September 7, 2016 - Riverside Transit Agency

Transcription

September 7, 2016
2:00 p.m.
AGENDA
Board Budget and Finance Committee Meeting
Riverside Transit Agency – Board Room
1825 Third Street
Riverside, CA 92507
Any person with a disability who requires a modification or accommodation in
order to participate in this meeting, or any person with limited English proficiency (LEP)
who requires language assistance to communicate with the Riverside Transit Agency
Board of Directors during the meeting, should contact the Riverside Transit Agency
Clerk of the Board, telephone number (951) 565-5044, no fewer than two business days
prior to this meeting to enable the Riverside Transit Agency to make reasonable
arrangements to assure accessibility or language assistance for this meeting.
Agenda item descriptions are intended to provide members of the public a
general summary of business to be conducted or discussed. Posting of any
recommended action on an agenda item does not indicate what action will be taken.
The Board of Directors may take any action it believes is appropriate on the agenda
item and is not limited in any way by the notice of any recommendation.
All documents related to any agenda item are available for public inspection at
www.riversidetransit.com or through the Clerk of the Board’s office at the Riverside
Transit Agency, 1825 Third Street, Riverside, CA 92507.
ITEM
1.
CALL TO ORDER
2.
SELF-INTRODUCTIONS
RECOMMENDATION
BUDGET AND FINANCE COMMITTEE
SEPTEMBER 7, 2016
PAGE 2
ITEM
RECOMMENDATION
3.
PUBLIC COMMENTS – NON-AGENDA ITEMS
Members of the public may address the Board
regarding any item within the subject matter
jurisdiction of the Board; however, no action may be
taken on off-agenda items unless authorized by law.
Comments shall be limited to matters not listed on the
agenda. Members of the public may comment on any
matter listed on the agenda at the time that the Board
considers that matter. Each person's presentation is
limited to a maximum of three (3) minutes.
4.
APPROVAL OF MINUTES
COMMITTEE MEETING (P.4)
–
JULY
6,
RECEIVE COMMENTS
2016
APPROVE
5.
CASH FLOW PROJECTIONS (P.7)
RECEIVE AND FILE
6.
QUARTERLY CAPITAL STATUS (P.9)
RECEIVE AND FILE
7.
QUARTERLY INVESTMENT REPORT (P.11)
RECEIVE AND FILE
8.
QUARTERLY NATURAL GAS PROCUREMENT
STATUS REPORT (P.13)
RECEIVE AND FILE
ANNUAL REPORT FOR PUBLIC AGENCIES SELFINSURED FOR WORKERS’ COMPENSATION
BENEFITS (P.16)
APPROVE
AUTHORIZATION TO AWARD INVITATION FOR
BID NO.16-031 TO LAKE CHEVROLET FOR THE
PURCHASE OF FOUR STOPS AND ZONES
TRUCKS AND FOUR ROAD CALL TRUCKS (P.64)
APPROVE
AUTHORIZATION TO EXTEND AGREEMENT NO.
12-027 WITH SUNLINE TRANSIT AGENCY FOR A
THREE-MONTH PERIOD FOR THE COSTSHARING OF SUNLINE ROUTE 220 (P.66)
APPROVE
9.
10.
11.
BUDGET AND FINANCE COMMITTEE
SEPTEMBER 7, 2016
ITEM
12.
PAGE 3
RECOMMENDATION
AUTHORIZATION TO ENTER INTO A PURCHASE
AND SALE AGREEMENT WITH THE CITY OF
RIVERSIDE FOR THE TRANSFER OF PROPERTY
LOCATED AT 4015 AND 4085 VINE STREET,
RIVERSIDE, CALIFORNIA (P.68)
APPROVE
13. AUTHORIZATION TO AMEND THE FISCAL YEAR
2016/2017 (FY17) SHORT RANGE TRANSIT PLAN
(SRTP) AND OPERATING BUDGET TO INCLUDE
NEW DOWNTOWN RIVERSIDE PERRIS VALLEY
LINE (PVL) SHUTTLE SERVICE AND COSTS
RELATED TO THE NEW METROLINK PVL
SCHEDULE (P.71)
APPROVE
14. BOARD MEMBER COMMENTS
15. ANNOUNCEMENTS
16. NEXT MEETING
Wednesday, October 5, 2016, 2:00 p.m.
Riverside Transit Agency
1825 Third Street
Riverside, CA 92507
17. MEETING ADJOURNMENT
RTA BOARD BUDGET AND FINANCE COMMITTEE MEETING
Minutes
July 6, 2016
1.
CALL TO ORDER
Committee Chair Brenda Knight called the Board Budget and Finance Committee
meeting to order at 2:00 p.m., on July 6, 2016, in the RTA Board Room.
2.
SELF INTRODUCTIONS
Self-introductions of those in attendance took place.
Committee Members Attending
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Committee Chair Brenda Knight, City of Beaumont
Chairman Frank Johnston, City of Jurupa Valley
Director Dick Haley, City of Corona
Director Berwin Hanna, City of Norco
Director Linda Krupa, City of Hemet
Director Maryann Edwards, City of Temecula
Director John Zaitz, City of Canyon Lake
Director Joyce McIntire, City of Calimesa
Director Chuck Washington, County of Riverside, District III
Alternate Barry Busch, County of Riverside, District V
Committee Members Absent:
1. Director Chuck Washington, County of Riverside, District III
RTA Staff
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
Larry Rubio, Chief Executive Officer
Tammi Ford, Clerk of the Board of Directors
Tom Franklin, Chief Operating Officer
Craig Fajnor, Chief Financial Officer
Vince Rouzaud, Chief Procurement and Logistics Officer
Laura Camacho, Chief Administrative Services Officer
Bob Bach, Director of Maintenance
Jim Kneepkens, Director of Marketing
Rohan Kuruppu, Director of Planning
Natalie Zaragoza, Director of Contracts
Rick Kaczerowski, Director of Information Technologies
Eric Ustation, Government Affairs Manager
Joan Hepworth, Deputy Clerk of the Board of Directors
Adam Chavez, Deputy Director of Maintenance
Other Attendees
1.
Item 4
Donna Johnston, City of Jurupa Valley
4
3.
PUBLIC COMMENTS – NON-AGENDA ITEMS
None.
4.
APPROVAL OF MINUTES – JUNE 1, 2016 COMMITTEE MEETING
M/S/C (ZAITZ/JOHNSTON) approving the June 1, 2016 committee meeting
minutes.
The motion carried unanimously.
5.
CASH FLOW PROJECTIONS
Mr. Fajnor presented the cash flow projections.
6.
AUTHORIZATION TO RENEW AGREEMENT NO. 16-014 WITH CALIFORNIA
BAPTIST UNIVERSITY TO CONTINUE THE UNIVERSITY PASS PROGRAM
M/S/C (JOHNSTON/ZAITZ) approving and recommending this item to the full
Board of Directors for their consideration as follows:
•
Authorize staff to renew Agreement No. 16-014 with Cal Baptist University
to continue the U-Pass program from August 16, 2016 through August 15,
2017. The Agreement will generate up to $43,633.74 in fare revenue.
7.
AUTHORIZATION TO RENEW AGREEMENT NO. 16-015 WITH LA SIERRA
UNIVERSITY TO CONTINUE THE UNIVERSITY PASS PROGRAM
M/S/C (HANNA/KRUPA) approving and recommending this item to the full Board
of Directors for their consideration as follows:
• Authorize staff to renew Agreement No. 16-015 with La Sierra University
to continue the U-Pass program from September 29, 2016 through
September 28, 2017. The agreement will generate up to $11,525.34 in
fare revenue.
8.
AUTHORIZATION TO AWARD INVITATION FOR BID NO. 16-026 TO FRITTS
FORD FOR THE PURCHASE OF 20 MODEL YEAR 2016, FORD FOCUS
VEHICLES
M/S/C (BUSCH/ZAITZ) approving and recommending this item to the full Board
of Directors for their consideration as follows:
•
Authorize staff to award IFB No. 16-026 to Fritts Ford for the purchase of
20, model year 2016 Ford Focus vehicles in the amount of $346,785.40.
Item 4
5
9.
BOARD MEMBER COMMENTS
None.
10.
ANNOUNCEMENTS
Larry Rubio made an announcement.
11.
NEXT MEETING
Wednesday, September 7, 2016
2:00 p.m.
1825 Third Street
Riverside, CA 92507
12.
MEETING ADJOURNMENT
The meeting was adjourned at 2:16 p.m.
Item 4
6
RIVERSIDE TRANSIT AGENCY
1825 Third Street
Riverside, CA 92507
September 7, 2016
TO:
BOARD BUDGET AND FINANCE COMMITTEE
THRU:
FROM:
SUBJECT:
Cash Flow Projections
Summary:
The Agency develops cash flow projections for the entire fiscal year
representing weekly increments. Due to the size of the report, it is
difficult to portray the entire fiscal year.
The attached report represents actual cash performance through
late-August 2016 with projections through October 2016. This
reporting period covers the first four months of FY17.
There are no cash flow issues anticipated during this reporting
period.
Recommendation:
Receive and file.
Item 5
7
FY16/17 Cash Flow Projection
1
2
General Account
Est. Cash, Beg Balance (Book)
Receipts:
LTF Operating - recurring
LTF OPEB
FET Credit
RIN's Credit
LCFS
CalPERS CERBT Disbursement
Farebox
Total Other Farebox
Total Other Local
FTA Operating
Capital - Local, State
Echo - FTA Capital
Transfer from Investment to Gen
16 Acct.
3
4
5
6
7
8
9
10
11
12
13
14
15
Disbursements:
Payroll = Net+Tax
A/P Wires
A/P Checks
Capital Expenditures
Transfer to Investment from Gen
22 Acct.
23 Transfer to OPEB Trust Acct.
17
18
19
20
21
Actual
8/26/2016
(56,680)
9/2/2016
4,882,326
9/9/2016
50,000
9/16/2016
50,000
9/23/2016
50,000
9/30/2016
50,000
10/7/2016
50,000
10/14/2016
50,000
10/21/2016
50,000
10/28/2016
50,000
4,661,024
277,778
89,920
136,331
92,184
106,463
343,273
526
19,540
15,272
-
135,000
15,364
5,000
8,935
21,236
7,037
135,000
5,000
588,356
35,000
28,236
135,000
16,050
5,000
35,000
4,661,024
277,778
87,500
81,273
135,000
216,099
10,150
28,500
5,000
35,000
135,000
158,584
5,000
5,000
35,000
135,000
50,868
5,000
38,754
5,000
35,000
80,000
135,000
214,939
5,000
190,000
5,000
35,000
4,661,024
277,778
83,000
25,000
135,000
85,751
10,150
28,500
5,000
35,000
135,000
500
5,000
5,000
35,000
-
-
26,520
877,714
-
2,793,416
553,103
407,061
-
1,051,500
(559,876)
(175,000)
(55,000)
(850,000)
(17,000)
(175,000)
(55,000)
(825,000)
(2,077,000)
(175,000)
(55,000)
(592,725)
(175,000)
(55,000)
(825,000)
(17,000)
(175,000)
(55,000)
(338)
(176,941)
(209,250)
(21,419)
(814,025)
(2,118,087)
(175,000)
(55,000)
(395,356)
-
(1,862,785)
-
-
-
(274,200)
(175,000)
(55,000)
(5,033,125)
-
-
-
-
(272,525)
(175,000)
(55,000)
(4,843,678)
-
(825,000)
(177,000)
(175,000)
(55,000)
-
Actual Ending Book Balance /
24 Targeted Minimum Balance
50,000
50,000
50,000
50,000
50,000
50,000
50,000
50,000
50,000
2,300,000
2,350,000
2,350,000
2,350,000
2,350,000
2,350,000
2,350,000
2,354,046
2,354,046
50,000
2,350,000
2,350,000
2,350,000
2,350,000
2,350,000
2,350,000
2,350,000
2,350,000
4,046
2,354,046
2,354,046
2,354,046
6,769,814
6,769,814
6,780,433
6,780,433
6,780,433
6,780,433
6,780,433
6,769,814
6,780,433
6,780,433
6,780,433
6,780,433
6,780,433
6,780,433
935
6,781,368
6,781,368
6,769,814
6,769,814
10,618
6,780,433
6,781,368
25,616,996
27,838,522
27,812,002
26,934,287
31,967,412
28,230,593
33,074,272
(26,520)
27,812,002
(877,714)
26,934,287
5,033,125
31,967,412
(2,793,416)
29,173,996
29,173,996
16,762
(553,103)
28,637,655
28,637,655
345,356
25,962,352
25,962,352
13,385
1,862,785
27,838,522
(407,061)
28,230,593
4,843,678
33,074,272
(1,051,500)
32,022,772
21,674,254
18,290,239
21,682,554
15,325,783
21,682,554
15,309,881
21,682,554
14,432,167
22,047,832
19,100,013
22,047,832
16,306,597
22,056,308
15,761,780
22,056,308
15,358,765
22,417,086
19,842,600
22,417,086
18,791,100
6,250,000
2.93
6,250,000
2.45
6,250,000
2.45
6,250,000
2.31
6,250,000
3.06
6,250,000
2.61
6,250,000
2.52
6,250,000
2.46
6,250,000
3.17
6,250,000
3.01
LAIF Account:
25
26
27
28
29
Beginning balance
Quarterly Interest Income
Transfers to/from Gen Acct.
Ending balance
30
31
32
33
34
Beginning balance
Ending balance
35
36
37
38
39
Beginning balance
Ending balance
County Pool Account:
CalTrust Account:
Restricted
Available for Operating
Avg Operating expenses per month =>
No. of months Oper Cash On Hand =>
Item 5
4,882,326
8
1825 Third Street
Riverside, CA 92507
September 7, 2016
TO:
THRU:
FROM:
SUBJECT:
Quarterly Capital Status
Background: The Agency has, at any one time, a multitude of capital projects in
progress or pending as circumstances and funding dictate. These
capital projects are funded through a variety of funding sources
including, but not limited to, Federal, State, and Local grants.
Capital items funded with these grants include, but are not limited
to, Revenue and Non-Revenue Vehicles, Transit Centers, Facility
Improvements, and Information Systems.
Depending on the nature of the project, it can take multiple years to
accumulate the required funding to complete the project. It can
also take multiple years to complete the project once it has
commenced. Examples of such a scenario are the heavy-duty
CNG bus fleet replacement/expansion and the Intelligent
Transportation System (ITS) enhancement/expansion projects.
Summary: The Agency will always have capital needs due to replacement of
retired assets, acquisition and/or maintenance of Agency
infrastructure, and unique needs such as transit centers to serve
the transportation needs of our customers. As such, the Agency
should always have a backlog of open projects that preserve the
future of the Agency.
A presentation will be given at the committee meeting which
provides an update on the Agency’s capital projects, focusing on
the activities from June through August 2016. The Agency is
required to provide quarterly reporting to the Federal Transit
Administration (FTA) one month after the end of each quarter. The
Agency is required to provide quarterly reporting to the Riverside
County Transportation Commission (RCTC) after the end of each
quarter. This reporting was submitted.
Item 6
9
Recommendation:
Receive and file.
Item 6
10
1825 Third Street
Riverside, CA 92507
September 7, 2016
TO:
THRU:
FROM:
SUBJECT:
Quarterly Investment Report
Summary:
The Agency currently has three (3) investment vehicles for its
operating and capital funds’ cash balances above and beyond
immediate need.
The first is the Local Agency Investment Fund (LAIF) which is
managed by the Treasurer of the State of California. While the
balance earns interest on a daily basis, investment results are only
published and available on a quarterly basis – fifteen (15) days
after the end of each calendar quarter.
The second is the Riverside County Treasurer’s Pooled Investment
Fund (County Pool) which is managed by the Treasurer of the
County of Riverside. While the balance earns interest on a daily
basis, investment results are provided on a quarterly basis as well.
However, different from LAIF, County Pool results are provided as
follows: approximately 30% five (5) days after the end of the
quarter and the remaining 70% forty-five (45) days after the end of
the quarter.
The third is the CalTRUST Short-term Fund which is managed by
the CSAC Finance Corporation. The balance earns interest on a
daily basis and investment results are provided monthly the day
after the end of the previous month.
The attached report presents investment performance for the 4th
quarter of FY16 (as of June 30, 2016).
Recommendation:
Receive and file.
Item 7
11
Investment Report
For the Quarter Ended June 30, 2016
Investment Type
Institution
Amount of
Investment
at 6/30/16
Current
Market Value
at 6/30/16
Quarter to Date
Effective
Average Rate of Interest Rate Quarter to Date
Interest Earned for the Quarter Interest Earned
Local Agency
Investment Fund
(LAIF)
State of
California
$5,000,000.00
$5,003,106.11
0.55%
0.55%
$18,978.75
Riverside County
Treasurer Pooled
Investment Fund
County of
Riverside
$6,882,720.71
$6,882,720.71
0.61%
0.61%
$13,031.46
15,250,806.19
$15,250,806.19
0.71%
0.71%
$13,360.35
CalTrust Short Term
CalTrust
Fund
Note: Sufficient funds are available to meet the next 30 days’ operating and 90 days’ capital obligations. Additionally, the above portfolio conforms with
the Agency’s Investment Policy.
Item 7
12
1825 Third Street
Riverside, CA 92507
September 7, 2016
TO:
THRU:
FROM:
SUBJECT:
Quarterly Natural Gas Procurement Status Report
Background: Prior to August 1, 2013, the Agency had always purchased its
natural gas (converted to compressed natural gas or CNG)
requirements for fueling revenue and non-revenue vehicles from
the southern California Gas Company (SoCal Gas). The cost of the
gas from SoCal Gas included the commodity cost of the gas as well
as the transmission costs and related taxes/fees.
In May 2013, the Board authorized staff to enter into a multi-year
contract with GHI LLC (GHI) for the Agency’s natural gas
commodity requirements for conversion to CNG. The Agency’s
contract with GHI commenced July 1, 2013 and natural gas
purchases commenced in August 2013.
Highlights of the GHI contract are as follows:
•
•
•
•
•
Item 8
GHI provides a fixed 4% discount off the SoCal Gas
commodity cost (in the contract base years; 1-3)
GHI provides a fixed 6% discount off the SoCal Gas
commodity cost (in the contract option years; 4-5)
GHI provides the Agency with 5% of the total Renewable
Identification Number (RINs) Credit earned
GHI will both opt-in on the Agency’s behalf for the California
Air Resources Board (CARB) Low Carbon Fuel Standards
(LCFS) Credit program and financially administer the
Agency’s LCFS Credits
GHI provides the Agency with 100% of the LCFS Credit
value earned
13
Summary:
The current Board approved Agency Investment Policy includes
language regarding the purchase of natural gas requirements for
conversion to CNG. The natural gas purchase language outlines
the acceptable ways staff can purchase natural gas requirements
for use in fueling Agency vehicles. The policy includes language
describing the discipline to purchase a long-term fixed price-pertherm contract provided certain parameters are met. The policy
also states that, if the Agency buys its natural gas requirements
from an entity other than SoCal Gas, staff would prepare a
quarterly report for the Board regarding the performance results
under the new purchase arrangement and provide a performance
comparison to the prior purchase arrangement.
Attachment A to this staff report identifies the savings the Agency
has experienced by purchasing natural gas from GHI versus
purchasing it from SoCal Gas. The costs are depicted for both a
monthly and trailing quarter basis.
Attachment B to this staff report identifies the RINs Credit earned
by the Agency under its natural gas purchase arrangement with
GHI. RINs credits are earned and paid monthly. As a reminder, no
such opportunity existed with SoCal Gas nor was it offered by the
other responsible and responsive bidder during the formal
procurement process. Further, effective March 2016, the Agency is
now receiving the greater of the two possible RIN credit values (D1
or D3).
Attachment C to this staff report identifies the LCFS Credits earned
by the Agency under its natural gas purchase arrangement with
GHI. LCFS credits are earned monthly but paid quarterly. As a
reminder, no viable means to provide this credit to the Agency was
offered by the other responsible and responsive bidder during the
formal procurement process.
Attachment D to this staff report indicates the key statistics being
measured and tracked to determine whether or not the Agency
should convert from the current monthly floating index cost per
therm purchase arrangement to a longer-term fixed price per therm
purchase arrangement per the Investment Policy. The statistics are
kept to follow and enact, if applicable, the discipline installed as part
of the annual investment policy.
Item 8
14
Based on the investment policy discipline and market conditions,
the Agency has currently executed two three-month contract
purchases for natural gas requirements (~80%) commencing in July
and October 2016. The three-month contracts cover the following
periods:
•
•
July - September 2016
October - December 2016
Fiscal Impact:
Under the current purchase arrangement with GHI, the Agency
experienced $11,017 of savings in the quarter covering May - July
2016 for its natural gas commodity requirements.
The Agency earned a total of $199,242 of combined revenue from
the Federal RINs and State LCFS Credits’ programs due to its
natural gas consumption for use as CNG.
Additionally, the Agency earned $285,415 in Federal Excise Tax
(FET) Credit for this quarterly period.
Recommendation:
Receive and file.
Item 8
15
1825 Third Street
Riverside, CA 92507
September 7, 2016
TO:
THRU:
FROM:
Rick Majors, Risk Manager
SUBJECT:
Annual Report for Public Agencies Self-Insured for Workers’
Compensation Benefits
Background: The Agency has been self-insured for workers’ compensation benefits
since April 1991. Prior to that, it was insured with the State
Compensation Insurance Fund. The change to a self-insured plan
permitted the Agency greater flexibility to work with the designated
claims administrator to address employee needs while ensuring control
of workers’ compensation costs.
By October 1st of each year, public agencies that are self-insured for
workers’ compensation benefits are required to file a report with the
State of California covering the previous fiscal year’s activity. The
Agency’s annual report was filed with the State prior to the October 1st
deadline. The California Labor Code requires each public self-insurer
to advise its governing Board within 90 days after submission of the
Self-Insurers Annual Report of the total liabilities reported and whether
current funding of those liabilities is in compliance with the
requirements of Government Accounting Standards Board (GASB)
Publication 10.
Summary:
In conjunction with this filing, AON completed an actuarial study of the
Agency’s self-insured workers’ compensation program as of June 30,
2016. The study shows the Agency’s estimated outstanding losses as
of the end of the prior fiscal year (FY16) for workers’ compensation
total $2,600,555. Included within this amount is a factor for Incurred
But Not Reported (IBNR) claims.
A comparison of the Agency’s Projected Financial Position for workers’
compensation liability over the prior fiscal year is shown below:
Item 9
16
June 30,
2015
June 30,
2016
Change
Incr.+/(Decr.)
Assets Available
$
2,730,285
$ 2,600,555
Estimated Outstanding Losses
$
2,730,285
$ 2,600,555
-
-
Projected Financial Position
(Assets - Estimated Outstanding Losses)
$
(129,730)
(129,730)
-
Assets Available consist of workers’ compensation case reserves
currently being recognized by the Agency. Staff derives case reserve
amounts from a third party administrator based on an analysis of actual
claims, claim amounts, and claim severity. Agency assets set aside to
cover estimated losses and claims decreased by $129,730 when
comparing June 2016 to June 2015 due to favorable reserve
development on FY13 - FY15 claims.
Estimated Outstanding Losses are derived by AON statistical formulae
based on annual claims, cost per claim, and claim severity. Overall
Estimated Outstanding Losses decreased by $129,730 since last year.
The decrease in estimated outstanding losses is due to favorable
reserve development on FY13 - FY15 claims.
Projected Financial Position equals Assets Available minus Estimated
Outstanding Losses, and represents the amount of assets remaining
after payment of all estimated losses and claims. In aggregate, the
Agency’s Projected Financial Position is unchanged from the prior year
as it is fully reserved to the expected confidence level of 55%. The
confidence level is the degree of certainty an actuary holds that assets
are sufficient to pay losses in five and a half of the ten years in a ten
year period for both workers’ compensation.
The current funding of Agency workers’ compensation liabilities is in
compliance with the requirements of GASB 10.
Fiscal Impact:
None
Recommendation:
Approve and recommend this item to the full Board of Directors for
their consideration as follows:
•
Item 9
Receive and file.
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Item 9
63
1825 Third Street
Riverside, CA 92507
September 7, 2016
TO:
THRU:
FROM:
SUBJECT:
Authorization to Award Invitation for Bid No.16-031 to Lake Chevrolet for
the Purchase of Four Stops and Zones Trucks and Four Road Call Trucks
Summary:
Staff is requesting authorization to award a contract to Lake Chevrolet for
the purchase of eight vehicles. Four of these vehicles will be used by the
maintenance department for road calls and four will be used by the stops
and zones department for bus stop maintenance. The new vehicles are
considered replacements for vehicles that have exceeded their useful
service life as defined by the Federal Transit Administration (FTA) and
were included in the Agency’s capital budget previously approved by the
Board.
On July 5, 2016, staff issued Invitation for Bid (IFB) No.16-031. The
procurement was publicly advertised in a newspaper of general circulation
and a notice was posted on the Agency’s website along with a copy of the
IFB document. The Agency also sent notices of the contracting
opportunity to the Chambers’ of Commerce of those cities that are
members of the Joint Powers Agreement (JPA).
Additionally, prior to issuing the IFB, staff reached out to auto dealerships
throughout the Agency’s service area in an effort to stimulate local
participation. The dealerships contacted are identified in the table below:
Vendor Name/Location
Vendor Name/Location
Singh Chevrolet, Riverside, CA
Moss Bros., Moreno Valley, Ca
Lake Chevrolet, Lake Elsinore, CA
Paradise Chevrolet, Temecula, CA
Diamond Hills Auto Group – GMC, Banning, CA
Paradise Buick GMC, Temecula, CA
Fritts Ford, Riverside, CA
Raceway Ford, Riverside, CA
Gosch Ford, Hemet, CA
Riverside Metro Auto Group, Riverside, CA
Gosch Ford Temecula, Temecula, CA
Item 10
64
On July 27, 2016, the Agency received bids from the following vendors:
Vendor Name / Location
Qty
Unit Cost
Total (all fees,
taxes, etc.)
Bid Amount
Lake Chevrolet, Lake Elsinore, CA
Stops & Zones Trucks
Road Call Trucks
4
4
$68,995.25
$55,761.75
$275,981.00
$223,047.00
$499,028.00
Paradise Buick GMC, Temecula, CA
Stops & Zones Trucks
Road Call Trucks
4
4
$76,131.47
$63,148.83
$304,525.88
$252,595.32
$557,121.20
In addition, the Agency received four “No Bid” responses.
The low bid submitted by Lake Chevrolet was thoroughly reviewed to
ensure it complied with the requirements of the IFB. Based on the above
pricing, staff recommends award to Lake Chevrolet, the lowest responsive
and responsible bidder.
Fiscal Impact:
This item was included in the Board approved capital budget in the form of
FTA Section 5307 and State Transit Assistance (STA) funds. A profile of
the proposed project budget is shown below:
Funding Source
FTA Section
5307
STA
Total
$ 399,222.40
$ 99,805.60
$ 499,028.00
Recommendation:
Approve and recommend this item to the full Board of Directors for their
consideration as follows:
•
Item 10
Authorize staff to award IFB No.16-031 to Lake Chevrolet for the
Purchase of Four Stops and Zones Trucks and Four Road Call
Trucks in the amount of $499,028.00.
65
1825 Third Street
Riverside, CA 92507
September 7, 2016
TO:
THRU:
FROM:
SUBJECT:
Authorization to Extend Agreement No. 12-027 with SunLine Transit
Agency for a Three-Month Period for the Cost-Sharing of SunLine Route
220
Summary:
Since FY13, the Agency and the SunLine Transit Agency (“SunLine”)
have partnered in a cost sharing agreement for express bus service
between Palm Desert and Downtown Riverside. The current agreement,
approved by the Board in June 2015, is due to expire on September 30,
2016.
Background
SunLine launched Route 220 express service in September of 2012 after
discussions between the Agency, Sunline and the Riverside County
Transportation Commission. The express service was designed to
address unmet transportation needs as required by the Federal Transit
Administration’s Job Access and Reverse Commute (“JARC”) and New
Freedom (“NF”) funding programs. Since a portion of SunLine’s Route
220 overlapped the Agency’s Route 210 service between Banning and
downtown Riverside, the Board authorized staff to eliminate three
duplicative trips on the Route 210 and apply the associated savings
towards the Agency’s share of operating expenses for SunLine’s Route
220.
SunLine Route 220 originates at Town Center Way and Hahn in Palm
Desert and travels to the Downtown Riverside Transit Terminal with two
westbound morning trips and two eastbound afternoon trips. It operates
Monday through Friday and serves nine stops along the way in Palm
Desert, Thousand Palms, Casino Morongo, Beaumont, Moreno Valley,
University of California at Riverside, Riverside Downtown Metrolink
Station, and ends at the downtown Riverside Transit Terminal. SunLine
dedicates vehicles to this service that are equipped with reclining coach
seats, luggage racks, bike racks, and complimentary Wi-Fi technology.
Item 11
66
The following ridership data was provided by SunLine for the period from
FY13 through FY16.
FY 13
FY 14
FY 15
FY16
Monthly Average
1,287
1,188
1,076
1,049
Total
12,868 *
14,258
12,915
12,592 **
* - ten months only – service commenced September 2012.
** - actual monthly average/projected total (thru April 2016– ten months)
Since the current agreement is due to expire on September 30, 2016, the
parties have discussed extending the agreement through January 8,
2017. This three-month extension would allow the parties to fully evaluate
and consider all available options.
Based on the above, staff recommends moving forward with the
proposed three-month extension.
Fiscal Impact:
Funding has been included in the Agency’s FY17 operating budget for
both our current cost-sharing agreement and the proposed three-month
extension through January 8, 2017.
Recommendation:
•
Item 11
Authorize staff to extend Agreement No. 12-027 with SunLine for a
three-month period beginning October 1, 2016 through January 8,
2017 in an amount not to exceed $22,500.
67
1825 Third Street
Riverside, CA 92507
September 7, 2016
TO:
THRU:
FROM:
SUBJECT:
Authorization to enter into a Purchase and Sale Agreement with the City of
Riverside for the Transfer of Property Located at 4015 and 4085 Vine
Street, Riverside, California
Summary:
On January 22, 2015, as part of the Agency’s Comprehensive Operational
Analysis, the Board approved the Downtown Riverside Operating Plan
(“Operating Plan”) which modernizes transit services in downtown
Riverside. The Operating Plan creates an on-street grid-system that
matches existing passenger travel patterns and eliminates the need for
the Agency to access the Downtown Transit Center.
As part of the Operating Plan’s implementation, on May 26, 2016, the
Board authorized the award of an agreement with PTM General
Engineering Services for the upgrade of existing stops and construction of
new bus stops at 26 downtown locations. Improvements include new bus
shelters, benches, solar lighting and other customer amenities. Work is
underway on this project and is scheduled for completion in January 2017.
The Operating Plan also includes the development of layover space for
Agency buses on Vine Street across from the Metrolink Station to replace
the soon-to-be-closed Downtown Transit Center. The Vine Street property,
approximately 2.4 acres, is owned by the City of Riverside (“City”) and
with approval of this agreement, will be transferred to the Agency for the
sum of one dollar ($1.00) plus one-half the cost of reasonable and
customary title and escrow fees.
Initially, the property will serve as a temporary bus layover location (Phase
1) to meet the Agency’s timeline which calls for the Agency to vacate the
Downtown Transit Center by January 2017. For the long term, staff plans
to conduct a needs analysis which will include conceptual site plans for
eventual development into a transit center facility (Phase 2).
The property transfer will also be subject to the Federal Transit
Administration’s (“FTA’s”) approval to transfer the federal grant interest
Item 12
68
from the Downtown Transit Center’s current location (3911 University
Avenue) to the Vine Street property. Upon execution of this agreement,
staff will work with the City and the FTA to formalize the property transfer.
Additional provisions in the agreement include the following:
•
Within 10 days following the effective date of the agreement, the
City will open an escrow with Stewart Title of California – Inland
Empire Division, 7065 Indiana Avenue, Suite 100, Riverside, CA
92506
•
The Agency will have six-months to complete its due diligence
requirements which may include, but is not limited to, matters such
as the physical condition of the property, title restrictions, property
value and environmental.
•
Within six-months following the effective date of the agreement, the
Agency will submit an application to the City for an encroachment
permit for the development of Phase 1.
•
All reasonable and customary costs associated with Title and
Escrow Fees shall be apportioned or allocated between the Agency
and the City.
Fiscal Impact:
In addition to the $1 purchase price for the property, the cost for the
environmental Phase 1 study and title and escrow fees is estimated to be
approximately $10,000 as detailed below:
Property Purchase ………………….…… $
1
Escrow and Title Fees.………………….. $ 4,500
Phase 1 Environmental Study………….. $ 5,500
Total… $10,001
Lastly, staff is recommending a 10 percent contingency amount of $1,000
to cover any unforeseen expenses that may arise during the due diligence
process. Sufficient funds to cover this request are included in the Agency’s
capital budget in the form of State Transit Assistance funds (STA).
Recommendation:
Item 12
69
•
Item 12
Authorize staff to enter into a Purchase and Sale Agreement with
the City of Riverside for the Transfer of Property Located at 4015
and 4085 Vine Street, Riverside, California.
70
1825 Third Street
Riverside, CA 92507
September 7, 2016
TO:
THRU:
FROM:
Rohan Kuruppu, Director of Planning
SUBJECT:
Authorization to Amend the Fiscal Year 2016/2017 (FY17) Short
Range Transit Plan (SRTP) and Operating Budget to Include New
Downtown Riverside Perris Valley Line (PVL) Shuttle Service and
Costs Related to the New Metrolink PVL Schedule
Background: At their May 26, 2016 meeting, the Agency Board of Directors
adopted the FY17 Operating budget, Capital budget, and SRTP.
These budgets, as an integral part of the SRTP, support the
Agency mission and goals of providing safe, reliable, and cost
effective transportation while increasing ridership and being fiscally
responsible with taxpayer funds. As a reminder, the adopted FY17
Operating budget of $75,997,588 represents a ten percent increase
over the FY16 Operating budget, and is compliant with the Farebox
Recovery Ratio requirement.
Since the inception of the fiscal year, two urgent items have
presented themselves for consideration to adjust the current Boardapproved Operating budget.
Summary:
Item 13
The Riverside County Transportation Commission (RCTC) has
asked staff to implement a new shuttle route in the downtown
Riverside area to service all PVL trains stopping at the Riverside
Downtown Metrolink Station. Commencement of the Downtown
Riverside PVL Shuttle (Route 54) is anticipated on October 3, 2016
in concert with the October 2016 Metrolink schedule adjustment.
The operation of this new service will be weekdays only (excluding
major holidays), consistent with the days of operation of Metrolink
weekday service. Span of service is from 5:35 am to 6:45 pm to
connect with all PVL trains. This represents 10.7 revenue service
hours (RSH) per day with the service being provided by the
Agency’s contracted fixed route operator Empire Transportation.
FY17 RSH will increase by 2,059. Based on the FY17 Operating
budget, the cost for these 2,059 RSH is $167,458.
71
RCTC will reimburse the Agency for 100 percent of the costs
incurred to run this shuttle. As such, there will be no fare charged
for this open-door service, which is also consistent with the free
travel provided on RTA buses for connecting Metrolink fare-paying
passengers at the Riverside Downtown Metrolink station. As RCTC
is fully-subsidizing the Route 54’s operational costs, the farebox
recovery for the route will be 100 percent.
In addition, RCTC and Metrolink have asked staff to revise the
scheduling of all fixed routes that meet the PVL at various stations
in the Agency’s service area to adjust to the Metrolink schedule
effective October 3rd. This equates to 94 weekday trips across the
14 routes being impacted. In most cases, the schedule adjustment
per trip is approximately five minutes. However, six trips in the
current service plan specifically serve PVL train connections that
will no longer have any train with which to connect. These six trips
will be discontinued. It should be pointed out that these trips have
experienced low ridership and will be replaced by an alternative trip
within 20 – 35 minutes of their current schedule.
This level of route scheduling adjustment and the short
reaction/turnaround was not contemplated in the Board-approved
FY17 SRTP and Operating budget. The specific schedule changes
related to both the implementation of Route 54 and the other
Metrolink adjustments require additional marketing and scheduling
services’ estimated to cost approximately $57,542.
Operating Budget
The FY17 adopted Operating budget is $75,997,588. The
requested change discussed above will increase the FY17
Operating budget by $225,000. Thus, the new FY17 Operating
Budget would be $76,222,588.
An Operating Budget comparison is shown below. The comparison
depicts the change in cost elements from the FY17 adopted
Operating Budget to the FY17 proposed Operating Budget.
Salaries and Benefits
Services
Materials & Supplies
Purchased Transportation
Other Expenses
Total Operating Expenses
Item 13
FY17
Adopted
FY17
Proposed
$ 37,437,377
2,762,639
3,141,312
27,606,536
$ 37,437,377
2,820,181
3,141,312
27,773,994
5,049,724
5,049,724
$ 75,997,588
$ 76,222,588
Change
Incr.+/(Decr.)
Comment
57,542 Marketing and Scheduling
167,458 new Downtown Riverside PVL
Shuttle
$
225,000
72
Operating Revenues
The table below summarizes the operating revenue source
changes encompassed in this request.
Operating Revenue
LTF
Measure A
Federal
All Other
Total
Adopted FY17 SRTP
Operating Revenue
$44,449,217
$2,804,000
$15,503,861
$13,240,510
$75,997,588
$225,000
$225,000
$13,465,510
$76,222,588
Downtown Riverside PVL
Shuttle and Metrolink
adjustments
Proposed FY17 SRTP
Operating Revenue
$44,449,217
$2,804,000
$15,503,861
Farebox Recovery Ratio Impact
A predetermined farebox ratio target of 17.48% was developed by
Agency staff and approved by both the RCTC and Caltrans for
FY17. Once the target is established, it cannot be revised. The
funds provided by RCTC to provide the requested service will be
100% farebox allowable. Thus, the current budgeted FRR of
19.91% will grow by .18% to 20.09%. The proposed FY17
Operating Budget will still exceed the established target.
RCTC Support
RCTC Staff is requesting the Commission to approve an additional
not-to-exceed of $225,000 for both the new Route 54 and the
additional marketing and scheduling reflected herein. However,
this request will bypass the next RCTC Budget and Implementation
Committee Meeting and go directly to the full Commission Meeting
for approval on September 14, 2016. Should the Agency Budget
and Finance Committee approve and recommend this item to the
full Board of Directors as requested, it could well have full RCTC
approval prior to the date of that meeting.
Fiscal Impact:
The adopted FY17 Operating Budget of $75,997,588 will increase
by a not-to-exceed $225,000 to $76,222,588. This increase will be
fully-funded by RCTC. This entire FY17 Operating budget amount
is fully funded with Federal, State, local and other revenue sources.
Further, with this change, the Agency will meet or exceed the
mandatory Farebox Recovery Ratio target for FY17 on a budgeted
basis.
Item 13
73
Recommendation:
Approve and recommend this item to the full Board of Directors for
their consideration as follows:
•
•
•
•
Item 13
Authorize the proposed change to the FY17 Operating
Budget, contingent upon full RCTC approval
Direct staff to seek full RCTC approval of the requested
changes identified in this report
Direct staff to prepare appropriate amendments to the FY17
SRTP as a result of this action
Direct staff to implement the changes identified in this
request
74

September 7, 2016 - Riverside Transit Agency

Transcription

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