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INFORMATION MANUAL FOR CAR CLUBS
THE AXA NATIONAL CLASSIC CAR SHOW 2016
ORGANISED BY ROYAL IRISH AUTOMOBILE CLUB
Irish Automobile
CONTENTS
BUILD-UP AND PULL-OUT DETAILS
EXHIBITION CONTACT DETAILS
HALL ACCESS & EVENT REGULATIONS
2
3
CAR PARK PASSES & EXHIBITOR PASSES
4
CATALOGUE ENTRY AND SOCIAL MEDIA FORM
(Available on website)
5
STAND PACKAGES & OPTIONAL EXTRAS
6
FURNITURE HIRE FORM
7
HOTEL ACCOMMODATION
9
Please read through this manual carefully.
Special attention should be given to the RULES & REGULATIONS FOR EXHIBITING on Page 3
ORGANISERS
Royal Irish Automobile Club
34 Dawson Street
Dublin 2
Tel: +353 (0)1 677 5141
Fax: +353 (0)1 677 5551
Email: [email protected]
EVENT MANAGMENT
SDL Exhibitions Ltd
18 Main Street
Rathfarnham, Dublin 14
Tel: +353 (0)1 490 0600
Fax: +353 (0)1 490 8934
Email: [email protected]
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THE AXA NATIONAL CLASSIC CAR SHOW 2016
INFORMATION FOR CAR CLUBS
Stand Build-up Dates & Times
Friday 4th March
7.30am – 9.00pm
Opening Days/Times
Saturday 5th March
10.00am – 6.00pm
th
Sunday 6 March
10.00am – 6.00pm
Stand Dismantling Dates & Times
Pull Out: Sunday 6th March
6.00pm – 9.00pm
th
Monday 7 March
7.30am – 12.00pm
Useful Contacts
Royal Irish Automobile Club
T: +353 (0)1 677 5141
E: [email protected]
SDL Exhibitions Ltd
T: +353 (0)1 490 0600
E: [email protected]
M: 087 418 4360
E: [email protected]
M: 087 249 7716
E: [email protected]
M: 087 255 9744
E: [email protected]
T: +353 (0)1 405 5541
E: [email protected]
Organisers
Show Director
Bob Montgomery (RIAC)
Operations
Managers
Ruth Lemass (SDL)
Sean Lemass (SDL)
Operations
Karen Rutter (SDL)
Administration
Ruta Pak (SDL)
Accounts
Leone Rossiter (SDL)
PR Consultant
Richard Burke
Venue
RDS Simmonscourt,
Ballsbridge, Dublin 4
Display Contractor
W Display
Suzanne Bell
T: +353 (0)1 490 0600
E: [email protected]
T: +353 (0)1 405 5548
E: [email protected]
T: 086 8167822
E: [email protected]
T: +353 (0)1 668 9878
F: +353 (0)1 240 7241
W: www.rds.ie
T: +353 (0)1 456 1011
E: [email protected]
Electrical Contractor
Kelowna Electrical
Paul Brennan
M: 087 257 0731
E: [email protected]
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THE AXA NATIONAL CLASSIC CAR SHOW 2016
HALL ACCESS, SAFETY & EVENT REGULATIONS
ACCESS TO HALL
All vehicles on trailers should be off loaded before entering the hall.
Please proceed to Gate 4 and report to Mr Robin Mc Cullagh, RIAC. There is an offloading area opposite Gate 4, trailers
should then be removed to the trailer park on the opposite side of the building and stored as neatly as possible close to
the hedge (see plan)
SAFETY
Under the instruction of the DCC Chief Fire Officer, all but the minimum quantity of petrol must be removed from
vehicles before they are brought to the hall and batteries must be disconnected once placed on stands. A club
representative will be asked to sign a declaration to this effect.
MANOUVERING IN THE HALL
Engines may be used briefly for access and positioning. The club must provide volunteers to manouvering vehicles into
position. When driving on carpet (in the hall) DO NOT turn the steering wheel unless the vehicle is moving
forward or reverse as it will tear the exhibition carpet. Drip trays should be use (some disposable trays will be available
from the organisers office.
EVENT RULES AND REGULATIONS
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No signs, graphic panels, banners or other exhibits or display equipment may be fixed or attached to any part of the building. All
displays must be free standing or attached to an adequate display system or structure.
Work on all stands must be completed not later than the evening before the exhibition opens. No work, erection, decoration or
wiring may be undertaken on stands once the exhibition is open.
Only fire retardant materials may be used in the construction of exhibition stands. All timber, hardboard, plywood or similar
material must be rendered flame retardant by an acceptable method of impregnation and must have certificates to prove this.
Fireproof certificates are also required for all stand dressings such as drapes, furniture etc. Exhibitors are particularly reminded
that foam or rubber back carpet is NOT permitted and the fire officer will only permit fire resistant carpet tiles and fire proofed
carpet to be used in exhibitions. All carpets and carpet tiles used on exhibition stands must have a certificate to state that they
conform to fireproof standards BS4790. GAS Bottles are NOT permitted in the hall.
Your attention is drawn to the performing rights charges imposed by IMRO on the playing of music or promotional videos with
music sound tracks. See IMRO details towards the back of this manual.
Excessive noise or loudspeakers are not permitted where these cause interference with other stands.
Exhibitors are not permitted to hand out leaflets at the entrances or in the gangway spaces outside of their stand area, or to
place leaflets on cars in the vicinity of the exhibition.
We regret that the use of the Public Address System is restricted to emergency use and necessary show announcements.
In the interest of security, fire doors may not be used by exhibitors once the exhibition is in operation.
The smoking area is located at the exhibitor’s entrance – glass doors as side of the building.
Exhibitor badges/wrist bands should be worn at all times.
Exhibitors should familiarise themselves with the location of emergency exits and fire fighting equipment within the hall. Please
read the emergency procedures material which will be included in your exhibitor’s kit, available from the organisers office during
build-up. All security risks should be reported to the organiser's office.
The exhibition Regulations and Conditions printed on the back of the Application for Space Form apply. Your attention is drawn
to Paragraph Two of your Application for Space Form which requires that written permission from the organisers must be
obtained before you sublet any part of your stand.
No food, beverage or confectionery may be sold from stands without the prior written agreement of the organisers and The RDS.
A fee may be charged.
Children under the age of 16 years are not permitted within the complex during construction or dismantling of any event.
Any accident, incident, injury, theft or other loss must be reported immediately to the manager in the organisers office
No helium balloons or other floating objects may be distributed to visitors without the consent of the organisers.
All exhibitors selling and/or advertising electrical and electronic equipment (EEE) undertake to comply with the Waste
Management (Waste Electrical and Electronic Equipment) (WEEE) Regulations, SI 340 of 2005.
Note: Your stand maybe inspected for compliance with the WEEE Regulations by the relevant regulatory authority.
The Royal Irish Automobile Club, Organisers of AXA National Classic Car Show
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THE AXA NATIONAL CLASSIC CAR SHOW 2016
CLUB/EXHIBITOR PASSES, DISCOUNT TICKETS
AND CAR PARK PASSES
Each Car Club/Exhibitor company is provided with an Club/Exhibition Kit which
includes your exhibition passes, car park passes, complimentary enquiry pads, safety
leaflet, and other details relating to the operation of the exhibition. Club/Exhibition
Kits are available from the Organisers office on the day of build-up and ARE NOT
forwarded by post. Car park charges apply from about one hour before the show
opens unless a car park pass is displayed.
CAR PARK PASSES
Each club/exhibitor will receive 3 car park passes in the kits (Passes are restricted by
the RDS)
EXHIBITOR PASSES
Each Club/Exhibitor will receive 4 Exhibitor Badges/Passes MUST be worn by all
stand personnel during the exhibition.
Exhibitor Badges/Passes Will Be Checked By Security When Accessing The
Hall During Opening Times.
DISCOUNTED TICKETS
Clubs/Exhibitors are entitled to a special discount on advance purchase of adult
admission tickets.
The normal adult admission price is €15. However, clubs/exhibitors may order tickets
at a reduced price of €12 when ten tickets or more are ordered. This offer ends on
the 15th February 2016.
Tickets are available online:
www.classiccarshow.ie/tickets-2
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THE AXA NATIONAL CLASSIC CAR SHOW 2016
CLUB/EXHIBITOR CATALOGUE ENTRY
** CLICK HERE TO COMPLETE THIS FORM ONLINE **
Each Club/Exhibitor will receive a free listing in the Souvenir Show Guide published by Irish Vintage Scene
Magazine. (This form is available on http://classiccarshow.ie/clubs-entry/ )
Please complete the form below and forward to:
Mr Tom Heavey
Irish Vintage Scene
3D Deerpark Business Centre, Oranmore, Co Galway
Tel. 091-388805; Fax: 091-388806
E-Mail [email protected]
For inclusion in these free promotional listings please complete and return this form by 14th December.
Club Name
Stand No
Club Address
Email Address
Contact/Mobile No
Web Site:
Please give a short description of your exhibits (150 Words Max)
Please send us a separate page or Word file to [email protected]
For Advertising in Show Catalogue:Please Contact: Tom Heavey, Irish Vintage Scene. Tel: 091-3878805
SOCIAL NETWORKS
Social Networks are an important part of our marketing strategy.
Please post details of your cars on
https://www.facebook.com/RIACClassicCarShow
PLEASE COMPLETE THIS FORM AND RETURN IMMEDIATELY TO:
Mr Tom Heavey, Irish Vintage Scene, 3D Deerpark Business Centre, Oranmore
Co Galway, Tel. 091-388805; Fax: 091-388806, E-Mail [email protected]
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THE AXA NATIONAL CLASSIC CAR SHOW 2016
CLUB STAND PACKAGES
ORDER FORM FOR ADD ON PACKAGE
Clubs on central island stands will receive a hanging banner and A4 sign for each vehicle - vehicle details can be
emailed closer to the event. Clubs stands located in Row A (right hand side) will receive a name sign rather than a
hanging banner. Clubs who wish to enhance their display may order lighting, power points and central towers with
curtain for storage – see below: (Additional Upgrades are available from the Display Contractor – W Display, Contact
Suzanne Bell on 01 456 1011.
Each Club Receives
Hanging Banner With Club Name (See Overleaf ….)
Optional Upgrades for Clubs
Upgrade
Price
Central Tower
(With Storage Area)
Footprint: 1mx1mx2.5m High
Lighting
High output flood lights,
Incl. suspension from the roof
Power Point
Double Socket
Qty
CENTRAL TOWER
€130
€130
€58
Total
VAT @ 23%
Total including VAT
Payment Received
To order the optional upgrade please complete and return this form:
Club Name:_____________________________
Stand No._______
Contact Name____________________________
Mobile _________
Contact Email ____________________________
Position_________
Name on Credit Card
Expiry Date
Card No
Security Code (on reverse)
Signed:
Date:
Orders must be accompanied by full payment and invoices will be issued on receipt of payment.
PLEASE COMPLETE THIS FORM AND RETURN IMMEDIATELY TO:
SDL Exhibitions Ltd., 18 Main Street, Rathfarnham, Dublin 14
Fax: +353 (0)1 490 8934 Email: [email protected]
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Optional: High output Flood Lights incl. suspension from the roof
Every Club receives a Hanging Banner with Club Name – photo below
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FURNITURE ORDER FORM
THE AXA NATIONAL CLASSIC CAR SHOW 2016
This order cannot be processed until payment has been received in full
Please return form to: Catherine Larkin, National Event Hire,
Freephone: 1800 579 579
Tel: 01 4509922 Email: [email protected]
Date:
5-6 March 2016
Venue:
Furniture- Tables
Pod Table (tall bar)
Coffee table (low)
Trestle Table 8’ x 2”
Trestle Table 8’ x 2.5”
Trestle Table 6’ x 2”
Trestle Table 6’ x 2.5”
Trestle Table 4’ x 2”
Round Table 3’
Round Table 4’
Round Table 5’
Round Table 6’
Square Table 2’
Exam desk 2ft x 1.5ft
Oval end 4ft section
Oval end 5ft section
Oval end 6ft section
Extension legs (per set)
6ft x 2.5ft stainless steel table
Aluminium table
Qty
Furniture - Chairs
Bar Stool
Banquet Chair
Folding Chair
Chivari Gold Chair
Chivari Gold chair
Mahogony High back chair
Baby high chair
Price
€19.05
€15.00
€10.95
€12.00
€9.45
€10.20
€9.00
€9.75
€11.25
€11.95
€13.50
€8.25
€7.50
€11.40
€11.40
€12.40
€12.00
€45.00
€11.25
Total
€13.50
€6.75
€2.62
€10.50
€8.40
€12.00
€37.50
Linen
Various sizes available
Lycra for pod tables
Glass cloths/tea towels
€15.00
€25.00
€3.00
A full range of crockery, cutlery and glassware is also available.
Disposables on request – black bags, napkins, etc.
RDS, Simmonscourt, Dublin
Cloakroom
Multiple coat rail
Coat Hanger
Hat & Umbrella stand
Price
€28.50
€0.19
€11.25
Conference/Exhibition
Chrome stanchion pole
Stanchion rope (red/blue)
Rubbish Bag Holder
Flip chart stand
Podium/ lecturn
Extension lead
Peddle Bin
Stage unit 5ft x 2.5ft
Electric fan
€15.00
€9.00
€9.00
€48.00
€150.00
€15.00
€20.00
€45.00
€50.00
Tea/coffee Equipment
Water Boiler 5 gallon
Pump action tea/coffee flask
Soup kettle
Pour over coffee machine
Domestic Fridge
Upright Cooler
€30.00
€25.00
€45.00
€37.50
€70.00
€135.00
Serving Utensils
Ice bucket
Drinks tray s/s /rubber
Water jug
€8.55
€4.50
€1.50
Total
€50.00
Delivery and Collection
Subtotal
VAT @ 23%
Total Cost
Deposit
(refunded on return of goods)
€150 for orders up to €600 & €200 for orders up to €1000
If you require items that are not found on this sheet please contact
Catherine on 1800 579 579 or [email protected]
PAYMENT DETAILS
I enclose a cheque for: €__________
Made payable to National Event Hire
Qty
Payment Amount
€
Please Charge my credit card (see details below)
Card Holder:
Signed:
Card Number:
Valid From:
Expiry Date:
Security Code
(3 digits on reverse):
C/C Address
EXHIBITOR DETAILS
Stand No:
Contact on Site:
Exhibitor Name:
Telephone:
Fax:
Company Address to be Invoiced:
Telephone:
Email:
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SUGGESTED ACCOMMODATION
SUGGESTED ACCOMMODATION
Hotel
Ballsbridge Hotel
Pembroke Road
Dublin 4
Contact Details
Clyde Court Hotel
Lansdowne Road,
Ballsbridge
Dublin 4
Clayton Hotel
Ballsbridge
Dublin 4
InterContinental
Simmonscourt Road
Ballsbridge
Dublin 4
Herbert Park Hotel
Herbert Road
Dublin 4
Mespil Hotel
Mespil Road
Dublin
Radisson BLU Hotel
Stillorgan Road
Dublin 4
T:+353 (0)1 637
9300
E-mail
E:
[email protected]
W: www.ballsbridgehotel.com
Rooms
10% off listed rates when you
mention AXA National
Classic Car Show
T: +353 (0)1 238
2700
E: [email protected]
W: www.clydecourthotel.com
Free Car Parking
T: +353 (0)1 668
1111
F: +353 (0)1 668
1999
E:
reservations.ballsbrige@claytonhotels
.com
W: www.claytonhotelballsbridge.com
€139 Bed and Breakfast Single
Occupancy
€149 Bed and Breakfast
Double Occupancy
Rate subject to availability
please quote 395247
€10 off our best available rate
http://www.claytonhotelballsb
ridge.com
PROMO CODE - PSDL
T: +353 (0)1 665
4000
E: [email protected]
W: www.intercontinentaldublin.ie
From €229.50 room only
Subject to availability
T: +353 (0)1 667
2200
F: +353 (0)1 231
4284
T: +353 (0)1 488
4600
F: +353 (0)1 667
1244
T: +353 (0)1 218
6039
F: +353 (0)1 218
6030
E: [email protected]
W: www.herbertparkhotel.ie
€145 B&B Single Occupancy
€160 B&B Double Occupancy
Subject to availability
E: [email protected]
W: www.mespilhotel.com
Rooms from €99.00 per night Subject to availability
E:
[email protected]
m
W: www.radissonblu.ie
Booking includes WiFi and Car
Parking
Single Occupancy B&B €139
Double Occupancy B&B €149
Subject to availability
B & B AND SELF CATERING ACCOMMODATION ON CLOSE TO VENUE
Pembroke
Townhouse
90 Pembroke Road
Ballsbridge, Dublin 4
T: +353 (0)1660
0277
F: +353 (0)1 660
0291
E: [email protected]
W: www.pembroketownhouse.ie
Includes free parking (subject to
availability) and free wifi
Aberdeen Lodge
53-55 Park Avenue
Ballsbridge, Dublin 4
T: +353(0)1 283
8155
F: +353 (0)1 283
7877
T: +353 (0)1668
9666
E: [email protected]
W: www.aberdeen-lodge.com
Booking includes Free WiFi and
Car Parking
E: [email protected]
W: www.andorrabb.com
T: +353 (0)1678
1100
E:
[email protected]
W:
www.yourhomefromhome.com
Andorra B&B
94 Merrion Rd
Ballsbridge, Dublin 4
Your Home From Home
Luxury self-catering
apartments
Single @ €105 B&B – per room per
night
Double @ €115 B&B – per room
per night
Rate - subject to availability
Quote: AXA National Classic
Car Show (and contact Fiona
to book)
€99 Single Room
€139 Double Room
€49 per person sharing per night
€65 for single occupancy
From €140 per night 2 bed
apartment sleeps 4 people
Quote: AXA National Classic
Car Show
Subject to availabllity
*** Rates Subject to Change***
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