated in food borne outbreaks and/or the type of population served by the facility. There are approximately 265 facilities
that require a total of approximately 470 planned inspections throughout the year (this number fluctuates based on businesses opening/closing).
Percentage of annual food health inspections completed
This Month
10.2%
This Quarter
20.8%
Year to Date
Year Target
67.9%
100% of total
During 2014, the State of Illinois began implementing a new Food Handler Permit rule that requires every food
establishment employee to pass a basic online test relative to their job tasks, as opposed to the previous rule where just
one on-site manager must be trained. As part of this new rule, the Village Health Officer has the added responsibility of
spot checking employees on basic requirements such as hot or cold temperatures, hand washing practices, and other
basic sanitation provisions. There has also been an increase in the number of establishments requesting educational
information from the Health Officer due to these new State regulations.
- 7-
New Foreclosures Filed
New Foreclosures Filed
Jan
12
Feb
7
Mar
7
8
11
Apr
May
Jun
Jul
9
0
Aug
4
Sep
0
0
0
Oct
20
12
10
~
24
~ 20 +-~---------1~---------------------------
13
12
6
10
9
11
Dec
0
4
8
Total
58
139
Nov
30,--------------------------------
u
~
25
15
+-----=-----------+--1-----11--------------
,f
3 10
;!! 5
0
• 2015 • 2014
Foreclosures Resold
:veaf;.;·_:~:'::
Jan
::· :··:.,·do~t'S' -.· ·>ZO'l4-'
Seo
Oct
11
10
16
28
17
9
6
9
0
0
Nov
0
Dec
0
106
Feb
Mar
Apr
May
Jun
Jul
Aug
Total
Foreclosures Resold
12
7
22
20
17
8
10
17
15
14
13
15
170
• 2015 • 2014
NB6
ECONOMIC DEVELOPMENT
&TOURISM
MONTHLY REPORT
SEPTE
General
•
Ongoing phone calls and emails with shopping center owners in town to receive updates on
properties and assist in improving the properties.
•
Communicated with local brokers and property owners to answer questions and help fill vacant
properties.
•
Met with several new developers who showed interest in vacant land in Hoffman Estates.
•
Updated the Village's available properties database through Location One Information System
{LOIS). The properties are updated weekly.
•
Staff met with various groups to discuss the lease or sale of the old fire station space in the
entertainment district.
•
Attended the monthly Arts Commission meeting and assisted with the summer concerts at the
Village Green which were well attended and had a very positive response.
•
Attended the monthly Membership Committee meeting of the Chamber of Commerce.
•
Met with other departments to coordinate communications and marketing within the Village so
as to better promote all Village business and increase transparency. The outcome of these
meetings will yield a Communication and Marketing Guide to assist Village staff.
•
Met with Comcast to understand their capabilities and future infrastructure upgrades so as to
better inform businesses within the Village.
•
Attended an IEDC Entrepreneurial and Small Business Development training course toward
gaining Certified Economic Developer status. The skills from this course will be applied to helping
the small businesses in Hoffman Estates grow and thrive here.
•
Participated in the Young Professional Advisory Committee's conference call to further the
mission ofthe IEDC.
•
Met with several property owners who are looking into the possibility of creating a TIF around
their properties to improve the value and tenancy ofthe space.
•
Prepared an RFP for the sale and redevelopment of 75/85 Golf Road. The RFP was distributed to
10 development groups with a month to respond. Staff, along with S.B. Friedman, will narrow
down the respondents and present the findings to the PB&Z Committee and Board for decision.
Economic Development &
Tourism Monthly Report
- 2-
September 21, 2015
Office/1 nd us trial
Tourism
•
WILLOW CREEK ASSOCIATION - GLOBAL
LEADERSHIP SUMMIT - AUGUST 6-7, 2015
(SOUTH BARRINGTON CAMPUS)
Staff visited 7 businesses in 2015 as part
of the BRE outreach program. 2 more
visits are scheduled.
Outreach will
continue throughout the year.
•
Prepared for, and led, a quarterly
meeting of the GCAMP Marketing
Committee to discuss the new website,
promotion of National Manufacturing
Day on October 2nd amongst the various
communities' involved and best ways to
work with the schools to attract the
attention of middle school youth.
•
Staff attended the GCAMP-sponsored
Golden Corridor Maker Space steering
committee meeting in Itasca to discuss
the preparation of the business plan and
501c3 status. Ideally, this group will run
on its own without the assistance of any
municipality.
Retail
•
Staff began preparations for the ICSC
Chicago Deal Making show in October.
This includes registering for the booth
space, preparing display materials, and
scheduling appointments.
•
Attend the ICSC Chicagoland Retail
Connection conference to learn about
new retailers expanding in the area as
well as network with brokers and
developers.
•
Met with Sterling Organization and their
engineering
and
TIF
consultants
redevelopment
regarding potential
options for Hoffman Plaza within the TIF
district.
•
Worked with Village hotels on revenue
maximization tactics to strategize
capturing occupancy and driving rate
during the 2-day WCA event that draws
10,000 guests to the area. Tracked
95-100% occupancy at every hotel
following event.
WOMEN OF FAITH - SEPTEMBER 25-26,
2015,SCA
• Provided contact information on all
hotels in the Village to event organizers
to ensure that each be considered
"preferred" in an effort to pull
occupancy to Village hotels during this
2-day event.
ELECTRONIC
RFP
SEASON
SEPTEMBER/OCTOBER 2015
• Many corporate accounts require hotels
to complete an electronic submission
that outlines rates and features of a
hotel before the property can be
included in their "preferred" programs.
Staff provided a recap sheet of the
top/targeted accounts to all Village
hotels to ensure they are working
through their brands to be included in
the opportunity to bid for business for all
accounts their property wants to host in
2016.
SWOT
(STRENGTHS,
WEAKNESS,
OPPORTUNITY, THREAT) ANALYSIS OF
ONLINE BOOKING PORTALS
• Conducted online research to determine
how each of our hotels appear on the
sites in ranking and rate on popular
booking portals (i.e. Hotwire, Trivago,
Booking.com, Expedia, Kayak, Priceline,
Budget travel) and met with each
property to review findings and suggest
improvements to their sites.
Economic Development &
Tourism Monthly Report
-3-
September 21, 2015
Tourism (Cont.)
TOURING SALES LEADERS- HYATT PLACE NEW DIRECTOR OF SALES
•
Conducted a tour with the new Sales Director highlighting Hyatt Place's competitive set
(other hotels) top/targeted accounts and strong demand generators. This allows the new
Sales Director to continue existing hotel relationships with corporate accounts and
establish referral relationships with area demand generators despite their lack of
knowledge ofthe area and market coming into their new position.
CHICAGO MUSTANGS SOCCER TEAM- SCA- 2015/16 SEASON
•
Met with the Mayor and General Manager to discuss special/themed events, housing
opportunities for Mustangs, and incoming teams. Provided contacts for sponsorship
opportunities within School Districts and area Park Districts for partnerships.
CHICAGO COUGARS- TIER 31NSTRUCTIONAL YOUTH HOCKEY TEAM- SCA- 2015/16 SEASON
•
Met with the Mayor and General Manager and Coach to discuss housing opportunities for
Chicago Cougars. Provided contacts for sponsorship opportunities within School Districts
and area Park Districts for partnerships.
BON APPETIT- FOOD TASTING FESTIVAL, OCTOBER 22, 2015 - STONEGATE CONFERENCE
AND BANQUET CENTRE
•
Providing general assistance to the Chamber in writing copy, providing advance press,
restaurant procurement, volunteer assignments, flyer distribution, and group invitation
to area Senior Housing and businesses.
MEETINGS/ACTIVITIES
•
•
•
•
•
•
•
•
•
•
•
•
•
LaQuinta General Manager- Met to discuss confidential sale of property.
Celtic Fest Commission- March 2016.
Shop with a Cop - December 2015.
World's Largest Truck Convoy- September 2015.
Strides for Life - October 2015.
Relay for Life- June 2016.
Potential Rib Fest for Hoffman Estates- November 2016.
World War II Re-enactment Group- 2016.
Economic Development- Met to provide supportive text for future project.
Arboretum Restaurant Managers Meeting- Solicit participation in Taste Fest- Chamber
membership.
Circulated ramp closure information to hotels for advance warnings to arriving guests.
Met with Transportation Division to discuss new IDOT sign age requirements for Fitness
for America 2016.
Shootz & Ladders softball game fundraiser- Solicit prizes and sponsors.
Kevin Kramer, Director of Economic Development
Linda Scheck, Director of Tourism & Business Retention

August 3, 2015 1. Request by Stonegate

Transcription

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