Guidebook Part I - Sigma Gamma Rho Boule 2016

Transcription

Sigma Gamma Rho Sorority, Inc.
Greater Service, Greater Progress since 1922
Ann Broughton, Chair
National Achievements and Awards Committee
1928 Valley Ridge Drive
Atlanta, GA 30331
404-661-3937 (C)
[email protected]
April 21, 2016
Greetings Sorors,
The 2015-2016 Achievements and Awards Committee is providing you with information pertinent to your
regional conferences and specifically of benefit during the 2016 Boule. The guidebook included in this
transmission provides criteria for the national awards, exhibits, and scrapbooks that all regions are
expected to adhere.
The majority of applications included in the guidebook should flow through the regional Achievements
and Awards Committee, the chair of which will forward information about the regional winners to the
National Achievements and Awards Committee. However, please note the following:
1. A few applications for awards should go to sources other than the Achievements and Awards
Committee:
a. The National Youth Projects Award (YSC)
b. National Undergraduate Chapter Service Grant (UCC)
c. Annie Neville Talent Award (UCC)
2. It is important that you following the deadlines established by your region when submitting
applications.
3. Graduate and undergraduate members are eligible to apply for the Hattie Redford Award;
however -a. Presentation and judging of exhibits are limited to undergraduates only.
b. Graduates will be judged on scrapbooks only.
c. All scrapbooks should include reference to the national theme, “Uplifting our Legacy of
Sisterhood, Leadership and Service,” and reflect activities from Boule to Boule.
Expect more information about other Boule awards, including those that are submitted directly to the
National Achievements and Awards Committee. And while your regional Achievements and Awards
Committee chair should be able to answer any questions you may have about the awards process, please
feel free to contact me when you have additional questions.
Sisterly,
Ann Broughton
Ann Broughton
National Achievements and Awards
Guidebook Part I
2015 – 2016 Application for National Awards
All awards must be submitted through the
Regional Achievements and Awards Committee
with the following exceptions:
The National Youth Projects Award
Submitted to Youth Service Coordinator or Undergraduate Chapter
Coordinator
National Undergraduate Chapter Service Grant and
Annie Neville Talent Award Contest
Submitted to Undergraduate Chapter Coordinator
Soror Ann C. Broughton
National Achievements and Awards Committee Chair
[email protected]
(404) 661-3937
TABLE OF CONTENTS
Roster of National Achievements and Awards Committee Members..................................2
Hattie Redford Award (Scrapbook / Display) .....................................................................3
(Bylaws Article VI, Section 604 (d) and SOP Section 8.344
Mary Lou Allison Little Loving Cup Award .......................................................................5
(Bylaws Article VI, Section 604 (c) and SOP Section 8.343
Sigma TORCH Award .........................................................................................................6
(Bylaws Article VI, Section 604 (b) and SOP Section 8.342
Dr. Rejesta V. Perry Project Reassurance Award ................................................................7
(Bylaws Article VI, Section 605 and SOP Section 8.441
Annie W. Neville Talent Award Contest .............................................................................8
(Bylaws Article VI, Section 602 (b) (1) and SOP Section 8.322
Outstanding Undergraduate Chapter Award........................................................................9
(Bylaws Article VI, Section 604 (e) and SOP Section 8.345
Sigma of the Year Award ..................................................................................................12
(Bylaws Article VI, Section 602 (b) (4) and SOP Section 8.325
National Youth Projects Award .........................................................................................13
(Bylaws Article VI, Section 604 (a) and SOP Section 8.341
National Undergraduate Chapter Service Grant ................................................................14
(Bylaws Article VI, Section 604 (f) and SOP Section 8.346
National Achievements and Awards Committee - Boule Year 2016
Page 1
2015 – 2016 National Achievements and Awards Committee
Ann Broughton, National Chair
Southeastern Region / Eta Sigma
[email protected]
404-661-3937
NATIONAL ACHIEVEMENTS AND AWARDS COMMITTEE
Ann Broughton, Chair
Southeastern Region
Eta Sigma
1928 Valley Ridge Drive SW
Atlanta, Georgia 30331
[email protected]
H: 404-349-4063
C: 404-661-3937
Jacqueline Greely, Co-Chair
Northeastern Region
Lambda Delta Sigma
3824 Milan Dr, #5
Alexandria, VA 22305
[email protected]
C: 650-248-9272
Marguerite Stams-Jackson
Central Region
Delta Sigma
500 E 33rd St #415
Chicago, IL 60616
[email protected]
H: 312-225-9693
Quiana Quirles
Central Region
Alpha Lambda Sigma
6961 Pearl Rd #1
Middleburgh Hts, OH 44130
[email protected]
C: 216-374-4066
Cheryl Simmons Gray
Northeastern Region
Zeta Omega Sigma
2423 Sapling Ridge Lane
Brookville, MD 20833
[email protected]
H: 301-570-5388
C: 301-536-2287
Melody Harris
Southeastern Region
Delta Sigma Pi
226 Ruben Road
Byron, GA 31008
[email protected]
H: 478-956-5064
Monica Reed-McKay
Southwestern Region
Epsilon Sigma
301 Coretta Drive
Avondale, LA 70094
[email protected]
C: 504-236-8823
Evajuani Bynum
Western Region
Eta Alpha Sigma
8268 Village Creek Way
Sacramento, CA 95823
[email protected]
916-996-1830
Linette Caroselli
Western Region
Kappa Eta Sigma
18378 N. Salerno Drive
Maricopa. AZ 85138
[email protected]
C: 973-420-9177
Emerald Woodland
Western Region
Sigma Sigma
229 W. Queen Street #7
Inglewood, CA 90301
[email protected]
H: 424-227-6575
C: 323-590-5766
Page 2
SIGMA GAMMA RHO SORORITY, INC.
NATIONAL ACHIEVEMENTS AND AWARDS
HATTIE REDFORD AWARD
(Scrapbook/Display)
SCRAPBOOKS AND DISPLAYS
Scrapbooks and/or displays are to highlight the chapter’s activities during the current chapter year.
During a Boule year, the material must cover the time period from the previous Boule to the upcoming
Boule.
All chapters and affiliates wishing to display a scrapbook or any other type of exhibit must complete and
submit a scrapbook and display award application to the regional awards chair by the deadline
established by the region. Your application will serve as your reservation for display space. Applications
submitted after the deadline will not guarantee space.
PROTOCOL FOR ALUMNAE AND UNDERGRADUATE CHAPTER SCRAPBOOKS
The scrapbook must:
 Be in Sorority/Affiliate Colors
 Contain chapter name and location either on cover or on inside of cover
 Be thoroughly fastened
 Be neat in appearance and clean
 Include a Table of Contents
 Contain a description of activities
 Contain chapter activities and events organized chronologically or by type; i.e., National Programs,
Founders Day, etc., ranging from the regional conference of the last sorority year to activities ending
for the chapter in March of the current sorority year
 Scrapbooks and exhibits must incorporate the current national theme: “Uplifting our Legacy of
Sisterhood, Leadership and Service.”
PROTOCOL FOR CHAPTER DISPLAYS (UNDERGRADUATES ONLY)
 The exhibit must utilize the sorority colors.
 Pictures of chapter activities should be easily identifiable by names and dates.
 Printed programs of chapter activities/events should contain the date.
 Documentation from organizations outside of Sigma Gamma Rho Sorority should appear on that
organization’s letterhead.
CHAPTER EXHIBITS WILL BE ELIMINATED FROM AWARD CONSIDERATION IF THEY
INCLUDE ANY OF THE FOLLOWING:
 Any official sorority book in its entirety
 Materials classified for official business
 Photos of events classified for official business
CHAPTER REPORT
A chapter report MUST be submitted with the scrapbook and/or display. The chapter report must reflect
the scrapbook content and MUST be displayed with the exhibit and scrapbook at the time of judging.
Failure to include a copy of the chapter report will result in elimination of award consideration.
Page 3
HATTIE REDFORD AWARD
(Scrapbook / Display)
SCRAPBOOK/DISPLAY ENTRY FORM
UNDERGRADUATE CHAPTER INFORMATION Please print or type.
Name of Chapter:
Chapter Basileus:
Email Address:
Please check the appropriate boxes:
Category:
Alumnae
Region:
Central
Northeastern
Phone #:
Undergraduate
Southeastern
Southwestern
Western
REGIONAL CONFEENCE CONTACT: Please print or type.
Please list a person that will be in attendance at the regional conference that can be contacted
during the conference if a problem exists:
Contact Person:
Email Address:
Phone #:
We will participate in the scrapbook competition:
Yes
No
We will participate in the display competition: (This category is for undergraduate chapters
ONLY.)
Yes
No
Display items that will be presented:
The region will provide a table for each display. Generally, two chapters are displayed on one 6foot table. Please design your scrapbook and/or display accordingly. Please indicate if any
special equipment is requested by the region such as electric outlet, etc. You are not guaranteed
to receive the item, but the committee will do its best to accommodate the request.
Special Equipment Requested:
Page 4
MARY LOU ALLISON LITTLE AWARD APPLICATION
Name:
Chapter)
Location:
(School)
Name of Basileus:
Email Address:
Phone #:
Category:
Alumnae
Undergraduate
Region:
Southeastern
Central
Northeastern
Southwestern
Western
The Mary Lou Allison Little Loving Cup Award shall be presented at the Boule to the chapter
reporting the most successful program. The Regional winner is eligible to compete in the
National Competition. See Bylaws Section 604 (c) and SOP Section 8.343.
Name of Members:
(Use additional Sheets of paper if needed.)
Submit a copy of the Chapter Report (8.343, pg. 8-9 of the Standard Procedures and Instructions)
Ensure that your documentation includes and clearly identifies the following:
1. List the activities/programs you are submitting for consideration of this award.
2. Explain and provide evidence of pre-planning of the year’s activities. Also, include the goals
and objectives set by the chapter.
3. How did your program(s) project the Sigma image? If possible, provide evidence of the
image projected by the chapter.
4. How did the chapter promote the program(s) to the public? If possible, provide evidence of
any public promotions. (Sigma activities may include: Founders Day, Sigma Week, National
Youth Project, Multi-Cultural activities, etc.)
5.
List the program(s) that contributed to the implementation and maintenance of Sigma’s
National Program(s). List and provide evidence of how the program contributed to the
National program theme.
6. How did the program(s) relate to the ideas, purpose, motor and/or national theme?
7. Evidence that program(s) were implemented. List the evidence included in the award packet.
Evidence may be in the form of newspaper clippings, photographs, etc.
8. Include Table of Contents, Organization and/or Creative Presentation.
Page 5
SIGMA TORCH AWARD
UNDERGRADUATE AWARD
Region:
Central
Name:
Northeastern
Southeastern
Southwestern
Western
Chapter:
Location:
(School)
City/State/Zip:
Name of Basileus:
Address:
School:
Name of Members:
Date of Chapter Charter
No. of Members
Date of Last Three Initiations
No. of Initiates
Date
No. of Initiates
Date
No. of Initiates
Date
Submit completed application to Regional Achievements and Awards Committee with Xeroxed
copies of the last three official Initiation Report Forms (C-8).
Page 6
DR. REJESTA V. PERRY PROJECT REASSURANCE
AWARD APPLICATION
Name of Chapter:
Chapter Basileus:
Contact Person:
Phone #:
Category:
Alumnae
Undergraduate
Region:
Southeastern
Central
Northeastern
Southwestern
Western
The Dr. Rejesta V. Perry Project Reassurance Award shall be given each year of a Boule to the
chapter reporting the most successful Project Reassurance Program. The Regional winner is
eligible to compete in the National Competition. See Bylaws Section 605 and SOP Section
8.441.
1. Describe the health education effort displayed by the chapter and explain how your chapter
partnered with the March of Dimes Birth Defects Foundation.
2. Explain the steps used to successfully plan the Project Reassurance Program; e.g., objectives
of the program, dates of the activities proposed, detailed description of program, goals of the
chapter, etc.
3. Explain how the chapter implemented a successful Project Reassurance Program.
4. Provide the project implemented in the form of a scrapbook, slide collection, photography,
filmstrips, etc. All material must be documented with the name of the chapter, dates,
objectives and activities.
Page 7
ANNIE W. NEVILLE TALENALENT AWARD CONTEST
UNDERGRADUATE PARTICIPANT
Region:
Central
Northeastern
Southeastern
Name:
Southwestern
Western
Chapter:
Address:
(School)
(Home)
Phone:
(School)
Major:
Classification:
Category:
Vocal
Instrumental (Specify):
Dance
Length of Presentation:
(Home)
_
Other
3 Min
5 Min
10 Min
Audio Materials Needed:
(Microphones, record players, stage, etc.)
Additional Information:
Describe some additional information about your background:
(List major in school, classification, initiation date-year, hobbies, etc.)
Note: Mail or email information to:
Regional Undergraduate Chapter Coordinator
Page 8
OUTSTANDING UNDERGRADUATE CHAPTER AWARD
JUDGING CRITERIA
1. Chapter Growth
2. Scholastic Achievement
3. Community and Campus
involvement
4. Chapter relationship
5. Quality and/or frequency of sorority
programs
AWARD SUBMISSION REQUIREMENTS:
1. A completed application signed by the Chapter Basileus.
2. Two letters of recommendation. One must be from chapter advisor.
3. An official grade report from university showing chapter GPA or official transcript(s) of all financial
members.
4. Proof of financial status (i.e., Financial Statement from Headquarters).
5. Proof of Sigma Week Activities (i.e., copy of flyer, program, letters received, material provided to
participants, etc.).
6. Proof of Founders Week Activities (i.e., copy of flyer, program, letters received, material provided to
participants, etc.).
7. Proof of service provided to the community (i.e., copies of awards, letters received, pictures,
newspaper articles/clippings, etc.).
CHAPTER INFORMATION Please print or type.
Region:
Central
Northeastern
Southeastern
Southwestern
Western
Chapter Name:
University:
Basileus Name:
Phone#:
Date of Chapter Charter
No. of Initiates
Email:
Current Number of Members
Date of Last Two Initiations
Date
No. of Initiates
Date
LIST THE EVENT AND OUTCOME OF YOUR SIGMA WEEK ACTIVITIES SPONSORED BY
THE CHAPTER
EVENT
PURPOSE
OF
PROGRAM
DATE
OF PROGRAM
SERVICE
HOURS
# OF
SOROR
ATTENDED
# OF PEOPLE
SERVED
1.
2.
3.
4.
5.
6.
7.
List the type of proof of service you have included with application (Copy of flyer, program, letters received, material
provided to participants, etc.)
Page 9
PLEASE LIST THE EVENT AND OUTCOME OF YOUR FOUNDERS WEEK ACTIVITIES
SPONSORED BY THE CHAPTER. Please print or type.
EVENT
PURPOSE
OF
PROGRAM
DATE
OF
PROGRAM
SERVICE
HOURS
# OF SOROR
ATTENDED
# OF
PEOPLE
SERVED
1.
2.
3.
4.
5.
6.
7.
List the type of proof of service that you have included with application (Copy of flyer, program, letters received,
material provided to participants, etc.
NATIONAL PROGRAMS COMPLETED THIS YEAR (If you would like to highlight additional planning
activities, a separate piece of paper can be used.)
NATIONAL PROGRAM
EVENT
DATE OF
PROGRAM
SERVICE
HOURS
# OF
SOROR
ATTENDED
# OF
PEOPLE
SERVED
1. THE NATIONAL CAMPAIGN TO PREVENT
TEEN AND UNPLANNED PREGNANCY
2. MARCH OF DIMES
3. HIV / AIDS GRANT PROJECT
4. MWANAMUGIMU
5. PROJECT FOR AFRICA
6. PROJECT WEE SAVERS
7. OPERATION BIGBOOKBAG
8. SIGMA YOUTH SYMPOSIUM
9. NATIONAL MARROW DONOR PROGRAM
10. HATTIE MCDANIEL CANCER AWARENESS
11.
12.
13.
14.
15.
March of Dimes Participation
2013 AMOUNT
RAISED
2014 AMOUNT
RAISED TO DATE
# OF
WALKERS
List Other Service Provided if applicable.
(i.e., Registration, Stuff Bags. Phone bank, etc.)
AWARD(S)/HONOR(S) RECEIVED BY CHAPTER:
1. NAME OF ENTITY WHO GAVE THE HONOR OR AWARD:
DATE OF AWARD:
REASON FOR AWARD:
Page 10
AWARD(S)/HONOR(S) RECEIVED BY CHAPTER (CONTINUED)
DATE OF AWARD:
REASON FOR AWARD:
DATE OF AWARD:
REASON FOR AWARD:
SCHOOL INVOLVEMENT Please print or type.
LIST EVENTS SPONSORED BY SCHOOL AND/OR SCHOOL ORGANIZATION THAT CHAPTER
HAS PARTICIPATED. (The events cannot be sponsored or co-sponsored by chapter. A separate piece of
paper can be used if needed.)
SPONSORING
ORGANIZATION
EVENT
PURPOSE OF PROGRAM
DATE OF
PROGRAM
# OF
SOROR
ATTENDED
1.
2.
3.
4.
5.
SISTERHOOD Please print or type.
List how your chapter has promoted sisterhood within your chapter and the chapters around your area.
Please include frequency of sisterhood activities, date of event(s), and number of chapter members involved. If
the sisterhood activity includes other sorority chapters/members, please list their chapter. (If you would like to
highlight additional planning activities, a separate piece of paper can be used.)
1.
2.
3.
4.
5.
Page 11
SIGMA OF THE YEAR AWARD
(OUTSTANDING UNDERGRADUATE)
JUDGING CRITERIA
1. Undergraduate exhibits outstanding leadership in her chapter and maintains high scholastic
achievement.
2. Undergraduate fosters and encourages outstanding service to the community.
3. Undergraduate is instrumental in increasing chapter membership and maintains high standard of
character and a reputation acceptable by her school and the Sorority.
4. Undergraduate projects to the public the best Sigma image possible.
5. Undergraduate is a leader in the Sigma Drop-In.
Region:
Name:
Central
Northeastern
Southeastern
Southwestern
Western
Chapter:
Address:
(School)
(Home)
Phone:
(School)
(Home)
Sorority Activities (Include detailed information. Provide newspaper copies, copies of awards,
pictures-personal scrapbook.):
School/Community Activities (Include detailed documentation as stated above.):
Three letters of reference required from persons outside the Sorority should be included.
(Official Stationery suggested.)
A profile of each applicant, accompanied by a letter from your chapter giving approval as a
candidate for the Sigma of the Year, should be sent.
All credential are due to the Regional Achievements and Awards Committee Chair.
Page 12
NATIONAL YOUTH PROJECTS AWARD
Instructions: The Chapter makes five copies, sends four copies to the Youth Services
Coordinator for your region, and retains one copy for your chapter files. The
National Achievements and Awards Committee Chair will send an approved copy to
the Grand Grammateus.
Date of Application
Chapter
Locations
Region
Are you currently engaged in a local youth project?
Briefly describe the project
Are you carrying out any of the National Program(s) of Sigma Gamma Rho?
Yes
No
Briefly describe which program(s) your chapter is supporting and enclose any supporting
material or publicity / news clippings related to the program(s). Use separate sheet if needed.
If not, are you developing plans for the implementation of one or more of the programs?
Explain. Use the following format to list youth programs and any other activity geared
toward the education and development of youth. Use separate sheet.
Name of Program / Activity and Date
Advisor
Coordinator/Chair
Address
Signature
Basileus
Address
Signature
All programs / activities listed must be filled at the time of application with the
Youth Services Coordinator of your region.
For committee use ONLY
Chapter is recommended to receive the National Youth Program Award.
Chapter is recommended to receive an Honorary Award from the Region.
Chapter does not meet the qualifications as stated in the Constitution / Bylaws.
Signature
Youth Service Coordinator
Signature
Chair, Youth Program Committee
Chair, Achievements and Awards Committee
Signature
Page 13
NATIONAL UNDERGRADUATE
CHAPTER SERVICE GRANT
Instructions for completing undergraduate service grant application.
1. The information must be typed.
2. Give all information requested or reasons for not completing same.
3. Send all copies of this application to your Regional Undergraduate Campus Coordinator, on
or before May 1. Chapters whose applications are approved on or before this date will receive
the grant at the beginning of the ensuing academic year. Chapters whose applications are
received prior to December 1 will receive the grant near the beginning of the second semester
of that school year, or, if the school is on the quarter system, the month of January.
4. When and where necessary, use additional paper. Be sure to number and properly identify
items listed.
5. Secure the signature of your Chapter Advisor after completion of application.
Note: The decision of your Undergraduate Chapter Coordinator relative to approval or
disapproval of your chapter’s application for a grant is final.
Criteria for judging application
a. Evidence of planning an interesting activity
20 points
b. Evidence of chapter maintenance and growth
40 points
c. Evidence of discharge of responsibility by chapter
10 points
d. Evidence of adequate quality of application
20 points
e. Neatness and written quality of application
10 points
Total
100 points
For Undergraduate Chapter Coordinators Use Only
Date Received
Approved
Disapprove
Reasons
Signature of Undergraduate Campus Coordinator
Signature of Regional Syntaktes
Date Receive
Page 14
Page 15

Guidebook Part I - Sigma Gamma Rho Boule 2016

Transcription

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