Dear APNA Exhibitor, On behalf of the American Psychiatric Nurses

Transcription

Dear APNA Exhibitor,
On behalf of the American Psychiatric Nurses Association, I am delighted that your organization
is participating in the APNA 27th Annual Conference, scheduled for October 9-12 at the Henry
B. Gonzalez Convention Center in San Antonio, TX. Enclosed is vital, time sensitive
information regarding important dates and deadlines for the different elements associated with
your exhibit display.
I want to ensure that your experience as an Exhibitor at this year's conference is a positive one.
Therefore, it is important that you carefully review the enclosed materials and adhere to all
deadlines. Materials included are:
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List of Important Dates and Deadlines
"You Need to Know" Information Sheet
Updated Exhibit Hall Hours
Conference Program Advertising Opportunities
Tote Bag Insert Information
Updated Floor Plan
Exhibitor Prospectus
Vendor information and order forms for your booth amenities
If you have any questions, feel free to contact me at [email protected] or 703-971-6114. I
look forward to working with you on what promises to be an exciting conference filled with
cutting-edge programming and successful networking opportunities.
Best Regards,
Keely M. McNerney
APNA 27th Annual Conference
October 9-12, 2013 ƒ San Antonio, TX
Important Exhibitor Dates & Deadlines
August 23:
Conference Program Book advertising order due
August 23:
Electronic company description due for Program Book
September 4:
Conference Program Book camera-ready artwork due
September 13:
Last day to secure housing at APNA’s conference rate (based on
availability)
September 30:
Tote bag insert application and payment due
October 9 & 10:
Installation of exhibit booths/registration
October 10 & 11:
October 11:
Wednesday, October 9:
Installation: 8:00am - 5:00pm
Registration: 6:30am - 6:30pm
Thursday, October 10:
Installation: 8:00am - 1:00pm
Registration: 7:30am - 6:00pm
Annual Conference Exhibition Hours
Thursday, October 10
Exhibit Hall Open:
Refreshment Break:
1:30pm - 5:00pm
3:30pm - 4:15pm
Friday, October 11
Exhibit Hall Open:
Beverage Break:
9:00am - 11:30am
8:45am - 9:15am
Exhibit Dismantle
Friday, October 11:
11:30am - 5:00pm
YOU NEED TO KNOW!
APNA's Official Decorator
Levy Exposition Services, Inc.
14900 Interurban Avenue S, Suite 271
Seattle, WA 98168
253.437.0031 - phone
253.437.0032 - fax
Items You May Need To Order For Your Booth
Furniture Rental - Your booth rental rate does not include any furniture. If you require a table, chairs,
counter, literature stand, etc, you will need to order this through Levy Exposition Services, Inc. The forms are
included in this kit.
Booth Carpet - APNA requires that all exhibit booths be completely carpeted. To order carpet, please refer to
Levy’s forms in this kit. APNA does provide aisle carpet through out the exhibit hall.
Convention Center Services - Any electrical service (other than general overhead lighting), phone or internet
service, etc. all need to be ordered through the Convention Center and/or their approved vendors. The forms are
included in this kit.
Height Restrictions
The official height restriction of a standard booth at the APNA 27th Annual Conference is eight (8) feet for an
in-line booth and 16 feet for an island booth. Should your booth extend higher than that level, you must receive
advance permission from APNA for a booth that does not adhere to those height restrictions. Signs may be
rigged from the ceiling; however, they must not hang lower than 14 feet from the ground (the standard height of
the aisle signs). Banners of significant weight must be approved in advance from Levy, APNA's official
decorator.
Security
Although APNA will provide 24-hour security at access points to the exhibit hall we strongly recommend you
use extreme caution with your proprietary materials and valuables. Remember, your booth materials are
vulnerable to theft. When closing down your booth for the day, please take with you anything of significant
confidentiality or value. APNA is not responsible for anything that may be taken from your booth. Exhibitors
and exhibitor personnel are highly discouraged from bringing anything of personal value into the exhibit hall.
Live Models
APNA has implemented a policy of no live models in an exhibit booth. If you have any questions or concerns
regarding this policy please contact Keely at [email protected].
UPDATED EXHIBIT HALL HOURS!
APNA 27th Annual Conference
October 9-12, 2013
San Antonio, TX
Convention Center
Exhibit Set-Up
Wednesday, October 9………………………8:00am - 5:00pm
Thursday, October 10………………………….8:00am - 1:00pm
Please note, all exhibits must be set by 1:00pm on Thursday, October 10.
Exhibit Hall Hours
Thursday, October 10...........................................1:30pm - 5:00pm
Refreshment Break: 3:30pm - 4:15pm
Friday, October 11..............................................9:00am - 11:30am
Beverage Break: 8:45am - 9:15am
Exhibit Dismantle
Friday, October 11…………………………..11:30am - 5:00pm
American Psychiatric Nurses Association
27th Annual Conference
Registration Brochure and Conference Program
Advertising Opportunities
ADVERTISING DEADLINES
Registration Brochure –
Advertising Order:
May 17, 2013
Camera-Ready Ad:
May 22, 2013
BLACK & WHITE RATES
One Page
7" x 10"
½ Page (Vertical)
3 3/8" x 10"
½ Page (Horizontal)
7" x 4 7/8"
¼ Page
3 3/8" x 4 7/8"
Conference Program –
Advertising Order:
August 23, 2013
Camera-Ready Ad:
September 4, 2013
SPECIFICATIONS
Digital Materials (PROGRAMS/FORMATS)
x QuarkXpress (including all images & fonts)
x Press Optimized PDFs
x Illustrator EPS files
(all fonts saved as curves/outlines)
Bleed Size
Trim Size
$1,000
$800
$800
$600
8 3/4" x 11 1/4"
8 1/2" x 11"
COLOR RATES
2-Color
$450 (in addition to black & white rates)
4-Color
$750 (in addition to black & white rates)
Inside Cover
Inside Back Cover
$1,800 (4-color)
$2,000 (4-color)
*Advertise in both programs and receive a 10% discount off each ad. No additional discounts apply.
Email ad in a pdf or jpeg file; advertisers will be billed for producing a composed proof if one is not provided. All
advertising opportunities must be pre-paid. Please confirm position availability prior to submitting your Insertion
Order and payment. Refunds will not be issued for advertisement cancellations received after Advertising Order
deadlines.
ADVERTISING ORDER/CONTRACT
Company _________________________________________________________________________________
Address _____________________________________City___________________ State ____ Zip _________
Phone _________________ E-Mail _____________________________________ Ad size ________________
Signature ______________________________________________________ Date ______________________
Payment Method - Check - Credit Card - Other (Please circle one)
Payment Amount $_______________________
Credit Card Information
__________________________________________________________________________________________________
Card Number
Expiration Date (MM/YYYY)
__________________________________________________________________________________________________
Name As It Appears On Card
__________________________________________________________________________________________________
Billing Address (If Different Than Above)
Advertising Guidelines
All copy is subject to APNA approval. APNA reserves the right to edit or refuse ad materials that are determined unsuitable. Publication of an
advertisement does not constitute endorsement or approval of a book, publication, point of view, standard of service, or opinion presented therein.
APNA reserves the right to add the word "advertisement" to copy that resembles editorial matter and to crop up to 1/8” from either side of any bleed
page.
Send completed Advertising Order/Contract and payment to:
APNA Conference Advertising, Attn: Keely McNerney, 12708 Autumn Crest Drive, Oak Hill, VA 20171
Or email to [email protected].
American Psychiatric Nurses Association
Tote Bag Insert Application
APNA Tote Bag Insert
As attendees register for the APNA conference, your company’s sales and promotional literature can be awaiting them in
their conference tote bags, alerting them to your products and services and encouraging them to visit your booth. APNA
is pleased to offer its exclusive Annual Conference Tote Bag Insert to official conference exhibitors.
APNA will distribute your literature, promotional materials, sales brochures, etc. to all attendees as they register for the
conference. The cost to participate in the Tote Bag Insert is $900 for one piece or $1,200 for two pieces.
Tote Bag Insert materials may be no larger than 8 ½” x 11”.
To reserve space, please complete and return this contract, along with full payment, by September 30, 2013.
Confirmation and shipping instructions will be provided. Please provide a sample to APNA for approval prior to
shipping. Cancellations received prior to September 6, 2013 will be eligible for a 50% refund. No refunds will be made
for cancellations received after September 6, 2013.
[
]
We would like to participate in the APNA Annual Conference Tote Bag Insert
Number of items _________
Total payment $_________
1. Enclosed is our payment for service in the form of a check or credit card, drawn on a U.S. bank, in U.S. funds,
made payable to “APNA.”. (Tax ID No. 22-2814679.)
2. We understand that the deadline to commit to the APNA Tote Bag Insert is September 30, 2013.
Exhibiting Organization ___________________________________________________ Booth # ________________
Address __________________________________________________________________________________________
City ___________________________________________
State _____________ Zip Code ___________________
Phone ______________________________ E-Mail ______________________________________________________
Signature _________________________________________________ Date ___________________________________
Payment Method - Check - Credit Card - Other (Please circle one)
Payment Amount $_________________
Credit Card Information
__________________________________________________________________________________________________
Card Number
Expiration Date (MM/YYYY)
__________________________________________________________________________________________________
Name As It Appears On Card
Signature
__________________________________________________________________________________________________
Billing Address (If Different Than Above)
Send completed application and payment, no later than September 30, 2013, to:
APNA Tote Bag Insert, [email protected] or Attn:Keely McNerney, 12708 Autumn Crest Dr.,Oak Hill,VA 20171.
Shipping instructions will follow, please DO NOT ship to the address listed above, thank you!
APNA 27th ANNUAL CONFERENCE
E x h i b i t o r
P r o s p e c t u s
October 9-12, 2013
Henry B. Gonzalez Convention Center
San Antonio, Texas
JO I N U S
Join us in San Antonio, Texas for the American Psychiatric Nurses Association (APNA) 27th Annual Conference.
As an exhibitor, you will be part of the largest annual gathering of psychiatric nurses and related professionals in
North America. Reach more than 1,200 mental health professionals delivering care to patients in outpatient/ambulatory,
residential, home care and inpatient settings.
APNA fosters excellence in the domains of education, policy, practice, research and organizational development. During the
conference, attendees will focus on learning about the latest and most effective products, services, training and best
practices to improve their knowledge and skills.
APNA is committed to facilitating and supporting opportunities for dynamic interaction and participation among conference
attendees, presenters and exhibitors. Your organization will benefit from immediate brand recognition, increased sales and
increased product exposure among many new potential customers at the APNA Conference.
Preliminary
Exhibit Schedule
APNA MEMBERS
2012
8,200 (projected)
2011
7,800
2010
7,000
Wednesday, October 9, 2013
2009
6,200
8:00am - 5:00pm
2008
6,047
2007
5,248
2006
5,145
(SUBJECT
TO CHANGE)
Exhibits Set-Up
Thursday, October 10, 2013
8:00am - 1:00pm
Exhibits Set-Up
2:15pm
Exhibit Hall Open
2:15pm - 5:45pm
Exhibits, Poster
Presentations &
Refreshments
0
1,000
2,000
3,000
4,000
5,000
6,000
7,000
Primary Work Settings
Composition of Members
6%
15%
Doctorally Prepared Professionals
Schools of Nursing
45%
Friday, October 11, 2013
8:30am - 11:00am
Exhibit Hall Open
11:00am - 5:00pm
Exhibit Tear Down
Inpatient
(public and
private)
62%
32%
Advanced
Practice
(APRNs)
including
precribers
Basic
Level
Nurses
39%
Outpatient
(community,
private
practice)
1%
Other
Annual Conference Registration
Reserve your
booth today!
2012
1,267/ Pittsburgh, PA
2011
1,256/ Anaheim, CA
2010
1,127/ Louisville, KY
2009
1,002/ Charleston, SC
2008
1,033/ Minneapolis, MN
2007
927/ Orlando, FL
2006
819/ Long Beach, CA
0
2
2
500
600
700
800
900
1,000
1,100
1,200
1,300
8,000
SAN
AN T O N I O , T E X A S
The first thing San Antonio visitors notice is the friendliness of everyone they encounter. Combine that with the dizzying array of facilities,
hotels, services and attraction; the walkability of the city; the vibrant
culture and well-preserved historical sites.
Explore San Antonio Consider these high points as you plan your trip,
ranging from the city's major theme parks to the River Walk lined with
restaurants, patios, galleries and shops. The city is filled with culturally significant arts, history, culture, museums and architecture.
Free Fun Don’t miss the Alamo. Stroll the secluded parts of the River
Walk or wander through the Spanish missions. Soak in live music, from
polka to R&B, daily at Main Plaza.
Get to Know San Antonio Stroll through the restored Japanese Tea
Garden. Swim with the dolphins at SeaWorld San Antonio. Take a river
taxi from one end of the River Walk to the other. Have a mojito at the
Menger Hotel's historic bar. Watch the sunset from the 759-foot Tower
of The Americas.
TRAVEL INFORMATION
San Antonio’s central location makes it a convenient destination from
both the East and West coasts, and a newly renovated international
airport only 9 miles from downtown makes access even easier:
By Air There are more than 100 flights daily to San Antonio. For
flight information, transit services and other information, visit the
San Antonio International Airport website at www.sanantonio.gov/
aviation.
By Car San Antonio is centrally located in south-central Texas, only
1.5 hours from Austin, 3.5 hours from Houston and 4.5 hours from
Dallas/Fort Worth.
And getting around is easy once you’re here. A concentrated downtown offers convention facilities, venues, accommodations, and
attractions within walking distance, while a diverse transit system of
taxis, river cruisers and more can get you anywhere you want to go.
Getting to and from the airport
Taxi The San Antonio International Airport (SAT) is only about 9 miles
from downtown San Antonio, or about a 15-minute taxi ride. Two to
six people ride for the price of one.
GETTING AROUND DOWNTOWN
Downtown travel is a breeze on open-air streetcars that are authentic
reproductions of those that traveled the streets of San Antonio more
than 50 years ago. Four streetcar routes stop at top attractions like
the Alamo, Spanish Governor's Palace, La Villita and the King William
Historic District. The downtown streetcar station at Convention Plaza
provides convenient access for travelers.
Rio San Antonio Cruises operates open-air river cruisers that tour the
River Walk, the closest ticket booth is located at Rivercenter Mall,
which is connected to the San Antonio Marriott Rivercenter Hotel,
APNA’s headquarter hotel. They also offer taxi service to approximately 40 spots along the River Walk for a unique way to get from
place to place. Drivers have tickets on board for taxi service or you
may purchase them at any ticket location.
APNA’S OFFICIAL CONFERENCE HOTEL
San Antonio Marriott Rivercenter - Headquarter Hotel
Enjoy 4-Star San Antonio accommodations convenient to such attractions as the Alamo and Henry B. Gonzalez Convention Center. Our
River Walk hotel anchors San Antonio's fabulous Rivercenter Mall,
with shopping, dining, and entertainment. The Alamo, one of the
nation's most storied and revered landmarks, is within easy walking
distance from the hotel. Our River Walk hotel is designed for relaxing,
with LCD TVs, premium cable, high-speed Internet access, and
Marriott's Plug-In Technology in each guest room. Enjoy exceptional
dining at our sizzling Sazo's Latin Grill, offering Spanish-fusion cuisine
in the chicest setting in the city.
We are convenient to many San Antonio-area attractions, including
the Seaworld San Antonio, Six Flags Fiesta Texas, the San Antonio
Zoo, and much more.
Guest Room Information
The hotel rooms include premium satellite cable, LCD TVs, pay-perview options, spacious work areas and high speed internet access.
The freshly decorated rooms and suites offer fine decorative touches
and Marriott's Plug-in Technology. Meeting attendees will appreciate
two phone lines, voicemail, and speakerphone in each room. This
hotel has a smoke-free policy.
Information provided by San Antonio Convention & Visitors Bureau and the San
Antonio Marriott Rivercenter.
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CONFERENCE
ARKETING
OPPORTUNITIES
M
SPONSORSHIPS
Sponsorships get you noticed! Conference sponsorships offer
unique marketing opportunities that provide increased brand
awareness to conference attendees. A variety of 27th Annual
Conference sponsorship opportunities are available. A sample
of opportunities is listed below.
• Official Conference Tote Bags
• Keynote Speakers
• Refreshment Breaks
• Badge Holders
Watch your Email for more information or contact Keely
McNerney at [email protected] or 703-971-6114.
CONFERENCE ADVERTISING
Double the impact of your exhibit! Advertise to create interest
in your business and reach key decision makers before, during
and after the conference. If you cannot attend, this is a great
opportunity to create a presence for yourself and reach a
highly-targeted audience of thousands of psychiatric nurses
and allied professionals. Advertising is also a successful way to
highlight your specific exhibit hall location, products and
services. Your ad becomes a permanent, visible reminder of
your organization, long after the conference is over.
The APNA 27th Annual Conference Registration Brochure is
mailed to more than 9,000 individuals (including APNA members, past attendees, college and university programs, etc).
The Registration Brochure lists the complete preliminary
schedule for the Annual Conference. It also provides registration, hotel accommodation and other important information
about the conference. The Advertising Order/Contract and full
payment are due by May 17, 2013. Artwork is due by May 22,
2013. Please note that refunds will not be issued for
Registration Brochure advertisement cancellations received
after the Advertising Order deadline of May 22, 2013.
The APNA 27th Annual Conference Program Book is
distributed to more than 1,200 on-site conference attendees.
It includes the information listed in the 27th Annual
Conference Registration Brochure as well as the final
schedule, keynote biographies and exhibitor descriptions.
The Advertising Order/Contract and full payment are due by
August 28, 2013. Artwork is due by September 4, 2013. Please
note that refunds will not be issued for Final Program advertise-
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Take advantage of APNA
Annual Conference marketing
opportunities to increase your
company’s visibility and
establish yourself as an
industry leader and supporter.
ment cancellations received after the Advertising Order deadline
of August 28, 2013.
Advertise in both programs and receive 10% off each ad. No
additional discounts apply.
TOTE BAG INSERT PROGRAM
As psychiatric nurses arrive at the APNA conference, your
company’s sales and promotional literature can be awaiting
them in their registration packets, alerting them to your
products and services and encouraging them to visit your
booth. Include your marketing or promotional information in
the conference tote bag received by all of the APNA 27th
Annual Conference attendees. The cost to participate in the
Tote Bag Insert Program is $900 for one piece or $1,200 for
two pieces. To reserve space for a tote bag insert contact
Keely McNerney at [email protected] by September 25,
2013. Confirmation and shipping information will be provided.
You must be an exhibiting company to conduct a tote bag
insert.
LITERATURE DISPLAY TABLE
For organizations that cannot exhibit at the conference, space
on a literature display table can be rented for distribution of
company materials. The Literature Display Table fee is $400
for each type of brochure, leaflet, booklet or other individual
item that is displayed.
All materials must be approved in advance by APNA. To
receive approval to display your material, please send two
copies of each item you wish to display with your completed
application.
PRODUCT THEATERS
Product Theaters will be offered again at the 27th Annual
Conference. These sessions will:
• Present new research findings on products
• Give product details
• Give demonstrations
• Highlight new products to a key audience
Product Theaters are promotional and are not eligible for
continuing education contact hours.
For more information please contact Keely McNerney at
[email protected] or access the information on the
APNA website, www.apna.org.
Get Noticed!
Booth Information
Booth Rental Rates
BOOTH TYPE
10’x10’ In-Line Booth For-Profit Rate
FEE*
$1,750
10’x10’ In-Line Booth Not-for-Profit Rate** $1,300
10’x10’ Corner Booth For-Profit Rate
$1,900
10’x10’ Corner Booth Not-for-Profit Rate** $1,450
10’x20’ Booth For-Profit Rate
$3,850
10’x20’ Booth Not-for-Profit Rate**
$2,900
20’x20’ Island Rate
$10,000
* Additional booth configurations will be accommodated
whenever possible.
**Tax ID Number and tax exemption status required to
receive not-for-profit rate.
Booth Rental Rates Include:
• 8’ back drapes and 3’ side drapes
• 7”x44” ID sign (including booth number and
company name)
• In-hall security during exhibit and non-exhibit
hours
• Copy of APNA Registration Brochure and Final
Program
• Organization description in the Final Program
• Conference attendee list
For additional information about exhibits or
booth assignments, please call Keely McNerney
at 703-971-6114.
Items Not Included
in the Exhibit Fee:
• Booth carpeting
• Furniture rental, table, chairs, etc.
EXHIBIT HALL
FLOOR PLAN
• Electrical service (other than general overhead
lighting)
• Installation/dismantling services
• Storage
GENERAL SERVICE CONTRACTOR/
EXHIBITOR SERVICE MANUAL
Approximately two months prior to the conference, the official
General Service Contractor for the APNA 27th Annual
Conference will email a complete exhibitor kit to all organizations
that contract with APNA to exhibit.
5
RU L E S & R E G U L AT I O N S
These rules and regulations are fully incorporated as part of the contract between
the exhibiting organization and the American Psychiatric Nurses Association.
APNA will accept Exhibit Space Applications/Contracts on a firstcome, first-served basis; please complete and return your form,
including your 1st-6th space preferences and full payment as soon
as possible. Please mail your completed Exhibit Space Application/
Contract and your check, credit card, or money order (drawn on a
US bank in US dollars and made payable to “APNA”) to:
APNA Exhibit Contract
Attn: Keely McNerney
12708 Autumn Crest Drive
Oak Hill, VA 20171
Please note that APNA is unable to accept purchase orders for
exhibit space or marketing opportunities.
• All products and services exhibited at the APNA conference shall
be directly related to the APNA mission and must be of professional or educational benefit or interest to conference participants.
APNA reserves the right to determine the eligibility of prospective
exhibitors for inclusion in its exposition. Eligibility will be determined following receipt of an Exhibit Space Application/ Contract
and prior to booth assignment. Additionally, APNA reserves the
right to reject or require on-site modification of any display or
demonstration that, at APNA’s sole discretion, is not in keeping
with the character of the APNA exhibition.
• All decorations, drapery and fabrics used in exhibit displays must
be flame retardant.
• No exhibitor shall sublet, assign or share any part of the space allocated to his or her organization without prior written consent from
APNA.
• The rights and privileges of any exhibitor shall not be infringed
upon by any other exhibitor. No booth may obstruct exhibition
attendees’ views of adjacent booths from any angle. Booth activities that cause attendees to congregate in the aisles and impede
or restrict traffic are forbidden. All displays, signs, flyers, distribution of literature and souvenirs, entertainment or any other activities must take place inside the contracted booth space only.
• Exhibits including audio and/or video devices must be conducted
and arranged so that no noise will disturb adjacent exhibitors or
attendees. APNA reserves the right to prohibit the use of amplifying devices that it considers objectionable.
• All exhibiting organizations canceling space will be charged a
$250 processing fee, and no refunds will be issued for exhibit
space cancellations received after May 29, 2013.
• No cash transactions will be permitted on the exhibit floor. The
displaying or quoting of inflated list prices on merchandise exhibited will also not be permitted.
• Advertising material or signage of companies other than those that
have paid for exhibit space are prohibited. Canvassing and solicitation of business or other conferences are strictly prohibited. APNA
will appreciate being informed of any infraction of this rule.
• All questionnaires and giveaways must have prior approval by
APNA. Samples of proposed questionnaires and/or giveaways
must be submitted to APNA by August 28, 2013.
• The official APNA General Service Contractor will furnish, erect
and dismantle the common exhibit area as part of this contract. All
shipments of exhibit materials must be made through drayage to
the General Service Contractor, according to the stipulations provided by APNA, and all related shipping costs will be charged to
the exhibitor.
• Exhibitors using service contractors other than those designated
by APNA must obtain approval in advance from APNA. A written
request must be presented by the exhibitor or the contractor at
least 30 days in advance of exhibit set-up and must include the
name and address of the contractor, name of the on-site supervisor in attendance, a certificate of insurance and a statement that
the contractor will comply with all rules and regulations of the
APNA exhibition.
• The exhibitor agrees to adhere to and be bound by all applicable
fire, utility and building-code regulations at the exhibition facility.
The exhibitor also agrees to the contract and terms between the
facility (managers and owners), APNA and other parties relating to
the exhibition. The exhibitor shall not deface or damage the exhibition facility or exhibit area in any way.
• Insurance and liability are the full and sole responsibility of the
exhibitor. This contract shall not constitute or be considered a partnership, joint venture or agency between APNA and the exhibitor.
• Each exhibitor agrees to protect, save and hold the American
Psychiatric Nurses Association (APNA), Henry B. Gonzalez, San
Antonio Marriott Rivercenter and APNA’s General Service
Contractor, as well as all of these entities owners, agents, contractors and employees (hereinafter collectively called Indemnities) forever harmless for any damages or charges imposed for violations of
any law or ordinance, whether occasioned by the negligence of the
exhibitor or those holding under the exhibitor. Further, each
exhibitor shall, at all times, protect, indemnify, save and hold harmless indemnities against and from any and all the losses, costs
(including attorneys’ fees), damage, liability or expenses arising
from or out of, or by reason of, any accident or bodily injury or other
occurrence to any person or persons, including the exhibitor, its
agents, employees and business invitees, which arise from or out of,
or by reason of said exhibitor’s occupancy and use of the exhibition
premise or a part thereof.
• No pets or animals shall be permitted in the exhibit hall, with the
exception of service animals for persons with disabilities.
• Each exhibit must be open during all official show hours.
Exhibiting organizations that do not adhere to this strict APNA
policy may not be eligible to exhibit at future APNA exhibitions.
• In the event of cancellation due to acts of God, fire, strike, government regulations or other causes beyond the control of the parties
to the agreement, APNA will refund that portion of exhibitor fees
that it deems consistent with the expenditures and commitments
already made.
• Unethical conduct or disregard for any rules stated herein, on the
part of an exhibitor, his or her representatives or both will be considered just reason for APNA to dismiss the exhibitor, his or her
representatives or both from the exhibit hall and to prohibit the
exhibitor from attending future APNA conferences. In this event,
it is agreed that no refund shall be made by APNA and that no
demand for redress will be made by either the exhibitor or his or
her representatives.
• Tax Permit If exhibitors will be taking sales orders onsite, they are
required to obtain a Texas sales and use tax permit. Additional
information is available on the Henry B. Gonzalez Convention
Center website or by calling the Comptroller’s office at 800-2525555.
• FDA Regulations Exhibitors must comply with the Food and Drug
Administration restrictions on the promotion of investigational and
preapproved drugs and devices. Exhibitors are responsible for
complying with FDA regulations. For more information on FDA
compliance, please refer to the FDA’s website, www.fda.gov.
Questions? For more information about the APNA 27th Annual Conference,
6
please call APNA at 855-863-2762 or visit the APNA website at www.apna.org.
S
EXHIBIT
PA C E
A P P L I C AT I O N / C O N T R A C T
We hereby apply for exhibition space as follows:
Booth Number Request (list six choices)
FOR APNA USE ONLY
Date received: ________________
First Choice
Second Choice
Third Choice
Fourth Choice
Fifth Choice
Sixth Choice
Booth(s) assigned: ____________
Price: ________________________
Check number: ________________
We agree that:
1) It is not always possible to assign exhibitors’ preferred booth locations; however, APNA will use its best efforts to make booth assignments in the requested area.
2) Assignment of space made by APNA will be considered accepted unless rejected within 14 days of receipt of notification of space assignment.
3) APNA will charge a $250 processing fee for all exhibit space cancellations. No refunds will be issued for exhibit space cancellations
received after May 29, 2013.
4) All provisions of the official Rules and Regulations, as published in the APNA Exhibitor Prospectus, shall be a part of this contract.
Please provide a company description to be included in the APNA Program Book (50 words maximum—copy exceeding this limit will
not be accepted.) Descriptions must be submitted no later than August 28, 2013 to be included in the Program Book. Please email an
electronic version of your description to Keely McNerney at [email protected].
EXHIBIT BOOTH RATES
For-Profit Rate
10’x10’ In-Line Booth . . . . . . . . . . . . . . . . .$1,750
10’ x10’ Corner Booth . . . . . . . . . . . . . . . .$1,900
10’x20’ In-Line Booth . . . . . . . . . . . . . . . .$3,850
20’x20’ Island Rate . . . . . . . . . . . . . . . . . . .$10,000
Not-For-Profit Rate *
10’x10’ In-Line Booth . . . . . . . . . . . . . . . .$1,300
10’x10’ Corner Booth . . . . . . . . . . . . . . . .$1,450
10’x20’ In-Line Booth . . . . . . . . . . . . . . . .$2,900
* Tax ID Number and tax exemption status required to receive Not-For-Profit rate.
Competitors to be located in a different section of the exhibit hall, if possible:
___________________________________________________
Payment in full is due with the Exhibit Space Application/Contract. Payment must be in the form of a money order,
check, or credit card drawn on a US bank, in US funds, made payable to “APNA.” Tax ID Number: 22-2814679.
CREDIT CARD INFORMATION VISA
MASTERCARD
AMEX
Card Number
Expiration Date
Name as it appears on card
Signature
Billing address
City/State/Zip
DISCOVER
Please indicate organization name exactly as you wish it to appear on the exhibitor identification sign and in printed materials:
Company Name
Address
City
State
Zip code
Telephone
Name
Title
Email
Signature
Date
Please send payment to: APNA Exhibit Contract, Attn: Keely McNerney, 12708 Autumn Crest Drive, Oak Hill, VA 20171
7
EXHIBITOR
LI S T
Join us to exhibit at the APNA 27th Annual
Conference and you will be in good company.
Some of the organizations that have exhibited with APNA in recent years include:
Abbey Press/One Caring Place
Abbott Laboratories
Aiken Regional Medical Centers
Alameda County Medical Center
Allina Hospitals & Clinics
ALZA Pharmaceuticals
Amedisys Home Health Care
American Association of Suicidology
American Nurses Credentialing Center
American Psychiatric Publishing, Inc.
Ardent Health Services LLC
Army Medical Recruiting
Army Nurse Recruiting
AssureRx Health
AstraZeneca Pharmaceuticals LP
Aventis Pasteur Inc.
Barkley & Associates
Barnes-Jewish Hospital
Blackwell Publishing
Boston College, William F. Connell School of Nursing
Braintree Laboratories, Inc.
Brandman University
Bristol-Myers Squibb/Otsuka America Pharmaceutical, Inc.
Bristol-Myers Squibb Company
CARF International
Carilion Clinic
Case Western Reserve University - School of Nursing
Centene Corp
Central State Hospital
Chatham University
Cherry Hospital - NC Dept. of Health & Human Services
Chic n Unique
Children’s Medical Center Dallas
CINP
CNS Senior Care
CNS Vital Signs
Coalinga State Hospital
Community Care Behavioral Health Organization
Consilium Associates
CooperRiis, a Healing Farm Community
CPI
Creative Care Concepts Inc.
Current Psychiatry
Cyberonics, Inc.
DailyMed Pharmacy
Diamond Healthcare Corporation
Department of Veterans Affairs
Depression and Bipolar Support Alliance (DBSA)
Eli Lilly and Company
Elsevier, Inc.
Erickson Retirement Communities
F.A. Davis Company
Fletcher Allen Healthcare
Forest Laboratories, Inc.
Genoa Healthcare
Genomind, LLC
The Gideons International
GlaxoSmithKline
Gould Farm
8
Grand Canyon University
Green Oaks Hospital
Hartford Institute for Geriatric Nursing
Hazelden
Health Match BC
Horizon Mental Health Management, Inc.
HRA Research
Humane Restraint Co., Inc.
Humane Shield™, Inc.
ICANotes
Idaho Primary Care Association (IPCA)
Intermountain Hospital
International Bipolar Foundation
International Critical Incident Stress Foundation, Inc (ICISF)
IVAX Pharmaceuticals, Inc.
Janssen Pharmaceuticals, Inc.
Journal of Psychosocial Nursing and Mental Health Services
Laclede, Inc.
Lakeview Center of Baptist Health Care
Laurel Heights Hospital
Lifelinc Nursing
Lighthouse Care Center of Conway
Lippincott Williams & Wilkins
Loma Linda University Behavioral Medicine Center
Los Angeles County Department of Mental Health
Manisses Communications Group, Inc.
Maui Memorial Medical Center
Medcalm
MedOptions
Merck & Co.
The Methodist Hospital System
McNeil Consumer & Specialty Pharmaceuticals
The Menninger Clinic
MHM Services Inc.
Mindability - The Road Map to Peace of Mind
Minnesota Department of Human Services –
State Operated Services
Mosby/Elsevier Science
Narcotics Anonymous World Services, Inc.
NAPPI International
National Alliance for the Mentally Ill (NAMI)
The National Depressive and Manic Depressive Association
National Institute on Alcohol Abuse and Alcoholism (NIAAA)
National Mental Health Association (NMHA)
National Schizophrenia Foundation
Neuroleptic Malignant Syndrome Information Services (NMSIS)
Neuronetics, Inc.
New York Presbyterian Hospital
Northeast Georgia Health System
Northeast Georgia Health System, Inc.
Nurses Service Organization
Organon, Inc.
Ortho-McNeil-Janssen Pharmaceuticals, Inc.
Ortho-McNeil-Janssen Scientific Affairs, LLC
Otsuka America Pharmaceutical, Inc.
Pacific Hospital of Long Beach
Pamlab, LLC/Deplin
Paralegal Program
Partnership for Prescription Assistance
Pediatric Nursing Certification Board
Pfizer Inc.
Pinpoint, Inc.
Pinpoint Technologies, Inc
Prairie St. Johns
Psychiatry Weekly
Rapid Psychler Press
Queensland Health - Australia
Reckitt Benckiser Pharmaceuticals
Recovery Inc.
Remuda Ranch Center for Anorexia and Bulimia
RiverValley Consulting Services, Inc.
Rose Hill Center
Roxbury Treatment Center
Sage Publications
Schizophrenia Digest and bp Magazine
Sepracor Inc.
Sharp Healthcare
Sheppard Pratt Health System
Shire US Inc.
SHS North America
Sigma Theta Tau International
Silver Hill Hospital
SLACK Incorporated
Smoking Cessation Leadership Center/UCSF
Southcentral Foundation
Spartanburg Regional Medical Center
Spring Lake Ranch
STG Inernational, Inc.
Suanders/Mosby
The SunBox Company
Sunovion Pharmaceuticals Inc.
Supplemental Health Care Services, Inc.
Targeted Testing Inc
Tender Loving Care/Home Health Care
Teva Pharmaceuticals
Thomas Edison State College,
School of Professional Studies Nurse
Timberline Knolls Residential Treatment Center
Tucson Medical Center
UCLA Healthcare
UHS of Delaware, Inc
UHS, Universal Health Services
United States Public Health Service
Universal Health Services
University of California, San Francisco, School of Nursing
University of Colorado Denver, College of Nursing
University of Kentucky
University of Pennsylvania School of Nursing
University of Pittsburgh School of Nursing
University of Tennessee Health Science Center,
College of Nursing
University of Texas - Harris County Psychiatric Center
US Army Medical Command
US Navy Recruiting Command
US Public Health Service Commissioned Corps
Vanderbilt School of Nursing
VA Healthcare Retention & Recruitment Office
Worldwide Travel Staffing Ltd.
Wyeth
JOIN US FOR THE APNA 28TH ANNUAL CONFERENCE!
OCTOBER 22-25, 2014 INDIANAPOLIS, IN
APNA’S 27th Annual Conference
SERVICE
CONTRACTOR
CONTACT:
LEVY EXPOSITION SERVICES INC.
14900 Interurban Ave. S, Suite 271
Seattle, WA 98168
Tel: 253 437 0031 Fax: 253 437 0032
LOCATION:
200 E. Market St.
San Antonio, TX 78205
EXHIBITOR MOVE-IN:
Wednesday, October 9, 2013
8:00 am – 5:00 pm
8:00 am – 1:00 pm
EXHIBITION DATES:
1:30 pm – 5:00 pm
9:00 am – 11:30 am
EXHIBITOR MOVE-OUT:
11:30 am – 5:00 pm
BOOTH EQUIPMENT:
each 10' X 10' booth space comes with the following:
! 8' high drapery backwall – white/burgundy
! 3' high drapery sidewalls – white
! 1 – 7” x 44” booth identification sign
If you require additional furnishings or services please complete
and return the appropriate enclosed order form(s).
AISLE CARPET:
The aisles will be carpeted in burgundy.
DISCOUNT PRICE
DEADLINE:
In order to receive the discount rates listed on the enclosed order forms,
your PAID order is to be received by September 27, 2013.
SHIPPING:
Please see the Material Handling order form and invoice in this
manual for further information and associated costs. Please note
concerning outbound shipments at the close of the show, all
carriers must be checked in by 3:00 pm on Friday, October 11th.
If your carrier is not checked in by this time, the shipment(s) will
be re-routed via the official show carrier, Liberty Convention Freight.
All ADVANCE air and ground shipments should arrive at the
advance warehouse between September 3 – October 4, 2013
and should be consigned as follows:
APNA 2013
Company Name & Booth #
Levy Exposition Services, Inc.
c/o Liberty CFS NV, Inc.
111 Gembler Road
All DIRECT air and ground shipments should not arrive
prior to 8:00 am on Wednesday, October 9, 2013 and should be
consigned as follows:
APNA 2013
Company Name & Booth #
c/o Levy Exposition Services, Inc.
200 E. Market Street
U N I O N R E G U L AT I O N S
FOR SAN ANTONIO, AUSTIN &
SOUTH TEXAS AREA
To assist you in planning your show, we would like to provide you with the following
information regarding your labor jurisdictions.
LABOR SERVICE
Levy has exclusive labor to assist with your Installation and Dismantling needs as well as
Freight Services. Full time employees with Exhibiting Companies may set their own
booths without assistance from our labor.
MATERIAL HANDLING
Levy is the exclusive provider of freight services. Full time employees of exhibiting
companies may move their own materials to their booth space with 2 wheel dollies ONLY.
Vehicles being unloaded must be owned or leased and operated by a full time employee
of the exhibiting company. No pallet jacks nor motorized forklifts can be operated by
anyone other than the Official Freight Service company. Hotel Bellmen, Porters, Taxi
Drivers, Day Laborers, etc are not allowed on the show floor and cannot move any
materials to and from the exhibitor’s booth. Levy will control access to the loading docks
in order to provide for a safe and orderly move-in/move-out. Exhibitors wishing to move
their own materials in or out of the show will be provided a space in the dock area to load
or unload their vehicles on a first come basis.
PLEASE NOTE:
Please do not tip any employees. Do not give coffee breaks, for union employees have a
fifteen minute paid break mid-morning and mid-afternoon. Any attempt by an employee to
solicit a gratuity for any service should be reported immediately to Levy and/or Exhibit
Management. Union employees are paid a good wage scale, and tipping is strongly
discouraged and is not an accepted policy of any Official Service Supplier.
If you encounter any difficulty with any laborer, or if you are not satisfied with the work
performed, please bring this to the attention of Levy. Please refrain from voicing
complaints directly to craft personnel.
The person in charge of your exhibit should carefully inspect and sign all work order
forms. If there are any questions about any bills, bring the bill to the appropriate Service
Desk and discuss it with the person in charge.
LABOR & CONDITIONS
EXPOSITION SERVICES INC.
UNION REGULATIONS.cdr
Fax: 253 437 0032
14900 Interurban Avenue South, Suite 271
Seattle, WA
USA 98168
Telephone: 253 437 0031
E-mail: [email protected]
APNA’s 27th Annual Conference
October 9 - 12, 2013
San Antonio, Texas
PAYMENT & CREDIT CARD CHARGE AUTHORIZATION FORM
COMPANY
BOOTH NUMBER
ADDRESS
street
PHONE
city
state/province
FAX
PO #
AUTHORIZED CONTACT SIGNATURE
zip/postal code
E-MAIL
AUTHORIZED CONTACT - PLEASE PRINT
x
country
DATE
All orders are regulated
by LES Payment Terms
& Conditions as well as
Material Handling Terms
& Conditions.
CREDIT CARD AUTHORIZATION
VISA
MASTERCARD
EXPIRY
DATE
AMERICAN EXPRESS
ACCOUNT
NUMBER
CORPORATE
PERSONAL
CARDHOLDER’S BILLING ADDRESS
CARDHOLDER’S SIGNATURE
x
city
state/province
zip/postal code
country
CARDHOLDER’S NAME - PLEASE PRINT
Please complete the information requested and return payment in full with this form and your orders. You may
choose to pay by credit card and/or bank check, however, we require your credit card authorization to be on file
with LES. For your convenience, we will use this authorization to charge your credit card for any additional amounts
incurred as a result of show site orders placed by your representative for this event.
CALCULATION OF ORDER FORMS
TOTAL FROM EACH ORDER FORM
Carpet, Drape, & Complements Rental Order Form ...............................................
Custom Carpet Order Form......................................................................................
Table and Chair Rental Order Form ........................................................................
$
$
$
Specialty Accessories Rental Order Form...............................................................
$
Rental Exhibits Order Form .....................................................................................
$
Table Top Exhibit & Cabinets Order Form................................................................
$
Graphics & Sign Order Form ..................................................................................
$
Sign & Banner Hanging Order Form.........................................................................
$
Plant & Flower Order Form.......................................................................................
$
In-Booth Forklift Order Form.....................................................................................
$
Labor Order Form ....................................................................................................
$
Material Handling Order Form .................................................................................
$
Exhibit Booth Cleaning Order Form..........................................................................
$
FULL PAYMENT IN US FUNDS
$
To simplify payment, send one check payable to Levy Exposition Services Inc. for the entire amount or note the amount
to be charged to your credit card.
Charge my credit card in the amount of
Check no.
Dated
in the amount of
$
$
XPO/ us credit-card.cdr
Fax: 253 437 0032
Seattle, WA
USA 98168
Telephone: 253 437 0031
October 9 - 12, 2013
San Antonio, Texas
THIRD PARTY BILLING REQUEST
COMPANY
BOOTH NUMBER
ADDRESS
street
PHONE
city
state/province
FAX
AUTHORIZED CONTACT SIGNATURE
x
zip/postal code
Deadline Date
September 27, 2013
country
PURCHASE ORDER NUMBER
AUTHORIZED CONTACT - PLEASE PRINT
All orders are regulated by LES
Payment Terms & Conditions as
well as Material Handling Terms
& Conditions.
DATE
You may arrange for a third party to handle your display and be billed for services. LES will agree to this arrangement if
the third party has a satisfactory payment record with us. BOTH firms must complete this form, and the THIRD PARTY
must complete the credit card charge authorization on the Payment & Credit Card Authorization form. Return
both forms by the deadline date.
It is understood and agreed that the exhibiting firm is ultimately responsible for payment of charges. If your named
third party does not pay the invoice before the last day of the show, charges will revert to you, the exhibiting firm. All
invoices are due and payable upon receipt.
EXHIBITING FIRM
THIRD PARTY
_________________________________________
_________________________________________
_________________________________________
_________________________________________
_________________________________________
_________________________________________
_________________________________________
_________________________________________
_________________________________________
_________________________________________
_________________________________________
_________________________________________
EXHIBITING FIRM
ADDRESS
CITY
STATE/PROVINCE
PHONE
ZIP/POSTAL CODE
FAX
AUTHORIZED SIGNATURE
THIRD PARTY
ADDRESS
CITY
STATE/PROVINCE
PHONE
ZIP/POSTAL CODE
FAX
AUTHORIZED SIGNATURE
ALL LES SERVICES WILL BE INVOICED TO THE THIRD PARTY UNLESS INDICATED BELOW:
________________________________________________________________________________________________
________________________________________________________________________________________________
EXHIBITING FIRM’S CREDIT CARD CHARGE AUTHORIZATION
CARDHOLDER’S BILLING ADRESS
CARD
NUMBER
CITY
PROV. / STATE
POSTAL/ZIP CODE
COUNTRY
MASTERCARD
VISA
AMEX
CHEQUE
CARDHOLDER NAME
(PLEASE PRINT)
EXPIRY
DATE
SIGNATURE
TODAY’S DATE
MONTH / DAY / YEAR
XPO/ us thirdparty.cdr
Call our experienced professionals for an innovative and customized approach.
Fax: 253 437 0032
Seattle, WA
USA 98168
Telephone: 253 437 0031
October 9 - 12, 2013
San Antonio, Texas
CARPET, DRAPE & COMPLEMENTS RENTAL ORDER FORM & INVOICE
COLORED CARPET SELECTIONS
Description
Size -
CARPET OPTIONS
Discount Standard
Rate
Rate
Total
Discount Standard
Rate
Rate
Description
9 ft. X 10 ft.
169.00
219.70
Carpet foam padding per sq. ft.
9 ft. X 20 ft.
338.00
439.40
Size _________ ft. x _________ ft.
9 ft. X 30 ft.
507.00
659.10
9 ft. X 40 ft.
676.00
878.80
= ______________________ sq. ft.
1.50
1.95
1.00
1.30
Total
Poly covering per sq. ft.
Size _________ ft. x _________ ft.
Custom cut size.
Calculate sq. ft. x price per sq. ft.
= ______________________ sq. ft.
Size _________ ft. x _________ ft.
= ______________________ sq. ft.
3.45
4.49
DRAPE
(Includes installation and removal)
__________ lin. ft. of 3’ high drape
Blue
Purple
Red
Black
Teal
Grey
Burgundy
__________ lin. ft. of 8’ high drape
Blue
Purple
Red
Green
Quantity
$9.75/ft
$11.50/ft $14.95/ft
Gold
Teal
Peach
White
Light Beige
Grey
Burgundy
COMPLEMENTS
SPECIAL INSTRUCTIONS
$7.50/ft
Black
(Also see Specialty Accessories Form)
Discount Standard
Rate
Rate
Description
Waste basket
27.00
35.10
Chrome coat tree
92.00
119.60
Aluminum easel
40.00
52.00
102.00
132.60
Chrome stanchions
29.00
38.00
Velvet stanchion ropes - blue
29.00
38.00
Chrome sign holder 22” X 28”
Total
COST SUMMARY
EXHIBITOR INFORMATION
(OFFICE USE ONLY)
25% CANCELLATION FEE
(OFFICE USE ONLY)
SUBTOTAL
COMPANY
CONTACT
RATE ADJUSTMENT
BOOTH#
8.25 % SALES TAX
TOTAL
US DOLLARS
PLEASE REFER TO THE PAYMENT & CREDIT CARD CHARGE AUTHORIZATION FORM
**ORDERS WILL NOT BE PROCESSED WITHOUT PAYMENT**
STANDARD RATE will be applied to all orders not received
and paid in full by September 27, 2013. We reserve the right
to adjust orders calculated incorrectly.
A 25% CANCELLATION FEE will be applied to all orders
received and then canceled. If full service has been provided then
100% of original fee will be applied.
XPO/carpet-drape9X10.cdr
Fax: 253 437 0032
Seattle, WA
USA 98168
Telephone: 253 437 0031
October 9 - 12, 2013
San Antonio, Texas
CUSTOM CARPET ORDER FORM
Custom Carpet can also be ordered on the regular Carpet Order Form.
Deluxe Carpet in a Variety of Decorator Colors to Enhance Your Exhibit
Black
French Beige
Blue Mist
Grey Pearl
Charcoal
Jade
Colony Blue
Peony
Emerald
Red
(CHECK BOX OF COLOR DESIRED)
SAMPLES AVAILABLE UPON REQUEST
Rental includes installation and poly covering for protection and removal.
Orders must be received by September 27, 2013 to guarantee availability.
DISCOUNT
PRICE
STANDARD
PRICE
(late order)
Booth Size
_____ft. x _____ft. = _______sq. Ft. at
$4.40 per sq. ft.
$5.72 per sq. ft. =$______
Carpet Pad
_____ft. x _____ft. = _______sq. Ft. at
$1.50 per sq. ft.
$1.95 per sq. ft. =$______
NOTE: Include a floor plan if additional carpet is required to cover steps, skids and display fixtures. A quotation will be forwarded to you before we proceed
COST SUMMARY
RATE ADJUSTMENT
(OFFICE USE ONLY)
CANCELLATION FEE
(OFFICE USE ONLY)
SUBTOTAL
COMPANY
8.25 % SALES TAX
CONTACT
BOOTH#
TOTAL
US DOLLARS
received then canceled. If full service has been provided then
XPO/carpet-drape-custom100.cdr
Fax: 253 437 0032
Seattle, WA
USA 98168
Telephone: 253 437 0031
October 9 - 12, 2013
San Antonio, Texas
TABLE AND CHAIR RENTAL ORDER FORM & INVOICE
TABLES
CHAIRS
Standard Total
Qty. Discount
Rate
Rate
Description
TABLES
30” HEIGHT
8’ x 2’ Skirted
177.00
231.10
6’ x 2’ Skirted
156.00
202.80
4’ x 2’ Skirted
135.00
175.50
58.00
75.40
74.00
96.20
Fourth side of table skirted
8’
Unskirted table
Blue
Gold
Red
Green
6’
Peach
Grey
4’
Black
White
Teal
Purple
Standard Total
Qty. Discount
Rate
Rate
Description
FABRIC SLED BASE
CHAIR - GREY
109.00
141.70
FABRIC SLED BASE
ARMCHAIR - GREY
128.00
166.40
137.00
178.10
FABRIC HIGHBACK
STOOL - GREY
Burgundy
TABLES
40” COUNTER HEIGHT
8’ x 2’ Skirted
206.00
267.80
6’ x 2’ Skirted
179.00
232.70
4’ x 2’ Skirted
155.00
201.50
58.00
75.40
82.00
106.60
Fourth side of table skirted
8’
Unskirted table
Blue
Gold
Red
Green
Peach
Grey
6’
4’
Black
White
Teal
Purple
Burgundy
GREY PEDESTAL
TABLE - 30” DIAMETER
17” Coffee table height
98.00
127.40
30” Table height
128.00
166.40
40” Counter height
156.00
202.80
COST SUMMARY
RATE ADJUSTMENT
(OFFICE USE ONLY)
CANCELLATION FEE
(OFFICE USE ONLY)
SUBTOTAL
COMPANY
8.25 % SALES TAX
CONTACT
BOOTH#
TOTAL
US DOLLARS
XPO/table-chair.cdr
Fax: 253 437 0032
Seattle, WA
USA 98168
Telephone: 253 437 0031
October 9 - 12, 2013
San Antonio, Texas
SPECIALTY ACCESSORIES RENTAL ORDER FORM & INVOICE
DISPLAY UNITS
COUNTER UNITS
Standard Total
Qty. Discount
Rate
Rate
Description
WHITE COUNTER
FABRIC
POSTER BOARD
150.00
195.00
Blue
Black
422.50
420.00
546.00
470.00
611.00
360.00
468.00
70.00
91.00
CHROME BAG
HOLDER OR
CLOTHING STAND
92.00
119.60
CHROME COAT TREE
92.00
119.60
20” x 40” x 40” tall
Lock ($20.00 each)
Horizontal (shown)
Vertical
9’-6” x 7’-5” tall
Velcro compatible
Set of four lights
325.00
Sliding doors & storage shelf
4’ x 8’ grey fabric
covered both sides
POP-UP BOOTH
JEWELRY CASE
One shelf
20” x 40” x 40” tall
1,766.00 2,295.80
Lock ($20.00 each)
Lights ($20.00 each)
SHOW CASE
Grey
Two shelves
20” x 40” x 40” tall
BLACK UPRIGHT
LITERATURE RACK
125.00
Lock ($20.00 each)
Lights ($20.00 each)
162.50
6 pockets for
8.5” x 11” material
COMPUTER COUNTER
PLEXIGLASS
BROCHURE HOLDER
27.00
12” keyboard extension
Sliding doors & storage shelf
base - 20” x 40” x 40” tall
35.10
Lock ($20.00 each)
9” x 11”
Table top
LEVY
Standard Total
Qty. Discount
Rate
Rate
Description
Wall mount
ACCESSORIES
ALUMINUM EASEL
Fits sign sizes:
40.00
TABLE TOP PLEXI
DRAW BOX
52.00
22” x 28”
24” x 36”
28” x 44”
12” x 12” x 12” tall
102.00
CHROME
SIGN HOLDER
132.60
22” x 28”
COST SUMMARY
RATE ADJUSTMENT
(OFFICE USE ONLY)
(OFFICE USE ONLY)
COMPANY
SUBTOTAL
CONTACT
BOOTH#
8.25% SALES TAX
TOTAL
US DOLLARS
2006 XPO/spec-acces.cdr
Fax: 253 437 0032
Seattle, WA
USA 98168
Telephone: 253 437 0031
October 9 - 12, 2013
San Antonio, Texas
RENTAL EXHIBITS ORDER FORM & INVOICE
RENTAL INCLUDES:
(Electricity NOT included)
Hardwall Panels (choose color below)
Standard Expo Carpeting (choose color below)
Standard Counter - 20” X 40” X 41” high
Header - One line black block letters (logos, special lettering & color available at additional cost - call for quote)
Labor to install and dismantle
Discount
Rate
Standard
Rate
PLAN “A” 10’ Exhibit
$2,140.00
$2,782.00
PLAN “B” 20’ Exhibit
$3,970.00
$5,161.00
PLAN “C” 20’ N-Line Exhibit
$4,210.00
$5,473.00
PLAN “D” 20’ Island Exhibit
$6,200.00
$8,060.00
HARDWARE PANELS
Quantity
COLOR CHOICES (please complete)
ACCESSORY OPTIONS
HARDWALL PANEL
Grey
Red
Teal
Standard Total
Qty. Discount
Rate
Rate
Description
White
CARPET COLOR SELECTIONS
Grey
Total
Blue
Black
Burgundy
Purple
1 M Angeled Shelves
62.00
80.60
1 M Shelves
62.00
80.60
Spot Lights (For use with rental unit)
72.00
93.60
Literature Pockets 8 ½ “ X 11”
19.50
25.00
119.00
155.00
HEADER TO READ (one line, block characters, black lettering)
Header
One
Nylon Loop Fabric Panel
(per panel) (per panel)
COST SUMMARY
(OFFICE USE ONLY)
(OFFICE USE ONLY)
SUBTOTAL
8.25% SALES TAX
COMPANY
CONTACT
RATE ADJUSTMENT
CANCELLATION FEE
BOOTH#
TOTAL
US DOLLARS
Rental Exhibits 2008
Fax: 253 437 0032
Seattle, WA
USA 98168
Telephone: 253 437 0031
October 9 - 12, 2013
San Antonio, Texas
TABLE TOP EXHIBIT & CABINETS ORDER FORM & INVOICE
Quantity
Discount
Rate
Standard
Rate
Total
Tabletop Display
Includes 8’ draped table,
please check color choice
Blue
Peach
Red
Green
Teal
$810.00 $1,053.00
Grey
Burgundy
White
Purple
Black
Gold
Cabinet “A”
20” x 40” x 41” High
$325.00
$422.50
$495.00
$643.50
$410.00
$533.00
$399.00
$519.00
“A”
Cabinet “B”
20” x 80” x 41” High
“B”
Cabinet “C”
20” x 61” x 41” High
“C”
“D”
Cabinet “D”
20” x 61” x 41” High
with locking doors
COST SUMMARY
COMPANY
CONTACT
BOOTH#
RATE ADJUSTMENT
(OFFICE USE ONLY)
CANCELLATION FEE
(OFFICE USE ONLY)
SUBTOTAL
8.25% SALES TAX
TOTAL
US DOLLARS
received and then cancelled. If full service has been provided then
Tabletop & Cabinets
Fax: 253 437 0032
Seattle, WA
USA 98168
Telephone: 253 437 0031
October 9 - 12, 2013
San Antonio, Texas
GRAPHICS AND SIGN ORDER FORM & INVOICE
STANDARD SIGN SIZES
Quantity Description
INDICATE YOUR SIGN COPY HERE
Discount Standard Total
Rate
Rate
7” x 11”
31.00
40.00
7” x 44”
37.00
48.00
11” x 14”
47.00
61.00
14” x 22”
63.00
82.00
22” x 28”
79.00
103.00
28” x 44”
113.00
147.00
Prices listed are for one-color copy (up to 10 words) on a white background.
OPTIONAL SERVICES
Rate
Rate
Over 10 words (Add per word)
Easel back on sign (Up to 22” x 28”)
3.62
4.70
4.83
6.23
Logo sign
Quoted on Request
Banner
Quoted on Request
DIGITAL GRAPHICS (6 SQ FT MINIMUM)
- Digital files must be provided to LES specifications.
- Graphics should be sent in vector format as .eps files.
Also acceptable: Adobe Illustrator (.ai) & Corel Draw (.cdr) files
- Photographic & Pixel based complex graphics must be MINIMUM
100 dpi at actual output size.
Acceptable formats include: .tif, .bmp, &
Adobe Photoshop & Corel Photo Paint files
- All text MUST be outlined / converted to curves, or fonts included
with image files.
- Art work is to be received as file ready.
- Editing & Design time is charged at a rate of $75.00 per hour
(1 hour minimum).
- Digital files must be received at least three (3) weeks before show
to receive discount price.
Digital Prints per sq.ft.
ADDITIONAL SERVICES & TERMS
If you would like us to provide more information and pricing on banners,
logos, silk screening, special graphics or any other items please contact
our Exhibits department for a complimentary consultation.
Orders required within 72 hours before show opening may be subject
to a rush delivery charge. Please allow a minimum of 24 hours for any
on-site sign orders.
CHOOSE YOUR LAYOUT
Levy Exposition Services Inc.
to design layout
Vertical
Horizontal
LETTER COLOR SELECTIONS
Blue
Red
Green
Teal
Black
Purple
Black lettering will be provided unless otherwise specified.
Rate
Rate
$17.25
$25.90
(Mounted on Foamcore w/ Matte Laminate)
COST SUMMARY
RATE ADJUSTMENT
(OFFICE USE ONLY)
(OFFICE USE ONLY)
COMPANY
SUBTOTAL
CONTACT
BOOTH#
8.25% SALES TAX
TOTAL
US DOLLARS
received then cancelled.
XPO/sign.cdr
Fax: 253 437 0032
Seattle, WA
USA 98168
Telephone: 253 437 0031
October 9 - 12, 2013
San Antonio, Texas
SIGN & BANNER HANGING ORDER FORM & INVOICE
TERMS AND CONDITIONS
This order form is for labor and equipment that may be required for the hanging of signs, banners, decorations, etc. This order will be
considered as a tentative reservation and must be confirmed with a signed work order at the Levy Exposition Services Inc. service
desk.
A sign hanging crew consists of two men and a scissor lift.
LABOR RATES
REGULAR TIME
8:00 AM - 4:30 PM Monday to Friday
Scissor lift and two man crew - $410.00 per Hour/ minimum 1 hour
Additional Rigger(s) - $82.00 per Person per Hour / minimum 1 hour
OVER TIME
4:30 PM - 8:00 AM Monday to Friday,
All day Saturday, Sunday and Holidays
Scissor lift and two man crew - $585.00 per Hour/ minimum 1 hour
Additional Rigger(s) - $128.00 per Person per Hour/ minimum 1 hour
ESTIMATED INSTALLATION REQUIREMENTS
Laborers
Date Required
Start Time
Approx. Hours Scissor lift and two man crew - $410.00 per Hour
Additional Rigger(s) - $82.00 per Person per Hour
Laborers
Date Required
Start Time
Additional Rigger(s) - $128.00 per Person per Hour $__________ Total
REGULAR TIME
OVER TIME
$__________ Total
ESTIMATED DISMANTLE REQUIREMENTS
Laborers
Date Required
Start Time
Additional Rigger(s) - $82.00 per Person per Hour
Laborers
Date Required
Start Time
Additional Rigger(s) - $128.00 per Person per Hour $__________ Total
REGULAR TIME
OVER TIME
$__________ Total
All Rates are based on current wage scales and are subject to change in accordance with existing wage scales at the time of the exposition.
COST SUMMARY
RATE ADJUSTMENT
(OFFICE USE ONLY)
(OFFICE USE ONLY)
COMPANY
SUBTOTAL
CONTACT
BOOTH#
8.25% SALES TAX
TOTAL
US DOLLARS
XPO/Banner1.cdr
Fax: 253 437 0032
Seattle, WA
USA 98168
Telephone: 253 437 0031
October 9 - 12, 2013
San Antonio, Texas
PLANT & FLOWER RENTAL ORDER FORM & INVOICE
LIVE PLANTS
Quantity
Description
Standard Rate
Discount Rate
Potted flowers
48.00
62.40
Boston fern
56.00
72.80
Hanging green plant
58.00
75.40
Total
LIVE TROPICAL PLANTS
Quantity
Description
Standard Rate
Discount Rate
3’ - 4’ tall floor plant
82.00
106.60
4’ - 5’ tall floor plant
99.00
128.70
131.00
170.30
6’ tall floor plant
Total
COLORFUL FRESH CUT FLOWERS
Quantity
Description
Discount Rate
Standard Rate
Small floral arrangement
91.00
118.30
Large floral arrangement
142.00
184.60
Total
Please indicate color preference here, if any:
The above items are priced on a rental basis only. Price includes container, delivery, installation and removal at the end of show.
Any items missing from the booth upon dismantling are the responsibility of the exhibitor and an additional charge will be applied.
COST SUMMARY
RATE ADJUSTMENT
(OFFICE USE ONLY)
(OFFICE USE ONLY)
SUBTOTAL
COMPANY
8.25% SALES TAX
CONTACT
BOOTH#
TOTAL
US DOLLARS
2006 XPO/flower.cdr
Fax: 253 437 0032
Seattle, WA
USA 98168
Telephone: 253 437 0031
October 9 - 12, 2013
San Antonio, Texas
IN-BOOTH FORKLIFT ORDER FORM & INVOICE
TERMS & CONDITIONS
The exhibitor, his agent or representative must supply sufficient manpower including competent and authorized supervisors to manage and control the
exhibit installation activity.
The exhibitor, upon signing this order form, covenants and agrees to indemnify and hold harmless Levy Exposition Services Inc., from and against all
claims, demands, charges, losses or damage arising or alleged to arise
directly or indirectly or incidentally by person of any act omission or operations of the exhibitor, his agent or representative, their officers, employees,
agents or anyone for whom the exhibitor, his agent or representative are legally responsible. Levy Exposition Services Inc., is to be cross insured on the
insurance for the exhibitor’s, his agent’s or representative’s operations conducted at this event. Evidence of the insurance described above
shall be forwarded to Levy Exposition Services Inc. THIS SERVICE IS NOT PROVIDED BY SHOW MANAGEMENT
RATES
DESCRIPTION
STANDARD RATE
STRAIGHT TIME
8:00 AM - 4:30 PM
(Includes 5000 lb. Forklift and operator)
STRAIGHT TIME
8:00 AM - 4:30 PM
(Foreman)
4:30 PM - Midnight
OVERTIME
(Includes 5000 lb Forklift and operator)
4:30 PM - Midnight
OVERTIME
(Foreman)
Monday to Friday
$184.00 per Hour
Monday to Friday
$82.00 per Hour
Monday to Friday,
Saturday 8:00 AM - MIdnight
Monday to Friday,
Saturday 8:00 AM - Midnight
$265.00 per Hour
$128.00 per Hour
STANDARD RATE
DESCRIPTION
STRAIGHT TIME _____ Forklift
OVERTIME
_____ Forklift
TOTAL
_____Hours $184.00 per Hour
There is a minimum charge of one (1) hour per
forklift. Additional time thereafter is charged in
$__________ Total one-half (½) hour increments.
_____Hours
$__________ Total Date Required
$265.00 per Hour
Start Time
DESCRIPTION
STANDARD RATE
TOTAL
There is a minimum charge of one (1) hour per
forklift. Additional time thereafter is charged in
one-half (½) hour increments.
STRAIGHT TIME _____ Forklift
$__________ Total
OVERTIME
$__________ Total Date Required
_____ Forklift
Start Time
COST SUMMARY
RATE ADJUSTMENT
(OFFICE USE ONLY)
(OFFICE USE ONLY)
SUBTOTAL
COMPANY
8.25% SALES TAX
CONTACT
BOOTH#
TOTAL
US DOLLARS
2013 WA XPO/forklift.cdr
Fax: 253 437 0032
Seattle, WA
USA 98168
Telephone: 253 437 0031
October 9 - 12, 2013
San Antonio, Texas
LABOR ORDER FORM & INVOICE
SUPERVISION SERVICES
(Please indicate desired service)
LEVY EXPOSITION SERVICES INC. SUPERVISED
MOVE IN
MOVE OUT
LEVY EXPOSITION SERVICES INC. WILL SUPERVISE
labor to unpack and install display before exhibitor arrival at show site
and/or dismantle and pack display after show closing.
A 35% ($50.00 minimum) Surcharge will be added to the
labor rates below for this professional supervision.
EXHIBITOR SUPERVISED
MOVE IN
MOVE OUT
EXHIBITOR WILL SUPERVISE
the laborers provided by Levy Exposition Services Inc. for the
installation and/or dismantle of the exhibit.
Supervisor’s name _________________________________________
Starting time can be guaranteed only when labor is requested for the
start of the working day at 8 AM. For all other starting times, check in at
the Exhibitor Service Desk one-half (½) hour before time requested.
LABOR RATES
REGULAR TIME
8:00 AM - 4:30 PM Monday to Friday
$82.00 per Hour
OVER TIME
4:30 PM - 8:00 AM Monday to Friday,
All day Saturday, Sunday, and holidays.
$128.00 per Hour
REGULAR TIME _____ Laborers
OVER TIME
_____ Laborers
A minimum charge for labor is one (1) hour per
$__________ Total laborer. Labor thereafter is charged in one-half
(½) hour increments.
_____Hours $128.00 per Hour $__________ Total Date Required
Start Time
REGULAR TIME _____ Laborers
OVER TIME
_____ Laborers
A minimum charge for labor is one (1) hour per
$__________ Total laborer. Labor thereafter is charged in one-half
(½) hour increments.
_____Hours $128.00 per Hour $__________ Total Date Required
Start Time
INBOUND FREIGHT INFORMATION
Carrier
Date Shipped
Number of Pieces
Weight
Pro Number
Arrival Date (Target)
Loose Display
Crated Display
Quantity of Ladders Required (Optional)
COST SUMMARY
RATE ADJUSTMENT
(OFFICE USE ONLY)
CANCELLATION FEE
(OFFICE USE ONLY)
SUBTOTAL
COMPANY
SUPERVISION 35% ($50.00 min.)
CONTACT
BOOTH#
TOTAL
US DOLLARS
TERMS & CONDITIONS Gratuities in any form, including cash,
gifts or labor hours for work not actually performed are prohibited.
We reserve the right to adjust orders calculated incorrectly.
CANCELLATION FEE A one (1) hour “per person, per
hour” charge will be applied for all canceled labor orders.
2006 XPO/labor.cdr
?
Fax: 253 437 0032 Tel: 253 437 0031
14900 Interurban Avenue South, Ste. 271
Seattle, WA
USA 98168
Questions about this form?
mailto:[email protected]
E-mail
us at [email protected].
Please include name of show.
Booth Labor (I&D)
Part 2 - Outbound Shipping
Instructions
hwwwwttp://www.championexpo.com
Order Deadline:
APNA 2013
October 9 - 12, 2013 Henry B. Gonzalez Convention Center
September 27, 2013
Exhibitor Name:
Tel. #:
Billing Address:
Fax #:
City/State/Zip:
Auth. by:
1
Outbound
Shipping
Instructions
Please complete
this section if
Levy will
be supervising
booth labor.
Booth Number
Exhibitor Outbound Shipping Instructions: At close of show, exhibitor freight will be shipped to the following address:
If your freight is being forwarded to another show, be sure to include the name of show and your booth number.
Booth #:
Company/Show:
Address:
City/State/Zip:
Attention:
Select Shipping Method:
Select
carrier
႒ Ship via carrier of exhibitor’s choice.
Name of Carrier:
႒ Ship via official show freight carrier.
Select
shipping
method
႒ Ground
႒ Air Select Service Preferred
Please note:
If an exhibitor is using a carrier of his/her own choice (or not using the official show freight carrier), the exhibitor is
responsible for arranging for carrier to pick up at close of show.
Levy cannot guarantee pick up time for exhibitor appointed carriers. All shipments are moved out of the exhibit
hall at Levy’s discretion.
2
Billing
Information
Please
indicate billing
information for
carrier charges if
different than
above.
Bill Shipping Charges to (if different from above):
Shipper (print name):
Shipper (signature):
Freight Charges Billed To (Company/Show):
Address:
City/State/Zip:
Telephone:
Attention:
Full payment must accompany order. PLEASE, NO TELEPHONE ORDERS.
Credit Card Authorization MUST be on file with Levy Exposition Services Inc. before any goods or services will be rendered regar dless of your preferred method of payment.
By utilizing this form, exhibitors acknowledge that they have read and agree to comply with the terms of the Limits of Liability statements contained herein.
REV. 10/01
DEFINITIONS
“Levy Exposition Services Inc.” (”LES”), and any sub-contractors affiliated within the show. The term EXHIBITOR shall be construed
within the meaning of this contract as the EXHIBITOR and/or its employees, agents, representatives, and/or any Exhibitor Appointed
Contractor (E.A.C.).
PAYMENT TERMS
Full payment, including any applicable tax, is due in advance or at show site. All payments must be in U.S. Funds and all checks must be
drawn on a U.S. Bank. Orders received without advance payment or after the deadline date will incur additional [After Deadline] charges as
indicated on each order form. All materials and equipment are on a rental basis for the duration of the show or event and remain the
property of LES except where specifically identified as a sale. All LES rentals include delivery, installation and removal from EXHIBITOR’s
booth. In case of cancellation, a one-hour “per person, per hour” charge will be applied to all labor orders that are not canceled in writing at
least 24 hours prior to the scheduled start time. If services have already been provided at the time of cancellation, 100% of original fee will
be applied. It is EXHIBITOR’S responsibility to advise LES Exhibitor Services personnel of any problem with any order, and to check
invoices for accuracy prior to the close of the exhibit. If EXHIBITOR is exempt from payment of sales tax, LES requires an exemption
certificate for the State in which the services are to be used. Resale certificates are not valid unless EXHIBITOR is rebilling these charges
to its customers. For International EXHIBITORS, LES requires 100% prepayment of advance orders, and any orders or services places at
show site must be paid at the show. For all others, should there be any pre-approved unpaid balance after the close of the show, terms will
be net, due and payable in the UNITED STATES OF AMERICA, upon receipt of invoice. Effective 30 days after invoice date, any unpaid
balance will bear a FINANCE CHARGE at the lesser of the maximum rate allowed by applicable law, or 1.5% per month, which is an
ANNUAL PERCENTAGE RATE of 18%, and future orders will be on a pre-paid basis only. If any finance charge here under exceeds the
maximum rate allowed by applicable law, the finance charge shall automatically be reduced to the maximum rate allowed, and any excess
finance charge received by LES shall either be applied to reduce the principal unpaid balance or refunded to the payer. These payment
terms and conditions shall be governed by and construed in accordance with the LAWS OF THE STATE OF TEXAS. In the event of any
dispute between EXHIBITOR and LES relative to any loss, damage, or claim, such EXHIBITOR shall not be entitled to and shall not
withhold payment, or any partial payment, due to LES relative to any services, as an offset against the amount of any alleged loss or
damage. Any claim against LES shall be considered a separate transaction, and shall be resolved on its own merits. LES reserves the
right to charge EXHIBITOR for the difference between the EXHIBITOR’s estimate of charges and the actual charges incurred by the
EXHIBITOR, or for any charges that LES may be obligated to pay on behalf of the EXHIBITOR, including without limitation, any shipping
charges.
LABOR PROVIDED UNDER THE SUPERVISION OF LES
RESPONSIBILITIES
LES shall be responsible for the performance of labor provided under this option. LES cannot assume responsibility for any acts of, or loss
to, persons, parties and/or other contracting firms not under LES’s direct supervision and control. In no event shall LES be liable for loss or
damage caused by delay in labor beginning work when EXHIBITOR requests labor to begin later than the start of the working day. LES shall
not be responsible for loss, delay or damage due to strike, lockouts, and/or work stoppages, or other causes beyond LES’s reasonable
control.
INDEMNIFICATON
LES agrees to indemnify, hold harmless, and defend EXHIBITOR from and against any and all demands, claims, causes of action, fines,
penalties, damages, liabilities, judgments, and expenses (including but not limited to reasonable attorneys’ fees and investigation costs) for
bodily injury, including any injury to LES employees, or property damage arising out of work performed by labor provided by and supervised
by LES, except when EXHIBITOR exercises direction and/or control over the work being performed.
LABOR PROVIDED UNDER THE SUPERVISION OF EXHIBITOR
RESPONSIBILITIES
EXHIBITOR shall be responsible for the performance of labor provided under this section. It is responsibility of EXHIBITOR to supervise
labor secured through LES in a reasonable manner as to prevent bodily injury and/or property damage and also to direct them to work in a
manner that is in compliance with LES Safe Work Rules and/or Federal, State, County and Local ordinances, rules and/or regulations,
including but not limited to Show or Facility Management Rules and/or Regulations. It is the responsibility of EXHIBITOR to check in with
the Service Desk to pick up labor, and to return to the Service Desk to release labor when the work is completed.
TERMS &
The terms and conditions set forth below become part of the contractual agreement between Levy Exposition Services Inc. and you, the
EXHIBITOR. Acceptance of said terms and conditions will be construed when any of the following conditions are met:
~ WHEN THE METHOD OF PAYMENT FORM IS SIGNED; OR
~ WHEN AN ORDER FOR LABOR, SERVICES, AND/OR RENTAL EQUIPMENT IS PLACED BY AN EXHIBITOR WITH LEVY
EXPOSITION SERVICES INC.; OR
~ WHEN WORK IS PERFORMED ON BEHALF OF EXHIBITOR BY LABOR SECURED THROUGH LEVY EXPOSITION SERVICES INC.
CONDITIONS
PAY M E N T & L A B O R
INDEMNIFICATION
EXHIBITOR agrees to indemnify, hold harmless, and defend LES from and against any and all demands, claims, causes of action, fines,
penalties, damages, liabilities, judgements, and expenses (including but not limited to reasonable attorneys’ fees and investigation costs)
for bodily injury, including any injury to LES employees, and/or property damage arising out of work performed by labor provided by LES but
supervised by EXHIBITOR. Further, EXHIBITOR’s indemnification of LES includes any and all violations of Federal, State, County or Local
ordinances, “Show Regulations and/or Rules” as published and/or set forth by Facility or Show Management, and/or directing labor
provided by LES to work in a manner that violates any of the above rules, regulations, and/or ordinances.
IMPORTANT
PLEASE REFER TO LES’s MATERIAL HANDLING TERMS AND CONDITIONS AS THEY RELATE TO MATERIAL HANDLING
SERVICES. CONTRACTUAL TERMS DEPEND ON THE NATURE OF SERVICES SECURED BY EXHIBITOR THROUGH LES.
TERMS & CONDITIONS MAY VARY FOR EACH TYPE OF SERVICE ORDERED THROUGH LES.
Payment & Labor.cdr
MATERIAL HANDLING FAQs
The following is a list of frequently asked questions pertaining to material handling and freight services. We strongly recommend that
you read this document in its entirety to better familiarize yourself with the processes relating to material handling and freight services.
As the oI¿cial service contractor‚ LEVY is the exclusive provider of freight
services. Material handling includes unloading your exhibit material‚ storing up
to 30 days in advance at the warehouse address‚ delivering to the booth‚ the
handling of empty containers to and from storage‚ and removing of material from
the booth for reloading onto outbound carriers. It should not be confused with the
cost to transport your exhibit material to and from the convention or event. You
have two options for shipping your advance freight — either to the warehouse or
directly to show site.
HOW DO I SHIP TO THE ADVANCE WAREHOUSE?
We will accept freight beginning 30 days prior to show move-in.
To check on your freight arrival‚ call Exhibitor Services at the number listed on
the Quick Facts.
To ensure timely arrival of your materials at show site‚ freight should arrive by
the deadline date listed on the Quick Facts and Shipping Instructions pages. Your
freight will still be received after the deadline date‚ but additional charges will
be incurred.
The warehouse will receive shipments Monday through Friday, except holidays.
Refer to the Shipping Instructions page for warehouse receiving hours.
The warehouse will accept crates‚ cartons‚ skids‚ trunks/cases and carpets.
Loose or pad-wrapped materials must be sent directly to show site.
All shipments must have a bill of lading or delivery slip indicating the number of
pieces‚ type of merchandise and weight.
CerWL¿Hd weight tickets must accompany all shipments.
Warehouse freight will be delivered to the booth prior to exhibitor setup.
Please call the number located on t h e Quick Facts if you want to ship
oversized material that requires special equipment to the warehouse.
HOW DO I SHIP TO SHOW SITE?
Freight will be accepted only during exhibitor move-in. Please refer to the
Quick Facts for the speci¿c exhibitor move-in dates and times.
All shipments must have a bill of lading or delivery slip indicating the number of
pieces‚ type of merchandise and weight.
CerWL¿Hd weight tickets must accompany all shipments.
WHAT ABOUT PREPAID OR COLLECT SHIPPING CHARGES?
Collect shipments will be returned to the delivery carrier.
To ensure that your freight does not arrive “collect‚” mark your bill of lading
“prepaid.”
“Prepaid” designates that the transportation charges will be paid by the exhibitor
or a third party.
HOW SHOULD I LABEL MY FREIGHT?
The label should contain the exhibiting company name‚ the booth number and
the name of the event.
The speci¿c shipping address for either the warehouse or show site can be
found on the Quick Facts and Shipping Instructions pages.
HOW DO I ESTIMATE MY MATERIAL HANDLING CHARGES?
Charges will be based on the weight of your shipment. Each shipment received
is considered separately. The shipment weight will be rounded to the next 100
pounds. Each 100 pounds is considered one “cwt.” (one hundred weight). All
shipments are subject to reweigh.
On the Order Form‚ select whether the freight will arrive at the warehouse or be
sent directly to show site.
Next‚ select the category that best describes your shipment. There are three
categories of freight:
Crated: material that is skidded or is in any type of shipping container that can
be unloaded at the dock with no additional handling required.
Special Handling: material delivered by the carrier in such a manner that it
requires additional handling‚ such as ground unloading, stacked and constricted
space unloading‚ designated piece unloading, loads mixed with pad-wrapped
material, loads failing to maintain shipping integrity, carpet and/or pad-only
shipments, and shipments that require additional time, equipment or labor to
unload. Federal Express, UPS and all van lines are included in this category
due to their delivery procedures.
Uncrated: material that is shipped loose or pad-wrapped‚ and/or unskidded
machinery without proper lifting bars or hooks.
Add overtime charges for inbound if material is delivered to the booth during
the overtime period stated on the Quick Facts and Shipping Instructions pages.
This includes both warehouse and show site shipments.
Add overtime charges for outbound if material is loaded onto the outbound
carrier during the overtime period stated on the Quick Facts and Shipping
Instructions pages.
Add the late delivery charge listed on the Order Form if the shipment is accepted
at the warehouse or at show site after the deadline date listed on the Quick Facts
and Shipping Instructions pages.
The above services‚ whether used completely or in part‚ are offered as a package
and the charges will be based on the total inbound weight of the shipment.
Shipments received without receipts or freight bills, such as UPS and Federal
Express, will be delivered to the booth without guarantee of piece count or condition.
WHAT HAPPENS TO MY EMPTY CONTAINERS DURING THE SHOW?
Pick up “Empty Labels” at the Service Center. Place a label on each container.
Labeled containers will be picked up periodically and stored in non-accessible
storage during the show.
At the close of the show‚ the empty containers will be returned to the booth in
random order. Depending on the size of the show‚ this process may take several
hours.
Please note that LEVY will assume no liability for interrupted travel plans due to the
length of time required for the empty container return. It is the responsibililty of the
exhibitor to schedule travel plans accordingly.
HOW DO I PROTECT MY MATERIALS AFTER THEY ARE DELIVERED TO THE
SHOW OR BEFORE THEY ARE PICKED UP AFTER THE SHOW?
Consistent with trade show industry practices‚ there may be a lapse of time
between the delivery of your shipment(s) to your booth and your arrival. The
same is true for the outbound phase of the show — the time between your
departure and the actual pick-up of your materials. During these times‚ your
materials will be left unattended. We recommend that you arrange for a
representative to stay with your materials or that you hire security services to
safeguard your materials.
HOW DO I SHIP MY MATERIALS AFTER THE CLOSE OF THE SHOW?
Each shipment must have a completed Material Handling Agreement in order to
ship materials from the show. All pieces must be labeled individually.
To save time‚ complete and submit the Outbound Shipping Form in advance‚ or
you may contact the Service Center at show site for your shipping documents.
The Material Handling Agreement and labels will be processed and available
prior to show closing.
After materials are packed‚ labeled‚ and ready to be shipped‚ the completed
Material Handling Agreement must be turned in at the Service Center.
Call your designated carrier with pick-up information. Please refer to the Quick Facts
and Shipping Instructions pages for specL¿c dates and times. In the event your
selected carrier fails to show on ¿nal move-out day‚ your shipment will either be
rerouted to LEVY’s carrier choice or delivered back to the warehouse at
exhibitor’s expense.
For your convenience‚ show-recommended carriers will be on site to handle
outbound transportation.
WHERE DO I GET A FORKLIFT?
Forklift orders to install or dismantle your booth after materials are delivered
may be ordered in advance or at show site. We recommend that you order in
advance to avoid additional charges at show site. Refer to the Order Form for
available equipment.
Advance and show-site orders for equipment and labor will be dispatched once a
company representative signs the labor order at the Service Center.
Start time is guaranteed only when equipment is requested for the start of the
working day.
DO I NEED INSURANCE?
Be sure your materials are insured from the time they leave your ¿Um until
they are returned after the show. It is suggested that exhibitors arrange all-risk
coverage. This can be done by riders to your existing policies.
All materials handled by LEVY are subject to the enclosed Terms and Conditions.
OTHER AVAILABLE SERVICES (may not be available in all locations)
Cranes
Scissor lifts‚ condors
Access storage at show site
Exhibit transportation services (see enclosed Liberty Convention Freight form)
Security storage at show site
Short-term and long-term warehouse storage
Local pick-up and delivery
Fax: 253 437 0032
Seattle, WA
USA 98168
Telephone: 253 437 0031
October 9 - 12, 2013
San Antonio, Texas
MATERIAL HANDLING ORDER FORM & INVOICE
MATERIAL HANDLING SERVICES
Crated: material that is skidded or is in any type of shipping container that can be loaded at the dock with no additional
handling required.
Special Handling: material delivered by the carrier in such a manner that it requires additional handling, such as ground
unloading, side door unloading, constricted space loading, designated piece loading, and stacked shipments.
Federal Express, UPS and all van lines are included in this category due to their delivery procedures.
Normal Warehouse Hours for Receiving Freight: 8:00 A.M. To 3:00 P.M. Monday through Friday, Holidays excluded.
Uncrated: material that is shipped loose or pad-wrapped, and/ or unskidded machinery without proper lifting bars or hooks.
Straight Time - 8:00 A.M. To 4:30 pm Monday through Friday
Overtime - 4:30 P.M. To 8:00 A.M. Monday through Friday, all day Saturday, Sunday, and Holidays.
** Please be advised that overtime charges may apply during move-in or move-out.**
DESCRIPTION
CWT Price
Showsite Shipment
Crated or Skidded Shipment.........................................................................$
Special Handling Shipment...........................................................................
Uncrated or Pad Wrapped Shipment............................................................
Small Package shipment (max weight is 30lbs per shipment) ....................
Advance Shipment
Late to Warehouse (In Addition to Base Rate).............................................
Small Package shipment (max weight is 30 lbs per shipment)..................
Overtime Charge (Inbound)(In addition to above rates)
Uncrated or Pad Wrapped Shipment.............................................................
Overtime Charge (Outbound)(In addition to above rates)
Special Handling Shipment............................................................................
Uncrated or Pad Wrapped Shipment.............................................................
Minimum
69.00
87.00
93.00
41.00
$ 138.00
174.00
186.00
41.00
76.00
95.00
42.00
44.00
$ 152.00
190.00
84.00
44.00
25.00
25.00
25.00
$
50.00
50.00
50.00
25.00
25.00
25.00
$
50.00
50.00
50.00
PLEASE NOTE: Total weight is in lbs. With a minimum shipment of 200 lbs. Please round up to the next 100 lbs when
filling out the weight of your shipment.
Description
Weight
CWT
E X A M P 1200LLBSE ÷
Crated or Skidded Shipment
PLEASE NOTE: Acceptance of Terms & Conditions will
be construed when the Material Handling Service
Agreement is signed; or when exhibitor’s materials are
delivered to Levy Exposition Services Inc. warehouse or to
a SHOW / EXPOSITION SITE for which Levy Exposition
Services Inc. is the official show contractor.
100
=
RATE ADJUSTMENT
12
Unit Price
$76.00
Estimated
Total Charges
$912.00
(OFFICE USE ONLY)
SUBTOTAL
TOTAL
U. S. DOLLARS
COMPANY
CONTACT
BOOTH#
2010 XPO/Material6.cdr
Fax: 253 437 0032
Seattle, WA
USA 98168
Telephone: 253 437 0031
October 9 - 12, 2013
San Antonio, Texas
SHIPPING INSTRUCTIONS
SHIPMENTS CAN BE SENT DIRECTLY TO THE SHOW-SITE ON MOVE-IN DAY, OR TO THE
ADVANCE WAREHOUSE UP TO THIRTY DAYS PRIOR TO MOVE-IN.
All freight shipped to the advance receiving warehouse must be properly crated, boxed,
or stretch wrapped on pallets.
ADVANCE RECEIVING
For advance receiving, mail or fax the Material Handling Order Form & Invoice with pre-payment to
LEVY EXPOSITION SERVICES INC. Shipments sent collect WILL NOT be accepted.
Advance receiving includes the following:
-receiving your material at the warehouse up to thirty days in advance of the move-in day
-delivering the shipment to your booth at the facility
-removing empty crates from your booth to a designated storage area
-returning your empty crates to your booth at the close of the show
-loading your crates onto your designated carrier at the close of the show
The material handling services provided by LEVY EXPOSITION SERVICES INC. end with the close of the
show. It is the responsibility of the exhibitor to make appropriate arrangements with a carrier for shipping
following the close of the show. Please make special note of the allotted move-out times and days, and
confirm with your carrier that they are able to meet these allotted times.
Please remove all old shipping labels and ensure that all freight destined for the advance warehouse
is labeled with the following information:
APNA 2013
COMPANY NAME & BOOTH #
111 Gembler Road
Shipments may be sent to the advance warehouse up to thirty days prior to the move-in day for the show.
All shipments however, must be received at the warehouse a minimum of one week (seven days) in advance
of the show move-in date. Shipments received less than seven days prior to the move-in day are subject
to extra charges and delivery time will not be guaranteed. All shipments must be received at the advance
warehouse between the hours of 08:00 and 15:00, Monday to Friday, no earlier than September 3, 2013
and no later than October 4. 2013. Shipments that arrive prior to September 3, 2013 or after
October 4, 2013 will incur a surcharge.
Shipments must include an official weight ticket or bill of lading.
SHOW-SITE RECEIVING
For show-site receiving, mail or fax the Material Handling Order Form & Invoice with pre-payment to
LEVY EXPOSITION SERVICES INC. Shipments sent collect WILL NOT be accepted.
Show-site receiving includes the following:
-receiving and signing for your shipment on your behalf
-delivering the shipment to your booth at the facility
-removing empty crates from your booth to a designated storage area
-returning your empty crates to your booth at the close of the show
-loading your crates onto your designated carrier at the close of the show
XPO/Material6a.cdr
Fax: 253 437 0032
Seattle, WA
USA 98168
Telephone: 253 437 0031
SHIPPING INSTRUCTIONS
October 9 - 12, 2013
San Antonio, Texas
(CONT’D.)
SHOW-SITE RECEIVING (CONT’D.)
The material handling services provided by LEVY EXPOSITION SERVICES INC. end with the close of the show.
It is the responsibility of the exhibitor to make appropriate arrangements with a carrier for shipping following
the close of the show. Please make special note of the allotted move-out times and days, and confirm with
your carrier that they are able to meet these allotted times.
Please remove all old shipping labels and ensure that all freight destined for show-site receiving
is labeled with the following information:
APNA 2013
COMPANY NAME & BOOTH #
c/o Levy Exposition Services Inc.
PLEASE NOTE THAT SHIPMENTS CANNOT BE RECEIVED AT THE HENRY B. GONZALEZ
CONVENTION CENTER PRIOR TO 8:00 AM ON WEDNESDAY, OCTOBER 9, 2013. ALL SHIPMENTS
MUST INCLUDE A CERTIFIED WEIGHT TICKET OR BILL OF LADING.
LIMITS OF LIABILITY
See Material Handling Terms & Conditions Sheet enclosed.
XPO/Material6a.cdr
1. DEFINITIONS. “Levy Exposition Services Inc” (”LES”), and
any sub-contractors affiliated within the show.
2. PACKAGING AND CRATES. LES shall not be responsible for
damage to loose, uncrated materials, pad-wrapped or shrinkwrapped materials, glass breakage, concealed damage,
carpets in bags or poly, or materials improperly packed.
In
addition, LES shall not be responsible for crates and packaging
which are unsuitable for handling, in poor condition, or have
prior damage. Crated and packaging should be of a design to
adequately protect contents for handling by forklift and similar
means.
3. EMPTY CONTAINERS.
Empty container labels will be
available at the show site service desk. Affixing labels to the
containers is the sole responsibility of EXHIBITOR or his
representative. All previous labels must be removed or
obliterated. LES assumes no responsibility for: Error in the
above procedures; Removal of containers with old empty labels
& without LES labels; or Improper information on empty labels.
LES WILL NOT BE LIABLE FOR LOSS OR DAMAGE TO
CRATES AND CONTAINERS OR THEIR CONTENTS WHEN
SAID ITEMS ARE IN EMPTY CONTAINER STORAGE.
4. INBOUND SHIPMENT(S).
Consistent with trade show
industry practices, there may be a lapse of time between the
delivery of shipment(s) to the booth and the arrival of
EXHIBITOR or his representative, and during such time the
materials will be left unattended.
LES WILL NOT BE
RESPONSIBLE OR LIABLE FOR ANY LOSS, DAMAGE,
THEFT, OR DISAPPEARANCE OF EXHIBITOR’S
MATERIALS AFTER SAME HAVE BEEN DELIVERED TO
EXHIBITOR’S BOOTH AT SHOW SITE.
LES highly
recommends the securing of security services for Facility or
Show Management.
5.
OUTBOUND SHIPMENT(S). Consistent with trade show
industry practices, there may be a lapse of time between the
completions of packing and the actual pickup of materials from
the booths for loading onto a carrier and during such time the
materials will be left unattended.
LES WILL NOT BE
RESPONSIBLE OR LIABLE FOR ANY LOSS, DAMAGE,
THEFT, OR DISAPPEARANCE OF EXHIBITOR’S
MATERIALS BEFORE SAME HAVE BEEN PICKED UP FOR
RELOADING AT THE CONCLUSION OF THE EVENT. LES
highly recommends the securing of security services from
Facility or Show Management.
All Material Handling
Agreements submitted to LES by EXHIBITOR will be checked
at the time of pickup from booth and corrections will be made
where discrepancies exist between the quantities of times
listed by EXHIBITOR and the actual count of such items in the
booth at the time of pickup.
6. LES’S RESPONSIBILITIES. LES shall be responsible only for
those services which it directly provides. LES assumes no
responsibility for any persons, parties, or other contracting firms
not under LES’s direct supervision and control. LES shall not
be responsible for loss, delay, or damage due to strike,
lockouts, work stoppages, natural elements, vandalism, acts of
God, civil disturbances, power failure, explosion, acts of
terrorism or war, other causes beyond LES’s reasonable
control, nor for ordinary wear & tear in the handling of materials.
7. INSURANCE. It is understood that LES is not an insurer.
Insurance on exhibit materials, if any, shall be obtained by
EXHIBITOR in amounts and for perils determined by
EXHIBITOR. EXHIBITOR agrees to provide LES with a release
of subrogation to the extent of any insurance settlement
received.
8. CLAIM(S) FOR LOSS. Claims for loss or damage m u s t b e
reported at show-site.
A. PAYMENT FOR SERVICES MAY NOT BE WITHHELD. In
the event of any dispute between the EXHIBITOR shall not
be entitled to and shall not withhold payment, or any partial
payment due to LES for its services, as an offset against the
amount of any alleged loss or damage.
B. MAXIMUM RECOVERY. If found damaged LES’s sole
and exclusive MAXIMUM liability for loss or damage to
EXHIBITOR’s materials and EXHIBITOR’s sole and
exclusive remedy is limited to $.50 per pound article with a
maximum liability of $100.00 per item, or $1,500.00 per
shipment.
9. JURISDICTION. THIS CONTRACT SHALL BE CONSTRUED
UNDER THE LAWS OF THE STATE OF TEXAS WITHOUT
GIVING EFFECT TO ITS CONFLICT OF LAWS RULES.
EXCLUSIVE VENUE FOR ALL DISPUTES ARISING OUT OF
OUR RELATING TO THIS CONTRACT SHALL RESIDE IN A
COURT OF COMPETENT JURISDICTION IN SAN ANTONIO,
TEXAS.
10. INDEMNIFICATION. EXHIBITOR agrees to indemnify, forever
hold harmless and defend LES, its employees, directors,
officers, and agents from and against any and all demands,
claims, causes of action, fines, penalties, damages (including
consequential), liability, judgments, and expenses (including
but not limited to reasonable attorney’s fees and investigation
costs) on account of personal injury, death, or damage to or loss
of property or profits arising out of, or contributed to, by any of
the following:
- EXHIBITOR’s negligent supervision of any labor secured
through LES, or the negligent supervision of such labor by any
of EXHIBITOR’s employees, agents, representative,
customers, invitees and/or Exhibitor Appointed Contractor
(EAC).
- EXHIBITOR’s negligence, willful misconduct, or deliberate act
of EXHIBITOR’s employees, agents, representatives,
customers, invitees and/or any Exhibitor Appointed Contractor
(EAC) at the show or exposition to which this contract relates.
- EXHIBITOR’s violation of U.S.A. or Local ordinances or the
violation of Show Regulations and/or Rules as published and
set forth by Facility and/or Show Management.
- EXHIBITOR’s inclusion of illegal substances, hazardous
materials or waste in any shipment placed with LES and for the
violation of the representations and warranties made regarding
hazardous materials made on the front of this Agreement.
11. MISCELLANEOUS. EXHIBITOR, as a material part of the
consideration LES for material handling and transportation
services, waives and releases all claims against LES, its
employees, agents, officers, and directors, with respect to all
matters for which LES has disclaimed liability pursuant to the
provisions of this contract. The EXHIBITOR acknowledges
that he or she has read this agreement, understands it and
agrees to be bound by its terms, and further agrees that it is the
complete and exclusive agreement between the parties. The
invalidity or enforceability of any provision hereof shall not
affect, modify, or impair the validity and enforceability of all
provisions herein.
TERMS &
Acceptance of said terms and conditions will be constructed when any of the following conditions are met:
~ THE MATERIAL HANDLING ORDER FORM AND INVOICE IS SIGNED; OR
~ WHEN EXHIBITOR’S MATERIALS ARE DELIVERED TO LES’S WAREHOUSE OR TO A SHOW/ EXPOSITION SITE
FOR WHICH LEVY EXPOSITION SERVICES INC. IS THE OFFICIAL SHOW CONTRACTORS; OR
~ WHEN AN ORDER FOR LABOR AND/ OR RENTAL EQUIPMENT IS PLACED BY AN EXHIBITOR WITH LEVY
CONDITIONS
M AT E R I A L H A N D L I N G
Material Terms.cdr
October 9 - 12, 2013
San Antonio, Texas
ADVANCE WAREHOUSE
To:______________________________
EXHIBITOR NAME
111 Gembler Road
APNA 2013
EVENT: ____________________________
BOOTH NO. _________ # ________ OF _________PCS.
Cut along line and tape label to shipment
ADVANCE WAREHOUSE
To:______________________________
EXHIBITOR NAME
111 Gembler Road
APNA 2013
EVENT: _____________________________
BOOTH NO. _________ # ________ OF _________PCS.
The above labels are provided for your convenience.
Place one on each piece shipped to the ADVANCE WAREHOUSE
If more labels are needed, copies are acceptable.
October 9 - 12, 2013
San Antonio, Texas
SHOWSITE
To:______________________________
EXHIBITOR NAME
c/o Levy Exposition Services Inc.
200 E. Market St.
APNA 2013
EVENT: ________________________
BOOTH NO. _________ # ________ OF _________PCS.
SHOWSITE
To:______________________________
EXHIBITOR NAME
c/o Levy Exposition Services Inc
APNA 2013
EVENT: ________________________
BOOTH NO. _________ # ________ OF _________PCS.
The above labels are provided for your convenience.
Place one on each piece shipped to SHOWSITE.
If more labels are needed, copies are acceptable.
LibertyCFS NV, Inc.®
Order Form
IRS # Tax ID
Show Name
Address 1
Address 1
Destination
Exhibitor
Address 2
State
City
Zip
Contact
Shipper
Address 2
Address 3
City
Fax
Other:
Return Freight to
State
Zip
Contact
Fax
Phone
Cell
Address 1
Address 2
City
State
Contact
Phone
PU Date
Arrive by
Charge to:
Card Number:
Security Code:
Expiry Date:
Zip
Other:
Shipper
Address 2
City
State
On-site Contact
Address 1
Billing Address
Booth
Company
Phone
Credit Card
Transportation & Customs
Pick-up Location
Tel: (905) 338-3993 Fax: (905) 338-1092
Please accept this form as your authority to provide Customs and/or Transportation services.
We wish to use LibertyCFS NV, Inc. for the following:
Return Only
Transportation Only
Customs & Transportation
Customs Only
Visa
Zip
Master Card
AMEX
E-mail Address:
I hereby authorize LibertyCFS NV, Inc., to charge this credit card for Card Holder Name
payment/s of all services related to this shipment. I understand that
Signature
declined credit cards are subject to a 30% surcharge.
Transportation Info
Pick up
Date
Hours - From
Delivery Date
To
Description of Packages/Contents
Dimensions
Economy LTL 5-7 Day
Overseas
Inside Delivery
Liftgate for delivery
Declared Value for Carriage
Vinyl Cases
Wooden Crates
Description of Goods
Flat Pieces
Express
Inside Pickup
Liftgate for pickup
Other (Specify below)
Time
Cartons or Boxes
Service Requested:
The declared value for carriage of this shipment is agreed to and understood to
be $0.50 per pound multiplied by the number of pounds of that part of the
shipment lost or damaged but not less than $50.00 per shipment unless a value
is declared below and applicable charges paid thereon. Subject to the Terms
and Conditions on reverse side the liability of Carrier for loss/damage is as
stated below.
Enter Amount $
Skids or Pallets
FAA/DOT Security Approval:
Known/Unknown
Shipper Security and Hazardous Material Declaration
Trunks
Tubes
I certify that this shipment does not contain any unauthorized explosives,
destructive devices or hazardous materials. I consent to search of this
shipment. I am aware that this endorsement and original signature, along with
other shipping documents, will remain on file until this shipment is delivered. I
also certify that the described materials are properly classified, described,
packaged, marked and labeled and are in proper condition for transportation
according to the applicable regulations of DOT
Weight
Other
Total
Pounds
Kilos
Signature
Please note: When shipping to a second conference,
please complete a second form
Fax: 253 437 0032
Seattle, WA
USA 98168
Telephone: 253 437 0031
October 9 - 12, 2013
San Antonio, Texas
EXHIBIT BOOTH CLEANING ORDER FORM & INVOICE
SERVICES
OUR SERVICES INCLUDE THE FOLLOWING:
EXHIBIT VACUUMING
GENERAL HOUSEKEEPING
EMPTYING OF WASTEBASKETS
DISCOUNT RATE
DAYS REQUIRED
TOTAL SQUARE FEET OF BOOTH SPACE
Prior To Show Opening
After Second Day
RATE
After First Day
After Third Day
X $0.46 =
X
100 Square Feet Minimum Order
TOTAL
Total Number of Days
STANDARD RATE & ON-SITE ORDERS
TOTAL SQUARE FEET OF BOOTH SPACE
RATE
DAYS REQUIRED
Prior To Show Opening
After Second Day
After First Day
After Third Day
X $0.52 =
X
100 Square Feet Minimum Order
TOTAL
Total Number of Days
ADDITIONAL INFORMATION
General vacuuming of the show floor aisles is provided, however,
cleaning of your exhibit area is not included in your exhibit space
rental.
If you have any questions or need assistance with any items
not listed, please contact our exhibits department.
All carpets ordered from us are installed clean for your use.
However, you may order cleaning services for debris created
during set-up and show hours.
A surcharge may be applied for any damage and or staining of
exhibit space.
Please indicate on the lines below any special cleaning requests or
instructions you may have.
COST SUMMARY
RATE ADJUSTMENT
(OFFICE USE ONLY)
(OFFICE USE ONLY)
SUBTOTAL
COMPANY
8.25% SALES TAX
CONTACT
BOOTH#
TOTAL
US DOLLARS
2013 WA XPO/clean.cdr
Fax: 253 437 0032
Seattle, WA
USA 98168
Telephone: 253 437 0031
October 9 - 12, 2013
San Antonio, Texas
REQUEST FOR SET-UP BY NON-OFFICIAL CONTRACTOR
The unpacking, erection, assembling, dismantling, and packing of displays and equipment must be
done by the correct type of labor. Levy Exposition Services Inc., the official contractor, will have
skilled craftsmen available to assist Exhibitors. Arrangements for labor should be made through
Levy Exposition Services in advance whenever possible. Official labor forms are included in the
Exhibitor Service Manual.
Exceptions to the foregoing will be considered only in cases where permission has been requested
in writing by the Exhibitor and received by Levy Exposition Services Inc. no later than
September 27, 2013. Exceptions will be granted only if it will not interfere with or prejudice the
orderly set-up, interim service, or dismantling of the Exposition. An exception will not be granted if it
is inconsistent with the commitments made and obligations assumed by Management in any
contract with service contractors or its lease with The Henry B. Gonzalez Convention Center. For
services such as electrical, plumbing, telephone, drayage, rigging and booth cleaning, no exception
will be made, and the contractor designated by Management will be used.
All agents representing the Exhibitor must be fully identified by the official Management badge. All
agents or representatives who are performing services other than the Exhibitor’s own employees
must provide Levy Exposition Services with Certificates of Insurance naming Levy Exposition
Services Inc., The Henry B. Gonzalez Convention Center, AMERICAN PSYCHIATRIC
ASSOCIATION and APNA 2013 as additional insured’s by September 27, 2013. These
Certificates of Insurance must include public liability and property damage insurance for at least
$1,000,000, and workmen’s compensation insurance in accordance with local law.
Exhibitors wishing to use a contractor other than Levy Exposition Services Inc. to set
up and dismantle their exhibits must fill out this form and return to us no later than
September 27, 2013. If this form and the certificate of insurance from the non-official
contractor is not received by September 27, 2013 your non-official contractor will be
allowed to supervise only. All labor must then be hired from Levy Exposition Services
Inc. for installation and dismantle of the exhibit.
ORIGINAL CERTIFICATES ONLY
PHOTOSTATS OR FACSIMILES WILL NOT BE ACCEPTED
Name of Exhibiting Company: _______________________________ Booth Number: __________________________
Contracting Company Name: _______________________________________________________________________
Contracting Company Address: ______________________________________________________________________
City: ________________ State: ________________ Zip: _______ Telephone: ___________________ Fax__________
Estimated Arrival at Show_________________________________ Number of Workers: _________________________
A 25% ______________________________________
CANCELLATION FEE
Authorized By: _________________________________________Title:
(Sign & Print Name)
XPO/non-official.cdr
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ELECTRICAL JURISDICTION
The work described below falls within the jurisdiction of the electrical union and cannot be performed by any other union, I&D house or
exhibitor. Please feel free to contact our office for clarification of scope of work.
ELECTRICAL LABOR IS REQUIRED FOR THE FOLLOWING WORK
1.
Electrical distribution under carpet
6.
Overhead power distribution
2.
Data/network cable under carpet (N/A)
7.
Overhead coaxial (network) cable distribution (N/A)
3.
Connection of all 208V or higher services
8.
Assembly & Installation of lighting hung from truss or ceiling
4.
Wiring of overhead signs
9.
Hardwiring of any electrical apparatus
5. Installation of lighting requiring tools for installation
POWER DISTRIBUTION - PLEASE PROVIDE THE FOLLOWING INFORMATION
1. Floor Plan layout of your booth space
A. Floor plans must include exact outlet locations with dimensions or be to scale
B. Floor plans must reflect booth orientation. Please note surrounding booth or aisle numbers
C. Power comes from the floor. Identify a main power location we can deliver the power to. Power is distributed from that point.
Example: 20x30 Island Booth
Aisle 500
¶
¶
;
1-5A
Main Distribution Point
Center of booth
(;$03/(21/<
;
2-20A
1-5A
;
¶
Aisle 700
¶
2. Date you will begin building your booth _______________________________________ Estimated time _______________________
3. Show Site Contact with authority to make additions or changes to your order
Contact Name _____________________________________________________________
Contact Company __________________________________________________________
Contact Cell # ____________________________________________________________
4. Credit card information must be on file before any labor begins in your booth space. Please provide this information on your method
of payment form.
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ELECTRICAL LABOR/LIFT RATES & RULES
Please be advised that labor start times cannot be guaranteed. If no time is provided, work will be performed on a firstcome first-VHUYHEDVLV$UHSUHVHQWDWLYHPXVWFRPHWR(GOHQ¶V/DERU'HVNSULRUWRHDFKLQGLYLGXDOODERUFDOOWRFRQILUP
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a minimum 1/2 hour labor charge per electrician will apply. A minimum labor charge of 1 hour will apply per man for
installation. Dismantle time will be calculated at 1/2 of the total installation time.
LABOR RATES
6WUDLJKWWLPH«««««««««««««««««««««««««««««««« 80.00 per hour
Monday-Friday 8:00am - 4:30pm, excluding holidays
2YHUWLPH««««««««««««««««««««««««««««««««««
160.00 per hour
Monday-Friday 4:30pm - 8:00am, all day Saturday, Sunday & Holidays
LIFT RATES
/LIW««««««««««««««««««««««««««««««««««««« Call for quote
Lift charges will apply to for all overhead work such as; light installation overhead, power or data cable distribution
overhead, hanging signs, etc. Lift cost does not include operator.
LABOR REQUIRMENTS (Please complete all the sections below)
If you require any additional electrical work in your booth, please provide us with a production schedule with the dates,
times, number of men required and the type of work requested. This will assist us in accommodating your labor needs.
Example
Day
Monday
Date
1/5
# Men
4
Time
8:00 am
Work required Assemble & hang truss/lights
Day
Tuesday
Date
1/6
# Men
1
Time
12:30pm
Work required Wire electric sign
Day
Date
# Men
Time
Work required
Day
Date
# Men
Time
Work required
Day
Date
# Men
Time
Work required
Day
Date
# Men
Time
Work required
Day
Date
# Men
Time
Work required
Day
Date
# Men
Time
Work required
SHOW SITE SUPERVISOR
Contact Name:
Company:
Cell Number:
Email address:
PLEASE PROVIDE CREDIT CARD INFORMATION
ON THE METHOD OF PAYMENT FORM
Credit card information must be on file before any of the requested labor is performed.
Advance Payment Deadline Date: 09/25/13
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AUDIOVISUAL EXHIBITOR SERVICES
NAME OF CONFERENCE:
START DATE:
END DATE:
# SHOW DAYS:
COMPANY NAME:
ON-SITE CONTACT NAME:
ROOM/EXHIBIT BOOTH #:
STREET ADDRESS:
CITY & STATE :
TELEPHONE NUMBER:
FAX NUMBER:
ORDERED BY:
PRINT CARDHOLDER’S NAME:
AMEX
MCARD
VISA
CHECK
CHECK #:
ROOM #:
EXP DATE:
ZIP CODE:
BILLING ZIP CODE:
CC #:
CARDHOLDER’S SIGNATURE:*
EMAIL ADDRESS
(PLEASE PRINT):
*We will use this authorization to charge your credit card account for this advance order and any additional amounts incurred as a result of all show site changes placed by your representatives.
If you have a special request or need additional equipment, please call. A written confirmation will be sent once your order is received and processed.
PRICES ARE FOR EXHIBIT FLOOR ONLY. POWER IS NOT INCLUDED AND IS TO BE ORDERED SEPARATELY THROUGH THE SAN ANTONIO CONVENTION CENTER.
VIDEO/DATA DISPLAY
Show Rate
On-site
1/2 inch VHS Player
$150.00
$165.00
DSR 45 DVCam Player
$675.00
$742.50
DVD Player
$210.00
$231.00
27'' Color TV Monitor (video only)
QTY
COMPUTERS
Show Rate
On-site
Desktop Computer (circle one)
Windows XP / Office 2003
1 Gig RAM, 80 Gig HD, DVD/CDRW, 1
0.100 NIC USB 2.0, Video Card W/32-128MB
17” LCD Monitor, Mouse, Keyboard, Speakers
$500.00
$550.00
Laptop Computer (circle one)
$690.00
$270.00
$297.00
$1,335.00
$1,468.00
Show Rate
On-site
CD Player
$180.00
$198.00
Wired Microphone:
Handheld / Lavalier (circle one)
$120.00
$132.00
MONITORS
Wireless Microphone Unit:
Handheld / Lavalier (circle one)
$450.00
$495.00
Wireless Headset Microphone
Headset only. Mic will require wireless
microphone unit to operate
$195.00
$214.50
Individual Small Powered Speaker
(up to 5 people)
$150.00
Sound System: (2) speakers (2) stands
$405.00
LCD Projector
AUDIO EQUIPMENT
Windows XP
QTY
/
Office 2003
To guarantee equipment availability and advanced rate,
this order should reach us 21 days prior to delivery.
$390.00
$429.00
21'' Multi Sync
(Wallmount; Single Pole Stand)
$300.00
$330.00
32'' LCD Monitor (Dual Post Stand,
Table Stand, Speakers)
$750.00
$825.00
$165.00
42''Plasma (Dual Post Stand,
$1,080.00
$1,188.00
$445.00
$1,410.00
$1,551.00
$150.00
$190.00
50'' Plasma (Dual Post Stand,
Show Rate
On-site
60" Plasma (Dual Post Stand,
$1,870.00
$2,057.00
$120.00
$132.00
On-site
$66.00
PRINTERS
Show Rate
$60.00
HP Laserjet Printer
$450.00
$495.00
Show Rate
On-site
HP Color Laserjet Printer
$885.00
$973.50
$135.00
$148.50
SourceFour PAR
$135.00
$148.50
Show Rate
On-site
PAR 38 LED Lighting
$105.00
$115.50
Truss Base Plate
$150.00
$165.00
12-Channel Light Board
$315.00
$346.50
12" 6-way Corner Blocks
$75.00
$82.50
Tripod Screens: 5', 6', 7' or 8'
42"- 54" Rolling Cart w/Black Skirt
LIGHTING
Leko Light
6-Channel Dimmer
24-Channel Dimmer 1140
24/48-Channel Light Board
Intelligent Lighting and control
QTY
QTY
TRUSS
$195.00
$214.50
12''x 12''x 10' Mini Beam Truss
$120.00
$132.00
$1,140.00
$1,254.00
$96.00
$105.60
$510.00
$561.00
$60.00
$66.00
12''x 12''x 2.5' Mini Beam Truss
$30.00
$33.00
Call for Quote
TAX EXEMPT STATUS – If you are exempt from
payment of sales tax, we require you to forward
an exemption certificate for the state in which the
services are to be provided.
1 Gig RAM, 40-80 Gig HD, CD+RW/DVD/DVD
+RW, Wireless G/10/100 NIC USB 2.0, Video
Card 64 128MB, Bag, Power, Mouse, Mouse Pad
17'' Multi Sync LCD
(Wallmount; Single Pole Stand)
ACCESSORIES
The total charge per item is determined by multipying
the price by the quantity ordered.
$759.00
On-site
4-Channel Mixer
ORDERING INSTRUCTIONS
Please include applicable Sales Tax on equipment
rental and/or labor.
Show Rate
(1) Mixer Wired Microphone (up to 20 people)
QTY
QTY
Operator labor, if requested, is subject to the prevailing
hourly rate with a 4 hour minimum.
CANCELLATIONS:
A) Cancellations received within 48 hours of the
scheduled delivery date are subject to a 50% fee
applicable to equipment and tax.
B) Cancellations received on the day of scheduled
delivery or “no-shows” are subject to the full
amount of the order to include installation,
drayage and tax.
D E L I V E R Y I N F O R M AT I O N
On-Site Contact:
QTY
Booth #:
Room #
Delivery Date:
QTY
Delivery Time – circle one:
AM / PM
Pickup Date:
Pickup Time -– circle one:
AM / PM
Department: 1974 Job #:
RETURN FOR PROCESSING
RENTAL TOTALS
PAYMENT IS DUE WHEN ORDER IS PLACED
EQUIPMENT TOTAL
1
SET UP AND TEAR DOWN (20% OF LINE 1/$ 65 Minimum)
2
SALES TAX
(8.125% of Equipment Rental & Delivery/Pickup Only) 3
TOTAL DUE
4
600 Hemisfair Park | San Antonio, TX 78205
210-308-0182 (office) | 866-219-7878 (fax)
Exhibits Sales Person
partner.psav.com/HenryBGonzalezConventionCenter
[email protected]
e-mail address
©2012 Audio Visual Services Group, Inc. – dba PSAV Presentation Services. All Rights Reserved.
TRADE SHOW
GUIDE
DESIGN
2012
WELCOME
Explore the new CORT Trade Show Furnishings design guide, featuring
great collections to help create an exhibit that communicates your
company’s unique brand message.
CORT is the nation’s leading provider of rental furnishings for the trade
show and exhibit industry with an extensive selection of high-quality
furnishings available nationwide. We provide flexible design options that
bring your exhibit to life and make it easy to transform your space into a
comfortable selling environment.
2
®
Style & Service Delivered
DELIVERING
TRADE SHOW
SOLUTIONS
YOU CAN
COUNT ON.
3
PREMIERE COLLECTIONS
SEE INDIVIDUAL CATEGORIES FOR DETAILED PRODUCT INFORMATION
SFA003
SFA001
CHR001
CHR002
SFA002
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NE
W
ALLEGRO
CHR003
NE
4
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NE
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KEY WEST
OCB
LSM
SOM
SOUTH BEACH
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Suggested Uses of South Beach
SO1
SO2
MARRAKESH
SON
CHN
LISBON
SOC
LSC
CHC
ASTRO
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CHQ
MEMPHIS
5
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SOFAS &
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LOVESEATS
Sofas & Sectionals
SFA003 Roma
White Vinyl
78"L 31"D 33"H
SFA001 Mirabel
Brown Leather
76"L 35"D 32"H
SFA002 Allegro
Blue Fabric
73"L 34.5"D 29.5"H
SO1 South Beach Sofa
Platinum Suede
69"L 29"D 33"H
SOM Key West Sofa
Black
85"L 35"D 33"H
SOC Lisbon Sofa
Black Leather
88"L 36"D 34"H
MPS Memphis Sofa
(Mini Size)
Black
55"L 31"D 28"H
SOQ Astro Sofa
Light Beige
83"L 36"D 29"H
SON Marrakesh Sofa
Light Beige
83"L 36"D 29"H
SO2 South Beach 3 pc.
Sectional Platinum Suede
152"L 40"D 33"H
SED Newport 3 pc. Sectional
Charcoal Leather
113"L 34"D 33"H
LSC
Loveseats
LSD Newport Loveseat
Charcoal Leather
54"L 34"D 33"H
LSM Key West Loveseat
Black
57"L 35"D 33"H
LSC Lisbon Loveseat
Black Leather
64"L 36"D 34"H
NE
NE
NE
CLUB CHAIRS
W
W
CHR001
CHR002
CHD
CHC
MPC
CHQ
CHN
NE
NE
NE
COD
W
W
W
W
OCCASIONAL
CHAIRS
NE
W
CHR003
SCD
SCC
SCE
CH001
7
CCE
OCA
OCB
OCL
Club Chairs
CHR003 Roma
White Vinyl
37"L 31"D 33"H
CHR001 Mirabel
Brown Leather
36"L 35"D 32"H
CHR002 Allegro
Blue Fabric
36"L 34.5"D 29.5"H
CHD Newport Armless Chair
Charcoal Leather
24"L 34"D 33"H
COD Newport Corner
Charcoal Leather
34"L 34"D 33"H
CHC Lisbon Chair
Black Leather
40"L 36"D 34"H
MPC Memphis Chair
(Mini Size) Black
27.25"L 31.75"D 27.5"H
CHQ Astro Chair
Light Beige
36"L 36"D 29"H
CHN Marrakesh Chair
Light Beige
34"L 37"D 38"H
BCW
OCH
OCY
Occasional Chairs
SCD Fusion Chair
Green, White
19"L 21"D 32"H
SCC Fusion Chair
Clear, White
19"L 21"D 32"H
SCE Fusion Chair
Red, White
19"L 21"D 32"H
CH001 Casper Chair
Clear Acrylic
21"L 21"D 36.5"H
OCC
OCU
OCZ
CCE Ice Chair
Transparent, Chrome
17.25"L 20"D 32"H
OCB Key West Tub Chair
Black
31”L 31”D 31”H
OCA T-Vac Chair
Translucent, Chrome
25"L 23"D 30"H
OCL Cappuccino Chair
Chocolate
29"L 29"D 34"H
OCH Madrid Chair
Black Leather
30"L 30"D 31"H
Stage Chair
24"L 26"D 36"H
OCY Onyx
OCC Camel
OCZ Beige
OCR Red
BCW Madrid Chair
White Leather
30"L 30"D 31"H
OCU Globus Chair
White Vinyl, Chrome
28"L 26"D 28"H
OCR
NE
W
W
VIB02
W
W
VIB01
NE
NE
NE
OTTOMANS
VIB03
VIB04
NE
NE
NE
NE
W
W
W
W
VIB05
VIB06
VIB07
PUZ2SW
OTS
OTQ
OTN
OTP
OTM
OSA
OSB
OTK
OTL
CCZ
CCB
CCW
OTH
OSC
8
Ottomans
Vibe Cube Ottoman
Waterproof
18"L 18"D 18"H
VIB01 Green Vinyl
VIB02 Blue Vinyl
VIB03 Pink Vinyl
VIB04 Red Vinyl
VIB05 Yellow Vinyl
VIB06 Gold/Bronze Vinyl
VIB07 Champagne Vinyl
PUZ2SW Puzzle Bench
Ottoman
White
48"L 24"D 18"H
OTS South Beach Ottoman
Wedge, Platinum Suede
25"L 31"D 18"H
OTQ Square Ottoman
White Leather
40"L 40"D 17"H
OTN Bench Ottoman
White Leather
24"L 60"D 17"H
OTP Square Ottoman
Black Leather
40"L 40"D 17"H
OTK Half Round Ottoman
Black Leather
6' L 3'D 17"H
CCW Circle Ottoman
White Leather
6'L 6'D 17"H
OTM Bench Ottoman
Black Leather
24"L 60"D 17"H
OTL Half Round Ottoman
White Leather
6'L 3'D 17"H
OTH Cube
Black Leather
17"L 17"D 18"H
OSA Oval Ottoman
Black Leather
52"L 32"D 19"H
CCZ Circle Ottoman
Black, White Leather
6'L 6'D 17"H
OSC Cube
White Leather
17"L 17"D 18"H
OSB Oval Ottoman
White Leather
52"L 32"D 19"H
CCB Circle Ottoman
Black Leather
6'L 6'D 17"H
NE
OCCASIONAL
COCKTAIL
TABLES
W
COLI
C1E
C1D
C1C
C1W
C1Y
E1E
E1D
C1F
NE
OCCASIONAL
END TABLES
C1K
W
EOLI
E1K
9
E1F
Occasional Cocktail
Tables
COLI Oliver Cocktail Table
47"L 27"D 19"H
C1E Silverado Table
36" Round 17"H
C1D Soho Table
Steel Base, Chocolate Top
38"L 38"D 18.5"H
C1K Inspiration Table
42"L 28"D 18"H
E1C
C1F Geo Rectangle Table
Glass, Black
50"L 22"D 16"H
C1C Geo Rectangle Table
Glass, Chrome
50"L 22"D 16"H
C1W Sydney Table
White
48"L 26"D 18"H
C1Y Sydney Table
Black
48"L 26"D 18"H
E1Y
E1W
Occasional End Tables
EOLI Oliver End Table
22" Round 22"H
E1E Silverado End Table
24" Round 22"H
E1D Soho End Table
Steel Base, Chocolate Top
26"L 26"D 27"H
E1K Inspiration End Table
24"L 28"D 22"H
E1F Geo End Table
Glass, Black
26"L 26"D 20"H
E1C Geo End Table
Glass, Chrome
26"L 26"D 20"H
E1W Sydney End Table
White
27"L 23"D 22"H
E1Y Sydney End Table
Black
27"L 23"D 22"H
NE
CONFERENCE
TABLES
W
OCT6W
CG1
CE1
CF1
CF2
CE2
6'–CB2
8'–CB3
6'–CD2
8'–CD3
6'–CC6
8'–CC7
10'–CC8
6'–CT06GR
8'–C508GR
10'–CT10GR
CB1
CD1
10
CC5
Conference Tables
SAMPLE
CONFERENCE
SETS
CF1 Geo Table
Square Rounded Glass, Black
42"L 42"D 29"H
CB3 Table
8' Graphite Nebula
96"L 36"D 29"H
CC7 Table
8' Mahogany
96"L 48"D 29"H
CT10GR Table
10' Granite
120"L 46"D 29"H
CF2 Geo Table
Rectangle Glass, Black
60"L 36"D 29"H
CD2 Table
6' Grey Nebula
72"L 36"D 29"H
CC8 Table
10' Mahogany
120"L 48"D 29"H
CB1 Table
Graphite Nebula
42"Round 29"H
CG1 Manhattan Table
Glass, Black
42" Round 29"H
CE2 Geo Table
Rectangle Glass, Chrome
60"L 36"D 29"H
CD3 Table
8' Grey Nebula
96"L 36"D 29"H
CT06GR Table
6' Granite
72"L 36"D 29"H
CD1 Table
Grey Nebula
42" Round 29"H
CE1 Geo Table
Square Rounded Glass,
Chrome
42"L 42"D 29"H
CB2 Table
6' Graphite Nebula
72"L 36"D 29"H
CC6 Table
6' Mahogany
72"L 36"D 29"H
C508GR Table
8' Granite
96"L 44"D 29"H
CC5 Table
Mahogany
42" Round 29"H
OCT6W Nova Oval Table
6' White, Silver Powder
Coated Legs
71"L 35.5"D 29"H
CONFERENCE
CHAIRS
SC9
SC8
SC1
SC4
SC6
SC2
SC3
SC5
CO4
XC3
XC6
CS8
CS9
EXECUTIVE
CHAIRS
11
XC2
Conference Chairs
SC9 Panton Chair
White
20"L 24"D 33"H
SC8 Flex Chair With
Wheels
24"L 22"D 31"H
SC1 New York Chair
Onyx Seat, Maple Back,
Chrome Legs
23"L 32"D 33"H
XC1
XC5
XC4
OTO
SC4 Jetson Chair
Black
19"L 18"D 31"H
SC5 Tilt Executive Chair
With Arms, Onyx, Black
26"L 25"D 34"H
CS8 Berlin Chair
Black
18"L 22"D 32"H
XC1 Luxor Executive Chair
High Back, Black Leather
27"L 28"D 47"H Adjustable
SC6 Manhattan Chair
Oyster
26"L 22"D 34"H
CO4 Iso Mesh Chair
Black
26"L 24"D 38"H
CS9 Berlin Chair
Red
18"L 22"D 32"H
XC5 Altura Executive Chair
Mid Back, Black Crepe
SC2 Brewer Chair
Grey, Chrome
20"L 20"D 32"H
XC3 Luxor Guest Chair
Black Leather
27"L 28"D 40"H
Executive Chairs
XC4 Altura Executive Chair
High Back, Black Crepe
SC3 Brewer Chair
Onyx, Black
20"L 20"D 32"H
XC6 Altura Guest Chair
Black Crepe
25"L 20"D 34"H
XC2 Luxor Executive Chair
Mid Back, Black Leather
OTO Perth Chair
High Back, Black
BAR
TABLES
12
30"–VTK
36"–VTP
30"–VTJ
36"–VTN
VTM
30MHSB
VTF
VTB
VTC
30"–WTK
36"–WTP
30"–WTJ
36"–WTN
WTM
30MHTB
WTF
WTB
WTC
MAHOGANY
MAPLE
GREY
NEBULA
GRAPHITE
NEBULA
TABLE
TOP
OPTIONS
Bar Tables
Standard Black Base
30" Round 42"H
VTK Maple Top
VTJ Graphite Nebula Top
30MHSB Mahogany Top
VTF Metallic Silver Top
VTB Brushed Red Top
VTC Brushed Blue Top
Standard Black Base
36" Round 42"H
VTP Maple Top
VTN Graphite Nebula Top
VTM Grey Nebula Top
Tulip Chrome Base
30" Round 42"H
WTK Maple Top
WTJ Graphite Nebula Top
30MHTB Mahogany Top
WTF Metallic Silver Top
WTB Brushed Red Top
WTC Brushed Blue Top
Tulip Chrome Base
36" Round 42"H
WTP Maple Top
WTN Graphite Nebula Top
WTM Grey Nebula Top
CAFE
TABLES
30"–ZTK
36"–ZTP
30"–ZTJ
36"–ZTN
ZTM
30MHSC
ZTF
ZTB
ZTC
30"–XTK
36"–XTP
30"–XTJ
36"–XTN
XTM
30MHTC
XTF
XTB
XTC
13
BRUSHED
RED
BRUSHED
BLUE
METALLIC
SILVER
BSD, WTF
BSS, WTB
SAMPLE BAR
TABLE SETS
Cafe Tables
Standard Black Base
30" Round 29"H
ZTK Maple Top
ZTJ Graphite Nebula Top
30MHSC Mahogany Top
ZTF Metallic Silver Top
ZTB Brushed Red Top
ZTC Brushed Blue Top
Standard Black Base
36" Round 29"H
ZTP Maple Top
ZTN Graphite Nebula Top
ZTM Grey Nebula Top
Tulip Chrome Base
30" Round 29"H
XTK Maple Top
XTJ Graphite Nebula Top
30MHTC Mahogany Top
XTF Metallic Silver Top
XTB Brushed Red Top
XTC Brushed Blue Top
Tulip Chrome Base
36" Round 29"H
XTP Maple Top
XTN Graphite Nebula Top
XTM Grey Nebula Top
Sample Bar Table Sets
BSD Oslo Barstool
Blue
17"L 20"D 30"H
WTF Bar Table
Tulip Chrome Base
Metallic Silver Top
30" Round 42"H
BSS Banana Barstool
Black, Chrome
21"L 22"D 30"H
BSL, VTK
WTB Bar Table
Tulip Chrome Base
Brushed Red Top
30" Round 42"H
BSL Gin Barstool
Maple, Chrome
16"L 16"D 29"H
VTK Bar Table
Standard Black Base
Maple Top
30" Round 42"H
BSN, VTJ
BSN Jetson Barstool
Black
18"L 19"D 29"H
VTJ Bar Table
Standard Black Base
Graphite Nebula Top
30" Round 42"H
BARS
Suggested Uses of Martini Bar
BR1
BRC
NE
NE
BAR
STOOLS
W
W
BS001
BS002
BS3
BS1
BS2
BST
BSS
BCE
BSD
BSC
BSL
BSN
14
BS1 Ohio Barstool
Red, Chrome
18" Round 31"H Adjustable
BCE Ice Barstool
Transparent, Chrome
16.75"L 16"D 37.75"H
BSL Gin Barstool
Maple, Chrome
16"L 16"D 29"H
BS2 Ohio Barstool
Black, Chrome
BSD Oslo Barstool
Blue
17"L 20"D 30"H
BSN Jetson Barstool
Black
18"L 19"D 29"H
BS002 Zoey Swivel Barstool
White Vinyl, Chrome Base
15"L 17"D 31"–35"H
BST Banana Barstool
White, Chrome
21"L 22"D 30"H
BSC Oslo Barstool
White
17"L 20"D 30"H
BS3 Ohio Barstool
Grey, Chrome
BSS Banana Barstool
Black, Chrome
21"L 22"D 30"H
Bars
Bar Stools
BRC Circle Martini Bar
Comprised of three
BR1 Martini Bars
100"L 100"D 47"H
BS001 Shark Swivel
Barstool
White Plastic w/ Arms,
Chrome Base
22"L 19"D 34"–44"H
BR1 Martini Bar
50"L 50"D 47"H
TRAINING
ROOM
CP5
PO3
PO1
CP3
CP3, CP4
WD2
Suggested Uses of Training
Table and Connecting Wedge
UTILITY
CHAIRS
15
SY1
Training Room
CP5 Computer Table
Graphite Nebula
36"L 30"D 42"H
PO3 Kiosk
Black, Maple
24"L 21"D 42"H
PO1 Lecturn Podium
Cherry
24"L 19"D 50"H
WD2 Writing Desk
Graphite
48"L 24"D 30"H
CP3 Training Table
Wire Grommets,
Privacy Panel, Grey
48"L 24"D 30"H
CP4 Connector Wedge
Matches Training Table
24"L 24"D 1"H
DF1
Utility Chairs
SY1 Altura Task Chair
Black Crepe
25"L 26"D 21"H
DF1 Altura Drafting Stool
Black Crepe
25"L 26"D 34"H
W
W
LA14
TRW
TRH
NE
NE
W
W
PMB42
ET2
ET1
16
Lamps
LA15 Mason Floor Lamp
Brushed Silver
18" Round 55"H
LA14 Mason Table Lamp
Brushed Silver
16" Round 26"H
TRW Trovato LED Floor Lamp
White
7"L 7"D 72"H
TRH Trovato Table Lamp
White
7"L 7"D 26"H
Bookcases
& Product Displays
PDL Locking Door Pedestal
Black
24"L 24"D 42"H
Plastic Pedestal
Black
PMB36 24"L 24"D 36"H
PMB42 24"L 24"D 42"H
ET2 Etagere
Black
30"L 16"D 70"H
BC6 Bookcase
Mahogany
36"L 13"D 71"H
ET1 Etagere
Pewter
30"L 16"D 70"H
BC7 Bookcase
Graphite
36"L 13"D 71"H
NE
W
LA15
PMB36
PDL
NE
W
BOOKCASES
& PRODUCT
DISPLAYS
NE
NE
LAMPS
BC6
BC7
DESKS &
CREDENZAS
JD6
JD7
CR6
CR7
VF4
VF2
L26
L27
R1R
R1Q
FILES
FRIDGES
17
Desks & Credenzas
Files
Fridges
JD6 Executive Desk
Mahogany
60"L 30"D 29"H
VF4 Vertical File
4 Drawer
27"L 19"D 52"H
R1R Refrigerator
White
14.0 cubic feet
20"L 30"D 65"H
JD7 Executive Desk
Graphite
60"L 30"D 29"H
VF2 Vertical File
2 Drawer
27"L 19"D 28"H
CR6 Credenza
Mahogany
72"L 24"D 29"H
L26 Lateral File
Mahogany
36"L 20"D 29"H
CR7 Credenza
Graphite
72"L 24"D 29"H
L27 Lateral File
Graphite
36"L 20"D 29"H
R1Q Refrigerator
White
4.0 cubic feet
20"L 22"D 33"H
W
NE
FUSION
Contemporary white-framed occasional chair
available with a green, clear or red seat back
ROMA
18
Modern white vinyl club chair available
with a coordinating sofa
SHARK
Sleek white swivel barstool with adjustable
chrome base
MAKE YOUR SPACE UNIQUE
WITH STYLISH FURNISHINGS TO SET YOUR BOOTH APART.
19
ALLEGRO
10' x 10' Booth
KEYWEST
10' x 10' Booth
MEMPHIS
10' x 10' Booth
ROMA
10' x 10' Booth
Noticeably Superior Solutions
24 hours a day, 7 days a week, 365 days a year
Nationwide Service
CORT Trade Show Furnishings is proud to offer this
collection of the highest quality, design-oriented furnishings.
Our nationwide distribution and professional staff is
dedicated to the success of your exhibit.
Make CORT Trade Show Furnishings your furniture solution.
1.888.CORT.YES
DESCRIPTION
$290
$348
$221
$242
$110
$255
$Ͳ
$Ͳ
$Ͳ
$Ͳ
$Ͳ
$Ͳ
TrainingRoom
CP5
COMPUTERTABLE
GRAPHITENEBULA
PO3
KIOSK
BLACK&MAPLE
PO1
PODIUM
LECTURN,CHERRY
CP3
TRAININGTABLE
WIRESYSTEM&PRIVACYPANAL,GREY
CP4
TRAININGTABLE
CONNECTORCORNERWEDGE
WD2
WRITINGDESK
GRAPHITE
CORTTS8252012ͲProprietary&Confidential,CTSF.Allrightsreserved.
CORT TS825 2012 Proprietary & Confidential CTSF All rights reserved
BarTable's
ET2
ET1
PMB36
PMB42
PDL
TRW
TRH
LA15
LA14
R1R
R1 R
R1Q
CE2
CF2
CE1
CF1
CG1
CB2
CB3
CD2
CD3
CC5
CC6
CC7
CC8
CB1
CD1
CT06GR
CT08GR
CT10GR
OCT6W
JD6
JD7
CR6
CR7
BC6
BC7
L26
L27
VF4
VF2
SC6
SC2
SC3
SC5
CO4
XC3
XC2
XC1
XC6
XC5
XC4
OTO
CS8
CS9
SY1
DF1
$Ͳ
$Ͳ
$Ͳ
$Ͳ
$Ͳ
$Ͳ
$Ͳ
$Ͳ
$Ͳ
$Ͳ
$Ͳ
$Ͳ
$226
$180
$186
$180
$191
$191
$186
$253
$215
$169
$174
$160
$151 $Ͳ
$168 $Ͳ
$151 $Ͳ
$168 $Ͳ
$168 $Ͳ
$171 $Ͳ
$151 $Ͳ
$151 $Ͳ
$208 $ Ͳ
$226 $ Ͳ
$208 $
$Ͳ
$
$229 $Ͳ
$208 $Ͳ
$226 $Ͳ
$226 $Ͳ
$230 $Ͳ
$208 $Ͳ
$208 $Ͳ
SC4
$Ͳ
$281
$174 $Ͳ
$180 $Ͳ
$174 $Ͳ
$180 $Ͳ
$180 $Ͳ
$197 $Ͳ
$174 $Ͳ
$174 $Ͳ
$217 $Ͳ
$243 $ Ͳ
$221 $Ͳ
$243 $Ͳ
$221 $Ͳ
$243 $Ͳ
$243 $Ͳ
$243 $Ͳ
$221 $Ͳ
$221 $Ͳ
BARTABLE
BARTABLE
BARTABLE
BARTABLE
BARTABLE
BARTABLE
BARTABLE
BARTABLE
BARTABLE
BARTABLE
BARTABLE
BARTABLE
BARTABLE
BARTABLE
BARTABLE
BARTABLE
BARTABLE
BARTABLE
VTK
VTP
VTJ
VTN
VTM
VTF
VTB
VTC
30MHSB
30MHTB
WTK
WTP
WTJ
WTN
WTM
WTF
WTB
WTC
MAPLE,STANDARDBASE
MAPLE36"TOP,STANDARDBASE
GRAPHITENEBULA,STANDARDBASE
GRAPHITENEBULA36"TOP,STANDARD
GREYNEBULA36"TOP,STANDARD
SILVERMETALIC,STANDARDBASE
BRUSHEDRED,STANDARDBASE
BRUSHEDBLUE,STANDARDBASE
MahoganywithBlackBase
MahoganywithTulipChromeBase
MAPLE,TULIPCHROMEBASE
,
MAPLE36"TOP,TULIPBASE
GRAPHITENEBULA,TULIPBASE
GRAPHITENEBULA36"TOP,TULIP
GREYNEBULA36"TOP,TULIPBASE
SILVERMETALIC,TULIPBASE
BRUSHEDRED,TULIPBASE
BRUSHEDBLUE,TULIPBASE
CaféTables
INSPIRATION,GLASSTOP
GEO,BLACK,GLASSTOP
GEO,CHROME,GLASSTOP
OliverCocktailTable
SYDNEY,WHITETOP
SYDNEY,BLACKTOP
SILVERADO,GLASSTOP
SOHO,CHOCOLATETOP
INSPIRATION,GLASSTOP
GEO,BLACK,GLASSTOP
GEO,CHROME,GLASSTOP
OliverEndTable
SOHO,CHOCOLATETOP
CODE
SC9
SC8
SC1
EXTENDED
$Ͳ
$Ͳ
$Ͳ
$212
$212
$197
2012
MAPLE,STANDARDBASE
MAPLE36"TOP,STANDARDBASE
GRAPHITENEBULA,STANDARDBASE
GRAPHITENEBULA36"TOP,STANDARD
GREYNEBULA36"TOP,STANDARD
SILVERMETALIC,STANDARDBASE
BRUSHEDRED,STANDARDBASE
BRUSHEDBLUE,STANDARDBASE
MahoganywithBlackBase
MahoganywithTulipChromeBase
MAPLE,TULIPCHROMEBASE
MAPLE36"TOP,TULIPBASE
GRAPHITENEBULA,TULIPBASE
GRAPHITENEBULA36"TOP,TULIP
GREYNEBULA36"TOP,TULIPBASE
SILVERMETALIC,TULIPBASE
BRUSHEDRED,TULIPBASE
BRUSHEDBLUE,TULIPBASE
CAFÉTABLE
CAFÉTABLE
CAFÉTABLE
CAFÉTABLE
CAFÉTABLE
CAFÉTABLE
CAFÉTABLE
CAFÉTABLE
CAFÉTABLE
CAFÉTABLE
CAFÉTABLE
CAFÉTABLE
CAFÉTABLE
CAFÉTABLE
CAFÉTABLE
CAFÉTABLE
CAFÉTABLE
CAFÉTABLE
COCKTAILTABLE
COCKTAILTABLE
COCKTAILTABLE
CocktailTable
ENDTABLE
ENDTABLE
ENDTABLE
ENDTABLE
ENDTABLE
ENDTABLE
ENDTABLE
ENDTABLE
C1K
C1F
C1C
COLI
E1W
E1Y
E1E
E1D
E1K
E1F
E1C
EOLI
ZTK
ZTP
ZTJ
ZTN
ZTM
ZTF
ZTB
ZTC
30MHSC
30MHTC
XTK
XTP
XTJ
XTN
XTM
XTF
XTB
XTC
COCKTAILTABLE
C1D
SYDNEY,WHITETOP
SYDNEY,BLACKTOP
SILVERADO,GLASSTOP
OccasionalCocktail&EndTable's
ITEM
COCKTAILTABLE
COCKTAILTABLE
COCKTAILTABLE
QTY
C1W
C1Y
C1E
CODE
EXHIBITOR:
QTY
DESCRIPTION
MANHATTAN,OYSTER
BREWER,GREY,CHROMEBASE
BREWER,ONYX,CHROMEBASE
TILTEXECUTIVE,ONYZBLACK
ISOMESH,BLACK
LUXOR,BLACKLEATHER
LUXOR,BLACKLEATHER
LUXOR,BLACKLEATHER
ALTURA,BLACKCLOTH
ALTURA,BLACKCLOTH
ALTURA,BLACKCLOTH
OTTO,BLACKLEATHER
BERLIN,BLACK&WHITE
BERLIN,RED&WHITE
ALTURA,BLACKCLOTH
ALTURA,BLACKCLOTH
JETSON,BLACK
PANTON,WHITE
FLEX,WITHWHEELS
NEWYORK,ONYX&MAPLE
ETAGERE
ETAGERE
Pedestals
Pedestals
PEDESTAL
Lamp
Lamp
Lamp
Lamp
REFRIGERATOR
REFRIGERATOR
BLACK
SILVER
MoldedPlasticPedestal,24"x36"
MoldedPlasticPedestal,24"x42"
LOCKING,BLACK
TrovatoFloorLampͲWhite
TrovatoTableLampͲWhite
MasonFloorLampͲBrushedSilver
MasonTableLampͲBrushedSilver
14.0CUBIC,WHITE
14 0 CUBIC WHITE
4.0CUBIC,WHITE
EXTENDED
$406
$388
$406
$383
$248
$243
$308
$
$297
$191
$140
$162
$124
$124
$235
$221
$261
$284
$302
$232
$255
$278
$318
$ 81
$ 81
$145
$215
$249
$249
$288
$340
$332
$108
$160
$160
$108
$
609
$
$203
$Ͳ
$Ͳ
$Ͳ
$Ͳ
$Ͳ
$Ͳ
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$
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$
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$Ͳ
$Ͳ
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$Ͳ
$Ͳ
$Ͳ
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$Ͳ
$Ͳ
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$Ͳ
$Ͳ
$
$Ͳ
$Ͳ
$Ͳ
$Ͳ
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$Ͳ
$Ͳ
$Ͳ
$Ͳ
$Ͳ
$Ͳ
$Ͳ
$Ͳ
$Ͳ
$Ͳ
$Ͳ
$Ͳ
$Ͳ
$Ͳ
$133 $Ͳ
$140 $Ͳ
$116 $Ͳ
$133 $Ͳ
2012
GEO,RECTANGLECHROME,GLASS
$302
GEO,RECTANGLEBLACK,GLASS
$290
GEO,SQUARECHROME,GLASS
$208
GEO,SQUAREBLACK,GLASS
$197
MANHATTAN,GLASS,BLACK
$214
6"GRAPHITENEBULA
$234
8"GRAPHITENEBULA
$394
6'GREYNEBULA
$324
8'GREYNEBULA
$394
42"ROUNDMAHOGANY
$266
6'MAHOGANY
$301
8'MAHOGANY
$371
10'MAHOGANY
$591
42"ROUNDGRAPHITENEBULA
$267
42"ROUNDGREYNEBULA
$267
ConfTable,Granite,6ͲFoot
$234
$284
$426
vaOvalConferenceTable,Whitew/Chrome $397
ConferenceTable's
MAHOGANY
GRAPHITE
MAHOGANY,STORAGE
GRAPHITE,STORAGE
MAHOGANY,72"
GRAPHITE,72"
MAHOGANY
GRAPHITE
4DRAWER,METAL
2DRAWER,METAL
ProductDisplay's,Lamps,&Refrigerators
CONFERENCETABLE
CONFERENCETABLE
CONFERENCETABLE
CONFERENCETABLE
CONFERENCETABLE
CONFERENCETABLE
CONFERENCETABLE
CONFERENCETABLE
CONFERENCETABLE
CONFERENCETABLE
CONFERENCETABLE
CONFERENCETABLE
CONFERENCETABLE
CONFERENCETABLE
CONFERENCETABLE
CONFERENCETABLE
CONFERENCETABLE
CONFERENCETABLE
ConferenceTable
EXECUTIVEDESK
EXECUTIVEDESK
CREDENZA
CREDENZA
BOOKCASE
BOOKCASE
LATERIALFILE
LATERIALFILE
VERTICALFILE
VERTICALFILE
Desk's,Bookcase's,Credenza's&File's
SIDECHAIR
SIDECHAIR
SIDECHAIR
SIDECHAIR
GUESTCHAIR
GUESTCHAIR
MIDBACKEXECUTIVE
HIGHBACKEXECUTIVE
GUESTCHAIR
MIDBACKEXECUTIVE
HIGHBACKEXECUTIVE
HIGHBACKEXECUTIVE
STACKCHAIR
STACKCHAIR
TASKCHAIR
DRAFTINGSTOOL
SIDECHAIR
SIDECHAIR
SIDECHAIR
SIDECHAIR
ConferenceChair's,Stacking&UtilitySeating
ITEM
BOOTHNUMBER(S)
ITEM
DESCRIPTION
ZoeySwivelBarstool
BARSTOOL
Ordersreceivedwithin14Ͳdayspriortoshowopeningwllincura30%latefee.
Ɣ
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Ifcancelledwithin14ͲdayspriortomoveͲin,a50%chargewillbeapplied.
CancellationsmadeaftermoveͲinbeginswillreceivenorefund.
CANCELLATIONS:
Ɣ
LATEORDERS:
BS002
ICEBARSTOOL,TRANSPARENT
JETSON,BLACK
OSLO,BLUE
OSLO,WHITE
BANANA,WHITE/CHROMELEG
BANANA,BLACK/CHROMELEG
GIN,MAPLE/CHROMELEG
OHIO,GREY,CHROMELEG
OHIO,RED/CHROMELEG
OHIO,BLACK/CHROMELEG
MARTINIBARCIRCLE(3)
MARTINIBAR
SharkSwivelBarstool
Bar's&Barstool's
BARSTOOL
BARSTOOL
BARSTOOL
BARSTOOL
BARSTOOL
BARSTOOL
BARSTOOL
BARSTOOL
BARSTOOL
BARSTOOL
BAR,COUNTERCIRCLE
BAR,COUNTER
BARSTOOL
BCE
BSN
BSD
BSC
BST
BSS
BSL
BS3
BS1
BS2
BRC
BR1
BS001
SOUTHBEACH,PLATINUMSUEDE
LISBON,BLACKLEATHER
LISBON,BLACKLEATHER
LISBON,BLACKLEATHER
ASTRO,CREAMSUEDE
ASTRO,CREAMSUEDE
MARRAKESH
MARRAKESH
AllegroSofa,BlueFabric
AllegroChair,BlueFabric
RomaSofaͲWhiteVinyl
RomaChair,WhiteVinyl
MirabelSofa,BrownLeather
MirabelChair,BrownLeather
KEY WEST BLACK
KEYWEST,BLACK
KEYWEST,BLACK
NEWPORT,CHARCOALLEATHER
MEMPHIS,BLACK
MEMPHIS,BLACK
SOFA(ONLY)
3PIECESECTIONAL
SOFA
LOVESEAT
CHAIR
SOFA
CHAIR
SOFA
CHAIR
SOFA
CHAIR
SOFA
CHAIR
SOFA
CHAIR
SOFA
LOVESEAT
3PIECESECTIONAL
LOVESEAT
ARMLESSCHAIR
CORNERCHAIR
SOFA(MINATURE)
CHAIR(MINATURE)
Sofa's,Sectional's,Loveseat's&Chair's
SO1
SO2
SOC
LSC
CHC
SOQ
CHQ
SON
CHN
SFA002
CHR002
SFA003
CHR003
SFA001
CHR001
SO M
SOM
LSM
SED
LSD
CHD
COD
MPS
MPC
QTY
$211
$164
$200
$186
$186
$178
$178
$141
$133
$133
$133
$2,911
$1,011
$232
$467
$1,019
$541
$488
$359
$504
$333
$440
$312
$492
$332
$592
$386
$592
$386
$
$
412
$365
$1,052
$470
$259
$323
$387
$275
2012
PAYMENT:
$Ͳ
$Ͳ
$Ͳ
$Ͳ
$Ͳ
$Ͳ
$Ͳ
$Ͳ
$Ͳ
$Ͳ
$Ͳ
$Ͳ
$Ͳ
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$Ͳ
$Ͳ
$Ͳ
$Ͳ
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$Ͳ
$Ͳ
$Ͳ
$Ͳ
$
$
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$Ͳ
$Ͳ
$Ͳ
$Ͳ
$Ͳ
$Ͳ
$Ͳ
EXTENDED
QTY
Ɣ
Ɣ
Ɣ
DESCRIPTION
HALFROUND,BLACKLEATHER
LEATHERCIRCLEBLACK/WHITE
LEATHERCIRCLE,BLACK
LEATHERCIRCLE,WHITE
CUBE,BLACKLEATHER
CUBE,WHITELEATHER
PuzzleBench
VibeCubeOttomanͲBlueVinyl
VibeCubeOttomanͲRedVinyl
VibeCubeOttomanͲPinkVinyl
VibeCubeOttomanͲYellowVinyl
VibeCubeOttomanͲChampagneVinyl
VibeCubeOttomanͲGreenVinyl
VibeCubeOttomanͲGold/BronzeVinyl
EXTENDED
$290
$452
$452
$452
$84
$84
$232
$98
$98
$98
$98
$98
$98
$98
$Ͳ
$Ͳ
$Ͳ
$Ͳ
$Ͳ
$Ͳ
$Ͳ
$Ͳ
$Ͳ
$Ͳ
$Ͳ
$Ͳ
$Ͳ
$Ͳ
$208 $Ͳ
$563 $Ͳ
$562 $Ͳ
$256 $Ͳ
$288 $Ͳ
$154 $Ͳ
$134 $Ͳ
$102 $Ͳ
$102 $Ͳ
$102 $Ͳ
$299 $Ͳ
$140 $Ͳ
$140 $Ͳ
$140 $Ͳ
$140 $Ͳ
$
$
180 $
$
Ͳ
$223 $Ͳ
$248 $Ͳ
$278 $Ͳ
$290 $Ͳ
$225 $Ͳ
$249 $Ͳ
$278 $Ͳ
2012
Pleasefaxormailbothcopiesto:
1505ValwoodPrkwy
Carrollton,TX75006
PHONE:214Ͳ638Ͳ6101FAX:972Ͳ919Ͳ3979
OTTOMAN
OTTOMAN
OTTOMAN
OTTOMAN
OTTOMAN
OTTOMAN
OTTOMAN
OTTOMAN
OTTOMAN
OTTOMAN
OTTOMAN
OTTOMAN
OTTOMAN
OTTOMAN
TͲVACTRANSLUCIENT
Madrid,Black
Madrid,White
CAPPUCCINO
GLOBUS
ICE,TRANSPARENT,CHROME
CasperChair,ClearAcrylic
FusionͲClear/White
FusionͲGreen/White
FusionͲRed/White
KEYWEST,BLACK
ONYX
CAMEL
BEIGE
RED
SOUTH BEACH PLATINUM SUEDE
OVAL,WHITELEATHER
SQUARE,WHITELEATHER
BENCH,WHITELEATHER
HALFROUND,WHITELEATHER
OVAL,BLACKLEATHER
SQUARE,BLACKLEATHER
BENCH,BLACKLEATHER
OccasionalChair'&Ottoman's
OCCASIONALCHAIR
OCCASIONALCHAIR
OCCASIONALCHAIR
OCCASIONALCHAIR
OCCASIONALCHAIR
OCCASIONALCHAIR
OCCASIONALCHAIR
OCCASIONALCHAIR
OCCASIONALCHAIR
OCCASIONALCHAIR
TUBCHAIR
STAGECHAIR
STAGECHAIR
STAGECHAIR
STAGECHAIR
WEDGE OTTOMAN
WEDGEOTTOMAN
OTTOMAN
OTTOMAN
OTTOMAN
OTTOMAN
OTTOMAN
OTTOMAN
OTTOMAN
ITEM
Allordersmustbereceivedwithfullpaymentnolaterthan14dayspriortotheshow.
Paymentmaybemadebycreditcard,orcheckonaU.S.Bank
AdditionaldrayagechargesmayapplyfromtheContractor.RefertoyourExhibitorManual.
2012CORTTS825ͲProprietaryandConfidential,AllRightreserved.CTSF
DALLAS
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VIB05
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CH001
SCC
SCD
SCE
OCB
OCY
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OCZ
OCR
OT S
OTS
OSB
OTQ
OTN
OTL
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CODE
NAME:(PRINT)
AUTHORIZEDBY:
CODE
SIGNATURE:EXP:
EMAILADDRESS:
$Ͳ SHOWDATE:
CREDITCARD:
TOTALDUE:
CONTACT:
FAX:
$Ͳ VENUE:
STATETAX:(EXCLUDINGNV&CA)
PHONE:
$Ͳ BOOTHNUMBER(S)
LATEORDERFEE(ADD30%):
ADDRESS:
DELIVERYINFORMATION
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PAYMENTINFORMATION
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ORDERINFORMATION
EXHIBITINGCOMPANY:
The RK Group L.L.C.
Exhibitor Service Menu
Revised: 06/25/13
Policies and Procedures
The RK Group L.L.C. Exhibitor Guiding Principles
1. All food orders are tastefully decorated and include appropriate serviceware and condiments.
2. Please advise if a table for the service is needed along with the show colors so The RK Group L.L.C.
can dress the service table properly. This includes exhibitors who plan to use counter space within
their booth as well.
3. All prices quoted herein are subject to a 20% Service Charge and 8.25% state and local sales
tax.
4. Orders must be received and paid in full or secured with a credit card two weeks prior to the start of
the show to avoid a late fee of $50.00 or 10% of the total order. The greater amount will be charged.
5. Orders may be paid by: Visa, Master Card, American Express or Check made payable to The RK Group
L.L.C.
6. Credit card information and authorization is a must be received to process your order. The card will
be charged 72 hours (3 days) prior to the start of your service for the total estimated amount plus
an additional $200.00 deposit. A final invoice and receipt will then be sent at the conclusion of the
6KRZ«&RSLHVRIWKH&UHGLW&DUGDQG'ULYHU¶V/LFHQVHPXVWDFFRPSDQ\DQ\&UHGLW&DUG$XWKRUL]DWLRQ
Form.
7. Any Additional orders will be charged to the provided credit card.
8. Please note when requesting specialty items, The RK Group L.L.C. will order and bill exhibitor for the
exact amount requested.
$OOHOHFWULFDOQHHGVZLOOQHHGWREHDUUDQJHGWKURXJKWKH6KRZ¶VHOHFWULFLDQ
Henry B. Gonzalez Convention Center Exhibitor Sample and
Food Promotion Request Guidelines
1. Serving generic products (i.e. ice cream, popcorn, cookies, coffee, bottled water, ect.) is permitted only
when the product being served is purchased through The RK Group L.L.C. However exhibitors are
permitted to provide and use their own serving vessels (buckets, cups, bags) displaying their logo.
2. In the event that The RK Group L.L.C. cannot provide a specific product, the exhibitor must first obtain
verification from the Catering Sales Staff. Once confirmed the Event Services Manager of the Henry B.
Gonzalez Convention Center must grant permission.
3. Distribution of individual pieces of hard candy or chocolate mints from any source is allowed.
4. Exhibitors may provide 2 ounce, or less, samples of their individual brand name products.
5. Exhibitors may also provide 4 ounce, or less, samples of non-alcoholic beverages of their individual
brand name products.
6. $Q\ H[KLELWRU ZDQWLQJ WR GLVWULEXWH DOFRKROLF EHYHUDJHV PXVW ILUVW UHFHLYH SHUPLVVLRQ IURP WKH VKRZ¶V
management. The off duty police office must be notified. It is up to their discretion whether or not an
officer will need to be present. The RK Group L.L.C. and the Event Coordinator for the Henry B.
Gonzalez Convention Center need to be notified as well.
7. Requests for permission to serve food and/or beverage samples outside of these parameters must be
submitted in writing to the Event Service Manager. The written request must come from the customer
(licensee), and must contain the name of the exhibitor(s) or sponsor(s), date, time, location, the
product(s) to be served, and reason why.
All Pricing confirmed 6 months prior to show.
Exhibitor Services
Fees
Booth Delivery
Receiving & Storage Fee
$25.00 per delivery
Attendant & Bartender fee
Five consecutive hour minimum
$25.00 per hour
$250.00 per day
*TABC Certified Bartender is required when purchasing
Alcohol Beverages.
China Flatware
$2.50 per person
Ice
Consists of 5 pounds.
(Price includes labor and delivery of ice)
$25.00
Beverages
All beverage services include 8 oz. cups and cocktail napkins. One gallon equals approximately 18 ± 20 servings.
Coffee
$54.00 per gallon
Regular
Decaf
Service Includes plaVWLFVSRRQVFUHDPVXJDUVZHHWQ¶ORZ
& equal.
Lemonade
$50.00 per gallon
Fruit Punch
Agua Frecas
Service includes chilling dispenser and 5-gallon container.
Minimum order of 5 gallons required.
Assorted Hot Herbal Tea
$50.00 per gallon
6HUYLFHLQFOXGHVSODVWLFVSRRQVFUHDPVXJDUVZHHWQ¶ORZ
equal & cut lemons.
Bottled Water (16 oz.)
$3.50 per bottle
Ice provided. Bottled waters can be served chilled if
requested.
Iced Tea
$50.00 per gallon
Service includes VXJDUVZHHWQ¶ORZHTXDOFXWOHPRQV
Self Serve Water Unit
$75.00 per day
Service includes chilling dispenser, plastic glasses, trash
EDVNHWHWF«
Hot Cocoa
$50.00 per gallon
Spring Water - 5 Gallon
Assorted Sodas
$3.50 per can
Ice provided. Soft drinks can be served chilled if
requested.
$25.00 per bottle
Exhibitor Services
Machine Rental
(OHFWULFLW\UHTXLUHPHQWVZLOOQHHGWREHPDGHIRUDOOPDFKLQHVWKURXJKWKH6KRZ¶V(OHFWULFLDQ
Margarita Machine
$350.00 per day - rental
Service includes 9 oz. Plastic glasses, cocktail napkins,
margarita salt, stirrers and fresh cut lime.
Rental Requirements
¾ Bartender Required
¾ Minimum of 3 gallons per order
¾ Power Requirements
¾ 110V, 20 Amps
¾ Approx. 20 minutes to freeze each batch
¾ Machine hold up to 2 Flavors
¾ Machine is attached to a rolling cart
¾ &DUW'LPHQVLRQV´/[´[´W
Margarita Flavors
Classic Margarita, Strawberry, Mango, and Watermelon
Margarita Mix (Alcoholic)
gallon
Non-Alcoholic Mix
$100.00 per
$75.00 per gallon
ALL ALCOHOLIC BEVERAGES MUST BE SERVED
BY A TABC CERTIFIED BARTENDER
Antique Popcorn Cart
Service includes 200 servings of all-in-one popcorn, bags
and cocktail napkins. Attendant required.
Rental Requirements
¾ Attendant Required
¾ Power Requirements
¾ 110V, 20 Amps
Additional Popcorn
$200.00 per case
One case contains 400 servings. Includes additional bags
Smoothie Machine
Service includes 9 oz. Plastic glasses, cocktail napkins
Rental
¾
¾
¾
Requirements
Attendant Required
Minimum of 3 gallons per order
Power Requirements
¾ 110V, 20 Amps
¾ Approx. 20 minutes to freeze each batch
¾ Machine hold up to 2 Flavors
¾ Machine is attached to a rolling cart
¾ &DUW'LPHQVLRQV´/[´[´:
Smoothie Flavors
$75.00 per gallon
Peach, Pina Colada, Strawberry, Mango, Cappuccino, or
Strawberry-Banana
Frozen Treats
Frozen Ice Cream Novelties
$2.75 each
Service includes assorted ice cream sandwiches, nutty
buddies, Bars and Popsicles with cocktail napkins.
Freezer Rental
$250.00 per day
Freezer requires one 120 volt, 2000 watt outlet. Freezer
comes skirted.
Premium Ice Cream Bars
$3.50 each
6HUYLFHLQFOXGHV'RYH.ORQGLNH6QLFNHU¶V,FH&UHDP%DUV
with cocktail napkins.
Miscellaneous Items
Candy Bars
$3.50 each
Assorted full size candy bars. May request specific type.
Minimum order of 2 dozen.
Dry Snacks
$3.50 each
Includes and assortment of nuts, chips, and pretzels.
Minimum order of 2 dozen
Exhibitor Services
Bakery Items
$OOEDNHU\VHUYLFHVLQFOXGH¶¶GLVSRVDEOHSODWHVDQGFRFNWDLOQDSNLQV
Assorted Breakfast Breads
$33.00 per dozen
Consists of croissants, bagels, fruit Danish, sliced breads,
cream cheese, sweet butter, and berry preserves.
Assorted Donuts
$24.00 per dozen
Consists of powdered, cream and jelly filled, and cake
donuts.
Assorted Pick-Up Sweets
$28.00 per dozen
Consists of Petite Fours, lemon squares, pecan squares,
brownies, and blondies.
Assorted Fresh Baked Cookies
$26.00 per dozen
Consists of chocolate chip, oatmeal raisin, peanut butter,
sugar gourmet, and white chocolate macadamia nut.
Sandwiches
Texas Carryout Box Lunches
$19.00 each
Includes service ware, sandwich, condiments, one piece of
fruit, cookie, and pasta salad. Choice of honey ham &
cheddar, smoked turkey & swiss, and roast beef &
provolone.
Pre ± Made Sandwich Tray
$155.00 per tray
,QFOXGHV¶¶GLVSRVDEOHSODWHVVHUYLFHZDUHFRFNWDLO
napkins, 1 dozen assorted sandwiches, condiments, and
relishes.
+RUV'¶RHuvres
Other Items are available... Ask us!!!!
$OOVHUYLFHVLQFOXGH¶¶GLVSRVDEOHSODWHVVHUYLFHZDUHDQGFRFNWDLOQDSNLQV
Chili con Queso
$3.00 per serving
Served with tostada chips and homemade salsa.
Minimum of 100 servings.
Spicy Buffalo Wings
$3.25 per serving
Served with bleu cheese dip and celery sticks.
Quesadillas
$3.25 per serving
Filled with smoked chicken and pepper jack cheese.
Cheese Display
$6.50 per serving
Consists of domestic and imported cheeses, and garnished
with whole fresh fruit, old world breads, and gourmet
crackers.
Grilled & Fresh Vegetables
Served with creamy dips.
$6.00 per serving
Fiesta Pinwheels
$3.00 per serving
Exotic tortillas rolled with assorted fillings.
Bruschetta
Prosciutto, tomato and olive spread.
$3.25 per serving
Jalapeno Chicken Bites
With buttermilk dressing.
$3.75 per serving
Assorted Oriental Dumplings
With ginger-soy dipping sauce.
$3.25 per serving
Spanakopita
$3.00 per serving
Phyllo with crispy spinach and feta crumbles.
Price Per Unit
Deposit
Grand Total:
Sub Total:
20% Service Charge:
8.125% Sales Tax:
Attendant Required
$200.00
Total
Revised: 06/25/13
*** PLEASE REMEMBER - TO SEND COPIES OF YOUR CREDIT CARD AND DRI9(5¶6/,&(16(
ALONG WITH YOUR SIGNED CREDIT CARD AUTHORIZATION ***
IF WE DO NOT RECEIVE ± WE CANNOT CONFIRM YOUR ORDER
ANY ADDITIONAL ORDERS TO BE BILLED TO CREDIT CARD ABOVE
Sign for authorization: _____________________________________________________
Table Needed
Item
Date
Quantity
Exp Date:
Time
Address:
Name on Card:
Card Number:
Security Code:
Booth Name:
On-site Contact:
(Authorized signee)
Phone #:
Cell #:
Fax #:
Booth Number:
Show Dates:
Company
Name:
Phone #:
Cell #:
Fax #:
Contact Email:
Booth Drape Colors:
Trade Show Name:
Location of Exhibits:
Please Return This Page Only To:
210/225-4535 (Fax) 210/224-5120
Exhibitor Order Form & Credit Card Authorization
Company Name
Booth / Room
Show Name:
Billing Name
If a show directory is published,
do you want your company name Yes
No
and assigned numbers listed?
Billing Address
Show Dates:
10 / 9 / 13 To 10 / 12 / 13
Incentive Order Deadline:
City, State / Country, Zip
Email
APNA's 27th Annual Conference
9 / 24 / 13
Contact
Telephone Number
Credit Card Number:
AMX
MC
(
Visa
)
Fax Number
-
(
)
-
Expire Date (MM / YY):
Sec Code:
/
Card Holder Signature and/or Acceptance of T’s & C’s:
Print Card Holder Name:
Important! Review “Product Overview / Glossary” literature to assure the services you have selected will provide the functionality for any application(s)
you will be utilizing. View complete descriptions of Services and Terms & Conditions at smartcitynetworks.com/Facilities/Locations.aspx .
Please call if assistance is needed. Note Cancellation Policy Specifics – Terms & Conditions item #13 – This document, page / thumbnail 2.
Description of Service
Type
QTY Incentive
Base
Total
1. Internet – Networking Services: (10 / 100 Base - T )
a. NetPremium (Shared Ethernet Service, 1 Static Public IP address)
b. Additional Public IP Address / Device (NetPremium) - Max 10 addl allowed
c. NetStandard (Shared EtherNAT Service, 1 Static Private IP address)
d. Additional Private IP Address / Device (NetStandard) - Max 10 addl allowed
e. NetBasic (Shared up to 512KĹ/1.5MĻ)(1 Private DHCP IP, 1/Device) - Limited Qty
f. NetExpress (Shared up to 256KĹ/512KĻ)(1 Private DHCP IP, 1/Device)-Limited Qty
g. NetDedicated (Dedicated 1.54 Mbps w/5 IP addresses) - No addl IP’s available
h. NetDedicated Plus (Dedicated 3 Mbps w/29 IP addresses)
SE
IA-SP
NE
IA-SN
BE-1.5
BE-512
TS
TS-03
$ 1,100
$
150
$
900
$
125
$
795
$
595
$ 3,495
$ 5,900
$
$
$
$
$
$
$
$
1,375
185
1,125
155
995
745
4,370
7,375
SW8
SW24
PC
$
$
$
150
225
50
$
$
$
185
280
62
LO
ML
$
$
275
415
$
$
345
520
DL
$
395
$
495
2. Internet – Networking Services: Equipment
a. Switch / Hub Rental (8 Port) – 10 / 100 Base -T
b. Switch / Hub Rental (24 Port) – 10 / 100 Base -T
c. Patch Cable (up to 50’) – Cat 5e
3. Voice Services: PBX Service – Dial “9” for an outside line
a. Single Line (no Instrument) (unrestricted long distance)
b. Multi-Line Phone w / 1 main Number & 1 rollover line (unrestricted LD)
4. Voice Services: Dedicated Line ( Direct line do not dial “9” )
a. Dedicated Line - (no Instrument) (unrestricted) - Limited Quantity
5. Voice Services: Special Services
a. Telephone Instrument (Single Line, Touchtone) upon request
b. Long Distance Restrictions (Credit Card / Intl Restriction ) upon request
SL / DI
CC / IR
6. Special Line Services (For 3rd Party Circuit Extensions - Must order circuit from local Bell Co or Other Provider)
a. Analog Extended Pots line from Demarc to Booth
b. ISDN BRI or DSL Extended circuit from Demarc to Booth
c. T-1 Extended Data / Telco circuit from Demarc to Booth
d. DS-3 Extended circuit from Demarc to Booth
e. Labor / Floor Work - Fee per hour
f. Point-to-Point / Special Engineering / VPN / Web Casting
(See T&C 8)
(See T&C 8)
(See T&C 1)
(See T&C 1)
DP
IS / HL
T2 / T1
T3
FW
VP / MI
MI
$
200
$
400
$ 2,000
$ 9,000
$
125
$
250
$
500
$ 2,500
$ 11,250
$
125
(Call 888-446-6911 for quote)
(Call 888-446-6911 for quote)
7. Special Quote – Attachment A or SOW (if applicable)
8. Move - In / On - Site order fee (if ordering service after show move-in has started).
( 20% ) x ( Base Price )
9. Distance Fee of $500 Internet / $100 Telephone for each line outside the convention venue.
x (number of lines)
SUBTOTAL
Smart City-017NT 7/11/11
Unused portions of deposits returned with final billing.
ESTIMATED 10% TAX / FEES DEPOSIT = SUBTOTAL x 10%
TOTAL PAYMENT MUST ACCOMPANY ORDER. Credit Card users may fax order to 702-943-6001
GRAND TOTAL
*** Incentive Price applies to orders received With Payment 14 days prior to the 1st day of
show move-in. ***
FOR SMART CITY USE: Payment Rec’d (Amount):
Customer No:
2013 - 017 - 117 -
ORDER ON LINE: https://www.smartcitynetworks.com/order/center.aspx?center=017
INTERNET - NETWORK / TELEPHONE SERVICE CONTRACT
Smart City
5795 W. Badura Ave, Suite 110
Las Vegas, Nevada 89118
888-446-6911
702-943-6001 (Fax)
HBG – Telephone & Internet / Network Services
Terms and Conditions / Payment Options
1. Smart City is the exclusive provider and installer of all Voice,
Data and Network services (wired and wireless) including
communications cabling. This includes all cabling to meeting rooms,
booths, within booths (under carpet and flooring), fiber optic, twisted
pair (Category 3, 5 and 6), coaxial and all other data and
telecommunications related cabling.
2. The use of the network connection(s) provided by Smart City may be
used only by the directors, officers and employees of the Company,
its guests, its agents and consultants while performing service for the
Company and cannot be resold or distributed to other companies
or individuals.
3. All devices for which Smart City directly or indirectly provides Internet
/ Network connectivity must pay a device charge or purchase a Smart
City assigned IP address.
4. Incentive Price applies when a completed order with payment is
received no later than 14 days prior to the first day of show move-in.
Base Price applies to (a) all orders received from One (1) to Thirteen
(13) days before show move-in has started or (b) orders received on
or before the 14 day Incentive Deadline without payment (c) orders
placed on site or after show move-in has started will be at Base
Price plus an additional 20% X Base Price.
5. Internet / Network – 10 / 100 Mbps, full-duplex, auto-sensing
Ethernet access to our backbone, with shared or dedicated Internet
access up to 128 Kbps or greater (depending on service ordered) via
an RJ-45 jack, is provided for each connection ordered.
6. Shared Internet Services Specific:
Routers, Streaming
Applications, VoIP, DHCP, NAT or Proxy Servers are not allowed
with any of our shared Internet / Network services. This includes,
but is not limited to, NetPremium, NetStandard, NetBasic, and
NetExpress. Smart City can engineer a custom dedicated network(s)
to accommodate such special requests. Please call for quote.
7. Rates listed include a single IP address, standard installation to the
booth in the most convenient manner and does not include computer
equipment, NIC card, TCP / IP software or power to the booth.
8. Limited Availability: T-1 / DS-3 and other special circuit orders must
be placed 45 days prior to show move-in date due to limited
availability and to avoid additional charges.
9. Wireless Specific: (a) Smart City is the exclusive provider of voice,
wired and wireless data service(s) for the Facility. Wireless Devices
not authorized by Smart City are strictly prohibited. Customer(s)
that desire to showcase their wireless products must contact Smart
City 21 days in advance of show move-in to investigate the potential
of Smart City engineering a customized cohesive network to operate
without interference to other Customer(s), (applicable charges may
apply). (b) The use of any wireless device that interferes with the
facility’s 2.5 / 5.8 GHz wireless data frequency range is prohibited and
subject to disconnection at the Customer expense.
10. Unless otherwise directed, Smart City is authorized to cut floor
coverings to permit installation of service.
11. Internet Performance Disclaimer: Smart City does not guarantee the
performance, routing, or throughput; either expressed or implied, of any
data circuit(s) connectivity with regards to the Internet and / or Internet
backbone(s) beyond the Facility.
12. Only Smart City personnel are authorized to modify system wiring or
cabling. Material and equipment furnished by Smart City for this service
contract shall remain the property of Smart City.
13. CANCELLATION – There is a minimum $150 or 10% Cancellation fee
(whichever is greater). Cancellations must be in writing. Additional
cancellation charges will apply for orders that have already incurred
processing, labor, material, and / or engineering costs. Some broadband
services and special circuits cannot be cancelled once ordered and will
incur full charges listed / quoted. Credit will not be given for service(s)
installed and not used.
14. Service problems must be reported to the Smart City Service Desk.
Service claims will not be considered unless filed in writing by Customer
prior to close of show.
15. Any additional cost incurred by SMART CITY to: 1) assist in trouble
diagnosis or problem resolution found not to be the fault of SMART
CITY or 2) collect information required to complete the installation
that customer fails to provide (i.e. floor plans or special circuit
numbers) may be billed to the Customer at the prevailing rate.
16. Equipment Management: (a)
Customers should pick up hubs,
wireless devices, telephone instruments and other rental equipment at
the Smart City Service Desk. (b) The Customer will be fully responsible
for the protection and safekeeping of rental equipment and will be
responsible for returning all rental equipment to the Smart City Service
Desk within one (1) hour following close of the show.
17. The prices listed on this contract do not include Federal, State, Local or
Other Taxes and Tax surcharges. Taxes / Tax surcharges will be
included on your final bill. Federal Tax ID is 65-0524748.
18. NOTE:
THE CUSTOMER IS RESPONSIBLE FOR ALL
INTERNATIONAL LONG DISTANCE AND OTHER APPLICABLE
CHARGES AGAINST ASSIGNED TELEPHONE NUMBER(S)
19. All Single Line, Multi-Line, and Dedicated Line Telephone services
include Directory Assistance, Information, “0+”, Operator assisted,
1-800, 950, credit card type call usage and unlimited Domestic Long
Distance. International Call charges will apply.
20. Long Distance (International Calls) and Line Restrictions: (a) Credit
Card restriction will only allow Local, “1-800” and Credit Card calling. Intl
restriction will block all International calling but allow all other type calls.
(b) All lines will be blocked from “976” and “900” dialing unless otherwise
requested. Additional deposits may be applicable. (c) Smart City will
provide a detailed listing of all toll / billable type calls made from
applicable services. Additional LD deposits required for Intl companies.
21. A per line move fee starting at $100 (Telephone), $200 (Internet) may
apply to relocate the line(s) after it is installed.
22. Prices are based upon current rates and are subject to change without
notice.
(1) All Customer contracts and agreements are solely between SMART CITY and the prospective Customer; (2) SMART CITY is not the employee, agent or
partner of the Facility; (3) The Facility is not a party to, nor shall it have any obligations or liabilities whatsoever to any Customer, under any Customer Contract
including without limitation, the obligation to provide any of the services covered by such Customer Contract; (4) No representations or warranties are being made
by the Facility with respect to any Customer Contract or any Communications Services; (5) The right of the Customer to receive any Communications Service will
be terminated if this Agreement is terminated for any reason provided therein; and the Facility will have no obligation to continue providing such service unless the
Facility elects in its sole discretion to continue to provide such services itself or through a third party; (6) The provisions of the Customer Contract are separate and
independent from the provisions of the Customer’s lease space in the building and shall not affect the Customer’s obligations under such lease and without limiting
the foregoing, in no event shall any default by SMART CITY under the Customer Contract or any failure with respect to any Communications Services have any
effect on any Customer’s obligations to the Facility under any lease or any other occupancy agreement between such Customer and the Facility.
23. A valid Credit Card number with signature MUST be on file regardless of payment method.
For your convenience we will use this authorization to charge your credit card for any
additional amounts incurred.
24. Smart City accepts payments in US dollars, Checks drawn on a US bank, Wire Transfers or the
following Credit Cards: (Amex, MasterCard, Visa,). Make all checks payable to: Smart City.
25. Due to the cost of processing checks, any refunds due in the amount of $10.00 or less will not be
refunded except upon written request.
Mail or Fax Completed Orders with
Payment and Floor Plan To
SMART CITY
5795 W. BADURA AVENUE, SUITE 110
LAS VEGAS, NEVADA 89118
(888) 446-6911
FAX (702) 943-6001
Smart City-017NT 7/11/11
Customer Acceptance of All Smart City Terms and Conditions / Attachments:
With execution of this document the Customer hereby authorizes Smart City to provide services as requested herein, is authorized to request such
services and acknowledges full and complete understanding of the Terms and Conditions and Attachments contained herein & Website.
Print Authorized Name
FOR SMART CITY USE: Payment Rec’d (Amount):
Authorized Signature
Customer No:
Date
2013 - 017 - 117 -
ORDER ON LINE: https://www.smartcitynetworks.com/order/center.aspx?center=017
*** Tipping is not permitted. Any request from personnel for gratuities should be reported to Management immediately. ***
Network Security Declaration
Center: H e n r y B G o n z a l e z C C ( 0 1 7 ) - T x
Show:
Company Name:
Booth / Room #:
Customer / Ref #: 2013 - 017 - 117 -
The Network Security Policy implemented for this Facility requires Customer(s) adherence to several necessary precautions in order for
Smart City to maintain a healthy, viable network for all Customers. This declaration of compliance with the security requirements as
noted herein is an acknowledgement of Smart City’s filtering policies and must be completed, signed by an authorized Customer
representative and mailed or faxed to Smart City prior to the requested network service(s) being activated for Customer’s usage.
Network Security Policy:
Smart City requires that all devices directly or indirectly accessing Smart City’s network(s) have the latest virus scan software,
Windows® security updates, system patches, and any other technological precautions necessary to protect the Customer(s) and others
from viruses, malicious programs, and other disruptive applications. Any device(s) which adversely impacts Smart City’s network(s) may
cause service interruptions to Customer(s) which can lead to disconnection of the Customer’s equipment from the network(s), with or
without prior notice at Smart City’s sole discretion. The device(s) in question will remain disconnected until all issues are adequately
resolved. All charges will apply and no refunds will be given. Additional charges may apply for trouble diagnosis and / or problem
resolution.
Smart City has implemented filtering policies on all Internet routers. These filters block all inbound Internet Control Message Protocol
(ICMP) -- Ping, Traceroute, etc. -- destined to any Smart City Network(s). Smart City understands that Ping and Traceroute are valuable
troubleshooting tools; therefore Smart City’s Policy does allow ICMP (Ping & Traceroute) packets sourced from any Smart City
network(s).
Further, to avoid infection by common Internet worms (Nachi, MSBlaster, LoveSAN, etc.), Smart City has implemented similar filters on
the following TCP and UDP port numbers: UDP – 137, 138, 402, 1434 and TCP – 135, 139, 402, 445, 4444.
Customers requiring inbound or outbound access to any of the filtered ports, should contact a Smart City customer service
representative in advance of the event with details of the specific requirements so that Smart City may consider the potential of a
customized alternative.
Each Customer’s business is important to Smart City and with advanced and timely notification of a Customer’s needs we are confident
that we can provide network services that perform as expected for all clients.
*** Please inform all show site personnel about the importance of Smart City’s Network Security
compliance issues ***
*** Services are activated after Smart City is in receipt of this signed declaration of compliance with our
network security requirements ***
Device(s) Operating System:
Total # of Devices:
Type of Anti-Virus Software Installed:
Norton
Virus Scan Last Updated - Date:
Are You Renting Computers?
Rental Company Contact:
/
Yes
/
No
McAfee
Other:
Security Updates Last Performed - Date:
/
/
Rental Company Name:
Contact Number:
With execution of this document the Customer hereby attests that Customer provided equipment, which will be connected to Smart City’s
network(s) at the above noted Facility and Show / Event has been properly protected, contains anti-virus software, and the latest
patches and security updates have been installed. Customer(s) also accepts the responsibility for the performance of Customer’s
equipment and understands the conditions placed on service delivery by this document as well as the potential that additional charges
may be incurred should Customer’s equipment be found to adversely impact Smart City’s network(s) performance. The Customer
acknowledges that this Network Security Declaration is part of the Customer Contract allowing Smart City to provide requested
service(s) and is subject to change without notice.
Signature
Date
Printed Name
Title
5795 W. Badura Ave, Suite 110 • Las Vegas • Nevada 89118 • (888) 446-6911 • (702) 943-6000 • Fax (702) 943-6001
Floor Plan – Communications Cable
Show:
Company Name:
Booth / Room #:
Customer / Ref #: 2013 - 017 - 117 -
Voice and Data communications cabling.
Smart City is the exclusive installer of Voice and Data communications
cabling. Smart City provides cabling to booths, within booths (under carpet and flooring) and from booth-to-booth. Fiber Optic, twisted
pair (Category 3, 5 and 6), coaxial and all other data and telecommunication cable fall under Smart City’s area of expertise.
IMPORTANT!! Prior to installation of service, a complete floor plan is required.
Please utilize this grid should you not have your own
floor plan to send us. You may use a different floor plan for each service group (Telephone, Internet, etc.) or combine all services on one
floor plan. For a floor plan to be considered complete it must include all the information listed below (Main Distribution Location “MDL”,
designated location of items within the booth, surrounding booths, scale-length and width).
Adjacent Booth or Aisle#
X
= Main Distribution Location (MDL) – The originating line(s) for service, whether from overhead, a floor pocket or a column, will be
delivered to a “MDL” before being distributed within your booth. Example: Storage area, back of booth, etc. (unless specified, the
default for the “MDL” will be the back of the booth or at Smart City’s discretion, the most convenient location). All distribution of
services to their final destination within the booth will originate from the “MDL”. A per line move fee will apply to relocate services
within your booth after they have been engineered and / or installed.
T = Location of Telephones, Fax lines or other telecommunications equipment “T”.
I / H / PC / C = Location of primary Internet Service “I”, Hubs “H”, Patch Cables “PC” and / or Computers “C”.
For Smart City to
perform your floor work, you will need to indicate the location of each item you want cabled. Make sure to order your floor work,
hubs, and patch cables early and in advance of the show moving in.
Orientation = The Booth or Aisle #’s surrounding your booth.
A minimum of one surrounding Booth or Aisle # is required (two or
more would be more helpful) for Smart City to accurately install your services.
Size = Booth dimensions (example 10x10)
. Scale = 1 Box is equal to
ft.
Floor Work / Labor - Communications Cable
Show:
Company Name:
Booth / Room #:
Customer / Ref #: 2013 - 017 - 117 -
Smart City has the exclusive contract to install all voice and data communications
cabling. This includes all cabling to booths, within booths (under carpet and flooring) and
from booth-to-booth. Fiber optic, twisted pair (Category 3, 5 and 6), coaxial and all other data
and telephone cables fall under Smart City’s area of responsibility.
Labor cost - $125.00 an hour per technician, with a one hour minimum.
Floor work - Estimated at 4 cables per tech hour (this is a conservative estimate assuming normal
circumstances with timely request for service and a complete floor plan received at least 5
days before show move in. Charges could be greater than our estimate for a variety of
reasons such as floor work was ordered late, carpet had already been laid, obstructions /
physical structures and other miscellaneous issues that can make cabling more labor intensive
and time consuming).
Smart City Cat 5 Cable - $50 each (50 ft. cable)
Please select the floor work option that you will require for your booth:
Yes, we will need to order floor work from Smart City for our booth.
Estimated number of labor hours. Please add this to our order.
No, we will not require floor work for our booth. We will not be laying our cables across aisles, across
traffic flow areas, under carpet or under flooring.
Please select the cabling option that you will require for your booth:
Smart City Provided Cable. We prefer Smart City to provide the cable for our booth.
Number of Cat 5 Cable(s) at $50 each. Please add this to our order.
Exhibitor Provided Cable. We will provide our own cable for our booth and understand the following:
x
x
x
x
x
We will not be placing cable across aisles, across traffic flow areas, under carpet or under flooring.
Smart City can only accept cable and cannot accept hubs, routers, switches or other equipment.
Smart City cannot guarantee service on Customer/Exhibitor provided cable(s) and/or equipment.
Connectivity can be guaranteed only to the point where Smart City’s services originate in the booth.
Any request for trouble diagnosis or problem resolution found not to be the fault of Smart City may
be billed to the Exhibitor at the prevailing rate (for example, faulty equipment or damaged cable).
Cable(s) must be shipped two weeks prior to the show opening to:
Smart City
600 Hemisfair Plaza Way, Bldg. 277, Rm. 201
MTS TRACKING
APNA
October 10-11, 2013
San Antonio, TX
Easy Scan Lead Retrieval System
http://www.mtsreport.com/apna/order
Fax Order to 847-628-0155
Company
Booth #
Contact
Phone
FAX
Email
Save by Ordering in Advance
NO ELECTRICITY NEEDED!
Advance Deadline: Sep 27th
Quantity
Easy to use laser scanner
Standard barcode qualifiers
Compatible notebook for hand written notes
FREE electronic copy of leads collected
Customized Barcodes Qualifiers (Please fill out back of this form)
Customize the 20 standard barcode qualifiers and
additional 20 barcodes to your practices and products
FREE electronic copy of the leads,
Advance
Price
Onsite
Price
$150.00
per
Unit
$170.00
per
Unit
$40.00
$60.00
N/A
N/A
Total
Total Amount Due
Payment*: Check or Charge
MTS TRACKING, INC.
960 Martin Drive, Elgin IL 60120
Phone 847.930.1589
Order Online at
http://www.mtsreport.com/apna/order
Check
Make payable to MTS Tracking, Inc.
Credit Card
Card #
Please complete the back side of this form
for your Customized Barcode Qualifiers
Exp. Date
Name
Cardholder's Signature
Amount
FOR OFFICE USE ONLY
Amount Paid
Date
* Payment authorizes acceptance of the rental agreement on the reverse side of this form.
Email
MTS TRACKING
Booth #
Please only complete the following if you
paid for the Customized Barcode Qualifiers.
Fax # 847-628-0155
(When completed, fax with your order - Please print clearly!)
MTS Tracking includes the ability to quickly qualify your leads in your package. After scanning the attendee, scan any or all of the 20 standard
barcode qualifiers that apply to the attendee. If more details need to be noted, scan the barcode on the bottom of the page of your compatible
notebook to electronically track the appropriate page for the attendee. The page number will then be included in your electronic file, so you can
quickly locate your hand written note.
Otherwise, purchase the Customized Barcode Qualifiers option on the order form and modify the 20 standard barcodes. Standard Barcode
Qualifiers that are not customized will be populated with the standard defaults shown. Unless you want to leave a particular qualifier empty,
then cross out the default and leave the customized spot empty.
Customized Barcode Qualifiers (If you paid for this service, please modify
the 20 standard barcodes to your practices here.)
*(1)
1
change to
*(1)
*(2)
2
change to
*(2)
*(3)
3
change to
*(3)
*(4)
4
change to
*(4)
*(5)
5
change to
*(5)
*(6)
6
change to
*(6)
*(7)
7
change to
*(7)
*(8)
8
change to
*(9)
9
change to
*(10)
10
change to
*(11)
Hot Lead
change to
*(12)
Just Looking
change to
*(13)
Decision Maker
change to
*(14)
Current Customer
change to
*(15)
Email
change to
*(16)
Phone
change to
*(16)
*(17)
Mail
change to
*(17)
*(18)
Send Samples
change to
*(18)
*(19)
Schedule Meeting
change to
*(19)
*(20)
Send Proposal
change to
*(20)
Barcode Reference Number for Ordering Only*
Barcode Reference Number for Ordering Only*
Standard
*(8)
*(9)
*(10)
*(11)
*(12)
*(13)
*(14)
*(15)
RENTAL AGREEMENT
As with any technology and equipment, the Easy Scan Lead Retrieval System must be
handled properly and used as directed in order to achieve desired results. By proper
use, the equipment will be able to obtain and record barcoded information provided
by the attendees to registration and any qualifying barcodes scanned after each
attendee. Improper use or care can result in the equipment's failure to scan and record
desired information. Your payment acknowledges and agrees that the liability of MTS
Tracking, Inc. for any equipment failure to record and obtain barcoded information, for
whatever reason, is limited to the return of the rental cost. Your company hereby
waives all other rights and remedies for which you may have against MTS
Tracking if the equipment does not scan and record all barcoded information
that your staff attempts to obtain by scanning. The Easy Scan Lead Retrieval
System is being rented from MTS Tracking, Inc. If the equipment is lost or
damaged under the care of your staff, MTS Tracking, Inc. reserves the right
to access damages and bill your company for the repair or replacement
expense.

Dear APNA Exhibitor, On behalf of the American Psychiatric Nurses

Transcription

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