Appendix #16 - City of Richmond

Appendix #16
Appendix #16
Document Title
TABLE OF CONTENTS
Building on Success
INSIDE THIS ISSUE:
Letter from Sheriff Woody
Insight from Sheriff C.T. Woody, Jr.
2
Mission, Vision and Values
3
Jail Security
2
Introduction & Jail Population Facts
Jail and Court
Security
Information Technology
2
4
5
I believe that 2008 marked a turning point for the Richmond City Sheriff’s Office
6
Use of Video Conferencing Technology
(RCSO) familyPopulation
and its operations.
We began to see the fruits of our2 labor. During
Reduction
7
Jail Programs Introduction
the first two years of my Administration we worked tirelessly to lay the necessary
Chaplaincy Program
New Jail Construction
3
8
groundwork
toActivities
bring about
change in the organization and its culture.
9
Religious
and needed
Jail Recreation
Health
Care & Medical at the RCJ
Educational
Opportunities
4
10
We strengthened our security, invested heavily in our personnel, devised
Programs for Jail Residents
11-13
5
Policy/Accreditation/Training
sound fiscal policies,
partnered with external stakeholders, and enhanced and
Sheriff’s Office Involvement in Community Events
expanded programs for jail residents.
Training Education
for RCSO Employees
13-15
6
16
Employee Development
17
Medical Services and Health Care for Jail Residents
18
Medical and Dental Care at the RCJ
19
The payoff is now evident. We have a workforce that is highly trained,
motivated and empowered to meet and exceed standards. For the first time ever,
there is a balanced budget that results in a more efficient and effective jail
Making the Grade —VLEPSC Accreditation
20
operations. Revenues continue to increase which helps to offset other operational
RCSO Deadbeat Parent Taskforce
21
expenditures.
a wealth ofInformation
in-service residential programs, and
an
22-25
AdditionalThere
RCSOisDepartment
abundance of external partnerships.
Appendix #16
Building on Success
A Word from Sheriff C.T. Woody, Jr.
This past year was very productive for the Richmond City Sheriff’s Office
(RCSO) and its operations. The year 2009 marked many great achievements
for our agency. Paramount among our accomplishments was the receipt of Full
Accreditation as a Law Enforcement Agency by the Virginia Law Enforcement
Professional Standards Commission (VLEPSC). This prestigious award
marked a new revolution for this facility’s management and operations.
Another major accomplishment affects one of our primary responsibilities
involving the security of the Richmond City Courthouses. Specifically, courthouses were equipped with Video Conferencing technology which allows
judges to conduct arraignments with other jurisdictions. This measure provided substantial cost-savings in
security and transportation.
In the area of addressing issues related to recidivism, I am particularly proud of our progress. More faithbased and community-based partnerships were formed which will ultimately help stem the tide of recidivism.
The results have been positive involving all of our programs at the Richmond City Jail, which help to tackle issues of recovery. Together, we are working to close the revolving door through innovative programs that equip
residents with the tools necessary to be productive members of society.
Deputies and civilian employees are working hard to maintain a safe and secure jail and court system.
We are raising the caliber of our training standards with new training in Incident Management and Preparedness,
along with new and progressive courses using computer-based instruction.
In the community, we are actively involved in programs which target the needs of children and seniors.
Our Child ID program is an increasingly popular safety resource for children and their parents or guardians.
The TRIAD and “Are You O.K.?” programs reach out to the elderly. Also, the Community Abatement program is
a first in the City, where the Sheriff’s Office and other City agencies are leading the front to clean up blighted
properties throughout Richmond.
I remain committed to the Mission, Vision and Values of the Richmond City Sheriff’s Office, while
promoting positive possibilities for those reentering the community from the Richmond City Jail.
In our Year In Review, we strive to keep the community abreast of our progress. We value your
opinions, ideas and suggestions, as they are key components in our roadmap to success.
Sincerely,
C.T. Woody, Jr, Sheriff
Appendix #16
Richmond City Sheriff’s Office 2009 Annual Report
Our Identity
Page 3
Appendix #16
Introduction
Page 4
Introduction
This Year In Review is an informational update on the accomplishments, challenges and ongoing
initiatives of the Richmond City Sheriff’s Office (RCSO) during the 2009 calendar year. Its intent is to
ensure the community remains abreast of the direction and vision of the Richmond City Sheriff’s Office
as well as the important functions the Office performs for the citizens of the City of Richmond.
The primary role of the Office is to protect and secure the Richmond City Jail, safeguard Richmond City
Courthouses, and carry out the duties of the Civil Process Division. In the event of a natural or
manmade disaster, the Sheriff’s Office plays an integral part in local and regional Emergency Management efforts. RCSO staff are trained in National Incident Management Systems (NIMS) and emergency
preparedness. Office personnel would maintain public order, provide for public welfare and safeguard
hazardous materials, toxins and transport medical supplies and medicines.
x
Richmond City Jail (RCJ) has the second largest
jail population in Virginia, second only to Norfolk.
x
Approximately 16,000 people and 26,000 charges
are processed by the Sheriff’s Office each year.
x
The RCJ was built in 1964 to house 852 persons;
it often houses around 1,500.
The Richmond City Jail is in the Central Region—
Virginia jails are separated into four regions:
Central, Eastern, Northern and Western.
Jail Population Facts:
The Average Daily Population (ADP)
of the Richmond City Jail for 2009
averaged 1,463 residents a day.
Highest Year ADP= 1,586 in 1999
Lowest year ADP= 1,106 in 1997
Highest Month ADP= 1,854 in September 2003
Total Commits (individuals mayLowest
have multiple
commits): 20,744
Month ADP = 907 in December 1997
Total Days in Custody for the 40,188 commits: 594,805
Average length of stay at the City Jail: 28.5 days
Appendix #16
Security
Page 5
Jail and Court Security
Security Highlights for 2009
x
“Sector Security” plan for Jail and all 3 Courthouses proved to be a more efficient use of labor while still
maintaining a high level of safety and security.
x
Security Audit Team performed routine security and safety checks at each Courthouse.
x
Promoted the use of Video Conferencing Equipment in the Jail, Jail Annex, and Courtroom, resulting in
less movement of inmates from one facility to another, decreasing the risk to employees as well as to the
general public.
x
Randomly utilized portable magnetometers inside the Jail, adding another layer of protection for staff and
inmates by helping to detect contraband.
x
Completed the Installation of new Video Surveillance systems in the Jail.
x Installed additional lock boxes for weapon storage at all Courthouses.
Appendix #16
Use of Technology
Page 6
Video Conferencing and Arraignments
The numbers below clearly reflect the impact of the Video Conference technology. This technology allows jail
residents to be heard before a judge without being transported from wherever they are housed (whether incarcerated here in Richmond or elsewhere) to various courtrooms throughout the Commonwealth. The utilization
of Video Arraignments allows us to save on transportation costs as well as realize a significant savings in security man-hours at the courthouses, and fewer meals have to be transported from our jail’s kitchen to courthouse
holding areas. Additionally, we increased the efficiency of the court processes by dealing only with the receipt
of court documents while keeping jail residents secured safely in the jail.
Inmates Transported from
Video Conference from RCJ
Richmond City Jail to Court
Y2007 = 16,306
Y2007 = 1,052
Y2008 = 13,970
Y2008 = 2,069
Y2009 = 11,953
Y2009 = 2,085
Video Conference from Jail Annex
Y2007 = 1,669
Y2008 = 2,400
TOTAL VIDEO CONFERENCES IN 2007:
2,721
TOTAL VIDEO CONFERENCES IN 2008:
4,469
TOTAL VIDEO CONFERENCES IN 2009:
4,481
Video Conferencing Technology allows jail
residents to appear before the court and
magistrate via computer screen.
Increases safety and
security by decreasing
the number of jail
residents who are
transported to other
locations.
In 2009 The RCSO Worked with the
Virginia Supreme Court to obtain
hardware and installation costs.
Now all court buildings in the
City of Richmond have
video conferencing capability.
January 1, 2010 brought on line via video the General District Court, Northside, now located in Manchester.
The Richmond City Sheriff’s Offices’ promotion of this technology and its use has saved the City of Richmond
thousands of man hours to date, and allows for a more convenient, safe and speedy judicial process.
Appendix #16
Programs
Page 7
JAIL PROGRAMS
RELIGIOUS ACTIVITIES
EDUCATION PROGRAMS
RECREATIONAL ACTIVITIES
WORK/STUDY RELEASE & WEEKEND PROGRAMS
MISDEMEANANT COMMUNITY SERVICE PROGRAM (MCSP)
NEW ENVIRONMENTAL ACTION TEAM (NEAT)
HOME ELECTRONIC INCARCERATION (HEI)
OFFENDER AID AND RESTORATION (OAR)
NARCOTICS AND ALCOHOLICS ANONYMOUS
SUBSTANCE ABUSE AND HUMAN DEVELOPMENT
We do our best to
provide the opportunity for our jail
residents to participate in programs
designed to help
foster better citizenship and allow them to
engage in positive enrichment and interaction
as they prepare to re-enter their communities.
Our desire is to provide a broad spectrum of
program opportunities designed to motivate jail
residents to pursue lifestyles that will not result
in recidivism. Although program time and space
are severely limited, we constantly strive
through implementation and evaluation to find
the best combination of programs that hold
potential benefits for our inmate population.
28 DAY DRUG AND ALCOHOL PROGRAM
“MCCOVERY TIER” PROGRAM
B.E.L.I.E.F PROGRAM
The McCovery Tier
The McCovery Tier was started in early 2009 as a collaborative effort between Sheriff Woody and the McShin
Foundation. It’s primary goal is to provide 24-hour peer to peer counseling for those incarcerated who are
facing the crisis of addiction and want to recover.
One of McShin's original visions is the recovery message being facilitated by recovering addicts in long-term
recovery. The McCovery Tier is a 120 man, all volunteer tier which operates at no cost to the taxpayers.
Similar programs would have cost the taxpayers Each day the McShin staff (all recovering addicts and alcoholics) lock themselves in as jail “residents” and host an authentic recovery program. “We truly believe that
programs like this provide a better environment for those serving time in the Richmond City Jail, and will also
have a long term effect to lower City’s rate of recidivism.” - Sheriff Woody
McCovery Tier Creed
I am a man that accepts the challenge of change.
I am a man that accepts that recovery is my responsibility.
I am a man who must make a life-long commitment to change.
I am a man of purpose, courage, and valor and I will recover.
I am a man that will recover with the help of God and my McCovery Family.
Hoo-Rah!
The McCovery Tier attracted
the attention of President
Obama’s Administration, which
sent representatives to the
Richmond City Jail to study it’s
methods with the hope of
formulating a model program
which could be used to address
the rate of recidivism on a national level.
Appendix #16
Chaplaincy Program
Page 8
Led by Undersheriff and Executive Chaplain Alonzo C. Pruitt, the Jail’s multidenominational Chaplain Corps is responsible for the spiritual support of all Richmond
City Sheriff’s Office employees, jail residents and their families.
The mission of Richmond Sheriff’s Chaplains is to provide, from a multi-faith
perspective, pastoral care, religious instruction, spiritual guidance, worship opportunities, and other related services. Chaplains serve residents of the Richmond
City Jail, and, Officers, Deputies, and Staff of the Richmond City Sheriff’s Office
and their families.
The ministry of Richmond Sheriff’s Chaplains does not discriminate on the basis of age, color, creed, criminal
offense, economic status, education, disability, gender, history of incarceration, national origin, race, or sexual
orientation.
Possessed of the vision that a partnership with faith based institutions could be of real benefit in meeting the
needs of Jail residents, Sheriff Woody appointed the Rev. Canon Dr. Alonzo C. Pruitt, an Episcopal priest, to
serve as Undersheriff in 2008. Among other duties, he serves as the Chief of Chaplains and coordinates the
work of more than 80 volunteer Chaplains representing numerous faiths and denominations. Baptists, Christian
Scientists, Episcopalians, Evangelicals, Jehovah’s Witnesses, Methodists, the Nation of Islam, NonDenominationalists, Pentecostals, Presbyterians, Roman Catholics, and Sunni Muslims participate in religious
programs in the Richmond City Jail.
Our Chaplaincy Program provides multiple worship services, Bible and Koran studies, and pastoral care programs to our jail residents each week.
Chaplains have raised funds to repaint the renamed Redemption Chapel and the Jail’s main entryway in keeping
with the Sheriff’s action plan to enhance the Jail for residents, staff, families, and visitors. Chaplains also work
with the Education Tier in assisting Residents in preparing for their GED examinations.
Richmond Sheriff’s Chaplains have added a weekly 12-Step Recovery meeting for Jail residents as well as
meditation and prayer times for many Deputies as they begin their tours of duty. Chaplains also serve at the
John Marshall, Oliver Hill, and Manchester Courthouses as a support to Deputies, Staff, and the public.
The recipients of strong community support, Chaplains receive donations of Bibles, Spanish language Bibles
and periodicals, Korans, books, magazines, envelopes, stamps, underwear, socks, reading glasses, and other
items needed by Jail residents.
Given the Sheriff’s innovative support, Chaplains assist Jail residents in observing cultural and religious holidays
including Easter, Ramadan, Thanksgiving Day, and Christmas, and plans are underway to expand the number
of faith-based institutions that will offer music in the Jail. Volunteers also teach regular men’s and women’s Yoga
classes for Residents.
Students from the Department of Social Work of Virginia Commonwealth University also regularly counsel Jail
residents and assist them in the development of plans to achieve a successful reentry to life beyond the Jail.
Chaplains also assist in the graduation ceremonies of new deputies, birthday and retirement celebrations for
staff, and in notifying and counseling Jail residents who experience the death of a loved one.
Appendix #16
Religious Activities and Recreation at the Richmond City Jail
Page 9
Religious Activities:
Various prison ministry groups and volunteers provide and meet the religious needs of
the jail resident population. Our Chief of Chaplains who provides one to one counseling
and coordinates all religious activity at the jail. Some of the services provided at the City
Jail include but are not limited to:
x Sunday School Services
x Bible Studies
The Chaplaincy Program
at the RCJ accommodates
11 major denominations:
x “One to One” counseling
1. Juma (Muslim)
x Choir
2. Nation of Islam
3. Jehovah Witness
4. Pentecostal
5. Christian Science
6. Hispanic Bible study
7. Gideon Evangelical
8. Catholic
9. Presbyterian
10. Baptist
11. Mormon
JAIL RECREATION
Recreational activities can reduce tensions and boredom, encourage the
creative use of leisure time and ensure basic health. Physical exercise is
provided once a week for one hour on a scheduled basis for male and
female inmates.
Physical exercise is both on an individual and group basis.
Outside activities performed include: basketball, volleyball, jogging and
calisthenics.
Inside activities include: board games, bumper pool and table tennis.
Leisure activities such as reading materials are available to all inmates.
Jail staff assists in selecting and distributing books and magazines from
the leisure library to inmates on a continuous basis. Television is available to
all inmates housed in general population unless the inmate’s behavior warrants suspension of these privileges.
Appendix #16
Programs at the Richmond City Jail
.
Page 10
Education Program
The Education program operates in a specifically designated housing area within the jail facility that has an
average enrollment of between 50-99 inmate students. All areas of academic needs are covered from
basic studies (learning the alphabet and the most basic reading and writing skills) through advance
preparation for the GED examination. The GED test is given monthly at the jail. Inmates that have a
diploma or GED are utilized as tutors to assist other inmates with studies. The jail residents that are
housed in the Education area are held to a strict
code of conduct, where ethics and rule violations
Other Educational services include:
are taken very seriously. This community stresses
x GED testing
educational and personal growth, along with
x Computer classes
respect and caring for each other.
x Adult Basic Education
(Includes Math, English, Social Studies,
Writing Skills, Reading Comp.)
x Tutoring Opportunities
x English as a Second Language
It is federally mandated that all juvenile and adult inmates up to their 22nd birthday who were previously
determined to need “Special Education” services while in public schools will be given the opportunity to
continue their training while at the Richmond City Jail. Special trained teachers provided by Richmond Public
Schools will service these inmates in conjunction with the RCJ School.
RCSO Education Department Data from 2009
Number of GED Diplomas earned: 55
Number of Residents completing basic computing courses: 438
Average Daily Number of Education Students served: 110
Average number of volunteer resident tutors: 29
Appendix #16
Programs at the Richmond City Jail
Page 11
Home Electronic Incarceration (HEI)
The HEI program offers non-violent offenders that meet the eligibility criteria, pursuant to Section §53.1-131.2 of
the Code of Virginia, 1950, the opportunity to complete their sentences while being electronically monitored in
their home. Participants are fitted with electronic ankle monitors designed to confine the participant to a specific
environment. It is our hope that more judges will utilize this sentencing alternative instead of Jail incarceration.
There are three (3) types of HEI:
x
HEI Employed: participants must be employed at inception into the program and pay a daily HEI fee.
x
HEI Unemployed: participants report to Inmate Services Monday – Friday and pay a daily HEI fee based on
their ability to pay.
x
HEI Medical: This program is designed for severe medical patients whom are best suited and cared for by
their personal physician, and the HEI fee is waived.
The Richmond City Sheriff’s Office currently collaborates with the Department of Parks and Recreation and the
Department of Public Works servicing the city using jail residents to provide labor. These collaborations are
beneficial to all, saving the City thousands of dollars annually and allow jail residents to gain or enhance their
work skills.
Jail-sponsored programs provide much needed
assistance for various City agencies, saving
agency salary and overtime costs.
All monies collected from Work Release and HEI participants
is deposited to the City of Richmond Collections Department
and is additional revenue to the City of Richmond.
WORK/STUDY RELEASE
The Work/Study Release program offers eligible participnts that meet the eligibility criteria pursuant to Section
§53.1-131 of the Code of Virginia, 1950, as amended, the opportunity to continue work or study programs while
serving a sentence. The participants in this program must complete an extensive screening process, to include
interviews and criminal records check before being recommended to the Courts for inclusion. IF APPROVED,
the inmate will be assigned a Jail staff case-worker and will be permitted to leave the Jail during designated
hours to participate in assigned activities.
WEEKEND PROGRAM
This program requires court ordered people to be locked in the Richmond City Jail on Saturday and Sunday
only. Full-time employment can continue and participants can meet certain medical needs that would be more
difficult in Jail.
MISDEMEANANT COMMUNITY SERVICE PROGRAM (MCSP)
The MCSP program is designed to allow persons with misdemeanor offenses the opportunity to give tangible
restitution through reporting to the jail on weekends and performing community service work, i.e., trash collection, raking leaves or other public services that may be needed at that particular time. Theses inmates will be
awarded 1 full day of Jail credit for every 8 hours of community service provided in lieu of incarceration.
Appendix #16
Richmond City Sheriff’s Office Programs
Page 12
OUTSIDE DETAIL PROGRAMS FOR JAIL RESIDENTS
Abatement Program: One deputy sheriff supervises a team of five low custody jail residents. Assignments are received
from DPW to clean up both residential and commercial properties deemed a nuisance by city property inspectors.
The team works Monday through Friday (weather permitting) servicing small to medium-sized properties. The team
addresses abated property issues including broken windows, abandoned cars, high grass, trash and debris. The Abatement
program uses a creative approach to save taxpayer dollars, clean up the city, and prepare jail residents for the world of
work. This program is well thought out collaboration with the Department of Public Works.
Bryan Park Program: One deputy sheriff supervises a team of five low custody jail residents responsible for landscape
maintenance and vegetation control for Bryan Park. The focus area is Azalea Garden, however, other City parks and
gateway areas are serviced by this team. This program is an ideal collaboration with the Department of Public Works.
Grass Cutting Program: Two deputies supervise up to ten low custody jail residents to service city mediums along
major and minor roadways by mowing and trimming grass and removing light trash. One team is dispatched to the
Northside of the city and the other to the Southside Monday through Friday. This program is a strong collaboration with
the Department of Public Works.
Cemeteries Program: One deputy supervises up to ten low custody jail residents to service Cemetery Properties
within the City of Richmond. The team is responsible for mowing and trimming grass from April to October annually.
This program is a beneficial partnership with the Department of Parks and Recreation.
Parks and Recreation Program for female residents: One female deputy supervises up to seven female jail
residents servicing parks and recreation facilities and grounds. The female detail team is also used for “special assignments” provided by DPR staff. This program is successful partnership with the Department of Parks and Recreation.
Misdemeanor Community Service Program (MCSP)
This weekend program does not require incarceration. Participants work within the community, assisting the Department
of Public Works and a host of civic organizations with citywide cleanup and park beautification projects. Involvement
encourages participants to feel more vested in the community as they help improve the city in which they live.
Narcotics’ and Alcoholic’s Anonymous
These programs are provided weekly to any inmate wanting to
attend. This is an inmate lead program with outside facilitators
helping these individuals explore their needs and responsibility.
Substance Abuse and Human Development
Based on the ideas encompassed by “Alcoholic’s Anonymous,” this self-help
program has been designed to provide inmates a forum in which they can
explore their individual needs and responsibilities as members of an organized society.
The program is unique in that inmate facilitators interact with other jail residents in group settings for the purpose of
breaking through inhibitions to reveal the inmate’s true feelings and emotions.
The peer pressure to be a responsible contributing member of the group serves the intent of the program very well.
Appendix #16
Programs / Community
Page 13
B.E.L.I.E.F. Program
(Becoming Experienced Liberated Introspective Encouraged Free)
This is a voluntary therapeutic program for those inmates who wish to undergo treatment for alcohol and drug
addiction. This program blends the 12 step recovery principles and the Cognitive Behavior treatment strategies
into one cohesive model. This program consists of five (5) phases and each phase is approximately six (6)
weeks in duration. The residents/inmates are responsible for the progress of their own recovery. Residents with
the leadership of elected senior members implement and monitor their scheduling, programming and rules.
A mental health/substance abuse staff develops revises and monitors the components of the recovery program
with input from senior elected members. Members in later phases of this program may be eligible for work/study
release.
New Environmental Action Team (NEAT)
Held Monday through Friday, NEAT does not require incarceration. Participants work within the community, assisting the Department of Public Works and a host of Civic Organizations with citywide cleanup and park beautification projects.
COMMUNITY RELATIONS
Community Relations strives to build positive relationships between the Sheriff’s
Office and the public through community programs that promote a safer city. Community Relations is often the first point of contact between the Sheriff’s Office and
the community, through efforts that include:
i Speaking at Richmond Public Schools and other youth-oriented venues.
i Participating in community events and conducting crime prevention lectures for
area civic groups.
i Volunteering with senior and disabled members of the community.
i Hosting educational tours of the Richmond
City Jail.
RCSO participated in or hosted nearly 100 Community
Events during 2009, including:
x
Easter Bunny Foundation (MCV Pediatric Unit)
x
March of Dimes (Walk America)
x
The Long Walk To Freedom (Boaz and Ruth)
2009 Community Relations Stats
x
Muscular Dystrophy Association (Lock-Up)
Full-Time Employees (Sworn): 3
x
Special Olympics of Virginia (Torch Run)
x
Back to School Rally for children of Jail Residents
Total Citizen Contacts: 5563
Appendix #16
Community Involvement
Page 14
CHILD I.D. PROGRAM
The Sheriff’s Office participates in events throughout the year to encourage parents and caregivers to take steps to
increase the safety of young people through fingerprinting and archiving every child’s unique information. In our ever
changing society, violence and crime are ever present parts off our daily lives. Unfortunately, crimes against
children and adolescents are also part of our society. Therefore, the Richmond City Sheriff’s Office strives to do its
part to protect and preserve the safety and security of our youth. The main goal of our Child ID Program is to give
the citizens of Richmond a permanent record of identifying information for their family members. It also gives the
youth of Richmond an opportunity to have a positive contact with law enforcement. These fingerprints are not filed
with any law enforcement agency, and are solely for the guardian’s personal records.
In 2009 our fine deputies fingerprinted nearly 1,600
children who ranged in age from newborns to older
teens at citywide venues.
The PROMISE Program allows the Sheriff's Office an opportunity to reach out to area high school students and work with
them to serve the community. PROMISE participants gain valuable employment experience and work with our deputies on
community support projects. Students participated at almost two dozen locations such as the Central Virginia Foodbank,
the Science Museum of Virginia, Ukrop’s 10K, and U-Turn.
The TRIAD Program worked with 159 seniors throughout the city in 2009, and had the opportunity to intervene and help prevent the isolated reality of older people living alone in our community. TRIAD is a voluntary
program which currently pairs Sheriff's Office employees with seniors around the city. Volunteers assist their
TRIAD partner in many ways, ranging from after-work visits and weekend errands to attending church
together.
Crime Prevention Lectures bring sound advice to children and deputies and building a rapport with children to show that
law enforcement officers work to make the community a safer place to live. Deputies speak at events hosted local Fraternities and Sororities, schools and colleges, public and private clubs and community organizations, and
church groups.
Food Bank visits serve the community every week at the Charity Family Living Center, Creighton Court
Boy’s and Girl’s Club, Fairfield Court Boy’s and Girl’s Club, Mt. Olivet Baptist Church, and Whitcomb Court
Boy’s and Girl’s Club. In 2009 The RCSO hosted 6 Food Drive Events to benefit the Central VA Foodbank.
Meals on Wheels partnerships show our neighbors that the Richmond City Sheriff’s Office cares, with
weekly food deliveries to 11 residents throughout the community.
Jail Tours offered through the ROADS Program provides educational tours for individuals
and large-group participants
In 2009, RCSO deputies conducted
ranging from middle school
students to senior groups,
107 Jail Tours with a total of 1461 participants.
Appendix #16
Community Involvement
Page 15
2nd ANNUAL BACK TO SCHOOL RALLY
On Saturday August 22nd the Richmond City Sheriff’s Office hosted its Second Annual Back to School Day.
While other, similar events throughout the City are designed to support the community as a whole, the purpose
of our event was to provide school supplies to children who have a parent housed at the City Jail. Boxes of
book bags, paper, pencils, crayons and other commonly used school supplies were distributed in an event held
on the Jails’ front lawn. In the months leading up to the event the Sheriff's Office conducted a survey to identify
how many inmates had school-age children living in the Richmond community, and
turned to local businesses and jail vendors to help provide the supplies.
"Children of offenders are the forgotten victims of their parent's
actions. We’re going to provide for some of their material needs, but
what we really want to do is show them that we care. These children
need to have positive experiences with the Law Enforcement community while they are young.” -Sheriff Woody.
Through this effort, back-to-school supplies were
furnished to nearly 600 children, most with a parent
or parents housed at the Richmond City Jail.
Appendix #16
Employee Development and Training
Page 16
TRAINING
Highlights of RCSO Training for 2009
i 65th Basic Academy graduated 16 deputies
i 66th Basic Academy graduated 17 deputies
i 45th Basic Academy at Henrico Sheriff’s Office graduated 12 of our deputies
i Two of our deputies attended a General Instructor school at Richmond Police Department
i 160 deputies attended Web-Base Training
i 438 employees attended American Red Cross First Aid/CPR/AED Training
i 431 employees attended Fire Extinguisher Training
i Co-hosted a Firearms Instructor School with Richmond Police Department
i Received Crisis Intervention Training
RCSO 65th Basic Academy
RCSO 66th Basic Academy
2009 RCSO Training Staff
2009 RCSO Honor Guard
Appendix #16
Employee Development and Training
Page 17
Employee Development
2009 Proved to be a banner year in the area of Employee Development, as additional training was
provided to nearly every member of the Sheriff’s staff.
i Gang Activity Training sponsored by the Federal Bureau of Investigations was
provided us identify the warning signs of gangs within the local community, so that
we may better classify our inmates who may have some involvement.
i National Incident Management Systems (NIMS) Training was provided for ALL
certified deputies and supervisors alike. This training helps prepare our employees to
assume our role as “First Responders” in case of a local or National Emergency
(Weather or Terrorist related)
i Elder Abuse Training was provided to members of the Community Relations
Team to help them identify issues of Abuse of Elderly citizens they may come across
in their daily duties.
i Members of our Alternative Sentencing Unit attended a school on the use of
Home Electronic Monitoring Systems, and the advances in technology since the
inception of the program.
i 12 Members of the Sheriff’s Senior Management Team attended a 1/2 day workshop provided by Dr. Dick Leatherman entitled “Effective Leaders in the Law Enforcement Profession”.
i All Employee’s of the Sheriff’s Office attend Red Cross First Aid Training once
per year.
i SORT Cell Extraction Team received outside training from the Henrico S.O.
i More than 60 of our managers attended Pandemic Flu Training to help prepare for possible catastrophic events
which would affect 2/3 of our workforce. Additional Members of our Management team attended a conference
on the same subject, designed to develop partnerships and share resources with agencies around the Commonwealth of VA in case such an event ever does occur.
i Sheriff Woody, accompanied by our Public Affairs officers, attended Law Enforcement Media Training to enhance
our knowledge of how to handle media events at the Jail.
i A continuing series entitled “Correctional Leadership Competencies for the 21st Century” began early in the
year and is now a regular part of our Monthly Command Staff meetings. Teams of Supervisors are provided a
topic in the series, and were required present their topic to the rest of the Command Staff.
i 4 RCSO deputies completed their initial 40 hr. Crisis Intervention Training and an additional 24 hr. "Train the
Trainer" course.
Appendix #16
Medical Services
Page 18
Medical Services and Health Care
The RCSO Medical Department provides quality medical care to all jail residents, while leveraging
opportunities to contain costs, increase services, and build partnerships with external organizations and
groups. Jail medical care accounts for approximately 10% of the Sheriff’s Office total budget of more
than thirty-million dollars. Under the direction of Dr. Gregory Pleasants, our Medical team established
new collaborative initiatives with RBHA, VCU, and The Daily Planet, providing weekly mental health
transitional services to our jail residents. The Administration’s continual focus and oversight in key areas
of medical expenditures allows it to stay within its allotted budget. Staff and employees continue to
provide excellent fiscal oversight in controlling hospital and pharmaceutical costs.
More than 2,000 jail residents receive
medical services and care each month.
Some Facts about the RCSO Medical Department:
i Jail resident hospital claims can cost more than
3 million dollars per year.
i Pharmaceutical spending also accounts for a large
part of the overall budget expenditures.
i On average, 115 jail residents are on psychotropic
medication each month.
i Psychotropic medications remain the highest spending category of all drugs used in the medical department.
On average, 35 residents each month
require mental health treatment at a
facility other than the jail.
Provided Services and Care
i Cardio and pain drugs account for the next largest
categories.
x
Hospitalization
x
Ambulance Services
i Inmates requiring diabetic treatment comprise more
than 1/2 the monthly totals.
x
Pharmaceuticals
x
Dental Services
x
X-rays
x
Outpatient Clinics
x
Mental Health Counseling
i Nearly 5% of monthly service calls and treatments
are dental related.
i Hospital stays and ER runs account for less than 5%
of monthly care.
Appendix #16
Mental Health
21
Page 19
Medical and Dental Care
Emergency Medical care is available to all residents 24 hours a day. A licensed Physician and Dentist provide
the Medical and Dental services at the Richmond City Jail. Licensed health care providers are on-call for all
shifts.
Each resident is questioned at the time of his/her commitment to the Jail for medical, dental, psychiatric, substance abuse, communicable diseases and clinic referrals according to Administrative policies and procedures. Refusal by any resident to have this screening performed will result in the resident being placed
in administrative segregation until the screening has been completed.
Medications are dispensed as required. It is each resident’s responsibility to receive medication when called by
the nurse or by reporting to the pill line.
A medical doctor and/or dentist are available if requested, or upon referral by the nursing/dental staff after an
initial screening. The doctor’s hours are Monday through Friday. Psychiatric counseling is available, if indicated,
after an evaluation is made by the medical staff. If a resident needs medical, psychiatric or dental services,
he/she should place a resident request form in the medical request box located near the dining hall entrance.
This request should include: the resident’s name, current date, jail number, housing assignment and his/her
medical, psychiatric or dental problem. All information must be written legibly. In accordance with Virginia Code
Section 53.1-133.01, adopted July 1994, each resident will be charged for medical/dental services. A resident’s
account will be charged a fee each time he/she requests medical services. These charges include, but are not
limited to, examination by a Nurse or Facility Physician, psychoCost Containment and
logical counseling, HIV testing, medication, certain hospital
Revenue Generation
services, hospital transportation, x-rays, lab testing, diabetic treatments and dental services. Additionally, a resident may be x Partner with Veterans Administration to
charged for ALL expenses incurred as a result of his/her being in
identify residents who qualify for benefits
any altercation or causing injury to self or to someone else. These
charges may include all hospital expenses and costs associated x Collaborative relationships with Richmond
with further care or treatment by a specialist. A resident will not be
Behavioral Health Authority (RBHA) Amcharged for emergency medical care or necessary follow up care,
bulance Services are provided
as directed by the health care provider.
x Request reimbursement from the Virginia
Medical care will NEVER be refused to any jail resident.
Compensation Board for all emergency
Those residents who do not have money on their canteen account
will have a negative balance charged to their account. Once funds x
are placed on their account, the fee will then be deducted. Any
resident not choosing to utilize the Jail Medical/Dental Staff or
Physician may contact a licensed Physician/Dentist of their choice x
to evaluate them at the Jail. The resident is responsible for the
cost of the Physician’s visit, care and any treatments prescribed.
medical expenses
Initiated medical co-pay fees for jail residents, which eliminates false requests
Work with judges, Commonwealth’s Attorney, and Magistrate to find alternatives
to confinement for residents who are severe medical illness or challenges
Appendix #16
Achievements
Page 20
Making the Grade
VLEPSC Accreditation
During 2009, the Sheriff's Office achieved one of its major goals and became Accredited by the Virginia Law Enforcement Professional Standards Commission (VLEPSC).
The accreditation program administered by VLEPSC requires agencies to comply with
state-of-the-art standards in four basic areas: administration, operations, training and
personnel. The Sheriff's Office met over 187 professional standards, providing over
1400 proofs of compliance to the VLEPSC assessment team in November of 2009.
The Richmond City Sheriff's Office is among an elite group of law enforcement agencies having earned accreditation by
VLEPSC. Of the more than 360 law enforcement agencies in Virginia, the Sheriff's Office is among only 78 having earned
the distinction. The accreditation is considered perhaps the best measure of professionalism among law enforcement
agencies.
The Virginia Law Enforcement Professional Standards Commission consists of representatives of the Virginia Sheriff's
Association, Virginia Association of Chiefs of Police and the Virginia Department of Criminal Justice Services. It has
established 215 professional standards by which law enforcement agencies are measured. In providing the accreditation
program, the commission's goals are:
i To increase the effectiveness and efficiency of services provided by law enforcement agencies
i To promote cooperation among agencies
i To ensure proper training for law enforcement personnel
i To promote public confidence in law enforcement
Accreditation sets the standards by which an agency must continue to operate in order to achieve re-accreditation. These
professional standards must become a routine way of conducting business in the Richmond City Sheriff's Office. There are
on-going reviews, with re-accreditation occurring every four years.
The Richmond City Sheriff's Office received it's accreditation from VLEPSC on December 2, 2009. Gary Dillon, the
Accreditation Manager for DCJS, along with a member of the VLEPSC Board, presented the certificate of Accreditation to
the Sheriff and nearly 80 members of his staff before Mayor Jones and City Council.
Appendix #16
RCSO Deadbeat Parent Taskforce
Page 21
The Deadbeat Parent Taskforce (DBT) is currently the only active law enforcement initiative seeking parents evading
their child support responsibilities. Operating under the Direction of the Sheriff, Colonel of Investigations and lead by
a team of Investigators, the project is part of an enhanced effort to crack down on City of Richmond defaulting fathers
and mothers. This Taskforce was created by Sheriff Woody when he first took office in 2006. In its first two months,
the Deadbeat Parent Taskforce tracked down parents who owed over $600K. These individuals now face a judicial
system that will determine how these parents can best pay their child support debt.
DEADBEAT PARENT FACTS
VIRGINIA DATA
According to the Virginia Child Support Enforcement Program 2007 Fact Sheet:
To date there have been
approximately 1000 arrestees with a
combined total of arrears owed
nearing $10 million.
— The Division of Child Support Enforcement (DCSE) collected a record $608.5 The “DBT Top 10 Most Wanted
Deadbeat Parents” listing features
parents owing as much as $174K in
— Virginia was the first state to issue subpoenas of cell phone records in order to back child support payments.
million in SFY-07, which was a 3.6% increase from 2006.
locate delinquent parents. As of June 2007, DCSE had issued 4,930 subpoenas
on 990 non-custodial parents. Locate information has been received at a success rate of 40-50% on the issued subpoenas.
— Of more than 1.9 million new hires in the Commonwealth in SFY-07, there were 82,187 that matched cases with unpaid
child support, a match rate of 4.4%. Since 1993, approximately $103.4 million has been collected as a direct result of new
hire reporting.
"The Taskforce is a high priority for the Sheriff's Office because it's a question of individual responsibility and doing the right
thing. We want to send a message that no parent is above the system. You might be able to divorce your husband or your wife
or leave your boyfriend or girlfriend behind. However, you can't divorce your child or leave behind your parental responsibility
to support your children. People in the City of Richmond that are behind on their child support and have outstanding arrest
warrants because of back child support payments should be on notice that we are out there looking for them".
According to the U.S. Department of Justice Child Exploitation and Obscenity Section website:
i Federal child support enforcement became possible with the passage of the Child Support Recovery Act (CSRA) in 1992.
i Problems with enforcement under the CSRA were remedied in 1998 with the passage of the Deadbeat Parents Punishment
Act (DPPA) which created two new categories of federal felonies for the most egregious child support violators.
Today, a child support violator can be prosecuted under Federal law if the following
facts exist:
i The violator willfully failed to pay;
i There is a known child support obligation, which has:
i remained unpaid for longer than a year or is greater than $5,000 (misdemeanor),
or has
i remained unpaid for longer than two years or is greater than $10,000 (felony);
i For a child who resides in another state, or 1) the violator traveled in interstate
or foreign commerce; 2) with the intent to evade a support obligation; 3) if such
obligation has remained unpaid for a period of one year or longer-or is greater
than $5,000 (felony). See 18 U.S.C. §228.
"The Commonwealth applauds and
appreciates Sheriff Woody's commitment to the children of these parents.
His leadership in forming this taskforce
is one of the last hopes many of these
children have."
-Nick Young,
Deputy Commissioner and Director ,
VA Division of
Child Support Enforcement
Appendix #16
Other Departments
Page 22
PROPERTY AND EVIDENCE
The Property and Evidence section is responsible for the accountable safe keeping of all property that is submitted by
members of the Richmond City Sheriff’s Office. It ranges from safe keeping to evidence for an arrest made by a deputy,
to property recovered at the Richmond City Jail. Property is processed, returned to the owner, or disposed of according to protocol set forth in the code of Virginia.
PROFESSIONAL STANDARDS
The Office of Professional Standards' goal is to ensure the integrity and professionalism of the Sheriff's Office.
This goal is accomplished by:
i monitoring professional standards as described in the SOP
i insuring that the agency remains in compliance with all Local, State and Federal laws governing the operation of a
Sheriff's Office
i verification through frequent inspections of staff, life, health and safety procedures, and property and evidence
i maintaining the agency's professional accreditation with VLEPSC
Additional tasks and functions of the Office of Professional Standards include:
i writing new policy, revising and updating the Standard Operating Procedures (SOP)
i providing specialized training to staff
i providing Leadership training to outside agencies
PUBLIC AFFAIRS
The Sheriff’s Public Affairs Office ensures that citizens are provided accurate facts about the Richmond City Sheriff’s
Office, so the public can draw well-informed conclusions about the Office and its level of service and commitment to
the safety and welfare of the community. We rely on the members of the media to help the Office tell citizens how
important their involvement is in the Sheriff’s efforts to improve the Richmond City Sheriff’s Office and conditions at
the Jail as we work to maintain a safe and secure operation.
JURY OFFICE
The Jury Office Division provides excellent service to Richmond City citizens called for service on behalf of the Richmond City Circuit Court. In 2009, more that 10,000 citizens were summoned for jury duty; an average of 862 per
month. Well over 400 cases are requested annually for the service of jurors, an average of nearly 31 per month.
The Jury Office averages over 600 citizen orientations for jury duty each month.
JAIL LAUNDRY
The Laundry Division employs 5 deputies, and operates Monday thru Friday. They are responsible for the operation of
the Richmond City Jail's Laundry equipment, as well as managing the inmate detail assigned to their division. Residents
housed at the Richmond City Jail receive an exchange of their linens and jail uniforms at least twice a week.
Appendix #16
Other Departments
Page 23
DEPARTMENT OF INFORMATION AND TECHNOLOGY
DIT is responsible for the daily tasks associated with maintaining and servicing computer, phone and networking equipment for the Jail, Courts and Jail Annex. Given Sheriff Woody’s commitment to leveraging technology to improve the
efficiency and effectiveness of the RCSO, the Information Technology Office is actively seeking new ways to enhance
technological functions, while finding alternative funding sources to make this possible.
The January 2007 award of a $200K Department of Criminal Justice Services grant will allow the Richmond City Jail’s
records to be coordinated with the Richmond Police Department and other surrounding public safety partners. Coordinating this effort has been a major task of the Department of Information Technology. Integration of this data should go
online in early to mid 2010.
Once implemented, the new software system will allow seamless data sharing and records access among:
Richmond City Sheriff’s Office
Richmond Police Department
Commonwealth Attorney’s Office
State Probation and Parole Office – VA Department of Corrections
What will the Jail’s new Jail Management System do?
*Bar-coding inmate information
*Tracking inmate mass movement
*Identifying trends and patterns among the jail population
*Allowing immediate access to medical history information and data
“After 9/11 we saw how vital it is to have
interoperability for communications and
technology systems. Now, a key component in Richmond’s public safety equation is
in place and we can be more prepared if
and when the need arises. We commit
over 20,000 people into the Richmond City
Jail, and we collect data from thousands
more with whom we come into contact
each year. Now, this vast amount of information will be available to partnering public
safety agencies, as theirs will be to us.”
-Sheriff Woody
*Instant notification of a jail resident’s location
The Criminal Justice System Records Improvement Program will enhance the City Jail’s ability to collect and maintain
data on both inmates and those coming into contact with the Sheriff’s Office. This new system will not only improve
record keeping, it will also improve the safety of jail staff, jail residents and the public.
STAFF and SUPPORT
The members of Staff & Support perform a variety of complex and difficult jobs to keep the Jail running as safely and
smoothly as possible. From fixing a plumbing problem, to welding worn out metal, to building the FATS facility and
running the barber shop—the men and women of Staff & Support do it all! Their workforce is made up of the largest
assembly of trustee workers (with nearly 80 trustees) that are managed by 15 deputies, and include certified electricians, plumbers, carpenters, welders, builders, painters, and landscaping specialists!
TOTAL WORK ORDERS PERFORMED IN 2009:
TOTAL Car Washes: 1101
5095
Appendix #16
Other Departments
Page 24
INMATE RECORDS
The Inmate Records Division has 23 assigned personnel responsible for the confinement, custody status, and
release/transfer of all individuals committed to sheriff’s custody. Inmate Records processes and receives all
legal documents pertaining to each individual committed. All bond amounts, court dates, sentence computations and projected release/transfer dates are entered and coordinated by Records personnel.
Additionally, this division coordinates all Video Arraignments conducted at the jail, and responds to
more than 7,000 letters received from jail residents each year.
UNIFORM OPERATIONS
Uniform Operations is responsible for protecting the safety of our jail residents, deputies and visitors of the
Richmond City Jail. Efforts to combat tremendous overcrowding issues and staff shortages facing the Jail are
a never-ending challenge. For that reason, Supervisors in this division now work 12-hour shifts which has
improved supervisory coverage and ensured a smoother transition during shift changes.
The Richmond City Jail houses
nearly 1,500 persons each day.
On average, more than half
(54%) of our daily population is
awaiting trial.
Running a 24/7 operation takes three well-coordinated shifts:
A Shift: (12:00am to 8:00am)
B Shift: (8:00am to 4:00pm)
C Shift: (4:00pm to 12:00am)
QUARTERMASTER
20,744 persons were processed into the
The Quartermaster Division is responsible for the processing jail in 2009.
of all arrestees to and from the jail, as well as for the storage Each person committed has property
of property for all person's housed at the Richmond City Jail.
which must be processed and stored.
CIVIL PROCESS
The Civil Process Division provides timely notice to persons or legal entities of pending legal action.
The notice may be in the form of a variety of legal documents, and must be served in accordance with the law.
Some of the legal notices are capias, detinue summons/warrants, fieri-facia (writ), garnishment summons, jail
summons, show cause summons, witness summons, and protective orders. Performing civil process services
presents a large challenge, which is met every day with due diligence.
In 2009, the Civil Process Division successfully served more than 122,464* legal documents.
These documents included:
*102,314 civil subpoenas
*995 criminal warrants (courts)
*10,348 Jury Summons’
*134 repossessions
*3,250 DMV notices
*138 levies executed
*2,929 criminal warrants (detention)
*2,356 court ordered evictions and/or foreclosures
Appendix #16
Other Departments
Page 25
COURT SERVICES
In the year 2009, the Court Services Division provided a safe and secure environment for four courthouses for
the city of Richmond. The John Marshall Courts Building (13 courtrooms - 8 Circuit Courts / 3 District Civil
Courts / 2 District Traffic Courts), the Oliver Hill Courts Building (5 courtrooms – District Juvenile & Domestic
Relations), the Manchester Courts Building (1 courtroom – District - Criminal & Traffic Courts), and the Safety
& Security Building (2 courtrooms – District Criminal Courts).
On January 6, 2010, the Manchester Courts Building began a new era with the opening of a beautifully
renovated facility. The District Courts, previously located at the Safety & Security Building, moved its operation to the modern Manchester Courts Building located at 901 Decatur Street.
Combined, these courthouses conduct more than 285,000 cases each year for the city of Richmond;
an average of over 23,000 cases per month.
INMATE SERVICES
The Inmate Services Division facilitates the programs which offer alternatives to full-time incarceration that
benefit the community, our jail residents, and the Sheriff's Office. The programs give people involved in the
criminal justice system options other than living unproductively, behind bars. Many Inmate Services participants are able to leverage their work experience gained in the program as they seek fulltime employment.
Program participants are oftentimes people charged with failure to pay child support, failure to pay driving
infraction fees and other lesser offenses. Instead, those charged with lesser offenses can be involved in the
Jail's alternative sentencing programs.
TRANSPORTATION
The Transportation Unit is responsible for transporting from the Richmond City Jail to courts and other facilities
throughout the State of Virginia. They are also responsible for the delivery of sentenced persons to the Department of Corrections.
41,712 transports were made during the 2009 calendar year,
with total mileage accrued of 278,382 miles.
CLASSIFICATION
This unit is responsible for determining the Objective Jail Classification (OJC) level of offenders placed in our
care. This level determines the eligibility of housing and availability of participation in jail programs for each
resident housed at the jail.
During Calendar year 2009 more than 6,500 first-time offenders were classified.
Appendix #16
Sheriff C.T. Woody, Jr.
Richmond City Sheriff’s Office
1701 Fairfield Way
Richmond, VA 23223
Office: (804) 646-0930
Jail Information: (804) 646-4463
Fax:(804) 646-0950
Public or Media Inquiry: (804) 646-0222
Website: www.richmondgov.com/sheriff
Email: [email protected]
Appendix #16