P ack - Sunset Resort

Transcription

Wedding
Pack
Valid 01 April 15 – 31 March 2016
Contents Page
1. Weddings at Sunset Resort
1.1 Wedding Packages
1.1.1 Romantic Memories
1.1.2 Island Romance
1.1.3 Simply Sublime
1.2 Additional Wedding Services
1.2.1 Entertainment
1.2.2 Florist
1.2.3 Hair and Makeup
1.2.4 Beauty Therapy
1.2.5 Wedding Cakes
1.2.6 Photographer
1.3 Wedding Package Terms and Conditions
1.3.1 Deposits and Payment Terms
1.3.2 Cancellation Policy
1.4 Cook Island Marriage Registration and Requirements
2. Sunset Resort Wedding Receptions
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2.1 Reception Costs and Terms
2.1.1 Private Venue Hire
2.1.2 Beach Dining
2.1.3 Marquee Dining
2.1.4 Setup Fee
2.1.5 Weddings and Functions Non-Private
2.1.6 Meal and Finger Food Options
2.1.7 Bar Services
2.1.8 Entertainment
2.2 Reception Payment and Cancellation
2.2.1 Payment Terms
2.3 Menu Selections
2.3.1 A la Carte Option 1
2.3.3 Wedding Buffet
2.4 Canapés Selection
2.5 Wine, Beer and Spirits
3. Equipment for Hire
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1. Weddings at Sunset Resort
Weddings can be very difficult to plan and organise remotely. The staff at Sunset Resort
are experienced in organising special events and will take care of all your arrangements
from the wedding ceremony through to accommodation and the reception. With our local
knowledge we can also help you and your guests with any other activities or services you
may need while you are on our beautiful island.
Our resort wedding packages are designed to fit with any budget and if you cannot find
the right package for you we can customise the package to suit your requirements. The
staff at Sunset Resort will work with you to create a wedding you are happy and
comfortable with.
We require the wedding couple to stay at the resort for a minimum of 3 nights and approximately
30% of your overseas wedding guests in order to hold the wedding at Sunset Resort.
For marquee weddings one of the rooms booked should include a beachfront studio.
Please check with our Wedding Planner for further information on accommodation and
applicable group discounts.
The resort facilities are perfectly placed to accommodate intimate and exclusive weddings
whether on the beach, on the lawn overlooking the lagoon or in our spacious onsite openair restaurant catering for a couple and up to 60 guests (enquires welcome if you wish to
cater for more than 60 guests).
During our initial contact your wedding planner will send you a ‘wish list’ to complete and
return. Once you have selected the items on your 'wish list' we can prepare a quotation
and send this to you for your approval. Any changes that you make we revise and send
an updated quotation so at all times you know what the services and costs are for your
wedding day tailoring the costs to suit your budget.
We then organise the booking and confirmation of your wedding package keeping in
touch with you and providing any information you require. On arrival the wedding planner
will meet with you to set up appointments with necessary suppliers in the days leading up
to the wedding. The wedding planner will also liaise with the Reservations Manager and
the Restaurant Manager to ensure all your accommodation and reception needs are
taken care of.
The Cook Islands have a very relaxed policy that allows international citizens to marry
legally, only requiring the couple to reside three full working days in the country prior to
their wedding. However, a waiver may be applied for (at an additional cost) if the couple
require to get married in less than 3 working days. To apply for the wedding licence you
only need to provide; Full Birth Certificate in English and Passport. If divorced or
widowed you will need to provide the appropriate documents to process the application.
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1.1 Wedding Packages
1.1.1 Romantic Memories - NZ$2500.00
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Personal Wedding Planner/coordinator
Marriage licence and application
Transfers to and from Registry Office
Celebrant or Minister (includes consultation)
Transfers to and from Celebrant and Florist Consultations
Witnesses (if required)
Kikau beachfront pergola dressed with muslin and tropical flowers
Tropical flower bouquet for bride
Buttonhole or neck ei for groom
Island Serenader for ceremony
Decorated table for signing licence
Aisle sprinkled with flower petals
Dock for MP3 Player/iPOD
Chilled Bottle of sparkling wine on arrival
Single tier wedding cake
Platter of canapés for two
Photography package (40 professionally enhanced images on USB, 1½ hours coverage)
Breakfast for two on your balcony the morning after
Special commemorative Island gift
1.1.2 Island Romance - NZ$1250.00
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Island Serenader for ceremony
Platter of canapés for two
Breakfast for two on your balcony the morning after
1.1.3 Simply Sublime - NZ$1099.00
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We can cater for most requests. Any variations to the above packages may incur additional costs.
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1.2 Additional Wedding Services
1.2.1 Entertainment
Cultural Show
Cook Islands Cultural Show – entertainment for approx. 1hr
Cultural Show & Fire Finish
Cook Island Cultural Show – entertainment for approx. 45min – 1hr.
Fire Knife Dance to wrap up the entertainment for the evening.
Fire Show
Fire Knife Dance performed by the Tamariki Manuia Fire Knife Dancers.
This talented team will demonstrate individual, pairs and group routine
using complex techniques which make them so unique. Not to be missed!
String Band/Drumming
Traditional songs can be played during arrival of guest and groom while
waiting for bridal party then played when Bride walks down the aisle and
also played after signing of the certificate.
Wedding Serenade
A single singer dressed in island wear will sing island serenades as the Bride walks
down the aisle and after signing of the certificate.
Duration: 30mins
Drumming Only
Drumming will be played before everyone arrives, when Groom makes his
entry, when Bride walks down the aisle and after signing of certificate.
Turou Warrior
Traditional chants will be called to give blessing to the couple. A turou chant to
the Groom first and the same chant will be performed when the Bride walks down
the aisle.
Performed in traditional costume.
Female Dancer
A female performer dancing to soft music after couple have signed the
certificate papers.
Solo Dancers
A male and female dancer together with drummers. Performing a mixture of action
songs and drum dances, performed in traditional costume.
Duration: 15mins
Mini Troupe
Includes 2x male and female dancers plus drummers. Performing a mixture
of action songs and drum dances, performed in traditional island costume.
Duration: 20 mins
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Half Swing
Includes 4 male and 5 female dancers together with drummers. Performing a mixture of action
songs and drum dances. Performed in traditional costume.
Duration: 30mins
Full Swing
Includes 4 male and 6 female dancers, 2 little girl and boy dancers. PLUS
extra singers and drummers. Performing a mixture of action songs and drum
dances. Performed in traditional costume.
Duration: 30mins
Warrior Escort #1
A pair of warriors will escort the Bride to the Groom and then leave the ceremony.
The warriors will bring a pair of Conch Shells that will be blown just before the Bride
starts her walk and just as she arrives at the Groom.
Warrior Escort #2
A trio of warriors will escort the Bride and Groom and wait on either side of the couple
throughout the ceremony. The warriors will bring 2 Conch Shells that will be
blown just before the Bride starts her walk and just as she arrives at the Groom.
Electronic Band
For any event Band Entertainment plays various local and worldwide popular
songs and music. Commencing from the time requested.
Performed in Island Wear.
Duration: 2 hours or longer by request
1.2.2 Flowers and Parasols
Wedding Arrangements
Brides short Trailing Bouquet (mini & short trail)
Brides Trailing Bouquet (standard & longer trail)
Brides Round Bouquet (flowers only)
Brides Round Bouquet
Bridesmaid Round Bouquet
Flower Girl Round Bouquet
Flower Girl basket of petals
Floral Wrist-Band
Anklets
Button Hole
Corsage
Head Ei
Neck Ei
Single Hair Flower (Tipani/Tiare Maori/Stephanotis/Gardenia)
Single Hair Flower (Orchid)
Cake Arrangements
Table Arrangements
Parasols – Variety of colours and styles
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1.2.3 Hair and Make-Up Services
Sunset Resort will ensure you are feeling on top of the world on your special day. Your
Wedding Planner can arrange for the perfect Hair and Make-Up Artist for a consultation or
trial run before your wedding day. This will also include personal assistance with dressing and
hair accessories. The mother of the bride and even your bridal party can also be taken care of.
1.2.4 Beauty Treatments and Massage
Enjoy a therapeutic or relaxing his and hers massage in the comfort of your own room.
Pampering facial treatments or hand and foot indulgence also in the comfort of your own room.
Also available on request–suntan application, body treatments, waxing and eye lash/brow tinting.
1.2.5 Wedding Cakes
Cakes - Round (15,18,20,24,28 or 30cm) or Square (21 or 30cm) – 1,2 or 3 tier
Types - Chocolate Mud, White Chocolate Mud, Banana, Lemon/Coconut, Lemon, Carrot
Icing - Cream Cheese, Butter, Chocolate Ganache, Vienna Cream frosting.
Fruit Cake - Fondant Icing (for fruit cakes only).
Cup Cakes - Any of the above types, minimum 12.
Crockenbush - also available.
Decorations – Variety of locally inspired decorations and local flowers are available.
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1.2.5 Photography/Video
We will organise one of our professional and talented photographers/ videographers currently
working on the island to contact you directly so you can discuss the level of coverage before the
big day. Planning the shots from the preparation before the ceremony through to the celebrations
at the reception or dinner afterwards. Fun photos with family, friends or shoot at other locations
around the island and maybe drown the gown the day after.
Don’t compromise when it comes to your wedding photography. You worked so hard, spend so
much time and money to make your wedding exactly the way you want it and it is all over in few
hours. Memories of that very special day can be with you forever to share with family and friends
in years to come.
Please note that photography/video services are not part of the Sunset Resort and we therefore cannot take
responsibility for these services. Consultation directly with the photographer.
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1.3 Wedding Package Terms and Conditions
Weddings at Sunset Resort require approximately 30% of the overseas wedding guests including
the wedding couple to stay at the Resort for a minimum of 3 nights.
For marquee weddings one of the rooms booked should include a beachfront studio.
Wedding Packages are valid until 31 March 2016. Any variations to the Wedding
Packages may incur additional charges. Prices are subject to change without prior notice.
All additional wedding service prices are subject to change at any time and can only be
guaranteed upon booking.
All prices quoted are in New Zealand dollars.
Note: 15% surcharge applies to Sunday & Public Holiday weddings.
1.3.1 Deposits and Payment Terms
A deposit of $500.00 is required within 10 days of Sunset Resort confirming the requested
wedding date. If the $500.00 deposit is not received within this period Sunset Resort will
be unable to guarantee the wedding date.
A 50% deposit less the initial deposit of the Wedding Package and Additional Options are
due 3 months prior to wedding date, with the remaining 50% payable due 6 weeks (42
days) prior to the wedding date.
The $500.00 wedding deposit is non-refundable for all cancellations at any time.
For cancellations received within 14 and 42 days prior to the wedding date, Sunset Resort
will refund 70% of all payments received (over and above the $500 administration fee).
For cancellations received less than 14 days prior to the wedding date, no refund will be
made.
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1.4 Cook Island Marriage Registration and Requirements
The marriage registration applies to couples intending to get married in the Cook Islands.
1)
Section 23 of the Marriage Act 1973 provides as follows:
“Notice of Marriage – (1) Where two persons intend to marry in the Cook Islands,
one of them shall give notice in the prescribed form to the Registrar of marriages.
(2) The person giving notice shall appear personally before the Registrar and shall
make a statutory declaration in the prescribed form that the several particulars set
forth in the notice are true, that he/she believes that the marriage is not prohibited
by section 15 of this Act, and that there is no other lawful impediment to the
intended marriage.”
2)
Section 15 prohibits marriage within specified degrees of relationship.
3)
Applicants 20 years and over can get married without consents. Any person
under the age of 16 years is not permitted to marry.
4)
Documentation required is current and valid: Passports; Full Birth
Certificates; Decree Absolute in Divorce (if previously married); Death
Certificate (if widow/widower).
5)
Documents must be in English, or translated to English by another person
other than the applicants, if the documents are in a foreign language.
6)
Applicants must provide details of the place of marriage, date of marriage and
names of officiating minister or marriage celebrant before a Marriage Notice
application is completed.
7)
Applicants must attend the Marriage Registration Office on the island where
the marriage is to take place, where the Marriage Notice is prepared by the
registration clerk.
8)
The Waiver fee of NZD$45.00 only applies when the applicants want to get
married less than four (4) working days after the completion of the Marriage
Notice and must apply in writing to the Registrar stating their date of marriage and
reasons they want to be married less than four (4) days and the waiver must be
approved by the Registrar before the licence is issued.
9)
The Amendment Fee of NZD$20.00 applies where there are changes to be
made to the place of marriage, or date of marriage or officiating minister or
marriage celebrant, after the Marriage Licence is issued. The office of the Registrar
must be informed of and complete any changes first before the marriage ceremony
is to begin.
Sunset Resort will not be held responsible for any additional legal costs regarding the authentication and registration of
wedding documents in countries of residence.
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2. Sunset Resort Wedding Receptions
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2.1 Reception Costs and Terms
2.1.1 Private Venue Hire The Anchorage Restaurant & Bar, our open-air restaurant is the perfect venue for that
special day or function.
Private venue hire of the Anchorage Restaurant & Bar is available for wedding guests at
$600 Monday – Friday and $700 on Saturday, Sunday and Public Holidays.
The Anchorage Restaurant & Bar is fully equipped to cater for groups of up to 60 people
comfortably for a sit down a la carte or buffet meal. (Enquires welcome if you wish to cater for
more than 60 guests).
Out of respect for the resort guests all music must be turned down by 10.30pm and
switched off by 11.00pm.
2.1.2 Beach Dining
Available on request, our perfect setting for that special day to sit back and watch the sun
go down is our Wedding Pergola. It’s just picture perfect!
Venue hire is $15.00 per head with a maximum of 22 guests. Duration of your function
would be 5 hours maximum. Beach Dining (depending on weather) includes transfer of
tables and chairs from restaurant to beach, set up of small bar, serving tables, tiki torches
and lanterns. Beach front area is to be vacated no later than 10.30pm.
2.1.3 Marquee Dining on Sunset Resort Beach front Section
A romantic setting with a stunning outlook straight across the beach to the lagoon!
The sunsets are amazing and the light near sunset is fantastic for photos on the beach
and garden settings within the resort.
We will cater for a selection of buffet menus for groups up to 60 people in the privacy of
your own marquee. Marquee costs along with costing for tables, table dressing, chairs,
chair covers and bows can be provided on application.
2.1.4 Set Up Fee:
A set-up fee of $8.00 per head applies to receptions held at the Anchorage Restaurant
and Beach Dining under the Pergola.
A set-up fee of $11.00 per head applies to Marquee receptions.
The above fees do not include floral centrepieces for the tables, extra decor, flowers, balloons or
special requirements. These can be organised with our wedding planner.
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2.1.5 Weddings and Functions Non–Private:
For weddings & functions sharing the restaurant with regular diners, there will be a set-up
fee of $8.00 per head.
Please note that there cannot be any interruptions of any kind to our regular diners and in
house guests. For groups of less than 20, we suggest that you choose from our a la carte
menu.
2.1.6 Meal & Finger Food Options
We have a selection of Wedding & Private Function menus available on request. Our
menu selections can be tailored to suit your budget and taste.
For Children 10 years and under we can tailor a menu to suit, or buffet at ½ price.
No charge for children under 2 years old.
2.1.7 Bar Services
We have a wine list available or if you prefer an open bar with a limit, please feel free to
discuss this with us. We are only too happy to fit in with your budget.
2.1.8 Entertainment
Can be arranged with our wedding planner.
2.2 Reception Payment and Cancellation
2.2.1 Payment Terms
50% of the total amount of function is to be paid 3 months prior to the function, except in
the case of an open bar where the bill is to be settled at the end of the function or next
morning.
We require final confirmed numbers 14 days prior to your function. The final confirmed
number of guests will be the number charged for, even in the event of no – shows or last
minute cancellations.
Prices are subject to change without prior notice.
A 15% surcharge applies to Sunday & Public Holiday weddings.
Please note: All reception and menu costs are to be paid directly to the Resort. Any damage to
property or breakages will be the responsibility of the client.
Cancellation within 14 days of wedding reception will result in a 25%
cancellation fee.
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2.3 Sample Wedding Menu Selections
Discuss variations to the menu options with the Wedding Planner.
(Enquire price per head)
A la Carte Option 1
First Course
Soup of the Day
Choice of Mains
Anchorage Catch of the Day
Grilled fish of the day served with a side salad and steamed parsley potatoes
drizzled with a dill cream sauce
or
Cheese & Spinach filled Chicken Breast
Served with creamy mashed potato and seasonal vegetables
then drizzled with a thyme infused butter sauce
Dessert
Baked Orange Cheesecake
Served with vanilla ice cream
topped with a cointreau cream sauce
or
Fresh Tropical Fruit Salad
Served with vanilla ice cream
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(Enquire price per head)
A la Carte Option 2
First Course
Prawn & Pawpaw Salad
Layered and drizzled with a cocktail dressing
Or
Smoked Chicken Salad
Served on soba noodles and dressed with a lemon herb dressing
Main
Beef Fillet
Served on mashed potatoes with buttered broccoli, roasted pumpkin and red wine jus
Or
Roasted Pork Loin
Served on scalloped potatoes with assorted steamed vegetables and apricot glazed
apple slices with a mustard sauce
Or
Panfried Mahimahi (Fish)
Served on taro mash and rukau (local spinach) drizzled with creamy lemon butter sauce
Dessert
Banana & Coconut Parfait
Served with a smooth baileys cream sauce
Or
Coconut & Cointreau Mousse
Served in a chocolate basket
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2.3.3 Wedding Buffet
(Enquire price per person)
Wedding Buffet Selection
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garlic bread
te ika mata - a local delicacy of lime marinated tuna finished in coconut cream with
tomato, cucumber and onion. Served with taro
bbqed whole loin of pork filled with Akari (fresh coconut) and apple served with an
apple-pawpaw sauce
bbqed rump steak marinated with Asian flavours and served with a red wine jus
Chicken parmagiano topped with grilled eggplant tomato basil and mozzarella cheese
potato salad with cucumber, chives, egg and ham finished with a sour cream mayo
Pasta salad with roasted capsicum, red onions, fresh basil and kalamata olives.
Finished with a balsamic and olive oil dressing
green pawpaw slaw with fresh ginger, sesame seeds, coriander and fresh mint
finished with a lime and palm sugar dressing
mixed lettuce and herb salad with tomato, cucumber, avocado and crispy noodles
finished with a yoghurt dressing
Dessert
• fresh fruit salad with mint and champagne
• homemade pavlova with kiwi and passionfruit
• chocolate layer cake with vanilla cream and berry compote
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2.4 Canapés Selection
CANAPES
Minimum 30 pax
4 choices - per head
OR
6 choices - per head
Choice of Canapés:
Honey Soy chicken nibbles
Beef Kofters with sweet chilli sauce
Spring rolls
Smoked Maimai crostini’s
Smoked Salmon crostini’s
Mini vegetarian frittatas
Cucumber and salmon pots
Fish cakes
Mini quiche - vegetarian or bacon and mushroom
Island Fare (kumara, taro, bread fruit and banana deep fried and served with a sweet chilli
mayo)
½ shell mussels topped with parmesan cheese and bacon & onion grilled
Oysters with 2 sauces lemon aioli & balsamic
King prawns dipped in chilli & garlic sauce
Fish bites
Sushi rice rolls filled with fresh tuna, chicken or vegetarian
Spinach mini pastry turnovers filled with spinach, raisin and feta cheese
Chicken satay
Crumbed button mushrooms stuffed with pate
Tapas of olives, cheese and chorizo sausage
Asparagus rolls with aioli sauce
Mini pizzas
or
PLATTER OPTIONS:
Sausage rolls, club sandwiches, selection of dips and breads
Fruit Platters are also on offer
(caters approx 8-10 people per platter)
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2.5 Wine, Beer & Spirits
Sample of beverages available, prices and selections are subject to change.
For 30 plus guests a 10% discount applies to all beverages.
PLEASE NOTE NO BYO
White wine
Mudhouse Sauvignon Blanc
Mudhouse Chardonnay
Saint Clair Sauvignon Blanc
Saint Clair Pinot Gris
Villa Maria Sauvignon Blanc
Villa Maria Chardonnay
Oyster Bay Sauvignon Blanc
Oyster Bay Chardonnay
Twin Island Sauvignon Blanc
Giesen Sauvignon Blanc
Giesen Chardonnay
Giesen Riesling
Red wine
Saint Clair Pinot Noir
Seahorse Cabernet Merlot Shiraz Merlot
Twin Island Pinot Noir
Villa Maria Pinot Noir
Linderman’s Shiraz
Linderman’s Merlot
Linderman’s Cabernet Merlot
Watermark Cabernet Sauvignon
Sparkling wine
Lindauer Brut 750mls
Lindauer Piccolo
Lindauer Fraise
Fruit Juice
Orange, pineapple, cranberry
Fruit Punch 2.5L
Beers
Standard Beer
Speight’s Gold/Dark, Stein Lager Classic
Export Gold, Heineken, Ice Lager
Lion Red, VB, Tui
Premium Beer
Corona, Stein Lager Pure, Stella Artois
Local Beer
Matutu Kiva (pale ale), Matutu Mai (lager)
Cocktails
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Spirits
There is a wide range of spirits available which we can discuss with you (examples below).
Standard Spirits:
Cossack Vodka, Seagers Gin, Bourbon
Premium Spirits:
Jack Daniels, Jim Beam, Absolute Vodka, Bombay Gin
Alcoholic Punch - 2.5L
3.0 Equipment for Hire – Price on Application
Chairs
Kwila wooden chairs with brown canvas
White plastic chairs
Seat Covers
Full length white seat covers for plastic chairs
Bows
Wide selection of colours – chiffon and satin
Table Runners
Enquire for range of colours and designs
Vases
Tall round glass vase 350mm
Medium round glass vase 300mm
Flares
Large bamboo torch (tiki torch)
Portable Player – CD, IPOD or Laptop
Wooden and Trestle Tables
Table Cloths
White skirting tablecloths for trestle table
Lights
String of white fairy lights 20m
Fairy lights for table
Glass Hurricane Lantern
Complete with candle
Table Coach Lantern
Complete with candle
Marquee
Picture Perfect!
Prices on application
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P ack - Sunset Resort

Transcription

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