supporting information to agenda

Transcription

SUPPORTING INFORMATION
TO
AGENDA
3 October 2011
Meeting No. OM218
ORDINARY MEETING
Page
TOWN PLANNING REPORTS
Refer Item 10.1
Planning Permit Application 235/2011/P - 71-77 Hall Road,
Carrum Downs (To construct additions to the existing hotel,
to increase the licensed area and reduced car parking
requirements)
1-6
Refer Item 10.2
Planning Permit Application 174/2011/P - 183 Cranbourne
Road, Frankston (To construct additions to the existing
building, a reduction in car parking and an extension to the
licensed area.
7-12
WELLGOVERNEb
Refer Item 11.1
Record of Assembly of Councillors
Refer Item 11.4
Committee Minutes and Delegate Reports
13
14-80
ASAFEX:iTY
Refer Item 11.5
Proposed Declaration of a Public Highway - Part of 107
and 109 Gould Street, Frankston
81 -82
I VIBRANT AND HEALTHY COMMUNITY
Refer Item 11.7
Pines Forest Aquatic Centre Extended Season 2010
I A PLACE OF BUSINESS PROSPE
Refer Item 11.8
j
MOU between Frankston City Council and
Frankston Business Chamber
83-84
LEARNmG^^Z^^
Giêater
85
N
Aerial Photo - 71-77 Hall Road, Carrum Downs - 235/2011/P
Subject Site • - MelWay Ref 100 G2
.115A
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50
locT
• j
MGA Zone 55 (GDA 94):
Scale: 1:2417
Issued by: Andrea Rothweli
Date: Monday, 19 September 2011
Time: 3:16:28 PM
meters
Disclaimer
Contains Council information © Frankston City Council, 2011
Reproduced by permission of the Information Services Section, Frankston City Council.
Contains Vicmap Infomiation © State of Victoria, Department of Sustainability and Environment, 2011
Reproduced by permission of tfie Department of Sustainability and Environment.
This material may be of assistance to you but the State of Victoria and its employees and Frankston City Council do not
guarantee that the publication is without flaw of any kind or Is wholly appropriate for your particular purposes and therefore
i
disclaim all liability for any. error,
loss or consequences which may arise from your relying on any information contained in
this material.
You. are hereby notified that any use, dissemination, distribution or reproduction of this'information is prohibited and must
be used for personal use only.
The information contained herein must not be used in any manner that could breach any criminal, federal,_state.j)r local law.
N
Locality Map - 71-77 Hall Road, Carrum Downs - 235/2011/P
Subject Site • - MelWay Ref 100 G2
Scale: 1:1763
Issued by: Andrea Rothweli
Date: Monday, 29 August 2011
Time: 3:41:53 PM
Disclaimer
Reproduced by permission of the Information Services Section, Frankston City Council.
Contains Vicmap infomnation © State of Victoria, Department of Sustainability and Environment, 2011
Reproduced by permission of the Department of Sustainability and Environment.
This material may be of assistance to you but the State ofVictoria and its employees and Frankston City Council do
guarantee that the publication is without flaw of any kind or is wholly appropriate for your particular purposes and the
disclaim all liability for any error, loss or consequences which may arise from your relying on any infomnation contai
this material.
'
You are hereby notified that any use, dissemination, distribution or reproduction of this information is prohibited and must
The information contained herein must not be used in any manner that could breach any criminal, federal, state or local law.
002
PROPOSED GROUND FLOOR
SCALE 1:100
No.
Rsvfsion
Date
No.
Revision
Project
Dat9
Enth Degree Architects Pty Ltd
MEKzetethSRet. Ridviiond, Vic 3121
Plione: (03) 9486 9985 Fax: (03) 9486 9550
ACM 091 96^047
e Enttl Degree Architects ZO11
(
)
THE SANDS HOTEL
71 HALL ROAD
CARRUM DOWNS
Drawing:
PROPOSED FIRST FLOOR
Project Statio:
Drawing No.:
Scale:
•ate:
FEB 2011
•rawrc
JV.SK
Ctiecked:
TP03
JitiNo.:
1104
RavisionNo.:
3
2
CAR PARKING
SERVICE
YARD
Q
CAR PARKING
DRIVE-THRU
LIQUOR SALES
& DRIVE-THRU
DRIVE-THRU
CAR PARKING
GROUND FLOOR
edrgwings. Drawing shal not be used for conslnîMonpijposasmtil Issued tjyArehitBctfgconstnx
No.
SSEDA
6.8 Elizabetli street. Richmonct Vic 3121
Plicne: (03) 9466 9685 Fex: (03) 9486 9550
ACNOS196T04r
e Enth Degree Architects 2011
Revision
Oats
No.
Rewston
Date
Project
THE SANDS HOTEL
71 HALL ROAD
CARRUIVI DOWNS
Advise Architect of any effOfs or
it of any fabrication.
Shcy ctawkigs shal be stiKTiittedtotte officeforaffypvat pricr to tho o
Drawing:
EXISTING GROUND FLOOR
PLAN AND DEMOLITION
PLAN
l=Ypject Status:
1 ^
(jj
Scale:
1:200 @ A3
Dale:
FEB 2011
Drawn: J\/.SK
PLOT DATE; V04/2011
Drawing No.:
TP02
Job No.:
1104
New 1800 mm wide
glazed door with
sidelights
450 mm thick
canopy over
Brick render
finish
15,470
1000 mm high
' fixed glass
screen
450 mm thick
canopy over
1000 mm high
timber slats
1600 mm high
fixed glass
screen
1600 mm high
timber slats
P R O P O S E D W E S T ELEVATION
SCALE 1:100
450 mm thick
canopy over
1600 mm high
timber slats
1600 mm high
fixed glass
screen
1600 mm high
timber slats
P R O P O S E D NORTH ELEVATION
SCALE 1:100
Check and VaTfydlc&riensioris on site before commencmg woric. Do not scate daviings. Drawiigs shall rwt be used for constmction purposes j i t i issued by Arrfw
No.
Enth Degree A r c h i t e c t s Pty Ltd
6-B Bizabetti Street, Richmond, Vic 3121
Ptwne: (03) 9466 gees Fax: (03) 9486 9550
ACN 091 967 047
OEn^ Degree Architects 2011
Revision
Date
No.
Revision
Oato
Project
THE SANDS HOTEL
71 HALL ROAD
CARRUM DOWNS
Advise Archftectol any emxa or omissions
Shop (iawngs shal t)eaii)nittadtothisriTicaforapproval
tothe
corr^mem 01 any laoncaoon.
31 pnorpfitf
10 [ne
coninenc
Drawino:
PROPOSED ELEVATIONS
Project Status;
Dê:
FEB 2011
Drawn:
JV.SK
Checked:
n
DrawingNo.:
^ Scale:
TP05
JobNo.:
1104
Revision No.:
EXISTING W E S T ELEVATION
SCALE 1:100
EXISTiNG NORTH ELEVATION
SCALE 1:100
nn6
Do not scale tfrawi^s. Drawmgs shaH not be used for conslruction purposes mta issued by Anrfiitect for constmction. Advise Architect of any errors or omissions
No.
SiEDA
fra Elizabeth Street. Richmond, Vic 3121
Phone: (03) 9486 9885 Fax: (03) 9486 9550
ACN 091 9S7 Q4T
® Enth Degree Architects 2011
Revision
Data
No.
Revision
Date
Project
THE SANDS HOTEL
71 HALL ROAD
CARRUM DOWNS
PLOTDATE: 1/04/2011
Shop drawings shal be subaittadtothis offce lor qipfoval pricr to the cormencement of any fabrication.
Drawing:
EXISTING ELEVATIONS
project Status:
[Rawing No.:
Scate:
Date:
FEB 2011
Drawn:
JV.SK
Checked:
TP04
JobNo.:
1104
RevisKHi No.:
Locality Map - Town Planning Application 174/2011/P
183 Cranbourne Road Frankston
Melways Ref: 102 J4
-k Subject Site
Scale: 1:3920
Issued by: Sharron Cincotta
Date: Monday, 15 August 2011
Time: 9:17:03 AM
Disclaimer
Reproduced by pemnission of the Information Services Section, Franlcston City Council.
Contains Vicmap information © State of Victoria, Department of Sustainability and Environment, 2011
Reproduced by permission of the Deparlment of Sustainability and Environment.
This material may be of assistance to you but the State of Victoria and its employees and Frankston City Council do not
guarantee that the publication is without flaw of any kind or is wholly appropriate for your particular purposes and therefore
disclaim all liability for any error, loss or consequences which may arise from your relying on any information contained in
this material.
You are hereby notified that any use, dissemination, distribution or reproduction of this information is prohibited and must
The information contained herein must not be used in any manner that could breach any criminal, federal, state or local law.
no7
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RECORD OF ASSEMBLY OF COUNCILLORS
Date of Meeting: 5 September 2011
Time: S.OOpm
Venue: Acacia Room
Matters Considered: (Heading only)
Council Open Agenda
Councillors Present:
Cr Colin Hampton
^
Cr David Asker
X
Cr Sandra Mayer
^ (Chair)
Cr Glenn Aitken
•
Cr Brad Hill
^
Cr Kris Bolam JP
X
Cr Brian Cunial
Cr Christine Richards
Cr Alistair Wardle
^
Members of Council Staff Present:
George Modrich, Gillian Kay, Matthew Cripps, Mick Cummins, Jane Homewood, Michael Craighead,
Michelle Krause, Fiona Johnstone, Antoinette Camille, Naomi Neville, Steve Dickson, Brianna Alcock,
John Williams, Rubin Winograd and Sam Jackson
Other persons (include titles) present:
Nil.
Conflict of Interest Disclosures:
Cr Mayer declared an interest on NOM 787
Whether a Councillor(s), having disclosed a conflict of interest, left the assembly:
Nil.
Name Council Staff Member responsible for this written record: Michael Craighead
Title: Governance & Customer Relation Manager
A580924
***Please submit completed form to govemance within 24 hours of conclusion of meeting.***
FORESHORE ADVISORY COMMITTEE
MEETING MINUTES
Tuesday 19 July 2011
Acacia Room
Present:
Sonya Sheppard, Pat Bentley, Christine Smith,
Council:
Cr Mayer, Lee Halkias, Clare Warren
Chairperson:
Dennis Mason
Guest Speaker:
Shane Scanlon - Port Phillip and Westernport Catchment Management
Authority (PPWCMA)
Apologies:
Ron Rae, Glenn Firth
No
1
Items
Presentation
Living Links Master Plan
•
Shane Scanlon briefed the FAC on the Living Links Master
Plan which includes sections on Frankston/Seaford
Foreshore and Boggy Greek
•
PB commented that this was an opportunity for FCC
Marketing to improve the promotions of our environmental
assets
•
DM noted that the Olivers Hill Marina was noted as a
constraint for linkage of shared trails
2
Owner
Comments/
Action
Shane
Scanlon PPWCMA
Confirmation of Previous Minutes
Moved - SS
Seconded - CS
3
Action List Update
•
•
•
•
•
•
Item 2 Bitou Bush Project
DSE Evaluating Contractors Tenders
Successful Contractors to commence on ground works in
October 2011
DSE hoping to negotiate access through private residences
and will have to approach/negotiate with residents
DSE to draft letter to landholders
DM noted that Noel and Ginevra could assist with
communications to local residents.
A l 071704 - Foreshore Advisory Committee Meeting - - Minutes 19 July 2011
014
4
CORRESPONDENCE
•
5
NIL
OTHER BUSINESS
Erosion at Gulls Way
• DM noted that Noel Ferguson (former FAC member) had
contacted him to raise the issue of the erosion at Gulls way
and the need for FCC to complete recommended actions
from Worley Parsons report. DM had inspected the site and
viewed the erosion and also noted that the tide was
reaching the stairway at the back of the beach.
•
LH informed the FAC that the report recommended installing
signage, monitoring stairway stability, installing fencing and
repairing the stormwater pit at the end of Gulls Way all as
adaptation strategies to combat the erosion - all of these
action had been completed by FCC and were he'\r\g regularly
maintained.
•
A long term recommendation in the report was to compile an
Erosion Management Plan for the area; this has been
referred to DSE.
•
LH also noted that his staff had have engaged consultants
to conduct core sampling, carbon dating and to produce a
report on the midden that is onsite which can then be
submitted to Aboriginal Affairs Victoria (AAV) for registration
of the site.
•
Foreshore and Natural Reserve staff are also in direct
discussion about the management of Midden and with local
Indigenous representatives who are supportive of Councils
approach.
LH informed the FAC that on August 12th Cr. Richards (or
the Mayor - TBC) will be presenting the State Minister for
Environment a letter seeking assistance from the Victorian
Government to resolve erosion issues around Daveys
Bay/Olivers Hill.
•
Update on status of new members:
• LH informed the FAC that 2 new members had been
selected for the FAC Ginevra Hosking and Elizabeth Bayer.
Glenn Firth and Ron Rae has successfully renominated for
their positions on the committee.
•
The August FAC meeting will be an opportunity to have a
"get to know you" session with the new members.
•
Cr Mayer updated the FAC that Council has commissioned
public consultation into Leash Free Area on the Foreshore
•
CS noted that many dog owners are irresponsible for not
picking up after themselves
•
DM requested that the FAC be involved in future
discussions/consultation on Leash Free Areas
A1071704 - Foreshore Advisory Committee Meeting - - Minutes 19 July 2011
015
Other Business
•
LH informed the FAC that a new Safety and Weathercam
had been installed by FCC using grant money from the
Department of Transport at the Frankston Yacht Club and
the images to assist boat users with judging conditions
before they leave home can be viewed on the FYC website.
•
DM - noted that the slippery dip and the self closing gate at
the FAC playground needed repairs
•
CS noted concerns in the local community over the height of
Kananook Creek
•
LH noted that C. Richards had requested that the FAC
discuss the issue of Jetskis on the Frankston Foreshore and
if they consider them a safety issue for beach users and if
there is a need for increased patrols
FAC noted it used to be an issue around Frankston and
Olivers Hill
CS noted it was good that boat licences are required to
operate Jetskis
DM noted that he does not think it was much of an issue
•
•
•
LH
To follow up
NEXT MEETING
Tuesday 23 August 2011
6.30pm-8.30pm
Casuarina Room
•
A l 071704 - Foreshore Advisory Committee Meeting - - Minutes 19 July 2011
016
" / Communicy
Respect
E.xccllcncc
Accoiiiicnbilir)'
Teamwork
^ • p - q i-pIntegrity
V J l V J l l A i Sust.iin.il5ility
MINUTES of MEETINGS
GOOI?!^
Meeting Nome:
Time:_5pm
We work together with others to achieve a shared outcome.
We deal honestly and ethically with others and keep our commitments.
We consider the long term impacts when making decisions.
6.30pm
Attendees:
Cr. G. Aitken (GA)
Cr. S.Mayer (SM)
Cr. C. Richards (CR)
Steven Dickson (SD) Meeting Choir Person
Done Bone (DB)
Paul Maas (PM)
Actions Previous
Minutes
Benchnnarking
We take responsibility for our perfonnance, development and safety.
Graffiti Management Discussion
Acacia Room
Date: Tuesday,!July, 2011
Topic
We work with our community for the best interests of current and future generations.
We are courteous and respectful to everyone at all times.
We accept the challenge and strive to be the best we can be.
Apologies:
Nil
Who
Discussion Points
Actions
Officers to provide bench marking and other stats
relative to other Councils in comparison with Frankston
Graffiti program
(DB) Presented copies of statistical information relative to
Hume, Casey, Whitehorse,Stonnington and Melbourne
Councils. Discussion relative to benchmarking, resources
n n d (^ynpnditi irp r n n t n i n p H thprRin
General
Business
Warner Program
Action Lists
(DB) Discussion about 'Warner'program an anti graffiti
program used in schools in Casey. Seen as being
effective in educating young people
Crs present to consider funding program for use in
Frankston school area.
(CR) Discussion of putting in place short, medium and
long term Action lists to provide holistic approach to
eradication of graffiti problem
List to be formulated and considered at future meetings.
r3
A901360
Minutes of Meeting Template
Sheet
of
Due
MINUTES of MEETINGS
GOOD.
Commimiry
Respect
E.xccllcncc
Accoiintalîlity
r"'""'
L r K C A i Sustainability
We take responsibility for our perfonnance, development and safety.
(DB)
Discussion
General discussion about other programs for reduction
of graffiti. And measures considered to reduce access
to graffiti areas factor/ walls etc.
(DB) To contact Byron Bay Council and enquire about
perceived lock of graffiti and measures taken.
(DB) To enquire with Brisbane Council as above and
investigate any work being carried out by Universities into
graffiti.
(DB) Ongoing research any similar Council to Frankston
with similar graffiti problem.
(DB) Liaise with police with view of ascertaining reasons
for reduction of graffiti in Carrum Downs area.
(SD) Explained request to Urbarji| Strategy re planting
out factory walls and similar to show green aspect in
factory areas
Police Arrests
(DB) Provided police arrest figures for past 2 months.
12 persons processed over various incidents.
Additional arrests by Transit police with one mole being
charged with 18 offences, and two other incidents.
NEXT MEETING
Approximately 4 weeks and subject to Councillor
availability
Obbie Ref:
A901360
Minutes of Meeting Template
Sheet
of
LINKING
MELBOURNE
AUTHORT
IY
Peninsula Link
Community Advisory Group
Meeting 16
•Meeting Notes
T u e s d a y 19 July 2 0 1 1
Mornington Peninsula Shire Council - Council Chambers
2 Queen Street, Mornington (near the corner of Main Street)
Attendees:
Mike Marasco (Chair)
Russ Incoll (community rep)
Susan Jarmo (community rep)
Noel Ferguson (community rep)
John Halllwell (community rep)
Nick Halley (Pines rep)
Kirsten Goodman (LMA)
Les Bull (LMA)
Jo Weeks (LMA)
Erin Coldham (LMA)
Leanne Seddon (LMA)
Cr Colin Hampton (Frankston)
Cr Anne Shaw (Mornington)
Fraser Bell (Tourism Association)
Tim Oudenryn (Boral)
Apologies:
Carol Bartley (Southern Way)
David Clements (Southern Way)
Emily McLean (RACV)
Rod Kerley (community rep)
Welcome
The Chair welcomed members to the meeting.
Confirmation of previous minutes
The Chair and CAG members accepted the minutes ofthe previous meeting
as being a true account of proceedings.
Russ Incoll advised that the previous minutes needed to be altered as they
included reference to high risks, however this should have been low risks in
the section regarding the Auditor General's report.
Matters arising from previous minutes
The table at the bottom ofthe minutes has been updated to reflect the
status of action items.
LINKING
MELBOURNE
AUTHORT
IY
Guest Presentation
Tim Oudenryn, Asphalt and Alliance Manager delivered a presentation on
the Peninsula Link temporary asphalt plant (attachment 1). Key points to
note include:
•
•
•
•
Boral began investigating the McClelland Drive site in July 2009 as the
most suitable site in the northern area ofthe project (75 per cent of
asphalt for the project is required in the northern section). The site is
located adjacent to the freeway alignment and is around 850 metres
from residents. The site is located within a quarry which will minimise
the impact the site has on vegetation as it's already cleared (except at
the entrance).
Boral will plant around 400 trees to offset the vegetation that needs to
be removed to widen the entry to the site. They will involve the local
community in determining planting areas.
Asphalt needs to be hot when it is laid, so the closer the temporary
plant is to the laying site the better. Locating the temporary plant close
to the freeway alignment also reduces carbon emissions and keeps
additional trucks off local roads.
A temporary plant was mobilised during construction of EastLink with no
complaints from residents. The site has been rehabilitated to the same
state as per pre-project construction.
Comments/questions/discussion included:
• Noel Ferguson enquired if there will be any damage to the sub-soil from
the plant. Tim advised that any potential contaminates used at the plant
(i.e. bitumen) cannot penetrate soil. He went on to explain that dust is
suppressed as the plant utilises the latest 'baghouse' technology and the
emissions produced at the plant are lower levels than those produced
from a car exhaust. Also, any fuels/hydrocarbons are fully bunded to
control potential spills.
• Noel enquired about the proposed hours for site operation. Tim
commented that the application is for twenty-four hours, seven days a
week. While Boral prefers not to work at night, it will be required at
times given the amount and nature of work, particularly on operating
roads.
• Cr Colin Hampton advised that concerns regarding emissions and noise
(including night works) were the basis of objections. He commented that
currently the most distinctive noise in the area is the reverse beepers of
trucks.
• Cr Hampton commented that one of the sites uses 'strangled duck
beepers' which assist in reducing noise from the site. Boral will be using
these beepers at ttie Langwarrin site in response to community concerns
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about noise.
Cr Hampton spoke with councillors from Knox regarding the EastLink
temporary asphalt plant, and found that there weren't any community
complaints during the site operation. He also visited two plants in
Somerton and Dandenong (operational site located 350 metres from
residents). Cr Hampton door knocked the residents surrounding the
Dandenong site and found that no nearby residents has any issues with
the plant, some were not even aware that it existed.
Susan Jarmo commented that the Langwarrin quarry was established
prior to any o f t h e nearby properties being constructed.
The Chair commented that Cr Hampton put a tremendous amount of
time and effort into the issue ofthe temporary asphalt plant.
Nick Halley commented that his greatest concern is the possibility of a
hydro-carbon spill. He enquired if there have been any such accidents in
the past. Tim advised that there have not been any such accidents and
that Boral expect zero contamination from hydro-carbon, however there
will be environmental spill kits on hand if this does occurs.
The Chair commented that Frankston City Council has issued a notice of
decision to issue a permit and that the community has 28 days to object
to VCAT. Cr Colin Hampton commented that he expects there to be an
objection from the Defenders ofthe South East Green Wedge.
Noel Ferguson enquired if the VCAT hearing could be fast tracked and
wondered if Boral have a contingency plan in place. Cr Colin Hampton
added that this had occurred on EastLink. Tim advised that Boral is
liaising with the Minister of Planning regarding potential options. Les Bull
commented that through the Minister for Roads, LMA has lent its
support to the application. Les noted that different legislation applied to
the EastLink project.
Cr Anne Shaw enquired when Boral would like to begin producing
bitumen at the site. Tim advised that ideally they would like production
to begin in October 2011, but that it takes three months to establish the
site so this would be difficult.
Cr Colin Hampton commented that if the asphalt needs to be brought in
from a site in Dandenong there would be an additional 2000 trips on
EastLink and local roads.
Tim commented that Boral aim to keep vehicles off local roads during
peak periods and any outside deliveries of aggregates would be made to
site between 6.00am and 7.00am.
6.
Project Update
Leanne Seddon provided an LMA project update with key points including:
• Tenders were recently called to prepare the 16 hectare revegetation
area ofthe Pines and LMA will award the tender over thie coming weeks.
The works will involve the removal of weeds and the preparation of the
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•
•
•
•
site for planting with work to commence in the next month or so.
Construction of the shared use path through the Seaford Wetlands has
commenced. LMA is working with Melbourne Water and Frankston City
Council to conduct screen planting to augment the construction.
LMA is working with Kingston City Council to conduct additional
community information drops within the Patterson Lakes area to notify
the community about the shared use path.
Agreement has been reached with Frankston City Council for a
containment fence to be provided near the Centenary Golf Course
practice fairway. The design for this is being finalised.
LMA is working with Abigroup to provide additional connections between
the Peninsula Link shared use path and existing paths.
Leanne provided an overview of works happening in each construction
zone:
EastLink zone
• The EastLink bridges are being constructed relatively quickly with a
second set of beams to be landed within the next few weeks.
• The southbound lane ofthe Mornington Peninsula Freeway will be
realigned within the next few months.
Pines zone
• All beams have been lifted on the Frankston-Dandenong Road bridge.
• The Ballarto Road side track surface issues have been resolved and
traffic will again be diverted onto the side tack soon.
• Realignment of Tamarisk Creek has been completed and Abigroup is
about to commence construction ofthe fauna underpass.
• Construction on the Skye Road bridge is well underway with earthworks
for the Skye Road overpass to commence shortly.
Karingal zone
• Beams will be landed on the Cranbourne Road bridge in the coming
months.
• The Stony Point railway bridge deck slide is expected to occur in
September and will involve a weekend closure ofthe railway line.
• The beams on the Robinsons Road bridge have been lifted, however
there is still earthworks to be undertaken. The re-opening of Robinsons
Road has been delayed until November 2011 due to wet weather.
Baxter and Moorooduc zones
• Abigroup is working with Mornington Peninsula Shire Council regarding
options for Eramosa Road.
• The Loders Road side track is in place.
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•
•
Derril Road has been re-opened to traffic.
The design of the Tuerong Creek crossing is being finalised with
Melbourne Water and DSE.
• Noel Ferguson enquired if there will be any opportunity for people to be
involved on the revegetation of the Pines. Leanne advised that LMA is
hopeful that a community planting day will be organised as part of the
revegetation.
• Cr Anne Shaw enquired if signage will be installed at the revegetation
site identifying what work is occurring. Erin Coldham advised that the
local community will be notified via signage and community
notifications. Erin commented that LMA also meets regularly with
members of the Friends of the Pines group.
• Nick Halley commented that there are numerous old fences on the site.
Leanne Seddon advised that where they exist within the revegetation
area, some old fences will be removed and LMA are currently discussing
working with Parks Victoria to undertake further works in shared use
path area.
• Cr Colin Hampton enquired how far behind schedule construction is due
to wet weather. Leanne advised that while weather has impacted the
program, Abigroup is confident that the project will still be completed on
time. Colin commented that he is worried that additional night works
may be scheduled to enable Abigroup to catch-up.
• Russ Incoll commented that the Eramosa Road bridge is being built to
the side o f t h e existing roadway and wondered why it would close to
motorists. Leanne advised that it would need to close for a short period
to enable tie-in works to be completed. Cr Anne Shaw commented that
the closure would be short term and not like the extended Robinsons
Road closure.
• Nick Halley advised that he is concerned about additional flooding in the
area as a result o f t h e diversion of Tamarisk Creek.
• Susan Jarmo commented that there was frequent flooding in Tamarisk
Drive in the 1990s and that she too wonders if construction and
realignment of the creek will make this any worse. Leanne commented
that flood modelling had to be undertaken prior to construction and she
would follow up the query.
•" .
6.
Communications and consultation
Erin Coldham provided a communications update from LMA:
• LMA has seen a decrease in the number of queries, however majority of
queries have related to the shared use path.
• LMA will be meeting with Kingston City Council Councillors in mid July to
discuss the shared use path in the Patterson Lakes area.
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Abigroup has received a number of construction queries from people
reporting vibration in and around Altair Close, Frankston.
The opening hours of the Info Hub have been reduced over the next few
months and new materials will be added to the display as part of the
Info Hub refit. Refer to attachment 2 for new opening hours.
LMA has delivered community presentations to around 300 people in the
past month.
The latest aerial images (taken in late June) have been uploaded onto
the LMA website. Aerial video will go up in next week or so.
LMA, together with Abigroup, presented to around 20 local real estate
agents. This is seen as an important audience as there are a number of
properties close to the alignment on the market and it is essential to
keep the agents informed on project.
Abigroup is getting out in the community with stands/displays at local
shopping centres. Refer to attachment 3 for the future program.
A fake letter on VicRoads letterhead related to the acquisition of
Osborne Primary School for construction of an extension from Peninsula
Link to Nepean Highway has been circulated recently. It seems that the
letter originated from a creative writing assignment given to students.
Both VicRoads and the school in question have spoken with the local
press to advise that it was a fake letter.
• Erin advised that John Halliwell had previously raised an issue regarding
mud on the road in the Baxter area. She informed the group that John
had attended a meeting with the site Safety Manager, Environmental
Officers, and the Community Engagement Manger. John commented
that Abigroup is exploring alternate ways that traffic can be moved off
Baxter-Tooradin Road which would minimise the amount of mud on the
road. John also commented that Abigroup is opening up drainage so
footpaths in the area do not flood.
7.
Community I s s u e s
The following community issues were discussed:
•
•
Russ Incoll commented that previously Rod Kerley had raised the issue
of noise caused by reverse beepers in the Loders Road area. Russ
wondered if it would be possible for Abigroup to use the 'strangled duck
beepers' used by Boral to reduce noise.
Cr Anne Shaw advised that LMA has been working with Councillors
regarding the shared use path extension to Mornington and that council
had been presented with six options. Cr Shaw commented that the
council's preferred option is Option F.
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8.
General business
•
10.
Cr Colin Hampton commented that a number of residents had raised
concerns about mud on roads near Quarry Road. He added that the mud
makes roads slippery and dangerous and the matter was being worked
through by Abigroup and Council officers.
Next meeting
Peninsula Link Info Hub
Level 1, 405 Nepean Highway, Frankston
7:30am on Tuesday 16 August 2011
Action Items
Action item
Date
Update on wider network
16/02/10
issues from VicRoads.
Responsibility
LMA
Status
LMA to expedite
timing of VicRoads
presentation.
VicRoads
representative
confirmed for
August.
VicRoads
representative
confirmed for
August,
Date to be advised.
15/02/11
Provide a briefing on
road access to the Port of
Hastings.
LMA
15/02/11
Presentation at future
CAG meeting re: traffic
modelling (in particular
EastLink and Peninsula
Link).
Provision of the footpath
on the north side of
Baxter-Tooradin Road
under the freeway
bridge.
Mud on road near Quarry
Road.
All CAG members to
email Kirsten a list of
queries to be sent to
VicRoads to determine
LMA
15/03/11
19/07/11
19/07/11
LMA
On-going. CAG
members will be kept
updated.
LMA/Abigroup
LMA to follow-up with
Abigroup
Completed
ALL
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19/07/11
19/07/11
19/07/11
the most appropriate
person to present to the
group.
Previous minutes to be
amended to alter Russ'
comment regarding the
Auditor General's report
from high risks to low
risks.
Are strangled duck
beepers able to be used
on Abigroup
vehicles/machinery?
Concern regarding
flooding in the
surrounding area as a
result o f t h e diversion of
Tamarisk Creek.
LMA
Completed.
Abigroup
'Quackers' are
considered for use on
Abigroup plant and
equipment on a case
by case basis (i.e.:
during night works).
Abigroup
The Tamarisk Creek
bridges are designed
for a one in 100 year
flood event. The
construction of
Peninsula Link is not
expected to worsen
flooding in the
Tamarisk Creek area.
MUNICIPAL E M E R G E N C Y MANAGEMENT
PLANNING COMMITTEE
MINITES O F S P E C I A L MEETING H E L D
Wednesday 27th July 2011
at 4:00 pm
At the S E S
32 McCulloch Avenue, Seaford
PRESENT
Graham Hayden
Peter Rowley
Brian McMannis
Adel McMannis
Lyie Clauscen
Jason Baldwin
Geoff Gumming
Frankston City (MERO)
VicPol - Frankston (MERC)
SES - Frankston
SES - Frankston
Frankston City (Asst MERO)
Frankston City (Municipal Fire Prevention
Officer)
Frankston City (Emergency Management
Officer) Deputy MERO
APOLOGIES
Apologies submitted
Cr Bolam
Liz Daley
Paul Carrigg
Andrea Spiteri
Nyree Parker
Katherine Ferry
Craig Alford
Andrew Whitehead
Ossie Martinz
John Williams
Michael Craighead
Frankston City (Mayor)
Frankston City (MRM)
Frankston Fire Brigade
DHS
Peninsula Health
Peninsula GP Network
Red Cross
Victoria Police
Frankston City
Welcome
Graham Hayden welcomed everyone to the meeting.
Municipal Neighbourhood Safer Places Plan- 2011 (MNSPP) (See attached)
Graham referred members to the Draft Plan that was circulated with the notice of
meeting.
Geoff Gumming, Deputy Municipal Emergency Resource Officer, provided
background information relating to the process undertaken in the review of the Plan.
The review process involved two stages:
027
stage one
Review existing Neighbourhood Safer Places (NSP's).
As there are none in the current Plan, there are none to review.
Stage two
Determine the need for new NSP's
It was the view of the Working Group that having considered the various factors
referred to in the MNSPP - 2011, there was no requirement for NSP's at this time.
This decision was further reinforced by the fire prevention works undertaken as part
ofthe Municipal Fire Prevention Plan 2011- 2014 in the Langwarrin and Langwarrin
South areas to reduce fuel loads on roadsides.
In addition. Council has undertaken the preparation of Fire Management Plans for six
key Natural Reserves. The plans were endorsed by Council at the meeting held on 4
October 2010 (OM 196)
Further, an additional six plans are proposed to be developed in the 2011/12 financial
year.
Implementation of these Plans by Council's Natural Reserves Team in coming years
will further reduce the requirement for NSP's
In considering the designation of NSP's Council and CFA had strong regard to
wildfire risk in the City.
Frankston City is predominately a residentially zoned area and consists of only small
fragmented pockets of higher risk areas exposed to wildfire.
These areas were subject to thorough investigation as to possible designation as an
NSP.
A Tabletop exercise was undertaken by a Working Group comprising:
•
•
•
•
Deputy MERO - Geoff Gumming
Municipal Fire Prevention Officer - Jason Baldwin
Officer in Charge Frankston Fire Brigade - Paul Carrigg
Natural Reserves Team Leader - Alan Wallis
The process was guided by Phil Craig, CFA's Project Coordinator, Township
Protection Plans.
Council's Municipal Fire Prevention Officer Jason Baldwin informed the meeting that
the exercise involved discussing areas of high risk and whether NSP's would be
suitable in these areas.
Factors taken into account included:
•
•
Access/Egress
Fuel Loads of surrounding vegetation
028
•
Fire Intensities, flame height and radiant heat associated with the vegetation
in these areas.
In addition, the Working Group utilised Frankston Municipal Area CFA Precincts Precincts across Frankston are predominately township and suburban living and
farming and rural living. The areas identified most at risk are the interface living and
bush and parks precinct. Only a small section of the municipality fits into these
precincts.
Jason indicated that it was the unanimous view of the Working Group that having
regard to all factors, it would not be suitable to propose any NSP locations for CFA
Assessment at this time.
Further, it was proposed we continue to:
•
•
emphasise the importance of residents having a Bushfire Survival Plan;
develop and implement fire management planning under the Integrated Fire
Management Planning (IFMP) framework;
Also, Council and local brigades are committed to achieving good fire safety
outcomes and deliver fire safety programs to Frankston City.
Jason advised that as residents of Frankston live outside the bushland, and not in the
bush, he sees no requirement for NSP's in Frankston. He further advised that the
Municipal Fire Prevention Committee (MFPC) met last evening and unanimously
endorsed the Plan.
Geoff noted that the updated plan would be placed on Council's web site.
Moved Peter Rowley and seconded Brian McMannis:
That the MEMPC:
•
•
endorse the MNSPP - 2011; and
Council be advised accordingly.
Review - Municipal Emergency Management Plan (MEMP)
Graham referred to the draft framework circulated to members in the past week for
comment in relation to a review of Council's MEMP. This has been prepared in
consultation with the consultant Paul Jerome of EMCS, to improve the structure of
the Plan. Currently the document is considered to be difficult to utilise in that
elements of the plan are spread throughout the plan. The aim is to present the
material in a logical functioning format. It will comprise three parts as follows:
Part A
Emergency Information.
Part B
Policy Information
Part C
Appendices and Reference Material
Further, the conduct of recent exercises had demonstrated to merits of having
checklists for various roles to be performed by officers and for these to be
incorporated into the Plan. It is intended to build on the checklists prepared as part
of the Exercise Grimes.
029
Other Business
Peter Rowley shared with the meeting details of a project he had been undertaking
as part of his role with Victoria Police in regard to the application of the Human
Rights legislation. Peter suggested that this had application in the emergency
management area, for example where we have an impact on the movement of
people. It was his view that this could form part of a Sub Plan to the revised MEMP.
Peter agreed to share details with the Committee for consideration.
Graham thanked members for their attendance.
Meeting closed at 4.40pm.
MIIVUTES O F
F R A ] \ K $ T O I \ SUSOIVO F R I E ^ D i S H I P
ASSOCIATIOIV M E E T I N G
H E L D 0 ] \ T U E S D A Y , 2 AUGUST 2011
II\THE
ACACIA ROOM A T T H E C I V I C CEIVTRE
PRESENT:
PETER PATTERSON, MARGARET PATTERSON, BEV HANNAN, SORIN IONASCU,
SIMON HAST, FRAN MENTING, BILL OLDJOHN, THERESE SAKAMOTO
APOLOGIES:
KEN ANDERSON, MIRELLA IONASCU, SAM WARRINGTON
GUEST:
STEVE & VIC WALKER, VIC WEBSTER AND
KYLIE WOOD - EVENTS CO-ORDINATOR FCC,
Peter welcomed everyone to the meeting.
Sam called in briefly to drop off some items he had bought from the lOOyen shop.
C o n f i r m a t i o n of M i n a t e s
Moved Margaret Patterson, seconded Sorin lonascu
That the minutes of the meeting held on 5 July 2011 be confirmed and adopted.
Carried
Treasurer's Report
The Financial Statement for June was distributed to the meeting.
Bev - June statement did not have interest - added to the statement distributed $5.02. $ 5623.00 from
Frankston (accommodation and expenses) - needs to be treated as a debtor as dated June.
Moved Bev Hannan, seconded Margaret Patterson
That the Financial Statement for July be accepted and that accounts from Sam Wanington, Kites for
Kids and Peter Patterson be passed for payment.
Carried
30*'* Anniversary
Peter introduced Kylie to the meeting, explaining that Kylie is the Co-ordinator of the Events Team at
Council. Peter distributed a budget that he had put together and also one that Kylie had produced.
Peter advised that both he and the Mayor had written to the Mayor of Susono stressing the importance
of him attending the 30* Anniversary - so they are probably discussing this, but have not heard from
them so far.
Peter referred to the budget he has put together. $22,500 from FCC. Discussed the items on the
budget.
031
Frankston Snsono Friendship Association
2 August
2011
Kylie - suggested 11-5pm or 4.00pm on the Saturday.
Jo showed the committee the kite that she has created with the Susono logo. Have made 12,
completely waterproof - will never wear out.- kids will be able to put anything on them that they like. Jo
advised that she has put a page on her website. The kite sets for the kids have an information sheet in
them with directions on how to decorate them - will end up with 12 large kites and 24 wind socks and
some extras for committee if they want to decorate.
Peter - in terms of the kite activity - what would you envisage doing that would be an activity?
Jo - They could do a Rikaku battle. Jo explained how this would work. Jo stated that she also has
ordered an inflatable car that can go on the beach and people sit in and have their photos taken. We
can set up a table and they can make kites on the day.
Peter - just trying to work out times, amusement and engagement.
Kylie - 1 recommend the event be held at Kananook Creek Boulevard. It is more sheltered than the
foreshore and newer. We could use the lower deck carpark and boulevard. Kylie gave out a copy of
an old site plan used for another event to give people an idea of how it could be laid out. Kylie gave out
list of possible activities.
Peter -1 have booked Toshi - various options - for about 45 mins $1200 - probably perform toward
the end of the day and maybe a short opening performance. So for $17001 can, get two performances.
We still don't know if Susono will be sending out a performing group -1 would guess that they will.
Steve suggested we could have the big drum.
Kylie - don't know what people think about the location - we have used it for a few events - a more
intimate area, so if you don't have huge numbers - it would look better. Sandsculpting will also be on
at that time. Their theme this year is Toytopia - so toy sandsculptures. You would not need to bring in
toilets, although may have to bring in generators.
Peter queried if this site would be ok to fly kites?
Jo - not really. Kylie suggested across the creek on the grassed area.
Peter went through Kylie's list of activities. Peter to still to catch up with lady who used to run the
Docklands Japanese Event. We will follow Yumi up. I am mindful that if the mayor does come, we are
committed to put on something a bit special. We need to get these things happening. Peter thanked
Jo for her efforts - have done a great job.
Action: PP/KW
Steve suggested Ikedo guys - in addition to karate.
Kylie suggested having something like what we have at Waterfront Festival - a challenge arena.
Peter queried whether the kids could do something and Therese advised that they could do dance.
C32
Frankston Susono Friendship Association
3 August
2011
Steve - we could ask JTB to run a stall.
Peter - we will send out invitations. I need to get an understanding of what costs are involved for
marquees.
Kylie - roughly a 3x3 costs about $180. With stallholders, if they are going to charge to run an activity
or sell something, then you charge them a fee - cover the cost of marquees or make a little out of it. I
can work out how many marquees you can fit in. Even if they have their own marquees, I would still
charge them a site fee. You need to be able to cover your costs. At Kananook Creek Celebration Day,
food vendors paid $200 to be there.
Action: KW
Peter -1 would be wary of them using their own marquees - in case of wind etc.
Sorin - maybe we ask that they use ours as we want it to look uniform.
Peter - If we have 12 marquees, hopefully we can fill these, we might make $2000?
Kylie - you will need a stage - around $2000 - PA - $1000 - you might be able to get away with ours.
If you need power, there would be the cost of leads - testing and tagging. You could probably get
away with no security. You will need some traffic management to close the carpark - might be able to
get away with council staff. Marketing is your big thing - realistically you would need to spend $5k -1
can try and get local paper to sponsor - or get a discount.
Action: KW
Peter - we might get SOFA to buy a whole heap of Japanese festival things to ship back.
Kylie - you need colour. Canoeing is another thing that would add interest. Roughly the launch of the
Boulevard cost $23000, so you are not that far out. Need to work out some rough costs for the
activities.
Peter - then we fill in the gaps. Megumis would come in perhaps.
Bev stated that we would need to approach Megumis and Peter suggested we approach him now so
that we can look elsewhere if we need to.
Action: BH
Sorin - we would need to be careful about keeping the food cold.
Sushi Sushi is another. Kylie commented that a cool room would cost about $180, if needed and that
they would need to be registered with Council's health department.
Peter -1 have had a little contact with Australian An"ow - Deputy CEO talking to counterparts in Japan
about sponsorship of some activities, so might be able to get a bit of money there.
Peter - We need to get the kites to the schools. I wrote a piece that I sent to you Jo which I hope you
included. Peter asked Therese if she could distribute these to schools. And if anyone on the
committee feels like decorating one of them, they can take one.
Action: TS
Kylie - We could give one to Cube37 for them to work on. If we could get them involved that would be
good too.
Action: KW
Frankston Susono Friendship Assoriation
2 August 2011
30th Anniversary Dinner
Peter - Looking at having it at the Arts Centre. Depends on a couple of things - whether the mayor
comes and then Consulate General will add some money. We could get the school band to come and
play or the guy who played at the yacht club. We need to get invitations out soon. I did distribute a
potential list a couple of meetings ago and we need to send out to these people - Council needs to be
issuing invitations as soon as possible. We need to find out for sure if the mayor is coming - so that we
can settle on the venue. I will talk to the Consulate General and see what the situation is if he doesn't
come.
Action: PP
Peter thanked Kylie for coming along.
Delegation V i s i t
Peter advised he has been some issues getting accommodation in the Kyoto and Nagoya areas.
Therese advised that she was happy to book motels.
Peter - biggest problem is Sunday and Monday nights. We need 14 twin rooms. We still have the
backup of accommodation in Tokyo, which we haven't cancelled yet.
Jo asked how many kites you want to take with you? 2-300
Discussed sending goods over to Japan - best through Australia Post. Steve - On 16*^ August
headbands will be finished - and 1 want to post these off and various other things. Peter to send Steve
the postal address for SOFA. We need to keep a tally of how many boxes have been sent and what
has been sent in them.
Action: PP/SW
Peter read out the list from Mrs Masiama of goods to send to Japan. Peter gave to Bev to have a look
at.
Karina Gibbs who is coming with the T-shirts on Thursday night is also bringing some samples of vests,
so we might be able to get these. Bill will ask Lea what she has done regarding the vests -12.
Action: BOJ
Peter - do we want to talk about Tokyo and staying there?
Margaret -1 am just a bit concerned about the earth tremors.
Peter - one possibility is that we do stay in Tokyo for at least 1 night and then head south, but not do
Takiama. The issue is in the accommodation because it is a holiday weekend. Everyone will be
heading south to Nagoya and Kyoto. People will be heading home on the Monday. If we try to get
Kyoto as our base, gives us the ability to do a number of things and go to various places from there.
Might be better for all concerned if we get to the hotel, drop our bags, have a rest and not put the group
under too much stress and then the next day we head south.
Peter and Simon to do a search for accommodation in Kyoto for MonH'ue/Wed. Leave Tokyo
9.00 a.m Activities in Kyoto on the Monday arrive between 10-12.00pm. Tuesday - people's c
Hiroshima, Kunizowa, Wednesday is people's choice - do Nara or Osaka - so there will be a n
options people could choose from over 2 days. Thursday morning Kyoto station. School gro
led by members of the committee.
Action: PP/SH
Frankston Susono Friendship Association
2 August 2011
Sister Schools
Therese - no news to report
Susono Schools Visit
Therese - host families are organised - and Fran and Sam are hosting the chaperones. Thank you for
the $150 for the welcome and farewell. Booked Derinya stadium for the welcome and on the Sunday
from 3.00pm and will do farewell at Derinya also. Don't need much food at the welcoming party. They
leave Frankston on the Monday. I need to confirm with Frankston High School about visiting them.
May need the Community bus
Action: TS
Speech Contest
Therese - forms have gone out and entries close in a few weeks time. It will be similar to last time.
Peter- can someone make contact with Mr Isaka about his involvement? Therese will get onto this
more after Susono kids have left. Will need to round up the trophies - Bev to pick these up.
Action: TS/BH
Helping J a p a n
On 20 August we will be having a BBQ to raise money for Japanese Disaster Relief Need a tarp from
10.00 to 2.00pm or maybe 3.00. Simon will check with school if he can get the bbqs. Peter has a
marquee. How many sausages - 500, onion - 20kg. Fran to check at Mt Eliza about the onions.
Drinks - Peter has a box of coke left over. Fran will get bread from Vietnamese bakery. You can go to
coles and get a card so that you can get things cheaper - Fran to send link to Peter to apply. Fran is
going to approach Safeway - see if we can get things cheaper from there. Need trestle tables -1 think
last time we had 4. Bev has some trestle tables.
Action: FM/SI
IVew F S F A W e b s i t e
No news on the website. Site is not live yet - needs to be published. If we can link to SOFA website it
will liven up a bit.
S o c i a l F u n c t i o n - C h r i s t m a s i n August
Peter - This Saturday night is the get together at our place. Probably $20 a head for fundraising.
Anyone who has not RSVPd to do so prior to Saturday.
GEIVERAL BUSINESS
Peter - Don't forget Thursday night at Baxter - Karina Gibbs coming along and bringing sample of the
shirts.
Meeting closed 8.35pm
Next meeting 6 September 2011
COUNCIL CHAMBERS
035
GOOIô
Community
Respect
E,\ccllcnce
Accountability
Teamwork
V j r i \ . X _ . / \ 1 Sustainability
We tal<e responsibility for our performance, development and safety.
Meeting Minutes
Date: Tuesday 9* August
Time: 6:30pm
Venue: Frankston City Council Chambers
Obbie Ref: Al 084994
Subject: Soccer Liaison Committee
I Desired Outcomes:
'address any issues.
Discuss issues impacting soccer within the municipality and agree upon aaions to
Attendees: Cr Colin Hampton - chair, Jacquie Anderton - FCC, Troy Lyons - FCC, Willy Lynn - North
Seaford SC, Chris Attard - Skye Untied SC, Rob Harrington - Peninsula Junior Strikers, Linda Gonzalez Peninsula Junior Strikers, Darryl Kennedy- Bayside FA, Wayne Brown - Bayside FA, Colin Nicholson Baxter Soccer Club, Bruce Mitchell - Peninsula Strikers, Mark Brandon - Peninsula Strikers, Neil
Southerington - Pines Soccer Club, Garry Hodgson - Pines Soccer Club, Maria Berry - FFV, John Heskins
- Langwarrin Soccer Club.
Apologies - Michael Woodward - Kicking Goals.
Actions:
No
Item
Introductions
Welcome and Introduction of all attendees
Overview o f t h e evening agenda and meeting purpose
CH
•
Previous minutes to be accepted:
First - Colin Nicholson
Second - Bruce Mitchell
Minutes carried
Tribute to Steve Wallace
Steve Wallace from Langwarrin Soccer Club and Bayside FA
recently passed away. Steve was a founding member o f t h e
Soccer Liaison Committee (SLC) and has contributed
substantially to Soccer on the Mornington Peninsula.
CH
•
1
Owner
Requir
ed
CompI
etion
Date
Comments/
Actions
The SLC would like to honour Steve Wallace with 1 Minute
silence.
Think Sustainably - Make meetings productive
Think less stress - create space between meetings
036
Community
Respect
E.xcellence
Accountability
Teamwork
GREATs ustainability
We take responsibility for our performance, development and safety.
We wori< together wilh others to achieve a shared outcome.
SRV Grant applications - SWG - Seaford United Lights
The Seaford United lighting application was resubmitted for
round 5 of Strengthening the World Game. The application
was enhanced with a lighting design and suggestions from
SRV officers. Plan B electrical services provided the lighting
design. The design indicated there was an issue with the
lighting capacity, where a switch needs to be installed to
alternate between new lights and the previous installed
lighting.
24 applications were received for Round 5 of Strengtheing
the World Game (SWG). Funding has become competitive,
with the projects being prioritized higher if they are ready to
go. Eg lighting designs.
Investigate if solar power is an option for sports lighting and
use in pavilions?
Bayside FA decided not to partner the Seaford Lighting
project because they concluded that lighting Pitch number 2
was of no benefit to the association.
J.A
M. Berry
M.Brandon
J.A
Invite
representativ
e from
Environment
department
to present on
Solar power.
D.K
New lighting installations must conform to Australian
Standards f o r t h e determined use. Eg competition lighting is
100 lux.
J.A
Sustainable Sports ground application
Council has submitted an application to SRV for $40 000 for
the resurface of Pitch number 4 at Baxter Park. If successful,
the pitch will be converted to warm season grass which will
assist with the drainage problem experienced this season.
Sports Development Plan
Angle Reid is seeking feedback on the sports hierarchy for
facilities. This hierarchy will feed into Council's asset
management system and will eventually assist with
determining a level for which facilities will be maintained
to.
2 feedback submissions were received from Frankston City
Soccer clubs.
There was a general feeling of confusion within the
assembly and misunderstanding o f t h e hierarchy and its
purpose.
T.L
J.A
J.A
SLC
Council
Officers to
organise a
briefing with
Councillor
Hampton to
discuss the
hierarchy and
the relevance
to the SOP
037
Metropolitan Local G o v e r n m e n t s ' Waste Forum
^
Minutes
Date: 11 August 2011
Location: Marriot Hotel. Melbourne
Attendance:
Councillor R e p r e s e n t a t i v e : Cr. Heinz Kreutz (Boroondara), Jo Anderson
(Brimbank), Cr. Collin Ross (Cardinia), Cr. Beverley Hastie (Casey), Cr. Colin
Hannpton, (Frankston), Cr John Kelly (City Greater Dandenong), Cr. Burhan Yigit
(Hume), Cr. Arthur Athanasopoulos (Kingston), Cr. Graeme MacMillan (Manningham),
Cr. Catherine Gumming (Maribyrnong), Cr. Paul Klisaris (Monash), Cr. John Kavanagh
(Moreland), Cr. Melina Sehr (Stonnington), Cr. Bill Pemberton (Whitehorse), Cr. Sam
Alessi (Whittlesea), Cr. Alison Clarke (City of Yarra)
Council O f f i c e r s : Russelt DaHing, Vincent King (Banyule), Sam Di Giovanni, David
Crowe (Boroondara), Neil Whiteside (Brimbank), Misty Johannsen (Cardinia), Jorja
Smith (Casey), Chris Lo Piccolo, Sue Phillips (Darebin), Rod Tanner (Frankston), Phil
Robertson (Greater Dandenong), Kaylene Johnson (Hobsons Bay), John Kelly
(Kingston), Alwyn Babb (Hume), Geoff McMeeken (Knox), Drago Lijovic, Nando
Castauro (Manningham), Jodie Maxwell (Maribyrnong), Wendy King, Damian Thorp,
Nelly Belperio, Vivienne Fraser (Maroondah), Ron Nelson (Melbourne), Greg Wood
(Melton), Joe Lunardello (Monash), Greg Mulcahy (Moonee Valley), Fred Harrington
(Moreland), Michelle Martin, Natasza Purser (Nillumbik), Mauro Vella, Noel Kiernan
(Port Phillip), Ian Smith (Stonnington), David Huf (Whitehorse), Peter Ali (Whittlesea),
Maurice Stabb (Wyndham), Lisa Coffa (City of Yarra),
MWMG BOARD MEMBERS:
Dir. Nick Harford
Dir. Dick Gross
MWMG STAFF: Rob Millard (CEO), Vern Steele, Graeme Stewart, Zandy Tibballs,
Hamish Walker, Yolanta Baran-Kamp
M i n u t e S e c r e t a r y : Matt Nelson (MWMG)
O t h e r s : Stan Krpan, Megan Hill, Jan Van De Graaf, (SV), Ruth Barendse (Ministers
Office), Jo Clarke (DSE), Ben Morris (MAV)
A p o l o g i e s : Cr. Craig Langdon, Cr. Tom Melican (Banyule), James Long, Peter Gheller
(Bayside), Cr. Geoff Ablett, Michael Jansen (Casey), Cr Tim Laurence, Libby Hynes
(Darebin), Graham Hayden (Frankston), Cr Jim Magee, Rachel Olliver, Greg Petrie
(Glen Eira), Cr. Angela Altair, Peter Gaschk (Hobsons Bay), Cr David Cooper, Ian Bell
(Knox), Robert Palmer, Mark Siantis (Maribyrnong), Cr. Les Willmott (Maroondah),
Marianne Di Giallonardo (Maroondah), Cr. Cathy Oke, Cr. Ken Ong, Geoff Robinson
(Melbourne), Cr. Bob Turner (Melton), Cr. John Sipek (Moonee Valley), Cr. Peter
Perkins, Lisa Pittle (Nillumbik), Cr. John Middleton (Port Phillip), Steven Relf
(Stonnington), Ben Harries, Brad Byrne (Whittlesea), Ian Barnes (Whitehorse), Cr.
Cynthia Manson, Mehrdad Tezengi (Wyndham), Kim O'Connor (City of Yarra), Cr Tim
Heenan, Graham Brew (Yarra Ranges), Dir. Francesca Lee (MWMG), Dir. Anne Dalton
(MWMG), Clarissa Forster, (MWMG), Cameron Frazer, Karen Cosson (SV), Mike
Gooey, Nathan Malin (DSE)
038
I n t r o d u c t i o n : Cr Heinz Kreutz opened the meeting, indicating Cr Bill Pemberton (Deputy
Chair) would take over on arrival. He also advised that Cr Cynthia Manson has resigned as chair
although remaining as the councillor representative for Wyndham City Council.
Confirmation of Minutes of Last meeting:
There were no objections and the minutes were accepted.
MWMG Board / CEO Update:
The Chair of the MWMG board Heinz Kreutz provided an overview of recent Board activities and
a retrospective on the activities of the group over the last 12 months. Key activities included:
1) Procurement for the North West Organics Contract, development for a South East Organics
Tender and management of Organics Overflow Contracts.
2) Progress with regard to legacy issue legal cases
3) Ongoing projects and capacity building activities
The response from the Minister to the Forum's levy reinvestment paper was provided indicating
support for local govemment and the management of MSW. The letter referred to three initiatives
that have already been put in place:
1) $333,000 from the Driving Investment in New Recycling Fund for a project to collect
Expanded Polystjrene at 9 transfer stations in metropolitan Melboume in collaboration with
MWMG.
2) Continuation of the $5.5 million Metropolitan Local Govemment Waste and Resource
Recovery Fund administered by MWMG
3) Provision of additional core resources for MWMG following the MWMG Capacity and
Capability Review led by DSE.
Cr. Bill Pemberton took over chairing the meeting at this point.
The CEO of MWMG, Rob Millard, presented more detail on the items contained in the Minsters
letter, he also spoke with regard to the various reviews that have recently been undertaken or are
under way at the moment. He indicated that there were a number of topics that were worthy of
discussion and presentations at the Forum in the Future that would be discussed at SPAG and
TARG as future Fomm Agendas are developed.
Rob also drew attention to the launch of MWMG's new website (www.mwmg.vic.gov.au). the
"Taste of Waste" induction booklet and the MWMG e-news. It was noted that the newsletter would
include a call for council officer representation as Fomm Advisory Members on TARG.
Further details are in Rob's presentation which is provided with these minutes.
TV and Computer Product Stewardship
Nick Harford from Equilibrium (also MWMG Board Member) provided an update. The national
framework legislation for product stewardship has received royal ascent. The regulations for the TV
and Computer scheme are under development and the next step is for the draft to be released for
public comment. Further details are in Nick's presentation which is provided with these minutes.
Sustainability Victoria Review
Stan Krpan, General Manager Govemance Sustainability Victoria, presented on the current intemal
review of Sustainability Victoria. The review is due to be completed by the end of August. Further
detail can be found in the presentation provided with these minutes.
3n
Open Forum Discussion
Motion - Cr Colin Hampton (Frankston CC) provided the following motion: "That further to the
resolution of the MWMG Fomm of the 2 June with respect to the Landfill Levy, the Minister for
Environment and Climate Change be requested to provide details of:
a) the amount of funds that have been collected since its introduction and what the funds
have been used for.
b) the estimated funds that will be collected in 2011/12 and 2012/13.
Further the Minister be requested to ensure that all Landfill Levy funds collected from Local
Govemment be provided back to Local Govemment for waste programs, projects and
infrastmcture"
The motion was debated and Cr Hampton agreed that the final paragraph should be removed:
"Further the Minister be requested to ensure that all Landfill Levy funds collected from Local
Government be provided back to Local Government for waste programs, projects and
infrastmcture"
The motion was put and carried.
Boroondara City Council
Cr Heinz Kreutz presented on the City of Boroondara - Review of Waste Minimisation and
Recycling Strategy 2011 -2016. This review included survey of the community which received
responses from 8000 members of the community. The results have been utilized to develop the new
strategy. Further detail can be found in the presentation from Heinz provided with these minutes.
Council W a s t e W i s e Presentations
Maroondah City Council received silver accreditation and Wyndham received bronze accreditation.
Details of their achievements are in the Waste Wise presentation provided with these minutes.
Other Business
Fred Harrington from Moreland City Councils was congratulated for receiving the Medal of the
Order of Australia (OAM) for services to his local community.
Next Meeting & Close
Next Ordinary Meeting of the Fomm is to be held on Thursday 13 October 2011 at 6:15pm (meal) with a
7:00pm start. The Forum will be held at the Melbourne Marriott Hotel, Cnr Exhibition & Lonsdale Street,
Melboume, Vic, please RSVP for catering purposes.
Cr. Bill Permberton thanked the Fomm for their participation and attendance.
Meeting closed at 8:45 pm
Community
Respect
E.xcellence
Accountability
Teamwork
T- A -p'"tegricy •
L r r v J l l / Y 1 sustainability
GOOI^b
We work with our community for the best interests of current and future ger
We work together with others fo achieve a shared outcome.
Meeting Minutes
Date:
17 August 2011
Time:
1:30pm to 3:00pm
Venue
Acacia Room, Civic Centre, Cnr Young and Davey Streets,
Frankston.
Subject:
Community Safety Strategy Steering Committee
Ref:
Al089579
Attending
Dr Gill Kay - General Manager Communities, Frankston City Council
Chris Rodda - Senior Projects Officer, Urban Strategy, Frankston City Council
Steven Dickson - Manager Compliance and Safety, Frankston City Council
Melissa King - Community Safety Coordinator, Frankston City Council
Gillian Turnbull - Community Safety Officer, Frankston City Council
Mark Whitby - City Life
Apologies
Ken Rowe - Community Representative
Christiaan O'Dea - Department of Justice
Cr Sandra Mayer - Frankston City Council
Cr Christine Richards - Frankston City Council
Heidi Dixon - Principal Social Planner, DPCD
Janice Raux - Regional Executive Support Officer, DPCD
Sally Prideaux - Senior Landscape Architect, Frankston City Council
Claire Williams - Peninsula Community Legal Centre
Inspector Jeff Millar - Victoria Police
Senior Sergeant Cecily Allan - Victoria Police
Lucinda Lilliard - Frankston Youth Council
Actions:
No
Action Point
Owner
1 . Gillian Turnbull presented the costs of crime research undertaken by
Essential Economics. The meeting attendees questioned that
reputational costs could not be provided.
Action: Gillian to arrange a meeting with Essential Economics to
discuss further.
Gillian Turnbull
The group identified additional invitees to, be sent invitations to the
Community Safety Stakeholder Forum.
Action: Gillian to send out invitations to additional invitees.
Gillian Turnbull
2
Community Safety Strategy Steering Committee - Minutes - April 6, 2011
041
GOOQ,
Community
Respect
E.vccllcnce
AccounCabUicy
Teamwork
GREATs ustainability
FFV and FIFA synthetic sports surface seminar
The seminar was well supported by clubs, councils, and
contractors with about 80 in attendance.
M. Berry
FIFA see "Football T u r f as an alternative to natural turf.
M.Berry
The major component of the maintenance cost is staff
labour. Eg sweeping the surface, keeping it free of debris
ect.
M.Berry
Lifespan of synthetic surface is between 7-12 years,
depending on the amount of use and level of maintenance.
M. Berry
The replacement cost is significantly less than the
installation cost, approx 350K.
Peninsula Senior Strikers Soccer Club
Peninsula Senior Strikers Soccer Club presented a series of
issues concerning the future growth of the club which
include:
1. The club is at capacity with their membership and
the pavilion needs to be upgraded in order to cope
with their anticipated membership increase.
2.
Council
officers to
prepare a
cost
comparison
between
synthetic and
natural turf.
M. Berry
M.Brandon
M.Brandon
Inadequate facilities for female participation
M.Brandon
3. Their current facilities and number of fields will not
cope with the expected increase in participation from
the Junior club.
M.Brandon
An option could be to convert the dog park area into soccer
fields.
The issue in the past has been the movement in the surface
due to the area being an old tip site.
PSSC are requesting Council to conduct an assessment on
the feasibility of converting the dog park area into soccer
pitches.
Other business
Question from Bayside FA asking what is Council's position
on competition lights?
Council and SRV recognise the importance of training lights
and support them the priority as they have a positive effect
on participation.
M.Brandon
Council
Officers to
investigate
the options
available to
undertake a
feasibility
study of the
dog park.
D.K
J.A
CH
The Monterey Recycled Water scheme will be completed by
201 2/201 3 and will be class A. Investigations are still
continuing on whether recycled water can be taken to
Lawton Reserve.
Meeting Closed 8:45pm
Next Meeting: Tuesday 8'" November 2011
042
GOOlô
Community
Respect
E.xcellence
Accountability
Teamwork
GREAT Sustainability
We work with our community for the best interests of current and future ger
Next Meeting: 21 September 2011 at 1:30pm, Acacia Room
Community Safety Strategy Steering Committee - Minutes - April 6, 2011
043
FORESHORE ADVISORY COMMITTEE
MEETING MINUTES
Tuesday 23rd August 2011
Acacia Room
Present:
Sonya Sheppard, Pat Bentley, Ron Rae, Glenn Firth, Ginevra Hosking,
Elizabeth Bayer
Council:
Cr Mayer, Lee Halkias, Clare Warren (CIW)
Chairperson:
Dennis IVIason
Guest Speaker:
Chris Wain
Apologies:
Christine Smith
No
Items
1
Apologies
2
Welcome & Introductions
Owner
Comments/
Action
DM
LH/ FAC
The FAC welcomes its 2 new members Elizabeth Bayer and
Ginevra Hosking. Ttie FAC also welcomes back Glenn Firth and
Ron Rae who have successfully re-nominated for the FAC.
The FAC also welcomes back former member Chris Wain to
thank him for his assistance in the Clean Beach Awards and to
help FAC celebrate their recent win in the awards.
All members introduced themselves and described their
backgrounds and interest in the Foreshore.
3
Clean Beach Awards
LH
"
LH briefed the FAC on the Keep Australia Beautiful Clean
Beach Awards where FCC won the following categories:
" FAC won the Community Leadership Awards for its work on
the Seaford Lifesaving Club
" Frankston Foreshore won the Friendly Beach Award for its
infrastructure, the Visitor Information Centre, playground
events and presentation at the Waterfront.
" Kath Hassell from the Frankston Beach Association won the
Dame Phyliss Frost award in recognition of her contribution
and conservation work on the Foreshore.
• Frankston City Council won the overall Clean Beach Award.
" LH Congratulated the FAC on winning the Community
Leadership award and thanked DM and CW for meeting with
the Judge and briefing him on the Seaford Lifesaving Club
A1087182 - Foreshore Advisory Committee Meeting - - Minutes 23 August 2011
044
community consultation and design competition.
CIW briefed the FAC on the process for the SLSC.
RR described difference between maintenance of buildings
and open space in KCC and FCC, noting that FCC was not
acknowledged for its assets.
GF suggested that the refurbishment of the Seaford Pier
should go ahead as a follow on from the SLSC works
GH inquired as to whether research and costings into the
Seaford pier refurbishment are still on file
LH
To follow up
CONFIRMATION OF PREVIOUS MINUTES
Moved - SS
Seconded-PB
RR enquired as to the context of Cr. Richards enquiry into
the view ofthe FAC on Jet Ski's when it is a Victoria Police
issue.
LH noted that Parks Vic had completed a Boating Zone
Review ofthe Bay and infrastructure and patrols had to be
implemented to enforce the new zones. This program is to
be gradual throughout each Council based on risk and Cr
Richards may have needed some Community support to
attempt to move FCC up the list.
Cr. Mayer noted that the Frankston Beach Association had
approached Cr. Richards to seek her assistance and support
on the issue.
LH also noted that a letter had been drafted to Parks
Victoria and Victoria Police seeking more assistance on the
issue.
DM enquired as to what the next steps are.
Cr, Mayer noted that she would provide feedback to the FAC
on any response regarding Jet Ski's.
Cr. Mayer
To provide
feedback to
FAC
Action List Update
EMO no update. Still awaiting final Geotech data to be
submitted to State Government.
GH noted that the Geotech data should be peer reviewed
before being submitted
CIW
To enquire on
status of EMO
Bitou Bush. LH updated FAC on Bitou Bush Project and the
planned commencement of works on Crown Land on October
18'^. Simon Denby or Mark Doyle from DSE would be
presenting an update to the FAC in Sept/Oct or Nov.
Bike path - no further updates
Foreshore interpretive signage - no further updates.
DM requested an update on Tenders for SLSC works and
status of project at next meeting
LH
To source
update from
Urban Strategy
Governance of Sophia's
LH noted that this item was to be removed from Action List
PB noted that she could not access the Open Space
Area/Deck and had attempted to speak to the Manager of
Sophia's.
To be follpwed up with Governance
Al087182 - Foreshore Advisory Committee Meeting - - Minutes 23 August 2011
77"
045
To inform
Governance
6
General Business
•
•
•
Overview of Frankston Foreshore for discussion. LH
presented a basic overview of Frankston and Seaford
Foreshore areas, key nodes, upcoming projects and
threats/challenges.
PB enquired as to feedback from FAC meeting to
Councillors.
Cr. Mayer noted that all minutes from Advisory Committee's
are sent to Councillors
•
PB suggested that Grey Saltbush should be planted at the
Revegetation site near the Landmark Bridge
•
PB noted that a lock on the toilet door below the VIC needed
attention
-
RR noted that the Foreshore area north of Riviera Outfall
was lacking maintenance and had become overgrown with
weeds and was a potential fire risk due to fallen Banksia's.
•
LH noted that FCC was to complete a Fuel Management
Assessment of 6 Reserves this financial year including
Seaford Foreshore
•
RR enquired as to whether SCOPE are utilised by Council
•
CW noted that various such programs are in place
throughout FCC and are managed by the Communities
Division
•
Cr. Mayer enquired as to whether the FAC had an
expectation with regard to the type of food service to be
implemented at the Keast Park development
•
RR noted that it Was to be a 40 seat cafe tender and that the
operator would have to fit out the interior
•
CW noted that it was to be a full service restaurant, a notch
above the Seaford Cafe
•
GF enquired if it was to be licensed
•
Cr. Mayer informed the FAC that Seaford Cafe had been
given approval to seek a license
•
EB - thanked the FAC for welcoming her and noted that the
Emu Gve. Foreshore entrance from Gould Street was being
well maintained by FCC,
•
GF noted that the Seaford Foreshore needed an updated
management Plan and offered his time to assist in its
compilation.
•
CW noted that data from the recently completed Flora and
Fauna Assessment would be included in any new
Management Plan and that FCC was considering the merits
of an overall Coastal Management Plan for all areas of the
Foreshore.
FBA
To liaise with
NR Team
LH
To fwd to
Infrastructure
LH
To inspect and
action
A l 087182 - Foreshore Advisory Committee Meeting - - Minutes 23 August 2011
046
•
LH noted that this was something that the FAC should
discuss at upcoming meetings
•
GH noted that the midden at Gulls Way had eroded
significantly in the last few weeks
•
GH noted that the last management plan for Daveys Bay
was in 1992 and wondered if the recent Local Area Plan
initiatives would encompass the Foreshore.
JK
To include
discussion on
Coastal
Management
Plans at an
upcoming
meeting
CIW
To follow up
with Liz Daley.
•
LH updated the FAC on recent developments in the
construction works at Keast Park
NEXT MEETING
Tuesday 20th September 2011
6.30pm-8.30pm
Acacia Room
Al087182 - Foreshore Advisory Committee Meeting - - Minutes 23 August 2011
/'
047
Frankston Community Fund - Committee of Management
Minutes of meeting held at 6pm on Tuesday 23 August, 2011
Frankston Gity Council
Attendees
Gillian Kay (Chair)
Liz Daley
Tony Wells
Anthony Walsh
Sandie Baskin
Fiona Cann (Minutes)
1.0
Welcome
General Manager Communities, Frankston City Council
Manager Community Development, Frankston City Council
Committee of Management Member
Committee of Management Member
Charitable Trusts Adviser, Lord Mayor's Charitable Foundation
Project Officer, Frankston Community Fund
Gill Kay welcomed all members of the Frankston Community Fund Committee
of Management.
2.0
Apologies
Apologies were noted from Ron Lyon, Committee of Management Member.
Councillors Cunial and Aitken were unavailable for the meeting.
3.0
Minutes of Previous Meeting/Actions Arising
Youth Sub-Fund
Liz Daley and Fiona Cann advised the first grants program will be held in May
2012 so a discussion with the Youth Council to gauge interest in a Youth SUIDFund grant process will be progressed in the next few months.
Volunteer Resource Centre
Gill advised that a Memorandum of Understanding between the Volunteer
Resource Centre and the Frankston Community Fund is not allowable for
taxation purposes so may not be useful to precede.
Consumer Affairs Victoria
Liz confirmed the Frankston Community Fund has received Fundraiser
Registration with Consumer Affairs Victoria.
Minutes of the Previous Meeting confirmed as an accurate record.
4.0
Moved Tony
Wells, Seconded
Sandie Baskin,
Motion carried.
Funds status and update
Sandie anticipates there will be $8K - $9K to distribute in the first grants
program in May 2012.
All
State Government, through the Office of Community Sector, has granted
$100K to the Frankston Community Fund with a further $200K pledged
provided the Fund raises $100K by 30 June 2012. The major fundraising
event to achieve this is the Spring Fundraising Ball on 3 September. Fiona
highlighted sponsors secured, auction items and strategies to increase ticket
sales.
5.0
Committee of Management Resignation
Fiona reported Committee of Management member Anthony Walsh has
resigned his position. It was agreed to advertise this vacancy in the local
papers.
6.0
Fiona Cann
Grants Categories
Pi8
FRANKSTON COMMUNITY FUND COMMITTEE OF MANAGEMENT
MINUTES OF 23 AUGUST, 2011
The Committee considered the five grants categories for the Lord Mayor's
Charitable Foundation and determined the grants categories for the Frankston
Community Fund should reflect the charities and needs in Frankston. These
could include Homelessness; Youth; Families; Aging; Disability. It was agreed
to categorise the area of focus of the charities working in Frankston for
presentation and decision at the next meeting.
7.0
Fiona Cann
Other business
No other business
8.0
Next meeting - to be advised
04n
FINANCE SUB
COMMITTEE
Monday 29 August 2011
at 4.30pm in tlie Acacia Room
Attendees:
Mayor, Councillor Kris Bolam
Chief Executive Officer - George Modrich
General Manager Corporate - Mick Cummins
Acting General Manager Assets - Matthew Cripps
General Manager Communities - Dr Gillian Kay
General Manager Development - Jane Homewood
Finance Manager - Kim Jaensch
Acting Accounting Services Coordinator - Nicole AuchettI
Acting Asset Planning Coordinator - Luke Ure
Apologies:
Councillor Colin Hampton
Minutes
Considered and resolved on:
1.
Monthly Financial Report for June 2011 - Unaudited
Meeting Closed at S.OOpm
050
FRANKSTON CITY COUNCIL
UNAUDITED JUNE 2011
FINANCIAL REPORT
CONTENTS
Executive Summary
Organisational Summary
Divisional Reporls^^^^
Capital Works
Financial Statements
June 2011
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5
19
24
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June 2011
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052
EXECUTIVE SUMMARY
OVERALL
A number of significant unfavourable variations have emerged over the last 7 months that have adversely affected Council's financial position including:
the Defined Benefits Superannuation call-up of $1.465M,
movement in depreciation charges due to asset revaluation of $1.866M
increased landfill legal costs of $0,371 M.
These unanticipated costs have been offset by additional income from sale of assets ($0.929M), supplementary rates ($260K), gifted assets ($10.733M),
capital grants for the Aquatjc Centre ($5.000M) and developer contributions ($634K).
These factors have led to the following year end outcomes:
an increase in the Operating Surplus of $5.352M to $15.204M, the increase in June is largely due to infrastmcture assets (drains, roads) received during
the year from significant development and recognised at year-end.
an increase in the underlying Operating Deficit of $0.807M to $2.911M.
The Underlying Operating result is directly attributable to operations and excludes items such as capital grants and contributions and non-monetary assets.
The underlying result is an Important indicator of Council's long-term financial sustainability, together with other indicators such as liquidity and debt ratios.
Whilst an underlying deficit In one financial year is not significant, the continued recording of deficits over a sustained period from Council's operations
gradually erodes the net assets of Council.
Council's full year underlying operating position has resulted in a deficit of $2.911M, this is a $0.807M unfavourable variance compared to the
original 2010/11 budget. This variance is due mainly to landfill legal costs $371K, additional employee related costs $1.970M,the
movement in depreciation $1.866M and other expenditure of $454K. These costs are partially offset by additional operational grants ($1.386K),
supplementary rates ($260K) and interest on investments ($227K).
It is noteworthy that Council's end of year position is also impacted on due to Council decisions made during the cun'ent year that have resulted
in additional spending, particularly in the Development division.
Achieving the full delivery of the capital works program has been a challenge during the year. The percentage ofthe Capital Wori(s Program
spent was 79% ($30.242M spent of a total $38.250M budget) and a gross $9.724M being carried fonward to 2011/12 (offset by $2.507M unexpended
grants).
Council has faced a challenging year with unforeseen costs impacting on Its overall financial position. The organisation Is moving Into an
environment of restrained budgets and a need to manage expenditure carefully.
OPERATING
Council's full year operating position indicates a surplus of $15.204M, this is a $5.349M favourable variance compared to budget. This variance consists of
a Divisional operating deficit of $203K and Non-Cash and Capital items of $5.553M surplus.
The Divisional deficit of $203K is mainly due to the unfavourable movement within the Council & CEO division through overspends in Council functions and
labour $95K and unforeseen legal costs in Organisation Development $72K. Communities and Development Divisions were overspent due mainly to labour
requirements and Council decisions made during the current year that have resulted in additional spending.
The Divisional deficit also takes into account various non-departmental items such as additional developer contributions ($634K), supplementary rates
($260K) and sale of assets ($929K), offset by the defined benefits superannuation call-up $1.435M and landfill legal costs $371K.
The favourable variance to budget also includes movements in non cash and capital items amounting to $5.553M. These include depreciation $1.866M and
non-cash developer contributions $5.733M. During the year depreciation has been higher than budget due to the significant
increase in assets from revaluations conducted at 2009/10 year-end. The revaluation process occured after the adoption of the budget which
resulted in the actual depreciation charge being higher than anticipated.
CAPITAL WORKS
Council's full year capital position indicates an overall deficit of $967K.
This includes $7.217M of approved carry fonward rates ($9.776M) and $967K of over expenditure on Keast Park Masterplan - New Bowling Club/Community
Building and Baxter Park - Soccer Pavilion. These projects 2011/12 budgets have been revised down to cover this over expenditure.
More detail can be found on page 20 of this report.
June 2011
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„
053
EXECUTIVE SUMMARY
PERFORMANCE INDICATORS
The indicators are showing positive signs in comparison to the 2009/10 year. Council delivered a surplus operating result; it is $5.349M favourable to budget
Similarly, Council's underlying operating result has improved from prior year results; however the underiying result is unfavourable to budget by $0.807M.
The capital works program compared to last year has increased by 4% to a 79% delivery. Capital works expenditure $30.242M YTD is 79% ofthe full year
forecast expenditure of $38.250M. These results are within expectation due rnainly to budget phasing of some large projects and wet weather delays.
PERFORMANCE INDICATORS
PRIOR YEAR COMPARISONS
2010/11
BUDGET
$'000
$2,104
($9,855)
95%
215
100%
Underlying (Surplus)/Deficit for Full Year
Operating (Surplus)/Deficit for Full Year
Rate Collection percentage as at end of period
No of completed Capital Works Projects
Percentage of Capital Works Expenditure spent
YTD / END OF YEAR COMPARISONS
Capital Works Program Costs (Income and Expenditure)
Capital Works Program Costs (Expenditure Only)
No of completed Capital Works Projects
Percentage of Capital Works Expenditure spent
June 2011
16/09/2011 4:16 PM
2009/10
ACTUAL
$'000
$6,501
($3,009)
95%
161
75%
2010/11
ACTUAL
$'000
$2,911
($15,204)
96%
145
79%
2010/11
BUDGET
$'000
$21,151
$38,300
215
100%
2010/11
ACTUAL
$'000
$14,899
$30,242
145
79%
INDICATOR
A
A
A
•
•
INDICATOR
T
•
•
4 of 26
ORGANISATIONALSUMMARY
Divisional Finance Report
For the Period July 2010 to June 2011
ORGANISATIONAL SUMMARY
Divisional Operating Result
Non Cash and Capital Items
Met Operating (Surplus)/Deficit
[Less Non Recurrent Income
Net Underlying (Surplusj/Deficit
Actual
$'000
(23,935)
8,731
(15,204)
18,115
2,911
I
Net Operating (Surplus)/Dericlt
Accumulated Cash (Surplus) / Deficit 1/7/2010
Transfers to Reserves
Transfers from Reserves
Less Capital Expenditure
Non-Cash Items
Capital to be carried forward
Accumulated Cash (Surplus) / Deficit
(15,204)
(6,712)
(6,514)
13,196
28,865
(17,573)
6,593
2,651
YEAR TO DATE
Budget
$'000
(24,139)
14,284
(9,855)
11,958
2,104
(9,855)
(6,712)
(7,016)
4,852
40,310
(17,971)
3,608
Variance
$'000
203
(5,553)
(5,349)
6,1561
807
Forecast
$•000
(23,837)
18,235
(5,602)
9,265
3,663
(5,349)
(5,602)
(6,712)
(6,809)
5,325
32,765
(21,895)
6,593
3,665
-
502
8,344
(11,445)
398
6,593
(958)
FULL YEAR
Budget
$'000
(24,139)
14,284
(9,855)
11,958
2,104
Variance
$'000
302
3,951
4,252
(2,693)1
1,560
(9,855)
(6,712)
(7,016)
4,852
40,310
(17,971)
4,252
-
207
473
(7,545)
(3,924)
6,593
56
3,608
DIVISIONAL OPERATING RESULT
I
1
YEAR TO DATE
CEO Division
Corporate Division
Communities Division
Assets Division
Development Division
Non Departmental Division
Net Operating Cost
EXPENDITURE
Actual
$•000
4,020
12,444
24,054
33,243
15,021
1,200
89,982
CEO Division
Corporate Division
Assets Division
Non Departmental Division
Net Operating Cost
EXPENDITURE
Forecast
$'000
4,012
12,692
23,993
33,235
14,734
1,095
89,760
Budget
$•000
3,824
12,279
23,246
33,610
14,214
(727)
86,446
Budget
$'000
3,824
12,279
23,246
33,610
14,214
(727)
86,446
INCOME
Actual
Budget
$'000
$'000
(85)
(83)
(1,836)
(1,478)
(13,279)
(12,690)
(3,761)
(3,804)
(5,263)
(5,022)
(89,697)
(87,508)
(113,920)
(110,585)
FULL YEAR
INCOME
Forecast
Budget
$'000
$'000
(86)
(83)
(2,077)
(1,478)
(13;384)
(12,690)
(3,774)
(3,804)
(5,272)
(5,022)
(89,004)
(87,508)
(113,598)
(110,585)
NET RESULT
Forecast
$•000
3,926
10,615
10,609
29,461
9,462
(87,910)
(23,837)
YEAR TO DATE
INCOME
Actual
Budget
$'000
$•000
Actual
$'000
Actual
$•000
3,935
10,609
10,775
29,483
9,758
(88,497)
(23,938)
Budget
Variance
$•000
$•000
3,741
10,801
10,556
29,807
9,192
(88,235)
(24,139)
194
(193)
219
(324)
566
(262)
200
1
NET RESULT
Budget
$'000
3,741
10,801
10,556
29,807
9,192
(88,235)
(24,139)
Variance
$'000
184
(186)
53
(345)
270
326
302
DIVISIONAL CAPITAL WORKS RESULT
_\
EXPENDITURE
Actual
$•000
CEO Division
Corporate Division
Assets Division
Net Capital Cost
3,478
971
25,086
708
30,242
Budget
$'000
25
6,537
942
33,963
1,022
42,490
.
EXPENDITURE
Forecast
$•000
CEO Division
Corporate Division
Assets Division
Net Capital Cost
June 2011
3,579
1,006
26,327
874
31,787
Budget
$'000
25
6,537
942
33,963
1,022
42,490
-
NET RESULT
-
-
(4,884)
(79)
(16,043)
(332)
(21,339)
FULL YEAR
INCOME
Forecast
Budget
$'000
$•000
902
864
13,069
63
14,899
(2,576)
(106)
(12,017)
(644)
(15,344)
Variance
$'000
(25)
(751)
1
(4,852)
(627)
(6,253)
1
NET RESULT
Forecast
$•000
-
-
-
(2,580)
(106)
(12,649)
(632)
(15,967)
(4,884)
(79)
(16,043)
(332)
(21,339)
999
900
13,678
243
15,820
16/09/2011 4:16 PM
Budget
$•000
25
1,653
863
17,920
690
21,151
Budget
$'000
25
1,653
863
17,920
690
21,151
Variance
$'000
(25)
(654)
37
(4,242)
(447)
(5,331)
5 of 26
055
ORGANISATIONAL SUMMARY
ORGANISATIONAL SUMMARY - DIVISIONAL COMMENTS
CEO Division
The YTD Operating result is $193K worse than budget primarily due to:
-$94K overspends within Council unit on various expenses.
- $39K labour for executive assistants being backfilled whilst on leave
- $72K overspend in traineeships, legal expenses and study leave within the Organisation Development unit.
The EOY unfavourable forecast result of $184K is primarily due to:
- $74K increase in Councillor expenses and Council functions.
- $22K overspends in the Grants and Contributions for flood relief.
- $100K overspend in traineeships, legal expenses and study leave within the Organisation Development unit.
Corporate Divisiort
The final result for the Corporate Division is a favourable variation of $196K. This is made up of labour savings due to unfilled positions of around $100K, addtlonal income
trom the recording of supplementary valuations and minor savings in a number of expenditure areas including legal costs and agency collection costs.
The EOY actual results reflect a $219K over budget variance primarily due to:
- $277K additional grants income and savings in Aged Care and Community Development
- $400K additional expenditure due to labour backfill and higher duties, underutilisation in the 2 child care centres, $50K grant to Volunteer Resource Centre, which was
unbudgeted, lower than expected ticket sales for the Arts Centre and a redundancy.
Assets Division
Overall Assets Division is underspent by $324K mainly due to:
- Underexpenditure of $740K in Physical Services mainly due to $788K under budget in waste due to less waste collected ($184K) due to slightly lower tenement growth
than forecast, reduced disposal costs of $90K, plus savings in replacement of bins of ($260K) which was successfully negotiated with the waste contractor.
- Overspend of $351K in Parks & Leisure mainly due to $220K reduced income at the Golf Course and Pools due to weather and GST error in budget. $70 overspend on
ovals to correct high pH levels in soil and $49K overspend on utilities for Ballam recycled water.
Overall Council Capital Works Expenditure was $30.IM compared to $42.5M which is equivalent to 71%. However, there were a number of projects which affected the end
of year figures:
-$2.3M was loan funds for aquatics - 5.3%
-$2.0M for land claim for 35 Valley Road which was budgetted for 2010/11, spent in 2011/12-4.7%
-$0.96M delays in Special Charge Schemes - 2,3%
Revised expenditure with those projects is 83.3%
Development Division is overspent by $528K mainly due to:
- overexpenditure on legal expenses of $77K due to rooming house advice and safety review.
- overspend on Graffiti of $78K due to contractor changeover and use of additional contractor to meet increasing levels of graffiti.
- approved overspend on Security Contract of $89K for mobile vehicle patrols
- parking fine income under budget by $101K
- redundancy $90K.
- underspend in Planning of $95K mainly due to additional income for permits.
The End of Year forecast is $270K over budget primarily due to:
- approved additional expenditure of $104K for the Security contract and safety review
- additional $60K for Open Space Strategy (transferred from Parks & Leisure)
- additional $72K for graffiti program due to contractor changeover and use of an additional contractor to meet increasing levels ot graffiti
- additional $80K for labour and contractors in Statutory Planning offset by Building and Planning income of $184K
- Parking fine income under budget by $97K
- additionar$70K for legal expenses for rooming house advice and security safety review
Non Departmental
Division
The current year actual results reflect a $262K Ijetter than budget variance. This is mainly due to:
- $929K additionai income from Sale of Assets
- $634K from Developer Contributions
- $260K from additional Rates and Charges
- $371K overspent in landfill expenses, this is a timing variance only.
- $1.436M for Council's Defined Benefits Superannuation Call-up.
June 2011
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0=5 6
DIVISIONAL REPORTS
C E O & COUNCIL DIVISION - Operating Snapshot
I
EXPENDITURE
Council
Chief Executive Officer
Grants 81 Contributions
Organisational Development
Total for Division
1
Council
Grants & Contributions
Total for Division
Actual
$'000
788
653
365
2,214
Budget
$'000
694
607
372
2,150
4,020
3,824
EXPENDITURE
Forecast
$'000
768
599
402
2,242
4,012
Budget
$•000
694
607
372
2,150
3,824
YEAR TO DATE
INCOME
Budget
Actual
$'000
$'000
-
-
(33)
(13)
(39)
(30)
(5)
(48)
(83)
FULL YEAR
INCOME
Forecast
Budget
$'000
$'000
Actual
$'000
788
620
352
2,175
3,935
(85)
-
-
(33)
(13)
(40)
(86)
(30)
(5)
(48)
(83)
Forecast
$•000
768
566
389
2,203
3,926
NET RESULT
Budget
$'000
694
577
367
2,103
Variance
$•000
95
43
(16)
72
3,741
194
NET RESULT
Budget
$'000
694
577
367
2,103
3,741
_J
Variance
$•000
74
(11)
22
100
184
DEPARTMENT COMMENTS
Council
The current year actual results reflect a $95K worse than budget variance. This is primarily due to:
- $46K Councillor and council functions and meeting exceeds budget.
- $20K overspend on hospitality labour for Council
- $13K overspend in Mayoral Volunteer thank you costs.
- $22K overspend in sister city expenditure.
The EOY forecast reflects a $74K worse than budget variance. This is primarily due to:
- $3K increase in sister city due to full year budget allocation being overspent.
- $31K increase in Councillor expenses and Council functions due to overspend.
- $9K increase in Mayoral Volunteer thank you costs.
- $9K increase in olher civic expenses due to overspend.
- $15K overspend on hospitality labour for Council
The current year actual results reflect a $43K worse than budget variance. This is primarily due to:
- $39K labour for executive assistants being backfilled whilst on leave
The EOY forecast reflects an $11K better than budget variance. This is primarily due to:
- $6K labour for executive assistants lower than anticipated.
- $7K Learning and Development underspent.
Grants & Contributions
As at the end of June, Council allocated less than the full budget of $367K by $16K.
The Organisational Development Budget is overspent by $100K. This is due to legal costs blowing out in the last quarier by greater than
$54K due primarily to one dismissal case where the employee has chosen to take their case to the Magistrate's Court. In addition, there
was a $25K overspend in Employee Services due to the appointment of a Payroll Team leader and back fill during absences and
departures and $19K overspend in the Traineeship budget due to 4 of 6 trainees being over 20 years of age adding to the cost of funding
these positions.
June 2011
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7 of 26
57
DIVISIONAL REPORTS
C E O & COUNCIL DIVISION - Capital Works Snapshot
I
EXPENDITURE
Actual
$'000
-
25
Total for Division
1
Total for Division
DEPARTMENT COMMENTS
June 2011
Budget
$'000
25
EXPENDITURE
Forecast
$•000
-
Budget
$•000
25
25
YEAR TO DATE
INCOME
Actual
Budget
$•000
$'000
-
-
-
Actual
$'000
-
FULL YEAR
INCOME
Forecast
Budget
$'000
$•000
Forecast
$'000
-
-
•-
-
-
-
NET RESULT
Budget
$'000
25
Variance
$•000
(25)
25
(25)
1
NET RESULT
Budget
$'000
25
Variance
$'000
(25)
25
(25)
there are no capital works programmed for OD for the 2010/11 year. The $25K in this report is a budget error and has been reforecasted
down to zero.
16/09/2011 4:16 PM
8 of 26
DIVISIONAL REPORTS
CORPORATE DIVISION - Operating Snapshot
I
EXPENDITURE
Actual
$'000
449
172
2,473
3,107
3,561
2,681
12,444
Corporate Management
Internal Audit
Marketing Services
Information Services
Finance
Governance 8i Customer Rl
Total for Division
1
Internal Audit
Marketing Services
Finance
Govemance & Customer Rl
Total for Division
EXPENDITURE
Forecast
$'000
408
169
2,507
3,150
3,744
2,713
12,692
Budget
$•000
379
164
2,458
3,076
3,422
2,780
12,279
Budget
$'000
379
164
2,458
3,076
3,422
2,780
12,279
YEAR TO DATE
INCOME
Actual
Budget
$'000
$'000
-
(240)
(14)
(1,113)
(469)
(1,836)
-
(270)
(10)
(772)
(426)
(1,478)
FULL YEAR
INCOME
Budget
Forecast
$•000
$'000
-
(264)
(14)
(1,314)
(486)
(2,077)
-
(270)
(10)
(772)
(426)
(1,478)
NET RESULT
Actual
$'000
449
172
2,233
3,093
2,448
2,213
10,609
Budget
$'000
379
164
2,188
3,066
2,650
2,354
10,801
Forecast
$•000
408
169
2,244
3,136
2,431
2,227
10,615
NET RESULT
Budget
$•000
379
164
2,188
3,066
2,650
2,354
10,801
Variance
$'000
70
8
45
27
(201)
(141)
(193)
•
Variance
$'000
30
. .5
55
70
(219)
(127)
(186)
DEPARTMENT COMMENTS
The year end unfavourable variation of $70K primarily relates to expenditure on the Heart of Frankston campaign that was initially
budgeted to occur across the 2009/10 and 2010/11 budget years. Due to a delay in the campaign, all of the expenditure was incurred in
2010/11 and this has produced the over expenditure in that year.
Internal Audit
The current year actual results reflect a $8K over budget variance. This is primarily due to
- Labour being $35K overspent due fo a change to full time hours by the Internal Auditor.
- Extemal consultants being $20K underspent due to the non requirement of their services for the year.
Marketing Services
The current year actual results reflect an over budget variance of $45K.
EOY Forecast reflects $55K over budget variance but the final result was better due to increased income from Visitor Information Centre
retail sales and Circus fees. Over budget is due to:
- $15K overtime Events staff
- $22K under budget for sponsorship
- $30K labour/annual leave/public holiday rates from Visitor Information Centre
- $15K in labour for acting roles/higher duties
- $11K overspend in community research
- Additional $1 OK for I Love Frankston stickers
- $5K overspend in photocopying
- Costs offset by production ot 5 Frankston City News instead of budgeted 6 saving $22K
- Community Directory not being produced saving $8K
The flnal actual results reflect a $27K over budget variance. This is primarily due to labour overexpenditure in System Support and
Information Technology labour.
Finance
The current year actual results reflect a $201K better than budget variance. This is primarily due to:
- $60K raised and charged to properties for legal action costs, this will be offset with legal costs charged to Council from debt recovery
services.
- $18K underspent due to staff vacancies within the Finance Department.
- $56K increased fees for supplementary valuation for South East Water and State Revenue Office.
- $50K in various cost areas within rates and valuations (collection, legal and agency fees).
The EOY forecast reflects a $219K better than budget variance. This is primarily due to:
- $64K underspent due to staff vacancies within the Finance Department.
- $70K for additional income from sale of supplementary valuations.
- $50K for rate valuation contract will be underspent this financial year - budget has been adjusted for 2011/12 to reflect increased
expenditure.
Governance 8. Customer
Relations
June 2011
The year actuals reflect a $141K under budget variance. This is primarily due to:
- Strategic Customer Relation's - $94K less than budget due to position vacancy
- Risk Management - $34K insurance charge outs exceeding budget
- Customer Relations - $35K telephone & learning/development expenditure being less than budgeted
- Balanced by an over expenditure of legal expenses- $25K
16/09/2011 4:16 PM
9 of 26
n5n
DIVISIONAL REPORTS
CORPORATE DIVISION - Capital Works Snapshot
I
EXPENDITURE
Actual
$•000
1
1,108
98
2,270
3,478
Marketing Services
Finance
Governance & Customer Rl
Total for Division
Mari<eting Services
Finance
Governance & Customer Rl
Total for Division
•
Budget
$'000
35
1,832
100
4,570
6,537
EXPENDITURE
Forecast
$'000
1
1,225
100
2,253
3,579
Budget
$'000
35
1,832
100
4,570
6,537
YEAR TO DATE
INCOME
Actual
Budget
$•000
$'000
(35)
(36)
(377)
(279)
-
-
(2,162)
(2,576)
•(4,570)
(4,884)
FULL YEAR
INCOME
Forecast
Budget
$'000
$'000
(35)
• (36)
(377)
(279)
-
-
(2,166)
(2,580)
(4,570)
(4,884)
NET RESULT
Actual
$•000
(35)
731
98
108
902
Forecast
$•000
(35)
848
100
86
999
Budget
$'000
1,553
100
1,653
NET RESULT
Budget
$•000
1,553
100
Variance
$'000
(35)
(822)
(2)
108
(751)
1
Variance
$'000
(35)
(705)
-
-
86
(654)
1,653
DEPARTMENT COMMENTS
Marketing Services
Funds will be carried forward into 2011-12 due to:
-no matching funding obtained from DPCD to match Council's $30K to continue with the branding strategy. As council does not want to
proceed with either a Branding Strategy or a Marketing Strategy, the funds are rolled into the 2011-12 capital works.
-Xmas lights - A capital works submission has been written for additional funding for the lighting to be installed in 2011/12 financial year.
The $6250 remaining in xmas decorations will not be spent this financial year and will be carried over into 2011 -12. These funds were to
pay for sample lights which as it tumed out, no payment was required.
The current actual result reflects a $822K under budget.This is due to several projects running late due to a project manager having
become unavailable. $650K will be deferred to the next financial year to complete projects. The AMIS implementation project has been
transferred from infrastructure and alone accounts for a $350K carry-over.
Finance
As at the end of June the variance was minimal.
Governance & Customer
Relations
Land Acquisition Program overspent by $108K primarily due to:
- $16K in General Land Acquisition in respect to 35 Valley Road
- $71K in respect of finalisation of Acquisition of 23 Gould Street
- $21K for 45 Valley Road additional Land Acquisition
June 2011
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ncn
DIVISIONAL REPORTS
COMMUNITIES DIVISION - Operating Snapshot
r
Communities Management
Community Development
Aged Services
Family & Youth
Frankston Arts Centre
Libraries & Learning
Total for Division
EXPENDITURE
Actual
$'000
411
1,436
7,479
8,850
2,751
3,127
24,054
Aged Services
Family 8, Youth
Total for Division
EXPENDITURE
Forecast
$•000
356
1,503
7,486
8,825
2,729
3,094
23,993
Budget
$'000
352
1,304
7,546
8,540
2,540
2,963
23,246
Budget
$•000
352
1,304
7,546
8,540
2,540
2,963
23,246
YEAR TO DATE
INCOME
Actual
Budget
$'000
$•000
(45)
(11)
(587)
(380)
(4,935)
(5,041)
(4,932)
(4,706)
(1,834)
(1,681)
(946)
(872)
(13,279)
(12,690)
FULL YEAR
INCOME
Forecast
Budget
$'000
$•000
(11)
(641)
(4,984)
(4,952)
(1,848)
(949)
(13,384)
(11)
(380)
(5.041)
(4,706)
(1,681)
(872)
(12,690)
Actual
$'000
366
849
2,544
3,918
917
2,181
10,775
NET RESULT
Budget
$'000
341
924
2,505 ,
3,835
860
2,091
10,556
Variance
$'000
24
(75)
39
83
57
90
219
1
NET RESULT
Forecast
$•000
345
863
2,502
3,873
881
2,145
10,609
Budget
$'000
341
924
2,505
3,835
860
2,091
10,556
Variance
$•000
3
(61)
(3)
38
22
54
53
OEPARTMENT COMMENTS
The end of year actual result reflects a $24K over budget variance primarily due to $24K highrt duties/annual leave costs.
The end of financial year actual results reflect a $74K under budget variance. This is primarily due to:
- $45K savings on Milpara labour due to later than expected appointment of this position
- $20K savings on gaming survey agreed to by Councillors in June.
Aged Services
End of Year Result reflects a $39K over budget variance primarily due to:
- $58K provision of retrenchment being allocated to this financial year.
Family & Youth
The end of year actual result reflects an over budget variance of $83K which is primarily due to:
- Matemal and Child Health - under budget variance of $10K due to increased government funding
- Immunisation - under budget variance of $66K due to increased subsidy level for infant program and having a more flexible staffing
model
- Children's Services - over budget variance for Candlebark and Lakewood Child Care centres ot a total $152K due to higher than
budgeted casual labour and lower than budgeted utilisation, together with an over budget variance of $84K for before and after school
programs due to lower utilisation
- Frankston Community Support and Information Centre - over budget variance of $36K for backfill requirements due to long term sick
leave of a staff member.
The EOY forecast was tor a $38K over budget variance, but the actual result was a $83K over budget variance, a difference of some
$45K primarily due to :
- Continuing volatility in utilisation in children's services
- Higher than budgeted use of casual labour in the two child care centres continuing
- The remainder is due to minor variances.
The year end results reflect a $56K over budget variance. This is primarily due to;
- Arts Programming ended the year $28K over budget due to lower than budgeted ticket sales for Oz Opera's La Traviata, Bell
Shakespeare's Twelfth Night, Breast Wishes, Rainbow's End and Statespeare
- Theatre Operations ended the year $19K overspent due to shortfall in labour recovery. Current charges for labour have been assessed
and regular reviews in conjunction with finance (to account for changes in oncost) are to be performed.
- Box Office being $13K over budget due lower than budgeted commission from ticket sales.
The end of year actual reflects a $90K over budget variance primarily due to:
- $50K over expenditure for Volunteer Resource Centre grant which was omitted from 2010/11 budget.
- $129K over expenditure due to unbudgetted re-banding of Librarian positions and customer service delivery demands.
- $94K under expenditure due to unfilled labour and operational costs related to capital works project being moved into relevant account.
This has been identified as an operational efficiency for 2011-12.
June 2011
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061
DIVISIONAL REPORTS
COMMUNITIES DIVISION - Capital Works Snapshot
r
Total for Division
EXPENDITURE
Actual
$'000
238
733
971
Budget
$'000
258
684
942
YEAR TO DATE
INCOME
Actual
Budget
$'000
$'000
(86)
(79)
(20)
(106)
(79)
Actual
$'000
152
713
864
NET RESULT
Budget
$'000
179
684
863
Variance
$'000
(27)
29
1
Total for Division
DEPARTMENT COMMENTS
The current year actual result reflects an under budget variation of $74K
- delayed expenditure in the Precinct Signage, final documentation received in December, software design for LED signage finalised,
building permit intially declined and re-submitted to VicRoads with modifications; quotes sourced, Adherettes are our preferred supplier,
order to be placed mid June.
- exhibition lighting scheduled for finalisation June
- all other projects finalised
- EOY forecast to meet budget
The end of year actual results reflect a $29K over budget variance. This is primarily due to the Library Collection project as
underestimated the number of orders suppliers were able to be fill at the ordering stage. There can be a lack of clear delivery timeframes
in publishing due to various factors impacting supply times.
June 2011
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062
DIVISIONAL REPORTS
A S S E T S DIVISION - Operating Snapshot
EXPENDITURE
Actual
$'000
340
11,896
9,779
317
10,911
33,243
Assets Management
Physical Services
Infrastructure
Major Projects
Parks & Leisure
Total for Division
1
Assets Management
Physical Services
Infrastructure
Major Projects
Parks & Leisure
Total for Division
EXPENDITURE
Forecast
$'000
340
11,887
9,832
313
10,864
33,235
Budget
$'000
334
12,522
9,705
277
10,773
33,610
Budget
$'000
334
12,522
9,705
277
10,773
33,610
YEAR TO DATE
INCOME
Budget
Actual
$'000
$'000
-
-
(291)
(711)
(171)
(661)
-
-
(2,758)
(3,761)
(2,972)
(3,804)
FULL YEAR
INCOME
Budget
Forecast
$'000
$'000
-
(268)
(768)
-
(2,738)
(3,774)
-
(171)
(661)
-
(2,972)
(3,804)
NET RESULT
Actual
$'000
340
11,605
9,068
317
8,152
29,483
Budget
$'000
334
12,351
9,044
277
7,801
29,807
Variance
$'000
6
(746)
24
40
351
(324)
Forecast
$'000
340
11,619
9,064
313
8,126
29,461
NET RESULT
Budget
$'000
334
12,351
9,044
277
7,801
29,807
Variance
$'000
7
(732)
20
35
325
(345)
J
DEPARTMENT COMMENTS
Assets Management
Overall minor variance to end of year Budget. Overexpenditure of $6K associated with minor staff cost variations.
Physical Services
$740K under Budget for the year mainly due to:- $55K overspent in Civil Infrastructure Maintenance due to overspend of $82K on litter collection caused by increased dumped rubbish
and overspend of $351K on drainage due to increased storm events which were managed withiri the budget allocation.
- $678K under Budget in Waste mainly as a result of $260K saving in replacement bins by successful contract negotiations, Increased
income of $90K for additional bins, reduced disposal costs of $72K (savings in contamination charges and lower disposal rates under
new Landfill Contract) and reduced collection costs of $184K due to lower tenement growth to that budgeted.
- Hardwaste collection and disposal costs were $13K above Budget.
- $122K under Budget for Council Waste Disposal due to reduced operating costs and disposal costs which are being charged to
relevant areas.
- Plant Operating $55K over budget due to lower plant hire income
Infrastructure
The end of year actual results reflect a $24K or 0.3% over budget variance primarily due to the following reasons:
- actual income being $84K more than budget in Scheme Supervision ($49K), Legal Discharge Points ($11K) and Asset Protection
Permits ($24K).
- Street Lighting being $61K overspent due to unbudgeted costs for Council's 40% contribution to VicRoads public lighting costs as per
Road Management Act.
- Facilities & Admin labour costs being $67K overspent due to staff redundancy costs
- Building Maintenance being $110K overspent mainly due to urgent works at the Arts Centre, Civic Centre, Public Toilets, Jubilee and
Pines Pool, Pre-schools and Community Centres and un-budgeted Civic Centre insurance.
- Labour and other costs being overall $130K underspent.
Major Projects
Unfavourable year end $40K overspend. Staff secondment and additional vehicle costs are the main factors in overexpenditure
Parks 8i Leisure
The 2010-2011 Parks and Leisure Services Department budget finished 4% over the approved budget.
The Parks and Leisure Services Department finished net $351K over the S T D budget. Income was $213K under budget and expenditure
was $137K over budget. This variance consists of the following key items:
- hall income is $27K above budget due to more accurate forecasting and account management; the parks development unit income is
$64K below budget; golf course income is $128K lower than the expected budget due to wet weather and a GST error in the budget; and
Jubilee Pool income is down $92K due to the impact of facility issues and also a GST error in the budget.
- underspent items include parks development labour $35K. Labour vacancies in Neighbourhood and Feature Parks has resulted in an
under expenditure of nearly $61K, whilst in Sporting Reserves Maintenance Utilities are $49K overspent due to the Ballam recycling
scheme and maintenance $70K overspent due to works to rectify high pH levels in soil at various ovals. Labour in Natural and
Foreshore reserves has been overspent by $27K due to reclassification of rangers wages.
June 2011
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063
DIVISIONAL REPORTS
A S S E T S DIVISION - Capital Works Snapshot
I
Actual
$'000
3,098
11,426
8,862
1,701
25,086
Physical Services
Infrastructure
Major Projects
Parks & Leisure
Total for Division
1
Physical Services
Infrastructure
Major Projects
Parks & Leisure
Total for Division
EXPENDITURE
Budget
$•000
4,072
14,906
13,440
1,546
33,963
EXPENDITURE
Forecast
$'000
3,533
12,171
8,757
1,866
26,327
Budget
$•000
4,072
14,906
13,440
1,546
33,963
YEAR TO DATE
INCOME
Actual
Budget
$'000
$'000
(1,830)
(2,692)
(5,200)
(5,816)
(4,274)
(6,923)
(714)
(612)
(12,017)
(16,043)
FULL YEAR
INCOME
Forecast
Budget
$'000
$'000
(2,238)
(2,692)
(5,376)
(5,816)
(4,310)
(6,923)
(726)
(612)
(12,649)
(16,043)
NET RESULT
Budget
$'000
1,380
9,091
6,517
934
17,920
Actual
$'000
1,268
6,226
4,588
987
13,069
Variance
$'000
(112)
(2,864)
(1,929)
53
(4,852)
1
NET RESULT
Forecast
$'000
1,295
6,795
4,448
1,141
13,678
•
Budget
$'000
1,380
9,091
6,517
934
17,920
Variance
$'000
(85)
(2,295)
(2,069)
207
(4,242)
DEPARTMENT COMMENTS
Physical Services
The actual end of year expenditure was $3,099K which was $972K net below Budget which is partly offset by commitments totalling
$855K which need to be carried over to next financial year.
This was primarily due to:- Heavy Vehicle Purchases which have been ordered but not yet received ($572K)
- Light Vehicle replacements which have been ordered and not yet received ($91K)
- Green Waste recycling at Operations Centre ($133k) due to design delays
- Operations Centre Fencing which has been ordered ($48k) but not yet completed due to delays in obtaining a tree removal permit,
- savings in purchase of Emertgency Management trailer ($42k)
Infrastructure
- Infrastructure Capital Budget YTD is $11.4m (77% of budget) or underspent by $3.5m. The following projects have major YTD
variances Actuals to Budget:
- 2657 Road Renewal Program - $350K Carry over
- 3101 - City wide Pathway (Baden Powell) $330K carry over
- 1582 - Cranhaven Rd Special Charge Scheme - $600K var. carry-over all
- 3105 - Playne St/Young St Intersection - $790K var. Awaiting contract award. $881K carry-over
- 3214 - Union Rd Special Charge Scheme - $361K var. Defer to 11/12.
- 3323 - Beach St Reconstruction - $449K var. Defer to 11/12
- 3324 - Warrandyte Rd Reconstruction - $341K var. Contract awarded 6/6'/11. $303K carry-over
- 2621 - Bay Trail $795K carry over
Major Projects
Capital Program $13.4M .
Current YTD refiects $8.7M expended this is currently under spent by ($4.5M) noting also that there are commitments in the system for
$500K.
EOY Actual $8,861 M with $3.89M carry fonward
YTD underspent refiected by - Delay in Operation's Centre ($197K) carry fonward 2011 and dependant on Civic centre link
- Delay start at Ebdale Street project start by Council as a result of cost planning and VCAT appeals
- Delayed start to Belvedere Pavilion after re-tender at Council request and final outcome with Stingrays Project scoping reduced to
$1.5M
.
- FRAC income and start delayed EOY $368K only - $5M grant arrived in June
- toy library and Library forecourt deferred to 2011/12 budget owing to the need to complete Ebdale Street first
- CSIC start up pending Ebdale Street project completion deferred to 2011/12
- Delay in Mechanics with scope of works increased now that demolition is completed ($764K)
Parks & Leisure
Parks and Leisure Department has achieved 75% completion of its capital works program, with 27 of 36 projects completed and 9
projects carried over to 2011/12.
Of the 9 projects carried over, 3 have not been started due to early identification of issues with project delivery such as design and
supplier delays or the prolonged bad weather conditions. This was particular to the installation of bores at Skye Recreation Reserve
where exploratory bores produced mixed success, at Baxter 6 ova| where weather conditions slowed works and temperatures effected
germination levels and density ofthe grass sward and delayed landscaping works surrounding the new Soccer pavilion, at Ballam Park
where the site was occasionally undenwater, and at North Reserve where the new oval site was inaccessible.
In all a total of $202K was carried over.
The 2010/11 actual expenditure was $1.61 m against a forecast of $1.78m.
Some of the key capital projects that were delivered include: • The Ballam Playground upgrade and 3 other new playground constructions. The Ballam project was a major revamp of the smaller
children's area. As a regional playground, this upgrade provides a signature recreational experience forthe community.
• A major overhaul of the sporting oval irrigation pumps where operational efficiency and reliability are important for our community sporti
• Preliminary investigations for 4 bore installations that revealed opportunities for 2 successful bores to be completed in 2011 /12 at Skye
• The implementation of the first stage of new signage at George Pentland gardens. The beginning of an ongoing project designed to prii
• Production of a master plan for Skye Reserve to guide the future and development of that reserve.
June 2011
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064
DIVISIONAL REPORTS
DEVELOPMENT DIVISION - Operating Snapshot
r
Development Management
Compliance 8i Safety
Urban Strategy
Planning
Environment
Total for Division
1
Compliance & Safety
Urban Strategy
Planning
Environment
Total for Division
EXPENDITURE
Actual
,$'000
389
6,725
2,104
3,154
2,649
15,021
Budget
$'000
332
6,356
1,958
3,092
2,476
14,214
EXPENDITURE
Forecast
$'000
368
6,617
1,942
3,117
2,689
14,734
Budget
$'000
332
6,356
1,958
3,092
2,476
14,214
YEAR TO DATE
INCOME
Actual
Budget
$'000
$'000
-
-
(3,845)
(32)
(1,005)
(380)
(5,263)
(3,970)
(47)
(848)
(157)
(5,022)
FULL YEAR
INCOME
Forecast
Budget
$•000
$'000
-
-
(3,860)
(35)
(1,000)
(377)
(5,272)
(3,970)
(47)
(848)
(157)
(5,022)
Actual
$'000
389
2,880
2,072
2,148
2,269
9,758
NET RESULT
Budget
$'000
332
2,385
1,911
2,244
2,319
9,192
Variance
$'000
57
494
161
(96)
(50)
566
Forecast
$•000
368
2,757
1,907
2,118
2,312
9,462
NET RESULT
Budget
$•000
332
2,385
1,911
2,244
2,319
9,192
Variance
$'000
36
372
(4)
(127)
(8)
270
DEPARTMENT COMMENTS
Development Management YTD is $57K over budget mainly due to legal expense associated with review of the commuity safety contract
and an increase in Labour costs and additional learning and development costs for departmental managers.
The EOY forecast had been increased by $36K to account for the additional legal expense and labour.
Compliance & Safety
Compliance & Safety is $455K over budget with the following comments:
- Overspend on Graffiti of $78K due to contract changeover and the use of an additional contractor to meet the increasing levels of
graffiti.
- Overspend on the Safety Centre operations by $26k due to closure of the Centre works and activities.
- Overspend of security contract of $89K due to contract variations with inclusion of mobile vehicle patrols.
- Parking fine income under budget by $101K due to hand held devices provided by council malfunction and inability to meet significant
increases projected for parking income. The devices have now been replaced with associated increase in issuing of fines over recent
months. Increase in parking income by utilisation of new technology being implemented.
- Pari<ing meter income down by $32k.
- Pets Day Out overspent by $24K due to the incorporation of costs incurred from within Council from the marketing and operations
centre not previously costed direct to the event ledger. In addition other costs were incurred which appear to have not been allowed in
the budget. Additional costs have been induded in 2011/12 budget.
- Additional State Govt, levy applicable to animal registrations of $34k.
- Unbudgeted legal expenses of $50K due to the current legal action against the Airiie Grove rooming houses.
Urban Strategy
Planning
Urtjan Strategy YTD has overspent on approved budget by approximately $161K, largely as a result of:
- $90K overspend in Cultural Development due to redundancy.
- $36K overspend in Urban Design on Open Space Strategy (transferred from Parks 8, Leisure).
- $27 overspend Urban projects CAD Development and Safe Boat Harbour.End of year forecast is reflecting an underspend of $10K,
largely due to the transfer of $70K of expenses for the Open Space Strategy from the Parks and Leisure Department. This over
expenditure has been partially offset slightly by savings in labour.
The current year actual results reflect a $96K under budget variance. This is primarily due to:- income in both building and statutory planning being up by $187K
. - consultant expenditure being up by $60K
- Legal Expenses being overspent by $40K.
The EOY forecast is $127K under budget:- planning applications, and building information and fees up by $184K
- postponement of costs associated with strategic planning projects and a delay of a panel hearing of $37K
- Increased planning consultant cost of $52K and loss of income from planning infringements of $31K.
Environment
Monthly result is over-budget by $193K due to receipt of invoices for completeion of several grant-funded projects including Greening
Frankston Childrens Centres, Blackberry Weed Control, Water Conservation, Tree Planting and increased Tree Maintenance due to
June stonns and catching up on tree works backlog. Year-to-date variance is $50K under spent in which 2% of bothe Approved and
Forecast budgets.
The financial year has been highlighted by a restricted Tree works budget due to a severe wind storm in September 2010 costing Council
$90K, although 88K was recovered late in the year from a Distarer Relief Recovery Grant. The department als received a number of
project-based grants which were delivered during the year. Net Gain Offset contracts of over $380K were established ot provide offsets in
Council's Natural Reserves over the next 10 years. With refund savings of atrautSIOOK from energy and water billing errors, fhe
Department helped establish a Resource Efficiency Fund to action further works on energy and water efficiency in the Council facilities.
In addtion $1OOK in capital worths funding was received at mid-year to implement energy and water
savings measures.
June 2011
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065
DIVISIONAL REPORTS
DEVELOPMENT DIVISION - Capital Works Snapshot
I
Urban Strategy
Environment
Total for Division
EXPENDITURE
Actual
$'000
347
361
708
Urban Strategy
Environment
Total for Division
EXPENDITURE
Forecast
$'000
544
331
874
—
Budget
$'000
826
196
1,022
Bildget
$'000
826
196
1,022
YEAR TO DATE
INCOME
Actual
Budget
$'000
$'000
(457)
(281)
(188)
(51)
(644)
(332)
FULL YEAR
INCOME
Forecast
Budget
$'000
$'000
(474)
(281)
(157)
(51)
(632)
(332)
Actual
$'000
(110)
174
63
NET RESULT
Budget
$'000
545
145
690
Forecast
$'000
69
173
243
NET RESULT
Budget
$'000
545
145
690
Variance
$'000
(655)
29
(627)
.
. 1
Variance
$'000
(476)
28
(447)
DEPARTMENT COMMENTS
Urban Strategy
YTD Urban Strategy is underspent by $275K on approved budget. This is due to:
Carry fonward income of $143K mainly comprising:
- $78K for the Streetscape Strategy - currently under development;
- $47K CAD Tree Replacement and Pit Surfacing - treatment to Balmoral Street to be delivered by June 2011;
- $13K for Memorial Reserve Masterplan to delivered by June 2011;
Delays in delivery of the following larger budget projects totalling $434K have contributed heavily to the under expenditure of the Urban
Strategy CW budget:
- CW 1708 Laneways Project underspent by $75K - Despite Eol process being completed, it has been decided to put this project on hold
this financial year;
- CW 2646 Municipal Public Arts Projects - Playgrounds underspent by $24K (but with commitments of $57K);
- CW3108/3368 CAD Streetscape Strategy underspent by $135K - funds flagged for carry-fonward (but with commitments of $106K);
- CW 3145 CAD Heritage Walk Artwork underspent by $35K
- CW CAD Tree Replacement & Pit Resurfacing - underspent by $41K - to be spent by June 2011;
- CW 3309 Public Arts Program underspent by $29K - $53K funds reallocated to a signature lighting project;
- CW 3310 Coastal Arts Discover underspent by $95K - funds have been flagged for carry-fonward;
- CW 2621 Municipal Bycicle Strategy shows a $217K overspend on YTD budget
FORECAST - The majority of projects continue to be expected to be delivered within budget and time. However, projects unlikely
to be delivered in 2010/11 have been identified for cany-forward.
Environment
June 2011
- Monthly Variance was $173K which is due to receipt of invoices completing projects including $114K for energy/water savings
measures, $30K fully-funded Net Gain Offset works and $27K completion of works in Kananook Creek Corridor Management Plan. EOY
Actual was $31K over budget against Forecast and $165K over budget on Approved budget. The overspend is due to $109K for Net
Gain works and $62K for mid-year budget allocation for Energy Audit Efficiency works - neither of which were in the Approved budget at
the start of the year. Seven out of eight projects were completed. The only project not completed. Downs Estate Master Plan
Development, was delayed due to the loss of staff in November, but has been commenced with a signed contract and first milestone
payment to consultants.
- Highlight of the year was the allocation at mid-year budget review of $1 OOK towards implementing Energy Efficiency Audit measures in
Council's major facilifies and completion of seven out of eight projects.
16/09/2011 4:16 PM
'^16of26(lg8
DIVISIONAL REPORTS
NON-DEPARTMENTAL AND NON-CASH
Non Departmental
EXPENDITURE
Sale of Assets
Developer Contributions & Levies
Rates & Charges
Landfill Expenses
Overheads
Total for Division
Sale of Assets
Developer Contribufions & Levies
Rates & Charges
Landfill Expenses
Overheads
Total for Division
DEPARTMENT COMMENTS
Sale of Assets
Actual
$'000
46
Budget
$'000
123
-
-
611
544
1,200
240
(1,090)
(727)
EXPENDITURE
Forecast
$'000
73
-
•-
750
272
1,095
Budget
$'000
123
240
(1,090)
(727)
YEAR TO DATE
INCOME
Actual
Budget
$'000
$'000
(2,262)
(1,410)
(1,886)
(1,252)
(74,902)
(74,642)
•-
-
(10,647)
(10,204)
(89,697)
(87,508)
- -^^
FULL- YEAR^^ô
INCOME
Forecast
Budget
$'000
$'000
(2,143)
(1,410)
(1,785)
(1,252)
(74,914)
(74,642)
-
(10,163)
(89,004)
-
(10,204)
(87,508)
NET RESULT
Actual
$'000
(2,216)
(1,886)
(74,902)
611
(10,104)
(88,497)
Budget
$'000
(1,287)
(1,252)
(74,642)
240
(11,294)
(88,235)
Variance
$'000
(929)
(634)
(260)
371
1,190
(262)
Forecast
$'000
(2,070)
(1,785)
(74,914)
750
(9,891)
(87,910)
NET RESULT
Budget
$'000
(1,287)
(1,252)
(74,642)
240
(11,294)
(88,235)
Variance
$'000
(783)
(533)
(272)
510
1,403
326
1
The year end actual results reflect a $929K better than budget variance. This is primarily due to:
- $85K due to the sale of Karingal Drive being higher than expected.
- $67K due to the sale of Moreton Road which was not budgeted for.
- $500K due to the sale of Ballarto Road which was not budgeted for.
- $151K due to the sale of Robinsons Road Reserve and McCLelland Drive being higher than expected.
- $50K due to the sale of Brunnings Road being higher than expected.
- $76K sale expenses lower than anticipated.
The EOY forecast reflects a $783K better than budget variance based on March estimates. This is primarily due to:
- $85K due to the sale of Karingal Drive being higher than expected.
- $500K due to the sale of Ballarto Road which was not budgeted for.
- $143K due to the sale of Robinsons Road Reserve and McCLelland Drive being higher than expected.
- $50K sale expenses lower than anticipated, it is expected that the full budget will not be spent by year end.
Developer Contributions & Levies The year end actual results reflect a $634K better than budget variance. This is primarily due to contributions being higher than expected.
Rates & Charges
The current year actual results reflect a $259K better than budget variance. This is primarily due to:
- $272K raised in supplementary rates and charges higher than originally budgeted.
The EOY forecast reflects a $272K better than budget variance. This is primarily due to:
- $272K raised in supplementary rates and charges higher than originally budgeted
Landfill Expenses
The year end actual results reflect a $371K worse than full year budget variance. This variance was anticipated due to the legal costs
relating to the Stevenson's Road landfill matter which is expected to continue in 2011/12.
Overheads
The current year actual results reflect a $1.190M worse than budget variance. This is primarily due to:
- $1.465M for Council's Defined Benefits Superannuation Call-up.
- $103K rate interest income higher than budget.
- $227K interest on investments higher than budget due to interest rates increasing.
The EOY forecast reflects a $1,403K worse than budget variance; This is primarily due lo:
- $1.465M for Council's Defined Benefits Superannuation Call-up:
- $400K the EBA rise being higher than budgeted.
- $150K additional income on investment based on increased interest rates.
- $56K additional income from Victorian Grants Commission
- $220K favourable adjustments to Workcover oncosts.
- $235K maternity leave costs higher than budget and expected to continue this trend until year end.
June 2011
16/09/2011 4:16 PM
17 of 26
067
DIVISIONAL REPORTS
Non-Cash and Other
EXPENDITURE
Actual
$'000
23,266
5,040
1,379
Depreciation
Carrying Cost of Assets Sold
Operational Areas in Capital
Sale of Plant
Other Capital Funding
Gifted Assets
carried Fonward Grants
Carried Forward Contributions
Total for Non-Cash and Other
-
Depreciation
Carrying Cost of Assets Sold
Operational Areas in Capital
Sale of Plant
Other Capital Funding
Gifted Assets
carried Forward Grants
Total for Non-Cash and Other
June 2011
- 29,601
25,151
EXPENDITURE
Forecast
$'000
22,824
1,571
1,684
Budget
$'000
21,400
1,571
2,180
26,079
NON-CASH AND OTHER COMMENTS
Non Cash and Other
-
-
(83)
1
Budget
$'000
21,400
1,571
2,180
-
25,151
YEAR TO DATE
INCOME
Actual
Budget
$'000
$'000
-
(843)
(4,577)
(10,733)
(4,717)
-
-
(1,202)
(4,665)
(5,000)
-
(10,867)
FULL YEAR
INCOME
Forecast
Budget
$•000
$'000
(20,870)
-
(993)
(4,831)
(2,500)
481
(7.844)
-
(1,202)
(4,665)
(5,000)
-
(10,867)
NET RESULT
Actual
$'000
23,266
5,040
" 1,379
(843)
(4,577)
(10,733)
(4,800)
-
8,731
Forecast
$'000
22,824
1,571
1,684
(993)
(4,831)
(2,500)
481
18,235
Budget
$'000
21,400
1,571
2,180
(1,202)
(4,665)
(5,000)
-
Variance
$'000
1,866
3,469
(801)
359
88
(5,733)
(4,800)
-
14,284
NET RESULT
Budget
$'000
21,400
1,571
2,180
(1,202)
(4,665)
(5,000)
-
14,284
(5,553)
Variance
$'000
1,424
(0)
(496)
209
(166)
2,500
481
3,951
•-
No comments available
16/09/2011 4:16 PM
18 of 26
068
CAPITAL WORKS
Capital Works Statement
r
EXPENDITURE
Actual
$•000
13,040
3
3,913
4,308
8,638
344
Capital Works Areas
Facilities
Not Applicable
Parks St Leisure
Plant, Equipment, Furniture 8, Artw
Roads
Stormwater Management
Sub Total Capital Works
Operating Costs
Total Capital Works & Other
One Off Costs
1
Facilities
Not Applicable
Parks & Leisure
Plant, Equipment, Furniture & Artw
Roads
Stormwater Management
Represented by:
Renewal
Upgrade
Expansion
New Assets
Not Applicable
Expenses
Total Capital Works Expenditure
Totai Capital Works & Other One Off Costs
Govt Grants
Contributions
Loans
Reserves
Carried Forwards
Total Rates Contribution
June 2011
NET RESULT
Actual
$'000
6,424
3
2,542
1,850
3,874
208
Budget
$•000
8,204
Variance
$'000
1,780
1,995
3,241
7,325
387
(3)
(547)
1,391
3,451
179
-
-
-
3,734
6,344
11,884
518
(1,371)
(2,458)
(4,764)
(136)
(1,739)
(3,103)
(4,559)
(131)
30,245
42,490
(15,344)
(21,339)
14,902
21,151
6,250
30,245
42,490
(15,344)
(21,339)
14,902
21,151
6,250
EXPENDITURE
Forecast
$'000
12,888
0
3,885
4,937
9,384
694
Sub Total Capital Works
Operating Costs
Total Capital Works & Other
One Off Costs
Budget
$'000
20,010
YEAR TO DATE:
INCOME
Actual
Budget
$'000
$'000
(6,615)
(11,806)
FULL YEAR
INCOME
-
-
-
3,734
6,344
11,884
518
(1,301)
(2,866)
(5,020)
(136)
• (1,739)
(3,103)
(4,559)
(131)
31,787
42,490
(15,967)
(21,339)
15,820
21,151
5,331
31,787
42,490
(15,967)
(21,339)
15,820
21,151
5,331
YEAR TO DATE
Budget
$•000
17,891
13,440
Variance
$'000
(1,879)
(5,803)
Forecast
$'000
16,597
8,028
FULL YEAR
Budget
$'000
17,891
13,440
Actual
$'000
16,012
7,637
6,248
3
345
30,245
30,245
(2,611)
(2,809)
(4,245)
(5,679)
14,902
Forecast
$'000
(6,645)
NET RESULT
Forecast
$'000
6,243
0
2,584
2,071
4,365
558
Budget
$'000
20,010
-
10,783
Budget
$'000
(11,806)
-
-
376
42,490
(4,535)
3
(32)
(12,245)
6,766
0
• 397
31,787
42,490
(2,903)
(2,963)
(2,500)
(7,016)
(5,956)
21,151
(12,245)
293
154
2,500
2,771
277
(6,250)
31,787
(2,856)
(3,039)
-
16/09/2011 4:16 PM
-
(4,393)
(5,679)
15,820
Budget
$'000
8,204
Variance
$'000
1,961
(0)
(590)
1,170
2,960
(171)
1,995
3,241
7,325
387
Variance
$'000
(1,294)
(5,412)
-
-
10,783
376
42,490
(4,017)
0
20
(10,703)
42,490
(2,903)
(2,963)
(2,500)
(7,016)
(5,956)
21,151
(10,703)
48
(76)
2,500
2,622
277
(5,331)
-•
19 of 26
069
CAPITAL WORKS
Capital Works Program Status Report
EOY Program status
Council achieved 79% expenditure ($30.24M) of a Total Budget of $38.25M. It is noteworthy that there were two items that reduced the total budget from
$42.49M to $38.25M. These were the reduction in spending for the Frankston Regional Aquatic Centre ($2.25M) and the External Auditors direction to move
the Land Claim spending back into 2009/10 ($1.99M). A 90% expenditure target was not achieved at year end due to the following issues that occured
during the year:
1) Delays due to Council decisions including; - Reduction in the scope of the U3A project - Delay in award of tender for Playne Street Roundabout - Delay in
award of tender for Belvedere Reserve Junior Pavilion impact $2.6M
2) Special charge scheme process delay - impact $961K
3) VCAT delays with Ebdale Community Hub - impact $812K
75 out of 260 projects, totalling $9.724M ($7.217M of rates) are to be carried fonward. $967K of expenditure brought forward from 2011/12 budget for Baxter
Park Pavilion & Keast Park Bowling Club Building, this leaves the capital works 2010/11 balanced.
EXPENDITURE PROFILE:
45,000
40,000
35,000
30,000
25,000
20,000
15,000
10,000
5,000
June 2011
16/09/2011 4:16 PM
20 of 26
070
CAPITAL WORKS
Projects not beiiig undertaken in 2010/11 to be referred to 2011/12 Budget
Projects requested to be reallocated to 2011/12
Project
1894 Belvedere Reserve - Junior
Clubroom & Pavilion
Division
ASSETS
Reason for Reallocation
0
3025 Carrum Downs Memorial
Hall Demolition
ASSETS
refer reasons for delay
3059 Kananook Precinct - The
Porch - ConstructionKananook/Long
ASSETS
Funding required to complete works as Contracted and
endorsed at Council meeting OM198, 03/11/2010.
3110 Neighbourhood Shopping
Master Plan Beach Street West
Shops -
ASSETS
Delayed due to feasibility study relating to bike strategy
3198 Seaford East Pavilion Renew & Upgrade Facility
ASSETS
This project will be in part deferred till 2011/12 and is a
flow on effect fromthe Belvedere Park development delay
caused by Belvedere Park Project being re tendered and
the delay caused by peninsula link works yet to
commence.
3214 Union Road Stage 2 - Cozy
Valley Road to Mathew Court
(SCS)
ASSETS
3293 Belvedere Reserve - 3rd
oval construction
ASSETS
June 2011
Budget
YTD Actual
Reaiiocn
$'000
150
$'000
(393)
$'000
440
80
10
63
-
521
200
(167)
350
180
(7)
186
Design consultant engaged - Purchase Order no 19730.
175
14
125
lauren to check re baxter 6
290
5
284
875
(17)
1,649
16/09/2011 4:16 PM
21 of 26,
071
CAPITAL WORKS
Projects being flagged to be to be carried forward to 2011/12
Projects requested to be carried forward to 2011/12
Project
1258 Splitter Islands - various locations
Division
ASSETS
Budget
YTD Actual
Carry Fwd
$•000
25
$'000
21
$'000
6
1302 Web Development
CORPORATE
65
26
39
1312 Asset Management Information System (AMIS)
CORPORATE
150
(205)
349
DEVELOPMENT
50
41
39
297
-
297
1451 CAD Public Art Works
1582 Cranhaven Road, Langwarrin - Stages 1 & 2
ASSETS
-
(75)
75
ASSETS
150
(393)
1,063
1930 Aged Services Sofware Replacement
CORPORATE
270
196
74
1987 Frankston Yacht Club Redevelopment
ASSETS
265
91
163
2621 Municipal Bicycle Strategy - Bay Trail
ASSETS
425
9
80
2623 Public Toilet Renewal
ASSETS
300
172
128
DEVELOPMENT
40
2
71
1708 CAD Laneways Project
1894 Belvedere Reserve - Junior Clubroom & Pavilion
2646 Municipal Public Art Projects - Playgrounds and Parks
DEVELOPMENT
2657 Road Renewal Program
ASSETS
1,835
1,805
290
2671 Operations Centre - Drainage Discharge Facility
ASSETS
30
-
30
-
(20)
19
60
48
11
210
146
72
-
(6)
6
2775 Downs Estate - Master Plan Development
2798 Facilities Booking System
2811 Kananook Creek Bridge - Remedial Engineering Works
2828 Christmas Tree Lights
DEVELOPMENT
CORPORATE
ASSETS
CORPORATE
3011 University of the Third Age (U3A) relocation project
ASSETS
480
20
28
3012 Integrated Services Hub - Frankston North -MCH Section
ASSETS
22
20
2
3020 Regional Baseball/Softball Facility - Robinsons Road,
ASSETS
75
(203)
45
3025 Carrum Downs Memorial Hall Demolition
ASSETS
80
10
75
3026 MAJOR PROJECT - Sustainable lighting
ASSETS
-
(61)
61
3034 North Road Reserve - Supply and spread oval construction top
ASSETS
-
(11)
12
3036 Baxter Park - Central hub development
ASSETS
-
(6)
6
3059 Kananook Precinct - The Porch - Construction- Kananook/Long
ASSETS
-
521
220
DEVELOPMENT
15
7
8
ASSETS
25
3
22
. ASSETS
90
114
40
3101 City Wide Pathway and Cycle Way Plan Development
ASSETS
300
131
174
3105 Playne Street/Young Street Intersection Traffic Management
ASSETS
870
(11)
881
DEVELOPMENT
100
28
59
CORPORATE
-
(30)
30
DEVELOPMENT
-
(31)
26
315
(115)
224
3084 Kerbside Trading Guidelines - Small structures in the city.
3087 72 Litre Litter Bin Replacement - Throughout City
3089 Safe City Surveillance System "CCTV Camera Program"
3108 CAD Streetscape Strategy
3117 Citywide branding
3146 CAD - Tree Replacements and Pit Surfacing
3147 Mechanic's Hall - Refurbishment
ASSETS
•
3153 Conversion of Building Permits from DataPro to Pathway
CORPORATE
-
(54)
54
3153 Conversion of Building Permits from DataPro to Pathway
CORPORATE
-
(54)
54
3162 Neighbourhood Streetscape Strategy - Heatherhill Road Shops
ASSETS
300
266
30
CORPORATE
100
47
74
3174 Library - DDA Requirements for Playne St - OG
ASSETS
10
2
8
3178 Telopea Reserve - playground upgrade
ASSETS
(126)
34
3165 Interplan - Functionality Enhancements
June 2011
16/09/2011 4:16 PM
-'
22 of 26
CAPITAL WORKS
Projects being flagged to be to be carried forward to 2011/12
Projects requested to be carried forward to 2011/12
Division
DEVELOPMENT
Project
3180 Memorial Reserve Masterplan - Memorial walk
Budget
YTD Actual
Carry Fwd
$'000
-
$'000
(18)
$'000
18
3203 Seaford Foreshore - Seaford Lifesaving Club Precinct Masterp
ASSETS
30
(85)
169
3208 Stotts Lane Construction - Special Charge Scheme
ASSETS
-
(40)
40
3214 Union Road Stage 2 - Cozy Valley Road to Mathew Court (SCS)
ASSETS
175
14
25
3218 Wingham Park - Facilities upgrade
ASSETS
90
(4)
90
3224 Operations Centre Redevelopment - Staff Accomodation
ASSETS
200
(39)
197
3247 Bay Trail Connection - Frankston Waterfront to Beauty Park
ASSETS
4
200
3248 Bay Trail Connection - Allaway Avenue to Mile Bridge
ASSETS
-
(0)
100
3249 Ebdale Community Hub
ASSETS
250
228
22
3267 GIS System Enhancements
CORPORATE
50
45
5
3269 Remote Access for Enforcement
CORPORATE
45
45
3273 Easement Renewal - Violet St to Liddesdale Ave
ASSETS
45
3279 Open Drain Upgrade - Raneen Drive, Langwarrin
ASSETS
20
-
3287 Carrum Downs Eariy Learning 8, Care Centre
ASSETS
200
199
2
3289 Parks & Leisure - Pavilion Upgrade Program - OG
ASSETS
100
127
30
3291 Operations Centre - Fencing Replacement
ASSETS
125
76
49
3294 Baxter Park - Oval 6 Drainage Pit Upgrade
ASSETS
12
9
3
3301 George Pentland Botanical Gardens - George Pentland Botanical
ASSETS
350
596
178
3302 Kananook Creek Reserve Long Island - Kananook Creek
Development
ASSETS
80
(29)
99
3303 Jubilee Park - Resurfacing of fhe Eastern Oval
ASSETS
50
41
9
3304 George Pentland Botanic Gardens - signage
ASSETS
20
5
15
3307 Frankston East Tennis Club - Frankston City Tennis Audit
ASSETS
60
23
22
DEVELOPMENT
100
-
100
3314 Green waste recycling at depot- Woodchipper
ASSETS
150
16
134
3324 Warrandyte Road - Robinsons Road to Golf Links Road - Pavement
ASSETS
288
(20)
288
332S Greenlink Strategy - Integrated streetscape, road 8. drainage
ASSETS
130
54
81
3326 McClelland Dr Extension - Valley Rd to Ballarto Rd
ASSETS
50
18
40
3347 Coolibar Avenue - Traffic Treatments
ASSETS
10
3353 Jubilee & Pines Aquatic Centres: 2009 Beca Recommendations
ASSETS
350
3310 Coastal Arts Discovery Trail Installation
45
20
•-
10
330
53
3355 Riviera Reserve & Nth Seaford Reseve bore installation
ASSETS
90
3356 Skye Reserve - Bore, Pumps and Water Tank Installation
ASSETS
85
3357 Skye Recreation Reserve Masterplan
ASSETS
20
ASSETS
10
3
7
-
(71)
71
233
40
101
328
-
40
3366 Frankston Arts & Library Precinct Chiller & Boiler Upgrade
3368 Streetscape Strategy
DEVELOPMENT
3375 Baxter Park No 6 Oval - Reconstruction
ASSETS
3376 Langwarrin Park Pre School & MCHC Extension
ASSETS
3382 Refurbishment of the Toy Library for YRC
ASSETS
3383 Rehabilitation of Library Forecourt (br YRC
ASSETS
3384 Energy Audit Efficiency Recommendation for Top Energy User
3385 Community Support & Information Centre Relocation
3452 Signature Lighting Project
3503 Water Harvesting - Jubilee Park Netball
DEVELOPMENT
ASSETS
DEVELOPMENT
ASSETS
^ • • B ^ H
June 2011
16/09/2011 4:16 PM
TOTAL
•-
39
51
28
57
18
2
50
62
29
6
354
-
4
56
-
35
10,139
4,296
8,189
23 of 26
073
FINANCIAL STATEMENTS
Income Statement
Income
General Rates
Government Grants
User Fees, Charges & Fines
Interest Received
Contributions - Non monetary Assets
Contributions - Cash
other Income
Net/ (gain) loss on disposal of assets
Total Income
Expenditure
Employee Benefits
Materials and Services
Depreciation
Utility Payments
Borrowing Costs
Other Expenditure
Total Expenditure''
'.
(Profit)/Loss for the period
Less Capital Contributions
Less Capital Grants
Less Proceeds from Sale of Assets
Add Superannuation Defined Benefits Call-Up
Add Written Down Value of Assets Sold/Scrapped
Add Cash Developer Contributions
Add Non-Cash Developer Contributions
Underiying Net (Profit)/Loss
for the period
June 2011
Actual
$'000
(74,902)
(26,638)
(13,989)
(1,837)
(10,733)
(3,098)
(482)
1,935
(129,744)
50,563
32,602
23,265
2,441
5,669
114,540
(15,204)
1,211
7,655
3,105
(1,436)
(5,040)
10,733
1,886
2,911
YEAR TO DATE
Budget
$'000
(74,642)
(20,562)
(13,852)
(1,519)
(5,000)
(3,013)
(251)
(1,041)
(119,881)
47,157
33,817
21,400
2,438
4
5,210
110,026
(9,855)
1,761
2,904
2,612
(1.571)
5,000
1,252
2,104
16/09/2011 4:16 PM
Variance
$'000
(260)
(6,083)
(137)
(318)
(5,733)
(84)
(231)
2,976
(9,870)
3,408
(1,214)
1,866
3
(4)
459
4,517
(5,352)
(550)
4,751
493
(1,436)
(3,469)
5,733
634
807
Forecast
$'000
(74,914)
(20,643)
(14,668)
(1,713)
(2,500)
(3,850)
(16)
(1,565)
(119,870)
49,223
34,063
22,824
2,491
.
-
5,667
114,268
(5,602)
2,065
2,786
3,136
(1,436)
(1,571)
2,500
1,785
3,663
FULL YEAR
Budget
$'000
(74,642)
(20,562)
(13,852)
(1,519)
(5,000)
(3,013)
(251)
(1,041)
(119,881)
Variance
$'000
(272)
(81)
(816)
(194)
2,500
(837)
235
(524)
10
47,157
33,817
21,400
2,438
4
5,210
110,026
(9,855)
1,761
2,904
2,612
(1,571)
5,000
1,252
2,066
246
1,424
52
(4)
457
4,242
4,252
304
(118)
524
(1,436)
0
(2,500)
533
2,104
1,560
-
24 of 26
074
Balance Sheet
As at 30th June 2011
rarTeat
Budget
•VTC—
Actual
$'000
15,644
5,422
13,877
253
Current Assets
Cash and Cash Equivalents
other Financial Assets
Trade and Other Receivables
Inventories
Non-Current Assets classified as held for resale
Other Assets
Totai Current Assets
Non-Current Assets
Property Plant and Equipment
Special Charge Receivables
Total Non-Current Assets
Totai Assets
Current Liabilities
Trade and Other Payables
Provision for Employee Benefits
Interest Bearing Liabilities
Totai Current Liabilities
Non-Current Liabilities
Provision for Employee Benefits
Interest Bearing Liabilities
Other Non Current Provisions
Total Non-Current Liabilities
Total Liabilities
Net Assets
Represented by:
Accumulated Surplus
Asset Revaluation Reserve
Other Reserves
Equity
June 2011
$'000
20,738
4,422
8,629
339
-
-
1,211
36,407
1,615
35,743
1,196,951
924
1,197,875
1,234,282
1,089,445
265
1,089,710
1,125,453
(9,949)
(9,756)
(14,824)
(9,307)
(102)
(24,233)
(19,705)
(981)
(1,415)
(2,350)
-
16/09/2011 4:16 PM
-
(981)
(20,686)
1,213,596
(3,765)
(27,998)
1,097,455
(535,641)
(665,251)
(12,703)
(1,213,596)
(597,256)
(491,695)
(8,504)
(1,097,455)
25 of 26
075
Cash Flow Statement
30 June 201C
Actua
30 June 2011
Actual
Full Yeai
Budget
$'000
$'000
(44,707)
(41,000)
(49,609)
(37,427)
(1)
(5,456)
69,079
21,555
19,281
1,511
954
21,216
(5,668)
74,484
20,272
16,112
1,773
943
20,880
(46,670)
(36,738)
(4)
(9,240)
74,642
22,000
16,073
1,519
6,912
28,494
(30,680)
1,064
(29,616)
(28,866)
2,350
(26,516)
(40,310)
2,612
(37,698)
-
-
2,500
(48)
202
(164)
38
(8,362)
196
(1,336)
(1,139)
(6,775)
2,452
(6,752)
30,782
22,420
22,420
15,645
30,169
23,417
Cash Flows from Operating Activities
Employee Costs
Materials and Contracts
Debt Servicing Costs
other Expenses
Rates
Government Grants
User Fees and Charges
Interest
Other Income
Net Cash Inflow (Outflow) from Operating Activities
Cash Flows from investing Activities
Payments for Fixed Assets
Proceeds from Sale of Assets
Net Cash Inflow (Outflow) from investing Activities
Cash Flows from Financing Activities
Proceeds from borrowings
Repayment of borrowings
Proceeds from Trust Funds
Proceeds from Investments with greater than 3 months maturity
Net Cash Inflow (Outflow) from Financing Activities'
Net Increase (Decrease) in Cash Held
,
Add Cash at the Beginning of the Year
Cash at the End of the Year
-
•-
Cash By Allocation $'000
• At Call Investment
• Cash on Hand
• Term Deposits
June 2011
16/09/2011 4:16 PM
26 of 26
0,76
MINUTES OF AUDIT & ETHICS COMMITTEE
TUESDAY 6**" SEPTEMBER
1.00PM IN THE ACACIA ROOM
Meeting Opened 1.00pm
Apologies - Mayor - Cr Kris Bolam (Council Representative), Leanna La Combre
(Independent Member),
Present: - David Osborne (Ctiairperson), Peter Boehm (Independent Member), Cr
Ctiristine Richiards (Council Representative), Cr Sandra Mayer - Deputy Mayor
(Council Representative, George Modrich (CEO), Mick Cummins (GMCorp)
Ctiris Innes (Risk Management Co-Ordinator) Carol Clarke (Senior Internal
Auditor) Daniel O'Brien (Internal Auditor)
Jan-Mictiael Perez - Victorian Auditors General Office (VAGO)
Daniel O'Stiea - Victorian Auditors General Office (VAGO)
Nicole AuctiettI (Acting Accounting Services Co-Ordinator)
Simone Wickes (Financial Accounting Team Leader)
Declarations of Conflict of Interests - Nil
A.
Meeting with External Auditors to review End of Year Draft Financial
Statements and IVIanagement Letter
1.05pm - CEO Arrived at Meeting
Mr Osbone explained the current Accounting Standards in relation to "Note 1 Notes to and Forming Part of the Financial Report - Significant Accounting
Policies (r) Pending Accounting Standards".
It was suggested ttiat in ttie section tieaded "Impact on Local Government
Finance Statements", wtiere ttie relevant Standard / Interpretation tiad thie
comment "These amendments are not expected tq impact Councif, ttiat ttiese
could be removed from ttie report.
Mr Perez offered no objection, citing ttiat ttiis was Council's decision but
suggested tfiat a statement advising wtiich Standards had been reviewed and
considered not to have an impact on Council should be included.
Mr Cummins agreed with suggested changes.
077
1.10pm - Cr Richards arrived
In relation to Note 2 - Underlying Operational Results", Mr Cummins advised
that he and the Accounting Services team had engaged in a number of
discussions with the VAGO regarding the "Underlining Operational Deficit" and
the development of appropriate wording.
Mr Perez recommend that the words " are usually" and "will" to be replaced
with "can be" "can" respectively in the sentence "These items are usually
unpredictable and will change from one year to the next.
1.40pm - Cr Mayer (Deputy Mayor) left the meeting.
There were no other recommended changes.
Mr Osborne congratulated the Accounting Services team on the result of the
audit and it was clear that the process had once again improved from the
previous year.
Recommendation:That the Audit & Ethics Committee recommend to Council that the draft Annual
Financial Report for the year 1 July 2010 to 30 June 2011 and Financial
Management Letter be adopted in principle and forwarded to the Victorian
Auditor General's Office for final sign off.
Moved - David Osborne
Seconded - Peter Boehmn
Carried unanimously
1.50pm - Officers left the room to allow the Independent Members to discuss
the outcome of the audit with the Auditors.
2.05pm - Officers re-entered the room
Mr Osborne discussed the findings of the Management letter and the
identification of 3 issues, all ranked as moderate risk.
Mr O'Shea outlined that 7ssue 1 - Procurement practices" was included more
for awareness, in light ofthe Victorian Ombudsman report of "Corrupt conduct
by public offers in procurement".
Mr Cummins advised that the recommendations for issues 2 and 3 had been
accepted.
2.15pm - Mr Perez and Mr O'Shea left the meeting
078
B.
Business Arising From Minutes of Last Meeting
•
Minutes previouslv circulated.
Minutes were accepted.
•
Items to be Actioned from Last Meeting:
Charter
Cr Richards queried the status of the Charter in relation to the inclusion of
Ethical Considerations.
Mr Osborne advised that he and Mr Cummins had been working on the
document and that the other independent Members had also provided
some comments to the draft.
Mr Cummins explained that much of the proposed changes were to bring
the existing Charter into line with the recently released "Audit Committees
- A Guide to Good Practice for Local Government", which mainly places an
onus on Audit Committees to ensure that the respective Council has in
place an overarching framework regarding Ethical Standards.
Action - Mr Osborne to complete review of Ethical Standards and compile
recommendations for inclusion in the Charter.
Lakewood Child Care Centre
Cr. Richards advised that she was happy with the outcome of the report
and that no further work was required.
2.25pm - Cr Richards left the meeting
2.25pm - At this point the quorum for the meeting was lost. It was
agreed that the consideration of the two internal audit reporst continue in an informal
manner
079
Internal Audit Reports •
Review of Graffiti Management Contract
2.30 pm Dr Gillian Kay (GM Communities), Mr Steve Dickson (Amenities
Services Manager) and Mrs Melissa King - Community Safety CoOrdinator) attended meeting.
Ms Osborne outlined his disappointment with the report and queried as to
why Council should be making full payments to the contractors when there
appears to be issues regarding the service delivered and the quality of the
work provided.
Mr Dickson provided a background as to the history of the various graffiti
removal contracts and acknowledges that there have been some teething
issues. He also explained the various processes undertaken for paint
matching and some of the issues that had emerged as a consequence of
the floods which had effected one of the paint suppliers.
Despite some of the issues, the contractor was starting to make in-roads
into the backlog of works.
It was queried as to why the Date of Implementation for the Assessment of
KPI's was scheduled for November, given that the KPI's should be easily
identifiable as part of the contract requirements.
Dr Kay advised that due to a re-structure. Community Safety was now
within her portfolio and that a number of KPI's had already been
established. However, these KPI's vyere currently being monitored to
ensure that such KPI's can be accurately reported through data being able
to be collected and measured.
Report on the implementation of Recommendations to be brought back to
the Committee in 6 months.
Action: Internal Auditor
2.55pm Dr Gillian Kay (GM Communities), Mr Steve Dickson (Amenities
Sen/ices Manager) and Mrs Melissa King - Community Safety CoOrdinator) left the meeting
• Review of the Catering and Non Arts Event Management Services
Contract
The report was noted and no issues were identified.
S.OOpm Meeting Closed and all other matters deferred to the next
meeting.
Distribution
David Osborne (Chairperson)
Or Kris Bolam - Mayor (Council Representative)
Chris Innes (Risk Management Co-Ordinator)
Leanna La Combre
(Independent Member)
Cr Christine Richards - (Council
Representative
Carol Clarke (Senior Internal
Auditor)
Peter Boehm
(Independent
Member)
Mick Cummins
(GMCorp)
Daniel O'Brien
(Internal Auditor)
George Modrich (CEO)
Kim Jaensch (Finance Manager)
osn
TP 946405J
10°47'
AUGNMENT
19r30'40"
CO CO I
o 07
1.28
ir40'
FENCE LINE AND EDGE FOOTPATH
/ 'o
05
7.25
; o
TITLE BOUNDARY
0.69
22.47
ir40'
AND ALIGNMENT
23.17
107 GOULD STREET
LAND SHOWN RED HATCHED IS FOOTPATH ON LAND TP 94605J
LAND FOR PUBLIC HIGHWAY
107 GOULD ST, FRANKSTON
R. G. MARSELLA PTY. LTD
CONSULTING SURVEYORS
INCORPORATED IN VICTORIA
A.B.N. 54 005 482 066
307 MAIN ST., MORNINGTON VIC 3931
PH 5975 2641
FAX 9787 0363
CLIENT:
NOT TO SCALE
DIAGRAM EXAGGERATED
FOR CLARITY
DATE
3/6/2011
REF:
05271
081
ir40'
AUGNMENT
'0
AUGNMENT
AREA SHOWN RED HATCHED IS FOOTPATH ON No 109
LAND FOR PUBLIC HIGHWAY
109 GOULD ST, FRANKSTON
R. G. MARSELLA PTY. LTD
CONSULTING SURVEYORS
INCORPORATED IN VICTORIA
A.B.N. 54 005 482 066
307 MAIN ST., MORNINGTON VIC 3931
PH 5975 2641
FAX 9787 0363
CUENT:
NOT TO SCALE
DIAGRAM EXAGGERATED
FOR CLARITY
DATE
3/6/2011
REF;
05271
082
PIWES FOREST AQUATIC CENTRE
EXTENDED SEASON OUTCOMES
Thursday
Friday
Saturday
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday
01-Apr-lO
02-Apr-lO
03-Apr-lO
04-Apr-lO
05-Apr-lO
06-Apr-lO
07-Apr-lO
08-Apr-lO
09-Apr-lO
10-Apr-lO
11-Apr-lO
6am 7am
Sam
9
2
3
GOOD FRIDAY
0
4
5
0
2
7
0
4
6
8
4
6
5
6
11
2
4
6
4
4
7
7
2
0
0
9am
2
6
5
7
3
8
5
3
4
2
1 to 11 April 2010
10am 11am 12pm
5
2
2
0
3
4
5
1
0
0
3
1
0
0
3
2
0
0
0
2
2
0
0
1
0
0
0
0
0
0
1pm
2pm
4
Spm
3
4pm
2
Spm
3
5
0
5
6
8
3
4
1
1
2
0
2
6
6
2
1
2
1
4
0
3
2
0
1
0
10
0
5
0
1
1
3
1
2
0
0
6pm
0
1
0
0
0
1
7pm
0
TOTAL
: 37
Members
11
0
0
0
0
0
31.
• 17
37
43
48
24
26
31
7
* includes
members
21
29
11
23
11
22
11
PINES FOREST AQUATIC CENTRE
EXTENDED SEASON OUTCOMES
1 to 11 April 2010
Financial Summary
LABOUR COST BREAKDOWN
Weekday
raPftV?(2S233l7
Penalty
Rate
Hours
1
24.1039
1.2S
30.129875
11
1.5
36.15585
1.5
2
48.2078
2.5
60.25975
Total
12.5
filifSuarSB
Penalty
1
1.25
1.5
2
2.5
Rate
20.8463
26.057875
31.26945
41.6926
52.11575
Total
Weekday
Hours
11
1.5
12.5
TOTAL Weekday
No. days
Cost
0
331.42863
54.233775
0
0
$385.66
Cost
0
286.63663
46.904175
0
0
$333.54
Weekend
Hours
2
8.5
10.5
Weekend
Hours
2
8.5
10.5
$719.20 Weekend
6
$4,315.22
Cost
0
0
72.3117
409.7663
0
$482.08
Cost
0
0
62.5389
354.3871
0
$416.93
$899.00
4
$3,596.02
TOTAL'IABOUR
TOTAL INCOME
$580.43
"excludes utilities and materials
084
r
GREATER
FRANKSTON
BUSINESS
CHAMBER
Proudly supporting local business
Memorandum of Understanding
between Frankston City Council and
the Greater Frankston Business Chamber
Frankston City Council (Council) and the Greater Frankston Business Chamber (Chamber), in accordance
with the vision and values of each organization, agree to work together to develop and strengthen a
prosperous, sustainable business environment and employment growth in preferred sectors.
Both parties agree to promote and facilitate activities, projects, programs and friendly associations to
further position Frankston City as the preferred place to live, learn, work, visit and invest.
The term for MOU shall remain valid until either party makes void. This agreement is separate to all
financial and in-kind contributions which are considered in accordance with each organisation's respective
sponsorship guidelines.
Cr Kris Bolam, Mayor
Frankston City Council
Peter Patterson, President
Greater Franlcston Business
Chamber
Witness:
George Modr\ch, CEO
Frankston City Council
Witness:
Karin Hann, Executive Officer
Greater Frankston Business
Chamber
Dated: October 2011
085

supporting information to agenda

Transcription

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