Fashion Center Dallas pbj

Transcription

EXHIBITOR KIT
Play. Baby. Juvenile.
March 21-22, 2013
DALLAS MARKET CENTER
Fashion Center Dallas
pbj
Exhibitor Kit
Dear Exhibitor,
Congratulations on your decision to exhibit at the March pbj Market, March 21-22, 2013.
We at the Dallas Market Center stand ready to assist you in your preparation for
exhibiting at the show.
Enclosed is your exhibitor kit, including all of the market information and forms, for the
March pbj Market. We encourage you to take advantage of every marketing opportunity
to maximize your return on investment.
Please review the information carefully, paying particular attention to the various order
forms and deadline dates.
We urge you to secure your accommodations as soon as possible. Special rates have
been negotiated with several Dallas hotels, so call (214) 744 - 7444 or book your hotel
on-line (go to the MarketTravel tab at www.dallasmarketcenter.com).
Thanks again for being a part of the March pbj Market at FashionCenterDallas®. Any
one of us can be reached at (214) 744 - 7444 and select the option that applies to your
company. We are truly changing the way Fashion business is done, so let us know if we
can be of any further assistance to you – now or at show site.
Regards,
The Temporary Leasing Team
Tami McKnight
Director of Leasing
214-744-7411 – Phone
214-744-7412 – Fax
[email protected]
Philip Brunger
Director of International Leasing
214-655-7632 - Phone
214-655-6105 - Fax
[email protected]
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Exhibitor Kit
TABLE OF
CONTENTS
………
Page 3
Show Deadline Calendar
………
Page 4
Introduction
………
Page 5
Key Contacts
………
Pages 6
Shipping Information – Inbound/Outbound
………
Pages 7
Move-In/Move-Out Information
………
Pages 8
Booth Packages
………
Pages 9 – 11
Exhibitor Information and General Policies
………
Pages 12 – 13
General Building Policies
………
Page 14
Exhibitor Badge Request
………
Page 15
Show Site Contact Information
………
Page 16
Location of Additional Show Forms
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Exhibitor Kit
SHOW
DEADLINE
CALENDAR
……… January 25, 2013
-
Directory Listing Due
……… February 1, 2013
-
Advertising in Directory Deadline
……… February 20, 2013
-
Final Booth Payment Due
……… March 6, 2013
-
GES Decoration
Forms Due
……… March 6, 2013
-
GES Electrical Order Forms Due
……… March 6, 2013
-
Cypress Communication Order Form
(phone/internet)
……… March 15, 2013
-
Advance Exhibitor Badge Forms Due (also
available at exhibitor registration during setup)
……… March 11 – 20,
2013
-
Shipments due to GES (please have your
tracking numbers available at show site)
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Exhibitor Kit
Booth
Package
Order
INTRODUCTION
Welcome to FashionCenterDallas - this Exhibitor Kit provides you with important show
information, guidelines and forms to assist you in participating in the show and
promotional programs. Please review this material carefully paying particular attention to
the various deadline dates and forms. Utilizing this manual and some advance planning
should achieve the most “problem free” exhibit for your company.
Some Highlights for your Review:

Calendar & Show Schedule: Important dates for you to remember

Decorator: GES is the official show contractor for all DMC shows. They will be
happy to assist you with exhibits, freight, furnishings, labor and more. See the forms
included in the Contractor Services section or call them at 855-384-3965.

Shipping: Advance Shipping instructions are included.
shipping instructions for your category.

Move-In / Move –Out: Please carefully read the detailed instructions for Move-In and
Move-Out.
Please read the specific
Displays: Drive more traffic to your booth by participating in as many events and
displays as possible. Shuttle Bus Ads and Merchandise Displays are just a couple of the
available opportunities. For more information about DMC Marketing Opportunities please visit the attached link:
http://www.dallasmarketcenter.com/leasing/marketing/marketingtools
Thank you for exhibiting at FashionCenterDallas. If you have any questions, there is a
list of key contacts for Fashion Center Dallas included in the manual or you may contact
Show Management at (214)744-7444.
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Exhibitor Kit
4
KEY
CONTACTS
Booth Payments, Account Info.
Balances Due, Payments
Cheetah Wiebusch
214-655-6182 Phone
214-749-5437 Fax
[email protected]
General / Move-in/out / Deadlines/Forms,
Freight
Cindi Stephenson
214-655-7669 Phone
214-760-2855 Fax
[email protected]
Buyer’s Directory, Source
(Prism Database Publishing)
Pete Adauto
469-645-2409 Phone
469-645-2459 Fax
[email protected]
Exhibitor Kits
LaKessia Hill
214-879-8349 Phone
214-760-2855 Fax
[email protected]
Displays & Events
Amber Williams/Karl Marshall
214-672-8420 / 214-655-7635 Phone
214-655-6170 / 214-746-4625 Fax
[email protected]
[email protected]
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Exhibitor Kit
SHIPPING
INFORMATION
INBOUND/
OUTBOUND
PLEASE READ CAREFULLY!
1. INBOUND
Exhibitors may use any freight carrier to deliver shipments. Charges MUST be pre-paid,
packaged appropriately and arrive during specified time: March 11 – March 20, 2013
Each shipment should be addressed as follows:
EXHIBITOR NAME & BOOTH NUMBER
Hold for:
th
FASHION CENTER DALLAS – pbj 8 FL
c/o Global Experience Specialists
World Trade Center, Dock 1
2050 Stemmons Freeway
Dallas, TX 75207
2. OUTBOUND
Exhibitors may use any freight carrier to ship out. All boxes should be labeled with appropriate
labels to avoid any additional handling fees. Outbound Bills of Lading may be picked up at the
GES service desk once ALL GES charges have been satisfied.
3. GROUND SHIPMENTS
All ground shipments (FedEx and UPS) will be accepted by GES for pick-up and delivery to
FedEX and/or UPS for shipping out after the show. Upon completion of your packing, please
contact GES for freight pick-up. To avoid any additional fees, boxes must be sealed and
labeled with the appropriate shipping documents filled-in completely. Any labels that are
incomplete will pay premium shipping rates and a handling fee which will be billed to the
exhibitor. The Dallas Market Center is not liable for any packages, boxes or shipments
left unattended in booth. GES can be contacted at 855-384-3965 for additional information.
CHILDREN UNDER 12 YEARS OF AGE WILL BE PROHIBITED ON THE EXHIBIT FLOORS DURING
SETUP AND DISMANTLE HOURS.
Note: GES Logistics, UPS and FedEX are located on-site to handle your inbound and outbound
shipping.

Vehicles cannot be left unattended in the loading zone for long periods of time - they
will be towed.
 For additional information regarding Move-In and Move-Out
procedures please see the attached GES Information Packet or visit the GES Service Center on the 12th floor of the World Trade
Center.
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Exhibitor Kit
MOVE-IN/
MOVE- OUT
INFORMATION
SHOW HOURS:
Thursday, March 21
Friday, March 22
8:30 AM – 6:00 PM
8:30 AM – 6:00 PM
MOVE-IN HOURS:
Please plan your setup to be completed by 6:00 PM on Wednesday, March 20.
Setup hours are as follows (the freight elevators at Dock 1 will be operational until 4:30
PM each day):
Wednesday, March 20
8:00 AM – 6:00 PM
*NO BUYERS & NO APPOINTMENTS WILL BE ALLOWED ON SHOW FLOOR DURING EXHIBITOR MOVEIN.
SHIPMENTS SHOULD BE DELIVERED TO DMC BETWEEN March 11 – March 20, 2013. Upon
arrival, please check your booth for advance shipments. If your advance
shipments are not in your booth please see the GES representative located at
the Service Center on the 12th floor. To expedite this process, please have your
tracking numbers for each shipment available.
MOVE-OUT:
You may begin dismantling your exhibit at 6:00 pm on Friday March 22. Please plan
your travel arrangements accordingly. You will not be allowed to begin
dismantling your display until 6:00 pm. Move-out hours are as follows:
Friday, March 22
6:00 PM – Midnight
3
Important Note:
 The Dock closes for deliveries at 5:00 pm.
 Dock employees will not be available for deliveries after 4:30 pm.

Empty return time should be considered when arranging for move-out time.
Buyers are NOT allowed on the Exhibit floor during move-out. If you have to meet a
buyer after the conclusion of the show, please arrange to meet the buyer outside of the
exhibit floor at a specific time. If you sell your entire booth to a buyer, that buyer is
responsible for following all move-out guidelines. PRODUCT MAY NOT BE
REMOVED UNTIL THE SHOW CLOSES. Please provide a bill of sale and notify the
buyer that they must remove all product by the deadlines listed.
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Exhibitor Kit
BOOTH
PACKAGE
pbj Booth Package
22 Boxes
2 Chairs
1 Table
ID Sign
Wireless Internet
*Note – All product must be displayed inside boxes except for right side of booth. Product can be
displayed on top of the right side but MUST not exeed 4’ in height.
*HEIGHT
RESTRICTIONS STRICTLY ENFORCED*
BOOTH MAY NOT EXCEED 4’ IN HEIGHT
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Exhibitor Kit
EXHIBITOR
INFORMATION &
GENERAL
POLICIES
(Listed in Alpha Order)
The following regulations are part and partial to the Exhibitor Lease Agreement and the provisions of both will be in
effect. All matters and questions not covered by these regulations are subject to the decision of Show Management
and may be amended at any time to accommodate the best interest of the show.
Additional Hours
Show Management must approve all requests for early or late entry on the show floor other than the designated
published hours of operation.
Booth Listings
While every effort will be made to ensure accurate booth listings, show management cannot be held responsible for
inaccurate exhibitor listings and/or other errors/omissions made in the Dallas Market Center’s Buyer’s Guide, or the
exhibitor directory. Compensation will not be granted in the event of inaccurate listing.
Breaking Down Early
Early packing of product and/or pre-breakdown of booth display is strictly prohibited. Any exhibitor who dismantles,
partially or in whole, their booth display prior to the official closing of the show will immediately lose seniority points.
Future show participation will also be in jeopardy. DO NOT schedule departure flights that may compromise your
future participation.
Cameras/Photos/Phones
The use of cameras (including camera cell phones) before, during and after show hours is expressly prohibited.
Exhibitors caught taking photographs are in violation of their lease agreement and risk immediate eviction from the
show. Exhibitors in violation of this policy will be required to immediately relinquish the film, disk or cell phone to
security.
Exhibitor Conduct

All exhibits MUST be contained within the exhibitor’s contracted area. If your booth intrudes into another
exhibitor’s space or anywhere outside the confines of your assigned booth space, you are in default of your lease
agreement and will be required to make immediate changes.

Exhibitors are not allowed to enter the exhibit space of another exhibitor and at no time may anyone enter an
exhibit space that is not staffed.

Exhibitors are prohibited from taking photographs, filming or taping the exhibit or product of another exhibitor.
Violators will be required to immediately relinquish the film, tape or cell phone to show management.
Exhibitor Services
Official Contractors have been appointed to ensure smooth installation, dismantling, and operations during
the Exhibition. Although full-time employees of exhibitors and exhibitor-appointed contractors may be
authorized to gain access to exhibit areas, exhibitors are urged to obtain required services and labor from
the Official Contractors.
Fire Regulations
Exhibitors must comply with all governmental mandated fire rules and regulations. See regulations in the
Contractor Services section
EXHIBITOR
INFORMATION &
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GENERAL
Exhibitor Kit
POLICIES
CONTINUED
Installation/Dismantle Labor
GES has been appointed Official Labor Contractor to ensure the sufficient number of qualified craftsmen necessary to
install and dismantle the Exhibition. Exhibitors are urged to assess labor needs before move-in begins. Use the
Installation & Dismantling Order Form provided to order help as needed. GLOBAL EXPERIENCE SPECIALISTS, INC.
(GES) will assign labor on a first-come, first-serve basis.
Full time employees of your company may be used to install or dismantle your exhibit or you may utilize an Exhibitor
Appointed Contractor. All hired temporary labor personnel must be obtained through GLOBAL EXPERIENCE
SPECIALISTS, INC. (GES), the official labor contractor.
Late Installation
If installation of any crated exhibit has not started by 4:00 PM on the last day of move-in and no arrangements for setup have been made, then Show Management may erect the exhibit and Exhibitor will be billed and agrees to pay for
all charges incurred. Show Management shall not be liable for damages that may occur during this exhibit set-up. In
the event Show Management arranges to erect exhibit, payment of services must be paid in full before freight can be
removed from the show.
Miscellaneous
These regulations are hereby made part of the Exhibitor Lease Agreement and the provisions of both will be in effect.
All matters and questions not covered by these regulations are subject to the decision of Show Management and may
be amended at any time to accommodate the best interest of the show.
Music, Audio-Demonstrations, Noise
If your product(s) and/or product demonstration produces sound that may be disruptive to neighboring exhibitors, we
ask that you be mindful of volume at all times. Should Show Management receive complaint(s) regarding the noise
level coming from your booth, you will be required to lower the volume and possibly eliminate the activity all together.
The performance or use of live or mechanically-produced music that is such type as to come under the jurisdiction of
any of the performing rights organizations, such as the American Society of Composers, Authors and Publishers,
(collectively “Organizations”) is strictly prohibited, unless you can provide us written evidence either (a) that any
required licensing fees have been previously paid to the appropriate Organizations to cover the period of the Show; (b)
that you have express permission from the copyright owner to perform the music at the Show; or (c) that you, in fact,
are the owner of the copyright. This may be accomplished by providing us with a copy of an agreement with the
appropriate Organizations with respect to such licensing fees, a copy of an agreement with the copyright owner
granting you permission to perform such music, or written representation that you are the copyright owner of the music
to be used. You should note that express permission from the copyright owner relating to reproduction and/or
distribution rights, does not include performance rights; hence the copyright authorization that you provide us must
specifically reference performance rights. Moreover, U.S. copyright laws contain no exemption allowing you to
perform such music at a tradeshow for purposes of promoting sales of that music. Exhibitor must provide the
above-mentioned requested evidence prior to the Show.
Products Displayed
Exhibitor agrees to advertise or display only such products indicated by the Exhibitor in the “Product/Service Category”
section of the Exhibit Lease Agreement. No Exhibitor shall display any product which infringes upon the registered
trademark, copyright or patent of another company as has been determined by a court of competent jurisdiction.
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Exhibitor Kit
10
EXHIBITOR
INFORMATION &
GENERAL POLICIES
CONTINUED
Registration:
All exhibitors must have badges to gain access to the World Trade Center. All completed Badge Forms (See attached
Form) must be brought to the Exhibitor Registration counter located in the lobby of the World Trade Center for
processing. Badges must be worn at all times, including set-up and move-out. Exhibitor personnel are allowed to
enter the Show Floor at 7:30 each exhibit day. Any exhibitor requiring earlier entry must obtain written permission
from Show Management. EXHIBTORS ARE PROHIBITED FROM BRINGING IN ANY PERSONNEL FROM THE
STREET FOR BOOTH SET-UP AND DISMANTLING PURPOSES.
Retail Sales
Retail sales for delivery at the Show are strictly prohibited. Show staff will not allow removal of any merchandise by
anyone except an exhibitor. Please do not embarrass your customer as they will be stopped by Security before they
leave the show floor.
Security:
Uniformed security will be on duty from the beginning of move-in through the completion of move-out; however, Show
Management cannot accept responsibility for loss or damage. Exhibitors should make arrangements for their own
insurance for coverage of their exhibits and exhibit materials.

Protective Services’ office is located at WTC, Suite 113. To report an emergency, please call 214-741-HELP.
Space Abandonment
In the event any space is not claimed and occupied prior to 4:00 PM on the last day of move in, it may be resold or
reassigned by Show Management without obligation on the part of Show Management for any refund whatsoever.
Subletting Space
No Exhibitor shall assign, sublet, apportion the whole or any part of the space allotted to him, or have representatives,
products, equipment, signs or printed materials from other than its own firm in the said exhibit space without the prior
written consent of Show Management.
Events or circumstances not covered in the above EXHIBITOR REGULATIONS may be subject to consideration and
stipulations as deemed appropriate by the Dallas Market Center Show Management.
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Exhibitor Kit
11
GENERAL BUILDING
POLICIES
GENERAL BUILDING POLICIES
PLEASE NOTE: BOOTHS ARE NOT TO EXCEED FOUR (4) FEET IN HEIGHT.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
Decorations, signs, posters, etc., may not be taped, nailed, tacked or otherwise fastened
to ceilings painted surfaces, columns, marble or fabric and decorative walls, OR EXTEND THE
BOOTH WALL HEIGHT.
Helium balloons are not allowed inside the building(s) and may not be distributed inside the
building(s). Helium balloons must be approved by show management for permanent attachment
as an intrinsic part of authorized displays.
Adhesive backed decals and stickers may not be distributed inside the facility or on the
DMC campus.
Animals and pets are not permitted (with exception of those assisting the handicap) in the building
Carrying a firearm on the premises of the Dallas Market Center is STRICTLY PROHIBITED.
All workers, managers and staff are prohibited from the use or possession of alcohol or drugs,
guns or other weapons, abusive language or sexual harassment.
Dallas Market Center permanent graphics, signs or displays may not be visibly blocked in any
manner, covered with temporary signs or repositioned.
Permanent planters and furniture in public areas may not be removed or repositioned.
Escalators and passenger elevators are for the use by the general public and may not be
blocked and are not to be used to transport equipment or freight.
Signs and banners may be attached by the general service contractor to the building
inside and in some places outside. Prior to hanging, the signs must be approved by
Dallas Market Center. No drilling of the structure is allowed without specific approval
from Show Management. Any means of attachment must be nondestructive to the
structure.
Dallas Market Center office telephones are reserved exclusively for DMC business.
Dallas Market Center numbers may not be published as an official show or convention
number.
The Dallas Market Center has an official in-house caterer for all food and beverage
services within the Dallas Market Center. All arrangements for the serving of food
and/or beverages must be made through the in-house caterer. Contact Danette Jones at
(214) 760-2869.
Smoking is not permitted on the temporary show floors or in any part of the building.
The Dallas Market Center does not provide furniture and equipment for exhibit booth use.
All arrangements for exhibit booth and lounge furniture should be made through GLOBAL
EXPERIENCE SPECIALISTS, INC. (GES).
No lit candles, open flames, propane or other bottled gas in DMC buildings without written consent
and permit from Dallas Fire Department.
PLEASE REPORT ANY VIOLATIONS OF THE ABOVE TO SHOW MANAGEMENT IMMEDIATELY.
EXHIBITORS ARE SUBJECT TO EXPULSION FROM THE SHOW FOR ANY VIOLATIONS
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Exhibitor Kit
12
GENERAL
BUILDING
POLICIES
CONTINUED
HAZARDOUS WORK AREAS:
1.
2.
During move-in and move-out, exhibit halls and loading dock areas are considered HAZARDOUS WORK
AREAS. As such, the following guidelines will be strictly enforced.

No horseplay, practical jokes, etc.

Use or possession of illegal or controlled substances of any kind is prohibited. Violators will be prosecuted.

No gasoline, kerosene, diesel fuel or other flammable liquids may be stored, permanently or temporarily, in
hazardous work areas without consent and permit from Dallas Fire Dept.

Exit doors may not be blocked with freight, equipment, display material, etc.
In general, any and all unsafe conditions or activities are to be corrected promptly. Safety is of primary concern in
designated hazardous work areas.
LOADING DOCKS, EXHIBIT HALLS, PARKING AREAS:



No parking is allowed in fire lanes, loading areas or any other location posted “NO PARKING”. This policy is
strictly enforced. Unauthorized vehicles will be removed at owner’s expense.
PARKING IS ALLOWED ON THE DOCKS for a limited amount of time. Vehicles allowed on the dock are
to load or unload only and exit the dock areas promptly. Unauthorized vehicles will be towed at owner’s
expense.
All items to be suspended from exhibit hall ceilings, including signs, displays, light and sound equipment, etc.,
must be approved in advance by Show Management.

Rigging of cable and other hanging devices on or near ceiling electrical buss ducts and conduits is strictly
prohibited.

Any approved ceiling equipment, material and rigging must be removed immediately upon close of the show.
Utility panels and switchgear, hose cabinets and stand pipes located in exhibit hall columns and around
perimeter walls must remain accessible at all times.

Clear access is to be maintained to exhibit hall concession stands and restrooms.
MISCELLANEOUS
 Events or circumstances not covered in these operations policies and procedures may be subject
to consideration and stipulations as deemed appropriate by the Dallas Market Center Show
Management.
SECURITY:
1.
2.
3.
4.
5.
6.
Dallas Market Center Protective Services patrols the DMC premises on a twenty-four (24) hour basis.
Individual security arrangements must be made through the in-house Security Contractor and are subject to
approval by the show management.
All service contractor and show related working personnel, temporary labor, etc., should enter and exit the
building through designated employee entrances and are to be properly badged.
Exterior exhibit hall exit doors and loading dock exit doors are not to be propped open. Automatic closing
devices are not to be removed or tampered with.
Abusive language, threats, assault, vandalism, theft and all other inappropriate actions will result in
immediate removal from the premises and may be prosecuted if appropriate.
Safety of all occupants of the center is of utmost concern. Any and all unsafe conditions or activities will be
brought to the attention of the responsible parties and corrective measures will be taken immediately.
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Exhibitor Kit
EXHIBITOR BADGE
REQUEST
Deadline: March 15, 2013
13
NOTE: DMC does not mail advance badges. Exhibitors must pick up onsite.
List the complete first and last names of all members of your firm who will be attending the show
and will require a badge. The completed form may be faxed to 214/879-8333 or presented to the
registration desk. All Exhibitor badges must be worn at all times.
PLEASE TYPE OR PRINT CLEARLY
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Badge Type:
EXHIBITOR
Show Name: ____________________ Market Dates: ___________________
Booth / Room Number:
Phone: ______________________
Company Name:
Contact Name:
All exhibitor personnel must register and wear their badges at all times.
For registration and badge information, please call (214) 655-7652
For leasing information please call (214)744-7444
Please return forms by Fax to 214/879-8333 before March 15, 2013
Badges will also be available on the first floor of the World Trade Center during move-in.
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Exhibitor Kit
SHOW SITE CONTACT
INFORMATION
Deadline: March 15, 2013
14
Please provide the names and contact information of the primary individual who will be
staffing your booth on-site. This information will allow us to contact your representative
after show hours in the event of an emergency. This information will be kept
confidential
Company Name: __________________________________________________
On-Site Contact Person: __________________________________________
Cell Phone Number: ______________________________________________
Pager Number: ____________________________________________________
Home Number (If Local):___________________________________________
Hotel Name: _____________________________________________________
Hotel Telephone Number: _________________________________________
RETURN THIS FORM TO:
FASHION CENTER DALLAS
2100 Stemmons Freeway, MS 300
Dallas, TX 75207
214/655-6110 (P) 214/760-2855 (F)
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Exhibitor Kit
LOCATION OF
ADDITIONAL
SHOW
FORMS
The below forms can be found on our website.
http://www.dallasmarketcenter.com/leasing/marketing/marketingtools
………
Red Room Sponsorship Form
………
Dallas Showtimer
………
FashionCenterDallas® Mannequins & Accessories Display Opportunities Participation Form
………
Mannequins & Accessories Display shipping arrival deadline
………
Gateway Badge Scanners
………
Kim Dawson Runway Café Participation Form
………
Complimentary Valet Participation Form
………
DMC Buyers List
16
E-1
Electrical Order Checklist
Fashion Center March - PBJ
Dallas Market Center - World Trade Center
March 21 - 24, 2013
Save money! Place your order before the advance rate deadline date and save up to one-third on your
electrical order.
Check rating plates on your equipment to ensure that you will have the proper power to operate your
display.
Order 24-hour power if required for refrigeration, computer systems, water pumps, heaters, etc.
Indicate your electrical labor requirements for equipment hook-ups and/or power distribution on the
Electrical Labor Order Form. Listed rates do not include labor and material for hookups,
disconnects, and/or distribution.
If distribution is required, include a detailed electrical floor plan. Indicate both main power location(s) and
distribution location(s). You may use the Outlet Location Grid Form for this purpose or provide your own
floor plan. Labor must be ordered for all under carpet distribution of electrical wiring.
You may provide your own power panel distribution system, grounded extension cords, grounded plug
strips and/or grounded cube taps within your display area.
You may pre-wire your equipment to match our receptacles. Plug configuration information is available on
the Electrical Services Information Form (E-2). One half-hour minimum labor is required to inspect
equipment pre-wired to plug into our system.
Avoid code violations. Check the electrical code requirements Electrical Service Information (E-2).
Do you require additional lighting? We can handle a variety of lighting options to enhance your display.
Payment must be included with your order to secure the advance rate. Include check or credit card
authorization.
If you require electrical labor, you must provide your credit card information on the electrical rental
order form before labor will be performed.
050410
If you have any questions, please call our primary contact
GES at 855.384.3965 or fax to 214.339.4154.
Email: [email protected].
Need Assistance?
Toll Free: 800.475.2098 | Tel: 702.515.5970 | www.ges.com/chat
© 2012 Global Experience Specialists, Inc. (GES)
Order Directly Online:
54
https://e.ges.com/042001707/esm
042001707
E-2
Electrical Service Information
March 21 - 24, 2013
Electrical Code
Electrical requirements for an exhibit at all convention facilities are for the safety of all exhibitors and are based on national electrical codes
and local ordinances.
Too frequently, fires have been traceable to faulty wiring, sometimes because of carelessness and sometimes because of lack of
understanding of the risks involved.
In the interest of public safety, exhibits at all convention facilities may be inspected to determine if any violations exist. If they are found,
qualified electricians are available to correct the problems. This work will be performed on a time and materials basis. If the exhibitor does not
wish to have the fault corrected, electrical service to the offending booth will not be connected.
If an exhibitor is not informed or does not understand basic safety standards for electrical wiring, an electrician should be consulted before
shipment is made to convention facilities.
Serious risks can be eliminated by understanding basic requirements of safe wiring inside your booth. For the safety of yourself and others,
remember these points:
•
All wiring must have a 3-wire grounded cord with a minimum of #14 gauge.
•
Spot or flood lighting is a hazard when lamps are too close to fabrics or other material which can be affected by heat.
•
The use of clip-on sign sockets, latex, or lamp cord wire in displays, or the use of 2-wire clamp on fixtures, is prohibited by
order of fire prevention bureaus at trade shows and conventions.
•
Zip cords or two-wire cords are ungrounded and could result in safety hazards. Their use is forbidden in all convention facilities.
Please leave all 2-wire cords at home!
Use Timesaving Wiring Methods and a Distribution System
Whenever possible, in conformance with the electrical code, use multiconductor interconnecting cables with approved quick-connect plugs or
fittings. Here is a list of the plugs that match our equipment receptacles:
•
15 amp 120 volt: Standard U-ground plug
•
20 amp 208 volt 1∅ or 3∅: Leviton 3521 plug or equivalent
•
60 amp 208 volt 1∅ or 3∅: Daniel Woodhead Plug Y560P plug or equivalent
•
100 amp 208 volt 1∅ or 3∅: Litton-Veam Plug CIR01GRH plug or equivalent
Exhibitors who require many standard outlets may wish to incorporate a power distribution system into their booth. Please contact our staff if
you need more information. Labor is required to inspect equipment pre-wired to plug into our system.
Commonly Asked Questions
Where will my outlet be located?
There are four different types of trade show booths: Line Booths, Peninsula Booths, Back-to-Back Peninsula Booths, and Island Booths Each
type of booth has its own standard method of installation. In the following diagrams, the symbol [X] represents the approximate location of
power outlets:
One drop within booth
when power source is in
ceiling or one location on
perimeter when power is
in the floor.
Line Booths Peninsula Booths Back-to-Back Peninsula Booths
Island Booths
Line Booths, Peninsula Booths, or Back-to-Back Peninsula Booths: Your pre-ordered electrical outlet will be installed at the rear of your booth,
at the perimeter.
Island Booths: You need to designate one location for each outlet you order. Multiple outlet locations will be charged on a labor and material
basis. For facilities with power originating in the floor, your electrical outlet will be placed at one location at our discretion. All other distribution
will be done on a time and materials basis. If you fail to provide us with a floor plan, we will bring your power to one location at our discretion.
How much power do I need?
Calculate your lighting needs by adding wattage in each location. For other equipment, read the ratings from the metal plates attached to each
unit.
120 Volt Single Phase
60 Cycle
1000 Watts
V230
A30
PH3
230 volts
30 Amps
3 Phase
050410
V120 PH1
Hz60
W1000
Need Assistance?
55
042001707
E-3
Electrical Rental Order Form
RETURN WITH G-2: PAYMENT & CREDIT CARD CHARGE AUTHORIZATION FORM TO:
Global Experience Specialists, Inc. (GES) • 7000 Lindell Road, Las Vegas, NV 89118-4702 • Fax: 866.329.1437 or 702.263.1520 for international exhibitors
All orders are governed by the GES Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Services Manual.
Discount Deadline Date:
February 27, 2013
March 21 - 24, 2013
COMPANY NAME
EMAIL ADDRESS
BOOTH NUMBER
BY SIGNING AND DELIVERING THIS FORM TO GES, CUSTOMER AGRESS TO ALL TERMS & CONDITIONS PRINTED ON THIS FORM. TO
RECEIVE THE DISCOUNT RATE, WE MUST RECEIVE YOUR ORDER, WITH FULL PAYMENT, BY THE DEADLINE DATE ABOVE. ALL OTHER ORDERS WILL BE
PROCESSED AT THE REGULAR RATE. NO CREDITS WILL BE ISSUED ON SERVICES INSTALLED AS ORDERED EVEN THOUGH NOT USED.
ITEM#
QTY
DISCOUNT
RATE
DESCRIPTION
REGULAR
RATE
TOTAL
120v Motor and Equipment Outlets
700001
005 Amp/500 Watts, 1/4 HP 120V
$ 73.00
$ 98.75 $
700002
010 Amp/1000 Watts, 1/4 HP 120V
$ 95.75
$ 129.00 $
020 Amp/2000 Watts, 1/4 HP 120V
$ 129.25
$ 174.75 $
700004
700005
030 Amp, 1 HP 120V, PLEASE CALL 214.443.2514 FOR QUOTE
Lights
ITEM#
QTY
DESCRIPTION
DISCOUNT RATE
REGULAR RATE
TOTAL
Price includes outlet and labor for light.
700350
Floodlight, 120 Watt*
$ 78.75
$ 106.25 $
700370
Floodlight, 250 Watt Krypton*
$ 90.00
$ 121.50 $
700337
Track Light Fixture Only
700339
Track with 3 Light Fixtures
$ 38.00
$ 38.00 $
$ 214.75
$ 322.25 $
• Electricity will be turned on 30 minutes prior to show open
and will be turned off within approximately 30 minutes after show
close daily.
*On Stanchion, In-line Booths Only.
**May require labor and/or lift at additional charge not available at some locations.
A. Total All Items Ordered
I agree in placing this order that I have accepted GES
B. Rental TAX: 8.25%
payment Policy and GES Terms & Conditions of Contract.
A X 8.25% = B
C. Payment Enclosed
Authorized Signature - Please Sign:
EXHIBITOR'S ELECTRICAL CONTACT NAME & PHONE NUMBER
$
$
$
X
AUTHORIZED NAME - PLEASE PRINT
• GES is not responsible for voltage fluctuation or power
failure due to temporary conditions. Exhibitor is responsible for
providing surge protectors for their Goods. GES is not
responsible for loss or damage resulting from power surges.
Furthermore, GES' liability for any and all loss or damage is
limited to the value of the cost of electrical services provided or
depreciated value of Goods, whichever is less. All electrical
installations and connections to all electrical service must be
made by a GES electrician. GES will not be responsible for any
damage or loss to any equipment, component, computer
hardware or software, and/or any damage or bodily injury to any
person caused by the installation, connection, or plugging in of
any electrical outlet by persons other than a GES electrician.
DATE
All exhibitor disputes must be resolved at show site, before the close of the show
• OUTLET LOCATION & DISTRIBUTION — All electrical
outlets will be installed on the floor at the backwall of in-line and
peninsula booths. All electrical outlets for island booths will be
dropped to one main location per the Exhibitor’s floor plan. If no
plan is provided, the outlets will be installed at our discretion. Any
change in location and/or additional power drops are chargeable
on a time and material basis. Distribution and connection of
outlets are chargeable on a time and material basis. The first
ninety feet of cabling to deliver power to your booth is free.
If additional cabling is necessary to power your booth, it will
be charged at a time, material and motorized equipment
basis. See Electrical Labor Form
• GES JURISDICTION (Requires labor and/or material) — All
under-carpet distribution of electrical wiring. All facility overhead
distribution of electrical wiring, including coaxial cable, fiber
optics, twisted pair, etc., and the distribution of same from
product to booth and from booth to booth. All motor and
equipment hook-ups requiring hard wiring connections.
Installation and/or repair of electrical fixtures. Installation of
electrical motors and electrical apparatus to be energized.
• All outlets over 20 amps and/or with a voltage over 150
volts will require electrical booth work labor. Labor is
required to inspect and hook-up equipment pre-wired to plug
into our system. Exhibitors are not permitted to use power
unless ordered. Exhibitors found using outlets without an
order will be subject to the regular rate for outlets used.
Sharing power or plugging into facility outlets is strictly
prohibited.
060111
• ELECTRICAL LABOR (See Electrical Labor Order Form)
— Labor rates are subject to labor contract effective at time
of show. Starting time can only be guaranteed when labor is
requested for the start of the working day at 8:00 AM. The
minimum charge per booth is one (1) hour for installation and half
(1/2) hour for dismantle. Time will commence per Exhibitor’s
request. Failure to start labor at requested time will result in a one
hour charge per electrician requested, unless 24-hour advance
notice is provided in writing. Services will be charged at a time,
material and motorized equipment basis.
Need Assistance?
56
042001707
E-4
Electrical Labor Order Form
Discount Deadline Date:
February 27, 2013
March 21 - 24, 2013
COMPANY NAME
EMAIL ADDRESS
BOOTH NUMBER
YOU MUST INCLUDE YOUR CREDIT CARD INFORMATION ON THE ELECTRICAL RENTAL ORDER FORM BEFORE LABOR WILL BE PERFORMED.
PLEASE COMPLETE THIS FORM FOR ALL ELECTRICAL LABOR NEEDED.
TO DETERMINE IF YOU NEED ELECTRICAL LABOR. PLEASE READ THIS FORM CAREFULLY.
• Electrical Labor is required for: All under-carpet distribution of electrical wiring. All facility overhead distribution of electrical wiring, including coaxial cable, fiber optics,
twisted pair, etc., and the distribution of same from product to booth and from booth to booth. All motor and equipment hook-ups requiring hard wiring connections.
Installation and/or repair of electrical fixtures. Installation of electrical motors and electrical apparatus to be energized.
• Electrical Labor is required for: All outlets over 20 amps and/or with a voltage over 150 volts will require electrical labor. Labor is required to inspect equipment pre-wired
to plug into our system. Exhibitors are not permitted to use power unless ordered. Exhibitors found using outlets without an order will be subject to the regular rate for
outlets used.
Important Information & Rates
Starting time can be guaranteed only when labor is requested for the start of the working day at 8:00 AM. All exhibit labor for 8:00 AM starting times will be dispatched to
booth space. Confirm labor and equipment by 2:30 PM the day before date requested. Upon completion, the Exhibitor’s representative will return the crew to the labor desk
and approve the work order. Equipment and labor cancelled without a 24 hour notice shall be charged a one (1) hour cancellation fee per worker and equipment. If Exhibitor
fails to use the workers and equipment at the time confirmed, a one (1) hour "No-Show" charge per worker and equipment will apply.
The minimum charge for labor is one (1) hour per worker and equipment. Labor thereafter is charged in half (½) hour increments per worker and equipment. Gratuities in any
form, including cash, gifts, or labor hours for work not actually performed are prohibited by GES. GES requires the highest standards of integrity from all employees. Please
call our confidential Always Honest hotline at 866.225.8230 to report fraudulent or unethical behavior. All rates are subject to change if necessitated by increased labor and
material costs.
LABOR RATES ARE AS FOLLOWS:
Electrician w/Lift
Discount
High Lift, ST
Code: 705300
$ 325.25
High Lift, OT
Code: 705300
$ 400.00
Worker per Hour
Discount
Electrical, ST
Code: 705060
$ 75.50
Electrical, OT
Code: 705060
$ 150.50
Regular
$ 325.25
$ 400.00
Regular
$ 75.50
$ 150.50
Straight Time:
Overtime:
Show Site
$ 325.25
$ 400.00
Show Site
$ 75.50
$ 150.50
Monday through Friday from 8:00 AM to 4:30 PM.
All other times Monday through Friday. All day Saturday, Sunday
& Holidays.
Discount Rate: Rate applies to orders placed on or before the above Discount
Deadline Date.
Regular Rate: Rate applies to orders placed after the above Discount Deadline
Date, but before the first day of exhibitor move-in.
Show Site Rate: Rate applies to orders placed at show site
Please Indicate Service
Place Order Here
GES SUPERVISED (OK TO PROCED)
Requires floor plan. Please complete “Outlet Location Grid” form
(E-5), or provide your own detailed floor plan, including drop and
outlet locations and orientation to adjacent booths.
GES will supervise labor to:
• Distribute power under carpet.
A 30% ( $60.00 minimum) surcharge will be added to the labor rates
above for this professional supervision.
EXHIBITOR SUPERVISED (DO NOT PROCED)
Exhibitor will supervise.
• Indicate electricians needed for installation and dismantling.
LABOR
TYPE
SCHEDULE
DATE(S)
SCHEDULE
START TIME
SCHEDULE
END TIME
# OF
HOURS
# OF
ELECTRICANS
LABOR
RATE/HR
TOTAL
I AGREE TO ALL TERMS & CONDITIONS A. Total Labor Ordered
PRINTED ON THE ELECTRICAL RENTAL B. 30% ( $60.00 min) GES Supervision
AND LABOR ORDER FORMS (E-3 & E-4). C. Rental Tax : 8.25%
GES IS RESPONSIBLE FOR THE FOLLOWING.
PLEASE SPECIFY, AS REQUIRED, IN THE “LABOR TYPE”
COLUMN UNDER "PLACE ORDER HERE"
Power Distribution
E1 - Concealed wiring in walls, headers, or displays
E2 - In front of hard walls at the back of booth
E3 - Above tile floor
E4 - Distribution from outlets to equipment
Authorized Signature:
Lights
E9 - Separately attached light tracks
E10 -Track light heads
General Lighting
E11 - Flourescent/Incandescent
E12 - Overhead
E13 - Lighting mounted separate to exhibit structure
E14 - Light boxes
E15 - Neon
X
Need Assistance?
Other Electrical
E19 - Specify:
DATE
Please estimate the number of electricians and
hours per electrician needed for installation and
dismantling above. Invoice will be calculated
according to actual hours worked, relative to
the original estimate and based upon the date
received. Additional labor required will be
calculated and invoiced at the show site rate.
040312
Equipment Connections
E5 - Electrical motors and/or controls
E6 - Breaker panels or power distribution panels
E7 - Interconnection between equipment
E8 - Electrical apparatus equipment wiring
D. Payment Enclosed
57
042001707
E-5
Outlet Location Grid
Form Deadline Date:
February 27, 2013
March 21 - 24, 2013
COMPANY NAME
EMAIL ADDRESS
AUTHORIZED CARDHOLDER SIGNATURE
AUTHORIZED CONTACT—PLEASE PRINT
X
BOOTH NUMBER
DATE
If you have an island booth and/or require electrical distribution, you must submit a booth floor plan with your Electrical Service Order Form to ensure
that your outlets and lighting are properly placed. If you do not have a booth floor plan, please use the grid on this page and submit it with your electrical
order. (See the Electrical Service Information Sheet for additional information).
To use this grid:
•
•
•
•
•
•
•
Use bold lines to indicate the outline of your booth.
Indicate the scale of the grid (e.g., 1 square = 10 feet) or indicate the dimensions of your booth.
Mark the adjacent booth numbers or aisle numbers. This will help us orient your service correctly.
Mark outlet locations, expressed in watts or amps and voltage in each location.
Mark main power location.
Print this form and send it with your prepaid Electrical Rental Order Form.
Credit card information must be provided on the Electrical Rental Order form before labor will be performed.
Adjacent Booth or Aisle Number: _________
052410
Need Assistance?
58
042001707
G-2
Payment and Credit Card Charge Authorization
Credit Card Authorization:
Check Payments:
Global Experience Specialists, Inc. (GES) • Bank of America P.O. Box 96174, Chicago, IL 60693
Form Deadline Date:
February 27, 2013
March 21 - 24, 2013
MANDATORY FORM*
COMPANY NAME
EMAIL ADDRESS
STREET ADDRESS
CITY
PHONE
FAX
BOOTH NUMBER
STATE
Payment for Services — GES requires payment in full at the time services are ordered.
Further, GES requires that you provide a credit card authorization with your initial order.
For your convenience, we will use this authorization to charge your account for services,
which may include labor, material handling, or any applicable fuel or energy surcharge.
Discount Prices — To qualify for discount pricing, orders must be received with payment
on or before the discount price deadline(s).
Method of Payment — GES accepts MasterCard, Visa, American Express, check and
bank wire transfer. Purchase orders are not considered payment. All payments must be
made in U.S. funds drawn on a U.S. Bank. Exhibitors will be charged a $50.00 fee for
returned NSF checks.
Third Party Billing — Each exhibiting firm is ultimately responsible for all charges
incurred on its behalf. GES reserves the right to institute collection action against the
exhibitor if the authorized third party does not pay. See Third Party Billing Request form.
Tax Exempt — If you are tax exempt in the state in which you will be exhibiting, you must
provide a Sales Tax Exemption Certificate for that state. Please send the above
information to the GES office for this show. Taxes vary by location and will be added to
your invoice, if you do not submit your tax exempt certificate prior to the deadline.
Adjustments and Cancellations — No adjustments to invoices will be made after the
close of the show. Please refer to the individual forms for labor, etc., for cancellation fees.
All orders cancelled by the Exhibitor or due to the cancellation of an event or their nonparticipation may be subject to cancellation fees equal to 50% - 100% of the total order,
based upon the status of move-in, work performed and/or GES set-up costs or expenses.
A minimum non-refundable deposit of $25.00 will be applied towards the invoice, unless
there is a cancellation of your order. Additionally, GES retains the right to implement/
assess a fuel or energy surcharge on all services as necessary based upon market
conditions.
Bank wire transfer payment information:
Beneficiary: Global Experience Specialists
c/o Bank of America
Account #:
7188-1-01819
901 Main Street, TX1-492-07-14
ABA Routing #: 0260-0959-3
Dallas, TX 75202-3714 USA
SWIFT Address: BOFAUS3N
Telephone # 888-715-1000 ext 50118 CHIPS Address: 0959
If requested, following is the physical address for routing identifiers:
Bank of America, Wire Transfer-Customer Services
2000 Clayton Road, Concord, CA 94520 USA
To properly credit your account, send the following information to the GES
address listed on the order forms:
• exhibiting company name, show name, show facility, and booth number
• date and amount of wire transfer
• bank and country where transfer originated
• If you have any questions regarding our payment policy, please call GES National
Servicenter® at 800.475.2098 or visit the GES Servicenter® at the show.
• Please complete the information and return payment in full with this form and your
orders. You may choose to pay by credit card, check, or bank wire transfer, however, we
require your credit card charge authorization to be on file with GES.
• All balances must be paid at the conclusion of the event. You agree to late fees up to
1.5% per month on any balance not paid at the conclusion of the event, or balance left
without appropriate credit card on file.
• For your convenience, we will use this authorization to charge your credit card for any
additional amounts ordered by your representative or services rendered to your company
for this event.
• GES will charge a convenience fee for each request to reprocess payment to an alternate
credit card in order to cover incremental processing costs. An alternate credit card is a
credit card different than the one used to process your initial payment in accordance with
GES payment policy. The convenience fee will be quoted at the time your request is
made to reprocess payment. The convenience fee will be added to your account balance
and settled utilizing the new credit card provided.
GES requires the highest standards of integrity from all employees. Please call our
confidential Always Honest hotline at 866.225.8230 to report fraudulent or unethical
behavior.
*This form must be returned to GES for your orders to be processed.
COUNTRY
PURCHASE ORDER NUMBER
BOOTH PRIMARY CONTACT NAME AND PHONE NUMBER
Payment Policy
ZIP
SHOWSITE CONTACT NAME AND PHONE NUMBER
Credit Card Charge Authorization
All information must be provided. Your order will not be processed if any information is
missing. (i.e., Expiration Date, Account Number, Contact Information, Type of Card,
Signature) We require your credit card charge authorization to be on file with GES
even if you are paying by check or bank wire transfer.
Account Number
Corporate Card
PROVIDE
EXPIRATION
DATE
Personal Card
EXPIRATION DATE
-
CARDHOLDER'S NAME
PLEASE PRINT
CARDHOLDER'S BILLING ADDRESS
CITY
STATE
COUNTRY
ZIP
*Signature
Required Below
MasterCard
VISA
American Express
Calculation of Orders
TOTAL
Material Handling
$
Carpet
$
Furniture & Accessories
$
Standard Exhibit Systems
$
Graphics & Signage
$
Installation & Dismantling Labor
$
Electrical
$
Other GES Services (Specify)
$
$
$
$
$
FULL PAYMENT in U.S. funds drawn on a U.S. Bank
Global Experience Specialists Federal ID #59-1008863
GES is exempt from backup withholding tax.
$
To simplify payment, send a check payable to Global Experience Specialists for
your entire order or note the amount to be charged to your credit card.
Charge my credit card in the amount of:
$
Enclosed is a check in the amount of:
$
Check Number:
Dated:
Please note payment return addresses at top of form.
I agree in placing this order that I have accepted GES Payment
Policy and GES Terms & Conditions of Contract. *Credit card
charge authorization signature required below.
PLEASE
SIGN
X
AUTHORIZED SIGNATURE / CARDHOLDER'S SIGNATURE
033012
Need Assistance?
59
DATE
042001707

Fashion Center Dallas pbj

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Exhibitor Services Manual Table of Contents

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Exhibitor Services Manual Table of Contents