FYSA Bylaws and Rules - North Florida Youth Soccer League

Transcription

FYSA is affiliated with
FYSA
BYLAWS & RULES
2010-2011
FYSA CODE OF ETHICS
Players
I will encourage good sportsmanship from fellow players, coaches, officials and parents at all
times.
I will remember that soccer is an opportunity to learn and have fun.
I deserve to play in an environment that is free of drugs, tobacco, and alcohol; and expect
everyone to refrain from their use at all soccer games.
I will do the best I can each day, remembering that all players have talents and weaknesses the
same as I do.
I will treat my coaches, other players and coaches, game officials, other administrators, and fans
with respect at all times; regardless of race, sex, creed, or abilities, and I will expect to be treated
accordingly.
I will concentrate on playing soccer. Always giving my best effort.
I will play by the rules at all times.
I will at all times control my temper, resisting the temptation of retaliation.
I will always exercise self control.
My conduct during competition towards play of the game and all officials shall be in accordance
with appropriate behavior and in accordance with FIFA’s “Laws of the Game,” and in adherence
to FYSA rules.
While traveling, I shall conduct myself so as to bring credit to myself and my team.
I shall not possess, consume or distribute before, during or after any game or at any other time at
the field and/or game complex alcohol, tobacco, illegal drugs or unauthorized prescription drugs.
I will never use abusive or insulting language. I will treat everyone with dignity.
Coaches/Volunteers
I will never place the value of winning before the safety and welfare of all players.
I will always show respect for players, other coaches, and game officials.
I will lead by example, demonstrating fair play and sportsmanship at all times.
I will demonstrate knowledge of the rules of the game, and teach these rules to my players.
I will never use abusive or insulting language. I will treat everyone with dignity.
I will not tolerate inappropriate behavior, regardless of the situation.
I will not allow the use of anabolic agents or stimulants, drugs, tobacco, or alcohol by any of my
players.
I will never knowingly jeopardize the eligibility and participation of a student-athlete.
Youth have a greater need for example than criticism. I will be the primary soccer role model.
I will at all times conduct myself in a positive manner.
Coaching is motivating players to produce their best effort, inspiring players to learn, and
encouraging players to be winners.
My actions on sidelines during games shall be in the spirit of “good sportsmanship” at all times.
Profanity, profane gestures, arguing, inciting disruptive behavior by spectators and/or players, or
any conduct not in the spirit of good sportsmanship, shall require disciplinary action from the
affiliate.
I will refrain from any activity or conduct that may be detrimental or reflect adversely upon
FYSA, its members or its programs.
I will accurately and completely complete the coach/volunteer application form and by
application attest to the accuracy of the information submitted.
Parents/Spectators
I will encourage good sportsmanship by demonstrating positive support for all players, coaches,
game officials, and administrators at all times.
I will place the emotional and physical well being of all players ahead of any personal desire to
win.
I will support the coaches, officials, and administrators working with my child, in order to
encourage a positive and enjoyable experience for all.
I will remember that the game is for the players, not for the adults.
I will ask my child to treat other players, coaches, game officials, administrators, and fans with
respect.
I will always be positive.
I will always allow the coach to be the only coach.
I will not get into arguments with the opposing team’s parents, players, or coaches.
I will not come onto the field for any reason during the game.
I will not criticize game officials.
I will refrain from any activity or conduct that may be detrimental or reflect adversely upon
FYSA, its members or its programs.
Failure to comply may result in the suspension of your privilege to participate in FYSA sanctioned
events, for the following periods:
1st offense -- suspension for a minimum of thirty (30) days to a maximum of five (5) years.
2nd offense -- suspension for a minimum of one (1) year to a maximum of ten (10) years.
3rd offense -- suspension for a minimum of five (5) years to a maximum of fifty (50) years.
NOTE: Any individual charged with a violation of this Code of Ethics shall be afforded due
process as defined in FYSA’s Rule Section 600 before the implementation of any
suspension.
ABBREVIATIONS
Please note the following are abbreviations as defined and used in this document:
ADA
ADC
AGM
ARA
BOD
COE
COS
DC
DOB
DRA
EC
FIFA
FSR
FYSA
NGS
RMC
RVP
SRA
SYRA
USSF
USYS
Americans with Disability Act
Assistant District Commissioner of FYSA
FYSA Annual General Meeting
Area Referee Administrator
Board of Directors of FYSA
FYSA Code of Ethics
Change of Status
District Commissioner of FYSA
Date of Birth
District Referee Administrator
Executive Committee of FYSA
Federation Internationale de Football
Florida State Referees
Florida Youth Soccer Association
Not in Good Standing
Risk Management Committee
Regional Vice President of FYSA
State Referee Administrator
State Youth Referee Administrator
United States Soccer Federation
US Youth Soccer
TABLE OF CONTENTS
1. ASSOCIATION IDENTIFICATION AND AFFILIATION
1.1
1.2
1.3
1.4
1.5
1.5.1
1.6
1.7
1.7.1
1.7.2
1.7.3
1.8
1.8.1
1.9
1.10
Introduction
Association Identification/Affiliation
Purpose
Colors
Membership
Prohibition on Transferring Membership
Administrative Offices
National Affiliation
Federation articles
Conflicts with Federation
Registration with Federation
Rules of Play
Age Group Formats
Interplay
Player/Coach/Volunteer Data
4
4
4
4
4
4
4
4
5
5
5
5
5
5
5
2. ADMINISTRATION, ORGANIZATION, and OFFICERS
2.1
2.2
2.3
2.4
2.5
Organization and Administration of FYSA
Administrative Authority
Officers and Directors
Administrative Officers
Term of Office (Administrative Officers)
6
6
6
6
6
3. DIRECTORS, TERM OF OFFICE, and AUTHORITY
3.1
3.2
3.3
3.4
BOD
EC
Authority of Administrative Officers
Policy Statement on Conflict of Interest
6
6
7
7
4. DUTIES AND RESPONSIBILITIES OF
ADMINISTRATIVE OFFICERS
4.1
4.2
4.3
4.4
President
Vice President Player/Coaching Development
Secretary
Treasurer
7
7
8
8
5. DUTIES AND RESPONSIBILITIES OF THE BOD
AND THE EC
8
6. ABSENCE/REMOVAL OF OFFICERS AND DIRECTORS
6.1
6.2
6.3
6.4
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Absence of the President
Adverse Conduct of Officers or Directors
Impeachment/Resignation/Expulsions (Removal)
Upon Removal from Office
As of 09/28/2010
9
9
9
9
2010-2011 Seasonal Year
7. STATE, REGIONAL AND DISTRICT MEETINGS
7.1
7.1.1
7.1.2
7.1.3
7.1.4
7.1.5
7.2
7.2.1
7.2.2
Meetings
Annual General Meeting (AGM)
District and Regional Meetings
Meetings of the BOD
Meetings of the EC
Special Called Meetings
Quorum
Conducting Business
Specific Meeting Quorum Requirements
10
10
10
10
10
10
11
11
11
8. VOTING PROCEDURES – AGM, BOD, ETC.
8.1
8.2
8.3
8.4
8.5
8.6
8.7
Officers and Directors – All Meetings
Past Presidents – AGM Only
Affiliates – AGM Only
Associate Affiliate – AGM
Hall of Fame – AGM Only
Voting Methods
Proxy
11
11
11
11
11
11
12
9. STANDING COMMITTEES
9.1
9.2
9.3
9.4
Establishing Committees
Term
Duties and Responsibilities
Authorized Standing Committees
12
12
12
13
10. SPECIAL PROVISIONS AND AUTHORITY
10.1
10.2
10.3
Reservation of Authority
Declaration of an Emergency
Emergency Risk Management Authority
13
13
13
11. PROTESTS, HEARINGS, APPEALS AND DISCIPLINE
11.1
11.2
11.3
11.4
11.5
11.6
11.7
Authority
Intent
Scope
Responsibility of Affiliate Members
FYSA Authority to Discipline
Levels of Protest and Appeals
Resolution and Timely Disposition
13
13
14
14
14
14
14
12. AUTHORITY FOR PUBLICATION OF INFORMATION
FOR THE ADVANCEMENT OF SOCCER
12.1
12.2
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Authority
Budget and Fees
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14
15
13. AMENDMENTS
13.1
13.2
Bylaws
Rules and Regulations
15
15
14. FEES AND FINES
15
15. VIOLATION OF BYLAWS/RULES AND
REGULATIONS
15
16. FISCAL/SEASONAL YEAR
15
17. REGIONAL ROTATION OF FYSA FUNCTIONS
17.1
17.2
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State Cup and President’s Cup
Annual General Meeting
15
16
18. TIME PERIODS
16
19. PROVISIONS NOT COVERED
16
As of 09/28/2010
1.
ASSOCIATION IDENTIFICATION AND AFFILIATION
1.1
INTRODUCTION
The FYSA, in keeping with its goals and objectives to promote the development of a statewide education
and training program for our youth in soccer, establishes the following Bylaws in support of Articles of
Incorporation mandate.
1.2
ASSOCIATION IDENTIFICATION AND AFFILIATION
The FYSA is hereby identified as FYSA for purposes of Correspondence and in the daily conduct of its
business.
1.3
PURPOSE
The purpose is to develop and implement a statewide youth soccer program through education and
training, to provide administration and to assist and provide oversight in the development of clubs and
leagues that have affiliated with FYSA. The purpose for which the Corporation is organized are
exclusively religious, charitable, literary, scientific and educational within the 501(c)(3) of the Internal
Revenue Code of 1954 or the corresponding provision of any future Revenue Code of 1954 or the
corresponding provision of any future United States Internal Revenue law. Notwithstanding any provision
hereinafter set forth, this organization shall not carry on any other activities not permitted to be carried on
by an organization exempt for Federal income tax pursuant to 501(c)(3) of the Revenue Code of 1954 or
the corresponding provisions
1.4
COLORS
The colors of FYSA shall be red, white and blue and they will be used in all official emblems or other
insignia used to promote or identify FYSA.
1.5
MEMBERSHIP
In keeping with its purpose to provide overall guidance and leadership for the advancement of youth
soccer, FYSA shall offer membership to those clubs, leagues, and organizations interested in the
responsibility for the administration of programs and services. Affiliates and Associate membership and
registration requirements shall be enumerated within the Rules and Regulations (“Rules”).
Membership in FYSA, and its affiliate members, shall be open to soccer players, coaches, trainers,
managers, administrators, and officials not subject to suspension under USSF Bylaw 241, Section 4 and to
any amateur soccer organization in FYSA’s territory. FYSA will not discriminate against any individual
on the basis of race, color, religion, age, sex, or national origin.
By registration with or application for membership with FYSA, any player, coach, administrator, affiliate,
associate affiliate, or other category as may be so designated hereby agrees to comply with all FYSA bylaws, rules and policies as may now be in effect or may be instituted in the future as well as the bylaws,
rules and policies of other organizations to which FYSA may be affiliated both now or in the future.
1.5.1
PROHIBITION ON TRANSFERRING MEMBERSHIP
Membership in FYSA is not transferable. Membership terminates when FYSA dissolves, the affiliated
member dissolves or the individual or sustaining member dies or dissolves.
1.6
ADMINISTRATIVE OFFICES
The official offices of FYSA shall be located in Central Florida as designated by the BOD. The official
records of FYSA shall be maintained at the State office of FYSA.
1.7
NATIONAL AFFILIATION
FYSA shall be an affiliate of and comply with the authority, Rules and guidelines of the USSF and its
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Youth Division. This affiliation is predicated upon shared goals and objectives leading to the
advancement of youth soccer in all its forms throughout the United States.
1.7.1
The Federation’s articles of incorporation, bylaws, policies, and requirements shall take precedence over
and supersede the governing documents and decisions of FYSA and its members to the extent applicable
under Florida law. FYSA and its members will abide by those articles, bylaws, policies, and requirements.
FYSA will allow the Federation to review the documents and procedures of FYSA, upon request of the
Federation, not less than once every four (4) years to determine FYSA’s compliance with Federation
Bylaws.
1.7.2
FYSA will not join any organization that has requirements that conflict with the Federation’s articles,
bylaws, policies, and requirements.
1.7.3
FYSA shall register all of its players, coaches, teams, referees, and administrators with the Federation at
least once each year and pay all dues and fees to the Federation in a timely manner.
1.8
Rules of play, except as modified herein and in the Rules and Regulations section, shall be FIFA "Laws of
the Game".
Competition sanctioned by FYSA shall be in compliance with mandated rules from US Youth Soccer for
any youth age group. Any recommended rules of play from US Youth Soccer would require the majority
approval of FYSA affiliates and needs to be initiated by the FYSA Director of Coaching with the proper
continuing educational process of the affiliates. Changes of the rules of play would go into effect for the
next seasonal year or on a schedule.
Players under 12 years of age will play soccer in accordance with the rules of US Youth Soccer's
Development Player Program - Modified Playing Rules for Under 12, Under 10, Under 8 and Under 6
unless these recommendations are formally adopted and agreed to by a majority of the affiliates at an
AGM.
1.8.1
AGE GROUP FORMATS
For all competition sanctioned by FYSA:
A. AGE GROUPS
U8 and below – no more than 4 v 4 with no goalkeeper.
U9 & U10 -- 6 v 6 including a goalkeeper.
U11 & U 12 -- 8 v 8 including a goalkeeper
U13 and above -- 11 v 11 including a goalkeeper.
B. PLAYING FORMATS
Playing formats: A festival format shall be used for players U8 and below.
A festival format is recommended for players for U10 players.
Follow US Youth Soccer requirements for field size, ball size, etc.
1.9
FYSA and its members will abide by the Federation’s articles, bylaws, policies, and requirements on
interplay.
1.10
PLAYER/COACH/VOLUNTEER DATA
Player, coach and volunteer data are the property of FYSA. The sole purpose of this information is to
assist FYSA in accomplishing its goals and objectives leading to the advancement of youth soccer and is
not for personal gain.
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FYSA shall adopt and administer policies prohibiting sexual and physical abuse that meet certain
minimum criteria established by the Federation (subject to any contrary requirements contained in Florida
local law applicable to FYSA).
2.
ADMINISTRATION, ORGANIZATION AND OFFICERS
2.1
ORGANIZATION AND ADMINISTRATION OF FYSA
FYSA is an incorporated, non-profit association in the State of Florida and shall be governed by its
Articles of Incorporation, Bylaws and Rules, under the leadership of a BOD and an EC, pursuant to the
laws of the State of Florida and the United States.
2.2
ADMINISTRATIVE AUTHORITY
The administrative authority to represent and conduct the business of FYSA is vested in the BOD and/or
EC. The EC is responsible for implementation of policies and procedures and shall delegate to its
Officers, day to day management of the Association.
2.3
OFFICERS AND DIRECTORS
The administrative organization of FYSA shall be identified as that of a BOD and an EC. All Officers and
Directors shall be elected at the AGM by an open and democratic election process. DCs, elected at the
local level by an open and democratic election process, will be ratified at the AGM. ADCs may be
appointed by the DC and shall be approved by the BOD.
2.4
ADMINISTRATIVE OFFICERS
The Administrative Officers of FYSA are the President, Vice President of Player/Coaching Development,
Secretary, and Treasurer.
2.5
TERM OF OFFICE (ADMINISTRATIVE OFFICERS)
1. President: The term of office shall be two (2) years. Election will be held on the "even" year at the
AGM. The President may not serve more than four (4) fully elected consecutive terms.
2. Vice President of Player/Coaching Development. The term of office shall be two (2) years. Election
will be held on the “odd” year at the AGM. The Vice President of Player/Coaching Development may
not serve more than four (4) fully elected consecutive terms.
3. Secretary: The term of office shall be two (2) years. Election will be held on the "odd" year at the
AGM. The Secretary may not serve more than four (4) fully elected consecutive terms.
4. Treasurer: The term of office shall be two (2) years. Election will be held on the "even" year at the
AGM. The Treasurer may not serve more than four (4) fully elected consecutive terms.
3.
DIRECTORS, TERM OF OFFICE AND AUTHORITY
3.1
BOD
The BOD shall be established and composed of the President, Vice President of Player/Coaching
Development, Secretary, Treasurer, Registrar, Region Vice-Presidents, Vice-Presidents of Administration
and Communication, Vice President of Competition, DCs and Referee Liaison. The terms of office for
members of the BOD shall be two (2) years and staggered to assure continuity, elected at the AGM and
assuming the position at the close of business. This shall be accomplished by alternating election years as
within the Rules 3009.
3.2
EC
The EC shall be established as a Committee of the BOD, composed of the President, Vice President of
Player/Coaching Development, Secretary, Treasurer, Registrar, Region Vice-Presidents, Vice Presidents
of Administration and Communication and Competition. The terms of office for members of the EC
shall be two (2) years, elected at the AGM and assuming the position at the close of close of business.
This shall be accomplished by alternating election years as established within the Rules 3009.
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3.3
AUTHORITY OF ADMINISTRATIVE OFFICERS
Of the EC, the following officers, President, Vice President of Player/ Coaching Development, Secretary,
and Treasurer will have sole authority for the following:
A. Any two (2) of the above must sign any bank drafts of the Association.
B. Any two (2) of the above are required for any binding contract upon FYSA, after approval of the EC.
3.4
POLICY STATEMENT ON CONFLICT OF INTEREST
In order for FYSA to complete its mission(s) in the education, administration, and development of soccer
in addition to public service with unquestionable credibility, it is mandatory that its elected and appointed
officers, directors, office staff, state staff coaches, designated committee or task force chairpersons, and
consultants (“Officers and Staff”) maintain the highest levels of integrity and credibility in the performance
of their duties and responsibilities. Therefore, it is the purpose of this policy to ensure integrity and
objectivity and to provide an understanding and awareness of conflicts of interests, whether real or
perceived. The very perception of a conflict of interest may reflect adversely on FYSA, irrespective of the
actual behavior of the individual. Actual or perceived conflict(s) of interest may cause FYSA Officers and
Staff to lose credibility and may result in FYSA affiliate members and outside observers believing that the
FYSA Officers and Staff act out of self-interest rather than for the benefit the membership of the
organization as a whole.
4.
DUTIES AND RESPONSIBILITIES OF ADMINISTRATIVE OFFICERS
4.1
PRESIDENT
The President shall:
1. Conduct all meetings of the BOD and EC
2. Serve on Committees as ex-officio member.
3. Submit an Annual Report at the AGM.
4. Serve as liaison between FYSA and the Florida State Soccer Association (amateurs) establishing
mutual goals relative to both.
5. Represent FYSA at National Meetings when directed to do so.
NOTE: The immediate two (2) Past-Presidents shall remain ex-officio members of the BOD.
4.2
VICE PRESIDENT PLAYER/COACHING DEVELOPMENT
The V.P. Player/Coaching Development shall:
1. Serve as voting member of the BOD and EC.
2. Have programmatic authority for the operation and management of all programs and services related
to the development of players and coaches.
3. The term of office shall be two (2) years, elected at the AGM on the odd year.
4. Provide oversight of the Olympic Development Program, and the director of education. Provide
programmatic authority over the Olympic Development program. Will be a member and can
recommend to the President the chair of the Olympic Development Program Committee.
5. Provide oversight of the coaching education programs, and the director of coaching. Provide
programmatic over authority of coaching developmental programs.
6. Oversee the TOP Soccer Program and serve as member of TOPs Committee, but may recommend to
the President the chair of that committee.
7. The Vice President of Player/Coaching Development shall have responsibility for the recreational
soccer committee and will serve on the committee, but may recommend to the President the chair of
that committee.
8. Establish a budget to cover the operational costs to fulfill duties of this office, including travel
expenses, supplies, telephone, postage and other necessary costs.
9. Establish a working group to assist in the organizational management polices and procedures
development and other necessary tasks.
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4.3
SECRETARY
The Secretary shall:
1. Record, keep, maintain and report on all official actions of FYSA.
2. Be the recipient of such mail in voting as prescribed in the Bylaws (7) and the Rules (5008).
3. Serve as Chairperson of the Personnel and Credentials Committee.
4. Shall receive all requests for intervention.
5. Receive, send and report correspondence pertaining to the business of FYSA and as directed by the
BOD and/or EC.
4.4
TREASURER
The Treasurer shall:
1. Maintain records and receipts on all funds received, obligated and expended or held in trust or savings
deposit.
2. Report on the financial status of FYSA as specified in the Rules (700).
3. Serve as Chairperson of the Budget Committee.
4. Compile an annual proposed budget, in conjunction with the Budget Committee, for presentation at
the AGM.
5. Submit financial procedures and recommend policies in accordance with the Bylaws and Rules of
FYSA.
5.
DUTIES AND RESPONSIBILITIES OF THE BOD AND THE EC
The term of office, duties and responsibilities of the BOD including the Executive
Committee, are
further enumerated within the Rules (3000). They shall include, but not be limited to:
1. Interpret and enforce the FYSA Articles of Incorporation, Bylaws and Rules.
2. Reprimand, suspend, bar completely or otherwise discipline any player, coach, team manager,
assistant, referee or any affiliated club or league for violation of the FYSA Articles of Incorporation,
Bylaws and Rules.
3. Approve the affiliation applications of prospective Affiliates. With the approval of the local DC and
Region Vice President, the EC may grant interim affiliate approval subject to ratification at the next
BOD meeting.
4. Budget for and administer the funds of FYSA within the established Rules.
5. Review, approve, and require amendments to the Articles of Incorporation, Bylaws and Rules to
assure conformity to and with FYSA requirements.
6. Approve inter-district, region, inter-state and foreign youth games between and among member or
select teams.
7. Review and sanction the formation and operation of youth tournaments or cup competitions within
the jurisdiction of FYSA.
8. Create new Districts and/or Regions as deemed necessary to the continued administrative and
programmatic oversight and growth of FYSA.
9. Adopt temporary Rules for circumstances not provided for by the existing Rules and to address those
issues deemed necessary and desirable in serving the best interest of FYSA.
10. Employ and supervise the Executive Director, his/her function, along with other salaried persons
employed by FYSA.
11. Appoint an SYRA in cooperation with the SRA.
12. Affirm nomination of SRA.
13. Affirm FYSA’s representatives on the State Referee Committee.
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6.
ABSENCE/REMOVAL OF OFFICERS AND DIRECTORS
6.1
ABSENCE OF THE PRESIDENT
In the event of the absence of the President as the presiding officer at any meeting, the Vice President of
Player/Coaching Development shall assume the duties of the President.
In the absence of the President or Vice President of Player/Coaching Development, the Vice President of
Administration and Communication, Secretary followed by the Treasurer shall conduct the business of
FYSA.
6.2
ADVERSE CONDUCT OF OFFICERS OR DIRECTORS
The Officers and Directors of FYSA shall adhere to the highest levels of moral and personal conduct both
in the performance of their duties and/or actions which reflect upon or represent the Association.
Allegations of misconduct shall be submitted to the Committee on Review and Discipline for
investigation. Upon completion of the investigation, the Committee will submit its findings and
recommendations to the BOD for action pursuant to Bylaw 6.3.
6.3
IMPEACHMENT/RESIGNATION/EXPULSIONS (REMOVAL)
Any officer, director or any other member of this organization may resign from their position or from this
organization, upon either their own initiative or upon written request from the BOD. Any officer, director
or member may be removed from office, disciplined, or expelled from this organization in the manner
outlined below. In the case of an officer or director of FYSA, this shall be the only procedure permitted
for removal or suspension from office, or imposition of any kind relating to their position as an officer or
director; any rule conflicting with this section shall be null and void to the extent of the conflict. Nothing
contained herein shall prohibit normal discipline of any officer or director in their capacity as coach,
player, spectator or referee, except that any such discipline imposed in their capacity as a player, coach,
spectator or referee shall not affect their ability to participate as an officer or director.
1. Three-fourths (3/4) vote of all members of the BOD.
2. At regular or special called meetings held for the express purpose of removing/expelling any Officer,
Director or member for conduct unbecoming or prejudicial to the stated aims/purposes of this
Corporation.
3. Notice of any Board meeting at which such an item shall be on the agenda must be sent by first class
mail or priority mail, not less than fourteen (14) days prior to the date set for such meeting.
Certificates of mailing shall be obtained by the person mailing such notice and made available for
inspection by any member of the BOD. Said certificates shall be retained in the State office for a
period of one (1) year after said meeting. The notice of the meeting shall contain all of the charges of
misconduct lodged against the person charged.
4. Any Officer/Director who is impeached, resigns or otherwise becomes unable to perform his/her
duties on a permanent basis shall be replaced according to this section of the Bylaws and Rules
Section 3011.
5. At any meeting under this section, the accused member shall be permitted to present such evidence
and witnesses in defense of the charges as they deem appropriate and shall have the right to be present
during any proceedings excepts the deliberations.
6. At any meeting under this section, the punishment imposed may be any sanction, up to and including
removal from office.
6.4
UPON REMOVAL FROM OFFICE
Any officer or director, who for sufficient cause shall be removed from office, shall immediately vacate
that office. The person so removed shall have access to the process of Protest and Appeal to the BOD.
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7.
STATE, REGIONAL AND DISTRICT MEETINGS
7.1
MEETINGS
FYSA shall hold such State, Regional and District meetings as are necessary to the timely conduct of its
business at all levels of Association activities in support of the advancement of soccer.
7.1.1
AGM
FYSA shall convene an AGM for the purpose of an annual report on the status of the activities of the
Association, election of Officers and such other agenda items determined necessary to the conduct of its
business and according to the following:
1. The President, with the concurrence of the BOD, shall call for an AGM to be held no later than
August 31st.
2. Notification of the time and place of the meeting shall be provided to all affiliated clubs and leagues
at least ninety (90) days prior to the scheduled date of the AGM.
3. Actions and policies adopted by the BOD, EC, and all proposed changes in the Articles of
Incorporation, Bylaws, and Rules and Regulations shall be reported to its membership, or their
authorized representatives, at least once each year at the AGM, with notice and agenda of the meeting
at least thirty-(30) days in advance of the AGM. Bylaws and Rules and shall be provided to the
membership for review at least thirty (30) days prior to their consideration at the AGM.
4. Provision shall be made to assure that those Affiliates choosing to cast their votes by absentee ballot
have access and instructions to a system to so cast their votes.
5. The Credentials Committee shall be the final authority on the votes that an Affiliate is eligible to cast.
6. Procedures for casting absentee votes by a designated representative or through the FYSA Secretary
shall be outlined in the Bylaws.
7. The order of business for the AGM shall provide for such reports and general business as determined
necessary to the conduct of business.
8. FYSA shall provide to the Secretary General of the Federation an annual report on the activities of the
Association and the most current annual financial statements within 90 days after the start of the
Federation’s seasonal year.
9. FYSA will (A) provide copies of its constitution, bylaws, rules, and other governing documents, (B)
submit changes to the above for approval not later than 90 days after adoption, to the Federation, and
(C) annually make copies of those documents available to its members.
7.1.2
DISTRICT AND REGIONAL MEETINGS
DCs and Regional Vice-Presidents shall provide meetings of Affiliates as defined within the position
descriptions of their respective offices.
7.1.3
MEETINGS OF THE BOD
The BOD shall meet a minimum of two (2) times a year. One of these meetings may be the AGM.
Telephonic conference calls shall be an acceptable meeting format. Voting by proxy is permitted in
accordance with Bylaw 8.6.
7.1.4
MEETINGS OF THE EC
The EC shall meet a minimum of four (4) times a year. One of the four (4) meetings may be the AGM.
Telephonic conference calls shall be an acceptable meeting format. Voting by proxy is permitted in
accordance with Bylaw 8.6.
7.1.5
SPECIAL CALLED MEETINGS
The President may call for special meetings of the EC or the BOD at his/her discretion. Special called
meetings may also be convened by written request of a minimum of five (5) Board members. In the event
of a special called meeting, the President may limit the agenda for the purpose of addressing specific
items. Voting by proxy is permitted in accordance with Bylaw 8.6.
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7.2
QUORUM
7.2.1
A quorum must be present at the beginning and throughout a meeting for business to be conducted.
Proxies shall be counted to constitute a quorum. As a point of order, should it be noted that a quorum no
longer exists; the meeting may be recessed in order to obtain a quorum. If a quorum cannot be
reestablished, the meeting shall be adjourned.
7.2.2
SPECIFIC MEETING QUORUM REQUIREMENTS
1. EC Meeting: shall be a minimum of seven (7) voting members present.
2. BOD Meeting: shall be a minimum of eighteen (18) voting members present.
3. AGM: shall be a minimum of twenty-five (25) affiliated members present.
8.
VOTING PROCEDURES - AGM, BOD, ETC.
No member is entitled to more than one vote, even though he/she could claim participation in more than
one of the below categories. Any other votes shall be removed from the total available votes.
8.1
OFFICERS AND DIRECTORS - ALL MEETINGS
The Officers and Directors shall have one (1) vote.
8.2
PAST PRESIDENTS – AGM ONLY
Past Presidents shall be entitled to all privileges of this Association, excluding only the right to vote, with
the exception of the immediate Past President, present at any meeting of this Association, be entitled to
cast one (1) vote only at the AGM. All Past Presidents may make and second motions.
8.3
AFFILIATES - AGM ONLY
1. Each affiliate shall have one (1) vote for every fifteen (15) players registered with FYSA. The criteria
for determining the number of votes for which the affiliate is eligible shall be that the affiliate is in
good standing and all fees paid.
2. The FYSA Registrar shall certify each affiliate’s votes as of registrations processed by July lst of each
year. With the affiliate statement of July, the number of available affiliate votes will be noted. July lst
shall be final date registrations will be considered for calculation of affiliate votes in either District
elections or for the AGM. An affiliate shall have fifteen (15) days from receipt of this statement to
file any protest in writing with the FYSA Registrar as to numbers of votes. The FYSA Registrar shall
within seven (7) days of receipt of any protest, in writing, provide a ruling as to the validity of the
protest.
3. In the event that the dispute is unresolved, the affiliate may file an appeal of the FYSA Registrar's
decision to the Chairperson of the Credentials Committee. The appeal must be filed at least seven (7)
days before the AGM.
4. The Credentials Committee shall render an opinion prior to the close of credentials at the AGM. The
decision of the Credentials Committee shall be based on the FYSA official affiliate registration
printout and shall be final.
8.4
ASSOCIATE AFFILIATE - AGM
Each Associate Affiliate shall have one (1) vote.
8.5
HALL OF FAME – AGM ONLY
Hall of Fame members shall be entitled to all privileges of this Association, including the right to make
and second motions. HOF members are entitled to one (1) vote each, subject to Bylaw 8.0.
8.6
VOTING METHODS
Affiliates may cast their votes in any one of the following methods. Votes cast by one process cannot be
duplicated by any other process.
1. The Agent of Record OR one of the other two designated Agents is authorized to cast the affiliate’s
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vote at the AGM.
2. Affiliate may authorize a representative to be present and cast their vote at the AGM. This must be
done ONLY by the affiliate’s Agent of Record, who will issue a proxy in accordance with Bylaw 8.6.
3. The affiliate may file their votes with the FYSA Secretary who shall cast the ballots as directed and
signed by the affiliate’s Agent of Record in accordance with Bylaw 8.6.
4. Associate affiliates may cast their votes in the same manner as described above.
8.7
PROXY
Voting by proxy is permitted as follows:
1. EC Meetings – Members of the EC may submit their proxy to any member of the EC.
2. BOD Meetings – Regional members of the BOD may submit their proxy to a member of the BOD
from their Region or to the FYSA Secretary. Non-Regional members of the BOD may submit their
proxy to any member of the BOD. DCs may submit their proxy to one of their Assistants, to a
member of the BOD from their Region or to the FYSA Secretary.
3. Members for meetings #1 and #2 above may submit a proxy form found on the FYSA website to the
FYSA Secretary. Members may also communicate proxy by email, directly to the FYSA Secretary.
The communication must be DIRECTLY FROM THE MEMBER, and it must contain the name of
the person designated as the proxy, the name of the particular meeting, and the date of the meeting. If
the FYSA Secretary is named on the proxy, member may also indicate any specific voting requests, if
applicable.
4. AGM:
a. Officers and Directors – Members may submit their proxy as indicated in this same bylaw #2
above.
b. Affiliates – Members may submit proxy in accordance with Bylaw 8.5.
c. Associate Affiliates – Members may submit proxy in accordance with Bylaw 8.5.
d. Hall of Fame – Members may submit their proxy to another member of the Hall of Fame or to
any member of the EC.
e. Proxy requirements for the AGM – ALL members must submit an ORIGINAL proxy form (found
on the FYSA website) to the FYSA Secretary. Proxy must be signed in accordance with Bylaw
8.5 AND be notarized. Photocopies, faxes and emails are NOT acceptable.
5. Any challenge to the validity of a proxy must be made during the roll call by the FYSA Secretary.
Once the roll call is completed, the proxy shall be considered valid.
9.
STANDING COMMITTEES
9.1
ESTABLISHING COMMITTEES
The President with ratification by the EC shall establish such standing and/or special Committees deemed
necessary to conduct the business of FYSA. Further, the President is authorized to select the Chairperson
of Committees, with ratification by the BOD. The Chairperson of each Committee shall select the
Committee members with ratification by the BOD.
9.2
TERM
The Standing Committee and Chairpersons shall serve for a period of one (1) year, ending at the AGM,
except if the Chairperson is an elected official, who shall remain the Chairperson until their term is over.
The President may re-appoint the same Chairpersons at the AGM at his/her discretion.
9.3
DUTIES AND RESPONSIBILITIES
The duties and responsibilities of Standing Committees shall be defined by the EC, within the Standing
Committee section of the Rules, and who shall give to the Committees specific authority for the
development of policies and procedures. These policies and/or procedures shall become part of the FYSA
Rules, subject to ratification by the BOD. Modification, changes, deletions, or additions to policies and/or
procedures shall be within the authority of the Committees, requiring approval of the EC and ratification
by the BOD.
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9.4
AUTHORIZED STANDING COMMITTEES
The following Committees are authorized but not limited to:
1. Audit
8.
2. Competition
9.
3. Credentials
10.
4. Finance
11.
5. Hall of Fame
12.
6. Player/Coaching Development
13.
7. Personnel
14.
Protest and Appeals
Recognition
Registration
Review and Discipline
Rules and Revision
Tournament and Travel
Information and Technology (IT)
10.
SPECIAL PROVISIONS AND AUTHORITY
The EC, upon approval by the BOD, has the authority to establish the
necessary programs and services
to provide for the purposes of this organization. Specific programs and services shall be enumerated
within the Rules. They shall include but not be limited to:
1. Accidental Medical and Liability Insurance
4. Age Groupings for Competition
2. Registration Procedures
5. Coaching and Player Development
3. Travel Authorization and Procedures
6. Olympic Development Programs
10.1
RESERVATION OF AUTHORITY
The authority to revise, delete or expand the Rules is within the responsibility of the EC as referred and
recommended by the Rules and Revisions Committee and requiring ratification by the BOD. This
authority is delegated to the EC on an interim basis and as emergency needs arise. At no time may the
Bylaws be suspended, revised, deleted or expanded. For amending Bylaws, see Bylaw 13.1.
10.2
DECLARATION OF AN EMERGENCY
Reference anywhere in these Bylaws or the Rules to actions which may be taken in an "emergency” shall
only be taken by the declaration of an emergency. An emergency may be declared by the President with
the concurrence of a majority of the EC, or by the EC alone be a three-fourths (3/4) majority.
10.3
EMERGENCY RISK MANAGEMENT AUTHORITY
Upon the recommendation of the RMC, the EC of FYSA may temporarily remove the privilege of any
player, coach, volunteer or referee to participate in FYSA sanctioned events for a period not to exceed
ninety (90) days.
11.
PROTESTS, HEARINGS, APPEALS AND DISCIPLINE
11.1
AUTHORITY
The BOD, in keeping with the Rules and Regulations of USSF, US Youth Soccer and FYSA, has the
responsibility of establishing such rules as deemed necessary to assure that all members, affiliates, teams,
clubs and leagues shall have access to a process of Protest and Appeal concerning actions determined to
be contrary to the Rules of USSF, US Youth Soccer and FYSA.
11.2
INTENT
The intent of this policy is to insure that any athlete, coach, trainer, manager, administrator, or official
affiliated with FYSA shall have the opportunity to protest actions and appeal decisions affecting their
status or ability to participate and compete in soccer. Further, it is the intent of FYSA to insure that any
person affiliated with FYSA shall have a hearing prior to any decision affecting their status or ability to
participate or compete in soccer. FYSA shall not institute any policy or rule which would preclude any
member from appealing any decision relating to their right to participate and compete in activities
sponsored by the Federation to the Federation’s Appeals Committee that shall have jurisdiction to
approve, modify or reverse a decision. Red Card offenses with minimum disciplines and referee judgment
calls shall not be cause for protest and/or appeal.
Page 13 of 118
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11.3
SCOPE
FYSA shall make provisions for hearing appeals concerning decisions of lower reviewing authorities only
in those cases where the issue pertains to the application and/or interpretation of the Rules. The appeal
must be based upon the failure of the lower reviewing authority to adhere to proper policies and
procedures as prescribed in the Rules of FYSA. It is necessary to insure that Rules and procedures for
protest, hearings, findings and discipline are strictly followed at the entry level of the protest procedure.
11.4
RESPONSIBILITY OF AFFILIATE MEMBERS
1. Provide procedures for fair and impartial hearings on any charges prior to imposing discipline or
sanctions. Further, their protest and appeal procedures must be in conformity with those of FYSA.
Acknowledgment of this responsibility shall be part of the requirements for affiliate membership.
2. Affiliates have authority to discipline its members for misconduct and/or conduct contrary to the
Rules of the Affiliate’s organization. To that end, all affiliates members shall provide for the timely
hearing of all protest and appeals prior to rendering a decision and/or imposing discipline or
sanctions. The affiliate shall be responsible for documenting its actions and for advising all
participants of their right to appeal to a higher level and the correct process for doing so. A copy of
the hearing record and final decision shall be sent to FYSA if the sanction extends beyond the
jurisdiction and authority of the affiliate. For any sanction to extend beyond the authority and
jurisdiction of the affiliate, all FYSA and USSF requirements as to due process must be met.
11.5
FYSA AUTHORITY TO DISCIPLINE
FYSA reserves the right to review administrative and programmatic organization and the performance of
its Affiliates to assure compliance with the Articles of Incorporation, Bylaws and Rules. When the
Affiliate is found to be in violation of such, FYSA shall have authority to require appropriate corrective
action, discipline and/or sanctions. Specific procedures for intervention, review, investigation and
disposition as well as disciplinary actions, penalties, fines and restrictions shall be established within the
Rules.
11.6
LEVELS OF PROTEST AND APPEALS
In order to expedite resolution of issues which may impact upon the standing of an Affiliate individual,
team, club or league, matters of concern may be raised. Specific procedures for these actions shall be
enumerated within the Rules and will be the basis for any formal submission and processing of the levels
of protest and appeal. Matters of concern may be raised using any of the following methods:
A. Protest
B. Appeal
C. Request for Intervention
D. FYSA Intervention
11.7
RESOLUTION AND TIMELY DISPOSITION
FYSA shall establish entry levels for resolution and timely disposition of protest and appeals beginning at
the club/league level. Entry level reviewing authorities shall resolve issues in a fair, timely and impartial
manner. FYSA Officers and Directors, when necessary in accordance with the Rules, shall expeditiously
address and attempt to resolve all protest and appeals as part of the primary responsibility of their office.
12.
AUTHORITY FOR PUBLICATION OF INFORMATION FOR THE ADVANCEMENT
OF SOCCER
12.1
AUTHORITY
By direction of the BOD, FYSA shall establish systems for the publication of educational and
informational material deemed necessary for the advancement of soccer, and delegate to the EC guidance
and oversight of materials, publications and editorial policy in keeping with the goals and objectives of
FYSA. FYSA may publish a regular periodical or magazine on subjects pertaining to FYSA, Affiliates,
general education, training and information.
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12.2
BUDGET AND FEES
The Board shall establish a budget and retain authority for such publications, their content and
distribution. The EC shall establish advertising fees and other fees necessary to cost effective operation
and management of such publications.
13.
AMENDMENTS
13.1
BYLAWS
May be amended annually at the AGM by a two-thirds (2/3)-majority vote of the members present,
including proxies and verified by the Credentials Committee.
13.2
RULES AND REGULATIONS
The FYSA Rules may be amended annually at the AGM by a majority vote of the members present as
verified by the Credentials Committee. Also, the FYSA Rules may be amended during any regular or
special meeting of the BOD, and then ratified by the membership at the AGM, and on an interim,
emergency basis by the EC to be ratified by the BOD.
14.
FEES AND FINES
This Association shall have the authority to establish necessary fees in order to properly finance its
programs and conduct business. Fees shall be established by the BOD but may not be implemented
without the approval of the membership at the AGM. Fines may be established by the EC as deemed
necessary.
15.
VIOLATIONS OF BYLAWS/RULES AND REGULATIONS
All Bylaws and Rules as published in this text, regardless of how sectioned, formatted or titled shall be
considered the Rules of this organization and shall be binding on all Officers, Board Members Affiliate
members and anyone involved with the affiliate organization. A plea of ignorance to these Rules and the
requirements herein is not sufficient excuse to avoid fees, fines and/or discipline. Violators shall expect
immediate and appropriate action in such cases as cited by the Association's BOD.
16.
FISCAL/SEASONAL YEAR
The fiscal and seasonal years are concurrent. The fiscal year is September 1 through August 31, as is the
seasonal year.
17.
REGIONAL ROTATION OF FYSA FUNCTIONS
17.1
STATE CUP AND PRESIDENT’S CUP
FYSA’s State Cup and President’s Cup championships will be held at the Lake Myrtle Complex in
Auburndale, Florida with the designated region acting as the “host region” for the events.
Each region (A, B, C, D) shall host, on a rotation basis, FYSA’s State Cup and President’s Cup; rotation
shall continue in the same order beyond the dates listed below.
The rotation for the “host region” shall be as follows:
2010
2011
2012
2013
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STATE CUP
B
C
D
A
PRESIDENT'S CUP
C
D
A
B
As of 09/28/2010
17.2
ANNUAL GENERAL MEETING
FYSA’s AGM shall be located in the Central Florida area within sixty (60) miles of FYSA’s State Office.
A. The regional rotation will continue in that a region shall be designated as host.
B. The host region will have the opportunity to bring six (6) volunteers named by VP of host region to
augment the State Office Staff. The AGM budget will pay all reasonable cost of these volunteers.
C. The designated hosting Region’s VP shall name that year’s “friends of soccer” and the reasonable
costs for their presence at the AGM shall be paid out of FYSA’s AGM Budget.
18.
TIME PERIODS
Time periods covered in this text are in calendar days unless explicitly mentioned as business days.
19.
PROVISIONS NOT COVERED
Where provisions are not covered by this text, the policies and procedures of USSF and US Youth Soccer,
shall apply. The EC shall have the authority to act in matters not covered within the Bylaws or Rules on
an emergency basis in order to maintain the purpose and objectives of this organization.
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TABLE OF CONTENTS
100. AFFILIATION
101.
101.1
101.2
101.3
101.4
101.5
101.6
101.7
101.8
101.9
Authority and Responsibility
Authority to Establish Policy/Procedures
Rules and Regulations of FYSA
More Stringent Rules
Governance and Administration
Development of Affiliate Bylaws/Rules
Elected/Appointed Representatives
Affiliate’s Responsibility
Assignor Responsibility
Affiliate/Associate Affiliate Definitions
30
30
30
30
30
30
30
31
31
31
102. AFFILIATION PROCEDURES
102.1
102.2
102.3
102.4
Affiliate Membership
Initial Affiliation – Full Affiliate
New Affiliation Application Packet
New Affiliation – Referee/Probation
31
31
31
32
103. ASSOCIATE MEMBERSHIP
103.1
103.2
103.3
103.4
103.5
103.6
Associate Membership
Procedures for Associate Membership
League Affiliation
Ineligible to Register Players
Voting Rights
Rules Compliance
32
32
32
33
33
33
104. ANNUAL AFFILIATION RENEWAL
104.1
104.2
104.3
104.4
104.5
Re-affiliation Registration Requirement
50-Player Registration
Affiliation Procedures
Denial of Annual Affiliation
Challenge Procedures: affiliations
33
33
33
33
33
105. RISK MANAGEMENT
105.1
105.2
105.3
105.3.1
105.3.2
105.3.3
105.3.4
105.3.5
105.3.6
105.4
105.4.1
Page 17 of 118
Risk Management Policy Statement
34
Risk Management Responsibility
35
Kid’s Safe Program
35
Adoption
35
Requirement
35
Coach/Volunteer Definition
35
Referee Requirement
35
Exclusion
35
Agreement to be Subject to Criminal History Check 35
Program Administration
35
Authority to Deny
35
As of 09/28/2010
105.4.2
105.4.3
105.5.
105.5.1
105.5.2
105.5.3
105.5.4
105.5.5
105.5.6
105.6
105.7
105.7.1
105.7.2
105.7.3
105.7.4
105.8
RMC Responsibilities
Registration
Denial, Suspension and Revocation of
Administrator Privileges
Express Authority
Authority to Suspend
Affiliate Request
Grounds for Exclusion
Involved in Litigation
Appeal
Provisional and Conditional Administrator
Privileges
Appeal Procedures
Appeal Board
Appeal Procedure
Notification of Appeal Hearing
Presentation from RMC
Notification Procedures
36
36
36
36
36
36
36
37
37
37
37
37
37
37
37
37
200. REGISTRATION
201.
201.1
201.2
201.3
201.4
201.5
201.6
201.7
201.8
201.9
201.9.1
201.9.2
201.9.3
201.10
General Provisions
Registration Requirements
Administration and Oversight of Registration
Specific Procedures
Proof of Registration
Registration Fees
Registration Permitted
Document Submission
Participation in Unsanctioned Events
Player Classes
Competitive
Recreational
TOPSoccer Program
Definitions
38
38
38
38
38
38
39
39
39
39
39
39
39
39
202. PLAYER/COACH PASSES
202.1
202.1.1
202.2
Property of Pass
Passes – Released Players
Pass Classification
40
40
40
203. PLAYER REGISTRATION
203.1
203.2
203.3
203.4
203.5
203.6
Page 18 of 118
Requirements for Registration
State Requirements
Out-of-State Requirements
Foreign and Out-of-State Players
First Time Registration Requirements
Players with Special Needs
As of 09/28/2010
41
41
41
42
42
42
204. COACH/VOLUNTEER REGISTRATION
204.1
204.2
204.3
204.4
204.5
Roster Requirements
Registration Requirements
Background Checks
Risk Management Status Change
Online Secure Access
43
44
44
44
44
205. ROSTERING
205.1
205.2
205.3
205.4
205.5
205.6
Roster Requirements
Official FYSA Roster
League/Tournament Roster
Dual Rostering
Regional Cup Rosters
State Cup and Regional/America’s Cup Rosters
44
44
44
44
45
45
206. ELIGIBILITY
206.1
206.2
206.3
Player Eligibility
Team Eligibility
Team Gender
45
45
45
207. TRANSFERS/RELEASES
207.1
207.2
207.3
207.4
207.5
207.6
207.7
207.8
207.9
207.10
Entitlement
Affiliate Release
Release Limitations
Released Player Eligibility
Releases to Unconditional Pool
Affiliates Right to Deny
Relocation of Residence
Tryouts & Request for Release
Involuntary Release
ODP Restriction on Transfers
45
46
46
46
46
46
46
46
46
47
208. GUEST PLAYING
47
209. SPECIAL COMPETITION REGISTRATION
47
210. YOUTH PLAYERS PLAYING AMATEUR
47
211. AGE
211.1
211.2
211.3
Age Groupings
Age Eligibility
Playing Up
48
48
48
General Provisions
Establishing Fees
Registration Fees
48
48
48
300. FEES
301.
301.1
301.2
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301.3
301.4
301.5
301.5.1
301.5.2
302.
302.1
302.2
302.3
302.4
Insurance Fees
Payment of Fees
Monthly Statements
Payment of Fees for Insurance Coverage
Other Fee Submission
Placing Affiliate in NGS
Suspension due to NGS
Voting Rights Suspension
Placing Player in NGS
Schedule of Fees
48
49
49
49
49
49
49
49
49
50
303. FEE / FINE SCHEDULE
303.1
50
51
Late Fees
400. PLAYER, COACHES, TEAM STAFF, PARENTS
SPECTATORS CONDUCT/RESPONSIBILITIES
51
401. COACHES/TEAM STAFF CONDUCT AND
RESPONSIBILITIES
401.1
401.2
401.3
401.4
401.5
401.6
Registration of all Coaches
Adherence to the Rules
Coach's Responsibilities/Player Registration
Team with Overage Players
Poaching
Try-Outs
51
51
51
51
51
53
402. PLAYER CONDUCT AND RESPONSIBILITIES
402.1
402.2
402.3
402.4
Player Conduct
Player Equipment
Jewelry
Player Hydration/Water Breaks
53
53
54
54
403. PARENT/SPECTATOR CONDUCT AND
RESPONSIBILITY
403.1
403.2
403.3
403.4
Parent Responsibility
Falsification of Documentation
Parent/Spectator Game Conduct
Entering the Field
54
54
54
54
404. REFEREE REGISTRATION
404.1
404.2
404.3
404.4
404.5
404.6
404.7
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General Format
Background Checks
Evidence of Certification
COE Requirements
Actions during suspension
Referee COE
Sanctions
As of 09/28/2010
54
55
55
55
55
55
55
405. ASSIGNORS REGISTRATION
405.1
405.2
405.3
405.4
405.5
405.6
405.7
General Format
Background Checks
Evidence of Certification
COE Requirements
Actions during suspension
Assignor COE
Sanctions
55
55
55
55
56
56
56
500. DISCIPLINES AND SANCTION
501.
501.1
501.2
501.3
501.4
501.5
501.6
501.7
501.8
501.9
501.10
501.11
501.12
501.13
General Provisions
FYSA Authority
Discipline during Games
Administrative Discipline
Players
Non-players
Suspension Because of Litigation
Due Process
Individual Rights
Severity of Sanctions
Affiliate Rights to Hearing
Eligibility Terminated
Suspension Due to Background Check
Obstruction of Investigation
56
56
56
56
56
56
56
57
57
57
57
57
57
57
502. DISCIPLINE - GAME CONDUCT
502.1
502.2
502.3
502.4
502.5
502.6
502.6.1
502.6.2
502.6.3
502.6.3.1
502.6.3.2
502.7
502.8
One Game Suspension
Offensive, Insulting, or Abusive Language
Violent Conduct
Spitting
Multiple Red Cards/Ejections
Game Officials
Referee Abuse
Referee Assault
Referee/Assistant Referee Misconduct
Filing of Referee Misconduct Allegations
Jurisdiction to Discipline
Procedures for Reporting Referee Abuse and
Assault
Abuse and/or Assault upon Non-game Officials
57
58
58
58
58
58
58
59
59
59
59
59
61
503. ADMINISTRATIVE GAME CONDUCT
503.1
503.2
503.3
503.4
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Coach Playing Ineligible Player
Ineligible Player
Incomplete Suspension Served
Removing Team from Field
As of 09/28/2010
63
63
63
63
503.5
503.6
Overage Player(s)
Injured Players
63
63
504. COMPLETING GAME SUSPENSIONS
504.1
504.2
504.3
Red Cards/Ejections/Sendoffs in League, Cup,
or Tournament Game (or Friendly)
Guest Players
Referee Assault/Abuse
63
64
64
505. DISCIPLINE - ADMINISTRATIVE CONDUCT
505.1
505.2
505.3
505.4
505.5
505.6
505.7
505.8
Offenses
A. Affiliation
B. Registration
C. Fees
D. Discipline and Sanctions
E. Protest/Appeals
F. Mis/Mal/Non-Feasance
G. Unauthorized Disclosure
Discipline
A. Affiliation
B. Registration
C. Fees
D. Discipline/Sanctions
E. Protest/Appeal
F. Mis/Mal/Non-Feasance
Sanctions for Violation of Section 505.2
Falsification of Documentation
Sanction for Violation of 505.4
Unverified Status of Team
Inaccurate Birth Documentation
Liability for Expenses
64
64
64
64
64
64
64
64
64
64
65
65
65
65
65
65
65
65
65
65
65
65
600. CHARGES, PROTEST, APPEALS, INTERVENTION,
GRIEVANCES AND HEARING REQUIREMENTS
601
601.1
601.2
601.3
601.4
601.5
601.6
601.7
Page 22 of 118
Definitions
Due Process
Informal Hearing
Formal Hearing
Protest
Appeal
Charges
Grievances
As of 09/28/2010
65
66
66
66
66
66
66
66
602. GENERAL PROVISIONS: PROTEST, APPEALS,
REQUEST FOR INTERVENTION, GRIEVANCE
AMONG MEMBERS
602.1
602.2
602.3
602.4
602.5
602.6
602.7
602.8
Objectives
Due Process Guarantees
Uniform Rules
Application to All
Policies
Rule Clarification Methods
Compliance Requirements
Protesting Discipline/Sanctions
66
66
66
67
67
67
67
67
603. FILING OF CHARGES
603.1
603.2
603.3
Method to File Charges
Charges Against BOD Members
Right to a Hearing
67
67
67
Filing
Entry Levels
Procedures
Failure to Comply
Tracking
68
68
68
68
68
Filing
Levels of Appeals
Procedures
Criteria
Denial of Appeal
Tracking of Appeal
Access to Information
68
68
68
69
69
69
69
604. PROTEST
604.1
604.2
604.3
604.4
604.5
605. APPEALS
605.1
605.2
605.3
605.4
605.5
605.6
605.7
606. APPEALS BEYOND FYSA
69
607. LITIGATION
607.1
607.2
607.2.1
607.2.2
Seeking Aid of Courts
Involvement of FSYA in Court Actions
Affiliate/Member Liability
Prohibition on Invoking Use of Courts
69
69
70
70
608. REQUEST FOR INTERVENTION
608.1
608.2
608.3
608.4
Page 23 of 118
Request for Intervention
Procedures for Requesting Intervention
EC Options
Liability for expenses
As of 09/28/2010
70
70
70
70
609. INTERVENTION
609.1
609.2
Officer Request
Procedures
610. GRIEVANCE BY AN AFFILIATE MEMBER
OF FYSA
70
70
71
611. HEARING PROCEDURES
611.1
611.2
611.3
611.4
Entry/Lowest Level
Informal Hearings
Formal Hearings
Responsibility for Notifications
71
71
71
72
700. BUDGET AND EXPENSES
701.
701.1
701.2
701.3
701.4
701.5
701.6
701.7
701.8
701.9
701.10
General Provisions
Establishment of Budget
Annual Review
Accountability/Fiscal Responsibility
Levels of Funding
Request for Funding
Approval of Requests for Funding
Adjustments
Special Modifications
Review of Expenditures
Yearly Documented Reports
72
72
72
72
72
73
73
73
73
73
73
702. BUDGET PROCEDURES
702.1
702.2
702.3
702.4
702.5
702.6
702.7
Submitting Budget
Remainder of EC
DCs
Administrative Staff
Standing Committees
Special Committees
73
73
73
73
73
73
74
800. ACCIDENTAL MEDICAL AND LIABILITY
INSURANCE
801.
801.1
801.2
801.3
801.4
802.
802.1
802.2
802.3
802.4
Page 24 of 118
Accidental Medical Coverage
Excess Coverage
Availability
Policy Term
Notice of Claim
Liability Coverage
Coverage
Association Coverage
Affiliate Coverage
Policy Term
As of 09/28/2010
74
74
74
74
74
74
74
74
74
74
802.5
802.6
803.
803.1
803.2
803.3
804.
804.1
804.2
804.3
804.4
Directors and Officers Liability
Claim Procedures - Liability
General Provisions
Public Liability
Out of State Travel
Additional Insured Coverage
Claim Procedure – Participant Accident
Initial Contact
Claim Denial
Primary Benefits
Process of Claims
74
74
74
74
74
74
75
75
75
75
75
900. TOURNAMENT AND TRAVEL: GENERAL
PROVISIONS
75
901. GENERAL PROVISIONS
75
902. TOURNAMENT REQUIREMENTS
75
76
76
76
76
76
76
76
76
77
77
77
77
77
77
78
902.1
902.2
902.3
902.4
902.5
902.6
902.7
902.8
902.9
902.10
902.11
902.12
902.13
902.14
902.15
Application to Host
Application Deadlines
Review/Approval
Referee Assignor Requirement
Coaches Meeting
International Teams
Substitutions with International Teams
Disclosure Policy
Tournament Advertisement Policy
Age Group Refund Requirement
Guest Player Forms
Event Rosters
Tournament Refund Policy
Hosting Affiliate’s Responsibility
Hosting Fees
903. TRAVEL REQUIREMENTS
903.1
903.2
903.3
903.4
903.5
903.6
903.7
Travel Requirements
Travel within State of Florida
Travel within Region III
Travel Outside Region III but within US
Foreign Travel
Travel Documentation Requirements
Travel Application Deadlines
78
78
78
78
78
79
79
904. HOSTING TEAMS FOR EXHIBITION GAMES
904.1
904.2
904.3
Page 25 of 118
Procedure
Hosting Teams
International Teams
As of 09/28/2010
79
79
80
904.4
904.5
Competing Against Non-Affiliated Teams
Hosting Team’s Application Deadlines
905. TOURNAMENT AND TRAVEL FEE SECTION
80
81
81
1000. OLYMPIC DEVELOPMENT PROGRAM
1001.
1001.1
1001.2
1001.3
1001.3.1
1001.4
1001.5
1001.6
1001.7
1001.8
General Provisions
Establishment of ODP
Technical Assistance
Oversight
Coach's Limitations
Player Fees
Conduct
Program Format
Exceptions
Age Grouping
82
82
82
82
82
82
83
83
83
83
2000. COACHING DEVELOPMENT
2001.
2001.1
2001.2
2001.3
2001.4
2001.5
2001.6
2001.7
General Provisions
State Level
Procedures of Hosting Courses
Program Administration
Curriculum Development
Instructional Staff
National Licensed Instructors
Fees
83
83
83
83
83
84
84
84
3000. OFFICERS, DIRECTORS, STAFF
84
3001. OFFICERS
84
3002. DIRECTORS
84
3003. EC
84
3004. BOD
84
3005. ADMINISTRATIVE EMPLOYEES
85
3006. STAFF
3006.1
3006.2
Administrative Employees/Staff
Personnel Manual
85
85
3007. DUTIES/RESPONSIBILITIES OF
OFFICERS/DIRECTORS
3007.1
Page 26 of 118
As of 09/28/2010
85
3007.2
3007.3
3007.4
3007.5
3007.6
3007.7
3007.8
Registrar
Vice President of Administration and
Communication
Vice President of Competition
Referee Liaison
RVP
DC
ADC
85
85
86
86
86
87
87
3008. BOD MEMBERS HOLDING OFFICE IN AFFILIATE
ORGANIZATIONS
3008.1
3008.2
3008.3
Restrictions
Currently Serving
Conflict of Interest
87
87
87
3009. TERMS OF OFFICE
3009.1
3009.2
Officers
Directors
87
88
3010. REMOVAL FROM OFFICE
3010.1
3010.2
3010.3
3010.4
3010.5
Cause for Removal
Absence at Meetings
Administrative Officers, Vice Presidents, Registrar
Referee Liaison, Administrative Staff
RVP, DC
88
88
88
88
89
3011. REPLACEMENT OF OFFICERS, ETC.
3011.1
3011.2
3011.3
3011.4
Due to Resignation, Removal, Death, Etc.
President, Secretary, Treasurer
Remaining BOD Positions
Replacing RVPs and DCs
89
89
89
89
3012. ADMINISTRATIVE STAFF
3012.1
3012.2
Office Staff
Expenditure of Funds
89
89
4000. AMENDING ARTICLES OF INCORPORATION, BYLAWS,
4001.
4002.
4002.1
4002.2
4002.3
4003.
4003.1
4003.2
4003.3
Page 27 of 118
Articles of Incorporation/Bylaw Amendments
Rules and Regulations
Procedures
Establishing New Policy
Protest and Appeal Procedures
Submission of Amendments
Procedure
Review
Acceptance
As of 09/28/2010
89
89
89
90
90
90
90
90
90
4003.4
4003.5
Modifications
Late Filing
90
90
5000. MEETINGS AND ELECTIONS
5001.
5001.1
5001.2
5001.3
5001.4
5001.5
5001.6
5001.7
5001.8
5001.9
5001.10
5001.11
5001.12
General Provisions
Robert's Rules of Order
Conduct
Meeting Preliminaries
Conducted by the Chair
Agenda
Motion s
Debating Motions (Regular Meetings)
Debating Motions (AGM)
Voting on Motions
Calling Meetings
All Other Meetings
Proper Conduct
90
90
90
90
90
91
91
91
91
91
91
91
91
5002. NOTICE OF MEETINGS
5002.1
5002.2
5002.3
5002.4
5002.5
Regular Meetings
Special Called Meetings
General Membership (Special Called)
Conference Calls
AGM
91
91
91
91
92
Regular Meeting
Special Called Meeting
Amending Agenda
Adoption of Final Agenda
Agenda Items as Motions
Format for BOD Meetings
Format for EC Meetings
Format for AGM
Conduct of Rules Session
92
92
92
92
92
92
92
92
93
Determining and Maintaining
Notice of Intention to Attend
93
93
5003. AGENDAS
5003.1
5003.2
5003.3
5003.4
5003.5
5003.6
5003.7
5003.8
5003.9
5004. QUORUM
5004.1
5004.2
5005. CREDENTIALS
5005.1
5005.2
Credentials Committee
Voting on Motions
93
93
Minutes Taken
Minutes Sent
93
94
5006. MINUTES
5006.1
5006.2
Page 28 of 118
As of 09/28/2010
5006.3
Minutes to Contain
5007. RECORDING MOTIONS
94
94
5008. ELECTIONS
5008.1
5008.2
5008.3
5008.4
5008.5
5008.6
5008.7
5008.8
5008.9
5008.10
5008.11
5008.12
5008.13
5008.14
Page 29 of 118
Annual Elections
DCs
RVPs
Eligibility
Proxies
Nominating Committee
Nominations from the Floor
Candidates’ Speech
Conducting Elections
Method of Voting
Destroying Ballots
Contesting an Election
Invalid Election
Election by Acclamation
94
94
94
95
95
95
95
95
95
95
95
95
95
95
COMMITTEES
96-115
GLOSSARY
116-118
As of 09/28/2010
100.
AFFILIATION
101.
AUTHORITY AND RESPONSIBILITY
101.1
Authority to establish policies and procedures by FYSA, for its affiliate members to insure their proper
organization and administration as requirements for membership shall be herein established. Affiliates
have the responsibility to exercise administrative and programmatic oversight in the conduct of their
business.
101.2
Rules and Regulations of FYSA shall take precedence over the rules and procedures of Affiliates when
there is conflict within their rules or in the absence of such rules.
101.3
More stringent rules may be enacted by an Affiliate, but in no instance may they be less stringent. Rules
not in compliance with FYSA must be submitted for review. No entity within FYSA can impose rules
on an Affiliate or its members contrary to FYSA, US Youth Soccer or USSF Bylaws, policies or
rules.
101.4
Governance and administration of their organization is the responsibility of the Affiliate including the
actions and personal conduct of all those associated with their organization. This includes team managers,
coaches, assistant coaches, trainers, parents and spectators. The Affiliates shall ensure that the conduct of
its members on and off the field does not bring discredit to the Affiliate or FYSA.
101.5
It is recommended that each Affiliate develops and adopts their own Constitution, Bylaws
Rules in order to properly administer and govern their organization.
101.6
Elected or appointed representatives of the Affiliate must be on file with FYSA. Affiliates may appoint
up to three (3) persons to act as their official representatives with FYSA as supported by an
official action of their organization. Should the names that appear on the Affiliation form change
during the seasonal year, those changes must be submitted to FYSA as soon as possible.
and/or
Within two (2) business days of the receipt of a properly submitted change in Affiliate status, FYSA will
recognize the new officers as the official representatives of that Affiliate. FYSA will notify the Affiliate
that it has received and updated the change in Affiliate status. FYSA will update any applicable contact
information for that Affiliate on the FYSA website and on any internal documents within that two (2)
business day window.
The Agent of Record is the primary official representative regarding all issues and transactions with
FYSA. No other member in an affiliate may override a decision authorized by the Agent of Record.
The Agent of Record is the only member of an affiliate authorized to:
Complete the online affiliation form and
Sign a proxy for credentials at the AGM.
The Agent of Record and the other two (2) agents’ duties shall include, but not be limited to:
Conducting business with the FYSA office,
Authorizing entry into FYSA-sponsored events,
Collection of credentials at the AGM, and
Requesting, in writing, affiliation changes.
Any change of an affiliation form requested by an Agent who is not the Agent of Record will be
completed and forwarded to the Agent of Record and the other agents, as well as the DC. The transaction
will become official if not challenged within two (2) business days.
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As of 09/28/2010
Representatives listed on this form must be currently registered with FYSA.
101.7 Affiliate responsibility in appointing all team staff shall be to screen and approve the selection of
persons with influence over players and to establish criteria to assure the highest principles and
adherence to the Rules.
101.8
Referees and/or game officials for any FYSA sanctioned games must be assigned by currently certified
referee assignors as defined by USSF.
101.9
Organizations may apply to FYSA for affiliation as either an affiliate or an associate affiliate.
1. An Affiliate is defined as an organization that can register players and coaches with FYSA. An
Affiliate may sanction an intra-club (in-house) league only.
2. An Associate Affiliate is any other soccer organization requesting membership with FYSA that
does not register players or coaches with FYSA. Organizations seeking Associate Affiliate status
shall include, but not be limited to, leagues (inter-club), tournament hosting organizations or other
organizations as deemed appropriate by the BOD.
102.
AFFILIATION PROCEDURES
102.1
Affiliate Membership requires an application to be submitted by every Affiliate, full or associate, annually
for review and approval.
By application for affiliation with FYSA, each applicant hereby agrees:
1. The affiliate will maintain a BOD, or governing authority, that is independent from any other sports
organization.
2. The affiliate will maintain its own bank accounts (i.e., Checking and savings) or has direct control
over its finances. Except were evidence is provided that the sponsoring entity by ordinance, statute,
charter, or policy prohibits the applicant from having direct control over its finances (i.e.
governmental sponsored organizations). The applicant shall attach to the application evidence to
support the request for waiver of this requirement.
3. It is the intent of the organization by application that if granted affiliation, the member will register
100% of all players, coaches, administrators and volunteers (who will have direct interface with its
players) each year with FYSA.
102.2 INITIAL AFFILIATION - Full Affiliate
Affiliation must be for the good of soccer in the District, Region and State of Florida. All new full
affiliates must affiliate within the district where they physically reside, or in the district in which the
majority of its players reside and/or physically play the majority of their home games. In addition, no
new affiliation may be granted if the new affiliate’s home field is within a fifteen (15) mile radius of an
existing FYSA affiliate, unless the new affiliate obtains the support of all existing FYSA affiliates within
the specified radius.
102.3
The completed affiliation application packet, items 1-6, shall be submitted to FYSA’s State Office not
later than thirty (30) days prior a scheduled meeting of the EC/BOD.
FYSA will verify that the
application is complete and all necessary supporting documentation is present. For any affiliation
application not completed by thirty (30) days prior to the date of a scheduled EC/BOD meeting, all
documentation and/or fees will be returned to the applicant for re-filing at a later date. FYSA will then
forward a copy of all documentation regarding the new affiliation to the Vice President of Administration
and Communication, all RVPs, and the DC for the district in which the new affiliation will reside. FYSA
will notify all affiliates within the district affected, by means deemed appropriate, of the application and
request that any objections to the application be submitted no later than seven (7) days prior to the next
scheduled meeting of the EC/BOD. FYSA’s Vice President of Administration and Communication shall
Page 31 of 118
As of 09/28/2010
only present the completed applications at the next BOD or EC meeting.
The complete packet will consist of:
1. Completed affiliation application form.
2. Affiliate fee. New affiliates will pay an affiliation fee for the first two (2) years in the amount of
$1500.00/year to be utilized as follows: Affiliation fee of $135.00, prepaid registration fees in the
amount of $1365.00 (Any unused registration fees not utilized in the first two years will be carried
forward to the third year affiliation. At the end of the third year, all unused registration fees will
revert to FYSA’s general fund.)
A. A waiver to Rule 102.3 (2) (the additional $1365.00/yr.) may be granted if it is in the best interest
of FYSA.
B. A written request for waiver must be submitted with the application for affiliation. This request
for waiver must be approved by the local DC, the RVP, and the BOD of FYSA. The decision of
the BOD is final, binding and not appealable by any of the parties.
3. Playing field availability; written proof of playing field availability
4. Letter from a league in which your affiliate’s teams will be scheduled.
5. Letter from the local DRA indicating FSR’s capability to serve your club.
6. Must furnish to FYSA a copy of the affiliates bylaws and rules
102.4
A. Any new affiliate must sponsor an entry level (Grade 8) referee course within their first 12 (twelve)
months of affiliation and must submit in writing to FYSA the course number, the date and the place of
the course after the completion of the course. Failure to do this will result in non-renewal of their
affiliation
B. A new affiliate, once approved, will be placed on three-year probation. At the end of the three years,
the affiliate must submit a letter with their affiliation form requesting full membership. The request
for full membership is neither automatic nor guaranteed.
103.
ASSOCIATE MEMBERSHIP
103.1
Associate Membership in FYSA may be granted to any soccer-related organization whose intent is to
develop and/or implement soccer programs within the State of Florida. Organizations seeking Associate
Membership shall include but not be limited to leagues, tournament hosting organizations or other
organizations as deemed appropriate by the BOD.
103.2 Procedure for requesting Associate Membership
1. Application must be submitted utilizing FYSA’s application for Associate Membership.
2. Review and approval shall be vested to the BOD of FYSA. Renewal is neither automatic nor
guaranteed.
3. The decision of the BOD is final and binding upon all parties.
4. Application fee as defined in Section 303 must be submitted.
103.3
League Affiliation
1. Any league, by application, agrees that 100% of all teams participating in that FYSA sanctioned
league shall be properly registered with FYSA or US Youth Soccer.
2. All leagues will be designated as competitive unless approved for recreational or academy designation
by FYSA’s Vice President of Player and Coaching Development or his designee.
103.4
Under no circumstances shall any Associate Member be permitted to register any player or coach.
Associate Members may register staff and volunteers with FYSA via the Risk Management application
form. These members will not have a pass.
Page 32 of 118
As of 09/28/2010
103.5
Voting rights of an Associate Member shall be only at the AGM with each Associate organization having
one (1) vote. No Associate Member may vote in any district or regional election.
103.6
All Associate Members shall be bound by all Bylaws, Rules and Regulations of FYSA, US Youth Soccer
and USSF.
104.
ANNUAL AFFILIATION RENEWALS
104.1
An affiliate who fails to affiliate for a seasonal year must reapply as a first-time affiliate and meet all
requirements as set forth under Rule 102.2 (full) or Rule 103 (associate).
104.2
Any full affiliate who in the preceding seasonal year fails to register fifty (50) players shall submit to the
FYSA office a detailed explanation as to justification for re-affiliation and/or a plan to increase
membership in the following seasonal year. This explanation must be received no later than 30 days prior
to the AGM of FYSA. Any affiliate who fails to register 50 players in two consecutive seasonal years
must submit to the BOD a petition listing the reason (s) the application should be approved. The
application for renewal may be denied by the BOD.
104.3
Each affiliate, full and associate, shall complete an annual affiliation form, as approved by the BOD of
FYSA, no later than September 1 of the current seasonal year. The annual affiliation fee, as listed in
FYSA Rule 303, is due at the time of re-affiliation. No player or coach may be registered for the current
seasonal year until the affiliate’s annual affiliation form has been completed, filed and accepted by the
FYSA office. No Associate Affiliate may hold any sanctioned event until the member’s annual affiliation
form has been completed, filed and accepted by the FYSA office. On a date set annually by the BOD, the
FYSA office will process those renewal applications submitted for affiliates and associate affiliates who:
1. Are in good standing,
2. Have no unresolved challenges to their affiliation on file,
3. Have, as a full affiliate, registered more than 50 players in the preceding seasonal year.
4. Associate affiliates in good standing therefore may begin to host events or programs for the upcoming seasonal year on August 1 or on a date set earlier by the BOD.
104.4
Annual approval of the Affiliate may be denied by FYSA’s BOD if:
1. the Affiliate is or has been NGS during the previous year; or
2. the Affiliate has proven to be in violation of FYSA, US Youth Soccer, USSF or the Affiliate's Bylaws
and/or Rules; or
3. the Affiliate has not paid any and all fees assessed and is not in compliance with FYSA Rule 302.2; or
4. the Affiliate has failed to exercise supervisory control and oversight of its membership.
104.5
CHALLENGE PROCEDURES: AFFILIATIONS
The only entity within FYSA that can rule on affiliations and re-affiliations is the full BOD of FYSA.
DCs and RVPs shall report in writing excessive affiliate complaints to the BOD for consideration as to
renewal of affiliation
In order to contest a re-affiliation, it is necessary that all parties be afforded due process prior to a decision
being rendered by the BOD.
The entry point for the filing of charges or grievances for consideration by the BOD is with the VP of
Administration and Communication via the FYSA office.
1. Charges or grievances must be filed in writing with all supporting documentation attached.
2. Charges must include specific violations of either USSF, US Youth Soccer or FYSA rules.
3. All charges and documentation must be received in the FYSA office not less than thirty (30) days
prior to a scheduled BOD meeting.
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As of 09/28/2010
4. The office shall forward the document(s) to the VP of Administration and Communication.
5. Upon receipt of the charging documents, the VP of Administration and Communication shall inform
the charged affiliate, in writing, that there is a filed challenge to its re-affiliation to be heard by the
BOD at the next regularly scheduled BOD meeting, providing the date and time of that meeting.
6. The VP of Administration and Communication shall notify the President of the challenge /grievance
for inclusion on the agenda of the next BOD meeting.
7. The FYSA office shall forward to the charged affiliate a copy of the charge/grievance with all
supporting documentation attached.
8. The charged affiliate shall then have ten (10) days to respond to the VP of Administration and
Communication with a written rebuttal to the charge/grievance and to supply any and all documents
that the affiliate desires the BOD to consider.
9. Upon receipt of this rebuttal, if any, the office shall send copies of all documents to all the members
of the BOD at least Seven (7) days prior to the BOD meeting in order to afford the BOD time to study
the documents.
10. Both parties will be afforded the opportunity to address the BOD, subject to an equally imposed time
limit for each side, if either party so desires to exercise this right.
11. The BOD then will adjourn to an “executive session” for discussion and the rendering of a decision in
the matter.
12. The VP of Administration and Communication shall then provide a written opinion of the BOD’s
decision to each party within ten (10) days.
105.
RISK MANAGEMENT
105.1
RISK MANAGEMENT POLICY STATEMENT
The Risk Management Program shall govern the administration and implementation of FYSA’s risk
management program to be consistent with USSF Bylaw 213(1)(a)(2) and comply with US Youth Soccer
Bylaw 501 Section (1)(13).
USSF Bylaw 213(1)(a)(2) provide as follows:
Bylaw 213. STATE ASSOCIATION RESPONSIBILITIES
Section l(a)(2). The State Association will not discriminate against any individual on the basis of race,
color, religion, age, sex or national origin (effective 10-8-00).
US Youth Soccer and each National State Association is responsible for establishing and monitoring a
Risk Management Program within its assigned territory, at a minimum this program must include:
(1) Use of an employment/volunteer disclosure statement for all volunteers, employees, coaches and
program administrators who are involved with any sanctioned or sponsored program of the affiliated
organization; and
(2) Identification of a State Risk Management Coordinator (SRMC) and an alternate for the position.
Section 2. Guidelines for implementation of a risk management program are outlined in the US Youth
Soccer Kid’s Safe: A Risk Management Program.
Pursuant to the authority granted in 1.1 above, FYSA has adopted the US Youth Soccer Kid’s Safe
Program and has developed a program to disseminate health, safety and financial guidelines, which are
appropriate to the game of soccer.
Page 34 of 118
As of 09/28/2010
105.2
RISK MANAGEMENT RESPONBILITY
The overall responsibility for the administration of the FYSA Risk Management Program shall vest with
the President who, with the Vice President of Administration and Communication, (“RMC”) shall be
responsible for the implementation and management of FYSA’s risk management policy. FYSA’s
Executive Director shall assist the RMC and be responsible for maintaining the Disclosure Forms in
secure storage to ensure confidentiality.
105.3
KID’S SAFE PROGRAM OVERVIEW
105.3.1 FYSA has adopted USSF Bylaw 213 and the US Youth Soccer Kid’s Safe Program and it is the intent of
FYSA to exclude from participation, at a minimum, all persons who engage in discriminatory conduct,
have been convicted of or adjudicated guilty of crimes of violence, crimes against persons, crimes
against property or felonies. FYSA will comply with all USSF and US Youth Soccer guidelines and
procedures.
105.3.2 US Youth Soccer and FYSA have placed as a condition of registration the requirement for all
coaches/volunteers to complete an application form. Only persons who comply with this condition shall
be registered as a coach/volunteer by FYSA.
105.3.3 Coaches/volunteers are defined as: members of the FYSA BOD; education staff; ODP coaches and
scouts;, district, league and club officers; and program directors, team managers, team or individual
trainers, coaches, assistant coaches and substitute coaches, and anyone else who may have interaction or
who at any time could be expected in the performance of their duties to be alone with any registered
youth player/referee under the umbrella of FYSA
105.3.4 Referees, assistant referees, fourth officials and anyone defined as a member of the National Referee
Development Program (USSF Policy 531.11) shall be subject to all provisions contained in FYSA Rule
105.
105.3.5 It is the policy of FYSA that every reasonable effort will be taken under the Kid’s Safe Program to
exclude from program responsibilities (not to be confused with parental responsibilities affecting their
own children) any adult or minor with a documented history of child molestation (e.g., a criminal record)
that would bring any unnecessary risk to the health and safety of FYSA's soccer program participants.
105.3.6 Coaches/volunteers shall, by application, agree to be subject to a legally sensitive criminal history check
(which may require fingerprinting) before or during their participation in the FYSA soccer program, by
use of but not limited to Social Security Number to allow State and Federal agency background checks.
105.4
PROGRAM ADMINISTRATION
105.4.1 The authority to deny acceptance or suspend from any official capacity any coaches/volunteers for risk
management concerns as established by the FYSA BOD vests with the RMC, subject to EC review and
approval. In the event the Chairman and Vice Chairman disagree, the matter shall be adjudicated by the
EC Either the President or the Vice President of Administration & Communication has the authority to
summarily deny or summarily suspend any applicant's privileges pursuant to FYSA Rule 105.5.2.
105.4.2 The RMC shall be responsible for monitoring compliance of the Kid’s Safe Program that includes, but is
not limited to:
Ensuring and documenting league/club compliance;
Review of Disclosure Forms;
Coordination of criminal history checks (as necessary);
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Administrative notification of exclusion to those applicants (whether new applicants or returning
members) who fail to meet the standards of the program as defined by FYSA; and
With specific FYSA EC approval, require submission of fingerprints and order a criminal history
check on an individual, group, or random sample of coaches/volunteers.
105.4.3 Registration for coaches/volunteers shall be conducted on a year round basis.
105.5
DENIAL, SUSPENSION AND REVOCATION OF ADMINISTRATOR
PRIVILEGES
105.5.1 The RMC, with specific EC approval, has the authority to deny, suspend, or revoke any applicant's
privileges as a coach/volunteer for risk management concerns as established by the FYSA BOD. Once
the BOD has approved the authority of the RMC to deny, suspend or revoke a Program Administrator's
privileges, the decision may not be overruled except as set forth in the appeals process in Rule.105.7.
105.5.2 The RMC has the authority to summarily deny or summarily suspend any applicant's privileges of
serving as a coach/volunteer for risk management concerns, provided the denial or summary suspension
is submitted to the EC within sixty (60) days of the date of the denial or summary suspension.
105.5.3 An affiliate of FYSA may, upon written request, petition FYSA to deny, suspend or revoke the privileges
of a coach/volunteer or applicant for risk management concerns. The written request shall be submitted
to the FYSA Executive Director for the RMC in care of the FYSA State Office. The RMC shall
investigate the request and reply in writing to the affiliate within thirty (30) days of the receipt of the
request.
105.5.4 FYSA has adopted the following grounds for exclusion from serving as a coach/volunteer:
Any conviction or adjudication of guilt (misdemeanor or felony) for a crime of violence, a crime
against a person, or a criminal history that is determined to be detrimental to the welfare of FYSA’s
players, subject to mitigation.
Any report of child abuse appearing on the Child Abuse Index, subject to mitigation.
Any record of sexual offense and/or sexual misconduct (felony or misdemeanor), subject to
mitigation.
Admitted use of/or conviction for use of illegal drugs, within the last ten years, subject to mitigation.
Documented history of repeated abuse of alcohol and/or illegal/prescription drugs (e.g., two (2) or
more DUI's or any conviction for the manufacture/sale of illegal drugs within the last ten (10) years,
subject to mitigation.
Submitting incomplete or inaccurate information, on the Coach/Volunteer Application Card.
Additional charges may be filed under FYSA’s COE, FYSA Rule 505.4 and or FYSA Rule 501.13.
The above guidelines do not relieve the applicant’s obligation to disclose convictions to FYSA that
may fall out outside of the aforementioned parameters.
Refusal to fully complete the Risk Management Disclosure Form.
Refusal to submit fingerprints when required to under this program.
Any conduct that discriminates against any individual on the basis of race, color, ancestry, national
origin, religion, age, marital status, sex, and sexual orientation. This may also include sexual
harassment, which may consist of a request for sexual favors; unwanted sexual advances or
propositions; verbal, physical and visual harassment; stalking; and unwanted sexual contact.
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Any other information that casts serious doubt on the applicant's ability to be entrusted with the
supervision, guidance and care of minors. (Note: Misdemeanor convictions in the past seven years
that “may indicate a lack of integrity or character” may be grounds for disqualification.)
105.5.5 Any person participating in a sanctioned or sponsored program of FYSA who becomes involved as a
defendant in litigation detrimental to the welfare of youth players, or litigation based on activities
detrimental to the welfare of youth players, shall be suspended by the RMC from all soccer-related
activities until completion of the litigation. Upon written request of the suspended person, the status of
such person shall be reviewed by the RMC at the completion of the litigation. Matters detrimental to the
welfare of youth players shall include, but not be limited to, crimes of moral turpitude and felonies. The
person has a right to appeal whether the matter that is the substance of the accusation, if true, is
detrimental to the welfare of youth players. Privileges may be reinstated at the conclusion of the
litigation process by the RMC.
105.5.6 Any action pursuant to Rule 105.5 is subject to the appeal procedures set forth in Rule 105.7.
105.6
PROVISIONAL AND CONDITIONAL ADMINISTRATOR PRIVILEGES
The RMC may jointly approve issuance of provisional privileges for a period not to exceed ninety (90)
days. Such provisional privileges shall expire upon the ninetieth day of issuance.
105.7
APPEAL PROCEDURES
105.7.1 The FYSA EC shall appoint a Risk Management Appeal Board consisting of three persons to hear
appeals arising from risk management denials, suspensions or revocations by the RMC. Persons involved
in the decision to deny, suspend or revoke shall not sit on the three-person appeal board. The decisions of
this Appeal Board may be appealed to the FYSA EC and then to USSF pursuant to USSF Rule 705. The
RMC shall serve as the presenter of the case to the EC. All appeals shall be subject to FYSA’s normal
appeal fees as defined under FYSA Rule 300.
105.7.2 Upon receipt of the notice of denial, suspension or revocation, the applicant has fifteen (15) business
days to notify the FYSA Executive Director of their intention to appeal such action. This notification
shall be in writing and sent to the RMC in care of the State Office. A person (appellant) suspended
pursuant to Rule 105.5.5 may seek reinstatement any time following the conclusion of the litigation
process.
105.7.3 The appellant will be notified, in writing, of the time, date and place of the appeal hearing. Such
notification shall be sent by both regular and certified mail, e-mail or via facsimile transmission.
105.7.4 At the time of the hearing, all evidence on behalf of the RMC shall be presented to the appeal board by
the RMC. The appellant may present any supporting documentation for the appeal.
105.8
NOTIFICATION PROCEDURES
Notification of risk management actions shall be communicated to the principle parties at the same time
and method and shall be accomplished by one of the following:
Certified mail,
Regular or express mail,
Facsimile,
Personally upon the witness or complaining party, and
In the case of a minor, the minor’s parent, guardian or other responsible party for the minor.
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200.
REGISTRATION
201.
GENERAL PROVISIONS/DEFINITIONS
Administration and oversight of registration is the duty of the FYSA Registrar and Registration
Committee.
201.1
Registration of players and coaching staff is required for competition on the Club, League, State, National
and International level for any FYSA sanctioned or sponsored events. Jurisdiction shall be with FYSA
over all players/coaches registered with this organization. All registered players/coaches must comply
with applicable rules, policies and procedures and remain "in good standing" to be eligible to compete.
201.2
Affiliates MUST register all players, coaches, team and club officials prior to any participation in the
game of soccer, this includes but is not limited to practice, scrimmages, and all competitions in which the
player or coach participates. This requirement does not include properly announced tryouts. This
requirement for registration shall in no way be construed as an extension to/or waiver of any date
requirement for submission of any documents as may be required by the rules of specific competitions
(i.e., roster freeze dates).
201.3
Specific procedures are enumerated within the policies and procedures of FYSA which shall be published
and revised as necessary and shall be posted on the website. It shall include the procedures for
registration, directions for proper completion of forms, the current fee schedule, time requirements and
any other directions necessary for implementing the registration process.
When any procedure is modified, it shall be posted on the website and distributed to the affiliates within
30 days.
For any conflict between the Policies and Procedures and the Rules, Bylaws of FYSA, the Bylaws and
Rules of FYSA shall take precedent. Rules of specific competitions sanctioned by FYSA may be more
stringent than these rules.
201.4
Proof of registration in the form of either laminated current pass (permanent, or Florida,) with picture
attached, or an official FYSA generated roster, or current player registration information from the secure
section of the FYSA website, shall be required for any FYSA sanctioned out of region play, tournament
(competitive) or Cup play. This shall include all non-league games (including scrimmages) that involve
teams from other regions as well as tournaments (competitive) sanctioned within the State. State Cup,
President's Cup and Regional Cup competitions reserve the right to limit the use of rosters. Teams
participating in a league (recreational or competitive) shall be bound by the rules and requirements of said
league.
201.5
Registration fees must be submitted in a timely fashion according to FYSA rules. Said fees are due as
follows:
A. Payment to be submitted with all the registration transactions at the time of submission. (Note that at
the time of the electronic registration, a report is generated estimating the charges that will be incurred
by the affiliate.)
B. On all other transactions, payments must be submitted within thirty (30) days from receiving the
invoice from FYSA. Failure to do so will place the club in NGS. Further registration(s), or other
registration related transactions, may not be processed until all required payments have been rendered.
For fee/fine structure, refer to FYSA Rule 303.
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201.6
Affiliates in compliance with Rule 104 (in good standing) may begin to register players, coaches and
other members for the upcoming seasonal year on July 15 with an effective date of August 1 or on a date
set by the BOD.
A. For all players electronically registered with FYSA, the affiliate will maintain on file, for a minimum
of two (2) years, a copy of the FYSA registration form signed by the parent or legal guardian. If the
affiliate wishes to use an alternative document for registration, permission must be obtained from the
FYSA Registrar, each seasonal year, prior to using the form.
B. For all coaches/volunteers electronically registered with FYSA, the affiliate will maintain on file, for
a minimum of two (2) years, a copy of the FYSA Risk Management Application form with original
signatures of all coaches/volunteers.
201.7
Document Submission:
A. Affiliates submitting electronic transactions shall maintain, for a period of not less than two (2) years
plus the current season, original signed documents and will submit these to FYSA upon request
within two (2) business days. These shall include, but not be limited to, player registration forms,
coach registration forms, passes for suspended players and coaches, transfer/release requests, and
supporting documents for members placed in “Not in Good Standing”. Failure to submit
documentation requested by FYSA to include, but not be limited to, player registration forms, coach
registration forms, passes for suspended players and coaches, and transfer/release requests will be
grounds for the EC and/or the BOD to place the Affiliate in NGS until such time as the request has
been complied with.
B. Any submission of altered or false birth documents shall be subject to sanctions as described under
FYSA Rule 505.4.
201.8
Players or teams who participate with unregistered players or engage in unsanctioned play shall have NO
benefits of membership with FYSA including, but not limited to, risk management, disciplinary or
insurance protection while playing with unregistered players or in unsanctioned play. This shall in no way
be construed as a denial of the right to participate only to clarify that protections under FYSA may not be
extended to the participants or to the event.
201.9
PLAYER CLASSES
201.9.1
Competitive Player: Shall be defined as a player who has been selected, registered and rostered to a
competitive team and will receive a US Youth Soccer pass when verified. All players will be considered
competitive except those as outlined below. Unverified competitive players will receive an FYSA
Temporary Pass.
201.9.2
Recreational Player: Shall be defined as a player who is registered and rostered to a recreation team as
defined by US Youth Soccer and participating in an in-house or FYSA-approved recreational league as
defined in Rule 103.3 (2). These players may be unverified. They will NOT receive a US Youth
Soccer pass. All recreational players will be entitled to a Florida Recreational Player Pass indicating
their status (age, club, verified or unverified).
201.9.3 TOPSoccer Programs
FYSA will sanction and register those players in the TOPSoccer Program, Challenge Program or other
programs of this nature. Players will be registered with FYSA at no charge to TOPS programs.
201.10 DEFINITIONS
Dual Rostering: Shall be defined as the action of being rostered to more than one team simultaneously.
Guest Playing: Shall be defined as the act of participating in an FYSA sanctioned event, a player who
appears on the Official Roster of another team.
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Registration: Shall be defined as the act of registering a player/coach with FYSA.
Release:
A. Voluntary release shall be defined as the process of removing a player/coach from a team's roster at
the written request of the player/coach.
B. Involuntary release shall be defined as the process of removing a player/coach without written
permission of the player/coach.
Rostering: Shall be defined as the act of placing a registered player/coach on a team roster as may be
defined by the rules of competition for a FYSA sanctioned competition or event.
Transfer: Shall be defined as the action of removal of a player/coach from an affiliate and /or a team's
official roster with the intention of being added to another affiliate and/or the roster of another team. This
action shall include and imply a voluntary release from the original team upon acceptance of the request
by FYSA
202.
PLAYER/COACH PASSES
202.1
Player/Coaches passes remain the property of FYSA and/or US Youth Soccer. No affiliate, coach,
assistant coach or team staff can refuse to relinquish the pass to US Youth Soccer or FYSA, immediately
upon request. Failure to do so may subject the party to sanctions as described under FYSA Rule 501.13.
202.1.1
202.2
Players/coaches may not have in their possession passes for players/coaches who have been released.
Any affiliate who releases a player and does not retrieve the pass will be held accountable to all
provisions of 207.4 (proposed fine).
PASS CLASSIFICATION
A. US Youth Soccer Pass (Permanent Pass)
A US Youth Soccer Pass will be available online with the US Youth Soccer logo to verified
competitive players and shall require the following:
1. Normal signature of player.
2. Signature of the issuing registrar.
3. A current photo taken within six months of pass issuance affixed to the pass.
4. Lamination with a clear plastic material permanently affixing player's picture to the pass.
5. Pass is valid for all FYSA and US Youth Soccer sanctioned events.
B. Florida Temporary Pass: (Florida Pass)
A Florida Temporary Pass shall be available online for all unverified players registered with FYSA
and shall require the following
1. Normal signature of player.
4. Lamination with a clear plastic material permanently affixing player's picture to the pass.
5. Is considered valid if properly executed and may be used anywhere within the State until a
permanent is issued, except for State Cup or any specific competition not permitting its use.
6. Must be relinquished to the affiliate in order to obtain the US Youth Soccer pass.
7. IS NOT VALID FOR ANY OUT OF STATE TRAVEL.
C. Florida Recreational Player Pass
A Florida Recreational Player Pass shall be available online for all recreational players rostered to inhouse teams or rostered to teams participating in an FYSA-approved recreational league and shall
require the following:
1. Normal signatures of player.
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2.
3.
4.
5.
Signature of the issuing registrar.
A current photo taken within six months of pass issuance affixed to the pass.
Lamination with a clear plastic material permanently affixing player's picture to the pass.
Is considered valid if properly executed and may be used anywhere within FYSA that allows
Recreational players.
6. When the player is verified, the unverified pass must be relinquished to the affiliate for the
verified pass.
7. IS NOT VALID FOR ANY OUT OF STATE TRAVEL.
D. Coach/Volunteer Pass
A US Youth Soccer (Permanent) Pass will be available online with the US Youth Soccer logo to all
registered coaches/volunteers and shall require the following:
1. Normal signatures of coach/volunteer.
3. Will only list the club code(s) (if registered with more than one affiliate)
4. Lamination with a clear plastic material permanently affixing coach’s/volunteer’s picture to the
pass.
5. Pass is valid for all FYSA and US Youth Soccer sanctioned events.
6. A Coach/Volunteer Pass is issued subject to review as it relates to FYSA’s Risk Management
Program. The privilege to participate in FYSA sanctioned activities may be revoked as per the
terms and conditions of FYSA Rule 105. A coach/volunteer shall immediately surrender his/her
pass upon request and notification from FYSA’s RMC.
203.
PLAYER REGISTRATION
A competitive and or recreational player is obligated to his/her team for the seasonal year from the time
he/she signs a contract or is rostered to a team until the end of the current seasonal year.
203.1
A player is considered registered when the registration is electronically accepted by FYSA’s office,
subject to all provisions of FYSA Rule 201.
1. Player contracts or registrations for returning players may be effected on or after July 1 st; contracts or
registrations for all others shall have an effective date of July 15th.
2. A contract or registration for a non-returning player may be revoked prior to July 15th by notification
in writing to the affiliate. Any matter as to the refund of registration fees paid shall be governed
under the terms and conditions of the contract for registration.
203.2
Players must register in the state in which he or she resides with his or her parent(s) or guardian(s), or in
the case of a student in residence at a boarding school, college or university, the player may register in the
state in which the boarding school, college, or division of the college or university is located. Any other
question of residency may be determined by the state in which the player registered to vote or holds a
current driver's license
203.3
Any Youth player wishing to play on a team of a member of a State Association other than the State
Association where the player is registered must receive written permission from:
A. The State Association where the player is registered;
B. The State Association of the team on which the player wishes to play;
C. Permission must be obtained each seasonal year
203.4
FOREIGN AND OUT-OF-STATE PLAYERS
A player twelve (12) years or older registering with FYSA for the first time must comply with the
following:
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All players coming from another Youth or Adult State Association or foreign country and seeking a
current year transfer must have clearance papers or a release signed by the official registration chairman
or secretary of the foreign association, out-of-state association, or inter-state release before they are
allowed to register with FYSA. Players born in or having previously resided in a foreign country must
comply with USSF Policy 601.6 (quoted below).
“For a player who comes to the United States on or after the player is 12 years of age, the player must
request and receive an international clearance from the Federation. However, an international clearance
is not required of a player who is 12, 13, 14, 15, or 16 years of age if the player and the player’s parent
or guardian signs a statement that the player has not signed a professional contract or received money
from any team for playing soccer.”
203.5
First time player registration should include authentic verification of date and place of birth. Interrupted
registrants may reinstate using their original verified registration. (verified status)
A. Authentic verification shall be defined as copy of a "State Certification of Live Birth" with affixed
State Seal or certification. FYSA has the authority to require submission of the original document if
necessary.
B. Secondary verification of birth may be submitted in the absence of a “State Certification of Live
Birth.” Secondary verification is defined as a copy (or original, if necessary) of:
Department of Defense uniform services identification and privilege card (DD Form 1173) issued
by the uniformed services of the United States.
Birth registration issued by the appropriate government agency.
Board of health record
Passport issued by a governmental agency
Drivers license
Alien registration card issued by the United States government
Certificate issued by Immigration and Naturalization Service attesting to age
Certificate of an American citizen born abroad issued by the appropriate government agency.
C. Foreign passports/birth certificates are acceptable if accompanied by a certified translation. Proof of
USA residency must be included that shows that the player was a resident of the United States prior to
the age of 12, or proper international clearance paperwork must be attached. See Rule 202.7.
D. Hospital, baptismal or religious certificates will not be accepted.
E. A player that registers without submitting to the FYSA office proper birth documentation will be
registered as "unverified." Any player who registers as unverified over the age of twelve (12) must
comply with FYSA Rule 203.4 (Foreign and out-of-state players) in order to change this status to
verified if applicable.
203.6
Players with Special Needs
In order for a “special needs player” to participate outside of his/her normal age grouping the following
requirements must be met prior to any participation.
A. No player shall be allowed to "play down" (play below the player's age group) except as outlined
below.
1. Participation in a designated TOPSoccer Program, Challenge Program or other programs of this
nature
2. Players with Downs Syndrome must submit a letter from a Doctor for Negative x-ray for AtlantoAxial with first time registration. If a player is under the age of 13, they must have a second x-ray
when they reach the age of 13.
B. Players qualified under the ADA and meet all the requirements for consideration and possible
accommodations under the ADA may be permitted to play down from their normal age group
provided they comply with the requirements below.
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1. For participation ONLY in an intra-club (within the same club) program approval can be granted
by the Affiliate's board of directors. Requests must be submitted to the Affiliate's board of
directors in writing by the legal parent or guardian of the player.
a. No permission shall be granted for “playing down” more than one (1) age grouping.
b. Affiliate granting permission shall notify all parties against whom the player will
compete that they may be matched against an older player and given the option to
participate or not.
2. Participation in any inter-club (between more than one club) program and/or tournament shall
require all of the following stipulations to be met:
a. No permission shall be granted for "playing down" more than one (1) age grouping.
b. The registering affiliate must present to the inter-club entity (league or tournament)
documentation regarding the player’s disability. This shall include, but not be limited to:
1. the recognizable disability, and evidence of qualification under the ADA , and
2. evidence that playing down constitutes a reasonable accommodation for this
disability, and
3. evidence that no other alternative other than playing down is available, and
4. evidence that playing down would not result in any danger to other players, and
5. written permission as granted by the registering affiliate’s BOD and signed by the AOR
for the affiliate.
c. The inter-club entity shall review the documentation and, should the entity determine that it
can modify its program, then the entity shall notify the agent of record of all teams that the
player will play against and shall forward all the documentation to the FYSA office for final
review.
a. A written evaluation by FYSA’s Director of Coaching, or his designee (State Staff
Coach) as to the player ability and necessity to play below the player normal age
group will be made. Cost of evaluation (if any) will be billed to registering affiliate.
d. The FYSA Registration Committee will review all the submitted documentation and issue a
final decision if the player has met all of the requirements of the ADA and falls under its
guidelines. If permission is granted then the team code shall reflect the age of the
oldest player. This is will serve as notification as to the fact that an older player is
participating in the event.
e. It shall be incumbent upon the league or event to determine eligibility of the team to
participate and the league/event must publish the age of the team in its schedule.
e. This permission must be received annually for leagues, and for each tournament.
204.
COACH/VOLUNTEER REGISTRATION
Coaches/volunteers may be registered to more than one affiliate, providing that proper permission has
been obtained. Coaches/volunteers are obligated to the registering affiliate for the complete seasonal year
defined as September 1 through August 31. Agreement by contract between the parties may shorten or
lengthen this period.
Any coach who, during the seasonal year, attempts to register with an additional affiliate shall have
his/her registration delayed pending written permission from the original registering affiliate.
204.1 Coaches/volunteer can be rostered to an unlimited number of teams (within the same affiliate) at no
additional charge. However, the coach will only receive one pass identifying him as a coach registered
with the affiliate(s).
204.2
Initial coach’s/volunteer registration must be submitted properly and accurately on an FYSA
Coach/Volunteer Risk Management Disclosure form and MUST contain the following information:
A. Correct identification information including legal residence; no post office boxes allowed.
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B.
C.
D.
E.
DOB is required for registration (mandatory).
Dated signatures of coach and authorized Affiliate signature.
FYSA will not accept Coaches/Volunteer risk management forms that are incomplete or unsigned.
A valid Social Security Number may be required in the event the applicant cannot be identified based
on the information submitted in order to complete a criminal background check.
F. Affiliate will certify that they have verified the identity of the coach/volunteer.
G. Original signed copies of form must arrive at the office for processing or the registrar may submit a
file (format as indicated by current registration procedures) with scanned copies of new coaches form
attached. Affiliate will maintain these forms for a period of two (2) years and will submit said form
to FYSA, if requested, within two (2) business days.
H. Subsequent registrations may be processed electronically. Affiliate will have on file a current,
complete FYSA risk management form for each member, will retain this form for a period of two (2)
years, and will submit said form to FYSA, if requested, within two (2) business days.
204.3
All Coaches and/or volunteers registering with FYSA will be subject to a background check through any
organization that FYSA may be deemed appropriate. Any individual who has been charged and found
guilty of violating any provision of Florida Statutes Section 435.04 may be denied participation in FYSA
sanctioned events
204.4
Coaches are responsible for notifying FYSA of any event that may affect their risk management status.
Failure to notify FYSA may result in the revocation of the individual’s privilege to participate in FYSA
sanctioned events.
204.5
Online Secure Site Access is limited to coach/volunteer with current registration on file.
205.
ROSTERING
205.1
All players must be rostered to a team in order to compete in any FYSA sanctioned event. Any player
competing in any competition shall be considered immediately rostered to said team. Note: Rostered
players may guest play with proper permission in any FYSA sanctioned event, if allowed by the rules of
competition, and not affect their original rostered status
205.2
An official FYSA roster is the roster generated by the State Office in computer printout form for a
specific league or competition. A player is rostered to a team when the registration process is completed,
and the player is rostered to a team, or as defined under FYSA Rule 205.1. All matters of dispute shall be
governed by the official state roster. A copy of the official roster is valid for all events requiring a roster.
205.3
Leagues and tournaments may create internal pass and or event roster forms allowing properly FYSA
registered players to participate within their rules of competition without changing the Official FYSA
Roster. These event rosters must list the players full name, pass number, rostered team, DOB and birth
verification status. Prior to the use of these internal event rosters, for all inter-club games, leagues and
tournaments must have on file the team’s official FYSA roster with appropriate guest player forms or
FYSA Event Rosters, as verification of players’ credentials and that guest players have proper permission
to participate.
205.4
Dual Rostering is permitted and a player may be rostered to multiple teams at one time during a seasonal
year. Regulations concerning dual Rostering are as follows:
A. Player's Cup eligibility is the player's primary team. No player is eligible to compete in FYSA Cup
play with a secondary team, unless permitted under the rules of competition. A player’s primary team
shall be the first team to which the player is rostered.
B. The player's primary team will be the first team listed on a pass, and the secondary team is the second
team listed on the pass
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C. Release from the primary team in no way transfers primary status to the secondary team. To transfer
primary status requires a completed transfer. This player will then be considered a previously rostered
player.
D. Primary team schedules will take precedence in all issues or conflicts. If player is registered to two (2)
affiliates, all matters regarding registration will be decided by the primary team's affiliate.
205.5
Regional Cup rosters for all competitions leading to the determination of President's Cup participants
shall be the official roster as generated by the FYSA State Office.
205.6
State Cup and Regional/America's Cup rostering simultaneously is not permitted.
206.
ELIGIBILITY
206.1
Player Eligibility to compete shall be determined as follows:
A. Registration with FYSA has been completed and is accurate.
B. Proper birth documentation has been provided, for players registered as verified.
C. Player is properly rostered (as per the rules of competition) to the team with which he/she intends to
compete.
D. Affiliate requirements for registration have been met.
E. Status is "in Good standing" with the Affiliate and FYSA.
F. Remains on team, or with the affiliate, to which he/she is registered/rostered for the seasonal year
unless properly released or transferred (Sept 1st through Aug 31st).
206.2
Team eligibility to compete is determined by the following:
A. All players properly registered with FYSA.
B. All Players are properly rostered to the team as may be defined by the rules of competition.
C. Coaches properly registered with FYSA and rostered to the team as may be defined by the rules of
competition.
D. Associated with an affiliate, and must continue that association for the seasonal year, including that
no team in its entirety or majority may move to another Affiliate during the seasonal year.
E. Adhere to proper age grouping.
F. Improper registration of any team member shall result in the team forfeiting all games the improperly
registered player(s) took part in. An improperly registered player is a player who is over-age, not
registered to FYSA and/or improperly entered on the team’s roster.
206.3 FYSA recognizes two types of team genders, girls and boys. Team gender is determined by the following:
A. Teams with females only are girls teams.
B. All other teams are boys teams.
207.
TRANSFERS/RELEASES
Soccer is a team sport; a player makes a commitment to the team at initial registration, as well as to the
affiliate for the seasonal year.
207.1
Players, or their parents for players under the age of 18, may request in writing to be removed from a
team’s roster or from the affiliate. The affiliate may grant the request and place the player into the
unconditional pool.
207.2
Players shall not be removed from a team’s roster or released by the affiliate under any circumstances if
the player is:
Rostered to a team currently subject to roster freeze or
Is serving a suspension (red card).
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207.3
There shall be no limit to the number of removals per team unless prohibited by special rules of
competition (i.e., State Cup).
207.4
Released players ARE NOT ELIGIBLE to compete or participate in any FYSA sanctioned or sponsored
event. IN NO CASE IS A RELEASED PLAYER ENTITLED TO A PASS. NO RELEASED
PLAYER SHALL HAVE IN HIS/HER POSSESSION ANY FYSA/US YOUTH SOCCER PASS.
Any player/coach found to participate with a pass of a released player/coach may have the releasing
affiliate charged a fine as per Rule 303.
207.5
Players released to the FYSA unconditional (S1 FYS 998 FYS) pool of players may be transferred to any
affiliate for the remainder of the seasonal year, without notice to the original affiliate. Players once
released may not be placed in NGS (Not in Good Standing) by the original affiliate. In the event of a
returned check for payment to the club, submission of a copy of the returned check to FYSA will be
sufficient evidence to place a member into NGS immediately. PLAYERS IN THE FYSA
UNCONDITIONAL POOL MAY NOT PARTICIPATE IN ANY SANCTIONED EVENT.
207.6
Should the affiliate deny the request, a reason must be given. Affiliates have the right to deny any release
or transfer request for the following reasons:
The player has guest played with the affiliate during the current seasonal year (FYSA Rule 209).
The coach or team staff member is the player’s ODP coach (FYSA Rule 208).
There is a financial obligation to the affiliate.
The request is received by the affiliate after December 1st of the seasonal year.
Other contractual obligations to the affiliate.
207.7
Players who have relocated their primary residence by more than 100 miles are entitled to a transfer to an
affiliate located near their residence. Should any affiliate deny the transfer of a player who has moved 100
miles, the Registration Committee will make the determination as to the validity of the request. The
judgment of the Registration Committee is final and will be based upon the documentation requested and
received.
207.8
Once try outs for the next seasonal year have begun, players who have no financial or other obligation to
an affiliate must be released when the affiliate receives the written request from the parent of a minor
player or the written request of a player who has attained the age of 18.
207.9
A player may be removed from an affiliate involuntarily for the following reasons only:
A. The player has violated the rules of USSF, FYSA or US Youth Soccer and is currently under
suspension (non red-card or game related suspensions.) All rights to due process must have been
complied with as defined under FYSA Rule 600.
B. The player has moved beyond a reasonable travel distance. Determination of what constitutes a
reasonable travel distance shall be solely determined by the FYSA Registration Committee.
C. A player is injured in such a manner that the player will not be able to participate for the remainder of
the seasonal year. If the player recovers and is able to participate prior to the end of the seasonal year,
the player will be activated back to his/her last team’s roster.
D. Players released involuntarily shall be released to the unconditional player pool. (S1 FYS 998 FYS).
E. A player who later contests the action of involuntary release within ten (10) days shall be re-activated
to the last team’s roster. This action may over-roster the team resulting in sanctions based on the
rules of the particular competition or may cause a team to be disqualified from a competition by
violating roster freeze rules.
207.10 OLYMPIC DEVELOPMENT PROGRAM (“ODP”)
Players who have registered in the current seasonal year and have participated in the ODP may not
transfer or be added to any team that their ODP coach or assistant coach participated with for the
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remainder of the current seasonal year and all of the following seasonal year. [Intra-club (within the club)
may be exempted from this exclusion]
208.
GUEST PLAYING
FYSA teams may include guest players, if allowed by the rules of a specific competition. These guest
players must be registered with FYSA or another US Youth Soccer affiliate organization. FYSA players
may be allowed to guest play with another FYSA team or with another US Youth Soccer affiliate, if
proper permission is granted by that player’s original registering club.
A. Permission of the player's current primary affiliate must be granted in writing by use of the FYSA
guest player form.
B. If the player is playing up more than one normal age grouping it will require approval from the
affiliate’s director of coaching or agent of record and FYSA Director of Coaching or designee.
Permission must be obtained for each event (i.e., tournaments, league play).
C. Permission to guest play may be denied by the affiliate at its discretion.
D. Coaches desiring a player to guest play must obtain permission from the registering affiliate's agent of
record, or designee, prior to contacting the player. Failure to obtain permission prior to contact shall
be evidence of poaching as defined under Rule 401.5.
E. The guest player request form shall specify the dates and competition to which permission is granted.
If the request is intra-club no special permission is required.
F. Players who guest play shall not be allowed to transfer to the team or affiliate with whom he/she has
been a guest player for the remainder of the seasonal year unless written permission is granted by the
original affiliate. (Intra-club transfers are exempted with permission of the affiliate.)
G. Playing a "guest player" without proper permission may result in a charge of playing an ineligible
player under Rule 401.3 and/or falsification of a roster as defined under Rule 505.4.
209.
SPECIAL COMPETITION REGISTRATION
STATE CUP (US Youth Soccer’s National Championship Competitions): A player must register in the
state in which he or she resides with his or her parents(s), or guardian(s) or in the case of a student in
residence at any academically accredited boarding school or college or university, the player may register
in the state in which the boarding school, college, or division of the college or university is located. Any
other question of residency may be determined by the Florida State Cup Committee.
210.
YOUTH PLAYERS PLAYING AMATEUR
For youth teams and or youth players competing with or against amateur (senior teams, all requirements
of Section 210.1 must be completed prior to the competition. Applications must be submitted for each
seasonal year.
A registered youth player, sixteen (16) years or older, will be permitted to play an unlimited number of
amateur games without losing his or her youth eligibility provided:
1. The youth player must obtain written permission from his or her parent and his/her youth coach or
other authorized affiliate official. The youth coach or other authorized team official shall, in writing
or by form, request eligibility clearance from FYSA.
2. When the above clearance and permissions have been granted, the State Amateur Association has sole
discretion in permitting a youth player to play amateur games and will be responsible for establishing
the procedures under which this will be implemented.
3. In the event of a conflict between an amateur game and a youth game, the youth game shall take
precedence.
4. A youth player who is required to sign an amateur form shall retain youth eligibility, providing the
above has been completed prior to signing the amateur form. Failure to comply with the above will
result in the player forfeiting his/her youth eligibility to compete in FYSA sanctioned events for the
remainder of the current seasonal year or a period of not less than thirty (30) day subject to: Any
period longer than thirty (30) days shall require a hearing as defined under FSYA Rules Section 600
for determination as to length of the waiting period.
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5. A player who desires to reinstate his/her youth eligibility for the current seasonal year and is sixteen
(16) years of age or older may apply for the reinstatement by submitting a written request for
reinstatement. The date of receipt of the form and request by the FYSA office shall be the sole
determination as to the starting date for sanctions as described in (4).
6. Any player who participated in any an amateur level game prior to his/her sixteenth birthday is not
eligible to apply for reinstatement.
7. During this waiting period players will not be able to compete in FYSA sanctioned events, but may
participate in try-outs and/or team practices.
8. A player's youth eligibility shall automatically be restored at the end of the current seasonal year.
211.
AGE
211.1
Age groupings shall be established by FYSA for all levels of play and shall be defined within the
Technical Assistance area of the FYSA website.
211.2
A player must have attained his/her fourth (4th) birthday prior to Aug. 1st, or attain his/her 4th birthday
prior to participation in a sanctioned program, to be eligible to register.
211.3
Playing up (above a player’s normal age group):
It is FYSA's policy that all players compete at a level they are capable of both physically and
developmentally. For a player to move up more than one normal age grouping will require approval from
the affiliate's director of coaching or agent of record and FYSA Director of Coaching. Failure to obtain
proper permissions may result in the player being removed from the team’s roster.
300.
FEES
301.
GENERAL PROVISIONS
301.1
Fees shall be established by FYSA to provide sufficient income to support its programs and services
to players, coaches, affiliates, and associate affiliates and to support the administration of its
organization. Fines and penalties may also be levied.
301.2
Registration fees shall be required for every player/coach that registers to participate in any FYSA
sanctioned event or competition. Registration fees shall be divided into two portions:
A. Fixed cost shall include player insurance; US Youth Soccer player/coach fee; USSF player/coach fee.
B. Administrative costs.
Fixed Cost shall be set annually by the Board of Director not later than May 1st of each year to be
effective with the next seasonal year.
Administrative costs shall be set annually at the AGM. A proposed increase in administrative cost
requires that it not become effective for the seasonally year immediately following the AGM but for the
year after
301.3
Insurance fees shall be determined by the cost of the policy as required by the carrier. The fee for
insurance shall be included in the registration fee and may not be paid separately.
301.4
Payment of registration and affiliation fees are due at the time of submitting anything that requires a
fee as specified by FYSA and shall be by bank check, certified check or a money order. No cash
payments can be accepted. Fees shall be made payable to FYSA and submitted to the FYSA office.
301.5
Monthly statements shall be sent to affiliates and their DC's from the State Office.
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301.5.1 Fees and registration forms must be submitted within thirty (30) days from when the Affiliate accepts
registration or prior to first competition, to the FYSA office, in order for the player's insurance coverage
to become effective. (See Rules 201.5.)
301.5.2 All other fees will be submitted as directed (i.e., Protest and Appeal fees and entry fees for State Cup,
President’s Cup, ODP, etc.)
302.
All Fees due to FYSA shall be considered delinquent if not paid, in cleared funds, within 30 days of
invoice. Invoice shall be defined as either the date a registration batch is transmitted to FYSA or other
charges billed through statements from FYSA. Affiliates will be placed not in good standing (NGS) by
the FYSA Treasurer when fees are not paid in a timely manner. Notification of all affiliates placed in
NGS will be sent to all EC/BOD members. Governmental-run programs which require an invoice will be
granted a time extension to comply with Rule 301.5.1 if necessary or up to thirty (30) days after receiving
an invoice from FYSA’s office.
302.1
Suspension from all FYSA SANCTIONED events for all member of the affiliate shall occur if an affiliate
is placed in NGS. Participation cannot resume until all fees are paid in full.
302.2
All Affiliate voting rights may be suspended by the BOD when an affiliate’s account is in arrears by two
hundred dollars ($200.) or five percent (5%) of their amount due for the seasonal year, whichever is
greater. Upon payment of the Delinquency amounts all voting rights will be restored.
302.3
A debt between a player/coach and an affiliate is a civil matter between the parties. Currently,
registered/rostered players/coaches may be placed in NGS (NGS) via an online COS for unpaid financial
or other obligations to the affiliate. This COS must be submitted no later than 5:00 P.M. on July 1st of the
current seasonal year or within thirty (30) days of the date the debt was incurred, whichever is later. The
affiliate shall supply all documentation regarding the debt to include, but not be limited to, the basis of the
debt and documentation as to the affiliate’s actions taken to resolve or collect this alleged debt. Failure of
the affiliate to submit this documentation via email or facsimile to FYSA within two (2) business days of
the original NGS transactions shall negate the action against the player/coach. It shall be the affiliate’s
responsibility to immediately notify FYSA of any change in status of the player/coach. Failure to do so
may impact the affiliate’s ability to place future members in NGS.
Submission of this COS form to FYSA will place the player/coach NGS with FYSA. Upon receipt, the
FYSA office will notify, in writing, the player/coach or the parents of any minor player/coach, copying
the affiliate and appropriate DC by e-mail.
The parties will have fourteen (14) calendar days to challenge this status in writing to FYSA’s State
Office.
The FYSA office shall forward all documentation to the Vice President of Administration and
Communication for a ruling as to the validity of the action; this ruling shall be final and binding on all
parties.
In the event of a returned check for payment to the club for a NGS issue, submission of a copy of the
returned check to FYSA will be sufficient evidence to place a member back into NGS immediately.
The affiliate will be a billed the normal COS fee ($25) for this service.
302.4
A schedule of fees shall be provided herein for all fees, costs for services, fines, penalties, and dates for
submission. This schedule shall be updated annually by the Budget Committee and approved by the
Affiliates at the AGM.
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303.
FEE / FINE STRUCTURE
Fee Required For:
Affiliation
First-time affiliation see Rule 102.2
Affiliation Surcharge (except new affiliate)
Associate Membership
Coaching Courses and Clinics
Date Due
September 1
September 1
Per./mo.after 10/1
Application
Application
Convention / AGM
Cup, President's
Cup, Regional
Cup, State
Insurance Certificate
Amount
$135.00
$1500.00
$5.00
$135.00
Set annually
at the AGM
to take effect
the following
seasonal year
Set annually
Set annually
Set by Region
Set annually
$12.00
Protest / Appeals
from C/L to Protest/Appeals
from SQL/SC game to Protest/Appeals
$400.00
$400.00
Submission
Submission
PLAYERS:
Recreation Players
Competitive Players
TOPS Players
Paper Registration Surcharge
$9.00
When Registered
$20.00
When Registered
NO CHARGE
$3.00
Per Form
COACHES:
New or Returning Coaches
$15.00
Application
Entry
Entry
Entry
When Requested
Per Coach
COS FEES:
Intra-Club Transfer – Recreation to Recreation
Intra-Club Transfer – Competitive to Competitive
Intra-Club Transfer – Recreation to Competitive
Inter-Club Transfer – Recreation or Competitive
Secondary Registration – Recreation Player
Secondary Registration – Competitive Player
NO CHARGE
NO CHARGE
$11.00
$25.00
$10.00
$25.00
Per Player
Per Player
Per Player
Per Player
FINES:
Affiliate Fine for Released Player/Coach Participating
Affiliate Fine for Released Player/Coach Participating
Registering/Playing Overage Player
Registering/Playing Overage Player
$500
$1000
$500
$2000
First Offense
Second Offense
First Offense
Second Offense
A one (1) dollar fee will be added per player for the 2011-2012 seasonal year only for the support of the USA Bid
Committee for the 2018/2022 World Cup.
Note: All fees set annually will be set no later than May 1st and communicated to all affiliates. In order to
qualify for the recreational rates, the team must meet all requirements of a recreational team as defined by US
Youth Soccer.
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Tournament and Travel fees are defined in Section 905
Referee registration fees as set by FYSA and FSR.
ALL FEES, OTHER THAN REGISTRATION FEES, ARE SUBJECT TO FINAL REVIEW AT THE
SEPTMEMBER EC MEETING.
303.1
A late fee in the maximum amount permitted under Florida Statutes (currently 11/2% per month (18%
annual APR)) will be added to any balance due if more that thirty (30) days delinquent.
400.
PLAYERS, COACHES, TEAM STAFF, PARENTS, SPECTATORS
CONDUCT AND RESPONSIBILITIES
401.
COACHES/TEAM STAFF CONDUCT/RESPONSIBILITIES
401.1
Registration of all coaches, assistant coaches, team managers, trainers etc. shall be mandatory with FYSA
and shall be consistent with these Rules and completed on a Coach's/ Volunteer Registration form.
Providing inaccurate information may result in disciplines/sanctions under Rule 505.4.
401.2
Adherence to the Rules shall be the responsibility of all team staff and ignorance of the Rules shall not
relieve them of this responsibility.
Any member found guilty shall be suspended for the remainder of the current seasonal year, plus the next
seasonal year.
401.3
Coach's responsibility for player's registration shall include proper and complete registering,
rostering and age verification for any players, guest players or transfers to their team.
Any member found guilty shall be suspended for the remainder of the current seasonal year, plus the next
seasonal year.
401.4
A team who submits an electronic registration for, or plays an overage player may have its privileges to
participate in FYSA-sanctioned games or events suspended for the remainder of the seasonal year. For the
purposes of this rule only, team shall be defined as a specific group of players. A team which changes its
code is still the same team.
401.5
POACHING
There is to be NO improper contact between the prospective team and the player/parents of currently
registered and/or rostered players. Any coach or member of a team having contact with a player after a
player is registered and/or rostered, without first obtaining written permission from that player’s coach,
will be construed as having had improper contact with a player, and such action can result in a charge of
poaching.
1. Improper contact is defined as any communication with a player other than the most casual, cordial
communication necessary such as congratulations at the end of a match or similar such conversations.
This contact specifically includes, but is not limited to, players participating in practices, training
sessions, scrimmages or other soccer-related functions.
2. Improper contact shall also include, but is not limited to, meetings with players/parents, attendance at
team social functions when the player is not registered to that team, etc.
3. Any such improper contact, no matter how generated, is prohibited without prior written notification
and written consent of the player’s current head coach, the club director of coaching and/or players, or
the Agent of Record of the club to which the player is currently registered and/or rostered. A
coach/volunteer or member of a team having contact with a player is charged with the knowledge of
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that player’s registration and/or roster status and shall be held accountable for any unauthorized
contact with any player currently not rostered to his team, regardless of how that contact is initiated or
by whom.
A. No coach, assistant coach, trainer, team representative, registered player, parent or advertisement may
offer any kind of inducement to recruit a player and/or to transfer from his/her respective team, during
the seasonal year as defined September 1 though August 31.
Inducing a player includes, but is not limited solicitation to leave the current affiliate, offering a
currently rostered player a roster spot on an existing team, or a roster spot for the next seasonal year.
Coaches are responsible for the actions of the all of the above listed participants of their team.
B. Players:
All currently registered players shall become free agents at the completion of FYSA’s State Cup Final
Four or elimination from National Championship Competitions (whichever is later) or at a date as
may be set by the BOD.
At this time, all restrictions as to guest playing and contact between parties shall be lifted until such
time as the player (and parent) executes a contract or registration for the next seasonal year.
C. Coach:
All coaches are obligated to the registering affiliate for the complete seasonal year defined as
September 1 through August 31. Agreement by contract between the parties may shorten or lengthen
this period.
1. A coach who resigns a position shall be bound by the following conditions.
2. For an affiliate to recruit the services of a registered coach, the requesting affiliate must first
notify in writing the agent of record of the coach’s current club. There shall be no contact with
any currently registered coach prior to May 1st, unless permission is granted in writing by the
affiliate’s agent of record, or designee.
3. A currently registered coach may not contact a prospective club prior to May lst, without written
permission of their currently registered affiliate’s agent of record, or designee. After May lst
contact may be affected with written notification to the current affiliate. Once tryouts have
commenced, coaches are bound to the affiliate.
4. A currently registered coach who decide during a seasonal year to change clubs shall not solicit,
entice or induce in any manner players they are currently coaching to move to his/her new club
until after the completion of State Cup Finals or further National Championship competitions.
5. Violation of any of the above standards is tantamount to poaching.
D. Disciplinary Sanctions
Minimum disciplinary actions/sanctions to be taken against any coach or member of a team found
guilty of the violation of any of the above conditions shall be:
1st Offense -- Six (6) months suspension; club to be fined $100.00 plus any costs associated with
the holding of the hearing including copying charges, postage, etc.
2nd Offense -- Minimum three (3) year suspension; club to be fined $500.00 plus any costs
associated with the holding of the hearing including copying charges, postage, etc.
Conviction of a poaching charge by any member of a team may cause the team to which that
player/coach is registered to forfeit its privilege to participate in any and all FYSA-sponsored
events (i.e., State Cup, President’s Cup, etc.) for the remainder of the seasonal year. The team
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sanctioning will apply only to the team that is involved in the poaching incident, not multiple
teams if the player/coach or team member is registered to more than one team.
The RVP, upon receipt of notification of a conviction for poaching, shall empanel a committee of
not less that three (3) neutral members that shall request from the convicted party(s) and the
affected affiliate a brief in mitigation as to:
1. Should the team be permitted to continue to compete in FYSA sponsored events for the
remainder of the seasonal year.
2. And/or should the player(s) subject of the charges be permitted to participate in FYSA
sponsored events with said team for the remainder of the seasonal year.
3. The committee’s decision in this matter shall be final and binding.
401.6
TRY-OUTS
No club or organization affiliated with FYSA may hold any try-out or any other activity, related to the
formation of teams for the next seasonal year involving players IN ANY AGE GROUP prior to the date
set for tryouts by the BOD. Later dates may be set regionally as approved by the affiliates in that region.
Violations may result in the Club’s affiliation with FYSA being reviewed, and it may be denied by the
BOD.
402.
PLAYER CONDUCT AND RESPONSIBILITIES
402.1
Player's conduct, in keeping with the belief that they are the primary representatives of their team, club,
league and FYSA, shall be exemplary of "good sportsmanship", character, and adherence to the Rules,
bringing positive attention to themselves and their team. They shall also comply with the following:
1. Verification of age and DOB shall be true and correct as submitted by themselves or their parent or
guardian.
2. Falsification of birth documentation shall result in suspension subject to the provisions under Rule
505.4.
3. Time requirements shall be met in the proper registration, payments of fees and accurate filing of all
forms and applications.
4. Failure of parent/guardian to assist the player in their administrative, programmatic and financial
obligations shall not be grounds for waiving or failing to comply with the rules.
402.2
Player equipment shall be in accordance with the requirements of the Affiliate, FYSA and FIFA rules.
Additionally:
a.) Screw in cleats are permitted; however, judgment as to their safety is at the discretion of the referee.
b.) Orthopedic casts are not permitted; however, soft braces can be worn with written approval from a
doctor, and judgment as to safety is at the discretion of the referee.
c.) Shin guards must comply with FIFA Law 4:
1) Shin guards are covered entirely by the stockings.
2) Shin guards are made of a suitable material (rubber, plastic, or similar substances).
3) Shin guards must PROVIDE A REASONABLE DEGREE OF PROTECTION.
4) Shin guards are required for any FYSA event for the Safety of the players.
402.3
JEWELRY
It is the policy of FYSA that no player be allowed to wear ANY jewelry while participating in any FYSA
sanctioned match. The only exception that may be allowed is a medical alert bracelet or necklace when
taped to the body. The referee shall make the decision as to the safety of the player and the referee’s
decision is final. (The taping of any earring shall not be permitted under any circumstances.) If the
referee notices a player wearing jewelry while the match is under way at the next stoppage of play, the
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referee will instruct the player to remove the item. If the referee deems the jewelry to be dangerous to any
player, he must stop the match to correct the situation
402.4
In any FYSA sanctioned match a break will be given at the midpoint of each half of regulation time and at
the end of each overtime period (if played) for player hydration. This break will be given at a normal
stoppage of play and it is mandatory for any FYSA sanctioned match during which the air temperature is
or is expected to reach eighty-five (85) degrees.
Violation may result in charges under FYSA’s COE.
403.
PARENT/SPECTATORS CONDUCT AND RESPONSIBILITY
403.1
Parent responsibility shall include meeting the required administrative and programmatic rules, if in some
cases it is not within the player's ability to do so. This shall include providing correct and completed
registration, necessary applications and/or entry forms and applicable fees.
403.2
Falsification of documentation shall result in the suspension and/or sanction of the player whose
documents are altered by their parent as described under Rule 505.4.
403.3
Parent/Spectator conduct during games is the responsibility of the coach who may be disciplined for
such conduct. The Affiliate is ultimately responsible for misconduct of the parent/spectator and
shall take disciplinary action to maintain control and orderly completion of games against the
parent/spectator, coach, coaching staff or the team.
Any other individuals who may be reasonable construed as being associated with a team such as relatives
and spectators shall also be subject to the jurisdiction and authority of this Association. Any coach or
team official shall be held responsible for the actions of any individual(s) at any match that, in the opinion
of the referee, is a supporter of that team.
403.4
Entering the playing field during the game is not permitted for any reason other than to assist in an
injury and only then if requested to do so. Entering the playing field can result in the Site Director
requiring the offender to leave the soccer site and/or further disciplinary action.
404.
REFEREE REGISTRATION
404.1
Any referee who officiates any FYSA sanctioned match must be registered with FYSA. This is in
addition to and not a replacement for referee registration and/or re-certification with USSF through FSR.
FYSA shall establish procedures and policies as to the registration of referees who desire to officiate
FYSA-sanctioned matches.
Guest referees, out of state or international, traveling with proper permission may be granted a limited
exemption. This limited exemption shall be approved by FYSA in writing and will only be granted for a
specific event, such as a tournament. The tournament may request exemption for guest referee(s) by
application to FYSA’s Referee Liaison not less than thirty (30) days prior to the event. This exemption is
not intended for league play and shall be for a limited term.
All Assignors who assign any FYSA-sanctioned match shall be registered with FYSA by completing a
coach/volunteer card. If the assignor is also a registered referee and currently registered with FYSA and
FSR, they shall so indicate on the application.
404.2
FYSA will conduct background checks through the Florida Department or Law Enforcement, or any other
agency it deems appropriate, for any registering referee eighteen (18) years of age or older. This
background check shall be repeated every year or intervals as deemed appropriate by FYSA.
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404.3
The referee, upon request, must furnish evidence of current referee certification with USSF by presenting
either a current year’s badge, registration card, or other evidence from FSR or USSF as to current
registration.
404.4
Any referee/administrator employed by an FYSA affiliate agrees to be bound by the FYSA REFEREE
COE as well as and in addition to the COE of FSR and USSF. Failure to comply may result in the
revocation, subject to due process of FYSA and USSF, of the referee/administrator’s privilege to referee
or administered FYSA sanctioned event/matches.
404.5 A referee shall NOT be permitted to officiate any FYSA sanctioned match during the term of any
suspension imposed by FYSA. This shall included but not be limited to “red card suspensions.”
404.6 REFEREE COE
I will at all time conduct myself in a professional manner.
I will never by my actions bring discredit to either FYSA, The Game of Soccer, or myself
I will keep myself physically fit to the level of the match for which I accept assignment.
I will disclose any potential “conflict of interest” prior to the commencement of any match to both
teams, and the administrator in charge.
I will maintain current certification with FSR and USSF and registration with FYSA.
I will officiate to the best of my ability and enforce the “Laws of the Game” in a fair and impartial
manner
I will abide by all sections of FYSA’s COE in addition to the above
404.7
Failure to comply with any portion of this section may result in the revocation of the referee’s ability to
officiate in any FYSA sanctioned event.
405.
ASSIGNORS REGISTRATION
405.1
All Assignors who assign any FYSA-sanctioned match shall be registered with FYSA by complying
FYSA’s risk management procedure. Currently registered FYSA referees and/or coach/volunteer will not
have to complete a 2nd registration.
405.2
FYSA will conduct background checks through the Florida Department of Law Enforcement, or any other
agency it deems appropriate, for any registering assignor eighteen (19) years of age or older. This
background check shall be repeated every year or at intervals as deemed appropriate by FYSA.
405.3
The assignor, upon request, must furnish evidence of current assignor certification with USSF by
presenting a registration card or other evidence from FSR or USSF as to current registration.
405.4
Any assignor contracted by an FYSA affiliate agrees to be bound by the FYSA ASSIGNOR COE as well
as and in addition to the COE of FSR and USSF. Failure to comply may result in the revocation, subject
to due process of FYSA and USSF, of the assignor’s privilege to assign referees for FYSA sanctioned
event/matches.
405.5
An assignor shall NOT be permitted to assign any referees for any FYSA sanctioned match during the
term of any suspension imposed by FYSA. This shall include but not be limited to “red card
suspensions.”
405.6
ASSIGNOR COE
I will at all time conduct myself in a professional manner.
I will never by my actions bring discredit to either FYSA , The Game of Soccer, or myself
I will maintain current assignor certification with FSR, USSF and registration with FYSA.
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I will maintain the utmost respect for referees and other officials of the game and I will conduct
myself honorably at all times.
I will make the assignments based on what is good for the game and what is good for the referee.
I will contribute to the continuous development of referees in the National Referee Development
Program.
I will conduct myself ethically and professionally in the assessment process.
I will respect the rights and dignity of all the referees and I will not criticize them unless it is in
private, constructive, and for their benefit.
I will offer equal opportunity to all qualified referees and I will not discriminate against or take undue
advantage of any individual or group on the basis of race, color, religion, sex or national origin.
I will abide by all sections of FYSA’s COE in addition to the above.
405.7
Failure to comply with any portion of this section may result in the revocation of the assignor’s ability to
assign any FYSA sanctioned event and/or other sanctions as may be imposed by rule.
500.
DISCIPLINES AND SANCTIONS
501.
GENERAL PROVISIONS
501.1
Discipline and sanctions may be imposed by FYSA and its Affiliates upon anyone for either misconduct
during FYSA activities (games, practices, etc.) or infraction of administrative rules.
501.2
Discipline during games refers to both players and non-players and shall include pre-game, game and
post-game misconduct. Such disciplines may be imposed as a result of a referee caution, ejection/sendoff
or post game report or site directors or other administrator reports.
501.3
Administrative disciplines and/or sanctions refer to infractions of FYSA and/or Affiliate rules and
guidelines.
501.4
Players are those youth registered to FYSA, who may be assigned to a team and are involved in
pre-game, game, and post-game activities (on or off the field, in or out of uniform).
501.5
Non-players shall include coaches, assistant coaches, other team staff and spectators involved in the pregame, game, or post-game activities (on or off the field).
501.6
SUSPENSION BECAUSE OF LITIGATION
the
1. Any person participating in a US Youth Soccer program, or in a program of a State Association or a
program of a member of a State Association, who becomes a defendant in litigation detrimental to the
welfare of youth players or litigation based on activities detrimental to the welfare of youth players,
shall be suspended from all soccer-related activities. Suspensions under this rule shall be determined
by the appropriate State Association or the State Association’s Board of Directors. Matters
detrimental to the welfare of youth players shall include crimes of moral turpitude and felonies. The
person has a right to appeal the suspension only over whether the matter which is the substance of the
accusation, if true, is detrimental to the welfare of youth players.
2. On completion of the litigation, the suspended person may inform the body suspending the person
under section 1 of this rule that the litigation has been completed and request that the suspension be
terminated and the person reinstated. The suspending body may grant the request of the person or, if
the decision of the litigation was adverse to the person, may continue the suspension for a period
specified by the suspending body, fine the person, terminate all membership of that person with the
suspending body and its members, or any combination of those authorized penalties.
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501.7
Due process shall be guaranteed to any individual or group disciplined or sanctioned by any body within
the jurisdiction of FYSA. Failure to provide due process shall result in the suspension of the discipline
imposed and sanction against the body failing to provide due process. Upon determining due process
has not been provided, the disciplining body may or may not be required by FYSA to re-institute
proceedings according to the Rules
501.8
Individual rights to a hearing before the imposition of any discipline or sanction more severe than the
minimums required shall be guaranteed by the Affiliate to any individuals involved in their organization.
501.9
Severity of discipline and/or sanctions shall be consistent with the severity of misconduct and/or
infraction as defined in Sections 502, 503, and 400 of the FYSA administrative rulebook.
501.10 Affiliate rights to a hearing on any issue determined to impact their ability participate in soccer
competition, shall be guaranteed by the Rules of FYSA. Hearings shall be conducted in a fair, timely and
impartial manner.
501.11 Eligibility to participate remains terminated until any discipline, suspension, or sanction has been
completed, or a decision has been rendered on an appeal. If a timely hearing is not provided, the person
may participate after the minimum sanctions have been fulfilled
501.12 Any individual whose privilege to participate in FYSA-sanctioned events as a coach/volunteer is removed
as a result of any background check shall not participate in any referee program sanctioned by FYSA.
This shall include, but not be limited to, acting as a referee, assignor, assessor or instructor at or during
any FYSA-sanctioned event. Such restriction shall remain in effect until said coach/volunteer is
reinstated by FYSA.
501.13 Anyone who obstructs an investigation of a rule violation may be charged under FYSA Rules 503, 505
and/or FYSA's COE. Obstruction of an investigation may be defined, but is not limited to, failure to
provide state, league, club or game officials information about an incident or person involved that they
should reasonably be able to provide, failing to give accurate information on any form, or interfering with
any disciplinary proceeding. This shall include, but not be limited to, threatening or intimidating
witnesses, or requesting potential witnesses to give inaccurate information. The charge filed must define
the infraction being investigated and clearly define how the investigation was obstructed.
502.
DISCIPLINE - GAME CONDUCT
When Discipline/Sanctions are imposed, they must meet the required minimums as specified by FYSA
and/or USSF. The Disciplining body must evaluate the incident as to intent, severity and past misconduct
to determine the appropriate disciplines/sanctions. More severe disciplines/sanctions shall be imposed for
multiple red cards during a season and for misconduct directed towards officials or administrators.
502.1
One Game Suspension:
1. Resulting from a second caution; (i.e., persistent infringement or dissent by word or action).
2. Denies the opposing team a goal or an obvious goal scoring opportunity by deliberately handling the
ball (this does not apply to a goalkeeper within his own penalty area).
3. Denies an obvious goal-scoring opportunity to an opponent moving toward the player’s goal by an
offense punishable by a free kick or a penalty kick.
4 Serious Foul Play is defined as using disproportionate and unnecessary strength in a manner likely to
hurt or injure an opponent; any tackle from behind which endangers the safety of an opponent.
502.2 Offensive or insulting or abusive language:
1 One (1) game suspension -- Offensive or insulting or abusive language and/or gestures not directed.
2. Three (3) game suspension -- Offensive or insulting or abusive language and/or gestures directed
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toward a player, referee, assistant referee, administrator, spectator or game and /or tournament
official.
3. Six (6) game suspension -- Adult directed to a youth referee.
502.3
Violent Conduct:
1. One (1) game suspension (minor infractions) -- dead-ball foul that is neither violent or with intent to
harm or injure; attempting to strike, hit or punch.
2. Two (2) game suspension (minor infractions) -- is defined as the aggression of a player towards an
opponent with clearly no intent to play or fight for the ball; threatening gestures.
3. Four (4) game suspension (major infractions) – striking with the intent to injure; fighting; any
intentional exposure of the anatomy considered lewd and lascivious; all gestures with any part of the
body which implies visual profanity.
4. Six (6) game suspension (major infraction) -- Entering a fight in progress or action resulting in law
enforcement being called; entering the field of play and committing any additional offense (e.g.,
violent conduct, foul or abusive language; this will be in addition to the sanction for the subsequent
violation).
502.4
Spitting - 4 (four) game suspension:
Spitting is defined as spitting on or at an opponent or another person as well as spitting onto their own
hand prior to shaking hands with their opponent and/or the referees or other game officials.
502.5
Any player or coach who receives a second red card/ejection during a seasonal year or a third within two
seasonal years for either violent conduct (major infraction), foul and/or abusive language directed,
spitting, or referee abuse, after notification from FYSA to the player, coach and affiliate Agent of Record
within seven (7) days, may be suspended for thirteen (13) games or six (6) months, whichever is longer.
Multiple offenses relating to the same red card/ejection will qualify under this rule. The action may be
appealed to the FYSA Protest and Appeals Committee.
502.6
GAME OFFICIALS
Misconduct toward a referee may include, but it not limited to, all registered referees, assistant referees,
forth officials or other duly appointed to assist. It also includes any unlicensed or unregistered person
serving in an emergency capacity as a referee under USSF Policy 531, Section 2 and any club assistant
referees.
Any act committed before, during, or after a match, even at later times, if it is match related, such as at
work or at home may constitute misconduct toward game officials.
502.6.1 REFEREE ABUSE
Referee abuse is a verbal statement or physical act not resulting in bodily contact which implies or
threatens physical harm to a referee or the referee’s property or equipment.
Abuse includes, but is not limited to, the following acts committed upon a referee; using foul or abusive
language toward a referee (must imply a threat of physical harm) , spewing any beverage on a referee’s
personal property; spitting at (but not on) the referee; verbally threatening a referee with remarks that
carry imply or direct threats of physical harm.
Verbal threats are remarks that carry the implied or direct threat of physical harm. Such remarks as “I’ll
get you after the game.” or “You won’t get out of here in one piece.” shall be deemed referee abuse.
Discipline: Minimum sanctions
a. Six (6) games or three (3) month suspension, whichever is longer.
b. Spitting at a referee or game official, six (6) games or six (6) month suspension,
whichever is longer.
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c. An adult upon a youth referee, minimum of one (1) year suspension.
502.6.2 REFEREE ASSAULT
Referee assault is an intentional act of physical violence at or upon a referee committed before during, or
after a match, even later times if it is match related such as at work or at home. “For the purpose of this
rule, “intentional act” shall mean an act intended to bring about a result which will invade the interests of
another in a way that is socially unacceptable. Unintended consequences of the actions are irrelevant.”
Assault includes, but is not limited to, the following act committed upon a referee: hitting, kicking,
punching, choking, spitting on, grabbing or bodily running into a referee; the act of kicking or throwing
any object at a referee that could inflict injury; damaging the referee’s uniform or personal property (i.e.,
car, equipment, etc.).
The player, coach, manager, spectator or official committing the referee assault is automatically
suspended as follows:
a.
For a minor or slight touching of the referee or the referee’s uniform or personal property, at
least six (6) months from the time of the assault;
b.
Except as provided in above, for any other assault, at least twelve (12) months from the time
of the assault;
c.
For an assault committed by an adult and the referee is seventeen (17) years of age or
younger, at least three (3) years; or
d.
For an assault when serious injuries are inflicted, at least five (5) years.
502.6.3.
REFEREE/ASSISTANT REFEREE MISCONDUCT
502.6.3.1 Misconduct, charges or allegations shall be filed immediately with the Site Director or Official in
charge of the competition. The complaint shall also be filed in writing to the Local Referee
Administrator with copies addressed to the Referee Liaison and State Referee Administrator
within forty-eight (48) hours of identifying the offense. Hearings may be held as specified by the
SRA or his/her designees.
502.6.3.2 Failure to act by any Local, Regional or State Referee organization gives jurisdiction to FYSA to
conduct hearings, discipline and/or sanction any Referee found to be in violation of FYSA Rules or
for any misconduct at any FYSA sanctioned event..
502.7 PROCEDURES FOR REPORTING REFEREE ABUSE AND ASSAULT
Section 1: Procedures to be followed for any alleged incident of referee assault or abuse for any FYSA
sanction club/league/Cup event.
The referee, or a member of the referee crew (should the referee be incapacitated), will report any incident
of alleged referee assault/abuse to the FYSA State Office within seventy-two (72) hours of the incident.
The written report submitted must be postmarked within seventy-two (72) hours of the incident
(excluding legal holidays) and must include the official game report, supplemental referee report, any
other information the referee wants to submit, and the FYSA/US Youth Soccer pass of the
player/coach/manager or the name of the non-player under investigation (if known). The FYSA
Representative must, in turn, forward the report to the FYSA office. FYSA will in turn notify the SYRA,
within 48 hours of receipt of the report.
Upon receipt at the FYSA office, a file will be opened to contain a copy of the initial report and the
player/coach’s pass, if applicable. The original report will then be immediately forwarded to FYSA’s
Review and Discipline Committee. The Review and Discipline Committee will make a determination
within seven (7) days of receipt of the report as to one of the following: (i) possible referee assault did
occur; (ii) possible referee abuse did occur; or (iii) documentation provided did not warrant a
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determination of either assault or abuse. (FYSA will inform the SYRA as to the determination of the
Review and Discipline Committee.)
In the event the Review and Discipline Committee determines a possible referee assault case exists, the
Committee will forward its findings to the FYSA office. Upon verification of an allegation of assault by
FYSA, the person is automatically suspended until the hearing is held on the assault. FYSA will
immediately notify the applicable RVP with the direction to schedule a hearing on the matter within thirty
(30) days. Any delay in scheduling the hearing within the thirty (30) day timeframe must be approved by
the chairperson of the FYSA Review and Discipline Committee. Failure to hold the initial hearing shall
not rescind the automatic suspension.
At the completion of the hearing, the RVP will forward a copy of the findings to the FYSA office and will
notify the accused in writing of the findings of the hearing panel. (FYSA will inform the SYRA of the
results of the hearing.) FYSA’s State Office upon verification that all requirements of Section 600 have
been complied with will send a copy of the decision to the FYSA Review & Discipline Committee in
order that its file may be also closed
If the accused is found guilty of assault, notification will include information as to the next level of
appeal, as per USSF Bylaw 705 which is directly to the Appeals Committee of the USSF.
In the event the Review and Discipline Committee determines a case of referee abuse exists, the
Committee will forward its findings to the FYSA office. FYSA will immediately forward the report
along with the player/coach pass, if applicable, to the appropriate RVP who will, based on the report,
immediately impose sanctions of not less than a six (6) game or three (3) month suspension, whichever is
longer. The RVP may impose greater sanctions for repeat offenders or if the situations warrants;
however, sanctions of more than six (6) games or three (3) months will require that a hearing be held,
unless waived by the accused. When sanctions are imposed, the RVP will, within seven (7) days, notify
the accused and the appropriate DC in writing of said sanctions and the right of appeal of this decision to
FYSA’s Protest and Appeal Committee as per FYSA Rule 605 inclusive. The player/coach pass will be
forwarded to the appropriate DC to hold until proper notification of games served is presented. Proper
notification is accomplished by way of game reports indicating that a red card/sanction is being served.
When such notification is presented, the pass will be immediately returned to the player/coach/manager.
In the event that the Review and Discipline Committee determines that neither referee assault nor abuse
occurred, the Committee will notify the FYSA office of such. FYSA will immediately forward the
player/coach/manager’s pass to the appropriate DC who will return the pass to the appropriate
club/league. If sanctions are required as a result of actions not determined to be that of referee assault or
abuse, the club/league will handle these separately and according to FYSA, and/or or club/league rules.
If an allegation of referee assault/abuse occurs during a tournament under sanction of FYSA the
followings actions are to be completed:
Section 2: Procedures to be followed for any alleged incident of referee assault or abuse for any FYSA
Event/Tournament, not covered above
A. For players/coaches not registered to FYSA:
In the event an assault on or abuse of a referee occurs in an tournament/event outside the alleged
offender’s home state, or from a soccer organization not under the authority of FYSA, the referee
shall (A) immediately notify the Event/Tournament Chairman, and (B) forward a copy of the game
report, supplemental referee report, and his/her comments on the incident to the Event/Tournament
Chairman.
The Event/Tournament Chairmen shall have the right to immediately convene a hearing at the site of
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the Event/Tournament, at which the alleged offender, the coach of the alleged offender when the
offender is a player and the game official should be present. Information presented at this hearing
shall promptly be relayed to the alleged offender’s National State Association by the
Event/Tournament Chairman, both orally and in writing; however failure to provide written
information shall not restrict the offender’s home National State Association from taking action with
regard to any referee abuse or assault. The Event/Tournament Chairman shall also, within 72 hours of
the incident, notify FYSA in writing, by fax, of the incident with copies of all game reports,
supplemental reports, and findings as to any hearing held at the Event/Tournament. (FYSA will copy
the SYRA on all reports concerning this incident.)
B. For players/coaches registered to FYSA:
For players/coaches under FYSA’s jurisdiction, the Event/Tournament will retain the player/coach
pass to be forwarded to the FYSA State Office, along with copies of all game reports, supplemental
reports, and any other information concerning this incident, within 24 hours of the completion of the
Tournament/Event. The review process of the incident will then follow the procedures as outline in
Section 1 above.
502.8
ABUSE AND/OR ASSAULT UPON NON-GAME OFFICALS
Abuse and/or assault upon any affiliate member, league/tournament official, FYSA state staff, FYSA
board member/official or any other person acting in an official capacity at any FYSA-sanctioned event.
Abuse shall be defined as under Rule 502.6.1.
Assault shall be defined as under Rule 502.6.2.
PROCEDURES FOR REPORTING ABUSE AND ASSAULT
Section 1: Procedures to be followed for any alleged incident of assault or abuse for any FYSA sanction
club/league/Cup event.
The official, or event director, will report any incident of alleged assault/abuse to FYSA, or its designee,
(i.e., DC; RVP) within seventy-two (72) hours of the incident. The written report submitted must be
postmarked within seventy-two (72) hours of the incident (excluding legal holidays) and must include the
official game report, supplemental reports, any other information the parties want to submit, and the
FYSA/US Youth Soccer pass of the player/coach/manager or the name of the non-player under
investigation (if known). The FYSA Representative must, in turn, forward the report to the FYSA office.
Upon receipt at the FYSA office, a file will be opened to contain a copy of the initial report and the
player/coach’s pass, if applicable. The original report will then be immediately forwarded to FYSA’s
Review and Discipline Committee. The Review and Discipline Committee will make a determination
within seven (7) days of receipt of the report as to one of the following: (i) possible assault did occur; (ii)
possible abuse did occur; or (iii) documentation provided did not warrant a determination of either assault
or abuse.
In the event the Review and Discipline Committee determines a possible assault case exists, the
Committee will forward its findings to the FYSA office. Upon verification of an allegation of assault by
FYSA, the person is automatically suspended until the hearing is held on the assault. FYSA will
immediately notify the applicable RVP with the direction to schedule a hearing on the matter within thirty
(30) days. Any delay in scheduling the hearing within the thirty (30) day timeframe must be approved by
the chairperson of the FYSA Review and Discipline Committee. Failure to hold the initial hearing shall
not rescind the automatic suspension.
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At the completion of the hearing, the RVP will forward a copy of the findings to the FYSA office and will
notify the accused in writing of the findings of the hearing panel.
In the event the Review and Discipline Committee determines a case of official abuse exists, the
Committee will forward its findings to the FYSA office. FYSA will immediately forward the report
along with the player/coach pass, if applicable, to the appropriate RVP who will, based on the report,
immediately impose sanctions of not less than a six (6) or three (3) month game suspension, whichever is
longer. The RVP may impose greater sanctions for repeat offenders or if the situations warrants;
however, sanctions of more than six (6) games or three (3) months will require that a hearing be held,
unless waived by the accused. When sanctions are imposed, the RVP will, within seven (7) days, notify
the accused and the appropriate DC in writing of said sanctions and the right of appeal of this decision to
FYSA’s Protest and Appeal Committee as per FYSA Rule 605, inclusive. The player/coach pass will be
forwarded to the appropriate DC to hold until proper notification of games served is presented. Proper
notification is accomplished by way of game reports indicating that a red card/sanction is being served.
When such notification is presented, the pass will be immediately returned to the player/coach/manager.
In the event that the Review and Discipline Committee determines that neither official assault nor abuse
occurred, the Committee will notify the FYSA office of such. FYSA will immediately forward the
player/coach/manager’s pass to the appropriate DC who will return the pass to the appropriate
club/league. If sanctions are required as a result of actions not determined to be that of official assault or
abuse, the club/league will handle these separately and according to FYSA, and/or or club/league rules.
If an allegation of official assault/abuse occurs during a tournament under sanction of FYSA the
followings actions are to be completed:
Section 2: Procedures to be followed for any alleged incident of official assault or abuse for any FYSA
Event/Tournament, not covered above
A. For players/coaches not registered to FYSA:
In the event an assault on or abuse of a official occurs in an tournament/event outside the alleged
offender’s home state, or from a soccer organization not under the authority of FYSA, the official
shall (A) immediately notify the Event/Tournament Chairman, and (B) forward a copy of the game
report, supplemental reports, and his/her comments on the incident to the Event/Tournament
Chairman.
The Event/Tournament Chairmen shall have the right to immediately convene a hearing at the site of
the Event/Tournament, at which the alleged offender, the coach of the alleged offender when the
offender is a player and the game official should be present. Information presented at this hearing
shall promptly be relayed to the alleged offender’s National State Association by the
Event/Tournament Chairman, both orally and in writing; however failure to provide written
information shall not restrict the offender’s home National State Association from taking action with
regard to any official abuse or assault. The Event/Tournament Chairman shall also, within 48 hours of
the incident, notify FYSA in writing, by fax, of the incident with copies of all game reports,
supplemental reports, and findings as to any hearing held at the Event/Tournament.
B. For players/coaches registered to FYSA:
For players/coaches under FYSA’s jurisdiction, the Event/Tournament will retain the player/coach
pass to be forwarded to the FYSA State Office, along with copies of all game reports, supplemental
reports, and any other information concerning this incident, within 24 hours of the completion of the
Tournament/Event. The review process of the incident will then follow the procedures as outline in
Section 1 above.
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503.
ADMINISTRATIVE GAME CONDUCT
503.1
Coach /Manager who sends a player onto the playing field with the intent to participate in the game,
any youth who is not registered, is suspended, or is not a rostered member of the teams playing.
Coach/Manager who sends a coach/volunteer onto the playing field with the intent to participate in the
match, any coach/volunteer who is not registered, is suspended, or is not a rostered member of the teams
playing.
DISCIPLINE: Suspended the remainder of the seasonal year PLUS one (1) year.
503.2
Player who knowingly enters a game that is not registered/rostered to either of the teams.
DISCIPLINE: Suspended the remainder of the seasonal year.
503.3
Coach or player who participates in a game before completion of suspension.
DISCIPLINE: Original suspension is reinstated in its entirety.
503.4
A coach/manager who removes his/her team from the field during play may be subject to discipline by the
sanctioning body of the match. Any coach who removes his/her team from the field of play must within
forty-eight (48) hours, file a written report with the sanctioning body as to justification for his/her actions.
Failure to do so may result in sanctions against the coach.
503.5
Coach/manager who knowingly sends a player onto the playing field with the intent to participate in the
game, any youth who is overage.
DISCIPLINE: Suspended a minimum of three (3) years.
503.6
INJURED PLAYERS
When an injured player (inclusive of the goalkeeper) is attended to on the field of play, the player must
leave the field of play for treatment and evaluation. A substitution may be made for the injured player. If
the team plays short, the injured player will not be allowed back onto the field of play without the
permission of the referee. The injured player may re-enter the field from any point on the boundary lines
if the ball is out of play; if the ball is in play the player may re-enter only from the touch line. The trainer
or coach shall not enter the field of play without the approval of the referee. (Note: If removing the
player from the field will cause the number of player on the field to fall below the minimum required, the
referee will allow a reasonable time for the injured player to be treated before allowing the match to
continue.)
504.
COMPLETING GAME SUSPENSIONS
504.1
Red card suspension or send off suspensions can only be served with the team with which the suspension
was earned in games played by their team. Until the suspension is served the player/coach is suspended
from any other team(s) to which the player/coach may be registered. Games may not be scheduled to
“work off” suspension. Players may not serve suspensions as “guest players” nor may they “guest play”
with any other team(s) until such time as the original suspension is served.
1. Issued during league game must be worked off during next scheduled league, Cup or tournament
game(s).
2. Issued during (American) District, Regional or President's Cup, they must be worked off
during remainder of the competition. If no competition remains, suspension must be worked off in
next scheduled league and/or tournament game(s).
3. Issued during Tournament Play: Tournament Red Card Report filed along with game reports as
required by Post-Tournament rules. FYSA office to send copy of Red Card Report and appropriate
game reports to the DC in the next immediate mail out. DC to notify club of a discipline/sanctions
remaining.
4. Issued during "friendly games" must be worked off during the next scheduled league, Cup or
tournament game(s). "Friendly games" may not be scheduled to work off game suspensions nor if
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previously scheduled, used to work off suspension given during league, cup or tournament games.
5. Issued during the US Youth National Championship (State Cup), at any level, shall not be allowed to
participate in the next immediately following National Championship (State Cup) game played by the
player’s team. A player may receive more than one (1) game suspension. Local club/league may
issue additional discipline to be served in other than National Championship (State Cup) games.
6. A red card suspension issued during a small sided tournament which can not be served during the
event shall be served during the player/coach’s next scheduled club, league or cup game(s). For a
suspension issued during a normal league/cup game, the player must sit out the first game of any
small sided tournament previously entered. The player shall then be able to compete in the remainder
of the tournament. The player shall not receive credit for the small sided game(s) against the original
suspension.
504.2
Red card suspensions received as a “guest player” may only be served with the player’s primary team. If
the player’s primary team is not active in competition, with the permission of the DC, the player may
serve the suspension with a secondary team if dual rostered. Suspension received as a guest player may
carry forward to the player’s primary team during the next seasonal year the player is registered.
504.3
Red card or ejection issued due to Referee Assault/Abuse shall require:
1. Player pass, game report and other documents sent to FYSA’s State Office within seventy-two (72)
hours. (Referee shall also send a copy of the report to the SRA/SYRA.) A determination as to
probable cause to proceed to a hearing shall be forwarded to the appropriate RVP.
2. Disciplinary hearing shall be scheduled within thirty (30) days of the notification by the FYSA
Review and Discipline Committee. Any delay in scheduling a hearing within the thirty (30) days
must be approved by the chairperson of the FYSA Review and Discipline Committee.
3. Player/coach suspended immediately upon receipt by FYSA of the initial report.
505.
DISCIPLINE - ADMINISTRATIVE CONDUCT
505.1
Offenses related to Administrative misconduct are as follows:
A. Affiliation
failure to comply with Affiliation procedures per Rule 102
B. Registration:
failure to register players/coaches per Rule Section 200 and 400
C. Fees:
failure to pay required fees or fines according to Rule Section 300
D. Discipline and Sanctions:
failure to comply with or administer Rule Section 500
E. Protest and Appeals
failure to provide due process according to Rule Section 600
F. Mis-Feasance:
Failure to perform duties and responsibilities according to the Rules
Mal-Feasance:
Failure to perform duties and responsibilities intending to
circumvent the Rules
Non-Feasance:
Failure to perform duties and responsibilities.
Failure to protect personal data
505.2
Discipline for any of the previous offenses shall be as herein described and levied against an Affiliate,
Player or FYSA Official:
Offense
A. Affiliation
B. Registration
Charged
Affiliate
Affiliate
Player
FYSA Official
C. Fees
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Affiliate
Player
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Discipline
Warning; affiliation withheld
Game Forfeit; suspension
One (1) year for each year played
under infraction
Per Review/Discipline
Recommendations
Placed NGS
Registration Withheld
D. Discipline/Sanction
Affiliate
FYSA Official
E. Protest and Appeal
Affiliate
FYSA Official
F. Mis/Mal/Non/Feasance
Affiliate
FYSA Official
Affiliate
FYSA Official
(includes ADC)
Sanction
Per Review /Discipline
Recommendations
Sanction
Recommendations
Sanction
Recommendations
Sanction
Recommendations
505.3 Violation of any provision of FYSA Rules Section 505.2 shall carry a sanction of suspension for not less
than 30 days to a maximum of five (5) years.
505.4 Falsification of documentation is defined as the knowingly submission to any authority a document(s) that
have been altered or are deceptive. This shall include but not be limited to player registration cards, birth
certificates, rosters and player passes. Violation shall result in suspension of not less than three (3) years
to a maximum of fifty (50) years.
505.5
Any player who is found to have been registered using birth documentation found to be materially
inaccurate or altered shall be removed from the roster and denied participation from all FYSA sanctioned
events for a period of a minimum of one (1) year by FYSA’s Registrar.
This administrative action may be appealed to FYSA’s Registration Committee by written notification of
appeal within seven (7) days of receipt of the Registrar’s decision.
505.6
All players registered to the affected team must present original birth documentation to FYSA or its
designee within fifteen (15) days. Failure to do so will result in the player(s) being placed in unverified
status until such time as FYSA has received sufficient documentation of the actual date of birth.
505.7
Inaccurate birth documentation shall include but not be limited to actual birth certificates issued by
governmental authorities, in which the issuing agency has recorded an incorrect date of birth. If the
player has knowingly participated as an overage player, he/she shall be subject to all provisions of FYSA
Rule 505.4. This action may be appealed to the FYSA Protest and Appeals Committee.
505.8
Any entity (affiliate or person) found guilty of documentation falsification (FYSA Rule 505.4) shall be
held liable for all expenses borne by FYSA. These expenses shall include, but not be limited to, travel for
FYSA officers, staff and witnesses; costs associated with hearing location; copying; and travel expenses
borne by the panel members. Failure to pay these expenses within thirty (30) days of invoice shall be
grounds for being placed in “Not in Good Standing” with FYSA.
600.
CHARGES, PROTEST, APPEALS, INTERVENTION, GRIEVANCES, and HEARING
REQUIREMENTS
601.
DEFINITIONS
601.1
Due Process shall be defined as the procedures contained within this section and shall guarantee any
individual, affiliate, player, coach, official or administrator of FYSA or any affiliate the right to exercise
these procedures. Due process includes the right to know what charges have been made against a person
and the right to a hearing before the imposition of any sanction whatsoever, including suspension, for any
period of time. Exceptions to the hearing requirement are:
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1. Assault on a referee for which a suspension may be imposed immediately until a hearing can be held;
2. Arrest or charges for any felony or any other crime involving moral turpitude for which a suspension
may be imposed until resolution of all criminal charges; and
3. Red Card suspension which is no greater than the minimum required under USSF and FYSA Rules.
601.2
Informal Hearing is defined as a process with less notification procedures and less strict procedural rules
that may be held in cases involving minor infractions in which the penalty imposed shall not exceed five
(5) games. Notifications may be done by telephone or in person and conduct of the hearing shall be
informal so long as the interested parties are notified and have the opportunity to present evidence before
a decision is made.
601.3
Formal Hearing is defined as any other hearing that must be held. The procedures for holding a formal
hearing are set forth in FYSA Rule 611.
601.4
Protest is defined as a formal method that challenges the results of an event. It may be filed by any
individual, club, league, officer, administrator, or affiliate whose interest is affected by the ruling or
decision being protested.
601.5
Appeal is defined as a formal method of requesting a reversal of a decision or ruling made by an
authority within FYSA. It may be filed by any individual, club, league, officer, administrator, or affiliate
who has been directly affected by that ruling and which person affected believes is contrary to the
Constitution, Bylaws or Rules of FYSA, US Youth Soccer, USSF or FIFA. Appeals must be filed by the
person against whom a decision has been made.
601.6 Charges is defined as a formal method of filing charges against an individual, affiliate, or BOD member of
FYSA regarding the violation of any FYSA, US Youth Soccer or USSF bylaw, rule or policy.
601.7 Grievances among affiliated members of FYSA is defined as a complaint by one Affiliate against another
Affiliate that alleges that the affiliate has failed to comply with its membership requirements or with its
membership requirements with FYSA.
602.
GENERAL PROVISIONS: PROTEST, APPEALS, REQUEST FOR INTERVENTION,
GRIEVANCE AMONG MEMBERS
602.1
Objectives for FYSA establishing these guidelines are to provide for fair, equitable, timely and uniformly
applied procedures for reviewing the conduct of FYSA Affiliates, supporting their rights, insuring
adherence to the Rules and applying discipline based on a system of protest and appeal.
602.2
Due process shall be guaranteed to any individual or group disciplined or sanctioned by any body within
the jurisdiction of FYSA. Failure to provide due process shall result in the suspension of the discipline
imposed and sanction against the body failing to provide due process. Upon determining due process
has not been provided, the disciplining body may or may not be required by FYSA to re-institute
proceedings according to the Rules.
602.3
Uniform rules shall be established and consistently applied to ensure that Affiliates have every
opportunity to file protests and appeal decisions that affect their participation in soccer.
602.4
These rules shall apply to all individuals, affiliates, players, coaches, officials and administrators of any
Affiliate. Discipline of any officer or director shall only be in accordance with Bylaws 6.2 and 6.3.
602.5
Protest, appeals, request for intervention and intervention policies shall be as set forth in these rules and in
such policies as may be established by the Review and Discipline Committee and the Protest and Appeals
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Committee, as approved by the BOD and must be in keeping with the policies of USSF and US Youth
Soccer.
602.6
Methods for informal requests for rule clarification that affect the Affiliates’ administrative,
programmatic and procedural relationship with FYSA shall be established.
602.7
Compliance with FYSA Rules and Bylaws is required when an Affiliate constructs their own guidelines
for protest and appeal procedures. They must ensure the right to a fair, impartial and timely hearing,
protest or appeal process.
602.8
Entry levels for protesting any discipline or sanction shall herein be defined and the ability to appeal the
action of the entry-level body can only be based on the failure at the entry level of not following proper
procedures.
603.
FILING OF CHARGES
603.1
An individual, affiliate, or BOD member of FYSA may be charged with the violation of any FYSA, US
Youth Soccer or USSF rule, policy or bylaw. All charges filed that are outside the authority and
jurisdiction of the affiliate shall be initially filed with FYSA’s Review and Discipline Committee. The
initial charging letter describing the offense, with specific reference to the Rule that has been violated,
copies of confirming documentation, and accompanied by a filing fee of $100.00 (unless filed by an
FYSA official or FYSA committee) shall be filed with FYSA’s Review and Discipline Committee within
ninety (90) days of discovery of the infraction (with the exception of a charge of referee abuse or assault
that must follow the guidelines stated in FYSA Rule 502.7). The Review and Discipline Committee shall
have sole authority to determine if there is sufficient evidence to warrant a hearing in the matter. If it is so
determined, a hearing must be scheduled by the lowest authority possible within thirty days (30) of
notification by the Review and Discipline Committee. Once the hearing has been held, the hearing panel
must send a copy of the hearing record and decision letter to the FYSA office and a copy of the decision
letter to the Review and Discipline Committee. The hearing rules and procedures will follow FYSA Rule
611.
603.2
Failure of any elected FYSA officer or member of the BOD to comply with or properly administer the
bylaws and rules of FYSA, US Youth Soccer, or USSF may result in charges of misfeasance,
malfeasance, or nonfeasance as outlined in FYSA Rule Section 505 (Discipline - Administrative
Conduct). All charges shall be filed pursuant to the provisions laid out in FYSA Rule 603.1. Upon
determination by the FYSA Review and Discipline Committee that sufficient evidence exists to proceed
with a formal hearing, the FYSA President shall empanel a hearing panel of not less than three (3) nonBoard members with the President being the facilitator of the hearing. In the event that charges are
brought against the President of FYSA, the FYSA Secretary shall empanel the hearing panel and will
serve as facilitator of the hearing. Any decision resulting from the hearing may be appealed to the FYSA
Protest and Appeals Committee.
603.3
Filing a charge(s) guarantees any Affiliate or its members the right to a hearing, subject to Review and
Discipline’s determination.
604.
PROTEST
604.1
Filing a protest guarantees any Affiliate or its members the right to a hearing. The Affiliate must follow
the entry levels described, beginning at the lowest appropriate level. No level can be skipped if the
Affiliate wishes to continue the protest process.
604.2
Entry levels for filing a protest (In all levels, the individual shall follow the procedures below.):
1. Team/individual to the Affiliated Club.
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2. Team/Club to the Affiliated League, if applicable.
3. Team/Club/League to Protest and Appeals.
604.3
Procedures for filing a protest:
1. Entry level of protest as listed above must be followed.
2. Basis for the protest must be clear, specifically described and include all pertinent information.
3. Violated rules must be specifically referenced in writing.
4. Persons involved must be identified along with their address and phone number, including those with
information but who may not be directly involved.
5. Documentation that should be submitted includes, but is not limited to, signed and certified
statements, game reports, rosters, and/or other pertinent information.
6. Fees, as set by FYSA, shall be included. (See Fee Structure - Rule 303)
7. The time requirements for filing a protest must be within seven (7) days of the occurrence, and the
protest must be submitted in writing.
8. The Protest and Appeals Committee may prescribe standard forms for use in filing all protest and
appeals within the state.
604.4
For failure to meet requirements for filing a protest, the reviewing authority may:
1. Refuse to hear protest and return it to the person(s) filing protest.
2. Return protest to the appropriate entry level for review and reconsideration.
3. Deny protest as not having been correctly filed and/or submitted.
604.5
Tracking a Protest (These are guidelines and reasonable variations for legitimate reasons will not
invalidate the appeal.):
1. Appellant to Protest and Appeals Committee
7 days
2. P/A to Affiliate/Member
21 days
When a decision about a protest is made, the lower authority that initially made the allegations against any
FYSA member, player and/or coach shall be notified within the time lines as specified above.
605.
APPEALS
605.1
Filing an appeal guarantees any Affiliate or its members the right to appeal any decision impacting
their ability to participate in soccer or deemed to be contrary to FYSA Rules or the rules of the Affiliate
organization. (NOTE: No decision of a lower hearing authority that arises out of the application of the
rules of the competition that is made in the course of the competition, and has no consequence beyond the
competition may be appealed.)
605.2
Levels of Appeals are:
1. To the Protest and Appeals Committee of a decision reached at a lower authority.
2. As defined under FYSA Rule 606.
605.3
Procedures for filing an Appeal:
1. Level of appeal as listed previously has been followed.
2. Documentation and all pertinent information is submitted in writing including, but not limited to, the
original decision of the lower authority.
3. The appellant shall furnish to all previous parties to the decision, by certified mail or other means
where delivery can be verified, a copy of the appeal and all attachments referenced in the appeal.
4. Upon receipt of an appeal, the hearing body shall notify all parties to the action of the pending appeal
and timelines for submission of arguments and rebuttals. This notice shall be by means where
notification can be verified.
5. Time requirements are met following the protest decision.
6. Fees, as set by FYSA, shall be included. (See Fee Structure - Rule 303)
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605.4
Criteria for filing an Appeal are:
1. Basis for the appeal is clear evidence that the lower authority failed to follow established procedures
during original review.
2. Excessive disciplines and/or sanctions were imposed by the lower authority than is customarily
required for the offense.
3. Authority not within the Rules of FYSA for the alleged offense.
4. Time requirements were not met by the lower level authority.
605.5
Denial of an Appeal shall be based on:
1. Basis of the appeal is not the failure of the lower level of authority to meet the rules.
2. Member filing appeal is not the person(s) or body that originally filed the protest.
3. The status of the person(s) filing the appeal is NGS.
4. Different basis or intent, in part or wholly, of the original appeal.
5. Established rules have not been followed.
605.6
Tracking of an Appeal (These are guidelines and reasonable variations for legitimate reasons will not
invalidate the appeal.):
1. Individual/Team/affiliate/league
7 days
Back to Appellant
10 days
2. Protest and Appeals Committee
10 days
Back to Appellant
21 days
When a decision is made about an appeal, the lower authority that initially made the allegations against
any FYSA member, player and/or coach, shall be notified within the time lines as specified above.
605.7
Access to pertinent information in order for a party to file an appeal cannot be denied. Neither an
Affiliate nor FYSA shall deny access to any information that could apply to the appeal.
606.
APPEAL BEYOND FYSA
1. If jurisdiction does not vest with USSF, a decision rendered by FYSA’s Protest and Appeals
Committee may be appealed to FYSA’s BOD. All conditions as contained under FYSA Rule 605.3
must be followed for an appeal to the BOD. A fee for this appeal may be set by FYSA’s BOD.
2. Appeal of a conviction of referee assault shall vest immediately with the USSF Appeal Committee.
3. As otherwise described in USSF Bylaws 702 and/or 705.
607
LITIGATION
607.1
Seeking the aid of the courts may not be pursued before exhausting all available remedies within the
established channels of organized soccer including but not limited to FYSA and US Youth Soccer, or
USSF as may be applicable.
607.2 Should an Affiliate or a member of an Affiliate cause FYSA to become involved in litigation as a
defendant, either by the Affiliate or its members invoking the court action against FYSA or by rendering a
decision contrary to the FYSA Rules that then causes FYSA to be also named in a suit, or any court action
causing FYSA to act contrary to its' Articles of Incorporation, Bylaws, Rules and Regulations, shall result
in the Affiliate/member being subject to suspension and fines.
607.2.1 The Affiliate/member shall be liable for any and all costs to FYSA to include, but not be limited to, the
following:
a. Court costs and attorney fees.
b. Reasonable compensation for time spent by FYSA officials and/or employees in responding to and
defending against allegations in the action including response to discovery and court appearances.
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c. Travel, per diem expenses, and expenses for copying, reproducing or meeting requirements for the
submission of documents.
d. Preparation expenses for calling meetings of the BOD, EC and/or Committees if necessitated by
the action.
e. Any and all other expenses incurred by FYSA as a result of such action.
607.2.2
Invoking the use of the court system prior to the exhaustion of all appeals within FYSA and/or USSF
shall result in immediate suspension from all FYSA sanctioned events for the party invoking legal action
and shall result in any appeal process(s) remaining within FYSA being halted, until such time as the
litigation is resolved.
608
REQUEST FOR INTERVENTION
608.1
Request for intervention may come from any Affiliate or Affiliate member in good standing and must
follow the criteria established for this process. The EC shall exercise the right and authority to cause
review and response to any request for intervention.
608.2
Procedures for Requesting Intervention are:
1. Basis for requesting intervention shall be upon documentation that a person(s) has been denied due
process; a timely, fair or impartial hearing; has been denied the opportunity to respond to charges; or
involves the action or failure to act by FYSA or the Affiliate.
2. Filing a request shall be directly to the Secretary of FYSA who shall present the request to the EC for
direction.
3. Circumvention of the protest and appeal process cannot be the object of requesting intervention.
608.3
EC options are:
1. Refer to the Review and Discipline Committee if the EC feels that a valid and documented issue has
been raised. The Review and Discipline Committee findings shall be submitted in writing to the
persons(s) requesting intervention.
2. Deny request and take no action if the Committee determines a valid issue has not been raised or
properly documented.
3. Refer to Protest and/or Appeal level deemed more appropriate to the issue.
608.4
Any expense incurred by FYSA will be assessed to the requesting party. FYSA may require a bond be
posted equal to the estimated cost.
609
INTERVENTION
609.1
Intervention, upon request of an Officer of FYSA, into an Affiliate's organization, administration, or
actions pertaining to protest, appeals and/or discipline is within FYSA's authority and right to intervene.
609.2
Procedures for Intervention are:
1. Review and Discipline Committee shall, upon notification by an Officer, review the rule infraction(s),
determine if an infraction exists, and shall set discipline if determined infraction has occurred.
2. RVP shall take appropriate action as determined by the Review and Discipline Committee, providing
due process has not been circumvented or denied.
610.
GRIEVANCE BY AN AFFILIATE MEMBER OF FYSA
1. A written charging letter must be submitted by, signed or endorsed by the agent of record of the
charging affiliate. This charging document shall be filed with the Secretary of FYSA. A copy of the
complaint must also be sent, by registered, return receipt mail or some other service where service can
be verified, to the charged affiliate. The complaint must contain the following:
a. the names and addresses of the parties involved,
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2.
3.
4.
5.
6.
7.
b. the alleged grounds or rules that have been violated,
c. all supporting evidence or documents forming the basis of the complaint, and
d. the relief sought.
The complaint must be accompanied by the required fee as may be set by FYSA’s BOD.
An answer to the complaint shall be filed by the charged affiliate with the Secretary of FYSA, with a
copy to the all parties, by certified mail or other means where service can be verified, within thirty
(30) days after receipt of the complaint. Failure to file a response within the requisite time period
shall serve as a default, except upon showing of good cause.
The complaint and answer shall be referred to the EC of FYSA for a hearing on the merits of the
complaint. This hearing shall be held at the direction of the President of FYSA within sixty (60) days
of the filing of the complaint. If the President believes it will best serve the interest of expeditious
consideration of the complaint, the President may, with approval of the EC, appoint a panel of not less
than three (3) members of the EC to hear evidence on the complaint. This panel will then submit its
recommendations to the full EC for approval.
Based on the nature of the complaint, the EC may adjust the above time lines.
Any required hearing shall comply with Rule Section 611.
There shall be no right of appeal to any other FYSA body from a determination of the EC under this
procedure.
611.
HEARING PROCEDURES
611.1
Hearings shall be held at the lowest or entry level when the disciplining body wants to levy
more than the minimum discipline, when there is confusion as to who participated and/or to
what degree in a serious incident, to determine responsibility for Administrative misconduct, or
otherwise required for protest and/or appeal. Refer to FYSA Rule 611.3 for the proper procedure on
conducting a hearing. Incorrect hearing procedures shall be cause for protest or appeal.
611.2
Informal hearings shall be held in cases of minor infractions that may involve one or only a few
individuals. These hearings must be held at the entry level as described under Rule Section 604.
However, notification, documentation and submission of evidence to the FYSA State Office as described
under Formal Hearings (see next section) should be followed as closely as reasonably possible.
(NOTE: Referee judgment calls are not subject to appeal.)
611.3
Formal Hearings shall be held in cases of major infractions and/or when it is not clear who is liable for
discipline/suspension/sanction unless witness testimony is taken. The procedure is as follows:
1. Shall provide to the accused written notice (charging document) to the accused of the specific charges
or alleged violations and the possible consequences if the charges are found to be true.
2. It shall be the sole responsibility of the requesting party to notify all persons who are requested to
give testimony by first class or priority mail, Federal Express, UPS, fax with confirmation of receipt,
or e-mail with confirmation of receipt. Such notice shall be retained as part of the record of the
hearing.
3. Notice shall be sent at least seven (7) days in advance of the hearing as to date, time and place of the
hearing to both the prosecution and defense.
4. Schedule the hearing as conveniently as possible to all participants.
5. The accused shall have the right to be assisted in the presentation of his/her case at the hearing.
6. The accused shall have the right to call witnesses and present oral and written evidence and
arguments in support of his/her defense.
7. The accused shall have the right to confront witnesses, including the right to be provided with the
identity of witnesses who will be giving testimony not less than seven (7) calendar days in advance of
the hearing.
8. Select a hearing board of not less than three (3) pertinent representatives who are not familiar with the
incident being heard. (NOTE: In the case of referee assault, the hearing panel shall be comprised of
not less than five (5) members.)
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9. The accused shall have the right, at his expense, to have a record of the proceedings made.
10. Document the proceedings and obtain copies of all documents supplied by anyone requested to be
present or generated at the time the incident occurred.
11. Provide equal time for all sides and sufficient time to hear all sides.
12. Deliberate in private after the hearing. Reach a decision solely on the evidence of record (the
evidence and testimony introduced at the hearing). A written decision letter must then be produced to
include the reasons for the decision, the specific findings of the panel, a description of the charges, the
factual conclusions made by the panel that led to its decision, the specific discipline imposed (if any),
and the scope of any discipline.
13. Notify those being disciplined and/or recommended for further action of the decision by certified
mail, return receipt requested, within ten (10) days of reaching the decision.
14. Include in the decision letter the next level of appeal, the procedure for filing that appeal, and costs
associated with the appeal.
15. Provide a copy of the decision and all hearing documentation to the FYSA State Office.
16. Referee judgment or discretion calls cannot be heard by any disciplinary body.
611.4
It is the responsibility of the highest (last) hearing authority to notify the FYSA State Office in writing of
any person(s) affiliated with FYSA who is suspended from participating in any FYSA activities for more
than sixty (60) days or six (6) games.
700.
BUDGET AND EXPENSES
701.
GENERAL PROVISIONS
701.1
Budgets and expenses shall be established annually for Officers, Directors and Committees, as necessary
for the operation of their offices.
701.2
An annual review by a certified public accountant shall be authorized by the Budget Committee of all
FYSA funds, which may be a full audit or some lesser accounting procedure.
701.3
Accountability and fiscal responsibility shall be demonstrated by FYSA in the use of all funds under its
authority and to assure that adequate resources are available to attain its goals to promote, support and
educate for the advancement of youth soccer. All persons with budgetary authority shall be accountable
for the expenditures of funds budgeted to their office or program.
701.4
Levels of Funding shall include but not be limited to:
1. Conduct of Business:
a) Telephone
b) Office supplies c) Postage d) Copying e) Fax services
2. Travel:
a) In District or Region
b) Out of District or Region
c) Out of State
3. Per Diem:
a) In District or Region
b) Out of District or Region
c) Out of State
4. Travel Outside of the Continental United States as per review and recommendation of the Budget
Committee and approval of the EC.
701.5
Request for funding shall be submitted to the Budget Committee for review, modification, and
approval or denial. The Committee will develop the budget in each category and submit it to the EC for
review, comment, adjustment, modification, increase, reduction or denial of the request in whole or part.
The request shall be returned to the Budget Committee for incorporation into the annual budget.
701.6
Final approval of requests for funding shall lie with the Board of Directors subject to their review
and action, except as overruled by the Affiliate membership at the AGM by a two-thirds (2/3)-majority
vote.
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701.7
Adjustments, amendments, reductions, additions and/or deletions shall be submitted to the
Budget Committee for review and recommendation and forwarded to the EC for action. Upon
approval by the EC, the Budget Committee shall revise the annual budget and submit to the BOD.
701.8
Special modifications may be made to identified budget items in the amount of Five
Hundred Dollars ($500.00) or five (5) percent, whichever is less, either by the President or
Chairman of the Budget Committee. Such modifications shall be submitted to the Executive
Committee as part of the Treasurer's Report at their next meeting.
701.9
Review or expenditures as budgeted by Officers, Directors, Staff, etc. is within the authority of the
Budget Committee. It is the responsibility of the Officers, Directors, Staff, etc., to maintain full
documentation of their expenditures. Failure to provide the documentation will constitute grounds for
disciplinary action by the Executive Committee or Board of Directors.
701.10 Yearly documented reports shall be submitted by anyone required to submit a budget on expenditures,
prior to the end of the budget year, a date as set by the Treasurer, to the Budget Committee. Unobligated
funds shall be returned to the General Fund in such form as directed by the Treasurer.
702.
BUDGET PROCEDURES
702.1
Submitting a budget shall be required of all Officers, Directors, Administrative Staff, Committee
Chairpersons, consultants and any other persons directed by FYSA to perform duties that may require
expenditures for the performance of those duties.
702.2
President, Secretary, Treasurer shall submit request for funding for cost that may be incurred in the
performance of their duties to the Budget Committee, annually.
702.3
Registrar, Region Vice-Presidents, Vice-President of Recreation and Competition shall submit request for
funding for costs that may be incurred in the performance of their duties for approval by the EC prior to
submission to the Budget Committee.
702.4
DCs shall submit requests for funding for costs that may be incurred in the performance of their duties to
their RVP, for review and comment prior to submission to the Budget Committee.
702.5
Administrative Staff shall submit an annual budget request separate and apart from any budget requested
for the day-to-day operation of the Administrative Office to the Budget Committee.
702.6
Standing Committee Chairperson shall submit request for costs that may be incurred in the
performance of their Committee to the Budget Committee.
702.7
Special Committees, Consultants and Special Project Coordinators shall request funding from the Budget
Committee as deemed necessary. Initial authorization by the EC shall not exceed $1000.00 dollars. If
additional funds are needed the Budget Committee must review and submit for approval by the EC.
800.
ACCIDENTAL MEDICAL AND LIABILITY INSURANCE
801.
ACCIDENTAL MEDICAL COVERAGE
801.1
Excess Participant Accident coverage is maintained by FYSA; offering coverage to include affiliates,
registered players, registered coaches/volunteers, participating in FYSA sanctioned activities at the team,
club, league and State levels including FYSA sanctioned tournaments and Cups.
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801.2
Coverage is available to all affiliated members who have been properly registered as per Rules and
Regulations. For youth players who also participate in the Florida State Soccer Association, players are
not covered during FSSA competitions and/or activities.
801.3
Policy term shall be June 1 through May 31 annually.
801.4
Notice of claim and initial treatment shall be given by claimant within ninety (90) days of the injury.
802.
LIABILITY COVERAGE
802.1
Comprehensive general liability coverage both for the State Association and Affiliates shall be
maintained.
802.2
The named insured for the State Association coverage shall include its representatives, Officers,
Directors, volunteers and staff as established by the BOD.
802.3
Affiliate coverage includes Affiliate Officers, Directors, volunteers, players, coaches, assistant coaches,
referees and spectators.
802.4
Policy term shall be from September1 through August 31, annually unless changed by FYSA’s BOD. The
policy may have a deductible for claims arising from spectators and for property damage.
Note: Such provisions are subject to change on notice of the carrier.
802.5
Directors and Officers Liability: A separate Directors and officers liability policy, including Employment
Practices Liability shall be maintained for FSYA BOD and its Affiliates.
802.6
Claim Procedures (Liability): Affiliates are to immediately notify the President of FYSA of any claims
alleging negligent actions resulting in Bodily Injury or Property Damage.
803.
GENERAL PROVISIONS
803.1
Public liability or the medical insurance contract shall not be amended or otherwise altered by the overall
direction and information contained herein. The wording of the policy constitutes the only agreement and
provision of coverage between the insured and the insurance companies.
803.2
Out of State travel requires approved State travel permits and roster on file at the State Office
for the insurance to be valid outside of the State.
803.3
Additional Insured coverage can be supplied to owners or operators of game and practice facilities
if they require proof of insurance or additional named insured certificates. This
service shall be provided for a fee in the amount listed in Fees/Fines Structure (302).
804.
CLAIM PROCEDURE (Participant Accident)
804.1
Initial contact to report an injury and to obtain the necessary notification and claim forms shall be with the
club registrar or agent of record. Accidental claim forms must be obtained and completed. Claimant shall
follow instructions for correctly completing the form.
804.2
Claims may be denied if the below listed procedures are not followed and in no case shall a claim be paid
if the participant is not properly affiliated or registered to FYSA.
804.3
Primary carrier benefits must be depleted before FYSA coverage can be paid through these policies.
Claimant shall be advised and notified that the coverage is secondary and subject to a deductible chosen
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by the FYSA BOD if the claimant has no other insurance. This shall be acknowledged on the FYSA
forms.
804.4
Processing of claims must be through the State Office.
900.
TOURNAMENT AND TRAVEL
901.
GENERAL PROVISIONS
Tournament oversight shall be within the authority of FYSA and the Tournament and Travel Committee.
Initial approvals shall be under the direction of the FYSA Tournament and Travel Committee. The
Committee reserves the right of final approval over all tournament and travel applications. State approved
applications requiring additional approvals shall be submitted to US Youth Soccer and/or USSF for final
approval. Denial by either organization shall negate state approval.
The following forms are required to be used by the tournaments sanctioned by FYSA. Modifications to
the game report and supplemental form as to the addition of tournament logos and sponsors is acceptable.
Context of forms cannot be changed.
A. Official FYSA or USSF Game Report
B. Official FYSA or USSF Supplemental Report
C. Official USSF Game Report and Supplemental Report to be used for referee abuse and assault cases.
Failure to use the forms listed in A, B and C above will result in a fine to the tournament of $100.00 per
incorrect form used. This change will be effective as of January 1, 2010.
902.
TOURNAMENT REQUIREMENTS
A sanctioned tournament is any tournament having official approval from FYSA, other US Youth
Soccer members, USSF and/or FIFA (international federation). All sanctioned tournaments will require
that teams and coaches present the following:
1. Picture identification cards for players and coaches issued by the team’s Federation Organization
Member.
2. Official Event Roster approved by the team’s Federation Organization Member.
3. Official Guest Player Form(s) approved by the team’s Federation Organization Member.
4. Official Permission to Travel Form(s), if applicable, approved by the team’s Federation Organization
Member.
902.1
Application to host a tournament is required if the Affiliate invites teams from outside their region.
Applications must be submitted including the following:
US Youth Soccer Application to Host form, properly completed and signed by the affiliates agent of
record.
US Youth Soccer Tournament Hosting Agreement, properly completed
Appropriate fees. See Fees/Fines Structure FYSA Rule 905.
All required tournament fees and late charges shall be non-refundable.
FYSA club responsibility form
If foreign teams are invited or accepted, all requirements of 904.4 must additionally be complied with.
A copy of the rules for the Tournament
Affiliates or associated affiliates who have previously held within the last twelve (12) months a
tournament without sanctions or fines shall have the bond requirement waived until such time as a
sanction or fine is imposed. The bond requirement shall then be reinstated.
Failure to comply may subject the affiliate to fines as outlined under section 905
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902.2
Tournament Hosting Application Deadlines are:
1. Within Region: received thirty (30) days prior to tournament by the State Office.
2. Within State: received sixty (60) days prior to tournament by the State Office.
3. Outside the State: received ninety (90) days prior to tournament by the State Office
4. Any request for modifications to approved tournament rules less than thirty (30) prior to the event
will require an additional fee of 250.00.
5. Late fees may be assessed to cover additional cost to FYSA. The minimum late fee shall be 100.00.
902.3
The State Office shall process the application to the required State, Regional or National authority.
Tournament acceptances and/or invitations may not be issued until all official approvals have been
granted and notification of such has been received by the hosting affiliate. The State office shall notify
the DC of the hosting affiliate as to the receipt and final approval of the application.
902.4
All FYSA Sanctioned Tournaments will have a currently certified referee assignor, responsible for all
referee assignments. This will include but not limited to the following: All Sanctioned Tournaments, any
and all State Cup Games, all levels of Regional Cup Games, Presidents Cup, DC Cup(s), Kohl’s
American Cup, Division II Cup, and ODP games.
902.5 All Tournaments are encourages to have a coaches’ meeting prior to the beginning of competition to
discuss schedule changes and local tournament rules.
902.6
International teams attending tournaments must supply, at credentials check-in, their National Federation
permission to attend the tournament and/or other tournaments within the U.S. and proof of medical
insurance coverage (refer to manual for procedures concerning medical coverage or the lack thereof).
Passports are acceptable proof of age since most National Federations do not issue permanent player
passes.
902.7
For all tournaments and games involving international teams (teams from outside the United States), the
rules for the tournament or games must comply with the following substitution requirements: For
matches involving players under 16 years of age, the number of substitutions allowed is as provided by
the rules of the tournament or game. For all other matches, the number of substitutions is as agreed to
prior to the match and the referee is informed prior to the match of that number. The number agreed to
can be as provided in the rules of the tournament or game.
902.8
It shall be the policy of FYSA that any tournament must disclose with the application and invitation
any and all requirements that must be met upon acceptance of the team by the tournament.
This will include will but not be limited to the following:
1. Any player fees not included in the application fee,
2. Any requirements as to mandatory travel arrangements that must be arranged through the tournament,
3. Any requirements as to mandatory hotels in which teams must arrange lodging, and.
4. Any other requirements, such as parking fees, etc., that the hosting organization plans to impose at the
tournament.
Violation of the above may result in the revocation of the approval by FYSA of the Tournament.
902.9
No Tournament shall advertise in any fashion its tournament as approved, prior to receiving final
approvals from FYSA, Regional, and National authorities as may be required, unless the wording
“Pending Approval” is included. (Note---This wording must be of the same type and size as the
predominate type in the advertisement.)
902.10 Any team that will not be permitted to play in the contracted age group shall have the option to
withdraw and receive a full refund of all entry fees. All tournaments shall notify any participant
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not less than fifteen (15) days prior to the beginning of the tournament if any age group advertised
will not be offered.
902.11
Tournaments may only accept FYSA’s official Guest Player Form(s) per FYSA Rule 208 for players
participating as guest players with FYSA and/or US Youth Soccer teams. No other forms are valid for
guest player permission for FYSA sanctioned events. Organizations and Associations other than FYSA
will provide their own guest player form or requirements for teams participating. No player will be
granted permission to participate with a non-US Youth Soccer team utilizing his/her FYSA pass.
Failure to use the official FYSA Guest Player Form(s) will result in a fine to the tournament of $100.00
per team that does not have the proper documentation.
902.12
Tournaments are required to accept only the official FYSA computer-generated Event Roster for FYSA
teams participating in the tournament. If the team participating has guest players, the properly executed
FYSA Guest Player Form(s) must be attached to the roster. Organizations and Associations other than
FYSA will produce their own roster forms per their rules and requirements. Failure to obtain and use
the official FYSA computer-generated Event Roster for FYSA events will result in a fine to the
tournament of $100.00 per team for each incorrect roster.
902.13 TOURNAMENT REFUND POLICY
Any tournament that fails to return/refund an entry fee per the time lines listed below will be subject to an
assessment fine not to exceed ten (10) times the original entry fee. Any report of violation of the above
will be referred to the Tournament and Travel Committee. Failure to pay the assessed fine could result in
the hosting affiliate/associate affiliate being placed in NGS with FYSA. Future approval requests to host
tournaments by the affiliate/associate affiliate could also be denied.
Tournament entry fee returns/refunds as follows:
A. Within five (5) days after notification that the team is not accepted by their application.
B. Within five (5) days upon cancellation of the tournament.
C. Within ten (10) days of withdrawal request of the application by a team prior to acceptance of that
application by the tournament.
902.14 The Hosting Affiliate is responsible to ensure that all required post tournament reports are timely and
properly filed. All reports must be typed, computer generated or submitted online. (No handwritten
reports will be accepted.)
1. Tournament red card summary report along with copies of the game and supplemental referee reports
must be faxed, e-mailed or submitted online to the FYSA office within seventy-two (72) hours after
completion of the event, inclusive of weekends. If the red card summary report is submitted online,
then the game and supplemental referee reports must be faxed or emailed separately with a copy of
the red card report. The report must be filed even if there are no red cards issued.
2. The post tournament report must be filed within fifteen (15) calendar days of completion of the event
via fax, email or online submission. Said report is to include a statement from the tournament referee
assignor explaining whether or not each tournament game was staffed by the appropriate number of
certified referees based on the requirements per age category. If not, then the assignor is to identify
now many games were not completely staffed and a reason for the lack of certified referees, if
available. The tournament may be fined a per game fee for each game not fully staffed as defined
under FYSA Rule 905.1.
3. All original game reports and team rosters must be maintained by the hosting organization for a
period of not less than ninety (90) calendar days.
902.15 All fees and approved by the BOD are defined in FYSA Rules Section 905.
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903.
TRAVEL REQUIREMENTS
903.1 Travel requirements shall be established for affiliated teams that wish to compete in tournaments or other
competitions outside their club/league, within their FYSA region, within the State of Florida, within US
Youth Soccer Region III (“Region III”), outside of Region III but within the United States, or outside the
United States (foreign travel). The necessary forms may be obtained from the club registrar and furnished
to FYSA together with additional information and/or fees required per Rule 903.3, 903.4 and 903.5.
Permission to travel shall be granted by FYSA for only those events sanctioned by US Youth Soccer or
other National State Associations as defined by USSF.
903.2
Travel within the State of Florida requires no special application or approval.
903.3
Travel outside the State of Florida but within Region III shall require the following. Except for normal
league play, notification must be sent for each event:
1. Copy of Region III Interstate Travel Notice form.
2. Copy of approved tournament application, hosting agreement, league information.
3. FYSA computer-generated roster with properly executed guest form(s) attached.
4. Appropriate fees, as required.
903.4
Travel outside of Region III but within the U.S. shall require the following submitted to FYSA:
1. US Youth Soccer Application to Travel form, properly completed and signed by the affiliate’s agent
of record.
2. Copy of approved tournament application.
4. Affiliate letter signed by the "agent of record" granting permission for travel and accepting
responsibility for the team’s conduct while traveling.
5. Appropriate fees, as required.
903.5
Travel to foreign countries shall require the following submitted to FYSA:
1. For travel outside the United States, approval is required by and therefore must be obtained from
USSF. Denial by USSF shall negate State approval. Approval shall be granted only for properly
sanctioned events.
2. US Youth Soccer Application to Travel and USSF travel forms properly completed and signed by the
affiliate’s agent of record.
3. Copy of approved documentation from the hosting National Federation and pertinent information
regarding the proposed matches.
5. Appropriate fees. See Fees/Fines Structure.
6. Notice of approval from USSF will be sent to the National Federation of the Country to which the
team is traveling, to FYSA and to the traveling team.
903.6
While traveling outside of the State of Florida either nationally or internationally, all teams or
players/coaches/volunteers must carry with them the following:
1. US Youth Soccer Player/Coach Pass for each player, guest player and team official listed on the roster
and traveling with the team.
2. US Youth Soccer Application to Travel, officially approved if applicable.
4. Notarized medical releases forms, signed by parent/guardian authorizing emergency medical care (for
all players under the age of 18).
903.7
Travel Application deadlines are:
1. Outside State and within Region III: Not less than 24 hours.
2. Outside Region III but within the United States: Thirty (30) days prior to tournament or match.
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Fifteen (15) to twenty (20) days, a late fee shall be assessed. Less than fifteen (15) days, travel may
be denied and application not accepted by the Tournament and Travel Committee.
3. Internationally: Ninety (90) days prior to tournament or match. Forty (40) to eighty-nine (89) days, a
late fee shall be assessed. Less than forty (40) days, travel may be denied and application not
accepted by the Tournament and Travel Committee.
904.
HOSTING TEAMS FOR EXHIBITION GAMES
904.1
Hosting teams either from outside the Region, outside the State, foreign, Senior, amateur or professional,
for exhibition or games, may only be done following special guidelines as required by FYSA and USSF.
904.2
Hosting Teams:
1. Hosting teams from within Florida but outside the team’s home region shall require notification of
the hosting team’s DC not less than 24 hours prior to the match.
2. Hosting teams from outside the State shall require using US Youth Soccer player passes and a roster
verified by the National State Association of the traveling team being submitted to the DC.
3. Hosting teams from outside Florida but within Region III shall require notification of FYSA by fax or
e-mail not less than 24 hours prior to the match. FYSA shall notify the appropriate DC. It shall be
the responsibility of the hosting affiliate to ensure that the proper level of referees is assigned to the
match.
4. Hosting teams from outside Region III (within the United States) shall require the following:
a. US Youth Soccer Application to Host form properly completed and signed by the hosting
affiliate’s agent of record.
b. Approval by FYSA and payment of the appropriate fee.
c. Club responsibility form on file with FYSA.
d. A copy of the Tournament Rules.
e. Appropriate fees as may be required.
f. The hosting affiliate must notify the Area Director of Assignors to ensure that the proper level of
game officials is assigned to any match.
5. Hosting foreign teams shall require the hosting team to use a FYSA verified rosters or computer
generated roster, an FYSA or US Youth Soccer player pass and passports for visiting teams, and
submitting the following to FYSA. (Note--Once Passports are verified a temporary roster may be
generated)
a. US Youth Soccer Application to Host a tournament or games form properly completed and signed
by affiliate’s agent of record approved by FYSA.
b. USSF application to host foreign teams properly completed and approved by USSF.
c. USSF hosting agreement properly completed and signed by the affiliate’s agent of record
approved by FYSA and USSF.
d. Club responsibility form on file with FYSA.
e. Copy of the rules of the competition for any variation from FIFA School Boy Rules.
f. Signed copy of Ted Stevens Olympic and Amateur Sports Act.
g. Appropriate fees as may be required.
904.3
International teams invited to play exhibition games must supply, before the games are played, to the DC,
Federation documentation permitting the teams to travel within the U.S. and proof of medical insurance.
904.4
Youth teams may be permitted to compete against non-FYSA and/or US Youth Soccer teams subject to
conditions as outlined below:
1. Teams not affiliated with USSF (e.g., high school teams, college teams, etc.):
a. A request must be submitted to the FYSA office in writing and be accompanied with an official
FYSA roster listing all players that will compete. Permission must be requested for each event.
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b. The FYSA office will grant permission in writing, upon verification of the roster and as to proof
of the proper assignment of game officials (game officials will be assigned at a level appropriate
for the highest level team competing).
c. The team requesting permission to play a non-affiliated team must provided written verification
to the FYSA office prior to FYSA granting approval that the non-affiliated team has permission
to play and is covered by insurance from the non-affiliate's sanctioning body.
d. All paper work must be to the FYSA office not less than seven (7) calendar days prior to the
match or FYSA may deny permission.
e. Failure to obtain permission may result in the team's administrative staff (coach, team manager,
etc.) being suspended from all FYSA sanctioned events for at least thirty (30) calendar days.
2. Teams under direct sponsorship of USSF (e.g., National teams, academy teams, etc.):
a. A request must be submitted to the FYSA office in writing and be accompanied by an official
FYSA roster listing all players that will compete. Permission must be requested for each event.
b. The FYSA office will grant permission in writing, upon verification of the roster and shall notify
FSR of the event and request assistance with the proper assignment of game officials from the
DRA, ARA or SYRA.
c. The team requesting permission to play a team under the direct sponsorship and supervision of
USSF must provided written verification to the FYSA office prior to FYSA granting approval that
the USSF team has permission to play said game(s).
d. All paper work must be to the FYSA office not less than seven (7) calendar days prior to the
match or FYSA may deny permission.
e. Failure to obtain permission may result in the team's administrative staff (coach, team manager,
etc.) being suspended from all FYSA sanctioned events for at least thirty (30) calendar days.
3. Teams from other USSF affiliated organizations (e.g., US Club Soccer, USL, Y League, etc.):
a. FYSA registered teams shall be permitted to compete against team from other USSF affiliated
organizations, provided the competition is officiated by USSF registered referees and/or game
officials and the other team is covered by insurance from their sanctioning organization.
b. All FYSA benefits of membership shall be extended to FYSA players and coaches participating
in such events.
c. Failure to abide by the terms of this subsection shall negate any insurance claims arising from the
competition.
d. The FYSA registered team shall retain a copy of both official team rosters and submit the
documentation upon request by FYSA staff/officials.
e. This subsection shall not be construed to permit teams not affiliated with FYSA or US Youth
Soccer to participate in leagues designated as competitive or non-US Youth Soccer sanctioned
tournaments.
904.5
Hosting team’s application deadlines are:
1. Within Region III shall require notification of not less than 24 hours.
2. Outside State but within U.S. - thirty (30) days prior to match. Fifteen (15) to twenty-nine (29) days
prior to match, a late fee shall be assessed. Less than fifteen (15) days, hosting may be denied and
application not accepted by FYSA.
3. Internationally - ninety (90) days prior to match. Twenty (20) to eighty-nine (89) days prior to match,
late fees shall be assessed. Less than twenty (20) days, hosting will be denied and application not
accepted by the DC or FYSA.
905.
TOURNAMENT AND TRAVEL FEE SECTION
Tournament hosting Application Fee
Within home region
Within the State of Florida
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$50.00
$150.00
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Within the United States
Any Foreign Teams
Tournament Bond as may be required
$150.00
$250.00
$2,500.00
Tournament Hosting late fees (Teams outside of Florida)
90-150 days
$100.00
60-90 days
$200.00
30-60 days
$500.00
less than 30
$1,000.00
Teams only from Florida less than 30 days
$100.00
Amendments to Applications:
Tournament
Less than thirty (30) days before the event
$100.00
$250.00
Tournament Web Advertising:
Enhanced website advertisement
Enhanced advertisement with logo
Additional tournament listing done at same time
$125.00
$175.00
$25.00/listing
Application to travel:
Out of State within the United States other than Region III
More than 30 days
15-29 days
Less than 15 days
Within Region III less than 30 Days
$10.00
$35.00
$100.00
$20.00
Foreign Travel
More than 60 days
59-30 days
less than 30 days
$75.00
$150.00
$250.00
Game Hosting Fees/game
(Fees listed are per game involving the visiting team)
Teams, registered with US Youth Soccer, from within US Youth Soccer Region III,
there shall be no fee with proper notification.
Teams, registered with US Youth Soccer, from within the U.S. but outside Region III:
30 or more days prior to event
$10.00/game
Less than 30 days prior to event
$25.00/game
Foreign Teams:
More than 90 days prior to event
$50.00/game
89-30 days prior to event
$100.00/game
Less than 30 days prior to event
$125.00/game
Tournament and Travel fines:
Failure to timely file or file red card reports
Failure to timely file or file post tournament reports
Failure to staff games with required number of certified referees
Failure to follow FYSA min red card sanctions
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$250.00
$500.00
The higher of $25.00
per game or the referee
game fee for the
unstaffed position(s)
$1,000.00
Failure to follow posted tournament rules
Failure to follow refund policy
Failure to maintain games report/rosters for 90 days
$1,000.00
10 times entry fee
$1,000.00
Hosting a tournament without proper permission:
Teams from within Florida
Teams from outside Florida within the USA
Any Foreign Teams
$500.00
$1,500.00
$2,500.00
Hosting or playing against teams without permission
Failure to properly notify FYSA for teams within Region III
Out of Florida within United States
Any Foreign Team
$100.00
$1,500.00
$2,500.00
Traveling without Permission
Out of Region within State of Florida
Out of Florida within the United States
Foreign Travel
$500.00
$1,500.00
$2,500.00
1000.
OLYMPIC DEVELOPMENT PROGRAM
1001.
GENERAL PROVISIONS
1001.1 The main goal of the Florida Youth Soccer Association Olympic Development Program is to identify
players for our men’s and women’s Youth National Teams. This selection process takes place through
state, regional and national trials.
1001.2 Technical assistance in the form of a program description shall be published. The program description
shall provide the procedures for participating in the Olympic Development Program, current fee schedule,
time requirements, and any other directions necessary for participation in the program.
1001.3 The Director of Coaching and Player Development, in coordination with the Olympic Development
Program Committee shall have oversight of the program and be responsible for developing the format,
holding the trials and selecting the coaches for the program.
1001.3.1 An active club/league coach shall not coach, assist and/or advise in ODP in the same age group
and gender in which they currently coach.
1001.4 Fees shall be required in order to finance the program which shall be in addition to the required
registration fees for FYSA. Selected player may also be responsible for travel fees to trials,
matches, and tournament, and for room and board while traveling. It may also be necessary to
pay uniform fees if not sponsored.
1001.5 Trialist and selected player conduct shall be in keeping with the principles of good sportsmanship,
and players shall commit no acts which may discredit themselves or FYSA.
1001.6 The program format requires the following:
1. A player may be identified in age group trials that are set up throughout the state or through the FYSA
scouting program.
2. The number of players selected at the Region level shall be unlimited. The State pool in each age
group will depend on the player pool. The number of teams identified will be determined by the size
of the player pool.
3. Player registration with FYSA is required.
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4. Pre-Registration for a trial is required for all players.
5. Advancing to State trials requires selection from the Regional trials, scouted by FYSA scouting
program or previously identified to Region III Pool or National Pool unless granted exception from
the Olympic Development Program Committee (see Rule 1001.7).
6. Required forms must be submitted by players to the State Office to advance to State level.
7. Expenses for travel, room, and food shall be incurred by the selected player unless specifically
provided for by FYSA.
8. U.S. Citizenship is not a requirement to participate in ODP at the State level.
1001.7 Exceptions to trial participation shall be made for justifiable cause such as illness or other extenuating
circumstances. A player requesting an exception shall submit a written request to attend State Trials with
the proper documentation.
1001.8 Age groups are determined by the International age cutoff dates which change periodically and may not
coincide with the US Youth Soccer cutoff dates. It is recommended that players enter in their age group
and not in a higher group.
2000.
COACHING DEVELOPMENT
2001.
GENERAL PROVISIONS
2001.1 State level coaching development is designed to provide instruction in soccer coaching for any
individual regardless of coaching or playing background. The philosophy is to expose the beginner or
novice to coaching and teaching methods which are economical and efficient. This is achieved by the
development of State level coaching courses.
2001.2 Procedures for hosting courses shall be published and posted on the FYSA website. The procedures shall
provide the process for scheduling courses, course curriculum, current fee schedule, time requirements
and any other directions necessary for obtaining a State-level coaching license. The hosting procedures
shall be binding on all affiliates and/or participants.
2001.3 Program administration shall be overseen by the Vice President of Player and Coaching Development.
The Director of Coaching and Player Development will be responsible for all correspondence between
the Affiliate requesting the course and the State Office. He/she will assign Staff Coaches, insure proper
forms are completed and submit necessary documents for coach's fees to be paid.
2001.4 State coaching courses will conform to curriculum developed by US Soccer Federation. Additional
courses sand clinics may be developed by FYSA to meet the needs of its membership.
2001.5 The instructional staff shall be certified and administered by the Director of Coaching and Player
Development. The staff shall be drawn from those coaches holding a National A, B, or National Youth
License. Certification as an instructor is dependent upon the instructor's attending staff training sessions
and demonstrating an ability to teach.
2001.6 National licensed coaches may instruct State levels as follows; however, exceptions may be made by
permission of the Director of Coaching and Player Development:
1. A D, E or F Courses
2. B D, E or F Courses
3. C E or F Courses
4. National Youth License and C (or higher)
Modules
2001.7 Fees shall be charged for all four levels of licenses as specified in the Coaching Manual to support the
program and are due and payable upon application. The fee charged each participant for any particular
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course shall be the same throughout the State, thus, people in outlying Districts are not penalized with
extra travel expenses for the instructor.
3000.
OFFICERS, DIRECTORS, STAFF
3001.
OFFICERS
1. President
2. Vice President of Player/Coaching Development
3. Secretary
4. Treasurer
3002.
DIRECTORS
1. Registrar
2. Region Vice-Presidents (4)
3. Vice President of Administration and Communication
4. Vice President of Competition
5. DCs
3003.
EC
1. President
3. Secretary
4. Treasurer
5. Registrar
6. Region Vice-Presidents (4)
3004.
BOD
1. President
3. Secretary
4. Treasurer
5. Registrar
6. RVPs (4)
9. DCs (20)
10. Referee Liaison
11. Ex Officio Member(s)
3005.
ADMINISTRATIVE EMPLOYEES
3006.
STAFF
3006.1 Administrative employees and office staff shall be determined by the Personnel Committee subject to
approval by the EC as to number of positions needed for the adequate performance of the State Office.
Hiring and firing shall be recommended by the Personnel Committee and approved by the EC.
3006.2 A personnel manual shall be established by the EC in conjunction with the Personnel Committee
describing administrative employees and office staff positions, including job description, pay scale,
vacations, hiring/firing procedures and all other policies related to employment. This manual shall be
kept in the State Office. Copies shall be given to the EC.
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3007.
DUTIES/RESPONSIBILITIES OF OFFICERS/ DIRECTORS
3007.1 ADMINISTRATIVE OFFICERS:
The duties and responsibilities of the Administrative Officers, President, Vice President of
Player/Coaching Development, Secretary and Treasurer, are enumerated within the Bylaws (4.1, 4.2, 4.3,
and 4.4).
3007.2 REGISTRAR
The Registrar shall:
2. Implement all programs and services related to the registration transfer, and tracking of all players
and affiliate members
3. Provide technical assistance related to inquires regarding all aspects of registration.
4. Work with the Secretary and Credentials Committee in determining votes available to
Affiliates at the AGM.
5. Shall be an ad-hoc member (non-voting) of the Competition Committee.
6. Term of office shall be two (2) years, elected at the AGM on the odd year.
7. Chair the Registration Committee.
8. Perform specific duties as prescribed in the FYSA Rules.
3007.3 VICE PRESIDENT OF ADMINISTRATION AND COMMUNICATION
The Vice President of Administration and Communication shall:
2. The term of office shall be two (2) years, elected at the AGM on the even year
3. The Vice President of Administration shall have programmatic authority for the operation and
management of the FYSA Web Site.
4. The Vice President of Administration and Communication shall have responsibility for the
Tournament and Travel Committee and will serve on the committee, but may recommend to the
President the chair of that committee.
5. The Vice President of Administration and Communication shall have programmatic authority for the
operation and management of the Touchline Magazine, or any other publication of FYSA. Will serve
on the Touchline committee but may recommend to the President the chair of that committee.
6. The Vice President of Administration and Communication will review the recommendations of the
Tournament and Travel Committee and forward its recommendations to the EC for affirmation.
3007.4 VICE PRESIDENT OF COMPETITION
The Vice President of Competition shall:
2. Provide overall supervision of all programs and services for the development and implementation of
policy and procedures for competitive soccer.
3. The term of office shall be two (2) years, elected at the AGM, on the "odd" year.
4. The Vice President shall have programmatic authority for the operation and management of the
FYSA State Cup Program. May serve as the chair or can recommend to the President the chair of the
of the state cup committee.
5. The Vice President of shall have programmatic authority for the operation and management of the
Presidents Cup Program. Will be a member and can recommend to the President the chair of the
president's cup committee.
6. Provide technical assistance to assure uniform application and implementation of FYSA Rules
applicable to competitive programs.
7. Establish a budget to cover the operational costs to fulfill the duties of this office, including travel
8. Establish a working group to assist in the organization, management, policy and procedures
development and other tasks.
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9. Provide administrative oversight in cooperation with the Region VPs for the Premier League
(Statewide competitive teams).
10. Delegate such duties as necessary to timely completion of all tasks.
3007. 5 REFEREE LIAISON
The Referee Liaison shall:
1. Serve as a voting member of the BOD.
2. Serve as liaison between FYSA and the Florida State Referee Association (FSR). Attend meetings of
FSR where matters of mutual interest are to be discussed. Overseeing all matters pertaining to FYSA
and Referees.
3. Assist in the development of a reciprocal agreement between the two bodies.
4. The term of office shall be two (2) years, elected at the AGM, on the odd year.
5. Encourage and assist Affiliates in offering referee courses and re-certification.
6. Shall conduct or participate in hearings in conjunction with the FSR in cases of referee assault, referee
misconduct, etc. in cases where such matters reach the State entry level.
7. Shall conduct hearings as per Rules 611 in such cases where the Referee association fails to act and
then sanction or discipline if deemed necessary as per Rules 603.
8. Shall report all sanction/discipline action taken (including that of FSR) to the BOD, the State office
and referee assignors to assure that such action is carried out.
9. Shall report all action of the State/National Referee Associations affecting FYSA, to the BOD and to
any committee (Tournament, Rules, etc.) as necessary.
10. Develop a budget to cover the projected cost to fulfill the duties of this office.
11. Shall make such annual reports and/or interim reports as may be required by the BOD.
3007.6 RVP
The RVP shall:
1. Serve as a voting member of the BOD and EC.
2. Provide oversight and supervision within a geographic area, supervise the Region's DC’s and be
primarily responsible for State level Cups or tournaments conducted within their Region, as a
member of the FYSA Cup Committee.
3. RVPs must permanently reside within the Region to which they represent. In the event the RVP
moves or fails to live and resided in the Region, the EC shall immediately appoint a replacement to
serve until the next AGM where a new election will occur.
4. Instruct, train and oversee DC’s to assure their understanding application of all FYSA Rules.
5. The term of office shall be two (2) years, elected at the AGM, elected at the regional level. Regional
elections will be staggered as per FYSA Rules.
6. Establish a budget to cover the operational costs to fulfill duties of this office, including travel
7. Perform specific duties enumerated within the Rules of FYSA.
3007.7 DC
The DC shall:
1. Serve as a voting member of the BOD.
2. Provide direct representation of FYSA at the local Affiliate level.
3. DCs must permanently reside within the district to which they represent. In the event the DC moves
or fails to live and resided in the district the RVP shall immediately convene a new election to replace
the DC.
4. Provide technical assistance, administrative guidance and oversight within the District. Insure that
Club Representatives (registrars) are properly trained in the registration process.
5. The term of office shall be two (2) years, elected at the District level. District elections will be
staggered as per FYSA Rules.
6. Establish a budget to cover the operational costs to fulfill the duties of this office, including travel
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7. Perform specific duties enumerated within the FYSA Rules.
8. Appoint ADCs.
3007.8 ADC
The ADC shall:
1. Assist the DC with specific assignments in support of the DC and FYSA policies.
2. Assume office immediately upon appointment by the DC.
3. The term of office shall be for one (1) year, ending at the AGM.
3008.
BOD MEMBERS HOLDING OFFICE IN AFFILIATE ORGANIZATIONS
3008.1 BOD members cannot serve as an officer, director, or hold any office, except coach, with any soccer
Affiliate.
3008.2 (1) BOD members may serve in office until next annual meeting of the Club/League. At that time, BOD
member must step down or relinquish BOD position. In the interim, they shall not participate in any level
of discipline, protest and appeal or other action involving that Affiliate.
(2) Any FYSA BOD member who is elected to any position with any FYSA affiliate shall resign their
BOD position within fourteen (14) days of election.
3008.3 Business relationships should not exist between this Association and its Directors, the officers of the
Board, its staff or members of immediate families of any foregoing. In the instances where a business
relationship exists between any of the foregoing, (a.) the facts and circumstances of each business
relationship shall be disclosed annually to the Board: (b) the affected Director or Officer shall remove
himself from any vote or use of his authority as a Director that could further any such business
relationship.
3009.
TERMS OF OFFICE
3009.1 OFFICERS
TERM
ELECTED
1. President
Two (2) years
(Not serving more than four (4) consecutive terms)
2. Vice President of Player/Coach Development
Two (2) years
3. Secretary
Two (2) years
4. Treasurer
Two (2) years
3009.2 DIRECTORS
1. Registrar
2. VP Admin/Communication
3. V.P. Comp.
4. V.P. Region
A, C
B, D
5. D. C. 1, 3, 5, 7
2, 4, 6, 8
6. Referee Liaison
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Even Years
Odd Years
Odd Years
Even Years
TERM
ELECTED
Two (2) years
Two (2) years
Two (2) years
Odd Years
Even Years
Odd Years
Two (2) years
Two (2) years
Two (2) years
Two (2) years
Two (2) years
Odd Years
Even Years
Odd Years
Even Years
Odd Years
As of 09/28/2010
3010.
REMOVAL FROM OFFICE
3010.1 Cause for removal from office of any Officer, Director, Staff Member, Administrator, Committee
Member, or any person delegated to represent FYSA in any capacity shall include but not be
limited to the following:
1. Actions contrary to the Articles of Incorporation and Bylaws of FYSA.
2. Infractions as enumerated in Rule 505.
3. Unauthorized expenditure of funds. Authorized expenditures include only those that were approved
by the BOD as part of the annual budget or approved by special request of the EC.
4. Unauthorized travel to any meeting or functions not previously approved by the BOD as part of the
annual budget or by request to and approval from the EC, for which the traveler expects expense
reimbursement in part of full. All parties traveling to the same meeting or function other than a
Committee meeting must have prior approval to attend and be reimbursed for or otherwise have their
expenses paid by FYSA.
5. Any unauthorized disclosure of registration information is in direct violation of FYSA Bylaws.
3010.2 Unexcused absence at meetings which are continued and excessive shall be cause for removal from office
according to the following requirements and procedures.
3010.3 Administrative Officers, Vice Presidents or Registrar:
1. Two (2) consecutive BOD meetings.
2. Two (2) consecutive EC meetings.
3. By three-fourths (3/4) vote of the BOD.
4. Published agenda item fourteen (14) days in advance of the meeting at which removal will be
considered.
3010.4 Referee Liaison, Administrative Staff:
2. By three-fourths (3/4) vote of the BOD.
3. Published agenda item fourteen (14) days in advance of the meeting at which removal will be
considered.
3010.5 RVPs, DCs:
2. Two (2) consecutive Executive Meetings. (Does not include DC’s)
3. Letter sent to Region Affiliates recommending they remove according to procedure and elect a
replacement.
3011.
REPLACEMENT OF OFFICERS, ETC.
3011.1 Due to resignation, removal, death, injury, etc., any Officer, Director, Staff Member, Administrator,
Committee Members, or any person delegated to represent FYSA in any capacity shall be replaced as
soon as possible and according to the following requirements and procedures.
3011.2 President, Secretary, Treasurer shall be replaced by the appointment of the EC, within thirty (30) days of
the vacancy. Appointee shall serve until the next AGM, when an election will take place for the
remainder/new term.
3011.3 Replacing remaining positions of BOD, except Region V.P.s and DC’s as listed in Rules 3011.1, shall be
replaced by the EC within thirty (30) days. The replacement shall serve for the remainder of the unexpired term or the AGM, whichever is earlier.
3011.4 Replacing RVP’s and DC’s, the replacement must be elected by the Region or District where the vacancy
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occurs. The election must be held within thirty (30) days from the date the vacancy occurs. If a
Regional Vice President is being replaced, the President shall appoint any member of the EC to
preside at a Regional meeting for the purpose of such a vote. If a District Commissioner is
being replaced, the RVP shall preside at a District meeting for the purpose of such a vote.
3012.
ADMINISTRATIVE EMPLOYEES (STAFF)
3012.1 Office Staff shall be determined as to positions, by the EC ratified by the BOD. They shall also be
responsible for assignment of tasks and direction. No other Officer, Director or Affiliate shall assign
tasks to the Office Staff. The Staff shall not accept or respond to special requests without prior approval
of the EC. Specific job description shall be included in the Personnel Manual.
3012.2 Expenditure of funds is authorized by the EC to the Administrative Staff, including special expenses and
limited contract/service agreements, supply purchases, equipment and travel expenses and day-to-day
operation of the Administrative Office. These items shall be budgeted for in the annual budget.
Expenditures over the budget require approval of the Budget Committee in concurrence with the EC.
4000.
AMENDING THE ARTICLES OF INCORPORATION, BYLAWS, RULES
AND REGULATIONS
4001.
ARTICLES OF INCORPORATION, BYLAWS AMENDMENTS
Articles of Incorporation and Bylaws amendments may be submitted and changed in the same manner and
procedures as the Rules and Regulations with the following exceptions:
1. Two thirds (2/3) majority vote of the general membership present at the AGM, required for passage.
2. Final decision on the acceptance or rejection of proposed amendments shall be that of the general
membership present at the AGM.
4002.
4002.1 Rules and Regulations amendments may be submitted and changed in the same manner
and procedures as the Articles of Incorporation and Bylaws with the following exceptions:
1. Majority vote of the general membership present at the AGM for passage.
2. Suspended or amended Rules between AGMs by the BOD, or EC ratified by the BOD must be
ratified by the general membership at the following AGM.
3. Notification of suspension or amendment must be sent to all Affiliates when ratified by the BOD
within fifteen (15) days of the action having been taken.
4002.2 Establishing a new policy shall follow the above requirements in order to enact between AGMs.
4002.3 Protest and appeal procedures may be invoked by any Affiliate as described in Rule 600 based on
the opinion that it should only be acted upon at the AGM.
4003.
SUBMISSION OF AMENDMENTS
4003.1 Submitting amendments to the Articles of Incorporation, Bylaws and/or Rules and Regulations shall be in
writing to the Secretary of FYSA, by any Affiliate or its members. The document for which change is
suggested shall be noted along with the article, section or sub-section and the proposed change. Proposed
changes may be submitted anytime during the year but no later than ninety (90) days prior to the AGM.
4003.2 Review by the Rules and Revision Committee shall be the next step in the process. The Secretary shall
turn over to the Committee all proposed changes once the proposals have been dated received. The
Committee upon review may request clarification, intent and/or purpose of the change. Reviewed
changes must be submitted to the Affiliates thirty (30) days prior to the AGM and all proposed changes
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must be presented to the membership at the AGM.
4003.3 Upon acceptance of all proposed changes by the Rules and Revisions Committee and after review, the
Committee will formally draft the change to assure its proper sequence, language and compatibility with
other related sections. They shall then submit a formal draft to the AGM with comments of EC attached.
4003.4 Modifications to a proposed change may be drafted by the Committee if original proposal has merit
but may conflict or be at variance with other sections of the Rules. The modifications, if acceptable to
the author, shall be developed as in Rule 4003.3, above.
4003.5 Filing late, after the ninety (90) day deadline, the proposal may then be referred to the Rules and
Revision Committee for consideration at their next regularly scheduled meeting except if called up by
the BOD by a two-thirds (2/3)-majority vote.
5000.
MEETINGS AND ELECTIONS
5001.
GENERAL PROVISIONS
5001.1 "Robert’s Rules of Order" shall be the procedure for conducting all official meetings of FYSA with the
exception of the rules for meetings contained herein. Any rules not covered herein shall be governed by
Robert's Rules.
5001.2 Rules for the conduct of meetings shall only govern the method in which meetings are held and shall
in no way govern, apply to or affect the established rules and regulations contained within the
previous sections of the Rules of FYSA.
5001.3 Meeting preliminaries, which are the necessary preparations that must be accomplished prior to conducting
a meeting, for the AGM, BOD and EC shall include the following:
1. Notice
2. Agenda
3. Quorum
4. Credentials
5001.4 Conducted by Chair, who is usually the President. The President may relinquish the chair to a specific
person. Should the President be unable to attend the meeting, he/she shall appoint the Vice President of
Player and Coaching Development to conduct the meeting in his/her absence.
5001.5 The agenda shall be followed in order unless the body agrees to suspend or postpone an agenda item by
majority vote.
5001.6 Motions must be properly made, clearly stated, accurately recorded, seconded, debated and voted upon
according to "Robert's Rules", as shall amending, tabling, etc. The chair may not make or second a
motion and can only vote on a motion in order to break a tie.
5001.7 Debating motions at regular meetings can be restricted the same as for the AGM (see next section).
5001.8 Debating motions at the AGM, in the interest of time and fairness, the chair may set a time limit for each
speaker in advance of discussion on a particular agenda item.
5001.9 Voting on motions shall be conducted by the chair (except items 4 and 5 below) and by using one
(1) or more of the following methods:
1. General acclamation.
2. Voice vote by "aye" and "nay".
3. Show of Hands.
4. Roll Call.
5. Secret Ballot.
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5001.10 Calling meetings shall be the responsibility of the President, however, special called meetings may
also be called in the following manner:
1. BOD - request in writing to the Secretary, by at least five (5) members of the Board.
2. EC - request in writing to the Secretary, by at least five (5) members of the Committee.
3. General Meetings of the Affiliates, request in writing to the Secretary, by at least twenty- five (25)
Affiliate members.
5001.11 All other meetings called by RVPs, DCs, committees, etc., may be held on an informal basis with a
report on the meeting presented at the next scheduled regular meeting.
5001.12 Proper conduct shall be expected of each member attending and each meeting shall be conducted
properly without intent to circumvent the Rules.
5002.
NOTICE OF MEETINGS
5002.1 Notice of regular meetings of the BOD and EC shall be in writing, fax or e-mail thirty (30) days in
advance of the meeting date set. Written notice can include an annual calendar previously established,
approved and published by the BOD. All members must always be notified.
5002.2 Notice of special called meetings of the BOD and EC shall be in writing, fax or e-mail fifteen
(15) days in advance of the meeting date set. All members must always be notified and the purpose
of the meeting must be stated in the notice.
5002.3 General Membership special called meetings shall be noticed in writing forty-five (45) days in advance of
the meeting date set. All Affiliates must be notified.
5002.4 Telephonic meetings (conference calls) of the EC need not be noticed in writing, however, seven
(7) days notice, if a regular meeting, shall be given by fax , phone or e-mail and all members must be
contacted. Emergency conference calls need not be noticed seven (7) days in advance as long as all
members are contacted and a quorum can be present.
5002.5 Notice of the AGM shall be in writing to all Affiliates ninety (90) days prior to the meeting date set with
information as to time, place, agenda, etc. included with notice. Proposed rule changes, however shall be
in writing to all Affiliates thirty (30) days prior to the AGM.
5003.
AGENDAS
5003.1 A regular meeting proposed agenda shall be mailed to BOD members at least ten (10)days prior
to the meeting date set, whether the meeting was scheduled in an annual calendar or called with a
thirty (30) day notice.
5003.2 A special called meeting agenda shall include only the issue(s) for which the meeting is being
may not be amended.
called
5003.3 Amending a proposed agenda of a regular meeting shall be at the beginning of the meeting by a majority
vote of the membership and shall then become the final agenda.
5003.4 Adoption of the final agenda shall take place at the beginning of the meeting by a majority vote of
the members present. Upon adoption of the final agenda it may not be amended; however, items
may be suspended or postponed for consideration at another time during the meeting or at another
meeting. See Agenda format, Rule 5003.6.
5003.5 Agenda items to be presented as motions, whenever possible, should include the text of the motion.
Members should not be confronted with unexpected decisions or be unprepared on important matters.
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5003.6 Agenda format for BOD regular meetings shall be as follows:
A. Call to Order
B. Roll Call
C. Adopt Agenda
D. Guests
E. Approve Previous Minutes
F. Correspondence
G. Treasurer's Report
and Approval
H. Committee Reports
J. New Business
1. V.P. of Competition
1. etc.
2. V.P. of Recreation
K. For the Good of the Game
3. - 6 Region V.P.s
L. Adjournment
7. -etc. Standing Committees
I. Old Business
1. etc.
5003.7 Agenda format for EC regular meetings shall be determined by the Committee at the beginning of the
meeting. However, the agenda shall always include:
1. Call to Order
3. Adopt Agenda
2. Roll Call
4. Adjournment
5003.8 Agenda format for the AGM shall be as follows:
1. Registration _____ to _____
(dates, times)
2. Vendors ____ to ____
(dates, times)
3. Workshops ____ to ____
(dates, times)
4. BOD and/or Executive Meetings ____ to ____
5. Banquet ____ to ____
(date, time)
6. General Session ____ to ____
(dates, time)
A. Call to Order
I. Old Business
B. Credentials Report
1. etc.
C. Guests
J. New Business
D. Approve Previous Minutes
1. etc.
E. Correspondence
K. Elections
F. President's Report
L. Proposed Rule Changes
G. Treasurer's report and Approval
M. Proposed Fee Changes
H. Committee Reports:
1. V.P. of Competition
2. V.P. of Recreation
3. - 6. Region V.P.s
7. - etc. Standing Committees
7. For the Good of the Game
8. Adjournment
5003.9 RULES COMMITTEE CONDUCT AT THE AGM
The rules committee spokesperson conducting the Rules and Bylaws changes at the AGM will conduct
him/herself during the proposed new or changed rule or bylaw as follows:
1) Read the proposed new or changed rule or Bylaw.
2) Give the members of the AGM the opinion/or position of the rules committee.
3) Request the author of the proposed new or changed rules or Bylaws to speak on behalf of their
proposal.
4) Prior to the beginning of the rules changes presentation (time limits may be imposed equally for all
submitted rules changes).
5) If in the absence of the author, a designate by the author may speak for the author.
6) The committee spokesperson conducting the rules and Bylaws changes will then ask for anyone who
wants to speak for or against the proposed new or changed rules or Bylaws to come forward and so
speak. Debate shall be in the order of “against” and “for” until such time as there is no opposition to
the last speaker. At this time the speaker shall allow one additional speaker speaking the position as
the last. After this the question shall be “called.”
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7) Under no circumstances shall the committee spokesperson conducting the meeting speak for or
against any proposed new or changed rules or Bylaws after the general members have spoken and
prior to the vote on such proposed new or changed rules or Bylaws.
8) The rules committee spokesperson shall not have the right to speak as a general member for or against
a proposed new or changed rule or Bylaw, unless he relinquishes the chair during debate on this
question. Once relinquished the chair shall not assume the chair until such time as the matter at hand
has been resolved. If applicable the rules committee spokesperson may vote on any such proposed
changes.
5004.
QUORUM
5004.1 Determining and maintaining a quorum shall be defined in the Bylaw 7.2.
5004.2 Notice of intention to attend a meeting shall be given the State Office Staff. The Staff shall then give the
list of those who have given such notice to the Secretary who shall determine if the quorum requirements
have been met. If a quorum will not be met, the EC shall cancel the meeting and notify the membership.
The meeting may or may not be rescheduled.
5005.
CREDENTIALS
5005.1 The Credentials Committee shall be responsible for verifying credentials and maintaining all records
of verification as established either by Roll Call or the Credentials Report. The Secretary shall report to
the body the members present and eligible to vote. Only Affiliates “in good standing" shall be able to
participate in all matters considered at the AGM.
5005.2 Voting on motions and elections as prescribed in Bylaw 8, Rule 5007 and Standing Committees C-40,
when requiring a Roll Call vote or Credentials Report shall be conducted by the Committee. The
Secretary shall report the results to the body and the Committee shall record and maintain the results.
5006.
MINUTES OF MEETINGS
5006.1 Minutes shall be taken of every regular or special called meetings of the BOD, Executive
Committee and AGM, by the Secretary or his/her designee. The minutes can be taken
electronically, by hand or by shorthand at the convenience of the Secretary.
5006.2 Minutes shall be sent, typewritten, by the Secretary to the Affiliates for all AGM, BOD and EC meetings
within thirty (30) days following the meeting. The Secretary shall sign all minutes. If someone other than
the Secretary recorded the meeting, that person must be noted in the minutes.
5006.3 Minutes shall contain, adhering to the order of the agenda, the following:
1. Date, time and place of meeting.
2. Names of members present (except for the AGM, which shall instead include the Credentials Report).
3. Names of members absent (except for the AGM, which shall instead include the Credentials Report).
4. Names of guests and brief synopsis if they made presentation before the body.
5. Approval/disapproval/corrections of previous minutes.
6. Attach correspondence.
7. Treasurer's Report.
8. Committees reporting and not reporting with a brief synopsis of the report, and attaching any written
material the Committee may have submitted.
9. Old Business in order as numbered on the agenda. If motions were made, see Rule 5007.
10. New Business in order as numbered on the agenda. If motions were made, see Rule 5007.
11. For the Good of the Game, briefly describing the items discussed.
12. Adjournment motion stating persons making and seconding, and the time of adjournment.
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5007.
RECORDING MOTIONS
All motions must be recorded even if the motion died for lack of second or if the motion was tabled.
Beside the text, being clearly and accurately stated, each recording of a motion must also contain:
1. Names of persons making and seconding the each motion.
2. Method of voting on the motion such as by acclamation, voice vote, show of hands, etc.
3. Outcome of motion, whether it was carried, defeated, tabled or died from a lack of a second.
4. BOD Roll Call or ballot votes shall include number of votes for, against and abstentions.
5. AGM ballot votes, as determined by the Credentials Committee shall include the number of voting
for, against and number not voting.
6. Discussion pro and con can be briefly recorded.
7. Separate copies of items such as reports, forms, schedules, etc. having been acted upon, shall be
attached and noted as attached.
5008.
ELECTIONS
5008.1 Annual elections shall be held to fill positions in accordance with Bylaws 2.5, 3.1 and 8., also, in
accordance with Rule 3008.
5008.2
DC elections shall be held within the district prior to the AGM and supervised by the RVP or
his/her designee. Nominations shall be accepted from the floor even if a slate has been presented by a
nominating committee. Eligibility requires the affiliate to be “in good standing” at the time of the
election. Election by email shall be permitted under the supervision of the RVP and the FYSA Secretary,
who shall approve the procedure.
5008.3 RVP elections shall be held at the AGM after all other elections have been conducted. The Credentials
Committee shall conduct the election. Only those Affiliates within the Region who have been verified
and are "in good standing" shall be eligible to vote for their Regional candidates. If a candidate is
unopposed, voting need not be by secret ballot. Nominations shall be accepted from the floor.
5008.4 Eligibility shall include "in good standing" status. Eligibility shall be verified by the Credentials
Committee as to status and number of available votes.
5008.5 Proxies shall be counted if they have been verified by the Credentials Committee prior to the deadline
set to register proxies. All proxies must be submitted to the FYSA Secretary on an original form (found
on the FYSA website), signed by the affiliate’s “agent of record” and notarized in accordance with
Bylaws 8.5 and 8.6. If specifically directed on the proxy to vote a specific person to a particular position,
proxy holder must cast votes as directed; otherwise, the person holding the proxy may vote as they
choose.
5008.6 A nominating committee, having been previously approved by the BOD as recommended by the EC, shall
present a slate of candidates to the Affiliates at registration. The President shall not select the
nominating committee. The candidates must be nominated in the same manner from the floor.
5008.7 Nominations from the floor shall be accepted prior to the close of nominations. The maker of the
nomination may speak for one (1) minute and the nomination must be seconded. The person seconding
the nomination shall not speak. The person nominated can refuse the nomination. Nominations for that
position shall then be closed by the Secretary hearing no further nominations.
5008.8 Candidates shall have five (5) minutes to speak on their behalf or have someone speak for them.
The candidates shall speak in order, alphabetically by last name.
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5008.9 Conducting elections shall be the responsibility of the Credentials Committee as chaired by the Secretary.
Should the Secretary position be on the ballot, the Secretary shall temporarily step aside for that
position election. The Committee shall choose a temporary chair and so notify the body.
5008.10 Method of voting shall be secret ballot with Credentials Committee supervising that eligible votes
are being and have been cast.
5008.11 Ballots can be destroyed only after having been held by the Credentials Committee for a period of thirty
(30) days. The Committee shall also keep the tallying receipts for the same period.
5008.12 Contesting an election of a particular position can be done by any one (1) of the opposing
candidates who may then ask for a recount. An election need not be contested before close of
business at the AGM, however, it must be contested in writing to the Secretary within the thirty
(30) days the Credentials Committee is required to hold the ballots.
5008.13 An invalid election shall be re-held, if so determined by the EC after a recount by the
Credentials Committee. If found to be invalid during the AGM, the election shall be re-held
immediately. If found to be invalid after close of business at the AGM, a ballot containing the
slate of candidates, as approved on the floor during the meeting, shall be sent to all Affiliates. The
Affiliate shall vote, sign and have the ballot notarized and returned to the Secretary. All rules for a
normal election concerning quorum, eligibility, verification, etc., shall then apply. The results shall
be published to all Affiliates.
5008.14 A motion for election by acclamation may only be made if a candidate is unopposed. A motion may
then be made to destroy the ballot, at the meeting, for the unopposed candidate only.
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STANDING COMMITTEES
TABLE OF CONTENTS
C.
C1.
C20.
C30.
C40.
C50.
C70.
C90.
C100.
C110.
C120.
C125.
C140.
C150.
C160.
C180.
C190.
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Standing Committees
General Provisions
C1.1
Standing Committees
C1.2
Selecting Committee Members
C1.3
Selecting a New Chairperson
C1.4
President as Ex-officio/Resignation of Chairperson
C1.5
Budget Approval
C1.6
Scheduling Meetings
C1.7
Authorization to Institute Policy
C1.8
Removing/Replacing Members
C1.9
Special (ad hoc) Committees
C1.10
Conduct
Audit
Budget
Player/Coaching Development
Credentials
Insurance
Personnel Committee
Competition Committee
Protest and Appeals
Recognition Other Than Hall of Fame
Hall of Fame
Registration
Review and Discipline
Rules and Revisions
Tournament and Travel
Information and Technology (IT)
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97
97
97
97
97
97
97
97
97
97
98
99
100
101
102
103
104
105
106
107
109
111
112
113
114
115
C.
STANDING COMMITTEES
C1.
GENERAL PROVISIONS
C1.1
Standing Committees shall be as established and defined in the Bylaw 9. The Committee sections
beginning on page III herein shall address each
Standing Committee’s objectives, structure,
duties/responsibilities.
C1.2
Selecting Committee members shall be the responsibility of the Committee Chairperson as ratified by the
BOD.
The Committee Chair shall choose members volunteering or being recommended by
BOD/Affiliate members. All volunteers and recommendations must be considered. The President shall
designate the Chairperson of the Committee as ratified by the BOD. The Committee must be structured
as defined within this section of the Rules.
C1.3
Selecting a different Chairperson, shall be within the authority of the Committee should the
approved Chair be unable to serve or not be performing his/her duties, except for those
Committees chaired by elected officials. A different Chairperson cannot be selected until the
Committee has met at least once. The new Chairperson shall be ratified by the EC.
C1.4
President is an ex-officio member of all Committees but shall not vote on committee matters. However,
the President shall supply committees with data and documentation as needed and shall monitor
committees assuring they are performing their duties as required. In the event the Chairman resigns,
the President, with the approval of the EC, shall appoint a new Chairperson. This appointment
is to be ratified at the next BOD meeting.
C1.5
Budget approval by the BOD for the Committee to meet and expend funds necessary for the
performance of the Committee is required. Funds and meeting request beyond the approved budget
cannot be expended until special requests have been submitted in to in writing and approved by the EC.
C1.6
Scheduling approved meetings shall be verified with the State Office in order to make proper
arrangements, to avoid conflicts with other business being conducted at the same time, in the same
place and possibly coincide with other meetings. The State Office need not be notified it the
meeting does not require arrangements by the Office.
C1.7
Authorized to institute policy once a full written report is submitted to and approved by the BOD
and/or EC. Committees shall render opinions when asked to do so. Policy recommendations shall
be presented as follows:
1. Majority opinion shall be represented by the Chair on decisions, proposed policies and/or opinions
decided by a majority vote of the Committee. A majority opinion shall be presented before any other
opinion and shall be identified as the majority opinion and/or recommendation of the Committee.
2. Minority opinion shall be presented by the Chair if requested to do so by the portion of the
Committee having an opinion or recommendation different from the majority vote. A minority
opinion and/or recommendation may only be presented after the majority opinion and shall be
identified as the minority opinion.
C1.8
Removing and/or replacing Committee members is within the authority of the EC .Any or all
members may be removed and replaced if it is evidenced they are failing to perform or improperly
performing their duties and responsibilities.
C1.9
Special (ad hoc) Committees can be established by the BOD, President and/or the EC for a single-issue
purpose. A definite period of time must be established, when the Committee is established, for the
completion of its task. A full written report must be issued by the ad-hoc Committee.
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C1.10 The conduct of meetings by Committees may be on an informal basis. Parliamentary procedures need not
be observed. Minutes need not be taken, however, full detailed reports shall be compiled in
accordance with the rules in this section.
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C20.
AUDIT
C20.1 OBJECTIVES
The Audit Committee is responsible for assisting the BOD to fulfill its responsibilities of ensuring that
financial reporting and internal controls are adequate and undertaken efficiently. Likewise the Audit
Committee acts as the communication channel for the outside auditors to the Board as a whole.
C20.2 STRUCTURE
1. Chair is appointed annually and should have some background in accounting and financial matters.
2. Shall serve for one (1) year until close of business at AGM.
3. Shall be comprised of not less than five (5) members, with at least one (1) member from each Region
and including the chair. Regional members should have some background in accounting and financial
matters.
C20.3 DUTIES AND RESPONSIBILITIES
1. Assess the quality of accounting polices, the financial reporting process and internal controls.
2. Assess the effectiveness and evaluate the independence of the external auditors.
3. Assess the control environment, identify comprehensive risk, make sure polices and procedures to
manage significant risk are carried out timely, monitor activities to assess controls over time and
assess communications throughout the Association.
4. Establish the annual audit plan and approve requests for special projects or amendments to the audit
plan and develop a budget to cover the projected costs for the completion of its task.
5. Review operational areas for their stewardship of resources and compliance with policies and
procedures.
6. Investigate reported occurrences of financial irregularities and recommend controls to detect and
prevent such occurrences
7. Review the external auditors management report issues and managements responses and make
recommendations for necessary actions or policy modifications
8. Work in conjunction with the Budget Committee in developing the proposed budget for the AGM
9. Report to the BOD on its activities and recommendations annually or as may be required by the BOD
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C30.
BUDGET
C30.1 OBJECTIVES
The Budget Committee is charged with the development of an annual long range budget, financial and
investment planning, application for grants and funds and the modification, adjustment and review of the
current budget. The Committee shall assure that all local, state and federal rules and regulations are met.
As per Rule 701.2, an Annual Review by a CPA shall be authorized by the Budget Committee of
all FYSA funds, which may be a full audit or some lesser accounting procedure.
C30.2 STRUCTURE
1. Chair shall be the Treasurer of FYSA.
2. Except for the Chair, shall serve for one (1) year until the close of business at the AGM.
3. Shall be comprised of not less than five (5) members, one member selected from each region, and
including the Chair.
1. Shall receive and review all budget requests and submit to the EC for review.
2. Shall compile reviewed requests into an overall budget to be submitted by the Committee for
membership approval at the AGM.
3. The Chair is authorized to receive requests for budget adjustments during the seasonal year. Such
request, not to exceed five hundred ($500.) dollars or five percent (5%), may be approved be the
Committee, ratified by the EC and reported to the BOD.
4. Shall submit the audit to the EC and reporting to the membership at the AGM.
5. Shall assist committees in projecting costs when developing new programs or procedures in order to
develop their operational budget as per Rule 702.6.
6. Shall meet on an "as needed" basis with at least one (1) meeting in conjunction with the BOD.
7. Develop a budget to cover the projected costs for completion of its task for the seasonal year.
8. Besides the annual budget, shall make such interim reports as required by the BOD.
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C40.
PLAYER/COACHING DEVELOPMENT
C40.1 OBJECTIVES
The Player/Coaching Development Committee is charged with assisting the Vice President of Player and
Coaching Development in the oversight and review of programs for the education and training of coaches
and player development for FYSA.
C40.2 STRUCTURE
1. Committee members shall serve for one (1) year until close of business at AGM.
2. The Committee shall be comprised of not less than four (4) members, with at least one (1) member
from each Region. The chairperson of the committee will be the Vice President of Player and
Coaching Development.
1. Shall assist the Vice President of Player and Coaching Development, as needed, in the oversight of
the programs for the education, training and advancement of players and coaches and the review of
such programs.
2. Shall meet on an "as needed" basis, but at least once yearly (recommended AGM).
3. Director of Coaching and Player Development will develop, with the Vice President of Player and
Coaching Development, a budget to cover the projected costs for the completion of the committee’s
tasks for the seasonal year.
4. Shall make such annual and/or interim reports as may be required by the BOD.
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C50.
CREDENTIALS
C50.1 OBJECTIVES
The Credentials Committee is charged with determining the correct number of votes to which Affiliates,
Officers, Directors and other such members are entitled to cast in accordance with FYSA Rules. They
shall verify that all votes cast are by the rightful holder as an individual, valid assigned proxy, legally
assigned representative or directed vote to the Secretary of FYSA.
C50.2 STRUCTURE
1. The Chair shall be the Secretary, with the Registrar as advisor to the Committee.
2. Except for the Chair, shall serve for one (1) year, until the close of business at the AGM.
3. Shall be comprised of not less than four (4) members.
1. Shall review current computerized listings of Affiliates' registered players, verifying correctness in
order to establish their eligible votes. Confirmation must be supplied to the Affiliates in advance of
the AGM as per Bylaw 8.2.
2. Shall hear and rule on disputed votes as per Bylaw 8.2. In all matters of dispute, the verified
computer listings shall be the Committee's determining factor and shall be final.
3. Shall determine at the AGM, and other meetings if necessary, based on the verified membership in
attendance, what constitutes a quorum, majority, two thirds (2/3) majority, etc., in order to conduct
voting by membership legally and correctly.
4. Shall conduct elections and shall conduct other such voting procedures requiring ballot voting.
5. Shall work in cooperation with the State Office in establishing and maintaining Affiliate lists of legal
representative (agents of record), Officers, Directors, Referee Assignors and coaches.
6. Shall work in cooperation with the Review and Discipline Committee in maintaining record of
sanction and discipline.
7. Shall meet on an "as needed" basis, except that at least one (1) meeting is to be held annually in
preparation for the AGM.
8. Develop a budget to cover the projected costs for completion of its tasks for the seasonal year.
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C70.
INSURANCE
C70.1 OBJECTIVES
The Insurance Committee is charged with soliciting bids from agencies that can provide accidental
medical and liability coverage for members and participants of FYSA. They must determine FYSA's
insurance needs and recommend agent and policy to BOD.
C70.2 STRUCTURE
1. Shall serve for one (1) year until close of business at AGM.
1. Shall establish a bid procedure, coordinate the receiving and dissemination of a minimum of
two (2) bids annually and after thorough investigation of those bids, make a recommendation
to the BOD.
2. Shall assure all policies include accidental medical and liability coverage for FYSA officers,
BOD, players, team staff, affiliates' members, spectators, etc.
3. Shall obtain loss ratios and other pertinent statistics, including a record of claims from the carrier.
This information along with submitted bids shall be sent to the BOD by June 1, annually.
4. Shall work in close cooperation with the Budget Committee in selecting policy choice.
5. Shall meet on an "as needed" basis, except that at least one (1) meeting shall be in conjunction with
the BOD.
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C90.
PERSONNEL COMMITTEE
C90.1 OBJECTIVES
The Personnel Committee is charged with developing and implementing personnel policies and
procedures for all FYSA employees. It shall provide overall guidance of those policies and assure
that procedures for staff evaluation, performance standards, promotions and guidance are
followed.
C90.2 STRUCTURE
1. The Chair shall be the Secretary of FYSA.
2. Shall serve for one (1) year until close of business at AGM (except Chair).
3. Shall be comprised of not less than four (4) members. It is recommended that at least one (1) member
resides in the area of the State Office. The Treasurer shall be a member of this Committee.
1. Shall publish and/or revise and maintain personnel manual to be kept in the State Office.
2. Shall establish policies and procedures for hiring and supervising the necessary staff for maintaining
the State Office and FYSA programs and services.
3. Shall recommend to the EC all matters relating to the positions of Executive Director and Director of
Coaching, as long as the positions have been included in the budget.
4. The Executive Director shall make recommendations to the Personnel Committee regarding the
employment status of other office staff as well as matters relating to office expenses, policy and other
items necessary for maintaining the office staff.
5. Shall meet on an "as needed" basis except that at least one (1) meeting yearly shall be in conjunction
with the BOD.
6. Shall establish a budget, in conjunction with the Budget Committee, for all office operating costs.
7. Develop a budget to cover projected costs for completion of its task for the seasonal year.
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C100.
C100.1
COMPETITION COMMITTEE
OBJECTIVES
The Competition Committee is charged with establishing and implementing requirements for the annual
FYSA-sponsored competitions. The Committee shall direct and supervise the competition.
C100.2
STRUCTURE
1. The Committee shall be the responsibility of the Vice President of Competition of FYSA.
2. The Committee shall have at least one member from each Region.
3. The Committee shall solicit the assistance of the RVP of the Host Region to serve on the
committee.
4. Shall serve for one(1) year until the close of business at the AGM.
C100.3
1.
Shall establish necessary rules and procedures for the tournament being certain to comply with
the Rules section on Tournament and Travel.
2.
Recommend to BOD, tournament site upon receiving and investigating all hosting requests from
host region.
3.
Shall be tournament organizers and directors.
4.
Shall make all necessary post-tournament reports as required by Rules section on Tournaments
and Travel.
5.
Shall determine and recommend to the BOD entry fees to insure financial stability of the Cup,
working in cooperation with the Budget Committee.
6.
Shall work in close cooperation with the Tournaments and Travel and Registration Committees,
and the State Office.
7.
Shall meet on an "as needed" basis being certain to comply with BOD established deadlines and
date requirements.
8.
Develop a budget to cover the projected costs for completion of its tasks for the seasonal year.
9.
Shall make such annual and/or interim reports as may be required by the BOD.
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C110.
PROTEST AND APPEALS
C110.1 OBJECTIVES
The Protest and Appeals Committee is charges with hearing protests and appeals pertaining to
FYSA
Bylaws and Rules, and other rules, regulations and policies of affiliated organizations. All avenues of
protests and appeals must be exhausted at all levels below this body before the Committee will consider
hearing a protest or appeal.
C110.2 STRUCTURE
1. Shall serve for one (1) year until close of business at AGM. NOTE: Except when a member(s) is
involved in a protest or appeal which has not been resolved.
2. Shall be comprised of a minimum of eight (8) members, two (2) from each region, approved by the
BOD. An appointed member may be temporarily reordered by the Chair should they be in any way
involved in the protest or appeal being heard.
C110. DUTIES AND RESPONSIBILITIES
1. Shall keep current with policies/procedures USSF, US Youth Soccer and submitting such
changes to the Rules Committee for correction to the FYSA Rules.
2. Shall provide the State Office the necessary reports to assure that imposed sanction/discipline is
accurate, the offender is properly and clearly defined, and that records are up-dated or expunged
if found in error or changed in appeal.
3. Shall meet to hear a protest or appeal which has been submitted to them or the Secretary. Also,
on an “as needed" basis for conducting business of the Committee.
4. Provide an annual review to the Budget Committee related to costs for filing protests and appeals,
suggesting maintaining or revising fees to compensate for the costs of hearing protests/appeals.
5. Shall meet to hear protest or appeal being certain to comply with time limits as required in Rules
604.3 and 604.5.
7. Shall make annual and/or interim reports as may be required by the BOD.
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C120.
RECOGNITION OTHER THAN HALL OF FAME
C120.1 OBJECTIVES
The Recognition Committee is charged with seeking and rewarding those individuals who have served
and/or are serving the Florida youth Soccer Association by contributing unselfishly, show the type of
dedication in their field that brings credit to themselves, the group they represent, our game and FYSA.
The areas for selection are:
1. Region III Andy Stone Scholarship Award (once every 12 years)
2. Recreational Club of the Year
3. Volunteer of the Year
4. Parent of the Year
5. Pioneer Award
6. Friends of Soccer (regionally selected; maximum of 8 per year)
7. Young Female Referee of the Year
8. Young Male Referee of the Year
9. Girls Competitive Coach of the Year
10. Girls Recreational Coach of the Year
11. Boys Competitive Coach of the Year
12. Boys Recreational Coach of the Year
13. TOPSoccer Volunteer of the Year
14. TOPSoccer Buddy of the Year
15. TOPSoccer Coach of the Year
16. TOPSoccer Club of the Year
17. Any grants that may be established by FYSA
C120.2 STRUCTURE AND TENURE
1. Shall serve for one (1) year until close of business at the AGM.
3. Shall include the FYSA Director of Coaching.
1. Shall develop and up-date the selection criteria for each award and ensure that it is amply
disseminated to the constituency.
2. Shall seek, by all available means, nominations for each award. Ensure that nominations have been
received on due date and that they meet the published criteria. Select those qualified and forward
their choices and recommendations to the BOD for disposition (approval or rejection).
3. Shall select not more than eight (8) persons for Friends of Soccer working in conjunction with the
AGM host region submitting the nominations.
4. Shall aid the AGM Committee in planning the presentations and present the awards at the annual
dinner/event scheduled to include the awards.
5. Shall work with the State Office in maintaining and up-dating all records of nominees and inductees
so a permanent history of the awards is kept.
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6. Shall meet on an "as needed" basis, except that at least one (1) meeting shall be in conjunction with
the BOD.
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C125.
HALL OF FAME (“HOF”)
This is the highest recognition award honoring those who served FYSA. It shall have its own separate
committee. It shall be appointed by the president, approved by the EC. It shall remain active for two
years or until the president ceases to serve in that position, whichever is sooner. The committee and its
members may be reappointed.
C125.1
OBJECTIVE
The Hall of Fame selection committee shall be responsible to review nominations received from
constituents and recommend those eligible persons to the EC after ensuring that all existing criteria has
been met without exception.
C125.2
STRUCTURE AND TENURE
1. The HOF selection committee shall consist of no less than seven (7) members: one from each
region, two current HOF members, and a member of the EC appointed by the President.
2. The chairman of the HOF committee shall be elected by its members.
3. Shall serve for one (1) year until the close of business at the AGM.
C125.3
1. The HOF committee shall ensure that preparations have been made by the AGM committee to
include the HOF presentation at the AGM.
2. It shall work with the FYSA office to ensure that all documents are maintained to ensure perpetual
information is available.
3. Shall be prepared to report to the BOD, as to the number of recommendations received by region.
4. Develop a budget to ensure expenses, if any, are available and covered.
5. Request from the AGM committee a place to allow HOF members to gather during the AGM.
C125.4
PRIVILEGES OF HALL OF FAME MEMBERS
1. HOF members have the right to attend all AGMs.
2. HOF members may be compensated for expenses at the AGM as directed by the BOD each year.
3. HOF members shall be entitled to vote as per Bylaw 8.4.
C125.5
CRITERIA FOR SELECTION TO THE FYSA HALL OF FAME
1. Except as indicated below for players, have at least 15 years of high achievement and excellence in
contributing to FYSA, as a volunteer, in one or more of the following categories. The contributions
must have left a lasting positive effect on the purpose and goals of FYSA.
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2. Administrator. Must be an active member of FYSA BOD. Must have vacated that position at least
three (3) years prior to selection. Must have demonstrated outstanding accomplishments and
leadership making significant and lasting contributions not only locally but to the entire state. All
service must have been voluntary.
3. Coach. Must have attained the 15 years as a FYSA coach serving youth programs throughout the
state of Florida showing outstanding leadership and teaching ability. All service must have been
voluntary. This nomination must be endorsed by the FYSA director or coaching.
4. Meritorious Service. This area is reserved for those non FYSA members who have demonstrated
support to FYSA programs for an extended period of time such as journalists who see that FYSA
activities are mentioned in the media. It is also open to those individuals who see that FYSA
receives financial or other sponsorship for an extended period of time to ensure success in our
programs.
C125.6
PROCEDURE AND DEADLINE
1. Nominations along with attachments must reach the FYSA office not later than May 1 each year if
the nomination is to be reviewed that current year. Any nomination reaching the FYSA office after
May 1 or without the necessary documentation will not be reviewed that year. The nominations will
be returned to sender for possible resubmission the following year. Postal dated mail will not be
considered.
2. Nominations may come from any member of the FYSA administrative chain to include state, area,
league, club or team.
3. Nominations must be typewritten on the official form and must contain, as an attachment,
supportive documents where required.
4. Every member of the HOF committee shall be furnished by the FYSA office, via e-mail or other
means, a copy of the nominations with the respective attachments, provided they were received by
the office prior to the deadline date.
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C140.
REGISTRATION
C140.1 OBJECTIVES
The Registration Committee is charged with establishing and implementing the policies and procedures
necessary for the proper registration of all players and coaches wishing to participate in FYSA. It shall
also supervise the proper affiliation of all members.
C140.2 STRUCTURE
1. The Chair shall be the Registrar of FYSA.
2. Except for the chair, the Committee shall serve for one (1) year until close of business at the AGM.
3. Shall be comprised of not less than five-(5) members, with one (1) member selected from each region,
and including the Chair.
1. Shall establish all policies and procedures for registration of players and coaches, continuously
updating.
2. Shall publish and update a registration manual for Affiliates and DCs describing registration
procedures and shall publish/up-date required registration forms.
3. Shall recommend a necessary fee structure designed to maintain the financial needs of FYSA. Such
fees to be approved, after review by the BOD, by the membership at the AGM as per Rule 301.2.
4. Shall work in close cooperation with the Rules Committee for proper up-dating of the Rules and with
the Budget Committee in establishing fees.
5. Shall meet on an "as needed" basis, except that at least one (1) meeting annually shall be in
conjunction with BOD.
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C150.
REVIEW AND DISCIPLINE
C150.1 OBJECTIVES
The Review and Discipline Committee is charged with reviewing the actions of Affiliates and imposing
or removing discipline if the review so determines.
C150.2 STRUCTURE
2. Shall be comprised of a minimum of three (3) members. Member(s) may be recalled by the Chair,
should a conflict of interest arise. Members must be approved by the BOD.
1. It is the entry level for request, through the FYSA Secretary for Intervention by either Affiliate of an
Officer of FYSA.
2. Advise the proper Region V.P. of their findings and discipline so that he/she may carry out and
monitor the sanction/discipline the sanction/discipline imposed by the Committee.
3. Shall review game reports for ejections/sendoffs in Invitational Tournaments. May recommend
additional sanctions by notifying appropriate DC.
4. Shall provide the State Office the necessary reports to assure that imposed sanction/discipline is
accurate, the offender is properly and clearly defined, and that records are up-dated or expunged if
found in error or changed on appeal.
5. Shall work in close cooperation with Rules and Revisions Committee.
6. Shall meet on an "as needed" basis to conduct its business.
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C160.
RULES AND REVISIONS
C160.1 OBJECTIVES
The Rules and Revision Committee is charged with the development and revision of the rules
of the Association. The Committee is charged with the responsibility of receiving
recommendations pertaining to the change, modification, updating, deletion and correction of the
Articles of Incorporation, Bylaws and Rules. The Committee will receive, initiate request and
recommend proposals to the EC and the BOD for their action on all proposed amendments. The
Committee shall render opinions concerning the interpretation of the Bylaws and Rules of FYSA,
as directed to do so by the BOD.
C160.2 STRUCTURE
2. Shall be comprised of not less than four-(4) members.
1. Coordinate the receiving and dissemination of information on all existing rules, proposed changes and
required update from USSF and US Youth Soccer.
2. Shall render opinions, verbally or written, at all meetings, or whenever requested by any Affiliate
and/or Affiliate member, after contacting appropriate BOD members.
3. Shall meet on an "as needed" basis or as necessitated by the submission of proposed or requested
amendments and at the direction of the BOD.
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C180.
TOURNAMENT AND TRAVEL
C180.1 OBJECTIVES
The Tournament and Travel Committee is charged with establishing policies and procedures for Affiliates
wishing to host tournaments and teams wishing to travel outside their region. To ensure that FYSA is in
compliance with the US Youth Soccer Tournament and Travel Manual.
C180.2 STRUCTURE
1. Shall assist DC and/or Club/team, if needed in their processing of the Tournament and travel
application. Shall receive appeals from teams/clubs for applications rejected by the DC.
2. Shall up-date tournament and travel rules and procedures and establish timely response deadlines for
approval.
3. The Tournament and Travel Committee will report any violation of either FYSA, US Youth Soccer,
or USSF tournament and/or travel rules and will recommend fines and/or sanctions to the Vice
President of Administration and Communication. Fines will be in accordance with the established
schedule as passed by either the BOD or the EC now in effect or as approved at a later date.
4. Shall work in close cooperation with the Olympic Development and Coaching Committees, DCs,
Region V.P.s and V.P.s of Recreation and Competition.
5. Shall meet on an "as needed" basis, except that at least one (1) meeting yearly shall be in conjunction
with the BOD.
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C190
INFORMATION AND TECHNOLOGY (IT) COMMITTEE
C190.1
OBJECTIVES
The Information and Technology (IT) Committee shall review FYSA’s information, technology
systems and computer equipment on a regular basis. The committee shall make recommendations to
the FYSA EC as to hardware, software, networking, security software and any other matters that impact
the flow of information within FYSA.
C190.2
STRUCTURE
2. Shall be comprised of a minimum of eight (8) members, one member from each region and not
already serving on the EC, and the following EC members who must serve, FYSA Secretary, FYSA
VP of Administration and Communications, FYSA Treasurer and the FYSA Registrar. The four
(4) regional members will be selected by the EC members of this committee.
3. The chair of this committee shall be recommended by the members of the IT Committee for
approval by the EC of FYSA.
C190.3
1. Shall, in support of the EC, review FYSA information systems, hardware requirements, networking
requirements, access to FYSA’s data and security enhancements to protect FYSA and its
information from unauthorized users.
2. Shall develop a budget to cover the projected costs for completion of its tasks for the seasonal year
including, but not limited to, seeking advice from experts in the IT field.
3. Shall meet on an “as needed” basis, but at least once yearly (recommended AGM) to establish its
seasonal objectives.
4. Shall make such annual and/or interim reports as may be required by the EC/BOD.
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GLOSSARY
The President, Vice President Player/Coaching Development, Secretary, and
Treasurer.
Agent
One of three individuals within an affiliate named to conduct business for the
affiliate with FYSA. Agent duties include, but are not limited to conducting
business with the FYSA office, authorizing entry into FYSA-sponsored events,
collecting credentials at the AGM, and requesting, in writing, affiliation changes.
Agent of Record
The primary contact with an affiliate; is one of three Agents who may conduct
affiliate business with FYSA.
Appeal
A formal method of requesting a reversal of any decision or ruling made by an
authority within FYSA. (Rule 605)
Birth Verification
Proper birth documentation for the player has been submitted by the affiliate
to FYSA.
District
A geographical sub-division of the territory of a National State Association
(FYSA).
District
Commissioner
A member of the BOD. Provides direct representation at the Affiliate level;
provides technical assistance; processes registration of players/coaches.
Event Roster
A roster produced by the FYSA online system.
FIFA
Federation International de Football Association, the worldwide governing
body of the sport of soccer.
FYSA Official
Officers, Directors, Vice Presidents, Registrar, DCs, Administrators, Committee
Members or anyone authorized to represent FYSA in any capacity.
Guest Player
A registered player participating in a competition for a team to which the
player is not rostered.
Frozen Roster
Any roster that is frozen mandates that there can be no movements either off of
or onto until either the team is eliminated from the specific competition or the
completion of the competition under which the roster is frozen. Season ending
injuries cannot be replaced once the roster is frozen. Any changes to the roster
will result in the team being disqualified from the specific competition.
Ineligible Player
Any youth who is unregistered, suspended, overage, or not a rostered member of
the teams competing.
Involuntary
Release
The removal of a play from a team's roster at the request of
team authorities.
League
A structured group of four (4) or more teams joined for the purposes of
inter-team play under a common set of administrative and competitive rules.
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National State
Association
An affiliated member of USSF representing all leagues, clubs, teams and players
within the territory assigned to the National State Association by the USSF
National Council. (FYSA is a National State Association.)
Non-Player
Coach, Assistant Coach, Manager, or any other person assisting the team;
spectator
Not In Good Standing
(NGS)
All rights and privileges of FYSA are removed.
Official FYSA Roster
The computer-generated roster from the FYSA secure site in printout form.
Player
A youth properly registered in accordance with the rules of USSF, US Youth
Soccer the National State Association rules.
Previously Rostered
Player
Any player who has been rostered to another team during the same seasonal
year in any fashion and then transfers to any other team.
Protest
A formal method to question and request reversal of an event.
Recreational League
or
Teams
An intra-club league in which use of try-outs, invitations, recruiting or any
like process to roster players selectively to any team on the basis of talent
or ability is prohibited. Accepts any and all youths (subject to reasonable
of registration); system of rostering players is employed for the purpose of
creating a fair or balanced distribution of playing teams.
Referee
All currently registered USSF referees, linemen, 4th official or others duly
appointed to assist in officiating in a match. Also, any non-registered person
serving in an emergency capacity as a referee, a club linesman.
Region
One of the four (4) geographically sub-divisions of the National State
Association.
Registration
The signing of an intent to play the sport of soccer and the paying of fees to
become a member of US Youth Soccer and the National State Association.
Rostering
The assignment of a registered player to a team.
Team Roster
A list of registered players eligible to play for a team.
Game Roster
A list of players who will participate in a particular competition.
Spectator
Any individual observing a game.
Suspension
The temporary withdrawal of rights and privileges such as, but not
limited to: the right to play, coach, referee, or otherwise administer or
participate (directly or indirectly) in the game of affiliated soccer. Any
person or group (team, club, league, board, etc.) that has been suspended
with all rights and privileges withdrawn unless specifically stated
otherwise by the suspending authority.
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Team
A recognized entity organized for the purpose of playing the sport of soccer.
Transfer
The removal of a player/coach from one team’s roster and the addition of
the player to another team’s roster.
Verified
Proper birth documentation has been submitted.
Voluntary
Release
The removal of a player from a team's roster at the request of the player.
Page 118 of 118
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FYSA Bylaws and Rules - North Florida Youth Soccer League

Transcription

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