Agenda - Hume City Council

Transcription

ORDINARY COUNCIL (TOWN PLANNING) MEETING OF
THE HUME CITY COUNCIL
MONDAY, 28 JULY 2014
7.00 PM
COUNCIL CHAMBER, HUME GLOBAL LEARNING CENTRE,
BROADMEADOWS
OUR VISION:
Hume City Council will be recognised as a leader in achieving social,
environmental and economic outcomes with a common goal of
connecting our proud community and celebrating the diversity of
Hume. HUME CITY COUNCIL
Notice of an
ORDINARY COUNCIL (TOWN PLANNING) MEETING OF THE HUME CITY COUNCIL
to be held on Monday, 28 July 2014
at 7.00 PM
at the Council Chamber, Hume Global Learning Centre, Broadmeadows
To: a: Council
b: Officers
Cr Casey Nunn
Cr Adem Atmaca
Cr Chandra Bamunusinghe
Cr Alan Bolton
Cr Vic Dougall
Cr Helen Patsikatheodorou
Cr Geoff Porter
Cr Drew Jessop
Cr Jack Medcraft
Cr Jack Ogilvie
Cr Ann Potter
Mayor
Deputy Mayor
Mr Domenic Isola
Mr Daryl Whitfort
Mr Steve Crawley
Ms Margarita Caddick
Mr Kelvin Walsh
Ms Kylie Ezzy
Chief Executive Officer
Director City Governance and Information
Director City Infrastructure
Director City Communities
Director City Sustainability
Director Organisation and Community
Learning
ORDER OF BUSINESS
1.
PRAYER
Almighty God, we humbly beseech Thee to vouchsafe Thy blessing upon this Council. Direct
and prosper its deliberations to the advancement of Thy glory and the true welfare of the
people of the Hume City.
Amen
2.
APOLOGIES
3.
DISCLOSURE OF INTEREST
Councillors' attention is drawn to the provisions of the Local Government Act 1989 in relation
to the disclosure of conflicts of interests. Councillors are required to disclose any conflict of
interest immediately before consideration or discussion of the relevant item. Councillors are
then required to leave the Chamber during discussion and not vote on the relevant item.
4.
PRESENTATION OF AWARDS
4.1
Presentation to Departing Director - Mr Steve Crawley
Hume City Council
Page 1
NOTICE OF MEETING
5.
DELEGATES REPORTS
5.1
6.
28 JULY 2014
ORDINARY COUNCIL (TOWN PLANNING)
Delegates Report - Cr Helen Patsikatheodorou
OFFICER’S REPORTS
The Mayor will ask the Councillors and gallery at the commencement of this section, which
reports they wish to speak to. These reports will then be discussed in the order they appear
on the notice paper. Reports not called will be dealt with in a block resolution at the end.
Item No Title
Page
COUNCIL LEADERSHIP
LE698
LE699
LE700
LE701
LE702
LE703
LE704
LE705
LE706
255-257 Mickleham Rd, Westmeadows - Use part of the land for a
floodlit major promotion sign .............................................................................4
25 Talgarno Street, Broadmeadows - To construct three double storey
dwellings .............................................................................................................13
Statutory Planning Monthly Report July 2014 .................................................35
Proposed Land Exchange between Council and Alberto, Gina and
Antonio Nicolo for land known as Part 450 Reservoir Road and 15
Panoramic Place, Sunbury ................................................................................45
Proceed with the proposed Sale of Part 11-25 Drummond Street,
Greenvale ............................................................................................................55
Correspondence received from or sent to Government Ministers or
Members of Parliament - June 2014 .................................................................70
Community Consultation Results - Proposal to Name the Unnamed
Reserve Located in Lancefield Road, Sunbury ..............................................87
Review of Council Policy Register ...................................................................91
Hume White Ribbon Action Team Achievements 2010 - 2014 .....................130
PROSPERITY OF THE CITY
PC143
Barkly Street, Sunbury - Parking Investigation of On-Street and OffStreet Carpark ..................................................................................................141
COMMUNITY WELLBEING
CW418
CW419
CW420
7.
Update on the Hume Regional Aquatic and Sports Complex
Development .....................................................................................................146
Draft Domestic Animal Management Plan (2014-2018) ................................154
Draft Social Impact Assessment Planning Policy and Guidelines ..............205
CONFIDENTIAL MATTERS
The Meeting may be closed to members of the public to consider confidential matters.
Hume City Council
Page 2
28 JULY 2014
NOTICE OF MEETING
RECOMMENDATION:
THAT the Council close the meeting to the public pursuant to Section 89(2) (sub
sections as listed), of the Local Government Act 1989 to consider the following items,
which are confidential for the reasons indicated:
Report No.
5
Title
Reason for Confidential
COLE201
Financial Matter
(b) the personal hardship of any
resident or ratepayer
COLE202
Organisational Matter
(h) any other matter which the
Council or special committee
considers would prejudice the
Council or any person
COCW43
Organisational Matter
(h) any other matter which the
Council or special committee
considers would prejudice the
Council or any person
COAE61
Contract for Service Provision
(d) contractual matters
CLOSURE OF MEETING
DOMENIC ISOLA
CHIEF EXECUTIVE OFFICER
24/07/2014
Hume City Council
Page 3
REPORTS – COUNCIL LEADERSHIP
28 JULY 2014
REPORT NO:
LE698
REPORT TITLE:
255-257 Mickleham Rd, Westmeadows - Use part of the
land for a floodlit major promotion sign
SOURCE:
Henry Dong, Town Planner
DIVISION:
City Sustainability
FILE NO:
P17244
POLICY:
Hume Planning Scheme
STRATEGIC OBJECTIVE:
Accountable Leadership
ATTACHMENTS:
1.
2.
Application No:
P17244
Proposal:
Use part of the land for a floodlit major promotion sign
Location:
255-257 Mickleham Road, Westmeadows
Zoning:
Commercial 2 Zone
Location Plan
Proposed Plan
Melbourne Airport Environs Overlay, Schedule 2
Applicant:
Andrews Airport Parking - Andrew Shanahan
Date Received:
12 August 2013
1.
SUMMARY OF REPORT:
An application has been received to use part of the land at 255-257 Mickleham Road,
Westmeadows for the purpose of a floodlit major promotion sign (Melway Map Ref: 5 J8).
The proposal has been assessed against the State and Local Planning Policy Framework,
the decision guidelines of the Commercial 2 Zone (formerly Business 3 Zone) and Clause
52.05 - Advertising Signs of the Hume Planning Scheme (the Scheme). The proposal is
considered to be an inappropriate development of the site.
Refusal is therefore
recommended.
2.
RECOMMENDATION:
That Council, having considered the application, resolve to issue a Notice of Refusal
to Grant a Planning Permit for the use of part of the land for a floodlit major promotion
sign at 255-257 Mickleham Road, Westmeadows, on the following grounds:
3.
1.
The proposed floodlit major promotion sign is considered excessive in terms of
its height, size and scale.
2.
The proposal is considered to be visually detrimental to the streetscape, amenity
and character of the area.
3.
The proposed sign represents a significant departure from the built form,
character and signage theme characteristics of the area.
4.
Approval of the proposed sign would set an undesirable precedent.
PROPOSAL:
3.1
Details of the proposal can be summarised as follows:
Hume City Council
Page 4
28 JULY 2014
REPORT NO: LE698 (cont.)
4.
3.1.1
The erection of a floodlit major promotion sign with a maximum height of 16.75
metres.
3.1.2
The sign is to be located approximately 2 metres from the eastern (front)
boundary near the southern access.
3.1.3
The sign is to be set back 5 metres from the edge of the service road, 15
metres from the edge of the Mickleham Road carriageway and 12 metres from
the southern site boundary.
3.1.4
The proposed sign is to replace an existing business identification sign which
identifies the Dragonfly restaurant and take-away business located at the site.
The existing sign is approximately 10 metres in height with an advertising area
of approximately 15sqm.
3.1.5
The proposed sign will comprise two separate display boards in a V shape
erected atop a central structural column.
3.1.6
The display boards will measure 12.66 metres wide and 3.35 metres in height,
with an advertising area on each board of 42.41sqm and total advertising area
of 84.8 sqm.
3.1.7
A charcoal grey, perforated metal skirt is proposed to be constructed to the
bottom edge of the display boards.
3.1.8
The advertising material displayed on the boards will vary and will not be site
specific.
3.1.9
It is proposed to externally illuminate the signs by way of 4 floodlights for each
panel. These floodlights will protrude approximately 1.2 metres beyond the
display boards at a height of approximately 12 metres above ground level.
SITE AND SURROUNDS:
4.1
The site is located on the western side of Mickleham Road, between Hillcrest Drive and
Western Avenue.
4.2
The site is a rectangular shape with a site frontage measuring 40.23 metres to
Mickleham Road and a depth of approximately 201 metres, giving an overall site area
of 7691sqm.
4.3
The site frontage is currently utilised as a take-away food outlet known as “Sheesh
Grill”. The remainder of the site is utilised as a restaurant and take-away food
premises known as the Dragon Fly Chinese Restaurant. Both commercial operations
have associated on-site car parking and advertising signage identifying the businesses.
4.4
Surrounding land predominantly comprises industrial/warehouse and commercial land
uses with buildings generally one or two storeys in height with typical
industrial/commercial facades.
4.5
The closest residential land is approximately 100 metres east of the subject site on the
opposite side of Mickleham Road. These dwellings are generally orientated east to
face an internal street network with high fencing on their Mickleham Road boundaries.
Residential properties also exist further north on Hillcrest Drive.
4.6
There are numerous business identification signs along this section of Mickleham Road
which vary in height, form, colour, shape and age. Most advertising signs are specific
to the business operating on the land. The most prominent signs in the immediate
vicinity relate to fast food outlets (Hungry Jacks and Red Rooster), as well as a large
hoarding advertising the various businesses at 247-253 Mickleham Road, which
includes Andrews Airport Parking. These signs are approximately 10-15 metres in
height.
Hume City Council
Page 5
28 JULY 2014
5.
4.7
There are no other promotion or major promotion signs in close proximity to the site.
4.8
There are no major power lines within 60 metres of the site to trigger any referrals to
the relevant power authority.
4.9
The proposal is exempt from requiring a Cultural Heritage Management Plan as the
site is not within an area of cultural heritage sensitivity.
PLANNING CONTROLS:
5.1
Clause 15 of the Hume Planning Scheme relates to Built Environment and Heritage,
and lists the following relevant statements:
“Creating quality built environments supports the social, cultural, economic and
environmental wellbeing of our communities, cities and towns.
Planning should achieve high quality urban design and architecture that:
 Contributes positively to local urban character and sense of place.
 Reflects the particular characteristics, aspirations and cultural identity of the
community.
 Enhances liveability, diversity, amenity and safety of the public realm.
 Promotes attractiveness of towns and cities within broader strategic contexts.
 Minimises detrimental impact on neighbouring properties”.
5.2
Clause 22.09 of the Hume Planning Scheme contains Advertising Signs Local Policy,
the objectives of this Clause are:
 Maintain and enhance the attractiveness and orderly appearance of the City
through the siting and appropriate control of advertising signs.
 Ensure that signs do not detract from the amenity and character of the surrounding
area.
 Encourage the display of signs based on themes appropriate to the scale and
character of the surrounding area.
 Avoid or reduce sign clutter to maximise the effectiveness of individual identification
signs.
5.3
Clause 22.09 states it is policy that:
(a)
The size and height of signs is compatible with the scale of the building and/or
site on which it is displayed; the surrounding streetscape/landscape character;
and the size and nature of other signs in the area.
(b)
Effective and appropriate identification of businesses and other land uses be
promoted through:
 encouragement of well designed, legible and appropriately located
signs; and
 reduction or avoidance of sign clutter.
(c)
Signs are compatible with any sign or urban design theme that has been
developed for the area by Council or local businesses.
Hume City Council
Page 6
28 JULY 2014
(d)
Signs are compatible with the design and appearance of the buildings on
which they are displayed.
(e)
Signs are displayed on buildings so as not to:
 cover up any important facades or parapets;
 protrude above the height of the building roofline; or
 obscure views of important landscapes, streetscapes or architectural
features.
5.3
(f)
New developments requiring identification should be designed to consider the
placement and quantity of signage.
(g)
Signs are generally located on the land to which they relate.
(h)
Signs, particularly in rural and residential areas, are limited in size and number
to the minimum necessary to identify the premises.
(i)
All lighting should be located, directed and baffled to limit light spill beyond the
site boundaries.
The subject site is located within a Commercial 2 Zone. The purposes of this zone are:

To encourage commercial areas for offices, appropriate manufacturing and
industries, bulky goods retailing, other retail uses, and associated business and
commercial services.

To ensure that uses do not affect the safety and amenity of adjacent, more
sensitive uses.
Signage requirements for a Commercial 2 Zone are at Clause 52.05 - Advertising
Signs of the Hume Planning Scheme. The Commercial 2 Zone is in Category 1 which
has minimum limitation controls
5.4
The purpose of Clause 52.05 - Advertising Signs is:

To regulate the display of signs and associated structures.

To provide for signs that are compatible with the amenity and visual appearance of
an area, including the existing or desired future character.

To ensure signs do not contribute to excessive visual clutter or visual disorder.

To ensure that signs do not cause loss of amenity or adversely affect the natural or
built environment or the safety, appearance or efficiency of a road.
5.5
Pursuant to Clause 52.05-7 (Category 1 - Commercial Areas - Minimum Limitation) of
the Hume Planning Scheme, a planning permit is required for a Major Promotion Sign.
5.6
Specific decision guidelines for a Floodlit Major Promotion Sign are listed at Clause
52.05-6. These include:

The effect of the proposed floodlit major promotion sign on:
o
o
Significant streetscapes, buildings and skylines.
The visual appearance of a significant view corridor, viewline, gateway
location or landmark site identified in a framework plan or local policy.
Residential areas and heritage places.
Open space and waterways.
Hume City Council
Page 7
o
O
28 JULY 2014
6.
5.7
The subject site is affected by the Melbourne Airport Environs Overlay, Schedule 2.
There are no requirements for signage under this overlay.
5.8
Clause 65 of the Hume Planning Scheme sets out decision guidelines which the
responsible authority must consider when deciding on an application. Council is
required to consider both the State and Local Planning Policy Framework including the
Municipal Strategic Statement, as well as the orderly planning of the area and effect on
the amenity of the area.
REFERRALS:
6.1
7.
ADVERTISING:
7.1
8.
No statutory referral is required pursuant to Clause 66 of the Hume Planning Scheme
or section 55 of the Planning and Environment Act 1987. However the application was
referred to VicRoads and Melbourne Airport under section 52 of the Planning and
Environment Act 1987. VicRoads and Melbourne Airport offer no objection.
The proposal was advertised to the owners and occupiers adjoining properties’ by mail
and one notice board was erected on site. No objections have been received.
ASSESSMENT:
8.1
Having regard to Clause 15.01-2 - Urban Design Principles of the Scheme, it is
acknowledged that the local urban character is predominantly commercial, containing
numerous signs of various size, height and design. Nevertheless, the proposed major
promotion sign will be significantly greater in size, scale and height than the majority of
existing signage in the area, and for this reason is unlikely to contribute positively to the
local urban character or public realm.
8.2
The Local Planning Policy Framework places a strong emphasis on enhancing the
visual amenity and appearance of the City, particularly within the City’s employment
areas and gateways. Whilst there is an obvious need for signage to identify and
promote businesses and commercial areas, this must be weighed against visual
amenity objectives and the directions of Clause 22.09 - Advertising Signs Local Policy
of the Scheme which specifically discourages the proliferation of signage, visual clutter
and poorly sited and designed signs.
8.3
Signage within the surrounding area has consistently been kept to a size and scale
compatible with the built form and has been largely limited to business identification
signage. The proposed sign wholly extends above the adjacent building roofline and
will easily appear to be largest structure in the area, starkly contrasting against the
existing character and forming a visually dominant element. The proposed sign will also
introduce large scale major promotion signage into the area where the advertising
material does not relate to any of the business activities carried on site. Consequently,
approval of such sign would represent a significant departure from the built form
character and signage theme characteristics of the area.
8.4
The proposed sign will be significantly greater in height, size and scale than the
existing signage and the proposed V shape further accentuates the visual presence of
the sign in the street and from the nearby residential area. Whilst the need for signage
is acknowledged, the proposal is considered excessive, visually detrimental and
incompatible with the character of the streetscape and area.
8.5
Clause 52.05-6 of the Scheme provides specific guidance for major promotion signs.
The policy directs that a major promotion sign should complement or enhance the
character of the area. However it is considered that the proposed sign is likely to
visually detract from the area and forms a dominant visual element from the nearby
residential area due to its excessive size and height.
Hume City Council
Page 8
28 JULY 2014
9.
CONCLUSION.
9.1
The proposed development fails to meet key objectives of State and Local planning
policies and Clause 52.05 of the Scheme. The proposed sign is considerably larger in
terms of its height and display area than the majority of the existing signs and its visual
presence is further emphasized as a result of the V shape. Consequently the proposed
sign represents a significant departure from the built form character and signage theme
characteristics of the area. The proposal is therefore considered to be inappropriate
and would set an undesirable precedent if it is supported.
Hume City Council
Page 9
28 JULY 2014
Attachment 1 - Location Plan
LOCALITY MAP
Permit Application: P17244
Subject Site: 255-257 Mickleham Road Westmeadows Vic 3049
Proposal: Use part of the land for a floodlit major promotion sign
N
Subject site
Hume City Council
Page 10
28 JULY 2014
Attachment 1 - Location Plan
Subject Site: 255-257 Mickleham Road Westmeadows Vic 3049
Proposal: Use part of the land for a floodlit major promotion sign
Subject Site
Hume City Council
Page 11
28 JULY 2014
Attachment 2 - Proposed Plan
Hume City Council
Page 12
28 JULY 2014
REPORT NO:
LE699
REPORT TITLE:
25 Talgarno Street, Broadmeadows - To construct three
double storey dwellings
SOURCE:
Fenella Kennedy, Town Planner
DIVISION:
City Sustainability
FILE NO:
P17046
POLICY:
ATTACHMENTS:
1.
2.
Application No:
P17046
Proposal:
To construct three double storey dwellings
Location:
25 Talgargno Street, Broadmeadows
Zoning:
General Residential Zone 1 (GRZ1)
Applicant:
Tom Motta
Date Received:
29 May 2013
1.
SUMMARY OF REPORT:
1.1
2.
Development Plans
Locality Map
An application has been received for the development of three double storey dwellings
at 25 Talgarno Street, Broadmeadows (Melways Ref. 6 6F).The application was
advertised and two objections were received. The application has been assessed
against the objectives and standards of Clause 55 of the Hume Planning Scheme (the
scheme) and it has been determined that the proposal fails to comply with a number of
key objectives. Refusal of the application is recommended.
RECOMMENDATION:
That Council having considered the application on its merits, resolves to issue a
Notice of Refusal to Grant a Permit for the development of three double storey
dwellings to the rear of an existing dwelling at 25 Talgarno Street, Broadmeadows on
the following grounds:
1.
The proposal does not comply with Clause 52.06 of the Hume Planning Scheme.
2.
The proposal does not comply with the following objectives of Clause 55 of the
Hume Planning Scheme:
a)
Clause 55.03-5: Energy efficiency objective
b)
Clause 55.03-8: Landscape objective
c)
Clause 55.03-9: Access objective
d)
Clause 55.05-2: Dwelling entry objective
e)
Clause 55.05-5: Solar access to open space objective
f)
Clause 55.05-7: Design detail objective
Hume City Council
Page 13
28 JULY 2014
3.
PROPOSAL:
3.1
The plans submitted with the application detail the construction of two attached double
storey dwellings fronting Talgarno Street and one detached double storey dwelling to
the rear.
3.2
The details of each dwelling are summarised below:
3.2.1
Dwelling 1:
 Single garage and tandem car parking space.
 Open plan living/meals/kitchen area, laundry and toilet at ground level.
 3 bedrooms and one bathroom at the upper floor level.
 Private open space is located to the north-west of proposed dwelling 1.
3.2.2
Dwelling 2
 Single garage.
 Open plan living/meals/kitchen, laundry, water closet and entry hall at
ground level.
 One bedroom and one bathroom at the upper floor level.
3.2.3
Dwelling 3
 Double garage.
 Open plan living/meals/kitchen, bathroom, laundry, and two bedrooms at
ground floor level.
 One bedroom and ensuite at the upper floor level.
4
3.3
Access to the site is available via an existing 3.0 metre wide crossover at the sites
south eastern most corner which provides access to the single garage proposed to
dwelling 1. One additional 5.5 metre wide crossover is proposed at the site’s north
eastern most corner providing access to the single garage proposed to dwelling 2.
Access to the double garage of dwelling 3 is via a coloured concrete access way which
runs along the north-eastern property boundary.
3.4
No vegetation requires removal to facilitate the proposed development.
SITE AND SURROUNDS:
Certificate of Title
4.1
A title search of the property indicates that the site is encumbered by Restrictive
Covenant M121502H which requires that transferees for themselves, their heirs,
executors and transferees will not:
-
“Erect or cause or suffer to be erected upon any portion of the lot hereby
transferred within a distance of 25 feet from the street boundary any fence and
upon the residue of the lot hereby transferred any fence having a height greater
than five feet six inches.
-
Permit or suffer to be grown upon any of the Lot within a distance of twenty-five
feet from the street boundary and inclusive of the street boundary any hedge
having a height greater than two feet and upon the residue of the lot hereby
transferred any hedge having a height greater than five feet six inches.”
Hume City Council
Page 14
28 JULY 2014
4.2
The proposed development does not breach Restrictive Covenant M121502H provided
that proposed fencing within 25 feet of the front property boundary is reduced to a
maximum height of five feet, six inches (1.67 metres) as noted on the most recent
plans. Any additional height may only be added by including self-supporting trellis.
4.3
The land is not encumbered by any agreements made under Section 173 of the
Planning and Environment Act 1987.
Planning History
4.4
Council records were reviewed and no other planning permit applications were found to
be affiliated with the land.
Site Features
4.5
The development proposed at 25 Talgarno Street, Broadmeadows is formally
described as lot 990 on Plan of Subdivision 097152. The land sits on the north western
side of Talgarno Street in Broadmeadows and may be found under Melway directory
reference 6, 6F.
4.6
The land is regular in shape and comprises the following dimensions:
-
A front (south east) and rear (north west) property boundary length of 19.2 metres
Side property boundaries (north eastern and south western) of 35.05 metres each.
4.7
In total the land occupies an area of approximately 672.96 square metres.
4.8
The subject site is currently vacant and void of vegetation. Demolition of the previously
existing dwelling was approved via a building permit in 2012.
4.9
Access to the site is currently available via a single three metre wide crossover located
at the site’s south eastern most corner.
4.10 The site is also encumbered by a 4.57 metre wide drainage and sewerage easement
adjacent to the rear property boundary. The concrete slab to the double garage of
dwelling 3 along with the outdoor landing steps to the rear of the dwelling 3 are
proposed to be located over the top of this easement. Additional consent will be
required from the relevant service authority. This has not been submitted to Council to
date.
4.11 A bus stop is located on the nature strip adjacent to number 27 Talgarno Street,
Broadmeadows in close proximity of the proposed double crossover to the north
eastern most corner of the subject site.
Surrounding Features
4.12 The surrounding area comprises a combination of residential dwellings as well as
public park and recreation zones, public transport, educational facilities and
commercially zoned land within the Broadmeadows Central Activity Area. All of the
facilities referred to under the heading ‘surrounding features’ are located within a one
kilometre radius of the subject site.
4.13 The surrounding residential buildings are comprised of both detached and attached
dwellings, with a combination of double and single storey dwellings. Public housing
exists to the east of the subject site between Talgarno Street and Pearcedale Parade
which marks the transition between residential and commercially zoned land. Lot sizes
in the area are generally average in size, with relatively wide frontages.
Hume City Council
Page 15
28 JULY 2014
4.14 Residential development in the area is constructed mainly of brick veneer, with some
more recent rendered upper level extensions evident. Nearby public housing also
appears to be constructed of render with tiled roofing common throughout the area.
4.15 The nearby Public Park and Recreation Zones include the Broadmeadows Valley Park
which encompasses the John Ilhan Memorial Reserve, Moonee Ponds Creek and
Broadmeadows Valley Trail.
4.16 A high number of educational facilities exist within proximity of the site exist, including
Hume Central Secondary College to the west of the site, Isik College (Meadow Fair
Campus), Hume Valley School and Ilim College to the north east, Hume Central
Secondary College to the east, St. Dominics Catholic Primary School to the south east
and Penola Co-ed Catholic College. Kangan Institute and the Koori Learning and
Training Centre are located to the south along with the Northern School for Autism
(Jacana Campus) to the south west.
4.17 The nearby Broadmeadows Activity Centre offers a variety of uses within close
proximity of the site, such as the Broadmeadows Shopping Centre and Bunnings along
with the Council Offices, Broadmeadows Leisure Centre and the Global Learning
Centre.
4.18 Access to the land is available via train with Broadmeadows train station located within
approximately 1 kilometre of the site and the No.542 bus route located along Talgarno
Street with a bus stop located adjacent on the nature strip adjacent to the next door
property at number 27 Talgarno Street.
5
PLANNING CONTROLS:
5.1
The following State and local planning policies, contained in the Hume Planning
Scheme, are relevant to the consideration of the application:
State Policies:
 Clause 15.01-1: Urban Design
 Clause 15.01-2: Urban Design Principles
 Clause 15.01-4: Design for Safety
 Clause 15.01-5: Cultural Identity and Neighbourhood Character
 Clause 15.02-1: Energy and Resource Efficiency
 Clause 16.01-1: Integrated Housing
 Clause 16.01-2: Location of Residential Development
 Clause 16.01-4: Housing Diversity
 Clause 16.01-5: Housing Affordability
Municipal Strategies:
 Clause 21.02-1: Housing
 Clause 21.02-2: Health and Safety
 Clause 21.06-3: Dallas, Coolaroo and Campbellfield Neighbourhood
Zones:
 Clause 32.01: Residential 1 Zone
Particular Provisions:
 Clause 52.06: Car Parking
 Clause 55: Two or More Dwellings on a Lot and Residential Buildings
General Provisions:
 Clause 65.01: Approval of an Application or Plan
Hume City Council
Page 16
28 JULY 2014
State Planning Policies
5.2
It is State Planning Policy to create urban environments that are safe, functional and
provide good quality environments with a sense of place and cultural identity, and to
achieve urban design outcomes that contribute positively to the local urban character.
5.3
It is also policy that new housing be designed to respond to the community needs by
providing affordable, higher density housing developments which are strategically
located close to transport corridors and activity centres.
Municipal Strategies
5.4
It is a municipal strategy to provide access to a range and quality of housing
opportunities that meet the varied needs of existing and future residents. In delivering
urban growth, it should be cost effective, orderly, and achieve the greatest social
benefits to the community, without diminishing the unique character and identity of the
municipality.
Local Planning Policies
5.5
There are no local planning policies that apply to the site or the proposed development.
Zoning
5.6
The subject land is currently situated in a General Residential Zone 1.
5.7
A planning permit is required under Clause 32.01-4 of the Hume Planning Scheme to
construct two or more dwellings on a lot in a General Residential Zone 1.
5.8
No planning permit is required to use the land for residential purposes, as a dwelling is
classified as a Section 1 or as-of-right use under Clause 32.01-1 of the Hume Planning
Scheme.
5.9
The proposal is deemed to be in-consistent with the purpose of the zone, which
includes:



“To implement the State Planning Policy Framework and the Local Planning
Policy Framework, including the Municipal Strategic Statement and local planning
policies.
To provide for residential development at a range of densities with a variety of
dwellings to meet the housing needs of all households.
To encourage residential development that respects the neighbourhood
character.”
5.10 An application to develop two or more dwellings on a lot must meet the requirements of
Clause 55 of the Hume Planning Scheme. This will be further discussed.
Overlays
5.11 The subject site is not affected by any overlays.
Aboriginal Cultural Heritage
5.12 Section 6 of the Victorian Aboriginal Heritage Regulations 2007 requires an Aboriginal
Cultural Heritage Management Plan to be prepared for a proposed activity, if:
“(a)
All or part of the activity area for the activity is an area of cultural heritage
sensitivity (not subject to significant ground disturbance); and,
(b)
All or part of the activity is a high impact activity.”
Hume City Council
Page 17
28 JULY 2014
5.13 The proposed development of three dwellings on a lot is classified as a high impact
activity under Section 45 of the Aboriginal Heritage Regulations 2007 however in this
instance, the land is not in an area of Aboriginal cultural heritage sensitivity and
therefore no Cultural Heritage Management Plan is required.
Major Electricity Transmission Line
5.14 The site is not within 60 metres of a major electricity transmission line.
6
REFERRALS:
Internal Referrals
7
6.1
The application was referred internally to the Engineering and Assets Department for
comment.
6.2
The Engineering and Assets Department were invited to provide comments in relation
to traffic, civil design and drainage issues associated with the proposal. Council’s
Traffic Engineers have raised concern in relation to the proximity of the bus stop
located on the nature strip adjacent to 27 Talgarno Street, Broadmeadows. The
applicant has since provided a letter from Public Transport Victoria agreeing to the
relocation of the bus stop provided it remains in front of the property at 27 Talgarno
Street, Broadmeadows and is Disability Discrimination Act compliant and constructed
in accordance with the requirements of the standard bus stop drawings.
ADVERTISING:
7.1
Notice of the application was given to the adjoining owners and occupiers and to the
wider public pursuant to Section 52(1)(a) of the Planning and Environment Act 1987.
Notice was given by mailing immediately adjoining owners and occupiers and by
placing one sign on the site for a period 14 days. At the conclusion of the advertising
period 2 objections were received.
7.2
The following is a summary of the grounds of objection:




Privacy and overlooking
Television reception
Devaluation of property
Overshadowing
The objections are further discussed below:
7.3
Privacy and overlooking
All upper floor windows with views into the adjoining properties have been screened to
a height of 1.7 metres above finished floor level or positioned at a height of 1.7 metres
above finished floor level in accordance with the overlooking requirements of ResCode.
Although finished floor levels to the proposed dwellings have not been included on the
plans submitted to Council, the provision of fencing to the north eastern side boundary
with a height of 2.0 metres and fencing to the south western side boundary and north
western rear boundary of 2 metres plus an additional 600mm trellis is expected to
address any overlooking from the ground floor level.
7.4
Television reception and devaluation of property
There is no evidence to substantiate that the development will reduce the property
values within the neighbourhood or reduce television reception in the area. As property
devaluation cannot be assured this is not deemed by VCAT to be a valid planning
consideration.
Hume City Council
Page 18
28 JULY 2014
7.5
Overshadowing
The shadow diagrams submitted with the application indicate that overshadowing to
adjoining properties will be minimal, and in accordance with the requirements of
Standard B21 of ResCode.
8
ASSESSMENT:
Clause 52.06 – Car Parking
8.1
The proposal complies with the objectives and standards of Clause 55.06 of the Hume
Planning Scheme with the exception of Design Standard 1 – Accessways.
8.2
Clause 52.06-8 (Design Standard 1) of the Hume Planning Scheme requires that
access ways have a corner splay or area at least 50% clear of visual obstructions
extending at least 2 metres along the frontage road from the edge of an exit lane and
2.5 metres along the exit lane from the frontage, to provide a clear view of pedestrians
on the footpath of the frontage road. The 1.67 metre high fence along the north
eastern and south western property boundaries will prevent clear site lines to the
footpath for vehicles exiting from the garage or car space to dwelling 1 and the double
garage to dwelling 3. This could be addressed via permit condition.
Clause 55.02 – Neighbourhood Character
(B1-Neighbourhood character; B2-Residential Policy; B3-Dwelling diversity; B4-Infrastrucure; B5Integration with the street)
8.3
The proposal complies with the objectives and standards of Clause 55.02.
Clause 55.03 – Site Layout and Building Massing
(B6-Street setback; B7-Building height; B8-Site coverage; B9-Permeability; B10-Energy efficiency;
B11-Open space; B12-Safety; B13-Landscape; B14-Access; B15-Parking Location)
8.4
The proposal complies with the objectives and standards of Clause 55.03 with the
exception of Clause 55.03-5 Energy Efficiency (standard B10), Clause 55.03-7 Safety
(standard B12), Clause 55.03-8 Landscape (standard B13), Clause 55.03-9 Access
(standard B14).
8.5
Standard B10 aims to ensure the orientation and layout of development reduces fossil
fuel energy use and makes appropriate use of daylight and solar energy. The proposal
allows no opportunity for northern solar access to the living areas of dwelling 1 which
are located directly behind dwelling 2. Dwelling 2 ‘wraps around’ the north western
elevation of dwelling 1 further inhibiting northern solar access. The laundry and water
closet at the ground floor of dwelling 1 are entirely reliant upon electricity for lighting
with no windows to facilitate natural lighting provided to either room.
8.6
Car parking in the form of garages for dwelling’s 2 and 3 are located to the north,
restricting northern solar access to the living areas of both dwellings. Given that the
site is currently vacant, without any existing structures restricting design, layout and
orientation of the development, the proposal is considered unacceptable in terms of
energy efficiency.
The entrance to dwelling 2 is obscured from view when approaching the site from the
south western end of Talgarno Street due to the party wall located between dwellings 1
and 2 which extends into the front setback and creates a solid wall along the south
western elevation of the porch to dwelling 2. The entrance porch to proposed dwelling
3 sits behind the north eastern elevation of dwelling 2 so that it is isolated from both
Talgarno Street and the internal accessway. This raises concern in relation to safety
and security for residents and property.
8.7
Hume City Council
Page 19
28 JULY 2014
8.8
The layout of dwelling 2 also reduces safety levels on site and within the surrounding
area with the street elevation occupied by a garage and entrance hall at ground level.
Habitable rooms fronting the street at ground level have not been provided to dwelling
2 and limit opportunities for passive surveillance.
8.9
The combined width of all crossovers on site occupy 44.3% of the 19.2 metre wide
frontage and exceeds the 40% maximum allowed under ResCode. The provision of
numerous crossovers results in large areas of hard surfacing within the front setback
and significantly limits the opportunity for meaningful landscaping which would
contribute positively to the existing streetscape that is well vegetated with a variety of
mature gum trees and assist in screening the bulk of the overall development from the
street. Landscaping opportunities are further reduced by the provision of 2 separate
1.2 metre wide concrete pedestrian footpaths leading from the street to the porches of
dwellings 1 and 2. Landscaping opportunity along the accessway to dwelling 3 are
also limited. The north eastern side fence is proposed to abut the concrete accessway
for more than half of the driveways length creating a gun barrel effect along what is a
largely straight, 35 metre long concrete driveway.
Clause 55.04 – Amenity Impacts
(B17-Side and rear setbacks; B18-Walls on boundaries; B19-Daylight to existing windows; B20-Northfacing windows; B21-Overshadowing open space; B22-Overlooking; B23-Internal views; B24-Noise
impacts)
8.10 The proposal complies with the objectives and standards of Clause 55.04.
Clause 55.05 – On-Site Amenity and Facilities
(B25-Accessibility; B26-Dwelling entry; B27-Daylight to new windows; B28-Private open space; B29Solar access to open space; B30-Storage)
8.11 The proposal complies with the objectives and standards of Clause 55.05 with the
exception of Clause 55.05-2 dwelling entry (standard B26), Clause 55.05-4 private
open space (standard B28) and Clause 55.05-5 solar access to open space (standard
B29).
8.12 As previously noted the entry points to dwellings 2 and 3 have been poorly located with
the entrance to dwelling 2 obscured by the party wall between dwellings 1 and 2 when
viewed from the south western end of Talgarno Street. The entrance to dwelling 3 is
obscured from the internal accessway as a result of the location of dwelling 2.
8.13 The amount of private open space is generally acceptable with the exception of the
secluded private open space allocated to dwelling 2. Twenty five square metres of
private open space has been provided to the unit meeting the applicable ResCode
standard, however utilities including the water tank, clothes line, 6 cubic metres of
storage and bin storage have been located within the space. This renders at least a
third of the space unusable, bringing into question the degree to which the proposed
area of open space complies with the objective of the standard which aims to provide
for the reasonable recreational and service needs of residents. The remaining area of
open space capable of being used for recreational needs is not considered to
adequately service the needs of future residents.
8.14 Northern solar access to the private open space areas of dwellings 1 and 2 (most
particularly dwelling 2) is also limited due to dwelling 3 being positioned north-west of
the two outdoor spaces. Overshadowing is also problematic given the width of the
open space and its location between two dwelling walls.
Hume City Council
Page 20
28 JULY 2014
Clause 55.06 – Detailed Design
(B31-Design detail; B32-Front fences; B33-Common property; B34-Site services)
8.15 The proposal complies with the objectives and standards of Clause 55.05 with the
exception of Clause 55.05-7 design detail (Standard B31).
8.16 The large 3.5 metre wide roller door to the garage of dwelling 2 detracts from the
pedestrian entry which measures only 2.1 metres in width. In addition to this, vehicle
storage for dwelling 2 aligns with the entry point and has not been recessed from the
front façade further contributing to the dominance of vehicle storage facilities, rather
than the pedestrian entry point.
8.17 Vehicle storage facilities are not generally visible from the street in the surrounding
area. Parking facilities provided to nearby public housing are generally in the form of
open air car parking spaces, while parking to other properties within the area generally
occurs in garages and carports which are located to the rear of the dwellings or
significantly set back from the front line of the dwelling. There are very few examples
in the area where car storage facilities are as dominant as that detailed within the
proposal. As previously noted, the location of the garage to dwelling 2 and adjoining
entry also restricts passive surveillance of the street with no habitable rooms proposed
to front the street at ground level.
8.18 The indiscriminate use of highlight windows and obscure glazing on the upper floor
creates a poor level of internal amenity and is symptomatic of poor design detail.
Solutions such as better positioning of the upper level windows or bedrooms and use of
different screening techniques such as external screens which provide for distant views
while protecting closely located sensitive views may have assisted in this regard.
9
CONCLUSION
9.1
The application has been considered against the relevant policies and provisions of the
Hume Planning Scheme and is considered to represent a poor design response that
fails to respond positively to the features of the site and surrounding context.
9.2
Whilst the proposal seeks to provide for additional residential accommodation on a
vacant site it does so at the expense of urban design and energy efficiency principles,
safety objectives and other basic and fundamental requirements of Clause 55. The
changes required to address these matters are extensive and cannot be adequately
addressed via permit condition.
9.3
On balance, the development fails to satisfy the requirements of Clause 52.06 and
Clause 55 of the Hume Planning Scheme and presents an overdevelopment of the site.
Refusal of the application is therefore recommended.
Hume City Council
Page 21
28 JULY 2014
Attachment 1 - Development Plans
Hume City Council
Page 22
28 JULY 2014
Hume City Council
Page 23
28 JULY 2014
Hume City Council
Page 24
28 JULY 2014
Hume City Council
Page 25
28 JULY 2014
Hume City Council
Page 26
28 JULY 2014
Hume City Council
Page 27
28 JULY 2014
Hume City Council
Page 28
28 JULY 2014
Hume City Council
Page 29
28 JULY 2014
Hume City Council
Page 30
28 JULY 2014
Hume City Council
Page 31
28 JULY 2014
Hume City Council
Page 32
28 JULY 2014
Hume City Council
Page 33
28 JULY 2014
Attachment 2 - Locality Map
LOCALITY PLAN
Permit Application: P17046
Subject Site: 25 Talgarno Street, Broadmeadows
Hume City Council
Page 34
28 JULY 2014
REPORT NO:
LE700
REPORT TITLE:
Statutory Planning Monthly Report July 2014
SOURCE:
Richard Siedlecki, Statutory Planning Coordinator
DIVISION:
City Sustainability
FILE NO:
-
POLICY:
Highlight Accountable Leadership
ATTACHMENTS:
Nil
1.
SUMMARY OF REPORT:
This report incorporates the VCAT appeals update and decisions made by Council officers
under delegation. This report also details some performance indicators.
1.1
Performance
Included within this report are bar charts illustrating the following key performance
indicators:




Planning applications received and determined in the previous month.
Outstanding applications.
Average gross days in dealing with planning applications.
Percentage of applications issued in 60 days or less.
The number of permit applications received in June exceeded 100. This is the highest
amount received over the past 12 months.
As a consequence of the high number of applications received, the number of permits
issued fell by approximately 8% compared to the previous month and the number of
applications outstanding rose by approximately 10%.
The average number of gross days to determine planning applications fell by
approximately 8% and continues to be well below metropolitan and other growth
Council averages. The percentage of applications issued within 60 days was 60% for
June, an increase of 4% from the previous month.
1.2
Summary of statistics for 2013/2014 Financial Year.




1.3
Total applications received for the year numbered 1050
Total applications decided was 809.
The average number of gross processing days was 77
The average percentage of applications decided within 60 days was 56.5%.
VCAT status update
The table in section three of this report lists all files related to VCAT matters.
1.4
Delegated matters
The table within Section 4 of this report further details applications that have been
determined under delegated authority and planning applications that receive 2
objections or less, applications to amend planning permits or plans, applications to
extend planning permits, applications to certify plans of subdivision, and the issuing of
Statements of Compliance under the Subdivision Act and Section 173 Agreements
signed under delegation.
Hume City Council
Page 35
28 JULY 2014
2.
RECOMMENDATION:
That the report be noted.
Hume City Council
Page 36
28 JULY 2014
*FROM
SEPTEMBER ONWARDS THE GROWTH AND METROPOLITAN COUNCIL AVERAGES WILL BE CHANGED ON A
MONTHLY BASIS TO REFLECT A MORE ACCURATE FIGURE. PRIOR TO THIS, FIGURES WERE BASED ON ANNUAL AVERAGES.
Hume City Council
Page 37
28 JULY 2014
3.
APPEAL DECISIONS RECEIVED OVER MAY 2014
The following table lists and details the current status of all planning files which are subject to
VCAT proceedings.
3.1
A hearing for planning applications associated with the Canterbury Hills Estate at 180
Riddell Road, Sunbury originally set down for 16 and 17 June 2014, has instead been
set down for a 4 day hearing in November with specific days still to be allocated by
VCAT.
3.2
Whilst this report would normally detail decisions of VCAT received in June, at the time
of writing this report VCAT has advised that Council’s decision to support the proposal
for a place of worship at 60-66 Kyabram Street, Coolaroo was affirmed.
The following is an extract from the Tribunal’s decision which best summarises the
reasons why the Tribunal reaffirmed Council’s decision.
“The Tribunal must decide whether a permit should be granted and, if so, what
conditions should be applied. We must do so according to law and having regard to the
relevant provisions, policies, and decision guidelines in the Planning and Environment
Act 1987 and the Hume Planning Scheme, and not according to our own particular
likes or dislikes, nor those of particular objectors or others in the community.
Having regard to this, and having considered all submissions and evidence, we have
decided to affirm the Council’s decision, and direct the grant of a planning permit.
Although not a substitute for the more detailed reasons that follow, our reasons for
granting the permit may be broadly summarised as follows:
 The Hume municipality has a diverse multi-cultural, multi-faith society. In
Coolaroo, there is a relatively even population split between Christians and
Muslims.
 All faiths are entitled to facilities and services to meet their needs, including places
of worship to practise their faith. For planning purposes, a ‘place of worship’ does
not discriminate between religions, nor is it incompatible (in a town planning
sense) for one place of worship to be sited adjacent to another.
 Religious freedom and equality is also enshrined in the Charter of Human Rights
and Responsibilities Act 2006, to which planning decision-makers must have
regard.
 Although many members of the congregation of St Mary’s Church have suffered
persecution overseas at the hands of Islamist extremists, and have sought refuge
and solace in their church, there is no evidence of provocation or violence that will
occur if a mosque is located on adjacent land.
 The objectors did not provide any formal or independent social impact assessment
to substantiate their claims of a significant social effect or psychological
disturbance to members of the church, as would ordinarily be required in a case
such as this.
 There may be a significant social effect if some members of St Mary’s Church are
so affronted by the presence of the mosque that they choose not to attend the
church, or that sufficient members leave to the extent the church closes. It is
acknowledged that some members of the church will take time to adjust, and will
find it difficult to adjust. However, this is a voluntary and reversible social effect.
Hume City Council
Page 38
28 JULY 2014
 Any significant social effect to the church community or the broader community
through the development and use of the mosque is, in any event, outweighed by
other social and economic impacts and other planning considerations.
 Whilst the followers of one religion may have fled war or persecution overseas, at
the hands of extremists from another religion, it would be a poor outcome for
planning in Victoria if town planning decisions were made to achieve an outcome
that effectively replicates in Australia those same divisions, fear and distrust. Town
planning decisions should not set out to separate people, or the use of land, based
on ethnicity or religion.
 Town planning decisions should reflect Australia’s rich and proud history of
welcoming all religions, and provide a society where people of different faiths can
live, work and worship side-by-side, without fear of threats, intimidation or
violence.
 There are no adverse amenity considerations or other planning considerations that
justify a refusal of the permit.
In reaching our decision, we have generally affirmed the decision of the Council, for
similar reasons to the Council. Indeed, we think this is a case where the Council should
be commended for its careful analysis of difficult and sensitive issues, and its balanced
decision on proper planning grounds in the face of significant and sometimes emotive
community submissions from both sides of the debate”.
WARD
APP.
NUMBER
PROPOSAL
ADDRESS
DECISION
APPEAL
TYPE
DATE
STATUS
Council
issued
notice of
refusal.
Failure to
determine.
Nov’/2014
Listed for full
hearing.
Failure to
determine.
Nov’/2014
Listed for full
hearing.
Failure to
determine.
Nov’/2014
Listed for full
hearing.
Failure to
determine.
Nov’/2014
Listed for full
hearing.
Failure to
determine.
Nov’/2014
Listed for full
hearing.
Failure to
determine.
Nov’/2014
Listed for full
hearing.
Failure to
determine.
Nov’/2014
Appeal by
objectors.
Heard on the
1-2 of June
Listed for full
hearing.
VCAT
reaffirmed
Council’s
decision.
Appeal by
applicant.
Heard on
3/7/2014
Awaiting
decision.
Appeal by
applicant.
7/8/2014.
To be heard.
P9976
24 lot
subdivision
370 Riddell
Road, Sunbury.
Jacksons
Creek
P8779
27 lot
subdivision
370 Riddell
Road, Sunbury.
Jacksons
Creek
P10105
40 lot
subdivision
370 Riddell
Road, Sunbury.
Jacksons
Creek
P14998
55 lot
subdivision
370 Riddell
Road, Sunbury.
Jacksons
Creek
P14424
105 lot
subdivision
370 Riddell
Road, Sunbury.
370 Riddell
Road, Sunbury.
60-66 Kyabram
Street. Coolaroo.
Jacksons
Creek
Jacksons
Creek
P8950
Jacksons
Creek
PDP1051
14 lot
subdivision.
Development
Plan
amendment.
Meadow
Valley
P16810
Place of
Assembly.
Aitken
P17344
Meadow
Valley
P17089
Hume City Council
Floodlit major
promotion sky
sign.
Four double
and one single
storey
dwellings.
370 Riddell
Road, Sunbury.
146 Somerton
Road, Somerton.
3 Blair Street,
Broadmeadows.
Application
not
supported.
Application
not
supported.
Application
not
supported.
Application
not
supported.
Application
not
supported.
Application
not
supported.
Notice of
Decision to
Grant a
Permit.
Council
issued a
Notice of
Refusal.
Council
issued a
Notice of
Refusal.
Page 39
28 JULY 2014
WARD
Jacksons
Creek
Meadow
Valley
Jacksons
Creek
Ward
4.
APP.
NUMBER
PROPOSAL
Request to
extend permit
for land fill.
P1488
P17017
P15526
Double storey
dwelling to rear
of existing
dwelling.
Amendment to
permit for
overflow of car
parking.
ADDRESS
500 Sunbury
Road, Bulla.
165 Greenvale
Drive,
Greenvale.
11 International
Square,
Tullamarine.
DECISION
Council
issued
Notice of
Decision to
Grant an
extension.
Notice of
Decision to
Grant a
Permit.
Council
issued a
Notice of
Refusal to
amend the
permit
APPEAL
TYPE
DATE
STATUS
Appeal by
objectors and
Applicant.
Waiting on
hearing date
To be heard.
Appeal by
objector.
Waiting on
hearing date
To be heard.
Appeal by
applicant.
Waiting on
hearing date
To be heard.
MATTERS DETERMINED UNDER DELEGATION
The following table lists all matters dealt with under delegation between 3 June 2014 and
30 June 2014.
MATTERS DEALT WITH UNDER DELEGATION
P9208
Helipad
P13143
P14815
Double storey dwelling at rear of
existing dwelling
Development of five factories
54 dwellings – Bridgehaven Village
Stage 81
2 single storey dwellings
P15250
4 double storey dwellings
P13542.01
1 double storey dwelling and 1 single
storey dwelling with basement level to
rear of existing dwelling
3 double storey dwellings and 1 single
storey dwelling
P13207
P14412
P15464
P15550
P15798
P15575.01
P16914
P17237
Single storey dwelling to rear of existing
dwelling
Staged multi lot subdivision and creation
of access to road zone category 1 and
development of lots under 250m2
2 lot subdivision
P16388.01
2 single storey dwellings (proposed Lot
1103 Versant Dr)
Replacement of new signage at existing
service station
9 dwellings, 9 lot subdivision and
reduction of visitor parking
dwelling
Staged residential subdivision
P8950.01
Subdivision of land
P17513
P17596
P15798.01
Hume City Council
20 Dunhelen Lane,
Craigieburn
12 Colin Ct,
Broadmeadows
9 Frog Ct, Craigieburn
1-27 Huntington Dr,
Craigieburn
23 Dunfield Dr,
Gladstone Park
110 Cuthbert St,
Broadmeadows
37 Cassinia Cres,
Meadow Heights
27 Hanson Rd,
Craigieburn
3 Wedding Ct,
Broadmeadows
71 Gillingham Cres,
Craigieburn
550 Craigieburn Rd,
Craigieburn
23 Amesbury Ave,
Craigieburn
575H Craigieburn Rd,
Craigieburn
945-957 Pascoe Vale
Rd, Jacana
1170 Mickleham Rd,
Greenvale
71 Gillingham Cres,
Craigieburn
1085 Mickleham Rd,
Greenvale
370A Riddell Rd,
Sunbury
Extension of Time issued
Amended plans endorsed
(Secondary Consent)
(Secondary Consent)
(Secondary Consent)
(Secondary Consent)
(Secondary Consent)
(Secondary Consent)
(Secondary Consent)
Amended permit issued
Page 40
28 JULY 2014
P10234.02
P6662.04
P17683.01
P16811.02
P4963.03
P15889.01
2 warehouses and associated offices
with reduced car parking
Retirement village and aged care facility
(includes 90 suite aged care facility, 60
assisted care units, 193 independent
living units, community centre and
ancillary facilities)
Removal of native vegetation
Dependent person’s unit and
construction of deck
Hotel with car parking, signage, access
and landscaping
P16155.01
2 double storey dwellings to rear of
existing dwelling
Dwelling
P13141.02
3 double storey townhouses
P17210
Transfer station and reduction to car
parking
storey dwelling
Double storey dwelling to rear of
existing dwelling
Change of use to veterinary clinic and
restricted retail premises (animal
supplies)
dwelling
storey dwelling
storey dwelling
2 lot subdivision
P17361
P17426
P17450
P17466
P17479
P17489
P17542
P17556
P17565
storey dwelling
Motor vehicle sales
P17576
P17588
Minor mechanical repairs, ancillary car
sales and spare parts
2 lot subdivision
P17621
P17632
P17640
P17643
P17650
Refurbishments to existing convenience
restaurant with signage
Industry (food production) with
alterations/additions to existing building
and reduction to car parking
Warehouse with adverse amenity
potential (freezing and cool storage of
food)
Alterations and additions to 5 existing
Hume City Council
20-50 Fillo Dr,
Somerton
Patullos Lane,
Roxburgh Park
115 Section Rd,
Greenvale
and amended plans
endorsed
5 The Parkway,
Sunbury
Roxburgh Park Hotel,
225 Somerton Rd,
Coolaroo
1 Hamilton St,
Broadmeadows
Kalangadoo,
395 Wildwood Rd,
Wildwood
1 Marjory Pl,
Tullamarine
132-134 Bolinda Rd,
Campbellfield
94 Lahinch St,
Broadmeadows
110 Malmsbury Dr,
Meadow Heights
340 Craigieburn Rd,
Craigieburn
and amended plans
endorsed
Permit issued
Permit issued
Permit issued
Permit issued
10 Telford Ct,
Meadow Heights
55 Cuthbert St,
Broadmeadows
109 Cuthbert St,
Broadmeadows
8 Bembridge Mews,
Craigieburn
7 Dacelo Ave,
Broadmeadows
5 Sarah St,
Campbellfield
57 Champion Pde,
Craigieburn
41-43 Glenelg St,
Coolaroo
255 Old Sydney Rd,
Mickleham
256-262 Craigieburn
Rd, Craigieburn
22 Jesica Rd,
Campbellfield
Permit issued
2/85 Mason St,
Campbellfield
Permit issued
8 Shankland Bvd,
Permit issued
Permit issued
Permit issued
Permit issued
Permit issued
Permit issued
Permit issued
Permit issued
Permit issued
Permit issued
Permit issued
Page 41
28 JULY 2014
P17665
P17675
dwellings
P17710
P17748
Double storey dwelling to side of
existing dwelling
Change of use to trade supplies and
construction of mezzanine level for
showroom with reduction car parking
2 warehouses
3 lot subdivision
P17753
3 lot subdivision
P17754
Portable building
P17755
P17757
3 lot subdivision
Use of building for industry
P17759
P17764
Materials recycling (vehicle parts) and
motor vehicle sales
Shed ancillary to dwelling within 100
metres from dwelling, not in same
ownership
3 lot subdivision
P17776
3 lot subdivision
P17783
9 lot subdivision
P17785
storey dwelling
3 lot subdivision
P17688
P17760
P17787
P17789
P17796
P17797
P17805
Reduction of 5 car spaces associated
with medical centre
Extension to existing dwelling
(verandah)
Shed
P17813
Change of use to allow indoor soccer
stadium and business sign
Place of assembly (multi-purpose
building)
3 lot subdivision
P17816
P17830
3 lot subdivision
Removal/creation of easement
P17832
P17841
2 lot subdivision
Business signage
P17844
Creation of easement
P17848
2 lot subdivision
P17879
Façade, alterations to existing bank
P17808
Hume City Council
Meadow Heights
15 Frontier Ave,
Greenvale
42 Oxley St, Sunbury
Permit issued
Permit issued
80 Hume Hwy,
Somerton
Permit issued
5 Poa Ct, Craigieburn
22 Hanson Rd,
Craigieburn
46 Walsh St,
Broadmeadows
870-880 Cooper St,
Somerton
6 Berger St, Dallas
4 Yellowbox Dr,
Craigieburn
110 Killara Rd,
Campbellfield
1375 Somerton Rd,
Bulla
Permit issued
Permit issued
1-3 Maygar Bvd,
Broadmeadows
155 Melrose Dr,
Tullamarine
10 Penhall Dr,
Craigieburn
14 Graham St,
Broadmeadows
35 Pascoe St,
Westmeadows
16/114-126 Evans St,
Sunbury
55 The Parkway,
Sunbury
25 Southern Plains
Rd, Wildwood
5/62-68 Garden Dr,
Tullamarine
101 Riddell Rd,
Sunbury
65 Meredith St,
Broadmeadows
4 Kiewa Cres, Dallas
256-262 Craigieburn
Rd, Craigieburn
166 Blair St, Dallas
184 Craigieburn Rd,
Craigieburn
2 Lorica Ave,
Broadmeadows
4 Bittern St,
Broadmeadows
1099-1169 Pascoe
Vale Rd,
Broadmeadows
Permit issued
Permit issued
Permit issued
Permit issued
Permit issued
Permit issued
Permit issued
Permit issued
Permit issued
Permit issued
Permit issued
Permit issued
Permit issued
Permit issued
Permit issued
Permit issued
Permit issued
Permit issued
Permit issued
Permit issued
Permit issued
Permit issued
Permit issued
Permit issued
Page 42
28 JULY 2014
S006360
3 lot subdivision
(multi unit)
2 lot subdivision
(dual occupancy)
2 lot subdivision
(dual occupancy)
2 lot subdivision
industrial
8 Aberdeen Avenue,
Greenvale
25 Heversham Grove,
Greenvale
6 Grinstead Court ,
Craigieburn
45 Lara Way,
Campbellfield
Plan certified
on 10 June 2014
Statement of Compliance
issued 11 June 2014
Plan certified
on 11 June 2014
Plan certified with
on 11 June 2014
S005895
2 lot subdivision
(dual occupancy)
3 lot subdivision
(multi unit)
12 lot subdivision
Highlands Estate - Stage 178
2 lot subdivision
(dual occupancy)
Plan of subdivision (Aitken Boulevard
reservation, Greenvale)
2 lot subdivision
Industrial
5 lot subdivision
(Highlands superlot Plan DP30)
3 lot subdivision
S005892
3 lot subdivision
S006164
30 lot subdivision
Providence Estate - Stage 6
2 lot subdivision
(dual occupancy)
20 Stringer Court,
Sunbury
2 Northern Crescent,
Craigieburn
Lot Q Ruskin Street,
Craigieburn
11 Bowes Place,
Craigieburn
400 Somerton Road,
Greenvale
1-3 Rushwood Drive,
Craigieburn
550 Craigieburn
Road, Craigieburn
25-35 Potter Street,
Craigieburn
25-35 Potter Street,
Craigieburn
1040-1060 Mickleham
Road, Greenvale
8 Care Close,
Meadow Heights
Plan certified
on 12 June 2014
issued 13 June 2014
Plan certified
on 13 June 2014
issued 13 June 2014
Plan certified
on 16 June 2014
issued 17 June 2014
Plan certified
on 17 June 2014
issued 18 June 2014
issued 18 June 2014
Plan re-certified
on 17 June 2014
Plan certified with
on 19 June 2014
Plan certified with
on 20 June 2014
Plan certified
on 20 June 2014
issued 20 June 2014
Plan certified
on 20 June 2014
S005933
S007038
S006812
S006739
S007153
S007139
S006873
S006962
S006505
S007150
S007132
S006885
8 lot subdivision
(multi unit)
S007172
2 lot subdivision
industrial
3 lot subdivision
(multi unit)
Plan of subdivision
(Aitken Arena Estate - Melbourne
Water Bund, Greenvale)
49 lot subdivision
Mt Holden Estate - Stage 3
2 lot subdivision
(dual occupancy)
2 lot subdivision
(dual occupancy)
2 lot subdivision
(dual occupancy)
3 lot subdivision
(multi unit)
S007048
S006963
S006065
S007089
S006993
S006489
S006705
S007086
S007127
3 lot subdivision
(multi unit)
44 lot subdivision
Trillium Estate - Stage 20 (7B)
Hume City Council
2 Marathon
Boulevard,
Craigieburn
29 Capital Link Drive,
Campbellfield
320 Camp Road,
Broadmeadows
400 Somerton Road,
Greenvale
Lot B Bannon
Avenue, Sunbury
2 Backhaus Avenue,
Sunbury
2 Canadian Court,
Meadow Heights
33 Raleigh Street,
Westmeadows
19 Blair Street,
Broadmeadows
124 Cuthbert Street,
Broadmeadows
535 Mt Ridley Road,
Mickleham
Plan re-certified
on 24 June 2014
issued 24 June 2014
Plan certified
on 24 June 2014
issued 24 June 2014
Plan re-certified with
on 24 June 2014
Plan certified
on 25 June 2014
Plan certified
on 25 June 2014
Page 43
28 JULY 2014
S007101
2 lot subdivision
(dual occupancy)
S007184
S007117
S006674
S007099
S007065
S006861
S007131
FILE
P17563
P17649
P17685
FILE
P17475
P16539
P17603
P16887
P17470
2 lot subdivision
(dual occupancy)
2 lot subdivision
(dual occupancy)
2 lot subdivision
(dual occupancy)
40b Paringa
Boulevard, Meadow
Heights
41 Essence Parkway,
Craigieburn
36 Versant Drive,
Craigieburn
51 Hamilton Street,
Craigieburn
Plan certified with
on 25 June 2014
Plan certified
on 27 June 2014
Plan certified
on 30 June 2014
Plan certified with
on 30 June 2014
49 lot subdivision
Trillium Estate - Stage 7
40 lot subdivision
Aitken Aspect Estate - Stage 2
2 lot subdivision
(dual occupancy)
3 lot subdivision
(multi unit)
535 Mt Ridley Rad,
Mickleham
Lot C Horizon
Boulevard, Greenvale
17 Lambert Avenue,
Sunbury
46 Gordon Street,
Tullamarine
Plan re-certified
on 30 June 2014
Plan re-certified
on 30 June 2014
Plan certified
on 30 June 2014
Plan certified
on 1 July 2014
MATTERS DEALT WITH UNDER DELEGATION WITH OBJECTIONS
PROPOSAL
ADDRESS OF PROPERTY
ACTION TAKEN
Dual occupancy – 2 double storey 163 O’Shanassy St, Sunbury
Notice of Decision
dwellings and 2 lot subdivision
issued
Single storey dwelling at rear of 60 Campbell St,
Notice of Decision
existing dwelling
Westmeadows
issued
1 double storey dwelling and 2 single 43 Apollo Cres, Dallas
Notice of Decision
storey dwellings
issued
SECTION 173 AGREEMENTS SIGNED UNDER DELEGATION
PROPOSAL
ADDRESS OF PROPERTY
ACTION TAKEN
4 lot subdivision
12 Meredith St,
Agreement signed on
Broadmeadows
10 June 2014
2 lot subdivision
3 Marmal Crt, Tullamarine
Agreement signed on
10 June 2014
2 lot subdivision
40B Paringa Blvd, Meadow
Agreement signed on
Heights
4 June 2014
2 lot subdivision
23 Dunfield Dr, Gladstone
Agreement signed on
Park
18 June 2014
3 lot subdivision
23 Spring St, Tullamarine
Agreement signed on
20 June 2014
Hume City Council
Page 44
28 JULY 2014
REPORT NO:
LE701
REPORT TITLE:
Proposed Land Exchange between Council and Alberto,
Gina and Antonio Nicolo for land known as Part 450
Reservoir Road and 15 Panoramic Place, Sunbury
SOURCE:
Fadi Srour, Manager Finance and Property Development
DIVISION:
City Governance and Information
FILE NO:
HCC13/394
POLICY:
-
ATTACHMENTS:
1.
2.
3.
4.
5.
1.
Plan 15 Panoramic Place
Plan Nicolo Land
Section 173 Agreement Plan 1
Proposed Subdivision Plan
Aerial Plan
SUMMARY OF REPORT:
This report recommends Council finalise an outstanding obligation that relates to a Section
173 Agreement (Agreement), dated 31 August 2001 which involves a land exchange to
complete the establishment of the Mt Holden Flora and Fauna Reserve (Mt Holden Reserve).
This report recommends that Council signs and seals the Contract of Sale and Transfer of
Land documents to transfer two parcels of land being:
1.1
Lot A on PS537157V and known as 15 Panoramic Place, Sunbury (Council Land) and
shown in Attachment 1; and
1.2
Part of Lot B on PS422291H and known as part 450 Reservoir Road, Sunbury (Nicolo
Land) and shown as Attachment 2.
The Council Land will be transferred to Alberto, Gino and Antonio Nicolo (Owners) and the
Nicolo Land will be transferred to Council and shown on an aerial image as Attachment 5.
2.
RECOMMENDATION:
That Council:
2.1
Commences the statutory procedures under section 189 of the Local
Government Act 1989 (Act) to transfer the property described as Lot A on
PS537157V known as 15 Panoramic Place, Sunbury (Council Land) to Alberto,
Gina and Antonio Nicolo (Owners) being the whole of the land contained in
Certificate of Title Volume 10964 Folio 242;
2.2
Resolves to acquire the proposed property described as Res1 on PS718663W
formerly known as part 450 Reservoir Road, Sunbury (Nicolo Land) from the
Owners;
2.3
will acquire the Nicolo Land which is part of the land contained in Certificate of
Title Volume 10466 Folio 431;
2.4
Gives public notice in the Hume Leader and Sunbury Leader and on Council’s
website in accordance with sections 189 and 223 of the Act of its intention to sell
the Council Land.
2.5
Notes the sale is subject to consideration of submissions in accordance with
section 189 and section 223 of the Act.
2.6
Considers submissions received pursuant to section 223 of the Act at a meeting
to be held before a Committee of the Whole of Council (if required).
Hume City Council
Page 45
28 JULY 2014
Should no submissions be received, Council approves the proposal and:
3.
2.7
Resolves to sign and seal the Contract of Sale and the Transfer of Land for both
land transfer matters.
2.8
Authorises the Chief Executive Officer or an approved delegate to sign any other
documents in connection with the sale and transfer of the land.
LEGISLATIVE POWERS:
Local Government Act 1989
Section 189 – Restriction on power to sell land
Section 223 – Right to make submission
Land acquisition and Compensation Act 1986
Part 2 – Acquisition of interests in land
Subdivisions Act 1988
Part 6 – Miscellaneous
Section 35 – Acquisition of land by acquiring authority
Transfer of Land Act 1958
Section 45 – Form of transfer
Sale of Land Act 1962
Contract of Sale in respect of land
4.
5.
FINANCIAL IMPLICATIONS:
4.1
The Council Land will be transferred to the Owners for the nominal consideration of $1.
4.2
The Nicolo Land will be transferred to Council for the nominal consideration of $1.
4.3
The Council Land has been valued at $490,000.
4.4
The Nicolo Land has been valued at $490,000.
4.5
The Nicolo Land will be transferred from the Owners to Council and will be added to
Council’s existing Mt Holden Reserve which will result in a total reserve area of
199.416 hectares.
4.6
The updated value for Council’s Mt Holden Reserve will be recorded in Council’s
property asset register.
4.7
Council’s Parks Department will redirect the maintenance funds from the Council Land
to Mt Holden Reserve.
4.8
All costs associated with the land transfers will be paid by the Owners.
ENVIRONMENTAL SUSTAINABILITY CONSIDERATIONS:
5.1
As part of the Mt Holden Master plan the acquisition of the Nicolo Land will allow for a
pedestrian friendly path to be built to the summit of Mt Holden along the contours in
order to meet Disability Discrimination Act (DDA) compliance which requires access for
people with disabilities.
5.2
The Nicolo Land is required to allow for path alignments to safely access the top of the
hill and without this land Council would not get the levels required to create a safe path
to the top of the hill.
5.3
The Mt Holden Reserve contains significant geological and a cultural heritage
perspective with important stone artefacts and tools found on the site.
Hume City Council
Page 46
28 JULY 2014
5.4
6.
CHARTER OF HUMAN RIGHTS APPLICATION:
6.1
7.
The Charter of Human Rights and Responsibility has been considered and the
recommendations of this report do not give rise to any matters.
COMMUNITY CONSULTATION:
7.1
No community consultation has been undertaken prior to the preparation of this report.
Should Council adopt this recommendation, then the public notice process will
commence with a notice published in the local newspapers and on Council’s website.
7.2
Before proceeding with the sale of the Council Land, section 189 of the Act requires
Council to:
7.3
8.
The ability to provide public access to the summit of the Mt. Holden Reserve for a
public lookout with city views is imperative to the function of this reserve.
7.2.1
Give at least 28 days public notice of its intention to sell the land;
7.2.2
Obtain a valuation of the land which is made not more than six months prior to
the sale by an appropriately qualified person; and
7.2.3
Allow any person to make a submission to Council (either verbal or written)
under section 223 of the Act in respect of the proposed sale. Council must
consider any submissions prior to resolving whether to proceed with the sale
of the land. Where a person has made a submission to Council requesting to
be heard in support of that submission, Council must permit that person to be
heard before Council or a Committee of Council which has delegated authority
to hear these submissions, giving reasonable notice of the date, time and
place of meeting.
Additionally, owners in the immediate vicinity of the properties will be notified of the
proposal to sell the Council Land.
DISCUSSION:
Background
Section 173 Agreement (Agreement)
8.1
On 31 August 2001, an Agreement was signed between Council, the Owners, and
Mount Holden Estates Pty Ltd. A plan of the proposed subdivision is shown in
Attachment 3.
8.2
Clause 2.1 Subdivision Requirements
(b)
8.3
The Owners agree not to subdivide the land shown as 2 on Plan 1(Attachment 3),
and to transfer the same to Council (for use as municipal reserve) at the time of
the issue of the Statement of Compliance by Council in respect of the subdivision
of the land shown as 5(a) on Plan 1.
Clause 3.2 Transfer of Land 3 Owners
The Council, subject to compliance by the Parties hereto of their obligations
under clause 2.1, and in consideration of the Owners having agreed pursuant to
clause 2.1(b) to transfer to the Council the land shown as 2 on Plan 1 agrees to
transfer the land shown as 3 on plan 1 to the Owners or such other person or
persons who shall at that time be the owners of the Balance Land. The
transferees shall ensure that the lands shown as 1, 2 and 3 on Plan 1 shall be
consolidated.
Council Land
8.4
The Council Land proposed to be transferred to the Owners:
Hume City Council
Page 47
28 JULY 2014
8.4.1
Is the whole of the land contained in Certificate of Title Volume 10964 Folio
242 registered in the name of Hume City Council, shown as Lot A in
Attachment 1;
8.4.2
Is vacant land with a total area of 3.771 hectares;
8.4.3
Is located within a ‘Low Density Residential’ (LDRZ) zone under the Hume
Planning Scheme and is affected by a Development Plan Overlay (DPO6);
and
8.4.4
Is affected by both drainage and carriageway easements on title.
Nicolo Land
8.5
The Nicolo Land proposed to be transferred to Council:
8.5.1
Is part of the land contained in Certificate of Title Volume 10466 Folio 431
registered in the name of Alberto, Gina and Antonio Nicolo, shown as Reserve
No. 1 in Attachment 4;
8.5.2
Has been subdivided from the Owners Land as reserve with a total land area
of 3.236 hectares. This land area is 5,350 square metres less than the Council
Land to allow for the 16 metre and 4 metre drainage easements and a
carriageway easement that encumbers the site.
8.5.3
Is located within a ‘Low Density Residential’ (LDRZ) zone under the Hume
Planning Scheme and is affected by a Development Plan Overlay (DPO6);
and
8.5.4
Is not affected by any easements on title.
8.6
The Council Land known as Lot A on PS537157V being the whole of the land
contained in Certificate of Title Volume 10964 Folio 242 was transferred to Council on
23 August 2006. This land has a 16 metre drainage easement and a 6 metre
carriageway easement registered on title in the name of Hume City Council.
8.7
The Owners Land at 450 Reservoir Road, Sunbury will be part subdivided and
described as Res1 on PS718663W and transferred to Council as a municipal reserve.
8.8
This new portion of reserve will be added to the existing 196.18 hectare Mt Holden
Reserve, giving a new land area of 199.416 hectares.
Proposal
8.9
This land exchange will finalise the outstanding obligations set out in the Agreement
and to obtain ownership of the whole Mt Holden Reserve, subject to Council
completing its requirements under Section 189 and 223 of the Act.
Sale
8.9.1
The Best Practice Guideline for the Sale, Exchange and Transfer of Land
2009 (Guideline) states that, as a general principle, the sale of Council land
should be conducted through a public process, unless circumstances exist
that justifies an alternative method of sale.
8.9.2
Given the circumstances of the sale of the Council Land in this instance it is
considered appropriate to sell the Council Land by private treaty to the
adjoining Owner as this transaction is a requirement of a pre-existing
Agreement.
Hume City Council
Page 48
28 JULY 2014
Internal Referral by Council
8.10 The proposal has been referred internally to various Council departments who support
the land transfer in order to finalise the outstanding obligations set out in the
Agreement and to obtain ownership and access to the whole site that completes the
appropriate boundaries of Mt Holden Reserve.
Condition of Sale
8.11 If Council determines to proceed with the sale of the Council Land to the Owners and
the acquisition of the Nicolo Land Council will:
9.
8.11.1
arrange for the transfer of land documents to be prepared and lodged for
registration at the Land Registry; and
8.11.2
resolve the outstanding drainage issues which also need to be rectified
through this land transfer. The property owners to the south of the Council
Land and the Nicolo Land have experienced a number of issues relating to
inadequate drainage on the site. The following items are to be finalised
through this process:
(a)
Council will construct an open drain within the 16 metre drainage
easement registered on the title to the Council Land prior to transferring
to the Owners;
(b)
Council will construct an open drain on the Nicolo Land; and
(c)
The Owners will register a four metre drainage easement on the land at
450 Reservoir Road, Sunbury which is the Owner’s remaining land.
Once the easement is registered an open drain will be constructed to
finalise the drainage issues for the adjoining property owners to the
south.
CONCLUSION:
It is recommended that Council commence the statutory procedures under section 189 and
223 of the Act to transfer the Council Land to the Owners and the Nicolo Land to Council to
finalise the obligations under the Agreement.
Hume City Council
Page 49
28 JULY 2014
Attachment 1 - Plan 15 Panoramic Place
Hume City Council
Page 50
28 JULY 2014
Attachment 2 - Plan Nicolo Land
Hume City Council
Page 51
28 JULY 2014
Attachment 3 - Section 173 Agreement Plan 1
Hume City Council
Page 52
28 JULY 2014
Attachment 4 - Proposed Subdivision Plan
Hume City Council
Page 53
28 JULY 2014
Attachment 5 - Aerial Plan
Hume City Council
Page 54
28 JULY 2014
REPORT NO:
LE702
REPORT TITLE:
Proceed with the proposed Sale of Part 11-25 Drummond
Street, Greenvale
SOURCE:
Fadi Srour, Manager Finance and Property Development
DIVISION:
FILE NO:
HCC11/762
POLICY:
-
ATTACHMENTS:
1.
2.
3.
4.
1.
Aerial Image
Submissions
Minutes 3 February 2014
Minutes 28 April 2014
SUMMARY OF REPORT:
Following consideration of submissions received, this report provides a recommendation
regarding the proposal to sell part of the Reserve at 11-25 Drummond Street, Greenvale
(Subject Land) and shown in Attachment 1 to the adjoining owner St. Carlo Borromeo
Primary School at 5-9 Drummond Street, Greenvale (the Owner).
2.
RECOMMENDATION:
That Council:
3.
2.1
Having considered the submissions received resolves to sell part of the Reserve
at 11-25 Drummond Street, Greenvale to the adjoining owner St. Carlo Borromeo
Primary School at 5-9 Drummond Street, Greenvale and shown in Attachment 1.
2.2
Resolves to sign and seal the Contract of Sale and the Transfer of Land.
2.3
Authorises the Chief Executive Officer or an approved delegate to sign any other
documents required in connection with the sale.
2.4
Advises the two (2) submitters that it has resolved that the proposed sale of part
11-25 Drummond Street, Greenvale will proceed.
2.5
Advises the owner at 5-9 Drummond Street, Greenvale of the outcome.
LEGISLATIVE POWERS:
3.1
Planning and Environment Act 1987
Part 4 - Permits required by Planning Schemes
Section 47 – Application for Permits
3.2
Subdivisions Act 1988
Section 22 - Registrar register plan
Section 24A - Reserves and other similar land
3.3
Local Government Act 1989 (the Act)
Section 189 - Restriction on power to sell land
Section 223 - Right to make a submission
4.
4.1
The current budget (2014/15) is not predicated on this property sale.
Hume City Council
Page 55
28 JULY 2014
5.
4.2
In accordance with section 189 of the Act, Council has obtained a current market
valuation dated 9 July, 2014 for the Subject Land as being $80,000 under a Residential
1 Zone based on a land area of approximately 1,881 square metres.
4.3
Notwithstanding the current valuation, an agreement as to price was reached in 2010 in
that the parties agreed that the price for approximately 1,881 square metres of the
Reserve would be $45,000 plus GST. The price of $45,000 plus GST was based on a
valuation obtained in July 2010. As the July 2010 valuation was accepted by both
parties, Council should honour this agreement.
4.4
In addition to the sale price of $45,000 plus GST, the Owner has agreed to pay
Council’s costs and disbursements associated with:
4.4.1
the proposed sale of the Subject Land (including legal fees and advertising
fees);
4.4.2
the granting of a planning permit to remove the reserve status on the Subject
Land;
4.4.3
the subdivision of the Reserve to create the Subject Land as a separate lot
(including survey and registration fees); and
4.4.4
the plan of consolidation, which consolidates the title to the Subject Land with
the title to the Owner’s Property (including survey and registration fees).
Environmental Sustainability has been considered and the recommendations of this report
give no rise to any matters.
6.
recommendations of this report give no rise to any matters.
7.
8.
7.1
A public notice inviting submissions under Section 223 of the Act advising of the
intention to sell the Subject Land was published in the Hume Leader and Sunbury
Leader on 12 November, 2013 and on Council’s website.
7.2
Additionally, adjoining landholders were sent a letter advising them of the proposal
together with a copy of the public notice.
7.3
Four (4) submissions were received from residents and are attached to this report in
Attachment 2.
7.4
The submitters were also contacted and asked whether they wanted to speak in
support of their submission at a Committee of the Whole Council if required.
DISCUSSION:
8.1
Council at its Meeting of 28 October 2013 (report COLE165) adopted the following
recommendations:
That Council acting under Clause 3 of Schedule 10 of the Act:
8.1.1
Commences the statutory procedures under section 189 of the Local
Government Act 1989 (the Act), to sell part of the Council owned reserve
shown hatched on the plan in Attachment 1 and being part of the land
contained in certificate of title volume 9696 folio 369 (Subject Land) to the
registered proprietor of the adjoining property at 5-9 Drummond Street,
Greenvale St. Borromeo Primary School (Owner).
Hume City Council
Page 56
28 JULY 2014
8.2
8.1.2
Notifies adjoining owners of the proposal to sell the Subject Land to the
Owner.
8.1.3
Gives public notice in the Hume Leader and Sunbury Leader and on Council’s
website in accordance with sections 189 and 223 of the Act of its intention to
sell the Subject Land, subject to obtaining a planning permit authorising the
removal of the reserve status from the Subject Land and procuring registration
of such plan at the Land Registry;
8.1.4
Hear submissions received pursuant to section 223 of the Act at a meeting to
be held before a Committee of the Whole Council (if required).
8.1.5
Should there be no submissions received, Council approves the proposal and;
8.1.6
Applies for a planning permit and takes all steps necessary to remove the
reserve status from the Subject Land pursuant to section 24A of the
Subdivision Act 1988;
8.1.7
Should a permit be granted and the reserve status removed from the Subject
Land, transfer the Subject Land to the Owner for the agreed price of $45,000
plus GST.
8.1.8
Directs that, as a condition of the sale of the Subject Land, the Owner must
consolidate the title to the Subject Land with the title to the Owner’s Property
on the date of the transfer of the Subject Land to the Owner, at the Owner’s
cost;
8.1.9
Resolves to sign and seal the Contract of Sale and the Transfer of Land; and
8.1.10
Authorises Council’s Chief Executive Officer or an approved delegate to sign
any transfer in respect of the Subject Land and any other documents required
to be signed in connection with the sale and transfer of the Subject Land, and
the removal of the reserve status from the Subject Land.
In accordance with these recommendations, the public notice was published in the
Hume Leader and Sunbury Leader on 12 November 2013 and on Council’s website.
8.2.1
8.2.2
Three (3) submissions were received from Mr Bruce Kent and one (1)
submission was received from Mr John McKerrow. The key issues raised were
as follows:
(a)
Council disposed part of the reserve on an earlier occasion to the
Catholic School. Due to this sale there is no longer a community access
point from Murray Court to the reserve.
(b)
The school has a lot of unused land at the front of the property.
(c)
Allowing a community asset to be transferred to a private organisation.
(d)
Reducing the size of the reserve will not provide any benefits to the local
residents or the user clubs. It will restrict possible future uses of the
reserve.
(e)
Object to the removal of the reserve status on this land, the public
reserve was a requirement of the residential development.
(f)
The proposed purchase price is not appropriate based on current market
valuations within the Greenvale area.
Considering the written submissions, Council Officers advised the following:
(a)
Hume City Council
Council has not sold any part of the reserve previously. The access path
from Murray Court has always been within the school’s property
boundaries.
Page 57
28 JULY 2014
9.
(b)
The school is looking to extend the existing building at the rear to
increase its assembly area.
(c)
The part sale of the reserve will not alter the land area significantly and
will have no impact on the land for sporting or recreational uses.
(d)
In addition, Council’s long term capital program has no provision for the
development of this site.
(e)
The reserve status will be removed only on the Subject Land and the
remainder of the reserve will continue to hold a reserve status.
(f)
The valuation is discounted after taking into consideration that the
Subject Land is a land locked parcel and has no street frontage.
8.2.3
A meeting of a Committee of the Whole Council was held on Monday 3
February, 2014 and the minutes of this meeting are included as Attachment 3.
8.2.4
The meeting held on 10 February, 2014 had a recommendation that Council
resolve to sell the Subject Land to the Owner.
8.2.5
Following this meeting on 24 February, 2014 a motion was passed to rescind
the report dated 10 February, 2014 which recommended the proposed sale of
the Subject Land to the Owner.
8.2.6
An alternate Council report dated 28 April, 2014 was presented to Council
recommending that Council not proceed with the proposed sale of the Subject
Land.
(a)
At this meeting the principal of St Carlo Borromeo Primary School spoke
in favour of the proposed sale.
(b)
The motion was ‘LOST’ and there is no decision on the proposed sale.
(refer to Attachment 4)
CONCLUSION:
Following consideration of the submissions and Officers responses, it is recommended to
proceed with sale of the Subject Land to the Owner.
Hume City Council
Page 58
28 JULY 2014
Attachment 1 - Aerial Image
Hume City Council
Page 59
28 JULY 2014
Attachment 2 - Submissions
Hume City Council
Page 60
28 JULY 2014
Hume City Council
Page 61
28 JULY 2014
Hume City Council
Page 62
28 JULY 2014
Hume City Council
Page 63
28 JULY 2014
Hume City Council
Page 64
28 JULY 2014
Hume City Council
Page 65
28 JULY 2014
Hume City Council
Page 66
28 JULY 2014
Attachment 3 - Minutes 3 February 2014
Hume City Council
Page 67
28 JULY 2014
Attachment 3 - Minutes 3 February 2014
Hume City Council
Page 68
28 JULY 2014
Attachment 4 - Minutes 28 April 2014
Hume City Council
Page 69
28 JULY 2014
REPORT NO:
LE703
REPORT TITLE:
Correspondence received from or sent to Government
Ministers or Members of Parliament - June 2014
AUTHOR:
Paul White, Coordinator Corporate Knowledge
DIVISION:
FILE NO:
HCC04/13
POLICY:
-
ATTACHMENTS:
1.
2.
3.
4.
5.
6.
7.
8.
1.
Hume Planning Scheme – Amendment CG9
Waste Management Policy - Storage of Waste Tyres
Information Regarding Victorian Coalition
Government Approved Allocation of 2 Million Dollars
to Project
Approval of Early Learning Facility Upgrade Grant
application
Statewide Crime Stoppers Hoon Hotline
Information Regarding Decisions Made In The 2014
Federal Budget Which Affect Local Government
Public Libraries Funding Program
Seeking commitment to continued funding for
NMRDAC
SUMMARY OF REPORT:
This report presents a summary of correspondence relating to Council resolutions or
correspondence that is considered to be of interest to Councillors received from and sent to
State and Federal Government Ministers and Members of Parliament.
2.
RECOMMENDATION:
That Council notes this report on correspondence sent to and received from
Government Ministers and Members of Parliament.
3.
DISCUSSION:
There is a range of correspondence sent to and received from State and Federal
Government Ministers and Members of Parliament during the normal course of Council’s
operations.
Hume City Council
Page 70
28 JULY 2014
CORRESPONDENCE RELATING TO COUNCIL RESOLUTIONS
OR OF INTEREST TO COUNCILLORS
Direction
Inwards
Inwards
Inwards
Subject
– Amendment CG9 –
Exempt myself from
notice and prepare, adopt
and approve amendment
Waste Management
Policy - Storage of Waste
Tyres - New Policy
Introduced 29 April 2014
Maternal & Child Health
Service Information
Technology Project Information Regarding
Victorian Coalition
Government Approved
Allocation of 2 Million
Dollars to Project
Inwards
Announcement of
approval of Early
Learning Facility Upgrade
Grant application for
$350,000 From the 201314 grants round for
developments of
Homestead Child and
Family Centre
Inwards
Statewide Crime
Stoppers Hoon Hotline Government to Provide
$602 Million to Deliver
1,700 Extra Frontline
Police Members by
November 2014
Inwards
The Hon Warren Truss
MP - Information
Regarding Decisions
Made In The 2014
Federal Budget Which
Affect Local Government
Inwards
Public Libraries Funding
Program - 2014-15
Allocation
Outwards
Letter seeking
commitment to continued
funding for Northern
Melbourne Regional
Development Australia
Committee
Hume City Council
Minister or
Member of
Parliament
Minister for
Planning
Minister for
Environment
and Climate
Change
Minister for
Children and
Early Childhood
Development
Minister for
Children and
Early Childhood
Development
Minister for
Police and
Emergency
Services
Deputy Prime
Minister
Minister for
Local
Government
Deputy Premier
of Victoria
Date
Received /
Sent
Responsible
Officer
Council
Minute
Reference
Attachment
2/06/2014
Manager
Strategic
Planning
1
11/06/2014
Manager
Statutory
Planning
2
13/06/2014
Manager
Family
Services
3
18/6/2014
Manager
Family
Services
4
19/06/2014
Assistant
Manager
Traffic & Civil
Design
19/06/2014
Manager
Engineering &
Assets
6
19/06/2014
Manager
Library
Services
7
23/06/2014
Mayor
8
MED126
5
Page 71
28 JULY 2014
Attachment 1 - Hume Planning Scheme – Amendment CG9
Hume City Council
Page 72
28 JULY 2014
Attachment 2 - Waste Management Policy - Storage of Waste Tyres
Hume City Council
Page 73
28 JULY 2014
Attachment 2 - Waste Management Policy - Storage of Waste Tyres
Hume City Council
Page 74
28 JULY 2014
Attachment 3 - Information Regarding Victorian Coalition Government Approved Allocation of 2 Million Dollars to Project
Hume City Council
Page 75
28 JULY 2014
Attachment 4 - Approval of Early Learning Facility Upgrade Grant application
Hume City Council
Page 76
28 JULY 2014
Attachment 5 - Statewide Crime Stoppers Hoon Hotline
Hume City Council
Page 77
28 JULY 2014
Attachment 5 - Statewide Crime Stoppers Hoon Hotline
Hume City Council
Page 78
28 JULY 2014
Attachment 6 - Information Regarding Decisions Made In The 2014 Federal Budget Which Affect Local Government
Hume City Council
Page 79
28 JULY 2014
Hume City Council
Page 80
28 JULY 2014
Hume City Council
Page 81
28 JULY 2014
Attachment 7 - Public Libraries Funding Program
Hume City Council
Page 82
28 JULY 2014
Attachment 7 - Public Libraries Funding Program
Hume City Council
Page 83
28 JULY 2014
Attachment 8 - Seeking commitment to continued funding for NMRDAC
Hume City Council
Page 84
28 JULY 2014
Hume City Council
Page 85
28 JULY 2014
Hume City Council
Page 86
28 JULY 2014
REPORT NO:
LE704
REPORT TITLE:
Community Consultation Results - Proposal to Name the
Unnamed Reserve Located in Lancefield Road, Sunbury
SOURCE:
Peter Faull, Coordinator Governance and Corporate
Support
DIVISION:
FILE NO:
HCC13/427
POLICY:
CP2002/02/37
ATTACHMENTS:
Nil
1.
2.
3.
SUMMARY OF REPORT:
1.1
At its meeting of 23 September 2013 Council considered a proposal to name the
unnamed reserve located in Lancefield Road Sunbury (commonly referred to as the
Goonawarra Recreation Reserve) the John McMahon Reserve. Approval was given to
progress the proposal to the community consultation stage, contingent on approval first
being obtained from the late Mr McMahon’s family, to seek the community’s views on
the naming proposal.
1.2
This report provides a summary of the results of the community consultation process.
RECOMMENDATION:
2.1
THAT Council endorses the proposal to name the unnamed reserve located in
Lancefield Road Sunbury the John McMahon Reserve, and submits the name to
the Registrar of Geographic Names for review and registration in VICNAMES
2.2
THAT Council writes to the family of the late Mr John McMahon advising them of
its decision in this matter.
2.3
THAT Council writes to objectors to this naming proposal, as is required by the
Guidelines for Geographic Place Names 2010 Version 2, to advise them of:
(a)
how Council has addressed their objections;
(b)
why the naming proposal was accepted;
(c)
how they can appeal Council’s decision to the Registrar of Geographic
Names.
LEGISLATIVE POWERS:
Geographic Place Names Act 1988 (the Act).
4.
5.
4.1
Expenditure associated with the naming proposal will include administration costs
and signage if the proposal is ultimately approved.
4.2
Both of these costs will be funded from Council’s operational budget.
Hume City Council
Page 87
28 JULY 2014
6.
The rights protected in The Charter of Human Rights and Responsibilities Act 2006 were
considered and it was determined that no rights were engaged in this naming proposal.
7.
7.1
When consulting with the community, Council officers coordinating the naming
proposal followed the procedures outlined in the Guidelines for Geographic Place
Names 2010 Version 2 (the Guidelines).
7.2
On 29 April 2013 the following consultation processes began:
7.3
8.
7.2.1
A page was created on Council’s website inviting residents to provide their
feedback on the naming proposal.
7.2.2
Consultation packs were sent to 807 directly affected property owners and
residents in the vicinity of the reserve located in Lancefield Road, Sunbury.
The consultation packs contained a covering letter, a community survey,
background information on the proposal and a reply paid envelope.
7.2.3
The naming proposal was also advertised in the Hume Leader local
newspaper, inviting residents to provide their feedback on the proposal.
As per the Guidelines, the period of time open to residents to provide their feedback on
the proposal was 30 days from the start of the consultation period.
DISCUSSION:
8.1
Approval was sought and received from the family of the late Mr John McMahon for
Council to progress this naming proposal to the community consultation stage.
8.2
The community consultation process for this naming proposal generated a high level of
community interest. A large number of surveys that were distributed with the
community consultation pack were returned, and several submissions were lodged.
8.3
The views of members of the community that were expressed via the consultation
process both supported and objected to the naming proposal.
Views Expressed in Support of the Naming Proposal
8.4
Of the 90 surveys that were returned, 76 supported the naming proposal.
8.5
Many of the surveys in support of the proposal included comments. A sample of some
(but not all) of the comments is:
8.6
8.5.1
‘I think it’s a lovely idea. JM did a lot for the Sunbury community hence his
memory will live on’.
8.5.2
‘Good proposal honouring a good citizen’.
8.5.3
‘I have no objection to this proposal and think it is a great idea’.
8.5.4
‘That will be great. He did so much for Sunbury. We are all for it’.
8.5.5
‘A fitting tribute to a man who has given so much of his time to this town’.
A written submission was also received from the Sunbury Residents Association who
expressed full support for the naming proposal.
Views Expressed Objecting to the Naming Proposal
8.7
Of the 90 surveys that were returned, 14 objected to the naming proposal.
8.8
Objections to the naming proposal were based on:
8.8.1
Hume City Council
the specific association of Mr McMahon to the Lancefield Road Reserve;
Page 88
28 JULY 2014
8.9
8.8.2
as the Lancefield Road Reserve is commonly known as the Goonawarra
Recreation Reserve, changing this name could cause confusion to the local
community as the unofficial name is already strongly associated with this
location.
8.8.3
the confusion which may be caused in the local community if a different name
other than the name Goonawarra Recreation Reserve, is adopted as the
reserve’s official name, as the commonly known name Goonawarra
Recreation Reserve is already strongly associated with this location.
Two written objections to the naming proposal were also received.
8.10 The first objection received was from the Wurundjeri Tribe and Land Council. Their
objection is as follows:
8.10.1
Wurundjeri Council views the proposed name change of Goonawarra reserve
(an Aboriginal name meaning, ‘resting place of black swan’) to ‘John
McMahon Reserve’ as a backward step in the process of reconciliation in
Victoria; this is due primarily to the cultural importance of the area. Presentday Wurundjeri Country encompasses a substantial and geographically
diverse region that includes both urban and rural landscapes and significant
waterways, parklands and reserves, of which Sunbury forms a part. The
cultural importance of Sunbury is reflected in the abundance of Aboriginal
Places located within the region, which includes burial mounds as well as
stone and earthen rings. These sites are among some of the most important
indigenous sites listed on the Victorian Aboriginal Heritage Register (VAHR)
and are protected under the Victoria Aboriginal Heritage Act 2006 (the Act).
8.10.2
In addition to objecting to the naming proposal, the Wurundjeri Tribe and Land
Council also proposed that ‘Goonawarra Recreation Reserve’ is registered as
the official place name.
8.11 The second submission received was from an individual who identified themselves as
being associated with the Wurundjeri Tribe and Land Council, stating that Sunbury is
an important cultural landscape for the Wurundjeri people.
8.12 Under the Guidelines, all objectors to a naming proposal must receive written advice
stating:
(a)
how their objections have been addressed by the naming authority;
(b)
why the naming proposal was either accepted and sent to the Registrar
for Geographic Names (the Registrar) for consideration, or rejected and
how it will subsequently be refined, changed or abandoned;
(c)
in cases of the naming authority accepting the proposal, the letter to
objectors must also include details of how they can appeal to the
Registrar.
8.13 Whilst Council, as the naming authority, may choose to endorse a naming proposal
that has been objected to, it is required to demonstrate to the Registrar how the
objections have been addressed.
8.14 The Registrar has final approval over a naming proposal, and they are unlikely to
approve a proposal which has been objected to if the objections have not been
adequately addressed by the Naming Authority.
8.15 Council, as the naming authority, must consider the merits of the objections raised in
the public consultation.
8.16 Whilst some concerns have been raised regarding the specific association that Mr
McMahon had with the Lancefield Road Reserve, it is not unreasonable or uncommon
to endorse the naming of a reserve after an individual, nor is it a requirement of the
Guidelines that a reserve must refer to the name of the locality or neighbourhood in
Hume City Council
Page 89
28 JULY 2014
which it is located. As the late Mr McMahon was a Sunbury resident and Council
wishes to honour the contribution that he made to his local community, endorsing the
naming of a reserve in his name, in the locality in which he lived and served, is viewed
as an appropriate endorsement.
8.17 Research undertaken by Council officers also found that the McMahon family
previously owned land in Sunbury bounded by Jacksons Creek, Macedon Street and
Lancefield Road, which included the land currently known as the Lancefield Road
Reserve, up until the land was subdivided sometime in the 1970s.
8.18 The name of Goonawarra is officially registered as a ‘Neighbourhood’ in VICAMES,
which is the database that stores information and data related to all officially registered
and recorded features, locality and road names in Victoria. A neighbourhood is not a
locality because it does not have officially recognised and registered boundaries,
rather, they are areas within localities that have identities of their own in terms of
history and culture.
8.19 Principle 2C of the Guidelines state - ‘The recorded names of neighbourhoods, estates
and subdivisions should not be applied to a feature. The reason for this approach is
that if many features are named after a local estate or neighbourhood rather than the
official locality, there can be public confusion about the official addresses in the area’.
8.20 As Goonawarra is registered in VICNAMES as a neighbourhood, and the Guidelines
state that a neighbourhood name should not be applied to a feature, the name of John
McMahon Reserve is therefore viewed as a suitable alternative name for this location.
8.21 Council is deeply respectful of the views expressed by the Wurundjeri Tribe and Land
Council as to the cultural importance of the area of which Sunbury forms a part,
including both urban and rural landscapes and significant waterways, parklands and
reserves.
8.22 It is therefore appropriate that Council specifically writes to the Wurundjeri Tribe and
Land Council to emphasize its commitment to the Goonawarra name, which is reflected
by the many other features within the Goonawarra neighbourhood which carry the
Goonawarra name. Council should further explain that its endorsement of this naming
proposal should in no way be viewed as a lessening of its commitment to Indigenous
relations within Hume, but rather, it should be viewed as intended, which is the
honouring of an individual who made a significant and lasting contribution to his local
community.
8.23 Council will, as required, also write to all other objectors to this naming proposal to
advise them of Council’s decision in this matter.
9.
CONCLUSION:
9.1
Public consultation on the proposal to endorse the name of John McMahon Reserve for
the officially unnamed reserve located in Lancefield Road Sunbury is now complete.
9.2
Council received significant feedback from the community on this naming proposal,
both in support of and objecting to the proposed name.
9.3
The feedback received was assessed against the Guidelines. It is not unreasonable or
uncommon to endorse the naming of a reserve after an individual, and the Guidelines
advise that the recorded names of neighbourhoods should not be applied to a feature,
so it is therefore recommended that Council endorses the naming proposal of John
McMahon Reserve for this feature.
Hume City Council
Page 90
28 JULY 2014
REPORT NO:
LE705
REPORT TITLE:
Review of Council Policy Register
SOURCE:
Gavan O'Keefe, Manager Corporate Services; Sarah
Jackson, Governance Support & Facilities/Functions
Supervisor
DIVISION:
FILE NO:
HCC04/27
POLICY:
-
ATTACHMENTS:
1.
2.
3.
4.
5.
6.
7.
1.
SUMMARY OF REPORT:
1.1
1.2
2.
3.
Operation of Collaborative Committees Policy
Out of School Hours Policy
Vacation Care Enrolment Policy
Vacation Care Program Policy
Customer Feedback & Complaints Handling Policy
Recognition of Former Councillors Policy
Councillor Portfolio Guidelines Policy
This report provides Council with a status update on the Council Policy Review which
was presented to Council on 28 November 2011 of those policies in Council’s register,
which at that time;
1.1.1
were identified for review and creation
1.1.2
were identified as required to be developed (table 5)
In reviewing the above policies, officers have recommended that;
1.2.1
several policies are now appropriate to be revoked (table 3)
1.2.2
updated policies be endorsed by Council (table 4)
1.2.3
Council note the progress of policies identified in 2011 which are yet to be
updated (table 1)
1.2.4
Council note the policy identified as required to be developed since the
November 2011 review (table 7)
RECOMMENDATION:
2.1
THAT Council revokes and removes the policies listed in Table 2 of this report
from Council’s Policy Register and website.
2.2
THAT Council adopts the updated policies listed in Table 3 of this report,
revokes all previous versions of these policies, and updates the reference to
these policies in Council’s Policy Register and website.
2.3
THAT Council notes the anticipated review due dates of those policies listed in
Table 1 of this report.
LEGISLATIVE POWERS:
Council is not bound by any legislation to conduct a review of its own policies; however some
Council policies refer to specific legislation.
4.
Nil.
Hume City Council
Page 91
28 JULY 2014
5.
6.
recommendations of this report give no rise to any matters.
7.
As there have been no significant changes to any of the reviewed Council policies attached
to this report, community consultation is not required.
8.
DISCUSSION:
BACKGROUND:
8.1
In November 2011, Council was presented with a review of all of the policies in the
Council Policy Register. The aim of the review was to ensure all Council policies are
appropriate, give clear direction for officers of Council’s policy direction, are easy to
locate and appear in a consistent style and format.
8.2
This review identified policies for revocation, and recommended policies to be
presented to Council in the updated format for adopting. The report to Council listed
several policies requiring review and updating as well as several policies to be
developed, where a policy did not exist.
8.3
In early 2014, in preparing an update for Council on the progress of the review and
updating of the policies identified in the November 2011 report, Responsible Officers
were requested to provide updates and time frames in which they expect to complete
the review of the policies not yet updated. They were also asked to consider if each
policy is still required to be in operation or if it can be revoked, and whether any
proposed changes to a policy are significant enough that a process of public
consultation should be recommended to Council before the amended policy is
presented to Council for consideration and endorsement.
8.4
It is anticipated that the updated version of Council policies which have currently
passed their review or expiry dates will be presented to Council for consideration and
endorsement later this year, with a small number of policies estimated as being ready
for presenting in 2015.
8.5
The information provided to Council in this report is categorised as follows:
8.5.1
Table 1 lists the status of anticipated review dates which were identified in the
2011 review to Council and have yet to be updated.
8.5.2
Table 2 lists the Council policies recommended to be revoked, being the
Operation of Collaborative Committees Policy (Attachment 1), Out of School
Hours Policy (Attachment 2), Vacation Care Enrolment Policy (Attachment 3),
Vacation Care Program Policy (Attachment 4)
8.5.3
Table 3 lists Council policies which have been reviewed and which are being
presented to Council for consideration and endorsement, being the Customer
Feedback and Complaints Handling Policy (Attachment 5), the Recognition of
Former Councillors Policy (Attachment 6), and the Councillor Portfolio
Guidelines Policy (Attachment 7).
Hume City Council
Page 92
28 JULY 2014
CHANGES TO POLICY
As there are no significant changes to the policies included in table 3, these
policies were not required to be submitted for community consultation.
(a)
Recognition of Former Councillors Policy
A change to this Policy recommends that the value of the gift to be
presented to a Councillor at the end of his or her term of office has been
increased from $100 to $250. The requirement for increases of $250 per
additional term has been amended to include that such terms of office
must be consecutive.
(b)
Councillor Portfolio Guidelines Policy
There are no significant changes to this Policy.
(c)
Customer Feedback and Complaints Handling Policy
There are no significant changes to this Policy.
8.6
8.5.4
Table 4 lists reviewed policies which have been endorsed by Council since
the November 2011 review.
8.5.5
Table 5 lists the policies the 2011 review identified as needing to be
developed.
8.5.6
Table 6 lists the policy created and endorsed by Council since the review in
2011.
8.5.7
Table 7 lists the policy identified as required to be developed since November
2011.
Status of Policies for review and updating as listed in November 2011 report to
Council
Table 1 : Review And Update Not Yet Complete:
POLICY NUMBER
TITLE
CP2010-06-87
Councillor
Training
Conference Policy
CP2002-02-37
RESPONSIBLE
OFFICER
DEPARTMENT
Corporate Services
Manager
Services
Corporate
2014
Place Names Policy
Corporate Services
Manager
Services
Corporate
2014
CP2010-08-88
Hume City Council Sponsorship
Policy
Marketing
Communications
Manager
Marketing
and Communications
2014
CP2002-09-40
Public Place Lighting Policy
Services
Manager Subdivisions
2014
CP2004-11-61
Shipping Containers and Waste
Skips Policy
Services
Manager Services
2014
CP2004-09-60
Street and Reserve Tree Policy
Parks and Open Spaces
Manager Parks and
Open Spaces
2014
CP2008-03-78
Residential Parking Permit Policy
Traffic and Civil Design
Manager Engineering
& Assets
2014
CP2008-03-78
Residential Parking Permit Policy
Traffic and Civil Design
Manager Engineering
& Assets
2014
CP2004-09-58
Municipal
Building
Control
Intervention Filter Criteria - Risk
Assessment Policy
Building Control Services
Manager Services
Waiting on
Parliament to Pass
Law, anticipated in
late 2014
Hume City Council
and
PROPOSED
DATE TO BE
PRESENTED TO
COUNCIL
and
Page 93
28 JULY 2014
PROPOSED
DATE TO BE
PRESENTED TO
COUNCIL
POLICY NUMBER
TITLE
DEPARTMENT
RESPONSIBLE
OFFICER
CP1999-08-16
Dogs in Public Places Policy
Services
Manager Services
External
Organisation
reviewing Policy
anticipated to be
completed in late
2014
CP1997-11-07
Club Contributions Policy
Capital Works Projects
for
Leisure Services
Manager Leisure and
Youth Services
2014
CP1997-11-08
Fees and Charges Policy
Sports Ground Usage Policy
for
Leisure Services
Manager Leisure and
Youth Services
2014
CP2004-04-55
Turf Cricket Policy
Leisure Services
Manager Leisure and
Youth Services
2014
CP2004-02-74
Asset Management Policy
Asset Management
Manager Engineering
& Assets
2014
CP1997-02-06
Fencing
Policy
Leisure Services
Manager Leisure and
Youth Services
2014
CP2002-12-43
Council
Contribution
to
Construction of Parking Bays
Policy
Special Charge Scheme Policy Roads and Drains
Asset Development
Manager Engineering
& Assets
2015
Infrastructure Planning
Manager Engineering
& Assets
2015
CP2010-12-90
Aged and Community Care Policy
Aged Services and Public
Health
2015
CP2011-11-10
Graffiti Management Policy
Public
Services
Manager
Aged
Services and Public
Health
Manager Services
CP2008-02-77
Vehicle Crossing Siting Policy
Services/City Works
Manager Services
2015
CP2003/08/4/
Community Transport
Community Support
Aged
Public
2015
CP2004-03-56
Social Justice Charter and Bill of
Rights
Social Development
Manager
Services &
Health
Manager
Development
Social
2015
CP2001-08-34
Free
Tipping
for
Organisations Policy
Infrastructure Planning
CP2007-06-75
of
Council
Reserves
Charitable
Works
and
Manager
Infrastructure
Planning
2015
2015
Table 2: Council Policies Recommended to be Revoked:
Attachments 1 – 4.
POLICY
NUMBER
TITLE
CP2001-03-30
Operation
of
Committees Policy
CP2005/09/63
DEPARTMENT
COMMENTS
Social Development
Manager
Development
Social
Policy no longer
relevant, advised to
retire policy.
Out of School Hours Policy
Family
&
Services
Manager Family &
Children’s Services
CP2003/08/49
Family & Children’s
Services
Manager Family &
Council no longer
provides
this
service. Policy to be
revoked
Council no longer
provides this
revoked
CO2004/03/55
Family & Children’s
Services
Manager Family &
Hume City Council
Collaborative
RESPONSIBLE
OFFICER
Children’s
Council no longer
provides this
revoked
Page 94
28 JULY 2014
Table 3: Reviewed Policies for Consideration and Endorsement by Council:
Attachments 5 – 7.
POLICY
NUMBER
TITLE
RESPONSIBLE
OFFICER
COMMENTS
Customer Service
Manager
Service
Customer
No significant
changes
DEPARTMENT
CP2011-08-02
Customer
Feedback
Complaints Handling Policy
CP2000-06-20
Recognition of Former Councillors
Policy
Corporate Services
Manager
Services
Corporate
Value of the gift to
be presented to a
Councillor at the
end of his or her
term of office has
been increased
from $100 to $250.
CP2000-06-22
Councillor
Policy
Corporate Services
Manager
Services
Corporate
No significant
changes
Portfolio
and
Guidelines
Table 4: Policies recently endorsed by Council:
POLICY NUMBER
TITLE
DEPARTMENT
CP2006-04-71
Food Safety Management Policy
Community Support and
Health
CP2011-06-01
Procurement Policy
Finance
CP2011-11-07
Risk Management Policy
Corporate Services
8.7
RESPONSIBLE
OFFICER
ENDORSED AT
COUNCIL ON
Manager
Aged
Services and Public
Health
Manager Finance and
Property
Development
Manager
Corporate
Services
11 March 2014
23 June 2014
14 July 2014
Status of Policies identified as required to be developed from November 2011
report to Council
Table 5: Policies identified on 28 November 2011 as needing to be developed:
RESPONSIBLE
OFFICER
COMMENTS
Manager
Service
Customer
Service First User Guide has been
implemented as an Internal document.
Social
In May 2012 Council endorsed
Council’s Use of Council’s Internet,
Email and Electronic Communications
Policy. These documents are available
on Council’s intranet.
Policy not required, as there are
guidelines that manage the process of
Sports Aid Grants.
The Wildlife Management Policy has
instead been developed as a Living
With Wildlife Procedure – CEO
endorsed internal policy.
TITLE
DEPARTMENT
Service First Policy
Customer Service
Social Media Policy
Marketing
Communications
Sports Aid Grants Policy
Leisure Services
Manager Leisure
Youth Services
Wildlife Management Policy
Sustainable Environment
Manager Sustainable
Environment
and
Manager
Development
&
Table 6: Council Policy created after the review of Council Policies in 2011:
POLICY NUMBER
TITLE
CP2013-05-02
3 Year Old Activity
Enrolment Policy
Hume City Council
Group
DEPARTMENT
RESPONSIBLE
OFFICER
ANTICIPATED
REVIEW DATE
Family and
Services
Manager Family and
September 2014
Children's
Page 95
28 JULY 2014
Table 7: Council Policy identified as required to be developed since November 2011
9.
POLICY NUMBER
TITLE
DEPARTMENT
TBA
Leasing of Telecommunications
Towers Policy
Finance
RESPONSIBLE
OFFICER
ANTICIPATED
CREATION DATE
Manager Finance &
Property
Development
June 2015
CONCLUSION:
9.1
A review of Council’s Policy Register has identified policies that have passed their
review or expiry date. These policies are currently being reviewed for presenting to
Council for consideration and endorsement, by the dates indicated in Table 1 of this
report.
9.2
This report also provides Council with a status update for all other policies listed in the
Policy Register, being those policies that are recommended to be revoked, and
endorsed, those that have been recently endorsed by Council.
Hume City Council
Page 96
28 JULY 2014
Attachment 1 - Operation of Collaborative Committees Policy
HUME CITY COUNCIL
POLICY
Operation of Collaborative Committees
Policy Ref. No:
CP2001/03/30
Date Adoption:
13 March 2001
Date Amended:
8 September 2003
Date of Review:
-
Responsible Officer:
1
2
Manager Social Development/Community Planner
INTRODUCTION
1.1
In August 1999, Council adopted a series of recommendations which arose out of the
Hume City Council Community Participation Review (CPR). The CPR identified the
need to review the operation of existing advisory committees to Council to maximise
their effectiveness in representing community views and to reclassify them into the new
“collaborative committee” framework.
1.2
This policy recognises the “collaborative committee” framework as being the
appropriate model for establishing committees which provide advise and support to
Council.
POLICY STATEMENT
2.1
Council supports and recognises the important role of Council committees and regards
the “collaborative committee” framework as providing a basis for the establishment ,
operation and review of committees which:





facilitate informed decision making which reflects community views and aspirations,
actively encourage a wide range of community representation,
enhance existing Council decision making processes,
increase the knowledge base of Council,
provide meaningful opportunities for community input into Council decision making;
and
 operate in a way which ensures effective use of Council and community resources.
3
POLICY IMPLEMENTATION
3.1
All new committees are to required to sit within the collaborative committee framework.
Appendix 1 details the operational aspects of collaborative committees.
3.2
The framework encompasses 3 types of committees which operate with a specific
focus:
Hume City Council
Page 97
28 JULY 2014
4
3.2.1
Specialist Advisory Committees which have a forward planning and
strategic focus.
3.2.2
Working Committees which are outcome focused and provide opportunities
for community members to take on a “hands on” active role in a variety on
contexts.
3.2.3
Project Committees which are developed on an “as required” basis in
response to the need for community input into specific projects.
RELATED DOCUMENTS
4.1
Nil
Hume City Council
Page 98
28 JULY 2014
APPENDIX 1
Hume City Council
Page 99
28 JULY 2014
Attachment 2 - Out of School Hours Policy
HUME CITY COUNCIL
POLICY
OUT OF SCHOOL HOURS POLICY
Policy Ref. No:
CP2005/09/63
Date Adoption:
26 September 2005
Date Amended:
N/A
Date of Review:
September 2006
Out of School Hours Team Leader
Department:
City Communities
1.0
INTRODUCTION
1.1
Hume City Council’s Out of School Hours is approved by the
Commonwealth Government’s Department of Family and Community
Services. The programs provide care for primary school-aged children
(5–12 years) on a permanent or casual basis before and/or after
school and during school holiday periods.
1.2
The programs focus on providing developmental, social and
recreational activities for children while meeting the care requirements
of families.
1.3
Council makes a substantial contribution to these programs in
conjunction with the Commonwealth Government.
1.4
Council recognises that the key providers of Before and After School
Care are primary schools and that the provision of such programs by
Council at a specific school site benefits that school. Council has
historically operated four Before and After School Care programs,
which operate in Department of Education and Training facilities in the
Craigieburn and Sunbury areas.
1.5
Council operates seven Vacation Care programs located throughout
Hume City, which operate primarily out of community centres.
1.6
Council is committed to providing all eligible children with the
opportunity to experience an inclusive and diverse program that
recognises the needs of the community subject to the conditions
outlined in 1.7 and 2.7 of this policy.
Hume City Council
Page 100
28 JULY 2014
1.7
2.0
Council welcomes children with additional needs into its Out of School
Hours programs who can be appropriately included with existing
program resources, the Commonwealth Special Needs Subsidy
Scheme (SNSS) resources or other external support funding where
applicable.
POLICY STATEMENTS
2.1
Legislation
2.1.1
2.2
Quality Assurance
2.2.1
2.3
2.4
Council’s Out of School Hours programs will comply with the
legislation documented in this policy (see 4.0 Related
Documents).
Council’s Out of School Hours programs and facilities will comply
with the National Standards for Outside School Hours Care
issued by the Department of Family and Community Services,
and the Outside School Hours Care Quality Assurance
guidelines issued by the National Childcare Accreditation
Council.
Council Directives
2.3.1
Council’s Out of School Hours programs will operate in
alignment with Council policies, plans, strategies and
procedures. These cover issues such as privacy of personal
information, access and equity, staff code of conduct, human
resource management, health and safety, finance and asset
management.
2.3.2
Council’s Out of School Hours programs will operate in
alignment with Council’s Child Protection Protocol 2003 to
ensure that all protective care requirements are met.
2.3.3
Council’s Out of School Hours staff will have access to, maintain
and use the Out of School Hours Care Policy and Procedures
Manual to guide their actions in program delivery.
Council’s Rights and Responsibilities
2.4.1
Council staff will:
- maintain professionalism, communication and exhibit a
willingness to build on positive relationships with families
- acknowledge the uniqueness of each family and the
significance of its cultural customs, language and beliefs
Hume City Council
Page 101
28 JULY 2014
- induct children into the program and provide program
information to parents/guardians
- ensure that all information provided by families is stored
confidentially and securely and accessible only to delegated
Council officers
- ensure that all information provided by families is archived for
25 years in accordance with legislative guidelines
- implement strategies to actively promote inclusion of all
children within the program through appropriate role
modelling and discussions with children on social justice
issues that may arise
- encourage children to respect and value the unique needs
and abilities of each child through recognition of individual
and group achievements within the program
- provide opportunities for families to provide feedback relevant
to the operation and delivery of the program
- provide families with a copy of the grievance and complaints
procedure in line with Quality Assurance requirements
- immediately report any issues to the Team Leader, which
may compromise duty of care, e.g. child related incident,
facility reports, hazards.
2.4.2
The Commonwealth model for Vacation Care relies on a
workforce primarily of tertiary students working during their
holidays to provide supervision and recreation programs to
primary school aged children in a congregate care setting. Aside
from the program supervisor at each site, the workforce is
generally not formally trained in childcare and has limited
experience in the care, entertainment and control of children.
Within this model, Council will ensure that staff are suitable and
trusted to work with children by:
- using its Recruitment and Selection process
- maintaining Position Descriptions for all Out of School Hours
staff
- providing each staff member with a copy of their relevant
Position Description which outlines the responsibilities and
accountabilities of their position
- inducting all staff prior to commencing work at a program,
using the ‘Out of School Hours Policy and Procedures
Manual’ and relevant legislation and standards
- providing appropriate training to program staff as required and
funded by the Commonwealth government;
- requesting and maintaining annual police checks on all
program staff.
However, it is recognised that the Commonwealth Model for
Vacation Care relies on a workforce primarily of tertiary students
working during their holidays who have limited experience in the
provision of congregate care and recreation programs.
Hume City Council
Page 102
28 JULY 2014
2.4.3
2.5
In relation to fees, Council will:
- publish the current fee schedule annually in the Family
Handbook
- ensure that fees are reviewed annually and endorsed by
Council at a scheduled Council meeting
- notify current families of any changes to the fee structure in
writing as they occur, providing a minimum of four weeks
notice prior to implementing the proposed fee changes
- provide payment plans for families experiencing financial
hardship
- not process applications from families with an outstanding
debt until all fees have been paid in full or a payment plan has
been negotiated
- suspend any Vacation Care applications where fees have not
been paid by the published brochure date
- only provide a refund of fees in exceptional circumstances.
Parent/Guardian Rights and Responsibilities
2.5.1
Parents/guardians have the following rights:
- to be treated with respect, courtesy and integrity.
- request information on their child at any time in line with the
Privacy Act and subject to Court Orders where applicable.
- request Council policy, procedure and program information.
- enter the program at any time in line with enrolment details
and subject to court orders where applicable.
- provide feedback to Council on any issues, concerns or
improvements.
2.5.2
In relation to fees, the parent/guardian will be required to:
- pay Before and After School Care fees one week in advance
through cash payment, cheque, EFTpos or money order at
Council offices, or through cheque, EFTpos or money order at
the attended program venue
- pay all outstanding fees including Before and After School
Care fees and Vacation Care fees prior to attending an Out of
School Hours program
- apply for Child Care Benefit (CCB) through the Family
Assistance Office and link their child with Hume City Council
Out of School Hours where they choose to claim reduced fees
- pay full program fees where eligibility for CCB cannot be
confirmed
- pay a fee as outlined in the attached fee structure where they
have failed to notify the program of a child’s absence for
permanent and casual bookings at Before and After School
Care
- pay a late fee as outlined in the fee structure where a child is
picked up after the closing time of a program
Hume City Council
Page 103
28 JULY 2014
- pay fees regardless of attendance where a permanent
booking has been made for Before and After School Care
- pay fees regardless of attendance where a casual booking
has been made and the family has failed to notify the program
of the cancellation within 24 hours of the child attending for
Before and After School Care
- pay fees regardless of attendance where a booking has been
successfully made for Vacation Care
- notify and provide Council with relevant documentation of any
third party payment agreements
- provide written documentation to the Team Leader when
requesting a payment plan if experiencing financial hardship,
which may prevent the payment of program fees within the
stipulated timeframe.
2.5.3
In relation to dropping off and picking up children, the
parent/guardian will be required to:
- sign their child in and out of Vacation Care on a daily basis
- sign their child in to Before School Care and out of After
School Care on a daily basis
- sign a ‘Medication Book’ authorising the Supervisor to
administer medication to their child
- notify program staff where there is a booking and the child will
not be in attendance
- notify program staff of who will be collecting the child each
day
- provide copies of any custody orders so that Council can
implement Court and families requirements
- pick up their child before the closing time of the program
- notify the program where the expected pick up time of the
child is delayed.
2.5.4
In relation to health, safety and wellbeing, the parent/guardian
will:
- provide all requested information relevant to the health, safety
and care requirements of their child
- provide all medication to be administered to a child in it’s
original packaging complete with the child’s name, dosage
amounts, times to be administered and expiry date
- not be permitted to bring food into Before and After School
Care programs
- provide their child with healthy and nutritious snacks, drinks
and lunch during Vacation Care
- provide their child with healthy and nutritious snacks, drinks
and lunch that does not require refrigeration on excursion
days
- notify program staff where their child’s lunch requires
refrigeration at the program on in-house days
Hume City Council
Page 104
28 JULY 2014
- be requested to cooperate with Council staff in the event of
inappropriate behaviour displayed by their child
- be required to provide their child with a Sunsmart hat and
clothing which covers their child’s shoulders on each day of
attendance at the program
- be required to notify Council if their child has contracted an
infectious disease
- ensure that where a child has contracted an infectious
disease, that they remain away from the program in line with
the Health Department’s Exclusion Policy
- maintain an appropriate standard of conduct, respect,
courtesy and discretion in all communications with Council
staff.
- comply with Council’s workplace policy which guides
standards of appropriate interaction including problem solving
and conflict resolution
- ensure that any toys or personal belongings brought into the
program are of a non-violent nature and understand that
Hume City Council accepts no responsibility for the loss or
damage to these toys or personal belongings.
2.6
2.7
School and Facility Provider Responsibilities
2.6.1
School and facility providers used by Council will ensure that
program facilities are maintained in line with the National
Standards for Outside School Hours Care and Outside School
Hours Care Quality Assurance guidelines.
2.6.2
Council will have written agreements with facility providers that
outline the responsibilities of the service and the provider.
2.6.3
In partnership with Council, Schools will ensure the safe
transition of children between school and the programs.
- In relation to the Before School Hours Care Program, the duty
of care is transferred from the program to the school when
school staff sign a child out of the program and into the
school.
- In relation to the After School Hours Care Program, the duty
of care is transferred from the school to the program when
school staff sign a child out of the school and into the
program.
Access and Equity
2.7.1
Council’s Out of School Hours programs will provide fair and
equitable access to families who live, work or study within the
Hume municipality, based on available places and resources
and in line with the Commonwealth Government’s Priority of
Access Guidelines.
Hume City Council
Page 105
28 JULY 2014
2.7.2
Council recognises that the industry accepted number of
enrolments for a viable Before and After School Care Program is
twenty.
2.7.3
Out of School Hours can be considered for out of area primary
school aged children (non-residents, employees, students)
where there is under utilisation of existing places.
2.7.4
Council’s Out of School Hours programs can assist children
outside the primary school age in special or emergency
situations, such as the hospitalisation of a parent if this does not
mean a restriction on the attendance of primary school aged
children in order to offer care to older or younger children.
2.7.5
Council will make informed decisions regarding a child’s
application in circumstances where the attendance of a child
may compromise Council’s ability to provide and maintain a high
level duty of care to that child, other children participating in the
program and program staff.
2.7.6
Where new applications for children with additional needs are
received, an independent assessment by Council’s Disability
Assessment Officer will be carried out prior to enrolment to
assist the Out of School Hours program in determining the
capacity of the childcare environment to meet the specific needs
of the child.
2.7.7
The independent assessment of children with additional needs
will consider the child’s present level of development in physical,
cognitive, communicative and adaptive behaviour in comparison
to the usual parameters for his/her age and in the context of a
congregate care service.
2.7.8
The care of children with additional needs accepted into the
program will be supported by the Children’s Services Resource
and Developmental Officer (CSRDO) who will develop an
Inclusion Support Plan and a Strategy Plan prior to the
commencement of care, to determine the duration of care and
resources required for access and inclusion.
2.7.9
Council will meet the requirements of the Commonwealth
Department in the development of an Inclusion Support Plan for
each child covering the period in care, reviewed quarterly and
reported annually. Where this requirement exceeds the
resources available through the Commonwealth funded CSRDO
program, new applications for care will not be accepted.
2.7.10 Council will continue to participate in the SNSS scheme as part
of its commitment to social justice, however pursuant to section
Hume City Council
Page 106
28 JULY 2014
S.46 of the Equal Opportunity Act 1995 and the Disability
Discrimination Act 1992, Council may set reasonable terms for
the provision of the service.
2.7.11 Council, in accordance with program conditions, will limit the
number of SNSS or externally funded additional needs places to
no more than 10% of the program’s enrolled childcare places.
This will be subject to program resources for successful
inclusion, the number of children with additional needs not in
receipt of support funding, staff availability and the capacity of
the CSRDO’s to fulfil Inclusion Support Plan requirements.
2.7.12 Council will ensure program balance at each program by setting
a maximum number of children with additional needs at each
program site, based on the level of individual needs and program
resources. To ensure that the personal care requirements of
children with additional needs are appropriately met, Council
may direct applicants to facilities that have specialist resources
and staff.
2.7.13 Council cannot guarantee that it will be able to offer care to
children who may require the administration of invasive or
injected medication or specialist health procedures. Access to
the program will be subject to a specific assessment of each
child’s requirements and the ability of Council to recruit
sufficiently skilled/qualified staff.
children who continually display inappropriate behaviour that
threatens the health and safety of program participants, staff or
members of the public.
children who are incontinent and are unable to independently
change their own clothing for toileting routines. Access to the
program will be subject to a specific assessment of each child’s
requirements and the ability of Council to recruit sufficiently
skilled/qualified staff.
2.7.16 Where children currently enrolled in an Out of School Hours
program require dedicated individual support to attend, and/or to
ensure their safety, the safety of other participants and staff, or
the childcare environment is inappropriate to meet the basic care
needs of a child, Council will make referrals to other support
services such as Home and Community Care respite programs
and actively investigate external funding options for expanding
the inclusive youth recreation program, disability activity
programs for children with high support needs during school
holidays and respite care.
2.7.17 Council will develop measures, which will ensure that a crosscultural perspective is reflected in programs, and will promote
cultural awareness and value cultural diversity.
Hume City Council
Page 107
28 JULY 2014
2.8
Health, Safety and Wellbeing
2.8.1
Council will provide a safe and healthy environment at the
program through the following preventative measures.
- Eliminating identified hazards and minimising risks.
- Maintaining adequate supervision (see 2.8.3 for staff/child
ratios).
- Maintaining a smoke-free environment in all utilised areas of
the program.
- Releasing children into the care of authorised and responsible
persons only (persons over the age of 18 and approved by
child’s legal guardian).
- Practicing emergency evacuations at regular intervals.
- Implementing SunSmart practices at all times including the
implementation of “No Hat, No Outside Play” for children who
do not have appropriate hats or clothing.
- Providing medication under supervision as authorised by the
parent/guardian in line with 2.5.3.
- Notifying parents/guardians of any reported outbreaks of
infectious diseases.
- Implement appropriate procedures where an outbreak of an
infectious disease occurs.
- Providing readily accessible drinking water at all times.
- Providing healthy and nutritious food and drink during Before
and After School Hours Care programs that is based on
advice from recognised nutrition authorities.
- Providing healthy and nutritious food and drink during Before
and After School Hours Care programs, in consideration of
cultural and dietary requirements and through ensuring a
menu is displayed at each program in an area visible to
families.
- Training staff in the correct handling and storage of food.
- Food preparation and storage facilities will be hygienic and
maintained in compliance with legislation.
- Providing refrigeration facilities for children’s lunches where
notified by the parent/guardian on in-house days in line with
2.5.4.
- Engaging service providers who support Council’s provision
of duty of care.
- Minimise the use of toxic products and other dangerous
chemicals in the program without comprising hygiene
standards associated with service operations and delivery.
- Ensuring that where toxic products and other dangerous
chemicals in the program are required, that clear labelling and
secure storage is maintained.
- Ensuring that where animals and birds are included in the
program plan, that families are given prior notice of the
activity and that Council will engage a certified service
provider for these purposes.
Hume City Council
Page 108
28 JULY 2014
2.8.2
If an incident does occur, Council will take the following action
where appropriate, to manage the incident.
- A trained Level 2 First Aid staff member and a First Aid Kit will
be available at all times (including excursions) to administer
first aid if required.
- Implement appropriate procedures if a child is ill, injured or
missing.
- Where a child’s behaviour threatens the health and safety of
the individual child, other children, staff or the general public,
a Review and Time Out period (RTO) of a minimum of 48
hours will be implemented. This 48 hour period, during which
the child will not access the program, is to be used to review
the incident with staff and to meet with the child’s
parent/guardian to develop strategies to support the child’s
ongoing inclusion in the program.
- Where a second RTO occurs with the same child, a review of
the appropriateness of the program and Council’s duty of care
responsibilities will be conducted to assess the program’s
ability to meet the child’s needs.
- Implement procedures if an intruder or suspicious person is
on the program premises.
- Implement the emergency evacuation procedure if required.
2.8.3
Council will provide effective supervision of children, in
accordance with the National Standards for Outside School
Hours Care, and by operating the following staff/child ratios
which does not include volunteers.
-
3.0
1:15 for all in house days.
1:8 for all excursion days.
1:5 for all swimming days.
For excursions, a minimum of one staff member will
accompany a minimum of three children to the toilet.
2.8.4
Council will provide a minimum of two staff at all times during a
program.
2.8.5
Council will provide a minimum of one qualified first aid staff
member at all times during a program through the appropriate
rostering of qualified staff.
3.1
This policy will be implemented by the Out of School Hours Team
Leader as follows.
- Informing staff through induction and training processes.
Hume City Council
Page 109
28 JULY 2014
- Providing the policy to parents/guardians on program
commencement.
- Locating the Out of Schools Hours Policy and Procedures Manual
at the program.
- Placing this policy on the noticeboard at all program locations.
- Placing this policy on Council’s Internet site.
4.0
3.2
This policy will be monitored by the Out of School Hours Team Leader
as follows.
- Through Out of School Hours team meetings.
- Communication with parents/guardians.
- Following any significant incidents at a program.
- If there is a relevant change in related Council
documents/legislation/standards etc.
3.3
This policy will be reviewed in consultation with key stakeholders at
least annually by the Out of School Hours Team Leader.
RELATED DOCUMENTS
4.1
Council
- Relevant organisational policies, plans, strategies and procedures.
- Community Services Child Protection Protocol 2003.
- Out of School Hours Policy and Procedures Manual.
- Out of School Hours Family Handbook.
- Out of School Hours Staff Handbook
4.2
Legislation
- Children’s Act 1996, pages 26–27.
- Children’s Services Regulations 1998, Section 5.
- Children and Young Persons Act 1989.
- Information Privacy Act 2000.
- Food Safety Act 1984 (Victoria).
4.3
Other supporting information
- Commonwealth Government’s Child Care Benefit (CCB) Scheme.
- Victorian Department of Human Services Communicable Diseases
Exclusion Table.
- Commonwealth Special Needs Subsidy Scheme Guidelines.
- National Standards for Outside School Hours Care.
- Outside School Hours Care Quality Assurance guidelines.
- Commonwealth Government’s Priority of Access guidelines.
Hume City Council
Page 110
28 JULY 2014
Attachment 3 - Vacation Care Enrolment Policy
HUME CITY COUNCIL
POLICY
Policy Ref. No:
CP2003/08/49
Date Adoption:
8 September 2003
Date Amended:
-
Date of Review:
-
Manager Community Services / Coordinator Youth Accommodation
and Support
1
INTRODUCTION
1.1
2
POLICY STATEMENT
2.1
3
This policy is designed to provide fair and equitable access to Vacation Care for
families who work, live or send their children to school in the Hume City Council
municipality.
To ensure fair and equitable access to Vacation Care Services provided by Hume City
Council, all enrolments for vacation care must be in accordance with the requirements
contained in this policy and will be accessed in line with the priority rankings.
3.1
Conditions of Enrolment and Assessment
3.1.1
Vacation Care enrolment applications are accepted by mail and at Council
Offices until the advertised closing date.
3.1.2
All enrolments will be placed into priority groups as described in the
Community Based Outside School Hours Care Handbook and given individual
numbers. Priority one is children at risk of abuse or neglect and families in
crisis. Priority two is families with recognised work or work-related
commitments. Priority three is all other enrolments.
3.1.3
Enrolment selection will be performed in order of priority groups through a
ballot system. Confirmation of enrolment will take place only after the ballot
has been performed.
3.1.4
An independent community representative will supervise the ballot system.
3.1.5
Payment is not required with enrolment form. Full payment for all booked
days must be received by the payment closing date to secure enrolment.
Hume City Council
Page 111
28 JULY 2014
3.2
3.1.6
Hume City Council through Commonwealth Department of Family and
Community Services approval offers families reduced fees for Vacation Care
through Child Care Benefit. Full fees will be charged to families who have not
had their Child Care Benefit eligibility confirmed. Families who have been
charged the full fee but are eligible for reduced fees will receive a refund after
their Child Care Benefit eligibility is confirmed.
3.1.7
Enrolments outside of this procedure will not be accepted.
Procedure
3.2.1
Promotion
3.2.1.1
Enrolment forms will be sent to:


3.2.1.2
3.2.2
3.2.3
3.2.2.1
Families must indicate which days they would like to book on their
enrolment form.
3.2.2.2
Payment is required for all booked days.
3.2.2.3
REFUNDS WILL NOT BE GIVEN FOR CANCELLATIONS.
3.2.2.4
Enrolment forms must be completed clearly and accurately to
avoid processing delays.
3.2.2.5
It is the responsibility of the parent/guardian to complete the
enrolment form accurately.
Calculating how much you have to pay
3.2.3.1
The formula used to calculate your fees will be displayed on the
program brochure.
3.2.3.2
Families will be able to contact a Vacation Care enrolment officer
by telephone to receive a verbal quote for their Vacation Care
fees. The telephone number and dates this service will be
available will be advertised in the program brochure.
An on-line fee
quote
www.oshcas.com.au/humevac.
Enrolment form submission
3.2.4.1
Hume City Council
Enrolment Forms will be distributed no later than five weeks before
the end of each school term.
Completing the enrolment form
3.2.3.3
3.2.4
All families who have used Vacation Care in the past 12
months.
All families with children at Primary School in the Hume
City Council municipality.
service
is
available
at
Enrolment forms may be submitted by:
Page 112
28 JULY 2014
3.2.4.2
3.2.5

Mail to - Vacation Care Enrolments, Hume City Council, PO
Box 119, BROADMEADOWS 3047

In person at any council office during business hours.
Do not send payment with your enrolment form. You will be
invoiced after your enrolment form has been processed.
Priority of access
3.2.5.1
Enrolments will be placed into the following priority groups:
Priority 1
Priority 2
Priority 3
3.2.6
3.2.7
3.2.5.2
Priority 1 will be determined on a case-by-case basis and will need
to be supported by a reference from an appropriate independent
agency. Families who believe their enrolment should be
processed in priority 1 must contact the Team Leader Vacation
Care on 9205 2573 before the due date for enrolment applications.
3.2.5.3
Priority 2 will be determined by the number of Child Care Benefit
eligible hours indicated on the Assessment Notice for Child Care
Benefit. Families eligible for 50 or more hours will be priority 2 and
families eligible for 20 hours will be priority 3.
3.2.5.4
Where there is not an Assessment Notice for Child Care Benefit,
priority 2 will be determined by the family declaration on the
Vacation Care enrolment form.
The ballot
3.2.6.1
An independent community representatives will supervise a ballot
to select the order in which enrolment forms will be processed.
3.2.6.2
A ballot will be performed for all enrolment forms in the priority 1
group. After the enrolment forms from this group have been
processed and if there are still places remaining, a ballot will be
performed for the priority 2 group. After the enrolment forms from
this group have been processed and if there are still places
remaining, a ballot will be performed for the priority 3 group.
Confirmation of Child Care Benefit eligibility
3.2.7.1
Hume City Council
Children at risk of abuse or neglect and families in
crisis.
Families with recognised work or work-related
commitments.
All other enrolments.
Child Care Benefit eligibility will be confirmed upon receipt of either
1.
A current Assessment Notice for Child Care Benefit that is
addressed to Hume City Council Vacation Care, or
2.
An Assessment Notice for Child Care Benefit that is not
addressed to Hume City Council Vacation Care
Page 113
28 JULY 2014
accompanied by a Child Care Benefit advice of family
details form (these forms are available from the Family
assistance
Office
and
on-line
at
www.oshcas.com.au/humevac).
3.2.8
3.2.9
3.2.10
3.2.7.2
To ensure that Hume City Council receives an Assessment Notice
for Child Care Benefit, families must link their children to Hume
City Council Vacation Care.
3.2.7.3
Where Child Care Benefit Eligibility cannot be confirmed at the
time of processing, enrolments will be billed for the full fee.
Confirmation of enrolment
3.2.8.1
After your enrolment has been processed, you will be sent a
confirmation of enrolment statement and invoice.
3.2.8.2
Families who miss out on days they have booked will be contacted
to discuss options.
Payment
3.2.9.1
Payment is to be made by the advertised date, which will be
before the commencement of the program.
3.2.9.2
Cheque and Money Order payments may be made by mail.
3.2.9.3
Cheque, cash, EFTPOS and credit card payments may be made
at Hume City Council cashiers.
3.2.9.4
DO NOT SEND CASH PAYMENTS BY MAIL.
Dispute resolution
3.2.10.1 If there are any concerns with the operation of this enrolment
system, a letter needs to be sent to the Team Leader Vacation
Care, Hume City Council, PO Box 119, Broadmeadows 3047.
4
RELATED DOCUMENTS
4.1
Access and Equity Policy
Hume City Council
Page 114
28 JULY 2014
Attachment 4 - Vacation Care Program Policy
HUME CITY COUNCIL
POLICY
Policy Ref. No:
CP2004/3/55
Date Adoption:
9 March 2004
Date Amended:
Date of Review:
March 2006
Manager Community Services & Coordinator Youth Housing & Out
of School Hours
Department:
Community Services
1
INTRODUCTION
The Vacation Care Program Policy aligns Hume City Council with the Department of Family and
Community Services for the Vacation Care Program.
2
POLICY STATEMENT
2.1 The policy confirms that the Vacation Care Program:
2.2
3
2.1.1
is for primary school-aged children;
2.1.2
can assist children outside the primary school age range in special or
emergency situations, such as the hospitalisation of a parent if this does not
mean a restriction on the attendance of primary school children in order to
offer care to older or younger children;
2.1.3
can be considered for out of area primary school aged children if there is
under utilisation of existing resources; and
2.1.4
is for primary school aged children with additional needs assessed as being
able to be successfully included in the program within existing program
resources and the special needs subsidy scheme (SNSS).
The policy also includes operational definitions and procedures for implementing the
policy amendments.
3.1
Council will specifically fund specialist assistance to work with families with children
currently enrolled but outside the program guidelines, to assess their needs and
develop a package or appropriate, available support services. To assist in making
these arrangements Council will fully fund, a one-off placement, in a specialist
disability recreation program, subject to recognised work and work related
commitments.
Hume City Council
Page 115
28 JULY 2014
3.2
4
It is expected that eight adolescents and ten children requiring one-on-one care for
their attendance and/program safety will be assessed and referred to other more
appropriate support services, including access to an interim disability recreation
program. Implementation will take place over a two to three Vacation Care periods,
with the priority being adolescents that are inappropriate in a childcare setting and
children assessed as requiring one-to-one support to safely attend the program.
RELATED DOCUMENTS
4.1 Vacation Care Program Policy (attached).
Hume City Council
Page 116
28 JULY 2014
HUME CITY COUNCIL
VACATION CARE PROGRAM POLICY
The program policy amendments provide guidance to Council officers and the community in relation to
the operation of Council’s Vacation Care program on behalf of the Department of Family and
Community Services.
Eligibility Criteria
1.
General
Council’s Vacation Care program:
2.
(a)
is for primary school-aged children;
(b)
can assist children outside the primary school age range in special or emergency
situations, such as the hospitalisation of a parent if this does not mean a restriction on the
attendance of primary school children in order to offer care to older or younger children;
(c)
can be considered for out of area primary school aged children if there is under utilisation
of existing resources.
Children with Additional Needs
Hume City Council’s Vacation Care program welcomes children with additional needs who can
be appropriately included with existing program resources and the special needs subsidy
scheme (SNSS). The process for determining eligibility for children with additional needs to
participate in the Vacation Care program will be undertaken by Hume City Council:
(a)
supporting applications for SNSS assistance after a child has been accepted into a
childcare program at an approved childcare service. Council’s process for this will be to
assess the appropriateness of the childcare environment to meet the specific needs of the
child and service needs prior to accepting an application for child care;
(b)
developing an ISP before the commencement of care for each child approved for SNSS
funding, to determine duration of care and resources required for access and inclusion,
considering a number of factors including:
(c)
(i)
child’s present level of development in physical, cognitive, communicative and
adaptive behaviour in comparison to the normal parameters for his/her age and in
the context of the service; and
(ii)
service’s current capacity to provide the care, additional resources and support
required, taking into consideration the skills and experience of staff for inclusion of
children with additional needs.
meeting the requirement for the development of an Inclusion Support Plan (ISP) for each
child covering the period in care, reviewed quarterly and reported to the Department
annually. If this requirement exceeds the resources available through the Commonwealth
funded Supplementary Services Scheme (Children’s Services Resource and
Development Officers) new enrolments will not be accepted.
Hume City Council
Page 117
28 JULY 2014
3.
SNSS Support
Hume City Council Vacation Program voluntarily participates in the SNSS Scheme as part of its
commitment to social justice, however pursuant to section S.46 of the Equal Opportunity Act
1995 and the Disability Discrimination Act 1992, Council may refuse or set reasonable terms for
the provision of the service.
Where SNSS funding has been approved, it will be applied to:
4.
(a)
facilitate developmentally appropriate child care for children with additional support needs
to achieve successful inclusion;
(b)
employ an additional worker to increase the staff/child ratio in the child care service;
(c)
not inappropriately utilise funding to employ a staff member to assist a child with ongoing
high support needs only, acting as one-to-one support for that child to the exclusion of
other children or workers;
(d)
employ additional staff to the maximum limit of eight hours per day; and
(e)
provide additional hours above the maximum in exceptional circumstances, during
periods when there is no waiting list, subject to approval by the Department of Family and
Community Services and available resources.
Program Balance
In accordance with program conditions, the number of SNSS funded places within Hume City
Council’s Vacation Care program will be limited to no more than 10% of the service’s enrolled
childcare places. This will be subject to program resources for successful inclusion, the numbers
of children with additional needs not in receipt of SNSS funding, staff availability and capacity of
Children’s Services Resource and Development Officers (CSRDO) to fulfil ISP requirements.
Council will also ensure program balance by setting a maximum number of children with
additional needs at each program site, based on the level of individual needs and program
resources.
To ensure the personal care needs of children with additional needs are appropriately met,
Council may direct applicants to facilities that have specialist resources and staff.
5.
Implementation of Policy
For adolescents and primary school children currently enrolled in the Vacation Care program
requiring dedicated individual support to attend and/or ensure their safety, or safety of other
participants and staff, Council will:
Hume City Council
Page 118
28 JULY 2014
6.
(a)
purchase a one-off place in a specific disability recreation program as an interim
arrangement, subject to recognised work commitments;
(b)
fund time-limited specialist assistance to assess the needs of children, child care
requirements of families and identify available service supports most appropriate to meet
these needs;
(c)
make referrals to other support services, such as Home and Community Care and respite
care programs; and
(d)
actively investigate external funding options for expanding the inclusive youth recreation
program, disability activity programs for children with high support needs during school
holidays and respite care.
Operational Definitions and Procedures
For operational purposes the Hume City Council Vacation Care program:
(a)
defines primary school-aged children as between the ages of five to twelve years;
(b)
will consider physical maturation issues such as size and strength, adolescent/pubescent
development and behaviours within the defined age range in determining the
appropriateness of a childcare environment to protect other younger children;
(c)
will assess the appropriateness of the childcare environment to meet the specific needs of
the child and service needs prior to accepting an application for child care;
(d)
refers applications to more appropriate care options if the needs of the child require oneto-one support, respite care or the childcare environment (program structure, staffing,
physical environment) is inappropriate to meet the basis care needs of a child;
(e)
defines the additional support needs to achieve successful inclusion as the resources
required for a child to be appropriately included in child care activities, staff skills and
resources required to ensure the safety of other children and staff and meet duty of care
responsibilities;
(f)
duration of care will be informed by demonstrated childcare needs, school term care
arrangements, capacity for inclusion in a large congregate care recreation program, staff
resources, facilities and needs of other participants.
(g)
will have a review and time out (RTO) process of a minimum of 48hours from the service
following an incident that places staff or other children at risk, or involves self harm to
enable an Inclusion Plan meeting to be held for strategies to be jointly developed and put
in place to ensure ongoing safety of program participants and staff. If a second RTO is
required in one holiday program or recurring issues over holiday programs this will trigger
a review of the appropriateness of the placement and Council’s Duty of Care
responsibilities.
(h)
out of area children and children outside primary school age will not form part of the ballot
for places, but will be considered if there are any vacancies.
(i)
a serious threat to the safety of a participant, staff and/or other children is defined as an
incident that cause, or has the potential to cause, physical or psychological damage,
requiring medical attention, incident debriefing or defusing, or counselling. A serious
incident is also defined under Council’s Occupational Health and Safety Policy, Risk
Management and Duty of Care responsibilities.
Hume City Council
Page 119
28 JULY 2014
7.
(j)
existing resources are defined as approved places, available staff, management, CSRDO
resources, facilities and funding.
(k)
to ensure appropriate assessment of available resources and prepare Inclusion Support
Plans the closing date for applications to the program for SNSS places will be one week
earlier than the general closing date. No late applications can be accepted past the
closing date.
Amendments to the Behaviour Management Policy
Children who display behaviours, which are not able to be appropriately managed in a Vacation
Care setting and/or provide major challenges to the safety of the program, will be referred for
assessment.
An Inclusion Plan Team meeting will be convened and any incident will be subject to the Review
and Time Out (RTO) procedures and the basis upon which decisions concerning the viability of
providing ongoing care will be made. Possible outcomes from assessment might include:
(a)
A review of an existing inclusion support plan, or development of an ISP if not in receipt of
SNSS funding;
(b)
reduced service hours in the child and program’s best interests;
(c)
exclusion from the program if the behaviour places a serious threat to the safety of the
participant, staff, other children and Council’s Duty of Care responsibilities.
(d)
assessing the particular needs of each child, child care requirements, available resources
and congregate care arrangements that work well during school term eg size of group,
staff ratios and skills, duration of before/after school care;
(e)
offering to make a referral to other support services such as respite care, inclusive youth
recreation programs and/or disability specific activity programs.
Hume City Council
Page 120
28 JULY 2014
Attachment 5 - Customer Feedback & Complaints Handling Policy
CUSTOMER FEEDBACK
AND COMPLAINTS
HANDLING POLICY
Policy Reference No:
File Reference No:
HCC10/669
Strategic Objective:
Date of Adoption:
Date of Review:
Manager Customer Service
Department:
Customer Service
Hume City Council
Page 121
28 JULY 2014
1. POLICY STATEMENT
1.1.
The Hume City Council values of Customer focus, respect,
collaboration and innovation demand that Council actively encourage
feedback. Hume City Council is committed to effective Customer
feedback and a complaints handling system that reflects the needs,
expectations and rights of Customers. Council recognises the
Customer’s right to provide feedback including making a complaint.
1.2. This policy applies to all feedback received by Council and
the accompanying Customer Feedback and Complaints Handling
Procedure outlines how Customer feedback will be handled.
1.3. In doing this Hume City Council will:
1.3.1.
1.3.2.
1.3.3.
1.3.4.
1.3.5.
1.3.6.
recognise, promote and protect our resident’s rights including
the right to comment and complain;
ensure that our system for resolving complaints is fair,
easily accessible and efficient, both internally and externally;
equip staff with the skills and knowledge to ensure this policy
is understood and implemented;
provide relevant, timely and accurate information on Hume City
Council’s complaint handling process;
monitor and report on all feedback and complaints with
the intention of improving the quality of our services; and
achieve increased satisfaction in the delivery of Hume City
Council services for our residents, providers and third parties;
2. PURPOSE
2.1. An effective Customer feedback and complaints handling system is an
essential part of the provision of quality service to the Hume community
2.2. This policy and associated process provides a model approach to Customer
feedback and complaint handling and outlines the essential features of Council’s system
to deal with feedback, including complaints. The handling of all feedback will be in
accordance with the Hume City Council values of respect, customer focus, collaboration
and innovation.
2.3. There is no legislative requirement to have a feedback policy. The material in this policy
is based on best practice advice from the Victorian Ombudsman’s Office and a range of
reference materials from other Governments and private sector companies.
Date of Adoption:
Review Date:
Responsible Officer: Manager Customer Service
Department: Customer Service
Page 2 of 4
Hume City Council
Page 122
28 JULY 2014
3. SCOPE
3.1 This policy has application to all employees, contractors and
Councillors.
3.2
This policy has application to all feedback, requests, suggestions,
problems and complaints received from Customers, residents,
businesses and other third parties.
4. OBJECTIVE
One of Council’s central themes is a well governed and engaged community
(Hume Horizons 2040). This policy will assist i n
achieving t h i s a n d
demonstrate
accountable leadership by enabling staff to operate with
integrity and openness and to be accountable in the delivery of our programs
and services. Providing a Feedback and Complaints Handling Policy and
procedure will enable Council’s key strategic objective of providing
responsible and transparent governance, services and infrastructure
which responds to community needs. This is in line with Council’s
Social Justice Charter (2014) and the Hume Citizens Bill of Rights which
includes ‘the right to be respected as an individual and a member of the
community without distinction or discrimination.
5. POLICY IMPLEMENTATION
5.1
This policy will be implemented through the accompanying Feedback
and Complaints Handling Procedure.
5.2
This policy will be implemented across all of Council.
It will
be communicated to staff through the Service First cross organisational
team site; staff newsletters and email. Management responsibility for
the implementation of the policy is detailed in the accompanying
procedure.
5.3
Information to the public will be provided on the Council website and
in hard copy at Council facilities in key community languages.
6. DEFINITIONS AND ABBREVIATIONS
6.1
For the purposes of this policy, the following
definitions:
6.1.1
Feedback - a response which may be either a
compliment, suggestion or complaint, provided by a Customer
regarding a service, product, or process of Council.
Customer feedback is used to streamline processes and
improve services.
6.1.2
Complainant - person or entity affected by the action or
inaction of Council who brings this to the notice of Council.
Date of Adoption:
Review Date:
Page 3 of 4
Hume City Council
Page 123
28 JULY 2014
6.1.3
Complaint - an expression of dissatisfaction with a specific
action or service of Council, including the failure by Council to
comply with its obligations under relevant legislation.
6.1.4
Complaint Handling System – The way individual
complaints are dealt with by Council including policy, procedure,
technology, reporting, evaluation and improvement.
7. RELATED DOCUMENTS
7.1
In using this policy Hume City Council will act in accordance with
the:
7.1.1
7.1.2
7.1.3
7.1.4
7.1.5
7.1.6
7.1.7
7.1.7
7.1.8
7.1.9
7.1.10
7.1.11
7.1.12
7.1.13
7.1.14
7.1.15
Customer Feedback and Complaints Handling Procedure
Protected Disclosure Act 2012
Freedom of Information Act 1982
Victorian Charter of Human Rights & Responsibilities Act 2006
Hume City Council Social Justice Charter 2014
Disability Discrimination Act 1992
Information Privacy Act 2000 (Victoria)
Health Records Act 2001 (Victoria)
Privacy Act 1988 (Commonwealth)
Trade Practices Act 1974
Infringement Act 2006
Hume City Council Code of Conduct;
Hume City Council Councillor Code of Conduct;
Hume City Council Fraud Policy
Any other relevant legislation or regulations
Date of Adoption:
Review Date:
Page 4 of 4
Hume City Council
Page 124
28 JULY 2014
Attachment 6 - Recognition of Former Councillors Policy
RECOGNITION OF
FORMER
COUNCILLORS POLICY
____________________
File Reference No:
Date of Adoption:
Date for Review:
Manager Corporate Services
Department:
Corporate Services
Hume City Council
Page 125
28 JULY 2014
Attachment 6 - Recognition of Former Councillors Policy
1.
POLICY STATEMENT
1.1. Council will recognise the contribution of Councillors during their term in
office by inviting immediate past Councillors of Hume City Council to a
civic reception following an election at which they were not returned to
office, and formally presenting them with a ‘Certificate of Appreciation’
and gift.
2.
PURPOSE
2.1. The purpose of this policy is to provide a process for the recognition of
former Councillors and acknowledge their contribution during their term
as elected officials of Hume City Council.
3.
SCOPE
3.1. This policy applies to Hume City Councillors not returned to office
following an election.
4.
OBJECTIVE
4.1. To provide guidelines for formally recognising immediate past Councillors
for their contributions during their term/s as elected officials of Hume City
Council.
5.
FINANCIAL IMPLICATIONS
5.1. The gift provided should be representative of the number of terms in
office the Councillor has served. The value of gift will be up to $250 for
the first term and increase in $250 lots for each consecutive term served.
5.2. The costs incurred are to be recovered from the annual civic receptions
budget.
6.
6.1. Immediate past Councillors of Hume City Council are to be formally
recognised for their contribution to the Hume community as soon as
practical after a Council election.
6.2. Following a Council election, a civic reception will be held to welcome the
new Mayor and Council. Immediate past Councillors, who were not
returned to office at the election, will be invited to the civic reception.
6.3. At the civic reception, the immediate past Councillor/s are presented with
a Certificate of Appreciation and a gift in recognition of their contribution
to Hume City Council and its community during their term in office.
6.4. The dinner, gift and certificate arrangements should be coordinated by
the Chief Executive Officer’s Personal Assistant.
7.
DEFINITIONS AND ABBREVIATIONS
Nil.
Hume City Council
Page 126
28 JULY 2014
Attachment 7 - Councillor Portfolio Guidelines Policy
COUNCILLOR
PORTFOLIO
GUIDELINES POLICY
____________________
File Reference No:
HCC
Date of Adoption:
Date for Review:
June, 2016
Manager Corporate Services
Department:
Corporate Services
Hume City Council
Page 127
28 JULY 2014
1.
POLICY STATEMENT
1.1. The main role of Portfolio Councillors is to be a spokesperson within the
Council Chamber for those issues falling within their allocated portfolio.
Portfolio Councillors should adhere to Councillor Contact and Request
Procedures, and not be involved in the day to day operation of the portfolio
area.
2.
PURPOSE
2.1. The purpose of this policy is to clarify expectations and set clear directions
for the role of Portfolio Councillors. This includes defining the relationship
between the Portfolio Councillor and the staff within the portfolio area, their
involvement in policy discussion, and their role in representing Council on
issues that fall within the portfolio.
2.2. The Portfolio Councillors’ main role will be in the Council Chamber advising
on topical issues and advocating for their portfolio area by requesting Council
action or resources.
3.
SCOPE
3.1. This policy applies to all Councillors of Hume City.
4.
OBJECTIVE
4.1. Council will be better informed by the Portfolio Councillor who will have a
more significant understanding of the portfolio activities and issues than
Councillors generally.
4.2. The Portfolio Councillor will be able to speak with knowledge of specific
issues and activities of his/ her portfolio at Council meetings, and publicly if
requested to by the Mayor.
4.3. Utilising the ability to greater inform Councillors on specific areas of Council’s
functions will maximise the use of all Councillor’s time, whilst ensuring
Council has at its disposal all relevant information for making decisions.
4.4. The Portfolio Councillor will contribute to Officer’s understanding of the
Council’s preferences and direction.
5.
5.1. Portfolio Councillors will regularly meet with the relevant Director (and
senior management as deemed appropriate) to be informed on the topical
issues, proposed legislative changes and industry and technology
updates.
Hume City Council
Page 128
28 JULY 2014
5.2. Portfolio Councillors will be well informed of controversial legislation or
proposals and will endeavour to have a detailed understanding of issues.
5.3. Portfolio Councillors will not independently of Council set policy], or give
instructions on report preparation. Portfolio Councillors may discuss the
proposed content of reports with Directors or senior officers but the report
preparation and content will always remain the officer’s responsibility, and
it should be prepared free from influence or improper direction from the
Portfolio Councillor.
5.4. Portfolio Councillors are not responsible for the performance outcomes of
the portfolio area.
5.5. The communication of information to Councillors in general should not
change, with all Councillors being kept well-informed of major
controversial issues requiring all Councillor’s knowledge for possible
future Council action. Portfolio holders may advise what extra information
should be communicated to Council. This may be via memo or
information report to Council.
5.6. There is no provision for a Portfolio Councillor to sign any documents as
a portfolio holder.
5.7. Any press releases or media enquiries will be handled by the Mayor and
Portfolio Councillors will only speak to an issue if requested by the Mayor.
5.8. The Portfolio Councillors’ main role will be in the Council Chamber
advising on topical issues and advocating for their portfolio area by
requesting Council action or resources.
6.
RELATED DOCUMENTS
Nil
Hume City Council
Page 129
28 JULY 2014
REPORT NO:
LE706
REPORT TITLE:
Hume White Ribbon Action Team Achievements 2010 2014
SOURCE:
Joel Kimber, Grants Coordinator
DIVISION:
City Sustainability
FILE NO:
HCC14/170
POLICY:
-
ATTACHMENTS:
Nil
1.
2.
SUMMARY OF REPORT:
1.1
The Hume White Ribbon Action Team has coordinated a large number of events and
activities since 2010 to promote the prevention of violence against women.
1.2
These activities have led to a number of initiatives being led by organisations within
Hume City to join Council’s campaign.
1.3
The impending departure of the Chair of the Hume White Ribbon Action Team provides
an opportunity for a member of Council’s Executive Management Team to continue to
lead the strong work being undertaken by the Hume White Ribbon Action Team.
RECOMMENDATION:
That Council:
2.1. notes the successful initiatives undertaken by the Hume White Ribbon Team
since 2010;
2.2. acknowledges the initiative shown by the Family Violence Network, Sunbury
Community Health Centre, Craigieburn Basketball Association and the
Rupertswood Football and Netball Club in coordinating their own White Ribbon
events to promote the prevention of violence against women in our community;
2.3. acknowledges the involvement of Kangan Institute in Council’s White Ribbon
initiatives;
2.4. acknowledges the leadership of outgoing Hume White Ribbon Action Team Chair
Mr Steve Crawley, Director City Infrastructure;
2.5. notes the appointment of Mr Domenic Isola, Chief Executive Officer as the new
Chair of the Hume White Ribbon Action Team;
2.6. notes the initiatives planned for the remainder of 2014 and;
2.7. notes that a major part of Hume’s campaign to promote the prevention of
violence against women is to communicate with young people the need to have
respectful relationships as they are our future leaders.
3.
LEGISLATIVE POWERS:
3.1
As specified in the Local Government Action 1989, the function of Council is to provide
leadership by establishing strategic plans and monitoring their achievements. The
Hume White Ribbon Action Team (HWRAT) Strategy outlines the actions to be
undertaken by Council to promote the clear message that violence against women is
not acceptable.
Hume City Council
Page 130
28 JULY 2014
4.
5.
6.
7.
4.1
The activities of the HWRAT are funded recurrently within the Council’s operating
budget.
4.2
The funds raised for the National White Ribbon Foundation and Berry Street have been
achieved through Council officer fundraising activities.
4.3
Efforts are made to seek external sponsorship for Council’s White Ribbon events and
activities.
5.1
Security of the person is a fundamental Human Right (Universal Declaration of Human
Rights, United Nations 1994). Contrary to this Human Right, is that close to one half of
Australian women aged 15 years and older will experience some form of violence. One
in five women will experience sexual violence and one in three women will experience
physical violence in their lifetime.
5.2
Hume City has the second highest incidence of violence against women in Victoria.
Council, through its HWRAT Strategy, is committed to addressing this significant
burden of health on the community.
6.1
‘Family Violence and Women’s Safety’ is a key area of safety identified in the
Community Safety Strategy 2009-2013 which was informed by the 2008 Hume
Community Safety Survey findings.
6.2
The HWRAT Strategy targets activities across multiple settings including Council, the
community and business.
6.3
Family violence is also identified as a key priority area in the Hume Health and
Wellbeing Plan 2013 - 2017.
DISCUSSION:
7.1
All women and men have the right to live in a safe community free from fear of violence
and crime. Council plays a pivotal role in role-modelling safe, respectful and equitable
treatment of women and the rejection of violence against women.
7.2
Evidence suggests that the prevention of violence against women is best addressed
through: promoting equal and respectful relationships between men and women,
promoting non-violent social norms and reducing exposure of children to violence, and
improving access to resources and the support system. Local Government has been
identified in both the National Plan to Reduce Violence against Women and the State
Government Plan Right to Respect – Victoria’s Plan to Prevent Violence against
Women 2010 – 2020, and VicHealth as a crucial setting to implement primary
prevention initiatives.
7.3
The White Ribbon Campaign began in Montreal Canada in 1991 by a handful of men in
response to one man’s massacre of fourteen women. These men felt a responsibility to
urge men to speak out against male violence against women leading to the wearing of
white ribbons as a symbol of men’s opposition to violence against women. The
campaign has grown to be the largest effort in the world of men working to end
violence against women.
7.4
As a result of Hume City having the second highest incidence of violence against
women in all of Victoria, the Hume White Ribbon Action Team was officially formed in
August 2010 to undertake activities to embed equal and respectful relationships in the
community.
Hume City Council
Page 131
28 JULY 2014
7.5
The team, made up of volunteers from across Council, was established to become
active campaigners on the issue, focusing activity on and around 25 November, the
International Day for the Elimination of Violence against Women.
7.6
It was agreed by Council’s Executive Management Team (EMT) that a male
representative of EMT chair the White Ribbon Team – to be known as the Hume White
Ribbon Action Team.
7.7
As a result, Mr Steve Crawley, Director City Infrastructure was appointed the Chair of
the Hume White Ribbon Action Team.
The inaugural members of the Hume White Ribbon Action Team
7.8
The team agreed that the “mantra” of Council’s White Ribbon campaign be Violence
against women – Hume says NO!
7.9 Achievements of the HWRAT in 2010
7.9.1
The development of the Hume White Ribbon Action Team (HWRAT)
7.9.2
White Ribbon Day Event
Hume City Council
(a)
The HWRAT coordinated Council’s inaugural White Ribbon Day event in
the Broadmeadows Civic Plaza on 25 November.
(b)
Over 300 people, made up of Councillors and Council staff attended to
learn first-hand about the issue of violence against women, hear from a
survivor of family violence and participate in a number of activities to
create awareness in the community, including the formation of a giant
human NO, linked to the “mantra” of Council’s White Ribbon campaign.
Page 132
28 JULY 2014
Hume City Council staff forming a giant human NO
(c)
The success of Council’s inaugural event laid the foundation for future
years – with the aim of getting bigger and better with every future event.
7.10.1
White Ribbon Action Team Strategy 2011 – 2014
(a)
(b)
7.10.2
White Ribbon Cup Cake Day
(a)
(b)
(c)
(d)
Hume City Council
Highlighting the need for a more strategic direction for Council’s White
Ribbon activities, the Hume White Ribbon Action Team developed the
White Ribbon Action Team Strategy 2011 – 2014.
The White Ribbon Action Team Strategy promotes the importance of
respectful and equal relationships in all settings with actions grouped
into four aims:
(i)
Aim 1: Council to be a leader in the prevention of violence against
women.
(ii) Aim 2: To strengthen Hume City Council’s leadership in the
prevention of violence against women.
(iii) Aim 3: To raise awareness, develop partnerships and strengthen
the community’s capacity to prevent violence against women.
(iv) Aim 4: To encourage corporate social responsibility of Hume
businesses to prevent violence against women.
The first event held in 2011 to launch the White Ribbon Action Team
Strategy was the White Ribbon Cup Cake Day.
The White Ribbon Cup Cake Day held on 6 October 2011, was
undertaken by the HWRAT to raise awareness of White Ribbon Day and
to encourage local businesses to engage with the campaign and
demonstrate good corporate-social responsibility.
Ferguson Plarre Bakehouses designed, baked and donated one
thousand (1000) White Ribbon Cup Cakes for distribution at designated
sites across Hume City.
Cupcakes were available for a gold coin donation at the three Ferguson
Plarre Bakehouses (Broadmeadows, Craigieburn and Sunbury) as well
as at Sunbury Aquatic Centre and at the Broadmeadows Council Office.
Local Victorian Police officers demonstrated their ongoing support to the
reduction of violence against women by having officer’s present at the
stalls.
Page 133
28 JULY 2014
Cr Patsikatheodorou selling a White Ribbon Cup Cake at Broadmeadows Shopping
Centre
(e)
(f)
7.10.3
Over $2000 was successfully raised for the national White Ribbon
Foundation from the sale of the cupcakes, while also achieving
significant promotion of Council’s upcoming White Ribbon Day event.
Supporting the day, a postcard campaign also commenced on 6 October
seeking the community to take the White Ribbon Oath (I swear never to
commit, excuse or remain silent about violence against women, this is
my oath) and post the card back to Council by 25 November, 2011.
(a)
(b)
(c)
Following the successful 2010 White Ribbon Day event, over 400 people
attended Council’s White Ribbon Day event held again in the
Broadmeadows Civic Plaza on Friday 25 November 2011.
Guest speakers included a survivor advocate, Tony Ryan, former
Inspector of the Broadmeadows Police Station and Mr Brendon Gale,
Chief Executive Officer of the Richmond Football Club (both White
Ribbon Ambassadors).
Attendees took part in a number of activities again including the
formation of a giant human White Ribbon.
Members of the community forming a giant White Ribbon
(d)
Hume City Council
This image was utilised by the National White Ribbon Foundation as part
of their marketing campaign for 2012.
Page 134
28 JULY 2014
7.11.1
Partnership with Kangan Institute:
(a)
Council and Kangan Institute formed a strong partnership in 2012 which
resulted in:
(i)
(ii)
(iii)
7.11.2
Kangan Institute student participation in White Ribbon Day events
Kangan coordinating White Ribbon stalls at Tradie Day events and
at ten (10) Kangan Student Support and Recreation Activity events
to provide information about the campaign and encourage student
and staff involvement across all their campuses (Broadmeadows,
Essendon, Richmond and the Docklands).
A commitment from both organisations to work collaboratively in
the development and coordination of future White Ribbon events
and activities.
Creation of the White Ribbon Meeting Room
(a)
(b)
(c)
Council’s Executive Management Team launched the ‘White Ribbon
Meeting Room’ as a lasting legacy of Council’s commitment to the White
Ribbon campaign.
The meeting room, located on Level 4 of the Broadmeadows Council
Office, is utilised by both internal staff and external visitors for meetings
and provides an additional avenue for Council to demonstrate
commitment to the White Ribbon campaign.
The designation of the room has led to interest from businesses in the
Hume community who want to learn more about White Ribbon and how
they can make a difference in their workplace and in the community.
White Ribbon Room
7.11.3
Hume White Ribbon Fun Run and Walk
(a)
(b)
Hume City Council
The inaugural White Ribbon Fun Run was held on 18 November 2012 in
partnership with Broadmeadows Auskick. Over 120 participants ran and
walked the off-road course along the banks of the picturesque Moonee
Ponds Creek, from Jacana to Westmeadows.
This family friendly event, open to participants of all ages, achieved its
aim in bringing together the Hume community in support of the
messages of the White Ribbon campaign and to encourage physical
activity.
Page 135
28 JULY 2014
Start line at the inaugural White Ribbon Fun Run
7.11.4
White Ribbon Cubby house
(a)
7.11.5
A cubby was donated to Council and painted by Depot staff which was
positioned at Sunbury Square, Gladstone Park and Broadmeadows
Shopping Centres to promote the prevention of violence against women
wide out into the community. Hume City and as
(a)
(b)
(c)
With White Ribbon Day falling on a Sunday (25 November) in 2012,
Council held its third annual White Ribbon Day Event on Friday 23
November, achieving the highest attendance to date, with an estimated
600 Council staff and Hume City community members attending.
The event had a youth focus to raise awareness that young people who
have been subject to, or have witnessed, family violence in the home
have an opportunity to “break the cycle” and be encouraged not to follow
in the footsteps of others. Council’s Youth Services team played an
integral role, encouraging four local schools to participate in the event.
As well as hearing from a survivor advocate and listening to the launch
of Stand Proud (written by Monique Pulo and Marcel Pulo), attendees at
the event had the opportunity to engrave their name onto a ‘green’ brick
(a brick that has not been fired and is soft to touch).
Council staff inscribing messages on the brick pavers
(d)
Hume City Council
As an additional lasting legacy to Council’s White Ribbon campaign and
the families and victims affected locally, the “fired” bricks would be laid to
form a new path in the Broadmeadows Town Park.
Page 136
28 JULY 2014
7.11.6
Fundraising activities
(a)
(b)
Almost $7,000 was raised through the annual staff raffle coordinated by
members of staff from Council’s Services department, many of whom
are members of the HWRAT.
Half of these funds were raised for Berry St (an organisation that
provides counselling and support services for victims of family violence)
to provide much needed funding for items that are needed for women
and their children escaping violent situations in their homes.
7.12.1
Hume White Ribbon Fun Run and Walk 2013
(a) (b) (c) (d) Building on the success of the inaugural White Ribbon Fun Run in 2012,
the 2013 event was held on Sunday 10 November.
Over 470 registered to participate in the event which resulted in over 600
people attending on the day – a 500% increase on attendees from 2012.
Council was extremely appreciative of the generous support of local
sponsors including Bunnings Broadmeadows, Broadmeadows Leisure
Centre, Signwave Campbellfield, Preston Motors, McDonalds
Broadmeadows, Highlight Printing and Gladstone Park Community
Centre.
Over $1,700 was raised for Berry Street on the day.
The starting line at the 2013 Hume White Ribbon Fun Run and Walk
7.12.2
(a)
Hume City Council
Held on Monday 25 November, the 2013 White Ribbon Day event
continued the theme from 2012, with a strong youth focus and school
students were transported from around Hume city to attend, as part of a
partnership Council developed with Kastoria Bus Lines.
Page 137
28 JULY 2014
Secondary school students in attendance
(b)
(c)
(d)
(e)
7.12.3
Attendees heard from Andrew Crisp, North Western Assistant
Commissioner for Victoria Police, a survivor advocate and local young
person Tre Samuels performed Tears on the Inside, a song he had
written for the day.
There were opportunities for people to scribe messages on the “green”
bricks for the White Ribbon Path.
Kangan Institute students also handed out white daisies for people to
plant in their gardens to provide a place in their homes that they can
reflect on violence against women.
Additionally local support agencies were available to answer any
concerns or to support women that were expressing violence in their
lives.
White Ribbon Path
(a)
(b)
(c)
The “green” bricks that were inscribed at Council’s 2013 White Ribbon
Day event were sent off to be “fired” by Glenthompson Bricks and
subsequently returned to Council.
Recognising the existing relationship between Council and Kangan
Institute, an opportunity was identified for Horticulture students from
Kangan Institute to gain some practical skills to assist their future
employment prospects by laying the first stage of the bricks as part of
the path works.
These works took place in December 2013 under supervision of Kangan
Institute staff.
Kangan Horticulture students laying the first stage of the brick pavers
Hume City Council
Page 138
28 JULY 2014
7.13 Achievements of the Hume City community in 2013
7.13.1
Sunbury Sportsmen’s Night
(a) The Family Violence Network and the Sunbury Community Health
Centre held a sportsmen’s night in November 2013 to raise awareness
of family violence.
(b) With the support of Victoria Police, the event was aimed at educating
men and women of the issue of violence against women and funds
raised from the night were donated to the national White Ribbon
Foundation.
7.14 Activities undertaken by the community to date in 2014
7.14.1
Craigieburn Basketball Association White Ribbon Round – May 2014
(a) With the support of the Hume White Ribbon Action Team, the
Craigieburn Basketball Association initiated the White Ribbon Round.
(b) This involved the Association designating a round of their season (on
Saturday 31 May), where there were three games back-to-back (two (2)
men’s and one (1) women’s).
(c) The Association used the opportunity to promote the prevention of
violence against women through the White Ribbon campaign to the
players and their families.
7.14.2
Rupertswood Football and Netball Club White Ribbon event
(a) On Saturday 19 July, the club held an evening to inform members of the
issue of violence against women with a $5 donation going to support the
White Ribbon campaign.
(b) On the night, the club had organised entertainment, music and some
guest speakers to inform attendees about the issue.
(c) The club was very active in promoting the night to all areas of the club
and encouraged Mums, Dads, girlfriends, boyfriends, sisters, brothers,
friends and family to attend and to wear something white to reinforce
their support.
7.15 Activities undertaken by the Hume White Ribbon Action Team to date in 2014
7.15.1
White Ribbon Path
(a) As part of the next stage of the path works, Horticulture students from
Kangan Institute were again involved in laying large black tiles, including
the HWRAT “mantra” to create a place of reflection for the path.
Kangan Institute Horticulture students laying the large black tiles
Hume City Council
Page 139
28 JULY 2014
(b)
Council’s Parks and Open Space department have undertaken some
low level planting around the tiles to beautify the area.
7.16 Activities planned for the rest of 2014
7.16.1
White Ribbon Path
(a) Kangan Institute students will be involved in future stages of the path
works, including excavating and providing the base for the laying of new
brick pavers as part of their curriculum for 2014.
(b) All other works will be undertaken by contractors under the supervision
of Council staff.
(c) Interpretive signage will be installed on site to highlight the issue of
violence against women and to acknowledge the work of the Kangan
Institute students in the project.
(d) It is anticipated that an event will take place in spring to officially “open”
the White Ribbon Path at the Broadmeadows Town Park.
7.16.2
White Ribbon Events
(a) It is envisaged that both the Hume White Ribbon Fun Run and Walk and
the White Ribbon Day events will again take place later this year.
(b) Further details of each event will be promoted to the community in the
coming months.
7.17 The Hume White Ribbon Action Team
7.17.1 The Hume White Ribbon Action Team is currently made up of over 35 Council
employees from across Council who promote the prevention of violence
against women through coordinating Council’s White Ribbon events.
8.
7.17.2
The team has been led by Council’s Director City Infrastructure, Mr Steve
Crawley since 2010.
7.17.3
The leadership provided by Mr Crawley, with the full support of Councillors
and Council’s Executive Management Team, has provided the Hume White
Ribbon Action Team with opportunities to actively promote the prevention of
violence against women in our community at a number of events and
activities.
7.17.4
With Mr Crawley leaving Hume City Council at the end of July 2014, it was
important that Council appoint a new Chair of the Hume White Ribbon Action
Team.
7.17.5
The new Chair of the Hume White Ribbon Action Team will be Mr Domenic
Isola, Chief Executive Officer.
CONCLUSION:
8.1
The prevention of violence against women and the pursuit of a safe community for all
women and girls is the responsibility of all sectors of the community including Local
Government. The Hume City Council White Ribbon Action Team Strategy 2011 – 2014
is a multifaceted approach which aims to work across multiple settings, including
Council, the community and with businesses to address the high incidence of violence
against women.
8.2
The achievements from the activities and events coordinated since 2010 is testament
to the great work undertaken by Council’s Hume White Ribbon Action Team and
reinforces Council’s commitment to take action to prevent this scourge on our society.
With the current Chair of the Hume White Ribbon Action leaving Hume City Council,
the opportunity for Council’s Chief Executive Officer to lead Council’s White Ribbon
activities and events provides further indication that Council will continue to take action.
Violence against women – Hume says NO!
Hume City Council
Page 140
REPORTS – PROSPERITY OF THE CITY
28 JULY 2014
REPORT NO:
PC143
REPORT TITLE:
Barkly Street, Sunbury - Parking Investigation of OnStreet and Off-Street Carpark
SOURCE:
Jonnie Missos, Team Leader Traffic
DIVISION:
City Infrastructure
FILE NO:
13190
POLICY:
-
Transport
ATTACHMENTS:
1.
2.
1.
Barkly Street, Sunbury - Carpark Locality Plan
Barkly Street, Sunbury- Parking Survey
SUMMARY OF REPORT:
1.1. This report is in response to a General Business Item (MED125) on Tuesday 11 March
2014 ‘That Council undertake a study of the all-day parking at the Barkly Street car
park in Sunbury.’
1.2. Reasons for this General Business Item Request: To identify who is using the
Barkly Street off-street car park, as there was a concern that it was being filled by
commuters, leaving little opportunity for traders and staff to access parking. Therefore,
the investigation needs to identify what time the car park starts to fill up, what time
would you need to arrive to obtain a space and when do the spaces start to vacate.
2.
RECOMMENDATION:
That Council:
3.
2.1
note that the parking survey of the Barkly Street off-street car park and Barkly
Street on-street between Brook Street and Station Street identified that the allday parking spaces were occupied by 10.00am.
2.2
note that of the 42 parking spaces restricted to 2-hour within the Barkly Street
off-street car park, a maximum of 23 spaces were occupied at any one time.
2.3
remove the 2-hour parking restriction from 16 parking spaces within the Barkly
Street off-street car park, increasing the supply of all-day parking spaces from 77
to 93.
2.4
Carry out a parking survey 6 months following the changed parking conditions
proposed in 2.3.
LEGISLATIVE POWERS:
3.1. Council has the power under the Local Government Act 1989; Road Safety (Traffic
Management) Regulations 2009; Road Safety Road Rules 2009 and the Road Safety
Act 1986 to install and modify parking restrictions.
4.
4.1
The cost of traffic investigations, including traffic surveys, is included in Council’s
Engineering and Assets operating budget.
4.2
The cost to install, relocate and remove parking restriction signs will be funded from
Council’s Capital Works Budget – Traffic Responsive Road Works.
Hume City Council
Page 141
28 JULY 2014
REPORT NO: PC143 (cont.)
5.
There are no direct environmental implications as a result of this report.
6.
The recommendations in this report do not limit any of the protected rights under the Victoria
Charter of Human Rights.
7.
Consultation will be undertaken with the Sunbury Business Association advising of the
changes to the car park to effectively increase the amount of all-day parking spaces that may
be used by traders and staff.
8.
DISCUSSION:
8.1
Background
8.1.1
8.2
8.3
8.4
Council resolved at its meeting on Tuesday 11 March 2014 ‘That Council
undertake a study of the all-day parking at the Barkly Street car park in
Sunbury.’
Existing Conditions
8.2.1
The Barkly Street off-street car park is Council owned and constructed on
three properties known as 26-30 Barkly Street.
8.2.2
There are 121 spaces in the car park with 77 spaces unrestricted, 42 spaces
restricted to 2-hour parking 9am-5pm Monday – Friday and 9am-12noon
Saturday and 2 disabled parking spaces.
8.2.3
Barkly Street, between Brook Street and Station Street provides for 49
unrestricted on-street parking spaces, 26 on the west side and 23 on the east
side.
8.2.4
Refer to Attachment 1 for the Locality Plan.
Parking Surveys
8.3.1
A parking occupancy survey was undertaken on Thursday, 1 May 2014 of the
Barkly Street off-street car park and the Barkly Street on-street parking bays
between Brook Street and Station Street.
8.3.2
A previous parking survey had also been undertaken of the Barkly Street offstreet car park and the Barkly Street on-street parking spaces on Thursday, 25
March 2010.
8.3.3
The results of both surveys are tabled in Attachment 2 showing the occupancy
of the parking spaces between 8.00am and 5.00pm.
Analysis
8.4.1
The recent parking survey identified that the 77 all-day parking spaces in the
car park were all occupied by 10am. This is also consistent with the 2010
survey.
8.4.2
The survey indicated that some of the all-day parking spaces within the car
park started to be vacated from 12.00pm.
8.4.3
The 26 unrestricted on-street parking spaces were all occupied on the west
side by 11.00am and the east side peaked at 20 spaces occupied out of the
23, also by 11.00am.
Hume City Council
Page 142
28 JULY 2014
REPORT NO: PC143 (cont.)
9.
8.4.4
It is difficult to identify exactly who is utilising the car park, however from the
survey results it is assumed that most vehicles parked at 8.00am are likely to
be railway commuters. Between 8.00-9.00am it is likely that there is a
combination of both commuters and traders and after 9.00am most vehicles
would be traders and their staff.
8.4.5
It is proposed to monitor the utilisation of parking bays following the proposed
changes and a parking survey will be carried out 6 months after the changes
are introduced.
8.4.6
Of the two disabled parking spaces, only one was occupied at any time during
the day.
8.4.7
The survey identified that the 2-hour parking spaces peaked at 12.00pm
where 23 out of the 42 spaces were occupied. This is also consistent with the
2010 survey where at 11.00am, a maximum of 22 spaces were occupied.
8.4.8
The 2-hour parking was utilised at 55 per cent with a minimum of 19 parking
spaces available at any one time.
8.4.9
It is proposed to remove the 2 hour parking restriction from 16 parking spaces,
increasing the supply of all day parking from 77 to 93 and reducing the 2-hour
parking spaces from 42 to 26. The 2010 survey also supports the proposal.
CONCLUSION:
9.1
The parking occupancy survey identified that the all-day parking provided within the
Barkly Street car park and Barkly Street on-street parking reaches capacity. Converting
16 parking spaces from the underutilised 2-hour spaces to all-day, will improve the
utilisation of the car park, reduce the number of vehicles parking on-street and benefit
the traders and their staff.
Hume City Council
Page 143
28 JULY 2014
Attachment 1 - Barkly Street, Sunbury - Carpark Locality Plan
Hume City Council
Page 144
28 JULY 2014
Attachment 2 - Barkly Street, Sunbury- Parking Survey
Dates of Survey:
Thursday, 25 March 2010
Thursday, 1 May 2014
Location
Parking
Restriction
Parking Spaces Occupied
Capacity
(spaces)
8am
9am
10am
11am
12pm
1pm
2pm
3pm
4pm
5pm
2010 2014 2010 2014 2010 2014 2010 2014 2010 2014 2010 2014 2010 2014 2010 2014 2010 2014 2010 2014
Barly
Street
Carpark
OffStreet
Barkly
Street
OnStreet
between
Station
Street
and
Brook
Street
Unrestricted
77
17
38
75
66
77
77
77
77
74
76
74
73
75
73
70
69
65
67
43
55
2P
42
0
0
4
5
20
19
22
21
21
23
20
20
19
15
15
11
15
16
11
10
Disabled
Parking
2
0
0
0
0
0
0
1
0
0
1
0
1
0
0
1
0
0
1
0
0
Unrestricted
26
(WEST
SIDE)
10
5
22
16
22
24
23
26
23
26
21
26
21
26
22
24
18
22
8
13
Unrestricted
23
(EAST
SIDE)
8
5
17
13
19
19
19
20
17
20
17
20
17
20
15
19
14
13
5
9
Hume City Council
Page 145
REPORTS – COMMUNITY WELLBEING
28 JULY 2014
REPORT NO:
CW418
REPORT TITLE:
Update on the Hume Regional Aquatic and Sports
Complex Development
SOURCE:
Bruce Fordham, Manager Leisure and Youth Services;
John Monaghan, Manager Infrastructure Planning
DIVISION:
City Infrastructure
FILE NO:
HCC14/246
POLICY:
-
Arts, Leisure and Recreation
ATTACHMENTS:
1.
2.
1.
2.
Hume Regional Aquatic and Sports Complex Master
Plan
Governance Model
SUMMARY OF REPORT:
1.1
The architect for the Hume Regional Aquatic and Sports Complex, Peddle Thorpe
Architects, has been appointed by Council and a number of matters need to be
resolved to progress the project, some of which are required to enable the architects to
advance the design phase of the project.
1.2
The matters that need resolution and are discussed in this report include:
1.2.1
Adoption of the Park Master Plan
1.2.2
Adoption of the projects that comprise the Master Plan
1.2.3
Timing of the works for the completion of these projects
1.2.4
Naming of the Park and associated facilities
1.2.5
The endorsement of the Governance Model
1.2.6
Establishing the Community Consultative Committee (CCC) Framework.
RECOMMENDATION:
That Council:
3.
2.1
adopts the Hume Regional Aquatic and Sports Complex Master Plan that has
been the subject of a community consultation process and is shown as
Attachment 1.
2.2
endorses the projects that make up the Master Plan
2.3
endorses the Governance Model shown as Attachment 2.
2.4
appoints the Mayor and Ward Councillors as representatives on the “Community
Consultative Committee”.
2.5
advertises for Expression of Interest from the community for 7 people to join a
project Community Consultative Committee.
2.6
name the reserve Craigieburn Park, the athletics facility Craigieburn Regional
Athletics Facility and the aquatic facility Craigieburn Regional Aquatic and
Leisure Centre.
2.7
notes the project timeline provided in Attachment 3.
LEGISLATIVE POWERS:
3.1
The provision of leisure services is a function specified in accordance with the Local
Government Act 1989.
Hume City Council
Page 146
28 JULY 2014
REPORT NO: CW418 (cont.)
4.
4.1
The 2014/15 Capital Works Program has an allocation of $48.5 million for the Hume
Regional Aquatic and Sports complex including $3 million of funding from the
Department of Sports and Recreation and a further $5.5 million which has been
directed from the Stockland obligation to duplicate Aitken Boulevard. The total Capital
Works allocation of $48.5 million has been provided over the next 3 financial years.
4.2
The adoption of the Draft Master Plan for the reserve, on the north side of Craigieburn
Central, will confirm the major elements of the reserve i.e. aquatic and leisure facilities,
athletics facilities, carparks, parkland & event space enable the detail design of those
elements to progress within the adopted funding allocation of $48.5 million.
4.3
The detail of the elements contained within the Master Plan will be undertaken as part
of the design, documentation and tender phase of the project.
4.4
An indicative break up of funding is shown in Table 1 below:
Table 1
Project element
Indicative funding
allocation - $
Aquatic and Leisure Facility
37,400,000
Athletics Track and Pavilion
3,300,000
Parkland & Event Space
6,100,000
Carparks
1,700,000
Total Funds available
48,500,000
Note: The funds for each project element is subject to detail design work and priorities.
5.
5.1
6.
7.
The Governance Model has included a dedicated PCG to ensure environmental
sustainability is a central theme in the planning, design and implementation phases of
the project. The expected life of the infrastructure is 40 years and environmental
sustainability is essential to keeping operational costs and carbon emissions low over
this period.
6.1
The business plan and the design of the whole reserve beyond the Master Plan will
include a strong commitment to achieving social justice outcomes in relation to access
associated with leisure and recreational opportunities.
6.2
Hume’s diverse population is driving the need for a greater range of responsive,
affordable, accessible and equitable leisure participation opportunities.
7.1
The draft Master Plan has been finalised following extensive community engagement
during its development and while on public exhibition.
7.2
The community and key stakeholders will continue to be engaged with the
implementation of the Master Plan.
7.3
The public exhibition period for the Plan received 135 responses from individuals and
organisations. This input occurred through participation in community workshops,
completing feedback forms and preparing submissions. These contributions have
helped guide the finalisation of the draft Master Plan.
Hume City Council
Page 147
28 JULY 2014
7.4
8.
Consultation activities included:
7.4.1
Your Leisure Matters online forum,
7.4.2
Household telephone, sports club, intercept and school surveys,
7.4.3
Community meetings and workshops,
7.4.4
Sports club forum and workshop,
7.4.5
Feedback forms, and
7.4.6
Sporting Club and Sports Associations Submissions.
7.5
The draft Master Plan has also been informed by other Council planning processes
such as the current review of the Municipal Public Health and Wellbeing Plan and the
preparation of the Hume Integrated Growth Area Plans. Significant contributions have
been received from a range of Council Departments, including 23 internal comments
on the draft Strategy.
7.6
The level of participation in the development of the draft Master Plan has generated
interest and enthusiasm from the residents, developers, businesses and key project
partners in the project. There is a great sense of anticipation throughout Craigieburn for
the new facilities.
7.7
The Governance Model includes a Community Consultative Committee (CCC). It is
proposed that Council advertises in the local paper for Expressions of Interest from the
community to fill 7 positions. The committee will comprise the Mayor, Ward Councillors,
Manager Leisure and Youth Services, Manager Infrastructure Planning and 7
community representatives including representation from service groups such as
education, athletics and aquatics.
7.8
The CCC is to provide representation for the community, to be a reference point for
questions about the project and to provide input into the project from the community.
The CCC will not have decision making responsibilities but their discussions can be a
catalyst for Councillor representatives to refer matters to Council.
DISCUSSION:
8.1
Background:
8.1.1
The Hume Regional Aquatic and Sports Complex is nominally made up of 4
subcomponents being a regional aquatic centre, a regional athletic track and
pavilion, carparks and a large open space and events area.
8.1.2
The site is located on a 12.14 ha parcel of land bordered by Aitken Boulevard,
Central Park Avenue, Windrock Avenue and Marathon Boulevard in
Craigieburn. The site is located to the north of the recently opened Craigieburn
Central Shopping Centre. See the draft Master Plan incorporating the
elements described in this report (Attachment 1).
8.1.3
The proposal for the development of the Hume Regional Aquatic and Sports
Complex has been based on feedback and information contained within the
Hume City Leisure Strategy 2006-2010, following extensive community
consultation and as an outcome of the planning for a growth area,
Craigieburn, through the Hume Integrated Area planning process.
8.1.4
The Hume Regional Aquatic and Sports Complex represents an extraordinary
opportunity to meet the current and future needs of the people of Craigieburn
and surrounds. The development of this park will provide an opportunity to
explore new ideas about the integration of parks and recreation, based on
current findings and research into communities and their wellbeing. The park
is an ideal means to influence and inspire people to a lifestyle that is healthier
and more positive.
Hume City Council
Page 148
28 JULY 2014
8.2
Master Plan
8.2.1
Consideration of community feedback to the draft Master Plan
(a)
8.2.2
As a result of the feedback from the community the following has been
taken into account:
(i)
Reduction in car parking space off Aitken Boulevard.
(ii)
Confirmation of the key open space elements including
playspaces, seating, lighting, drinking fountains and shelters.
(iii)
Confirmation of the key facility elements within the aquatic centre
including the 50 meter pool, water play, gym and warm water area.
Open Space
(a)
Parks are seen as vital in promoting the health and wellbeing within the
community, providing generous sweeping paths, lofty trees and wide
grass area that allow many opportunities for people to engage with the
space. Iconic parks, such as Queens Park, Fitzroy Gardens, Carlton
Gardens and Edinburgh Gardens have become the most important
legacies from city planners of yesteryear and are even more important
today than when they were originally conceived. Such vision and
planning for park and recreation spaces should be an ongoing role for
City Councils developing new suburban areas.
(b)
The design of the Hume Regional Aquatic and Sports Complex
emphasises the integration of each sporting activity within the overall
design of the park. Each activity will be designed to have a strong
relationship to the park surrounds, other activities and most importantly
to the park itself. The design recognises that the park is as important as
the athletics track and pool in promoting healthy lifestyles.
(c)
The key elements that were identified in the consultation in relation to
the development of the parkland include:
(i)
Seating
(ii)
Shelter
(iii)
Drinking Fountains
(iv)
Café
(v)
Barbecue area
(vi)
Playspaces
(vii) Exercise areas
(viii) Lighting
(ix)
(d)
8.2.3
An important aspect of the design is the creation of a variety of walking
and running loops and circuits through and around the parkland. The
design recognises walking (as much as running and swimming) as an
important healthy activity for many people, particularly the older and
younger community members and seeks to incorporate incidental
physical activity into everyday life.
Athletics
(a)
Hume City Council
Other identified elements include: Event Space, Bocce, Table
Tennis and Youth Spaces
It is proposed that the development of the athletics and the supporting
infrastructure will be to the highest regional competition standard.
Currently there is no facility in Hume that has a quality synthetic athletics
track and it can be used for cross training for a range of winter sports
apart from athletics.
Page 149
28 JULY 2014
8.2.4
8.2.5
(b)
The development will also include the establishment of a new senior
athletics club and the relocation of the existing Craigieburn Little
Athletics Club to the site.
(c)
The location for the development of the athletics facility was identified in
the Leisure Strategy 2006-2010 and was based on proximity to other
complimentary facilities in the region, the connection to the new
Craigieburn Town Centre and the excellent access to public transport.
Regional Aquatics and Fitness Centre
(a)
Locating a major aquatic, health and fitness facility at the same site as a
regional outdoor recreation reserve has excellent synergies. The
regional athletics facility users will have direct access to the aquatic and
fitness facilities as a part of their training programs. People accessing
the aquatic and fitness centre will also have access to training
opportunities at the athletics track during non-competition times.
(b)
The bringing together of such facilities will see the Craigieburn Town
Centre become a significant regional sport, recreation and leisure
precinct that will have a wide variety of usages and a large catchment
zone to cater for the future population growth to the north and west.
(c)
The range of facilities that were identified in the consultation process
and to be considered in the Aquatic Centre include:
(ii)
Slides and water play
(iii)
Gym
(iv)
Warm water pool
(v)
Steam and Spa
(vi)
Other facilities – kiosk, program rooms
Council officers are currently undertaking a value management
assessment of various elements of the aquatic facility with the
assistance of SGL Group and will present this to Council in a future
report to support the ultimate functional layout of the facility.
(e)
The development of a new Aquatic and Fitness Centre will cater for the
increased demand for recreation and leisure services to the existing and
new communities within the Craigieburn area. The existing Craigieburn
Leisure Centre site will potentially be retained as a ball sport centre and
is the subject of a further report addressing other usage and the
management model.
Events and Festivals
The site will also be designed to accommodate large community events
(up to 5,000 people) and be available for outdoor activities such as the
Craigieburn Festival, Carols by Candlelight and a range of other events
such as weddings, school concerts and community group celebrations.
War Memorial
(a)
Hume City Council
50 metre flexible water space
(d)
(a)
8.2.6
(i)
Discussions have commenced to include the relocation of the War
Memorial, which is currently located in the Craigieburn Gardens precinct.
This will provide a more suitable setting for ANZAC Day &
Remembrance Day services in a prominent location.
Page 150
28 JULY 2014
8.3
Project Timelines
8.3.1
8.4
8.5
9.
It is anticipated that the overall project will be completed in late 2016 however
significant elements will be completed prior to that.
Naming of the Park and Recreation Elements within the Park
8.4.1
There are currently a number of working titles that have been allocated to this
project. The current project name of “Hume Regional Aquatic and Sporting
Complex” is unwieldy and not recognised by many. The elements in the park
have a mixture of both regional and local significance and the naming will help
identify the location and quality of the facilities for the Craigieburn and broader
community.
8.4.2
It is proposed that the reserve be named Craigieburn Park which identifies the
location and prominence of the reserve. The regional athletics pavilion and
track could be called Craigieburn Regional Athletics Facility. The aquatic
centre could be called the Craigieburn Regional Aquatic and Leisure Centre
again identifying its location and using the same terminology as the
Broadmeadows Aquatic and Leisure Centre.
Governance Model
8.5.1
The development of this project will be overseen in accordance with the
Project Governance Model (Attachment 2).
8.5.2
The Governance Model has a number of Project Control Groups (PCG) to
progress the project from the Planning Phase through Design to
Implementation and Transition Phases, taking the current aquatic and fitness
services from the old site on Craigieburn Road to the new site on Aitken
Boulevard.
8.5.3
The PCGs also have advisory industry and community groups to provide
much needed input into the project. The community is represented in the
Governance Model by the “Community Consultative Committee”. This group
is yet to be formed and it is proposed to include the Mayor, the Ward
Councillors, the Manager Leisure and Youth Services, the Manager
Infrastructure Planning and 7 community representatives. Terms of Reference
will be developed to clarify the group’s role and responsibilities.
CONCLUSION:
9.1
To progress the design phase of the Hume Regional Aquatic and Sporting Complex it
is important to:
9.1.1
Adopt the Park Master Plan and the various elements that make up the Plan.
9.1.2
Endorse the project timelines and agree to a prefinish opening ceremony in
September 2016.
9.1.3
Name the reserve, the athletics and aquatic facilities
9.1.4
Endorse the Governance Model
9.1.5
Establish the Community Consultative Committee framework.
Hume City Council
Page 151
28 JULY 2014
Attachment 1 - Hume Regional Aquatic and Sports Complex Master Plan
Hume City Council
Page 152
28 JULY 2014
Attachment 2 - Governance Model
Hume City Council
Page 153
28 JULY 2014
REPORT NO:
CW419
REPORT TITLE:
Draft Domestic Animal Management Plan (2014-2018)
SOURCE:
Danny Eaton, Manager Services
DIVISION:
City Infrastructure
FILE NO:
HHCC04/350-3
POLICY:
-
Health, Safety and Wellbeing
ATTACHMENTS:
1.
2.
1.
Draft DAMP Plan 2014-2018
Comparison of Action Plan Outcomes for 2014-18
Compared with the 2009-13 Action Plan
SUMMARY OF REPORT:
1.1. The preparation of a Draft Domestic Animal Management Plan (2014-2018)
(Attachment 1) follows a recent amendment to the Domestic Animals Act 1994 (DAA)
which now requires all Victorian Councils to have a four year plan in place for the
management of dogs and cats within their municipality.
1.2. The Draft Domestic Animal Management Plan (2014-2018) (Plan) demonstrates
Council’s commitment to achieving best practice in Animal Management.
1.3. The Plan aims to reduce and resolve domestic animal management complaints,
incidents and documents council’s commitment to achieving sustainable improvements
in responsible pet ownership.
2.
RECOMMENDATION:
2.1
3.
That Council approve the Draft Domestic Animal Management Plan (2014-2018) to
be placed on public exhibition, seeking community feedback, for a period of 28
days.
LEGISLATIVE POWERS:
3.1. Section 68A of the Domestic Animals Act 1994 requires that a Domestic Animal
Management Plan be produced as outlined in the extract below:
68A. Councils to prepare domestic animal management plans
(1)
Every Council must, in consultation with the Secretary, prepare at 4 year intervals
a domestic animal management plan.
(2)
A domestic animal management plan prepared by a Council must :
(a)
Set out a method for evaluating whether the animal control services
provided by the Council in its municipal district are adequate to give effect
to the requirements of this Act and the regulations; and
(b)
Outline programs for the training of authorised officers to ensure that they
can properly administer and enforce the requirements of this Act in the
Council’s municipal district; and
(c)
Outline programs, services and strategies which the Council intends to
pursue in its municipal district –
(i)
Hume City Council
To promote and encourage the responsible ownership of dogs and
cats; and
Page 154
28 JULY 2014
(ii)
To ensure that people comply with this Act, the regulations and any
related legislation; and
(iii)
To minimise the risk of attacks by dogs on people and animals; and
(iv)
To address any over-population and high euthanasia rates for dogs
and cats; and
(v)
To encourage the registration and identification of dogs and cats; and
(vi)
To minimise the potential for dogs and cats to create a nuisance; and
(vii) To effectively identify all dangerous dogs, menacing dogs and
restricted breed dogs in that district and to ensure that those dogs are
kept in compliance with this Act and the regulations; and
(3)
(d)
Provide for the review of existing orders made under this Act and local laws
that relate to the Council's municipal district with a view to determining
whether further orders or local laws dealing with the management of dogs
and cats in the municipal district are desirable; and
(e)
Provide for the review of any other matters related to the management of
dogs and cats in the Council's municipal district that it thinks necessary;
and
(f)
Provide for the periodic evaluation of any program, service, strategy or
review outlined under the plan.
Every Council must :
(a)
Review its domestic animal management plan annually and, if appropriate,
amend the plan; and
(b)
Provide the Secretary with a copy of the plan and any amendments to the
plan; and
(c)
Publish an evaluation of its implementation of the plan in its annual report.
4. FINANCIAL IMPLICATIONS:
4.1. Funding has been allocated in the 2014/2015 Budget to implement the first year of the
Domestic Animal Management Plan
4.2. Funding for works in years beyond 2014/15 will be considered by Council at the time.
5.
5.1. There are minimum environmental sustainability impacts related to this report.
Maximising the collection of dog droppings will result in less pollution to Hume’s
waterways.
6.
6.1. The recommendations in this report do not limit any of the protected rights under the
Victorian Charter of Human Rights.
7.
7.1. Community Satisfaction Survey:
7.1.1
In the 2013/14 Community Survey, animal management services was not
addressed as a separate entity within the survey. However, there were 8
comments received which related to animal management issues (this
represented 1.4% of the total comments). The issues raised in these
comments are incorporated in the plan.
Hume City Council
Page 155
28 JULY 2014
7.2. Dogs In Public Places Survey:
7.2.1
During September and October 2010, Council conducted a survey titled Dogs
in Public Places Survey 2010.
7.2.2
The overall aim of this survey was to provide Council with information about
the awareness and opinions of residents with regards to Council’s Dogs in
Public Places Policy, off-leash parks and responsible dog ownership.
7.2.3
The survey also sought to discover the locations residents believed would be
suitable for establishing new off-leash parks for dogs.
7.3. Plan Exhibition:
8.
7.3.1.
It is proposed that the Plan will be placed on public exhibition for a 28 day
period with comments sought from the community and interest groups.
7.3.2.
Upon the closure of the exhibition period, the comments received will be
considered and reported to Council with any variations or modification
identified for formal adoption of the plan.
DISCUSSION:
8.1. The Draft Domestic Animal Management Plan (Attachment 1) has been developed in
accordance with Council’s obligations under Section 68A of the Domestic Animals Act.
8.2. The purpose of the Plan is to provide the City with a strategic framework that delivers
policy direction and action plans for animal management over a four year period.
8.3. The primary objectives of Hume City Council’s Animal Management services are:
(a)
(b)
(c)
To promote and encourage the responsible ownership of pets;
To encourage identification and registration of dogs and cats; and
Provide effective management of dogs and cats
8.4. The Domestic Animal Management Plan is divided in to eight key program areas as
specified in the Domestic Animals Act, as follows:
(a)
(b)
(c)
(d)
(e)
(f)
(g)
(h)
Registration and Identification
Nuisance
Dog Attacks
Dangerous, Menacing and Restricted Breed Dogs
Overpopulation and High Euthanasia
Domestic Animal Businesses
Other Matters
Annual Review of Plan and Annual Reporting.
8.5. The action plan has evolved with input from:
8.5.1
8.5.2
8.5.3
8.5.4
the feedback received from the community surveys,
changes in legislation enforcement requirements and
experience gained during the implementation of the 2009/13 Plan, and
feedback from Councillors, Officers and staff regarding potential measures to
introduce to achieve a safe community and responsible pet ownership.
8.6. Attachment 2 provides a summary of the actions proposed in the draft 2014-18 Plan
and furthermore provides details of actions carried out and outcomes achieved from
the previous plan (2009-13).
8.7. Issues raised by Councillors and proposed actions addressed in the Plan are
summarised in the following dot points:
Hume City Council
Page 156
28 JULY 2014
(a)
An animal registration amnesty.
- This is addressed by investigating the opportunity to offer free first-time
registrations.
(b)
Signage in off-leash areas.
- This is addressed as part of the off-leash area assessment outlined in the
Plan.
(c)
Dog Waste issues.
- Increased park patrols are part of the Plan to reduce nuisance issues such
as dog waste.
(d)
Feral and Nuisance Cats.
- This is addressed in the Plan by increasing and broadening the cat trapping
program.
(e)
Education, increased circulation of brochures / information.
- The Plan requires that pet shops, shelters and vets be targeted with
information regarding Hume’s animal requirements.
(f)
Incentives to train dogs.
- Council will be investigating opportunities to work with local Dog Obedience
Clubs to reduce nuisance or dangerous behaviour in dogs.
9.
CONCLUSION:
9.1. The Domestic Animal Management Plan (2014-2018) demonstrates Council’s
commitment to achieving best practice in Animal Management and compliance with the
“Domestic Animals Act”.
9.2. The Plan aims to reduce and resolve domestic animal management complaints and
incidents and represents our commitment to achieving lasting improvements in
responsible pet ownership. The planning incorporates 22 actions over the 4 year
period.
9.3. It is recommended to Council that the Plan be placed on public exhibition seeking
community feedback for a period of 28 days.
Hume City Council
Page 157
28 JULY 2014
Attachment 1 - Draft DAMP Plan 2014-2018
Hume City Council
Page 158
28 JULY 2014
Hume City Council
Page 159
28 JULY 2014
Hume City Council
Page 160
28 JULY 2014
Hume City Council
Page 161
28 JULY 2014
Hume City Council
Page 162
28 JULY 2014
Hume City Council
Page 163
28 JULY 2014
Hume City Council
Page 164
28 JULY 2014
Hume City Council
Page 165
28 JULY 2014
Hume City Council
Page 166
28 JULY 2014
Hume City Council
Page 167
28 JULY 2014
Hume City Council
Page 168
28 JULY 2014
Hume City Council
Page 169
28 JULY 2014
Hume City Council
Page 170
28 JULY 2014
Hume City Council
Page 171
28 JULY 2014
Hume City Council
Page 172
28 JULY 2014
Hume City Council
Page 173
28 JULY 2014
Hume City Council
Page 174
28 JULY 2014
Hume City Council
Page 175
28 JULY 2014
Hume City Council
Page 176
28 JULY 2014
Hume City Council
Page 177
28 JULY 2014
Hume City Council
Page 178
28 JULY 2014
Hume City Council
Page 179
28 JULY 2014
Hume City Council
Page 180
28 JULY 2014
Hume City Council
Page 181
28 JULY 2014
Hume City Council
Page 182
28 JULY 2014
Hume City Council
Page 183
28 JULY 2014
Hume City Council
Page 184
28 JULY 2014
Hume City Council
Page 185
28 JULY 2014
Hume City Council
Page 186
28 JULY 2014
Hume City Council
Page 187
28 JULY 2014
Hume City Council
Page 188
28 JULY 2014
Hume City Council
Page 189
28 JULY 2014
Hume City Council
Page 190
28 JULY 2014
Hume City Council
Page 191
28 JULY 2014
Hume City Council
Page 192
28 JULY 2014
Hume City Council
Page 193
28 JULY 2014
Hume City Council
Page 194
28 JULY 2014
Hume City Council
Page 195
28 JULY 2014
Hume City Council
Page 196
28 JULY 2014
Hume City Council
Page 197
28 JULY 2014
Hume City Council
Page 198
28 JULY 2014
Hume City Council
Page 199
28 JULY 2014
Hume City Council
Page 200
28 JULY 2014
Hume City Council
Page 201
28 JULY 2014
Attachment 2 - Comparison of Action Plan Outcomes for 2014-18 Compared with the 2009-13 Action Plan
Hume City Council
Page 202
28 JULY 2014
Hume City Council
Page 203
28 JULY 2014
Hume City Council
Page 204
28 JULY 2014
REPORT NO:
CW420
REPORT TITLE:
Draft Social Impact Assessment Planning Policy and
Guidelines
SOURCE:
John Karageorge, Manager Statutory Planning; Gerard
Feain, Social Policy and Planning Officer
DIVISION:
City Sustainability
FILE NO:
HCC14/207
POLICY:
Social Impact Assessment Planning Policy and
Guidelines
Social Inclusion
ATTACHMENT:
1.
Draft Social Impact Assessment Planning Policy and
Guidelines
SUMMARY OF REPORT:
The purpose of this report is to seek Council endorsement of the Draft Social Impact
Assessment Planning Policy and Guidelines (SIAPPG) and proposed implementation of a 12
month trial period.
SIAPPG will assist prospective planning applicants and Council to identify and address the
potential positive and negative social impacts of both small and large scale developments
resulting in well considered and informed planning proposals that have agreed measures in
place to mitigate against adverse consequences.
1.
RECOMMENDATION:
That Council:
1.1. endorse the Draft Social Impact Assessment Planning Policy and Guidelines.
1.2. trial the Draft Social Impact Assessment Planning Policy and Guidelines for a
period of 12 months (August 2014 to July 2015) and consider a further report will
be presented outlining the findings and learning of the trial, and of any
subsequent amendments that may be required.
2.
LEGISLATIVE POWERS:
Planning and Environment Act 1987.
3.
4.
3.1
It is not anticipated that there will be any financial implications for Council during the
implementation and trial of SIAPPG.
3.2
It is expected that the policy and guidelines will enhance the planning permit
application process by reducing the amount of time, effort and cost for the prospective
applicant and Council. The introduction of guidelines at the pre application stage will
assist the applicant to identify and address any likely social consequences stemming
from the planning proposal and to include in the formal planning application appropriate
measures to mitigate such impacts.
4.1
The Draft SIAPPG is an acknowledgement by Council that there is also a strong link
between the sustainability performance of development and the social impacts on the
local community.
Hume City Council
Page 205
28 JULY 2014
5.
5.1
Underpinned by Council’s Social Justice Charter (incorporating The Charter of Human
Rights and Responsibilities Act 2006 Victoria), the draft SIAPPG contributes to the
realisation that ‘a city in which its citizens, together with those who work within and visit
Hume, experience the highest quality of life, a healthy admiration for the environment
and a genuine respect for friends, neighbours and strangers alike.’
SIAPPG is a demonstration of Council’s commitment to the assessment of
development proposals in regard to determining any social impact and how to
accommodate such impacts, while ensuring the best possible outcomes for the
community and environment.
6.
CONSULTATION:
The development of the Draft SIAPPG has been the result of a strong collaboration between
Council staff from Sustainable Environment, Leisure & Youth Services, Aged Services and
Public Health, Urban Places, Strategic Planning, Social Development and Statutory
Planning.
During the proposed trial period a feedback program for participating applicants will be
implemented to ascertain the benefits of the pre-application process.
7.
DISCUSSION:
7.1
The Draft SIAPPG was developed in anticipation that Hume City Council will
experience an increase in the demand for major developments. Thus it was deemed
advantageous to develop a planning tool that would allow for the integrated
consideration of both land use and social planning elements in development proposals.
7.2
The policy provides guidance in the assessment of development proposals in regard to
determining any social impact and how to accommodate such impacts. The policy and
guidelines are activated at the pre-application phase to ensure that the prospective
applicant has considered a broad range of issues that may be associated with their
proposal.
7.3
A key objective of the Draft SIAPPG is to enhance the content of the prospective
applicant’s planning proposal, thereby improving the planning outcomes.
The document will also underpin an improved pre-application experience by reducing
the amount of time, effort and cost spent by the applicant in developing a proposal as it
provides clear direction about the type of information required, thus reducing the need
for protracted exchanges between Council and the applicant.
The overall benefit to Council will be a more streamlined internal planning referral
process whereby the information being provided will be more appropriate, relevant and
higher quality, resulting in a time efficiency dividend to Council.
8.
CONCLUSION:
8.1
SIAPPG will enhance and complement Council’s existing planning application process
as it is a systematic approach to predicting and managing the potential positive and
negative social impacts from changes arising from development.
8.2
At the conclusion of the 12 month trial period a report will be presented to Council
outlining the findings and learning, and advise of any subsequent amendments that
may be required.
Hume City Council
Page 206
28 JULY 2014
Attachment 1 - Draft Social Impact Assessment Planning Policy and Guidelines
Social Impact
Assessment Planning
Policy and Guidelines
____________________
CP2013-xx-xx
File Reference No:
HCC14/207
Health, Safety & Wellbeing
Date of Adoption:
Date Month Year
Date for Review:
Month Year
Manager Social Development
Department:
Social Development
Hume City Council
Page 207
28 JULY 2014
Council pursues its vision for Hume as a
prosperous, sustainable and vibrant City
renowned for social justice, lifelong learning and
community inclusion.
Council’s Social Justice Charter, incorporating the
Citizens' Bill of Rights, realises this vision where a
city in which its citizens, together with those who
work within and visit Hume, experience the
highest quality of life, a healthy admiration for the
environment and a genuine respect for friends,
neighbours and strangers alike.
This vision informs the Social Impact Assessment
Planning Policy and Guidelines
Hume City Council
Page 208
28 JULY 2014
INTRODUCTION
Social Impact Assessment is the process ‘through which efforts are made to estimate
in advance the likely social consequence of a decision or action by a public or private
entity. The social impact assessment seeks to achieve improved outcomes and avoid
adverse impacts such as foreseeable negative consequences arising from local
government policies of land use decisions.’1
It is anticipated that Hume City Council will experience an increase in the demand for
major development and in order to achieve sustainable development Council will
need to ensure that social issues are integrated with land use planning and that the
relationship between the two are given equal recognition.
Social impact assessment is underpinned by the core principle of a holistic or
integrated planning approach that links social and cultural, physical, environmental
and economic issues.
The aim of the Social Impact Assessment Planning Policy and Guidelines (SIAPPG)
is to provide a planning assessment framework for Council and prospective
applicants that can be applied in a uniform and consistent manner.
The policy will provide guidance in the assessment of development proposals in
regard to determining any social impact and how to accommodate such impacts.
Hume acknowledges the strong links between environmental performance of
development and the social impacts on occupants so the SIAPPG also includes a
number of environmentally sustainable design and development (ESD) principles.
Although the SIAPPG is not a statutory document it is a guideline to assist Council
and applicants make consistent decisions as well as provide relevant and appropriate
information for decision making. SIAPPG underpins better planning outcomes for
communities in Hume City.
It is intended to incorporate this document into the Municipal Strategic Statement
(MSS).
Hume City Council
Page 209
28 JULY 2014
POLICY STATEMENT
PURPOSE OF POLICY AND GUIDELINES
The Social Impact Assessment Planning Policy and Guidelines (SIAPPG) will assist
applicants, the community and Council identify and address the potential positive and
negative social impacts of such developments resulting in well considered and
informed planning proposals that have agreed measures in place to mitigate against
adverse consequences.
These guidelines describe:
 Two levels of social impact assessment process (refer to Section 4. Social
Impact Assessment Process);
 The type of information required;
 The land uses and or developments which require assessments; and
 How to prepare and assess social impact.
These guidelines will:
 Assist Council and prospective applicants assess the social impact/s of
developments;
 Identify those groups and individuals that may be affected;
 Address the adverse impact of development at the planning stage and
introduce measures of improvement;
 Provide an open, transparent and consistent approach to the assessment of
social, cultural, economic, ecological and environmental effects in recognition
that such social impacts may sometimes overlap; and
 Inform the assessment process by the requirement of permit conditions
relating to development contributions towards community services/facilities.
SCOPE
This policy applies to the consideration of all the following application proposals:
 Development of Council owned land and all land under care, control and
management of Council;
 Residential developments of more than 10 dwellings;
 Place of assembly;
 Place of worship;
 Childcare centres;
 Medical centres;
 Rezoning from industrial use to residential use;
 Rezoning of Public Park and Recreation Zone (PPRZ);
 Increasing the bulk or intensification of facilities on land zoned PPRZ (e.g.
construction of an additional sports/recreation pavilion or leisure facility can
result in a significant number of people and vehicle traffic being generated for
extended periods of time);
 Where there is change in land use to facilitate residential development;
 Significant residential developments with significant population increase
subdivisions);
 Where the development is not generating any community services on site yet
is generating significant demand on existing services in the local area;
Hume City Council
Page 210
28 JULY 2014
 Where the development will provide additional services that are not provided
within the local area; and
 Out of sequence community infrastructure development in growth area
subdivisions.
Items excluded from the scope of the SIAPPG (but not limited to):
 Education Institutions provided by State Government*
 Gaming venues, including bingo centres (refer to Hume City Council Responsible Gaming Policy)
 Prisons*
 Refugee detention centres*
*Any Commonwealth or State owned and operated land is exempt from any planning permit and is
therefore exempted from the SIAPPG.
PURPOSE OF SOCIAL IMPACT ASSESSMENT
The purpose of Social Impact Assessment is to identify whether a development
proposal will:
 Adversely affect the health and wellbeing of the community;
 Increase or decrease employment opportunities;
 Have a significant impact upon the existing housing stock in the area;
 Have any impact upon existing community infrastructure;
 Increase the demand for community facilities or community services in the
area;
 Require on-site support services;
 Increase conflict in the community or unfavourably impact the identity of the
community;
 Enhance or detract from the cultural life of the community;
 Create areas of risk for occupants or pedestrians within the area or adjacent
to the proposed development;
 Increase community concern regarding public safety;
 Increase or diminish the sense of community wellbeing;
 Increase or reduce the number of people living, working or visiting the site;
 Ensure that appropriate Environmentally Sustainable Design & Development
features are incorporated to enhance the liveability and affordability of the
development now and into the future;
 Ensure that any infill development proposal can adequately mesh into an
existing community;
 Determine any contributions towards community or other facilities;
 Improve/foster sustainable access to community facilities; and
 Inform Council’s decision making with regard to the Charter of Human Rights
and Responsibilities, to ensure that rights are not limited.
SOCIAL IMPACT ASSESSMENT PROCESS
For a development proposal requiring consideration of its social impact, the applicant
will be required to provide firstly:
 A Social Impact Comment (SIC – basic level assessment); and if requested
 A Social Impact Assessment (SIA – more in-depth and should be undertaken
by a suitably qualified professional).
Hume City Council
Page 211
28 JULY 2014
Refer to 4.3 to ascertain if your application requires a less rigorous assessment (SIC)
or more rigorous assessment (SIA).
The following process indicates how the social impact assessment process should be
undertaken
SIAPPG Flowchart – How the Process Operates
Diagram A:
SIAPPG Flowchart – How the Process Operates
Social Impact Comment (SIC)
This is an initial and basic assessment that must provide sufficient information for
Council to make a decision. This assessment, to be undertaken by the applicant,
should not require specialist technical assistance to complete, although in some
instances this may be preferable.
In preparing a SIC the applicant should demonstrate that the following issues have
been considered and assessed:
 How does the development impact on the local area?
Hume City Council
Page 212
28 JULY 2014
 What is the extent of the impact? What are the positive and negative impacts
of the development on the local community?
 Community participation in the project proposal will only be required from
person/s directly affected i.e. neighbours and key stakeholders.
 Describe the negative and positive aspects of the proposal, highlighting how
the negative aspects will be resolved in the interests of those affected i.e.
neighbours, occupants or the wider community.
Council has developed an assessment checklist for applicants (refer to Social Impact
Assessment Planning Policy and Guidelines – Checklist).
Social Impact Assessment (SIA)
This is an in-depth (comprehensive) assessment about the actual and potential social
impacts and it should be undertaken by a suitably qualified professional.
The SIA provides an in-depth analysis of social impacts for proposals where
significant impacts are likely to occur. Whilst Council does not have a preferred
model to prepare and develop a SIA response, it is expected that the applicant will
provide a thoroughly researched baseline (baseline research is the collection and
presentation of data to give a clear picture of a particular situation as it relates to the
following: what/who/where/when/why/how).
Suitably qualified practitioners may have the following skills, experience or
qualifications:
 Have social science training and or extensive experience in the field of
community needs analysis and community consultation;
 Have experience in the use of rigorous social science methodologies with a
degree of public involvement;
 Are familiar with the types of information required; and
 May work in a range of fields including town planning and social planning.
Trigger Criteria
Whilst some applications may fit the description of a SIC Council may request a SIA
due to the nature or scale of the development proposal.
SIC/SIA – Criteria Tables
The criteria tables below are intended as a guide only and the applicant should liaise
with Council’s Statutory Planning if the requirements of the SIC or SIA are not clear.
A SIC assessment may sometimes require greater analysis via a SIA due to the
nature and complexity of the site, its use or scale. Please liaise with Council’s
Statutory Planning for further advice.
Uses that would typically require a Social Impact Comment (SIC)
Type of Use
Child Care Centres
Aged Care Centre/Residential Care Facility/Supported
Residential Care Services
Retirement Village
Educational Facilities (non-government)
Community
Facilities
(neighbourhood
house,
community health/medical clinic/centre/consulting
rooms etc.)
Medical
Consulting
Facilities
(health/medical
clinic/centre/consulting rooms etc.)
Hume City Council
Criteria
Up to 59 places
20 units or less
Up to 59 units
Any
Any
More than 5 medical practitioners
Page 213
28 JULY 2014
Hostels (transitional, permanent, refuges, crisis
accommodation)
Multi-Unit Housing
Place of Assembly/Public Worship
Community Facilities (youth centres, skate parks)
Recreational
Assembly
Brothels
Facilities/Social
Facilities/Place
of
Any
Between 10 and 59 dwellings
200 persons or less
Any
200 persons or less
Any
Uses that would typically require a Social Impact Assessment (SIA)
Type of Use
Child Care Centres
Aged Care Centre/Residential Care Facility
Retirement Village
Hotels/Taverns and Registered Clubs
Multi-Unit Housing (multi-storey)
Place of Assembly/Public Worship
Recreational
Facilities/Social
Facilities/Place
of
Assembly
Drug Rehabilitation/Counselling Services
Establishment of a new Major Health Service
Facility/Hospital
Displacement of affordable, permanent or short term
residential accommodation
Subdivision of land for residential purpose which are not
included in, or part, of a Council DCP or Section 173
Agreement
Out of sequence community infrastructure development
in growth area subdivisions
Rezoning of PPRZ
Increasing the bulk or intensification of facilities on land
zoned PPRZ (e.g. construction of an additional
sports/recreation pavilion or leisure facility can result in a
significant number of people and vehicle traffic being
generated for extended periods of times)
Rezoning from industrial to residential use
Criteria
60 children’s places or greater (new or extension)
21 Units or greater (new or extension)
60 units or more
Any
60 dwellings or more
200 persons or greater
200 persons or greater
Any
Any
Any
60 lots or greater
Any
Any
Capacity for 100 persons or greater
60 dwellings or greater
At the pre-application period applicants are encouraged to liaise with Council
Statutory Planning Officers to discuss whether a SIC or SIA will be required. Council
reserves the right to request a SIC and SIA if it determines it is necessary.
The completion of either form of assessment will ensure that the prospective
planning application will provide the optimum amount of information ensuring the
application will be submitted in its best possible form in addition to limiting the need
for further requests for information from Council.
The primary objective of the pre-application process is for the developer to consider
and respond to the potential social impacts identified during the assessment stage of
the proposed development.
ANALYSIS AND RESPONSE TO SOCIAL IMPACTS
The applicant is responsible for the analysis of all data that is available from a wide
range of sources including, but not limited to, demographic and socio-economic
profiles which can be accessed via the Australian Bureau of Statistics, Hume City
Social Profile and Suburb/Rural Area Profiles.
Hume City Council
Page 214
28 JULY 2014
This section should also summarise the research, and importantly it should critically
evaluate the:
 Key social impacts (positive and negative) as identified from the research.
 Identify and describe the level of positive and negative impact of the proposed
development upon how people live, work and interact with each other in
addition to existing local community infrastructure.
 Overall net benefit to the community.
 Identify the community benefit/s from the development to the community in
relation to their health and wellbeing, local community infrastructure and
contribution to the neighbourhood’s overall liveability.
 Potential options for managing the impacts of the proposal.
 Identify what measures have been taken to mitigate the impact of the
proposed development on the existing community including residents and
visitors, facilities and infrastructure.
In essence, the proposal should demonstrate an overall net benefit to the local area
of community interest.
HUME CITY COUNCIL POPULATION PROFILE
Applicants are encouraged to refer to Hume’s City Social Profile and a range of other
references referred to in ‘Section - Related Documents’ to ensure that reliability,
accuracy and consistency in providing a picture of the community and assessing the
potential impacts of any changes.
The Hume City Social Profile and Suburb/Rural Area Profiles provides an outline of
the demographic features of Hume City and its Suburbs/Rural Areas using data from
the Australian Bureau of Statistics Census of Population and Housing from 1991,
1996, 2001, 2006 and 2011.
Further information can be obtained from
http://www.hume.vic.gov.au/About_Us/Our_City/City_Statistics
SOCIAL IMPACT ASSESSMENT PLANNING POLICY AND GUIDELINES CHECKLIST
The following list2 of items has been developed to guide the assessment process.
The checklist will apply at both the SIC or SIA stage.
Please note that the SIA stage will require a far more detailed response in
comparison to the SIC response.
SIC Response
This is an initial and basic assessment that must provide sufficient information for
Council to make a decision. This assessment should not require specialist technical
assistance to complete, although in some instances this may be preferable.
SIA Response
This is an in-depth (comprehensive) assessment about the actual and potential social
impacts and it should be undertaken by a suitably qualified professional.
Hume City Council
Page 215
28 JULY 2014
Items for consideration
Description of the Development
Issues – Applicant to respond to each issue

What type of housing is proposed for this development?

How many dwellings are being proposed?

Provide details of dwelling sizes/ number
bedrooms/star rating of individual dwellings

How will it offer greater or lesser choice in housing?

What is the target demographic that is likely to live in this
new housing (e.g. age groups, family types, students,
educational/income status etc. …)?

What are the likely numbers of people that will live in this
housing development?
of
If the proposal is not a residential development:

What type of structure/facility is proposed for this
development (e.g. sports pavilion/stadium, place of
worship, aged care facility, child care facility etc.)?
Affordable Housing
The Proposed Development In Relation To
The Neighbouring Area
Hume City Council

Details of dimensions, its scale in comparison to its
surrounds

What is the target demographic that is likely to use this in
this structure/facility (e.g. age groups, family types,
students, educational/income status etc. …)?

What are the likely numbers of people that will use this in
this structure/facility on a daily/weekly basis?

How will opportunities for the provision of affordable
housing and/or community housing be explored?

How will affordable/community housing be managed?

Have Environmentally Sustainable Design and
Development (ESD) considerations been included to
achieve cost effective use of the development over time
for occupants and minimise resource use?

What are the key demographic and economic
characteristics of the surrounding neighbourhood:
o
Population
o
Age
o
Ethnic make up
o
Educational background
o
Socio-economic
status
employment, housing)
(e.g.
income,

How is the development going to integrate with the
existing neighbourhood (e.g. connectedness, shared
pathways, and open space)?

How accessible is the development to existing
services/facilities (e.g. wheelchair access, pedestrian,
public transport)?
Page 216
28 JULY 2014

What community services and facilities are available
within the neighbourhood – i.e. within 400 metres radius
or 5-10 minutes walking distance (e.g. child care centre,
kindergartens, schools, health care, access to adequate
supply of healthy food, shops, public transport, parks,
playgrounds shared pathways etc.)?

What recreation facilities are available within the
neighbourhood? (e.g. sporting clubs, reserve, and
recreation centre)?

How will the design make the development liveable for
everyone regardless of age, family needs, or the
changes a person may experience during their lifetime?

What public transport is available within a 500 metres
radius of the development?

How accessible is public transport to the proposed
development?

What are the plans to incorporate public transport into
the proposed development (if applicable)?

How accessible is the development to shared pathways
for community and/or recreational cycling?

What number of secure undercover bicycle parking is
available for occupants and visitors?

Please
indicate
the
provision
of
accessible
showers/lockers in relation to bicycle parking
Public Transport
Active Transport
Safer Design Principles And Crime
Prevention Through Environmental Design
(CPTED)
Council recognises that the incorporation of good design principles
from the outset in the design process has long term benefits to
both the developer and the local community. The inclusion of Safer
Design and Crime Prevention Through Environmental Design
(CPTED) principles into the Social Impact Assessment Guidelines
provides guidance on how to include improved community safety
measures into development proposals.
Elements of Safer Design:

Surveillance and sightlines

Safe Movement and Access

Overall Design and Legibility

Clear definition of ownership/boundaries

Activity Mix and Generation

Concealment Reduction
Physical Features:
Hume City Council

Building Design

Integrated and Energy Efficient Lighting
Page 217
28 JULY 2014

Appropriate Signage and Symbolism

Landscaping/Fencing

Appropriate Streetscape
The theory behind CPTED is that the design of a physical
environment can produce behavioural effects that will reduce both
the incidence and fear of crime. These behavioural effects can be
accomplished by reducing the susceptibility of the environment to
support criminal behaviour.
The three basic strategies in CPTED:

Natural access control

Natural surveillance

Territorial reinforcement.
Environmentally Sustainable Design And
Development Principles
Design For Future Climatic Conditions
(Climate Change Adaptation)
Supportive Environments
Activity Principles
For
Physical
Council is committed to building with consideration of the natural
environment and resource efficiency. Please indicate how the
proposed development:

optimises passive solar design and natural ventilation

designs with an understanding and relationship to the
natural landscape and local plant and animal
communities, where appropriate

designs for low carbon and resource efficiency including
incorporation of renewable energy, solar or efficient hot
water systems; efficient heating, ventilation, air
conditioning and cooling; access to clothes lines

designs for reduced water consumption and waterway
protection

designs for increased recycling and organics re-sue and
reduced waste generation

design with sustainable products and materials in mind
Council supports and encourages developments that design for
future climatic conditions including more severe heatwaves,
extreme storm events and flash flooding. Please indicate how the
development incorporates any of the following:

pale coloured pavements and surfaces to reduce the
heat island affect

appropriate landscaping including tree canopies for
shading, green roofs or walls etc.

porous surfaces and/or water sensitive urban design
features to support landscaping and reduce run-off to the
storm water system

passive solar design and use of eaves and other shading
mechanisms

robust external fittings that can withstand extreme
weather
Council supports the Supportive Environments for Physical Activity
3
(SEPA) principles developed by the Heart Foundation (2004)
which provide optimal design approaches that encourage active
living in the areas of:

Walking and cycling routes

Hume City Council
Streets
Page 218
28 JULY 2014

Local destinations

Open space

Public transport

Seating, signage, lighting, fencing and walls

Fostering community spirit
In summary, SEPA principles encourage the creation of
environments that facilitate physical activity, choice and
opportunities.
Please indicate how the development addresses these objectives.
Culture And Community Values
What Is Being Proposed In Terms Of
Facilities
What Open Space Is Being Proposed For
The Development?
Please indicate how the development may:

Alter or affect cultural or religious values?

Enhance or detract from the existing cultural heritage of
the locality.

Encourage acceptance of diversity of cultures and
multiculturalism.

Enhance or detract from the cultural life of the
community.

What recreation facilities are (if any) proposed for the
new development?

How will these recreation facilities follow ESD guidelines
or include ESD features?

What is the likely population change as a result of the
new development?

Will the development generate demand for increased
community services and facilities such as child care,
preschools, schools, health care, retail stores, public
transport, parks and playgrounds etc.?

What type of open space is being proposed for the
development – please specify for private, communal and
public open space components?

How will the open space provide facilities for active
transport options?

How will the open space/design of the development
allow for food growing opportunities?

What are the positive/negative economic effects of the
development?

Will the proposal be likely to give rise to an increase or
decrease in employment opportunities in the locality?
Economic Effects
Hume City Council
Page 219
28 JULY 2014
Proposed
Approach For
Engagement/Consultation
Community

What mechanisms will you use to involve the
surrounding/neighbouring community in understanding
the proposed development?

How will you provide information about the proposed
development to the community?
COUNCIL POLICY CONTEXT
2013 – 2017 Council Plan
Hume City Council is committed to working with the community to achieve the shared
vision and aspirations outlined in the Hume City Plan 2030. The four themes that
underpin the Hume City Plan also form the four strategic objectives of the 2013 –
2017 Council Plan. The four themes are:
1. Council Leadership
Hume City Council demonstrates strong leadership through fostering accountability,
developing partnerships in the community with residents and business, and
maintaining active relationships with all levels of Government to achieve improved
outcomes for the Hume community.
2. Prosperity of the City
Hume will be a strong, diversified thriving business centre of northern Melbourne.
This can be achieved by the provision of effective infrastructure networks, attracting
significant and emerging industries, promoting business investment, whilst supporting
existing industries and enabling residents to take up a range of employment
opportunities.
3. Community Wellbeing
Hume will be characterised as a strong and cohesive community where residents
have equitable access to services and are supported to take up opportunities to
actively participate in community life and realise their full potential.
4. Appearance of the City and Environment
Hume City Council endeavours to enhance community pride by resourcing services
to deliver a clean appearance of the City, with appropriately maintained infrastructure
and a well preserved and protected natural environment.
Council acknowledges that developments can have both positive and negative
impact upon how people live, work and interact with each other, their culture,
community and environment and potentially have detrimental effect on the health and
wellbeing of our lives, now and into the future.
The implementation of the Social Impact Assessment Planning Policy and Guidelines
(SIAPPG) is a demonstration of Council’s commitment to ensuring all residents have
access to appropriate services. Council is committed to ensuring that social issues
are considered as an integral part of any proposed development.
Hume City Council
Page 220
28 JULY 2014
The SIAPPG compliments Council’s Municipal Strategic Statement (MSS) and
should be read in conjunction with this vision for the future use and development of
land in Hume.
Municipal Strategic Statement
The Municipal Strategic Statement’s vision for Hume City is as follows:
Hume City Council will recognise, enhance and plan for a community which:
 Is diverse, prosperous, safe and respectful of our heritage and environment;
 Provides a range of education and employment opportunities; and
 Works in partnership to achieve the long term sustainability of quality urban
and rural lifestyle choices.
The Municipal Strategic Statement which links and integrates the above elements
provides the objectives and strategies for land use planning within the municipality
focussing on the following key areas:
 Community Wellbeing inclusive of open space, recreation, health and
community facilities;
 The Economy inclusive of employment, airports, retailing and institutions;
 Infrastructure inclusive of public transport, roads, cycling and walking
linkages;
 Environment inclusive of both; the built environment encompassing character,
environmentally sustainable design and development, urban design, heritage
and signage; and, the natural environment encompassing floodplains, water
catchment areas and native vegetation;
 Local Areas inclusive of, Broadmeadows, Meadow Heights, Craigieburn,
Roxburgh Park, Dallas, Coolaroo, Campbellfield, Gladstone Park,
Tullamarine, Greenvale, Attwood, Westmeadows Neighbourhood, Rural
Areas, Somerton Sunbury and Activity Centres; and
 Particular Use and Development including Built Form and Gaming.
The Hume Planning Scheme sets out policies and requirements for the use,
development and protection of land.
In essence, the Hume Planning Scheme provides a local context in the promotion of
liveable settlements and healthy communities’ and ‘integrated decision making’
however it does not provide in relevant detail the criteria required for assessing social
impacts of land use and development in a comprehensive and consistent manner.
Specifically, the purpose of the Hume Planning Scheme is to:
 Provide a clear and consistent framework within which decisions about the
use and development of land can be made;
 Express state, regional, local and community expectations for areas and land
uses; and
 Provide for the implementation of State, regional and local policies affecting
land use and development.
The SIAPPG will assist to identify, consider and address the potential positive and
negative social impacts of land use and development.
This policy seeks to provide additional detail to the Hume Planning Scheme to assist
in the consideration and assessment of social impacts that may occur as a result of a
proposed development.
Hume City Council
Page 221
28 JULY 2014
Hume Health and Wellbeing Plan
Under the Public Health and Wellbeing Act 2008, Council is responsible for creating
an environment which supports the health of the community and strengthens the
capacity of people to achieve better health. The Hume City Council Health and
Wellbeing Plan 2013-17 outlines how Council will work alongside its partners to
promote and protect the health and wellbeing of everyone who lives, works, learns
and plays in Hume City.
Consistent with the holistic and integrated approach to social impact assessment, the
Health and Wellbeing Plan 2013-17 recognises that health and wellbeing is
influenced by the built, social, natural and economic environments that people live in.
The plan outlines four strategic directions for health and wellbeing including:
1. Built Environment: create a built environment that encourages healthy and
active living and is sustainable and safe
2. Social Environment: create a vibrant and inclusive social environment that
values people in all their diversity
3. Natural Environment: protect and enhance the natural environment for the
use, wellbeing and enjoyment of current and future generations
4. Economic Environment: create an economic and learning environment that
supports people to realise their full potential
In using the ‘environments for health’ framework, Council acknowledges that
everything that Council does shape the health and wellbeing of the community. It
also provides the opportunity for Council to improve the health and wellbeing of the
Hume City population through addressing the determinants of health – those factors
that influence health but remain outside the realm of the health sector.
Hume City Council
Page 222
28 JULY 2014
Hume Horizons 2040
Hume Horizons 2040 outlines the long-term vision for Hume City and is the
foundation for Hume City Council’s corporate planning framework. It describes the
type of community we want and the Council Plan and related strategies, actions
plans and services plans provide the details on what Council will be doing to achieve
it.
The Council Plan guides Council’s response to Hume Horizons 2040 and ensures
that Council is doing its part in supporting the community’s aspirations and dreams
for the City and making these a reality.
The Council Plan includes targeted strategies and actions that are directly linked to
achieving the aspirations and community expectations in Hume Horizons 2040.
Hume Horizons 2040 is underpinned by five key themes where Hume is a:
 city that is committed to lifelong learning by providing access to education, no
matter what stage of life;
 healthy, safe and welcoming community where all residents are encouraged
to live active and fulfilling lives;
 city of great cultural diversity and a leading example of how people can work
together to celebrate what makes them different and foster a sense of
belonging for all;
 thoughtful planning, innovative design and timely and sustainable provision of
physical and social infrastructure are central in developments across Hume
City; and
 the community is well-informed and engaged in decision making, helping to
create a community that is highly engaged and well connected.
LEGISLATIVE CONTEXT
Planning and Environment Act 1987
Although the SIAPPG is not a statutory document it is a guideline to assist Council
and applicants make consistent decisions as well as provide relevant and appropriate
information for decision making. SIAPPG underpins better planning outcomes for
communities in Hume City as it ensures that all impacts of a development have been
considered, and it assists the understanding and assessment of social issues.
SIAPPG introduces a checklist to guide the assessment process enabling Council
Officers via a set of measurements and criteria to enhance and complement Sections
4, 12, 60 of the Planning and Environment Act 1987.
The Planning and Environment Act 1987 states that:
Section 4
The objectives of the planning framework … are:
(2) (c )
to enable land use and development planning and policy to be
easily integrated with environmental, social, economic,
conservation and resource management polices at State,
Regional and Municipal level;
(2) (d)
to ensure that the effects on the environment are considered
and provide for explicit consideration of social and economic
effects when decisions are made about the use and
development of land
Hume City Council
Page 223
28 JULY 2014
Section 12
In preparing a planning scheme or amendment, a planning authority:
(2) (c )
may take into account it social effects and economic effects.
Section 60
…before deciding on an application, the responsible authority must consider:
(1) (e)
any significant effects which the responsible authority
considers the use or development may have on the
environment of which the responsible authority considers the
environment may have on the use or development.
(1A) (a)
any significant social and economic effects of the use or
development for which the applications is made’
The aim of the SIAPPG is to provide a planning assessment framework (including
checklist tool) for Council and prospective applicants that can be applied in a uniform
and consistent manner.
The policy will provide some guidance in the assessment of development proposals
in regard to determining any social impact and how to accommodate such impacts.
SIAPPG is consistent with the Local Government Act 1989 in regards to Council
endeavouring to achieve the best outcomes for its residents.
Local Government Act 1989 - SECT 3C
(1) The primary objective of a Council is to endeavour to achieve the best
outcomes for the local community having regard to the long term and
cumulative effects of decisions.
(2) In seeking to achieve its primary objective, a Council must have regard to the
following facilitating objectives:
(a) To promote the social, economic and environmental viability and
sustainability of the municipal district;
(b) To ensure that resources are used efficiently and effectively and services
are provided in accordance with the Best Value Principles to best meet
the needs of the local community;
(c) To improve the overall quality of life of people in the local community;
(d) To promote appropriate business and employment opportunities;
(e) To ensure that services and facilities provided by the Council are
accessible and equitable;
(f) To ensure the equitable imposition of rates and charges;
(g) To ensure transparency and accountability in Council decision making.
REREFENCES
1. See Alison Ziller, the new/social impact assessment handbook, Mosman,
Australia Street Company, pp. xiv Definitions 2012
2. Maribyrnong City Council: Social Impact Assessment for Significant Residential
Developments – Policy and Guidelines 2002
3. Healthy By Design, National Heart Foundation (Victorian Division) 2004
Hume City Council
Page 224
28 JULY 2014
RELATED DOCUMENTS
Hume City Council
 Hume Planning Scheme (August 2013)
 Council Plan 2009–2013
 Health and Wellbeing Plan 2013–2017
 Pathways to Sustainability: An Environmental Framework 2009-2013
 Climate Change Adaption Plan
Maribyrnong City Council
 Social Impact Assessment for Significant Residential Developments: Policy
and Guidelines (2002)
East Gippsland Shire Council
 Social Impact Assessment for Development Applications (2013)
Hume City Council
Page 225

Agenda - Hume City Council

Transcription

Similar documents

poster here.

Untitled - Hume Christian Camps

Tampines Town Council`s Audited Financial Statements, Auditors

Sembawang Town Council`s Audited Financial Statements, Auditors

easyhiker.co.uk – 17settembre 2015 D for Domodossola By Michael

POOTATUCK LAND COMPANY SHEET 6

Postcard - Where Entrepreneurship and Business Opportunties

17th CAPE TOWN Jazz-fest-2016-JHB