northern coalfields limited part – 1 technical bid

Transcription

NORTHERN
COALFIELDS LIMITED
TENDER AND CONTRACT DOCUMENT
FOR
NAME OF WORK: EARTHWORK IN FORMATION, CONSTRUCTION
OF BRIDGES, P-WAY WORKS, BUILDING, S&T,
ELECTRICAL AND OTHER MISCELLANEOUS
WORKS IN CONNECTION WITH PR SIDING AT
GORBI - BLOCK B PROJECT OF NCL, SINGRAULI
(M.P.).
TENDER NO. : - RITES/RPO-LKO/5933/NCL/GORBI-BLOCK B
PART – 1
TECHNICAL BID
Consultants for the Work:
Tender Document issued to
Name of Tenderer ______________
RITES LIMITED
(A Government of India Enterprise)
REGIONAL PROJECT OFFICE,
13 Km Milestone, NH-24
Lucknow- Sitapur Road, Lucknow-226201
Phone : 0522-2771892, 2771894
Fax No.: 0522-2771893
Address of Tenderer ____________
Signature of Officer issuing the
Document with Designation and
Date of issue___________________
Tender No.: RITES/RPO-LKO/5933/NCL/GORBI-BLOCK B
TENDER AND CONTRACT DOCUMENT
CONTENTS
PART- 1 (TECHNICAL BID)
S. No.
DETAILS
PAGE No.
SECTION 1
Notice Inviting Tender & Instructions to
Tenderers
1 to 58
SECTION 2
Tender & Contract Form
59 to 62
SECTION 3
Special Conditions
63 to 81
SECTION 4
Schedules A to F
82 to 91
SECTION 5
Technical Specifications
92 to 115
SECTION 6
Drawings
116 to 121
Section - 1
NOTICE INVITING TENDER AND
INSTRUCTIONS TO TENDERERS
1
SECTION 1
NOTICE INVITING TENDER AND INSTRUCTIONS TO TENDERERS
1.0
GENERAL
1.1
Tender Notice
Tenders are invited in Two Packet system by RITES Ltd., a Public Sector Enterprise under the
Ministry of Railways, on behalf of Northern Coalfields Limited (Employer) from working
contractors (including contractors who have executed works within the last five years reckoned
from the scheduled date of opening of tender) of Government Organizations / Semi Government
Organizations of Central or State Government; or of Public Sector Undertakings / Autonomous
Bodies of Central or State Government; or of Public Ltd. Companies listed in Stock Exchange in
India or Abroad for the work of “Earthwork in formation, Construction of bridges, P-Way
works, building, S&T, Electrical and other miscellaneous works in connection with PR
siding at Gorbi- Block B project of NCL, Singrauli (MP)”.
(Note: Throughout these bidding documents, the terms „bid‟ and „tender‟ and their derivatives
are synonymous).
1.2
Estimated Cost of Work
The work is estimated to cost Rs. 56.02 Crores only (Rupees Fifty Six Crores and Two Lakh
only). This Estimate, however, is given merely as a rough guide.
1.3
Time for Completion
The time allowed for completion will be 15 (Fifteen) months from the date of start which is
defined in Schedule F under Clause 5.1a of Clauses of Contract.
1.4
Brief Scope of Work
The scope of work and major activities broadly comprises of:
(i)
Earth work in formation i.e. cutting including weathered rock, embankment with
provision of blanketing layer as per RDSO guide lines.
(ii) Construction of Plate Girder & five bridges (Box Culvert)
(iii) Laying of new track, renewal of existing track including turnouts, dead ends and
provision of glued joints.
(iv) Construction of Wharf wall and other miscellaneous/incidental protection works
required for completion of the work.
(v) Signaling-Design, Supply, Installation Testing and Commissioning of: Points, signals
and slot control operated from Central Panels to be provided in the room of S&T
2
Building . Block working between Mahadeiya – Gorbi yard with IRS push button
type tokenless block instrument.
(vi) Design, Supply, Installation, Testing and Commissioning of Point to Point
Communication, VHF Communication System and Section Control System on Quad
Cable..
(vii) Yard and Building Electrical work.
(viii) In Motion Weigh Bridge.
Note: Alignment Plan and typical GA plans of bridges are enclosed with the tender
document as tender drawings for better understanding of the work. However, all these
drawings are subject to change.
1.5
Availability of Site
The site for the work is available.
2.0
QUALIFICATION CRITERIA TO BE SATISFIED
2.1
The Qualification Criteria to be satisfied are given at Annexure I enclosed.
2.2
The Qualification Criteria to be satisfied will depend on the category of works, whether
Normal or Large. Normal Works are those costing upto Rs.100 Crores each and Large
Works are those costing more than Rs.100 Crores. The work for which the Tender is
being invited falls under the category of Normal.
2.3
The Qualification Criteria to be satisfied will also depend on whether the Work falls in
Normal area or Difficult area. Difficult area includes North East States, Jammu &
Kashmir, Jharkhand, Chattisgarh and Andaman & Nicobar Islands. Normal area covers
all areas other than Difficult area. The work for which this Tender has been invited falls
under Normal area.
2.4
In this Tender Joint Venture is allowed.
In case Joint Venture is allowed the following will apply:
a)
If JV is successful in the Bid, the Contract will be awarded in the name of JV. The JV
Agreement should be executed within 15 days of receipt of Letter of Acceptance and the
JV Agreement duly registered in accordance with law so as to be legally valid and binding
on the members. The JV shall also open a Bank account in the name of JV and all
payments due to the JV shall be credited by the Employer to that account only. To
facilitate statutory deductions such as towards Income Tax, VAT etc. made from the
amounts due to the JV being credited to the concerned Government Departments, the JV
shall arrange to obtain in the name of JV, PAN/TIN etc as required.
3
b) Bid submitted by a Joint Venture of two or more firms as Partners/Members shall be
accompanied by the following documents :
i)
A copy of Joint Venture MOU/Agreement duly notarized so as to be legally valid
and binding on all the Partners/Members and incorporating the following
provisions (Suggested format at Annexure III):







ii)
2.5
The Bid and, in case of a successful Bid, the Agreement shall be signed so
as to be legally binding on all Partners/Members.
One of the Partners/Members shall be nominated as being in charge and
this authorization shall be evidenced by submitting Power of Attorney
signed by legally authorized signatories of all the Partners/Members.
The Partner-in-charge/Lead Member shall be authorized to incur liabilities
and receive instructions for and on behalf of any and all partners/members
of the Joint Venture and the entire execution of the Contract, shall be done
exclusively with the Partner in charge.
All the partners of the Joint Venture shall be liable jointly and severally for
the execution of the Contract in accordance with the Contract terms and a
statement to this effect shall be included in the authorization through a
Power of Attorney in favour of the Partner-in-charge/Lead Member as well
as in the Bid and in the Agreement (in case of a successful bid).
Indication of the precise responsibility of all Partners/Members of the Joint
Venture in respect of planning, design, construction equipment, key
personnel, work execution and financing of the Project duly indicating the
percentage in financing of JV by each Partner.
In the case of Large Works, the maximum number of Partners can be only
three and the Partner-in-Charge/Lead Member shall have more than 50%
participation in financing of the JV and each of the other Members
minimum 20% participation in financing of JV. In case of `Normal
Works‟, the Partner-in-Charge/Lead Partner shall be responsible for 100%
financing of the J.V.
All partners/members of the JV shall comply with the provisions in the
Integrity Pact and any violation of the Pact by any partner/member shall be
construed as a violation by the JV.
Power of Attorney in favour of the Partner-in-charge/Lead Member on the lines
mentioned in item “a” above.(Suggested format at Annexure V).
The documents to be furnished by the Bidder to prove that he is satisfying the
Qualification Criteria laid down should all be in the Bidder‟s name, except in cases where
though the name has changed, the owners continued to remain the same and in cases of
amalgamation of entities.
4
3.0
FORMAT AND CHECK LIST FOR SUBMISSION OF INFORMATION ON
QUALIFICATION CRITERIA
3.1
Other than Joint Ventures
The Tenderer shall furnish a Letter of Transmittal as given in Annexure II A enclosing
the documents mentioned therein/listed in para 1(a) of Annexure IA.
3.2
Joint Ventures (For Large Works)
Not Applicable
3.3
Joint ventures (For Normal Works)
The Partner in charge / Lead Member shall furnish a Letter of Transmittal as given in
Anneuxre II B (N) enclosing the documents mentioned therein/listed in para 1(c) of
Annexure I A.
4.0
CONTENTS OF TENDER DOCUMENT
4.1
Each set of Tender or Bidding Document will comprise the Documents listed below and
addenda issued in accordance with para 7 :
PART – 1 :- Technical Bid Packet
Section 1
Section 2
Section 3
Section 4
Section 5
Section 6
Notice Inviting Tender and Instructions to Tenderers.
Tender and Contract Form.
Special Conditions.
Schedules A to F
Drawings
PART – 2 :- Financial Bid Packet
Schedule of Quantities (Bill of Quantities)
PART – 3:- General Conditions of Contract
(read with correction Slip Nos. 1 to 6)
Section 7
Conditions of Contract
Section 8
Clauses of Contract
Section 9
RITES Safety Code
Section 10
RITES Model Rules for protection of Health and Sanitary arrangements for
Workers
Section 11
RITES Contractor‟s Labour Regulations
4.2
General Conditions of Contract (Compilation of Sections 7 to 11) with upto date
correction slips is also available in RITES website <www.rites.com>
5
5.0
5.1
ISSUE OF TENDER DOCUMENT
A complete set of Tender Document (Technical and Financial Bid) described in Para 4.1
above can be seen in the office of the “RITES Ltd., Regional Project Office, 13 Km.
Milestone, Near Sewa Hospital, NH-24, Lucknow-Sitapur Road, Lucknow-226201”
between hours of 11.00 AM and 4.00 PM every day except on Saturdays, Sundays and
Public Holidays.
5.2
One set of Tender Document may be purchased from the office of “RITES Ltd.,
Regional Project Office, 13 Km. Milestone, Near Sewa Hospital, NH-24, LucknowSitapur Road, Lucknow-226201” from 20.09.2014 to 17.10.2014 for a non refundable
fee per set of Rs. 15000.00 only (Rupees Fifteen thousand only) in the form of Demand
Draft/ Pay Order/ Banker‟s cheque drawn on any Scheduled Bank payable at Lucknow in
favour of RITES Ltd., on submission of an application. Tender document may be issued
free of cost to such applicants as are exempted from payment of cost of tender document
as a matter of Government Policy.
5.3
Tender Documents including drawings can also be downloaded from RITES Website
(www.rites.com) and in such a case, the Tenderer shall deposit the cost of tender
documents (unless he is exempted from such payment as a matter of Government Policy)
alongwith submission of tender, failing which his tender shall not be opened. The cost of
tender documents shall be deposited in the form of a separate Banker‟s cheque / Demand
Draft / Pay Order and enclosed in the envelope containing the Earnest Money Deposit. In
case the Tenderer is exempted from such payment, the onus of proving such exemption
shall rest with the Tenderer and proof of the same shall be placed in the envelope meant
for Earnest Money. The amendments / clarifications to the tender documents will also be
available on the above mentioned website.
5.4
Tender Documents downloaded from RITES website shall be considered valid for
participating in the tender process. During the scrutiny of downloaded tender document,
if any modification / correction etc. is noticed as compared to the original documents
posted on the website, the bid submitted by such a Tenderer is liable to be rejected. In
case the bid of a Tenderer who has downloaded the document from website is accepted
the contract shall be executed in the original / manual tender document issued by the
concerned RITES officer.
5.5
Clarifications on Tender Documents
A prospective Tenderer requiring any clarification on the Tender Document may notify
Sr. DGM/C, RITES Ltd., Regional Project Office, Lucknow (The official nominated
for this purpose) in writing or by telefax/ or by E-mail at the following Postal Address/
Fax No./E-mail address:
RITES Ltd., Regional Project Office, 13 Km. Milestone, Near Sewa Hospital, NH-24,
Lucknow – Sitapur Road, Lucknow – 226201
Fax – 0522 2771893
E Mail – [email protected]
6
In cases where Pre-Bid Meeting is not proposed to be held, request for clarifications
including request for Extension of Time for submission of Bid, if any, must be received
not later than 10 (ten) days prior to the deadline for submission of tenders. Details of such
questions raised and clarifications furnished will be uploaded in RITES website without
identifying the names of the Bidders who had raised the questions. Any modification of
the Tender Document arising out of such clarifications will also be uploaded on RITES
website only.
In cases where Pre-Bid Meeting is proposed to be held, provisions in para 6.0 below may
be referred to.
6.0
PRE-BID MEETING
6.1
The Tenderer or his official representative is invited to attend a pre-bid meeting which
will take place at the Office of “RITES Ltd., Regional Project Office, 13 Km.
Milestone, Near Sewa Hospital, NH-24, Lucknow – Sitapur Road, Lucknow – 226201
on 07.10.2014 at 3.00PM”.
6.2
The Tenderers are required to submit any question on issues relating to the tender, in
writing or by telefax or by E-mail so as to reach Sr. DGM/C, RITES Ltd., Regional
Project Office, Lucknow (the official nominated for this purpose) not later than 3 (three)
days before the date fixed for the meeting.
6.3
The purpose of the meeting will be to clarify the issues raised and to answer
supplementary questions on such issues.
6.4
Minutes of the meeting including the text of the questions raised (without identifying the
source of enquiry) and the responses given will be uploaded on RITES website. Any
modifications of the Tender Document which may become necessary as a result of the
Pre-bid Meeting shall be made exclusively through the issue of an Addendum /
Corrigendum and not through the Minutes of the Pre-Bid Meeting. The Minutes of the
Meeting as described above and the Addendum / Corrigendum, if any, will be uploaded
on RITES website only.
6.5
Non-attendance at the Pre-bid Meeting will not be a cause for disqualification of a
tenderer.
7.0
AMENDMENT OF TENDER DOCUMENT
7.1
Before the deadline for submission of tenders, the Tender Document may be modified by
RITES Ltd. by issue of addenda/corrigendum. Issue of addenda / corrigenda will however
be stopped 7 days prior to the deadline for submission of tenders as finally stipulated.
7.2
Addendum/corrigendum, if any, will be hosted on website only and shall become a part of
the tender document. All Tenderers are advised to see the website for addendum/
corrigendum to the tender document which may be uploaded upto 7 days prior to the
deadline for submission of Tender as finally stipulated.
7
7.3
To give prospective Tenderers reasonable time in which to take the addenda/ corrigenda
into account in preparing their tenders, extension of the deadline for submission of tenders
may be given as considered necessary by RITES.
8.0
TENDER VALIDITY
8.1
The Tender shall be valid for a period of 120 days from the due date for submission of
Tender or any extended date as indicated in sub para below.
8.2
In exceptional circumstances, during the process of evaluation of tenders and prior to the
expiry of the original time limit for Tender Validity, the Employer may request that the
Tenderers may extend the period of validity for a specified additional period. The request
and the tenderer‟s response shall be made in writing. A Tenderer may refuse the request
without forfeiting his Earnest Money. A Tenderer agreeing to the request will not be
permitted to modify his Financial Bid to a higher amount but will be required to extend
the validity of the Earnest Money for the period of the extension.
9.0
EARNEST MONEY
9.1
The Tender should be accompanied by Earnest Money of Rs. 50,00,000.00 only (Rupees
Fifty Lakh only) in any of the forms given below:Banker‟s Cheque / Pay Order/ Demand Draft payable at LUCKNOW drawn in favour of
RITES Ltd.
9.2
Any Tender not accompanied by Earnest Money in an acceptable form shall be rejected
by the Employer as non-responsive unless the tenderer is exempted from payment of
Earnest Money as a matter of Government Policy. The onus of proving such exemption
shall rest with the Tenderer and such proof shall be placed in the envelope meant for
Earnest Money.
9.3
Refund of Earnest Money
a) Two Packet System
The Earnest Money of the Tenderers whose Technical Bid is found not acceptable will be
returned without interest soon after scrutiny of Technical Bid has been completed by the
Employer subject to provisions of Para 9.4 (b). The Earnest Money of the Tenderers
whose Technical Bid is found acceptable but Financial Bid is rejected will be returned
without interest within 28 days of the end of Tender Validity Period subject to provisions
of Para 9.4 (b).
b) Single Packet System
Not Applicable
8
c) The Earnest Money shall be refunded only through Electronic Fund Transfer. The
tenderer shall submit RTGS/NEFT Mandate Form as per proforma given in Annexure
IX duly filled in.
d) In case of both Two Packet and Single Packet System, the Earnest Money of the
successful Tenderer, without any interest, will be adjusted as a part of the Security
Deposit payable in terms of provisions in the General Conditions of Contract (Clause
1A of Clauses of Contract).
9.4
The Earnest Money is liable to be forfeited
a)
if after bid opening, but before expiry of bid validity or issue of Letter of
Acceptance, whichever is earlier, any Tenderer
i)
withdraws his tender or
ii)
makes any modification in the terms and conditions of the tender which are
not acceptable to the Employer.
b)
in case any statement/information/document furnished by the Tenderer is found to
be incorrect or false.
c)
in the case of a successful Tenderer, if the Tenderer
i)
fails to furnish the Performance Guarantee within the period specified under
Clause 1 of “Clauses of Contract”. or
ii)
fails to commence the work without valid reasons within the period as
specified in Schedule F after the date of issue of Letter of Acceptance or
from the first date of handing over of the site, whichever is later.
In case of forfeiture of E.M. as prescribed hereinabove, the Tenderer shall not be allowed
to participate in the retendering process of the work.
10.0
ALTERNATIVE PROPOSALS BY THE TENDERERS
The Tenderers shall submit offers which comply strictly with the requirements of the
Tender Document as amended from time to time as indicated in Para 7.0 above.
Alternatives or any modifications shall render the Tender invalid.
11.0
SUBMISSION OF TENDER
11.1 Two Packet System and Single Packet System
(a)
Two Packet System
The tenderer shall submit the Tender in original in two packets as under:-
9
PACKET A :- TECHNICAL BID
Envelope 1
Earnest Money alongwith Mandate Form as per Annexure
IX duly filled in and Cost of Tender Document if the bid is
submitted on the document downloaded from RITES
website, unless exempted from both payments as a matter of
Government Policy. If exempted, the documents
substantiating such exemption must be placed in this
envelope.
Envelope 2
“Authority to Sign”, „Integrity Pact‟ (when applicable) and
Qualification Information along with all enclosures /
documents as per Letter of Transmittal/ Checklist given in
Annexure II A/ II B (N). As regards “Authority to Sign”
Para 11.2 below may be referred to. As regards „Integrity
Pact‟, para 11.7 below may be referred to.
Technical Bid (Part 1 and Part 3) (Refer Para 4.1) including
signature on Tender Form (Section 2) duly witnessed after
filling up blanks therein.
Each page of the above documents including all Drawings
should bear the dated initials of the Tenderer along with the
seal of the Company, in token of confirmation of having
understood the Contents.
PACKET B :- FINANCIAL BID
Envelope 3
Schedule/Bill of Quantities.
Each page of the Financial Bid (Part 2 – Refer Para 4.1) should be signed by the Tenderer
along with the seal of the company. In the last page of Financial Bid, at the end, the
Tenderer should sign in full with the name of the Company, Seal of the Company and
Date.
All rates and amounts, whether in figures or words, must be written in indelible ink. Each
Correction, Cutting, Addition and overwriting should be initialed by the Tenderer.
The rates must be quoted in decimal coinage. Amounts must be quoted in full rupees by
ignoring fifty paise and less and considering more than fifty paise as rupee one. If the
same item figures in more than one section/part of Schedule of Quantities, the Tenderer
should quote the same rate for that item in all sections/parts. If different rates are quoted
for the same item, the least of the different rates quoted only shall be considered for
evaluation of that item in all sections/parts of the Schedule of Quantities.
Instructions contained in subsequent Para 17.6 (a) on “Item rate tender” and 17.6 (b) on
“Percentage rate tender” may be carefully studied and complied with.
10
b)
Single Packet System : Not Applicable.
11.2
Authority to Sign
a)
b)
c)
d)
e)
11.3
If the applicant is an individual, he should sign above his full type written name
and current address.
If the applicant is a proprietary firm, the Proprietor should sign above his full type
written name and the full name of his firm with its current address.
If the applicant is a firm in partnership, the Documents should be signed by all the
partners of the firm above their full type written names and current addresses.
Alternatively the Documents should be signed by the person holding Power of
Attorney for the firm in the Format at Annexure IV.
If the applicant is a limited Company, or a Corporation, the Documents shall be
signed by a duly authorized person holding Power of Attorney for signing the
Documents in the Format at Annexure IV.
If the applicant is a Joint Venture, the Documents shall be signed by the Lead
Member holding Power of Attorney for signing the Document in the Format at
Annexure V. The signatory on behalf of such Lead Partner shall be the one
holding the Power of Attorney in the Format at Annexure IV.
Items to be kept in mind while furnishing details
While filling in Qualification Information documents and the Financial Bid, following
should be kept in mind:
11.4
i)
There shall be no additions or alterations except those to comply with the
instructions issued by the Employer or as necessary to correct errors, if any, made
by the Tenderers.
ii)
Conditional Offer/ Tender will be rejected. Unconditional rebate/ discounts in the
Financial offer will however be accepted.
iii)
The Employer reserves the right to accept or reject any conditional
rebate/discounts. While evaluating the Bid Price, the conditional rebates/discounts
which are in excess of the requirements of the bidding documents or otherwise
result in accrual of unsolicited benefits to the Employer, shall not be taken into
account.
Sealing and Marking of Tenders
11.4.1 Two Packet System
(a) PACKET A – TECHNICAL BID
Envelopes 1 & 2 as described in Para 11.1 (a) above should be sealed separately
superscribing “Technical Bid” with Envelope Number, Name of the work and Name
11
of the tenderer. In addition, the following should also be superscribed on the respective
envelopes.
Envelope 1
i) Earnest Money alongwith Mandate Form as per
Annexure IX.
ii) Cost of Tender Document if the Bid is submitted
on the document downloaded from RITES website.
iii) If the Bidder is exempted from payment Earnest
Money and Cost of Tender Document, he should
superscribe “Documents Substantiating Exemption
from Payment of Earnest Money and Cost of Tender
Documents”
Envelope 2
i) Authority to Sign, „Integrity Pact‟ (when
applicable as per para 11.7 below) and Qualification
Information/ documents as per checklist in
Annexure IIA / II B (N).
ii) Technical Bid (Part 1 and Part 3) including
Drawings
Both the envelopes should be put in a packet which should be sealed. The following
should be superscribed on the packet:
i)
ii)
iii)
Packet A – Technical Bid
Name of the Work
Name of the Tenderer
(b) PACKET B – FINANCIAL BID
Envelope 3 – Financial Bid should be put in Packet B which should be sealed. The
following should be superscribed on the packet.
i)
ii)
iii)
(c)
Packet B - Financial Bid
Name of the work
Name of the tenderer
Both packets A and B should be put inside an outer envelope and sealed. This envelope
should be superscribed with the following details:
i)
ii)
iii)
iv)
v)
Tender for (Name of work)
Tender number
Date and time of opening of Tender
From (Name of Tenderer)
Addressed to ---- (RITES Officer inviting the Tender)
Northern Coalfields Limited
C/o RITES Ltd., Regional Project Office, 13 Km. Milestone, Near Sewa
Hospital, NH-24, Lucknow – Sitapur Road, Lucknow – 226201
Phone: 0522-2771892, 2771894, Fax: 0522- 2771893
12
11.4.2 Single Packet System
Two envelopes of Technical Bid and one of Financial Bid shall be made out as stipulated
in Para 11.4.1 (a) and (b) above with the Name of the work and Name of the Tenderer
superscribed on each of the envelopes. All the three envelopes shall be put in a Single
Packet which shall be superscribed in the same manner as given in Para 11.4.1 (c) above.
11.4.3 If the envelopes and packets are not superscribed and sealed as indicated in Paras 11.4.1/
11.4.2 above, the Employer will assume no responsibility for the misplacement or
premature opening of the Tender.
11.5
Deadline for submission of Tender
11.5.1 Tenders must be received by the Employer at the following address not later than 15.00
hrs on 20.10.2014. In the event of the specified date for the submission of the Tender
being declared a holiday due to Strike/Bandh or on any account by the Employer, the
Tenders will be received up to the appointed time on the next working day.
Address for submission of Tender:
C/o RITES Ltd., Regional Project Office, 13 Km. Milestone, Near Sewa Hospital,
NH-24, Lucknow – Sitapur Road, Lucknow – 226201
Phone: 0522-2771892, 2771894, Fax: 0522- 2771893
11.5.2 The Employer may extend the deadline for submission of Tenders by issuing an
amendment in writing in accordance with Para 7.3 in which case all rights and obligations
of the Employer and the Tenderer previously subject to the original deadline will be
subject to new deadline.
11.6
Late Tender / Delayed Tender
Any Tender received by the Employer after the specified date and time of receipt of
Tender will be returned unopened to the Tenderer.
11.7
Integrity Pact
(i)
The Bidder/Contractor is required to enter into an Integrity Pact with the
Employer, in the Format at Annexure VIII. The Integrity Pact enclosed as
Annexure VIII will be signed by RITES for and on behalf of Employer as its
Agent/Power of Attorney Holder at the time of execution of Agreement with the
successful Bidder. While submitting the Bid, the Integrity Pact shall be signed by
the duly authorized signatory of the Bidder/Lead Member of JV. In case of failure
to submit the Integrity Pact duly signed and witnessed, along with the Bid, the Bid
is likely to be rejected.
13
(ii)
In case of any contradiction between the Terms and Conditions of the Bid
Document and the Integrity Pact, the former will prevail.
Provided always that provision of this para 11.7 – Integrity Pact, shall be
applicable only when so provided in para 11.7A below which will also stipulate
the name and address of the Independent External Monitor as well as the Name,
designation and address of the official nominated by the Employer to act as the
Liaison Officer between the Independent External Monitor and the Engineer-inCharge as well as the Contractor.
11.7A Whether para 11.7 (Integrity Pact) shall be applicable
YES
If Yes, Name and Address of the Independent External Monitor (In case value of contract
is Rs.10 crores or more)
(i)
Shri J.K. Khanna, IPS (Rtd.)
A-102, Sector – 55, Noida – 201307
Uttar Pradesh
Tel. No.: 0120-4322330, Mobile No.: 9810940403
E-Mail: [email protected]
(ii)
Shri Sewa Ram, IAS (Rtd.)
660, Sector – 26, Panchkula
Haryana – 134116
Mobile No.: 9478730069
E-Mail: [email protected]
Name, Designation and Address of RITES‟ Liaison Officer
Shri Y.K. Sharma
Group General Manager (Airport)
RITES Ltd., Gurgaon
11.8
Modification and Withdrawal of Bids
11.8.1 Tenderers may modify or withdraw their bids by giving notice in writing before the
deadline prescribed in para 11.5 for submission of Bids.
11.8.2 Each modification or withdrawal notice shall be prepared, sealed, marked and delivered in
accordance with paras 11.1, 11.2 and 11.4 with the outer envelopes additionally marked
„Modification‟ or „Withdrawal‟ as appropriate.
The envelopes for modifications on „Technical Bid‟ and „Financial Bid‟ shall be
submitted in separate sealed envelopes and marked as „Modifications of Technical Bid‟ or
„Modifications of Financial Bid‟ as the case may be.
11.8.3 No bid may be modified after the deadline for submission of Bids except as indicated
below. If a Bidder makes a suo moto offer of rebate / discount in his Financial Bid after
14
the deadline for submission of Bids, such offer will not be considered for Financial
evaluation of Tenders. But if the Tenderer is successful in the Bid based on his original
offer without considering the suo moto offer, the rebate / discount offered will be taken
into account for incorporation in the Contract Agreement.
11.8.4 Withdrawal or modification of a Bid, subject to provisions in Para 11.8.3 above, after the
deadline for submission of Bids shall result in forfeiture of the Earnest Money.
12.0
TENDER
OPENING,
APPLICATIONS
12.1
The RITES/NCL will open all the Tenders received (except those received late or
delayed)as described in para 12.2/12.3 below, in the presence of the Tenderers or their
representatives who choose to attend at 15.30 Hrs. on 20.10.2014 in the office of RITES
Ltd., Regional Project Office, 13 Km. Milestone, Near Sewa Hospital, NH-24,
Lucknow – Sitapur Road, Lucknow – 226201. In the event of the specified date of the
opening being declared a holiday by the Employer, the Tenders will be opened at the
appointed time and location on the next working day.
12.2
Two Packet System
(a)
(i) The PACKET A will be opened and Envelope 1 containing Earnest Money and Cost
of Tender Document (where Bid is submitted in the document downloaded from
RITES website) of all the Tenderers will be opened first and checked. If the Earnest
Money furnished is not for the stipulated amount or is not in an acceptable form
(unless exempted) and where applicable, the cost of Tender Document has not been
enclosed for the correct amount and in an acceptable form (unless exempted), the
Envelope 2 of PACKET A (TECHNICAL BID) and PACKET B will be returned to
the Tenderer concerned unopened at the time of opening of the Tender itself. The
Envelopes 2 of PACKET A (TECHNICAL BID) of other Tenderers who have
furnished Earnest Money of correct amount in acceptable form (unless exempted) and
where applicable the cost of Tender Document for the correct amount and in an
acceptable form (unless exempted) will then be opened. The Tenderer‟s name, the
presence of Earnest Money and Authority to sign and such other details as the
Employer may consider appropriate will be announced by the Employer at the time of
opening of Packet A. PACKET B (FINANCIAL BID) of the Tenderers whose
Technical Bids have been accepted for evaluation will be checked to see if the seals
are intact. All such PACKETS B will be put in an envelope and sealed. The
Employer‟s official opening the Tender will sign on this envelope and will also take
the signatures of preferably atleast two Tenderers or their representatives present.
This envelope will be kept in safe custody by the Employer.
(b)
The RITES/NCL will scrutinise the Technical Bids accepted for evaluation to determine
whether each Tenderer
(i)
(ii)
EVALUATION
AND
CLARIFICATIONS
OF
has submitted `Authority to sign‟ as per para 11.2 above and Integrity Pact (where
applicable) duly signed and witnessed as per para 11.7 above;
meets the Qualification Criteria stipulated in Para 2.0; and
15
(iii)
conforms to all terms, conditions and specifications of the Tender Document
without any modifications or conditions.
(c)
If required, the RITES may ask any such Tenderer for clarifications on his Technical Bid.
The request for clarification and the response from the Tenderer will be in writing. If a
Tenderer does not submit the clarification/document requested, by the date and time set in
the Employer‟s request for clarification, the bid of such Tenderer is likely to be rejected.
Tenderers whose Technical Bids are not found acceptable will be advised of the same and
their Earnest Money and PACKET B (FINANCIAL BID) will be returned unopened.
Tenderers whose Technical Bids are found acceptable will be advised accordingly and
will also be intimated in writing of the time and date and place where and when the
PACKET B (Financial Bid) will be opened.
(d)
At the appointed place, time and date, in the presence of the Tenderers or their
representatives who choose to be present, the Employer will open the envelopes
containing the PACKET B (FINANCIAL BID). The Tenderer‟s name, the tender amount
quoted and such other details as the Employer may consider appropriate will be
announced by the Employer.
12.3
Single Packet System
Not Applicable
13.0
INSPECTION OF SITE BY THE TENDERERS
Tenderers are advised to inspect and examine the site and its surroundings and satisfy
themselves before submitting their Tenders, as to the nature of the ground and sub-soil (as
far as is practicable), the form and nature of the site, the means of access to the site, the
accommodation they may require and in general shall themselves obtain all necessary
information as to risks, contingencies and other circumstances which may influence or
affect their Tender. A Tenderer shall be deemed to have full knowledge of the site
whether he inspects it or not and no extra charges consequent on any misunderstanding or
otherwise shall be allowed. The Tenderer shall be responsible for arranging and
maintaining at his own cost all materials, tools & plants, water, electricity, access,
facilities for workers and all other services required for executing the work unless
otherwise specifically provided for in the contract documents. Submission of a tender by
a Tenderer implies that he has read this notice and all other contract documents and has
made himself aware of the scope and specifications of the work to be done and of
conditions and rates at which stores, tools and plant etc. will be issued to him by the
Employer and local conditions and other factors having a bearing on the execution of the
work.
14.0
EMPLOYER‟S RIGHT ON ACCEPTANCE OF ANY TENDER
(i) If required, the Employer may ask any Tenderer the breakdown of unit rates. If the
Tenderer does not submit the clarification by the date and time set in the Employers
request for clarification, such Tender is likely to be rejected.
16
(ii) The competent authority on behalf of the Employer does not bind himself to accept
the lowest or any other Tender and reserves to himself the authority to reject any or
all the Tenders received without the assignment of any reason. All Tenders in which
any of the prescribed conditions is not fulfilled or any condition is put forth by the
Tenderer shall be summarily rejected.
15.0
CANVASSING PROHIBITED
Canvassing whether directly or indirectly, in connection with tenders is strictly prohibited
and the tenders submitted by the Contractors who resort to canvassing will be liable to
rejection.
16.0
EMPLOYER‟s RIGHT TO ACCEPT WHOLE OR PART OF THE TENDER
The competent authority on behalf of the Employer reserves to himself the right of
accepting the whole or any part of the tender and the Tenderer shall be bound to perform
the same at the rates quoted.
17.0
MISCELLANEOUS RULES AND DIRECTIONS
17.1
The Tenderer shall not be permitted to tender for works if his near relative is posted as
Associated Finance Officer between the grades of AGM(F) and J.M (F) in the concerned
SBU Unit of RITES or as an officer in any capacity between the grades of GGM/GM and
Engineer (both inclusive) of the concerned SBU of the Employer. He shall also intimate
the names of persons who are working with him in any capacity or are subsequently
employed by him and who are near relatives to any Gazetted officer in the organization of
the Employer. Any breach of this condition by the Tenderer would render his Tender to be
rejected.
No Engineer of Gazetted rank or other Gazetted Officer employed in Engineering or
Administrative duties in an Engineering Department of the Organisation of the Employer
is allowed to work as a contractor for a period of one year after his retirement from the
Employer‟s service without the previous permission of the Employer in writing. The
contract is liable to be cancelled if either the Contractor or any of his employees is found
any time to be such a person who had not obtained the permission of the Employer as
aforesaid before submission of the tender or engagement in the Contractor‟s service.
17.2
If required by the Employer, the Tenderers shall sign a declaration under the officials
Secret Act 1923, for maintaining secrecy of the tender documents drawings or other
records connected with the work given to them. The unsuccessful Tenderers shall return
all the drawings given to them.
17.3
Use of correcting fluid anywhere in tender document is not permitted. Such tender is
liable for rejection.
17.4
a) In the case of Item Rate Tenders, only rates quoted shall be considered. Any tender
containing percentage below/above the rates quoted is liable to be rejected. Rates quoted
by the Tenderer in item rate tender in figures and words shall be accurately filled in so
that there is no discrepancy in the rates written in figures and words. However, if a
discrepancy is found, the rates which correspond with the amount worked out by the
17
Tenderer shall unless otherwise proved be taken as correct. If the amount of an item is not
worked out by the Tenderer or it does not correspond with the rates written either in
figures or in words then the rates quoted by the Tenderer in words shall be taken as
correct. Where the rates quoted by the Tenderer in figures and in words tally but the
amount is not worked out correctly, the rates quoted by the Tenderer will, unless
otherwise provided, be taken as correct and not the amount. In the event that no rate has
been quoted for any item(s), leaving space both in figure (s) or word(s) and the amount
blank, it will be presumed that the Tenderer has included the cost of this/ these item (s) in
other items and rate for such item (s) will be considered as zero and work will be required
to be executed accordingly.
b)
In case of percentage Rate Tender only percentage quoted shall be considered. Any
tender containing item rates is liable to be rejected. Percentage quoted by the Tenderer in
percentage rate tender shall be accurately filled in figures and words so that there is no
discrepancy. If, for any Schedule in Financial Bid, the total amount has been indicated by
the Tenderer and if discrepancy is noticed in the percentages quoted in words and figures,
then the percentage which corresponds with the total amount, shall, unless otherwise
proved be taken as correct. If the total amount is not worked out or if worked out, it does
not correspond with the percentages written either in figures or in words, then the
percentage quoted by Tenderer in words shall be taken as correct. When the percentages
quoted by the Tenderer in figures and in words tally but the total amount is not worked
out correctly, the percentage quoted by the Tenderes shall be taken as correct, unless
proved otherwise and the total amount worked out accordingly.
17.5
In the case of any Item rate tender where unit rate of any item/items appears unrealistic,
such tender will be considered as unbalanced and in case the Tenderer is unable to provide
satisfactory explanation, such a tender is liable to be disqualified and rejected.
17.6
(a) In Item rate Tender, all rates shall be quoted on the tender form. The amount for each
item should be worked out and requisite totals given. Special care should be taken to write
the rates in figures as well as in words and the amount in figures only, in such a way that
interpolation is not possible. The total amount in each Schedule should be written both in
figures and in words. In case of figures, the word „Rs.‟ should be written before the figure
of rupees and word „P‟ after the decimal figures, e.g. Rs.2.15 P and in case of words, the
word, „Rupees‟ should precede and the word „Paise‟ should be written at the end. Unless
the rate is in whole rupees and followed by the word „only‟ it should invariably be up to
two decimal places. While quoting the rate in schedule of quantities, the word „only‟
should be written closely following the amount and it should not be written in the next
line.
(b) In Percentage Rate Tender, the Tenderer shall quote percentage below / above (in
figures as well as in words) at which he will be willing to execute the work. He shall also
work out the total amount of his offer and the same should be written in figures as well as
in words in such a way that no interpolation is possible. In case of figures, the word “Rs”
should be written before the figure rupees and word „P‟ after the decimal figures (eg.)
Rs.2.15 P and in case of words the word “Rupees” should precede and the word “Paisa”
should be written at the end.
18
17.7
Sales-tax/VAT (except Service Tax), purchase tax, turnover tax or any other tax/ Cess on
material, labour and Works in respect of this Contract shall be payable by the Contractor
and the Employer will not entertain any claim whatsoever in respect of the same.
However, in respect of Service Tax, same shall be paid by the Contractor to the concerned
department on demand and it will be reimbursed to him by the Engineer-in-Charge after
satisfying that it has been actually and genuinely paid by the Contractor.
17.8
Each Bidder shall submit only one Bid either as an individual or as a Proprietor in a
Proprietary firm or as a Partner in a Partnership firm or as a Director of a limited
Company/Corporation or as a Partner in a Joint Venture. Any Bidder who has submitted
a Bid for a work, shall not be a witness for any other Bidder for the same work. Failure to
observe the above stipulations would render all such Tenders submitted as a Bidder and /
or as a witness, liable to summary rejection.
17.9
The Contractor shall be fully responsible for all matters arising out of the Performance of
the Contract and shall, at his own expense, comply with all laws/ acts/ enactments/ orders/
regulations/ obligations whatsoever of the Government of India, State Government, Local
Body and any Statutory Authority.
18.0
SIGNING OF CONTRACT AGREEMENT
18.1
The Tenderer whose tender has been accepted will be notified of the award by the
Employer by issue of a `Letter of Acceptance‟ „ prior to expiration of the Bid Validity
period.
The Letter of Acceptance will be sent to the Contractor in two copies one of which he
should return promptly, duly signed and stamped. The Letter of Acceptance will be a
binding Contract between the Employer and the Contractor till the formal Contract
Agreement is executed.
18.2
Within the period as specified in Clause 1 of `Clause of Contract‟, of the date of issue of
Letter of Acceptance, the successful Tenderer shall deliver to the Employer, Performance
Guarantee and Additional Performance Guarantee (where applicable) in the format
prescribed.
18.3
The Tenderer whose Tender is accepted shall be required to submit at his cost stamp
papers of appropriate value as per the provisions of Indian Stamp Act within 15 days of
the date of issue of Letter of Acceptance.
18.4
At the same time the Employer notifies the successful Tenderer that his Tender has been
accepted, the Employer will direct him to attend the Employer‟s office within 28 days of
issue of Letter of Acceptance for signing the Agreement in the proforma at Annexure
VII. The Agreement will however be signed only after the Contractor furnishes
Performance Guarantee and Additional Performance Guarantee (where applicable) and
hence, where justified, the period of 28 days stipulated above will be extended suitably.
19
ANNEXURE – I
QUALIFYING CRITERIA FOR WORKS CONTRACTS
1.
Annual Financial Turnover
The bidder should have achieved a minimum annual financial turnover of Rs. 44.82
Crores only (Rupees Forty four crore and Eighty two Lakh only) in any one of the
last 5 Financial Years.
Notes:
-
The financial turnover will be taken as given under the head “Income” in audited Profit
and Loss Account and excluding non-recurring income, income from other sources and
stock. It is clarified that the Financial Turnover means relevant revenue as recorded in the
Income side of Profit and Loss Account. It does not mean Profit.
-
Closing stocks in whatsoever manner should not form part of turnover.
Weightage of 7% (compounded annually) shall be given for equating the financial
turnover of the previous years to the current year.
For considering the Financial Years, for example for a work for which the Tender is being
opened in Financial Year 2014-15, the last five Financial Years will be 2013-14, 2012-13,
2011-12, 2010-11 and 2009-10. For a Tender opened on (say) 05.05.2014 (F.Y. 2014-15),
with weightage of 7% compounded annually, the weightages to be applied on the
Turnover of the previous five Financial Years will be : F.Y. 2013-14 = 1.070; F.Y. 201213 = 1.145; F.Y. 2011-12 = 1.225; F.Y. 2010-11 = 1.311 and F.Y. 2009-10 = 1.403.
-
-
The Bidder should furnish Annual Financial Turnover for each of the last 5 Financial
Years in tabular form (Proforma 4) and give reference of the document (with page no.)
relied upon in support of meeting the Qualification Criterion.
-
The Bidder should submit self attested copy of Auditor‟s Report along with Balance Sheet
and Profit and Loss Statement along with Schedules for the relevant Financial Year in
which the minimum criterion is met. Provisional audit reports or certified statements will
not be accepted.
-
If the Audited Balance Sheet for the immediately preceding year is not available in case of
tender opened before 30th Sept., audited Balance Sheets, Profit and Loss Statements and
other financial statements of the five Financial Years immediately preceding the previous
Financial Year may be adopted for evaluating the credentials of the Bidder.
In case JV is permitted the following provisions will apply:
-
Large Works
Not Applicable
Normal Works
The Partner-in-charge/Lead Member shall singly meet this criterion.
20
2.
WORK EXPERIENCE
a)
Similar Works Experience
For works in normal areas (other than difficult areas)
The Bidder should have satisfactorily completed in his own name or
proportionate share as a member of a Joint Venture,
At least one similar work of minimum value of Rs. 4482 Lakh only
OR
At least two similar works each of minimum value of Rs. 2801 Lakh only
OR
At least three similar works each of minimum value of Rs. 2241 Lakh
only
during the last 5 (five) years prior to the last stipulated date for submission
of the Bid. Works completed prior to the cutoff date shall not be
considered.
Similar Works
A Similar Work shall mean Civil Engineering Construction Works involving
Bridgework carried out in India.
Notes:
-
A weightage of 7% (compounded annually from the date of completion of the work to the
submission of the Bid) shall be given for equating the value of works of the previous
years to the current year.
-
Only such works shall be considered where physical completion of entire work is over or
commissioning of work has been done, whichever is earlier.
-
The Bidder should submit the details of such similar completed works as per the format at
Proforma-1 enclosed.
-
Works carried out by another Contractor on behalf of the Bidder on a back to back basis
will not be considered for satisfaction of the Qualification Criterion by the Bidder.
-
Credential certificates issued by Government Organizations/ Semi Government
Organizations of Central or State Government; or by Public Sector Undertakings/
Autonomous bodies of Central or State Government; or by Public Ltd. Companies listed
in Stock Exchange in India or Abroad shall only be accepted for assessing the eligibility
of a Tenderer.
21
-
The cutoff date shall be calculated backwards from the last stipulated date for submission/
opening of Tender i.e. for a Tender which is being opened on 06.08.2011, the cutoff date
shall be 07.08.06.
-
Large Works
Not Applicable
Normal Works
b)
Construction Experience in key activities/specified components
To qualify for award of the contract, each Bidder in his own name or as a member of a
Joint Venture should have, in the last five Years prior to the last stipulated date for
submission of the Bid, executed the following key activities in any one work / more than
one work:
(1)
(2)
Railway Track Laying and linking work of minimum 5 Km. in single work.
Signal and Telecom work with RRI/SSI/PI commissioning of at least one station
Notes:
-
-
-
-
The work satisfying the criterion for a particular key activity may be different
from a work satisfying the criterion for another key activity.
The Bidder should furnish with his Bid a tabular statement (Proforma 1A & 1B)
giving contract-wise quantities of key activities / specialised components executed
in the last 5 years which meet the Qualification Criterion along with documentary
proof in support thereof (indicating page nos.).
Even if a work has not been completed but if the specified quantity of the key
activity has been completed, the same shall be taken into consideration for the
purpose of this criterion.
Any work executed by the Bidder as a member of a Joint Venture will be accepted
provided there is documentary proof in support of the same either in the MOU/
Agreement of the JV or in a declaration by the other Members of that JV or the
Client confirming that the specialized work was actually executed by the Bidder.
Large Works:
Not Applicable
Normal Works
All the partners shall jointly meet this criterion.
22
3.
SOLVENCY CERTIFICATE
A Solvency Certificate of minimum solvency of Rs. 2241 Lakh (suggested format at
Proforma 2) from a Scheduled Bank issued not earlier than 6 months from the last date
for submission of tender is required to be submitted by the bidder.
Notes:
-
The certificate so produced by the Bidder may be got verified from the issuing
Bank.
-
Large Works
Not Applicable
Normal Works
4.
NET WORTH
The bidder should have positive net worth. This will be judged from the Audited Balance
Sheet of the last financial year ending on a date not prior to 18 months from the due date
for submission of the tender (or, if the due date is extended, such extended date of
submission)
Notes:
-
In case JV is permitted, the following provisions will apply:
Large Works
Not Applicable
Normal Works
5.
POINTS TO NOTE ON SATISFACTION OF QUALIFYING CRITERIA IN CASE
OF BOTH LARGE AND NORMAL WORKS
a)
Sub-Contractor‟s Experiences and Resources
Sub-Contractors‟ Experiences and Resources will not be taken into account in
determining the Bidder‟s compliance with the qualifying criteria.
23
b)
Experiences and Resources of the Parent Company and other subsidiary
companies
If the Bidder is a wholly owned subsidiary of a company, the experience and
resources of the owner/parent company or its other subsidiaries will not be taken
into account. However, if the Bidder is a Company, the Experience and Resources
of its subsidiaries will be taken into consideration.
6.
DECLARATION BY THE BIDDER
Even though the Bidders may meet the above qualifying criteria, they are subject to be
disqualified if they have
a)
b)
c)
d)
Made misleading or false representation in the forms, statements and attachments
in proof of the qualification requirements. In such a case, besides Tenderer‟s
liability to action under para 9.4 of Instructions to Tenderers, the Tenderer is liable
to face the penalty of banning of business dealings with him by RITES.
Records of any contract awarded to them, having been determined during the past
three years prior to the deadline for submission of bids.
Their business banned or suspended by any Central/State Government
Department/ Public Undertaking or Enterprise of Central/State Government and
such ban is in force.
Not submitted all the supporting documents or not furnished the relevant details as
per the prescribed format.
A declaration to the above effect in the form of affidavit on stamp paper of Rs. 10/- duly
attested by Notary/Magistrate should be submitted as per format given in Proforma 3
enclosed.
24
Proforma-1
LIST OF SIMILAR WORKS SATISFYING QUALIFICATION CRITERION
COMPLETED DURING THE LAST 5 YEARS
S. Client's Name of Scope of Agreement
Contract Value
No. Name the Work & work
/ Letter of
and
Location
carried Award No.
Address
out by
and date Awarded Actual on
completion
With
the
Phone
Bidder
no., fax
no., Email
address
& PIN)
Date of start Date of Completion Reasons for
Ref. of
delay in
document
completion (with page
As per
Actual
if any
no.) in support
LOA/
of meeting
Agreement
Qualification
Criterion
SEAL AND SIGNATURE OF THE BIDDER
Notes:
1.
In support of having completed above works, attach self attested copies of the completion
certificate from the owner/client or Executing Agency / Consultant appointed by owner /
Client indicating the name of work, the description of work done by the Bidder, date of
start, date of completion (contractual & actual) and contract value as awarded and as
executed by the Bidder . “Contract Value” shall mean gross value of the completed work
including cost of materials supplied by the owner/client but excluding those supplied free
of cost.
2.
Such Credential certificates issued by Government Organizations / Semi Government
Organizations of Central or State Government; or by Public Sector Undertakings /
of a Tenderer.
25
In case of a Certificate from a Public Limited Company, the Bidder should also submit
documentary proof that the Public Ltd. Co. was listed in Stock Exchange in India or
abroad when the work was executed for it.
3.
Information must be furnished for works carried out by the Bidder in his own name or
proportionate share as member of a Joint Venture. In the latter case details of contract
value including extent of financial participation by partners in that work should be
furnished.
4.
If a Bidder has got a work executed through a Subcontractor on a back to back basis, the
Bidder cannot include such a work for his satisfying the Qualification Criterion even if
the Client has issued a Completion Certificate in favour of that Bidder.
5.
Use a separate sheet for each partner in case of a Joint Venture.
6.
Only similar works completed during the last 5 years prior to the last stipulated date for
submission of Bid, which meet the Qualification Criterion need be included in this list.
26
PROFORMA: 1A
LIST OF WORKS SATISFYING QUALIFICATION CRITERION IN RESPECT OF KEY
ACTIVITY “Railway Track Laying and linking work of minimum 5 Km. in single work”
EXECUTED DURING THE LAST 5 YEARS
S.
No.
Client's
Name and
Address
with PIN,
Phone no.,
fax no. & EMail ID
Name of the
Work &
Location
Quantity of track Agreement /
work executed Letter of Award
after cutoff date
No. and date
Contract Value
Awarded
Actual on
completio
n if work
has been
completed
Date of
start of
key
activity
Date of
Completion
of key
activity
Ref. of
document
(with page
no.) in
support of
meeting
Qualificatio
n Criterion
27
PROFORMA: 1B
LIST OF WORKS SATISFYING QUALIFICATION CRITERION IN RESPECT OF KEY
ACTIVITY “Signal and Telecom work with RRI/SSI/PI commissioning of at least one
station” EXECUTED DURING THE LAST 5 YEARS
S.
No.
Client's
Name and
Address
with PIN,
Phone no.,
fax no. & EMail ID
Name of the
Work &
Location
S&T work
executed after
cutoff date
(RRI/SSI/PI)
Agreement /
Letter of Award
No. and date
Contract Value
Awarded
Actual on
completio
n if work
has been
completed
Date of
start of
key
activity
Date of
Completion
of key
activity
Ref. of
document
(with page
no.) in
support of
meeting
Qualificatio
n Criterion
Notes to Proforma 1A & 1B:
1.
In support of having executed/completed above key activities, attach self attested copies
of the experience/completion certificate from the owner/client or Executing Agency /
Consultant appointed by owner / Client indicating the name of work, the description of
work done by the Bidder, date of start of key activity, date of completion of key activity
and contract value as awarded and as executed by the Bidder.
2.
Such Credential certificates issued by Government Organizations / Semi Government
Organizations of Central or State Government; or by Public Sector Undertakings /
28
of a Tenderer.
In case of a Certificate from a Public Limited Company, the Bidder should also submit
documentary proof that the Public Ltd. Co. was listed in Stock Exchange in India or
abroad when the work was executed for it.
3.
Any work executed by the Bidder as a member of a Joint Venture will be accepted
provided there is documentary proof in support of the same either in the MOU/
Agreement of the JV or in a declaration by the other Members of that JV or the Client
confirming that the specialized work was actually executed by the Bidder.
4.
If a Bidder has got a work executed through a Subcontractor on a back to back basis, the
Bidder cannot include such a work for his satisfying the Qualification Criterion even if the
Client has issued a Completion Certificate in favour of that Bidder.
5.
Only works in which key activity has been executed / completed during the last 5 years
prior to the last stipulated date for submission of Bid, which meet the Qualification
Criterion need be included in this list.
29
Proforma 2
SOLVENCY CERTIFICATE FROM A NATIONALISED
OR A SCHEDULED BANK
This is to certify that to the best of our knowledge and information, M/s ____________________,
having their registered office at _____________, a customer of our Bank, is a reputed company
with a good financial standing and can be treated as solvent to the extent of Rs. ___________.
This certificate is issued without any guarantee or risk and responsibility on the Bank or any of its
officers.
Signature with date
Senior Bank Manager (Name of Officer issuing the
Certificate)
Name, address & Seal of the Bank/ Branch
Note:
Banker‟s Certificate should be on letter head of the Bank.
30
Proforma 3
DECLARATION BY THE BIDDER
(Affidavit on Non-Judicial Stamp Paper of Rs.10/- duly attested by Notary / Magistrate)
This is to certify that We, M/s. __________________________, in submission of this offer
confirm that:i)
We have not made any misleading or false representation in the forms, statements and
attachments in proof of the qualification requirements;
ii)
During the past three years prior to the deadline for submission of bids, no contract
awarded to us has been determined.
iii)
No Central / State Government Department/ Public Sector Undertaking or Enterprise of
Central / State Government has banned/suspended business dealings with us as on date.
iv)
We have submitted all the supporting documents and furnished the relevant details as per
prescribed format.
v)
List of Similar Works satisfying Qualification Criterion indicated in Proforma 1 does not
include any work which has been carried out by us through a Subcontractor on a back to
back basis.
vi)
The information and documents submitted with the Tender and those to be submitted
subsequently by way of clarifications / making good deficient documents are correct and
we are fully responsible for the correctness of the information and documents submitted
by us.
vii)
We understand that in case any statement/information/document furnished by us or to be
furnished by us in connection with this offer, is found to be incorrect or false, our EMD in
full will be forfeited and business dealings will be banned.
SEAL, SIGNATURE & NAME OF THE BIDDER
signing this document
31
PROFORMA – 4
(Para 1 of Annexure I)
STATEMENT OF ANNUAL FINANCIAL TURNOVER
S. No.
Financial
Year
Annual Turnover (Rs. In Lakh)
Actual
Ref. of document (with page
No.) in support of meeting
Qualification criteria.
Updated as Per
Para 1 of Annexure
1
SEAL AND SIGNATURE OF THE TENDERER
32
PROFORMA – 5
(Para 4 of Annexure I)
STATEMENT OF NET WORTH
S.No.
Financial Year
NET WORTH
(Rs. In Lakh)
Ref. of document (with page no.) in
support of meeting Qualification criteria
SEAL AND SIGNATURE OF THE TENDERER
33
ANNEXURE I A
CHECK LIST OF DOCUMENTS TO BE SUBMITTED
1.
a)
BY BIDDERS OTHER THAN JOINT VENTURES
i)
Annual Financial Turnover
ii)
-
Annual financial turnover for each of the last 5 Financial Years in tabular
form.
-
Self attested copies of Auditor‟s Report along with the Balance Sheet and
Profit and Loss Statement for the relevant Financial Year in which the
minimum criterion is met (Refer Notes under Para 1 of Annexure I).
Work Experience
-
-
iii)
Similar Work Experience : Proforma 1 of Annexure I with details of 1, 2
or 3 works as the case may be, which satisfy requisite qualification
criterion with self attested copies of supporting document (Refer Para 2a of
Annexure I).
Construction Experience in Key Activities/Specialised Components:
Tabular Statement (Proforma 1A & 1B) giving contract-wise quantities
executed in last 5 years along with documentary proof in support of having
met the criterion (Refer Para 2b of Annexure I).
Solvency Certificate.
Suggested format at Proforma 2 of Annexure I (Refer Para 3 of Annexure I)
iv)
Net Worth
- Net worth of last 2 Financial Years in tabular form. (PROFORMA 5)
- Self attested copies of Auditor‟s Report along with the Balance Sheet and
Profit and Loss Statements for last 5 or 3 Financial Years,as the case may be
(Refer Para 4 of Annexure I)
v)
Declaration by Bidder
Proforma 3 (Refer Para 6 of Annexure I)
vi)
Integrity Pact (where applicable) : duly signed and witnessed in the format at
Annexure VIII (Refer para 11.7 of NIT & Instructions to Tenderers)
b)
BY JOINT VENTURE PARTNERS FOR “LARGE WORKS”
Not Applicable
34
c)
BY JOINT VENTURE PARTNERS FOR “NORMAL WORKS”
(1) By Partner-in-Charge/Lead Member
i)
ii)
iii)
iv)
JV MOU/Agreement (Refer Para 2.4 of NIT & Instructions to Tenderers)
Power of Attorney (Refer Para 2.4 of NIT & Instructions to Tenderers)
Annual Turnover: As in a(i) above – to meet 100 % of requirement as per
criterion
Work Experience

v)
vi)
vii)
vi)
Similar Work Experience : As in (a) (ii) above – to meet 100% of
requirement as per criterion
 Construction Experience in Key activities/specialised components: As
in (a) (ii) above.
Solvency Certificate : As per (a) (iii) above – To the extent of 100%
financial participation
Net Worth : As in (a) (iv) above.
Declaration by Bidder: As in (a) (v) above.
Integrity Pact: duly signed and witnessed, as in (a) (vi) above.
(2) By Partners other than Partner-in-Charge/Lead Member
i)
ii)
Work Experience: Construction experience in Key Activities/ Specialised
Components : As in (a) (ii) above.
Declaration by Bidder: As in (a) (v) above.
35
ANNEXURE II A
QUALIFICATION INFORMATION/CHECKLIST OF DOCUMENTS
--LETTER OF TRANSMITTAL BY OTHER THAN JOINT VENTURES
(on letter head of the Applicant)
From
____________
To
Northern Coalfields Ltd.
(Authority Inviting Tender)
Sir,
Sub: Submission of Qualification information /documents as per Checklist.
1.
I/We hereby submit the following documents in support of my/our satisfying the
Qualification Criteria laid down for the work:a) Self attested copy of a certificate, confirming that the applicant is a working contractor
or has executed any work within the last five years reckoned from the date of opening
of Tender, issued by a Government Organization / Semi Government Organization of
Central or State Government; or by a Public Sector Undertaking / Autonomous Body
of Central or State Government; or by a Public Ltd. Company listed in Stock
Exchange in India or Abroad.
b) Annual Financial Turnover
(i)
Annual financial turnover for each of the last 5 Financial Years in a tabular form
(PROFORMA 4).
(ii) Self attested copy of Auditor‟s Report along with the Balance Sheet and Profit
and Loss Statement and Schedules for the relevant Financial Year in which the
minimum criterion is met, with calculations in support of the same.
c) Work Experience
i)
Similar Work Experience :- In Proforma 1 with details of 1 / 2 / 3 works
as applicable and self attested copies of supporting documents as
mentioned therein.
ii)
Construction experience in key activities / specialised components:
Tabular Statement (Proforma 1A & 1B) giving contract wise quantities
executed in last 5 years with documentary proof.
d)
Solvency Certificate - Proforma 2.
36
e)
2.
Net Worth - Net Worth of last 2 Financial years in tabular form (As per Proforma
5) with self attested copies of Profit and Loss Statements for the last 2 Financial
Years.
In addition the following supporting documents are also enclosed.
a)
b)
c)
d)
e)
f)
g)
Self attested copy of Partnership Deed/Memorandum and Articles of Association
of the Firm.
Self attested copies of PAN/TAN issued by the Income Tax Department.
Declaration – Proforma 3
Self attested copy of Sales Tax, Works Contract Tax, Service Tax Registration
Certificate (as applicable).
Self attested copy of Registration under Labour Laws, like PF, ESI etc.
Self attested copy of ISO 9000 Certificate ( if any)
Integrity Pact (where applicable) : duly signed and witnessed.
3.
I authorize you to approach any Bank, Individual, Employer, Firm or Corporation,
whether mentioned in the enclosed documents or not, to verify our competence and
general reputation.
4.
I also enclose written Power of Attorney of the signatory of the Tender on behalf of the
Tenderer.
Yours faithfully,
Encl: As in Paras 1, 2 & 4
Signature of Applicant
with Name _________________
Date with seal
37
ANNEXURE II B (L)
QUALIFICATION INFORMATION /CHECKLIST OF DOCUMENTS
– LETTER OF TRANSMITTAL BY JOINT VENTURE
(FOR LARGE WORKS COSTING OVER Rs.100 CRORES)
(To be signed by the Lead Member on his Letter Head)
Not Applicable
38
ANNEXURE II B (N)
QUALIFICATION INFORMATION /CHECKLIST OF DOCUMENTS
- LETTER OF TRANSMITTAL BY JOINT VENTURE
(FOR NORMAL WORKS COSTING BETWEEN Rs. 3 CRORE and Rs.100 CRORES)
(To be signed by the Lead Member in his Letter Head)
From
To
___________________________
(AUTHORITY INVITING TENDER)
Sir,
Subject:
Submission of Qualification Information/ documents as per Checklist.
As the Lead Member of the Joint Venture, I/We hereby submit the following documents in
support of our JV:
Details pertaining to JV
a)
b)
c)
d)
e)
f)
g)
Self certified copy of the Joint Venture Agreement / Memorandum of Understanding.
Power of Attorney in my/our favour as the Lead Member executed by the authorized
representatives of all the members.
Self attested copy of a certificate, confirming that the applicant is a working contractor or
has executed any work within the last five years reckoned from the date of opening of
Tender, issued by a Government Organization / Semi Government Organization of
Central or State Government; or by a Public Sector Undertaking / Autonomous Body of
Central or State Government; or by a Public Ltd. Company listed in Stock Exchange in
India or Abroad.
Self attested copy of Sales Tax, Works Contract Tax, Service Registration Certificate (as
applicable).
Self attested copy of Registration under Labour Laws, like PF, ESI etc.
Self attested copy of ISO 9000 Certificate ( if any)
Integrity Pact (where applicable) duly signed and witnessed.
Details pertaining to Lead Member
(i)
Qualification Criteria
a)
Annual Turnover
-
Annual financial turnover for each of the last 5 Financial Years in a tabular form
(PROFORMA 4).
39
Self attested copy of Auditor‟s Report along with the Balance Sheet and Profit and
Loss Statement and Schedules for the relevant Financial Year in which the
minimum criterion is met, with calculations in support of the same.
-
b)
Work Experience
-
c)
d)
Similar Works Experience: - In Proforma 1 with details of 1 / 2 / 3 works as
applicable and self attested copies of supporting documents as mentioned therein.
- Construction experience in key activities/ specialised components:Tabular Statement (Proforma 1A & 1B) giving contract wise quantities executed
in last 5 years with documentary proof.
Solvency Certificate - Proforma 2.
Net Worth - Net Worth of last 2 Financial years in tabular form (As per Proforma 5) with
self attested copies of Profit and Loss Statements for the last 2 Financial Years.
ii)
Other supporting documents
a)
b)
Declaration – Proforma 3
Self attested copy of PAN/TAN issued by the Income Tax Department.
2)
I/We also enclose the following documents pertaining to each of the other Partners of J.V.
duly signed by the Authorized representative of each Partner/Member of J.V.
3)
4)
i)
Qualification Criteria
-
Work experience
-
Construction experience in key activities/ specialised components:As per para i (b) above as for Lead Member.
ii)
Other Supporting Documents
Self attested copy of Partnership Deed/ Memorandum and Articles of Association of the
firm.
I/We authorize you to approach any Bank, Individual, Employer, Firm or Corporation
whether mentioned in the enclosed documents or not, to verify the competence and
general reputation of each Member of our JV.
I also enclose written Power of Attorney of the signatory of the Tender on behalf of the
Tenderer.
Yours faithfully,
Encl: As in Paras 1, 2 & 4
Signature of Applicant with
Name
Date and Seal
40
ANNEXURE III
DRAFT MEMORANDUM OF UNDERSTANDING
EXECUTED BY MEMBERS OF THE CONSORTIUM / JOINT VENTURE
(On each firm‟s Letter Head)
From
_______________
_______________
To
_______________
Dear Sir,
Re: RITES Tender Notice No.________________ dated _______ for_____ (Name of Work)
We wish to conform that our company / firm (delete as appropriate) has formed a Consortium
with _____ (insert names of all other members of the group) for purposes associated with your
Tender No.__________
(Members who are not the Lead Member of the Consortium should add the following
paragraph) *
* The Consortium is led by _________ (insert name of the Lead Member) whom we hereby
authorize to act as leader on our behalf for the purposes of submission of Bid for ____ (name of
work) and to incur liabilities and receive instructions for and on behalf of any and all the partners
of the Joint Venture/Members of the Consortium. For this purpose we have executed a Power of
Attorney in favour of ______ (name of the Lead Member)
(Member who is the Lead Member of the Consortium should add the following paragraph)**
**
In this Consortium we act as Lead Member and for the purposes of bidding for the work,
represent the Consortium.
Till the award of work, the Lead Partner shall furnish Bid bond and all other bonds/guarantees to
the Employer on behalf of the Joint Venture, which shall be legally binding on all the partners of
the Joint Venture.
In the event of our Consortium being awarded the contract we agree to be jointly with ________
(insert names of all other members of the Consortium) and severally liable to RITES, its
successors and assigns for all obligations, liabilities, duties and responsibilities arising from or
imposed by the contract subsequently entered into between RITES and our Consortium.
41
The precise responsibility of the Lead Member and other Members of the Consortium in respect
of planning, design, construction equipment, key personnel, work execution and financing of the
Work including Percentage of financial participation by each Member will be as indicated in the
Annexure. These shall not be varied/ modified subsequently without your prior approval.
We further agree that entire execution of the contract shall be carried out exclusively through the
Lead Member.
In case our Bid is successful, the Joint Venture Agreement incorporating the above provisions
will be executed within 15 days of receipt of Letter of Acceptance from you and shall be
registered at the place where the Agreement will be signed, so as to be legally valid and binding
on all Members of the Consortium.
We agree that the Joint Venture Agreement shall be valid during the entire currency of the
Contract including the period of extension if any, and the maintenance period after the work is
completed.
We further confirm that we shall open a Bank Account in the name of JV and all payments due to
the JV shall be made by you by crediting to that Account. To facilitate statutory deductions such
as towards Income Tax and VAT made from the amounts due to us against our bills, being
credited to the concerned Government departments, we shall obtain PAN/TIN number etc. as
required and advise you the details before claming our first on-account bill.
We affirm that the Integrity Pact with the Employer in the format at Annexure VIII (if applicable)
shall be signed by the Lead Member duly witnessed, on behalf of the Joint Venture/Consortium.
All Members including the Lead Member shall comply with the provision in the Integrity Pact
and any violation of the Integrity Pact by any Member shall be construed as violation by the Joint
Venture/Consortium.
Encl: Annexure.
Yours faithfully,
Signature ____________
(Name of Signatory)___________
(Capacity of signatory)_________
Seal
Witness 1
Name
Address
Occupation
Witness 2
Name
Address
Occupation
Note :
1.
To be executed by each Member of the Consortium individually.
42
ANNEXURE IV
FORMAT FOR POWER OF ATTORNEY TO AUTHORISED SIGNATORY
POWER OF ATTORNEY
(To be executed on non-judicial stamp paper of the appropriate value in accordance with relevant
Stamp Act. The stamp paper to be in the name of the firm/ company who is issuing the Power of
Attorney).
We, M/s.______ (name of the firm/company with address of the registered office) hereby
constitute, appoint and authorise Mr./Ms.______ (Name and residential address) who is presently
employed with us and holding the position of ______ and whose signature is given below as our
Attorney to do in our name and our behalf all or any of the acts, deeds or things necessary or
incidental to our bid for the work _____ (name of work), including signing and submission of
application / proposal, participating in the meetings, responding to queries, submission of
information / documents and generally to represent us in all the dealings with RITES or any other
Government Agency or any person, in connection with the works until culmination of the process
of bidding, till the Contract Agreement is entered into with RITES and thereafter till the expiry of
the Contract Agreement.
We hereby agree to ratify all acts, deeds and things lawfully done by our said Attorney pursuant
to this Power of Attorney and that all acts, deeds and things done by our aforesaid Attorney shall
always be deemed to have been done by us.
(Add in the case of a Consortium/Joint Venture)
Our firm is a Member/Lead Member of the Consortium of ___________, _________ and
___________.
Dated this the _____ day of ______ 20
(Signature and name of authorized signatory being given Power of Attorney)
___________
(Signature and name in block letters of *All the partners of the firm, * Authorized Signatory for
the Company)
(* Strike out whichever is not applicable)
Seal of firm/ Company
Witness 1:
Name:
Address:
Occupation:
Witness 2:
Name:
Address:
Occupation:
43
Notes:
-
In case the Firm / Company is a Member of a Consortium/ JV, the authorized signatory
has to be the one employed by the Lead Member.
-
The mode of execution of the Power of Attorney should be in accordance with the
procedure, if any, laid down by the applicable law and the charter documents of the
executant(s) and when it is so required the same should be under common seal affixed in
accordance with the required procedure.
44
ANNEXURE V
FORMAT FOR POWER OF ATTORNEY TO LEAD MEMBER OF CONSORTIUM /
JOINT VENTURE
(To be executed on non-judicial stamp paper of the appropriate value in accordance with relevant
Stamp Act. The stamp paper to be in the name of the company who is issuing the Power of
Attorney)
Whereas ______ RITES Ltd. has invited bids for _______ (Name of work) for and on behalf of
________ as an Agent /Power of Attorney Holder.
Whereas, the Members of the Consortium comprising of M/s.________, M/s.______,
M/s.______ and M/s._______ (the respective names and addresses of the registered offices to be
given) are interested in bidding for the work and implementing the same in accordance with the
terms and conditions contained in the bid documents.
Whereas, it is necessary for the members of the Consortium to designate one of them as the Lead
Member with all necessary power and authority to do, for and on behalf of the Consortium, all
acts, deeds and things as may be necessary in connection with the Consortium‟s bid for the work.
NOW THIS POWER OF ATTORNEY WITNESSETH THAT
We, M/s._________ , M/s ________ and M/s_________hereby designate M/s. ______ being one
of the members of the Consortium, as the Lead Member of the Consortium, to do on behalf of the
Consortium, all or any of the acts, deeds or things necessary or incidental to the Consortium‟s bid
for the work, including submission of application proposal, participating in meetings, responding
to queries, submission of information/documents and generally to represent the Consortium in all
its dealings with RITES or any other Government Agency or any person, in connection with the
work until culmination of the process of bidding till the contract agreement is entered into with
RITES and thereafter till the expiry of the contract agreement.
We hereby agree to ratify all acts, deeds and things lawfully done by our said Attorney pursuant
to this Power of Attorney and that all acts, deeds and things done by our aforesaid Attorney shall
and shall always be deemed to have been done by us/Consortium.
Dated this the ________ day of _______ 20
_______________
(Signature and Name in Block letters of *All the Partners of the firm / * Authorised Signatory for
the Company)
____________
(* Strike out whichever is not applicable)
Seal of firm / Company
45
Witness 1
Name:
Address:
Occupation:
Witness 2
Name:
Address:
Occupation:
Notes:
-
To be executed by all the members individually, in case of a Consortium.
-
The mode of execution of the Power of Attorney should be in accordance with the
procedure, if any laid down by the applicable law and the charter documents of the
executant (s) and when it is so required the same should be under common seal affixed in
accordance with the required procedure.
46
ANNEXURE VI
BLANK
47
ANNEXURE VII
FORM OF AGREEMENT
(ON NON JUDICIAL STAMP PAPER OF APPROPRIATE VALUE)
Agreement No. ________ dated _________
THIS AGREEMENT is made on ________ day of ______ Two thousand ________ between
Northern Coalfields Ltd. (A subsidiary of Coal India Ltd., a Company registered under
Companies Act, 1956) having its Head office at Singrauli (M.P.) hereinafter called the Employer
(which expression shall wherever the context so demands or requires, include their successors in
office and assigns) on one part and M/s.______ hereinafter called the Contractor (which
expression shall wherever the context so demands or requires, include his/ their successors and
assigns) of the other part.
WHEREAS the Employer is desirous that certain works should be executed viz.___________
(brief description of the work) and has by Letter of Acceptance dated ____ accepted a tender
submitted by the Contractor for the execution, completion, remedying of any defects therein and
maintenance of such works at a total Contract Price of Rs. ______ (Rupees ______________
only)
NOW THIS AGREEMENT WITNESSETH as follows:1.
In this Agreement words and expressions shall have the same meaning as are respectively
assigned to them in the Conditions of Contract hereinafter referred to.
2.
The following documents in conjunction with addenda/ corrigenda to Tender Documents
shall be deemed to form and be read and construed as part of this agreement viz.
The Letter of Acceptance dated______.
Priced Schedule (Bill) of Quantities
Notice Inviting Tender and Instructions to Tenderers.
RITES Tender and Contract Form
Special Conditions
Schedules A to F.
Drawings
Amendments to Tender Documents (List enclosed)
General Conditions of Contract (read with Correction Slip Nos. 1 to --) comprising of
(i)
Conditions of Contract
(ii)
Clauses of Contract
(iii)
RITES Safety Code
(iv)
RITES - Model Rules for the protection of Health and Sanitary
arrangements for Workers
(v)
RITES – Contractor's Labour Regulations.
3.
In consideration of the payment to be made by the Employer to the Contractor as
hereinafter mentioned, the Contractor hereby covenants with the Employer to execute,
48
complete, remedy defects therein and maintain the works in conformity in all respects
with the provisions of the Contract.
4.
The Employer hereby covenants to pay to the Contractor in consideration of the
execution, completion, remedying of any defects therein and maintenance of the works,
the contract price or such other sum as may become payable under the provisions of the
contract at the time and in the manner prescribed by the Contract.
IN WITNESS whereof the parties hereto have caused their respective common seals to be
hereinto affixed (or have herewith set their respective hands and seals) the day and year first
above written.
SIGNED, SEALED AND DELIVERED BY
____________________________
In the capacity of _____
______________________________
representing NCL
(The Employer)
On behalf of M/s. _________
(The Contractor)
In the presence of
In the presence of
Witnesses (Signature, Name &
Designation)
Witnesses (Signature, Name &
Designation)
1.
1.
2.
2.
49
ANNEXURE VIII
50
51
52
53
54
55
56
57
Mandate Form
ANNEXURE - IX
(PARA 9.3c of NIT & ITT )
To,
RITES LTD., Regional Project Office, 13-K.M. Milestone, N.H.-24,
Lucknow-Sitapur Road, (Near Sewa Hospital), Lucknow-226201 (U.P.), India
Dear Sir,
REF.: AUTHORISATION FOR PAYMENTS THROUGH ELECTRONIC FUND TRANSFER SYSTEM (RTGS/NEFT)
We hereby authorize RITES Ltd., RPO-LKO to make all our payment through Electronic Fund Transfer System
(RTGS/NEFT). The details for facilitating the payments are given below.
(TO BE FILLED IN CAPITAL LETTERS)
1
NAME OF THE BENEFICIARY
2
ADDRESS (WITH PIN CODE)
3
(A) TELEPHONE NO. (WITH STD CODE)
(B) MOBILE NO.
4
BANK PARTICULARS
(A)
BANK NAME
(B)
BANK TELEPHONE NO. (WITH STD CODE)
(C)
BRANCH ADDRESS (WITH PIN CODE)
(D)
BANK FAX NO. (WITH STD CODE)
(E)
11 CHARACTER IFSC CODE OF THE BANK
(EITHER
ENCLOSE
A
CANCELLED
CHEQUE OR OBTAIN BANK CERTIFICATE
AS APPENDED)
BANK ACCOUNT NUMBER AS APPERAING
ON THE CHEQUE BOOK
BANK ACCOUNT TYPE (TICK ONE)
(F)
(G)
SAVING
CASH CREDIT
(H)
IF OTHERS, SPECIFY
5
PERMANENT ACCOUNT NUMBER (PAN)
6
E-MAIL ADDRESS
CURRENT
LOAN
OTHERS
I/We hereby declare that the particulars given above are correct and complete. If the transaction is delayed or credit is not
effected at all for reasons of incomplete or incorrect information, I/We would not hold the Company responsible. Bank
charges for such transfer will be drown by us.
SIGNATURE
DATE : ____________
(AUTHORISED SIGNATORY)
Name: ____________________
BANK CERTIFICATION
It is certified that above mentioned beneficiary holds a bank account No. ………………................. with our branch and the
Bank particulars mentioned above are correct.
SIGNATURE
DATE: _____________
(AUTHORISED SIGNATORY)
Name: ____________________
OFFICIAL STAMP
58
Section - 2
TENDER & CONTRACT FORM
59
SECTION 2
TENDER AND CONTRACT FORM FOR WORKS
To
Sub:
TENDER FOR THE WORK OF ___________ ______________
(TENDER No. ______________________ ISSUED BY ____________)
TENDER
1.
I/We have read and examined the Notice Inviting Tender and Instructions to Tenderers,
Special Conditions, Schedules A to F, Technical Specifications, Drawings, Schedule /
Bill of Quantities and General Conditions of Contract as well as other documents and
rules referred to in GCC and all the details contained in the Tender Document for the
work.
2.
I/We hereby tender for the execution and completion of the work and remedy any defects
therein, specified in the Schedule of Quantities within the time specified in Schedule “F”,
and in accordance in all respects with the specifications, designs, drawings and
instructions in writing referred to in Notice Inviting Tender and Instructions to Tenderers
and in Clause 11 of the Clauses of Contract and with such materials as are provided for,
by, and in respects in accordance with, such conditions so far as applicable.
3.
We agree that our tender shall remain valid for a period of 120 days from the due date for
submission of bid or extended date as stipulated and not to make any modifications in its
terms and conditions.
4.
A sum of Rs. 50,00,000.00 only (Rupees Fifty Lakh only) is hereby forwarded in the
form of Banker‟s cheque/Pay Order /Demand Draft issued in favour of RITES Ltd.,
payable at LUCKNOW as the Earnest Money. Mandate Form authorizing RITES Ltd. to
make all payments through RTGS/NEFT as per Annexure IX, duly filled in, is enclosed.
5.
If I/We withdraw my/our tender during the period of tender validity or before issue of
Letter of Acceptance whichever is earlier or make modifications in the Terms and
Conditions of the Tender which are not acceptable to the Employer, then the Employer
shall, without prejudice to any other right or remedy, be at liberty to forfeit entire Earnest
Money absolutely.
60
6.
If I/We fail to furnish the prescribed Performance Guarantee and Additional Performance
Guarantee (if applicable) within prescribed period, I/We agree that the said Employer
shall, without prejudice to any other right or remedy, be at liberty to forfeit the said
Earnest Money absolutely.
7.
If, I/We fail to commence the work within the specified period, I/We agree that the
Employer shall, without prejudice to any other right or remedy available in law, be at
liberty to forfeit the Earnest Money and Performance Guarantee and Additional
Performance Guarantee (if applicable) absolutely.
8.
Further, I/We hereby agree that in case of forfeiture of Earnest Money or both Earnest
Money & Performance Guarantee and Additional Performance Guarantee (if applicable)
as aforesaid in paras 5 to 7, I/We shall be debarred from participation in re-tendering
process of the work.
9.
On issue of Letter of Acceptance by the Employer, I/We agree that the said Earnest
Money shall be retained by the Employer towards Security Deposit, to execute all the
works referred to in the Tender document upon the Terms and Conditions contained or
referred to therein and to carry out such deviations as may be ordered, upto maximum of
the percentage mentioned in Schedule F at rates as stipulated in relevant Clauses of
contract and those in excess of that limit at the rates to be determined in accordance with
the provisions contained in Clauses 12.2 and 12.3 of the tender form.
10.
I/We hereby agree that I/ We shall sign the Formal Agreement with the Employer within
28 days from the date of issue of Letter of Acceptance. In case of any delay, I/We agree
that we shall not submit any Bill for Payment till the Contract Agreement is signed.
11.
I/We hereby declare that I/We shall treat the tender documents, drawings and other
records connected with the work as secret/confidential documents and shall not
communicate information derived there from to any person other than a person to whom
I/We am/are authorized to communicate the same or use the information in any manner
prejudicial to the safety of the Employer/State.
12.
I/We hereby declare that I/We have not laid down any condition/deviation to any content
of Technical Bid and/or Financial Bid. I/We agree that in case any condition is found to
be quoted by us in the Technical and/or Financial Bid, my/our Tender may be rejected.
13.
I/We understand that the Employer is not bound to accept the lowest or any tender he
may receive. I/We also understand that the Employer reserves the right to accept the
whole or any part of the tender and I/We shall be bound to perform the same at the rates
quoted.
14.
Until a formal agreement is prepared and executed, this bid together with our written
acceptance thereof shall constitute a binding contract between us and Northern Coalfields
Limited.
61
15.
I am/We are signing this Tender offer in my / our capacity as one/those authorized to sign
on behalf of my/our company/as one holding the Power of Attorney issued in my favour
as Lead Member by the Members of the Joint Venture.
Signature of Authorized Person/s
Date
Name/s & Title of Signatory
Name of Tenderer
Postal Address
Seal
Witness
Signature
Name
Postal Address
Occupation
62
Section - 3
SPECIAL CONDITIONS
63
SECTION 3
SPECIAL CONDITIONS
In case of any conflict between the General Conditions of Contract and the Special Conditions of
Contract, provisions of the Special Conditions of Contract shall prevail.
(i)
Special Conditions relating to existing Clauses of General Conditions of Contract:
1.0
In all clauses of GCC, replace the word RITES with RITES/Employer.
2.0
Para-2(iv) of Section-7 of GCC replaced as under:
The Employer means the organization as mentioned in Schedule-F.
3.0
The first sentence of Clause-1 (ii) of section -8 of GCC is replaced as under:
“The Performance Guarantee and Additional Performance Guarantee shall be initially
valid up to the stipulated date of completion plus 90 days beyond that”.
64
(ii)
Additional Special Conditions
1.0
MOBILIZATION ACTIVITIES
1.1
The Contractor shall submit the following within 30 days from the date issue of Letter of
Acceptance:
(a) Construction Programme
(b) Order of Concrete Mix Design
1.2
The Contractor should complete the following activities within 60 days from the date of
issue of Letter of Acceptance:
(a) Mobilization of Automatic Batching Plant at site.
(b) Designs & drawings of shuttering & scaffolding
(c) Site Office & Lab
1.3
In addition to provisions as contained in annexure “B-1”of GCC, Material testing lab shall
be fully equipped with the testing facilities for field testing of Earthwork, Concrete work
and Ballast (except for Abrasion test) . P-way Kit for measurement of track geometry
shall also be available in the lab.
2.0
WORKING NEAR RUNNING LINE
2.1
The Contractor shall not allow any road vehicle belonging to him or his suppliers etc. to
ply in land next to the running line. If for execution of certain works viz earth work for
parallel railway line and supply of ballast for new or existing rail line etc, road vehicles
are necessary to be used in land next to the railway line, the Contractor shall apply to the
Engineer for permission giving the type & no. of individual vehicles, names and license
particulars of the drivers, location, duration & timings for such work / movement.
The Engineer or his authorized representative will personally counsel, examine & certify
the road vehicle drivers, Contractor‟s flag men & supervisor and will give written
permission giving names of road vehicle drivers, Contractor‟s flag men and supervisor to
be deployed on the work, indicating location, period and timing of the work. This
permission will be subject to the following obligatory conditions:
i)
Road vehicles can ply along the track after suitable cordoning of track with minimum
distance of 6 meter from the center of the nearest track. For plying of road vehicles during
night hours adequate measures to be communicated in writing along with a site sketch to
the Contractor / Contractor‟s representative and controlling engineers / supervisors in –
charge of the work including the Engineer-in-charge.
ii)
Nominated vehicles and drivers will be utilized for work in the presence of at least
one flagman and one supervisor certified for such work. In order to monitor the
activities during night hours, the Contractor shall post additional staff based on the
need of the individual site.
65
iii)
The vehicles shall ply 6 m clear of track. Any movement / work at less than 6m and up to
minimum 3.5m clear of track center, shall be done only in the presence of a supervisor
authorized by the Engineer. No part of the road vehicle will be allowed at less than 3.5m
from track center.
iv)
The Contractor shall remain fully responsible for ensuring safety and in case of any
accident, shall bear cost of all damages to his equipment, men and also damages to
Railways/RITES/NCL property, its staff and public.
v)
Provision of Mobile Phones/ Walky Talky based on the needs of the
sites must be ensured.
vi)
The Engineer may impose any other condition necessary for a particular work or site.
Nothing extra shall be payable for the same.
2.2
The Contractor‟s special attention is drawn to Para 826 of Indian Railways Permanent
Way Manual which is to be rigidly complied with as detailed below:
Para 826 of IRPWM: Safe working of Contractors – A large number of men and
machinery are deployed by the Contractors for track renewals, gauge conversions,
doublings, bridge rebuilding etc. It is therefore essential that adequate safety measures are
taken for safety of the trains as well as the work force. The following measures should
invariably be adopted:
i)
The Contractor shall not start any work without the presence of railway supervisor at site.
ii)
Wherever the road vehicles and/or machinery are required to work in the close vicinity of
railway line, the work shall be so carried out that there is no infringement to the railway‟s
schedule of dimensions. For this purpose the area where road vehicles and/or machinery
are required to ply, shall be demarcated and acknowledged by the Contractor. Special
care shall be taken for turning/reversal of road vehicles/machinery without infringing the
running track. Barricading shall be provided wherever justified and feasible as per site
conditions.
iii)
The look out and whistle caution orders shall be issued to the trains and speed restrictions
imposed where considered necessary. Suitable flagmen/detonators shall be provided
where necessary for protection of trains.
iv)
The supervisor/workmen should be counseled about safety measures. A competency
certificate to the Contractor‟s supervisor as per proforma annexed shall be issued by AEN
which will be valid only for the work for which it has been issued.
v)
The unloaded ballast/rails/sleepers/other P. Way materials after unloading along track
should be kept clear off moving dimensions and stacked as per the specified heights and
distance from the running track.
vi)
Supplementary site specific instructions, wherever considered necessary, shall be issued
by the Engineer in Charge.
66
individual work
COMPETENCY CERTIFICATE
Certified that Shri ___________________ P.way supervisor of M/s._________________
has been examined regarding P.Way working on ______________work. His knowledge
has been found satisfactory and he is capable of supervising the work safely.
Assistant Engineer
Note: For the purpose of this tender AEN of Railways shall mean Engineer in charge.
2.3
Suitable barricading to forewarn road vehicle driver shall be provided by the Contractor.
The luminous tape, strung on bamboo or steel poles can be considered for such
barricading. Barricading arrangement should be got approved by the Engineer.
3.0
COMPLETION REPORT
The following documents shall also be submitted by the Contractor in triplicate as part of
completion report:
a) Test certificate for materials supplied by the Contractor.
b) Certified records of field tests on materials/equipment, as applicable including Welds,
USFD etc.
c) Six sets of construction drawings showing therein the as built conditions of the work
duly approved by RITES along with CD.
d) Following completion drawing duly approved in six copies neatly bound along with
C.D shall be supplied.
(i)
Signalling Plan, Selection Table, Panel Diagram.
(ii)
Track bounding diagram.
(iii) Cable Corage Plan
(iv)
Cable Route Plan
(v)
Location Box
(vi)
Wiring Diagram
(vii) Termination and Cable particulars
(viii) Cable Termination Rack Particulars
(ix)
Relay Rack Arrangement
(x)
Cable Testing Chart
(xi)
Contact Analysis Chart
(xii) Relays and other equipment detail (Field Equipments)
(xiii) Wiring equipment
(xiv) Any other related drawings
e) Track geometry records as per railway manuals.
f) Records of welding of joints.
g) Assets handing over details
h) Reconciliation of New and released materials
67
4.0
ISSUE OF 52KG RAILS:
4.1
Rails shall be issued and received back in meters.
4.2
For Rails to be issued for fabrication of P-way items such as Switches, Glued Joints,
Check Rails etc Bank Guarantee shall be submitted by the Contractor. Bank Guarantee
shall be from the scheduled bank and as per format at Annexure-X. Bank Guarantee shall
be equivalent to value of rails issued. Value of rails shall be considered @ of Rs. 4500.00
per meter. Bank Guarantee shall be valid initially for a period of 6 months. It shall be
extended suitably as per the direction of Engineer in charge in case of non receipt of
fabricated P-way items within this period. Bank Guarantee shall be released on
manufacturing of P-way items and its return to site.
5.0
MATERIALS TO BE PROVIDED BY THE CONTRACTOR:
5.1
Entire cost of inspection i.e. cost of samples, cost of inspecting agencies and cost of
arranging inspection etc. shall be borne by the contractor.
Materials (Civil, P-Way etc) for which there are approved sources from Railways shall be
procured from such sources only and shall be got inspected by Railways/RITES/NCL
before dispatch.
The Contractor, at his own cost, will furnish test certificates for steel from the
manufacturer or the laboratories approved by the Engineer-in-charge before its use.
Employer may also take samples during the course of work, and get it tested to ascertain
its conformity to the IS specifications. Frequency of the testing shall be as prescribed in
Field Quality Plan.
5.2
5.3
5.4
5.5
Electrical materials:
5.5.1 The cost of MCCBs & MCBs are included in the total cost of “Feeder Pillar” and no extra
payment shall be made for the same.
5.5.2 Inspection of Feeder Pillar, 30m High Mast and Octagonal Pole 6m high shall be carried
out at manufacturer‟s works. The contractor shall bear the entire cost of inspection.
5.5.3 The cables viz. 4 Core 35 sqmm, 4 core 16sqmm and 4 core 70 sqmm shall be acceptable
of only those manufacturers (make) who have a valid rate contract issued by Director
General of Supplies & Disposals for the Supply of XLPE Cable of sizes in question.
6.0
STANDARD DRAWINGS & SPECIFICATIONS
All standard drawings and specifications required for the work shall be arranged by the
Contractor at his own cost.
7.0
TRUNCATED
INHIBITOR
CEMENT
SLURRY
COATING
REINFORCEMENT BAR SHALL BE DONE AS FOLLOWS:
(i)
Cleaning of steel by wire brush, for removal of dust.
68
TO
(ii)
Apply one coat of cement slurry (1 kg cement + 600 c c of inhibitor solution) by
dipping or brushing. Allow it to dry for 24 hour in shade. The water is not to be
used. The inhibitor solution is prepared in ionized water.
(iii)
Applying second coat of cement slurry (same as above).Allow it to dry in shade.
8.0
CONCRETE WORK:
8.1
Pumped concrete, if required, shall be used for all concrete work except for Plain
Cement Concrete (PCC) and concrete in drain.
8.2
Contractor shall get at his own cost the concrete mix design from reputed institute like
NCCBM Ballabhgarh Haryana, IITs, NITs, RITES or as advised by the Employer.
8.3
Admixture to be used for concrete works is to be approved by the Employer.
8.4
Trail mix to be prepared and tested.
8.5
Before taking up concrete work designs of shuttering, scaffolding and scheme for
curing to be submitted for approval by the Engineer in charge. Standard release agents
shall be used for shuttering. Release agents shall be got approved by the Employer.
8.6
Batching of concrete shall be from automatic batching plant of adequate capacity with
facility of automatic feeding of all ingredients including water and admixture and with
facility of printing the batch details.
8.7
Cover blocks to be vibrated on casting.
8.8
Cover blocks to be used in the work should be 28 days cured.
8.9
Binding wire to be used should be of galvanized steel.
8.10
Concrete structures are to be cured for 28 days as per scheme approved by the
Employer.
8.11
Shuttering & Scaffolding ;
(a) Minimum 4 mm thick steel shuttering for RCC work
(b) Steel scaffolding to be used.
9.0
9.1
ELECTRICAL WORKS
All the Electrical works shall be carried out in accordance with the provisions of Indian
Electricity Act 2003 and Indian Electricity Rules 1956, as amended to date.
69
9.2
All Electrical installation works, shall be carried out as per relevant safety code of
Practice, Guide for Safety Procedures & Practices in Electrical work as per IS: 5216 Pt.
I & II/1982 shall be observed.
9.3
All sundry fittings, assemblies, accessories, hardware items, foundation bolts,
termination lugs for electrical connections as required and all other sundry items which
are useful and necessary for proper assembly and efficient working of the various
components of the works shall be deemed to have been included in the tender rates,
whether such items are specifically mentioned in the tender documents or not.
9.4
The contractor shall execute all the electrical works through an approved electrical
contractor having valid electrical license for carrying out installation work issued by the
State Govt.
9.5
The contractor shall furnish the name and particulars of the certificate of competency of
supervisor and workman to be engaged for carrying out the electrical work.
9.6
The contractor shall submit conduit plans and cable route drawings for the approval of
Engineer before execution. The work shall be executed only after approval of Engineer.
9.7
The contractor shall ensure and be entirely responsible for proper execution and
commissioning of the electrical works and all associated activities.
9.8
No extra payment will be made for complying with the provisions of these clauses and
the cost of the work under this element shall be deemed to be included in the rates
quoted by the bidder.
9.9
The contractor shall submit details and drawings of all MDBs Feeder Pillar SDBs etc.
for approval of Engineer.
9.10
The approved make for equipment not mentioned in this BOQ shall be of CPWD
approved list.
9.11
The works shall be carried out in conformity with the latest specifications of electrical
works (Both Internal and External SOR item) issued by CPWD.
10.0
10.1
SUPPLY OF WEIGH BRIDGE
The supply of the weigh Bridge shall be strictly as per RDSO specification No. WD –
29 – Misc – 05 (upto latest current amendment) & from RDSO approved sources only.
70
10.2
The supply of weigh bridge shall be on “WTC Basis” in accordance with instructions
contained in RDSO/Lucknow letter No. MW/CS/PE/WB dt. 24.10.2011. For this, all
formalities with RDSO shall be arranged by supplier/Contractor only.
10.3
Clause No. 8.2(spares & accessories – addition only for maintenance) and 8.5 (Annual
Maintenance Contract) of the specification shall not be applicable in this case.
11.0
COMPLIANCE OF LABOUR LAWS
11.1
LABOUR
The Contractor shall unless otherwise provided in the Contract make his own
arrangements for the engagement of all staff and labour their payment housing feeding
and transport.
The Contract shall if required by the Engineer deliver to the Engineer a return in detail in
such form and at such intervals as the Engineer may prescribe, showing the staff and the
numbers of the several classes of labour from time to time employed by contractor on the
site and such information respecting contractor‟s equipment as the Engineer may required.
11.2
COMPLIANCE WITH LABOUR REGULATIONS
11.2.1 During continuance of the contract, the contractor and his sub contractors shall abide at all
times by all existing labour enactments and rules made there under, regulations,
notifications and bye laws of the State of Central Government or local authority and any
other labour law, including rules, regulations, bye laws that may be passed or notifications
that may be issued under any labour law in further either by the State or Central
Government or the local authority. Salient feature of some of the major labour laws that
are applicable to construction industry are given below. The contractor shall keep the
Employer indemnified in case any action is taken against the Employer by the competent
authority on account of contravention of any of the provisions of any Act or rules made
there under, regulations or notifications including amendments. If the Empolyer is caused
to pay or reimburse, such amounts as may be necessary to cause or observe, or for nonobservance of the provisions stipulated in the notifications bye laws/acts/rules/regulations/
including amendments, if any on the part of the contractor, the Engineer/Employer shall
have the right to deduct any money due to the contractor including his amount of
performance security. The Employer/Engineer shall also have right to recover from the
Contractor any sum required or estimated to be required for making good the loss or
damage suffered by the Employer.
The employees of the contractor and the sub-contractor in no case shall be treated as the
employees of the Employer at any point of time.
11.2.2 SALIENT FEATURES OF SOME MAJOR LABOUR LAWS APPLICABLE TO
ESTABLISHMENT ENGAGED IN BUILDING AND CONSTRUCTION / CIVIL
WORKS.
a)
Workmen Compensation Act 1923 :- The act provides for compensation in case of
injury by accident arising out of and during the course of employment.
71
b)
Payment of Gratuity Act, 1972 :- Gratuity is payable to an employee under the Act on
satisfaction of certain conditions on separation if an employee has completed 5 years
services or more or on death the rate of 15 days wages for every completed year of
service. The Act is applicable to all establishments employing 10 or more employees.
c)
Employees PF and Miscellaneous Provisions Act 1952 :- The Act provides for monthly
contributions by the employer and workers @10% or 8.33% or as applicable. The benefits
payable under the Act are :i.
Pension or family pension on retirement of death as the case may be
ii.
Deposit linked Insurance on the death in harness of the worker.
iii.
Payment of PF accumulated on retirement/death etc.
d)
Maternity Benefit Act 1951 :- The act provides for leave and some other benefits to
women employees in case of confinement or miscarriage etc.
e)
Contract Labour (Regulation & Abolition) Act 1970 :- The Act provides for certain
welfare the measure to be provided by the contractor to contractor labour and in case the
contractor fails to provide, the same are required to be provided by the Principal Employer
by Law. The Principal Employer is required to take Certificate of Registration and the
contractor is required to take license from the designated officer. The Act is applicable to
the establishments or contractor of Principal Employer if they employ 20 or more contract
labour.
f)
Minimum Wages Act 1948 :- The Employer is supposed to pay not less that the
Minimum Wages fixed by appropriate Government as per provisions of the Act if the
employment is a scheduled employment. Construction of Buildings, Roads Runways are
scheduled employment.
g)
Payment of Wages Act 1936 :- It lays as to by what date the wages are to be paid when it
will be paid and what deductions can be made from the wages of the workers.
h)
Equal Remuneration Act 1979 :- The Act provides for payments of equal wages for
work of equal nature of Male and female workers and for not making discrimination
against Female employee in the matters of transfers, training and promotion etc.
i)
Payment of Bonus Act 1965 :- The Act is applicable to all establishments employing 20
or more workmen. The Act provides for payments of annual bonus subject to a minimum
of 8.33% of wages and maximum of 20% of wages to employees drawings Rs. 3500/- per
month or less. The bonus to be paid to the employee getting Rs. 2500/- per month to about
upto Rs. 3500/- per month shall be worked out by taking wages as Rs 2500/- per month
only. The Act does not apply to certain establishments. Some of the State Governments
are exempted for five years in certain circumstances. Some of the State Governments have
reduced the employment size from 20 to 10 for the purpose of applicability of the Act.
j)
Industrial Disputes Act 1947 :- The Act lays dawn the machinery and procedure for
resolution of Industrial disputes, in what situations a strike or lock-out becomes illegal
and what are the requirements for laying off or retrenching the employees or closing down
the establishment.
72
k)
Industrial Employment (standing Orders) Act 1946 :- It is applicable to all
establishments employing 100 or more workmen (employment size reduced by some of
the State and Central Government to 50). The Act provides for laying shown rules
governing the conditions of employment by the Employer on matters provided in the Act
and get the same certified by the designated Authority.
l)
Trade Union Act 1926 :- The Act lays down the procedure for registration of trade
unions of workmen and employees. The Trade Union registered under the Act have been
given certain immunities from civil and criminal liabilities.
m)
Child labour (Prohibition & Regulation) Act 1986 :- The Act prohibits employment of
children below 14 years of age in certain occupations and processes and provides for
regulations of employment of children in all other occupations and processes.
Employment of Child Labour is prohibited in Building Industry.
n)
Inter-State Migrant Workmen‟s (Registrations of Employment & conditions of
Services) Act 1997 :- The Act is applicable to an establishment which employs 5 or more
inter-state migrant workmen through an intermediary (who has recruited workmen in one
state for employment in the establishment situated in another state). The Inter- State
migrant workmen in an establishment to which this Act becomes applicable are required
to be provided certain facilities such as Housing, Medical-Aid Travelling expenses from
home upto the establishment and back etc.
o)
The Building and other Construction Workers (Regulation of Employment and
Conditions of Service) Act 1996 and the cess act of 1996 :- All the establishments who
carry on any building or other construction work and employs 10 or more workers are
covered under this Act. All such establishments are required to pay cess at the rate not
exceeding 2% of the cost of construction as may be modified by the Government. The
employer of the establishment is required to provide safety measures at the Building or
construction work and other welfare measure such as canteens, First –Aid facilities
Ambulance, Housing accommodation for workers near the work place etc. The Employer
to whom the Act applies has applies has to obtain a registration certificate from the
registration Officer appointed by the Government.
p)
Factories Act 1948 :- The Act lays down the procedure for approval at before setting up
a factory, health and safety provisions, welfare provisions, working houses, annual earned
leave and rendering information regarding accidents or dangerous occurrences to
designated authorities. It is applicable to premises employing 10 persons or more with aid
of power or more persons without the aid of power engaged in manufacturing process.
73
74
75
76
13.0
PAYMENT FOR S&T ITEMS
13.1
The Contractor will supply the materials in good condition duly inspected by
RDSO/RITES/Consignee as the case may be along with the inspection certificate.
13.2
Materials supplied will be kept under contractor‟s safe custody at approved store.
13.3
90% of the cost of the material will be paid to the Contractor provided the Contractor
submits an irrevocable Bank guarantee. The Bank Guarantee shall be issued from a
scheduled Bank or State Bank of India on the Proforma. The bank guarantee shall be
issued in favour of NCL. for the value of materials being supplied by the contractor. Bank
guarantee may be released after the material is used in execution of work.
13.4
Balance 10% amount shall be released on commissioning and handing over of work.
13.5
85% of the cost of items shall be paid on execution and balance 15% shall be released on
commissioning and handing over of work.
14.0
TESTING & COMMISSIONING OF S&T WORKS:
14.1
After execution of all the items of the work as per schedule of the work the Contractor
shall test the installation and furnish a test certificate for the same. Then the Contractor
will offer the entire work for test and commissioning with at least 15 (fifteen) days
advance intimation to the Engineer-in-charge.
14.2
In case of any faults detected during the said test, the Contractor shall be responsible for
localization of fault(s) and rectification of the same at his own cost and then re-offer for
testing, till the entire work is finally cleared for commissioning by the Engineer-in-charge.
14.3
Any special type of Measuring Instruments and accessories required for Testing and
Commissioning of the installations are also to be arranged and brought at site by the
Contractor at his own cost.
15.0
HANDING OVER OF WORK BY THE CONTRACTOR TO NCL
15.1
Track after linking shall be rolled with three to four passes of locomotive as per
directions of Engineer in charge. All the defects noticed during and after the rolling by
locomotive shall be attended to and rectified by the Contractor at his own cost and nothing
extra shall be payable on this account. Locomotive and its running shall be arranged by
the Employer.
15.2
Track after rolling and second packing can be put to commission by NCL after due
handing over.
77
ANNEXURE-X
BANK GURANTEE FOR RAILS
Bank Guarantee No. : ………………….
To,
Effective Date
: ………………….
M/s Northern Coalfields Limited
Date of Expiry
: ………………….
Gorbi – Block B
BG Amount
: ………………….
Singrauli (M.P.)
Agreement No.: ………………………………………………………………………………….
Nature of Work:………………………………………………………………………………….
Dear Sir(s),
In consideration of NCL having its registered office at --------------------------------------------------representing through Gorbi – Block B, NCL -----------------------------------------------------------------------------------------. (hereinafter called the Employer) having agreed to supply of rails free of
cost to M/s………………………………………………………………………………(hereinafter
called “The Contractor”) which expression shall where the context so admits or implies be
deemed to include its heirs, executors, administrators and assigns under the terms and conditions
of Letter of Acceptance No…………………………………………………………………….
made
between
the
NCL
and
the
Contractor
for
work
of
……………………………………............................. (here in after called the “The Said
Contract”) for the due fulfillment by the said contractor of the terms and conditions contained in
the
said
contract,
on
production
of
a
Bank
Guarantee
for
Rs……………………………………………………
We ……………………………………………………….. (herein after referred to as “the Bank”)
which expression shall, unless repugnant to the context or meaning thereof includes its
successors,
administration,
executors
and
assigns
……………………………………………………………………
78
at
the
(Contractor)
request
do
of
hereby
undertake to pay to NCL by reason of any breach by the said Contractor of any of the terms &
conditions contained in the contract concerning supply of rails for fabrication of Points &
Crossing and their use on the work covered under the said contract / agreement.
1.
We, …………… do hereby undertake to pay the amounts due and payable under this
guarantee without any demur, merely on a demand from NCL. stating that the amount
claimed is due by way of loss or damage caused to or would be caused to or suffered
by NCL by reason of breach by the said contractor o any of the terms and conditions
contained in the said contract or by reason of the contractor‟s failure to perform the
said contract concerning supply of rails for fabrication of points & Crossing and their
use on the work covered under the said contract Any such demand made on the bank
shall be conclusive as regards the amount due and payable by the bank under this
guarantee. However, our liability under this guarantee shall be restricted to an amount
not exceeding Rs. …………………………… (Rupees …………………………).
2.
We, the said Bank undertake to pay to NCL any money so demanded notwithstanding
any dispute raised by the contractor in any suit or proceeding pending before any court
or Tribunal relating thereto, our liability under this present being absolute and
unequivocal. This payment so made by us under this Guarantee shall be a valid
discharge of our liability for payment there under and the contractor shall have no
claim against us for making such payment.
3.
We, the said Bank further agree that the guarantee herein contained shall remain in
full force and effect during the period that would be taken for the Performance of the
said contract concerning supply of rails for fabrication of Points & Crossing and their
use on the work covered under the said contract and that it shall continue to be
enforceable till all the dues of NCL under or by virtue of the said contract concerning
supply of rails for fabrication of Points & Crossing and their use on the work covered
under the said contract have been fully paid and its claims satisfied or discharged or
till NCL has certified that the terms and conditions of the said contract concerning
supply of rails for fabrication of Points & Crossing and their use on the work covered
under the said contract have been fully and properly satisfied by said contractor or till
79
………………… whichever is earlier, unless any claim or demand shall be made by
us in writing on or before ……………………..,
we shall be discharged from all liability under this guarantee thereafter.
4.
We, the said Bank further agree that NCL shall have the fullest liberty without our
consent and without affecting in any manner our obligations hereunder to vary any of
the terms and conditions of the said contract concerning supply of rails for fabrication
for Points & Crossing and their use on the work covered under the said contract or to
extend time of Performance by the said contractor from time to time or to postpone for
any time or time or to postpone for any time or from time to time of the powers
exercisable by NCL against the said contractor and to forbear or enforce any of the
terms and conditions relating to the said contract concerning supply of rails for
fabrication of Points & Crossing and their use on the work covered under the said
contract and we shall not relived from our liability by reason of any such variation, or
extension being granted to the said contractor or for any forbearance, act or omission
on the part of NCL or any indulgence by NCL to the said contractor or any such
matter or thing whatsoever which under the law relating to sureties would, but for this
provision, have effect of so relieving us.
5.
This guarantee will not be discharged due to the change in the constitution of the Bank
or the Contractor.
6.
This guarantee will neither be cancelled nor revoked by the bank without the written
authorization of the beneficiary (NCL). For this purpose the beneficiary would inform
the Bank of their authorized signatories together with the specimen signatures.
7.
NOTWITHSTANDING anything contained herein:
a. Our liability under this guarantee shall not exceed Rs. ………………. …
….Rupees ……………………………..).
b. This Bank Guarantee shall be valid up to ……………..
80
c. We are liable to pay the guarantee amount or any part thereof under this Bank
Guarantee only and only if you serve upon us, a written claim or demand on or
before …………………….
d. Thereafter the Bank shall stand discharged from all the liabilities under this
guarantee and all rights of the Beneficiary shall stand forfeited and/or
extinguished, irrespective of the fact whether this guarantee in original is returned
to the Bank or not.
Dated: …………………………..
For ………………………..
Bank Guarantee No. : ………………….
Effective Date
: ………………….
Date of Expiry
: ………………….
BG Amount
: ………………….
81
Section - 4
SCHEDULES A TO F
82
SECTION 4
PROFORMA OF SCHEDULES
(Operative Schedules to be supplied separately to each intendingTenderer)
SCHEDULE „A‟
Schedule of quantities ( As per Bill of Quantities attached)
(BOQ to be attached with Financial Bid)
SCHEDULE „B‟ –
Schedule of materials to be issued to the contractor. (Refer Clause 10 of Clauses of Contract)
S.No
Description of
items
1
1.
2
Quantity
3
52 kg. new rails
Rates in Figures & Place of Issue
words at which the
material will be
charged
to
the
contractor
4
5
Full
quantity Free of cost
required for the
work
NCL
Store/Premises
SCHEDULE „C‟ –
Tools and plants to be hired to the contractor. (Refer clause 34 of Clauses of Contract).
S.No
1
Description
2
Hire charges per day
3
Place of Issue
4
- Not Applicable SCHEDULE „D‟
Extra schedule for specific requirements/documents for the work, if any.
- Not Applicable -
83
SCHEDULE „E‟ –
NOT APPLICABLE
Schedule of components of Cement, Steel, other materials, POL,
Labour etc .for price escalation. (Refer Clause 10CC of Clauses
of Contract).
(To be worked out and filled by NIT approving authority. The
Components and their percentages may be modified depending on
the nature of work)
CLAUSE 10 CC
Component of Cement (Xc)
expressed as percent of total value of work _______%
Component of steel (X5)
expressed as percent of total value of work ______%
Component of other materials (XM) (except cement & steel)
expressed as per cent of total value of work ______%
Component of labour (Y)
Component of P.O.L (Z)
______________
Total
100 %_
SCHEDULE „F‟
Reference to General Conditions of Contract
Name of Work: Earthwork in formation, Construction of bridges, P-Way works, building,
S&T, Electrical and other miscellaneous works in connection with PR
siding at Gorbi- Block B project of NCL, Singrauli (MP)
Estimated cost of work:
Rs. 56.02 Crore
Earnest money:
Rs. 50.00 Lakh
Performance Guarantee (Ref. Clause 1)
5% of Tendered value.
Security Deposit: (Refer clause 1A)
5% of Tendered value
Notice Inviting Tender and Instruction to Tenderers
Officer inviting tender:
GM, Gorbi Block-B, NCL
84
CONDITIONS OF CONTRACT
Definitions
2(iv)
2(v)
2(vii)
2(ix)
Employer
Engineer-in-Charge
RITES Ltd.
Accepting Authority
Delegation of Power, NCL
Percentage on cost of materials
and labour to cover all
15%
overheads and profits.
2(x) Standard Schedule of Rates
DSR 2013
2(xiii) Date of commencement of work
15 days from the date of issue of LOA or the first
date of handing over of site whichever is later
9 (a) (ii) General Conditions of Contract
RITES General Conditions of Contract
2011 Edition as modified & corrected upto
C.S.No. 6 dated 12.05.2014
CLAUSES OF CONTRACT
Clause 1
1 (i)
Time allowed for submission of
P.G. from the date of issue of
Letter of Acceptance subject
to maximum of 15 days
15 days.
Maximum allowable extension
beyond the period provided in
(i) above subject to a maximum of
7 days
7 days.
Clause 2
Authority for fixing compensation under
Clause 2
Clause 2A
Whether Clause 2A shall be applicable
NO
Clause 5
5.1 (a) Time allowed for execution of work
Date of start
15 months from the date of start
15 days from the date of issue of
Letter of Acceptance or the first date
of handing over of site whichever is
later
5.1 (b) TABLE OF MILESTONE(S):
General Construction Schedule / Bar Chart – For Guidance
85
BAR CHART
SN
Activity
No. of Months /
weeks
1
Moblisation
2
Office & Lab
setup
3
Supply of Sleeper
4
Supply of Ballast
5
Supply of Rail
fittings
6
Switch, Glued,
Derailing Switch
7
EarthWork
8
Design Mix
9
Bridge Works
1
2
3
4
5
6
7
10 Wharf Wall
11 Track Work
12 Weigh Bridge
13 Trial Run
14 Building
15 Electrical Work
16 Supply of S&T
17 Execution of S&T
18
Commissioning &
Handing over
86
8
9
10
11
12
13
14
15
Clause 5A – Shifting of stipulated date of completion
Competent Authority
Clause 6 A
Accepting Authority as Specified in
Clause 2(vii) of Conditions of
Contract Above.
Whether Clause 6 or 6A applicable
Clause 6 applicable
Clause 7
Gross work to be done together with net
Payment / adjustment of advances for
material collected, if any, since the last such
payment for being eligible to interim payment
Rs. 150 Lakh
Clause 10A
i) Whether Material Testing Laboratory is to
be provided at site.
Yes
ii) If “YES” list of equipments to be provided
Refer Annexure B1 of GCC & Clause of
SCC
Clause 10 B
Whether Clause 10 B (ii) to (v) applicable
Yes
Clause 10 CC
Whether Clause 10CC applicable
NO
Clause 11
Specifications to be followed for execution
of work
For CPWD DSR Items:CIVIL WORKS
CPWD Specifications 2009 Vol. I & II
ELECTRICAL WORKS
CPWD General Specifications
Part I
Internal 2005
Part II
External 1994
Part III
Lifts & Escalators 2003
Part IV
Substations 2007
Part V
Wet Riser
Sprinkler System 2006
Part VI
Heating, Ventilation &
Air Conditioning Works 2005
Part VII
DG Sets 2006
.
87
For Non DSR Items and items of
Specialised nature in Railway Works etc.
Technical Specifications under Section No. 5.
Clause 12
Clause 12.2
12.3 & 12.5
Deviation Limit beyond which
Clauses 12.2,12.3 & 12.5shall
apply
i) For Non-foundation items.
Plus
25%
Minus
No limit
ii) For Foundation Items
Plus
100%
Minus
No limit
Note: For Earthwork, individual classification quantity can vary to any extent
but overall Deviation Limits will be as
above.
Definition of Foundation item if
other than that described in
Clause 12.5
Clause 16
Clause 18
Competent Authority for
deciding reduced rates
Not Applicable
List of mandatory machinery, tools & plants to be deployed by the Contractor at
site:1.
2.
3.
4.
5.
6.
7.
8.
9.
Excavator – 2 No.
Dozer – 1 No.
Tippers/Dumpers – 4 Nos.
Water sprinkling Tanker – 1 No.
Vibratory Pneumatic Roller – 1 No.
Transit Mixer – 2 Nos.
Automatic Concrete Batching Plant – 1 No.
Concrete Pump – 1 No.
Concrete Vibrator (i)
Needle Vibrators – 4 Nos.
(ii)
Plate Vibrators – 1 No.
Clause 25
25 (i) Appellate Authority
Appointing Authority
88
-
-
Clause 36 (i) & (iii)
Minimum Qualifications & Experience required and Discipline to which should belong
Designation
Minimum
Qualification
Minimum
working
experience
Graduation in Civil 10 Years
Engineering
Discipline to
should belong
Principal
Technical
Representative
Deputy Technical Graduation
/ 5 years for
Representative
Diploma in Civil graduate
Engineering
engineer & 7
years
for
diploma holder
Deputy Technical Graduation
/ 5 years for
Representative
Diploma
in graduate
Electrical/Electronic engineer & 7
Engineering
years
for
diploma holder
Engineers
Graduation
/ 2 years for
Diploma in Civil graduate
Engineering
engineer & 4
years
for
diploma holder
Chainman
Graduate
NIL
which
Number
Civil Engineering with
experience
of
construction of bridges
P-way
background,
preferably
retired
Railway Engineer with
P-way background.
Engineering with S&T
background, preferably
retired
Railway
Engineer.
1
experience
of
construction of bridges
& earthwork
2
N.A.
1
1
1
36 (iv) Recovery for non-deployment of Principal Technical Representative and Deputy
Technical Representative
Designation
Principal Technical Representative
Deputy Technical Representative
Engineer
Chainman
Rate of Recovery per month (in Rs.) for nondeployment
Rs. 50000.00 from 1st day of start of work
Rs. 40000.00 from 15th day of start of work
Clause 42
i) (a) Schedule/statement for determining
theoretical quantity of cement &
bitumen on the basis of Delhi
Schedule of Rates printed by CPWD
89
DSR 2013
ii)
a)
b)
Variations permissible on theoretical
quantities
Rails for fabrication of switches
All other materials
5%
N.A.
RECOVERY RATES FOR QUANTITIES BEYOND PERMISSIBLE VARIATION
Sl.
No.
1
Description of
Item
52 kg new rails
Recovery rate
Cost of rail plus 25%
Clause 46
Clause 46.10
Details of temporary accommodation
including number of rooms and their
sizes as well as furniture to be made
available by the Contractor
Two rooms (one room of size 12‟x14‟ and other room of size 12‟x22‟) with Vitrified
tiles flooring, AC sheet roof and false ceiling-both rooms should be air conditioned
(Total 3 Nos. of Air conditioners of 1.5 Ton capacity each).
Two toilets with wash basin in each toilet.
Sufficient lights (300 flux) and two plug points, Fans, A small pantry of 6‟x6‟size.
Two tables of 5‟x3‟ size and one table of 5‟x9‟ size.
6 executive cushion chairs and 10 visitors chairs of good quality.
3 tables of 4‟x3‟size and 6 steel chairs.
Whether Clause 46.11.1A applicable
YES
Whether Clause 46.13A applicable
YES
Clause 46.17
City of Jurisdiction of Court
Singrauli (M.P.)
Clause 47.2.1
Sum for which Third Party
Insurance to be obtained.
Rs. 5.0 Lakhs per occurrence with the
number of occurrences limited to four.
90
Clause 55
Whether clause 55 shall
be applicable.
NO
91
Section – 5
TECHNICAL SPECIFICATIONS
92
SECTION 5
TECHNICAL SPECIFICATIONS
(A) – STANDARD CODES & SPECIFICATIONS :
1.
2.
3.
4.
5.
Indian Railways Standards (IRS) Codes, Manuals and Specifications.
Indian Railway Signal Engineering Manual (IRSEM)
CPWD Specifications for Civil Works 2009 Vols I & II.
MORTH specification
Bureau of Indian Standards (BIS) Codes.
6.
ELECTRICAL ENGINEERING WORKS
CPWD General Specifications for Electrical Works:Internal
External
HVAC
Sub Stations
D.G. Sets
Wet Riser and Sprinkler Systems
2005
1994
2005
2007
2006
2006
7.
For items covered by CPWD Specifications, reference may be made to the
relevant CPWD Specifications. Where it is felt that the CPWD Specification
concerned does not reflect the full scope of work under any item, reference may be
given to IS or any other relevant Specifications.
8.
Electrical Items not covered by printed CPWD Specifications, the broad guidelines
indicated in Para 3 under (A) Civil Engineering Works, may be followed in the
case of Electrical Works also.
9.
For Pit-less in-motion Railway Electronic Weigh Bridge- RDSO Specification No
WD-29-MISC-05 with latest amendments.
(B) – SPECIAL SPECIFICATIONS
1.0
Railway Codes/ Manuals/ Specifications :
(i)
Indian Railway Permanent Way Manual (IRPWM)
(ii)
Indian Railway Bridge Manual (IRBM)
(iii)
Manual for fusion welding of rails by Alumino Thermit Welding Manual (ATWM)
(iv)
Ultrasonic Flaw Detection Manual (USFDM)
(v)
Durability of Concrete Structures (BS:14).
93
(vi)
IRS Concrete Bridge Code - 1997.
(vii)
Schedule of Dimensions – 2004 with latest correction slips.
(viii)
RDSO Specifications of track ballast (GE : IRS-1, June-2004).
(ix)
Guidelines for Earthwork in Railway Projects (GE: G-1, July 2003).
(x)
RDSO specification no. WD-29-MISC-05 for Pitless In-motion Railway Electronic
Weighbridge.
(xi)
Indian Railways Signal Engineering Manual Part I & II.
(xii)
Indian Railways Telecommunication Engineering Manual
2.0
FASTENING FOR LAYING & LINKING OF TRACK
SN
Name of Fitting
1.
3.
Elastic Rail
Clips(ERC)Mk -3
Elastic Rail clip for FF
Joint Sleepers ERC-J
GFN Liners - 66
5.
GRSP 6mm thick
6.
2.
7.
8.
9.
Drawing No.
Conforming to
RDSO/ T-3701
T-31-1992
T-4158
T-31-1992
RDSO/T-3707-GS &
RDSO/T-3708- NGS
RDSO/T-3711
T-44-1995
610mm Long Fish
Plates 52 kg
1(One) Meter Long
Fish Plates 52 kg
Fish Bolts
RDSO/T-090(M)
T-1-1966
RDSO/T-5915
T-1-1996
RDSO/T-11501
T-23-1967
Single Coil Spring
Washers
RDSO/T-10773
T-42-1988
94
T-47-2006
3.0
ELECTRICAL WORKS
3.1
SPECIFICATION OF OCTAGONAL, HOT DIP GALVANIZED POLE
3.1.1 Design
The Octagonal Poles shall be designed to withstand the maximum wind speed of
169Km/Hr. The top loading i.e. area and the weight of fixtures are to be considered to
calculate maximum deflection of the pole and the same shall meet the requirement of BS:
5649 Part-VI 1982 and the Octagonal Poles shall be in single section. There shall not be
any circumferential weld joint.
3.1.2 Pole Shaft
The pole shaft shall have octagonal cross section and shall be continuously tapered with
single longitudinal welding. There shall not be any circumferential welding. The welding
of pole shaft shall be done by Submerged Arc Welding (SAW) process. All octagonal
pole shafts shall be provided with the rigid flange plate of suitable thickness with
provision for fixing 04 Nos. foundation bolts of size not less than 20mm dia 600mm long
or as recommended by the manufacturer. The Octagonal Poles shall be bolted at
foundation. This base plate shall be fillet welded to the pole shaft both from inside and
outside.
3.1.3
Door Opening
The Octagonal Poles shall have door of approximate 500mm length at the elevation of
500mm from the Base Plate. The door shall be vandal resistance and shall be weather
proof to ensure safety of inside connections. The door shall be flush with the exterior
surface and shall have suitable locking arrangement. There shall also be suitable
arrangement for the purpose of earthing.
The pole shall be adequately strengthened at the location of the door to compensate for the
loss in section.
Smart pack junction box with one No. single pole 6A MCB for single arm 6M long pole
with terminal to suit 16/35 sqmm 4 core cable entry & exit.
3.1.4 Top Mountings
The Galvanized Mounting single arm 800mm long bracket shall be supplied along with
the Octagonal Poles for installation of 150 Watts Metal Halide Street Light Luminaries as
per approved drawing.
3.1.5 Manufacturing
The manufacturing unit shall be ISO 9001:2000 & ISO 14001 certified to ensure
consistent quality & environmental protection.
3.1.6 Material
(i)
Octagonal Poles
:
Conforming to Grade S355JO
(ii)
Galvanization
:
The poles shall be hot dip galvanized as per
IS: 2629/ IS: 2633/ IS:4759 standards with
average coating thickness of 70 micron. The
galvanizing shall be done in single dipping.
95
3.2 Detailed Technical Specification for High Mast Lighting
3.2.1 Scope:
The scope of this specification covers the manufacture, transport, installation, testing and
commissioning of the complete lighting system, using Raising and Lowering type of High
Mast Towers, including the Civil Foundation Works. The owner will only provide the
supply point and the feeder cable of the required size, up to the bottom of the High Mast.
However, all items required for the safe and efficient operation and maintenance of the
lighting system, including the High Mast, whether explicitly stated in the following pages
or not, shall be included by the Contractor.
3.2.2 Application Standard:
The following shall be the Reference Standards for the loading of the High Mast:
S. No.
a)
b)
c)
d)
Code No.
I.S. 875 (Part-III) 1987
BSEN 10025/DN 17100
BS 5135/AWS
BS 1461
Title
Code and practice for design loads for
structures
Grade of M.S. Plates
Welding
Galvanizing
3.2.3 High Mast:
3.2.3.1
Structure:
The High Mast shall be of continuously tapered, polygonal cross section, at least, 16-20
sided, presenting a good and pleasant appearance and shall be based on proven In-Tension
design conforming to the standards referred to above, to give be an assured performance,
and reliable service. The structure shall be suitable for wind loadings as per IS 875 Part-III
1987.
3.2.3.2
Construction:
The mast shall be fabricated from special steel plates, conforming to BS-DIN 17100/BSEN
10025 or equivalent, cut and folded to from a polygonal section and shall be telescopically
jointed and welded. The welding shall be in accordance with BS.5135/AWS. The
procedural weld geometry and the workmanship shall be exhaustively tested on the
completed welds. Mast shall be delivered in form of 3 sections. Top section of length
approximately 9690 mm middle section, 10980 mm bottom section 10 meters. Thus a 30 m
Mast shall be delivered in three sections and 20 M Mast shall be supplied in two sections.
At site, the sections shall be joined together by slip-stressed fit method. No site welding or
bolted joint shall be done on the mast. The minimum over lap distance shall not be less
than 1.5 times the diameter at penetration. The dimensions of the mast shall be decided
based on proper design and design calculations shall be submitted for verification.
96
The mast shall be provided with fully penetrated flange, which shall be free from any
lamination or incursion. The welded connected of the base flange shall be fully
development to the entire section. The base flange shall be provided with supplementary
gussets between the bolts-holes to ensure eliminations of helical stress concentration. For
the environmental protection of the mast, the entire fabricated mast shall be hot dip
galvanized, internally and externally, having a uniform thickness of 85 microns for the
bottom section and65 micron for the middle and top sections.
3.2.3.3
Door Opening:
An adequate door opening shall be provided at the base of the mast and the opening shall
be such that it permits clear access to equipment like winches, cables, plug and socket,
etc. and also facilities easy removal of the winch. The door opening shall be complete
with a close fitting vandal resistant, weather proof door, provided with a heavy duty
double internal lock with special paddle key.
The door opening shall be carefully designed and reinforced with welded steel section,
so that the mast section at the base shall be unaffected and undue buckling of the cut
portion is prevented. Size of door opening shall not be more than 1040x245 mm to avoid
buckling of the mast section under heavy wind conditions.
3.2.3.4
Dynamic Loading for the Mast:
The mast structure shall be suitable to sustain an assumed maximum reaction arising
from a wind speed as per IS 875 (three second gust), and shall be measured at a height of
10 meters above ground level. The design life of the mast shall be a minimum of 25
years.
3.2.4
3.2.4.1
Lantern Carriage
Fabrication
A fabricated lantern carriage shall be provided for fixing and holding the flood light
fittings and control gear boxes. The lantern carriage shall be of special design and shall
be of steel tube construction, the tubes actions as conduits for wires, with holes fully
protected by grommets. The lantern carriage shall be so designed and fabricated to hold
the required number of flood light fittings and the control gear boxes, and also have a
perfect self balance.
The lantern carriage shall be fabricated in two halves and jointed by bolted flanges with
stainless steel bots and nylon type stainless steel nuts to enable easy installation or
removal from the erected mast. The inner lining of the carriage shall be provided with
protective PVC arrangement, so that no damage is caused to the surface of the mast
during the raising and lowering operation of the carriage. The entire lantern carriage
shall be hot dip galvanized after fabrication.
97
3.2.4.2
Junction Box:
Weather proof junction box, made of Cast Aluminum shall be provided on the carriage
assembly as required, from which the interconnections to the designed number of the
flood light luminaries and associated control gears fixed on the carriage shall be made.
3.2.4.3
Raising and lowering mechanism:
For installation and maintenance of the luminaries and lamps, it will be
necessary to
lower and raise lantern carriage assembly. To enable this, a suitable winch arrangement
shall be provided, with winch fixed at the base of the mast and the specially designed
head frame assembly at the top.
3.2.4.4
Winch:
The winch shall be of completely self sustaining type, without the need for brake shoe,
springs or clutches. Each driving spindle of the winch shall be positively locked when
not in use with gravity activated PAWLS. Individual drum also should be operated for
fine adjustment of lantern carriage. The capacity operating speed, safe working load,
recommended lubrication and serial number of the winch shall be clearly marked on
each winch.
The gear ratio of the winch shall be 53:1. However, the minimum working load shall be
not less than 1000 Kg. The winch shall be self-lubricating type by means of an oil bath
and the oil shall be of readily available grades of reputed make.
The winch drums shall be grooved to ensure perfect seat for stable and tidy rope lay,
with no chances of rope slippage. The rope termination in winch shall be such that
distortion or twisting is eliminated and at least 5 to 6 turns of rope remains on the drum
even when the lantern carriage fully lowered and rested on the rest pads. It should be
possible to operate the winch manually by a suitable handle and/or by an external power
tool. It shall be possible to remove the double drum after dismantling, through the door
opening provided at the base of mast. Also, a winch gear box for simultaneous and
reversible operation of the double drum winch shall be provided as part of contract.
The winch shall be type tested in presence of Engineer in Charge in reputed institution
and the test certificates shall be furnished before supply of materials. A test certificate
shall be furnished by the contractor from the original equipment manufacturer for each
winch in support of the maximum load operated by the winch.
3.2.4.5
Head Frame:
The head frame, winch is to be designed as a capping unit of the mast, shall be of welded
steel construction, galvanized but internally and externally after assembly. The top
pulley shall be of appropriate diameter, large enough to accommodate the stainless steel
wire ropes and the multi-core electric cable. The pulley block shall be made of noncorrodible material, and shall be of die cast Aluminum Alloy (LM-6). Pulley made of
synthetic materials such as plastic or PVC are not acceptable.
98
Self-lubricating bearings and stainless steel shaft shall be provided to facilitate smooth
and maintenance free operation for a long period. The pulley assembly shall be fully
protected by a canopy galvanized internally and externally.
Close fitting guides and sleeves shall be provided to ensure that the ropes and cables do
not dislodged from their respective position in the grooves The head frame shall be
provided with guides and stops with PVC buffer for docking the lantern carriage.
3.2.4.6
Stainless steel wire rope:
The suspension system shall essentially be without any intermediate joint and shall
consist of only non-corrodible stainless steel of AISI 316 or better grade.
The stainless steel wire ropes shall be 7/19 construction, the central core being of the
same material. The overall diameter of the rope shall not be less than 6mm and Breaking
Load capacity 2350 kg giving a factor of safety of over 5 for the system at full load as
per the TR-7. The end constructions of ropes to the winch drum shall be fitted with
talurit.
The thimbles shall be secured on rope by compression splices. Two continuous lengths
of stainless steel wire ropes shall be used in the system and no intermediate joints are
acceptable in view of the required safety. No intermediate joints/terminations, either
bolted or else, shall be provided on the wire ropes between winch and lantern carriage.
3.2.5
Electrical system, cables and cable connections:
A suitable terminal box shall be provided as part of the contract at the base compartment
of the high mast for terminating the incoming cable. The electrical connections from the
bottom to the top shall be made by special trailing cable. The cable shall be EPR
insulated and PCP sheathed to geflexibility land endurance. Size of the cable shall be
minimum 5 core 4 sq. mm copper. The cable shall be of reputed make. At the top, there
shall be weatherproof junction box to terminate the trailing cable. Connections from top
junction box to the individual luminaries shall be made by suing 3 cores 1.5 sq. mm
flexible PVC cables of reputed make. The system shall have in-built facilities for testing
the luminaries while in lowered position.
Also, suitable provision shall be made at the base compartment of he mast to facilitate
operation of externally mounted, electrically operated power tool for raising and
lowering of the lantern carriage assembly. The trailing cables of the lantern carriage
rings shall be terminated by means of specially designed, metal clad, multi-pin plug and
socket provided in the base compartment to enable easy disconnection when required.
3.2.6
Power tool for the winch:
A suitable, high powered, electrically driven, internally mounted power tool, with
manual over ride shall be supplied for the raising and lowering of the lantern carriage for
maintenance purposes. The speed of the power tool shall be to suit the system. The
99
power tool shall be single speed, provided with a motor of the required rating. The
power tool shall be supplied complete with push button type remote control switch,
together with 6 (six) meters of power cable, so that, the operations can be carried out
from a safe distance of 5 (five) meters. The capacity and speed of the electric motor used
in the power tool shall be suitable for the lifting of the design load installed on the
lantern carriage.
The power tool mounting shall be so designed that it will be not only self-supporting, but
also, aligns the power tool perfectly with respected to the winch spindle during the
operations. Also, a handle for the manual operation of the winches in case of problems
with the electrically operated tool shall be provided shall incorporate a torque-limiting
device.
There shall be a separate torque-limiting device to protect the wire ropes from over
stretching, it shall b mechanical with suitable load adjusting device. The torque limiter
shall trip the load when it exceeds the adjusted limits. There shall be suitable provision
for warning the operator once the load is tripped off. The torque limiter is requirement as
per the relevant standards in view of the over all safety of the system. Each mast shall
have its own power tool motor & system.
3.2.7 Lighting Finial:
One number heavy duty hot dip galvanized lighting finial shall be provided for each
mast. The lighting finial shall be minimum 1.2 m in length and shall be provided at the
center of the head frame. It shall be bolted solidly to the head frame to get a direct
conducting path to the earth through the mast. The lighting finial shall not be provided
on the lantern carriage under any circumstances in view of safety of the system.
3.2.8 Aviation obstruction lights:
Suitable Aviation Obstruction Light of reliable design and reputed manufacturer shall be
provided on top of each mast.
3.2.9 Earthing terminals:
Suitable earth terminals using 12 mm diameter stainless steel bolts shall be provided at a
convenient location on the base of the Mast, for lighting and electrical earthing of the
mast.
3.2.10 Luminaries:
Luminaries shall be specially designed and suitable lamp housing control gears for 400
W HPSV lamps. The luminaries shall be tested as per Indian Standards and test reports
shall be submitted along with the materials. The luminaries shall be suitable for
installation of high masts.
100
4.0
S&T WORKS:
4.1
Design Criteria
(i)
Design Criteria for the signaling systems detailed in Indian Railway Standard
Specification IRS-S-36/87 for the Relay Interlocking System (route setting type) and
Indian Railway Signal Engineering Manual (IRSEM) and for the Telecommunication
Systems the criteria detailed in Indian Railway Telecommunication Manual.
(ii)
The mistakes in signalling circuit design will attract a token penalty over and above the
penalty/LD as provided in GCC. The penalty shall be recovered at the rate of Rs.1000/per sheet if the number of mistakes are above 2%. Decision of Employer about mistakes
shall be final.
(iii)
Circuit designed by the Contractor will have to be altered or modified as suggested by
Employer with specifications and ECR practices in vogue. Such alterations,
modifications etc. will have to be carried out by the Contractor free of cost.
4.2
Installation
This portion of the specification lays down the method of installation of various
equipments.
4.2.1
Control Panels
The information required by the operator to control train movements and his actions
initiated for this purpose shall be displayed clearly and concisely on the signaling control
panels. The control panel shall be installed as laid down in IRSEM-Part II para 21.1
&21.3 and IRS-S-36/87 para 3.
4.2.2
Equipment in the Relay Rooms
Supply, erection, testing and commissioning of the equipment shall conform to
paragraphs-9, 10,11 of IRS-S-36/87 and Section-K of Chapter-VII of IRSEM 1988
edition & Chapter-XXI of Part-II of IRSEM Sep. 2001 edition.
 Supply, fixing, wiring and testing of Composite Relay, Racks complete with relays,
fuses, terminals in accordance with the approved design and the approved circuit
diagram including all other accessories in the Relay Rooms and apparatus cases.
 Supply, fixing, wiring, termination and testing of Integrated Power Supply System
(IPS) including battery chargers transformers, power panel, batteries etc. and their
connection with relay rack control panel etc. Panel etc shall be carried out in
101
accordance to RDSO specification no. RDSO/SPN/165/2004 and as per manufacturer
instructions.
 Supply and Fixing of cable runway to support all cables in Panel/Relay/Power/Battery
Room.
 The initial charging of batteries shall be carried out as per procedure prescribed by the
manufacturer at the time of installation.
 Supply, fixing, wiring and commissioning of crank handle interlocking shall be as per
approved circuit diagram both in Panel Room and apparatus case respectively.
 Supply, fixing, wiring and commissioning of Magneto Telephones Control Phones
etc.
4.2.3
Signals
This work shall conform to paragraph-6 of IRS-S-36/87 and Chapter-VII and XIX of
IRSEM 1988 & 2001 edition respectively.
4.2.4
Electric Point Machines
(a)
Supply: Provision of Electric Point Machines shall conform to paragraph-7 of IRS-S36/87 and Section-K of IRSEM 1988 edition and chapter XIX of IRSEM 2001 edition
respectively.
(b)
Installation: Installation of Electric Point Machines shall be carried out in accordance
with the Drawings and provisions in IRSEM Part II para 19.28 to 19.38. Before
installation of EPM on points the provisions on point as laid down in para 12.40 of
IRSEM Part II shall be fulfilled.
4.2.5
Track Circuits:
Closed type DC track circuits are to be installed in this work. The track ircit shall be
provided and installed as per provisions in Chapter XVII of IRSEM Part II for DC track
circuit.
(a)
Track Lead Junction Boxes
Two track lead junction (TLD) boxes one at the track feed end and another at the relay
end shall be installed and fixed clear of infringements and the respective track circuit tail
102
cable (2x2.5mm PVC copper conductor) from the apparatus case shall be terminated as
shown in the drawings no NCL/LKO/PO/31.
The connection from the TLD boxes to the rail should be through the solid GI soft 8
SWG wire which shall be fixed to the rail at both feed and relay ends. The GI wire from
TLD boxes is to be covered with suitable PVC sleeves to prevent shorting between the
rails. Insulation bushes are to be provided on the TLD box to prevent the GI wire
earthing.
Both TLD boxes shall be painted and the track circuit number shall be neatly written as
required.
4.2.6
Cable Laying
The cable shall be planned and laid in accordance to provisions in IRSEM Chapter XV
and cable insulation resistance test shall be prepared in accordance with Annexure 12 of
IRSEM Part II Chapter XV.
4.2.7
Apparatus Cases and Junction Boxes
The locations for provision of apparatus cases shall be as shown on the cable plan. The
actual location at site shall be as approved by the Employer.
Apparatus cases, junction boxes etc. shall be supplied and fixed to the foundations after
casting as shown on the drawings. They shall be vertical and plumb.
Terminal strips for fixing of ARA terminals and fuses and Hylum sheets shall be
provided in apparatus cases and junction boxes. Terminals and fuses shall be fixed and
wired as per the Contractors approved termination diagram and circuit diagram. Shelves
in apparatus cases shall be of 25mm thick salwood.
The location number is to be stenciled with letters of not less than 100mm on both doors
of the apparatus cases.
The apparatus cases provided with battery and battery chargers shall be stenciled with
legend BB and BC respectively in 100mm letters.
The apparatus cases shall generally be on the same side of the track as the cable run and
shall be placed just ahead of the signal it serves so that the aspect of the signal is seen
while testing the location equipment.
Each core of every cable including spare cable core shall be terminated in the location
boxes and shall be provided with identification ferrules with letters to indicate the
designation of the circuit which the particular core carries (e.g. 12 or 15 NWKR etc.)
103
The fixing of equipment such as relays etc. in apparatus cases and the wiring of
equipment shall be carried out as detailed on the approved circuit diagrams.
The cables shall be neatly fixed through cable clamps of appropriate sizes and earths
through stranded copper wire of size 4 SWG connected to the earthing. Materials
required for the work except the supply item will be given by the Contractor.
4.2.8
Painting
General Instruction regarding preparation and paints to be used are detailed in ChapterXIX, Sec.O of IRSEM of Sept‟2001 may be referred.
Marking of all circuits by painting particularly near terminal board/ rack in apparatus
cases, junction boxes relay rooms/relay huts/ Station Master's Room and relay
nomenclature, face numbers, equipment nomenclature etc. shall be carried out as per
approved terminal chart and the provisions of IRSEM.
4.3
TESTING AND COMMISSIONING
Testing and commissioning shall be carried out in accordance with Section E of IRSEM
Part II para 13.30.
4.4
TELECOMMUNICATION
(a)
Provision of Control Telephone
For this purpose, it is proposed to provide 6 quad underground telecom cable. One of the
quads will be used for Control Telephone. Necessary instructions for laying the
underground cable are covered in Annexure 1.
(b)
Section Control for all the 5 Station with 2 Spare Circuits.
Technical Specification for Telecommunication works is available in Annexure-1.
104
Annexure-(S&T) 1
RAILWAY TELECOMMUNICATION SYSTEM ON SECTION
1.1
OVERALL SYSTEM REQUIREMENT:
These circuits should work for 24hrs without any interruption. The overall system design
should be in such a manner that these circuits are absolutely noise free, without any cross
talk. There should be no noise/cross talk from the block/Level crossing communication
provided in the same cable. There should be no occasion of any howling due to cascading
of amplifiers or humming in the system due to any external causes either man made or
natural.
2.0
ROUTE SURVEY FOR 6 QUAD TELECOM CABLE
2.1
PRELIMINARY CABLE ROUTE SURVEY: The objective of this survey is :
a)
Designing and finalizing drawing for the purposed route of the 6 quad cable.
b)
Planning location of crossing tracks, over bridges, culverts etc.
c)
Deciding the cable termination location under the system.
d)
Planning` for extending control communication from cable termination location to
various user in station area and other locations etc.
2.2
POINTS TO BE COVERED UNDER THE PRELIMINARY SURVEY FOR
CABLE ROUTE.
2.2.1 Avoiding underground structures, Signalling cable, power cables and pipe lines etc.
2.2.2 Avoid rodent/ termite infested or infected side of the alignment.
2.2.3 Off set of the cable trench from the central line of the track such as having burrows.
2.2.4 Avoiding proximity to chemical, paper and such other industries which discharge
chemically active affluent.
2.2.5
Avoiding areas prone to water logging.
2.2.6 Avoiding large rock cutting/tick jungles and areas different to approach etc.
2.2.7 Avoid the side of the alignment which is likely to be affected due to addition/alteration of
earth work/super structures (such as doubling, shifting of alignment of the existing track
105
etc.) for this, cable route should be discussed with construction and doubling
organization.
2.2.8 The orientation of the route (left or right side of the track in the sections(c) to be decided
on following:
i)
That side of main line which is away from coastal side, other cables such as Signalling
and power.
ii)
Side which is likely to involve least track crossings and likely to be more convenient for
crossing the track, bridges, culverts etc.
2.2.9 Figure out and scale crossing of roads, tracks etc.
2.2.10 Scale out proposed arrangement of crossing bridges, culverts etc, out of the many
alternative available.
2.2.11 Assess special problems, if any, of the section such as undulating surface, long cutting
tunnels etc.
2.2.12 Scale out the cable entry/exit arrangement at the cable termination locations. Avoid built
up areas including those area where building etc. are likely to come up in future.
2.2.13 With engineering drawing already in hand, verify pathways/ pedestrian crossing and other
lateral clearances.
2.2.14 Scale out the special work required if any and the manner of the cable route in approach
of the existing bridges locations.
2.2.15 Identify if any special lengths of cable is required to avoid joints on bridges/culverts etc.
2.2.16 For the straight runs as far as possible a separation equal to height of bank should be kept
from the toe of the bank.
2.3
CABLE ROUTE PLAN
The cable route plan will show different locations reference points which are also called
chainages. There are two kind of references points available in section on date.
Kilometer stones of engineering department provided along with the track.
Telegraph posts along with the track in section.
In addition to above all major Engineering land marks like bridges, culverts, etc. can also
be used for all reference points on cable route plan.
Any other reference point for the purpose bench marking, the cable route as discussed
with Engineer in charge of work will also be shown on cable route plan.
106
Based on above survey, the cable route plan should be prepared: 2.3.1 6 quad telecom cable route plan (5 Km. charts) with horizontal scale as 1 km = 10 cm
The ASM‟s office, etc. are to be marked on the chart.
2.3.2 Drawing of the laying of the cable in special terrain viz. Station yards, Approaches of
cable huts, Long bridges, Culverts etc. are to be made 1 Km. chart. ( Scale 1 Km= 50
cm) to show the details.
2.3.3
The name of location should be put in the LOC column and the chainages in the CH column.
At every 10 cm the Km. post No. should be written and its exact equal chainages for per
survey plan entered in the CH column. The equivalent chainage is required for working out
the length of main cable required. The name of station should be shown against the locations
of the SM‟s office.
2.3.4 Based on the survey, the Sr. No. and the length of culverts, bridges and LC gates should
be marked on the track line of the cable route plan. The survey party should be supplied
with prints of 5 Km chart with the above details entered for enabling them to mark the
route and other details after surveying.
2.3.5 All the plans and drawings shall be neatly prepared by using CAD and Plotter etc. The
drawings shall be in A3 size and suitably filed for ease of handling.
2.4
INFORMATION IN CABLE ROUTE PLAN
The cable route plan shall contain following: -
2.4.1 Whether the cable route is to on north or south side of the Railway track.
2.4.2 Approximate location and lengths where the cable shall be laid in G.I. and HDPE pipes
under the bed on culverts.
2.4.3 Location of track crossing and the number of tracks to be crossed.
2.4.4 Location of road crossings and the number of HDPE pipes to be provided.
2.4.5 Location and length for protection of cable in rocky area and platform cutting etc.
2.4.6 Proximate locations of derivation joints, LC gates or emergency sockets posts will be
provided on 6 quad cable.
2.4.7 The size, length and route of derivation/PIJF cable SM‟s office to various subscriber
points.
2.5
MAIN ITEMS OF WORK
The following are main items of work, which should constitute the detailed survey: -
107
2.5.1 Closely examine the proposed cable route and prepare cable route plans.
2.5.2 Sighting of areas for loading / unloading of cable drums and siding facilities for the EMTs
(Engineering materials, trains for the project).
2.5.3 Preparation of route charts for derivation, PIJF cables with the size and length of the
cables for each tapping and termination arrangement.
2.5.4 Estimating of requirement of special cable lengths of cables for long girder bridges.
2.5.5 Deciding location of each joint and preparation of a joint schedule.
2.5.6 Determining earth resistively measurement of each cable section along the proposed cable
route.
2.5.7 Working out the exact length of derivation, PIJF cable required.
2.5.8 Preparation of material schedule required for different protective works.
2.5.9 Arranging isolated telephone circuits to be provided in the cable.
2.5.10 Investigation on special problems of the section and finding out proposed solution thereof.
2.5.11 Examination of chemical composition of soil to see whether any special precaution are to
be taken to protect cable from soil corrosion.
2.6
FINALISATION OF CABLE ROUTE PLAN.
The following are the guidelines for finalizing the route and preparation of the cable
route plan:-
2.6.1 Prepare the “5 Km. charts” as explained above showing the relevant chainages and details
in the “5 Km. charts”.
2.6.2 Actual measurement by 30M steel tape or chain along the route is necessary only in case
of important locations to be terms as “special terrains” for example, approach to repeater
station/Cable hut, long bridges, big yards, sharp diversions in the cable route from its
parallel course along the main railways track due to obstruction, cutting etc.
2.6.3 Inspect and decide the portions of route falling in category of “special terrains” i.e. where
actual longitudinal measurement is necessary.
2.6.4 The remaining portions of the route i.e. other than the portion decided as “special terrain”
are to be terms as “straight runs”. Actual chaining along the route is not necessary for
such „straight runs‟ and these can be marked on the „5 Km. charts‟.
108
2.6.5 For the „straight runs‟ on the cable route an allowance of 3.5 % of the drum length should
be made for the contours, joining etc. and each drum length should be considered to
cover a route of 0.965 x cable drum length.
The cable route should be started from a repeater cable hut station. Actual measurement
along the route should be done by means of a 30M steel tape for a few drum lengths up
to a convenient point along the main line where from the distance along the route may be
reckoned from the Plan. A termination allowance of 5M cable inside the repeater
station/cable hut building should be made, in addition to a length of about 10M being
kept in a pit just put side the building.
2.6.6 It should be ensured that both “special terrains” should consist of full drum lengths, so
that the position of joints (other than „T‟ joints) is fixed without difficulty in both cases.
2.6.7 Actual measurements of the separation distance from the center line of the reference
should be made where necessary. In case of special terrains, the separation distance at
some points on the route may also have to be reckoned from some other permanent
structures depending upon the site conditions.
2.6.8 The separation distance of the cable route from the nearest track on the “straight runs “
should be 10M. The deviating from this standard separation of 10M should be kept to
the minimum and as soon as any obstruction has been negotiated, the route should again
follow this standard separation distance. It is desirable from the point of view of
calculating the induced voltage that the uniformity of the separation is maintained for the
maximum possible length of the main cable route.
2.6.9 Separation distance should be marked on the “straight runs” portion of the cable route
plan (5 Km. chart) at intervals of not more than 250 M. In addition, the separation
distance at points of change in the cable route such as diversions, track crossings,
approaches to bridges, culverts, etc. should invariably be marked on the cable route plan
in such a way as the intended cable route is clearly defined for “special terrain” the
separation distance should be marked at as close intervals as is considered necessary
depending on the site conditions.
2.6.10 The route should be decided by walking along the track. On long stretches “straight runs”
a push trolley moving slowly may be used. The trolley should be on the track closes to
the proposed route.
2.6.11 Actual measurement should be made for the protective works required for the cable
passing over the culverts, under tracks, over long girder bridges, level crossings, rocky
areas, under the bed of culverts.
2.6.12 Once the cables are laid the actual length of cable as per the printed marking on the cable
is required to be indicated at every kilometer of cable route, at diversions, crossings,
approaches of bridges and joints for quad cables.
109
2.7
FINALISATION OF TAPPING DIAGRAM
2.7.1 The survey team should visit each location such as cabin, SM,s offices, Loco sheds,
cabins, gate lodges, etc. and verify the details collected during the preliminary survey of
all the existing telecommunication facilities, and additional telecommunication facilities
to be provided.
2.7.2 The position of each tapping should thus be finalized and a final tapping diagram
prepared.
2.8
ISOLATED TELEPHONE CIRCUITS
It is necessary that all the telephone circuits such as isolated quarry sites, gate lodges,
etc. are taken note of and provision made for telephone communication through quad
cable wherever considered necessary.
2.9
LENGTH OF 6 QUAD CABLE
a)
The cable length is worked out on following basis to arrive at the locations of the
straight joints:Route length as per actual measurement plus contour allowances of 2.5%.
b)
Extra length for track crossing including 2.5M loop on each side etc.
c)
Extra length on approach/crossing of the bridges and culverts as per measurement in the
detailed survey.
d)
10M of cable to be kept on either side of major steel bridges and 5M on minor bridges.
e)
At every joint a loop of 10M on either side.
f)
In cable hut a loop of 10M in the cable pit.
2.10
PREPARATION OF JOINT SCHEDULES
The details of type and number of joints in main 6 quad cable is required to be worked
out based upon the, obligatory locations, LC gates etc. The typical drum lengths of 6
quad telephone cable is 1 Km. and therefore, it shall generally be possible to combine
straight through joints.
2.10.1
No isolation transformer is considered necessary for LC gate & other location telephones
up to a distance 7.5 Km. on 6 quad telephone cables.
110
2.10.2
The jointing schedule shall be made as straight-line diagram indicating the locations of
various joints with reference to chainages. The length of 6 quad cable from leading cable
hut /ASM‟s office shall be specifically indicating taking into account the factory printed
markings on the cables.
2.10.3
The requirement of termination boxes for cables at various locations shall be worked
out.
2.11
CABLE MARKER
The cable markers shall normally be provide at the distance of every 100 M on the cable
route and also at places or corner wherever the route of the cable changes. The joint
indicators shall be provided at all types joints. The cable maker and joint markers
provided shall be as per drawing of stone/ concrete reinforced marker drawing with
standard trench as per site conditions.
2.12
LAYING OF DERIVATION CABLE
The derivation cable is required to be laid from cable hut to the subscriber premises
(ASM, Cabin Depots, Residence, LC gates etc.) and from main cable trench to
emergency post for extending control and other tapings. The plan & requirement of
PIJF/ derivation cables shall be suitably worked out and got approved from the Engineer
well in advance.
As far as possible derivation/ PIJF cables shall be laid in the trenches/ protective works
already done for 6 quad cable. From the diversion point, cables shall have to be laid on
independent trenches. For taking out different tapings on route, the cable may be tapped
at different locations. However, it must be ensured that every tapping is taken on
independent conductors right from cable hut to the subscriber for case of isolation in
case of malfunctioning.
Required protective works shall be implemented for protecting these cables.
2.13
JOINTING OF 6 QUAD TELECOM CABLE AND ACCEPTANCE TEST
The Contractor can follow instructions issued by M/s REPL or other approved supplier
of Thermo shrink jointing kit, provided such instructions are issued
formally by the supplier and it is certified that joint will be free of defect.
2.13.1
Jointing & termination of PIJF quad & derivation cables.
2.13.2
Thermo shrink joints of appropriate size for straight through or branch off joints as per
RDSO specification shall be provided.
2.13.3
All the derivation/ PIJF cables shall be terminated on CT box of suitable size duly
mounted on cable huts/ ASM room and other locations as advised by the site engineer.
111
2.13.4
The details of cable of different types of jointing of cable are as per Drawing.
2.14
TESTING OF VF TRANSFORMER:
2.14.1
Following tests may be conducted on VF transformers before using in the joint:-
a)
Continuity and DC resistance of windings:- Use an AVO meter to check continuity,
measure DC resistance of primary/ secondary windings with LCR bridge. The readings
obtained should be comparable.
b)
Insulation resistance:- Connect one lead of a 500 V megger to one winding connect the
other lead on Megger first to another winding and take reading. Next connect it to all
other windings connected together and the case and again take the reading insulation
resistance should not be less than 10,000 Mega Ohms.
c)
Insertion Loss:- Adjust output level of transmission measuring set to O/db and connect
it across the primary of transformer connect a db meter on the secondary side. Db meter
reading should not be more than 1 db.
2.14.2 INSULATION TEST
a)
Instruments to be used-Mega ohm Meter/ Megger. The insulation resistance measured
between a conductor of a quad and all conductors of all other quads connected together
to the sheath and earth shall not be less than 625 mega ohms per Km. When measured at
100 volts DC after energising for one minute at a temperature of not less than 160 C.
b)
For measuring insulation all conductors may be bunched together and tied properly with
a bare and insulation to the sheath/ screen measured. The insulation resistance per Km.
can be obtained as - No. of wires tested x deflection (Megs (c) x Length (Km. Meg ohms
per Km.)
2.14.3 FREQUENCY ATTENUATION & TRANSMISSION MEASUREMENT.
Instrument to be used - Transmission Measuring sets (IRS TC 43.87 or latest). Two
transmission measurement sets are required for these measurements. One set is kept at
one end of the cable and the other at the other end of the cable. Before sending the set to
other end the zero errors of all meters are checked.
Zero db tone is sent from one end and the level received at the other end and is
measured. Whenever the frequency is changed the zero level should be adjusted again
Zero level of the tone should also be adjusted first before taking any reading.
The reading are taken at the following frequencies 300 Hz, 400 Hz, 600 Hz, 800 Hz.
1000 Hz, 1400 Hz, 1600 Hz, 2000 Hz, 2400 Hz, and 3000 Hz and recorded and it should
be as per specification of quad cable laid.
2.14.4 CROSS TALK MEASREMENT
112
Instrument to be used a cross talk measuring set (IRS EC-45) and oscillator 1 KHz/ 800
Hz. Zero dB , Tone of 800 Hz is given on one pair and cross talks is measured on the
other pair in the same quad. Also the cross talk has to be measured in adjacent quads,
cross talks is measured at 'Near-End' and also 'Far-End' The far-End cross talks
attenuation between any two air spaced paper insulated VF pairs at a frequency of 800
Hz shall not be less than 65 dB. The near-End Cross-Talks shall not be less than 61 dB.
2.14.5 INSTALLATION, TESTING AND COMMISSIONING OF EQUIPMENTS IN
SM'S OFFICE, CABINS AND OTHER LOCATIONS
Para No.
Subject
5.1
Way station control equipment
5.2
6 quad cable repeater equipment etc.
5.3
Protection against Surge & Lightening
5.4
Arrangement at 4W/2W junctions
5.5 Installation of test room equipment as per RDSO
specification no. TC/34/02 VER.3
2.15
INSTALLATION, TESTING AND COMMISSIONING OF EQUIPMENT IN
SM'S OFFICE CABINS AND OTHER LOCATIONS
2.15.1
WAY STATION CONTROL EQUIPMENT
Those locations where the repeater amplifier equalizer rack is not provided and the way
stations are separately installed these equipments shall be suitably fitted on slotted or MS
angle frame work. The MS angle frame shall be suitably grouted on the floor/walls at the
subscriber location shown in the tapping diagram and as per markings given by
Engineer's representative. The MS angle frames shall be painted with a primer coat of
Red Oxide and finally with gray enamel paints to ISI specification (2 coats). The
mounting arrangements for fixing way station equipment shall be as per decision of
Engineer. In ASM's room and cabins the telephone shall be kept on ASM's table. A
wooden stand shall be mounted on wall at suitable height (1200mm) as per at all other
locations for placing the control telephone.
The wiring shall be done on PVC Casing & capping / PVC conduit of suitable size
depending upon the requirement, along the walls from C.T. Boxes to the equipments.
Wires from the equipments to the table for telephone and other equipments shall also be
taken accordingly. For crossing of floor the wiring shall be taken inside the GI pipe
minimum 25 mm dia, buried inside the floor and bent at both the ends. All the wiring
113
shall be terminated on the telephone termination strip/Rosette suitably fixed in a wooden
box, for facilitating connection to telephone and block instruments etc.
6 Quad PET cable repeaters shall be installed on 30 cm masonry platform rigidly or on
the wall as per the instructions supplied by the manufacturer. The wiring from repeater
equipment to the C T box shall be neatly fixed and pass through PVC conduit pipe with
facility of its isolation. The AC power required for the repeater shall be taken from
nearest Power board and a socket shall be fixed nearby the repeater equipment. The
wiring for DTMF control telephone, telephone shall be done up to SM's table neatly,
concealing the conduct pipe underground (if required).
2.16
PROTECTION AGAINST SURGE AND LIGHTENING:
2.16.1
All the equipments shall be protected against the insurgence of surge voltage and
lightening etc. by providing Gas discharge tubes before they are connected to
main/derivation cables.
2.16.2
GD tubes (rare gas type) with normal flashing voltage of 250-300 volts along with fuses
of 3 amps. 250 volts shall be used as per TEC or IRS specifications.
2.16.3
In cable Hut these shall be provided on Krone or mounted independently as per
manufacturers instructions.
2.16.4
The GD with fuses shall also be provided on LC gate, emergency, spare quads and
derivation circuits. The block circuits shall be protected through block filter unit.
2.16.5
All the GD tubes shall be suitably connected to proper earth. The earthing arrangement
shall be provided with GI pipe earth as per drawing and detail instructions given in
Chapter VI.
2.17
INSTALLATION OF TEST ROOM EQUIPMENT AS PER RDSO
2.17.1
Test room equipment with prewired rack, suitable for 4/6 quad cable with wall mounting
arrangement consisting of-
1)
Cable termination panel having Krone connectors sufficient nos. to terminate 4 quad
and Telephone connection-1Nos.
2)
Link Panel with sufficient U Links-2 Nos.
3)
Amplifier Equalizer system sufficient for 4 quads.
4)
Isolation Transformer sufficient for 4 quad.
5)
Power Supply Unit (230AC-12V DC)-2 Nos.
6)
Battery Management System-1 Nos.
114
7)
12V.40 AH low Maintenance batteries-2 Nos.
8)
DTMF control equipment with remote monitoring facility.
9)
Is to be installed in test room as per manufacturers instruction and directives to make it
operative.
115
Section - 6
DRAWINGS
116
LIST OF TENDER DRAWINGS
S.No.
Title of Drawing
Drawing No.
Page No.
1.
Engineering Scale Plan
TD-1
118
2.
GA Plan of Bridge
TD-2
119
3.
Signal Interlocking Plan
TD-3
120
4.
GA Plan of S&T Building
TD-4
121
117

northern coalfields limited part – 1 technical bid

Transcription

Similar documents

The Chest Training Session for Suppliers 17th October 2010

SYARIKAT PRASARANA NEGARA BERHAD

Public Tender - Highway Rest Area HRA Project in Ghantoot

RoCK WP1 I3_CEM Hasselt inv 3

ProContract User Guide

SUNSEEKER PORTOFINO 53 M/Y HIDEAWAY

v$,`1? - Public Procurement Regulatory Authority

Land at Chingle House Farm

Tender Life, Inc. - The TenderLife Maternity Home