Invitation to Exhibit - Wisconsin Association of School Boards

JANUARY 20-22
2016
95 th WISCONSIN STATE EDUCATION CONVENTION
Wisconsin Center
MILWAUKEE, WISCONSIN
Invitation
to Exhibit
Reserve Your Booth by
August 7, 2015
Take
advantage
of early bird
pricing.
Wisconsin Joint State Education Convention – Invitation to Exhibit
Thank You! 2015 Exhibitors
AAA Driver Training
Abacus Architects, Inc.
ACT, Inc.
Alexander Furnishings Specialists
All Covered
Ameresco Inc.
American Deposit Mngmt Co.
American Fidelity Assurance
Anderson Ladd
Ansay & Associates, LLC
Apex Learning, Inc 2011
ARAMARK K-12 Education
Arbor Management, Inc.
Architects Group Limited
Architectural Design Consultants
Architectural Design Group
ARCON Associates, Inc.
Arrow AV Group
Arthur J Gallagher Risk Mgmt Services
Associated Builders &
Contractors of Wisconsin
Associated Financial Group
Association of American Educ.
AstroTurf
Athletic Field Services, Inc.
ATS&R Planners/Architects/Eng
Auburndale
A'viands Food & Services Mngmt
B.R. Bleachers
Baird Public Finance
Balestrieri Environmental &
Development, Inc.
Baseman Bros., Inc.
Baseman Floors, Inc.
Beacon Athletics
BeneCo of Wisconsin, Inc.
BoardBook
BoardDocs
Bray Associates Architects, Inc.
BrightBytes
BWBR
BYU Independent Study
C.D. Smith Construction, Inc.
Carroll Seating Company
CCAP Alert
Cella's Jewelry
CenterPoint Energy
Central States Terrazzo Assoc.
CESA 10
CESA 2
CESA 5
CESA 6
CESA 6 CMS4Schools
CESA 7
CESA Purchasing
CG Schmidt, Inc
Chartwells School Dining Services
Cisco Systems
Coakley Bros/Bros Bus. Interiors
Coating & Foam Solutions
Commercial Recreation Spec.
Community Insurance Corp.
2
Compass Learning
Complete Control, Inc.
Concordia University Wisconsin
Connie Mills Accessories
Continuum Energy
Cornell
Corporate Contractors, Inc.
Custofoam Corporation
Dairyland Buses Inc
Dashir Management Services
Dean Health Plan
Delta Dental of Wisconsin
Disability Access Consulting
Discovery Education
Diversified Benefit Services, Inc.
DLR Group
Dream Flight USA
Durham School Services
E.T.Paddock Enterprises, INC
Ecospan
Edgenuity
Ehlers & Associates, Inc.
EMC Insurance Companies
Employee Benefits Corporation
Enovative Technologies
Environmental Management
Consulting, Inc.
Eppstein Uhen Architects, Inc.
Ethoplex
EverWhite
eznetpay
Fearing's Audio Video Security
FeePay Comp Prog Mgmt Sys
FEH Associates Architects
First Agency, Inc.
Fisher Tracks, Inc.
Focus on Energy
Forecast5 Analytics, Inc.
Frontier Servco FS
Frontline Technologies Group
Gang Resistance Education And
Training (G.R.E.A.T.)
GCA Services Group, Inc.
Gerber Leisure Products
Gilbane Building Company
Goodson Co., The
Gopher
Green & Healthy Schools Wis.
Groth Design Group, Inc.
Gym Boys LLC
H&H Energy Services
Haldeman Homme Inc
Hayward Main Street Gourmet
Popcorn
Healthstat, Inc.
Heartland Business Systems
Hillyard
Hoffman Planning, Design &
Construction, Inc
Hoglund Bus and Truck
House In The Wood
HSR Associates, Inc.
Humana
Hutchinson, Shockey, Erley & Co. National Insurance Services
ICS Solutions Group, INC
National Louis University
IEP Anywhere by SameGoal
NSBA
Infinite Campus
Nelson's Bus Service, Inc.
Innovative Modular Solutions
NEOLA, Inc.
Innovative Schools Network
Netech Corp
Interra Health
Network Health
Instructional Comm Systems
Nevco, WI Office
Into the Outdoors Educ Network Nexus Solutions
Intruder Defense Services, LLC
North American Mechanical, Inc.
ISG (I+S Group)
North Central States Terrazzo
J W Industries, Inc.
Association
J.H. Findorff & Son, Inc.
Northland Recreation
J.P. Cullen & Sons, Inc.
Northstar Equipment, LLC
Johnson Controls
OASYS, LLC
JSD Professional Services
Odysseyware
Kapur and Associates, Inc.
Office Depot
Keller, Inc.
One Source
Kelmann Restoration
OPN Architects, Inc.
Key Benefit Concepts, LLC
Orion Energy Systems
Kiefer Specialty Flooring
ParentLink
KPH Construction & Enviro.
Pearson
Kraemer Brothers, LLC
Pella Windows & Doors
Kraus-Anderson Construction Co. Phillips Borowski, S.C.
Kulp's of Stratford, LLC
Plunkett Raysich Architects, LLP
L & A Crystal
PMA Financial Network, Inc.
LaForce, Inc.
Point of Beginning, Inc.
Lakeshore Learning Materials
Professional Supply
Lamers Bus Lines, Inc
Project Lead the Way
Lance Service, Inc.
ProStar Surfaces
Lee Recreation, LLC
Prudential
Level Data Inc
R&R Insurance
LHB, Inc.
Rauch Clay Sales Corporation
Liberty Mutual Insurance
REALiving
Lifetouch
Renaissance Learning
LifeTrack Services, Inc.
Rettler Corporation
LightSPEED Technologies, Inc.
rSchoolToday
Lowery McDonnell Co.
SafePlans, LLC
M3 Insurance
SafeWay Driver Fitness Centers
Mainstage Theatrical Supply, Inc. Samuels Group
Marcia Brenner Associates, LLC Scenario Learning, LLC
Market & Johnson, Inc.
Scherrer Construction Co., Inc.
Marsh & McLennan Agency
Schmidt Custom Floors
Marshfield Book & Stationery, Inc. Schneider Electric
McKinstry
Scholastic Equipment Company
McPherson College
School Improvement Network
Meemic Insurance Company
School Nutrition Assoc of Wis.
MEP Associates
School Perceptions
MEP Associates
School Software Group
MidAmerica Administrative &
School Specialty
Retirement Solutions, Inc.
Scranton Products
Mid-State Truck Service, Inc.
SDS Architects, Inc
Miller & Associates - Sauk Prairie, SecureTech Systems, Inc.
Inc.
Security Health Plan of Wis.
Milwaukee Public Museum
Shared Purchasing Solutions
Minnesota Life
Singlewire Software
Miron Construction Co., Inc.
Skyward, Inc.
Madison Children's Museum & Social School 4 Edu
Monona Terrace
SOCS
Moore Construction Services, LLC Sodexo
Musco Sports Lighting
Solarus
National Archery in the Schools Somerville, Inc.
Program - DNR Service Center
Spancrete
Sport Court North
Springsted Incorporated
Stalker Flooring, Inc.
State Trust Fund Loan Program
Student Assurance Services, Inc.
Systems Furniture Inc
Taher, Inc.
TCPN
TeacherMatch
Teachers On Call - TOC 24/7
Team REIL Inc.
Technology Resource Advisors
Tectum
The Alliance
The Cambrian Group
The Standard
ThedaCare
Think Through Math
TIC, INC
Trane-Wisconsin
Tricor Insurance, Inc.
TSP Architects & Engineers
UnitedHealthcare
US Army
US Bank Government
US Lamp, Inc.
UW - Madison Applied Pop Lab
Vanguard Computers, Inc.
Virco Manufacturing Corp.
Viterbo University
VJS Construction Services, Inc.
Voorhees Associates, LLC
Waukesha
Wautoma Area
WEA Trust
WEA Trust Member Benefits
Wegner CPAs
Willis of Wisconsin, Inc.
WiscNet
Wisconsin 529 College Sav.
WAEA
Wisconsin Association for
Language Teachers
WASB
WASBO
WASDA
WASPA
Wisconsin Asthma Coalition
Wisconsin Bus Sales, LLC
Wis Dept of Financial Inst
Wisc Dept of Public Instruction
Wis DPI-School Nutrition Team
Wisconsin Health and Physical
Education, Inc.
WIAA
Wisconsin OPEB Trust
Wis Public Finance Prof, LLC
Wis Rural Schools Alliance
Wis School Music Assoc
Wisconsin Veterans Museum
Wis Virtual School/CESA 9
WPS Health Insurance
Wynn O. Jones & Associates
Wisconsin State Education Convention • Invitation to Exhibit
Wisconsin Joint State Education Convention – Invitation to Exhibit
Meet the Decision Makers!
Join us at the premier education event of the year!
On January 20-22, 2016, more than 2,000 school board members and administrators will gather in Milwaukee at the
Wisconsin Center and the Hilton Milwaukee Downtown Hotel with one thing in common: education. They are the decision
makers for Wisconsin’s public education system. The State Education Convention is an ideal opportunity for you to reach
this target audience with your school-related products and services.
Meet the decision-makers
Co-sponsored by the Wisconsin Association of School Boards (WASB), Wisconsin Association of School District
Administrators (WASDA) and Wisconsin Association of School Business Officials (WASBO), the objective of the Convention
is to provide a high quality, must-see event for education leaders throughout the state. Top speakers, informative break-out
sessions, and networking opportunities are hallmarks of the event. You can be a part of it.
More ways to tell your story
As an exhibitor, your business will be promoted through print and electronic convention materials and on the Convention
website. You also have a variety of advertising and sponsorship opportunities available to you at special exhibitor rates to
increase your exposure.
Questions?
Please contact Amy Qualmann –
WASB Communication Specialist and Event Planner
at 608-512-1713 or [email protected], or visit
the Convention website at
www.wasb.org/convention.
We look forward to working with you and providing
the top-quality event you expect.
Sincerely,
John H. Ashley
Executive Director
Wisconsin Association of School Boards
Exhibit at the 2016 State
Education Convention!
Reserve Early and Save!
3
“The state education convention continues to be a
“must attend” event for our team. It’s an outstanding
opportunity for us to see and meet with our district
partners, and the educational sessions are extremely
beneficial. It’s clear that a lot of work goes into
identifying timely topics and providing resources to help
keep Wisconsin’s schools great. We accomplish a great
deal while we’re there and will continue to show our
support by attending and sponsoring this outstanding
event.”
Breanna Hellenbrand, M3 Insurance
“Our sales team looks forward to this event every year.
Having a booth at the State Education Convention gives
us the opportunity to meet with hundreds of school
district decision makers. WASB staff are easy to work
with, organized and gracious. Plus, they continue to
evolve their event to provide value to their attendees
and their sponsors. Our new favorite thing is the
convention app!”
Mel Grau, WEA Trust
Wisconsin State Education Convention • Invitation to Exhibit
Wisconsin Joint State Education Convention – Invitation to Exhibit
95th State Education
Convention & Exhibit Show
The Wisconsin State Education Convention is co-sponsored by three
organizations that represent public school leadership.
• Wisconsin Association of School Boards (WASB)
• Wisconsin Association of School District Administrators (WASDA)
• Wisconsin Association of School Business Officials (WASBO)
Collectively, they represent their member perspectives to state and federal
agencies, provide members with information and services, and provide a
link to the services and products of many companies.
Marking its 95th year, the Wisconsin State Education Convention gathers
public school policy makers in key decision-making positions to:
1. Share ideas about school governance and school programs.
2. Learn about and discuss current topics that affect public schools.
3.Hear about and participate in discussions regarding state and
federal legislation.
4. Meet vendors to review products and services available to public
schools.
Highlights of the three-day event include:
WASB Delegate Assembly — School board delegates
from each of Wisconsin’s 424 school districts, as well as
representatives of the state’s 12 Cooperative Educational Service
Agencies (CESAs), debate public education issues and adopt resolutions that guide WASB activities and advocacy.
Keynote Speakers — The governor of Wisconsin and the state superintendent of public instruction are
invited to speak each year, as well as notable national speakers with a background in leadership, governance
and/or public education.
Exhibits — More than 280 providers of school-related products, services or information participate in a 38,000
square-foot exhibit show, offering solutions to school districts that save money, improve facilities and enhance the
effectiveness of their programs.
Presentations— Break-out sessions featuring school district experts and vendor experts cover all aspects of
public school leadership.
Workshops — Local and national experts offer hands-on opportunities for improving skills and building
knowledge in a particular governance or leadership area.
Special 2016 Opportunity:
Sustainable Schools Pavilion — The 2016 State Education Convention will feature a Sustainable
Schools Pavilion in the Exhibit Hall to highlight products and services that promote green and healthy schools. Are you a
company that promotes energy-saving ideas, healthy living or other ways to improve the sustainability of our schools? If
so, take advantage of the Sustainable Schools Pavilion to promote your efforts. See page 10 for details.
4
Wisconsin State Education Convention • Invitation to Exhibit
Wisconsin Joint State Education Convention – Invitation to Exhibit
Convention Statistics
2014 ATTENDANCE
 94 percent of Wisconsin’s 424 public school districts send
representatives to the Convention.
 The exhibit show has a sustained 75 percent exhibitor return rate.
 The 2014 State Education Convention ranked 21st largest at the Wisconsin Center in 2014.
2016 Show Hours* & Location
TUESDAY, Jan. 19
Exhibitor Set-Up
8 am – 6 pm
WEDNESDAY, Jan. 20
Exhibit Show
9 am – 4:30 pm
THURSDAY, Jan. 21
Exhibit Show
9 am – 2 pm
Exhibitor Move-out
3 pm – 7 pm
The 2016 State Education Convention Exhibit Show will be held in Exhibit
Hall BCD at the Wisconsin Center in Milwaukee, Wisconsin.
* Hours subject to change.
2016 Booth Rates
Size/Description
Front Row Corner Booth (10'x10')
Corner Booth (10’ x 10’)
Interior Booth (10’ x 10’)
Corner Booth + Interior Booth
(20’ x 10’)
End-cap (Two Corner Booths)
(20’ x 10’)
Two Interior Booths
(20’ x 10’)
Island or Peninsula
(20’ x 20’)
Island (20’ x 30’)
Island (20’ x 40’)
School Bus Space
Early Bird*
Regular
(Until August 7)
(After August 7)
$1,185
$1,075
$1,030
$2,000
$1,225
$1,090
$1,050
$2,045
$2,075
$2,130
$1,915
$1,960
$3,745
$3,820
$5,405
$6,780
$2,380
$5,515
$6,885
$2,430
*Applies only if paid in full on or by August 7, 2015.
Regular rates will apply for payments received after the deadline.
**Contact information will be provided for registered attendees who do not opt-out.
5
School board members
Superintendents
Business officials
Facilities staff and other
school personnel
Total
1,169
351
120
298
1,938
Booth Specifications
Rent includes a 10 ft. x 10 ft. booth with
8 ft. draped backdrop, 3 ft. draped side rail
dividers, one 44 in. x 9 in. sign, and two folding
chairs.
Tables, electric service, Internet
connection, carpet, freight, storage, etc.
are NOT included in the booth rent. An
exhibitor service kit including order forms for
services and equipment will be made available
by J&J Exhibitors Service, the official show
decorator, in September and following receipt
of the signed contract. The exhibitor is required
to make any arrangements for equipment and
services and assume the cost of same.
Special Package Prices
for Booth Supplies
10’ x 10’ Basic pkg: includes one 8’ x
30” skirted table, a wastebasket and booth
carpet – Price TBD
10’ x 10’ Value pkg: includes one 8’ x
42” skirted table, two bar stools with backs,
a wastebasket and booth carpet – Price TBD
Date that orders must be placed with J&J
Exhibitors Service is still TBD. A full exhibitor
service kit with all pricing will be published
in September.
*Prices are approximate. Packages are subject to
change. Final prices will be limited to the 2015
rates plus no more than the rate of inflation.
Wisconsin State Education Convention • Invitation to Exhibit
Wisconsin Joint State Education Convention – Invitation to Exhibit
Exhibitor Business Profile for Web/Print
The website – wasb.org/convention
All exhibitor-related information is posted on the exhibitors
page at wasb.org/convention. There you can view the floor
plan, select a booth, print your contract, review advertising
and sponsorship opportunities, view a current list of exhibitors
and more. Click on Exhibitors to get started.
Sample: Upgraded Business Profile (on web)
Your Business Profile for Web/Print
Your business profile will be included on the convention
website, convention mobile app and print publications upon
receipt of your signed contract. The profile is the description
of your company, products and/or services as you would like
them described to Convention attendees.
Exhibitors may choose from two levels:
Basic Business Profile (no additional cost)
Sample: Upgraded Business Profile
Team Info (on app)
•Company name, address and telephone
•Booth number
•Up to 30 words of descriptive text
Upgraded Business Profile ($125)
In addition to the basic profile, you receive:
•Contact name
•Email address (live link online)
•Website address (live link online)
• Up to 50 words of descriptive text
• A full color company logo (for your online posting)
• The ability to highlight your team on the convention
mobile app with their photos and contact information.
A sample of the upgraded version is shown at right.
To upgrade, simply complete the “upgraded profile”
field on the exhibitor contract and include the cost
with your payment.
To Join Us –
Print your contract and submit it early with payment to
assure the best possible space at the lowest price.
(Contract posted at wasb.org/convention)
Send completed contract and payment to WASB:
Email: [email protected]
Fax: 608-257-8386
Paper mail: 122
W. Washington Avenue, Suite 400
Madison, WI 53703
6
Have questions?
Contact: Amy Qualmann
608-512-1713
[email protected]
Wisconsin State Education Convention • Invitation to Exhibit
Wisconsin Joint State Education Convention – Invitation to Exhibit
Exhibit Hall Map
The online floor plan is used by attendees to plan their exhibit hall visits, and by exhibitors to select their location and
advertise their products or services. Visit the floor plan to view up-to-date booth availability and to see our other exhibitors.
Simply roll your mouse over any booth to see the exhibiting company’s name. Click on any booth to bring up the exhibitor’s
business card detailing its product and contact information. When choosing your preferred booth location, this feature is
handy for ensuring placement near complementary products.
See your Web/Print Profile
on page 6 of this publication
for further information about
your company’s presence on
the web and in Convention
publications.
SERVICE ENTRANCE
SERVICE ENTRANCE
HALL B
HALL C
HALL D
60 X 80
Sustainable Schools
Pavilion - Booth 346
The 2016 Sustainable Schools
Pavilion will be located in Booth
346. The space will allow for
the distribution of materials
as well as short presentations.
Check out the details on
page 10 to see how you can
participate in this unique
opportunity.
148
2
3
4
THE CAFETERIA
INTERNET CAFE
30x40
EXHIBITOR LOUNGE
50x20
1
147
134
50 X 60
60 X 50
50x30
5
LOUNGE
AREA
M1
School Fair
346
343 442
341 440
743
842
843 942
641
741
840
841 940
643
THE COMMONS
WASB Staff & Services
EXHIBITOR
SERVICE
AREA
740
1129
LOUNGE
AREA
139 238
239 338
339 438
639 738
739
838
839 938
939 1038
1039 1138
137 236
237
337 436
637 736
737
836
837 936
937 1036
1037
435
535 634
132
133 232
233 332
433
532
533 630
733
832
833 932
130
129 230
231 330
331 428
431
530
531
631 730
731
830
831 930
931 1030
1130
229
329
429
528
529
629 728
729
829
929
1128
125 224
225 324
325 424
425
524
525
625 724
725
824
825 924
925 1024
1025
123 222
223 322
323 422
423
523 622
623 722
723
822
823 922
921 1022
1019
121 220
221 320
321 420
421
521 620
621 720
721
820
821 920
1020
119 218
219 318
319 418
419
519
619 718
719
228
1029 1132
1127
110
115 214
215
113 212
213 312
111 210
211 310
107 206
207 306
105 204
205 304
415
518
512
515 614
715
819 918
814
815 914
711 810
811 910
413
513 610
613 712
411 510
511
611
307 406
407
506
507 606
607 706
707
806
305 404
405
504
505 604
605 704
705
804
303 402
403
502
503 602
603 702
703
301
401
500
501 600
601 700
701
311
1115
919
1015 1114
913 1012
1013 1112
911 1010
1011 1110
805 906
907 1006
1007 1106
904
905 1004
1005 1104
802
801 902
903 1002
1003 1102
800
900
901 1000
1001 1100
1111
108
104
1101
ENTRANCE
REGISTRATION
BOOK STORE
Scale: 1”=10’
(351) 10’x10’ Booths
7
Wisconsin State Education Convention • Invitation to Exhibit
Wisconsin Joint State Education Convention – Invitation to Exhibit
Sponsorship Opportunities
A variety of sponsorship opportunities exist to help you stand out from the crowd. We will work with you to customize a
sponsorship opportunity.
All sponsorship packages can be tailored to meet the needs of individual companies.
Want something different? Contact Sheri Krause today at 608-512-1705 or [email protected]
to customize your own sponsorship opportunity.
All sponsorships include the following features:
• Complimentary upgraded web/print profile
• Logo included with all organization listings in
print and electronic communications
• Link to your website from the official Convention website via your logo
Contact Sheri Krause for more information and to reserve your sponsorship. The sponsorship deadline is Friday, Nov. 20,
2015, (exceptions may be made depending on options selected).
Diamond
• Complimentary 10x10 interior booth
• Two advertising opportunities:
• (1) Full-page ad in the on-site
Convention Guide and the March
Wisconsin School News magazine
(convention wrap-up issue)
AND
• Any premier advertising option listed on page 9.
• One event sponsorship listed on page 9.
Gold
• Complimentary 10x10 interior booth
• (1) Half-page ad in the on-site Convention Guide and the March Wisconsin School News
• Any one event sponsorship option
listed on page 9.
Platinum
Silver
• Complimentary 10x10 interior booth
• One of the following advertising
• Complimentary 10x10 interior booth
• (1) Quarter-page ad in the on-site
Convention Guide and the March
Wisconsin School News magazine.
• One premier advertising option listed
on page 9.
options:
• (1) Full-page ad in the on-site
Convention Guide and the March
Wisconsin School News
OR
• Any premier advertising option listed on page 9.
• One event sponsorship listed on page 9.
All Package Sponsorships must be approved by the WASB Board of Directors in accordance with WASB policies.
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Wisconsin State Education Convention • Invitation to Exhibit
Wisconsin Joint State Education Convention – Invitation to Exhibit
Event Sponsorships
General Session Keynote Address: $5,000 (3 available)
Nationally renowned keynote speakers are a highlight of the Convention with nearly all 2,000
attendees at the Wednesday and Thursday General Sessions and more than 1,000 attendees
at the Friday General Session. Sponsors of the keynote speakers will be highlighted at each
General Session and in Convention Materials.
Welcome Breakfast in the Exhibit Hall: $5,000 (3 available)
Attended by hundreds of schools officials, the Welcome Breakfast is held the Wednesday
morning of Convention for attendees. Be a part of this great networking opportunity.
Networking Reception: $5,000 (3 available)
Held late Wednesday afternoon at the Hilton to maximize exposure and participation, the
Networking Reception is a highlight of the Convention.
WASB Breakfast: $5,000 (2 available)
Be a part of the tradition! The WASB hosts a Breakfast on Thursday morning of Convention featuring a prominent
speaker. Attended by nearly 400 members, the Breakfast is a popular way to begin the day with an inspiring message.
Premier Advertising Options
Wisconsin Center Infocaster Monitors: $2,500 (4 available)
Advertise on the network of seven Wisconsin Center InfoCaster flat screens for Tuesday-Thursday of Convention
(All events on Friday are at the Hilton). Your ads will rotate with the Convention schedule. The monitors are checked
frequently by attendees for updates and to confirm events.
Convention Mobile App: $2,500 (4 available)
The Convention Mobile App provides vital tools and information to attendees. Sponsorship includes an ad on the
home page on a rotating basis, one daily message on Wednesday and Thursday of Convention from the sponsor to
attendees, and the ability to highlight your team by including bios, photos and contact info.
Convention Lanyards: $2,500 (1 available)
You'll get maximum exposure by having every attendee wearing your company name and logo.
Convention Attendee Bags: $2,500 (1 available)
Advertise on the Attendee Bags and your logo will be seen throughout the Convention.
Convention On-Site Guide Magazine Cover Wrap: $2,500 (1 available)
Advertise on the Convention On-site Guide Magazine Cover Wrap for a unique opportunity to be the first ad
attendees see.
Convention On-Site Pocket Guide: $2,500 (1 available)
Advertise in the widely use Convention On-site Pocket Guide for an exclusive opportunity.
Internet Café: $2,500 (2 available)
The Internet Cafe is one of the hot spots at Convention. Attendees visit at our Internet stations to check their email
and stay in touch with what is happening during their time in Milwaukee. Your ad will appear as the screen saver.
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Wisconsin State Education Convention • Invitation to Exhibit
Wisconsin Joint State Education Convention – Invitation to Exhibit
Promotional Options
Exhibit Hall Scavenger Hunt: Various Levels
Participate in the Exhibit Hall Scavenger Hunt to ensure
maximum exposure and traffic at your booth in the Exhibit
Hall. The Scavenger Hunt features prizes specifically for
school board members and administrators.
• Participate at the $1,000 (or equivalent in prizes) level to
be listed on all of the Exhibit Hall Scavenger Hunt cards
and listed as a sponsor of the Hunt.
• Participate at the $250 level to be listed on at least one
Unique Opportunity!
Sustainable Schools Pavilion
Does your company promote health and wellness in schools,
energy-saving services, recycling and waste reduction, indoor
environmental health, sustainable transportation, school
grounds, water conservation, environmental education, or
related products and services?
If so, you'll want to participate in the Sustainable Schools
Pavilion in the Exhibit Hall in 2016 to highlight your products
and services that promote green and healthy schools.
Attendee Bag Insert: $500
The Pavilion will include space to distribute materials and
display signs as well as to hold short presentations during the
dedicated Exhibit Hall times. The schedule of presentations
will be promoted in Convention materials.
Convention Mobile App
The Pavilion is intended to be a central, supplementary
resource area for school leaders to learn about the
wide array of products and services that promote green
and healthy schools in one location. Attendees will be
encouraged to visit the individual participating exhibitor
booths to learn more about their products and services.
of the Exhibit Hall Scavenger Hunt Game Cards.
Insert a brochure or one-page handout in the Convention
Attendees' bags to get your message out. Exhibitor will
provide sufficient materials for 2,000 attendee bags.
Materials must be pre-approved by WASB staff.
Send a Message to Attendees: $250
Send a message to attendees encouraging them to visit your
booth. (One message per exhibitor per day; Wednesday and
Thursday only.)
Highlight Your Team: $125
Increase networking by including your logo, events, and list
of up to three team members along with their bios, photos
and contact info. (Includes Upgraded Business Profile, see
page 6.)
Water Station: $500
Include a water station in your booth for thirsty attendees.
Participating booths will be listed in the Convention Guide.
Interested?
Participating exhibitors will continue to reserve their own
booth space in the location of their choice. They then have
the option of participating in the Sustainable Schools Pavilion
at one of two levels:
• Participate at the $250 level to include supplementary
materials and signage in the display area, and be
included in the staffing for the Pavilion to help answer
questions related to your work.
• Participate at the $1,000 level to include supplementary
materials and signage in the display area, be included
in the staffing for the Pavilion, and deliver a short
presentation in the Pavilion at an assigned time. [Limited]
Contact WASB Communications Director Sheri Krause at
[email protected] or 608-512-1705 by Friday, August
28, 2015, to participate in the 2016 Sustainable Schools
Pavilion.
10
Wisconsin State Education Convention • Invitation to Exhibit
Wisconsin Joint State Education Convention – Invitation to Exhibit
Stand Out! – Advertise in Convention Publications
Every year, thousands of school board members,
superintendents and other school leaders attend the State
Education Convention. There is no better way to familiarize
your business or organization with these school decisionmakers than to exhibit at the Convention and advertise in
our Convention publications.
As a courtesy to exhibitors, these prices are lower than
our normal advertising rates. These special rates are only
available to registered exhibitors:
1. November issue of Wisconsin School News.
This is the flagship publication of the WASB. It is mailed
to Wisconsin school board members, superintendents,
business officials and assistant administrators across
the state. The November issue is our pre-convention
publication. It highlights our speakers, programs, and
other convention information. Ad is due Sept. 28.
Advertising Rates
Standard
Rate
Service
Associates
Rate
$1,555
$915
$545
q Full
page color (81/4” x 103/4”)$1,730
q ½ page color (61/2” x 43/8”)$1,020
q ¼ page color (41/4” x 33/8”)$610
2. December issue of Wisconsin School News.
This special issue of the Wisconsin School News
highlights some of the sessions and events taking place
at the convention and provides a great opportunity
to get your organization in front of Wisconsin’s public
school leaders.
Ad is due Oct. 26.
Advertising Rates
q Full
Standard
Rate
page color (81/4” x 103/4”)$1,730
q ½ page color (61/2” x 43/8”)$1,020
q ¼ page color (41/4” x 33/8”)$610
Service
Associates
Rate
$1,555
$915
$545
Please note: These rates only apply to
registered exhibitors.
11
3. Convention Guide.
This publication is the comprehensive guide of our
annual Convention. It is distributed to all attendees when
they arrive at the Convention. It serves as a directory to
the Convention with descriptions of all sessions and a
description of each exhibiting company with its booth
number. Ad is due Nov. 30.
Advertising Rates
Service
Standard Associates
Rate
Rate
q Full
page color (81/4” x 103/4”)$1,730
q Back cover color (81/4” x 103/4”)$2,090
q ½ page color (61/2” x 43/8”)$1,020
q ¼ page color (41/4” x 33/8”)$610
$1,555
$1,885
$915
$545
4. March issue of Wisconsin School News.
This issue takes a look back at the Convention and
includes dozens of articles and photos from Convention
sessions and events. This is the perfect opportunity to
thank those you met at the show and remind attendees
of the services or products you offer.
Ad is due Feb. 1.
Advertising Rates
Service
Standard Associates
Rate
Rate
q Full
page color (81/4” x 103/4”)$1,730
q ½ page color (61/2” x 43/8”)$1,020
q ¼ page color (41/4” x 33/8”)$610
$1,555
$915
$545
File Specifications:
All artwork must be electronic and in .pdf or .jpeg
format—300 dpi or greater.
Not only do our publications look good but they
get results. Past advertisers have found that
ads are an effective and cost-efficient method
for reaching this very valuable group of school
leaders.
Wisconsin State Education Convention • Invitation to Exhibit
Wisconsin Joint State Education Convention – Invitation to Exhibit
Stand Out! – Advertise in Convention Publications
Complete this form and return to the WASB:
Via email to: [email protected] or via fax to 608.257.8386.
Via post to: WASB, 122 W. Washington Avenue #400, Madison, WI 53703
95th
Convention 2016
Organization:_________________________________________________
Contact Person:_______________________________________________
Email:_______________________________________________________
November issue Wisconsin School News
$__________ (Deadline to reserve space and artwork due—Sept. 28)
December issue Wisconsin School News
$__________ (Deadline to reserve space and artwork due—Oct. 26)
Convention Guide
$__________ (Deadline to reserve space and artwork due—Nov. 30)
March issue Wisconsin School News
$__________ (Deadline to reserve space and artwork due—Feb. 1)
TOTAL $__________
The WASB will send an invoice to the contact listed above.
Please select how you'd like to receive the invoice: q Email
q Mail Thank You!
12
Wisconsin State Education Convention • Invitation to Exhibit
Wisconsin Joint State Education Convention – Invitation to Exhibit
WASB Service Associates Program
The WASB Service Associates are businesses recognized as reputable, valuable partners of public education. Membership in the
program provides a great way to reach school decision makers year round. Joining this group gives your company prestige and
creates goodwill among your target audience.
Benefits
 Mailing List Access: Up to three mailings per year to our membership. You provide the materials and pay the
postage, plus a handling fee of 10 cents per piece. Our staff handles the mailing.
 Magazine Listing: A highlighted listing in the Wisconsin School News the association’s monthly magazine,
circulated to 4,500 school board members, district administrators, business officials, principals and other education
professionals in Wisconsin.
 Advertising Discount: A 10 percent discount on advertising in the Wisconsin School News, eConnection, and
on the WASB website.
 Complimentary Subscriptions: Two copies of each issue of the Wisconsin School News.
 Website Listing: Your company highlighted on the WASB website.
 WASB App Listing: Debuting in 2015, the WASB Mobile App will include Service Associates.
Meet the Experts: An invitation to participate in the Meet the Experts program during the State Education
Convention if your organization is also an exhibitor.
Service Associate Q&A: Opportunity to participate in the Service Associate Q&A - a regular column in
Wisconsin School News that helps familiarize your organization with WASB members.
 Complimentary Upgrade at Convention: A complimentary upgrade in the printed, on-site Convention
Guide and in the online exhibitor list and floor plan.
 Service Associate Designation for display in your booth.
Eligibility
Service Associates are companies of reputable standing that have conducted business within Wisconsin for at least one year
and can provide written recommendation from three Wisconsin school districts. Applicants must be approved by the WASB
Board of Directors, which reserves the right to use its discretion in granting affiliation. For more information, contact Shelby
Anderson at 608-512-1701 or [email protected].
13
Wisconsin State Education Convention • Invitation to Exhibit
Wisconsin Joint State Education Convention – Invitation to Exhibit
Presentation Opportunity Request for Proposals
We are looking for sessions that
Wisconsin public schools depend on partnerships to help them identify good
ideas, techniques or practical methods that can help them focus on student
achievement and use taxpayer resources more efficiently. If your business has an
in-house "expert" who can help schools address the challenges they face, please
consider submitting a session proposal. Watch for the invitation to submit a
proposal in April.
•Student
Achievement
• School
Finance
• Leadership
• Human
Resources
• Community
Engagement
• Facilities
Proposal Selection Criteria
Our major audiences are:
Each proposal is evaluated by a panel of reviewers who serve on the Joint State
Education Convention Advisory Committee. Many factors are considered in the
selection of presentations. Consideration is given to the following:
• School Board Members
• District Administrators
• Business Officials
1. Objectives are clear and can be met in the time allotment of 60 minutes.
2. The presentation format and methods are clearly described.
3. Practical, real-world application of the concept or solution is presented (proven
practices, case studies).
4. The presentation has the potential to promote the development of new skills
and knowledge among school board members and administrators.
5. The presentation is NOT used as a "sales pitch."
Eligibility to Present
1. All businesses or organizations submitting a proposal must be paid
exhibitors at the Convention at the time the proposal is submitted. No
refunds of exhibitor fees will be made for booth cancellations received
after notification of selection or non-selection has been made.
2. Proposals from Convention sponsors, WASB Service Associates and/or
those that include school district partners in their proposal will be given priority.
Any school district staff included in your presentation must also be registered for the Convention.
3. Businesses or organizations selected to present are responsible for all arrangements, audio-visual equipment
and all expenses necessary for participation. Each session room will be equipped with a screen, lectern,
head table for four, one microphone and an A/V cart with cable from cart to head table for laptops. Other
equipment is the responsibility of the presenter. If equipment needs to be rented on-site, you will be invoiced by
the WASB for the requested equipment. Sessions will be scheduled at the Wisconsin Center on Jan. 21-22.
Please do not submit a proposal unless you are able to present on either of these days.
Deadline: Friday, June 26, 2015.
Note: Vendors who participate in a presentation with a member school district for the purpose of discussing a particular product or service
are required to be a confirmed exhibitor participating in the Exhibit Hall. No exceptions are allowed.
14
Wisconsin State Education Convention • Invitation to Exhibit
Wisconsin Joint State Education Convention – Invitation to Exhibit
Important Dates for the 2016 State Education Convention
2015
JUNE 26
Convention session proposals due.
AUG. 7
Early bird pricing ends for booth rent.
AUG. 28
Exhibitor Service Kit available online; Deadline to sign up for the 2016 Sustainable Schools Pavilion.
SEPT. 28
Deadline to reserve advertising in the November Wisconsin School News (Convention preview issue).
Deadline for inclusion in the exhibitor listing in the November School News–contract, full payment and exhibitor profile must be submitted by this date to be included in the list.
OCT. 28
November Wisconsin School News mails to more than 5,000 education officials and all contracted
exhibitors.
Deadline to reserve advertising space in the December Wisconsin School News (Convention preview issue).
NOV. 20
Deadline to reserve sponsorship opportunity.
NOV. 30
D
eadline for inclusion in the printed, on-site Convention Guide exhibitor listing.
Contract, full payment and exhibitor profile must be received to be included.
DEC. 18
inal day to take advantage of special package
F
price for carpet, table and chairs in your booth.
Date subject to change.
2016
JAN. 4
Name badge forms are due.
JAN. 16
Last day to reserve advertising space in the March
Wisconsin School News (post-Convention issue).
JAN. 18
School buses move into the exhibit hall.
JAN. 19
Exhibitors move in.
JAN.
20-21
Exhibit Show.
JAN. 21Exhibitors break down and move-out
(beginning at 2 pm).
Feb. 1Artwork due for advertisements in the post-
convention magazine.
15
Wisconsin State Education Convention • Invitation to Exhibit
RETURN SERVICE REQUESTED
WASB•WASDA•WASBO State Education Convention
122 W. Washington Avenue, Suite 400
Madison, WI 53703
Convention 2016
95th
Nonprofit
Organization
U.S. POSTAGE
PAID
Permit No. 14
Winneconne, WI