Pikes Peak 2015 Info Packet

Pike’s Peak Climb
Colorado Springs, CO
July 31-Aug. 2, 2015
Pike’s Peak 2015
Pike’s Peak Climb
Trip information
Dates:
July 31 – Aug. 2, 2015
Tentative Schedule (details subject to change):
July 31
Orientation at 3:00pm
at Glen Eyrie Conference Center
4:00pm Afternoon session
6:00pm Dinner
7:00pm Evening Session
Aug 1
Depart at 5:00am to climb Pike’s Peak
Ride train down from summit via COG Rail
Dinner at Glen Eyrie Castle
Aug 2
Breakfast at Glen Eyrie
Debriefing at 9:00am
Free to depart for home after 11:00am
The trip is open to any male age 17 or up. Youth between ages 14-17 may come
accompanied by an adult. The hike is very challenging, but anyone in good shape will be
able to complete the hike successfully. We encourage father/son hiking teams.
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Pike’s Peak 2015
Cost Information
Payment Schedule
Total Cost: $450 if paid before June 1
$500 after June 1
Due: At application submission
NOTE: Due to pre-trip costs $200 of your payment is non-refundable.
Payment:
Whitewater Rafting
Sacred Valley Tour
$100
$70
Online: By credit card online at summitleaders.org/payment
Note: The initial deposit is non-refundable due to pre-trip booking costs.
(a fee is charged for use of a credit card, to avoid this charge you can mail in
a check.)
After online payment mail your application to the address below.
Mail: Checks should be made to COMMISSION EXPEDITIONS
Send payment to:
Summit Leaders
Attn: Sarah Coburn
17147 State Hwy 64E
Tyler, TX 75707
Refunds cannot be offered on $200 of the total cost due to pre-trip expenses, however, if
you must cancel your reservation we will do our best to refund as much as possible of
your initial payment.
Included in trip costs:
Dinner on 7/31
All meals 8/1
Breakfast 8/2
All lodging (7/31-8/2)
Transportation costs during event
Not included:
Airfare
Transport to conference center
Required Gear
Bottled drinks (water, cold drinks, etc)
Snacks
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Pike’s Peak 2015
Pre-Trip Information
Travel Arrangements
You are responsible for booking your own flight into Colorado Springs, CO
(COS). If you choose to arrive at another airport it is your responsibility to
meet up with the team at Glen Eyrie Conference Center at your own cost.
A lower cost option for airfare is to fly to Denver (DEN) and drive 1 hour
south to Colorado Springs.
You need to be at the Glen Eyrie Conference Center by 3:00pm on July 31.
Once you have booked your flight please send your itinerary to the trip
coordinator. [email protected]
For any questions regarding travel contact the trip coordinator Joel Malm at
[email protected]
Accommodations
We will be staying at the Glen Eyrie Conference Center in double occupancy
rooms with a private bathroom. http://gleneyrie.org
On The Trail
Physical Conditioning
The hike is very challenging. Though it is only a day hike do not underestimate
the altitude. You will be ascending to over 14,000ft. Even in good shape the
altitude can make the climb very difficult. Make sure you read the information on
mountain climbing at the end of this packet.
Do not procrastinate on getting in shape for this climb. Spend significant amounts
of time on a stair step machine and doing cardio exercise (after approval from
your doctor) months prior to the hike.
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Pike’s Peak 2015
Weather
Prepare for rain. Storms can appear quickly while hiking. Make sure you are
carrying appropriate gear for rain in your daypack. If it is cloudy it will be VERY
cold on top of the mountain. Make sure you bring warm clothes.
Food
We will provide meals for you, but you will want to bring snacks for your hike.
Clothing
Layering will be a major key to making sure you are comfortable. As
temperatures greatly vary, bring clothes that can be quickly added or removed.
Backpack
Bring a comfortable backpack that will hold all your gear for the hike.
Water
Be prepared to bring LOTS of water on the hike. Don’t allow yourself to get
dehydrated. You should drink at least 3 liters of water during the hike.
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Pike’s Peak 2015
Gear Packing List
Below is a list of gear we recommend you bring.
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Daypack
Rain gear
Water bottles (Nalgene or Camelback recommended)
Sunscreen (weatherproof, Bullfrog recommended)
Hiking Boots or shoes
Camera
Journal
Flashlight or headlamp
Clothes
□ Pants
□ Shorts
□ Shirts (several long-sleeved recommended)
□ Socks (Smartwool recommended)
□ Undergarments
□ Hat
Also HIGHLY Recommended
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Hiking Poles
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Pike’s Peak 2015
Mountain Climbing 101
If you have never climbed a major mountain the following information is very
important to ensure that you are prepared for your climb.
Physical fitness
Good physical health is a must when involved in a Summit Leaders trip. Endurance and
stamina are imperative for the success of the team. If you do not currently have a
physical fitness program for yourself you should check with your doctor and following his
guidelines begin immediately to get in shape. We recommend an intense cardio
vascular workout as well as work with weights for lower body strength. Do not
procrastinate when it comes to physical fitness or you will jeopardize your safety and
likelihood of a successful trip.
Acute Mountain Sickness (AMS)
Altitude sickness (AMS) is a very real thing and no one is immune to it. Physical fitness
will help reduce your chances of getting AMS but ultimately the best way to beat AMS is
through slow acclimatization. Summit Leaders expedition guides will climb at a very
slow pace in an effort to ensure a successful climb for the entire team however, as every
person is different, it is difficult to predict how each individual’s body will react to the
altitude. The following are several preemptive measures to help you reduce your
chances of sickness.
1. Drink lots of water prior to departure. In general, the average person doesn’t drink
enough water. Flying also increases dehydration rates in your body. You should double
or triple your intake of water two weeks prior to departure. While climbing it is imperative
that you drink water all the time. You should never allow yourself to become
thirsty. Four to five liters of water are a minimum amount that should be consumed per
day while climbing. We will provide sufficient water for the climb while on the
mountain.
2. With your doctor’s approval begin taking one or two aspirin a day two weeks prior to
your departure. This will begin to thin your blood and help your adjustment to the
altitude.
3. Acetazolamide (Diamox) is an anti-altitude sickness medication that can be acquired
through a doctor’s prescription. The medication must be taken prior to climbing. Taking
Diamox after contracting AMS symptoms will not help the situation. You must decide
prior to the climb if you are going to take the medication. Diamox has its problems, one
of the most annoying is a tingling sensation in your extremities that can become very
uncomfortable and annoying while climbing. Other side effects are ringing in the ears,
nausea, frequent urination, and changes in sense of taste. Individuals with sulfa
allergies must not take it. Summit Leaders discourages the use of Diamox and prefers
natural forms of avoiding AMS.
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Pike’s Peak 2015
Application
Please complete one application for each team member
Full Name ______________________________________________ Date of Birth __________
Home Address ________________________________________ City ____________________
State ______ Postal Code __________ Email ________________________________________
Tel. ____________________ Mobile ________________
Emergency Contact Info
Name ________________________________________ Relationship ____________________
Email ___________________________________ Tel. _______________ Other ____________
Health
Please rate your current physical health on a scale of 1-10 (10 being excellent) ______________
What is the furthest distance you have hiked and at what altitude:_________________________
_____________________________________________________________________________
To secure your place on the trip you will need to send in the following:
__ one Application and Excursion Agreement signed on all pages for each traveler
__ signed Parental Consent Agreement (if applicable)
__ payment for each traveler (please attach payment receipt if paid online)
Send to: 17147 State Hwy 64E, Tyler, TX 75707
Sign _____________________________________________ Date ___________
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SUMMIT LEADERS PARTICIPATION AGREEMENT DISCLAIMER, WAIVER, RELEASE AND LIMITATION OF LIABILITY SUMMIT LEADERS and the undersigned, ___________________________________________________________ (print name) (“PARTICIPANT”), agree to the following terms (“AGREEMENT”) as a condition of PARTICIPANT’S participation in the SUMMIT LEADERS excursion to Colorado Springs, CO and Pike’s Peak from July 31 -­‐ August 2, 2015 (“EXCURSION”). 1.
2.
PARTICIPANT acknowledges that he or she has read and understood this AGREEMENT in its entirety as well as all of the information regarding the EXCURSION on the SUMMIT LEADERS website and in any other correspondence, forms, or other materials, received from SUMMIT LEADERS (“MARKETING MATERIALS”). PARTICIPANT agrees to adhere to and abide by all rules and requirements for the EXCURSION set forth in the MARKETING MATERIALS, both prior to and during the EXCURSION. SUMMIT LEADERS may remove PARTICIPANT from the EXCURSION, without a refund, if PARTICIPANT fails to adhere to and abide by any such rules or requirements. SUMMIT LEADERS shall use its best efforts to make all arrangements necessary for the provision of all services for the EXCURSION, as set forth in the MARKETING MATERIALS, such as food, lodging, local transportation, guiding and outfitting, motivational speaking, or team building (“SERVICES”). PARTICIPANT acknowledges that some or all of the SERVICES will be provided by persons and organizations who have contracted with SUMMIT LEADERS (“CONTRACTORS”). SUMMIT LEADERS may, as reasonably required, make changes to the SERVICES and itinerary described in the MARKETING MATERIALS without notice and without any refund of the price for the EXCURSION paid by the PARTICIPANT. SUMMIT LEADERS HEREBY DISCLAIMS ANY WARRANTY, EXPRESSED OR IMPLIED, REGARDING THE QUALITY OF ANY SERVICES PROVIDED BY SUMMIT LEADERS OR ITS CONTRACTORS. 3.
PARTICIPANT acknowledges that the EXCURSION itinerary includes outdoor adventure activities (“ACTIVITIES”) that could present an increased risk of danger to the life, limb and/or property of the PARTICIPANT. PARTICIPANT agrees willingly and voluntarily to undertake such ACTIVITIES at his or her own risk and acknowledges that SUMMIT LEADERS IS NOT RESPONSIBLE FOR AND MAKES NO GUARANTEES OF PARTICIPANT’S SAFETY. It shall be PARTICIPANT’S sole responsibility to ensure that he or she has the physical and mental capacity to safely and successfully participate in and complete such ACTIVITIES prior to embarking on the EXCURSION. 4.
PARTICIPANT agrees to follow any and all rules or instructions given by SUMMIT LEADERS or its CONTRACTORS while engaged in any ACTIVITIES. SUMMIT LEADERS reserves the right, but is not required, to limit or eliminate PARTICIPANT’S participation in any ACTIVITIES, without a refund, if PARTICIPANT fails to follow any rules or instructions given by SUMMIT LEADERS or its CONTRACTORS. 5.
The cost of the EXCURSION shall include an insurance policy covering certain types of loss to the PARTICIPANT that might occur on the EXCURSION (“POLICY”). PARTICIPANT may obtain a written copy of the POLICY upon request. If PARTICIPANT desires more or different coverage than that provided under the POLICY, PARTICIPANT may purchase additional insurance, for life, health or disability, or any other sort of insurable loss, at PARTICIPANT’S own cost. PARTICIPANT acknowledges that the POLICY provided by SUMMIT LEADERS is part of the consideration for the waivers, consents, disclaimers, releases and other limitations of liability contained in this AGREEMENT. 6.
PARTICIPANT acknowledges and agrees that any remedy for any personal injury or property damage arising out of or related to the EXCURSION in any way shall be limited to any benefits payable under the POLICY referenced in Paragraph 5 of this AGREEMENT or any other insurance policy purchased by PARTICIPANT. 7.
PARTICIPANT AGREES TO RELEASE, INDEMNIFY, SAVE, DEFEND AND FOREVER HOLD HARMLESS SUMMIT LEADERS, INCLUDING ITS OFFICERS, DIRECTORS, EMPLOYEES, AGENTS, REPRESENTATIVES, CONTRACTORS, VOLUNTEERS AND PARTICIPANTS, FROM ANY AND ALL LOSS OR LIABILITY, INCLUDING ANY PROPERTY DAMAGE OR ANY PERSONAL INJURY, INCLUDING DEATH, DISMEMBERMENT OR DISABILITY, ARISING FROM OR RELATED TO THE EXCURSION, EVEN IF SUCH LOSS OR LIABILITY IS CAUSED, IN WHOLE OR IN PART, BY THE NEGLIGENCE, GROSS NEGLIGENCE, CONCURRENT NEGLIGENCE OR STRICT LIABILITY OF SUMMIT LEADERS OR ANY OF ITS OFFICERS, DIRECTORS, EMPLOYEES, AGENTS, REPRESENTATIVES, CONTRACTORS, VOLUNTEERS AND/OR PARTICIPANTS. ______________________________________________________ PARTICIPANT’S SIGNATURE SUMMIT LEADERS EXCURSION AGREEMENT Page 1 of 2 8.
DISPUTE RESOLUTION. A. PARTICIPANT AGREES TO WAIVE HIS OR HER RIGHT TO BRING SUIT IN ANY COURT OF LAW FOR ANY ACT OR OMISSION ARISING OUT OF OR RELATED TO THIS AGREEMENT OR THE EXCURSION, INCLUDING ANY SUIT FOR PROPERTY DAMAGE OR PERSONAL INJURY OR DEATH, DISMEMBERMENT OR DISABILITY. B.
Any dispute or claim for damages arising out of the EXCURSION or this AGREEMENT shall be resolved according to this paragraph. In the event of any dispute, the party claiming to be damaged shall, as a condition precedent to any claim for damages, bring their claim to the attention of the other party in writing sent by certified mail, no later than ninety (90) days after the conclusion of the EXCURSION. In the event of any dispute or claim, the parties shall attempt to settle and resolve the dispute through informal negotiations and correspondence. If the parties are unable to resolve the dispute themselves, then the dispute or claim shall be referred to mediation and/or arbitration under the Institute for Christian Conciliation of Peacemakers Ministries. PARTICIPANT agrees that any conferences, hearings or other proceedings in mediation or arbitration shall be held within the State of Texas, unless otherwise agreed to by both parties or otherwise required by the administrator of the mediation or arbitration proceedings. C.
The legal rights and responsibilities of the parties to this AGREEMENT shall be governed by the Holy Bible and the laws of the State of Texas, to the extent that such laws do not conflict with the Holy Bible. D. Any decision rendered as the result of an arbitration proceeding brought under this AGREEMENT shall be binding upon the parties. The prevailing party in any arbitration proceeding instituted under this AGREEMENT may recover their reasonable and necessary attorney’s fees, subject to the discretion of the arbitration panel or administrator. E.
The parties expressly agree that SUMMIT LEADERS’ officers, directors, employees, agents, representatives, contractors, volunteers and other participants, as well as PARTICIPANT’S CHURCH, are THIRD-­‐PARTY BENEFICIARIES of the indemnification and dispute resolution clauses contained in Paragraphs 7 and 8 of this AGREEMENT and, if necessary, may assert those clauses as defenses in any legal action arising out of or related to this AGREEMENT or the EXCURSION. 9.
PARTICIPANT acknowledges that SUMMIT LEADERS is a ministry of COMMISSION EXPEDITIONS, which is a 501(c)(3) non-­‐profit corporation formed under the laws of the State of Texas. 10. PARTICIPANT acknowledges that the EXCURSION is designed to foster the spiritual growth and development of Christian church leaders. PARTICIPANT consents to SUMMIT LEADERS communicating with the pastor or other leaders from PARTICIPANT’S CHURCH regarding any aspects of PARTICIPANT’S involvement in the EXCURSION. PARTICIPANT further acknowledges that the CHURCH has no oversight or involvement in any aspect of the ownership or operation of SUMMIT LEADERS or the EXCURSION. 11. PARTICIPANT grants SUMMIT LEADERS permission to use his or her likeness in any photograph, audio or video recording, or other media, electronic or otherwise, in any or all of its publications or communications, including its website, without payment or prior approval or any other consideration, either now or in the future. 12. This AGREEMENT constitutes the entire agreement between the parties and may not be modified, altered or amended in any way except by written agreement signed by both parties. The parties have not relied upon any other oral or written statement or representation in entering into this AGREEMENT except those that are contained in this AGREEMENT. The parties agree that should any part of this AGREEMENT be found to be void, the remainder of this AGREEMENT shall be enforced as written. AGREED TO AND ACCEPTED BY: ______________________________________________________ SUMMIT LEADERS By: Joel Malm, President of Summit Leaders _______________________________________________________ PARTICIPANT ____________________________________________________________ DATE ____________________________________________________________ DATE SUMMIT LEADERS EXCURSION AGREEMENT Page 2 of 2