November 18, 2014

Transcription

November 18, 2014

MEETING NOTICE
Village Board
Tuesday, November 18, 2014
7:30 p.m.
@
Cary Village Hall
655 Village Hall Drive
Cary, IL 60013
Mark Kownick, Mayor
AGENDA
I.
II.
Call to Order
Roll Call
III.
Pledge Of Allegiance
IV.
Open Forum
The public is invited to make an issue-oriented comment on any matter of public concern
not otherwise on the agenda.
V.
VI.
VII.
Approval of Minutes - November 4, 2014 Village Board Meeting
Mayor’s Report
1. Citizen Recognition – Citizen Police Academy Graduation
2. Public Comment on the Tax Levy
3. Discussion Regarding Mid-Year Budget Review of the General and Water & Sewer
Fund
Consent Agenda
1. Consider for Approval the Warrant Dated 11/18/2014
2. Consider for Approval Minutes of October 21, 2014 Committee of the Whole Meeting
3. Consider for Approval (Resolution #R14-11-04) Appointing Jacob Rife as the
Alternate Delegate to the Intergovernmental Risk Management Agency (IRMA) Board
of Directors
4. Consider for Approval (Ordinance #O14-11-05) Abating the Real Estate Taxes Levied
for the Year 2014 to Pay the Debt Service on the Taxable General Obligation Build
America Recovery Zone (Alternate Revenue Source) Bonds, Series 2009
5. Consider for Approval (Ordinance #O14-11-06) the Abatement of the Special Service
Area Number One (SSA #1 – Cambria) Real Estate Taxes and Approving the Amended
Special Tax Roll
6. Consider for Approval (Ordinance #O14-11-07) the Abatement of the Special Service
Area Number Two (SSA #2 – Foxford Hills) Real Estate Taxes and Approving the
Amended Special Tax Roll
VIII.
Items for Separate Action
1. Consider for Approval (Ordinance #O14-11-08) the Annual Real Estate Tax Levy for
the Tax Year 2014
2. Consider for Approval (Resolution #R14-11-05) Entering Into an Incentive Agreement
with the Cary Ale House and Brewing Company in an Amount Not to Exceed $10,000
for Exterior Improvements to the Tenant Space Located at 208 W. Main Street
3. Consider for Approval (Resolution #R14-11-06) Entering Into an Incentive Agreement
with William Stovall in an Amount Not to Exceed $7,315 for Exterior Improvements to
the Building Located at 200 W. Main Street
4. Consider for Approval (Resolution #R14-11-07) Hazard Mitigation Grant Program
Grant Agreement for the Sunset/Crest Flooding Mitigation Project
5. Consider for Approval (Resolution #R14-11-08) Engineering Services for the
Sunset/Crest Flooding Mitigation Project
IX.
Administrator’s Report
X.
XI.
XII.
XIII.
Department Reports
Future Agenda Items and Discussion by Village Board
Executive Session:
Personnel
Adjourn
Next Ordinance #O14-12-01
Next Resolution #R14-12-01
The Village of Cary is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend
this meeting and who require certain accommodations so that they can observe and/or participate in this meeting, or who have questions
regarding the accessibility of the meeting or the Village’s facilities, should contact Chris Clark, the Village’s ADA Coordinator at (847) 6390003 [TDD (630) 845-2180] promptly to allow the Village to make reasonable accommodations for those persons.
November 18, 2014
Village Board Meeting
Agenda Item:
Approval of Minutes – November 4, 2014 Village Board Meeting
Report From:
Village Administrator
Motion:
I will entertain a motion to approve minutes of November 4, 2014 Village Board Meeting.
Exhibits
A. Draft November 4, 2014 Village Board Meeting Minutes
Bragg
Motion
Second
Aye
Nay
(Village Board Action Taken)
Chapman Dudek Kaplan Kraus
Lukasik
Kownick
Minutes
Tuesday, November 4, 2014
7:30 p.m.
@
Cary Village Hall
Cary, IL 60013
I.
II.
Call to Order
This meeting was called to order at 7:31 p.m. by Mayor Kownick.
Roll Call
Present: Trustees Bragg, Kaplan, Chapman, Kraus and Dudek
Absent: Trustee Lukasik
Others present included Village Clerk Bragg, Village Attorney Coppedge, Village
Administrator Clark, Assistant Village Administrator Rife, Finance Manager Ventrella,
Police Chief Finlon, Director of Community Development Stilling, Public Works Director
Morimoto and members of the audience per the sign-in sheet.
III.
Mayor Kownick led in the recitation of the Pledge of Allegiance.
IV.
Open Forum
The public is invited to make an issue-oriented comment on any matter of public concern
not otherwise on the agenda.
Mr. Christopher Spoerl (Police Pension Board Member), 340 Pearl Street, addressed the
Village Board regarding increasing Police Pension Fund contributions.
There being no further comments from the public, Mayor Kownick closed Open Forum at
7:38 p.m.
Page 2 of 13
Minutes – Village Board Meeting
November 4, 2014
___________________________
V.
Approval of Minutes - October 3, 2014 Special Village Board Meeting
Motion: Trustee Chapman moved, seconded by Trustee Kraus to approve minutes of
October 3, 2014 Special Village Board meeting.
Discussion
None.
Ayes: Bragg, Chapman, Dudek, Kaplan, Kraus
Nays: None
Motion Carried.
VI.
Approval of Minutes – October 4, 2014 Special Village Board Meeting
Motion: Trustee Kraus moved, seconded by Trustee Chapman to approve minutes of
October 4, 2014 Special Village Board meeting.
Discussion
Mayor Kownick stated there is an edit on Page 2 of 9. Mayor Kownick stated the sentence
should read, “Trustee Kaplan stated you will not reach consensus every time on every
subject.”
Ayes: Kraus, Chapman, Kaplan, Dudek
Nays: None
Abstain: Bragg
Motion Carried.
VII.
Approval of Minutes – October 21, 2014 Village Board Meeting
Motion: Trustee Bragg moved, seconded by Trustee Kraus to approve minutes of October
21, 2014 Village Board Meeting.
Discussion
Mayor Kownick stated there is an edit on Page 6 of 10 that better reflects Trustee Kaplan’s
statement.
Ayes: Bragg, Kraus, Chapman, Dudek, Kaplan
Nays: None
Motion Carried.
Page 3 of 13
November 4, 2014
___________________________
VIII.
Mayor’s Report
1. Update – Residential Chicken Workshop Date
Director Stilling stated the Residential Chicken Workshop date will be Thursday,
November 20th at 6:00 p.m. at Village Hall.
Director Stilling stated there will be a panel of individuals available to take questions
and comments from the public: 1) a local vet; 2) McHenry County Health DepartmentAnimal Control Division representatives; and 3) a local Cary resident. Director Stilling
stated he has contacted the Chicago Backyard Chickens organization to see if they are
available to attend on the 20th.
Trustee Chapman stated he will give Director Stilling two more names of experts to be
on the panel.
Trustee Chapman congratulated McHenry County on the passing of the unified
ordinance so unincorporated areas can raise chickens.
Trustee Dudek asked about the recent survey as he thought more residents showed they
were against allowing residential chickens. Trustee Dudek asked why the Village was
holding a workshop. Administrator Clark stated that the last discussion the Village
Board held staff was directed to hold a workshop.
Trustee Chapman noted the survey showed split results for and against allowing
chickens.
2. Discussion Regarding a Business Improvement Grant for the Proposed New Cary
Ale House & Brewing Company Located at 208 W. Main Street
Director Stilling stated the Committee of the Whole discussed the proposed plans to
open up the Cary Ale House Brewery and Pub. Director Stilling stated staff had looked
at concept plans resulting in approximately $50,000 in some exterior enhancements to
the property which included signage, windows, lighting, awning and parking lot
enhancements.
Director Stilling stated there was consensus among the Committee of the Whole to
support a grant of approximately $10,000 to them as a result of some of the exterior
enhancements and improvements going on at the property.
Director Stilling stated to date they have begun to finalize their plans and continue to do
an extensive amount of work. Director Stilling stated their overall budget is $200,000
for the space to convert it into a full scale restaurant and pub. Director Stilling stated
their brewery operations are going to be slightly delayed as they have set aside funds to
complete the kitchen build-out and renovations but it is still their intent to proceed to do
a brewery in the basement.
Page 4 of 13
November 4, 2014
___________________________
Director Stilling stated the signage and awning that they had represented was that of a
fabric awning. Director Stilling stated they have now proposed to provide a new
industrial theme that will run throughout their space. Director Stilling stated the awning
will be a metal corrugated design.
Director Stilling stated they have finalized their budget and there is an extensive
breakdown of the costs associated with the project. Director Stilling stated the total
investment on exterior enhancements is approximately $44,000, of which
approximately $20,000 would be related to the awnings, signage, masonry work,
windows, electrical work, new fixtures and power washing the brick. Director Stilling
stated an additional $24,000 would be for a reconstructed parking lot and redesign of
the parking lot.
Director Stilling stated the enhancements would only be to the space that they own,
which is the west half of the building. Director Stilling stated he has had conversations
with the former dry cleaner owner about extending the awning across his property to
add some level of consistency. Director Stilling stated despite him not having a tenant
in place, he would like to ask the Village for potential assistance in a grant on that
matter.
Director Stilling stated prior to finalizing an incentive agreement with the Cary Ale
House, staff is looking to answer any questions from the Board and to see if there is
consensus on support of a grant for up to $10,000 for the Cary Ale House. Director
Stilling stated if so, staff will begin to finalize an agreement and bring it back to the
Board as is with the Smiling Shamrock tonight.
Trustee Bragg asked about power washing and if it is going to be done in the front only
on their side. Mr. Chris Panagakis, 208 W. Main St., stated power washing will be done
on the other side as well.
Trustee Dudek asked if it would make sense to go to the east half owner and give him
50% for an awning and get the awning done on the whole building.
Director Stilling asked the Board if there was support of the concept of contributing to
enhancements on his property which would include an awning and possibly the parking
lot.
Trustee Dudek stated it would make sense to approach the east half property owner
now before the Cary Ale House owners invest more in improvements.
Trustee Kraus stated he would like the awning to be the same across the entire front of
the building for consistency.
Page 5 of 13
November 4, 2014
___________________________
Director Stilling asked if the Board is supportive of funding up to $10,000 based on the
fact that he is doing $44,000 worth of improvements including signage and parking lot.
Mayor Kownick stated his support of funding this project and is also pleased that the
other property owner is working with the present owner to improve the building and
parking lot.
Trustee Kaplan stated his support of funding this project.
IX.
Consent Agenda
2. Consider for Approval (Resolution #R14-11-01) Authorizing an Agreement with
Metra for Operation and Maintenance of a Commuter Parking Facility in the
Village of Cary
3. Consider for Approval Acceptance of the Police Commission Annual Report
4. Consider for Approval 2014 Tree Removal Program Contract Extension Through
the Municipal Purchasing Initiative
5. Consider for Approval 2015 Street Sweeping Program Contract Extension
Through the Municipal Purchasing Initiative
Motion: Trustee Kaplan moved, seconded by Trustee Bragg to approve the Consent
Agenda Items #1-#3 and #5.
Discussion
None.
Ayes: Kaplan, Bragg, Chapman, Dudek and Kraus
Nays: None
Motion Carried.
Motion: Trustee Chapman moved, seconded by Trustee Kaplan to approve the
Consent Agenda Item #4.
Discussion
None.
Ayes: Chapman, Dudek, Kaplan, Kraus
Nays: Bragg
Motion Carried.
Page 6 of 13
November 4, 2014
___________________________
X.
Items for Separate Action
1. Consider for Approval (Ordinance #O14-11-01) Granting a Variation to the Sign
Ordinance Increasing the Maximum Allowable Square Footage for Two (2)
Attached Wall Signs, a Variation Increasing the Maximum Allowable Square
Footage for a Multiple Listing Monument Sign and a Variation Increasing the
Maximum Allowable Height for a Multiple Listing Monument Sign for the West
Lake Commons Shopping Center Located at 3106 Three Oaks Road
Motion: Trustee Kaplan moved, seconded by Trustee Bragg to approve (Ordinance
#O14-11-01) granting the following signage variations for the West Lake Commons
Shopping Center located at 3106 Three Oaks Road: 1) A variation increasing the
maximum allowable square footage for two (2) attached wall signs (Marco’s Pizza &
Stay Fit 24); and 2) A variation increasing the maximum allowable square footage
for a new multiple listing monument sign; and 3) A variation increasing the
maximum allowable height for a new multiple listing monument sign.
Discussion
Director Stilling stated staff had talked with the applicant and has come up with a new
design of the sign. Director Stilling stated the original sign was going to be 15 feet tall
but will now be 13.25 feet tall and that some aesthetic improvements have been made
to the sign. Director Stilling stated the size of the sign will be approximately 117 square
feet.
Mayor Kownick stated the petitioner has been very accommodating during this signage
variation process and supports this variation.
Trustee Dudek stated he feels the sign is too big, but will support it.
Ayes: Kaplan, Bragg, Kraus, Dudek, Chapman
Nays: None
Motion Carried.
2. Consider for Approval (Ordinance #O14-11-02) Granting a Conditional Use and
Variation for Three (3) Electronic Motor Fuel Price Signs for BP Amoco Located
at 400 Silver Lake Road
Motion: Trustee Chapman moved, seconded by Trustee Kraus to approve (Ordinance
#O14-11-02) granting a conditional use and a variation for three (3) electronic
motor fuel price signs for BP Amoco located at 400 Silver Lake Road.
Discussion
Director Stilling stated this replacement sign correlates to other enhancements
occurring at the BP Amoco.
Page 7 of 13
November 4, 2014
___________________________
Trustee Kraus stated his support of the design of the West Lake Commons Shopping
Center sign with the brick on the sides and would like to see that design for other signs
in the community. Mr. Charlie Sheehan, Ahern Signs, stated if they were to do that,
they would have to move the sign back. Mr. Sheehan stated the sign will be raised with
brickwork underneath it.
Trustee Chapman stated he was pleased that there was an adjustment to the size of the
words for the car wash.
Trustee Dudek asked if there was a site line issue looking east. Director Stilling stated
no.
Trustee Dudek stated he does not like the appearance of all the signs along Rte. 14.
Director Stilling stated new sign requirements will be incorporated into the new
Comprehensive Plan.
Ayes: Chapman, Kraus, Dudek, Kaplan, Bragg
Nays: None
Motion Carried.
3. Consider for Approval (Ordinance #O14-11-03) Granting a Conditional Use for
an Electronic Message Board Monument Sign for Cary Dental Associates Located
at 412 Crystal Street
Motion: Trustee Kaplan moved, seconded by Trustee Kraus to approve (Ordinance
#O14-11-03) granting a conditional use for an electronic message board monument
sign for Cary Dental Associates located at 412 Crystal Street.
Discussion
Director Stilling stated Cary Dental Associates is requesting an addition to their
existing sign by having an electronic message. Director Stilling stated there would be a
stone or brick base added to this sign for aesthetic purposes and the sign would increase
in height.
Mr. Matt Synek, Sign-X, introduced himself to the Board on behalf of Dr. Skleba.
Mayor Kownick stated the Board just approved a larger sign at the West Lake
Commons Shopping Center. Mayor Kownick asked Mr. Synek if the sign could have
brick uprights on the side for aesthetic purposes. Mr. Synek stated the overall width of
the sign would increase. Director Stilling stated staff could add a condition to the
ordinance regarding brick elements on the side of signs.
Page 8 of 13
November 4, 2014
___________________________
Trustee Kaplan stated he is not in favor of creating an ordinance at a Board Meeting
imposing personal aesthetic tastes upon business owners’ signage requests.
Mayor Kownick stated he is asking business owners if this is something they would be
willing to accommodate because that is the direction the Village Board is going.
Mr. Synek asked the Village Board to revisit the sign ordinance because as a contractor
it is difficult to make numerous conditional changes.
Amended Motion: Trustee Chapman moved, seconded by Trustee Kaplan to have the
sign design include the additional brick structure for the digital quality enhancement.
Ayes: Kaplan, Kraus, Bragg, Chapman, Dudek
Nays: None
Motion Carried.
Motion to approve motion as amended.
Ayes: Kaplan, Kraus, Bragg, Chapman, Dudek
Nays: None
Motion Carried.
4. Consider for Approval (Ordinance #O14-11-04) Granting a Variation for an
Additional Awning Sign at the Cary Ale House Located at 208 W. Main Street
Motion: Trustee Bragg moved, seconded by Trustee Kaplan to approve (Ordinance
#O14-11-04) granting a variation for an additional awning sign at the Cary Ale
House located at 208 W. Main Street.
Discussion
Director Stilling stated this variation is to enhance the building’s aesthetics.
Ayes: Bragg, Kaplan, Kraus, Dudek, Chapman
Nays: None
Motion Carried.
Page 9 of 13
November 4, 2014
___________________________
5. Consider for Approval (Resolution #R14-11-02) Entering Into an Incentive
Agreement with the Smiling Shamrock Creative House in an Amount Not to
Exceed $740.50 for Exterior Improvements to the Tenant Space Located at 212 W.
Main Street
Motion: Trustee Kraus moved, seconded by Trustee Kaplan to approve (Resolution
#R14-11-02) entering into an incentive agreement with the Smiling Shamrock
Creative House in an amount not to exceed $740.50 for exterior improvements to the
tenant space located at 212 W. Main Street.
Discussion
Director Stilling stated this is a follow-up of discussion at Committee of the Whole.
Director Stilling stated the tenant signed a two year lease today.
Trustee Kaplan asked if the Village is opening their door for any applicant that wants to
upgrade their sign to apply for grant money such as the one that was just here. Director
Stilling stated it is within the Board’s discretion.
Trustee Kaplan asked if the Village has influence with people at the state level to free
up funds for Cary business owners to use. Administrator Clark stated it is something
that will be looked at.
Trustee Chapman stated he wants to see the downtown enhanced for people to see and
is supportive of this incentive agreement.
Mayor Kownick stated there was great success when the Village offered businesses a
low interest rate program.
Ms. Peggy Callahan, Smiling Shamrock Creative House, 212 W. Main Street,
introduced herself to the Village Board.
Trustee Dudek asked Ms. Callahan about her renovation project costs. Ms. Callahan
stated it began at $3,000, it is now at approximately $5,000 and may total $6,500.
Trustee Dudek had concerns if the $740.50 is a good investment and if the Village
should have a minimum application request going forward.
Ayes: Kraus, Kaplan, Dudek, Chapman, Bragg
Nays: None
Motion Carried.
Page 10 of 13
November 4, 2014
___________________________
6. Consider for Approval (Resolution #R14-11-03) Supporting the Comprehensive
Revision to the McHenry County Stormwater Management Ordinance
Motion: Trustee Bragg moved, seconded by Trustee Kaplan to approve (Resolution
#R14-11-03) in support of the comprehensive revision to the McHenry County
Stormwater Management Ordinance.
Discussion
Director Morimoto stated the County had asked that municipal members of the
Stormwater Commission, at their discretion, provide written support of the proposed
ordinance.
Director Morimoto stated the ordinance is a revision to accomplish some of the goals
outlined by the County, primarily to enhance the efficiency and feasibility of the
ordinance, streamline the process and to make it a more overall effective tool for
development in the County.
Director Morimoto stated Trustee Chapman represents the Village of Cary on the
Stormwater Commission.
Trustee Chapman stated this ordinance is beneficial for the County.
Ayes: Bragg, Kaplan, Dudek, Chapman, Kraus
Nays: None
Motion Carried.
XI.
Administrator’s Report
Administrator Clark stated staff is continuing to work on the Strategic Plan by finalizing
tasks this week. Administrator Clark stated within the next couple of weeks, the Board will
be provided a document by staff to consider for approval.
Administrator Clark stated the draft Comprehensive Plan continues to move through the
regulatory process, with the unanimous approval of the Board of Zoning, Planning and
Appeals. Administrator Clark stated this will be brought before the Committee of the
Whole on November 18, 2014, as the primary issue on that agenda.
Administrator Clark stated he and staff have created a list of legislative projects to target in
Springfield.
Administrator Clark stated staff is working closely with the McHenry County Council of
Governments for legislative assistance.
Page 11 of 13
November 4, 2014
___________________________
Administrator Clark stated staff is in the process of working with the Illinois Emergency
Management Agency attempting to bring them to Cary next Thursday, November 13th
regarding an update on Sunset/Crest.
Administrator Clark stated the 2014 Village holiday party is in the planning stages.
Administrator Clark stated he, Chief Finlon and Assistant Village Administrator Rife have
been participating with representatives of the City of Crystal Lake and the Village of
Algonquin in the Executive Director search for the new Executive Director for SEECOM.
Trustee Kraus stated if the Village of Cary sends a lobbyist down to Springfield, he would
like to be made aware of the issue. Administrator Clark stated he would communicate this
to the Village Board.
XII.
Department Reports
Administration – Assistant Village Administrator Rife
Assistant Village Administrator Rife stated 12 responses have been received from the RFP
for IT Support Services. Assistant Village Administrator Rife stated within the next couple
of weeks, interviews will be scheduled with a team consisting of himself, Chief Finlon,
Deputy Chief Fillmore and Director Morimoto.
Assistant Village Administrator Rife stated open enrollment for employees, as the Village
transitions to IPBC, will be tomorrow morning at 7:30 a.m. in the Board Room. Assistant
Village Administrator Rife stated there will be open enrollment on Thursday at 2:00 p.m.
as well.
Police – Chief Finlon
Chief Finlon updated the Village Board on the Police Department’s Monthly Report.
Trustee Bragg asked how many people are testing for Patrol Officer positions. Chief Finlon
stated 117 individuals requested an application, 108 were eligible, 89 appeared at the
physical ability testing, 80 were eligible to take the written test and 54 passed the written
exam. Chief Finlon stated the Police Commissioners will be provided instruction on
conducting oral interviews, which will be scheduled in early December.
Public Works – Director Morimoto
Director Morimoto stated the road program is in the final stages of completion for this year.
Director Morimoto stated staff is waiting for shipment and delivery of street lights and
traffic signal equipment for the Jandus Cutoff Road project, anticipated later this month or
early December.
Page 12 of 13
November 4, 2014
___________________________
Trustee Kaplan stated his satisfaction with the widening, curbs and sidewalk on Second
Street. Trustee Kaplan stated his concern, however, that a couple of residents had their
driveways shortened and elevations changed due to this project. Director Morimoto stated
there will be a pad installed on the side of the garage at the home at Weaver & Second for
parking.
Trustee Bragg stated while driving down Pearl Street he thought the project was going to
extend to First Street. Director Morimoto stated this project originally ended at Pearl Street
but it was extended a little bit further to do a water main extension. Director Morimoto
stated the original CIP proposal was ending at Second Street as opposed to going to First
Street.
Trustee Chapman asked if the concerns of Jen Weichle were addressed. Administrator
Clark stated there is a meeting scheduled for Thursday of this week with her.
Trustee Chapman asked that white topping be discussed. Director Morimoto stated he has
been in contact with representatives of the firm referred by Trustee Chapman to schedule a
pavement management workshop that will address white topping.
XIII.
Future Agenda Items and Discussion by Village Board
Trustee Kaplan stated he would like to discuss the Police Pension Fund due to Mr. Spoerl’s
comments tonight.
Trustee Kaplan stated he would like to discuss the Main Street Festival’s return on
investment for the Village. Administrator Clark stated the Fest almost broke even which is
good for a first year event. Administrator Clark stated he will work to have the Chamber
provide a full report.
XIV.
Executive Session:
Personnel
Mayor Kownick entertained a motion to enter into Executive Session for the purpose of
discussing personnel.
Motion: Trustee Kaplan moved, seconded by Trustee Kraus to enter into Executive
Session for the purpose of discussing personnel.
Ayes: All ayes by voice vote
Nays: None
Motion Carried.
Mayor Kownick and Trustees Dudek, Chapman, Kraus, Kaplan and Bragg entered into
Executive Session at 8:59 p.m. Others present included Village Clerk Bragg, Administrator
Clark, Assistant Village Administrator Rife and Village Attorney Coppedge.
After discussion, Mayor Kownick entertained a motion to exit Executive Session.
Page 13 of 13
November 4, 2014
___________________________
Motion: Trustee Kraus moved, seconded by Trustee Kaplan to exit Executive Session at
9:18 p.m.
Nays: None
Motion Carried.
XV.
Adjourn
Motion: Trustee Kraus moved, seconded by Trustee Kaplan to adjourn.
Nays: None
Motion Carried.
The meeting adjourned at 9:19 p.m.
Respectfully Submitted,
Julie Novak, Deputy Village Clerk
Nancy Bragg, Village Clerk
November 18, 2014
Agenda Item:
Citizen Recognition – Citizen Police Academy Graduation
Report From:
Chief Finlon
Introduction
The Cary Police Department has concluded its third Citizen Police Academy. Eleven individuals attended this
session of the Citizen Police Academy. The individuals that attended include:
1. Courtney Bragg
2. Mark Chianakas
3. Janaan Curran
4. Gregory Karnauch
5. Ernest Knap
6. Andrew Partyka
7. William Regan
8. Frances Steinke
9. Mary Stotz
10. Kathleen Weiss
The attendees were exposed to the following topics while attending this session of the
Citizen Police Academy:
Overview of the Police Department Organization, Facility Tour, Patrol Unit
Overview, The Police Officer Hiring Process, Introduction to the McHenry
County Criminal Justice System, Police Dispatch and Communications
(Southeast Emergency Communications Tour), Use of Force Overview,
Defensive Tactics, Basic Police Tactics and Scenarios, Canine Demonstration,
Traffic Enforcement and Crash Investigation, Law Enforcement Mutual Aid,
Firearms Introduction and Range Participation, and Crime Scene Processing.
The members of the Department that provided instruction during this session of the Citizen Police Academy
are: Deputy Chief Scott Naydenoff; Sgt. C. Winkelmann; Sgt. G. Witherow; Officer Anthony Steinke; and
Officer Jason Williamson.
November 18, 2014
Agenda Item:
Discussion Regarding Mid-Year Budget Review of the General and Water & Sewer
Fund
Report From:
Finance Consultant Michael DuCharme
Attached for the Village Board’s review and discussion is an analysis of significant revenue sources in both the
General and Water and Sewer Funds as well as expenditures by department. The intent of the mid-year analysis
is to provide a snapshot of activity to date and highlight those areas performing better than projected in the
operating budget or line items exceeding budget projections for specific reasons.
In the general fund, there are numerous accounts that have been highlighted in the analysis, but there are three
specific areas that may negatively impact the general fund budget at year-end. The first area is the line item for
salt. This year the price of salt has doubled from what was paid last year forcing the Village to procure
additional salt at a cost of $70,000 more than what was budgeted prior to May . The second area of concern is
overtime in the Police Department where expenses at mid-year have already exceeded the annual budget of
$93,000. This is a direct result of three recent retirements in the department as well as various injuries.
Recently, the Department has been down as many as five officers. Lastly, fines and fees collections continue to
come in significantly under budget forcing the Village to be even more conservative in our estimates going
forward. If current trends continue we could be looking at a deficit as much as $210,000 for the general fund at
year-end.
In the water and sewer fund again a number of areas have been highlighted. Water and sewer revenue which is
driven by consumption could be as much as $235,000 under budget at year-end. The cooler than normal
summer and considerably more precipitation are primary reasons for the shortfall in revenue.
In an attempt to offset at least a portion of these shortages there are a number of ways this can be achieved. First
and foremost staff will continue to control all expenses for the remainder of the year and those savings can be
utilized to offset the shortages outlined. Second, in the general fund, there is an existing contract for tree
removal with an outstanding balance of $350,000 + remaining this year. In the event those funds are not
expended in this fiscal year, the portion that remains unexpended would offset any general fund budget
shortage. The funds for tree removal would then have to be budgeted in the following years. Lastly, staff would
amend the budget and utilize existing fund balance to offset any budget shortfall at year-end. In the water and
sewer fund, there are a couple of capital projects that may be deferred until next year which will more than
offset the anticipated shortfall in water and sewer revenue. As you know, the tank painting project will be
designed and engineered this year but the actual painting project will be deferred to 2015/2016 budget year.
Action required: None at this time.
Exhibits
A. Mid-year Budget Review
2014/2015
Six Month Budget Review
Significant General Fund Revenues
Account Name
Analysis of Account
Anticipated Budget Variance
Property Tax Revenue
Currently received $2,699,835 or 98.6% of
$2,737,158 budget. Should expect to receive
approximately 99.8% by year end which
equates to $2,731,684.
($5,474)
Sales Tax
Based on 6 months of actual collections the
Village is running at a pace to exceed the budget
projection of $1,274,000 by approximately
$20,000.
$20,000
Income Tax
Actual collection are running at a pace to meet
our budget projection $1,786,000. Illinois Municipal
League current estimate for per capita Income Tax
is lagging their estimate earlier this year.
$-0-
Replacement Tax
The latest estimate from Illinois Municipal League
projects revenue of year-end of $72,000 which is
$3,664 in excess of budget.
$3,664
Use Tax
Through 5 months the Village is running at a pace
to collect revenue of $322,538 which is right in
line with our budget of $325,224.
($2,686)
Account Name
Analysis of Account
Licenses
The bulk of the license revenue is not collected
until later in the fiscal year. Actual Collections last
year totaled $35,700 and collections to date exceed
revenues collected during the same period last
year. Budget of $40,900 is realistic taking into
account new liquor and video gaming licenses.
$-0-
Development Revenue
To date revenue collected of $168,842 represents
89.5% of budget of $188,500. Collections to date
are 23% higher than last year at this time.
$31,500
Fines and Fee
Collections to date are running 20% behind collections
during the same period last year. To date the Village
has collected $99,027 out of a budget of $237,000. Last
year actual collections per the audit totaled $177,123.
($72,000)
Interest Income
Interest received to date is running slightly behind
last year. The bulk of interest income is received at
the time IRMA surplus is distributed. Total revenue
received last year totaled $86,121 so current years
budget of $75,000 is conservative.
$10,000
Franchise Fees Cable TV
First semi- annual payment of $127,023 represents
49.2% of total budget of $258,000. Budget of $258,000
is currently on target.
$-0-
Tele Infrastructure
Maint Fee
Through five months, actual collections total $242,400.
At this level revenue at year end would approximate
$582,000 compared to a budget of $625,000.
($43,000)
Account Name
Analysis of Account
Communication Taxes Rents
During this fiscal year, two (2) Leases were terminated by
cell companies. Revenue to date totals $145,049 compared
to $166,367 for the same period last year. Total revenue for
the year is projected to be approx. $250,000 compared to
the budget of $271,000.
($21,000)
Video Gaming
$10,943 collected through October . The October revenue
totaled $3,435 which represents receipts for one month.
Receipts for the year should exceed $30K.
$32,000
Total General Fund Revenue Sources
________
($46,996) over/ (under)
Budget
SIX MONTH BUDGET REVIEW
GENERAL FUND EXPENDITURES
Department
Analysis of Expenses
Boards and Commissions
Expenditures through October 31, total $63,885 or
59.9 % of the current year budget of $106,668.
Expenditures to date are well within budget. Village
newsletter is budgeted at $76,000 and to date only
$2,795 has been expended. Actual newsletter
expenses have been estimated as < $10,000 providing
a $6,000 budget variance. The overall budget to date
exceeds 50% midway through the year due to the
$20,000 expenditure for the fall festival within the
first 6 months of the year.
$8,000
Central Services
Expenditures through October total $97,240 or
31.2% the current year budget of $311,600. Tuition
reimbursement was budgeted at $5,000 and to date
-0- has been expended. Information technology has
expended $25,010 to date out of a $48,000 budget.
Due to work associated with FOIA’s and cameras, this
budget line is anticipated going over budget by $20-25K.
IRMA insurance budgeted for $175,000 is not billed
until the end of the calendar year. Deductibles on
claims paid to date totals $23,966 compared to $6,959
during the same period last year. As a result, IRMA
insurance could exceed $175,000 budget by 15-20K.
Expenditure through October 31 total $192,746 or
46.4% of the current year budget of $415,314.
($40,000)
Department
Administration
Salaries and benefits are in line with budget
projections mid-year. Training/seminars
budgeted at $7,500 will probably not exceed
$5,000 at year end. Other Professional services
were budgeted at $18,000 and expenses to date
total $4,650 and invoice for Strategic planning
in the amount of $6,500 +/- has yet to be received.
Could be a positive variance of 5K at year end.
Other line items appear to be within budget and
mid-year.
$8,500
Police Department
Expenditures through October 31, total $2,311,027
or 51.7% the current year budget of $4,469.918.
Overtime/Comp Time-Sworn expenses through
10/31 total $104,416. Exceeding the annual budget
of $93,000. Total expenses for this line item may
approach $180,000 at year-end due to retirements
and injuries. Full time wages at mid-year are 3.6 %
or $84.256. over budget. A significant portion of this
can be attributed to the payout of benefit time for
3 retirees earlier this year. Some of the average will
be offset by lower salaries paid to replace officers
retiring. Uniform expense could exceed budget by
as much as $5,000 due to purchase of new uniforms
for 3 retirees.
($92,000)
Development
Expenditures through October 31 total $219,203
or 52.7% or the current year budget of $415.728.
Most line items are well within budget at mid-year
with the exception of outside inspections. This line
item may exceed the budget at year end by
($15,000)
Department
$15,000 - $20,000 but this increased expense
should be more than offset by additional revenue
collected. Development revenue was budgeted at
a Level of $188,500 and six month into the year
we have already collected$168,362. This year
$10,000 was budgeted for Economic Development
Implementation to date $2,576.00 has been spent
and any unused funds could be used to offset the
additional outside inspections.
Public Works
Expenditures through October 31, 2014 total
$835,207 or 35.6 % of the current year budget of
$2,327,816. It should be noted that salt budgeted in
the amount of $120,000, overtime related to snow
removal and tree removal totaling $366,645 have not
been expended to date accounting for only 35.8% of
the budget being utilized at mid-year. An additional
$70,000 of salt was authorized by the Board to be
purchased which has not been budgeted for and
may result in a budget overage at year-end. Other
operating expenses appear to be in line with the budget.
Last year expenses in Public Works totaled $1,876,797
compared to a budget of $1,845,831.
($70,000)
Finance
Expenditures through October 31, 2014 total
$144,157 or 46.6% of the current year budget of
$308.848. Salaries are slightly over budget at
mid-year but total expenses at year end are not
expected to exceed the approved budget.
$5,000
Total Department Expenditures
________
$163,500 over/ (under)
Budget
Water and Sewer Fund Revenues
Account Name
Water Revenue
Through the first 6 months of the fiscal year $859,115 or 45.6%
of revenue has been collected just slightly below last fiscal year
but not surprising based on the fact that summer was cool and
rainfall above average.
($150,000)
Water User Fee
This is the $2.20 monthly fixed fee surcharge added to every
account. To date $83,539 has been collected or 50.7% of the
$164,733 budgeted.
$3,000
Interest Income
At mid- year interest income totals $5,525 or 18.4% of the $30,000
annual budget. The bulk of this revenue is derived from the deposit
we have with IRMA and the interest is paid annually. You will see
the remedies of this interest posted during the month of December.
$8,000
Water Tap on Fees
Revenue through October 31 totals 41,720 or 237.1% of the annual
budget of $17,592. These fees are derived from new connections
made to the water system per the fees outlined in the Village Code.
$45,000
Sewer Revenue
Revenue through October 31 totals $711,747 or 46.1 % of the annual
budget of $1,542,542. This revenue is based on water consumption
billed and is based on the current sewer fee as outlined in the Code.
These rates were determined by the Trilogy study.
($85,000)
Sewer Tap on Fees
Revenue through October 31 totals $47,396 or 237.3% of the annual
budget of $19,968.00. These fees are derived from new connection
made to the sewer system per the fees outlined in the Village Code.
$45,000
Account Name
Interest Income Sewer
At mid-year, interest income totals $4,493 or 22.4% of the $20,000
annual budget. The bulk of this revenue will be received in December
when interest is credited to our balance at IRMA. Total investment
income is split between the general fund.
$7,000
Insurance Resources
This represents reimbursements from IRMA which were not budgeted.
The recovery was related to the True Value Culvert.
$52,335
________
($74,665)
Water and Sewer Fund Expenditures
Department Name
Account Analysis
Water Operations
As of October 31, 2014, $1,823,770 or 38.1 % of the annual water
operations budget of $4,783,872 has been expended. Regular full
time wages at mid-year are right in line with the budget. Overtime
to date of $15,812 or 87.8% of the total annual budget of $18,000
has been expended has a result of a higher than average number
of water main breaks, Personnel benefits, commodities services
repairs and maintenance and professional services are well within
our mid-year expectations. The 178,000 budgeted for the vactor
has not been expended to date as other alternatives are being
evaluated. Expenditures related to water main replacement total
$401,501 to date out of a total contract of $889,662. The
painting of the elevated tank in 2015 will be deferred to 2016 as
just the engineering will be completed this year. Fire Hydrant
painting budgeted at $40,000 has not been expended to date and
may get deferred to 2016 as well. ERP software is budgeted in the
amount Of $24,000 but this project will not be completed in 2015.
The new pump for well #13 budgeted in the amount of $20,000
while not expended to date will be completed in 2015.
$475,000
Sewer Operations
Expenditures through October 31 total $811,432 or 49.3% of the
$1,644,689 budgeted. Personnel and Personnel Benefits are
Approximately 50% expended at mid-year and anticipated to be
within budget at year End. Commodities, services, repairs and
maintenance and professional services expenses through mid-year
total $122,358 Or 34.6% of the budget. The majority of the Sewer
Capital Expenses totaling $97,000 remain unexpended at mid-year.
$50,000
________
$525,000
November 18, 2014
Agenda Item:
Consider for Approval Consent Agenda
Report From:
Motion:
I will entertain a motion to approve the Consent Agenda Items #1-#6.
Introduction
The following items are on the Consent Agenda:
2. Consider for Approval Minutes of October 21, 2014 Committee of the Whole Meeting
3. Consider for Approval (Resolution #R14-11-04) Appointing Jacob Rife as the Alternate Delegate to
the Intergovernmental Risk Management Agency (IRMA) Board of Directors
4. Consider for Approval (Ordinance #O14-11-05) Abating the Real Estate Taxes Levied for the Year
2014 to Pay the Debt Service on the Taxable General Obligation Build America Recovery Zone
(Alternate Revenue Source) Bonds, Series 2009
5. Consider for Approval (Ordinance #O14-11-06) the Abatement of the Special Service Area Number
One (SSA #1 – Cambria) Real Estate Taxes and Approving the Amended Special Tax Roll
6. Consider for Approval (Ordinance #O14-11-07) the Abatement of the Special Service Area Number
Two (SSA #2 – Foxford Hills) Real Estate Taxes and Approving the Amended Special Tax Roll
Bragg
Motion
Second
Aye
Nay
Lukasik
Kownick
November 18, 2014
Agenda Item:
Consider for Approval the Warrant Dated 11/18/2014
Type:
Payment
Report From:
Finance
Motion:
I will entertain a motion to approve the Warrant dated 11/18/2014.
Introduction
The Finance Department has prepared the Warrant to be considered for the Village Board approval on
11/18/2014.
Please contact Finance Manager Ventrella for further information prior to the Village Board meeting.
Exhibit
• Warrant Dated 11/18/2014
Bragg
Motion
Second
Aye
Nay
Lukasik
Kownick
November 18, 2014
Agenda Item:
Consider for Approval Minutes of October 21, 2014 Committee of the Whole Meeting
Report From:
Motion:
I will entertain a motion to approve minutes of the October 21, 2014 Committee of the
Whole Meeting.
Exhibit
• Draft October 21, 2014 Committee of the Whole Meeting Minutes
Bragg
Motion
Second
Aye
Nay
Lukasik
Kownick
Minutes
Committee of the Whole
Tuesday, October 21, 2014
6:00 p.m.
@
Cary Village Hall
Cary, IL 60013
I.
II.
Call to Order
This meeting was called to order at 6:00 p.m. by Mayor Kownick.
Roll Call
Present: Trustees Chapman, Dudek, Kaplan, Bragg and Kraus
Absent: Trustee Lukasik
Others present included Village Clerk Bragg, Village Administrator Clark, Village Attorney
Coppedge, Assistant Village Administrator Rife, Director of Community Development
Stilling, Public Works Director Morimoto, Chief of Police Finlon, Finance Manager
Ventrella, Financial Consultant DuCharme and members of the audience per the sign-in
sheet.
III.
Mayor Kownick led in the recitation of the Pledge of Allegiance.
IV.
Public Comments
With no comments from the public, Mayor Kownick closed Public Comments at 6:00 p.m.
V.
Consideration of the October 7, 2014 Committee of the Whole Meeting Minutes
Mayor Kownick asked if the Committee had any comments or changes to the Minutes.
It was the consensus of the Committee of the Whole to forward on to the Village Board’s
October 21, 2014 meeting under “Consent Agenda” approval of the October 7, 2014
Committee of the Whole Meeting Minutes.
Page 2 of 8
Minutes - Committee of the Whole Meeting
October 21, 2014
_____________________________________
VI.
Discussion Annual Real Estate Tax Levy for the Tax Year 2014
Finance Consultant DuCharme stated the Village of Cary is a non-home rule community
which is subject to the Property Tax Extension Limitation Law (PTELL) which limits the
increase to the annual tax levy to the lesser of 5 per cent for the Consumer Price Index (CPI).
Finance Consultant DuCharme stated this year, from the information the Village has received
from McHenry County, the CPI that impacts the tax levy is 1.5%. Finance Consultant
DuCharme stated the increase that the Village of Cary received, based on new growth,
amounted to .34% giving the Village a total increase to the annual extension of 1.8% or the
total of $46,043.
Finance Consultant DuCharme stated the Village was fortunate this year that the amount of
the Police Pension Fund levy will not have to be increased from the level that it was set at
last year.
Finance Consultant DuCharme stated the reason that the Police Pension Fund tax levy did not
have to increase is due to the fact there were retirements in the Police Department and the
amount that was earned on the Police Pension Fund investments exceeded the assumed rate
of return. Finance Consultant DuCharme stated the actual amount that was earned was 7.88%
and the assumed rate of return for the fund was calculated at 7.5%.
Finance Consultant DuCharme stated the most that this tax levy can be increased is $46,043.
Trustee Kraus asked if the Village is talking about trying to capture new growth for this year
so that it is compounded next year. Finance Consultant DuCharme stated that since the
Village is non-home rule there are very few opportunities that the Village has to capture
revenue. Increases to the levy due compound in future years. Finance Consultant DuCharme
stated if the Village decides not to increase the levy this year, it is not possible to catch up in
future years as a PTELL community.
Finance Consultant DuCharme stated if the Village were to evaluate the $46,000, this
amounts to less than 0.5% of the entire $8.4 million General Fund budget. Trustee Kraus
asked about the $8,512 attributed to new growth and if this is actual new growth that the
Village has this year. Finance Consultant DuCharme stated the new growth is part of the
$46,000. The amount that is attributed to the new growth is $8,512.
Trustee Chapman stated there was a Supreme Court decision that struck down the ruling that
said police pensions had to be fully funded. Trustee Chapman asked Finance Consultant
DuCharme if he was aware of this and did he know the full scope of what that ruling
entailed. Finance Consultant DuCharme stated he is not aware of any change to the state
statute.
Trustee Dudek stated his support of the 1.5% increase but had concerns about the 36%
decrease in the Village’s EAV since 2008.
Page 3 of 8
October 21, 2014
_____________________________________
Trustee Kaplan asked if the EAV goes back up then the Village is a beneficiary of that
process in that the Village gets more tax revenue without having to approve an increase.
Administrator Clark stated the answer is no, when the EAV goes up this does not result in the
municipality automatically receiving more tax dollars.
Finance Consultant DuCharme stated the total tax rate that is spread to the taxpayers is based
on what the total tax rate is and the Village of Cary is just one component.
Trustee Kaplan asked what the surplus was in last year’s budget. Finance Consultant
DuCharme stated there was a surplus of approximately $500,000 of which $392,000 was
allocated to complete the remainder of the Emerald Ash Borer tree removals. Trustee Kaplan
expressed his concern regarding the Village funding the fiscal year with a large surplus.
Trustee Bragg stated his concerns about the Meyer Material funds running out soon.
Trustee Chapman stated he wanted to give any surplus back to the taxpayers and is in favor
of capturing the new growth.
Mayor Kownick stated he looks at the tax levy with a different perspective. Mayor Kownick
stated the Meyer property that is going to be deeded over to the Village in three years will
need to be managed by the Village. Mayor Kownick stated the Village will have to find
funds to manage it, staff it and further develop it as a park-like facility. Mayor Kownick
stated that approximately 5 per cent of a resident’s tax bill goes to the Village and residents
get a significant level of service from the Village. Mayor Kownick stated he is inclined to
levy the $46,000 because he believes the Village has an obligation to continue to maintain
current service levels and to create some balances for capital expenditures.
Administrator Clark stated Trustee Kraus’ position is a zero increase; Trustees Bragg, Kaplan
and Chapman at the new growth EAV which is approximately $8,000; Trustee Dudek and
Mayor Kownick at the full amount of $46,000; and one Trustee absent.
Administrator Clark stated this will be on the agenda for the November 18, 2014 Village
Board meeting to capture the new growth in the EAV.
VII.
Discussion Regarding a Façade Grant for Smiling Shamrock Located at 212 W. Main
Street
Assistant Village Administrator Rife stated Village staff has received a request from a
proposed business owner looking to move in at 212 W. Main Street which is a multi-tenant
building adjacent to Insurance Specialists. Assistant Village Administrator Rife stated the
proposed tenant is Smiling Shamrock. Assistant Village Administrator Rife stated this
business is looking to have an art studio in this location. Assistant Village Administrator Rife
stated the tenant is asking for assistance for signage and also replacement of the existing
awning.
Page 4 of 8
October 21, 2014
_____________________________________
Assistant Village Administrator Rife stated the tenant is planning to spend approximately
$1,400 on the signage and awning. Assistant Village Administrator Rife stated the Village’s
grant typically pays for 50/50 cost share of a project and staff recommends approval for the
Smiling Shamrock. Assistant Village Administrator Rife stated there is $100,000 in this fund
with $10,000 reserved for the Cary Ale House.
Trustee Dudek asked staff to look into past grant funding for lighting on that side of the
building.
Trustee Kaplan stated the policy should define tenant or owner as responsible party for this
grant program.
Trustee Kaplan asked if the tenant will be reimbursed until after the awning is up. Mayor
Kownick stated they will not be reimbursed until the awning is up.
Administrator Clark stated staff will research the tenant’s lease length and the lighting on the
awnings.
Trustee Kraus stated his support of the concept, however, wants to have a signed lease first.
Mayor Kownick stated his support of the concept.
Trustee Chapman asked if the owner has given permission to put the awnings up. Assistant
Village Administrator Rife stated the owner must approve the project before it can proceed.
Trustee Kraus stated he would like to see the lettering on the awnings be consistent with the
other businesses.
VIII.
Discussion – A Variation to the Sign Ordinance Increasing the Maximum Allowable
Square Footage for Two (2) Attached Wall Signs, a Variation Increasing the Maximum
Allowable Square Footage for a Multiple Listing Monument Sign and a Variation
Increasing the Maximum Allowable Height for a Multiple Listing Monument Sign for
the West Lake Commons Shopping Center Located at 3106 Three Oaks Road
Director Stilling stated Family Video has acquired this shopping center and is proposing to
incorporate three new tenants: Family Video, Marco’s Pizza and Stay Fit. Director Stilling
stated they are seeking variations to the sign ordinance as part of their improvements.
Director Stilling stated the first set of variations that they are looking for is in terms of the
attached building sign. Director Stilling stated two of the three signs are slightly larger than
what was typically allowed by Code.
Director Stilling stated Marco’s Pizza is allowed up to 32 square feet and is proposing a 40
square foot attached sign. Director Stilling stated the Stay Fit sign is allowed 42 sq. ft. and is
proposing a 50 square foot sign. Director Stilling stated the Family Video sign actually is
slightly smaller than what is allowed by Code.
Page 5 of 8
October 21, 2014
_____________________________________
Director Stilling stated overall when you combine the square footage of all three of these
signs the variation in total square footage is approximately 8 square feet.
Director Stilling stated one of the concerns that had come up as part of this center was the
location of the center as it relates to Three Oaks Road.
Director Stilling stated a new free standing sign is proposed. Director Stilling stated the
current sign is difficult to see when heading westbound on Three Oaks Road. Director
Stilling stated Family Video is planning to create a hybrid sign called a multi tenant listing
sign and it will be 15 square feet and also 100 square feet in area, which is larger than Code
allows (72 square feet in total area and no more than 10 feet in height).
Director Stilling stated the property owner had concerns from previous tenants regarding lack
of visibility and poor signage for their businesses.
Mr. Brent Conley, Vice President of Family Video, stated he is responsible for business
locations and real estate. Mr. Conley stated a challenging item for this property is the
topography. Mr. Conley stated he is before the Committee to request consideration for some
of these unique factors that are specific to this site.
Mr. Conley stated this will be the first gym his company has brought into Illinois.
Director Stilling stated there will be a brick base with landscaping around this sign, along
with stonework to match the existing building.
Trustee Chapman asked Mr. Conley about any sales tax or other tax revenues to Cary. Mr.
Conley stated Family Video deals in dvd and game rentals, Marco’s Pizza makes fresh pizza,
subs and salads daily and Stay Fit 24 is a membership health club and these are owneroperated businesses. Mr. Conley stated there is approximately 85% - 90% of the revenue
from video rentals and a small percentage of total revenue is generated from the sale of
previously viewed movies and previously played video games.
Trustee Kaplan stated these three new businesses will benefit existing tenants and draw
people to their businesses as well.
Mr. Conley stated they are in negotiations with a medical use business for the remaining
2,700 square feet. Mr. Conley stated if this is successful, the center will be 100% occupied.
Trustee Kaplan noted there is tree obscuring the view of the sign. Director Stilling stated the
tree will be removed and relocated.
Trustee Kaplan stated his support of the signs on the building.
Page 6 of 8
October 21, 2014
_____________________________________
Trustee Kraus stated his support of the signs on the building, and has concerns about the size
of the new sign on the road, but supports it.
Trustee Kraus asked about sign lighting. Mr. Conley stated it will be self illuminated inside.
Trustee Dudek asked if they have closed on the property. Mr. Conley stated yes.
Trustee Dudek stated his support of the three new businesses but stated his opposition to the
monument sign. Trustee Dudek stated he feels the sign is too big and would like to see it
moved.
Mayor Kownick stated he also had concerns about the size and placement of the sign but
supports it.
IX.
Discussion – Residential Fences
Director Stilling stated there was a request in September for an amendment to the Code as it
relates to split rail fences and increasing the Code from 2 feet to 3½ feet, waiving a variance
fee of $150. Director Stilling gave a background on the Code as it relates to fence height.
Director Stilling stated currently in the residential district fences cannot exceed 5 feet in
height, however, in some instances where a rear lot backs up to a street they are allowed by
Code to only go up to 6 feet.
Director Stilling stated when it comes to manufacturing districts, there are separate standards
which allow fences to be up to 7 feet tall.
Director Stilling stated chain link fences had a Code amendment in 2006. Director Stilling
stated chain link fences now require a conditional use by the Village Board before they are
constructed. Director Stilling stated this conditional use is for residents to have an
opportunity to come and speak either for or against another neighbor’s request for a chain
link fence. Director Stilling stated pursuant to the Code residents would have to send
notification to property owners within 250 feet.
Director Stilling stated since the Code amendment has been in place, there have been only
two requests approved in 2006 and 2011 and currently there is no fee associated with going
through the conditional use process.
Trustee Bragg asked if there was concern about the maintenance and aesthetics of a chain
link fence compared to wood fences that seem to be falling down in town.
Director Stilling stated in terms of permit fees, each fence does require a building permit and
the permit fees are based on the linear footage of the fence. Director Stilling stated currently
the Village charges a flat fee of $40 for the first 100 linear feet and then 10¢ for each
additional linear foot over 100 feet.
Page 7 of 8
October 21, 2014
_____________________________________
Director Stilling stated there are two inspections performed for fences, the first inspection is
to have the location determined and each post hole is inspected. Director Stilling stated the
second inspection is to ensure the fence was constructed properly and is in exact location as
identified, along with correct fence height.
Director Stilling stated most fence inspections are handled in-house. Director Stilling noted
B&F handles inspections as back-up inspections.
Director Stilling stated staff is seeking direction from the Committee as it relates to three
items: 1) Increase the maximum allowable height of fences in residential districts from 5 feet
to 6 feet; 2) Permit chain link fences in residential districts (this would no longer require a
conditional use permit; and 3) Amend the permit fees for fences (higher or lower).
Trustee Kraus stated his opposition for increasing the fence height from 5 feet to 6 feet.
Trustee Kraus stated his opposition for allowing chain link fences in residential districts.
Trustee Kraus stated his opposition for a variance fee for a fence replacement. Director
Stilling stated there would not be a $150 variance fee charged if the fence was an exact
replacement, but there would be a permit fee charge. Director Stilling stated only those that
are seeking new variations for fences that do not exist currently would have to pay $150.
Trustee Chapman asked if there would still be two inspections. Director Stilling stated yes.
Trustee Bragg stated his support of staying with the 5 foot fence, but is undecided on the
chain link fences. Trustee Bragg stated his support of the current permit fee.
Trustee Kaplan stated his support of the 5 feet for fence height. Trustee Kaplan stated his
support of chain link fences. Trustee Kaplan stated the fees are reasonable. Trustee Chapman
concurred.
Trustee Dudek stated his support of the 5 foot fence. Trustee Dudek stated he does not like
chain link fences. Trustee Dudek stated the permit fees are reasonable.
X.
Discussion by the Committee of the Whole and Future Committee Items
Trustee Chapman stated he would like to discuss white topping as part of upcoming capital
improvement meetings.
Page 8 of 8
October 21, 2014
_____________________________________
XI.
Adjourn
There being no further items to discuss, a MOTION was made to adjourn the meeting
at 7:30 p.m.
MOTION: Trustee Kaplan
SECOND: Trustee Chapman
The Voice Vote noted all ayes and the motion carried.
Respectfully Submitted,
Julie Novak, Deputy Village Clerk
Nancy Bragg, Village Clerk
November 18, 2014
Agenda Item:
Consider for Approval (Resolution #R14-11-04) Appointing Jacob Rife as the Alternate
Delegate to the Intergovernmental Risk Management Agency (IRMA) Board of
Directors
Type:
Resolution
Report From:
Administrator Clark
Motion:
I will entertain a motion to approve (Resolution #R14-11-04) appointing Jacob Rife as the
alternate delegate to the Intergovernmental Risk Management Agency (IRMA) Board of
Directors.
Introduction
Each local governmental member of IRMA is required to designate a delegate and an alternate delegate to
represent the Village on the Board of Directors. The delegate has the authority given by the Village to vote on
issues that are brought before the Board on behalf of the Village. The alternate delegate is given the authority to
act in place of the delegate when the delegate cannot attend the board meeting.
Currently, Mary Ventrella serves as the delegate and Christopher Clark serves as the alternate delegate. The
attached resolution authorizes Jacob Rife to replace Christopher Clark as the Village’s alternate delegate.
Exhibit
• Resolution
Bragg
Motion
Second
Aye
Nay
Lukasik
Kownick
RESOLUTION NO. #R14-11-04
A RESOLUTION APPOINTING JACOB RIFE AS THE ALTERNATE DELEGATE
TO THE INTERGOVERNMENTAL RISK MANAGEMENT AGENCY (IRMA)
ADOPTED BY THE MAYOR AND BOARD OF TRUSTEES
OF THE VILLAGE OF CARY THIS 18TH DAY OF NOVEMBER, 2014
Published in pamphlet form by
authority of the Mayor and
Board of Trustees of the Village
of Cary, McHenry County, Illinois
this 18th day of November, 2014.
A RESOLUTION APPOINTING JACOB RIFE AS THE ALTERNATE DELEGATE
TO THE INTERGOVERNMENTAL RISK MANAGEMENT AGENCY (IRMA)
WHEREAS, the Village of Cary adopted the Contract and the By-Laws of the
Intergovernmental Risk Management Agency by Ordinance and thereby became a member of said
cooperative; and
WHEREAS, said contract provides that member units of local government shall by
majority vote of its corporate authorities select one (1) person to represent that body as a delegate
on the Board of Directors of said Intergovernmental Agency and one (1) person to represent that
body as an alternate on the Board of Directors of said Intergovernmental Agency; and
WHEREAS, Jacob Rife shall replace Christopher Clark as the alternate delegate.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the
Village of Cary, McHenry County, Illinois, that Jacob Rife, Assistant Village Administrator of
the Village of Cary, is hereby appointed to represent the Village of Cary on the Board of
Directors of said Intergovernmental Risk Management Agency as the Alternate Delegate,
effective immediately.
SECTION 1: That the above recitals are incorporated as if fully set forth herein.
SECTION 2: If any part of this Resolution shall be invalid for any reason such finding
shall not affect the validity of the remaining portion of this Resolution.
SECTION 3: This Resolution shall be in full force and effect from and after its passage
and approval according to law.
PASSED THIS 18TH DAY OF NOVEMBER, 2014.
AYES:
NAYS:
ABSTAIN:
ABSENT:
APPROVED THIS 18TH DAY OF NOVEMBER, 2014.
MAYOR
ATTEST:
VILLAGE CLERK
November 18, 2014
Agenda Item:
Consider for Approval (Ordinance #O14-11-05) Abating the Real Estate Taxes Levied
for the Year 2014 to pay the Debt Service on the Taxable General Obligation Build
America Recovery Zone (Alternate Revenue Source) Bonds, Series 2009
Type:
Ordinance
Report From:
Finance Manager Ventrella
Motion:
I will entertain a motion to approve (Ordinance #O14-11-05) Abating the Real Estate
Taxes Levied for the Year 2014 to pay the Debt Service on the Taxable General Obligation
Build America Recovery Zone (Alternate Revenue Source) Bonds, Series 2009.
Introduction
In September, 2009, the Village approved an ordinance to issue $5,000,000.00 of Taxable General Obligation
Recovery Zone (Alternate Revenue Source) Bonds and levied a direct real estate tax sufficient to pay the annual
principal and interest on said bonds. This Ordinance was filed with the office of the County Clerk of the County
of McHenry, Illinois. The proceeds of this Bond Issue were used to reconstruct and repair the streets in the
Village over a three (3) year period which ended in FY 2012/2013.
Staff Analysis
The Bonds mature in fifteen (15) years in year 2024. The real estate taxes were levied from Tax Levy Year
2009 through Tax Levy Year 2023. The Village has pledged the Municipal Electric Utility Taxes as the primary
alternate revenue source to pay the debt service of these bonds and the Municipal Telecommunication Tax and
the Illinois Motor Fuel Tax as secondary revenue sources. Since these bonds are being paid with non-property
tax revenues, the Village needs to instruct the County by ordinance to abate the real estate taxes as originally
levied. The Village’s pledged revenues are available to pay the debt service on the bonds. Therefore, it is
recommended that the taxes levied for the Year 2014 to pay the Bonds debt service be abated. During the life of
the bonds, this is an annual action item for the Village Board to consider. If the real estate taxes levied are not
abated annually, the taxes will be recorded on the real estate tax bills of each property owner.
Exhibit
• Ordinance
Bragg
Motion
Second
Aye
Nay
Lukasik
Kownick
VILLAGE OF CARY
ORDINANCE #O14-11-05
AN ORDINANCE ABATING THE TAXES HERETOFORE LEVIED FOR THE YEAR 2014
TO PAY DEBT SERVICE ON TAXABLE GENERAL OBLIGATION BONDS (ALTERNATE
REVENUE SOURCE), SERIES 2009 OF THE VILLAGE OF CARY, MCHENRY COUNTY,
ILLINOIS
ORDINANCE #O14-11-05
AN ORDINANCE ABATING THE TAXES HERETOFORE LEVIED FOR THE YEAR 2014
TO PAY DEBT SERVICE ON TAXABLE GENERAL OBLIGATION BONDS (ALTERNATE
REVENUE SOURCE), SERIES 2009 OF THE VILLAGE OF CARY, MCHENRY COUNTY,
ILLINOIS
WHEREAS, the Board of Trustees (the "Board") of the Village of Cary, McHenry
County, Illinois (the "Village"), by ordinance adopted on the 15th day of September, 2009 (the
"Ordinance"), did provide for the issue of not to exceed $5,000,000 Taxable General Obligation
Bonds (Alternate Revenue Source), Series 2009, and the levy of a direct annual tax sufficient to
pay the principal of and interest on said bonds; and
WHEREAS, pursuant to the Ordinance, the Village has heretofore issued $5,000,000
Taxable General Obligation Bonds (Alternate Revenue Source), Series 2009, dated October 28,
2009 (the "Bonds"), and has filed in the offices of the County Clerk of the County of McHenry,
Illinois (the "County Clerk"), a Notification of Sale and Bond Order for the Bonds; and
WHEREAS, the Village has Pledged Revenues (as defined in the Ordinance) on deposit
in the Bond Fund available for the purpose of paying debt service on the Bonds heretofore
imposed by the 2014 levy; and
WHEREAS, such Pledged Revenues are hereby directed to be used for the purpose of
paying debt service on the Bonds; and
WHEREAS, it is necessary and in the best interests of the Village that the taxes
heretofore levied for the year 2014 to pay the Bonds be abated:
NOW, THEREFORE, BE IT ORDAINED by the Mayor and Board of Trustees of the
Village of Cary, McHenry County, Illinois, as follows:
Section 1.
Abatement of Taxes. The taxes heretofore levied for the year 2014 in the
Ordinance are hereby abated in their entirety.
Section 2.
Filing of Ordinance. Forthwith upon the adoption of this ordinance, the
Village Clerk of the Board shall file a certified copy hereof with the County Clerk and it shall be
the duty of the County Clerk to abate said taxes levied for the year 2014 in accordance with the
provisions hereof.
Section 3.
upon its adoption.
Effective Date. This ordinance shall be in full force and effect forthwith
AYES:
NAYS:
ABSTAIN:
ABSENT:
MAYOR
ATTEST:
VILLAGE CLERK
-2-
STATE OF ILLINOIS
COUNTY OF MCHENRY
)
) SS
)
CERTIFICATION OF ORDINANCE AND MINUTES
I, the undersigned, do hereby certify that I am the duly qualified and acting Village Clerk
of the Board of Trustees (the "Board") of the Village of Cary, McHenry County, Illinois (the
"Village"), and as such official I am the keeper of the records and files of the Village and the
Board.
I do further certify that the foregoing constitutes a full, true and complete transcript of the
minutes of the meeting of the Board held on the day of November, 2014, insofar as same relates
to the adoption of a ordinance entitled:
#O14-11-05 abating the taxes heretofore levied for the year 2014 to
pay debt service on Taxable General Obligation Bonds (Alternate Revenue
Source), Series 2009 of the Village of Cary, McHenry County, Illinois.
ORDINANCE
a true, correct and complete copy of which said ordinance as adopted at said meeting appears in
the foregoing transcript of the minutes of said meeting.
I do further certify that the deliberations of the Board on the adoption of said ordinance
were conducted openly, that the vote on the adoption of said ordinance was taken openly, that
said meeting was called and held at a specified time and place convenient to the public, that an
agenda for said meeting was posted at the location where said meeting was held and at the
principal office of the Board at least 48 hours in advance of the holding of said meeting, that said
meeting was called and held in strict compliance with the provisions of the Open Meetings Act
of the State of Illinois, as amended, and that the Board has complied with all of the provisions of
said Act and with all of the procedural rules of the Board in the passage of said ordinance.
IN WITNESS WHEREOF, I hereunto affix my official signature, this ___ day of November,
2014.
________________________________________
Village Clerk, Board of Trustees
STATE OF ILLINOIS
COUNTY OF MCHENRY
)
) SS
)
FILING CERTIFICATE
I, the undersigned, do hereby certify that I am the duly qualified and acting County Clerk
of The County of McHenry, Illinois, and as such official I do further certify that on the _______
day of November, 2014, there was filed in my office a duly certified copy of a ordinance
entitled:
ORDINANCE #O14-11-05 abating the taxes heretofore levied for the year 2014 to
pay debt service on Taxable General Obligation Bonds (Alternate Revenue
Source), Series 2009 of the Village of Cary, McHenry County, Illinois.
duly adopted by the Board of Trustees of the Village of Cary, McHenry County, Illinois, on the
day of November, 2014, and that the same has been deposited in the official files and records of
my office.
I do further certify that the taxes heretofore levied for the year 2014 for the payment of
Taxable General Obligation Bonds (Alternate Revenue Source), Series 2009 as described in said
ordinance will be abated in their entirety as provided in said ordinance.
In Witness Whereto, I hereunto affix my official signature and the seal of said County,
this _______ day of November, 2014.
___________________________________
County Clerk
(SEAL)
November 18, 2014
Agenda Item:
Consider for Approval (Ordinance #O14-11-06) the Abatement of the Special Service
Area Number One (SSA #1 - Cambria) Real Estate Taxes and Approving the Amended
Special Tax Roll
Type:
Ordinance
Report From:
Motion:
I move to approve (Ordinance #O14-11-06) to abate the Special Service Area Number
One (SSA #1 - Cambria) Real Estate Taxes and Approve the Amended Special Tax Roll.
Background
MuniCap, Inc. is a public finance consulting firm located in Columbia, Maryland that provides administrative
services for the management of the Cambria Special Service Area. MuniCap prepares the annual budget which
determines the amount of levied real estate taxes required to fund the annual budget and then calculates the
amount of levied real estate taxes that can be abated. MuniCap’s report of the Amended Special Tax Roll and
Explanation of the Methodology to Amend the Special Tax Roll for the Calendar Year 2014 is attached.
The Ordinance Abating the Special Service Area Taxes and Approving the Amended Special Tax Roll has been
prepared by Foley & Lardner, the Village’s Special Service Area Bond Counsel. The abatement of the Cambria
SSA #1 taxes is required annually.
The Bank of New York Mellon located in Chicago is the Trustee of the Special Service Area funds used to pay
the bond holders and other administrative expenses.
The Village’s finance department reviews the monthly accounting reports from the Bank and records the
activity which is then used in the annual audit of the Village’s financial data.
The maximum special taxes for 2014 are $1,931.97 for townhouse units and $2,451.38 for the single-family
units. The difference between the maximum taxes of $1,931.97 and $2,451.38 and the adjusted special tax levy
of $1,399.48 and $1,775.72 is the amount to be abated for the year 2014.
Exhibits
A. Ordinance
B. Amended Special Tax Roll
Bragg
Motion
Second
Aye
Nay
Lukasik
Kownick
Exhibit A
VILLAGE OF CARY
Ordinance No. O14-11-06
AN ORDINANCE ABATING SPECIAL SERVICE AREA TAXES
FOR SPECIAL SERVICE AREA NUMBER ONE AND
APPROVING THE AMENDED SPECIAL TAX ROLL
Authority of the Mayor and
this 18th day of November, 2014
BE IT ORDAINED BY THE MAYOR AND BOARD OF TRUSTEES OF THE
VILLAGE OF CARY, McHENRY COUNTY, ILLINOIS, AS FOLLOWS:
Section 1.
It is found and declared by the Mayor and Board of Trustees of the Village
of Cary, McHenry County, Illinois (the “Village”), as follows:
(a)
The Mayor and Board of Trustees of the Village adopted Ordinance No.
O06-06-06 on June 20, 2006 (the “Series 2006 Bond Ordinance”) which: (i) provided for the
issuance of not to exceed $10,000,000 of Special Service Area Number One Special Tax
Refunding Bonds, Series 2006 (the “Series 2006 Bonds”), of the Village of Cary, of which
$8,945,000 were issued on July 20, 2006, for the purpose of refunding the Village’s $10,600,000
original principal amount of Special Service Area Number One Special Tax Bonds, Series
2000A (Cambria Project); and (ii) provided for the levy of Special Taxes upon all taxable
property within the Village of Cary Special Service Area Number One (the “Special Service
Area”) sufficient to pay the principal of the Series 2006 Bonds for each year at maturity or
mandatory sinking fund redemption dates and to pay interest and Administrative Expenses of the
Special Service Area for each such year and to replenish the Reserve Fund. The Series 2006
4815-1071-9520.1
Bond Ordinance also authorized the Village to abate the taxes levied pursuant to such Ordinance
to the extent the taxes levied exceeded the Special Tax Requirement (as defined in the Series
2006 Bond Ordinance) as calculated pursuant to the Rate and Method of Apportionment of
Special Tax for the Special Service Area (the “RMA”).
(b)
Pursuant to the RMA, MuniCap, Inc., the Consultant of the Village (the
“Consultant”), has prepared an Amended Special Tax Roll and Explanation of the Methodology
to Amend the Special Tax Roll for Calendar Year 2014 dated November 7, 2014 (the “Amended
Special Tax Roll”) a copy of which is attached hereto as Exhibit A, and has determined (i) that
the Special Tax Requirement for 2014 for the Series 2006 Bonds is $645,000 and the 2014 Levy
for Special Taxes is $645,001.64 (which complies with the McHenry County tax billing
requirement of rounding the per parcel special tax to the nearest even cent on single family
property). The aggregate Special Taxes to be levied for Calendar Year 2014 may not exceed the
Maximum Special Service Area Special Tax for Calendar Year 2014 of $890,421.86, as
calculated pursuant to the Amended Special Tax Roll, taking into account prepayments of the
Special Taxes set forth in the Amended Special Tax Roll.
Section 2.
Of the $1,037,815 of Special Taxes levied for Calendar Year 2014
pursuant to Section 6 of the Series 2006 Bond Ordinance $392,813.36 of such Special Taxes is
hereby abated resulting in a 2014 Calendar Year levy of $645,001.64.
Section 3.
It is the duty of the County Clerk of McHenry County to abate those taxes
for levy year 2014 as provided in Section 2 of this Ordinance and to spread the Special Taxes
among the parcels within the Special Service Area as provided in the Amended Special Tax Roll.
Section 4.
The Mayor and Board of Trustees of the Village hereby approve the
Village of Cary Special Service Area Number One Amended Special Tax Roll and Explanation
2
4815-1071-9520.1
of the Methodology to Amend the Special Tax Roll for Calendar Year 2014 prepared by
MuniCap, Inc. for the Special Service Area dated November 7, 2014 in the form attached as
Exhibit A.
Section 5.
All ordinances, resolutions and orders or parts of ordinances, resolutions
and orders in conflict with this ordinance are repealed to the extent of such conflict. The Village
Clerk shall cause this Ordinance to be published in pamphlet form. This Ordinance shall be in
full force and effect after passage and publication as provided by law.
Section 6.
A copy of this Ordinance together with the Amended Special Tax Roll
shall be filed with the County Clerk of McHenry County and recorded with the Recorder of
Deeds of McHenry County.
AYES:
NAYS:
ABSTAIN:
ABSENT:
Mayor
ATTEST:
Village Clerk
3
4815-1071-9520.1
Exhibit B
VILLAGE OF CARY
SPECIAL SERVICE AREA NUMBER ONE
AMENDED SPECIAL TAX ROLL
AND EXPLANATION OF THE METHODOLOGY
TO AMEND THE SPECIAL TAX ROLL FOR CALENDAR YEAR 2014
Prepared By:
MUNICAP, INC.
November 7, 2014
VILLAGE OF CARY
SPECIAL SERVICE AREA NUMBER ONE
The $10,600,000 Cary Special Service Area Number One Series 2000A Special Tax Bonds were
refunded on July 13, 2006 with the $8,945,000 Cary Special Service Area Number One Series 2006
Special Tax Refunding Bonds.
The special tax roll is to be amended each year to reflect: (i) the Maximum Special Taxes and the
Maximum Parcel Special Taxes for the current Calendar Year, (ii) the Special Taxes as abated for the
Calendar Year, (iii) prepayment of the special tax by any parcel, and (iv) any subdivisions of Parcels in
the SSA that result in any reallocation of the special taxes. The amended special tax roll follows this
report as Appendix A. An explanation of the amendments follows.
MAXIMUM ANNUAL SPECIAL TAXES AND MAXIMUM PARCEL SPECIAL TAXES
The maximum annual special tax is the aggregate amount levied each calendar year on all of the
parcels within the SSA. Special taxes have been levied at the maximum rate for the years 2000 - 2028.
Special taxes levied in 2014 are for collection in 2015. After accounting for prepaid special taxes, the
maximum annual special tax for 2014 (for collection in 2015) is $890,421.86 for the Special Tax A
and is shown in the special tax roll included in Appendix A.
The maximum special tax per unit for 2014 (for collection in 2015) are shown in Table A. Beginning
in 2002 and in each calendar year thereafter, the Maximum Special Taxes for the Series 2006 Bonds
are to be increased by 1.5 percent of the amount from the previous year.
Table A
Maximum Parcel Special Tax Rates
2014 Calendar Year
2014 Maximum Parcel
Special Tax
$1,931.97
$2,451.38
Townhouse
Single-family
The maximum parcel special taxes as shown in Appendix A, as provided for in the ordinance levying
the special taxes, are based on the rates shown in Table A per townhouse and single-family unit and
the number of units built or anticipated to be built on each parcel.
SPECIAL TAXES AS ABATED FOR THE CALENDAR YEAR
The amended special tax roll is included herein as Appendix A. Special taxes have been levied at the
maximum special tax rate for each year. Special taxes are to be abated each year to the amount
actually required to pay debt service and administrative expenses. Special taxes are to be abated from
the maximum annual special tax of $890,421.86 such that the amount levied in 2014 is equal to
$645,000.00. The methodology used to calculate the special tax as abated follows.
1
Series 2006 Bonds
Series 2006 Bonds Special Service Area Accounts
The trustee for the Series 2006 Bonds is the Bank of New York Mellon (formerly J.P. Morgan
Institutional Trust Services). A summary of the transactions in the accounts for the Series 2006
Bonds from September 30, 2013 through September 30, 2014 are shown by the following table:
Table B
Series 2006 Bonds
Summary of Transactions
September 30, 2013 through September 30, 2014
Balance
09/30/13
Bond and Interest Fund
Special Redemption Account
Reserve Fund
Administrative Expense Fund
Total






Interest
Income
$274,353
$16,022
$752,734
$6,989
$1,050,098
$41
$1
$84
$0
$126
Additional
Proceeds
$633,740
$3,676
$0
$17,454
$654,870
Disbursements
Balance
09/30/14
$593,155
$19,001
$2,046
$19,853
$634,054
The additional proceeds to the Bond and Interest Fund were transfers of special tax collections
from the village.
The additional proceeds to the Special Redemption Account represent a transfer from the
Reserve Fund for a prepayment of special taxes on one single-family lot.
The additional proceeds to the Administrative Expense fund were transfers of special tax
collections from the village.
Disbursements from the Bond and Interest Fund were for the payment of debt service and
cash management fees.
Disbursements from the Special Redemption Account were for redemption of a portion of the
Series 2006 Bonds on June 1, 2014 from a prepayment received on one single-family lot and a
reimbursement of special taxes due on one single family lot as a result of a prior prepayment.
Disbursements from the Reserve Fund consisted of a reserve fund credit and investment
income.
Abatement of Special Taxes
The Special Tax is abated each year so that the amount collected is equal to the special tax
requirement. The special tax requirement is, generally, equal to (i) annual debt service and
administrative expenses, less (ii) investment income and prior year surpluses.
Table C on the following page provides a summary of the special tax requirement for calendar year
2014 for the Series 2006 Bonds. Special taxes are to be abated such that the amount to be collected in
2015 is equal to $645,000.00. The special tax requirement for the Series 2006 Bonds is explained in
the following sections.
2
$314,979
$698
$750,773
$4,590
$1,071,040
Table C
Special Tax Requirement for 2014
Series 2006 Bonds
Debt service:
Interest payment, September 1, 2015
Interest payment, March 1, 2016
Principal payment, March 1, 2016
Total debt service
Special service area operations
Bonds to be called from surplus
Contingency
Sub-total expenses
Reserve fund investment income
Surplus from prior year
Special tax requirement for calendar year 2014
$172,902
$172,902
$266,000
$611,804
$26,850
$160,000
$20,504
$819,158
$0
($174,158)
$645,000
Debt Service
The special taxes collected in 2015 will be used to make the payments on the Series 2006 Bonds due
on September 1, 2015 and March 1, 2016. The Term 2016 Bonds have been reduced by $35,000.00
with prepayments and $1,552,000.00 with regularly scheduled principal payments. There is a
regularly scheduled principal payment in the amount of $247,000.00 on the Term 2016 Bonds on
March 1, 2015. The Term 2030 Bonds have been reduced by $163,000.00 with prepayments.
Accordingly, the debt service payment is calculated based on the outstanding Term 2016 Bonds of
$266,000.00 at an interest rate of 4.40 percent and the outstanding Term 2030 Bonds of
$6,682,000.00 at an interest rate of 5.00 percent. As a result, interest on the outstanding bonds each
six months is $172,902.00. There is a principal payment of $266,000.00 due on March 1, 2016. As a
result, total debt service is equal to $611,804.00.
Special Service Area Operations
According to the Agreement for Administrative Services between MuniCap and the Village of Cary
for the Special Service Area Number One Special Tax Refunding Bonds, Series 2006, the maximum
annual fee of $12,000.00, may be increased annually to reflect changes in the Consumer Price Index.
According to the Bureau of Labor Statistics, the CPI for the Chicago/Gary/Kenosha Metropolitan
Statistical Area in 2006, 2007, 2008, 2009, 2010, 2011, 2012, 2013 and 2014 was 198.300, 204.818,
212.536, 209.995, 212.870, 218.684, 222.005, 224.556 and 226.668 respectively. As a result, the
maximum annual fee of the administrator for the Series 2006 Bonds for calendar year 2014, as
adjusted for inflation, is $15,100.00. As such, the estimated annual expense for the Series 2006 Bonds
for the administrator is $15,100.00 for calendar year 2014. Together with the annual allowance for
arbitrage rebate services of $1,250.00 results in estimated annual expenses for the Series 2006 Bonds
for the administrator of $16,350.00 for calendar year 2014.
For calendar year 2014, the estimated miscellaneous expenses of the village are $2,500.00 for the
costs associated with preparing and completing the audit. The estimated expenses of the trustee and
the expenses of the special service area counsel for calendar year 2014 are equal to $4,500.00 and
$3,500.00, respectively. As a result, total administrative expenses for calendar year 2014 are estimated
to be $26,850.00 ($16,350.00 + $2,500.00 +$4,500.00 + $3,500.00 = $26,850.00).
3
Bonds to be Called from Surplus
As per Section 4.2 of the Trust Indenture, Series 2006 Refunding Bonds are callable on any date on
or after March 1, 2016, at par, plus accrued interest. As shown in Table C on the prior page, the
Village is budgeting $160,000.00 in surplus revenues to be used to redeem bonds on or after March 1,
2016, at par, plus accrued interest.
Contingency
A contingency, equal to approximately three percent of annual expenses, has been added in the event
there are unanticipated expenses, special tax delinquencies or the investment income earned is less
than estimated.
Reserve Fund
As of September 30, 2014, the Reserve Fund balance was $750,772.60, which was equal to the
Reserve Requirement of $748,721.12 and additional funds of $2,051.48, which is comprised of a
prior year reserve credit of $2,038.21 for a prepayment made on March 1, 2013 plus $13.27 in interest
earnings. The surplus will be transferred to the Bond and Interest Fund and used to pay debt service
on March 1, 2015. The Reserve Requirement is invested in a J.P. Morgan Money Market Fund
earning 0.01% percent per annum. To be conservative, it is assumed that no investment income will
be earned on the balance in the Reserve Fund. Accordingly, no additional investment income is
expected to be made available to pay debt service in calendar year 2014.
Surplus from Prior Year
Table D on the following page outlines the surplus from the prior year that may be applied to pay
debt service and administrative expenses for calendar year 2013. Special taxes in the amount of
$635,003.60 were levied in calendar year 2013 for collection in 2014. Special taxes were due on June
4, 2014 and September 4, 2014. As of October 14, 2014, McHenry County had collected and
transferred $626,523.10 in calendar year 2013 special taxes to the Village of Cary, of which
$324,290.70 was previously transferred by the village to the trustee through August 2014. The
remaining collected balance of $302,232.00 will be transferred to the trustee in November 2014. The
village anticipates transferring the uncollected balance of $8,480.90 to the trustee when collected at
tax sale and made available by McHenry County. The tax sale will be held on October 27, 2014 and
the final distribution of special taxes to the village will take place in November 2014. To be
conservative, the balance of the calendar year 2013 special taxes to be collected at tax sale is not
included for the purposes of calculating the surplus from the prior year.
As of September 30, 2014, the balance in the Bond and Interest Fund was $314,978.73. The available
balance in the Bond and Interest Fund, together with calendar year 2013 special taxes to be
transferred in October and November in the amount of $302,232.00 will be made available to pay
debt service on the Series 2006 Refunding Bonds in the amount of $425,336.00 on March 1, 2015.
The debt service payment due on March 1, 2015 includes a principal payment of $247,000.00 and an
interest payment of $178,336.00, which is based on an annual coupon rate of 4.40 percent on the
outstanding Term 2016 Bonds of $513,000.00 and an annual coupon rate of 5.00 percent on the
outstanding Term 2030 Bonds of $6,682,000.00.
As stated above surplus revenues available in the Reserve Fund of $2,051.48 will also be made
available to pay debt service on March 1, 2015.
4
Table D
Available Funds:
Bond and interest fund at September 30, 2014
CY13 special taxes to be transferred in 2014
($314,979)
($302,232)
Subtotal available bond and interest fund
($617,211)
Reserve Fund surplus
Available administrative expense fund
Total funds available
Debt Service:
($2,051)
($4,590)
($623,852)
Subtotal debt service
$178,336
$247,000
$425,336
Administrative expenses
Total expenses
$24,359
$449,695
($174,158)
As of September 30, 2014, the balance in the Administrative Expense Fund was $4,590.21. The
administrative expense budget for calendar year 2013, as adjusted for inflation, was estimated to be
$27,500.00. As of September 30, 2014, administrative expenses in the amount of $13,141.48 have
been paid. As a result, administrative expenses totaling $14,358.52 remain outstanding for calendar
year 2013. An additional amount of $10,000.00 will be transferred from the Bond and Interest fund
to pre-fund anticipated expenses for calendar year 2015, for a total amount of anticipated
administrative expenses of $24,538.52.
As shown by Table D, the available funds exceed the remaining expenses for the year, resulting in an
aggregate surplus of $174,157.90, which may be made available to pay debt service and administrative
expenses for calendar year 2015.
Summary of the Special Tax Requirement
Total special service area expenses to be paid from special taxes collected in 2014 are estimated to be
$819,157.90. Funds available to pay these expenses, other than special taxes, are estimated to be
$174,157.90, resulting in a special tax requirement of $645,000.00.
SUBDIVISION OF PARCELS IN THE SSA
Each calendar year, the county shall amend the special tax roll to reflect (i) the Maximum Special
Taxes and the Maximum Parcel Special Taxes for the current Calendar Year, (ii) the Special Taxes as
abated for the Calendar Year, (iii) prepayment of the special tax by any parcel, and (iv) any
subdivisions of parcels within the SSA that result in any reallocation of the Special Taxes. The Special
Tax Roll shall also be amended to reflect a reduction in the Maximum Special Tax resulting from a
special tax prepayment.
5
The amended Special Tax Roll shall be provided to the county clerk each Calendar Year reflecting
the subdivision of parcels as of the date of classification. The date of classification is October 1 st of
each year. The tax records of the county reflect that final plats for 235 single-family and 239
townhouse lots have been recorded by the county. There are an additional three outlots and eight
tax-exempt parcels that are not subject to special taxes. The special tax roll as shown in Appendix A
includes the current tax parcels in the SSA according to the county’s tax records.
PREPAYMENT OF SPECIAL TAXES
The special tax roll must be amended to reflect the prepayment of special taxes. As of September 30,
2014, the trustee has received 65 prepayments totaling $1,335,973.48. The special tax roll as shown in
Appendix A reflects the prepayment of special taxes by these parcels.
METHOD OF IMPOSING THE SPECIAL TAX
The special tax roll must be amended to reflect the special tax as abated in 2014 and collected in
2015. According to the “Rate and Method of Apportionment of Special Tax” for the Village of Cary
Special Service Area Number One, Series 2006 Bonds, “the village shall abate the levy of the
Maximum Special Tax such that the ratio of the Special Tax for each parcel as abated to the
Maximum Special Tax is equal and the total of the Special Tax extended to and collected from all of
the parcels of taxable property is equal to the Special Tax Requirement.”
Maximum Parcel Special Tax Rate
The “Rate and Method of Apportionment of Special Tax” provides for a maximum parcel special tax
of $2,451.38 per single-family unit and $1,931.97 per townhouse unit for the Series 2006 Bonds.
These rates are equal to 101.5 percent of the maximum special tax rate in effect for calendar year
2014.
Special Tax As Abated
The Series 2006 Special Tax Requirement for 2014 is equal to $645,000.00. There are a total of 235
parcels in the special service area on which one single-family unit may be built and 239 parcels in the
special service area on which one townhouse unit may be built. The Special Tax has been prepaid on
42 single-family parcels and 23 townhouse parcels. This results in total Maximum Special Taxes of
$890,421.86 [($2,451.38 x 193) + ($1,931.97 x 216) = $890,421.96]. The Maximum Special Tax for
the Series 2006 Bonds is to be abated such that the amount levied in 2014 and collected in 2015 is
equal to the special tax requirement, which is $645,000.00. Accordingly, special taxes will be levied at
72.4 percent ($645,000.00 ÷ $890,421.86 = 72.4%) of the Maximum Special Tax. As a result, the per
unit special tax will be $1,775.72 for single-family units and $1,399.48 for townhouse units. In order
to comply with the county’s tax billing service requirements, the special tax on each unit has been
rounded to the nearest even cent, which results in a per parcel special tax of $1,399.48 per townhouse
unit. The aggregate amount of special taxes to be collected for calendar year 2014 is equal to
$645,001.64 as a result of rounding.
6
APPENDIX A
Special Tax Roll
Cary Special Service Area Number One
2014 Calendar Year
Parcel
Identification
Number
19-11-303-001
19-11-303-002
19-11-303-003
19-11-303-004
19-11-303-005
19-11-303-006
19-11-303-007
19-11-303-008
19-11-303-009
19-11-303-010
19-11-303-011
19-11-303-012
19-11-303-013
19-11-303-014
19-11-303-015
19-11-303-016
19-11-303-017
19-11-303-018
19-11-303-019
19-11-303-020
19-11-303-021
19-11-303-022
19-11-303-023
19-11-303-024
19-11-303-025
19-11-303-026
19-11-303-027
19-11-303-028
19-11-303-029
19-11-303-030
19-11-303-031
19-11-303-032
19-11-303-033
19-11-303-034
19-11-303-035
19-11-303-036
19-11-303-037
19-11-303-038
Calendar Year Parcel Maximum
2014 Special Tax Special Tax for
2014
Levy
$1,399.48
$1,399.48
$1,399.48
$1,399.48
Prepaid
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
Prepaid
$1,399.48
$1,399.48
Prepaid
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
Prepaid
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
Prepaid
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
Page A1 of 12
$1,931.97
$1,931.97
$1,931.97
$1,931.97
Prepaid
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
Prepaid
$1,931.97
$1,931.97
Prepaid
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
Prepaid
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
Prepaid
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
Parcel
Identification
Number
19-11-303-039
19-11-303-040
19-11-303-041
19-11-303-042
19-11-303-043
19-11-303-044
19-11-303-045
19-11-303-046
19-11-303-047
19-11-303-048
19-11-303-049
19-11-303-050
19-11-303-051
19-11-303-052
19-11-303-053
19-11-303-054
19-11-303-055
19-11-303-056
19-11-303-057
19-11-303-058
19-11-303-059
19-11-303-060
19-11-304-001
19-11-304-002
19-11-304-003
19-11-304-004
19-11-304-005
19-11-304-006
19-11-304-007
19-11-304-008
19-11-304-009
19-11-304-010
19-11-304-011
19-11-304-012
19-11-304-013
19-11-304-014
19-11-304-015
19-11-304-016
19-11-304-017
19-11-304-018
19-11-304-019
19-11-304-020
19-11-304-021
19-11-304-022
2014
Levy
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
Prepaid
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
Prepaid
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
Prepaid
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
Prepaid
Prepaid
$1,399.48
$1,399.48
$1,399.48
$1,399.48
Page A2 of 12
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
Prepaid
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
Prepaid
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
Prepaid
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
Prepaid
Prepaid
$1,931.97
$1,931.97
$1,931.97
$1,931.97
Parcel
Identification
Number
19-11-304-023
19-11-304-024
19-11-304-025
19-11-351-001
19-11-351-002
19-11-351-003
19-11-351-004
19-11-351-005
19-11-351-006
19-11-351-007
19-11-351-008
19-11-351-009
19-11-351-010
19-11-351-011
19-11-351-012
19-11-351-013
19-11-351-014
19-11-351-015
19-11-351-016
19-11-351-017
19-11-351-018
19-11-351-019
19-11-351-020
19-11-351-021
19-11-351-022
19-11-351-023
19-11-351-024
19-11-351-025
19-11-351-026
19-11-351-027
19-11-352-001
19-11-352-002
19-11-352-003
19-11-352-004
19-11-352-005
19-11-352-006
19-11-352-007
19-11-352-008
19-11-352-009
19-11-352-010
19-11-352-011
19-11-352-012
19-11-352-013
19-11-352-014
2014
Levy
$1,399.48
$1,399.48
$1,399.48
$1,775.72
Prepaid
$1,775.72
Prepaid
$1,775.72
$1,775.72
Prepaid
$1,775.72
Prepaid
$1,775.72
$1,775.72
Prepaid
$1,775.72
$1,775.72
$1,775.72
$1,775.72
$0.00
$0.00
$1,775.72
Prepaid
$1,775.72
$1,775.72
$1,775.72
$1,775.72
$1,775.72
$1,775.72
$1,775.72
$1,775.72
$1,775.72
$1,775.72
$1,775.72
Prepaid
$1,775.72
$1,775.72
$1,775.72
$1,775.72
Prepaid
Prepaid
$1,775.72
$1,775.72
$1,775.72
Page A3 of 12
$1,931.97
$1,931.97
$1,931.97
$2,451.38
Prepaid
$2,451.38
Prepaid
$2,451.38
$2,451.38
Prepaid
$2,451.38
Prepaid
$2,451.38
$2,451.38
Prepaid
$2,451.38
$2,451.38
$2,451.38
$2,451.38
$0.00
$0.00
$2,451.38
Prepaid
$2,451.38
$2,451.38
$2,451.38
$2,451.38
$2,451.38
$2,451.38
$2,451.38
$2,451.38
$2,451.38
$2,451.38
$2,451.38
Prepaid
$2,451.38
$2,451.38
$2,451.38
$2,451.38
Prepaid
Prepaid
$2,451.38
$2,451.38
$2,451.38
Parcel
Identification
Number
19-11-352-015
19-11-352-016
19-11-353-001
19-11-353-002
19-11-353-003
19-11-353-004
19-11-353-005
19-11-353-006
19-11-353-007
19-11-353-008
19-11-353-009
19-11-353-010
19-11-353-011
19-11-353-012
19-11-353-013
19-11-353-014
19-11-353-015
19-11-353-016
19-11-353-017
19-11-353-018
19-11-353-019
19-11-353-020
19-11-353-021
19-11-353-022
19-11-355-001
19-11-355-002
19-11-355-003
19-11-355-004
19-11-355-005
19-11-355-006
19-11-355-007
19-11-355-008
19-11-355-009
19-11-355-010
19-11-355-011
19-11-355-012
19-11-355-013
19-11-355-014
19-11-355-015
19-11-355-016
19-11-355-017
19-11-355-018
19-11-355-019
19-11-355-020
2014
Levy
$1,775.72
$1,775.72
Prepaid
$1,775.72
$1,775.72
$1,775.72
Prepaid
Prepaid
$1,775.72
$1,775.72
$1,775.72
Prepaid
$1,775.72
Prepaid
$1,775.72
$1,775.72
$1,775.72
$1,775.72
$1,775.72
$1,775.72
$1,775.72
$1,775.72
$1,775.72
$1,775.72
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
Page A4 of 12
$2,451.38
$2,451.38
Prepaid
$2,451.38
$2,451.38
$2,451.38
Prepaid
Prepaid
$2,451.38
$2,451.38
$2,451.38
Prepaid
$2,451.38
Prepaid
$2,451.38
$2,451.38
$2,451.38
$2,451.38
$2,451.38
$2,451.38
$2,451.38
$2,451.38
$2,451.38
$2,451.38
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
Parcel
Identification
Number
19-11-355-021
19-11-355-022
19-11-355-023
19-11-355-024
19-11-355-025
19-11-355-026
19-11-355-027
19-11-355-028
19-11-355-029
19-11-355-030
19-11-355-031
19-11-355-032
19-11-355-033
19-11-355-034
19-11-355-035
19-11-355-036
19-11-355-037
19-11-355-038
19-11-355-039
19-11-355-040
19-11-355-041
19-11-355-042
19-11-355-043
19-11-355-044
19-11-355-045
19-11-355-046
19-11-355-047
19-11-355-048
19-11-355-049
19-11-355-050
19-11-355-051
19-11-355-052
19-11-355-053
19-11-355-054
19-11-355-055
19-11-355-056
19-11-355-057
19-14-101-001
19-14-101-002
19-14-101-003
19-14-101-004
19-14-101-005
19-14-101-006
19-14-101-007
2014
Levy
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
Prepaid
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
Prepaid
$1,399.48
Prepaid
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
Prepaid
Prepaid
Prepaid
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
Prepaid
$1,399.48
$0.00
$0.00
$0.00
$1,775.72
$1,775.72
$1,775.72
$1,775.72
Page A5 of 12
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
Prepaid
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
Prepaid
$1,931.97
Prepaid
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
Prepaid
Prepaid
Prepaid
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
Prepaid
$1,931.97
$0.00
$0.00
$0.00
$2,451.38
$2,451.38
$2,451.38
$2,451.38
Parcel
Identification
Number
19-14-101-008
19-14-101-009
19-14-101-010
19-14-101-011
19-14-101-012
19-14-101-013
19-14-101-014
19-14-101-015
19-14-101-016
19-14-101-017
19-14-101-018
19-14-101-019
19-14-102-001
19-14-102-002
19-14-102-003
19-14-102-004
19-14-102-005
19-14-102-006
19-14-102-007
19-14-102-008
19-14-102-009
19-14-102-010
19-14-102-011
19-14-102-012
19-14-102-013
19-14-102-014
19-14-102-015
19-14-102-016
19-14-102-017
19-14-102-018
19-14-102-019
19-14-102-020
19-14-102-021
19-14-102-022
19-14-102-023
19-14-102-024
19-14-102-025
19-14-102-026
19-14-102-027
19-14-103-001
19-14-103-002
19-14-103-003
19-14-103-004
19-14-103-005
2014
Levy
$1,775.72
$1,775.72
$1,775.72
$1,775.72
$1,775.72
$1,775.72
$1,775.72
$1,775.72
$1,775.72
$1,775.72
$1,775.72
$0.00
$1,775.72
$1,775.72
$1,775.72
$1,775.72
Prepaid
$1,775.72
$1,775.72
$1,775.72
$1,775.72
$1,775.72
$1,775.72
Prepaid
$1,775.72
$1,775.72
Prepaid
$1,775.72
$1,775.72
Prepaid
$1,775.72
$1,775.72
$1,775.72
$1,775.72
$1,775.72
$1,775.72
Prepaid
$1,775.72
$1,775.72
$0.00
$1,775.72
$1,775.72
$1,775.72
$1,775.72
Page A6 of 12
$2,451.38
$2,451.38
$2,451.38
$2,451.38
$2,451.38
$2,451.38
$2,451.38
$2,451.38
$2,451.38
$2,451.38
$2,451.38
$0.00
$2,451.38
$2,451.38
$2,451.38
$2,451.38
Prepaid
$2,451.38
$2,451.38
$2,451.38
$2,451.38
$2,451.38
$2,451.38
Prepaid
$2,451.38
$2,451.38
Prepaid
$2,451.38
$2,451.38
Prepaid
$2,451.38
$2,451.38
$2,451.38
$2,451.38
$2,451.38
$2,451.38
Prepaid
$2,451.38
$2,451.38
$0.00
$2,451.38
$2,451.38
$2,451.38
$2,451.38
Parcel
Identification
Number
19-14-103-006
19-14-103-007
19-14-103-008
19-14-103-009
19-14-103-010
19-14-103-011
19-14-103-012
19-14-103-013
19-14-103-014
19-14-103-015
19-14-103-016
19-14-103-017
19-14-103-018
19-14-104-003
19-14-105-001
19-14-105-002
19-14-105-003
19-14-105-004
19-14-105-005
19-14-105-006
19-14-105-007
19-14-105-008
19-14-105-009
19-14-105-010
19-14-105-011
19-14-105-012
19-14-105-013
19-14-105-014
19-14-105-015
19-14-105-016
19-14-105-017
19-14-105-018
19-14-106-001
19-14-106-002
19-14-106-003
19-14-106-004
19-14-106-005
19-14-106-006
19-14-106-007
19-14-106-008
19-14-106-009
19-14-106-010
19-14-106-011
19-14-106-012
2014
Levy
$1,775.72
$1,775.72
$1,775.72
$1,775.72
$1,775.72
$1,775.72
$1,775.72
$1,775.72
$1,775.72
Prepaid
$1,775.72
$1,775.72
$1,775.72
$0.00
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
Prepaid
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
Page A7 of 12
$2,451.38
$2,451.38
$2,451.38
$2,451.38
$2,451.38
$2,451.38
$2,451.38
$2,451.38
$2,451.38
Prepaid
$2,451.38
$2,451.38
$2,451.38
$0.00
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
Prepaid
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
Parcel
Identification
Number
19-14-106-013
19-14-106-014
19-14-106-015
19-14-106-016
19-14-106-017
19-14-106-018
19-14-106-019
19-14-106-020
19-14-106-021
19-14-106-022
19-14-106-023
19-15-226-001
19-15-226-002
19-15-226-003
19-15-226-004
19-15-226-005
19-15-226-006
19-15-227-001
19-15-227-002
19-15-227-003
19-15-227-004
19-15-227-005
19-15-227-006
19-15-227-007
19-15-227-008
19-15-227-009
19-15-227-010
19-15-227-011
19-15-227-012
19-15-227-013
19-15-227-014
19-15-228-002
19-15-229-001
19-15-229-002
19-15-229-003
19-15-229-004
19-15-229-005
19-15-229-006
19-15-229-007
19-15-229-008
19-15-229-009
19-15-229-010
19-15-229-011
19-15-229-012
2014
Levy
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
Prepaid
Prepaid
$1,399.48
$1,399.48
$1,775.72
$1,775.72
$1,775.72
$1,775.72
$1,775.72
$1,775.72
$1,775.72
$1,775.72
$1,775.72
$1,775.72
$1,775.72
$1,775.72
$1,775.72
Prepaid
$1,775.72
$1,775.72
Prepaid
$1,775.72
$1,775.72
$1,775.72
$0.00
$1,399.48
$1,399.48
$1,399.48
$1,399.48
Prepaid
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
Page A8 of 12
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
Prepaid
Prepaid
$1,931.97
$1,931.97
$2,451.38
$2,451.38
$2,451.38
$2,451.38
$2,451.38
$2,451.38
$2,451.38
$2,451.38
$2,451.38
$2,451.38
$2,451.38
$2,451.38
$2,451.38
Prepaid
$2,451.38
$2,451.38
Prepaid
$2,451.38
$2,451.38
$2,451.38
$0.00
$1,931.97
$1,931.97
$1,931.97
$1,931.97
Prepaid
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
Parcel
Identification
Number
19-15-229-013
19-15-229-014
19-15-229-015
19-15-229-016
19-15-229-017
19-15-229-018
19-15-229-019
19-15-229-020
19-15-229-021
19-15-229-022
19-15-229-023
19-15-229-024
19-15-229-025
19-15-229-026
19-15-229-027
19-15-229-028
19-15-229-029
19-15-229-030
19-15-229-031
19-15-229-032
19-15-229-033
19-15-229-034
19-15-230-001
19-15-230-002
19-15-230-003
19-15-230-004
19-15-230-005
19-15-230-006
19-15-230-007
19-15-230-008
19-15-230-009
19-15-230-010
19-15-230-011
19-15-230-012
19-15-230-013
19-15-230-014
19-15-230-015
19-15-230-016
19-15-230-017
19-15-230-018
19-15-230-019
19-15-230-020
19-15-230-021
19-15-230-022
2014
Levy
$1,399.48
$1,399.48
$1,399.48
$1,399.48
Prepaid
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
Prepaid
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
$1,399.48
Page A9 of 12
$1,931.97
$1,931.97
$1,931.97
$1,931.97
Prepaid
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
Prepaid
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
$1,931.97
Parcel
Identification
Number
19-15-276-001
19-15-276-002
19-15-276-003
19-15-276-004
19-15-276-005
19-15-276-006
19-15-276-007
19-15-276-008
19-15-276-009
19-15-276-010
19-15-276-011
19-15-276-012
19-15-276-013
19-15-276-014
19-15-276-015
19-15-276-016
19-15-276-017
19-15-276-018
19-15-276-019
19-15-276-020
19-15-276-021
19-15-276-022
19-15-276-023
19-15-276-024
19-15-276-025
19-15-276-026
19-15-276-027
19-15-276-028
19-15-276-029
19-15-276-030
19-15-276-031
19-15-276-032
19-15-276-033
19-15-276-034
19-15-276-035
19-15-276-036
19-15-276-037
19-15-276-038
19-15-276-039
19-15-276-040
19-15-277-001
19-15-277-002
19-15-277-003
19-15-277-004
2014
Levy
$1,775.72
$1,775.72
Prepaid
Prepaid
$1,775.72
$1,775.72
$1,775.72
Prepaid
$1,775.72
$1,775.72
$1,775.72
$1,775.72
$1,775.72
$1,775.72
Prepaid
$1,775.72
$1,775.72
$1,775.72
Prepaid
Prepaid
$1,775.72
$1,775.72
$0.00
$1,775.72
Prepaid
$1,775.72
$1,775.72
$1,775.72
Prepaid
$1,775.72
$1,775.72
$1,775.72
$1,775.72
$1,775.72
$1,775.72
$1,775.72
$1,775.72
$1,775.72
$1,775.72
$0.00
$1,775.72
Prepaid
Prepaid
$1,775.72
Page A10 of 12
$2,451.38
$2,451.38
Prepaid
Prepaid
$2,451.38
$2,451.38
$2,451.38
Prepaid
$2,451.38
$2,451.38
$2,451.38
$2,451.38
$2,451.38
$2,451.38
Prepaid
$2,451.38
$2,451.38
$2,451.38
Prepaid
Prepaid
$2,451.38
$2,451.38
$0.00
$2,451.38
Prepaid
$2,451.38
$2,451.38
$2,451.38
Prepaid
$2,451.38
$2,451.38
$2,451.38
$2,451.38
$2,451.38
$2,451.38
$2,451.38
$2,451.38
$2,451.38
$2,451.38
$0.00
$2,451.38
Prepaid
Prepaid
$2,451.38
Parcel
Identification
Number
19-15-277-005
19-15-277-006
19-15-277-007
19-15-277-008
19-15-277-009
19-15-277-010
19-15-277-011
19-15-277-012
19-15-277-013
19-15-277-014
19-15-277-015
19-15-277-016
19-15-277-017
19-15-277-018
19-15-277-019
19-15-278-001
19-15-278-002
19-15-278-003
19-15-278-004
19-15-278-005
19-15-278-006
19-15-278-007
19-15-278-008
19-15-278-009
19-15-278-010
19-15-278-011
19-15-278-012
19-15-278-013
19-15-278-014
19-15-278-015
19-15-278-016
19-15-278-017
19-15-278-018
19-15-278-019
19-15-278-020
19-15-278-021
19-15-278-022
19-15-278-023
19-15-278-024
19-15-278-025
19-15-278-026
19-15-278-027
19-15-278-028
19-15-278-029
2014
Levy
$1,775.72
$1,775.72
$1,775.72
$1,775.72
Prepaid
Prepaid
$1,775.72
$1,775.72
$1,775.72
$1,775.72
$1,775.72
$1,775.72
$1,775.72
$1,775.72
$1,775.72
$1,775.72
$1,775.72
$1,775.72
Prepaid
$1,775.72
$1,775.72
$1,775.72
$1,775.72
$1,775.72
$1,775.72
$1,775.72
$1,775.72
$1,775.72
Prepaid
$1,775.72
$1,775.72
$1,775.72
$1,775.72
Prepaid
$1,775.72
Prepaid
$1,775.72
$1,775.72
$1,775.72
Prepaid
Prepaid
$1,775.72
$1,775.72
$1,775.72
Page A11 of 12
$2,451.38
$2,451.38
$2,451.38
$2,451.38
Prepaid
Prepaid
$2,451.38
$2,451.38
$2,451.38
$2,451.38
$2,451.38
$2,451.38
$2,451.38
$2,451.38
$2,451.38
$2,451.38
$2,451.38
$2,451.38
Prepaid
$2,451.38
$2,451.38
$2,451.38
$2,451.38
$2,451.38
$2,451.38
$2,451.38
$2,451.38
$2,451.38
Prepaid
$2,451.38
$2,451.38
$2,451.38
$2,451.38
Prepaid
$2,451.38
Prepaid
$2,451.38
$2,451.38
$2,451.38
Prepaid
Prepaid
$2,451.38
$2,451.38
$2,451.38
Parcel
Identification
Number
19-15-278-030
19-15-278-031
19-15-278-032
19-15-278-033
19-15-278-034
19-15-278-035
19-15-278-036
2014
Levy
$1,775.72
$1,775.72
Prepaid
Prepaid
$1,775.72
$1,775.72
$1,775.72
$2,451.38
$2,451.38
Prepaid
Prepaid
$2,451.38
$2,451.38
$2,451.38
$645,001.64
$890,421.86
Page A12 of 12
November 18, 2014
Agenda Item:
Consider for Approval (Ordinance #O14-11-07) the Abatement of the Special Service
Area Number Two (SSA #2 – Foxford Hills) Real Estate Taxes and Approving the
Type:
Ordinance
Report From:
Motion:
I move to approve (Ordinance #O14-11-07) to abate the Special Service Area Number
Two (SSA #2 – Foxford Hills) Real Estate Taxes and Approve the Amended Special Tax
Roll.
Background
MuniCap, Inc is a public finance consulting firm located in Columbia, Maryland that provides administrative
services for the management of the Cambria Special Service Area. MuniCap prepares the annual budget which
determines the amount of levied real estate taxes required to fund the annual budget and then calculates the
amount of levied real estate taxes that can be abated. MuniCap’s report of the Amended Special Tax Roll and
Explanation of the Methodology to Amend the Special Tax Roll for the Calendar Year 2014 is attached.
The Ordinance Abating the Special Service Area Taxes and Approving the Amended Special Tax Roll has been
prepared by Foley & Lardner, the Village’s Special Service Area Bond Counsel. The abatement of the Foxford
Hills SSA #2 taxes is required annually.
The Bank of New York Mellon located in Chicago is the Trustee of the Special Service Area funds used to pay
the bond holders and other administrative expenses.
The Village’s finance department reviews the monthly accounting reports from the Bank and records the
activity which is then used in the annual audit of the Village’s financial data.
The maximum special taxes for 2014 are $2,651.62 for the single-family units. The difference between the
maximum taxes of $2,651.62 and the adjusted special tax levy of $2,372.16 is the amount to be abated for the
year 2014.
Exhibits
A. Ordinance
B. Amended Special Tax Roll
Bragg
Motion
Second
Aye
Nay
Lukasik
Kownick
Exhibit A
VILLAGE OF CARY
ORDINANCE NO. O14-11-07
AN ORDINANCE ABATING SPECIAL SERVICE AREA TAXES
FOR SPECIAL SERVICE AREA NUMBER TWO AND
APPROVING AMENDED SPECIAL TAX ROLL
BE IT ORDAINED BY THE MAYOR AND BOARD OF TRUSTEES OF THE
VILLAGE OF CARY, McHENRY COUNTY, ILLINOIS, AS FOLLOWS:
Section 1.
It is found and declared by the Mayor and Board of Trustees of the Village
of Cary, McHenry County, Illinois (the “Village”), as follows:
(a)
The Mayor and Board of Trustees of the Village adopted Ordinance No.
O06-06-07 on June 20, 2006 (the “Series 2006 Bond Ordinance”) which: (i) provided for the
issuance of not to exceed $12,790,000 of Special Service Area Number Two Special Tax
Refunding Bonds, Series 2006 (the “Series 2006 Bonds”), of the Village of Cary, of which
$11,595,000 were issued on July 20, 2006 for the purpose of refunding the Village’s
$10,500,000 original principal amount of Special Service Area Number Two Special Tax Bonds,
Series 2000A (Foxford Hills Project); and (ii) provided for the levy of Special Taxes upon all
taxable property within the Village of Cary Special Service Area Number Two (the “Special
Service Area”) sufficient to pay the principal of the Series 2006 Bonds for each year at maturity
or mandatory sinking fund redemption dates and to pay interest and Administrative Expenses of
4834-9095-5296.1
the Special Service Area for each such year and to fund any required reserve funds. The Series
2006 Bond Ordinance also authorized the Village to abate the taxes levied pursuant to such
Ordinance to the extent the taxes levied exceeded the Special Tax Requirement (as defined in the
Series 2006 Bond Ordinance) as calculated pursuant to the Rate and Method of Apportionment
of Special Tax for the Special Service Area (the “RMA”).
(b)
Pursuant to the RMA, MuniCap, Inc., the Consultant of the Village (the
“Consultant”), has prepared an Amended Special Tax Roll and Explanation of the Methodology
to Amend the Special Tax Roll for Calendar Year 2014 dated November 7, 2014 (the “Amended
Special Tax Roll”) a copy of which is attached hereto as Exhibit A, and has determined that the
Special Tax Requirement for 2014 for the Series 2006 Bonds is $835,000.00 and the 2014 Levy
for Special Taxes is $835,000.32 (which complies with the McHenry County tax billing
requirement of rounding the per parcel special tax to the nearest even cent on single family
property). The aggregate Special Taxes to be levied for Calendar Year 2014 may not exceed the
Maximum Special Service Area Special Tax for Calendar Year 2014 of $933,370.24, as
calculated pursuant to the Amended Special Tax Roll, taking into account prepayments of the
Special Taxes as set forth in the Amended Special Tax Roll.
Section 2.
Of the $962,535.19 of Special Taxes levied for Calendar Year 2014
pursuant to Section 6 of the Series 2006 Bond Ordinance $127,534.87 of such Special Taxes is
hereby abated resulting in a 2014 Calendar Year levy of $835,000.32.
Section 3.
It is the duty of the County Clerk of McHenry County to abate those taxes
for levy year 2014 as provided in Section 2 of this Ordinance and to spread the Special Taxes
among the parcels within the Special Service Area as provided in the Amended Special Tax Roll.
2
4834-9095-5296.1
Section 4.
The Mayor and Board of Trustees of the Village hereby approve the
Amended Special Tax Roll and Explanation of the Methodology to Amend the Special Tax Roll
for Calendar Year 2014 for the Special Service Area dated November 7, 2014 prepared by
MuniCap, Inc. as set forth in Exhibit A.
Section 5.
All ordinances, resolutions and orders or parts of ordinances, resolutions
and orders in conflict with this ordinance are repealed to the extent of such conflict. The Village
Clerk shall cause this Ordinance to be published in pamphlet form. This Ordinance shall be in
full force and effect after passage and publication as provided by law.
Section 6.
A copy of this Ordinance together with the Amended Special Tax Roll
shall be filed with the County Clerk of McHenry County and recorded with the Recorder of
Deeds of McHenry County.
AYES:
NAYS:
ABSTAIN:
ABSENT:
Mayor
ATTEST:
Village Clerk
3
4834-9095-5296.1
Exhibit B
VILLAGE OF CARY
SPECIAL SERVICE AREA NUMBER TWO
and Explanation of the Methodology
to Amend the Special Tax Roll for Calendar Year 2014
Prepared By:
MUNICAP, INC.
November 7, 2014
VILLAGE OF CARY
SPECIAL SERVICE AREA NUMBER TWO
The $10,500,000 Cary Special Service Area Number Two Series 2000A Special Tax Bonds were defeased and
refunded on July 13, 2006 with the $11,595,000 Cary Special Service Area Number Two Series 2006 Special
Tax Refunding Bonds.
The special tax roll is to be amended each year to reflect: (i) the Maximum Special Taxes and the Maximum
Parcel Special Taxes for the current Calendar Year, (ii) the Special Taxes as abated for the Calendar Year, (iii)
prepayment of the special tax by any parcel, and (iv) any subdivisions of Parcels in the SSA that result in any
reallocation of the special taxes. The amended special tax roll follows this report as Appendix A. An
explanation of the amendments follows.
MAXIMUM ANNUAL SPECIAL TAXES AND MAXIMUM PARCEL SPECIAL TAXES
The maximum annual special tax is the aggregate amount levied each calendar year on all of the parcels within
the SSA. Special taxes have been levied at the maximum rate for the years 2000 - 2028. Special taxes levied in
2014 are for collection in 2015. After accounting for prepaid special taxes, the maximum annual special tax
for 2014 (for collection in 2015) is $933,370.24 for the Special Tax A and is shown in the special tax roll
included in Appendix A.
The maximum special tax per unit for 2014 (for collection in 2015) is shown in Table A. Beginning in 2002
and in each calendar year thereafter, the Maximum Special Taxes for the Series 2006 Refunding Bonds is to
be increased by 1.5 percent of the amount from the previous year.
Table A
Maximum Parcel Special Tax Rates
2014 Calendar Year
2014 Maximum Parcel
Special Tax A
$2,651.62
$0.00
Single family (per unit)
Golf course
The maximum parcel special tax as shown in Appendix A, as provided for in the ordinance levying the special
taxes, is based on the rates shown in Table A per single family unit and the number of units built or
anticipated to be built on each parcel. The special tax on the golf course property has been prepaid. As a
result, the special tax will not be levied in 2014 or collected in 2015 on the golf course property.
SPECIAL TAXES AS ABATED FOR THE CALENDAR YEAR
The amended special tax roll is included herein as Appendix A. Special taxes have been levied at the
maximum special tax rate for each year. Special taxes are to be abated each year to the amount actually
required to pay debt service and administrative expenses. Debt service and administrative expenses are to be
paid with the Special Tax A to be levied in calendar year 2014 in the amount of $835,000.00. Accordingly, the
Special Tax A is to be abated from the maximum annual special tax of $933,370.24 such that the amount to
be levied in calendar year 2014 is equal to $835,000.00
1
Series 2006 Bonds
Series 2006 Bonds Special Service Area Accounts
The trustee for the Series 2006 Bonds is the Bank of New York Mellon (formerly J.P. Morgan Institutional
Trust Services). A summary of the transactions in the accounts for the Series 2006 Bonds from September
30, 2013 through September 30, 2014 is shown on the following table.
Table B
Series 2006 Bonds
Summary of Transactions
September 30, 2013 through September 30, 2014
Balance
09/30/13
Bond & Interest Fund
Special Redemption Account
Reserve Fund
Administrative Expense Fund
Special Reserve Fund
Total





Interest
Income
$195,850
$0
$988,725
$31,480
$23,331
$1,239,387
$36
$0
$109
$3
$4
$152
Additional
Proceeds
$832,183
$0
$0
$3,365
$11,669
$847,216
Disbursements
$788,388
$0
$99
$17,699
$4
$806,189
Balance
09/30/14
$239,681
$0
$988,736
$17,149
$35,000
$1,280,566
The additional proceeds to the Bond and Interest Fund represent transfers of special taxes from the
village for the payment of debt service.
The additional proceeds to the administrative fund represent transfers of special taxes from the village
for the payment of administrative expenses.
The additional proceeds to the Special Reserve Fund represent a transfer from the Bond and Interest
Fund to partially replenish the Special Reserve Fund to the special reserve fund requirement pursuant to
Section 7.1(C) of the trust indenture.
Disbursements from the Bond and Interest Fund were for the payment of debt service.
Disbursements from the Reserve Fund and the Special Reserve Fund consisted of investment
management fees paid to the trustee.
Abatement of Special Taxes
The Special Tax A is abated each year so that the amount collected is equal to the special tax requirement.
The special tax requirement is, generally, equal to (i) annual debt service, administrative expenses and any
funds required for replenishment of any required reserve, less (ii) investment income and prior year surpluses.
Table C provides a summary of the special tax requirement for calendar year 2014 for the Series 2006 Bonds.
Special taxes are to be abated such that the amount to be collected in 2015 is equal to $835,000.00. The
special tax requirement for the Series 2006 Bonds is explained in the following sections.
2
Table C
Special Tax Requirement for 2014
Series 2006 Bonds
Debt service:
Interest payment, September 1, 2015
Total debt service
Special service area operations
Contingency
Sub-total expenses
Reserve fund investment income
Special tax requirement for calendar year 2014
$227,406
$227,406
$348,000
$802,812
$26,850
$0
$73,011
$902,673
$0
($67,673)
$835,000
Debt Service
The special taxes collected in 2015 will be used to make the payments on the Series 2006 Bonds due on
September 1, 2015 and March 1, 2016. The Term 2016 Bonds have been reduced by $90,000.00 with
prepayments and $1,372,000.00 with regularly scheduled principal payments. There is a regularly scheduled
principal payment in the amount of $324,000.00 on the Term 2016 Bonds on March 1, 2015. The Term 2030
Bonds have been reduced by $370,000.00 in prepayments. Accordingly, the debt service payment is calculated
based on the outstanding refunding bonds after March 1, 2015 redemptions, which includes $324,000.00 in
Term 2016 Bonds at an interest rate of 4.40 percent and $8,790,000.00 in Term 2030 Bonds at an interest rate
of 5.00 percent. Accordingly, the interest on the outstanding bonds for each six months is equal to
$227,406.00. There is a principal payment of $348,000.00 due on March 1, 2016. As a result, total debt
service is equal to $802,812.00.
Special Service Area Operations
According to the Agreement for Administrative Services between MuniCap and the Village of Cary for the
Special Service Area Number Two Special Tax Refunding Bonds, Series 2006, the maximum annual fee of
$12,000.00, may be increased annually to reflect changes in the Consumer Price Index. According to the
Bureau of Labor Statistics, the CPI for the Chicago/Gary/Kenosha Metropolitan Statistical Area in 2006,
2007, 2008, 2009, 2010, 2011, 2012, 2013 and 2014 was 198.300, 204.818, 212.536, 209.995, 212.870, 218.684,
222.005, 224.556 and 228.688 respectively. As a result, the maximum annual fee of the administrator for the
Series 2006 Bonds for calendar year 2014, as adjusted for inflation, is $15,100.00. Together with the annual
allowance for arbitrage rebate services of $1,250.00 results in estimated annual expenses for the Series 2006
Bonds for the administrator of $16,350.00 for calendar year 2014.
For calendar year 2014, the estimated miscellaneous expenses of the village are $2,500.00 for the costs
associated with preparing and completing the audit. The estimated expenses of the trustee and the expenses
of the special service area counsel for calendar year 2014 are equal to $4,500.00 and $3,500.00, respectively.
As a result, total administrative expenses for calendar year 2014 are estimated to be $26,850.00 ($16,350.00 +
$2,500.00 +$4,500.00 + $3,500.00 = $26,850.00).
3
The trust indenture requires a Special Reserve Fund for the village to be established and funded with special
taxes collected each year. Funds in the Special Reserve Fund shall be used to make Special Reserve Fund
Credits for any parcel that is prepaid. The Special Reserve Fund credit for each parcel is the difference
between (a) the amount of prepayment of special taxes for such parcel made in accordance with the RMA,
and (b) the amount of prepayment of the special taxes for such parcel made in accordance with the RMA if
the Series 2000A Bonds remained outstanding and Series 2006 Bonds were not issued. The Special Reserve
Fund requirement for any given year shall not exceed $50,000.00.
As of September 30, 2014, the balance in the Special Reserve Fund was $35,000.37. In order to avoid
increasing special taxes rates drastically in any one calendar year, the Special Reserve Fund will be replenished
over the course of four years. Calendar year 2011 special taxes collected in 2012 in the amount of $5,000.00
were transferred in December of 2012 to replenish the Special Reserve Fund to $25,000.00. The Special
Reserve Fund was subsequently reduced by a Special Reserve Fund credit in an amount equal to $1,668.56
when bonds was redeemed on December 1, 2012 as a result of a prepayment received for one lot. In
December of 2013, $11,668.56 was transferred to replenish the Special Reserve Fund to $35,000.00. In
December of 2014, $15,000.00 will be transferred to replenish the Special Reserve Fund to $50,000.00. As a
result, the Special Reserve Fund is expected to be fully replenished by the end of calendar year 2014.
Contingency
A contingency, equal to approximately nine percent of annual expenses, has been added in the event there are
unanticipated expenses, special tax delinquencies or the interest income earned is less than estimated.
Reserve Fund
As of September 30, 2014, the Reserve Fund balance was $988,735.86, which was equal to the Reserve
Requirement of $984,849.47 and investment income of $3,886.39. The surplus will be transferred to the
Bond and Interest Fund and used to pay debt service on March 1, 2015. The Reserve Fund balance of
$988,735.86 is invested in a J.P. Morgan Money Market Fund earning 0.01 percent per annum. To be
conservative, it is assumed that no investment income will be earned on the balance of the Reserve Fund.
Accordingly, no additional investment income is expected to be made available to pay debt service in calendar
year 2014.
Table D on the following page outlines the surplus from the prior year that may be applied to pay debt
service and administrative expenses for calendar year 2013. Special taxes in the amount of $830,001.92 were
levied in calendar year 2013 for collection in 2014. Special taxes were due on June 4, 2014 and September 4,
2014. As of October 15, 2014, McHenry County had collected and transferred $815,954.16 in calendar year
2013 special taxes to the Village of Cary, of which $412,643.00 was previously transferred by the village to the
trustee through September 30, 2014. The remaining collected balance of $403,311.16 will be transferred to
the trustee in November 2014. The village anticipates transferring the uncollected balance of $14,047.76 to
the trustee when collected and made available by McHenry County. The tax sale will be held on October 27,
2014 and the final distribution of special taxes to the village will take place in November 2014. To be
conservative, the balance of the calendar year 2013 special taxes to be collected at tax sale is not included for
the purposes of calculating the surplus from the prior year.
As of September 30, 2014, the balance in the Bond and Interest Fund was $239,680.70. The available balance
in the Bond and Interest Fund, together with calendar year 2013 special taxes to be transferred in November
in the amount of $403,311.16 will be made available to pay debt service on the Series 2006 Refunding Bonds
4
in the amount of $558,534.00 on March 1, 2015. The debt service payment due on March 1, 2015 includes a
principal payment of $324,000.00 and an interest payment of $234,534.00, which is based on an annual
coupon rate of 4.40 percent on the outstanding Term 2016 Bonds of $672,000.00 and an annual coupon rate
of 5.00 percent on the outstanding Term 2030 Bonds of $8,790,000.00.
As stated above, funds available in the Reserve Fund of $3,886.39 will also be made available to pay debt
service on March 1, 2015.
Table D
Available Funds:
Bond and Interest Fund at September 30, 2014
CY13 special taxes to be transferred
Reserve Fund surplus as of September 30, 2014
Available Administrative Expense Fund
Total funds available
Debt Service:
Total Debt Service
Administrative expenses
Transfer to Special Reserve Fund
Total expenses
($239,681)
($403,311)
($3,886)
($17,149)
($664,027)
$234,534
$324,000
$558,534
$22,820
$15,000
$596,354
($67,673)
As of September 30, 2014, the balance in the Administrative Expense Fund was $17,149.02. The
administrative expense budget for calendar year 2013, as adjusted for inflation, was estimated to be
$27,500.00. As of September 30, 2014, administrative expenses in the amount of $4,680.01 have been paid.
As a result, administrative expenses totaling $12,819.99 remain outstanding for calendar year 2013. An
additional $10,000.00 will be transferred from the Bond and Interest Fund to the Administrative Fund to
prefund administrative expenses for calendar year 2015.
As mentioned above, calendar year 2013 special taxes in the amount of $15,000.00 will be transferred from
the Bond and Interest Fund to the Special Reserve Fund in December 2014. As shown by Table D, the
available funds exceed the remaining expenses for the year, resulting in an aggregate surplus of $67,673.28,
which may be made available to pay debt service and administrative expenses for calendar year 2014.
Summary of the Special Tax Requirement
Total special service area expenses to be paid from special taxes collected in 2014 are estimated to be
$902,673.28. Funds available to pay these expenses, other than special taxes, are estimated to be $67,673.28,
resulting in a special tax requirement of $835,000.00.
5
SUBDIVISION OF PARCELS IN THE SSA
Each calendar year, the county shall amend the special tax roll to reflect (i) the Maximum Special Taxes and
the Maximum Parcel Special Taxes for the current Calendar Year, (ii) the Special Taxes as abated for the
Calendar Year, and (iii) any subdivisions of parcels within the SSA that result in any reallocation of the Special
Taxes. The Special Tax Roll shall also be amended to reflect a reduction in the Maximum Special Tax A or
the Maximum Special Tax B resulting from a mandatory special tax prepayment.
The amended Special Tax Roll shall be provided to the county clerk each Calendar Year reflecting the
subdivision of parcels as of the date of classification. The date of classification is October 1st of each year.
There are a total of 393 parcels within the special service area. Of these, eleven parcels are outlots and one
parcel is tax exempt. As a result, these parcels are not subject to special taxes. The tax records of the county
reflect that final plats for 374 single family lots were recorded by the county prior to October 1, 2012. There
are an additional seven parcels totaling 194.53 acres on which the 188-acre golf course was built. The special
tax roll, as shown in Appendix A, includes the current tax parcels in the SSA according to the county’s tax
records.
PREPAYMENT OF SPECIAL TAXES
The special tax roll must be amended to reflect the prepayment of special taxes. As of the date of this report,
22 prepayments on single family lots totaling $534,206.32 have been received. Prepayments for the seven
parcels that comprise the 188-acre golf course have also been received by the trustee in the amount of
$176,804.71. The special tax roll, as shown in Appendix A, reflects the prepayment of special taxes by these
parcels.
METHOD OF IMPOSING THE SPECIAL TAX
The special tax roll must be amended to reflect the special tax as abated in 2014 and collected in 2015.
According to the “Rate and Method of Apportionment of Special Tax” for the Village of Cary Special Service
Area Number Two, Series A Bonds, “the village shall abate the levy of the Maximum Special Tax A such that
the ratio of the Special Tax A for each parcel as abated to the Maximum Special Tax A is equal and the total
of the Special Tax A extended to and collected from all of the parcels of taxable property is equal to the
Special Tax Requirement A.”
Maximum Parcel Special Tax Rate
The “Rate and Method of Apportionment of Special Tax” provides for a maximum parcel special tax of
$2,651.62 per single family unit for the Series 2006 Bonds. This is equal to 101.5 percent of the maximum
special tax rate in effect for calendar year 2013. The special tax for the golf course property has been prepaid.
As a result, the maximum special tax on golf course property is zero.
Special Tax As Abated
The Series 2006 Special Tax Requirement for 2014 is equal to $835,000.00. There are a total of 374 parcels in
the special service area on which one single family unit may be built. The Special Tax has been prepaid on 22
single family parcels and seven golf course parcels. This results in total Maximum Special Taxes of
$933,370.24 ($2,651.62 × 352 = $933,370.24) for the Series 2006 Bonds. The Maximum Special Tax for the
Series 2006 Bonds is to be abated such that the amount levied in 2014 and collected in 2015 is equal to the
special tax requirement for the Series 2006 Bonds, which is $835,000.00. Accordingly, the Special Tax will be
levied at 89.5 percent ($835,000.00 ÷ $933,370.24 = 89.5%) of the maximum parcel special tax. As a result,
the per unit special tax will be $2,372.16 for single family units. In order to comply with the county’s tax
billing service requirements, the special tax on each unit has been rounded to the nearest even cent, which
6
results in a per parcel special tax of $2,372.16 per single family unit. The aggregate amount of special taxes to
be collected for calendar year 2014 is equal to $835,000.32, as a result of rounding.
7
Special Tax Roll
Cary Special Service Area Number Two
2014 Calendar Year
Parcel
Identification
Number
20-05-300-029
20-05-300-030
20-05-300-034
20-05-300-035
20-06-276-020
20-06-300-008
20-06-301-001
20-06-301-002
20-06-301-003
20-06-301-004
20-06-301-005
20-06-301-006
20-06-301-007
20-06-301-008
20-06-301-009
20-06-301-010
20-06-301-011
20-06-301-012
20-06-301-013
20-06-301-014
20-06-301-015
20-06-301-016
20-06-301-017
20-06-301-018
20-06-301-019
20-06-302-001
20-06-303-001
20-06-303-002
20-06-303-003
20-06-303-004
20-06-303-005
20-06-303-006
20-06-303-007
20-06-304-001
20-06-304-002
20-06-304-003
20-06-304-004
20-06-304-005
20-06-304-006
20-06-304-007
20-06-304-008
20-06-304-009
20-06-304-010
Parcel
Maximum
Calendar Year
2014
Levy
Prepaid
Prepaid
Prepaid
Prepaid
Prepaid
Prepaid
Prepaid
Prepaid
Prepaid
Prepaid
Prepaid
Prepaid
$0.00
$0.00
$0.00
$0.00
Prepaid
Prepaid
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$0.00
$0.00
$2,372.16
$2,651.62
$2,372.16
$2,651.62
Prepaid
Prepaid
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
Page A1 of 9
Parcel
Identification
Number
20-06-304-011
20-06-304-012
20-06-304-013
20-06-304-014
20-06-304-015
20-06-304-016
20-06-304-017
20-06-304-018
20-06-304-019
20-06-304-020
20-06-304-021
20-06-304-022
20-06-304-023
20-06-326-001
20-06-326-002
20-06-326-003
20-06-326-004
20-06-326-005
20-06-326-006
20-06-326-007
20-06-326-008
20-06-326-009
20-06-326-010
20-06-326-011
20-06-326-012
20-06-326-013
20-06-326-014
20-06-326-015
20-06-326-016
20-06-326-017
20-06-326-018
20-06-326-019
20-06-326-020
20-06-326-021
20-06-326-022
20-06-326-023
20-06-326-024
20-06-326-025
20-06-326-026
20-06-326-027
20-06-326-028
20-06-326-029
20-06-326-030
20-06-326-031
20-06-326-032
20-06-326-033
20-06-327-001
Parcel
Maximum
Calendar Year
2014
Levy
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
Prepaid
Prepaid
$0.00
$0.00
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$0.00
$0.00
Prepaid
Prepaid
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
Prepaid
Prepaid
$2,372.16
$2,651.62
Prepaid
Prepaid
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
Page A2 of 9
Parcel
Identification
Number
20-06-327-002
20-06-327-003
20-06-327-004
20-06-327-005
20-06-327-006
20-06-327-007
20-06-327-008
20-06-327-009
20-06-327-010
20-06-327-011
20-06-327-012
20-06-327-013
20-06-327-014
20-06-327-015
20-06-327-016
20-06-327-017
20-06-327-018
20-06-327-019
20-06-327-020
20-06-328-001
20-06-328-002
20-06-328-003
20-06-328-004
20-06-328-005
20-06-328-006
20-06-328-007
20-06-328-008
20-06-328-009
20-06-328-010
20-06-351-001
20-06-351-002
20-06-351-003
20-06-351-004
20-06-351-005
20-06-351-006
20-06-351-007
20-06-351-008
20-06-351-009
20-06-351-010
20-06-351-011
20-06-351-012
20-06-376-001
20-06-376-002
20-06-376-003
20-06-376-004
20-06-376-005
20-06-376-006
Parcel
Maximum
Calendar Year
2014
Levy
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
Prepaid
Prepaid
$2,372.16
$2,651.62
Prepaid
Prepaid
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
Page A3 of 9
Parcel
Identification
Number
20-06-377-003
20-06-377-004
20-06-377-005
20-06-377-006
20-06-377-007
20-06-377-011
20-06-377-012
20-06-377-015
20-06-377-016
20-06-377-017
20-06-377-018
20-06-377-019
20-06-378-001
20-06-378-002
20-06-378-003
20-06-378-004
20-06-378-005
20-06-378-006
20-06-378-007
20-06-378-008
20-06-378-011
20-06-378-012
20-06-378-013
20-06-378-014
20-06-378-015
20-06-378-016
20-06-378-017
20-06-378-018
20-06-378-019
20-06-378-020
20-06-379-001
20-06-379-002
20-06-379-003
20-06-379-004
20-06-379-005
20-06-379-006
20-06-379-007
20-06-379-008
20-06-379-009
20-06-379-010
20-06-379-011
20-06-379-012
20-06-379-013
20-06-379-014
20-06-379-015
20-06-400-007
20-06-400-008
Parcel
Maximum
Calendar Year
2014
Levy
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
Prepaid
Prepaid
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
Prepaid
Prepaid
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
Prepaid
Prepaid
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$0.00
$0.00
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
Prepaid
Prepaid
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
Prepaid
Prepaid
$0.00
$0.00
Page A4 of 9
Parcel
Identification
Number
20-06-401-007
20-06-401-008
20-06-401-009
20-06-401-010
20-06-401-011
20-06-401-012
20-06-401-013
20-06-401-014
20-06-401-015
20-06-401-016
20-06-401-017
20-06-401-019
20-06-401-020
20-06-401-021
20-06-401-022
20-06-401-023
20-06-401-024
20-06-402-001
20-06-403-001
20-06-403-002
20-06-403-003
20-06-403-004
20-06-403-005
20-06-403-006
20-06-403-007
20-06-403-008
20-06-403-009
20-06-403-010
20-06-403-011
20-06-403-012
20-06-403-013
20-06-403-014
20-06-404-001
20-06-404-002
20-06-404-003
20-06-426-001
20-06-426-002
20-06-426-003
20-06-426-004
20-06-427-001
20-06-427-002
20-06-427-003
20-06-427-004
20-06-427-005
20-06-427-006
20-06-427-007
20-06-427-008
Parcel
Maximum
Calendar Year
2014
Levy
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$0.00
$0.00
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
Prepaid
Prepaid
$2,372.16
$2,651.62
$2,372.16
$2,651.62
Prepaid
Prepaid
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
Prepaid
Prepaid
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
Page A5 of 9
Parcel
Identification
Number
20-06-427-009
20-06-427-010
20-06-427-011
20-06-427-012
20-06-427-013
20-06-427-014
20-06-427-015
20-06-427-016
20-06-427-017
20-06-427-018
20-06-427-019
20-06-427-020
20-06-427-021
20-06-427-022
20-06-427-023
20-06-427-024
20-06-427-025
20-06-427-026
20-06-428-001
20-06-428-002
20-06-428-003
20-06-428-004
20-06-428-005
20-06-428-006
20-06-428-007
20-06-428-008
20-06-428-009
20-06-428-010
20-06-428-011
20-06-428-012
20-06-428-013
20-06-428-014
20-06-428-015
20-06-428-016
20-06-429-001
20-06-429-002
20-06-429-003
20-06-429-004
20-06-429-005
20-06-429-006
20-06-429-007
20-06-429-008
20-06-451-001
20-06-451-005
20-06-451-006
20-06-451-007
20-06-451-016
Parcel
Maximum
Calendar Year
2014
Levy
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$0.00
$0.00
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$0.00
$0.00
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
Page A6 of 9
Parcel
Identification
Number
20-06-451-019
20-06-451-020
20-06-451-021
20-06-451-022
20-06-451-023
20-06-451-024
20-06-451-025
20-06-451-026
20-06-451-027
20-06-451-028
20-06-451-029
20-06-452-001
20-06-452-002
20-06-452-003
20-06-452-004
20-06-452-014
20-06-452-015
20-06-452-016
20-06-452-017
20-06-452-018
20-06-452-019
20-06-452-020
20-06-452-021
20-06-453-001
20-06-453-002
20-06-453-003
20-06-453-004
20-06-453-005
20-06-453-006
20-06-453-007
20-06-453-008
20-06-453-009
20-06-453-010
20-06-453-011
20-06-453-012
20-06-453-013
20-06-453-014
20-06-453-015
20-06-453-016
20-06-453-017
20-06-453-018
20-06-453-019
20-06-453-020
20-06-453-021
20-06-453-022
20-06-453-023
20-06-453-024
Parcel
Maximum
Calendar Year
2014
Levy
$0.00
$0.00
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
Page A7 of 9
Parcel
Identification
Number
20-06-454-001
20-06-454-002
20-06-454-003
20-06-454-004
20-06-454-005
20-06-454-006
20-06-454-007
20-06-454-008
20-06-454-009
20-06-454-010
20-06-454-011
20-06-454-012
20-06-454-013
20-06-454-014
20-06-454-015
20-06-454-016
20-06-454-017
20-06-455-011
20-06-455-012
20-06-455-013
20-06-455-014
20-06-455-015
20-06-455-016
20-06-455-017
20-06-455-018
20-06-455-019
20-06-456-001
20-06-456-002
20-06-456-003
20-06-456-004
20-06-456-005
20-06-456-006
20-06-456-007
20-06-476-001
20-06-476-002
20-06-476-003
20-06-476-004
20-06-476-005
20-06-476-006
20-06-476-007
20-06-476-008
20-06-476-009
20-06-476-010
20-06-476-011
20-06-476-012
20-06-476-013
20-06-476-014
Parcel
Maximum
Calendar Year
2014
Levy
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
Prepaid
Prepaid
$2,372.16
$2,651.62
Prepaid
Prepaid
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
Prepaid
Prepaid
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
Prepaid
Prepaid
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
Prepaid
Prepaid
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
Prepaid
Prepaid
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
Prepaid
Prepaid
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
Page A8 of 9
Parcel
Identification
Number
20-06-476-015
20-06-477-001
20-06-477-002
20-06-477-003
20-06-477-004
20-06-477-005
20-06-477-006
20-06-477-007
20-06-477-008
20-06-477-009
20-06-477-010
20-06-477-011
20-06-477-012
20-06-477-013
20-06-477-014
20-06-477-015
20-06-477-016
20-06-477-017
20-06-477-018
20-06-477-019
20-06-477-020
Total:
Parcel
Maximum
Calendar Year
2014
Levy
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$0.00
$0.00
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$2,372.16
$2,651.62
$835,000.32
Page A9 of 9
$933,370.24
November 18, 2014
Agenda Item:
Consider for Approval Ordinance #O14-11-08 the Annual Real Estate Tax Levy for the
Tax Year 2014
Report From:
Finance
Motion:
I will entertain a motion to approve (Ordinance #O14-11-08) the annual real estate tax
levy ordinance for the tax year 2014.
Introduction
The Village of Cary is a non-home rule municipality which defines it as a Property Tax Extension Limitation
Law (PTELL) community. PTELL is designed to limit the increases in property tax extensions (total taxes
billed) for non-home rule taxing districts. This allows a PTELL taxing district to receive a limited inflationary
increase in tax extensions on existing property, plus an additional amount for new construction.
Increases in the PTELL property extension are limited to the lessor of 5% or the increase in the Consumer Price
Index (CPI) for the year preceding the Tax Levy Year. The CPI increase for the 2014 year is an increase of
1.5%. The County has provided the Village with the Estimated Projected 2014 Extension (for the 2015
collection). The estimated net equalized assessed valuation (EAV) reflects a 4.36% decrease comparing 2014
with 2013. The CPI is 1.5% and the Village’s new property limiting rate is 0.6475% for the year 2014 levy.
Therefore, the Village’s maximum real estate tax levy increase is limited to 1.84% of the tax year 2014 tax
extension or an increase of $46,043.
Staff Analysis
On October 21, 2014, Village staff provided the Committee of the Whole with an overview of the Tax Levy
Projection for the 2014 extension. In addition, staff provided the current actuarial calculation prepared by Tim
Sharpe which showed the Police Pension Tax Levy Requirement as required by statute. Mr. Sharpe’s actuarial
calculation determined a tax levy requirement of $581,314. After Committee discussion, the consensus of the
Committee was to leave the Police Pension levy at the current amount of $585,340 and to increase the overall
tax levy for 2014 by 0.34% which represents the new growth added to the tax rolls. This increase of $8,512
results in a total property tax levy for tax year 2014 in the amount of $2,510,559.
Exhibits
A. Ordinance
B. Real Estate Tax Levy Projections 2014
C. Cary Police Pension Fund – Actuarial Valuation Report
Bragg
Motion
Second
Aye
Nay
Lukasik
Kownick
Exhibit A
VILLAGE OF CARY
AN ORDINANCE LEVYING PROPERTY TAXES FOR ALL CORPORATE PURPOSES
FOR THE VILLAGE OF CARY, MCHENRY COUNTY, ILLINOIS
FOR THE REAL ESTATE TAX YEAR 2014
ADOPTED BY THE MAYOR AND BOARD OF TRUSTEES OF THE
VILLAGE OF CARY, ILLINOIS, THIS 18TH DAY OF NOVEMBER, 2014.
Published in pamphlet form by the
AN ORDINANCE LEVYING PROPERTY TAXES FOR ALL CORPORATE PURPOSES
FOR THE VILLAGE OF CARY, McHENRY COUNTY, ILLINOIS,
FOR THE FISCAL YEAR BEGINNING ON
MAY 1, 2015, AND ENDING ON APRIL 30, 2016.
WHEREAS, the Board of Trustees of the Village of Cary, McHenry County, Illinois, did, on
the day of July, 2014, pass the Annual Appropriation Ordinance for said Village for the fiscal
year beginning on the day of May, 2014, and ending on the 30th day of April, 2015, the amount
of which is ascertained to be in the aggregate sum of $23,378,866.
NOW, THEREFORE, BE IT ORDAINED by the Mayor and Board of Trustees of the Village
of Cary, McHenry County, Illinois:
SECTION ONE.
That there be and is hereby levied upon all the taxable property within the corporate limits of
said Village, subject to taxation, for the year 2014, the total sum of $2,510,559 for the following
specific purposes designated in said Appropriation Ordinance and in the respective sums as
follows:
GENERAL FUND
Amount
Appropriated
Boards and Commissions
Boards and Commissions Salaries
FICA Taxes
Village Board Activities
Dues and Memberships
Village Newsletter
Merry Cary Holiday Event
Community Showcase
Fall Festival
General Website
Boards and Commissions Sub Total
$
$
$
$
$
$
$
$
$
$
38,934.00
2,979.90
6,510.00
19,635.00
16,800.00
420.00
1,522.50
21,000.00
4,200.00
112,001.40
$
$
$
$
$
$
$
$
$
$
$
$
5,250.00
5,512.50
892.50
3,150.00
40,110.00
6,300.00
10,500.00
50,400.00
15,750.00
183,750.00
5,565.00
327,180.00
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
286,253.10
525.00
3,465.00
42,441.00
22,228.50
451.50
35,057.40
2,421.30
543.90
5,355.00
1,050.00
929.25
525.00
4,095.00
525.00
3,438.75
7,875.00
18,900.00
436,079.70
Central Services
Tuition Reimbursements
Employee Activities
Employee Assistance Program
Employment Testing Services
Telephones
Postage
Office Equipment Repair & Maintenance
Information Technology
Operating Supplies
IRMA Insurance
Retirement Benefit - Interest Cost
Central Services Sub Total
Village Administrator's Office
Employee Salaries
Overtime/Comp Time
Sicktime Buyback
IMRF Pension
FICA Taxes
Life Insurance Premiums
Health Insurance Premiums
Dental Insurance Premiums
Vision Insurance Premiums
Auto Allowance
Other Supplies
Books, Publications and Subscriptions
Recruitment
Nextel Cellular Phones
Employee Physicals
Training/Seminars
Professional Services
Village Administrator's Office Sub Total
Page 2
Amount
Appropriated
Legal Department
General Corporate Fees
Prosecution Fees
Legal Fees - Personnel
Filing and Recording Fees
Legal Department Sub Total
$
$
$
$
$
42,000.00
33,600.00
26,250.00
525.00
102,375.00
Police Department
Sworn Officers Wages
Overtime - Sworn Officers
Sworn Overtime- Spec Events
Clerks/CSO/Civilian Wages
Sicktime Buyback
Overtime - Clerks/CSO/Civilians
Crossing Guards Wages
Evidence Assistance P/T
Police Pension Fund Payment
IMRF Pension
FICA Taxes
Tuition Reimbursements
Gasoline and Oil
Operating Supplies
Uniforms
Ammunition Expense
Community Policing Materials
Computer Lexis/Nexus Software
Police Seizure Accounts
Police DUI Fund Account
All-In-One CPS Equipment Package
Computer Equipment
LiveScan
Printing
Training and Seminars
Basic Training Academy
New Officers Testing/Training
Investigations
Other Contractual Services
Equipment Repairs
Vehicle Repairs
Building Repairs
SEECOM Operations
Police Department Sub Total
$ 2,457,475.65
$
97,650.00
$
18,690.00
$ 141,970.50
$
11,550.00
$
787.50
$
17,459.40
$
17,850.00
$
1,575.00
$ 614,607.00
$
20,895.00
$ 210,106.05
$
3,150.00
$
3,780.00
$ 440,391.00
$
29,247.75
$
6,846.00
$
76,125.00
$
25,961.25
$
53,665.50
$
8,400.00
$
4,110.75
$
4,200.00
$
525.00
$
5,355.00
$
5,250.00
$
6,867.00
$
4,740.75
$
2,310.00
$
14,910.00
$
3,648.75
$
9,901.50
$
32,366.25
$
10,296.30
$
8,400.00
$
1,155.00
$
13,492.50
$
13,492.50
$
2,520.00
$
8,820.00
$
9,870.00
$ 273,000.00
$ 4,693,413.90
Page 3
Community Development Department
Employee Wages
Overtime
Sicktime Buyback
IMRF Pension
FICA Taxes
Auto Expense
Operating Supplies
Uniforms
Economic Development Implementation
Printing
Plan Review Expenses
Mowing Services
Geo Info System (GIS) Consultant
R/E Listing Service
Outside Inspections
Plumbing Inspections
Community Development Department Sub Total
Amount
Appropriated
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
276,771.60
525.00
525.00
40,703.25
21,294.00
390.60
35,778.75
1,631.70
372.75
1,890.00
1,512.00
315.00
1,050.00
10,500.00
1,680.00
525.00
1,758.75
1,806.00
13,125.00
1,260.00
1,050.00
6,300.00
7,875.00
7,875.00
436,514.40
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
770,781.90
75,600.00
10,500.00
7,140.00
124,745.25
66,097.50
1,500.45
150,300.15
10,221.75
2,478.00
63,000.00
126,000.00
8,925.00
8,400.00
105.00
19,320.00
13,125.00
38,325.00
5,250.00
5,040.00
1,785.00
1,050.00
1,076.25
1,890.00
787.50
403,862.55
32,035.50
49,350.00
2,625.00
Public Works - Operations & Maintenance Division
Employee Wages
Overtime
Seasonal Employees
Sicktime Buyback
IMRF Pension
FICA Taxes
Gasoline and Oil
Salt
De-Icing Solution
Uniforms
Operating Supplies
Other Commodities
Nicor Gas
Electricity
J.U.L.I.E.
Printing
Training and Seminars - Trees
Trees - Removal
Grass Mowing Services
Street Sweeping
Cemetery Maintenance
Page 4
Public Works - Operations & Maintenance (con't)
Amount
Appropriated
Equipment Repairs and Maintenance
Vehicle Repairs and Maintenance
Vehicles Repairs and Maintenance
Buildings Repairs and Maintenance
Street Repairs
Sidewalk Repairs and Maintenance
Bike Path Repair and Maintenance
Thermoplastic PV Mark Program
Crack Sealing Program
Street Lights Repair and Maintenance
Strom Sewer Repairs and Maintenance
Traffic Signal Maintenance
Regular Traffic Signs Repairs and Maintenance
Street Light Electricity
Other Professional Services
Public Works - Oper. & Maint. Division Sub Total
$
23,100.00
$
37,800.00
$
21,000.00
$
40,950.00
$
21,000.00
$
52,500.00
$
10,500.00
$
52,500.00
$
52,500.00
$
12,600.00
$
5,250.00
$
20,790.00
$
12,600.00
$
63,000.00
$
16,800.00
$ 2,444,206.80
Finance Department
Employee Salaries
Overtime/Comp Time
Sick Time Buyback
IMRF Pension
FICA Taxes
Gasoline
Printing
Bank Charges
Audit Fees
Contracted Accounting Services
Data Processing Expenses
Finance Department Sub Total
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
General Fund Sub Total
General Fund Contingency
128,932.65
2,625.00
1,680.00
19,480.65
10,193.40
236.25
16,167.90
1,069.95
257.25
787.50
1,785.00
1,023.75
1,260.00
2,310.00
15,571.50
106,750.35
11,340.00
2,819.25
324,290.40
$ 8,876,061.60
$ 422,669.60
Total General Fund
$ 9,298,731.20
Page 5
WATER & SANITATION FUND
Amount
Appropriated
Water Division
Employee Salaries-Water Operations
Overtime
Sicktime Buyback
IMRF Pension
FICA Taxes
Employee Assistance Program
Gasoline and Oil
Laboratory Supplies
Chemicals
Uniforms
Operating Supplies
Fire Hydrants
Other Commodities
Computer Equipment
Recruitment
Nicor Gas
Electricity
Telephone
Nextel Cell Phones
JULIE Expenses
Postage
Printing
Travel and Seminar Expenses
Bank Charges
Mowing Costs
Equipment Repairs & Maintenance
Vehicle Repairs & Maintenance
Building Repairs & Maintenance
Water Main Repairs & Maintenance
Fire Hydrant Repairs & Maintenance
Valve Rehabiliation
Compound Water Meter Testing
Legal Fees
Audit Fees
Data Processing Services
Water Analysis
Vehicles
ERP Software
Meters
Emergency Well Replacements
Well Façade Maintenance
Water Tower Inspections and Maintenance
Water Main Replacements
Well #13 New Pump
Water Tower Painting
Fire Hydrant Painting
Well Houses - Fence Replacements
Agent Paying Fees
Page 6
$ 536,688.60
$
18,900.00
$
5,145.00
$
997.50
$
95,411.40
$
7,059.15
$
1,464.75
$
81,978.75
$
42,897.75
$
157.50
$
17,850.00
$
3,675.00
$
84,000.00
$
3,465.00
$
157.50
$
4,200.00
$
5,250.00
$
4,200.00
$
3,675.00
$
210.00
$
1,575.00
$
23,835.00
$ 168,000.00
$
10,500.00
$
3,150.00
$
1,260.00
$
12,232.50
$
7,875.00
$
630.00
$
1,050.00
$
378.00
$
9,354.45
$
29,400.00
$
7,560.00
$
8,400.00
$
5,250.00
$
8,400.00
$
5,250.00
$
4,200.00
$
4,200.00
$
4,725.00
$
3,278.10
$
4,305.00
$
15,750.00
$
41,737.50
$ 187,429.20
$
25,200.00
$ 183,015.00
$ 105,000.00
$
21,000.00
$
18,060.00
$ 1,071,840.00
$
21,000.00
$ 472,500.00
$
42,000.00
$
6,300.00
$
1,050.00
Water Division (con't)
Amount
Appropriated
Operating Insurance
Depreciation Expense
Bond Principal
Bond Interest
Water Division Sub Total
$
53,550.00
$ 1,207,500.00
$ 277,200.00
$
30,742.95
$ 5,023,065.60
Page 7
Amount
Appropriated
Sanitation Division
Employee Salaries-Sanitation Operations
Overtime
Sicktime Buybak
IMRF Pension
FICA Taxes
Gasoline and Oil
Laboratory Supplies
Chemicals
Uniforms
Operating Supplies
Computer Equipment
Nicor Gas
Electricity
Telephone
Nextel Cell Phones
JULIE Expenses
Postage
Printing
Travel & Seminar Expenses
Bank Charges
Sludge Hauling
Mowing Costs
Equipment Repairs & Maintenance
Vehicle Repairs & Maintenance
Building Repairs & Maintenance
Sewer Main Repairs
Digester Brick Work
Legal Fees
Audit Fees
NPDES Permits
NPDES Upgrade Engineering
Data Processing
Sewer Analysis
Channel Grinder
ERP Software
Emergency Liftstation Maintenance
Liftstation Controller Upgrade
Clarifier Domes Painting
Agent Paying Fees
Operating Insurance
Bond Principal
Bond Interest
IEPA Loan Principal
IEPA Loan Interest
Sanitation Division Sub Total
$ 344,074.50
$
31,500.00
$
2,268.00
$
651.00
$
56,611.80
$
3,971.10
$
730.80
$
55,224.75
$
28,905.45
$
14,700.00
$
4,725.00
$
26,250.00
$
2,100.00
$
6,300.00
$
2,100.00
$
630.00
$
14,700.00
$ 126,000.00
$
7,350.00
$
1,575.00
$
1,050.00
$
8,085.00
$
5,179.65
$
661.50
$
1,050.00
$
252.00
$
15,540.00
$
3,990.00
$
36,750.00
$
2,520.00
$
3,360.00
$
4,200.00
$
3,150.00
$
13,650.00
$
3,150.00
$
1,641.15
$
21,525.00
$
21,000.00
$
2,362.50
$
14,700.00
$
525.00
$
6,300.00
$
16,800.00
$
26,250.00
$
10,500.00
$
42,000.00
$
525.00
$
35,700.00
$ 184,800.00
$
20,496.00
$ 381,108.00
$ 107,735.25
$ 1,726,923.45
Water & Sanitation Sub Total
Water & Sanitation Fund Contingency
$ 6,749,989.05
$ 321,428.05
Total Water & Sanitation Fund
$ 7,071,417.10
Page 8
MOTOR FUEL TAX FUND
Road Program
Motor Fuel Tax Sub Total
Motor Fuel Contingency
Amount
Appropriated
$ 1,098,300.00
$ 1,098,300.00
$
52,300.00
Total Motor Fuel Tax Fund
$ 1,150,600.00
PARKING FUND
Rent - (Payments to Union Pacific)
Employee Wages
Sicktime Buyback
IMRF Pension
FICA Taxes
Repairs and Maintenance
TPS Software/Hosting
Other Commodities
Postage
Printing
End User CC Fees - Park Mobile
Credit Card Fees
Grass Mowing Services
Metra Street Light Electricity
TPS Service Contract
Repairs & Maintenance - Commuter Lots
Data Processing
Parking Fund Sub Total
Parking Fund Contingency
Total Parking Fund
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
25,998.00
47,286.75
173.25
52.50
3,399.90
226.80
54.60
4,189.50
3,633.00
6,300.00
5,292.00
4,095.00
1,050.00
1,050.00
1,785.00
11,025.00
3,150.00
3,045.00
7,421.40
157,500.00
2,100.00
5,775.00
294,602.70
14,028.70
$
308,631.40
$
$
$
$
$
$
304,500.00
184,130.10
(78,913.00)
540.75
410,257.85
23,293.85
$
433,551.70
BOND FUND
BAB Bond Series 2009 Principal
BAB Bond Series 2009 Interest
BAB - Bond Refund of Interest (45%)
Registrar and Paying Agent Fees
Bond Fund Sub Total
Bond Fund Contingency
Total Bond Fund
Page 9
ROADWORK IMPROVEMENT FUND
Pavement Survey
Provisional Road Resurfacing
Roadwork Improvement Fund Sub Total
Roadwork Improvement Contingency
Total Roadwork Improvement Fund
Amount
Appropriated
$
$
$
$
$
140,752.50
34,650.00
105,000.00
280,402.50
13,352.50
$
293,755.00
CAPITAL PROJECTS FUND
Software - MSI System Upgrade
Comprehensive Plan/Zoning Ordinance
Zoning Ordinance Rewrite
Municipal Codification Service
Corridor Planning Services
Comprehensive Plan Initiatives
Strategic Planning Services
Meeting Webstreaming/Agenda Management
Architectural & Other Professional Services
Economic Incentives
Village Hall Carpeting
Furniture Replacement -Village Hall & Police Department
PW Building Improvements
PW Igloo Shell Replacement
Tornado Sirens
VH Door & Paint Improvements
Village Signage
Land Acquisition
Sunset & Crest Improvements
Computer Equipment
Seecom-Debt Service Share
Offsite Storage
ERP Software
Capital Projects Fund Sub Total
Capital Projects Contingency
Total Capital Projects Fund
$
8,400.00
$
42,000.00
$
63,000.00
$
21,000.00
$
52,500.00
$
78,750.00
$
21,000.00
$
52,500.00
$
78,750.00
$ 105,000.00
$
42,000.00
$
36,750.00
$
47,250.00
$
26,250.00
$
33,600.00
$
31,500.00
$ 157,500.00
$ 210,000.00
$ 1,627,500.00
$
44,730.00
$
42,000.00
$
31,500.00
$ 115,500.00
$ 2,968,980.00
$ 141,380.00
$ 3,110,360.00
Page 10
TIF #1 FUND
Legal Expenses
JANDUS Road Cut-Off Construction Project
Property Development
Printing
Jandus Paving/Concrete/Masonry
Jandus Excavating Site
TIF #1 Fund Sub Total
TIF #1 Fund Contingency
Amount
Appropriated
$
$
$
$
$
$
$
$
$
5,250.00
1,050.00
170,625.00
367,500.00
105,000.00
649,425.00
30,925.00
$
680,350.00
TIF #2 Fund Sub Total
TIF #2 Fund Contingency
$
$
$
1,050.00
1,050.00
50.00
Total TIF #2 Fund
$
1,100.00
$
$
$
$
$
$
$
$
$
$
6,090.00
10,500.00
102,845.40
30,979.20
51,912.00
28,350.00
147,000.00
78,750.00
456,427
21,734.60
$
478,161.20
Economic Incentives
Revolving Loan Fund Sub Total
Revolving Loan Fund Contingency
$
$
$
527,108.40
527,108.40
25,100.40
Total Revolving Loan Fund
$
552,208.80
Total TIF #1 Fund
TIF #2 FUND
VEHICLE & EQUIPMENT FUND
PW - Various Equipment
PD - Scale Attachment & Software
Police Department Vehicles
Admininstration & Development Vehicles
PW - One-Ton Truck
PW - 3/4 Ton Truck
PW - Large Dump Truck with Plow
PW - Sidewalk Snow Plow
Vehicle & Equipment Fund Sub Total
Vehicle & Equipment Contingency
Total Vehicle & Equipment Fund
REVOLVING LOAN FUND
Page 11
APPROPRIATION SUMMARY
FOR THE FISCAL YEAR MAY 1, 2014 to APRIL 30, 2015
GENERAL FUND
WATER & SANITATION FUND
MOTOR FUEL TAX FUND
PARKING FUND
BOND FUND
ROADWORK IMPROVEMENT FUND
CAPITAL PROJECTS FUND
TIF #1 FUND
TIF #2 FUND
VEHICLE & EQUIPMENT FUND
REVOLVING LOAN FUND
TOTAL APPROPRIATIONS
Page 12
$
$
9,298,731
7,071,417
1,150,600
308,631
433,552
293,755
3,110,360
680,350
1,100
478,161
552,209
23,378,866
Amount
Appropriated
SPECIAL TAX FOR POLICE PROTECTION
Purposes authorized by the electors of the
Village of Cary by a majority vote on
April 19, 1955, in which the levy of a
Special Tax for Police Protection in the
amount of .15% was approved: 65ILCS 5/11-1-3
and 65ILCS 5/11-1-5 as amended
$
1,000,000
SPECIAL TAX FOR MUNICIPAL AUDITING
Purposes as provided for under 65ILCS
5/8-8-7 as amended
$
500
SPECIAL TAX FOR SCHOOL CROSSING GUARDS
of .02% for $100.00 valuation for part-time
personnel, 65ILCS 5/11-80-23 as amended
$
100
SPECIAL SOCIAL SECURITY TAX - levied to provide
funds to meet the cost of participating in the
Social Security Insurance Program, the Village
having heretofore qualified to participate under
such plan, levied in accordance with 40ILCS
5/21-110 as amended
$
225,000
SPECIAL TAX FOR EMERGENCY SERVICES AND
DISASTER OPERATIONS - Proceeds derived from
.05% per $100.00 of assessed valuation, but
not to exceed .25 per person in municipality
$
10
SPECIAL ANNUAL TAX FOR ILLINOIS
MUNICIPAL RETIREMENT FUND ACT - 40ILCS
5/7-171 as amended
$
225,000
SPECIAL ANNUAL TAX TO PURCHASE LOSS
AND/OR LIABILITY INSURANCE - 745ILCS 10/9-107
as amended
$
225,000
SPECIAL ANNUAL TAX FOR POLICEMAN'S
PENSION - 40ILCS 5/3-125 as amended
$
585,340
SPECIAL ANNUAL TAX FOR UNEMPLOYMENT
COMPENSATION - 745ILCS 10/9-107
$
10
Appropriated for General Corporate Purposes
$
249,710
Appropriated for Special Tax Levy Funds
$
2,260,960
TOTAL APPROPRIATION
$
2,510,670
S:\Agenda\Village Board\2014\November 2014\November 18\[APPROPRIATION ORD 2014-2015 (2).xlsx]AMOUNT APP
Page 13
SECTION TWO.
That the Village Clerk shall make and file with the County Clerk of said County of McHenry, on
or before the last Tuesday in December, 2014 a duly certified copy of this ordinance.
SECTION THREE.
That if any section, subdivision, or sentence of this ordinance shall for any reason be held invalid
or to be unconstitutional such decision shall not affect the validity of the remaining portion of
this ordinance.
SECTION FOUR.
That this ordinance shall be in full force and effect after its adoption, as provided by law.
PASSED THIS 18TH DAY OF NOVEMBER, 2014
AYES:
NAYS:
ABSTAIN:
ABSENT:
____________________________
Mark Kownick, Mayor
ATTEST:
_____________________________________
Nancy Bragg - Village Clerk
Page 14
Exhibit B
Village of Cary
Real Estate Tax Levy - Year 2014 - Projections
Tax Year 2013
Extension
0.34%
New Property Only
1.50%
CPI Only
1.5% + .34% = 1.84%
CPI + New Property
Category
General Corporate
$
241,198.00
$
249,710.00
$
278,729.00
$
287,241.00
Police Protection
$
1,000,000.00
$
1,000,000.00
$
1,000,000.00
$
1,000,000.00
Liability Insurance
$
225,000.00
$
225,000.00
$
225,000.00
$
225,000.00
IMRF
$
225,000.00
$
225,000.00
$
225,000.00
$
225,000.00
Police Pension
$
585,340.00
$
585,340.00
$
585,340.00
$
585,340.00
Social Security
$
225,000.00
$
225,000.00
$
225,000.00
$
225,000.00
Audit
$
500.00
$
500.00
$
500.00
$
500.00
ESDA
$
10.00
$
10.00
$
10.00
$
10.00
School Crossing Guards
$
100.00
$
100.00
$
100.00
$
100.00
Unemployment Insurance
$
10.00
$
10.00
$
10.00
$
10.00
Total Tax Levy Extension
$
2,502,158.00
$
2,510,670.00
$
2,539,689.00
$
2,548,201.00
$
8,512.00
$
37,531.00
$
46,043.00
Increase as compared to Year 2013
Note: New Property Increase = .34% ($8,512.00)
S:\Agenda\Village Board\2014\November 2014\November 18\Tax Levy 2014 CPI Projections
11/14/2014
Exhibit C
November 18, 2014
Agenda Item:
Consider for Approval (Resolution #R14-11-05) Entering Into an Incentive Agreement with the
Cary Ale House and Brewing Company in an Amount Not to Exceed $10,000 for Exterior
Improvements to the Tenant Space Located at 208 W Main Street
Type:
Resolution
Report From:
Community Development
Motion:
I will entertain a motion to approve (Resolution #R14-11-05) entering into an incentive agreement
with the Cary Ale House and Brewing Company in an amount not to exceed $10,000 for exterior
improvements to the tenant space located at 208 W Main Street.
Background
At the November 4, 2014 Village Board meeting, the Board reviewed a revised request from the Cary Ale House
regarding a façade improvement grant from the Village in the amount of $10,000. Their plans included a new corrugated
metal awning, signage, windows, exterior lighting and parking lot improvements with a projected budget of
approximately $44,000. Overall, the Board was supportive of a grant up to $10,000 based on the estimates received and
subject to a final incentive agreement. It should be noted that a separate grant request is also being considered for the
eastern portion of the building (different owner) to cover improvement costs associated with a new awning, windows and
parking lot.
Staff Analysis
Overall, the owners are investing approximately $200,000 to create the “Cary Ale House & Brewing Company.” In
addition to the exterior improvements, there will be significant upgrades to the interior including a remodeled kitchen,
new furniture, fixtures, and a small micro-brewery (later date) in the lower level of the space. The following is a summary
of the exterior work eligible for the grant:
Improvement
Remove Existing Awning
New Awning
Wall Sign
Window & Masonry work
Rear Canopy
Electrical Work
New Lighting Fixtures
Monument Sign
Painting/Shutters/Power Washing
Sub-Total
Cost
$750
$1,750
$3,595
$5,000
$350
$4,500
$1,400
$1,700
$400
$19,445
Parking Lot Improvements
$24,620
TOTAL
$44,065
Grant Funding
While the Village does not have a dedicated façade grant process, the recently approved Economic Development Plan and
Policy allows for the Village Board to consider economic incentives on a case-by-case basis. Furthermore, as part of the
FY 2014/15 budget, the Village Board did identify approximately $100,000 to be used for future economic incentives as
part of the Capital Projects Fund which is separate from the General/Corporate Fund.
Approving grants for exterior improvements for a new and/or existing business is completely within the Village Board’s
discretion. Typically, exterior improvement grants are matching dollars usually split 50/50. As shown, the Cary Ale
House is proposing to invest over $44,000 on exterior improvements, including the parking lot. Should the Village Board
approve the grant, work would have to completed and contractors paid before the Village would reimburse them for the
work, capped at $10,000.
Action Requested
Attached is an incentive agreement for the Village Board’s consideration to the Cary Ale House and Brewing Company in
an amount not to exceed $10,000. The Village Attorney has reviewed the attached agreement for consideration.
Exhibits
A. Letter from Cary Ale House & Brewing Company & Rendering
B. Resolution
C. Draft Agreement
Bragg
Motion
Second
Aye
Nay
Chapman
Dudek
Kaplan
Kraus
Lukasik
Kownick
Exhibit A
Exhibit B
RESOLUTION #R14-11-05
A RESOLUTION ENTERING INTO AN INCENTIVE AGREEMENT WITH THE CARY ALE
HOUSE AND BREWING COMPANY IN AN AMOUNT NOT TO EXCEED $10,000 FOR
EXTERIOR IMPROVEMENTS TO THE TENANT SPACE LOCATED AT 208 W MAIN
STREET
ADOPTED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF CARY
THIS 18TH DAY OF NOVEMBER, 2014
A RESOLUTION ENTERING INTO AN INCENTIVE AGREEMENT WITH THE CARY ALE
HOUSE AND BREWING COMPANY IN AN AMOUNT NOT TO EXCEED $10,000 FOR
EXTERIOR IMPROVEMENTS TO THE TENANT SPACE LOCATED AT 208 W MAIN
STREET
WHEREAS, the Village has established an Economic Development Incentives Policy
allowing for business improvement grants on a case-by-case basis as approved by the Village
Board of Trustees on December 17, 2013; and
WHEREAS, the Village has agreed to participate, subject to its sole discretion,
in reimbursing owner/lessee for the cost of exterior improvements, including signage up to
a maximum of one-half (1/2) of the approved contract cost for such improvements, as set forth
in an agreement; and
WHEREAS, the owner/lessee have requested assistance from the Village pursuant to
the terms and provisions an incentive agreement.
NOW, THEREFORE, BE IT RESOLVED that the Village of Cary adopts this resolution to
enter into the attached incentive agreement with the Cary Ale House and Brewing Company in
an amount not to exceed $10,000 for eligible exterior improvements to the tenant space located
at 208 W Main Street.
SECTION 2: If any part or parts of this Resolution shall be held invalid for any reason
such decision shall not affect the validity of the remaining part or parts of this Resolution.
AYES:
NAYS:
ABSTAIN:
ABSENT:
APPROVED THIS 18TH DAY OF NOVEMBER, 2014
MAYOR
ATTEST:
VILLAGE CLERK
Exhibit C
VILLAGE OF CARY
BUSINESS IMPROVEMENT ASSISTANCE PROGRAM AGREEMENT
THIS AGREEMENT, entered into this
day of
_, 20
, between the
Village of Cary, Illinois (hereinafter referred to as “VILLAGE”) and the following designated
OWNER/LESSEE, to witness,
Owner Name:
Lessee’s Name:
Name of Business:
Address of Property to be Improved:
Property Identification Number(s):
WITNESSETH:
WHEREAS, the VILLAGE has established an Economic Development Incentives Policy
allowing for business improvement grants on a case by case basis as approved by the Village
WHEREAS, the VILLAGE has agreed to participate, subject to its sole discretion,
in reimbursing OWNER/LESSEE for the cost of exterior improvements, including signage
(“improvements”) up to a maximum of one-half (1/2) of the approved contract cost for such
improvements, as set forth herein; and
WHEREAS, the OWNER/LESSEE’s have requested assistance from the VILLAGE
pursuant to the terms and provisions of this agreement.
NOW THEREFORE, in consideration of the mutual covenants and agreements obtained
herein, the VILLAGE and the OWNER/LESSEE do hereby agree as follows:
SECTION 1: With respect to the improvements to the building, the VILLAGE
shall reimburse OWNER/LESSEE for the cost of improvements to the OWNER/LESSEE’s
property at a rate of fifty percent (50%) of such costs up to a maximum amount of $10,000.
Page 1 of 4
The actual total reimbursement amounts per this Agreement shall not exceed $10,000
for the improvements. The improvement costs, which are eligible for VILLAGE reimbursement,
include all labor, materials, equipment, and other contract items necessary for the proper
execution of the work as shown on the plans, design drawings, specifications, and estimates
submitted by the OWNER/LESSEE and approved by the VILLAGE.
Such plans, design
drawings, specifications, and estimates are attached hereto as Exhibit A.
SECTION 2:
Following approval, the OWNER/LESSEE shall complete all such
work within six (6) months from the date of such approval.
The OWNER/LESSEE may
request a six (6) month extension provided there is demonstrated hardship.
SECTION 3:
The Director of Community Development shall periodically review the
progress of the contractor’s work pursuant to this Agreement. Such inspections shall not replace
any required permit inspections.
All work which is not in conformance with the approved
plans, design drawings and specifications shall be immediately remedied by the OWNER/LESSEE
and deficient or improper work shall be replaced and made to comply with the approved plans,
design drawings, and specifications and terms of this Agreement.
SECTION 4: Upon completion of the improvements and upon their final inspection and
approval by the Director of Community Development, the OWNER/LESSEE shall submit to
the VILLAGE a properly executed and notarized contractor statement showing the full cost of
the work as well as each separate component amount due to the design professional, contractor,
and each and every subcontractor involved in furnishing labor, materials, or equipment necessary
to complete the improvement related work. In addition, the OWNER/LESSEE shall submit to
the VILLAGE proof of payment of the contract costs pursuant to the design professional and
contractor’s statement and final lien waivers from all design professionals, contractors, and
subcontractors.
The VILLAGE shall, upon receipt of the design professional’s and/or
contractor’s statement, final invoices, proof of payment, and lien waivers,
Page 2 of 4
issue a check to the OWNER/LESSEE as reimbursement for one-half of the approved
construction cost estimate or one-half of the actual construction cost, whichever is less, subject to
the limitations set forth in Section 1 hereof.
SECTION 5:
If the OWNER/LESSEE or the OWNER/LESSEE’s contractor fails to
complete the improvement work provided for herein in conformity with the approved plans,
design drawings, and specifications and the terms of this Agreement, then upon written notice
being given by the Director of Community Development to the OWNER/LESSEE, by certified
mail to the address listed above, this Agreement shall terminate and the financial obligation
on the part of the VILLAGE shall cease and become null and void.
SECTION 6: Upon completion of the improvement work pursuant to this Agreement and
for a period of five (5) years thereafter, the OWNER/LESSEE shall be responsible for properly
maintaining such improvements in finished form and without change or alteration thereto, as
provided in this Agreement, and for the said period of five (5) years following completion of the
construction thereof, the OWNER/LESSEE shall not enter into any Agreement or contract or
take any steps to alter, change or remove such improvements, or the approved design thereof, nor
shall the OWNER/LESSEE undertake any other changes, by contract or otherwise, to the
improvements provided for in this Agreement unless such changes are first submitted to the
VILLAGE and any other additional review body designated by the Director of Community
Development, for approval. Such approval shall not be unreasonably withheld if the proposed
changes do not substantially alter the original design concept of the improvements as specified in
the plans, design drawings, and specifications approved pursuant to this Agreement.
OWNER/LESSEE shall execute and record a restrictive covenant at the VILLAGE’s request.
SECTION 7: The OWNER/LESSEE releases the VILLAGE from, and covenants and
agrees that the VILLAGE shall not be liable for, and covenants and agrees to indemnify and hold
harmless the VILLAGE and its officials, officers, employees, and agents from and against, any
and all losses, claims, damages, liabilities, or expenses, of every conceivable kind, character and
nature whatsoever arising out of, resulting from or in any way connected with directly or
indirectly with the façade improvement, including but not limited to actions arising from the
Prevailing Wage Act (820 ILCS 30/0.01 et seq.). The OWNER/LESSEE further covenants and
agrees to pay for or reimburse the VILLAGE and its officials, officers, employees and agents for
Page 3 of 4
any and all costs, reasonable attorneys’ fees, liabilities or expenses incurred in connection with
investigating, defending against, or otherwise in connection with any such losses, claims,
damages, liabilities, or causes of action. The VILLAGE shall have the right to select legal
counsel and to approve any settlement in connection with such losses, claims, damages,
liabilities, or causes of action. The provisions of this section shall survive the completion of said
façade improvement(s).
SECTION 8: Nothing herein is intended to limit, restrict or prohibit the
OWNER/LESSEE from undertaking any other work in or about the subject premises which is
unrelated to the improvements provided for in this Agreement.
SECTION 9:
This Agreement shall be binding upon the Village and upon the
OWNER/LESSEE and its successors, to said property for a period of five (5) years from and
after the date of completion and approval of the façade improvement provided herein. It shall be
the responsibility of the OWNER/LESSEE to inform subsequent OWNER(s)/LESSEE(s) of the
provisions of this Agreement.
IN WITNESS THEREOF, the parties hereto have executed this Agreement on the date
first appearing above.
OWNER
VILLAGE OF CARY
LESSEE (if applicable)
ATTEST:
Village Clerk
Page 4 of 4
November 18, 2014
Agenda Item:
Consider for Approval (Resolution #R14-11-06) Entering Into an Incentive Agreement with
William Stovall in an Amount Not to Exceed $7,315.00 for Exterior Improvements to the
Building Located at 200 W. Main Street
Type:
Resolution
Report From:
Community Development
Motion:
I will entertain a motion to approve (Resolution #R14-11-06) entering into an incentive agreement
with William Stovall in an amount not to exceed $7,315.00 for exterior improvements to the
building located at 200 W. Main Street.
Background
The existing multi-tenant building located at 200-208 W. Main Street is currently owned by two (2) separate property
owners. The east portion of the building, formerly a dry cleaner (200 W. Main Street), is owned by William Stovall. The
west portion of the building, currently the Cary Ale House, is owned by PDP Properties, LLC (208 W. Main Street). At
the November 4, 2014 Village Board meeting, the Board reviewed a request from the Cary Ale House regarding a façade
improvement grant from the Village in the amount of $10,000. Their plans included a new corrugated metal awning,
signage, windows, exterior lighting and parking lot improvements to only the western portion of the existing building
located at 208 W. Main Street. During the discussion, the Village Board recommended that staff work with the property
owner to the east (200 W. Main Street) to encourage similar improvements to his portion of the building. Subsequent to
the discussion, both staff and the owners of the Cary Ale House worked with Mr. Stovall to develop a plan and budget for
improvements to his property. As a result, Mr. Stovall is proposing to extend the awning along his side of the building,
install 2 new larger windows in front, new door and parking lot for a total budget of $14,630. As a result, Mr. Stovall is
requesting a 50% matching grant in the amount of $7,315.
Staff Analysis
While Mr. Stovall does not have a tenant identified for the space, he plans to make improvements to his portion of the
building to ensure consistency for both spaces. The following is a summary of the exterior work eligible for the grant:
Improvement
Remove Existing Awning
New Awning (corrugated metal)
New Door (along east elevation)
Window & Masonry work (similar to Cary Ale House)
Sub-Total
Cost
$750
$1,750
$750
$3,700
$6,950
Parking Lot Improvements
$7,680
TOTAL
$14,630
Grant Funding
While the Village does not have a dedicated façade grant process, the recently approved Economic Development Plan and
Policy allows for the Village Board to consider economic incentives on a case-by-case basis. Furthermore, as part of the
FY 2014/15 budget, the Village Board did identify approximately $100,000 to be used for future economic incentives as
part of the Capital Projects Fund which is separate from the General/Corporate Fund.
Approving grants for exterior improvements is completely within the Village Board’s discretion. Typically, exterior
improvement grants are matching dollars usually split 50/50. As shown, the Mr. Stovall is proposing to invest $14,630 on
exterior improvements to ensure consistency with the improvements being completed by the Cary Ale House. Should the
Village Board approve the grant, work would have to completed and contractors paid before the Village would reimburse
them for the work, capped at $7,315.
Action Requested
Attached is an incentive agreement for the Village Board’s consideration to William Stovall in an amount not to exceed
$7,315. The Village Attorney has reviewed the attached agreement for consideration.
Exhibits
A. Email from William Stovall, including estimates
B. Resolution
C. Draft Agreement
Bragg
Motion
Second
Aye
Nay
Chapman
Dudek
Kaplan
Kraus
Lukasik
Kownick
Exhibit A
Exhibit B
A RESOLUTION ENTERING INTO AN INCENTIVE AGREEMENT WITH WILLIAM
STOVALL IN AN AMOUNT NOT TO EXCEED $7,315 FOR EXTERIOR IMPROVEMENTS
TO THE BUILDING LOCATED AT 200 W MAIN STREET
ADOPTED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF CARY
THIS 18TH DAY OF NOVEMBER, 2014
A RESOLUTION ENTERING INTO AN INCENTIVE AGREEMENT WITH WILLIAM
STOVALL IN AN AMOUNT NOT TO EXCEED $7,315 FOR EXTERIOR IMPROVEMENTS
TO THE BUILDING LOCATED AT 200 W MAIN STREET
WHEREAS, the Village has established an Economic Development Incentives Policy
allowing for business improvement grants on a case-by-case basis as approved by the Village
WHEREAS, the Village has agreed to participate, subject to its sole discretion,
in reimbursing owner/lessee for the cost of exterior improvements up to a maximum of
one-half (1/2) of the approved contract cost for such improvements, as set forth in an
agreement; and
WHEREAS, the owner/lessee have requested assistance from the Village pursuant to
the terms and provisions an incentive agreement.
NOW, THEREFORE, BE IT RESOLVED that the Village of Cary adopts this resolution to
enter into an incentive agreement with the Smiling Shamrock Creative House in an amount not
to exceed $7,315 for exterior improvements to the building located at 200 W Main Street.
SECTION 2: If any part or parts of this Resolution shall be held invalid for any reason
such decision shall not affect the validity of the remaining part or parts of this Resolution.
AYES:
NAYS:
ABSTAIN:
ABSENT:
APPROVED THIS 18TH DAY OF NOVEMBER, 2014
MAYOR
ATTEST:
VILLAGE CLERK
Exhibit C
VILLAGE OF CARY
BUSINESS IMPROVEMENT ASSISTANCE PROGRAM AGREEMENT
THIS AGREEMENT, entered into this
day of
_, 20
, between the
Village of Cary, Illinois (hereinafter referred to as “VILLAGE”) and the following designated
OWNER/LESSEE, to witness,
Owner Name:
Lessee’s Name:
Name of Business:
Address of Property to be Improved:
Property Identification Number(s):
WITNESSETH:
WHEREAS, the VILLAGE has established an Economic Development Incentives Policy
allowing for business improvement grants on a case by case basis as approved by the Village
WHEREAS, the VILLAGE has agreed to participate, subject to its sole discretion,
in reimbursing OWNER/LESSEE for the cost of exterior improvements, including signage
(“improvements”) up to a maximum of one-half (1/2) of the approved contract cost for such
improvements, as set forth herein; and
WHEREAS, the OWNER/LESSEE’s have requested assistance from the VILLAGE
pursuant to the terms and provisions of this agreement.
NOW THEREFORE, in consideration of the mutual covenants and agreements obtained
herein, the VILLAGE and the OWNER/LESSEE do hereby agree as follows:
SECTION 1: With respect to the improvements to the building, the VILLAGE
shall reimburse OWNER/LESSEE for the cost of improvements to the OWNER/LESSEE’s
property at a rate of fifty percent (50%) of such costs up to a maximum amount of $7,315.
Page 1 of 4
The actual total reimbursement amounts per this Agreement shall not exceed $7,315
for the improvements. The improvement costs, which are eligible for VILLAGE reimbursement,
include all labor, materials, equipment, and other contract items necessary for the proper
execution of the work as shown on the plans, design drawings, specifications, and estimates
submitted by the OWNER/LESSEE and approved by the VILLAGE.
Such plans, design
drawings, specifications, and estimates are attached hereto as Exhibit A.
SECTION 2:
Following approval, the OWNER/LESSEE shall complete all such
work within six (6) months from the date of such approval.
The OWNER/LESSEE may
request a six (6) month extension provided there is demonstrated hardship.
SECTION 3:
The Director of Community Development shall periodically review the
progress of the contractor’s work pursuant to this Agreement. Such inspections shall not replace
any required permit inspections.
All work which is not in conformance with the approved
plans, design drawings and specifications shall be immediately remedied by the OWNER/LESSEE
and deficient or improper work shall be replaced and made to comply with the approved plans,
design drawings, and specifications and terms of this Agreement.
SECTION 4: Upon completion of the improvements and upon their final inspection and
approval by the Director of Community Development, the OWNER/LESSEE shall submit to
the VILLAGE a properly executed and notarized contractor statement showing the full cost of
the work as well as each separate component amount due to the design professional, contractor,
and each and every subcontractor involved in furnishing labor, materials, or equipment necessary
to complete the improvement related work. In addition, the OWNER/LESSEE shall submit to
the VILLAGE proof of payment of the contract costs pursuant to the design professional and
contractor’s statement and final lien waivers from all design professionals, contractors, and
subcontractors.
The VILLAGE shall, upon receipt of the design professional’s and/or
contractor’s statement, final invoices, proof of payment, and lien waivers,
Page 2 of 4
issue a check to the OWNER/LESSEE as reimbursement for one-half of the approved
construction cost estimate or one-half of the actual construction cost, whichever is less, subject to
the limitations set forth in Section 1 hereof.
SECTION 5:
If the OWNER/LESSEE or the OWNER/LESSEE’s contractor fails to
complete the improvement work provided for herein in conformity with the approved plans,
design drawings, and specifications and the terms of this Agreement, then upon written notice
being given by the Director of Community Development to the OWNER/LESSEE, by certified
mail to the address listed above, this Agreement shall terminate and the financial obligation
on the part of the VILLAGE shall cease and become null and void.
SECTION 6: Upon completion of the improvement work pursuant to this Agreement and
for a period of five (5) years thereafter, the OWNER/LESSEE shall be responsible for properly
maintaining such improvements in finished form and without change or alteration thereto, as
provided in this Agreement, and for the said period of five (5) years following completion of the
construction thereof, the OWNER/LESSEE shall not enter into any Agreement or contract or
take any steps to alter, change or remove such improvements, or the approved design thereof, nor
shall the OWNER/LESSEE undertake any other changes, by contract or otherwise, to the
improvements provided for in this Agreement unless such changes are first submitted to the
VILLAGE and any other additional review body designated by the Director of Community
Development, for approval. Such approval shall not be unreasonably withheld if the proposed
changes do not substantially alter the original design concept of the improvements as specified in
the plans, design drawings, and specifications approved pursuant to this Agreement.
OWNER/LESSEE shall execute and record a restrictive covenant at the VILLAGE’s request.
SECTION 7: The OWNER/LESSEE releases the VILLAGE from, and covenants and
agrees that the VILLAGE shall not be liable for, and covenants and agrees to indemnify and hold
harmless the VILLAGE and its officials, officers, employees, and agents from and against, any
and all losses, claims, damages, liabilities, or expenses, of every conceivable kind, character and
nature whatsoever arising out of, resulting from or in any way connected with directly or
indirectly with the façade improvement, including but not limited to actions arising from the
Prevailing Wage Act (820 ILCS 30/0.01 et seq.). The OWNER/LESSEE further covenants and
agrees to pay for or reimburse the VILLAGE and its officials, officers, employees and agents for
Page 3 of 4
any and all costs, reasonable attorneys’ fees, liabilities or expenses incurred in connection with
investigating, defending against, or otherwise in connection with any such losses, claims,
damages, liabilities, or causes of action. The VILLAGE shall have the right to select legal
counsel and to approve any settlement in connection with such losses, claims, damages,
liabilities, or causes of action. The provisions of this section shall survive the completion of said
façade improvement(s).
SECTION 8: Nothing herein is intended to limit, restrict or prohibit the
OWNER/LESSEE from undertaking any other work in or about the subject premises which is
unrelated to the improvements provided for in this Agreement.
SECTION 9:
This Agreement shall be binding upon the Village and upon the
OWNER/LESSEE and its successors, to said property for a period of five (5) years from and
after the date of completion and approval of the façade improvement provided herein. It shall be
the responsibility of the OWNER/LESSEE to inform subsequent OWNER(s)/LESSEE(s) of the
provisions of this Agreement.
IN WITNESS THEREOF, the parties hereto have executed this Agreement on the date
first appearing above.
OWNER
VILLAGE OF CARY
LESSEE (if applicable)
ATTEST:
Village Clerk
Page 4 of 4
November18, 2014
Agenda Item:
Consider for Approval (Resolution #R14-11-07) Hazard Mitigation Grant Program
Grant Agreement for the Sunset/Crest Flooding Mitigation Project
Type:
Agreement
Report From:
Public Works
Motion:
I will entertain a motion to approve (Resolution #R14-11-07) authorizing the Mayor to
execute a Hazard Mitigation Grant Program grant agreement with the Illinois
Emergency Management Agency for the Sunset/Crest Flooding Mitigation Project.
Introduction
On October 14, 2014, the Village of Cary was notified that the application for federal Hazard Mitigation Grant
Program (HMGP) funds in the amount of $971,295.00 had been approved by FEMA. This covers 75% of the
total project costs and would be reimbursed upon completion of the project.
Part of the process to acquire up to four (4) flood-prone properties and convert them to open space under the
guidelines of the HMGP grant program is to execute a grant agreement for the project. This is required before
any reimbursable activities can begin, including property appraisals. The grant agreement is between the
Illinois Emergency Management Agency (IEMA), who is administering the grant on behalf of FEMA, and the
Village of Cary.
The grant agreement materials also require that the documents be signed by the Village’s Chief Executive
(Mayor). This resolution authorizes the Mayor to execute the final version of this grant agreement. A draft of
the grant agreement is attached.
Financial Impact
Does Action Require an Expenditure of Funds? No
Budget Line Item: 70-11-7-1100
Budget Amount: $1,550,000.00 (Total Construction & Engineering, subject to 75% Federal Reimbursement)
Within budget: Yes
Exhibits
A. Resolution
B. HMGP Grant Agreement
Bragg
Motion
Second
Aye
Nay
Lukasik
Kownick
Exhibit A
VILLAGE OF CARY
A RESOLUTION FOR THE EXECUTION OF A HAZARD MITIGATION GRANT PROGRAM
GRANT AGREEMENT WITH THE ILLINOIS EMERGENCY MANAGEMENT AGENCY
FOR THE SUNSET/CREST FLOODING MITIGATION PROJECT
OF THE VILLAGE OF CARY THIS 18TH DAY OF NOVEMBER, 2014.
A RESOLUTION FOR THE EXECUTION OF A HAZARD MITIGATION GRANT PROGRAM
GRANT AGREEMENT WITH THE ILLINOIS EMERGENCY MANAGEMENT AGENCY
FOR THE SUNSET/CREST FLOODING MITIGATION PROJECT
WHEREAS, the Village of Cary was awarded federal Hazard Mitigation Grant Program
(HMGP) funds on October 14, 2014 in the amount of $971,295.00 for the buyout of up to four
flood-prone residential properties; and
WHEREAS, an agreement between the Illinois Emergency Management Agency (IEMA)
and the Village of Cary is required under the terms of the HMGP grant process to initiate the
project; and
WHEREAS, the grant agreement must be signed by the Village’s Chief Executive (Mayor);
and
WHEREAS, the Village desires to move forward with the voluntary buyout of up to four
flood-prone residential properties and be eligible for federal reimbursement of up to 75% of
the estimated costs under the HMGP.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village
of Cary as follows:
SECTION 1: The Mayor is authorized to execute a grant agreement with IEMA for the
Sunset/Crest Flooding Mitigation Project.
SECTION 2:
That the above recitals are incorporated as if fully set forth herein.
SECTION 3:
If any part of this Resolution shall be invalid for any reason such finding
4:
This Resolution shall be in full force and effect from and after its passage and
approval according to law.
AYES:
NAYS:
ABSTAIN:
ABSENT:
MAYOR
ATTEST:
VILLAGE CLERK
Exhibit B
ILLINOIS EMERGENCY MANAGEMENT AGENCY
STATE-LOCAL HAZARD MITIGATION GRANT PROGRAM (HMGP)
ASSISTANCE AGREEMENT
(FEMA-DR-4116-IL)
Fiscal Years 2015 - 2017 (Insert Date of Execution – October 31, 2016)
This Grant Agreement between the Illinois Emergency Management Agency (the IEMA/Grantee) and the
Village of Cary (the Subgrantee), Federal Taxpayer Identification Number 36-6005819 shall be effective
on the date signed by the IEMA. It shall apply to all Hazard Mitigation Grant Program (HMGP)
assistance provided by the Federal Emergency Management Agency (FEMA) through the IEMA to the
Subgrantee as a result of the presidentially declared disaster occurring within the State of Illinois
(FEMA-DR-4116-IL).
Be it resolved by the Subgrantee, that the individual named below
Mark Kownick, Mayor
has the legal authority and is hereby authorized to execute documents for and in behalf of the Subgrantee,
an eligible jurisdiction as determined by the Federal Emergency Management Agency. The purpose of
this designation is so that the individual whose name appears above will be the authorized representative
for obtaining Federal or State Hazard Mitigation Grant Program funds.
The Subgrantee hereby assures and certifies that the project will comply with the State of Illinois and the
Federal Emergency Management Agency regulations. Also, the Subgrantee gives assurance and certifies
under oath that all information in the grant agreement is true and correct to the best of the Subgrantee’s
knowledge, information, and belief; that the funds shall be used only for the purposes described in the
Agreement; with respect to and as a condition for the grant that the following provisions will be adhered
to:
FINANCIAL INFORMATION AND REQUIREMENTS
1.
This Grant Agreement in the amount of will serve as the contract between the IEMA and the
Subgrantee for the purpose of acquiring and demolishing structures from property owners who
voluntarily participate in the buyout project, and for the construction of a stormwater retention
pond on the site.
Project areas: 4 properties located in Cary at:
57, 61, 65 Sunset Drive
301 Crest Drive
a.
Total estimated cost of acquisition is $1,295,060
Total IEMA share is $1,295,060. Total IEMA share is an amount up to the total cost of
acquisition and demolition, and stormwater pond construction, minus any matching funds
contributed by State or Local agencies directly or through global match.
This figure has two components: the project cost and the pre-award cost. The project
1
cost includes the cost of property acquisition, closing fees, title/legal fees, demolition,
Uniform Relocation Act, management costs and stormwater retention construction. This
figure also includes pre-award costs in the amount of $46,000 incurred by the Subgrantee
during the period from 1/1/13 – 10/14/2014. Pre-award costs, such as the cost for
application development, BCA and stormwater modeling, are subject to all applicable
Federal eligibility requirements (44 CFR 206.439).
2.
The Subgrantee will provide all necessary financial and managerial resources to meet the terms
and conditions of receiving HMGP funds.
3.
The Subgrantee is aware that the HMGP requires cost-sharing on the basis of not more than 75
percent Federal and at least 25 percent non-Federal contributions and that the Subgrantee may be
required to provide and/or secure the full non-Federal share for mitigation activities. The costsharing may be met through global match within the disaster mitigation funds for disaster 4116.
4.
The HMGP funds requested for this project shall not and will not duplicate benefits received for
the same loss from any other funds.
5.
This Grant Agreement may be amended by the Grantee as required because of:
changes in State laws or regulations;
an extension in the term;
an increase in the amount; and/or
any other provision requiring a modification.
6.
The Subgrantee may send a written request for a portion of the total contract amount shown in
Item 1 upon the following conditions: a) this Grant Agreement is signed by the Subgrantee and
the IEMA; and b) the Subgrantee will spend the funds requested within a twenty-day period after
receipt of the funds from the IEMA. Additional funds may be drawn down upon request from the
authorized representative based on need and the ability to spend within a twenty-day period.
7.
In the event that the applicant fails to expend or is over advanced HMGP funds, the Governor’s
Authorized Representative reserves the right to recapture funds in accordance with the applicable
Federal or State laws and requirements. Funds remaining at the expiration of the grant agreement
shall be returned to the State within 45 days.
REQUIREMENTS FOR ALL HAZARD MITIGATION PROJECTS
8.
The Subgrantee agrees to maintain good standing in the National Flood Insurance
Program (NFIP).
9.
The Subgrantee will begin project work within 90 days of the approval of the Grant
Agreement and complete all items of work by the time of the grant expiration unless an
exception is granted, extending the time with an amendment to this Agreement.
10.
The Subgrantee will comply with all applicable ordinances, codes and standards as
pertains to this HMGP project and agrees to provide maintenance as appropriate.
11.
The IEMA, the Illinois Auditor General, the Illinois Attorney General or any of their duly
2
authorized representatives reserve the right to review, inspect or audit all contracts,
records and documents related to the expenditure of the HMGP funds. The IEMA
reserves the right to disallow any expenditures that are deemed ineligible, unreasonable,
and/or excessive. In the event that questioned costs are ultimately deemed disallowed, as
determined by the IEMA, the Subgrantee shall be responsible for repayment of such
costs.
12.
The Subgrantee will not enter into cost-plus-percentage-of-cost contracts for completion
of the HMGP projects.
13.
The Subgrantee will not enter into any contract with any party which is debarred or
suspended from participating in Federal assistance programs.
14.
The authorized representative for the Subgrantee is required to submit quarterly reports to
the Hazard Mitigation Officer on or before the first day of each quarter following the
signing of this Grant Agreement. Said report will include the status of the project and the
estimated percentage of project completed. For acquisition projects, the report should
quantify the closings to be conducted in the next quarter and other information as
requested.
15.
A final report covering all aspects of the project will be prepared for the Subgrantee after
the final closing.
16.
The Subgrantee is required to submit a single audit conducted in accordance with Office
of Management and Budget (OMB) Circular A-133, “Audits of States, Local
Governments and Non-profit Organizations,” when expending $500,000 or more in
Federal funds, including Public Assistance, Hazard Mitigation Grant Program (HMGP),
and FMAP funds during a fiscal year.
17.
The Subgrantee is required to submit a copy of each report as a result of an audit to the
Chief Fiscal Officer, for each fiscal year where $500,000 or more in Federal funds were
expended, beginning the fiscal year of the Presidential declaration of major disaster and
ending the fiscal year of the final reimbursement.
18.
The Subgrantee will be responsible for timely action in resolving any audit finding and/or
questioned project costs. The Subgrantee will return to the IEMA, within 15 days of such
request by the Chief Fiscal Officer, any advance funds which are not supported by audit
or other Federal or State review of documentation maintained by the Subgrantee.
19.
The Subgrantee agrees that all funds remaining at the end of this Agreement or at the
expiration or obligation by the Grantee shall be returned to the State within 45 days.
20.
REQUIREMENTS FOR ACQUISITION AND RELOCATION PROJECTS
The Subgrantee agrees to include in the letter of agreement signed by the property owner,
a certification that: (1) the owner has revealed any other funds received for structural
3
repairs which would represent duplicated disaster-recovery benefits such as Federal
grants/ assistance or insurance proceeds, and that (2) the owner will relocate outside of
any floodplain mapped by FEMA.
21.
Included in the scope of work of the formal HMGP application provided by the
Subgrantee in support of this Grant Agreement is a list of property owners corresponding
to each parcel being acquired. These are the only properties that may be acquired.
22.
The Subgrantee shall take possession of all acquired structures and parcels at time of
closing.
23.
A copy of the closing documentation, which includes the certified appraised value of the
property, all deductions, the net balance to the seller, and legal description of the parcel
shall be forwarded to the IEMA upon closing of the property.
24.
If the Subgrantee is participating in the Salvage Program, permanently affixed items and
appliances can only be removed from an acquired structure based upon the Property
Owner Salvage List, which must be signed by both the local appraiser and the
homeowner. These items must be removed prior to closing, and the value of those items
must be deducted from the offer price. Be advised that IEMA strongly discourages the
removal of porous items primarily due to health concerns.
25.
If the Subgrantee is participating in the Structure (Home) Relocation Program, the
Subgrantee must work with homeowner on a case-by-case basis.
26.
Structures purchased under the HMGP must be demolished within 90 days of its purchase
except in instances where the Subgrantee is implementing the Structure Relocation
Program.
27.
Prior to demolition or relocation, the structure may not be sold to any party without
written consent from the Grantee.
28.
As a result of a specific disaster, the Subgrantee may be eligible to receive funds through
the Federal Public Assistance Program for the demolition of structures in the buyout. If
eligible, the jurisdiction will need to implement the bidding process, select a demolition
contractor, and have a Project Worksheet (formerly Disaster Survey Report (DSR))
completed by FEMA in order for the IEMA to reimburse the Subgrantee up to 75 percent
of the demolition expenses. (Not Applicable)
REQUIREMENTS FOR ALL STATE CONTRACTS
29.
Obligations of the State will cease immediately without penalty of further payment being
required if in any fiscal year the Illinois General Assembly or Federal funding source
fails to appropriate or otherwise make available sufficient funds for this agreement.
4
30.
The Subgrantee certifies that it will comply with the requirements of the federal Drug
Free Workplace Act, 41 U.S.C.A. 702 as amended, and 49 C.F.R. Part 29, subpart F,
including Appendix C as amended. The Subgrantee is required to sign the enclosed DrugFree Workplace Certification and return it with this contract.
31.
Pursuant to Section 6i. of the Illinois Purchasing Act the Subgrantee shall maintain, for a
minimum of 3 years after the completion of the Grant Agreement, adequate books,
records, and supporting documents to verify the amounts, recipients, and uses of all
disbursements of funds passing in conjunction with the Grant Agreement; that the
contract and all books, records, and supporting documents related to the contract shall be
available for review and audit by the grantor agency (IEMA), the Illinois Auditor
General, the Illinois Attorney general or any of their duly authorized representatives and
to provide full access to all relevant materials. The IEMA reserves the right to disallow
any expenditures that are deemed ineligible, unreasonable, and/or excessive, or for which
supporting documentation is not available. In the event that questioned costs are
ultimately deemed disallowed, as determined by the IEMA, the Subgrantee shall be
responsible for repayment of such costs.
32.
The Subgrantee assures that it will comply with all applicable federal statutes,
regulations, executive orders, and other federal requirements in carrying out any project
supported by federal funds. The Subgrantee recognizes that federal laws, regulations,
policies, and administrative practices may be modified from time to time and those
modifications may affect project implementation. The Sugrantee agrees that the most
recent federal requirements will apply to the project. The Subgrantee will comply with all
applicable provisions of Federal and State law and regulations in regard to procurement
of goods and services.
33.
The Subgrantee will comply with all Federal and State statutes and regulations relating to
non-discrimination.
34.
The Subgrantee will comply with provisions of the Hatch Act limiting the political
activities of public employees.
35.
The Subgrantee will comply with minimum wage and maximum hours provisions of the
Federal Fair Labor Standards Act and to the extent applicable, Subgrantee will comply
with the Davis-Bacon Act, as amended, 40 U.S.C. 3141 et seq., the Copeland “AntiKickback” Act, as amended, 18 U.S.C. 874, and the Grant Work Hours and Safety
Standards Act, as amended, 40 U.S.C. 3701 et seq., regarding labor standards for
federally assisted sub agreements.
36.
The Subgrantee will prohibit employees, contractors, subcontractors for a purpose that is
or gives the appearance of 1) using their positions for personal gain of themselves or
those with whom they have family business or ties; 2) a conflict of interest; or 3)
kickbacks.
5
37.
The Subgrantee and its employees, contractors, and subcontractors shall hold harmless
the United States and its agents and employees, the State of Illinois and its agents and
employees from and against all claims, damages, losses and expenses arising out of or
resulting from the approval of work regardless of whether or not such claim, damage, loss
of expense is caused entirely or in part by the United States or the State of Illinois.
38.
The Subgrantee shall certify that (a) no Federal or State appropriated funds have been
paid or will be paid, by or on behalf of the undersigned, to any person for influencing or
attempting to influence an officer or employee of Congress, or an employee of a Member
of Congress in connection with awarding of any Federal contract, the making of any
Federal grant, the making of any Federal loan, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment, or modification of any
Federal contract, grant loan, or cooperative agreement. (b) If any funds other than
Federal appropriated funds have been paid or will be paid to any person for influencing
or attempting to influence an officer or employee of any agency, a Member of Congress,
an officer or employee of Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant, loan, or cooperative agreement, the
undersigned shall complete and submit Standard Form LLL, "Disclosure Form to Report
Lobbying," in accordance with its instruction. (c) The undersigned shall require that the
language of this certification be included in the award documents for all subawards at all
tiers (including subcontracts, subgrants, and contracts under grants, loans, and
cooperative agreements) and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed
person who fails to file the required certification shall be subject to a civil penalty of not
less than $10,000 and not more than $100,000 for each such failure.
39.
The Subgrantee shall certify that they are not barred from being awarded a contract under
30 ILCS 500. Section 50-11 prohibits a person from entering into a contract with a State
Agency if they know or should know that they are delinquent in the payment of any debt
to the State as defined by the Debt Collection Board. The Subgrantee further
acknowledges that the contracting State agency may declare this Grant Agreement
(contract) void if this certification is false or if the Subgrantee is determined to be
delinquent in the payment of any debt during the term of the Grant Agreement.
40.
In accordance with the Buy American Act, 41 U.S.C. 10-10d, only steel, iron, and
manufactured products produced in the United States may be purchased with Federal
funds unless an exception under section b(2) or b(3) of the Buy American Act applies.
Clear justification for the purchase of non-domestic items must be in the form of a waiver
request submitted to and approved by the Federal Government.
41.
The Subgrantee certifies to the best of his or her knowledge and belief that for each
contract for federal assistance exceeding $100,000:
No federal appropriated funds have been or will be paid by or on behalf of the Subgrantee
to any person to influence or attempt to influence an officer or employee of any federal
6
(a)
(b)
agency, a Member of Congress, an officer or employee of Congress, or an employee or a
Member of Congress regarding the award of federal assistance, or the extension
continuation, renewal, amendment, or federal assistance, or the extension, continuation,
renewal, amendment, or modification of any federal assistance agreement; and
If any funds other than federal appropriated funds have been or will be paid to any person
to influence or attempt to influence an officer or employee of any federal agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member
of Congress in connection with any application for federal assistance, the Subgrantee
assures that it will complete and submit Standard Form-LLL, “Disclosure Form to Report
Lobbying,” including information required by the instructions accompanying the form,
which form may be amended to omit such information as authorized by 31 U.S.C. 1352.
(c)
The language of this certification shall be included in the award documents for all sub
awards at all tiers (including subcontracts, subgrants, and contracts under grants, loans,
and cooperative agreements).
42.
The subgrantee agrees to comply with the conditions established in the Record of
Environmental Consideration approved by the FEMA Regional Environmental Officer.
Model Deed Restriction
Each parcel acquired with HMGP funds shall be deed restricted to include the
requirements in the below Model Deed Restriction:
1.
Terms. Pursuant to the terms of the [select mitigation grant program] program statutory
authorities, Federal program requirements consistent with 44 C.F.R. Part 80, the Grant
Agreement, and the State-local Agreement, the following conditions and restrictions shall
apply in perpetuity to the Property described in the attached deed and acquired by the
Grantee pursuant to FEMA program requirements concerning the acquisition of property
for open space:
a. Compatible uses. The Property shall be dedicated and maintained in perpetuity
as open space for the conservation of natural floodplain functions. Such uses may
include: parks for outdoor recreational activities; wetlands management; nature reserves;
cultivation; grazing; camping (except where adequate warning time is not available to
allow evacuation); unimproved, unpaved parking lots; buffer zones; and other uses
consistent with FEMA guidance for open space acquisition, Hazard Mitigation
Assistance, Requirements for Property Acquisition and Relocation for Open Space.
b. Structures. No new structures or improvements shall be erected on the Property
other than:
i. A public facility that is open on all sides and functionally related to a designated
open space or recreational use;
ii. A public rest room; or
iii. A structure that is compatible with open space and conserves the natural
function of the floodplain, including the uses described in Paragraph 1.a., above, and
7
approved by the FEMA Administrator in writing before construction of the structure
begins.
Any improvements on the Property shall be in accordance with proper floodplain
management policies and practices. Structures built on the Property according to
paragraph b. of this section shall be floodproofed or elevated to at least the base flood
level plus 1 foot of freeboard, or greater, if required by FEMA, or if required by any
State, Tribal, or local ordinance, and in accordance with criteria established by the FEMA
Administrator.
c. Disaster Assistance and Flood Insurance. No Federal entity or source may
provide disaster assistance for any purpose with respect to the Property, nor may any
application for such assistance be made to any Federal entity or source. The Property is
not eligible for coverage under the NFIP for damage to structures on the property
occurring after the date of the property settlement, except for pre-existing structures
being relocated off the property as a result of the project.
d. Transfer. The Grantee, including successors in interest, shall convey any
interest in the Property only if the FEMA Regional Administrator, through the State,
gives prior written approval of the transferee in accordance with this paragraph.
i. The request by the Grantee, through the State, to the FEMA Regional
Administrator must include a signed statement from the proposed transferee that it
acknowledges and agrees to be bound by the terms of this section, and documentation of
its status as a qualified conservation organization if applicable.
ii. The Grantee may convey a property interest only to a public entity or to a
qualified conservation organization. However, the Grantee may convey an easement or
lease to a private individual or entity for purposes compatible with the uses described in
paragraph (a), of this section, with the prior approval of the FEMA Regional
Administrator, and so long as the conveyance does not include authority to control and
enforce the terms and conditions of this section.
iii. If title to the Property is transferred to a public entity other than one with a
conservation mission, it must be conveyed subject to a conservation easement that shall
be recorded with the deed and shall incorporate all terms and conditions set forth in this
section, including the easement holder’s responsibility to enforce the easement. This shall
be accomplished by one of the following means:
a) The Grantee shall convey, in accordance with this paragraph, a conservation
easement to an entity other than the title holder, which shall be recorded with the deed, or
b) At the time of title transfer, the Grantee shall retain such conservation
easement, and record it with the deed.
iv. Conveyance of any property interest must reference and incorporate the original deed
restrictions providing notice of the conditions in this section and must incorporate a
provision for the property interest to revert to the State, Tribe, or local government in the
event that the transferee ceases to exist or loses its eligible status under this section.
2.
Inspection. FEMA, its representatives and assigns including the state or tribe shall have
the right to enter upon the Property, at reasonable times and with reasonable notice, for
the purpose of inspecting the Property to ensure compliance with the terms of this part,
the Property conveyance and of the grant award.
8
3.
Monitoring and Reporting. Every three years on [date], the Grantee (mitigation grant
program subgrantee), in coordination with any current successor in interest, shall submit
through the State to the FEMA Regional Administrator a report certifying that the
Grantee has inspected the Property within the month preceding the report, and that the
Property continues to be maintained consistent with the provisions of 44 C.F.R. Part 80,
the property conveyance, and the grant award.
4.
Enforcement. The Grantee (mitigation grant program subgrantee), the State, FEMA, and
their respective representatives, successors and assigns, are responsible for taking
measures to bring the Property back into compliance if the Property is not maintained
according to the terms of 44 C.F.R. Part 80, the property conveyance, and the grant
award. The relative rights and responsibilities of FEMA, the State, the Grantee, and
subsequent holders of the property interest at the time of enforcement, shall include the
following:
a. The State will notify the Grantee and any current holder of the property interest
in writing and advise them that they have 60 days to correct the violation.
i. If the Grantee or any current holder of the property interest fails to demonstrate
a good faith effort to come into compliance with the terms of the grant within the 60-day
period, the State shall enforce the terms of the grant by taking any measures it deems
appropriate, including but not limited to bringing an action at law or in equity in a court
of competent jurisdiction.
ii. FEMA, its representatives, and assignees may enforce the terms of the grant by
taking any measures it deems appropriate, including but not limited to 1 or more of the
following:
a) Withholding FEMA mitigation awards or assistance from the State or Tribe,
and Grantee; and current holder of the property interest.
b) Requiring transfer of title. The Grantee or the current holder of the property
interest shall bear the costs of bringing the Property back into compliance with the terms
of the grant; or
c) Bringing an action at law or in equity in a court of competent jurisdiction
against any or all of the following parties: the State, the Tribe, the local community, and
their respective successors.
5.
Amendment. This agreement may be amended upon signatures of FEMA, the state, and
the Grantee only to the extent that such amendment does not affect the fundamental and
statutory purposes underlying the agreement.
6.
Severability. Should any provision of this grant or the application thereof to any person
or circumstance be found to be invalid or unenforceable, the rest and remainder of the
provisions of this grant and their application shall not be affected and shall remain valid
and enforceable.
9
SIGNATURES
Signature of Subgrantee's Authorized Representative:
__________________________________________ Date Signed: _______________________
Name Typed: Mark Kownick
Title: Mayor
Subgrantee Jurisdiction: Village of Cary
Mailing Address for Disbursements:
Cary, IL 60013
Signature of the Grantee (Illinois Emergency Management Agency):
__________________________________ Date Signed: _________________
Jonathon Monken
Governor’s Authorized Representative
__________________________________ Date Signed: _________________
Jenifer Johnson
Legal Counsel
__________________________________ Date Signed: _________________
Kevin High
Chief Fiscal Officer
10
November18, 2014
Agenda Item:
Consider for Approval (Resolution #R14-11-08) Engineering Services for the
Sunset/Crest Flooding Mitigation Project
Type:
Contract
Report From:
Public Works
Motion:
I will entertain a motion to approve (Resolution #R14-11-08) authorizing the Village
Administrator to execute a contract with Christopher B. Burke Engineering, Ltd,
Rosemont, Illinois for the engineering services for the Sunset/Crest Flooding
Mitigation Project in an amount not to exceed $55,000.00.
Introduction
On October 14, 2014, the Village of Cary was notified that the application for federal Hazard Mitigation Grant
Program (HMGP) funds in the amount of $971,295.00 had been approved by FEMA. This covers 75% of the
total project costs and would be reimbursed upon completion of the project. A grant agreement with the Illinois
Emergency Management Agency (IEMA), who is administering the grant on behalf of FEMA, is being
considered as a separate agenda item and is needed prior to beginning the process.
Part of the process to acquire up to four (4) flood-prone properties and convert them to open space under the
guidelines of the HMGP grant program is to develop engineering plans for any demolition and grading work
that is included in the project. In addition, the consultant would assist the Village in coordinating with IEMA to
help ensure that the grant process moves forward in an efficient manner and meets all requirements for the
HMGP reimbursement.
Staff Analysis
Staff recommends approval of this contract with Christopher B. Burke Engineering, Ltd. (CBBEL). CBBEL
was previously engaged by the Village to conduct the 2013 drainage analyses and grant application materials
for this project and is recommended for approval to continue assisting with this project. CBBEL is one of the
Village’s on-call engineering firms as previously approved by the Village Board on March 18, 2014.
Financial Impact
Does Action Require an Expenditure of Funds? Yes
If Yes, Total Cost: $55,000.00
Budget Line Item: 70-11-7-1100
Budget Amount: $250,000.00
Within budget: Yes
Exhibits
A. Resolution
B. Christopher Burke Letter
Bragg
Motion
Second
Aye
Nay
Lukasik
Kownick
Exhibit A
VILLAGE OF CARY
A RESOLUTION AWARDING THE CONTRACT FOR THE ENGINEERING SERVICES FOR THE
SUNSET/CREST FLOODING MITIGATION PROJECT
WITH CHRISTOPHER B. BURKE ENGINEERING, LTD, ROSEMONT, ILLINOIS.
OF THE VILLAGE OF CARY THIS 18TH DAY OF NOVEMBER, 2014.
A RESOLUTION AWARDING THE CONTRACT FOR THE ENGINEERING SERVICES FOR THE
SUNSET/CREST FLOODING MITIGATION PROJECT
WITH CHRISTOPHER B. BURKE ENGINEERING, LTD, ROSEMONT, ILLINOIS.
WHEREAS, the Village of Cary was awarded federal Hazard Mitigation Grant Program
(HMGP) funds on October 14, 2014 in the amount of $971,295.00 to acquire up to four floodprone residential properties; and
WHEREAS, engineering plans and specifications are required to conduct the proposed
grading and demolition under the terms of the HMGP grant process; and
WHEREAS, Christopher B. Burke Engineering, Ltd. (CBBEL) performed the initial drainage
analysis and HMGP grant application on behalf of the Village; and
WHEREAS, CBBEL is one of the Village of Cary’s approved on-call firms for engineering
services.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Board of Trustees of the Village
of Cary as follows:
SECTION 1: The Village Administrator is authorized to execute a contract with
Christopher B. Burke Engineering, Ltd, for the engineering services for the Sunset/Crest Flooding
Mitigation project in the amount of $55,000.00.
SECTION 2:
That the above recitals are incorporated as if fully set forth herein.
SECTION 3:
If any part of this Resolution shall be invalid for any reason such finding
4:
This Resolution shall be in full force and effect from and after its passage and
approval according to law.
AYES:
NAYS:
ABSTAIN:
ABSENT:
MAYOR
ATTEST:
VILLAGE CLERK
Exhibit B
Department
Reports
Cary Police Department
Patrick M. Finlon, Chief of Police
To:
From:
Subject:
Date:
Christopher Clark, Village Administrator
Patrick M. Finlon, Chief of Police
October – 2014
Police Statistical Information - Monthly
November 12, 2014
Attached are the activity statistics for the Police Department for the month of October. As in previous
months, there has been an increase in some initiated activity, such as traffic stops, by Patrol. Again, the
outcome of a traffic stop continues to be different than previous years, that is, traffic stops resulting in the
issuance of a citation are significantly reduced. As was true in the previous five months, there continues
to be an increase in traffic stops/contacts and certain traffic offenses [DWLS/R and No Valid Drivers
License] that are an outcome of the increased traffic contacts.
Patrol Officers for the month of October performed the following –
Business Checks –
2,190
Subdivision Checks - 1,153
Miles Traveled 10,447
This level of activity is substantially similar to the last several months as is depicted in the below graph:
14000
12000
10000
8000
6000
4000
2000
0
Business Checks
Subdivision Checks
Miles Traveled
June
July
August
September
October
Other areas that have seen an increase include warrant service and Disorderly Conduct arrests which are
likely to be the result of the increased patrol activity/contacts.
Most non-criminal police service calls have seen a decrease in volume. An exception to this is the request
for Checks for Well-Being. Overall, activity levels from year-to-date 2013 and 2014 are substantially
similar as it relates to trends.
This is the first month that has seen a decrease in the incidence of traffic crashes. The may be related to
the increased visibility of patrol or moderate weather.
If you have any questions, please don’t hesitate to contact me.
654 Village Hall Drive, Cary, Illinois 60013
Ph: 847-639-2341 Fax: 847-639-2735
PUBLIC WORKS
DEPARTMENT
Monthly Department Head Report
October 2014
SUNSET-CREST GRANT APPROVED!
The Illinois Emergency Management Agency (IEMA) formally
awarded the Hazard Mitigation Grant Program for the SunsetCrest project on October 14. The grant agreement was
provided and is being reviewed by staff for execution by the
Village Board at the November 18 meeting. IEMA also met with
affected residents and the Village Board at a public meeting on
November 13 to provide information on the grant process.
BEFORE
CONSTRUCTION UPDATES
Both the Jandus Cutoff improvement and the 2014 road and
water distribution program construction projects were
substantially completed this month. The Jandus Cutoff project
has punch list items remaining along with the final traffic signal
and street light equipment installations (targeting late November
delivery). The road resurfacing and water main project is
finished the major paving and water main work in October and
is wrapping up final punch list items.
AFTER
WINTER OPERATIONS
Equipment inspections and maintenance were completed in
preparation for winter snow and ice operations. Staff has also
completed refresher training for snow removal operations
(including simulator time). All 18 line staff are now CDLlicensed to operate the 10-ton dump trucks for snow plowing.
FUTURE
AGENDA ITEMS

Vacuum Truck
Replacement
Discussion

2015 Road Program
Engineering Award

Pavement
Management
Workshop
Preparations for the Marry Cary parade and downtown holiday
decorations are also underway
OCTOBER STATS:

657 INLETS
1,245
INLETS
CLEANED
CLEANED

150 TREES
697
MILES OF
MARKED
STREETS
FOR
SWEPT
REMOVAL

337
487 BRUSH PILES CHIPPED

5.5
30 TONS
TONSOF
OFASPHALT
ASPHALTROAD
ROADREPAIRS
REPAIRS

11CATCH
4
CATCHBASINS
BASINSREPAIRED
REPAIRED

7 STREET
602
FEET SANITARY
LIGHTS REPAIRED
SEWER CLEANED

LEAD WATER
6,000
& COPPER
METERS
SAMPLING
READ COMPLETED
FOR BILLING


111 IPERL
WELL
#4 SOFTENING
WATER METERS
SYSTEM
INSTALLED
MAINTENANCE
(BRINE TANKS)
780 POTABLE WATER TESTS PERFORMED
HYDRANT PAINTING PROGRAM COMPLETED
582 HYDRANTS FLUSHED
SUBMITTED DISCHARGE PERMIT COMMENTS TO
224 JULIE LOCATES COMPLETED
IEPA
175,000 GALLONS OF SLUDGE PROCESSED

7 EMERGENCY AFTER HOUR WATER CALL OUTS





REGULATORY UPDATES:
ENGINEERING:
IEPA WATER SYSTEM INSPECTION

The IEPA conducted a routine tri-annual inspection of the
Village’s water system, including all wells, treatment systems,
and water storage towers. Preliminary results indicate a
successful inspection and no major deficiencies were noted.
Pavement survey
completed — results
expected late November

The Village received the final version of the IEPA discharge
permit, which includes the requested modifications to the
compliance schedule for meeting phosphorous limits. Staff
has initiated the process to begin the required feasibility study
as the first step towards the improvements necessary to meet
these limits.
STP Call for Projects:
Three Oaks Rd project
and Silver Lake Rd
Roundabout project
named to MY-B list.

Pavement Management
Workshop planned for
December
IEPA LEAD & COPPER TESTING

County Stormwater
Ordinance under
consideration 11/18
NPDES WASTEWATER PERMIT
The testing was completed and met the EPA requirements.
The Village will not be required to sample again until 2017.
Monthly Department Head Report
October 2014
MEMO: FINANCE DEPARTMENT
________________________________________________________________________
To:
Chris Clark, Village Administrator
From: Mary Ventrella, Finance Manager
Date: November 14, 2014
Re:
Finance Update Report – October 2014
________________________________________________________________________
General:
1. Prepared September 2014 Financial Report
2. Prepared and processed warrants for October and Village Board meetings
3. Prepared and processed October , October , and October payrolls and related reports
4. Finalized and presented the Comprehensive Annual Financial Report (CAFR) for FY 4/30/14 at the October
Village Board meeting
5. Continued worked with Harris Computers on report customizations for water billing
6. Work with Third Millennium to implement A/R lockbox service
7. Prepared and presented the Annual Real Estate Tax Levy analysis at the October , 2014 Committee of the
Whole meeting
8. Prepared semi-annual debt service payments for Bond Series 2003, 2005, 2009 and IEPA loan due 11/1/14
9. Prepared and submitted Form 8038-CP for the 11/1/14 semi-annual BAB Bond 45% Interest Credit
10. Prepared, published and filed Annual Treasurers Report with McHenry County
11. Prepared and filed TIF #1 and TIF #2 annual reports for 4/30/14 with the Comptroller’s Office
12. Prepared required annual continuing disclosure report for Ehlers
Department Support Activities:
• Assist Administration Department with the following:
o Various personnel matters
o Assist with IPBC transition items and open enrollment information
o Assist with various employee insurance items and other matters
o Prepared various payroll analyses
o Assist with website updates
•
Assist Development Department with the following:
o Assist with coordination of various rebilled expenses and invoice processing
o Assist with inputting inspection reports on building permits
•
Assist Public Works Department with the following:
o Continue work of New Meter Replacement Program
o Assist staff with processing and coding invoices for payment
o Continued correspondence with Harris Computers on custom reports requested
•
Assist Police Department with the following:
o Administrative Adjudication Hearing held on October . Process judgment payments and/or
prepare payment plan as required
Monthly Financial Operations - October 2014
Utility Billing
Items
Processed Water Payments (Village)
Processed Water Payments (Illinois Funds-credit cards)
Processed Water Payments (First Merit Bank online bill payments)
Processed First Notices (with penalties)
(No September bills)
Processed Second Notices (reminder only)
(August bills)
Processed Water Account Adjustments
Processed October 2014 Billings
Processed October 2014 Final & Foreclosure Billings
Billed
112
1,233
387 $
$
6,281 $
162 $
$
585,685.87
7,515.67
593,201.54
$
$
$
Revenue
487,506.74
10,082.08
10,516.65
$
3,702.06
$
-
$ 511,807.53
Service Requests Generated:
Touch Pad Repairs
Final Reads
Water Turn Offs
Meter Checks
Leak Tests
Door Hangers
Foreclosure/Bankruptcy Read
Water Turn Ons
Low Water Pressure
Drainage
Key/Check Bbox
IPERL Meter Installs / Exchanges
Service Line Check
Total Service Request Generated
2
41
17
4
5
48
3
0
3
0
5
120
0
248
*Loaded Interrogators to begin reading for the December 2014 billing
*Researched October 2014 Low/Stopped Meter Report
*Distributed December 2014 Re-reads & Hi/Low reports to Water Division
Collections from Service Interruption Schedule
Week of October 13, 2014
(Water & Sewer Account Collection Schedule)
Door Hangers - 48 Hour Notice
Water Turn Offs
$
6,553.46
$
2,373.04
48
9
Collections from Water Liens Recorded McHenry County
Corresponding with Harris Computers on Custom Report Changes & Multiple Cycle Changes
Corresponding with Third Millennium on new payment locbox
Corresponding with Sensus Support on December 2014 readings
Accounts Receivable
November 2014 Cell Tower Rent & October 2014 Monthly/Annual & Rebilled Expenses
$
31,055.94
$
33,256.00
Rebillable and Collections Lawn Mowing Maintenance Expense & Recording Fees
$
115.00
$
150.00
General
Village transactions processed through Finance
3,455
Letters Of Credit / Cash Deposits / Retained Personnel:
Skyclimber Access (Verizon Wireless) Retained Personnel received $2,500.00 October 31, 2014
Denali spectrum Operations LLC L.O.C. $25,000.00 Tower No. 1 High Rd expires December 31, 2014 - letter to renew 11-05-14
Graham C Stores Co. L.O.C.'s $5,000.00 & $2,500.00 Silver Lk Rd & Rte 14 expire December 23, 2014 - letter to renew 11-05-14
Accounts Payable
Prepare and review check warrants for the following Village Board meetings:
Processed 190 invoices for October 7th Warrant Checks
Processed 2 invoices for October 8th Early Check
Processed 2 invoices for October 10th Early Checks
Processed 1 invoice for October 15th Early Check
Processed 97 invoices for October 21st Warrant Checks
Processed 2 invoices for October 27th Early Checks
$
$
$
$
$
$
$
374,762.26
715.00
116,925.21
185,740.34
1,048,715.36
2,577.95
1,729,436.12
$
$
$
$
214,218.33
214,218.36
196,426.81
624,863.50
Payroll
Prepare and review payrolls dated:
October 3, 2014
October 17, 2014
October 31, 2014
MEMORANDUM
TO:
Christopher D. Clark, Village Administrator
FROM:
Chris Stilling, Director of Community Development
DATE:
November 18, 2014
SUBJECT:
Community Development Department Monthly Report
Upcoming Village Board Agenda Items
Agenda item
Comprehensive Plan
Tentative Date
December 2, 2014
Village Board
Comments
Consider adopting the updated Comprehensive
Plan
Other Projects
•
Residential Chicken Workshop- Staff has scheduled the residential chicken workshop/open house for
Thursday, November at 6PM. Currently we have 4 individuals willing to be on a panel to help answer
questions. The first person is Dr. Fritz Trybus, veterinarian for the new Cary-Grove Animal Hospital. He
has experience with raising his own residential chickens. We will also have Dr. Lisa Lembke from the
McHenry County Animal Control division to discuss their perspective and concerns about enforcement. We
will have Dr. Christy McCratic who is a Cary resident interested in raising backyard chickens. Dr. McCratic
is also a veterinarian. Lastly, we will have Anna Evans, founder of McHenry County Backyard Chickens.
Building Permit Activity
October Permits
2013
Permits Issued:
95
Inspections:
174
2014
138
369
Current Year to Date
1,272
2,027
2013 Year to Date
755
1,118
•
Graphic Arts Studio located 1175 Alexander Court
The certificate of occupancy has been issued to the Graphic Arts Studio, Inc. The business located into
the previously vacant 45,000 square foot building at 1175 Alexander Court.
•
Proposed Kids R Kids Daycare
Staff continues to meet with representatives of Kids R Kids daycare. They are proposing to build a
19,000 square foot daycare and preschool at 2202 Crystal Lake Road. The site is located directly across
the street from Deer Path School on the north side of Crystal Lake Road. The project would be very
similar to the school they built in Crystal Lake at 475 Alexandra Blvd. Staff has determined that they
will require an amendment to the existing annexation agreement for the property. They will also need
conditional use approval. They are expecting to submit a petition to appear before the ZPA within the
next 1-2 months.
•
Family Video, Marco’s Pizza and Stay Fit 24
Permits have been submitted and are under review. Their goal is to get the Stay Fit open before the end
of the year. The other uses will open shortly thereafter.
•
Cary-Grove Animal Hospital
Work continues on the new Cary-Grove Animal Hospital. They expect to be open in Spring, 2015.
•
77 W Main Street (Its All Fired Up)
A permit has been submitted and is under review. The new operator, David Lee, plans to open a
breakfast and lunch restaurant called “It’s All Fired Up”. The menu will consist of breakfast items &
coffee, wood fired pizzas, sandwiches and burgers.
•
Cary Ale House and Brewing
The Cary Ale House continues to work on their remodel project. They have finalized their plans for the
exterior improvements and their grant request of $10,000 is being considered by the Village Board.
•
Galati’s Hideaway
Galati’s continues has nearly completed their work on the interior. They plan to open on November .
They are still determining their plans for the existing location downtown. We are directing potential
users for the space to them and they are considering their options.
•
Coilcraft Addition
Coilcraft has been issued a building permit for their 6,900 square foot addition. They have begun
construction.
•
Over-the-Counter Permits
Staff issued 102 over-the-counter permits in October.
Property Maintenance (October Activity)
2014
Tickets Issued:
0
Cut Grass Liens:
1
Court Results:
0
Inspections:
58
Year to Date
1
20
0
702
The list of active cases for October is attached for review.
Property Maintenance Log
October 2014
A
1
2
3
4
5
6
7
8
9
1
0
1
1
1
2
1
3
1
4
1
5
1
6
1
7
1
8
1
9
2
0
2
1
2
2
2
3
2
4
2
5
2
6
2
7
2
8
2
9
3
0
3
1
3
2
3
3
10.01.14
10.01.14
10.02.14
10.02.14
10.02.14
10.02.14
10.03.14
10.03.14
10.03.14
10.03.14
10.06.14
10.06.14
10.07.14
10.08.14
10.08.14
10.09.14
10.10.14
10.10.14
10.10.14
10.13.14
10.13.14
10.15.14
10.15.14
10.15.14
10.16.14
10.17.14
10.17.14
10.20.14
10.20.14
10.20.14
10.22.14
10.22.14
10.23.14
B
W.Main
955 Pin Oak
242 Park
124 Franke
204 Foxford
347 Sierra
425 Silver Lk
455 Alma
330 Park
747 Laurel
425 Silver Lk
330 Park
336 High Rd
336 High Rd
6 Cambridge
1 Montana
300 High Rd
124 Cary St.
25 Seebert
979 Chancery
26 Daybreak
452 Jameswy
453 Jameswy
409 Crest
731 Millwood
121 Carlisle
19 Essex
206 Weaver
206 Pearl
14 Wagner
124 Cary
206 Pearl
124 Cary
C
Vehicle for sale/parked on lawn
Refuse carts in plain view of public
Inop vehicle/Boat in ROW
Inop vehicle
Vacant/PM Issues
Commercial trailers in DW
Excavation left open for weeks
Tubing across public walk
Open excavation
Complaint aabout business use
Meet w/HO at Village Hall
Tall G&W
Email from PW/Brush on ROW
Outdoor storage/Off pavement
Outdoor storage/PM issues
Tall G&W
Tall G&W/Vacant REO
Inop vehicle/Glass in road
Tree leaves mounded in street
Tree limb on walkway
Big Screen TV in ROW
Furniture in ROW
Leaves blown into street
Open burning in rear yard
Refuse/garbage on ROW
Numerous PM violations
Call from RE agent
Complaint rec'd via email
Numerous PM violations
Ongoing PM issues
D
Completed
Completed
Completed
Completed
Completed
Continue to monitor
Continue to monitor
Continue to monitor
Continue to monitor
Completed
Completed
Continue to monitor
Continue to monitor
Continue to monitor
Continue to monitor
Completed
Completed
Continue to monitor
Completed
Completed
Continue to monitor
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Continue to monitor
Completed
Continue to monitor
Completed
Continue to monitor
Property Maintenance Log
October 2014
A
3
4
3
5
3
6
3
7
3
8
3
9
4
0
4
1
4
2
4
3
4
4
4
5
4
6
4
7
4
8
4
9
5
0
5
1
5
2
5
3
5
4
5
5
5
6
5
7
5
8
10.24.14
10.27.14
10.27.14
10.28.14
10.28.14
10.28.14
10.29.14
10.29.14
10.29.14
10.29.14
10.29.14
10.29.14
10.29.14
10.29.14
10.29.14
10.29.14
10.29.14
10.29.14
10.29.14
10.30.14
10.30.14
10.30.14
10.30.14
10.31.14
10.31.14
B
356 Foxford
Ann/Elden
Fox Trails
Ann/Elden
1527 Augusta
136 Wagner
508 Abbeywd
518 Abbeywd
519 Abbeywd
525 Abbeywd
528 Abbeywd
530 Abbeywd
534 Abbeywd
535 Abbeywd
544 Abbeywd
7 Tamarack
17 Tamarack
19 Tamarack
21 Tamarack
518 Abbeywd
Cambria
223 Cottonwd
336 Cottonwd
14 Wagner
214 Leith
C
Furniture in ROW
VM/Leaves in street
Leaves blown into street
Garbage on ROW/Tagged by Adv.
RV in driveway
Garbage on ROW
Do not like House color/Fence asthetics
Outdoor storage
Garbage on ROW
Dead ash trees on private property
RV in DW
D
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed

November 18, 2014

Transcription

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