Availability, Data Privacy and Copyrights

Availability, Data Privacy and Copyrights
– Opening Knowledge via Contracts and Pilots
Tuula Pääkkönen
Information Systems Specialist
Liber 2016, 29.6.2016.
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orcid.org/0000-0003-3958-9732
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Context
Mikkeli, National Library of
Finland / Centre for
Preservation and Digitization
Helsinki
National Library of Finland
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Urajärvi, Asikkala
Library storage
Digitisation services
 Services for collections of National Library &
materials of the customer
 Specialising to material in extensive amounts or
poor condition requiring delicate treatment.
 The centre can digitize very versatile paper material
from fragile leaflets to the books with tight bindings.
 Most often we digitize newspapers, journals, books,
ephemere, pictures and audio content
 Also large or special treatment requiring pergaments,
maps & archival material.
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See more http://bit.ly/kkdigi
Digital Collections of National Library of Finland @
digi.kansalliskirjasto.fi
Newspapers
~4 M pages,
~50% free web use
From year 1771->
Journals
6M, 20% free in web
From year 1816->
Latest info at : http://digi.kansalliskirjasto.fi/info?language=en
Ephemera
(Industry)
130k, 100%
1855->
Availability, data privacy and copyrights
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Pages loaded by publication year (2015)
1910, available via web
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Source: Juha Rautiainen, IFLA News media conference 2016, link
Source: Rufus Pollock, Open Repositories 2016 keynote
http://rufuspollock.org/wp-content/uploads/2016/06/open-world-or2016-june2016.pdf
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Aviisi-project briefly
 ”the golden century of newspapers to new use”
 Goal: build new models, which enable testing of the digital, copyrighted newspaper
materials in a regional pilot in Mikkeli area.
 Participants: Publishers, Kopiosto (the copyright organization of Finland for e.g.
newspapers) and National Library of Finland
 Runs for years 2015-2016
 http://blogs.helsinki.fi/digiaviisi
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Digital contents available in pilots
 2 newspapers
 Whole publication history
 Länsi-Savo 1917-2013
 Maaseudun Tulevaisuus 1916-2013
 13 pilot organization for using newspapers
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Aviisi Pilots
Situation before: free deposit libraries
Pilots organizations added
Archives (2), museums
Universities, research (3)
Public libraries & schools
Publishers own use
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Map data GeoBasis-DE/BKG , Google
Aviisi Pilots in Detail
University of
Helsinki /
Ruralia
institute
Mikkeli schools
Community college
(course)
Mikkeli museums
Provincial archives of
Mikkeli
Media:
Kaakon
Viestintä
Media:
Viestilehdet
Oy
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University of
Tampere /
Folklife
archives
University of
Helsinki /
FinClarin
Mikkeli public library
Central archives of Finnish
business records (ELKA)
Finnish
Copyright
Organization:
Kopiosto
National
Library of
Finland
Availability and Pilots
 Researcher usage
 Searching for decades, centuries of data, data mining
 Education, citizen usage
 Local area events, steam boat owned by family, …
 Search functionalities are vital
 Access management
 Some prefer IP-based access, others user accounts
 Network configuration can cause surprises (web proxies etc.)
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Availability, data privacy and
copyrights
Data Privacy / Finnish legislation
 Project wanted to prepare for EU Data Protection Reform
 Regulation 2016/679 to apply from 25.5.2018
In an report made for Aviisi (Salokannel, 2016b):
 ”National Library of Finland can process personal data based on obligations on
tasks in Culture Law (Personal Data Act 8.1 (4) & 12.1(5))” [research & education]
 However, juggling culture law, personal data act & freedom of speech rights
can require case-by-case analysis (Heikkinen, 2016)
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Public interest & research
 “Processing of personal data allowed only where processing
 Comparable with the purposes for which the personal data were initially collected
 Further processing for archiving purposes in public interest, scientific or historical
research purposes or statistical purposes should be considered to be compatible lawful
processing operations”

Source: Regulation (EU) 2016/679 of the European parliament , 27.4.2016,
http://data.europa.eu/eli/reg/2016/679/oj section 50
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Right to be forgotten
 Appeared, so far, with generic search engines
 Search result is removed, not the content
 Presentation system with search is different thing
 ” further retention of the personal data should be lawful -- for archiving purposes in
the public interest, scientific or historical research purposes“ …
source: EU 2016/679 Regulation clause (65)
=> Case-by-case analysis(?)
Source: http://www.natlawreview.com/article/right-tobe-forgotten-french-high-courts-disagree
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Availability, data
privacy and copyrights
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Copyrights - Risks Management
 Contractual
 Technical
 Communicational
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Contract Setup in Aviisi
With media houses
 Permission to use copyright-protected materials
 Includes clauses for text and data mining
With every pilot participant
 Letter of commitment (to be part of Aviisi)
 Contract of agreement
 Attachments (details of IPs, terms of service)
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One of the contract
partners is Kopiosto,
the finnish copyright
organzation for
newspapers.
Technical aspects
 Access management
 Functionality rights (pdf, clippings)
 Time-based content rights
 Improved reporting
 Finding ”alarm” thresholds
 Hiding of articles due to copyright requests (to be done next)
 Pilot organizations machines -> communications
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Communications and Copyrights
Promoted in
 Aviisi Newsletter, blog, community college course,…
Focusing on what user can do: citing, research
 Citations directly from presentation system
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Takeaways
 Availability: Contact with
pilot users
 Can visit, listen & guide
 Data privacy
 Generic search engine vs.
contents with search
 Copyrights: risk and
expectations management
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Thank you!
http://blogs.helsinki.fi/digiaviisi
http://digi.kansalliskirjasto.fi
[email protected]
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Source: Työmies, 28.12.1908, no. 299, p. 1
http://digi.kansalliskirjasto.fi/sanomalehti/binding/736640/articles/1862614?page=1
National Library's Digital Collections
Slides available at: http://urn.fi/URN:NBN:fi-fe2016062822161
References
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Heikkinen, P. (2016). Kansalliskirjaston lakimiehen näkökulma. Kansalliskirjasto, 58(1), pp. 45-46.
Rautiainen, J. (2016). Getting to Know Users of Digital Newspaper and Journal Library – What Can
Statistics of Use Tell Us , IFLA News Media Section, http://blogs.sub.uni-hamburg.de/iflanewsmedia/wp-content/uploads/2016/04/Rautiainen-Getting-to-Know-Users-of-Digital-Newspaper-andJournal-Library.pdf
Salokannel, M. (2016). Aviisi-projektin tuore tietosuojaselvitys tukee digitaalisten sanomalehtien
käyttöä. Kansalliskirjasto, 58(1), pp. 44-45.
Salokannel, M. (2016)b. Henkilötiedot ja Aviisi-pilotti, p. 14
http://blogs.helsinki.fi/digiaviisi/files/2016/01/Henkilotiedot_ja_Aviisi_pilotti_2016-01-20.pdf
Työmies, 28.12.1908, no. 299, p. 1. Helsingin työväenyhdistys advertisement.
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National Library of Finland
1. promotes open science and open access to the cultural
heritage.
2. develops open services.
3. plans and develops services together with customers and
partners.
4.
5.
6.
7.
integrates its open services into national and international infrastructures and services.
prepares its strategy and key operational policies together with its key stakeholders.
promotes knowledge sharing, shares its knowledge and learns from others.
influences the development of legislation by extensively supporting open access to resources and
services.
8. aims to ensure maximum access to resources in its
agreements.
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Source: https://www.kansalliskirjasto.fi/en/duties-and-strategy