2015.07.16 Board Packet 6581KB Aug 17 2015

AGENDA
Village of Bailey's Prairje
Regular Meeting of the Board
July 16. 2015
6:30pm
Notice is hereby given that the Village of Bailey's Prairie Council win meet on Thursday. June 18,
2015, at 6:30pm, at Village Hall 1680 Jimmy Phillips Blvd., Angleton, Texas. At said meeting the
council win discuss,consider and lor take action on any and all of the following matters.
1. Declaration of quorum and can to order ..
2. Approval of the minutes of the Public Hearing and the regular meeting on June 18, 2015
and the called meeting of 5/29/2015.
3. Citizens wishing to address the Board.
CONSENT AGEI~DA:
4.
All
ITEMS USTED UNDER THE "CONSENT AGENDA" ARE CONSIDERED TO BE ROUTINE
BY THE BOARD OF ALDERMEN AND WILL BE ENACTED BY ONE MOTION.
THERE WILL BE
NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS AN ALDERMAN REQUEST IT TO BE
REMOVED FROM THE CONSENT AGENDA AND CONSIDERED
BY A SEPARATE ACTiON.
5. Approval of Accounts Payable
6. Approval of Financial Reports
DISCUSSION ITEMS:
7. Presentation of the Financial Audit for October
Gary Gratzer, CPA.
1,2013 to September
8. Oiscussiion and possible action on Ordinance 2015-5:
AN
30, 2014 by
ORDINANCE
OF
TIlE VILLAGE OF HAn.,EY'S PRAIRIE, TEXAS, MAKING
FINDINGS OF FACT;
AMENDING ORDINANCE NO. 2014-2; AMENDING TIlE BUDGET
FOR
THAT
VILLAGE FOR THE FISCAL YEAR BEGINNlNG OCTOBER 1. lOt4, AND ENDING
SEPTEMBER 30, 2015; AND PROVIDING A
DATE.
SEVERANCE CLAUSE AND EFFECTIVE
9. Discussion and possible action on a plan for the mowing and maintenance of
Prairie Park.
10. Discussion and possible action on mowing and maintaining the roadside ditches
b,eionging to the village and maintenance of outfall ditches draining the roadside
ditches of Halls, Bailey. and Shanklin Roads under the inter-local agreement with
Brazoria County.
11. Discussion of the timeJine and requirements
for adopting a tax rate for the
ViJlage IOf Bailey's Prairie for 2015.
12..Discussion and possible action for the Village to elect to pay reimbursements for
benefits paid to its former employees in lieu IOf paying contributions (taxes)
under the law.
REPORTS:
13. Report on HUD Program
14.. Report of the floodplain Administrator
15..Report on Zoning Violations
16. Report on Committee to make suggestions regarding notification of residents and to
review the current village website.
ANNOUNCEMI:NTS:
*The City Council for the Village of Bailey's Prairie reserves the right to adjourn into executive session at
any time during the course of this meeting to discuss any of the matters listed above, as authorized by
Texas Government Code Sections 551.071 (Consultation with Attorney). 551.072 (Deliberations
regarding Real Property). 551.073 (Deliberations regarding Gifts and Donations). 551.074 (personal
Matters). 551.076 (Deliberations regarding Security Devices) and 551.087 (Deliberations regarding
Economic Development Negotiations).*
I certify that Dlis notice of Dle Counoil Meeting was posted in the following locations:
Village of Bailey's Prairie Website: Date:
By
~
_
Time:
_
Village Hall Front Door: Date:
8y
_
:
Time:
_
State of Texas
County of Brazoria
Village of Bailey's Prairie
The Village of Bailey's Prairie conducted aspecial called meeting at 6:30pm, May 29,2015, with the following in
attendance:
Io Mapel, Mayor
Michelle Powless, Mayor Pro Tern
John Ontiveros, Alderman
Rhonda Hall, Alderwoman
Judith McElya, Alderwoman
1. Declaration of quorum and call to order.
Quorum present, Meeting started at 6:30pm
2. Discuss, consider and
I or take
action on extending the Disaster Declaration that was filed with the
State of Texas by the Mayor on 06_03_2015..
Alderwoman McElya made a motion to accept the proclamation
EXTENSION FOR THE VILLAGE OF BAILEY'S PRAIRIE.
Alderwoman Powless second motion.
- DISASTER DECLARATION
Motion passes with 4 for; 0 against.
Alderwoman McElya made a motion toadjoum special called meeting.
motion. Meeting was adjourned at 6:45pm.
Motion passes with 4 for; 0 against
Jo Mapel, Mayor
ATTEST:
Johnye Brown, Village Secretary
Alderwoman Hall seconded
State of Texas
County of Brazoria
Village of Bailey's Prairie
The Village of Bailey's Prairie conducted its Regular Meeting that was held at 6:30pm,
18, 2015, with the following
Thursday, June
in attendance:
Jo Mapel, Mayor
John Ontiveros, Alderman
Rhonda Hall, Alderwoman
Michelle Powless, Alderwoman
Judith McElya, Alderwoman
1. Declaration of quorum and call to order.
Quorum present, Meeting called to order at 6:32pm.
2. Approval of the minutes of the Public Hearing and the regular meeting on May 21, 2015, and the
Special Called Meeting of June io=.
May 29th Minutes will be approved next month.
Alderwoman Powless made a motion to approve the minutes.
Alderwoman
McElya second motion.
Motion passes with 4 for; 0 against.
3. Citizens wishing to address the Board.
None
CONSENT AGENDA:
ALL ITEMS LISTED UNDER THE "CONSENT AGENDA" ARE CONSIDEREDTO BE ROUTINE BY THE BOARD
OF ALDERMEN AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATEDISCUSSION
OF THESE ITEMS UNLESSAN ALDERMAN REQUESTIT TO BE REMOVED FROM THE CONSENT AGENDA
AND CONSIDERED BY A SEPARATEACTION.
4. Approval of Ac:counts Payable
Check No. 1385 - Laurence E. Boyd - Attorney -Invoice# 13191 - $1508.22
Check No. 1386 - Johnye Brown - Village Secretary - $461.75
Check No. 1387 - Randy Stroud - Floodplain Administrator - $500.00
Check No. 1388 - Zeigler's - 18x24 Single Sided Signs/Tall Step Stakes for flooding - $230.00
Check No. 1389 - Brazosport Facts - Publications - $343.20
Check No. 1390 - Brazoria County Cities Association - BCCA Annual Dues - $12.00
EFTVerizon - BP Phone - $24.65
EFT Direct Energy - $446.95
s.
Approval of Financial Reports
Alderwoman Powless made a motion to approve Consent Agenda items with modifications
financial reports. Alderman Ontiveros second motion.
Motion passes with 4 for; 0 against.
to
DISCUSSION ITEMS:
6. Discussion and possible action on declaring the Disaster Declaration for Village of Bailey's Prairie for
14 days.
Jo will check with District Coordinator on disaster for 7 days.
7. Discussion and possible action on recent flooding
No homes appeared to get water in them.
their well tested.
Jo submitted
Anyone that had water over their well will need to have
disaster summary and will update.
REPORTS:
8. Report on HUD Program
Rhonda spoke with Nancy. Two projects finished about $9800 left. An application is in the process of
being approved.
The Board needs 'to determine what they want to do for future projects and submit.
9. Report of the Floodplain Administrator
No permits were issued.
10. Report on Zoning Violations
Shop violation - owners have removed sign.
Village Attorney will work with DA Office regarding Mr. Spears's violations.
Alderwoman McElya made a motion to adjourn.
adjourned at 7:26pm.
Alderwoman
Powless second motion. Meeting
Motion passes with 4 for; 0 against.
The Village reserves the right to meet in a closed session on any agenda item should the need
arise and if applicable pursuant to authorization by Title 5, Chapter 551 of the Texas
Government Code.
Village of Bailey's Prairie, Texas
By:
_
Jo Mapel, Mayor
ATIEST:
Johnye Brown, Village Secretary
VILLAGE OF BAILEY'S PRAIRIE
MONTHLY AND YTD REPORT
Fiscal Year 2014-2015
Oct 1, 2014 - Sept 30, 2015
,
May 2015
IRECEIPIS
,
BUDGET
i
Building Permits
$
This month
20.2.50.
2,20.0..0.0. $
:
Franchise Fees
$
36,535.0.0.
Sales Tax
$
Total Receipts
D.IS:BURSEMENTS
$
7,0.00.0.0
45,735.00
Brazoria County Payment Road Maintenance
Building Maintenance
Building Permits - payment to FP Adm
Dues
Election Expense
financial Review
,floodplain
s
Administrator
S
'Insurance
,large Trash Pickup
Oty Wide
legal and Professional
Office and Operational
Maintenance-Road
Maintenance
$
$
$
$
$
$
$
Expense
and Outfall Ditches
- Prairie Park
$
$
$
$
$
Payroll Taxes
$
Public Notices
$
$
$
$
•Utilities and Telephone
,Village Secretary
Total Disbursements
Beginning Balance
Ending Balance
Difference
$
$
$
s
$
1,228.62
758.38.
2,189.50,
, Thismonth
BUDGET
Blackboard
$
1,50.0.0.0
5,0.0.0.00.
$24,30.4.67.
$6,723.24
$ 32,721.04 •
. Y-T-D
1,20.0.0.0
%ofBudget
5,00.0..00
$0.0.0
10.0.%
0.%
83%
89%
$536.00
600..00
$0..0.0.
500.0.0
1,50.8.22
137.58
130..25
87.00.
457 ..61
461.75
3,282.41
29,737.37
28,242.71
1,494.66
$
$
$
32,721.04
24,184.04
8,537.00
I
10.0.%
$1,0.00.63
1,50.0.0.0
1,0.00.0.0.'
6,0.00..0.0 $
1,635.00
500..00
5,0.0.0..00 $
2,000.0.0. $
3,50.0.0.0
2,000..00· $
900.0.0
600.00. • $
6,500.0.0 ' $
6,0.00.00. $
45,735.0.0.
$
77%.
67%
96%
72%
$ 1,50.0..0.0.
.$
30.0..0.0. '
IncomeYTD
Expenses YTD
Difference YTD
Y-T-D
,%ofBudget
$ 1,693.13
$0..00
$4,00.0.0.0
$1,633.50.
$0.00.
$4,793.97
$1,118.55
$1,0.0.0..00.
$185.25
$987.0.0.
$375.40.
$3,825.90.
$3,694.0.0
0.%:
0.%
67%
10.0.%,
0.%
96%
56%
29%
9%
110%
63%
59%1
62%:
,
$ 29,650..20.
65%
1:58PM
Village of Bailey's Prairie
07113115
Custom Summary Report
May 2015
Accrual Basis
Mayis
Income
Building Permits Income
Franchise Fees
Sales Tax
Total Income
Gross Profit
~nse
Floodplain AdlriinistratoT
L~I
and Professional Fees
Office and Operational Expense
Maintenance - PRlirie Pari<
Public Notices
Utilities and Telephone
Village Secretary
Total Expense
Net Income
202.50
1,228.62
758.38
2,189.50
2,189.50
500.00
1,508<22
137.58
130.25
81.(110
457.61
461.75
3,282.41
-1,092.91
Page 11
Village of Bailey's Prairie
Transaction Detail by Account
7:25PM
07/13115
Accrual
May 2015
Basis
Type
Date
Operating ,Account
Check
De,posit
Deposit
Cbeck
Check
Check
Check
Check
Check
Check
Check
Check
05J01/2015
05'04'2015
05/0812015
05f1tf2n15
05121/2015
0512112015
05121/2015
105'2112015
<35f2112'015
05'21/2015
05/2112015
05'2212015
05'2612015
Deposit
Hum
Name
1378
George Prince
EFT
Verizon
Jotmye BroWll
Randy Stroud
Bay Star Printing
JoM~el
JoMapel
GeoFge Prince
laurence Boyd
Direct Energy
1379
138{)
1381
1382
1383
1384
1385
EFT
Memo
Park Maintenance
Deposit
Deposit
May Phone Bill
Secretary - May c2015
Floodplain AllIminislir .
2015 Hurricane Guid .
Reimbl.llSementfor
.
Reimbursement for P .
PaTk Maintenance for .
Invoice 13191
May Electric Bill
Deposit
Talai Oper.Jting Accoum
Building Permits
Deposit
Deposit
Deposit
05f26f2015
Cash
1350
2111
9141
FiliPennit
Screened Paron
60 Loads of Dill
Barn
Brenda Acuna
Rick:meJ:S
FondoR
Drury
-51.00
-86.58
-60.00
-1.,508.22
-432.96
1,395.60
Franchise Fees
Deposit
051002015
0512612a15
Deposit
05126/2015
05/28/2015
O5J2612015
DePosit
Deposit
Deposit
-50.00
-5'0.00
-50.00
-52.50
_202.50
Total Bl.lilding PeTmits Income
23046
116876
1349 .
6000 .
Sage
New Wave
Southwestern
Verizon
Bell
Jan-March Right of ...
May 2015
53192082
Jan-Mar
Deposit
Total Franchise fees
-35.52
-512.20
-569.8'0
-4.44
·6.66
-1,228.62
Sales Tax
Deposit
05108/2015
EFT
Texas Comptroller
lIIIay2015
-758.38
-758.38
Total Sales Tax
Administrator
05'2112015
Check
1380
Randy Stroud
May-2015
Legal and Professiolrlal
Check
Fees
05121/2015
1385
laurence
Boyd
Invoice 13191 - May ...
Expense
05'21/2015
05/2112015
1382
1383
JoMa;pel
JoMapel
ReimbuJ:Sement for P .
Reimbursement for P .
- Prairi,!! Park
05'0112'015
05/21/2015
1378
1384
Geo1ge Prince
Geolge Prince
Park Mainlence fOT M ...
April - May 2015
0512112015
1381
Bay Star Printing
Hl.lrri.can Guide Printi ...
Utiliti.es and Teleph(llJ1e
Check:
05111/2015
Check
0512212015
EFT
EFT
\ferizon
Direct EneJgY
May Phone Bill
May Electric 8m
87.00
0512112015
24.65
432.96
457.61
Total Utilities and Telepnone
Total Village Secretarll
60.00
87.00
Total Public Notices
Village Secretary
Check
70.25
130.25
- Prairie PaTk
Public Notices
Check
51.00
86.58
137.58
Total Office and OpeJ:ational Expense
Tota'l Maintenance
1,508.22
1,508.22
Total Legal and Professional fees
Office and Operational
Check
Check:
SOO.on
500.00
Total Floodplain Administrator
TOTAL
-er.oo
Income
05f26f2015
05126/2015
05'2612.015
Maintenance
Check
Check
-70.25
35.52
758.38
-24.65
-461.75
-500.00
-1,092.91
Deposit
floodplain
Amount
1379
Johnye Brown
May-2015
461.75
461.75
0.00
Page 1
VILLAGE OF BAILEY'S PRAIRIE
MONTHLY AND YTD REPORT
Fiscal Year 2014-2015
Oct 1, 2014 - Sept 30, 2015
June 2015
RECEIPTS
This month
BUDGET
$
$
2,200.00
36,535.00
$
$
Sales Tax
s
$
7,000.00
45,735.00
$
Total Receipts
Building Permits
,
Franchise Fees
DISBURSEMENTS
,
1
BUDGET
s
Blackboard
Brazoria County Payment Road Maintenance
Election Expense
$
$
$
$
$
Financial Review
s
Building Maintenance
Building Permits - payment to FP Adm
Dues
Floodplain Administrator
$
Insurance
$
Large Trash Pickup City Wide
Village Secretary
$
$
$
$
$
$
$
$
$
Total Disbursements
$
Beginning Balance
Ending Balance
Difference
$
$
. Legal and Professional
Office and Operational
Maintenance-Road
Maintenance
Expense
and Outfall Ditches
- Prairie Park
Payroll Taxes
Public Notices
Utilities and Telephone
$
$
1
Y-T-D
-
This month
$24,304.67:
$7,489.75
101%
73%
s 33,487.55
Y-T-D
'%of8udget
$ 1,500.00,
1,500.00,
5,000.00,
300.00 .
s
1,200.00 '
600.00 $
1,500.00
1,000.00
6,000.00 $
1,635.00
500.00
5,000.00
2,000.00
3,500.00
2,000.00,
900.00
600.00 $
6,500.00
6,000.00 $
45,735.00
s
s
12.00
500.00
573.20
411.60
461.75
2,018.55
28,242.71
28,015.87
226.84
IncomeVTD
ExpensesYTD
Difference VTD
77%.
67%
$ 1,693.13
766.51
766.51
%ofBudget
$
$
$
33,487.55
24,184.04
9,303.51
s
5,000.00.
$0.00
$1,000.63
$548.00
$0.00
$0.00
$4,500.00
$1,633.50
$0.00
$4,793.97
$1,118.55
$1,000.00
$185.25
$987.00
$'948.60:
$4,297.50
$4,155.15
31,668.15
,
100%
100%
0%
83%
91%
0%
0%
75%.
100%
0%
96%
56%
29%
9%
110%
158%
66%
69%
69%
2:52PM
Village of Bailey's Prail'lie
07/13115
Custom Summary Report
June 2015
Accrual Basis
JU.n15
Income
Sales Tax
766.51
Total Income
766.51
Gross Pnmt
Expense
Dues and Subscriptions
Flood,plain Administrator
766.51
12.00
500.00
Public Notices
573.2<0
Utilities and Telephone
Village Secretary
471.60
Total Expense
Net Income
451.75
2,018.55
-1,252.04
Page 1
3:06PM
Village of Bailey's Prairie
07113115
Transaction Detail by Account
June 2015
Aoorual Basis
Date
Type
Num
Name
Memo
Verizon
Texas Oomptroller
Johnye Brown
RandyStmud
Zeiglers
Brazosport Facts Newspaper
Brazoria County Cities Assoc ...
Dimct Energy
Deposit
Secretary - June 2015
Flood,plain A1iministr .
18x24 Single Sided .
Public Hearing NotilL
201512016 BCCA A...
Amount
Operating Aocount
Check
Deposit
Check
Check
Check
Check
Check
0611012015
0611212015
06118'2015
0611812015
1388
1389
1390
Check
06f1Qf2015
EFT
0611812015
06/18/2015
0611812015
EFT
Dep
1386
1387
0611212015
EFT
Texas Comptroller
Deposit
Total Sales Tax
Dues andSubscripltions
Check
06118'2015
1390
Brazoria County Cities Assoc ...
.2D1512016 BCCA A ...
Public Notices
Check
Check
-12.00
-446.95
-766.51
12.00
1.2.00
06(1812015
1387
Randy Stroud
JUfle2015
06'1812015
061181'2015
Utilities and Telephone
Check
Check
1388
1389
Zeiglers
Brazosport Facts Newspaper
18x24 Single Siller! ...
Public Hearing NotifL
Total Village Secretalry
230.00
343.20
513.20
0611012015
0611912015
EFT
EFT
Verizon
Direct Energy
24.65
446.95
471.60
Utilities and Telephone
Village Secretary
Check
SOROO
500.00
Total Public Nal:ices
TOTAL
-343.20
Administrator
Total Floodplain Administrator
rmal
-230.00
-766.51
Total Dues and Subs,criplions
Floodplain
Check
-461.75
-51)0,(.10
-1,252.04
Total Operating ACCIllunt
Sales Tax
Deposit
c24.65
766.51
0611812015
1386
Johnye Brown
Secretary - June 2015
461.15
4ti1.7S
0.00
Page 1