Production Process for Stamps and Publications

Transcription

Simplified Assembly and Production Process
for Stamps and Publications
Introduction
Use this Job Aid as a reference when assembling stamps and producing publications.
The Assembly and Production Foundation solution is a simplified version of the Umoja Assembly
and Production functionality. It is used to track raw material consumption, work-in-progress
inventory and finished goods generated through the Assembly and Production process related to
stamps and publications. It will be used by the UN Postal Authority and UN Conference Services.
Within Logistics, Umoja will act as both a financial as well as Equipment and Inventory
Management solution. It enables the recording and tracking of materials on a quantity and value
basis, at the storage location level. It also includes planning, entry and documentation of stock
movements (Goods Receipt, Goods Issue, physical stock transfer, transfer posting and physical
inventory verification).
Umoja standardizes the concepts of plant and storage location. A plant is the location where
materials are produced, purchased, stored, inventoried, shipped, received and valuated or from
which services are provided.
A storage location reflects the inventory owned by a particular Funds Center in a plant. It also
reflects the geographical locations that fall within the same plant. One Funds Center can
therefore have multiple storage locations. No two Funds Center can share the same storage
location.
After each Goods Receipt process, a good becomes an inventory item in Umoja. Its location is
determined by its plant. Its ownership by Funds Center is reflected in the storage location. Its
inventory type is determined by its Stock Type.
Inventory in Umoja has the following attributes:
• It is centrally stocked and issued in support of the Requsitioner’s mandate
• It is replenished, stocked and issued from a centrally managed location
Umoja Foundation Training
Job Aid: Simplified Assembly and Production Process for Stamps and
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•
•
It is physically counted and accounted for on a regular basis (at least once a year per the
IPSAS requirements)
It is integrated with Financial Accounting to enable financial posting
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End-to-End Assembly and Production Process
Production Order
A production order defines which material is to be processed, at which location, at what time and
how much work is required. It also defines which resources are to be used and how the order
costs are to be settled. The production order can be used to specify:
 What is to be produced
 When production is to take place
 Which capacity is to process the order
 How much production costs
At the UN, production orders are to be created to reflect correct planned reservations of raw
materials against available stocks and check for availability
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T-codes
Production
and
Assembly
Goods Issue
and Receipt
Create and
Update BOM
Create
Production
Order
Display
Production
Order
Confirm
Production
Order
Settle
Production
Order
Stock
Overview
CS01
CO01
CO03
CO11N
KO88
MMBE
Goods Issue
Against
Production
Order
Reverse Goods
Issue
Goods Receipt
Against
Production
Order
Reverse
Goods
Receipt
Stock
Requirement
List
MIGO
Movement
Type Z61
MIGO
Movement
Type Z62
MIGO
Movement
Type Z03
MIGO
Movement
Type Z04
MD04
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Bill of Material
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A Bill of Material (BOM) is a list of the raw materials, assemblies, parts, and quantities needed to
manufacture an end product. If the same item is produced repeatedly with the same raw
material, a BOM can be created that is linked to the material master and prepopulate fields on
the production order.
The Production Planner should check of a BOM exists for the final product. If the BOM is found,
the Production Planner can proceed directly to create a Production Order. The specifications on
the BOM will be prepopulated in the production order automatically.
If the BOM is not found, the Production Planner can either create a BOM for the material or
proceed directly to create the Production Order and input fields manually. The BOM is optional
but recommended for material that will be frequently produced.
The steps to create a BOM are:
1. Enter CS01 in the Command field
2. Click the Enter icon. The Create Material BOM: Initial Screen is displayed
3.
4.
5.
6.
Enter the Material number for the finished product in the Material field
Enter the Plant name where this material will be produced in the Plant field
Enter 1 in the BOM Usage field for Production
If a BOM already exists and the user wishes to create a new BOM, the sequential number
can be entered in the Alternative BOM field. Note that on the Production Order the first
BOM will always be defaulted
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7. Click the Enter icon. The Create material BOM: General Item Overview screen is
displayed
8. Enter the L in the Item Category (ICt) field to use components in stock
9. Enter the component material number in the Component field
10. Enter the quantity needed of that component in the Quantity field
11. Click the Save icon when complete. At this time, any production orders created for this
finished material will automatically populate the component information from this BOM
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Create Production Order
The steps to create a Production Order are:
1. Enter CO01 in the Command field
2. Click the Enter icon. The Production Order Create: Initial Screen is displayed
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3.
4.
5.
6.
Enter the material number for the finished product in the Material field
Enter the plant where the goods will be received in the Production Plant field
Enter the Order Type. The options are ZP01 for UN Publications and ZP02 for stamps
The user can also copy a previously created production order using the Copy from section.
Note that all fields should be checked if this option is used
7. Click the Enter icon. The Production order Create: Header screen is displayed
8. On the General tab, enter the quantity to be produced in the Total Qty field
9. Enter the estimated end date in the Basic Dates End field
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10. Click the Assignment tab. Enter the Business Area and Functional Area. It is critical that
the user enter the Functional Area here as this field cannot be edited after the production
order is created. If the user did not enter this field, delete the production order and create
a new one
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11. Click the Goods Receipt tab. Click the Stock Type drop-down list and select Unrestricted
12. Enter the storage location (e.g. 2000) in the Stor. Location field
Note: Since the Production Order does not link directly to any account assignments, it is
crucial the user inputs the storage location that is funding the assembly and production
process. The budgetary impact will be for the storage location inputted here
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13. If a BOM already exists for the material, information on the Master Data tab is populated
automatically.
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14. Click the Go to menu. Select the Overview > Components menu item. The Product Order
Create: Component Overview screen is displayed
15. If there is a BOM for the material, some fields are already pre-populated. If there is no
BOM, populate the required fields (see section for creating BOM). In addition, the Issuing
Storage Location field is optional
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16. On the same screen, the Backflush indicator can be checked. This indicator allows all
components to be automatically issued and received by the production plant once the
production order is confirmed. It is recommended that the users check this
17. Click the Go to menu. Select the Overview > Operations menu item
18. Enter the Work Center in the Work Center field
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19. Double-click the operation number 0010. The Production Order Create: Operation –
Details screen is displayed. The operation details can be entered here
20. Click the StandardVals tab. Enter the number of labor hours (e.g. 8) and the unit (e.g. h
for hour) in the Labor field
21. Click the Save icon. Note the production order number that is generated
Check Stock Requirement List
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The users can check the Stock Requirement List using T-code MD04 to see that the components
listed in the production order (or as part of the BOM) have been reserved and are not part of the
available stock
Confirm Production Order
Production confirmations are given for quantity that is already produced. If production is planned
to go over month-end, confirmation to be entered after completion
The steps to confirm a Production Order are:
1. Enter CO11 in the Command field. Click the Enter icon
2. The Enter Time Ticket for Production Order screen is displayed
3. Enter the order number in the Order field
4. Determine whether the goods are being partially confirmed to fully confirmed by selecting
the appropriate option in the Confirm.type dropdown.
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5. Enter the quantity produced in the Yield field
6. Enter the number of labor hours in the Labor field. Enter H in the Labor Unit field for
hours
7. Click the Goods Movements button to confirm that the appropriate information is
updates in the following fields:
 Material
 Yield
 Labor
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8. Select the Completed check box
9. Click the Save icon to confirm the Production Order
Note:
The budget (determined from the storage location on the production order) is consumed when
production order is confirmed
If there are discrepancies between the amount entered in the production order and the amount
that is produced:
 If additional items were produced, the users can manually perform a goods issue against
the production order
 If less items were produced than expected, the users should only issue the produced
amount and close production order
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Stock Overview
After the production order is confirmed, the components are consued. The steps to display the
plant stock of a material are:
1. Enter MMBE in the Command field
2. Click the Enter icon
3. Enter 1400000111 in the Material field
4. Enter CH00 in the Plant field
5. Enter 2002 in the Storage Location field
6. Click the Execute icon
7. Note the quantity of the following stock types:
 Unrestricted
 Quality inspection
 Blocked
Receive Finished Goods
When doing receipt, the final good will be available in stock
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Close Production Order
To close the production order,
Order Settlement
After the completion of the production process, the Production Planner needs to settle the
production order.
1. Enter the T-code KO88
2. Populate the Order, Settlement period, and Fiscal Year
3. Check the Test Run checkbox to perform the settlement as a test run first. When the test
run is complete, uncheck the Test Run box to perform the actual settlement
4. The settlement rules can be checked prior to the settlement. It shows that the costs
accumulated on the production order (cost of goods, labor, etc) are settled to the final
good
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Goods have 0 value until the settlement. When doing settlement, the moving average price of the
goods need to be determined the first time.
In the case where the production process occurs through the end of the month, the production
order should be settled prior to closing. Prior to the end of the month, the user needs to partially
confirm the amount and settle the confirmed amount.
Manage Finished Goods
Once the finished goods are received, they are managed appropriately through the various
Umoja processes. For example, the Sales and Distribution User will manage the goods if they are
for sale or donation. If the goods are being issued to another location, the Inventory User will
issue the goods accordingly.
If the finished goods are damaged and need to be disposed of, follow the process detailed in the
Local Inventory Goods Movement course.
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Production Process for Stamps and Publications

Transcription

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