committee chair report

Transcription

COMMITTEE CHAIR REPORT
TO:
Council
FROM:
Councillor Bonnie Smith, Co-Chair
Community Services Section Coordinated Committee Meeting
SUBJECT:
Actions from March 10, 2016 Community Services Section Coordinated
Committee Meeting
DATE:
March 22, 2016
RECOMMENDATION
That Council adopt the Community Services Section of Coordinated Committee Meeting
dated March 10, 2016, as circulated, and approve all the actions contained therein.
BACKGROUND
Listed below are the actions resulting from the Community Services Section of Coordinated
Committee meeting held on March 10, 2016. They are before Council for consideration.
ACTIONS
OPP
Resolution No. CS2016-03-01
RESOLVED THAT the Community Services Section of Coordinated Committee does hereby
receive the January 2016 Police Services Board Report for information.
CARRIED
Consent Agenda
Resolution No. CS2016-03-02
receive the March 10, 2016 Consent Agenda Items 3(d) through to 3(f), and that all the
recommendations contained therein be adopted.
CARRIED
- Fire Department
Resolved That the Community Services Section of Coordinated Committee receive the
February/March 2016 Fire Department Report, for information.
- Municipal Law Enforcement Report
Resolved That the Community Services Section of Coordinated Committee recommends to
Council that it receive the January 2016 Municipal Law Enforcement Department’s monthly
activity report for information.
Page 41 of 364
Community Services Committee – March 22, 2016
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Council that it receive the February 2016 Municipal Law Enforcement Department’s monthly
- Private Property Fire Route Designation By-law
Council that a By-law to designate required fire routes on private property be enacted.
- Business Licence Amendment – FOBBA Membership Requirement
Council that the Business Licensing By-law 2007-38, Schedule “A57” for Tourist
Establishment- Bed and Breakfast, be amended to remove the licensing requirement of
membership in the Federation of Ontario Bed & Breakfast Accommodations (F.O.B.B.A.).
- Methods of By-law Enforcement - Reactive, Proactive and Targeted Proactive
Resolved That the Community Services Section of Coordinated Committee receive the report
pertaining to Methods of By-law Enforcement - Reactive, Proactive and Targeted Proactive for
information.
- Parks, Facilities and Recreation Report
Resolved That the Community Services Section of Coordinated Committee does hereby
receive the Parks, Facilities and Recreation monthly activity report as information.
- Remax Yard Sale for the Cure Request
Council that it support the Manager of Parks, Facilities and Recreations recommendation to
allow the Re/Max Yard Sale For The Cure event to take place in the RecPlex Parking lot on
May 28, 2016.
- Departmental Accounts
Resolved That the departmental accounts for the month of January 2016, as reviewed by the
Community Services Committee, are hereby confirmed.
- Grant Funding Application Update
Resolved That the Community Services Section of Coordinated Committee receive the Grant
Funding Application Update Report, for information.
Page 42 of 364
3 of 3
- Ministry of Community Safety and Correctional Services
Strategy for a Safer Ontario correspondence, for information.
- Community Policing
January 2016 Community Policing Minutes, for information.
- Library
January 2016 Library Board Minutes, for information.
- Chamber of Commerce Report
January/February 2016 Chamber of Commerce Report, for information.
Respectfully Submitted,
Councillor Bonnie Smith,
Co-Chair, Community Services Committee
Page 43 of 364
Community Services Section of Coordinated Committee Meeting
Report
Meeting held Thursday March 10, 2016 at 8:30 a.m.
In the Classroom, Town Hall
PRESENT:
B. Smith
N. Bifolchi
B. Smith
R. Ego
R. Anderson
S. Bray
B. Stockwell
Mayor
Deputy Mayor
Councillor/Co-Chair
Councillor
Councillor
Councillor
Councillor
G. Vadeboncoeur
H. Bryce
M. McWilliam
G. Reinders
D. Vincent
B. Peter
M. Kinney
K. Wagner
Chief Administrative Officer
Clerk
Fire Chief
Manager of Parks, Facilities and Recreation
Sr. MLEO
Grants Specialist
Huronia West OPP
Recording Secretary
Councillor Smith called the meeting to order at 8:30 a.m.
Disclosure of Pecuniary Interest - None
3. Community Services Section
a) Deputations, Petitions, Presentations and Public Meetings - None
b) Unfinished Business
- Sign By-Law (reviewed) – March 12, 2009
- Deferral of the Business Licensing By-Law Appeal Hearing –
November 12, 2015
c) Other Agency Reports
- OPP
Councillor Smith welcomed Constable Kinney to the table. Constable Kinney reviewed the
calls for service for the month of January and highlighted that overall motor vehicle collisions
are down. Councillor Smith asked if there were any questions or comments and there were
none. It was then;
MOVED BY R. EGO
SECONDED BY N. BIFOLCHI
RESOLUTION NO. CS2016-03-01
RESOLVED THAT the Community Services Section of Coordinated Committee hereby
receives the January 2016 Police Services Board Report for information.
CARRIED
Page 44 of 364
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d) Consent Agenda
Councillor Smith informed the Committee that all items listed below will be approved by one
resolution. There will be no separate discussion of these items unless a Council Member
requests it, in which case the item will be removed from the consent resolution and
considered immediately following adoption of the remaining consent agenda items.
Councillor Smith asked if there were any items Committee wished to have pulled from the
Consent Agenda and there were none. It was then;
MOVED BY B.F. SMITH
SECONDED BY R. EGO
RESOLUTION NO. CS2016-03-02
receive the March 10, 2016 Consent Agenda Items 3(d) through to 3(f), and that all the
recommendations contained therein be adopted.
CARRIED
i) Departmental Staff Reports
- Fire Department
February/March 2016 Fire Department Report, for information.
Carried
Council that it receive the January 2016 Municipal Law Enforcement Department’s monthly
Carried
Council that it receive the February 2016 Municipal Law Enforcement Department’s monthly
Carried
- Private Property Fire Route Designation By-law
Council that a By-law to designate required fire routes on private property be enacted.
Carried
Page 45 of 364
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- Business Licence Amendment – FOBBA Membership Requirement
Council that the Business Licensing By-law 2007-38, Schedule “A57” for Tourist
Establishment- Bed and Breakfast, be amended to remove the licensing requirement of
membership in the Federation of Ontario Bed & Breakfast Accommodations (F.O.B.B.A.).
Carried
- Methods of By-law Enforcement - Reactive, Proactive and Targeted
Proactive
Resolved That the Community Services Section of Coordinated Committee receive the report
pertaining to Methods of By-law Enforcement - Reactive, Proactive and Targeted Proactive
for information.
Carried
- Parks, Facilities and Recreation Report
Resolved That the Community Services Section of Coordinated Committee does hereby
receive the Parks, Facilities and Recreation monthly activity report as information.
Carried
- Remax Yard Sale for the Cure Request
Council that it support the Manager of Parks, Facilities and Recreations recommendation to
allow the Re/Max Yard Sale For The Cure event to take place in the RecPlex Parking lot on
May 28, 2016.
Carried
e) Accounts
- Departmental Accounts
Resolved That the departmental accounts for the month of January 2016, as reviewed by
the Community Services Committee, are hereby confirmed.
Carried
f) Other Matters
- Grant Funding Application Update
Grant Funding Application Update Report, for information.
Carried
Page 46 of 364
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- Ministry of Community Safety and Correctional Services
Strategy for a Safer Ontario correspondence, for information.
Carried
- Community Policing
January 2016 Community Policing Minutes, for information.
Carried
- Library
January 2016 Library Board Minutes, for information.
Carried
- Chamber of Commerce Report
January/February 2016 Chamber of Commerce Report, for information.
Carried
The Community Services Section of Coordinated Committee recessed at 8:36 a.m.
Page 47 of 364
TO:
Council
FROM:
Councillor Bill Stockwell, Chair
Public Works Section of Coordinated Committee
SUBJECT: Actions from the March 10, 2016 Public Works Section of Coordinated Committee
DATE:
March 22, 2016
RECOMMENDATION
That Council adopt the Public Works Section of Coordinated Committee Report dated March 10,
2016, as circulated, and approve all the actions contained therein.
BACKGROUND
Listed below are the actions resulting from the Public Works Section of Coordinated Committee
meeting held on March 10, 2016. They are before Council for consideration.
ACTIONS
Wasaga Beach Well Supply System
2015 Regulatory Reporting Annual Report
(Section 11); Safe Drinking Water Act, O.Reg 170/03
Resolution No. PW2016-03-01
RESOLVED THAT the Public Works Section of the Coordinated Committee does hereby receive the
2015 Wasaga Beach Water Supply System – Annual Report, as required by Section 11 of Ontario
Regulation 170/03, for information.
CARRIED
Wasaga Beach Drinking Water System
MOECC Annual Inspection Report
Ministry of the Environment and Climate Change (MOECC) Wasaga Beach Drinking Water System
Inspection Report dated December 17, 2015, for information.
CARRIED
Page 48 of 364
Public Works Section of Coordinated Committee – February 4, 2016
2015 Schedule 22 Summary Report
Wasaga Beach Well Supply System (Safe
Drinking Water Act, O.Reg. 170/03)
2 of 3
2015 Summary Report for the Wasaga Beach Well Supply System, for information.
CARRIED
Consent Agenda
Items 4(e) through 4(g)
RESOLVED THAT the Public Works Section of the Coordinated Committee hereby receives the
March 10, 2016 Consent Agenda Items 4(e) through to 4(g), and that all the recommendations
contained therein be adopted.
CARRIED
-
Replacement Water Utility Van-Tender Award Recommendation RFP No. PW2016-03
for the Supply of One (1) New 2016/2017 Model Cargo Van.
Resolved That the Public Works Section of the Coordinated Committee does hereby
recommend to Council that RFP No. PW2016-03, for the Supply of One (1) New 2016/2017
Model Cargo Van be awarded to Hanna Motors in the amount of $38,490.00 (Excluding
H.S.T.).
CARRIED
-
Water Bill Appeal: 177 Shore Lane.
Resolved That the Public Works Section of Coordinated Committee recommend to Council
that it not waive the base charges for the property located at 177 Shore Lane in keeping with
past practice.
CARRIED
-
County of Simcoe – Trails Connecting Communities Program Veterans Way – Paved
Shoulders.
Resolved That the Public Works Section of Coordinated Committee does hereby recommend
to Council that it approves the extension of paved shoulders along Veterans Way;
AND FURTHER THAT an application for funding regarding the Veterans Way paved shoulders
be submitted to the County of Simcoe in response to the Trails Connecting Communities
Program.
CARRIED
Page 49 of 364
Public Works Section of Coordinated Committee – February 4, 2016
-
3 of 3
Engineer’s Report on Capital Works Project Status Report.
Resolved That the Public Works Section of the Coordinated Committee does hereby receive
the March 10, 2016 Engineer’s Capital Works Project Status Report, for information.
CARRIED
-
Consulting Engineering Services for a Class Environmental Assessment (EA) of
Mosley Street – 45th Street to Beachwood Road Request for Proposal (RFP#PW201604) Award Recommendation.
Resolved That the Public Works Section of the Coordinated Committee does hereby
recommend to Council that the Consulting Engineering Services for the Class Environmental
Assessment (EA) of Mosley Street from 45th Street to Beachwood Road (RFP#PW2016-04) be
awarded to C.C. Tatham & Associates in the amount of $98,290.00, plus a contingency
amount of $10,000 for a total of $108,290.00, which includes disbursements, excluding HST;
And Further That the Mayor and Clerk be authorized to execute the associated agreement.
CARRIED
-
Accounts – January 2016
Resolved That the departmental accounts for the month of January 2016, as reviewed by the
Public Works Section of the Coordinated Committee are hereby confirmed.
CARRIED
-
Wasaga Beach Transit Report-January 2016
the Wasaga Beach Transit Report for January 2016, for information.
CARRIED
-
Wasaga Beach-Collingwood Link Ridership Statistics-January 2016
the Wasaga Beach-Collingwood Link Ridership Statistics for January 2016, for information.
CARRIED
Respectively Submitted,
Bill Stockwell, Councillor
Chair, Public Works Committee
Page 50 of 364
Coordinated Committee Meeting
Public Works Report
March 10, 2016 at 8:30 a.m. Classroom
PRESENT:
B.F. Smith
N. Bifolchi
B. Stockwell
R. Anderson
S. Bray
R. Ego
B. Smith
Mayor
Deputy Mayor/Co-Chair
Councillor/Chair
Councillor
Councillor
Councillor
Councillor
G. Vadeboncoeur
H. Bryce
K. Lalonde
M. Pincivero
H. Kenney
CAO
Clerk
Director of Public Works
Manager of Engineering Services
Recording Secretary
Call back to Order
Councillor Stockwell called the Public Works Section of the Coordinated Committee meeting to order
at 8:50 a.m.
4.
Public Works Section
a)
b)
c)
d)
Disclosure of Pecuniary Interest - None
Deputations, Petitions, Presentations and Public Meetings - None
Unfinished Business - None
Other Agency Reports
i) Wasaga Beach Well Supply System – 2015 Regulatory Reporting Annual Report
(Section 11); Safe Drinking Water Act, O.Reg. 170/03.
Councillor Stockwell read the motion and asked if Mr. Lalonde had any comments. Mr. Lalonde
clarified that the wrong version of the Annual Report, Table 4 was appended. He clarified the
parameters and differences between aesthetic objectives and maximum acceptable concentrations
for sodium. Mr. Lalonde stated that the document on the Town’s website has also been replaced
since corrections have been made. Councillor Stockwell asked if there were further questions.
Mayor Smith asked for clarification that the sodium level is acceptable, as there is a rate payer that
calls regarding this same issue. Mr. Lalonde stated that the allowable aesthetic objective is 200mg/L
and we are well within that parameter. He indicated that our concentrations are between 7.7 mg/L
and 13.6 mg/L and the aesthetic objective for sodium is 200 mg/L. He indicated that the Medical
Officer of Health must be notified when the maximum acceptable concentration exceeds 20 mg/L so
that this information can be communicated to local physicians whose patients might be on sodium
restricted diets. Councillor Stockwell asked if there were further questions and there were none. It
was then;
Page 51 of 364
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Public Works Section of Coordinated Committee – March 10, 2016
MOVED BY R. EGO
SECONDED BY B. SMITH
RESOLUTION NO. PW2016-03-01
2015 Wasaga Beach Water Supply System – Annual Report, as required by Section 11 of Ontario
Regulation 170/03, for information.
CARRIED
ii) Wasaga Beach Drinking Water System MOECC Annual Inspection
Report.
Councillor Stockwell read the motion and asked Mr. Lalonde if he had any comments. Mr. Lalonde
commended OCWA and Public Works staff for their efforts and hard work this past year; receiving a
100% final inspection rating. Councillor Stockwell asked if there were any questions and there were
none. It was then;
MOVED BY B.SMITH
SECONDED BY R EGO
Ministry of the Environment and Climate Change (MOECC) Wasaga Beach Drinking Water System
Inspection Report dated December 17, 2015, for information.
CARRIED
iii) 2015 Schedule 22 Summary Report – Wasaga Beach Well Supply
System (Safe Drinking Water Act, O.Reg. 170/03).
Councillor Stockwell read the motion and asked Mr. Lalonde if he had any comments. Mr. Lalonde
did not. Councillor Stockwell asked Committee if they had any questions and there were none. It
was then;
MOVED BY S. BRAY
2015 Summary Report for the Wasaga Beach Well Supply System, for information.
CARRIED
e) Consent Agenda
Councillor Stockwell informed Committee that All items listed below will be approved by one
resolution. There will be no separate discussion of these items unless a Council Member requests it,
in which case the item will be removed from the consent resolution and considered immediately
following adoption of the remaining consent agenda items. Councillor Stockwell asked Committee if
they would like an item removed from the Consent Agenda. Committee had no requests. It was
then;
Page 52 of 364
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MOVED BY R. EGO
RESOLVED THAT the Public Works Section of the Coordinated Committee hereby receives the
March 10, 2016 Consent Agenda Items 4(e) through to 4(g), and that all the recommendations
contained therein be adopted.
CARRIED
i) Departmental Staff Reports
- Public Works
i) Replacement Water Utility Van – Tender Award Recommendation RFP No. PW2016-03
for the Supply of One (1) New 2016/2017 Model Cargo Van.
Resolved that the Public Works Section of the Coordinated Committee does hereby recommend to
Council that RFP No. PW2016-03, for the Supply of One (1) New 2016/2017 Model Cargo Van be
awarded to Hanna Motors in the amount of $38,490.00 (Excluding H.S.T.).
CARRIED
ii) Water Bill Appeal: 177 Shore Lane.
Resolved that the Public Works Section of Coordinated Committee recommend to Council that it not
waive the base charges for the property located at 177 Shore Lane in keeping with past practice.
CARRIED
- Transportation
i) County of Simcoe – Trails Connecting Communities Program Veterans Way – Paved
Shoulders.
Resolved that the Public Works Section of Coordinated Committee does hereby recommend to
Council that it approves the extension of paved shoulders along Veterans Way;
And Further that an application for funding regarding the Veterans Way paved shoulders be
submitted to the County of Simcoe in response to the Trails Connecting Communities Program.
CARRIED
Page 53 of 364
4 of 4
- Engineering
i) Engineer’s Report on Capital Works Project Status Report
Resolved that the Public Works Section of the Coordinated Committee does hereby receive the
March 10, 2016 Engineer’s Capital Works Project Status Report, for information.
CARRIED
ii) Consulting Engineering Services for a Class Environmental
Assessment (EA) of Mosley Street – 45th Street to Beachwood
Road Request for Proposal (RFP#PW2016-04) Award
Recommendation.
Resolved that the Public Works Section of the Coordinated Committee does hereby recommend to
Council that the Consulting Engineering Services for the Class Environmental Assessment (EA) of
Mosley Street from 45th Street to Beachwood Road (RFP#PW2016-04) be awarded to C.C. Tatham &
Associates in the amount of $98,290.00, plus a contingency amount of $10,000 for a total of
$108,290.00, which includes disbursements, excluding HST;
And Further That the Mayor and Clerk be authorized to execute the associated agreement.
CARRIED
f) Accounts – January 2016
Resolved that the departmental accounts of the month of January 2016, as reviewed by the Public
Works Section of Coordinated Committee are hereby confirmed.
CARRIED
g) Other Matters
- Transit
i)
Wasaga Beach Transit Report-January 2016
Wasaga Beach Transit Report for January 2016, for information.
CARRIED
ii) Wasaga Beach-Collingwood Link Ridership Statistics-January 2016
Wasaga Beach-Collingwood Link Ridership Statistics for January 2016, for information.
CARRIED
Councillor Stockwell recessed the Public Works Section of the Coordinated meeting at 8:55 a.m.
Page 54 of 364
TO:
Council
FROM:
Deputy Mayor Nina Bifolchi, Chair
Development Services Committee
SUBJECT: Actions from the March 10, 2016 Coordinated Committee Meeting - Development
Services Section
DATE:
March 22, 2016
RECOMMENDATION
That Council adopt the Coordinated Committee Meeting - Development Services Section Report
dated March 10, 2016, as amended, and approve all the actions contained therein.
BACKGROUND
Listed below are the actions resulting from the Coordinated Committee Meeting - Development
Services Section held on March 10, 2016. They are before Council for consideration.
Consent agenda- items 5(e) through 5(g)
RESOLUTION NO. DS2016-03-01
RESOLVED THAT Development Services Section of Coordinated Committee hereby receives the
March 10, 2016 Consent Agenda Items 5(d) through 5(g) and that the recommendations contained
therein be adopted.
CARRIED
OP02/16, Downtown Wasaga Beach – Official Plan Policy Framework
Withdrawn from the agenda at the request of Staff.
OP01/16, Z12/15, West Side Contracting (Perciballi), 6 Dunkerron Avenue
Resolved that Development Services Section of Coordinated Committee recommend Council hold a
Public Meeting pursuant to the requirements of the Planning Act, to obtain public and agency input
with regards to the applications to amend the Official Plan and Comprehensive Zoning By-Law
submitted by West Side Contracting Inc. for lands legally described as Lots 19 and 20 Plan 674
located 6 Dunkerron Avenue in the Town of Wasaga Beach.
CARRIED
PS06/15, Clear Valley Inc. - Extension to Draft Plan Approval of Subdivision
Resolved that Development Services Section of Coordinated Committee recommends that Council
support the minor revision to the draft plan of subdivision, and the extension of the draft approval of
the Clear Valley Inc. Subdivision (formerly owned by Optima Homes), located on the north side of
Deerbrook Drive, and south of Earl Street, for a period of three (3) years, subject to the revised
Conditions of Draft Plan Approval as attached to this report.
CARRIED
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Development Services Committee – March 10, 2016
2 of 2
NVCA – Planning Services Fee Review
Resolved that Development Services Section of Coordinated Committee recommend to Council that it
accept for information the report outlining the Nottawasaga Valley Conservation Authority – “2016
Planning Services Fees Review”.
CARRIED
DB03/15, Deeming By-law, West Side Contracting (Perciballi), 6 Dunkerron Avenue
Resolved that Development Services Section of Coordinated Committee recommend to Council that
a By-law, pursuant to Section 50(4) of the Planning Act be adopted to deem Lots 19 and 20 within
Registered Plan 674 to no longer be within a registered plan.
CARRIED
OP01/15, Hamount Investments – 195 River Road East – Funds for Legal Representation for
Ontario Municipal Board Hearing
Resolved that Development Services Section of Coordinated Committee recommend to Council that
funds be made available at a cost of $6,500 plus HST to retain the legal services of Barriston LLP in
supporting the Motion to Dismiss the appeal by CECC #362, and represent the Town at an OMB
Hearing, if required.
CARRIED
Committee of Adjustment/Consent Matters
Resolved that Development Services Section of Coordinated Committee does hereby receive the
Notices for A20/15, A21/15, A01/16 and B01/16 and Decision for B20/15.
CARRIED
Ainley Project Status Report dated January 22, 2016
Resolved that Development Services Section of Coordinated Committee receives the Ainley Project
Status Report of January 22, 2016 for information.
CARRIED
Healthy Community Network Report dated December 17, 2015
Resolved that Development Services Section of Coordinated Committee receives the Healthy
Community Network Report dated December 17, 2015 for information.
CARRIED
Public Works/Engineering Technologist
Development Project Status Report dated January 26, 2016
Resolved that Development Services Section of Coordinated Committee receives the Public Works
Engineering Project Status Report dated January 26, 2016 for information.
CARRIED
Page 56 of 364
COORDINATED COMMITTEE MEETING –
DEVELOPMENT SERVICES SECTION
REPORT
Held Thursday, March 10, 2016 at 8:30 a.m.
In the Classroom, Town Hall
PRESENT:
N. Bifolchi
R. Anderson
B. Smith
R. Ego
S. Bray
B. Stockwell
B. Smith
G. Vadeboncoeur
H. Bryce
A. McNeill
D. Herron
N. Wukasch
T. Jarratt
D. de Rijke
REGRETS:
None
Deputy Mayor/Chair
Councillor
Councillor
Councillor
Councillor
Councillor
Mayor
Chief Administrative Officer
Town Clerk
Director of Economic Development
Manager of Planning & Development Review
Planner
Zoning Administrator
Recording Secretary
The Deputy Mayor called the meeting to order at 1:00 p.m.
5.
Development Services Section
a) Disclosure of Pecuniary Interest
There were none.
b) Deputations, Petitions, Presentations and Public Meetings
Public Meeting – Z01/16, Town of Wasaga Beach, Amendment to Comprehensive Zoning Bylaw 2003-60 to permit ‘hospital’ as a Main Permitted Use.
The Chair noted that Staff has asked for this item to be pulled. Staff has determined the notice
of Public Meeting has not been circulated according to the requirements of the Planning Act
and therefore staff has requested to it to be deferred to the next meeting, in order to properly
meet circulation requirements.
Mayor Smith inquired as to what happened. Mr. Herron explained that the issuance of notice
through the mail was omitted from the circulation of the notice.
This Public Meeting will be deferred to the April 7, 2016 Development Services Section.
Page 57 of 364
Coordinated Committee Meeting - Development Services Section – March 10, 2016
2 of 6
c) Unfinished Business
File No.
Z19/08
OP05/08
PS02/10
Z23/10
Proposed Service Commercial Official Plan Amendment & Zoning By-Law
Amendment – Mary Picard In Trust (Maram Building Corporation) – Hwy 26 &
Fairgrounds Road; 15 Oct 08; Public Meeting 25 Nov 2008; Public Meeting 26
August 2009; (on hold)
Draft Plan of Subdivision & Zoning By-Law Amendment – Sunnidale Estates
Ltd., Fresun Estates Ltd. – River’s Edge Subdivision, Phase 2, Freethy Road
(Mr. Fred Picavet) – 24 November 2010 – 29 August 2012 – On hold at the
request of the applicant
Z03/12
Proposed General Amendment to Section 3 – Accessory Uses, Building and
Structures – Shipping Containers – 22 February 2012 – 22 January 2014 – 26
March 2014 – 28 May 2014 – 25 June 2014 – August 27, 2014
Z01/13
Proposed Zoning By-Law Amendment – Corallo (2077143 Ontario Ltd.) – 25
Mosley Street - 20 February 2013; Public Meeting 26 March 2013; 24 April 2013;
(On hold pending outcome of Tourism Accommodation Review)
Z09/14
Proposed Zoning By-Law Amendment & Official Plan Amendment – Tourism
Accommodation Conversions – July 23, 2014 – September 24, 2014
OP02/14
d) Other Agency Reports
e) Consent Agenda
The Chair asked if there were any items Committee wished to have pulled from the Consent
Agenda to discuss. Item 5 (g) was pulled and discussed after. It was then;
MOVED BY- Councillor Smith
SECONDED BY- Councillor Bray
RESOLVED THAT Development Services Section of Coordinated Committee hereby receives
the March 10, 2016 Consent Agenda Items 5(e) through 5(g) and that the recommendations
contained therein be adopted as amended.
CARRIED
Departmental Staff Reports
i) Official Plan Amendments
ii) Zoning By-law Amendments
Page 58 of 364
-
3 of 6
Z01/16 – Amendment to Comprehensive Zoning By-law 2003-60 – Hospital as a Main
Permitted Use
Resolved that Development Services Section of Coordinated Committee recommend to
Council that the Zoning By-law Amendment to permit ‘hospital’ as a main permitted use
within the District Commercial, Service Commercial, Local Commercial, and Institutional
Zones of Comprehensive Zoning By-law 2003-60, as amended, be approved.
DEFERRED
-
Z02/16 Lift Holding Provision – Parkbridge Lifestyle Communities Inc. – 39 Ryther
Road
Resolved that Development Services Section of Coordinated Committee recommends to
Council that it lift the Holding (H) symbol from the lands owned by Parkbridge Lifestyle
Communities Inc. and legally described as Part of the North Half of Lot 25, Concession 6,
upon proper public notice being given pursuant to the requirements of the Planning Act.
CARRIED
iii) Subdivision/Condominium Matters
iv) Site Plan Matters
v) Other Reports
-
Ontario Legislature Bill 73 (Smart Growth for our Communities Act – Amendments
to Development Charges Act and Planning Act
Resolved that Development Services Section of Coordinated Committee recommends that
council receive the report on the Ontario Legislature Bill 73: Amendments to Development
Charges Act and Planning Act, for information.
CARRIED
-
Coordinated Review of Provincial Policy Documents - Planning for Health,
Prosperity and Growth in the Greater Golden Horseshoe
Resolved that Development Services Section of Coordinated Committee recommends to
Council that it receive the report on the Coordinated review of Provincial Policy Documents
for information.
CARRIED
-
HCN Goals for 2016 – Status Report
Resolved that the Development Services Section of Coordinated Committee recommend to
Council that the Healthy Community Network’s Report, “Goals for 2016 - Status Report” be
received for information.
Page 59 of 364
4 of 6
CARRIED
-
Official Plan Schedule Consolidation
Resolved that the Development Services Section of Coordinated Committee recommends
that Council approve the consolidated Land Use Schedules of the Town of Wasaga Beach
Official Plan that include amendments previously adopted by Council and approved by the
County of Simcoe up to and including February 29, 2016 and new lot and road fabric
additions.
CARRIED
-
Proposed Clearview Aviation Commerce Centre – Township of Clearview – Draft
Plan of Subdivision & Zoning By-law Amendment Applications
Resolved that the Development Services Section of Coordinated Committee recommend
to Council that the information report on the Collingwood Airport Business Park proposal
for Draft Plan of Subdivision and for Zoning By-law Amendment be received for
information.
And that Development Services Section recommend to Council that the Town submit to the
Township of Clearview the comments attached to this report, in response to the
Township’s circulation of the Draft Plan of Subdivision and Zoning By-law Amendment for
the Clearview Aviation Commerce Centre.
CARRIED
vi) Building Departments Matters
f) Accounts
Resolved that the departmental accounts for January 31, 2016, as reviewed by the
Development Services Section, are hereby confirmed.
CARRIED
g) Other Matters
Committee of Adjustment/Consent Matters
Resolved that Development Services Section of Coordinated Committee does hereby receive
the Notices for A02/16, A03/16 and B02/16.
CARRIED
New Unit Report dated January 31, 2016
Resolved that Development Services Section of Coordinated Committee receives the New Unit
report dated January 31, 2016 for information.
Page 60 of 364
5 of 6
CARRIED
Building Department report dated January 29, 2016
Resolved that Development Services Section of Coordinated Committee receives the Building
Department report dated January 29, 2016 for information.
CARRIED
Ainley Project Status Report dated February 24, 2016
Resolved that Development Services Section of Coordinated Committee receives the Ainley
Project Status Report of February 24, 2016 for information.
CARRIED
Healthy Community Network Report dated January 21 and February 18, 2016
Resolved that Development Services Section of Coordinated Committee receives the Healthy
Community Network Report dated January 21 and February 18, 2016 for information.
CARRIED
Accessibility Advisory Committee Minutes dated October 1, 2015
Resolved that Development Services Section of Coordinated Committee receives the
Accessibility Advisory Committee Minutes of October 1, 2015, as circulated.
CARRIED
Councillor Bray requested item (v)g Public Works/Engineering Technologist Development Project
Status Report dated March 1, 2016 to be pulled from the consent agenda. She requested clarification
regarding Vidinovski/1126744 Ontario Inc. – Repurposed Shipping Containers – 10 Main Street.
Doug Herron explained that there is an open Site Plan Approval for the site. The applicant’s proposal
is to retrofit the containers for commercial use. Council has previously requested to be the final
approval authority on this file. Staff is waiting for Mr. Vidinovski to provide a complete plan
submission. The CBO has issued an order to comply which has not been acted upon yet and Mr.
Vidinovski is still working on completing the application for Site Plan Approval. Approximately 3 weeks
ago Mr. Vidinovski was contacted by Mr. Herron and the Planning Department has received a partial
submission.
Mayor Smith inquired why the order to comply was issued late Nov/Dec and not acted upon; what is
the standard procedure and why is it different with this file. Mr. Herron explained that if there is
planning approval underway, as an operational approach, Staff try not to hinder that with a legal
action. The Chair suggested setting a timeframe of 30 days in order for the application to be
completed.
Councillor Stockwell requested to have the CBO attend the meeting to explain the Order to Comply
process and time frame. The Committee recessed in order to have the CBO attend.
The CBO joined the meeting and explained that the Order has not been complied with nor contested.
Currently the CBO is in the position to lay charges and would discuss with staff before doing so. The
CBO explained Mr. Vidinovski can remedy the Order by securing site plan approval and building
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6 of 6
permit or by removing the storage containers. The applicant has been instructed to provide
construction/technical drawings. Discussion ensued.
Committee instructed the CBO to notify Mr. Vidinovski in writing that within 30 days charges would be
laid relative to the order against 10 Mains Street, should the Order not be complied with
Mr. Herron explained that in terms of the Site Plan approval process the next step would be to look at
the package and respond to the applicant in writing what is expected in order to move forward.
MOVED BY- Councillor Bray
SECONDED BY- Councillor Smith
Resolved that Development Services Section of Coordinated Committee receives the Public
Works Engineering Project Status Report dated January 26, 2016 for information.
CARRIED
The Development Services Committee recessed at 1:15 p.m.
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TO:
Council
FROM:
Councillor Anderson, Chair
General Government Committee
SUBJECT: Actions from the March 10, 2016 General Government Committee Meeting
DATE:
March 22, 2016
RECOMMENDATION
That Council adopt the General Government Committee Report dated March 10, 2016, as circulated,
and approve all the actions contained therein.
BACKGROUND
Listed below are the actions resulting from the General Government Committee meeting held on
March 10, 2016. They are before Council for consideration.
ACTIONS
Consent Agenda
RESOLUTION NO. 2016-03-01
RESOLVED THAT the General Government Section of Coordinated Committee does hereby receive
the Consent Agenda Items 6(d) through 6(f), and that the recommendations contained therein be
adopted.
CARRIED
Economic Development and Tourism
February Report
RESOLVED THAT General Government Services Section of Coordinated Committee receive the
monthly Update Report from the Director of Economic Development and Tourism, for information.
CARRIED
13 First Street, Unit 1- Finest Global Imports – The Rock - Lease
RESOLVED THAT General Government Services Section of Coordinated Committee recommend to
Council that the Town of Wasaga Beach accept the Offer to Lease from Finest Global Imports for 13
First Street, Unit 1 for a three (3) year term, with an option to renew for a further five (5) years, based
on satisfactory performance and Council approval.
CARRIED
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Simcoe County Economic Development Fund 2016-2019
Council that direction be provided to the Director of Economic Development and Tourism to make an
application to the Simcoe County Economic Development Fund; and,
Further That the General Government Section of Coordinated Committee recommend to Council that
the Town of Wasaga Beach commit to providing a municipal funding contribution in the following
amounts as a condition of application:
2016 - $0
2017 - $25,000
2018 - $37,500
2019 - $50,000; and,
Finally That the General Government Section of Coordinated Committee recommend to Council that
both the County and municipal funding dollars will be directed to fund projects in relation to the
creation of Downtown Wasaga Beach.
CARRIED
Special Events
March Report
RESOLVED THAT the General Government Services Section of Coordinated Committee receive the
March Special Events Report for information.
CARRIED
Ultimate Frisbee Tournament – Approval in Principle
RESOLVED THAT the General Government Services Section of Coordinated Committee
recommends to Council that it approve in principle hosting the 1st annual Ultimate Frisbee Beach
Tournament of Beach Areas 1 and 2, and July 30 & 31, 2016.
CARRIED
Palaver – Caribbean Festival
RESOLVED THAT the General Government Services Section of Coordinated Committee recommend
to Council approval of the Palaver International Literary Festival on August 6 & 7, 2016 in Beach Area
4; and,
Further That a $5,750.00 sponsorship be provided to assist with offsetting advertising and
promotional costs associated with the festival.
CARRIED
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Wasaga under Siege, “A War of 1812 Experience”
recommends to Council hosting Wasaga under Siege, “a War of 1812 Experience” on August 13th
and 14th at Nancy Island Historic Site; and,
Further That a $5,000.00 sponsorship be provided to assist with offsetting the costs of the event; and,
Further That the Nancy Island parking lot be utilized for event participant and special needs parking
beginning on August 13th through to August 14th for the duration of the event.
CARRIED
Buskers
recommends to Council that it approve the Busking in Wasaga Beach Policy and guidelines as
presented be established.
CARRIED
Clerk – Social Media Policy
RESOLVED THAT the General Government Section of Coordinated Committee receive the report
pertaining to the Implementation of a Social Media Policy; and,
That the General Government Section of Coordinated Committee recommends to Council that the
Town of Wasaga Beach adopt the Social Media Policy as presented.
CARRIED
RESOLVED THAT the January 2016 Accounts as reviewed by General Government Services
Section of Coordinated Committee, are hereby confirmed.
CARRIED
Historical Advisory Committee Minutes – January 4, 2016
Historical Advisory Committee Minutes of January 4, 2016, as circulated.
CARRIED
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Historical Advisory Committee 2015 Annual Report
RESOLVED THAT the General Government Section of Coordinated Committee receive the Historical
Advisory Committee 2015 Annual Report, as circulated.
CARRIED
Simcoe County Farm Fresh – Grant Request
RESOLVED THAT the General Government Section of Coordinated Committee recommend to
Council that a grant of $1,200 not be provided to the Simcoe County Farm Fresh Marketing
Association for 2016.
CARRIED
Town of Collingwood - Appeal of Wind Turbine approval
Council that it support the appeal filed by the Town of Collingwood and the Township of Clearview
against a decision of the Ministry of the Environment to approve a wind farm near the Collingwood
Regional Airport.
CARRIED
Township of Oro-Medonte – Insurance Costs
Council that it support the Township of Oro-Medonte’s resolution to appeal to the provincial
government to protect taxpayers from high property taxes by implementing a comprehensive, longterm solution insurance reforms, including joint and several liability, for municipality, addressing the
alarming rise in insurance premiums due to rising litigation and claim costs.
CARRIED
Town of Carleton Place – Infrastructure Grants
Council that it support the Town of Carleton Place’s resolution to the Ministry of Infrastructure to
discontinue the use of the current evaluation criteria that penalizes municipalities that plan to maintain
their infrastructure and instead distribute all future infrastructure grants to all municipalities utilizing a
fair and equitable formula.
CARRIED
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MPAC – Important changes for the 2016 Assessment Update
RESOLVED THAT the General Government Section of Coordinated Committee receive the
correspondence from MPAC on reforms to Ontario’s property assessment system for the 2016
Assessment, for information.
CARRIED
Simcoe Muskoka District Health Unit – Provincial Grant Freeze
RESOLVED THAT the General Government Section of Coordinated Committee receive the
correspondence from the Simcoe Muskoka District Health Unit with respect to a Provincial Grant
Freeze, for information.
CARRIED
High School Task Force Minutes – December 10, 2015
December 22, 2015
January 12, 2016
February 2, 2016
February 16, 2016
High School Task Force Minutes of December 10, 2015, December 22, 2015, January 12, 2016,
February 2, 2016 and February 16, 2016, as circulated.
CARRIED
Nottawasaga Valley 2016 Municipal Levy
correspondence from the Nottawasaga Valley Conservation Authority with respect to the 2016
Municipal Levy.
CARRIED
115 Beach Drive Units 1-6 – Juniors Pizza - Lease
Council that the Town of Wasaga Beach accept the Offer to Lease from Greg Buchanan in trust for a
company to be incorporated and o/a Juniors Pizza for 115 Beach Drive, Unit 1-6 for a five (5) year
term, with an option to renew for a further five (5) years, based on satisfactory performance and
Council approval.
CARRIED
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50 Mosley Street – 2451782 Ontario Ltd. – Mr. Bickmore – Lease RESOLUTION NO. 2016-03-03
RESOLVED THAT the General Government Committee refer the report pertaining to 50 Mosley
Street – 2451782 Ontario Ltd. – Mr. Bickmore – Lease back to Staff to arrange for a meeting with Mr.
Bickmore, the Director of Economic Development and Tourism and the Mayor to further discuss the
terms of a potential lease; and,
THAT Staff report back to Committee on the outcome of the meeting.
CARRIED
Kowabunga Lease
RESOLVED THAT the motion pertaining to the Kowabunga Lease be amended to provide for a two
(2) year lease term with an option to renew for an additional three (3) years; and,
THAT a clause be added to the negotiated lease to include:
- The provision of roof repairs to install a more aesthetically pleasing material prior to opening.
- The inclusion of hours of operation.
AND THAT Staff report back to Committee on the final negotiated lease terms for consideration and
recommendation to Council for final approval.
CARRIED
RESOLVED THAT the General Government Services Section of Coordinated Committee recommend
to Council that the Director of Economic Development and Tourism prepare a new lease agreement
for a five (5) year term with an option to renew for an additional five (5) years at a rate of $2,000 per
annum with Mr. Ryan Maxwell to operate Kowabunga Stand-up Paddle and Kayak, based on
satisfactory performance and Council approval as amended; and,
a lease termination letter from 2412089 Ontario Inc. be requested and received prior to entering into a
new lease with Mr. Maxwell.
CARRIED
Bananas Beach Bar Lease
RESOLVED THAT the offer from Phoenix Hospitality Inc. to lease Bananas Licenced Establishment
be amended as follows:
- THAT the base rent be amended to $102,000 and that the payment schedule be adjusted
accordingly;
- THAT schedule “C”, Rules and Regulations, item 17 be amended to change the opening date
from June 1 to Victoria Day weekend; and,
- THAT the business hours be amended form 6:00 pm to 11:00 pm and by adding “seven (7)
days a week” at the end of the sentence, and;
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-
THAT schedule “D”, item 1, Leasehold Improvements, items a), b), and c) be amended by
adding, “be completed prior to opening”.
CARRIED
RESOLVED THAT the General Government Committee Section of Coordinated Committee
recommend to Council that the Town of Wasaga Beach accept the Offer to Lease from Phoenix
Hospitality Inc., for 41 Beach Drive (also known as Bananas) for a five (5) year term, with an option to
renew for a further five (5) years, based on satisfactory performance and Council approval as
amended.
CARRIED
Skydive Wasaga Beach
Council that staff be directed to prepare a report that will detail the terms and conditions for an
agreement between the Town and Skydive Wasaga Beach to operate at Beach Areas One and Two
commencing in 2016, for approval by Council; and,
staff be directed to prepare a report that will detail the requirements to make the proposed landing
site, as identified on Appendix One, ready for use, for approval by Council.
CARRIED
Treasurer – 4th Quarter Review
Council that it receive the 2015 Fourth Quarter Financial Report for information; and,
Further That the Transitfare Software surplus of $30,000 be transferred to the Transit Reserve for use
in the 2016 Fiscal year as the project was delayed.
CARRIED
HR – Group Benefits Program Renewal Information
recommend to Council that it receive the update from Mosey and Mosey, the Town’s benefit
consultants, pertaining to group benefits renewal rates for full time employees and members of
Council; and,
Further That Council approve the renewal with Great-West Life for 2016 at an increased premium of
approximately $2,000; and,
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Further That Council allocate $156,707 from the cumulative surplus generated under the refund
accounting method of benefit management to the Administration Reserve.
CARRIED
Fire Department Staffing & Service Level Review
RESOLVED THAT the General Government Section of Coordinated Committee receive the CAO’s
Report on Fire Department Staffing and Service Level Review, for information.
CARRIED
Closed Session
RESOLVED THAT pursuant to Section 239 of The Municipal Act, 2001, as amended, the next portion
of the March 10, 2016 General Government Services Committee meeting be closed to the public to
consider personal matters about identifiable individuals and the proposed acquisition or disposition of
land by the municipality.
CARRIED
RESOLVED THAT the Closed Session of the March 10, 2016 General Government Services
Committee meeting adjourns and the open session resumes.
CARRIED
RESOLVED THAT General Government Services Committee does hereby confirm the direction given
to the Chief Administration Officer, in Closed Session.
CARRIED
Respectfully Submitted,
Ron Anderson, Councillor
Chair, General Government Committee
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Coordinated Committee Meeting
General Government Report
March 10, 2016 at 8:30 a.m. Classroom
PRESENT:
R. Anderson
N. Bifolchi
S. Bray
R. Ego
B. Smith
B.F. Smith
B. Stockwell
Chair/Councillor
Deputy Mayor
Councillor
Councillor
Councillor
Mayor
Councillor
G. Vadeboncoeur
H. Bryce
P. Archdekin
M. Quinlan
J. Legget
A. McNeill
A. Webster
D. Brunelle
D. Henry
CAO
Clerk
Deputy Clerk
Treasurer
Communications Officer
Director of Economic Development & Tourism
Special Events Coordinator
Special Events Coordinator
Human Resources
Call back to Order
Councillor Anderson called the meeting to order at 1:30 p.m.
Councillor Anderson declared a Pecuniary Interest with respect to 50 Mosley Street due
to a business relationship.
6.
General Government Section
a) Deputations, Petitions, Presentations and Public Meetings
b) Unfinished Business
c) Other Agency Reports
d) Consent Agenda
All items listed below will be approved by one resolution. There will be no separate discussion of
these items unless a Council Member requests it, in which case the item will be removed from the
consent resolution and considered immediately following adoption of the remaining consent
agenda items.
The Clerk advised that 115 Beach Drive Lease – Juniors Pizza, 50 Mosley Street,
Kowabunga Lease, Beach Bar Lease, 4th Quarter, HR Group Benefits Program Renewal, Fire
Page 71 of 364
Coordinated Committee – March 10, 2016
Department Staffing and Skydive Wasaga Beach have been asked to be pulled for separate
discussion. It was then;
MOVED BY B. STOCKWELL
SECONDED BY R. EGO
RESOLVED THAT the General Government Section of Coordinated Committee does hereby
receive the Consent Agenda Items 6(d) through 6(f), and that the recommendations contained
therein be adopted, as amended.
CARRIED
Departmental Staff Reports
Economic Development and Tourism
-
February Report
RESOLVED THAT General Government Services Section of Coordinated Committee
receive the monthly Update Report from the Director of Economic Development and
Tourism, for information.
CARRIED
-
13 First Street, Unit 1- Finest Global Imports – The Rock - Lease
recommend to Council that the Town of Wasaga Beach accept the Offer to Lease from
Finest Global Imports for 13 First Street, Unit 1 for a three (3) year term, with an option
to renew for a further five (5) years, based on satisfactory performance and Council
approval.
CARRIED
-
Simcoe County Economic Development Fund 2016-2019
RESOLVED THAT That General Government Services Section of Coordinated
Committee recommend to Council that direction be provided to the Director of Economic
Development and Tourism to make an application to the Simcoe County Economic
Development Fund; and,
Further That the General Government Section of Coordinated Committee recommend to
Council that the Town of Wasaga Beach commit to providing a municipal funding
contribution in the following amounts as a condition of application:
2016 - $0
2017 - $25,000
2018 - $37,500
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2019 - $50,000; and,
Finally That the General Government Section of Coordinated Committee recommend to
Council that both the County and municipal funding dollars will be directed to fund
projects in relation to the creation of Downtown Wasaga Beach.
CARRIED
Special Events
-
March Report
RESOLVED THAT the General Government Services Section of Coordinated
Committee receive the March Special Events Report for information.
CARRIED
-
Ultimate Frisbee Tournament – Approval in Principle
Committee recommends to Council that it approve in principle hosting the 1st annual
Ultimate Frisbee Beach Tournament of Beach Areas 1 and 2, and July 30 & 31, 2016.
CARRIED
-
Palaver – Caribbean Festival
Committee recommend to Council approval of the Palaver International Literary Festival
on August 6 & 7, 2016 in Beach Area 4; and,
Further That a $5,750.00 sponsorship be provided to assist with offsetting advertising
and promotional costs associated with the festival.
CARRIED
-
Wasaga under Siege, “A War of 1812 Experience”
Committee recommends to Council hosting Wasaga under Siege, “a War of 1812
Experience” on August 13th and 14th at Nancy Island Historic Site; and,
Further That a $5,000.00 sponsorship be provided to assist with offsetting the costs of
the event; and,
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Further That the Nancy Island parking lot be utilized for event participant and special
needs parking beginning on August 13th through to August 14th for the duration of the
event.
CARRIED
-
Buskers
Committee recommends to Council that it approve the Busking in Wasaga Beach Policy
and guidelines as presented be established.
CARRIED
Administration
-
Clerk – Social Media Policy
RESOLVED THAT the General Government Section of Coordinated Committee receive
the report pertaining to the Implementation of a Social Media Policy; and,
That the General Government Section of Coordinated Committee recommends to
Council that the Town of Wasaga Beach adopt the Social Media Policy as presented.
CARRIED
Finance
e)
RESOLVED THAT the January 2016 Accounts as reviewed by General Government
Services Section of Coordinated Committee, are hereby confirmed.
CARRIED
f)
Other Matters
-
Historical Advisory Committee Minutes – January 4, 2016
Committee receive the Historical Advisory Committee Minutes of January 4, 2016, as
circulated.
CARRIED
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-
Historical Advisory Committee 2015 Annual Report
the Historical Advisory Committee 2015 Annual Report, as circulated.
CARRIED
-
Simcoe County Farm Fresh – Grant Request
RESOLVED THAT the General Government Section of Coordinated Committee
recommend to Council that a grant of $1,200 not be provided to the Simcoe County
Farm Fresh Marketing Association for 2016.
CARRIED
-
Town of Collingwood - Appeal of Wind Turbine approval
recommend to Council that it support the appeal filed by the Town of Collingwood and
the Township of Clearview against a decision of the Ministry of the Environment to
approve a wind farm near the Collingwood Regional Airport.
CARRIED
-
Township of Oro-Medonte – Insurance Costs
recommend to Council that it support the Township of Oro-Medonte’s resolution to
appeal to the provincial government to protect taxpayers from high property taxes by
implementing a comprehensive, long-term solution insurance reforms, including joint
and several liability, for municipality, addressing the alarming rise in insurance
premiums due to rising litigation and claim costs.
CARRIED
-
Town of Carleton Place – Infrastructure Grants
recommend to Council that it support the Town of Carleton Place’s resolution to the
Ministry of Infrastructure to discontinue the use of the current evaluation criteria that
penalizes municipalities that plan to maintain their infrastructure and instead distribute
all future infrastructure grants to all municipalities utilizing a fair and equitable formula.
CARRIED
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-
MPAC – Important changes for the 2016 Assessment Update
the correspondence from MPAC on reforms to Ontario’s property assessment system
for the 2016 Assessment, for information.
CARRIED
-
Simcoe Muskoka District Health Unit – Provincial Grant Freeze
the correspondence from the Simcoe Muskoka District Health Unit with respect to a
Provincial Grant Freeze, for information.
CARRIED
-
High School Task Force Minutes – December 10, 2015
December 22, 2015
January 12, 2016
February 2, 2016
February 16, 2016
Committee receive the High School Task Force Minutes of December 10, 2015,
December 22, 2015, January 12, 2016, February 2, 2016 and February 16, 2016, as
circulated.
CARRIED
-
Nottawasaga Valley 2016 Municipal Levy
Committee receive the correspondence from the Nottawasaga Valley Conservation
Authority with respect to the 2016 Municipal Levy.
CARRIED
The following items were previously noted as being requested for separate discussion.
-
115 Beach Drive Units 1-6 – Juniors Pizza - Lease
Councillor Bray noted this lease offer is 20% of what Council determined was fair market value
one year ago based on an evaluation of a real estate professional. Accepting a lease at 27
cents on the dollar creates an unfair playing field. She questioned if the Municipal Act allows
us to do that as we are granting assistance to one lease under fair market value.
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Mr. McNeill indicated that as per the Municipal Act we have to been careful that it does not fall
under bonusing. Fair market value is what someone is willing to pay for a building. There has
been no one else come forward that is interested in leasing any of the units in that building. In
2015 all the units were vacant as well. Mr. McNeill deferred to the CAO with respect to
negotiations with Mr. Buchanan as he was not present. The building is open concept of units
and they are not divided. Mr. McNeill has concerns that if this is not approved they may
remain vacant again for 2016.
Councillor Bray indicated she could support the lease offer as a one year solution but not five
years on 27 cents on the dollar is not fair to the rest of the business owners.
Mr. McNeill advised this is an offer to lease and it is up to committee if they wish to accept or
reject offer. His recommendation would be to accept given no one else has put in an offer
rather than risk the units being vacant again this year.
Councillor Bray requested a shortened lease term of 1 or 2 years to determine what fair market
value is. Mr. McNeill advised that Mr. Buchanan is opening a food court and want to be sure
they can run that operation and recoup his costs. If the term too short, small operators may
not be interested in make an investment.
The CAO advised he has not talked to Mr. Buchanan on a shorter term.
The CAO advised that the actual submission was lower than what is being presented. We
looked at leases in the area and original offer was too low. The Mayor noted the CAO
negotiated this lease and the dollar value is the best he could obtain for these units.
The Mayor inquired as to what the rent was for the Bubble Tea Hut to which the CAO
confirmed it was above $16,000 in 2015.
The Mayor asked when the last time was that these units were rented which the CAO noted
was in 2011.
Councillor Anderson clarified that “fair market value” is what two parties agree to pay and not
necessarily what a real estate agent sets as a value.
Councillor Stockwell felt that this building should be demolished as no one has been interested
in the units since 2011. He is not opposed to a one year term so that Council can keep its
options open for future demolition.
The Director advised Council that there is a demolition clause within the lease. The building,
except for the upper floor is in good shape, but the second floor is not habitable and should
come down at some point. The question Council needs to consider is if they would prefer
asphalt or a vacant building in the short term. A business in the units for the short term is
deemed to be the better option.
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Councillor Anderson noted that Council has talked about demolishing the building and putting
picnic tables there until a decision is made about the property. He would rather see the
building gone until Council decides what to do or would rather the building occupied than not.
Councillor Bifolchi asked some time ago to look at each building to determine which ones
should be considered to be demolished and which ones are worth saving and now a lease
agreement has come forward and we decide to talk about demolition. At the proposed rate, at
the end of the year we will be further in the hole than last year. If we are looking at demo we
should have had that discussion.
The Mayor agreed with Councillor Anderson that rental value is what someone will pay for it. If
there were no offers to lease the units this year he would be willing to agree with demolition;
however, we do have an offer and something better than nothing. A business at that end of
the beach will create activity in area. It the operator is willing to invest dollars into building and
create a small food court to give locals and tourists it provides more variety and makes it more
vibrant and active. The Mayor did note that he doesn’t like the rate of $17,000 either, but we
have no other offers, nor have there been any since 2011 so we have to lease it out.
The CAO confirmed that the main floor of the building in good shape and was renovated in
2011. The second floor, however is not in good shape and it was determined to seal it off
when the original renovation was done. The building is in usable condition. There are no walls
between units so Mr. Buchanan’s concept of having a food court and open area fits well with
the building layout.
Councillor Smith noted there are enough escape clauses in the lease if we want out of it.
It was then;
MOVED BY B. SMITH
recommend to Council that the Town of Wasaga Beach accept the Offer to Lease from Greg
Buchanan in trust for a company to be incorporated and o/a Juniors Pizza for 115 Beach Drive,
Unit 1-6 for a five (5) year term, with an option to renew for a further five (5) years, based on
satisfactory performance and Council approval.
CARRIED
Councillor Anderson’s previously declared conflict was noted and he withdrew from the Chair
and Deputy Mayor Bifolchi assumed the Chair.
50 Mosley Street
The Clerk advised that 50 Mosley Street has been pulled from the Agenda however a
Councillor wished to speak to it.
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Councillor Stockwell advised that he requested the discussion. The proposed tenant is a local
business man that has a reputation as a good business man. Rather than let the offer to lease
die, the Councillor would like to see the matter referred back to staff and have one more
meeting with gentleman including the Mayor to see if it can be worked out. Councillor
Stockwell indicated he would move a motion to refer it back to staff for another meeting with
the applicant, with the Mayor in attendance, with a report back to Committee.
Mr. McNeill advised that he has been in discussion with Mr. Bickmore since October and while
he agrees he runs a great business and would have been a strong addition to the beach front,
the issue Mr. Bickmore has is the demolition clause. He was prepared to invest $60,000 into
the building and his lawyer has advised him that is too risky with the demolition clause. The
Town’s lawyer has advised that the Town should not relinquish that clause as it is in the
Town`s best interest. The Director did reach out to Mr. Bickmore this morning and he was
happy with the process but is no longer interested in the former DQ building. Mr. McNeill
added it would be his recommendation that the Town not remove the demolition clause from
the lease as it places the Town in a position of control at the beachfront and future
development and that is very important. If it is Council`s direction to speak to Mr. Bickmore
again, he will give it another try.
Councillor Ego inquired if there is room for negotiation that is beneficial to both parties so that it
is not stacked against the tenant. He would like to see his business in that building.
Mayor Smith noted he understands Mr. Bickmore`s point and the demolition clause. This is
the 2nd year we have dealt with this now, but the demolition clause is fair and clear. If we
decide that it needs to be demolished the Town will pay back the tenant a proportionate share
of their capital investment for the remainder of lease. He is surprised why it is such an issue
as there is a payback clause within the lease as well.
Deputy Mayor Bifolchi noted we were all thrilled to see Mr. Bickmore looking at building but is
not prepared to alter that demolition clause at all as it is in the best interest of the Town to keep
it there.
Councillor Stockwell felt it should be referred back to Staff as there is always an opportunity to
come up with a new idea.
Mr. McNeill advised that someone else is interested in renting that space, but it is not up to Mr.
Bickmore`s standards. Timing becomes an issue to get back to Council with feedback.
Councillor Ego though it was worth a try as Committee has made concessions for others; if it
doesn`t work, it doesn`t work.
It was then;
SECONDED BY R. EGO
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RESOLVED THAT the General Government Section of Coordinated Committee refer the
report pertaining to 50 Mosley Street – 2451782 Ontario Ltd. – Mr. Bickmore – Lease back to
Staff to arrange for a meeting with Mr. Bickmore, the Director of Economic Development and
Tourism and the Mayor to further discuss the terms of a potential lease; and,
That staff report back to Committee on the outcome of the meeting.
CARRIED
Councillor Anderson resumed the Chair.
Kowabunga
Councillor Bray noted that asking for a shorter lease than what is on 115 Beach Drive doesn’t
make sense for a corner property that is attached. She noted that she had asked for history of
property and none of that was in the report.
Councillor Stockwell stated the building is an eyesore and the roof is not pleasant to the eye
and is falling apart. For the $2,000 rent, if ever there was a time to bring a past agreement to
an end and remove the building off site for use for parking or picnic benches, the time is now
and this is the time to bring agreement to close.
Deputy Mayor Bifolchi was supportive of $2,000 for a 3 year period to give operator an
opportunity to see how viable a business it is. It also provides an activity for beach users
through the rental of equipment. She inquired if during the lease discussions if there were any
discussion about fixing the roof to make it look nicer. Mr. McNeill advised that he has not
spoken with Mr. Maxwell about those repairs but that Mr. Maxwell is in attendance if
Committee wishes to speak with him. Mr. Maxwell was asked for a response and advised that
he will be fixing the roof with better materials for future years and it would be fixed this year.
Deputy Mayor Bifolchi will support $2,000 for a 3 year term, but has concerns with the 5 plus 5
with no opportunity to increase rent during the rental period.
Mayor Smith inquired of the hours of operation clause in this lease. Mr. McNeill advised that
the Town has not signed a lease with Mr. Maxwell, what is in the agenda are previous
agreements. The hours of operation will be worked out in the agreement and included in the
lease.
Mayor Smith agreed that if ever there was a time to get rid of the building it is now. However,
what we don’t have is this type of business that rents out equipment. The Mayor would
support a 3 year term to provide Mr. Maxwell with an opportunity to see how the business will
do.
Councillor Stockwell inquired if there are any other units that would be available for the
business. Mr. McNeill noted that the challenge is to find a unit with adequate storage space for
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the equipment. Other than 115 Beach Drive there are no other spaces available that would
suit the needs of the business.
Councillor Bray noted the previous lease had a sub-lease clause in it and for $2,000 did not
support a sub-lease.
Councillor Anderson`s opinion was that the lease rate was too low and the building is an eye
sore. His preference would be to raise the rent or get rid of the building.
Mayor Smith requested a removal or demolition clause as well as we need to cover ourselves
for future potential development. Mr. McNeill advised that every agreement included hours of
operation and a demolition clause.
It was then;
MOVED BY N. BIFOLCHI
SECONDED BY Mayor B. SMITH
RESOLVED THAT the motion pertaining to the Kowabunga Lease be amended to provide for
a two (2) year lease term with an option to renew for an additional three (3) years; and,
That a clause be added to the negotiated lease to include:
-
The provision of roof repairs to install a more esthetically pleasing material prior to
opening
The including of hours of operation
AND THAT Staff report back to Committee on the final negotiated lease terms for
consideration and recommendation to Council for final approval.
SECONDED BY Mayor B. SMITH
CARRIED
recommend to Council that the Director of Economic Development and Tourism prepare a new
lease agreement for a five (5) year term with an option to renew for an additional five (5) years
at a rate of $2,000 per annum with Mr. Ryan Maxwell to operate Kowabunga Stand-up Paddle
and Kayak, based on satisfactory performance and Council approval; as amended.
FURTHER THAT the General Government Section of Coordinated Committee recommend to
Council that a lease termination letter from 2412089 Ontario Inc. be requested and received
prior to entering into a new lease with Mr. Maxwell.
CARRIED
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Banana Beach Bar lease
Mayor Smith advised he requested to have this pulled as he looked at the offer and believed
the Town could do better. He spoke to the CAO who reached out to Mr. Grossi and his partner
to sit down with them to discuss the terms of the lease, negotiations and issues. After the
meeting, Mr. Grossi has agreed to amend the lease by increasing the rent to $102,000,
extending the business hours from 11 a.m. -11 p.m. Victoria Day through Labour Day and to
schedule the leasehold improvements to be completed each year prior to business opening for
the season. He will also be open 7 days a week.
Councillor Anderson asked for clarification that Bananas will stay open 7 days a week from
Victoria Day weekend to Labour Day. Mayor Smith stated Mr. Grossi is dedicated and freely
offered to do that.
Deputy Mayor Bifolchi noted these amendments are new to council and have not been
previously discussed and asked the Mayor to read his proposed amendment to the motion.
The Clerk then read the amended motion.
Councillor Bray questioned if we are going back to the other RFP`s to see if the Mayor can
negotiate a better deal for the Town. Mr. McNeill responded that the Copa was referred back to
staff; in this instance we were given direction to negotiate a lease. What is included in the
report pertaining to Bananas is what he was aware of and agreed to before this new
information came about. It is an offer by the tenant to lease and the new clauses can be
added. Council can still approve the lease as an offer and it can be approved as presented or
both parties can finalize terms as a final lease.
It was noted that as this is a new Lease it has to come back to Council.
Deputy Mayor Bifolchi questioned that staff worked out an agreement that was signed by the
operator and then this new information was decided yesterday. We had an offer signed by the
applicant and why is he willing to change his mind and pay us more.
Mayor Smith advised that he looked at the lease and believed the Town could do better based
on what Mr. Grossi had told him last year. It was an amicable meeting with very little
negotiation and this is where we ended up. The proponent was quite happy when he left.
Deputy Mayor Bifolchi inquired who negotiated the lease in the package. It was clarified that
Mr. McNeill and the CAO negotiated the lease in the Agenda and yesterday the CAO and
Mayor met with Mr. Grossi and his partner and amended the agreement.
It was then;
MOVED BY B.F. SMITH
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RESOLVED THAT the offer from Phoenix Hospitality Inc. to lease the Bananas Licensed
Establishment be amended as follows:
- THAT the base rent be amended to $102,000 and that the payment schedule be adjusted
accordingly;
- THAT Schedule ``C``, Rules and Regulations, item 17 be amended to change the opening
date from June 1 to Victoria Day weekend, and;
- THAT the business hours be amended from 6:00 p.m. to 11:00 p.m., and by adding `seven
(7) days a week`` at the end of the sentence, and;
- THAT Schedule ``D``, item 1, Leasehold Improvements, items a), b), and c) be amended by
adding, ``be completed prior to opening``.
CARRIED
MOVED BY B. F. SMITH
SECONDED BY R. EGO
RESOLVED that’s the General Government Committee Section of Coordinated Committee
does hereby recommend to Council that the Town of Wasaga Beach accept the Offer to Lease
from Phoenix Hospitality Inc., for 41 Beach Drive (also known as Bananas) for a five (5) year
term, with an option to renew for a further five (5) years, based on satisfactory performance
and Council approval, as amended.
Skydive Wasaga Beach
CARRIED
Skydive Wasaga Beach (SWB), an affiliate of Skydive Toronto, has approached the Town and
is interested in opening a location at Beach Area One or Two at Wasaga Beach. SWB is
seeking a location that will provide high visibility to the tourists at the main beachfront.
Councillor Bray asked to confirm the area being proposed as the landing area.
The Director commented that SWB has requested the opportunity to do beach landings. This
would set SWB apart from any operation in Canada as it would be the only operation landing
directly on the beach. There would only be 2 parachute landings per hour which would be
closely supervised by their on-ground crew in order to ensure all safety aspects are covered.
However, currently, the Ministry of Natural Resources and Forestry (MNRF) is not willing to
entertain beach landings.
SWB requires an area approximately 200ft x 400ft in size. They are able to land on a smaller
target; this just provides for a margin of error. In reviewing various options for potential landing
sites one site has emerged as being the best off-beach location. The area is located just south
of Third Street on Town-owned lands behind the Ministry bathroom facilities. There may be
some pruning required but that is minimal to prepare the site. The report before Committee
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today is to ask for direction if Council is comfortable proceeding with a potential agreement and
if so, the Director will negotiate an agreement with SWB.
The Deputy Mayor indicated that this matter has come before Council in the past and was not
supported for various reasons. She has concerns over landings on the beach, the impact it
may have on special events as well as safety concerns with landing in an area with trees and
buildings. She asked for clarification that by approving the motion today, that Staff will still
bring any agreements back to Council for final approval.
SWB was noted to be in the audience and was asked if they wanted to come to the table to
provide further information and address some of the concerns of Council.
Mr. Fargis from SWB provided Committee with background information on their organization
including their clean safety records, 40 year affiliation with Toronto skydiving. He also outlining
for committee the process in which skydivers must obtain approvals for landings, flying’s and
operating guidelines. All their instructors are the best within their field and have extensive
experience with tandem jumping. They are prepared to have more than adequate safety
measures in place which include staff on the ground in the landing area, a boat and sea doos
posted in the water areas in the event an emergency landing is required in the water. Mr.
Fargis further advised that the flights will take place out of the Edenvale Airport as it offers a
better flight line and is only 15 minutes from the beach.
Councillor Smith expressed her support for skydiving at the beach as it is very popular in the
islands. She asked for clarification on the regulations pertaining to air space to which Mr.
Fargis noted it is highly regulated by Transport Canada and is all radio controlled. A jumper
never leaves the plane without a clear go ahead from both the air and the ground.
The Mayor asked if the professional jumper was in control of the jump and chute at all times.
Mr. Fargis stated that the professional would be in control at all times to allow the jumper to
enjoy the view. He further advised council that his company would also be available for
special events and to fly banners at the beach throughout the summer. He is also hoping to
organize a special event with up to 500 jumpers in October resulting in a significant economic
spinoff for the Town.
Deputy Mayor Bifolchi stated she is excited about the idea but needs more details and can’t
approve it without all the details.
It was then;
MOVED BY B. SMITH
SECONDED BY B.F. SMITH
Council that staff be directed to prepare a report that will detail the terms and conditions for an
agreement between the Town and Skydive Wasaga Beach to operate at Beach Areas One
and Two commencing in 2016, for approval by Council; and,
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FURTHER THAT the General Government Section of Coordinated Committee recommend to
Council that staff be directed to prepare a report that will detail the requirements to make the
proposed landing site, as identified on Appendix One, ready for use, for approval by Council.
CARRIED
4TH Quarter Review
Councillor Bray questioned the Beachfront Property Management account sundry income.
The Treasurer provided a response that the amount is an inter-department transfer from the
By-law Parking accounts as a lease payment for the property and the revenue By-law receives
for parking.
SECONDED BY R. EGO
recommend to Council that it receive the 2015 Fourth Quarter Financial Report for information;
AND FURTHER THAT the Transitfare Software surplus of $30,000 be transferred to the
Transit Reserve for use in the 2016 Fiscal year as the project was delayed.
CARRIED
Group Benefit Renewal
Councillor Stockwell questioned the Group Benefit Renewal and if the pending Council
Compensation review would affect the renewal. Ms. Henry responded that the rates are based
on the previous year’s claims. A short discussion ensued and it was then;
MOVED BY R. EGO
RESOLUTION NO 2016-03-10
recommend to Council that it receive the update from Mosey and Mosey, the Town’s benefit
consultants, pertaining to group benefits renewal rates for full time employees and members of
Council; and,
FURTHER THAT Council approve the renewal with Great-West Life for 2016 at an increased
premium of approximately $2,000; and,
FURTHER THAT Council allocate $156,707 from the cumulative surplus generated under the
refund accounting method of benefit management to the Administrative Reserve.
CARRIED
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Fire Department and Servicing Level Report
Councillor Stockwell inquired why this information was now being made public given it was
discussed in-camera.
The CAO advised this report is similar to that prepared by the Fire Chief’s that was discussed
in closed session however, it has been amended to exclude any confidential details. He
further noted there are times an item is considered in closed and then brought forward to open
session. The information contained in the original report was dealt with in closed because a)
contained personal information and b) management is in contract negotiations with the fire
association. The potential implication with those negotiations once Council made the decision
to hire the additional firefighters was no longer an issue and in order to be open and
transparent and to explain the options presented to Council, the report was prepared.
Councillor Stockwell noted that being the only one to vote against that motion, he has had a
number of residents call and ask him why and he said it was discussed in closed and can`t
speak to it. The CAO advised that the information in this report is public but the discussion in
closed session is still confidential.
It was then,
SECONDED BY B.F. SMITH
RESOLVED THAT the General Government Services Section of Coordinated Committee does
hereby receive the CAO`s Report on Fire Department Staffing and Service Level Review, for
information.
CARRIED
g) Date of Next Meeting
Thursday, April 7, 2016
At 2:55 p.m. a five minutes break was called.
Committee resumed at 3:10 p.m.
7.
Closed Session
a)
Personal matters about identifiable individuals – Calculation of Annual
Salary
b)
Acquisition or disposition of land – 2 Property Matters
SECONDED BY S. BRAY
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RESOLVED THAT pursuant to Section 239 of The Municipal Act, 2001, as amended,
the next portion of the March 10, 2016 General Government Services Committee
meeting be closed to the public to consider personal matters about identifiable
individuals and the proposed acquisition or disposition of land by the municipality.
CARRIED
The open session resumed at 3:24 p.m.
MOVED BY B. SMITH
SECONDED BY R. EGO
RESOLVED THAT General Government Services Committee does hereby confirm the
direction given to the Chief Administration Officer, in Closed Session.
CARRIED
8.
Rise & Report
Councillor Anderson rose and reported that Council reviewed an employee salary list
and two property acquisition matters.
9.
Adjournment
Councillor Anderson adjourned the meeting at 3:25 p.m.
17 | P a g e
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committee chair report

Transcription

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