Sports Camp Confirmation Letter and Forms 2015


Dear Frog Hollow Parent:
Thanks for signing up to participate at Frog Hollow’s Summer Camp! We are looking forward
to an exciting summer filled with lots of fun.
Preparing for camp is very important! In this letter you will find the information you will need
to prepare your child for camp. Frog Hollow offers camps at 2 sites (tennis camp at Frog
Hollow Racquet Club and Sports Camp at Beachcomber Swim Club), so please be sure to use
the information that applies to your camper. Please be sure to return the health form and signed
waiver form (which can also be found on the camps page of our web site www.FrogCamps.com)
at least 2 weeks prior to your campers start date. If your child attends both camps, you only
need to fill out our forms once. Campers will not be permitted to participate in camp unless
the waiver and health forms have been completed and returned to us in a timely manner.
Thank you for allowing your camper to spend some of their summer with us! If you have any
questions or need any additional information, you can email us at [email protected],
[email protected] or or call us at (610) 584-5502. We look forward to seeing your camper
this summer!
Sincerely,
Denard McLendon
Director of Tennis
Frog Hollow Racquet Club
2115 Weber Road
Lansdale, PA 19446
Sean Monaghan
Director of Sports Camp
Frog Hollow @ Beachcomber
Beachcomber Swim Club
652 DeKalb Pike
Blue Bell, PA 19422
Tennis Camper Information
Frog Hollow Racquet Club
2115 Weber Road
Lansdale, PA 19446
Be prepared for tennis camp with:
• Comfortable tennis/athletic clothes (and a change of shirt)
• Tennis Racquet
• Non-marking sneakers (preferably tennis sneakers)
• Cold water jug or bottle(s)
• Sunscreen
• Hat or sunglasses
• Towel
• Packed unrefrigerated lunch (for full day campers)
Sample Daily Tennis Camp Schedule
Sports Camp Information
Beachcomber Swim Club
652 DeKalb Pike
Blue Bell, PA 19422
Be prepared for sports camp with:
• Comfortable athletic clothes (and a change of shirt)
• Athletic sneakers
• Cold water jug or bottle(s)
• Sunscreen
• Hat or sunglasses
• Bathing suit (for full day or afternoon campers)
• Towel
Sample Daily Sports Camp Schedule
HEALTH INFORMATION FORM
Camper Name________________________________ Birth Date _________ Sex_____ Age_______
Parent/Guardian____________________________ Day Phone ________________________________
Address_____________________________________________________________________________
Home Phone_____________________________ Alternate Phone _____________________________
Email Address _______________________________________________________________________
If not available in an emergency, notify:
Name_________________________________ Home Phone _______________________________
Day Phone ____________________________
Family Doctor______________________________ Phone_____________________________
Family Dentist_________________________________ Phone__________________________
Date of last physical examination_____________________
Does the child have any allergies (food, drugs, plants, insects, etc.)? ¢ No ¢ Yes, explain:
_________________________________________________________________________________________
_________________________________________________________________________________________
__________________________________________________________________________
Does your child have medical conditions that we should be aware of (e.g. Asthma): ¢ No ¢ Yes, explain:
____________________________________________________________________________________
Are there any restrictions or limitations for your child during camp? ¢ No ¢ Yes, explain:
_____________________________________________________________________________________
Medical/Hospital Insurance:
Carrier__________________________________________Policy/Group#______________________
In the event I cannot be reached in an emergency, I hereby give permission to the physician to secure and
administer treatment, including hospitalization, for my child as named above.
Signed _____________________________________________________
Relationship ______________________________ Date ______________
Frog Hollow Racquet Club Player’s Rules & Waiver Agreement
Club Rules:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
Refund/Return Policy: All sales are final with the exception of pro shop merchandise. Pro shop merchandise may be returned
if unused, with proof of purchase, up to 14 days from purchase date for a full refund.
Cancelation Policy: Private/semi private lessons, and court rentals must be cancelled at least 24 hours in advance of the
scheduled time or the amount in full will be charged to player’s account. Management reserves the right to reassign tennis courts when necessary
Proper tennis attire is required on tennis courts. No running shoes or black-soled shoes will be allowed while on the court
Children under 12, who are not participating in a supervised program must be accompanied by an adult
We honor VISA, MasterCard, Discover, cash or personal checks for your convenience
NO smoking is permitted inside the facility
Deposits or contract fees may be refunded if the Club is able to resell the court time
Turn off all cell phones while on the tennis court
Frog Hollow has the right to suspend a contract, membership or customer if:
a. Player is disruptive or abusive to fellow club or staff members
b. Player damages the facility
c. All bills are not taken care of on time
Memberships are to be paid in full with application and are not refundable or transferable
Court reservations will be accepted up to 2 weeks prior to play
All tennis instruction must be from Frog Hollow Pros
Club must be open for business for players to be on the tennis court.
Frog Hollow pros may move registered program players based upon player ability level.
Junior Players:
a. All students must be placed by a senior pro
b. Clinics MUST be prepaid to reserve a player’s spot
c. If you do not pre-pay, player will be charged a daily rate for the class (players who pay daily rate are not guaranteed a spot in
the class)
d. There is a minimum of 4 players in each clinic, if that minimum is not met, players will be moved to other classes. Frog
Hollow reserves the right to cancel any program or clinic and will refund any prepaid fees for same.
e. There is only 1 clinic make-up allowed per session - and it must be made up DURING the session the class was missed.
Classes may be made up only if you call to notify the club before the missed class.
f. When a player is registered and paid in full for the current session, he/she can re-register or the same day, same clinic, 3
weeks in advance of the next session. If a player is not in the current session, or wishes to change days, he/she may sign
up 2 weeks in advance of the next session.
g. The likeness of players may be used for Frog Hollow's web sites, publications, advertisements and other collateral
materials. h. Junior clinics and camps are non-refundable and non-transferable
Frog Hollow reserves the right to amend its rules at any time. The rules shall be posted in the main entrance lobby and all
players or participants at the club agree to be bound by such rules, as amended from time to time.
Waiver
18.
19.
20.
21.
22.
In case of an emergency we will contact 911
Involvement in all Frog Hollow activities shall be undertaken at your own risk (on or off site)
Frog Hollow will not be responsible for any cash valuables or personal property brought to the club
The likeness of players may be used for Frog Hollow's web sites, publications, advertisements and other collateral materials. Participation in the sport of tennis, or any sport, subjects the player to possible injury. Players agree by participating in Frog
Hollow’s athletic activities that the club, its officers, owners, employees, agents and representatives and contractors shall have
no liability for personal injury to player, their guests, or invitees, except the case of injury caused by the gross negligence or
willful misconduct of the club, its employees, representatives or agents.
I, ___________________________ agree to the above conditions and rules of Frog Hollow Racquet Club.
Please Print (name of parent of guardian)
____________________________________
Signature
_______________
Date
Junior players please have parent or guardian sign above. Name of junior player: ________________________
Please Print (name of junior player)