Ordinary Meeting of Council Minutes

Transcription

Contents
Ordinary Meeting of
Council
Minutes
Monday 22 April 2013
At 7.00 pm
Council Chamber
Functions Centre
45 Princes Highway
Werribee
MINUTES
ORDINARY MEETING OF COUNCIL
MEETING HELD AT THE COUNCIL
CHAMBERS, CIVIC CENTRE,
45 PRINCES HIGHWAY, WERRIBEE ON
MONDAY 22 APRIL 2013
The meeting commenced at 7.00 pm.
PRESENT:
Cr Heather Marcus (Chairperson)
Cr Marie Brittan
Cr Glenn Goodfellow
Cr Bob Fairclough
Cr Shane Bourke
Cr Adele Hegedich
Cr John Gibbons
Cr Peter Gibbons
Cr Peter Maynard
APOLOGIES:
Cr Intaj Khan (Leave of Absence)
Cr Gautam Gupta
IN ATTENDANCE:
Kerry Thompson
Steven Lambert
Maurice Stabb
Bill Forrest
Dean Rochfort
Kelly Grigsby
Anna Urban
Emily Keogh
Doris Tehan
Chief Executive Officer
Director Corporate Services
Director Infrastructure
Director Advocacy
Director Sustainable Development
Director Community Development
Manager City Governance
Manager Communications & Events
PA to Director Corporate Services
1. OPENING PRAYER & WELCOME
The Mayor, Cr Marcus, welcomed all in attendance to the meeting.
2. APOLOGIES & REQUESTS FOR LEAVE OF ABSENCE
CRS SHANE BOURKE / PETER MAYNARD
That Leave of Absence be granted to Cr Brittan from 5 June to 16 June 2013, inclusive.
(CARRIED)
3. DECLARATION BY COUNCILLORS OF DISCLOSURE OF CONFLICT OF
INTEREST/CONFLICTING PERSONAL INTEREST IN ANY ITEM OF THE AGENDA
NIL
Wyndham City Council Ordinary Meeting 22/04/2013
Page 2 of 117
ORDINARY MEETING
4. CONFIRMATION OF MINUTES OF PREVIOUS MEETING
Confirmati on of Minutes Ordi nar y Council Meeti ng - 22/04/2013
MOTION:
CRS PETER GIBBONS / MARIE BRITTAN
That the minutes of the Ordinary Council Meeting held on Monday,25 March 2013, as prepared
and circulated, be confirmed.
(CARRIED)
5. DEPUTATIONS AND PRESENTATIONS
MIGRATION AND SETTLEMENT AWARDS - CASEWORKER OF THE YEAR
The Mayor read out and presented a letter under seal to Say Htoo Eh Moero, winner of the
Migration Council of Australia‟s Caseworker of the Year Award.
Say Htoo is a settlement case worker at the Wyndham Community and Education Centre and is
being recognised for her dedication in assisting refugees and migrants to successfully settle in
Wyndham by instilling them with the necessary skills and confidence to develop support
networks, foster new friendships, and to navigate largely unfamiliar systems and processes.
Ms Eh Moero accepted the letter under seal and thanked the Mayor and Councillors. She
thanked representatives from the Wyndham Community & Education Centre for their support,
particularly the CEO, Jennie Barrera.
6. OFFICERS’ REPORTS (incorporating questions with notice)
6.1
PETITIONS
6.1.1
TRAFFIC MANAGEMENT ON HOGANS ROAD, TARNEIT
6.2
STRATEGIC REPORTS
5
NIL
6.3
POLICY/ADVOCACY
6.3.1
DOMESTIC ANIMAL MANAGEMENT PLAN 2013 - 2016
14
6.3.2
MUNICIPAL EARLY YEARS PLAN (MEYP) UPDATE
46
6.4
STRATEGIC & TOWN PLANNING
6.4.1
333-359 POINT COOK ROAD, POINT COOK DEVELOPMENT PLAN
6.5
OTHER REPORTS
6.5.1
EXPANSION OF POINT COOK BOUNDARY
82
6.5.2
ASSEMBLY OF COUNCILLORS
87
6.5.3
STATUS REPORT - OUTSTANDING COUNCIL MATTERS
90
66
Page 3 of 117
ORDINARY MEETING
7. NOTICES OF MOTION
7.1
NOTICE OF MOTION 547: MAV STATE COUNCIL MEETING AND ALGA
NATIONAL GENERAL ASSEMBLY MOTIONS
93
8. COUNCIL SEAL
8.1
8.2
REQUEST TO UNDERTAKE WORKS IN KIND – FORSYTH ROAD
EXTENSION (FORSYTH PARK ESTATE)
96
TENDER EVALUATION: C1557/13 - CONSTRUCTION OF THE CAR
PARK AND LANDSCAPE WORKS AT HOGANS ROAD RESERVE,
HOPPERS CROSSING
101
9. CONTRACT SUMMARY
NIL
10. QUESTIONS WITH NOTICE FROM PUBLIC GALLERY
115
11. COUNCILLORS REPORTS
11.1
COUNCILLOR ATTENDANCE AT MEETINGS & EVENTS - MARCH 2013 108
11.2
COUNCILLORS REPORTS (Verbal)
12. URGENT BUSINESS
13. CONFIDENTIAL BUSINESS
13.1
13.2
ANY MATTER WHICH COUNCIL CONSIDERS PREJUDICIAL TO
COUNCIL OR ANY PERSON
117
117
14. CLOSE OF MEETING
The meeting closed at 8.03 pm.
Page 4 of 117
PETITIONS
FILE NO: 65/211/HOGANS
ORDINARY COUNCIL MEETING
MONDAY, 22 APRIL 2013
ITEM NO: 6.1.1
DIRECTOR INFRASTRUCTURE MAURICE STABB
TRAFFIC MANAGEMENT ON HOGANS ROAD, TARNEIT
Petitions
2. TR AFFIC MAN AGEMENT ON HOGAN S R OAD, TARN EIT
Summary
Council has received a petition from signatories associated with Hogans Road, west of Derrimut
Road, Hoppers Crossing. The petition contains 105 signatures.
The petition highlights safety concerns for the residents on the north side of Hogans Road
exiting their properties, as well as safety associated with turning movements within the median
opening opposite the church property.
A concern has also been raised regarding band activity and associated noise on Sunday
mornings.
Measures proposed by the petitioners to address the issues include:
Parking restrictions imposed on the north side of Hogans Road;
Modification to the median associated with the access in/out of the church property;
Reduce the speed limit on Hogans Road.
Actions required include:
Observations and review of parking and traffic activity;
Assess the sightlines and access aspects along the north side of Hogans Road;
Assess the implications of the treatments suggested;
Confirm with VicRoads approval of a speed limit reduction;
Identify any other possible actions and the associated impacts;
Consult with the church regarding the band activities and noise levels;
Liaise with the lead petitioner on actions proposed to be taken.
A report will be prepared and submitted to Council in July.
Attachments
1. Petition - Hogans Road
Officer's Declaration of Interests
Under Section 80C of the Local Government Act 1989 (as amended), officers providing advice
to Council must disclose any interests, including the type of interest.
Director Infrastructure - Maurice Stabb
In providing this advice as the Director, I have no disclosable interests in this report.
Manager Engineering Services - Michael McGlade
In providing this advice as the Manager, I have no disclosable interests in this report.
Senior Traffic Engineer - Tim Cottrell
In providing this advice as the Author, I have no disclosable interests in this report.
Key Issues
Sightlines for drivers exiting properties on the north side of Hogans Road.
Encroachment of vehicles parking across or near driveways on Hogans Road.
Traffic movements within the median opening.
Page 5 of 117
PETITIONS
FILE NO: 65/211/HOGANS
ITEM NO: 6.1.1
DIRECTOR INFRASTRUCTURE - MAURICE
STABB
TRAFFIC MANAGEMENT ON HOGANS ROAD, TARNEIT (cont‟d)
RECOMMENDATION
That Council:
1.
2.
3.
Receives and notes the petition.
Refers the matter to the Engineering Services Department to investigate and report the
findings to the July 2013 Ordinary Council Meeting.
Advise the lead petitioner of this action.
MOTION
CRS SHANE BOURKE / GLENN GOODFELLOW
That Council:
1.
2.
3.
Receives and notes the petition.
Refers the matter to the Engineering Services Department to investigate and report the
findings to the July 2013 Ordinary Council Meeting.
Advise the lead petitioner of this action.
(CARRIED)
Page 6 of 117
ATTACHMENT NO: 1 - PETITION - HOGANS ROAD
ITEM NO: 6.1.1
Page 7 of 117
ATTACHMENT NO: 1 - PETITION - HOGANS ROAD cont.
ITEM NO: 6.1.1
Page 8 of 117
ITEM NO: 6.1.1
Page 9 of 117
ITEM NO: 6.1.1
Page 10 of 117
ITEM NO: 6.1.1
Page 11 of 117
ITEM NO: 6.1.1
Page 12 of 117
ITEM NO: 6.1.1
Page 13 of 117
POLICY/ADVOCACY
FILE NO: 55/020/003
ITEM NO: 6.3.1
DIRECTOR COMMUNITY
DEVELOPMENT - KELLY GRIGSBY
DOMESTIC ANIMAL MANAGEMENT PLAN 2013 - 2016
Polic y/Advocac y
3. D omestic Animal M anagement Plan 2013 - 2016
Summary
Council is required to prepare a Domestic Animal Management Plan (DAMP) every four years
under the Domestic Animals Act 1994 (the Act). The previous Plan which commenced in 2008
remains in effect until Council adopts a new Plan.
The purpose of this report is to inform Council of the progress in developing the Draft 20132016 DAMP, and to adopt the draft DAMP for the purpose of public exhibition and further
community consultation.
Attachments
1. Draft Domestic Animal Management Plan (DAMP) 2013-2016
Director Community Development - Kelly Grigsby
Manager Business Services - Tony Addley
In providing this advice as the Manager and Author, I have no disclosable interests in this
report.
Key Issues
Draft Domestic Animal Management Plan (DAMP) 2013-2016
Un-owned Cats
Community Information and Education
Balancing Enforcement and Education approaches
Increasing the number of registered cats and dogs
RECOMMENDATION
That Council adopts the Draft Domestic Animal Management Plan (DAMP) 2013-2016 for the
purpose of public exhibition and further community consultation for a period of 5 weeks until
24 May 2013.
MOTION
CRS BOB FAIRCLOUGH / PETER GIBBONS
That Council adopts the Draft Domestic Animal Management Plan (DAMP) 2013-2016 for the
purpose of public exhibition and further community consultation for a period of 5 weeks until
24 May 2013.
(CARRIED)
Page 14 of 117
POLICY/ADVOCACY
FILE NO: 55/020/003
ITEM NO: 6.3.1
DIRECTOR COMMUNITY DEVELOPMENT KELLY GRIGSBY
DOMESTIC ANIMAL MANAGEMENT PLAN 2013 - 2016 (cont‟d)
1.
Background
The Domestic Animals Act 1994 (the Act) requires Council to develop and submit to the
Secretary, Department of Primary Industries (DPI), a Domestic Animal Management Plan (the
Plan) every four years, to demonstrate that Council is meeting its statutory obligations under the
Act to manage dogs and cats in the Municipality.
The current Plan has been in place since 2008 and has achieved the majority of its planned
outcomes. However the areas of community education, reduction in un-owned cats and
increasing dog and cat registrations have been identified as key areas that require additional
focus.
2.
Discussion
a) Domestic Animal Management Plan (the Plan)
The Plan‟s key strategic directions aim to:
Encourage responsible pet ownership through community education, incentives and
enforcement;
Encourage the registration and identification of dogs and cats;
Minimise the potential for dogs and cats to cause a nuisance;
Minimise the risk of attacks by dogs on people and animals;
Identify all dangerous, menacing and restricted breed dogs in the City and ensure they are
kept in compliance with the Act, Regulations and Local Laws; and
Reduce the number of un-owned cats in the city.
The Plan, which is based on the template format required by DPI, sets out the actions that will
be undertaken to address the key strategic directions. These actions will be incorporated in the
Legislative Services Unit‟s Annual Business Plans and will be evaluated and reported annually.
The key actions in the Plan that will be implemented during 2013-14 place increased focus on
areas that while in the previous plan have not yet achieved the outcomes required. These
include:
Reduce the “un-owned” cat population;
Improve and better target community education;
Increase dog and cat registrations; and
Use appropriate enforcement approaches when education has not achieved the desired
outcome.
b) Un-owned Cats
Council‟s Pound deals with approximately 1,260 cats per annum, with an average of 7% being
identifiable by either tag or microchip. This is an indicator of the high number of un-owned /
stray cats in the Municipality.
Page 15 of 117
POLICY/ADVOCACY
FILE NO: 55/020/003
ITEM NO: 6.3.1
To address this situation, the Plan seeks to:
Increase and better target public education in relation to feeding un-owned and stray cats
– in line with the Department of Primary Industries “Who‟s for Cats” campaign, which
encourages residents to either assist in the removal of un-owned cats or to arrange to
take ownership of the animal.
Implement an ongoing cat trapping program in commercial, industrial and environmentally
sensitive areas.
Undertake intensive “hot spot” cat trapping in specific areas as required e.g. Werribee
CBD.
Provide, deliver and collect cat traps for residents impacted by cat nuisance.
Continue the arrangement with local veterinarians to provide discounted de-sexing of cats.
Continue the free registration for dogs and cats under the age of six months at local
veterinary practices.
Investigate whether cat curfew arrangements have the potential to reduce cat nuisance
issues.
Publicise the disease and other risks to owned cats if they are allowed to be “at large”.
c) Community Education
The previous Plan focussed on a broad based general education approach. Animal
Management Officers‟ “on the ground” experience indicates there is a lack of understanding
amongst different parts of the community about responsible pet ownership, feeding un-owned
cats and what is acceptable/not acceptable animal behaviour.
The new Plan proposes a more targeted approach to education and information sharing and
also a greater use of social media to promote increased responsible pet ownership across the
community. An emphasis will also be placed on increasing enforcement and penalties for pet
owners doing the wrong thing.
d) Enforcement
Council has a number of powers under the Act to ensure community safety, promote
responsible pet ownership and reduce animal nuisance issues.
A consistent and balanced approach is needed to ensure Council achieves these outcomes
through both education and the use of enforcement when required.
The new Plan requires the development of officer guidelines and operating procedures that
ensure that a balanced and consistent approach is applied by officers and that enforcement is
used in circumstances where acceptable outcomes and compliance are not achieved through
an educative approach.
e) Registration and Identification of Dogs and Cats
Council has used a number of strategies in an attempt to increase the number of dogs and cats
registered, and also to increase the number of animals that are desexed and microchipped.
Page 16 of 117
POLICY/ADVOCACY
FILE NO: 55/020/003
ITEM NO: 6.3.1
Table 1 below compares the number of dogs and cats registered in Wyndham as a percentage
of the Wyndham population compared to the whole of Victoria situation. This is used to gain an
indication of Wyndham‟s success at increasing animal registrations, compared to the rest of
Victoria.
There are a number of variables across the State that impacts on those figures, but as a broad
indicator it is useful. Table 1 shows that Wyndham is behind the state average for both dog and
cat registrations.
Table 1 – no. of dogs and cats registered as % of population
Wyndham
Victoria
No.
registered
As % of
population
No.
registered
As % of
population
Dogs
20,411
10.9%
667,566
12%
Cats
6,050
3.2%
223,037
4%
To improve this outcome, during 2013-14 an audit of all premises within Wyndham will be
undertaken with the aim of increasing the number of cats and dogs that are registered. Officers
are currently trialling a number of audit approaches to identify the most cost effective way to
identify unregistered animals. Unregistered animal owners will be advised in advance of any
audit and will be provided 21 days to register animals on their premises. If an inspection
confirms that there are unregistered animals at the premises after the 21 day period, fines will
be issued.
Table 2 indicates Council‟s success at promoting the desexing and chipping of cats (95% of all
registered cats). If these rates are maintained it eliminates the need to consider compulsory
desexing of cats.
Table 2 – desexed, microchipped cats as % of total registered cats
Wyndham
3.
Total registered cats
6,050
Desexed and microchipped cats
5,748
% of cats desexed and microchipped
95%
Council Plan/QCP
1.4 Provide opportunities for engagement in a safe and harmonious community
4.
Council Policy
The Domestic Animal Management Plan has been created pursuant to the provisions of the
Domestic Animals Act 1994.
Page 17 of 117
POLICY/ADVOCACY
FILE NO: 55/020/003
ITEM NO: 6.3.1
5.
Financial Implications
There are no additional financial implications from the Plan. All activities detailed in the Plan for
2013–2014 are included in Council‟s draft 2013–2014 Budget.
6.
Social Implications
The Plan recognises that pets are integral to many people‟s lives and aims to support pet
owners and harness the recognised health and social benefits of pet ownership while at the
same time ensuring dogs and cats do not create nuisance or safety issues or other problems for
the community.
7.
Environmental Implications
The proposed Plan will assist the environment by the reduction of stray and un-owned cats
across the Municipality.
8.
Community Consultation
The Plan has been developed with input from community members and other stakeholders.
The management of dogs and cats is of interest to many in the community and it is proposed
that the community be provided with an opportunity to comment on the Plan.
It is proposed that the Plan be released for public comment from 23 April 2013 to 24 May 2013.
9.
Communication Strategy
The community consultation and engagement period for the Plan will be promoted to the
community through the following means:
media releases.
advertisements in local newspapers.
Wyndham City webpage update with a web form that respondents can use to provide
input.
downloadable fact sheet on Wyndham City website in community languages.
promotion through the “Wyndham Living” Facebook page.
content in the “Wyndham Living” e-newsletter.
direct mail to key stakeholders and community networks.
screensavers in Wyndham City Customer Service Centre.
fact sheet and draft plan will be available at Community Centres and Libraries.
Page 18 of 117
ATTACHMENT NO: 1 - DRAFT DOMESTIC ANIMAL MANAGEMENT
PLAN (DAMP) 2013-2016
ITEM NO: 6.3.1
Page 19 of 117
PLAN (DAMP) 2013-2016 cont.
ITEM NO: 6.3.1
Page 20 of 117
ITEM NO: 6.3.1
Page 21 of 117
ITEM NO: 6.3.1
Page 22 of 117
ITEM NO: 6.3.1
Page 23 of 117
ITEM NO: 6.3.1
Page 24 of 117
ITEM NO: 6.3.1
Page 25 of 117
ITEM NO: 6.3.1
Page 26 of 117
ITEM NO: 6.3.1
Page 27 of 117
ITEM NO: 6.3.1
Page 28 of 117
ITEM NO: 6.3.1
Page 29 of 117
ITEM NO: 6.3.1
Page 30 of 117
ITEM NO: 6.3.1
Page 31 of 117
ITEM NO: 6.3.1
Page 32 of 117
ITEM NO: 6.3.1
Page 33 of 117
ITEM NO: 6.3.1
Page 34 of 117
ITEM NO: 6.3.1
Page 35 of 117
ITEM NO: 6.3.1
Page 36 of 117
ITEM NO: 6.3.1
Page 37 of 117
ITEM NO: 6.3.1
Page 38 of 117
ITEM NO: 6.3.1
Page 39 of 117
ITEM NO: 6.3.1
Page 40 of 117
ITEM NO: 6.3.1
Page 41 of 117
ITEM NO: 6.3.1
Page 42 of 117
ITEM NO: 6.3.1
Page 43 of 117
ITEM NO: 6.3.1
Page 44 of 117
ITEM NO: 6.3.1
Page 45 of 117
POLICY/ADVOCACY
FILE NO: 00/000/000
ITEM NO: 6.3.2
DIRECTOR COMMUNITY
DEVELOPMENT - KELLY GRIGSBY
MUNICIPAL EARLY YEARS PLAN (MEYP) UPDATE
4. M unici pal Earl y Years Plan (MEYP) Update
Summary
The Municipal Early years‟ Plan (MEYP) is a local area plan designed to provide strategic
direction for the development and coordination of early years‟ programs, activities and other
local community development processes, that impact on children in Wyndham.
The purpose of this report is to inform Council of the progress in developing the 2013-2017
MEYP, and to adopt the draft MEYP for the purpose of public exhibition and further community
consultation.
Attachments
1. Draft MEYP 2013-2017
Director Community Development - Kelly Grigsby
Manager Social Development - Rob McVernon
Childrens Services Planner - Melinda Chapman
Key Issues
2013-2017 MEYP development process
Community engagement strategies
Draft themes for consideration
RECOMMENDATION
That Council adopt the draft MEYP 2013-2017 for the purpose of public exhibition and further
community consultation for a period of 6 weeks.
MOTION
CRS MARIE BRITTAN / ADELE HEGEDICH
That Council adopt the draft MEYP 2013-2017 for the purpose of public exhibition and further
community consultation for a period of 6 weeks.
(CARRIED)
Page 46 of 117
POLICY/ADVOCACY
FILE NO: 00/000/000
ITEM NO: 6.3.2
MUNICIPAL EARLY YEARS PLAN (MEYP) UPDATE (cont‟d)
1.
Background
The initiative for creation of the MEYP was developed in 2005 by the Municipal Association of
Victoria (MAV) and the State government.
In August 2009, the MAV and the Department of Education and Early Childhood Development
(DEECD) signed a partnership agreement, which recognised the collaborative relationship
between the DEECD and councils in the planning, development and provision of early years‟
programs.
Wyndham developed and evaluated MEYPs for the periods 2005-2007 and 2009-2012.
Development of the 2013-2017 MEYP commenced in August 2012, and will provide strategic
direction for the development and coordination of early years‟ programs, activities and other
local community development processes that impact on children 0-12 years old in Wyndham.
It will engage the local community to seek agreement to work towards some positive early
years‟ outcomes for children and families in the municipality. The MEYP clarifies the extent to
which Council has prime responsibility for various areas.
Project governance for the MEYP includes an Internal Reference Group (comprised of key
internal managers) and a Community Reference Group. An extensive community engagement
process has been underway since August 2012 to inform the development of the draft MEYP.
2.
Discussion
The 2013-2017 MEYP will support consistent multi agency planning across Wyndham. It will
identify Council‟s role across the early years‟ programs - not just those activities directly
delivered by Council, and will encompass the universal, targeted and intensive service systems,
as well as broader programs and activities, such as health promotion and environmental
planning.
Through the planning process associated with developing, implementing and evaluating the
MEYP, Wyndham can achieve significant benefits including:
capacity building for families and their young children;
engagement of key community partners who have clear roles in working towards locally
agreed outcomes;
provision of a long-term early years‟ planning guide across all Council departments;
articulation of Council's role in service and infrastructure provision, planning, advocacy
and community capacity building, across the universal, targeted and intensive service
systems;
support for Council in making informed decisions and maximising resources; and
serving as a basis for partnership and negotiation between other levels of government.
The draft MEYP 2013-2017 has been developed within the context of a broad theoretical and
policy framework and imbeds early years‟ community priorities into Council planning processes
and budgets.
Page 47 of 117
POLICY/ADVOCACY
FILE NO: 00/000/000
ITEM NO: 6.3.2
This broader context is shown in the diagram below.
Process to date
Council has worked in partnership with key community agencies to undertake a comprehensive
community consultation process to identify and assess the issues affecting children and families
in Wyndham.
A summary of key issues emerging from this community consultation has informed the will
development of the draft MEYP 2013-2017.
Community engagement to inform the draft MEYP to date has included:
individual meetings with agency representatives (10);
online survey of community members (117);
online survey of service providers (70);
focus groups involving community members (36);
focus groups involving service providers (24);
facilitated sessions with council staff (25);
video interviews with kindergarten children (47);
feedback about town centres from children (79);
feedback about parks from children (79);
design your own town - children (100); and
communal chalkboard (100).
Page 48 of 117
POLICY/ADVOCACY
FILE NO: 00/000/000
ITEM NO: 6.3.2
Key issues that were identified during this phase of consultation were:
infrastructure;
early childhood education;
open spaces;
integrated services; and
service provision.
The MEYP Community Reference Group was convened in November 2012, consisting of
representatives from various key stakeholders, including:
childcare providers;
family support agencies;
maternal and child health;
kindergarten services; and
State government representatives.
The role of the MEYP Community Reference Group was to work in partnership with Council to
use the data gained during the community engagement process, together with Council‟s key
strategic documents, and develop the themes for the draft MEYP.
As outlined in the draft MEYP, the key themes are as follows:
Where We Live: Planning and developing services and facilities to ensure they respond
to the changing needs of children and families.
Where We Learn and Grow: Creating environments and services that enhance the
health, well-being, learning, and development of all children.
How We Connect: Developing systems to connect and build strong communities.
Where We Play: Children and families have opportunities to socialise, play and learn in
a range of places and spaces in the community.
3.
Council Plan/QCP
3.1
Wyndham City Plan 2011-2015
1.1 Plan for the provision of facilities and services that meet the needs of our diverse
community.
3.2
Quality Community Plan
Sense of Community
“Our vision is that Wyndham will use its strong sense of community, enriched by
increasing diversity to identify common goals and work together to achieve them.”
4.
Council Policy
The development of the draft MEYP 2013-2017 is consistent with Council‟s broader approach to
strategic planning for Wyndham's future.
Page 49 of 117
POLICY/ADVOCACY
FILE NO: 00/000/000
ITEM NO: 6.3.2
5.
The draft MEYP 2013-2017 has been prepared using existing resources contained within
Council‟s operating budget.
It is anticipated that the implementation of actions arising from the draft MEYP 2013-2017 may
require funding support into the future b. Additional information about this will be provided upon
completion of a draft annual action plan to implement Year 1 of the content of the MEYP annual
action plan.
6.
Social Implications
The draft MEYP 2013-2017 will assist in building strong community and stakeholder
connections to enhance community health and well-being, particularly for children and families
in Wyndham.
7.
The draft MEYP 2013-2017 addresses issues involving the "built and physical" environmental
dimension and infrastructure developments, such as family friendly public spaces, playgrounds,
children's services buildings, and parks.
8.
Economic/Employment Considerations
The draft MEYP 2013-2017 does not directly address employment and economic
considerations, but the provision of a strong children's services sector is dependent on a strong
employment sector.
9.
As outlined earlier in this report, extensive community engagement has been undertaken to
inform the draft MEYP 2013-2017. The draft plan will be available for comment for a period of 6
weeks until Friday 31st May 2013.
10. Communication Strategy
The draft MEYP 2013-2017 will be supported by a comprehensive communication strategy,
currently being finalised ahead of final adoption by Council.
Page 50 of 117
ATTACHMENT NO: 1 - DRAFT MEYP 2013-2017
ITEM NO: 6.3.2
Page 51 of 117
ATTACHMENT NO: 1 - DRAFT MEYP 2013-2017 cont.
ITEM NO: 6.3.2
Page 52 of 117
ITEM NO: 6.3.2
Page 53 of 117
ITEM NO: 6.3.2
Page 54 of 117
ITEM NO: 6.3.2
Page 55 of 117
ITEM NO: 6.3.2
Page 56 of 117
ITEM NO: 6.3.2
Page 57 of 117
ITEM NO: 6.3.2
Page 58 of 117
ITEM NO: 6.3.2
Page 59 of 117
ITEM NO: 6.3.2
Page 60 of 117
ITEM NO: 6.3.2
Page 61 of 117
ITEM NO: 6.3.2
Page 62 of 117
ITEM NO: 6.3.2
Page 63 of 117
ITEM NO: 6.3.2
Page 64 of 117
ITEM NO: 6.3.2
Page 65 of 117
FILE NO: DP0096/11.01
ITEM NO: 6.4.1
DIRECTOR SUSTAINABLE
DEVELOPMENT - DEAN ROCHFORT
333-359 POINT COOK ROAD, POINT COOK DEVELOPMENT PLAN
Strategic & T own Pl anni ng
5. 333- 359 Poi nt C ook R oad, Point C ook D evel opment Plan
Summary
Wyndham City Council has received an application for approval of a Development Plan relating
to the land at 333-359 Point Cook Road, Point Cook, described as Lot 1 on PS148921S. The
Development Plan sets out a broad strategic direction for the future development of the land
into a residential estate.
The Development Plan discussed in this report has been considered by relevant Council
departments and external authorities. It has also been subject to a public consultation process.
After considering matters arising through referral and consultation, and the requirements of the
Wyndham Planning Scheme, this report recommends that the Development Plan be approved,
subject to conditions.
Attachments
1. Interim Development Plan
2. Proposed Development Plan
to Council must disclose any interest, including the type of interest.
Director Sustainable Development - Dean Rochfort
Manager Town Planning - Peter Van Til
Town Planner - Gloria Osagiede
Key Issues
Point Cook Concept Plan (2000)
Development Plan Overlay Schedule 11
Submissions
Interim Development Plan
Town Planning Forum and estate connectivity
Infrastructure provision (roads and community services)
Page 66 of 117
FILE NO: DP0096/11.01
ITEM NO: 6.4.1
DIRECTOR SUSTAINABLE DEVELOPMENT DEAN ROCHFORT
333-359 POINT COOK ROAD, POINT COOK DEVELOPMENT PLAN (cont‟d)
RECOMMENDATION
That Council resolve to approve the Development Plan subject to the following:
1.
The northern service lane from Point Cook Road is subject to the submission of a Safety
Audit and indication of appropriate treatments at all intersections, to the satisfaction of
Council and VicRoads. If a Safety Audit cannot satisfy Council or VicRoads that the
service lane arrangement will not operate safely, the road must be realigned as an internal
loop road.
2.
Any future pedestrian link into Sanctuary Lakes land must have the prior consent of the
Sanctuary Lakes Resident Association prior to application being lodged for the subdivision
and development of the land.
3.
The Public Open Space (park) be shown as 2.5 ha to the satisfaction of Council.
Where insufficient open space has been provided, Council may consider a cash
contribution.
Note: the proposed 0.177 hectare open space adjacent to the Wetland reserve will only be
considered as an open space provision if it can be declared unencumbered.
4.
The cross sections are amended to provide for the following:
(a) consistency with the GAA subdivision guidelines;
(b) compliance with PTV‟s requirements for the potential bus routes;
(c) provision for recycled water; and
(d) provision for an east-west shared path connection.
5.
The road hierarchy plan needs to be amended to clearly specify road widths (i.e. Access
Street Level 2 is shown as a min 20.4 metres the entire length to comply with GAA
guidelines)
Department Of Defence
NOTE: Requested that subsequent application be referred to its office for review.
The CEO, Kerry Thompson advised that an urgent email had been received that afternoon from
legal representatives of Sanctuary Lakes Resort Services in relation to this report.
Dean Rochfort, Director Sustainable Development, explained that the correspondence relates to
the definition of Sanctuary Lakes, in particular the classification of the South Shore Gardens
Estate.
The issue raised related to the public consultation section of the report where Council officers
make comment that Sanctuary Lakes does not object to the development plan and that there is
no vehicular access through Sanctuary Lakes.
Lawyers representing Sanctuary Lakes Resort Services have put to Council that South Shore
Gardens is in fact classified as part of Sanctuary Lakes and therefore they would object to the
vehicular access going through an existing Council road reserve.
Page 67 of 117
FILE NO: DP0096/11.01
ITEM NO: 6.4.1
Mr Rochfort pointed out that at all times during the consultation period the Development Plan
has shown vehicular access through that area and that a road reserve has been in place for
some time. This is favoured to increase permeability into the development and provide alternate
access. The South Shore area was not included on the initial Sanctuary Lakes Masterplan in
the early 2000’s, however there is an endorsed plan of subdivision that makes reference to it
later on.
Council officers do not believe that the matter is material enough to prevent Council considering
this report tonight other than to note, if you take a wider definition of Sanctuary Lakes, there is
vehicle access into that area and based on that, assume that Sanctuary Lakes will object to the
Development Plan.
MOTION
CRS PETER MAYNARD / BOB FAIRCLOUGH
That Council resolve to approve the Development Plan subject to the following:
1. The northern service lane from Point Cook Road is subject to the submission of a Safety
Audit and indication of appropriate treatments at all intersections, to the satisfaction of
Council and VicRoads. If a Safety Audit cannot satisfy Council or VicRoads that the
service lane arrangement will not operate safely, the road must be realigned as an
internal loop road.
2.
Any future pedestrian link into Sanctuary Lakes land must have the prior consent of the
Sanctuary Lakes Resident Association prior to application being lodged for the subdivision
and development of the land.
3.
The Public Open Space (park) be shown as 2.5 ha to the satisfaction of Council.
Where insufficient open space has been provided, Council may consider a cash
contribution.
Note: the proposed 0.177 hectare open space adjacent to the Wetland reserve will only be
considered as an open space provision if it can be declared unencumbered.
4.
The cross sections are amended to provide for the following:
(a) consistency with the GAA subdivision guidelines;
(b) compliance with PTV‟s requirements for the potential bus routes;
(c) provision for recycled water; and
(d) provision for an east-west shared path connection.
5.
The road hierarchy plan needs to be amended to clearly specify road widths (i.e. Access
Street Level 2 is shown as a min 20.4 metres the entire length to comply with GAA
guidelines).
Page 68 of 117
FILE NO: DP0096/11.01
ITEM NO: 6.4.1
6.
Any future planning permit applications are subject to a detailed Traffic Management Plan,
and must be approved by Council‟s Engineering Services Department. The plan must
address the impact of the development on Point Cook Road, Sneydes Road and local
road network and the mitigation works required. This requirement should be included as a
notation on the Development Plan.
Department Of Defence
NOTE: Requested that subsequent application be referred to its office for review.
(CARRIED)
Page 69 of 117
FILE NO: DP0096/11.01
ITEM NO: 6.4.1
1.
Background
The site is known as 333-359 Point Cook Road, Point Cook and described as Lot 1 on
PS148921S. The land is located on the eastern side of Point Cook Road and has an area of
approximately 35.7 hectares. The land is bounded on the northeast by Sanctuary Lakes, with
Esperance Estate on the south and Lincoln Heath on the west, across Point Cook Road. The
map and photos below shows the location of the site, proposed road links and surrounding
estates.
Figure 1: Locality Plan
Photo 1: Subject site
The site has been identified for residential development since 2000 through the Point Cook
Concept Plan (2000).
Page 70 of 117
FILE NO: DP0096/11.01
ITEM NO: 6.4.1
On 13 August 2001, Council adopted the Point Cook Concept Plan Report (2000) to facilitate
the development process of Point Cook. Subsequently, Amendment C16 to the Wyndham
Planning Scheme updated the Municipal Strategic Statement to reference the Point Cook
Concept Plan (2000). The map below shows the location of the site as it relates to the Point
Cook Concept Plan (2000).
Figure 2: Point Cook Concept Plan
The land was rezoned from Farming Zone 2 to Residential 1 Zone and Development Plan
Overlay Schedule 11 applied under Amendment C130. This amendment was subject to full
exhibition and notice. Amendment C130 was adopted at the Ordinary Council Meeting on 16
August 2010.
On 3 November 2011, Council approved, under delegation, an interim Development Plan for the
land known as 333-361 Point Cook Road. The purpose of the interim Development Plan was to
facilitate a two lot subdivision of the site to create 361 Point Cook Road and 333-359 Point
Cook Road. The interim Development Plan shows the required road connections into adjoining
estates, preference to the size and location of open space and the requirements for a tree
reserve along Point Cook Road.
A condition of approving the interim Development Plan was that a more detailed Development
Plan be prepared and approved by Council prior to applications being lodged for any further
subdivision or development of the land.
Attachment 1 shows the interim Development Plan.
Page 71 of 117
FILE NO: DP0096/11.01
ITEM NO: 6.4.1
On 3 November 2012, a Detailed Stage 2 Development Plan was submitted for the land at 333359 Point Cook Road, Point Cook. The Development Plan sets out the broad strategic direction
for the site which includes the road hierarchy, areas of open space, drainage and future uses
which are to apply to the site. The specific number of residential lots is not provided through the
Development Plan, however, it is anticipated that the site will accommodate approximately 468
standard residential lots.
Attachment 2 shows the proposed Development Plan.
2.
Discussion
The approval of this Development Plan will supersede the interim Development Plan. The
following describes the key features of the proposed Development Plan:
The land will be developed with residential lots.
The main access to the site is to be provided from Point Cook Road.
Two service roads are provided for access to properties fronting Point Cook Road.
A drainage reserve is provided on the south east corner of the site, in favour of Melbourne
Water.
A 2.09 hectare central open space.
An additional 0.177 hectares of unencumbered open space is provided within the wetland
reserve.
Three road links are provided between the site and the Esperance Estate to the south
(Middleton, Dalby Street and Denman Drive).
Extension of Middleton Drive from the Esperance Estate to Point Cook Road to
accommodate a potential bus route.
A potential road connection from the north of the site to the South Shore Gardens Estate.
The extension of the cycling path on Point Cook Road through the frontage of the site to
connect with the Esperance Estate.
A potential pedestrian link from the northeast of the site to Sanctuary Lakes.
The Development Plan Overlay and Schedule 11 set out those matters that must be included on
a Development Plan to the satisfaction of Council. The table below assesses how the proposed
Development Plan achieves these requirements.
Requirement
Land uses
Road layout pattern
Performance of the Development Plan
The plan shows the land as being developed for residential
purposes. No non-residential uses are proposed. This is in
accordance with the Point Cook Concept Plan which sets out the
land as being residential, all other land uses are shown on the
Concept Plan as being within other estates.
The plan provides for convenient internal and external access for
future residents. It also provides for a range of road links to
surrounding areas which were nominated on the interim
Development Plan. Extensive consultation has been undertaken
with Council‟s Engineering Services and Transport Planner to
ensure permeability of proposed internal and external road
connection. A potential bus route has also been nominated on
Middleton Road, and the corresponding road cross-section will
need to be amended to ensure that the design of the road is
suitable to accommodate a bus route.
Page 72 of 117
FILE NO: DP0096/11.01
ITEM NO: 6.4.1
Open space
Subdivision layout
A central open space measuring 2.09ha is proposed and will be
easily accessible by future residents. The central location of the
open space area was identified on the interim Development Plan
to support a 400m walkable catchment. However, the interim
Development Plan identified a total of 2.5ha open space
provision. Approximately 2.09ha is proposed on the Development
Plan. An additional 0.177ha is provided adjacent to the drainage
reserve. This parcel of land will only be considered as part of the
open space contribution if it can be declared unencumbered.
The applicant has proposed that the 2.5ha will be provided as
part land provision (i.e. 2.09ha) and part cash provision (i.e.
4.1ha). This will be supported by Council‟s City Presentation
Department.
An indicative subdivision plan has been submitted for
consideration and reflects diversity in lot sizes. As mentioned
earlier in this report, the specific number of residential lots is not
provided through the Development Plan, however, it is anticipated
that the site will accommodate approximately 468 standard
residential lots.
A planning permit will be required before any subdivision can
occur.
The Development Plan was also accompanied by a number of reports, which were required by
Schedule 11 to the Development Plan Overlay.
Decision Guidelines
An archaelogical survey
An environmental assessment
(Flora and Fauna)
A Management Plan
Comment
An archaelogical report was prepared by Andrew Long
and Associate. The report noted that a CHMP is not
required for the proposal considering that Sanctuary
Lakes are manmade features and do not constitute a
natural waterway.
A Flora and Fauna report was prepared by Ecology and
Heritage Partners. The report stated that the area is
considered to be of negligible ecological significance due
to agricultural activities on the land over an extended
period of time. The report has been reviewed by Council‟s
Environment and Sustainability Department.
A Construction Environmental Management Plan was
prepared by Smec Urban. The report has been reviewed
by Council‟s Engineering Services Department.
Page 73 of 117
FILE NO: DP0096/11.01
ITEM NO: 6.4.1
Servicing
and
Assessment
Infrastructure A Servicing and Infrastructure assessment report was
prepared by Smec Urban. The report has been reviewed
and revised as part of this process and is now to the
satisfaction of Council.
Traffic Impact Assessment
A Traffic Impact Assessment report was prepared by
Cardno. The report has been reviewed and revised as part
of this process and is now to the satisfaction of Council.
There are, however, some outstanding issues in relation
to internal road cross sections which can be included as a
condition of approval. Specifically, the road reserve
widths are satisfactory, however, the internal layout of
footpaths, medians, carriageways and services are not in
accordance with subdivision guidelines, nor do they
support the provision of the necessary shared path links or
a future potential bus route.
Interim Development Plan
The interim Development Plan was approved subject to a series of conditions.
Conditions
Detailed Stage 2 Development Plans must be
prepared and approved in accordance with the
requirements of the Development Plan
Overlay prior to application being lodged for
the subdivision and development of the land.
A Development Plan is not required for 361
Point Cook Road.
Construction of Point Cook Road Service Lane
to the satisfaction of VicRoads and the
Responsible Authority
Comments
This has been submitted for approval and is
the subject of this report. The Development
Plan includes a strategic document which will
enable a high degree of certainty for the future
subdivision and development of the land.
The development Plan is not applicable to the
land at 361 Point Cook Road.
Two service lanes are proposed for access to
the lots fronting Point Cook Road. Council‟s
Engineering Services have identified an issue
with the operation of the northern service lane,
particular in relation to how traffic will exit the
service lane to travel north along Point Cook
Road. A condition on the Development Plan
will ensure the construction of the service lane
is to the satisfaction of VicRoads and Council,
and that a Safety Audit is required for
demonstrated safe use of the service lane to
the north.
Page 74 of 117
FILE NO: DP0096/11.01
ITEM NO: 6.4.1
Frontage of 333 Point Cook Road north of the
entry street must show a 10m tree reserve
along Point Cook Road
Public notification
Any future pedestrian link into Sanctuary
Lakes land must have the prior consent of the
Sanctuary Lakes Resident Association.
It is proposed to remove the 10m tree reserve
and replace with a service lane. The proposed
service lane has been considered by Council‟s
Engineering Services as the most appropriate
option, subject to design treatments to ensure
safe and efficient operation.
Consultation was undertaken by means of
letters to adjoining properties and on Council‟s
website between November and December
2012. A total of 49 submissions were received.
The outcome of the consultation will be
discussed later in this report.
Consent of the Sanctuary Lakes Resident
Association is currently being sought by the
applicant. This will be re-enforced through a
condition on the Development Plan.
Referral
The proposed Development Plan was referred internally to a number of Council departments City Presentation, Strategic Planning, Engineering Services, Transport Planning and
Environment and Sustainability and comments are as follows:
Departments
City Presentation
Comments
Request that open space contribution be provided in
accordance with Section 173 Agreement which is 7.5% (2.5ha)
of the gross developable land.
Clause 8.2 of the Section 173 Agreement states:
“The contribution will take the form of land, cash or a
combination of both, sufficient to constitute a total contribution
of 7.5% of the gross developable area”.
City Presentation supports the provision of open space in
accordance with the requirement of Clause 8.2 of the
Agreement. However, the proposed 0.177ha open space
adjacent to the Wetland reserve will only be considered as
open space provision if it can be declared unencumbered.
Strategic Planning
The Development Plan will be conditioned to ensure that open
space provision is in accordance with Clause 8 of Section 173
Agreement.
The Development Plan initially proposed a pedestrian link at
the north of the site to the South Shores Estate. Strategic
Planning did not support pedestrian link from the north of the
site, but rather a road link is required to improve the
permeability of the site and achieve the objectives of Clause
56 which includes the provision of a safe, comfortable and
negotiable transport network for residents. Engineering
Services have also agreed to this road link, noting that the land
Page 75 of 117
FILE NO: DP0096/11.01
ITEM NO: 6.4.1
to the north in the South Shores Estate has been set aside as
a reserve in Council‟s favour. This will accommodate a road
link through to the north, and allow traffic to exit onto Point
Cook Road via an alternative exit. The Development Plan has
been amended to show a road link from the north of the site to
South Shore Garden Estate.
Transport Planning
Engineering
Environment and
Sustainability
Strategic Planning also raised similar issues relating to open
space provision as per City Presentation.
Council‟s Transport Planner identified Middleton Drive as a
potential bus route and requested that the Development Plan
be amended in accordance with Public Transport Victoria‟s
(PTV) requirement. Notably, the road reserve width is
sufficient to accommodate a bus route, but the internal design
and layout of footpath, medians and other infrastructure will
not meet PTV‟s requirements.
Amended plans will be required to address the issue above
before endorsement.
Requests amendment to the following internal street cross
sections:
East west connector street (estate entrance) to
accommodate a shared path;
Streets surrounding the park;
Nominated cross sections for underground conduits to
facilitate the extension of recycled water from Point Cook
Road to the site;
Increase the width of the carriageway within the nominated
road reserve adjacent to 361 Point Cook Road; and
Alteration to internal road reserves.
Although amended plans have been submitted to address the
issues listed above, the amendment was not to the satisfaction
of Council‟s Engineering Department. However, Council‟s
Engineering Services supports that the application be
recommended for approval on the basis that amended plans
will be submitted to the satisfaction of Council‟s Engineering
Services Department prior to the plans being endorsed.
Council‟s Environment Unit noted that the subject land has
been modified due to past agricultural activities and that it is
unlikely that any native flora and fauna would be present on
the land.
Page 76 of 117
FILE NO: DP0096/11.01
ITEM NO: 6.4.1
The application was also referred to various external government authorities and servicing
agencies, some of which offered no objection to the proposal or no response. The relevant
authorities who responded are as follows:
Authority
Department of Defence
Department of Sustainability and
Environment
Growth Area Authority
Melbourne Water
Public Transport Division, Department
of Transport
VicRoads
Comment
The subject site is located within an area shown on the
Point Cook Concept Plan as being affected by noise
associated with the RAAF Base. Accordingly, the
application was referred to Department of Defence.
Department of Defence did not object to the proposed
Development Plan, but in its response requested that
subsequent application be referred to its office for
review. This will be required as a note on the
Development Plan.
No objection
GAA offered no objections to the approval of the
Development Plan and advised that the preparation of
a Precinct Structure Plan for the land on the western
side of Point Cook Road is currently being prepared.
NOTE: Since this response was provided, the Point
Cook Road South Precinct Structure Plan has been
approved and is incorporated within the Wyndham
Planning Scheme.
No objection
Public Transport Victoria identified that the closest
future bus route for residents in the eastern part of the
Development Plan area will be on Sanctuary Lakes
South Boulevard. Pedestrian access to this part of
Sanctuary Lakes was suggested and is in fact included
in the Development Plan. PTV has not commented on
the use of Middleton Road as a future bus route, but it
is considered by Council‟s Transport Planner that this
should be designed to accommodate the bus route.
VicRoads have indicated support for the Development
Plan, and noted during a meeting with Council‟s
Engineering Department that further consultation will be
undertaken with the applicant to ensure that the
Functional Layout Plan for Point Cook Road
intersection is treated to the satisfaction of VicRoads
and the Responsible Authority. This will be required as
a condition on the Development Plan.
Having considered the proposal against the requirements of the Development Plan Overlay
Schedule 11, the Point Cook Concept Plan and the responses from relevant referral authorities,
it is considered that the proposal is of a form that is suitable of support. As outlined in the
assessment above, the minor matters surrounding servicing, internal connectivity and the land
budget that remain outstanding can be considered as a condition of approval.
It is therefore recommended that Council supports the Development Plan Subject to conditions.
Page 77 of 117
FILE NO: DP0096/11.01
ITEM NO: 6.4.1
3.
Council Plan/QCP
3.4 Promote responsible development that promotes a healthy, safe and diverse community.
4.
Council Policy
The Development Plan is consistent with the Point Cook Concept Plan and Point Cook Concept
Plan Addendum 2007, which are referenced in the Wyndham Planning Scheme.
In accordance with the Concept Plan, the Development Plan has been prepared in accordance
with the broad strategic direction set out by this Strategy.
The document designates the location of the areas where active development is currently
underway, and those identified as the next priorities for Council. It is noted that the subject site,
is identified as a priority development area in the long term planning program within the
Municipality.
5.
There will be no financial implications arising from this Development Plan. All costs associated
with the Development Plan together with the upgrade of Point Cook Road will be borne by the
developer.
6.
Social Implications
The Development Plan will improve housing choice and affordability for future residents of
Wyndham in an existing identified residential growth area. Any future development of the land
for residential purposes, such as subdivision and units, will require further assessment to
determine suitability of increased density.
7.
The Development Plan is not considered to have any adverse impacts on the environment.
8.
Economic/Employment Considerations
It is considered that the development of the land will provide short term employment
opportunities.
9.
Consultation was undertaken by way of letters to adjoining landowners and occupiers and
notice on Council‟s website seeking comments by 16 November 2012. Council received 47
submissions.
Due to the high interest during the initial consultation period, the notification period was
extended until 31 December 2012. Letters were extended to a wider area of the community and
Council‟s website updated accordingly. Two (2) additional submissions were received totalling
49 submissions.
Page 78 of 117
FILE NO: DP0096/11.01
ITEM NO: 6.4.1
Submissions related to concerns regarding traffic congestion and availability of school and
kindergarten places. In response to these matters, the following development and infrastructure
upgrades are noted as occurring within the immediate surrounds:
St Marys Catholic School approved in Saltwater Coast;
Child Care Centre in Saltwater Coast (application yet to be considered);
Upgrade of Sneydes Road (ongoing); and
Upgrade of Point Cook Road (VicRoads Project).
Subsequently, the proposal was presented to a Planning Forum on 12 March 2013. One
submitter representing the Sanctuary Lakes Estate chose to speak at the forum with the
predominant issue being:
Vehicle access into Sanctuary Lakes - Sanctuary Lakes withdrew their original objection to
the rezoning on the basis that there be no vehicle access in the future.
There is no proposed vehicle access directly into Sanctuary Lakes. A link has been suggested
by Council‟s Strategic Department and Engineering Services, as well as PTV, but given the
development of Sanctuary Lakes a road link is not possible. Instead a proposed pedestrian link
is provided in the northeast of the site into Sanctuary Lakes.
The road connection to the north into South Shore Gardens Estate will not allow any traffic to
enter into the Sanctuary Lakes Estate.
Page 79 of 117
ATTACHMENT NO: 1 - INTERIM DEVELOPMENT PLAN
ITEM NO: 6.4.1
Page 80 of 117
ATTACHMENT NO: 2 - PROPOSED DEVELOPMENT PLAN
ITEM NO: 6.4.1
Page 81 of 117
OTHER REPORTS
FILE NO: 15/410/001
ITEM NO: 6.5.1
DIRECTOR CORPORATE SERVICES
- STEVEN LAMBERT
EXPANSION OF POINT COOK BOUNDARY
Other R eports
6. Expansi on of Point C ook boundar y
Summary
At the Ordinary Council Meeting on 29 January 2013, Council gave in-principle approval
(subject to community consultation) to add PSP39A Point Cook West to the current suburb of
Point Cook. Although community consultation has resulted in a number of objections to the
proposal, the reasons advanced by respondents do not relate to the proposal not complying
with the principles and procedures outlined in the State Government Guidelines for Geographic
Names 2010 („the Guidelines‟). The proposal is therefore supported.
Attachments
1. Point Cook West map
Director Corporate Services - Steven Lambert
Manager City Governance - Anna Urban
Governance Officer - Evvie Lambrianidis
Key Issues
Incorporating PSP Point Cook West into Point Cook.
GAA support.
Registration with Office of Geographic Names.
RECOMMENDATION
That Council:
1.
Approve PSP39A Point Cook West be incorporated into the current suburb of Point Cook.
2.
Notify the Registrar of Geographic Names and formally register the change in boundary
with VICNAMES.
3.
Advise all survey respondents of the outcome.
Page 82 of 117
OTHER REPORTS
FILE NO: 15/410/001
ITEM NO: 6.5.1
DIRECTOR CORPORATE SERVICES STEVEN LAMBERT
EXPANSION OF POINT COOK BOUNDARY (cont‟d)
MOTION
CRS GLENN GOODFELLOW / BOB FAIRCLOUGH
That Council:
1.
Approve PSP39A Point Cook West be incorporated into the current suburb of Point Cook.
2.
Notify the Registrar of Geographic Names and formally register the change in boundary
with VICNAMES.
3.
Advise all survey respondents of the outcome.
(CARRIED)
Page 83 of 117
OTHER REPORTS
FILE NO: 15/410/001
ITEM NO: 6.5.1
1.
Background
On 29 November 2012, the Minister for Planning approved an amendment to the Wyndham
Planning Scheme, namely the Point Cook West Precinct Structure Plan 39A. The PSP applies
to around 141 hectares of land and is bound by the Princes Freeway to the north and west,
Hacketts Road to the east and Sneydes Road to the south (refer Attachment 1).
Council is a naming authority under the Geographic Place Names Act 1998 („the Act‟). As
provided under section 5 of the Act, the Guidelines are mandatory for naming authorities. The
Guidelines state that the administration of locality boundary definition is the responsibility of the
council within which the locality is situated.
At the Ordinary Council Meeting on 29 January 2013, Council gave in-principle approval to add
PSP39A Point Cook West to the current suburb of Point Cook.
Council will recall that the proposal was supported by the State Government Growth Areas
Authority („the GAA‟). The Office of Geographic Names also indicated to the GAA that it
supports the proposal as it would be a „logical extension to the Point Cook locality‟.
2.
Discussion
Community consultation was undertaken in the form of notices in all three local papers, on
Council‟s website and on the GAA‟s website. Seven responses were received; two in support
and five objections.
The reasons advanced by all respondents are as follows:
In support
Point Cook is a fast growing area, expanding its boundary could mean that all community
facilities and services are incorporated and more focused on a bigger scale.
This proposal makes sense as the land to be developed has a more meaningful connection to
Point Cook. The Maltby Bypass is also a logical boundary marker.
Objections
I do not support this unless the Sneydes Road Interchange is completed before any land
development.
I am a no for now. I am in real estate and speak with buyers and sellers every day. I have
noticed more and more people are choosing to move out of the area and back to the east or
south eastern suburbs because of the traffic problems and lack of Public transport. The west
also needs more private schools as we are losing families back over to the east. We need bus
services into all of the estates in Point Cook, parking along the freeway next to the new
Williams Landing station, many more bike sheds at the stations so people can ride their bikes,
there is demand and nothing provided. Zone One should be extended to Werribee to stop
people driving to Laverton station. I am a resident of Point Cook and concerned when people
tell me they are moving out if the area and back to the east because of these issues.
I say no at this stage because the traffic issues around Point Cook are very serious for
residents. The Council and Government have been slow to address the issues and this
development will be no exception. The development will be built and the freeway access to
Geelong, Melbourne, Werribee and Hoppers Crossing.
Page 84 of 117
OTHER REPORTS
FILE NO: 15/410/001
ITEM NO: 6.5.1
I live in Windorah Drive Point Cook and I bought this property in year 2009. At that time one of
the major considerations for buying this block of land is the "scarcity" of land in this area.
Obviously, if the said designated area were to be added for future residential development, the
scarcity factor will no longer there, and the property price would be affected. I think it is not fair
to add in later, after the area is established. This simply will jeopardise the property value
surrounding the area.
You have to be kidding. We need to provide minimum services to the residents already in the
area not trying to squeeze more houses in. Wyndham council join us residents in the real world
of living in Wyndham with congested roads and not enough kindergarten services. Make living
in Wyndham a positive thing for those already here, before worrying about increasing the
problems more. I've lived in Wyndham all my life 40 years we can do better than this.
The objections can be summarised as follows:
Sneydes Road interchange to be completed;
People are choosing to move out of the area;
Traffic problems and lack of public transport;
More private schools, bus services, parking and bike sheds;
Zone One for Werribee;
Council and State Government slow to address issues;
Land no longer scarce- will affect property value; and
Need to increase services e.g. kindergartens.
The Guidelines state that:
Objections must be addressed when they raise an issue of the proposal not complying
with the principles and procedures outlined in the guidelines.
Statements of objection that do not refer directly to ways in which the proposal does
not conform to the guidelines must be discarded and cannot be included in the data
analysis of community support.
The five objections are acknowledged. They reflect the community‟s frustration with delays in
infrastructure and service provision associated with the municipality‟s rapid growth. Council will
continue to advocate for further improvements to transport services in Point Cook.
Nevertheless, the above objections do not refer to the proposal not complying with the
Guidelines. The proposal to expand Point Cook‟s boundary is therefore supported.
3.
Council Plan/QCP
7.1 Provide strong leadership and governance on behalf of the community through effective
community engagement, representation, advocacy, planning and decision making.
4.
Council Policy
Council‟s Geographic Naming Policy („the Policy‟) follows the principles and procedures as
outlined in the Guidelines. In addition, it should be noted that the Policy specifically states that
“Council will not consider… boundary changes for reasons of improving real estate valuations”.
The proposal to expand the Point Cook suburb boundary complies with the Policy.
5.
Council will notify the relevant authorities and all survey respondents.
Page 85 of 117
ATTACHMENT NO: 1 - POINT COOK WEST MAP
ITEM NO: 6.5.1
Page 86 of 117
OTHER REPORTS
FILE NO: 0
ITEM NO: 6.5.2
- STEVEN LAMBERT
ASSEMBLY OF COUNCILLORS
7. ASSEMBLY OF C OUNCILLOR S
Summary
Under section 80A of the Local Government Act 1989 („the Act‟), a record must be kept of an
Assembly of Councillors which lists the Councillors attending, the matters discussed,
disclosures of conflict of interest and whether a Councillor left the meeting after making a
disclosure. This record is required to be reported to an Ordinary Council Meeting for the
purposes of incorporating the record in the minutes of that meeting.
The Act defines an Assembly of Councillors to be a meeting at which matters are considered
that are intended or likely to be the subject of a Council decision or the exercise of a delegated
authority and which is a:
meeting of an advisory committee where at least one Councillor is present; or
planned or scheduled meeting that includes at least half of the Councillors and at least
one Council officer.
The Assembly of Councillors meetings are:
Title of Assembly
Date of Assembly
Matters Considered
Councillors Present
Councillor Apologies
Staff Present
Conflicts of Interest
WERRIBEE SPORTS & FITNESS CENTRE PROJECT
STEERING COMMITTEE
26 MARCH 2013
Election of Chairperson
Update/Project Status
Planning Application
Funding Opportunities
Next Steps
Cr Glenn Goodfellow, Cr Peter Maynard
Nil
Maurice Stabb, Director Infrastructure
Samantha Krull, Manager Major Projects
Lois Binnie, Manager City Presentation
Ken Chalmers Recreation Planning Co-ordinator,
Mauro Covacci, Major Projects & Capital Works Co-ordinator
None declared
Page 87 of 117
OTHER REPORTS
FILE NO: 0
ITEM NO: 6.5.2
ASSEMBLY OF COUNCILLORS (cont‟d)
Title of Assembly
Date of Assembly
Matters Considered
WYNDHAM TRANSPORT ADVISORY COMMITTEE
13 MARCH 2013
Councillors Present
Cr Peter Maynard
Staff Present
Nil
Tim Cottrell, Traffic & Transport Co-ordinator
Dean Ellis – Transport Planner
None declared
Title of Assembly
Date of Assembly
Matters Considered
TOWN PLANNING FORUM
12 MARCH 2013
Advocacy Update
Work Program Priorities for 2013
General Business
WYP5432/11: Development of Land by the Construction of
32 Dwellings with Associated Car Parking & Landscaping at
43-47 Latham Street, Werribee
Development Plan Application: 333-359 Point Cook Road,
Point Cook
WYP6134/12: Use and Development of a Place of Worship
with Reduction in Standard Car Parking Requirement at
222-226 Duncans Road, Werribee
Councillors Present
Cr Heather Marcus, Cr Marie Brittan,
Cr Peter Gibbons, Cr John Gibbons,
Cr Bob Fairclough, Cr Glenn Goodfellow,
Cr Peter Maynard, Cr Gautam Gupta,
Cr Adele Hegedich, Cr Shane Bourke
Cr Intaj Khan
Dean Rochfort, Director Sustainable Development
Peter Van Til, Manager Town Planning
Danielle Kearney, Senior Town Planner
Tim Webb, Principal Town Planner
Gloria Osagiede, Town Planner
Alastair McKenzie, Town Planner
Evvie Lambrianidis, Governance Officer
Gwenda Miller, PA to Manager City Governance
Staff Present
Cr Glenn Goodfellow
Cr Goodfellow declared a conflict of interest in WYP6134/12.
Cr Goodfellow left the meeting whilst the item was discussed and did
not return to the meeting.
Page 88 of 117
OTHER REPORTS
FILE NO: 0
ITEM NO: 6.5.2
ASSEMBLY OF COUNCILLORS (cont‟d)
ORGANISATIONAL BRIEFINGS
4 MARCH, 11 MARCH, 18 MARCH, 25 MARCH 2013
COUNCIL LONG TERM FINANCIAL PLAN & FINANCIAL STRATEGIES,
6 FEBRUARY 2013
All reports and matters contained in the agenda for these meetings are designated
as confidential by the Chief Executive under section 77(2)(c) of the Local
Government Act 1989 (“the Act”) under the ground set out in section 89(2)(h) of the
Act which reads „any other matter which Council or special committee considers
would prejudice the council or any person‟.
This meeting is the subject of a separate report under Confidential Business in this
Agenda paper.
Attachments
Nil
RECOMMENDATION
That the record of the Assembly of Councillors as detailed in this report be noted.
MOTION
CRS SHANE BOURKE / MARIE BRITTAN
That the record of the Assembly of Councillors as detailed in this report be noted.
(CARRIED)
Page 89 of 117
OTHER REPORTS
FILE NO: 0
ITEM NO: 6.5.3
- STEVEN LAMBERT
STATUS REPORT - OUTSTANDING COUNCIL MATTERS
8. STATUS R EPORT - OUT STAND ING COUNCIL M ATT ERS
Item 1
Meeting Date
ORDINARY COUNCIL MEETING, 28 MAY 2012
Subject/File No
POLICY FOR HIGHER LEVEL MAINTENANCE REQUESTS FROM
RESIDENTIAL ESTATE OWNERS CORPORATIONS/BODY
CORPORATES
1. That Council adopt the draft policy attachment 1 to this report
which provides that Council not allow any future maintenance
agreements with Owners Corporations / Body Corporates.
Resolution:
Status:
Responsible Officer:
2. That meetings are held with representatives of both the Alamanda
and Sanctuary Lakes developments to understand the impact of a
decision to put a sunset clause on their agreements and following
that, a further report be prepared for Council‟s consideration.
Further report to Ordinary Council Meeting to be held on
27 May, 2013.
Manager Financial Services, Terry Morgan
Item 2
Meeting Date
ORDINARY COUNCIL MEETING, 27 AUGUST 2012
Subject/File No
Resolution:
INFRASTRUCTURE PLANNING & DELIVERY IN GROWTH AREAS
That Council:
1.
Receives the submissions and thanks submitters.
2.
Endorses the document “Strategy for Managing Growth in Wyndham” as
a draft for public release to better inform the Wyndham community of how
the Council proposes to manage growth and seek specific commitments
from Government in relation to the seven point plan:
1) Sustain pressure on State and Federal Governments to address
major infrastructure backlogs, including the challenges of addressing
new methods to finance such infrastructure.
2) Strongly advocate the benefits of slowing growth to a target “speed
limit” of 3,000 homes (around 8,400 people a year) representing 5%
annual growth, declining in the short term to 4% and in the medium to
longer term 3%;
3) Work with the GAA, State Government and others to more tightly
manage the number of areas under development at any one time
(“growth fronts”) to optimise the capacity of Council and the State
Government to provide infrastructure in a timely manner,
4) Work with relevant and interested parties to agree and periodically
review appropriate levels of land supply and growth fronts to ensure a
competitive market and not impact on affordability detrimentally;
5) Make growth more conditional upon the creation of local jobs and
infrastructure through much greater use of “triggers” or “caps” to
stage/limit residential development, and co-operation with State
Government;
6) Negotiate and advocate for appropriate development contributions to
ensure needs for new communities are met without imposing an
unfair burden on existing ratepayers, or subjecting the community to
major additional infrastructure backlogs;
Page 90 of 117
OTHER REPORTS
FILE NO: 0
ITEM NO: 6.5.3
STATUS REPORT - OUTSTANDING COUNCIL MATTERS (cont‟d)
7) Seek a more collaborative process with the GAA to determine a more
manageable timetable for preparation of Precinct Structure Plans,
particularly for areas where development will not start for many years.
Status:
3.
Undertakes further consultations on the draft strategy with the Growth
Areas Authority, VicRoads, Public Transport Victoria, and the Department
of Education and Early Childhood Development.
4.
Receives a further report in late 2012 on the outcomes of these
representations and consultations.
Further report to Ordinary Council Meeting 27 May, 2013.
Director Advocacy, Bill Forrest
Item 3
Meeting Date
ORDINARY COUNCIL MEETING, 24 SEPTEMBER 2012
Subject/File No
Resolution:
URBAN GROWTH ZONE PLANNING ISSUES & IMPLICATIONS
That Council:
Status:
1.
receive and note the report;
2.
receive a further report pending a response to correspondence to
the Minister for Planning, including options to establish resident
working parties to progress these matters.
Further report to Council pending a response from the Minister for
Planning. As at 5 April, a response had not been received.
Director Advocacy, Bill Forrest
Item 4
Meeting Date
ORDINARY COUNCIL MEETING, 17 DECEMBER 2012
Subject/File No
OPTIONS FOR EXTENSIVE RATEPAYER CONSULTATION IN
COUNCIL’S RATING STRATEGY REVIEW
That Council:
Resolution:
1.
Council undertake a series of community workshops from March
2013 to May 2013 on the current Rating Strategy, and its current
and future implications for a diverse range of landowners and
users
2.
Feedback from these workshops will then be passed onto a
Rating Strategy Advisory Group to be established by June 2013,
with Terms of Reference as outlined in this report.
3.
The Rating Strategy Advisory Group will have an independent
Chair and its key role will be to review information and provide
advice to Council in time for the 2014/15 Wyndham City Budget
Page 91 of 117
OTHER REPORTS
FILE NO: 0
ITEM NO: 6.5.3
STATUS REPORT - OUTSTANDING COUNCIL MATTERS (cont‟d)
Status:
4.
Council note that the 2012/13 Budget, including rates and
charges for approximately 72,600 plus ratepayers has been
adopted, and
5.
That a further report summarising the feedback of the community
workshops and any relevant directions to the Rating Strategy
Advisory Group be provided to Council at the June 2013 Ordinary
Council Meeting.
Further report to Council at the 24 June 2013 Ordinary Council
Meeting.
Director Corporate Services, Steven Lambert
RECOMMENDATION
That the report be received and noted.
MOTION
CRS SHANE BOURKE / ADELE HEGEDICH
That the report be received and noted.
(CARRIED)
Page 92 of 117
NOTICE OF MOTION
FILE NO: 0
ITEM NO: 7.1
COUNCILLOR GLENN
GOODFELLOW
NOTICE OF MOTION 547: MAV STATE COUNCIL MEETING AND ALGA NATIONAL
GENERAL ASSEMBLY MOTIONS
Notic es of M oti on
9. N otic e of M oti on 547: M AV State Council Meeti ng and ALGA N ati onal General Ass embl y Motions
TAKE NOTICE that at the Council Meeting to be held on 22 April 2013, it is my intention to
move the following motion:
That:
Council submit motions 1 to 3 to the next Municipal Association of Victoria State Council
and motion 3 to the ALGA National General Assembly for consideration :
1. That the MAV welcomes the publication and long term focus of the Public Transport
Victoria network development plan for metropolitan rail, which recognizes the priority of
the Metro 1 project for building capacity in the longer term, and has the support of
Infrastructure Australia.
Further the MAV calls for greater consultation in future with Councils on amendments
to the plan, and a strong focus in the short to medium term is maintained on signalling
improvements, procuring additional trains and grade separations.
2. That the MAV support the western part of the West East Link as an urgent and vital
contributor to the resilience of Victoria's transport system, to allow for a second major
river crossing of the Yarra/Maribyrnong Rivers to the port and central Melbourne for
those living in the western part of Victoria, and as a vital road link in freight movements
which play a critical role in the economic health of our state and country.
Further the MAV calls for the public release of the business case assumptions for the
entire project.
3. That the MAV/ALGA support the continuation of Infrastructure Australia as a national
expert body at arms length from government, with a brief to financially support nation
building infrastructure development across a broad range of infrastructure classes,
based on sound business cases with transparent business case assumptions.”
GLENN GOODFELLOW
Date: 22 April 2013
Page 93 of 117
NOTICE OF MOTION
FILE NO: 0
ITEM NO: 7.1
COUNCILLOR GLENN GOODFELLOW
GENERAL ASSEMBLY MOTIONS (cont‟d)
MOTION
Council submit motions 1 to 3 to the next Municipal Association of Victoria State Council and
motion 3 to the ALGA National General Assembly for consideration :
1.
That the MAV welcomes the publication and long term focus of the Public Transport
Further the MAV calls for greater consultation in future with Councils on amendments to
the plan, and a strong focus in the short to medium term is maintained on signalling
2.
That the MAV support the western part of the West East Link as an urgent and vital
contributor to the resilience of Victoria's transport system, to allow for a second major river
crossing of the Yarra/Maribyrnong Rivers to the port and central Melbourne for those living
in the western part of Victoria, and as a vital road link in freight movements which play a
critical role in the economic health of our state and country.
entire project.
3.
That the MAV/ALGA support the continuation of Infrastructure Australia as a national
building infrastructure development across a broad range of infrastructure classes, based
on sound business cases with transparent business case assumptions.
MOTION
CRS GLENN GOODFELLOW / BOB FAIRCLOUGH
Council submit motions 1 to 3 to the next Municipal Association of Victoria State Council and
motion 3 to the ALGA National General Assembly for consideration :
1.
That the MAV welcomes the publication and long term focus of the Public Transport
Further the MAV calls for greater consultation in future with Councils on amendments to
the plan, and a strong focus in the short to medium term is maintained on signalling
2.
That the MAV support the western part of the West East Link as an urgent and vital
contributor to the resilience of Victoria's transport system, to allow for a second major river
crossing of the Yarra/Maribyrnong Rivers to the port and central Melbourne for those living
in the western part of Victoria, and as a vital road link in freight movements which play a
critical role in the economic health of our state and country.
Page 94 of 117
NOTICE OF MOTION
FILE NO: 0
ITEM NO: 7.1
COUNCILLOR GLENN GOODFELLOW
GENERAL ASSEMBLY MOTIONS (cont‟d)
entire project.
3.
That the MAV/ALGA support the continuation of Infrastructure Australia as a national
building infrastructure development across a broad range of infrastructure classes, based
on sound business cases with transparent business case assumptions.
(CARRIED)
Page 95 of 117
COUNCIL SEAL
FILE NO: WYP5263/11
ITEM NO: 8.1
REQUEST TO UNDERTAKE WORKS IN KIND – FORSYTH ROAD EXTENSION
(FORSYTH PARK ESTATE)
Council Seal
10. REQU EST TO UND ERT AKE WOR KS IN KIND – FOR SYTH ROAD EXT EN SION (FOR SYTH PARK ESTATE)
Summary
The developer of 260-280 Sayers Road, ISPT DOF 2 (Sayers Road Land Holder) Pty Ltd
(ISPT), has written to Council seeking approval to construct the section of Forsyth Road from 98
North of Sayers Road to a location approximately 270m north, as “Works in Kind” (WIK).
Forsyth Park Estate is in Truganina, and is included in the Truganina South Community Precinct
Structure Plan.
The construction of Forsyth Road is identified in the “Truganina South Precinct Development
Contributions Plan” as funded by Development Contributions.
ISPT proposes to fund the design and construction of this section of Forsyth Road, and have
the cost of the works credited against its development contributions liability.
In accordance with the executed 173 Agreement, ISPT is required to contribute a total of
$4,767,350 (adjusted to CPI at December 2012) for Arterial Roads and Major Pathways. In
accordance with the Schedule of the Agreement, an indicative list of potential DCP projects
includes the construction of the Forsyth Road extension, from 98 metre North of Sayers Road to
the northern boundary of the subject site.
ISPT has estimated the design and construction cost of this section of Forsyth Road from 98m
North of Sayers Road to location 270m North at $1,008,314.88 (excluding GST). This sum is
based on the tender price received from the lowest tenderer, Universal Concrete Contractors
Pty Ltd and does not include the developer‟s project management and design costs.
The preferred tender as recommended by ISPT is considered reasonable and satisfactory to
Council.
It is recommended that the proposal for ISPT to award the contract for the construction of
Forsyth Road to Universal Concrete Constructions Pty Ltd be approved and Council enter into a
Works in Kind Agreement with ISPT to construct this section of Forsyth Road.
Attachments
1. Plan - Forsyth Road Extension
Officers providing advice to Executive must disclose any interests, including the type of interest.
Manager Engineering Services - Michael McGlade
Engineering Development Co-ordinator - Antoniette Michail
Page 96 of 117
COUNCIL SEAL
FILE NO: WYP5263/11
ITEM NO: 8.1
STABB
(FORSYTH PARK ESTATE) (cont‟d)
Key Issues
Requirements under the Section 173 Agreement
Works in Kind Agreement
RECOMMENDATION
That Council:
1.
agree to ISPT DOF2 (Sayers Road Land Holder) Pty Ltd constructing 190 metres of
Forsyth Road from 98 metres north of Sayers Road to the boundary of Forsyth Park Stage
1 and offset the cost of $1,279,575.90 from its major Roads and Pathway development
contribution.
2.
sign and seal the Works in Kind Agreement with ISPT DOF 2 (Sayers Road Land Holder)
Pty Ltd, the developer of 260-280 Sayers Road, for the construction of Forsyth Road, from
Sayers Road to a location approximately 270m north;
3.
approve ISPT DOF2 (Sayers Road Land Holder) Pty Ltd awarding the contract to
Universal Concrete Construction Pty Ltd for the construction of Forsyth Road as part of
Stage 1 of the residential subdivision at 260-280 Sayers Road, Truganina and
4.
advises ISPT DOF2 (Sayers Road Land Holder) Pty Ltd accordingly.
MOTION
CRS JOHN GIBBONS / PETER GIBBONS
That Council:
1.
agree to ISPT DOF2 (Sayers Road Land Holder) Pty Ltd constructing 190 metres of
Forsyth Road from 98 metres north of Sayers Road to the boundary of Forsyth Park Stage
1 and offset the cost of $1,279,575.90 from its major Roads and Pathway development
contribution.
2.
sign and seal the Works in Kind Agreement with ISPT DOF 2 (Sayers Road Land Holder)
Pty Ltd, the developer of 260-280 Sayers Road, for the construction of Forsyth Road, from
Sayers Road to a location approximately 270m north;
3.
approve ISPT DOF2 (Sayers Road Land Holder) Pty Ltd awarding the contract to
Universal Concrete Construction Pty Ltd for the construction of Forsyth Road as part of
Stage 1 of the residential subdivision at 260-280 Sayers Road, Truganina and
4.
advises ISPT DOF2 (Sayers Road Land Holder) Pty Ltd accordingly.
(CARRIED)
Page 97 of 117
COUNCIL SEAL
FILE NO: WYP5263/11
ITEM NO: 8.1
STABB
1.
Background
The developer of 260-280 Sayers Road, ISPT DOF 2 (Sayers Road Land Holder) Pty Ltd
(ISPT), has written to Council seeking approval to construct Forsyth Road, from 98m north of
Sayers road to approximately 270m north, as allowed for under the Section 173 Agreement.
ISPT proposes to undertake the works, and have the cost of constructing these works credited
against its development contributions liability.
Section 7 of the Section 173 Agreement states that:
“If Council allows the Owner to provide a Potential DCP Project, the Owner agrees that it
will construct the Potential DCP Project:
1)
2)
3)
In accordance with the plans and specifications approved by Council under clause
8 of this Agreement;
By a date to be agreed with Council (acting reasonably); and
To the reasonable satisfaction of Council”
Furthermore, Section 10 of the Section 173 Agreement states that:
“If Council allows the provision of a Potential DCP Project, then upon practical completion
of the Potential DCP Project, Council will allow the Owner a credit against its
Development Contributions Liability equal to the value listed for the Potential DCP Project
in the Truganina South DCP”
In accordance with the corresponding Schedule of the Agreement, an indicative list of potential
DCP projects include the construction of the Forsyth Road extension, from 98 metre north of
Sayers Road to the northern boundary of the subject site. The construction of 98 metres of
Forsyth Road adjoining Sayers Road is included in the construction of the Sayers Road /
Forsyth Road intersection.
ISPT is currently in process of also seeking approval to construct the intersection of Sayers
Road and Forsyth road including the 98 metres of Forsyth Road. This will be reported to Council
when the application is received.
2.
Discussion
ISPT‟s proposal to construct this section of Forsyth Road is considered reasonable and is
supported. ISPT has prepared engineering design plans and documentation in accordance with
Council standards and requirements for the construction of this arterial road.
The construction of Forsyth Road is required to provide access to the development at 260-280
Sayers Road which is currently under construction. The construction of Stages 1 & 2 are
currently in progress, and in accordance with planning permit WYP5263/11, Forsyth Road must
be completed to the satisfaction of Council prior to the issue of a Statement of Compliance for
Stage 1.
The section of Forsyth Road north of Sayers Road to the northern boundary of Forsyth Park
Stage 1 was tendered as part of the civil construction works for Stage 1 of the residential
subdivision. This included 98 metres of Forsyth Road which is included in the Sayers Road /
Forsyth Road intersection Development Contribution item. The Sayers Road / Forsyth Road
Page 98 of 117
COUNCIL SEAL
FILE NO: WYP5263/11
ITEM NO: 8.1
STABB
intersection is a separate Development Contribution item with its own costings. While the
developer will construct the “extra” 98 metres as part of these works, it will seek reimbursement
of the costs of the “extra” 98 metres when the intersection is constructed.
Tender documentation for the residential subdivision was issued to six (6) pre-selected civil
contractors on 19 June 2012. These contractors being Novawest Contracting Pty Ltd, Winslow
Constructors Pty Ltd, Universal Concrete Constructions Pty Ltd, Civilworx Constructions Pty Ltd,
Fortunato Group Pty Ltd and Ertech Pty Ltd.
Council officers are satisfied that the bidders referred to above would have produced a
competitive tender, and are capable of delivering a quality outcome.
The three (3) lowest tenders are listed below:
CONTRACTOR
Universal Concrete Construction
P/L
Winslow Constructors P/L
Novawest Contracting P/L
Stage 1
Tendered Price
(ex GST)
Forsyth Road
Tendered Price
(ex GST)
Provisional Sum
included in Tender
Price (ex GST)
$2,954,875.04
$3,050,638.68
$3,200,955.25
$1,387,766.12
$1,425,792.47
$1,544,203.21
$ 245,085.69
$ 252,487.30
$ 273, 063.35
Based on Universal Concrete Construction Pty Ltd tender, ISPT has estimated the cost of
constructing Forsyth Road from 98 metres north of Sayers Road to 270m north of Sayers Road
in its site as $1,008,314.88, including Council‟s Plan checking and supervision fees of
$31,738.73. This does not include the developer‟s project management and design costs.
Under the Section 173 agreement, Council is required to credit ISPT $1,279,575.90 if it agrees
to ISPT‟s request to construct this section of Forsyth Road. This amount includes the
developer‟s project management and design costs.
3.
Council Plan/QCP
6.1 Plan for the timely provision of infrastructure to meet the needs of its communities.
4.
ISPT is required to contribute $4,767,350 (adjusted to December 2012 CPI) for the provision of
arterial roads and major pathways network in the Truganina South Community Development
contributions plan.
The cost of the construction of this section of Forsyth Road can be fully funded by offsetting the
costs from ISPT‟s Development Contributions.
Page 99 of 117
ATTACHMENT NO: 1 - PLAN - FORSYTH ROAD EXTENSION
ITEM NO: 8.1
Page 100 of 117
COUNCIL SEAL
FILE NO: C1557/13
ITEM NO: 8.2
TENDER EVALUATION: C1557/13 - CONSTRUCTION OF THE CAR PARK AND
LANDSCAPE WORKS AT HOGANS ROAD RESERVE, HOPPERS CROSSING
11. T ender Evaluati on: C 1557/13 - Constr ucti on of the C ar Par k and Landsc ape Wor ks at Hog ans Road R eser ve, Hoppers Cr ossi ng
Summary
Hogans Road Reserve is a major recreation reserve in Hoppers Crossing that houses the
Hoppers Crossing Sports Club. Following an extensive consultation process, Wyndham Council
endorsed the Master Plan for the reserve‟s redevelopment including extension of the Sports
pavilion and the car parking facilities.
This report evaluates tenders received for the construction of the car park and landscape works
at Hogans Road Reserve, Hoppers Crossing.
The evaluation panel considers Novawest Contracting Pty Ltd to be capable of carrying out the
contracting requirements as specified in the tender documents.
Novawest Contracting Pty Ltd‟s tender of $1,329,807.38 (GST inclusive) represents best value
and it is recommended for Council‟s acceptance.
Attachments
Nil
Manager Buildings & Waste Services - Tony Grech
Buildings Engineer - Andrey Golikov
Key Issues
Compliance with tender requirements.
Provision of best value for money.
RECOMMENDATION
That Council:
1.
Awards Contract C1557/13 Construction of the car park and landscape works at the
Hogans Rd. Reserve, Hoppers Crossing to Novawest Contracting Pty Ltd for the lump
sum price of $1,329,807.38 (GST inclusive) subject to compliance with the terms and
conditions of the Contract and AS 4000-1997;
2.
Sign and seal the Contract Documents; and
3.
Advise all tenderers accordingly.
Page 101 of 117
COUNCIL SEAL
FILE NO: C1557/13
ITEM NO: 8.2
STABB
(cont‟d)
MOTION
CRS MARIE BRITTAN / BOB FAIRCLOUGH
That Council:
1.
Awards Contract C1557/13 Construction of the car park and landscape works at the
Hogans Rd. Reserve, Hoppers Crossing to Novawest Contracting Pty Ltd for the lump
sum price of $1,329,807.38 (GST inclusive) subject to compliance with the terms and
conditions of the Contract and AS 4000-1997;
2.
Sign and seal the Contract Documents; and
3.
Advise all tenderers accordingly.
(CARRIED)
Page 102 of 117
COUNCIL SEAL
FILE NO: C1557/13
ITEM NO: 8.2
STABB
(cont‟d)
1.
Background
Tenders were received for the construction of the car park, storm water drainage, installation of
car park lighting and landscape works at the Hogans Road Reserve, Hoppers Crossing. It is
anticipated that building works on the car park are to commence in May 2013 and completion of
two project stages is expected in December 2013.
2.
Discussion
Tenders
The Tender document was advertised in „The Age‟ newspaper with a closing date of 12 Noon,
Wednesday 20 February 2013.
The received tenders are summarised below:
Company
Novawest
Contracting P/L
Excell Gray Bruni
P/L
ACE
Infrastructure P/L
Civilworx
Constructions
P/L
Watpac
Civil&Mining P/L
Price for
Stage 1
(GST
inclusive)
Price for
Stage 2
(GST
inclusive)
Total price
(GST
inclusive)
Construction
Period*
Stage1
Construction
Period*
Stage2
$636,092.27
$693,715
$1,329,807.38
50 w/days
50 w/days
$708,329.8
$719,492.62
$1,427,822.42
8 weeks
8 weeks
$793,422.33
$872,248.56
$1,514,246.27
Not provided
Not provided
$760,815
$762,553
$1,523,368
Not provided
Not provided
$723,152.1
$814,334.4
$1,537,486.5
60 w/days
100 w/days
Miepol P/L
BMD
Constructions
P/L
Baron Forge
Contractors P/L
TDL Contractors
P/L
Civilex Victoria
P/L
$829,523.56
$829,523.56
$1,659,047.12
60 w/days
60 w/days
$733,517.06
$927,247.87
$1,660,764.93
58 w/days
61 w/days
$835,703.57
$839,506.71
$1,724,979.78
70 w/days
70 w/days
$846,166.2
$929,270.1
$1,775,436.3
80 w/days
80 w/days
$988,445.08
$843,551.71
$1,831,996.79
50 w/days
40 w/days
2 Construct P/L
Berne Fleming
P/L
Georgio Group
P/L
$980,672
$875,801.3
$1,856,473.3
Not provided
Not provided
Not provided
Not provided
$1,939,251.6
130 w/days
132 w/days
$914,318.79
$1,149,225.55
$2,063,544.34
70 w/days
62 w/days
Page 103 of 117
COUNCIL SEAL
FILE NO: C1557/13
ITEM NO: 8.2
STABB
(cont‟d)
Tender Evaluation
The members of the evaluation panel are:
Tony Grech – Manager Buildings and Waste Services
Joe Silvestro – Civil Design Consultant (Independent Expert)
Sam Halpin - Landscape Design Consultant (Independent Expert)
Andrey Golikov – Buildings Engineer
The members of the evaluation panel do not have any pecuniary interest in this contract outside
of their employment obligations.
The evaluation panel reviewed the tender submissions, tender prices and “Best Value for
Money” criteria calculated by using the tendered price divided by the total Score achieved for
the following criteria:
Methodology proposed for the construction
methodology and procedures
appropriate resources
15%
Construction program
15%
Experience and Capability
years of relevant experience
list of works of similar type
professional referees
technical skills
management skills
financial capacity to carry out the works.
40%
Ability to complete the works within the time constraints
track record (completion on time)
safety record
supervision required on each project
quality achieved in each project
30%
BVFM =
Tender Price
Total Score
The bid with the lowest BVFM is the preferred submission.
An extensive process and clarifications to the tender was undertaken during the tender
evaluation stage, including:
Council officers contacted the two highest ranked tenderers to clarify the extent of the
proposed works.
These tenderers were required to confirm detailed rates and prices.
Quality systems were checked.
The firm‟s technical and management expertise and experience were evaluated.
The firm‟s capability to carry out works was checked.
Page 104 of 117
COUNCIL SEAL
FILE NO: C1557/13
ITEM NO: 8.2
STABB
(cont‟d)
In examining all of the submissions and evaluating them according to the requirements, the
evaluation panel is of the opinion that there is not a significant variation in the total qualitative
assessment score for all tenderers. Therefore the tenderer with the lowest price is the preferred
tenderer.
The tender bid from Novawest Contracting P/L for $1,329,807.38 (GST inclusive) is the
preferred submission as it offers the best value for money. Therefore, in order to reconfirm the
compliance with general tendering conditions, Council officers proceeded with the interview of
the preferred tenderer.
General outline of the recommended company
The highest ranked tender has been submitted by Novawest Contracting P/L for $1,329,807.38
(GST inclusive). During the evaluation process, Council officers requested further information
from Novawest Contracting P/L on its allowance for preliminaries and margin, demolition works,
preparation of pavement sub grade, excavation and disposal of rock, landscaping and electrical
works.
Novawest Contracting P/L is a competent and experienced contractor, and able to meet the
project deadlines within the required delivery timeframes for projects of a similar type and size
to this contract.
Council officers met with Novawest Contracting Pty Ltd director and project manager on 18
March 2013, to clarify the scope of works, construction procurement and timeframes. As a
result of the meeting, the company director stated that :
1. The tender sum is confirmed.
2. Novawest P/L can commence works 2 weeks after notification
3. The construction of 2 stages and duration of 50 working days for each stage is
confirmed.
4. Adequate resources will be available to successfully undertake this contract.
Novawest Contracting P/L has successfully completed the construction of the Cambridge
Reserve car park, construction of Marquands Road, reconstruction of Albatross Avenue and
Melview Drive projects for Wyndham City. Their works were completed to a high standard and
on time.
An extensive credit check and Contractor‟s report was undertaken on Novawest Contracting P/L
by Kingsway Financial Assessments P/L. The report was satisfactory to Victorian Government
Agencies.
3.
Council Plan/QCP
6.1 Plan for the timely provision of infrastructure to meet the needs of its communities.
4.
Council Policy
Council‟s policy on tendering is applicable to this contract.
Page 105 of 117
COUNCIL SEAL
FILE NO: C1557/13
ITEM NO: 8.2
STABB
(cont‟d)
5.
The total available funding (GST exclusive) for the construction of the car park and landscape
works at Hogans Road Reserve includes:
a.
Project Income
12/13 Capital Works Budget
Proposed 13/14 Capital works budget
Total
b.
$ 1,225,680
$319,288
$1,544,968
Project Expenditure
Anticipated project costs are as follows (GST exclusive):
Novawest Contracting P/L Construction Tender
Construction Contingency 5%
Rock allowance
Subtotal
Design Fees
Design contingencies
Authorities fees and charges
Additional Landscape and drainage works on the reserve
Contract Supervision and Project Management
Total estimated project cost (excluding GST)
$1,208,915.80
$60,000
$70,000
$1,338,916
$50,000
$10,000
$10,000
$110,000
$25,000
$1,543,916
There are adequate funds to undertake the project.
6.
Social Implications
The construction of the car park will provide needed facilities for both the local Community and
the existing Sports Club.
7.
The car park and landscape design has incorporated Energy Sustainable Design principles with
emphasis in low maintenance materials and planting.
Page 106 of 117
COUNCIL SEAL
FILE NO: C1557/13
ITEM NO: 8.2
STABB
(cont‟d)
8.
Best Value
Council does not have the resources and/or expertise in-house to perform the tasks required
under this contract.
The tender evaluation panel therefore, considers that the tender process used in the
procurement of this contract and the tender evaluation process used to evaluate the bids
received has delivered a best value outcome for Council.
9.
Council‟s decision on this contract will be conveyed to all tenderers. A media release will also be
published to inform the general community. Information regarding the project will also be made
available via the Wyndham City‟s website.
Progress will be reported to the community via Wyndham News and the media at key project
milestones.
10. Community Consultation
A Project Co-ordination Group for this project comprising Councillors, Council officers, Hoppers
Crossing Sports Club representatives and consultants has been meeting regularly regarding
this project. The Community have been kept informed of the project during the design phase.
The Hoppers Crossing Sports Club is aware of the construction program and staging.
11. Economic/Employment Considerations
Council‟s decision on this contract will be conveyed to all tenderers. A media release will also
be published to inform the general community when Council awards this contract.
12. Conclusion
The evaluation panel concludes that the tender submission by Novawest Contracting P/L for a
sum of $1,329,807.38 (GST inclusive) presents best value for money and it is recommended for
Council‟s acceptance.
12. COUNC ILLOR ATTEND ANCE AT MEETIN GS & EVENT S - M ARCH 2013
Councillor's R eports
Page 107 of 117
COUNCILLOR'S REPORTS
FILE NO: 1
ITEM NO: 11.1
COUNCILLOR ATTENDANCE AT MEETINGS & EVENTS - MARCH 2013
Date
Friday
1 March
Friday
1 March
Friday
1 March
Friday
1 March
Friday
1 March
Friday
1 March
Friday
1 March
Saturday
2 March
Saturday
2 March
Sunday
3 March
Event
Organisation
Healthy Communities Team Healthy
Workplaces Business Breakfast 'Healthy People, Healthy Profits'
Interview with ABC Jon Faine re
State Launch of the Voices of the
Outer Suburbs Campaign by the
National Growth Areas Authority
State Launch of the Voices of the
Outer Suburbs Campaign by the
National Growth Areas Authority
Australian International Airshow
Avalon 2013
Wyndham Community Education
Centre Meetings (WCEC)
Cr Rep - Cr P Gibbons
St Vincent's Private Hospital
Chairman of SVHA
St James the Apostle Parish World
Day of Prayer
Community Dev
Senior Drivers Expo (RoadSafe
Westgate Community Road Safety
Council, Hobsons Bay,
Maribyrnong, Melton & Wyndham
Municipal Councils )
Cr Rep – Cr P Gibbons
Sri Durga Temple Celebrations
Roadsafe Westgate
CRSC
Wyndham City Clean Up Australia
Day!
Mayor/
Councillors
NGAA
Mayor Cr Marcus & Councillors
Accept – Cr Marcus, Cr Fairclough,
Cr Goodfellow
Mayor Cr Marcus
NGAA
Mayor Cr Marcus
Avalon Airport
Cr Fairclough & Cr Khan
Accepted
Cr P Gibbons
Accepted
WCEC
SVPH
Mayor Cr Marcus
St James the Apostle
Church
Accept – Cr Marcus, Cr Goodfellow,
Cr Gupta
Cr P Gibbons
Accepted
West Telugu
Community
Dept Sust Dev
Mayor Cr Marcus
Accept – Cr Marcus, Cr P Gibbons,
Cr Maynard, Cr Goodfellow
Deputy Mayor Cr Brittan
(Mayors Delegate)
Accepted
Cr J Gibbons from 3.30pm
Cr Khan from 4.30pm
Mayor Cr Marcus
Monday
4 March
Cambridge Primary School Student
Leadership Presentations
Cambridge PS
Monday
4 March
Councillor Briefings
1 pm – 7.45 pm
Governance
Wednesday
6 March
Wednesday
6 March
East Werribee Naming Committee
GAA
MSS Steering Committee Meeting
Cr Reps – Cr Fairclough, Cr
Goodfellow
Wyndham Scholarship Fund
Presentation by Mayor
Strategic Planning
Cr Fairclough & Cr Goodfellow
Accepted All
Social Dev
Metropolitan Transport Forum
Cr Rep - Cr Goodfellow
College Road Kindergarten Visit
MTF
Accept – Cr Marcus, Cr Brittan, Cr
P. Maynard, Cr Gupta
Cr Goodfellow
Accepted
Mayor Cr Marcus & Iramoo Ward
Councillors
Accept – Cr Marcus, Cr Maynard
Wednesday
6 March
Wednesday
6 March
Thursday
7 March
Councillors
Page 108 of 117
FILE NO: 1
ITEM NO: 11.1
COUNCILLOR ATTENDANCE AT MEETINGS & EVENTS - MARCH 2013 (cont‟d)
Date
Thursday
7 March
Thursday
7 March
Event
Organisation
Mayor/
Councillors
Wyndham Humanitarian Network
Events Working Group
WLEC Project Steering Committee
Meeting
Cr Reps - Crs Marcus, Fairclough
and Brittan
Western Melbourne Catchments
Network (WMCN) Meeting&
Planning Day TBC
Wyndham Sports Centre Ltd
Weerama Festival Committee Inc.
Cr Rep - Cr Hegedich
Visit to Alamanda Estate
Blacktown NSW Deputation
Student Leader Badge Presentation
with the Mayor -Baden Powell
College, Derrimut Heath Campus
Student Leader Badge Presentation
with the Deputy Mayor -Baden
Powell College, Tarneit Campus
Wyndham Boat Shed Association Cliff Elliot Annual Fishing
Competition
Fix Dohertys Rd Campaign
Committee meeting
Werribee Primary School
Presentation of Student Captains
Badges
Wyndham Harbour Apartments Sod
turning
WHN
Mayor Cr Marcus
Major Projects
Fairclough, Cr P Gibbons,
Cr Maynard
Cr P Gibbons
Accepted
Governance
Wednesday
13 March
Councillor Briefings &
Town Planning Forum
3 – 9 pm
Interface Councils Group Forum hosting Council Cardinia Shire
Council
Wyndham Disability Action Group
(WYNDAG)
Cr Rep – Cr Bourke
LeadWest Board Meeting Cr Rep Cr Fairclough
Wednesday
13 March
Werribee Football Club Facilities
Tour
WFC
Wednesday
WTAC Meeting
WTAC
Thursday
7 March
Thursday
7 March
Thursday
7 March
Friday
8 March
Friday
8 March
Friday
8 March
Sunday
10 March
Tuesday
12 March
Tuesday
12 March
Tuesday
12 March
Tuesday
12 March
Wednesday
13 March
Wednesday
13 March
WMCN
Eco Living Centre 28
Ridge Dve Wyndham
Vale
WSCL
Ballan Rd
WFC
Advocacy
Baden Powell College
Baden Powell College
WBSA
Advocacy
Werribee PS
ICON PR
Cr Goodfellow
Accepted
Cr Hegedich
Apology
Cr Fairclough
Accepted
Mayor Cr Marcus
Accepted
Deputy Mayor Cr Brittan (Mayor’s
Delegate)
Accepted
Councillors
Accept – Cr Marcus, Cr P Gibbons
Cr Fairclough, Cr Goodfellow
Accepted All
Mayor Cr Marcus
Accepted
Accept – Cr Marcus,
Cr Goodfellow, Cr Maynard, Cr
Gupta, Cr P Gibbons
Interface
Mayor Cr Marcus
Accepted
WYNDAG
Cr Bourke & Cr Brittan
Accept - Cr Brittan arrive 11.15am
Apol – Cr Bourke
Cr Fairclough
Accepted
Leadwest
Councillors
Accept - Cr P Gibbons, Cr Maynard
Cr Maynard
Page 109 of 117
FILE NO: 1
ITEM NO: 11.1
Date
Event
Organisation
Mayor/
Councillors
13 March
Thursday
14 March
Cr Rep – Cr Maynard
Business Breakfast (Guest
Speaker: Jacqui Cooper ) & Launch
of 2013 Wyndham Business Awards
Thursday
14 March
The Grange Kindergarten Visit
Councillors
Thursday
14 March
WHN
Thursday
14 March
Thursday
14 March
Wyndham humanitarian Network
Events Working Group
Attending Cr - Cr Marcus
MEMPC meeting
Advocacy Workshop for Councillors
- Melton City Council
Thursday
14 March
Thursday
14 March
Friday
15 March
Friday
15 March
Friday
15 March
Weerama Festival Committee Inc
MFP Committee Meeting
MTF Executive Meetings Cr Rep Cr Goodfellow
World's Longest Lunch - Werribee
2013
City Plan 2013-2017 - Community
Consultation Plan - Listening Posts
WFC
Saturday
16 March
Truganina Community Day
Councillors
Saturday
16 March
Grand Opening Celebration of the
Laverton Community Hub - Open
Day
Sikh Community of Western Victoria
Inc - Volunteer Cr Maynard
HBCC
Sikh Community of
Western Victoria Inc.
Cr Maynard
Accepted
Sunday
17 March
Legends on the Lawn 2013
Comm & Events
Sunday
17 March
Divine Satsang Sabha (Harmony
Seminar )
YDS
Cr Gautam & Cr Fairclough
Accepted
Cr Fairclough & Partner
Accept – Cr Gupta – from 7.30pm
Monday
18 March
Werribee CBD Walking Tour
Governance
Sunday
17 March
Economic Dev
MEMP
LeadWest
MFP
MTF
Comm & Events
Corp Planning
Accepted
Bourke, Cr Gupta, Cr Maynard, Cr
Khan, Cr Fairclough
Mayor Cr Marcus & Chaffey Ward
Councillors
Bourke
Apol - Cr J Gibbons
Mayor Cr Marcus
Cr P Gibbons
Accepted
Accept – Cr Maynard, Cr Brittan, Cr
Fairclough
Cr Hegedich
Accepted
Cr P Gibbons
Accepted
Cr Goodfellow
Accepted
Accept – Cr Khan, Cr Fairclough
Accept – Cr Goodfellow, Cr Gupta,
Cr Fairclough
Accept – Cr Fairclough, Cr
Goodfellow, Cr Gupta, Cr P
Gibbons
Accept – Cr P. Gibbons
Accept – Cr Brittan, Cr Gupta, Cr P
Gibbons, Cr Maynard Cr Fairclough
Page 110 of 117
FILE NO: 1
ITEM NO: 11.1
Date
Event
Organisation
Monday
18 March
10 am – 7.30 pm
Governance
Tuesday
19 March
LeadWest Delegation of Western
Suburb Council Mayors Canberra
Visit - 19-21 March
MWMG Meeting of Strategic Policy
Advocacy Group (SPAG)
Cr Rep - Cr Fairclough
Catholic Care Field of Dreams Blessing of the Green Patch in
Melton - Cr Bob Fairclough
Youth Task Force Meeting Cr Reps
– Cr Brittan & Cr Khan
LeadWest
Tuesday
19 March
Tuesday
19 March
Tuesday
19 March
Wednesday
20 March
Wednesday
20 March
Wednesday
20 March
Wednesday
20 March
Visit - 19-21 March
RoadSafe Westgate Community
Road Safety Council
Cr Rep - Cr P Gibbons
Youth Forum
Cr J Gibbons (accept from 4pm)
Cr Bourke (attended until 6.15pm)
No Response – Cr Khan
Mayor Cr Marcus
Accepted
MWMG SPAG
Cr Fairclough - Accepted
Catholic Care
Cr Fairclough
Accepted
Youth Task Force
YRC 86 Derrimut Rd,
Hoppers Crossing
LeadWest
Canberra
Cr Brittan & Cr Khan
Accept – Cr Khan
Apol – Cr Brittan
Mayor Cr Marcus
Accepted
RWCRSC
Cr P Gibbons
Accepted
Early Years & Youth
Accept – Cr Maynard, Cr
Goodfellow, Cr Khan
Cr J Gibbons & Cr P Gibbons
Apol – Cr P.Gibbons, Cr J Gibbons
MAV, DSE & ABM Understanding
Coastal Climate Challenges for
Local Government
Cr Reps - Cr J Gibbons & Cr P
Gibbons
Point Cook South Logical Inclusions
Working Group - Site visit
Wyndham Park Community Centre
Cr Rep - Cr Shane Bourke
Western Chances Annual
Scholarship Award Ceremony
MAV/DSE/ABM
Wednesday
20 March
Wednesday
20 March
MWMG Business Plan/MAC
Invitation to hear from the VU ViceChancellor at Committee for
Wyndham Event & Dinner : Vision
for VU in Wyndham & Launch of the
2013 Future Leaders of the West
(FLOW) Leadership Program
MWMG
Wednesday
20 March
Rating Strategy Briefing for Civic
Leaders
Governance
Wednesday
20 March
Wednesday
20 March
Wednesday
20 March
Mayor/
Councillors
Strategic Planning
WPCC
Western Chances
VU
Harrison Ward Councillors
Accept – Cr Goodfellow
Cr Bourke
Accepted
Deputy Mayor Cr Brittan (Mayors
Delegate)
Accepted
Cr Fairclough
Accepted
Mayor Cr Marcus, Cr Fairclough, Cr
J Gibbons, Cr Gupta.
Accept – Cr Gupta
Accept – Cr Goodfellow, Cr
Maynard
Page 111 of 117
FILE NO: 1
ITEM NO: 11.1
Date
Wednesday
20 March
Thursday
21 March
Event
Organisation
Mayor/
Councillors
MWMG Business Plan/MAC
Visit - 19-21 March
Close the Gap Day
MWMG
Cr Fairclough - Accepted
LeadWest
Mayor Cr Marcus
Accepted
SWMML
Thursday
21 March
Thursday
21 March
Thursday
21 March
Wyndham Sports Centre Ltd
Werribee River Assoc Inc. (WRIVA)
Cr Rep – Cr Marcus
Weerama Festival Launch Cocktail
Function & Committee Inc
WSCL
Thursday
21 March
Uniting Care Werribee Support &
Housing Board of Management
Cr Rep - Cr Gupta
The Grange Community Centre
Committee of Management AGM
Cr Rep - Cr J Gibbons
UCWSH
Deputy Mayor Cr Brittan (Mayors
Delegate)
Accepted
Cr Goodfellow
Apology
Mayor Cr Marcus
Apology (Canberra)
Mayor Cr Marcus
& Cr Hegedich
Accept – Cr Marcus
Apol –Cr Hegedich
Cr Gupta
Accepted
Thursday
21 March
Thursday
21 March
Friday
22 March
WRIVA
WFC
Grange CC
Saturday
23 March
Ministerial Visit to City West Water's City West
Water Recycling Plant and offically
announce the operation of the
Werribee Employment Precinct
Stage 2
Manor Lakes Residents' Association MLRA
Meeting
Saturday
23 March
Cars for Kids 2013 - Iramoo Ward
Councillors
CFK
Sunday
24 March
Consultation Plan - Listening Posts
Corporate Planning
Sunday
24 March
Weerama Procession Official Dias Mayor & Councillors
WFC
Sunday
24 March
Weerama Festival
Councillors not attending on Dias
who are attending Weerama
Festivities
WFC
Mayor Cr Marcus
& Chaffey Ward Councillors
Accept – Cr Brittan, Cr Gupta,
Cr J Gibbons
Apol – Cr Marcus (Canberra), Cr
Bourke
Mayor Cr Marcus
Accepted
Councillors
Accept – Cr Maynard
Councillors
Accept – Cr Maynard
Maynard, Cr Fairclough, Cr P
Gibbons, Cr Khan
Accept – Cr Brittan (Mayor’s
Delegate), Cr Fairclough, Cr Gupta,
Cr Goodfellow, Cr Maynard, Cr
Khan
Apol - Cr P Gibbons, Cr J Gibbons
Accept – Mayor Cr Marcus, Cr
Hegedich, Cr Khan
Apol – Cr Bourke, Cr P Gibbons,
Cr J Gibbons
Page 112 of 117
FILE NO: 1
ITEM NO: 11.1
Date
Event
Organisation
Sunday
24 March
Consultation Plan, - Listening Post
(No 2)
Corporate Planning
Sunday
24 March
Weerama Festival - Refreshments
following Procession - Mayor &
Councillors
WFC
Sunday
24 March
Werribee Bowls Club ‘Brunato’s
Lifestiles’ 37th Annual ‘Italy vs
Australia’Day Luncheon
Official Opening of the Wyndham
Multicultural Fiesta at Weerama
2013
Werribee Bowls Club,
Chirnside Park
Monday
25 March
Ministerial Advisory Council Review
of Victorian Public Libraries
Monday
25 March
3 – 9 pm
Comm Svc’s
Point Cook Community
Learning Centre
Governance
Tuesday
26 March
B24 Liberator Tour of the
Restoration
B24 Liberator
Tuesday
26 March
Tuesday
26 March
Launch of LeadWests 'Western
Agenda' 2012-2016
Werribee Sports and Fitness Centre
PSC
Cr Reps –
Cr Goodfellow, Cr Maynard &
Cr Bourke
Grand Opening & Tour of the
Hoppers Crossing Sports Club New
Pavilion
Wyndham Cultural Centre - Tour
LeadWest
Quantin Binnah Community Centre
Committee of Management meeting
– Cr Brittan
Iramoo Community Centre
Committee of Management Meeting
– Cr Maynard
QBCC
Sunday
24 March
Tuesday
26 March
Wednesday
27 March
Wednesday
27 March
Wednesday
27 March
WHN
Infrastructure
HCSC
Cultural Centre
Iramoo CC
Mayor/
Councillors
Goodfellow, Cr Maynard, Cr P
Gibbons
Accept – Cr Brittan, Cr Maynard, Cr
Gupta, Cr Goodfellow,
Apol – Cr Bourke, Cr P Gibbons, Cr
J Gibbons
Cr Fairclough
(Mayor’s Delegate)
Accepted
Accept – Cr Marcus Cr Brittan, Cr
Goodfellow, Cr Gupta, Cr Maynard,
Apol – Cr Bourke, Cr P Gibbons, Cr
J Gibbons
Cr Fairclough
Cr Khan (from 3.30pm)
Cr Hegedich (from 4pm)
Cr Bourke (from 5.30pm)
Cr P. Gibbons (from 5.30pm
Cr Brittan, Cr Maynard, Cr P.
Gibbons, Cr Fairclough
Apol – Cr Bourke
Accept –Cr Khan, Cr Fairclough
Cr Goodfellow, Cr Maynard & Cr
Bourke
Maynard
Apol – Cr Bourke
Deputy Mayor Cr Brittan
Accepted
Accept – Cr Brittan, Cr Gupta, Cr
Maynard, Cr Fairclough
Cr Brittan
Accepted
Cr Maynard
Accepted
Page 113 of 117
FILE NO: 1
ITEM NO: 11.1
Date
Thursday
28 March
Event
Organisation
Mayor/
Councillors
HBCC
Cr J Gibbons
Accepted
WFC
Mayor Cr Marcus
Accepted
Mayor Cr Marcus
Accepted
Thursday
28 March
Thursday
28 March
Thursday
28 March
Thursday
28 March
MAV Western Metro Delegates
Meeting
Cr Rep - Cr John Gibbons
CEO & President, Werribee Football
Club
Meeting with Electoral Office staff,
Hon Julia Gillard MP, Member for
Lalor, Prime Minister
Rating Strategy Community
Workshop 1- Session 1
MAV Multicultural Committee
Cr Rep - Cr Khan
Wyndham Humanitarian Network
Events Working Group – Cr Marcus
Rating Strategy Community
Workshop 1- Session 1
Thursday
28 March
Weerama Festival Committee Inc
WFC
Thursday
28 March
Thursday
28 March
Advocacy
Governance
MAV
WHN
Governance
Accept – Cr Marcus, Cr Fairclough
Cr Khan
Accepted
Cr Marcus
Apology
Khan
Cr Hegedich
Apology
RECOMMENDATION
That the Councillor Attendance at Meetings and Events March 2013 report be received and
noted.
MOTION
CRS BOB FAIRCLOUGH / SHANE BOURKE
That the Councillor Attendance at Meetings and Events March 2013 report be received and
noted.
(CARRIED)
Page 114 of 117
QUESTIONS WITH NOTICE FROM
PUBLIC GALLERY
ORDINARY MEETING
Two questions were received from Mr Shaune Chappell, 2 Whiteley Avenue, Point Cook.
1. Is it Council‟s intention to honour its promise of moving Point Cook Tennis Club to the new
Saltwater Coast facilities?
2. Is Council aware that by moving a Tennis Victoria qualify for grants from Tennis Australia of
up to $8,000 per court ($64,000)?
The Director Infrastructure, Mr Maurice Stabb, thanked Mr Chappell and advised he was
unaware of the matters raised. He took the questions on notice and stated he would provide a
written response to Mr Chappell next week.
Two questions were received from Mr Bill Strong, 24 Wattle Avenue, Werribee.
1.
Would Council please advise me what is the status of proposed earthworks at 45 Dukelows
Road, Mt Cottrell?
There was a previous planning application to Council in 2011, to extract soil from the site
(WYP4870/11), and this generated a lot of objections.
I now see that there is a new Planning Application (WYP6439/13) to use the subject site for
landfill purposes.
This site is very sensitive, and is located next to a section of the Werribee River which has
been classified by the National Trust. It is also next to a Wyndham Heritage Overlay site
(HO37), and it needs to be protected into the future.
The Director Sustainability, Mr Dean Rochfort, thanked Mr Strong for his question and as
he didn‟t have the details of the current status of these works on hand, he took the question
on notice and stated he would respond to Mr Strong in writing.
2. In February 2005, Council approved Planning Permit WYP3494, for the erection of a 5
storey building at 24 Watton Street, Werribee. Council agreed to take cash in lieu of the
required number of car parking spaces associated with the project. That building permit has
apparently now expired.
I now see that there is a new Town Planning Application to erect a smaller three sorey
building on the same site, and it is also asking for a reduction in the required car parking
spaces (WYP6457/13).
When will Council accept that there is a shortage of car parking spaces in the Werribee
DBD, and stop granting waivers to developers who ask for a reduction in the provision of
minimum on-site parking requirements?
The Director Sustainability, Mr Dean Rochfort, acknowledged that parking occupancy rates
across the Werribee CBD do vary and certain locations are characterised as being high
occupancy. Council, however, believes that cash-in-lieu parking payments are a valid planning
permit condition that can be utilised to provide centralised parking infrastructure.
Where it is seen that infrastructure is provided, Council agrees that the moneys raised through
those mechanisms need to be channelled into reinvestment into the same location. Mr Rochfort
acknowledged that in the past these rates have not kept up with the pace of construction costs
and this is recognised in the draft amendment to the Werribee CBD where Council is seeking to
increase those fees to adequately provide infrastructure for parking.
Page 115 of 117
COUNCILLOR’S REPORTS
ORDINARY MEETING
Cr Shane Bourke
Cr Bourke reported that he and fellow Councillors attended the Wyndham Warriors BMX Club
Championships on Sunday, 21 April. Over 300 participants attended the event. The final round
and presentation of the Pro Tour and Junior State Series also took place on the day.
Cr Marie Brittan
Cr Brittan expanded on Cr Bourke‟s report on the Wyndham Warriors BMX Club race meeting.
She advised that the Club is very family oriented and membership has grown by approximately
25% each year over recent years.
Cr Brittan asked Mr Stabb to thank the relevant staff for making the necessary arrangements for
power to be available to the site which allowed participants to time their events.
In June the Club will be holding a Royal Childrens Hospital charity event which will be a
forerunner to the World BMX Championships in New Zealand. In August a Victorian schools
event will be held in partnership with the Wyndham Park Primary School.
Cr Brittan reported that she represented the Mayor at the Wyndham Anzac Day march.
Cr Bob Fairclough
Cr Fairclough reported on his attendance at the Williams Landing Station Community 'Sneak
Peek' Event held on Sunday, 21 April. Positive feedback was received from attendees
regarding this new railway station.
Cr Glenn Goodfellow
Cr Goodfellow congratulated Anne-Marie Day and the Committee for Relay for Life for the
successful fundraising event held over the weekend.
Cr Goodfellow reported on the submission prepared by the Metropolitan Transport Forum (MTF)
to the State budget and advised that Wyndham‟s contribution related to improved bus services.
Cr Heather Marcus
The Mayor, Cr Heather Marcus, reported on her recent attendance at the Ugadi, Telugu New
Year, celebrations. She thanked Cr Brittan who delegated on her behalf at the Tamil group
New Year Celebrations. Both events were a big success with a large attendance and excellent
entertainment.
Cr Marcus reported on the bi-monthly meetings held between the six Western Region Councils
Mayors and stated that these meetings are productive discussions on Council issues for the six
municipalities including public transport and traffic congestion.
Page 116 of 117
CONFIDENTIAL BUSINESS
ORDINARY MEETING
MOTION
CRS GLENN GOODFELLOW / ADELE HEGEDICH
That pursuant to Section 89(2) of the Local Government Act, 1989, Standing Orders be
suspended and this meeting of Council be closed to members of the public in order for Council
to discuss the following confidential matter/s:
1.
2.
(CARRIED)
Standing Orders were suspended at 8.00 pm.
MOTION
CRS BOB FAIRCLOUGH / PETER MAYNARD
That Standing Orders be resumed.
(CARRIED)
Standing Orders were resumed at 8.03 pm.
MOTION
CRS GLENN GOODFELLOW / PETER MAYNARD
That the recommendation of the „Closed Meeting‟ of Council with regard to confidential matters
be adopted.
(CARRIED)
Page 117 of 117

Ordinary Meeting of Council Minutes

Transcription

Similar documents

Consistency and efficiency with Master Data

Bonnyville and Whitecourt Microtel Inn and Suites by Wyndham are

Zach Santullo

An Evening of Elegance

For every kind of traveler. For every kind of trip.SM

traveling to isle of palms•wild dunes•sullivan`s island

Gouldian Newsletter-autumnt2010

- Cairns Regional Council

indulge yourself. join today.

1. go iceblocking 2. eat mulberries straight from the tree