world forum ethical program

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CONTENTS
THE WORLD FORUM IS THE LEADING INTERNATIONAL CONVENTION CENTRE
IN THE HAGUE. IT SUCCESSFULLY HOSTED THE LARGEST SUMMIT IN THE
HISTORY OF THE NETHERLANDS: THE NUCLEAR SECURITY SUMMIT 2014.
THIS INTERNATIONAL CONFERENCE WAS ATTENDED BY THE LEADERS OR
HEADS OF STATE OF MORE THAN 50 COUNTRIES, INCLUDING PRESIDENT
OBAMA OF THE UNITED STATES OF AMERICA.
HOSTING
THE WORLD
The Hague
3
Party / reception
16
World Forum
7
World Forum Services
17
Floorplans
9
Hotels
19
Capacity chart
10
Off-site venues
20
World Forum Theater
11
Memberships
21
Atlantic
12
World Forum Ethical Program
22
Amazon
13
Green Events Checklist
23
Mississippi
14
GL Events
24
Expo
15
2
THE
HAGUE
THE HAGUE IS A BEAUTIFUL CITY BEHIND THE
DUNES AND TODAY STILL KNOWN AS ‘THE
LARGEST VILLAGE OF EUROPE’. IT IS A CITY THAT
IS FULL OF HISTORY AND ROYALTY.
3
THE CITY OF PEACE AND JUSTICE
The Hague is the international city of peace and justice, making
it unique among all cities of the world. The Hague is the 2nd UN
city in the world, home to seven United Nations headquarters, the
Peace Palace, Eurojust and the Permanent Court of Arbitration.
THE ROYAL RESIDENCE AND PARLIAMENT
Moreover, The Hague is the seat of the government of the
Netherlands as well as the Royal residence.
THE BUSINESS IN THE HAGUE
The Hague has very strong international business sectors. With
excellence in: ICT & Telecom, Energy, Security and Life sciences
& Health.
THE LEISURE
The World Forum is located between the city centre and the
beach. With many bars, restaurants and nightclubs, The Hague
offers a cosmopolitan hospitality.
4
M4
LONDON
M4
M3
LONDON CITY AIRPORT
M20
HEATHROW
M3
M20
M26
M25
M23
M25
M25
GATWICK AIRPORT
WITHIN EASY REACH
The Hague is located between two international airports.
■ Amsterdam Airport Schiphol ➔ World Forum
LUTON AIRPORT
STANSTED AIRPORT
M1
North Sea
30min.
North Sea
A4
■ The Hague/Rotterdam Airport ➔ World Forum
Almere
AMSTERDAM
M25
A10
A4
M1
M25
M4
LONDON
Hilversum
A4
A27
M3
20min.
60min.
UTRECHTM20A28
A12
A20
M26
M25
A2
ROTTERDAM
A4
GATWICK AIRPORT
This circled part of the Netherlands has the same
circumference as the greater London area.
A27
Leiden
M20
M23
THE HAGUE
M25/ ROTTERDAM AIRPORT
Hilversum
Amersfoort
LONDON CITY AIRPORT
THE HAGUE
M3
M25
A2
SOUTHEND AIRPORT
A2
SCHIPHOL
M4
Almere
M25
A1
M11
HEATHROW
SCHIPHOL
Amersfoort
LUTON AIRPORT
UTRECHT
A28
North Sea
M1
A20
M40
THE HAGUE / ROTTERDAM AIRPORT
Leiden
A4
M3
M25
A2M11
A1
M25
A20
M25
SOUTHEND AIRPORT
Hilversum
A27
A12
LONDON CITY AIRPORT
THE HAGUE / ROTTERDAM AIRPORT
ROTTERDAM
M11Almere
UTRECHT
HEATHROW
M3
AMSTERDAM
A4
M25
LONDON
M4
THE HAGUE
A2
A1
M1 SCHIPHOL
M25
M4
STANSTED AIRPORT
A10
A12
ROTTERDAM
M11
AMSTERDAM
Leiden
A1
THE HAGUE
45min.
M40
A10
A1
M23
M25
A28
M20
M26
Amersfoort
M20
A2
GATWICK AIRPORT
5
Crowne Plaza The Hague - Promenade
THE WORLD FORUM IS CENTRALLY
Novotel The Hague World Forum
LOCATED AT THE BEATING HEART OF
THE INTERNATIONAL ZONE OF THE
HAGUE, BETWEEN THE CITY CENTRE
ICTY
World Forum
AND THE BEACH. A FAMILIAR AND
ACCESSIBLE ZONE FOR INTERNATIONAL
ORGANISATIONS ACTIVE IN THE AREAS
OF PEACE AND JUSTICE.
International
Baccalaureate
Here you will find the International Criminal Tribunal
OPCW
The Hague Marriott Hotel
for the former Yugoslavia (ICTY) as well as the
Organisation for the Prohibition of Chemical Weapons
(OPCW) and Europol.
Europol
Omniversum
Municipality Museum
Museon
6
WORLD
FORUM
THE WORLD FORUM IS UNIQUE BECAUSE IT IS
A COMPACT VENUE AND STILL HAS THE LARGEST
AUDITORIUM IN THE NETHERLANDS.
Due to the extensive technical facilities and the large stage, the World Forum
Theater is the perfect room for high level meetings. The World Forum is also suited
for small-scale meetings. The several rooms can be used for break out sessions or
small meetings. Each room has its own unique ambiance. This ambiance creates an
inspiring environment.
7
EXCLUSIVE USE of the venue is possible.
You can transform the entire building to suit your personal
wishes and your COMPANY BRANDING.
The World Forum is a compact venue with an intimate
atmosphere and a NATURAL NETWORKING AMBIANCE.
The CENTRAL STAIRCASE is the heart of the building and
all rooms are located around this central staircase.
8
KING
WILLEM
ALEXANDER
■Largest
auditorium in The Netherlands (2,161 seats)
■Compact
■Sloped
set-up (770 seats)
seating, which allows for an excellent view of the stage from
every angle
■Large
■9
stage (24 x 18 meters) that is adjustable in height
dressing rooms and a spacious foyer
■Wide range of technical possibilities (such as a flying system)
■12
interpreters booths
■Set
light and sound installation, completely fitted to the room
9
ATLANTIC
■Atmospheric
■Maximum
room of 2,500 m2 in total
seated diner capacity of 1200 persons
■Multifunctional
space; suitable for dinners, parties, conferences and
expositions
■Due
to the fact that parts can be completely darkened, the room is also
suitable for smaller groups
■The
starry sky adds to creating a special atmosphere
■Set
truss construction surrounding the pillars, which makes the hanging
of plasma screens or additional lighting or sound accessible
■Spacious
foyer of 1,000 m2
10
AMAZON
■Room
with a maximum capacity of 360 persons
■
Control
booth for sound and light
■Atmospheric
■
Spacious
room with beautiful hardwood flooring
private foyer with daylight and balcony
■
6 interpreters
■4
booths
smaller breakout rooms are located directly above the
Amazon, which creates a certain compactness
11
MISSISSIPPI
■
Room
with a maximum capacity of 360 persons on the ground floor with an additional 75 seats
on the balcony
■
Due
to the white paint finish, the room can be easily transformed into any desired ambience
■
5 interpreters
■
Perfect
booths
acoustics due to the honeycomb ceiling
12
EXPO
BESIDES THE WIDE ARRAY OF CONFERENCE ROOMS, THE WORLD FORUM
ALSO OFFERS 10,000 M2 FOR EXHIBITION SPACE
Besides the wide array of conference rooms, World Forum also offers 10,000
square meters for exhibition space. On the ground floor it offers more than 3000
square meters of Expo space in one natural flowing area. The huge windows
around the Expo area gives it a very pleasant and bright atmosphere.
13
PARTY /
RECEPTION
IT IS NOT WITHOUT REASON THAT THE PREVIOUS NAME OF ‘NEDERLANDS
CONGRESCENTRUM’ CHANGED ITS NAME TO THE WORLD FORUM A FEW YEARS
AGO. THE LOCATION IS NOT ONLY THE PERFECT PLACE FOR CONFERENCES, IT
ALSO LENDS ITSELF VERY WELL FOR STAFF PARTIES. THE NEUTRAL DECOR OF THE
WORLD FORUM ALLOWS FOR IT TO BE TRANSFORMED EASILY. FOR THIS REASON,
EVERY COMPANY IS ABLE TO PUT THEIR OWN STAMP ON THEIR EVENT.
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FLOORPLANS & CAPACITY CHART
-1 OCEANS
1 RIVERS
OPTIONAL ENTRANCE
Nile
Onyx
Mississippi
Outside
Terrace
Dressing rooms
Pacific Foyer
Pacific
Mississippi Foyer
Amazon Foyer
World
Forum
Theater
Foyer
World
Forum
Theater
Backstage
Lounge
Dressing rooms
Atlantic
Atlantic Foyer
Loading Area
Amazon
Outside
Terrace
Murray
Volga 2
Thames
Rio
Grande 1
Rio
Grande 2
Yangtze 2
Yangtze 1
Volga 1
2 MOUNTAINS
0 CONTINENTS
Princess
Ariane
World Café
Lobby 2
Pangea
Restaurant
1
1
2
Outside Terrace
2
Everest
Atrium
Kilimanjaro
World Forum
Theater Foyer
Lobby 1
Princess
Amalia
Balcony
Lobby
Summit Foyer
Main entrance
King
Willem Alexander
King
Willem
Alexander
Foyer
Queen Máxima
Lobby 3
Princess
Alexia
15
If comfort level according to the 5-hammer classification is not desired or required, the capacities be increased with an average of 25%.
* based on a square table of 80 x 80 cm ** round tables (8 persons), served dinner *** not including buffet and entertainment
Row/
Theater
Atlantic
-1 OCEANS
Atlantic Foyer
Pacific
Atlantic
855
Row/
Theater
450
855
Course
Carré
Carré
400
76
Course
Carré
Carré
200
400
52
76
Lunch/
U-shape Cabaret
Cabaret 4 Cabaret
Cabaret 6
Reception
Reception
Dinner**
*
***
***
70
1100
1500
Lunch/
Cabaret 4 Cabaret
Cabaret 6
Reception
U-shape Cabaret
Reception
Dinner**
250
***
*
***
48
70
438
240
438
654
360
654
650
1100
Pacific
AtlanticFoyer
Foyer
Pacific
450
200
52
48
240
360
650
Pacific Foyer
0 CONTINENTS
Row/
Theater
Course
Carré
Carré
Gross
m²
1 RIVERS
2495
Gross
m²
475
850
1500
1376
2495
Amazon
250
250
475
475
Amazon Foyer
850
1376
250
475
Lunch/
U-shape Cabaret
Cabaret 4 Cabaret
Cabaret 6
Reception
Reception
Dinner**
***
*
***
Gross
m²
Row/
Theater
320
Row/
Theater
Course
Carré
160
80
Course
Carré
Carré
Lunch/
U-shape Cabaret
Cabaret 4 Cabaret
Cabaret 6
Reception
Dinner**
***
*
***
60
216
252
220
300
Lunch/
U-shape Cabaret
Cabaret 4 Cabaret
Cabaret 6
Reception
248
400
Dinner**
***
*
***
Gross
m²
363
Gross
615
m²
Mississippi
without balcony
Amazon
320
320
160
160
68
80
56
60
220
216
220
252
200
220
250
300
345
363
Mississippi
with balcony
Amazon Foyer
400
160
68
56
220
220
200
248
250
400
345
615
Mississippi Foyer
without balcony
320
160
68
56
220
220
80
200
140
250
140
345
Mississippi
with balcony
Yangtze
1/Yangtze
2
400
140
160
75
68
52
56
36
220
120
220
120
200
104
250
125
345
179
Mississippi
Yangtze
1&2Foyer
320
160
82
72
240
270
80
240
140
300
140
358
Yangtze 1/Yangtze 2
Onyx
140
280
75
160
52
68
36
52
120
200
120
250
104
200
125
300
179
358
King Wilem Alexander with balcony without extra seating
2161
Row/
Theater
2000
King Wilem
Wilem Alexander
Alexander with
without
balcony
extra
seating
King
balcony
withwith
extra
seating
1579
2161
Yangtze 1&2
Lobby
320
160
82
72
240
270
240
300
500
358
750
King Wilem
Wilem Alexander
Alexander with
without
balcony
without
extra
seating
King
balcony
without
extra
seating
1409
2000
Onyx 1*
Volga
280
160
68
52
200
250
200
12
300
358
King
King Wilem
Wilem Alexander
Alexander Foyer
without balcony with extra seating
1579
500
750
Africa/Antarctica/Asia
King Wilem Alexander without balcony without extra seating
56
1409
30
32
27
48
54
Europe
1/Europe
2
King Wilem
Alexander
Foyer
50
27
26
20
28
Europe
1&2
Africa/Antarctica/Asia
110
56
55
30
52
32
42
27
North
America/South America
EuropeAmerica/Central
1/Europe 2
56
50
30
27
32
26
Oceania
Europe 1&2
100
110
55
55
32
52
King Wilem Alexander with balcony with extra seating
Course
Carré
Carré
Lunch/
Reception
U-shape Cabaret
Cabaret 4 Cabaret
Cabaret 6
Reception
Dinner**
*
***
***
Gross
m²
1100
1017
Lobby
Volga 2*
6
40
50
86
Volga 1*
Murray*
12
12
36
40
50
1100
67
1017
72
48
96
54
80
40
100
50
134
86
27
20
48
28
54
36
40
40
40
50
82
67
24
42
72
72
96
96
64
80
100
100
139
134
300
40
390
82
56
30
32
27
48
54
200
40
Princess Amalia
Oceania
224
100
84
55
56
32
43
24
112
72
168
96
264
64
450
100
577
139
Princess Foyer
Alexia
Oceania
224
84
56
43
112
168
264
200
450
300
332
390
Princess
Princess Ariane
Amalia
224
224
84
84
56
56
43
43
112
112
168
168
264
264
450
450
332
577
Queen
PrincessMáxima
Alexia
224
84
56
43
112
168
720
264
1350
450
1253
332
264
382
450
925
332
720
168
1350
407
1253
Lobby
Lobby 11 & 2
550
382
Lobby 32
Oceania
Foyer
North America/Central
America/South America
Volga 2*
Rio Grande 1/Rio Grande 2/Thames
6
6
Murray*
Nile*
12
12
Rio Grande 1/Rio Grande 2/Thames
World Forum Theater Foyer
6
400
*Nile*
Boardroom set-up
12
World Forum Theater Foyer
* Boardroom set-up
2
Everest 1/Everest
2
MOUNTAINS
62
62
400
Row/
Theater
Course
Carré
Row/
50
Theater
28
Course
24
Carré
Carré
550
550
Lunch/
U-shape Cabaret
Cabaret 4 Cabaret
Cabaret 6
Reception
Dinner**
***
*
***
Gross
m²
20
36 4 Cabaret
30 6 Lunch/
48
60
U-shape
Cabaret
Cabaret
Reception
Cabaret
Dinner**
***
*
***
36
64
72
96
120
20
36
30
48
60
Gross
84
m²
120
50
65
28
48
24
40
120
20
65
20
48
15
36
24
64
30
72
32
96
50
120
56
157
1332
925
Everest 1&2
Everest 1/Everest 2
Kilimanjaro 1/Kilimanjaro 2
Everest 1&2
Kilimanjaro 1&2
Kilimanjaro 1/Kilimanjaro 2
90
40
50
20
40
20
30
15
48
24
60
30
64
32
100
50
112
56
450
168
910
407
Summit Foyer
Kilimanjaro 1&2
90
50
40
30
48
60
64
175
100
375
112
Lobby Total
1&2
1000
550
2242
1332
Summit Foyer
175
375
Lobby 3
450
910
Lobby 1 Ariane
Princess
Lobby 2Máxima
Queen
Lobby Total
224
84
56
43
112
168
* round tables (8 persons), served
2242
1000 dinner
** not including buffet and entertainment
157
84
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WORLD FORUM
SERVICES
LOCATION
Catering ■ Audio Visual ■ WiFi & IT service
■ Exhibition services ■ Branding & signage
■ Registration ■ Concept design / decoration / flowers
■ Supporting Staff (First Aid, Security, Hostess)
■ Delegate boosting
■
The World Forum is a FULL SERVICE VENUE. Together with
our international professional partners, we can offer you all
facilities. All partners are renowned for providing TOP-CLASS
FINANCE
SERVICE.
The World Forum understands that every client has their
OWN NEEDS AND REQUIREMENTS. Therefore, our team has
all the skills and knowledge to assist you. We would be more
than pleased to work aside with your team. Together we will
make your event a great success!
HOTELS
Financing & Guarantee fund
■ Budgeting ■ Financial support
■ TAX ■ VISA
■ Connect client to local network
■ Streamlining
■
■
The Hague Hotel Service;
organises your hotel
accommodations
World Forum is AWARDED WITH THE MAXIMUM SCORE by
ORGANISER
the Dutch Conference Accreditation Agency in the 5 hammer
rating system.
TRANSPORT
CONGRES
ORGANISATION
Shuttle bus ■ VIP services
■ Airport transfers
■ Public transport ■ Taxi service
■ Supporting staff
■
Coordination ■ Planning
■ Event Marketing ■ Streamline
■ Advise ■ Liaison with PCO/DMC /agent
■ Touristic/city information
■
OFF-SITE
VENUES
Welcome event ■ Gala dinner ■ Reception
■ Closing parties ■ BBQ at the beach ■ Special event
■
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AUDIO VISUAL / LIGHT & SOUND
CATERING
ICT
The World Forum works with a professional partner
When it comes to our food and drinks, we like to
At World Forum we are IT specialists due to our
for audio-visual services and light and sound. Because
spice things up with local and international flavours.
numerous experience with top level IT events on
of fixed installed infrastructure and in most cases
Sustainability and quality are priorities when selecting
corporate and political level. To name a few highlights;
fixed installed equipment, the World Forum can offer
the ingredients. Taste the best that The Hague has
our 3000 complimentary connections throughout the
you an aesthetic and sophisticated technical solution.
to offer, sourced sustainably from local, national and
venue. Bandwidth standard coming in at 2x 1000MB
international suppliers.
speed and upgradable to 10.000MB.
The World Forum has catered quite a range of
World Forum offers free Wi-Fi facilities in all break-
different events, from an extremely luxurious sit-down
out rooms and public spaces. This means that in every
lunch for 73 ministers from around the world and
room a standard Wi-Fi feature is available for regular
the business networking lunch for 2,000 visitors from
and varied use of the network by the normal number of
Microsoft.
“Your hospitality was great,
the organisation flawless and my visit was truly ‘gezellig’ ”
people that fits the size of the space.
“I travel a lot in this job and
see many venues, along with
many levels of service, most
of which I would consider
average. However, I am writing
to you because the support we
received this past week was so
outstanding that it deserves some
recognition.”
Van A. Martin – IBM
US President Barack Obama about the Nuclear Security Summit 2014
18
HOTELS
Walking distance from the World Forum (±4 minutes)
ROOMS
THE HAGUE MARRIOTT HOTEL ★★★★
327
NOVOTEL DEN HAAG WORLD FORUM ★★★★
216
CROWNE PLAZA DEN HAAG PROMENADE ★★★★★
175
5-10 minutes drive from the World Forum
ROOMS
STEIGENBERGER KURHAUS HOTEL ★★★★★
253
NH DEN HAAG ★★★★
205
IBIS HOTEL DEN HAAG CITY CENTRE ★★★
197
HILTON ★★★★★
195
CARLTON BEACH HOTEL ★★★★
187
BILDERBERG EUROPA HOTEL SCHEVENINGEN ★★★★
174
MERCURE HOTEL DEN HAAG CENTRAL ★★★★
159
NH ATLANTIC HOTEL ★★★★
152
EDEN BABYLON HOTEL ★★★★
143
For reservations contact The Hague Hotel Service,
PARKHOTEL DEN HAAG ★★★★
120
[email protected]
NOVOTEL DEN HAAG CENTRUM ★★★★
106
HOTEL DES INDES ★★★★★
92
BADHOTEL SCHEVENINGEN ★★★★
90
IBIS HOTEL DEN HAAG-SCHEVENINGEN ★★★
88
CARLTON AMBASSADOR HOTEL ★★★★
78
HAMPSHIRE HOTEL DEN HAAG ★★★★
47
HOTEL NOORDZEE ★★★
44
CORONA HOTEL ★★★★
36
BOULEVARD HOTEL SCHEVENINGEN ★★★
29
PALEIS HOTEL ★★★★
20
FROM A FIVE-STAR DELUXE HOTEL TO A FOUR STAR BUNGALOW
PARK, THE HAGUE OFFERS YOU ROOMS FOR BUSINESS EVENTS IN
SEVERAL PRICE LEVELS.
On top of the World Forum you will find the comfortable Novotel Den Haag
World Forum. On walking distance you will find a further 500 hotel rooms.
20-30 min drive from the World Forum
ROOMS
GRAND WINSTON HOTEL ★★★★
252
VAN DER VALK HOTEL DEN HAAG - NOOTDORP ★★★★
142
MÖVENPICK HOTEL ★★★★
125
NH ZOETERMEER ★★★★
104
GREEN PARK HOTEL ★★★★
96
VAN DER VALK HOTEL DENHAAG - WASSENAAR ★★★★
92
BASTION HOTEL DEN HAAG/RIJSWIJK ★★★★
88
TULIP INN ZOETERMEER CENTRE ★★★★
60
GOLDEN TULIP ZOETERMEER CENTRE ★★★★
40
19
OFF-SITE
VENUES
THE HAGUE HAS GREAT OFF-SITE VENUES LIKE THE BIG CHURCH, THE
LOUWMAN MUSEUM, RESTAURANT CATCH BY SIMONIS AND BEACH CLUB
DOEN. THESE OFF-SITE VENUES ARE PERFECT FOR GALA-DINNERS,
RECEPTION DRINKS, CLOSING PARTIES OR A BBQ AT THE BEACH.
20
MEMBERSHIPS
THE WORLD FORUM WORKS WITH A NUMBER OF LEADING NATIONAL AND INTERNATIONAL TRADE
ASSOCIATIONS. THIS ENABLES US TO MAINTAIN OUR CONTACTS, KEEP ABREAST OF DEVELOPMENTS
ON THE MARKET AND MAKE A SIGNIFICANT CONTRIBUTION TO PROMOTING BOTH THE HAGUE AND
THE NETHERLANDS. THE WORLD FORUM IS A MEMBER OF THE FOLLOWING TRADE ASSOCIATIONS:
INTERNATIONAL CONGRESS & CONVENTION
INTERNATIONAL ASSOCIATION OF
ASSOCIATION (ICCA)
CONGRESS CENTRES (AIPC)
With over 1,000 member organizations and companies in
The AIPC is the industry association for
80 countries, ICCA has a worldwide network of meeting
professional convention and exhibition
professionals, specialists in ever aspect of hosting and organizing
centre managers worldwide. AIPC occupies a unique
congresses and conventions. ICCA offers its members unique
position amongst the various organizations that
opportunities in the fields of acquisition and customer management.
represent the meetings industry. It is a true international
organization, with representation from over 54 countries
MEETING PROFESSIONALS
around the world. The World Forum is the first convention
INTERNATIONAL (MPI)
center in the Benelux, which has completed the AIPC
MPI is an organization that is active worldwide
Quality Standards Program at the gold level. The AIPC
in raising convention and event organizations to a higher plane. The
Quality Standards Program is developed in response
composition of its membership is unique: 50% planners and 50% suppliers.
to ongoing interest by members in having an industry-
This balance contributes, among other things, to the professional
specific program for identifying and evaluating key areas
development of the members of the organizations with whom they work.
of convention centre performance leading to a visible,
World Forum is gold sponsor of the Netherlands Chapter of MPI.
accepted and industry-specific form of recognition.
HOTEL BOOKING AGENTS ASSOCIATION (HBAA)
CLC - VECTA CENTRE FOR
HBAA is the trade association for the hotel
LIVE COMMUNICATION
booking agency, apartment and venue
The CLC - VECTA is a national
community. HBAs are businesses that specialise in the procurement of
trade organization for everyone who is professionally
accommodation, conference and event facilities and services in the UK
involved in organizing, accommodating and facilitating
and internationally on behalf of clients. The HBAA is the association that
trade fairs, congresses and events.
supports them and the hotel and venue companies they work with.
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WORLD FORUM
ETHICAL PROGRAM
ENVIRONMENTAL FRIENDLY OPERATIONS AND CORPORATE SOCIAL RESPONSIBILITY ARE TOP PRIORITY
AT THE WORLD FORUM. BY THE NATURE OF THE EVENTS AND ITS OWN OPERATIONS THE WORLD FORUM
BELIEVES IT CAN MAKE A DIFFERENCE IN THIS WORLD. THEREFORE WE SUPPORT MANY INITIATIVES
FROM VERY SMALL LOCAL SCALE TO UN GLOBAL COMPACT.
UN GLOBAL COMPACT
World Forum was the first convention centre
in the Netherlands to join the United Nations
Global Compact initiative. For the World Forum
and its partners, respect for human rights,
safe working conditions and environmentally
conscious operations are paramount concerns. The
endorsement of the UN Global Compact is an extra incentive
for the World Forum to continue to dedicate itself to a
sustainable and responsible business climate. World Forum
also supports the initiative of the Netherlands association of
The Global Compact.
BUSINESS FRIEND WAR CHILD
World Forum is official War Child Business
Friend. The World Forum made a conscious
choice for War Child because War Child’s ambitions strongly
correspond with the World Forum’s vision, values and
spearheads. Furthermore, it fits with the distinctive features
of the World Forum and The Hague as the international city of
peace and justice. The War Child story will be developed as a
central theme within various World Forum activities.
GREEN KEY
World Forum is awarded with a Golden
Green Key. The Green Key is the inter­
national eco-label for companies in the
tourism and recreation sectors that
desire to be seriously occupied with
environmental protection in a manner that can be
monitored.
MPI SCHOLARSHIP
PROGRAM
The World Forum acts as
a training institute within
the conference and events sector. Since 2010
World Forum successfully contributed to the MPI
Scholarship Program, in which its partners are
Meeting Professionals International (MPI) and Stenden
University. Each year students of Stenden University
organized an event within a ten-week timeframe, with
the support of experienced staff at the World Forum
and MPI. The students are responsible for the content,
the logistics, the organization and the promotion of the
event. At their university, this kind of project can be
executed in theory; here it is for real.
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GREEN EVENTS CHECKLIST
‘IT’S NOT EASY BEING GREEN’. FOCUSSING ON OUR CORPORATE SOCIAL RESPONSIBILITY, WE
HAVE DISCOVERED THAT KERMIT IS RIGHT: “IT’S NOT EASY BEING GREEN”. WE HOPE THIS
CHECKLIST WILL BE A USEFUL TOOL IN ORDER TO ORGANIZE A GREEN EVENT.
off the beaten green track...
accommodation and venue selection
catering
❑ If delegates arrive by car, have all tires checked and air-serviced,
also as a reminder of the environmental impact of fully aired tires
❑ Have some actors walk around as “Environmental Police” to create
awareness in a fun way
❑ Rent bicycles for all delegates for venue-hotel transportation
❑ Go beyond Carbon-Neutral and allow delegates to donate for example
a planting of a tree and exceed your own neutral efforts
❑ Choose hotels and meeting venues that are connected to the airport
by mass transit, and within walking distance of one another
❑ Ask potential accommodation suppliers for their in-house
environmental policies and a description of programs
❑ Give preference to hotels and venues with a Green Key certificate
www.green-key.org
❑ Perform a site visit to verify that your environmental service
requirements can be met
❑ Choose a hotel and/or venue that is interested in doing more to
become green. A willingness to cooperate will make your task so
much easier
❑ Minimize the use of disposables
❑ Offer organic meals and snacks which are in season and locally available
❑ Ask that condiments, beverages, and other food items be provided in bulk instead
of individually packaged
❑ Ensure food and beverage packaging is recyclable, and that it will be recycled
❑ Give your delegates reusable coffee mugs at the start of the conference
❑ Offer fair trade, shade grown, organic coffee
❑ Request organic produce, and free run chicken/eggs/meats
❑ Offer vegetarian meal selections; vegetables consume less land base and energy
to produce
❑ Ask delegates to ‘sign-up’ for meals, by letting you know what meals
they will be attending. This will reduce food waste – and your costs
preparation
❑ Assign an Environmental Officer to guard the green compliance
of your event
❑ Establish a green purchasing policy. Your (potential) suppliers
could sign this document in order to comply with your green standards
❑ Consider the possibility of a “paperless event” by planning all
communication as follows: Announcements, invitations by e-mail,
On-line registration, Updates during the event by SMS or by use of
flatscreens, Seminar/workshop/event feedback on-line on site,
Make hand-outs available on-line
❑ Order green meeting products, including writing pads and badges
complying with the FSC mark requirements. Products bearing this
mark guarantee a manufacturing process in which the entire cycle
from cutting down trees up to and including the end product has been
strictly monitored.
❑ Prepare an environmental policy for the meeting, and share it with
all those involved: management, suppliers, delegates, presenters
and exhibitors
❑ Establish a Carbon-Neutral initiative to counteract the CO2 emissions
resulting from your event. www.climateneutralgroup.com and
www.klimaatfondsdenhaag.nl
sources
www.bluegreenmeetings.org
www.greeninggovernment.gc.ca
www.greenmeetings.info
www.conventionindustry.org
www.mpiweb.org
transportation
exhibition
❑M
ake it easy for delegates to travel between the airport and the hotel/
meeting venue. Provide information about the local public transit
system, or arrange for carpooling shuttles
❑ I f vehicular transportation is required, look for vehicles that reduce
emissions of greenhouse gasses such as CO2. Electric and hybrid
powered vehicles, as well as vehicles propelled by natural gas,
propane, methane gas, and ethanol, produce less emissions than gas
or diesel fuelled vehicles
❑ Provide
a public transit pass and map in delegates’ packages
❑C
reate signage that can be reused in future events
❑P
rovide ‘re-use’ collection bins for delegate name tags
❑T
ell your exhibitors about your greening plan. Get them involved by asking them to:
•P
rint their collateral materials on recycled paper stock, using vegetable-based inks
•B
ring only what they need to the event, and take away what they don’t hand out
•S
uggest they give away items that are made from recycled materials, durable,
reusable, etc.
•P
romote their own environmental initiatives
❑F
or venue and stand-builder:
•O
n site recycling is provided for paper products and other recyclable materials that
are generated
•C
hoose decorations and display materials that can be reused
•C
lean-up crews be trained to sort out recyclable and reusable items from the garbage
•D
isplay booths be created using recycled material, and be reusable
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GL
EVENTS
THE WORLD FORUM IS MANAGED BY GL EVENTS. GL
EVENTS MANAGES FOURTY CONVENTION CENTRES
WORLDWIDE – FROM BARCELONA TO SHANGHAI –
AND HAS MANY YEARS OF EXPERIENCE ORGANISING
EVENTS.
The company was founded over 30 years ago and has more
than proven itself in the international convention sector, both
in terms of services for and the organisation of large-scale
events like managing exhibition and conference centres.
With a presence on five continents, GL events has more than
4.100 employees.
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SEE YOU SOON IN
THE HAGUE
Churchillplein 10, 2517 JW The Hague-NL
T +31 (0)70 306 62 28 E [email protected]
www.worldforum.nl
FACEBOOK.COM/WORLDFORUMDENHAAG
TWITTER.COM/WORLDFORUM_
LINKEDIN.COM/COMPANY/WORLD-FORUM
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