Council Meeting - 24 November 2015

Transcription

Ordinary Meeting of
Council
AGENDA
9.00am Tuesday 24 November 2015
Council Chamber, Wairoa District Council, Coronation
Square, Wairoa.
The agenda and associated papers are also available on our website: www.wairoadc.govt.nz
For further information please contact us 06 838 7309 or by email [email protected]
Agenda
Chairman:
His Worship the Mayor Mr C Little
Councillors:
D. Eaglesome-Karekare (Deputy Mayor), M Bird, B Cairns, H Flood, J
Harker, M Johansen.
Procedural Items
1.
2.
3.
4.
5.
6.
Civic Prayer
Apologies for Absence
Declarations of Conflict of Interest
Chairman’s Announcements
Items of Urgent Business not on the Agenda
Public Participation
A maximum of 30 minutes has been set aside for members of the
public to speak on any item on the agenda. Up to 3 minutes per
person is allowed.
7.
Information Pack
The purpose of this item is to receive the monthly Information
Pack
Minutes of Previous Meeting
Monthly Update Report
F Power – Chief Executive Officer
8.
9.
Pages
4-10
11-12
General Items
10.
11.
12.
13.
Representation Review Outcome
J Baty – Corporate Services Manager
2016 Proposed Meeting Schedule
C McGimpsey – Governance Advisor & Policy Strategist
Presentation – Wi Fi
Andrew Hume – Curve Technology
Economic Development Strategy
R Matthews – Transformation Manager
13-15
16-18
19-40
14.
15.
16.
Presentation – SOLGM Overseas Manager Exchange
J Cox – Engineering Manager
Wairoa District Council’s Governance Workshop Report
Pamela Peters – WatsonPeters
Council Reporting Templates
C McGimpsey – Governance Advisor & Policy Strategist
41-42
43-53
Receipt of Minutes from Committees/Action Sheets
17.
18.
Council Action Sheet
Finance, Audit & Risk Committee
• Confirmed minutes 29 July 2015
• Unconfirmed minutes 4 November 2015
54-64
65-74
Public-Excluded Items
19.
20.
21.
22.
Resolution to exclude the public
This contains information on the general subject matter of
confidential items and why they are being conducted without the
public present.
Confidential Minutes
Confidential Action Sheet
Receipt of Unconfirmed Finance, Audit & Risk Committee
Minutes 4 November 2015
75-76
77-78
79
80-81
Minutes of an Ordinary Meeting of Council
9.01am Tuesday 27 October 2015 held in the Council Chamber, Wairoa District Council,
Coronation Square, Wairoa.
Present:
His Worship the Mayor Mr C Little (Chairman)
Councillors: M Bird, B Cairns (entered at 9.05am), D EaglesomeKarekare, H Flood, J Harker, M Johansen.
F Power
(Chief Executive Officer)
A Morton
(Chief Financial Officer)
H Montgomery(Regulatory Manager)
J Cox
(Engineering Manager)
J Baty (Corporate Services Manager)
K Tipuna
(Communications Strategist)
C McGimpsey (Governance Advisor & Policy Strategist)
Procedural Items
1. Civic Prayer
The karakia was given by the Corporate Services Manager.
2. Apologies for absence
Apologies were received from the Maori Standing Committee representatives
Graeme Symes and Paul Kelly.
3. Declarations of Conflict of Interest
Councillor Harker declared a pecuniary interest on agenda item 12 (QRS Annual
Report) as he is an employee of QRS.
Councillor Harker declared an other specified interest on agenda item 10 (Mahanga
Water Supply) as he is a part owner of a non-residential property at Mahanga.
4. Chairman’s Announcements
None.
5. Items of Urgent Business not on the Agenda
Councillor Bird requested the following items:
2
•
•
•
•
St John’s Ambulance Scheme
Litter in the district
River pathway
Build-up of timber in rivers of the district
Councillor Flood requested a confidential agenda item:
• Chief Executive Employment Matters
6. Public Participation
None.
7. Confirmation of Minutes of the Previous Meeting
Councillor Cairns entered the meeting at 9.05am
Resolved:
That the minutes of the Ordinary Meeting of Council held on 22 September
2015 be confirmed as a correct record of the proceedings.
Flood/Harker
8. Council Action Sheet
Councillors requested that timeframes be added to all items.
9. Monthly Update Report
The Chief Executive Officer presented his report and thanked the staff involved in
the SOLGM Local Government Operational and Management Effectiveness SelfAssessment Programme. He updated his recommendation to:
That:
1. The report be received; and,
2. The October Information Pack be received.
Councillors discussed the s17a review project and the Council’s scope and capacity in
relation to this project.
The SOLGM Local Government Operational and Management Effectiveness SelfAssessment Programme was discussed. The Chief Executive advised the Councillors
that this is now completed and that the data will be reviewed before the final
submission.
Councillors discussed the amended recommendation which included receiving the
October information pack. The inclusion of a separate agenda item in future to
receive the information pack was requested.
3
Resolved:
That:
1) The report be received; and
2) The October Information Pack be received.
Harker/Johansen
10. Referendum – Mahanga Water Supply
The Corporate Services Manager presented his report.
Points of clarity were requested regarding:
• The number of options allowed under a poll question
• The number of questions in a single poll
Resolved:
That Standing Orders be temporarily suspended for this agenda item to
enable members of the public present who wished to speak to contribute to
the discussion throughout the item.
Little/Johansen
Councillors discussed the proposed works at Happy Jacks Road, the usage of the road
by residents currently and the implications of different types of permanent
crossings. It was also discussed if this poll question went ahead if it should be polled
throughout the district and not just the area surrounding the culvert.
Lis Battes (member of the public) spoke about the environment court ruling on the
significance of the Hinerauri stream, the wetlands, an ecological impact report, and
questioned the legality of the road corridor. She pointed out that there was another
way round that many people used.
Councillors requested the Engineering Manager to provide them with the Gazette
notice regarding the road.
Adjourned 10.07am
Reconvened 10.14am
Councillors discussed the second part of the referendum – the Mahanga water
supply.
Ms Lis Battes (member of the public) made the following points:
• Having a third option on the referendum to keep the status quo
4
•
•
•
There are a number of documents that acknowledge that the Mahanga water
supply is a non-potable supplementary supply and not a drinking water
supply
The community have not seen a copy of the proposal
Requested clarity on who has the right to vote in the referendum and how
many votes per property
Mr Denys Caves (member of the public) made the following points:
• There has been no enforcement of people being required to have water tanks
for drinking water
• The Council should survey the properties on the supply to identify which
properties do not have a water tank
• There is no public supply that is accessible to visitors and the toilets
connected to the supply have clear signage saying to not drink the water
Councillors discussed the Council’s obligations as a drinking water supplier and
whether or not the non-potable supply should be considered a drinking water
supply. Councillors discussed getting a determination from the Ministry of Health
regarding the water supply and if it could continue to be run as a non-potable
supplementary supply.
His Worship the Mayor and Councillors requested the following information and
deferred the matter to the next Council meeting:
• Road works options for Happy Jacks Road
• Information on what the road works will mitigate
• The requirements/legalities around water tanks for residents in this area and
requiring their installation retrospectively
• Determination from the Ministry of Health regarding Council’s obligations
and if there is the ability to keep the supply as a non-potable supplementary
supply
• The legality of the roading corridor for Happy Jacks Road (Gazette Notice)
• Information on the intended and actual number of connections to the water
supply
• Residents’ rights to connect to the water supply
• The process for a road stoppage/closure
Resolved:
That the item be deferred to the next meeting of Council.
Eaglesome-Karekare/Harker
11. Delegations – Warrant to Act
5
The Corporate Services Manager presented the report.
Resolved:
That:
1. The report is received.
2. The delegations and appointments as scheduled in the Schedule of
Delegations be approved with immediate effect.
OFFICER
• Bylaw/Rural Fire
Officer
DELEGATION/AUTHORITY
1. “Rural Fire Officer” under Section 13 of the Forest
and Rural Fires Act 1977.
2. An “enforcement officer” appointed under Section
177 of the Local Government Act 2002 for the
enforcement of bylaws and regulations.
Eaglesome-Karekare/Flood
12. QRS Annual Report
Councillor Harker declared a pecuniary interest on this item at the start of the
meeting and did not discuss or vote on this agenda item. Councillor Harker left the
Council table at 10.57am and remained in the public gallery for the duration of the
item.
Mr Chris Torrie (Chair of the QRS Board), Mr Mark Browne (CEO of QRS) and Mr Rob
Beale (Chief Operations Officer of QRS) gave a presentation on the QRS Annual
Report to Council.
Councillors sought clarity on the following items:
o The progress on the Mahia installation
o Training budgets
o Community sponsorships and support programmes
Resolved:
That the QRS Annual Report is received;
Eaglesome-Karekare/Johansen
13. Maori Standing Committee Minutes
Councillor Harker rejoined the Council table at 11.27am
Resolved:
That the unconfirmed minutes of the Māori Standing Committee meeting
held on the 16th October 2015 be received.
Flood/Bird
14. Resolution to Exclude the Public
Councillor Flood left the meeting at 11.33am
Councillor Flood re-entered the meeting at 11.37am
Resolved:
That the public be excluded from the following parts of the proceedings of
6
this meeting, namely:
1.
2.
3.
4.
Confidential Minutes of Previous Council Meeting
Confidential Action Sheet
Land gifted to Council
Late item – Chief Executive Employment Matters
The general subject of each matter to be considered while the public is
excluded; the reasons for passing this resolution in relation to each matter,
and the specific grounds under Section 48(1) of the Local Government
Official Information and Meetings Act 1987 for the passing of this
resolution are as follows:
General
Reason for passing this
Ground(s) under section
subject of
resolution in relation to
48(1) to the passing of
each matter
each matter
this resolution
That
the
public
conduct
of
the
48(1)(a) That the public conduct
to be
whole
or
the
relevant
part
of
the
of the whole or the relevant
considered
proceedings of the meeting
would be likely to result in the
disclosure of information where
the withholding of the
information is necessary to:
Confidential
Minutes of
Previous
Council
Meeting
Section 7 (2)
(a) protect the privacy of
natural persons, including
that of deceased natural
persons
(h) enable any local
authority holding the
information to carry out,
without prejudice or
disadvantage, commercial
activities
Confidential
Section 7 (2)
Action Sheet (a) protect the privacy of
persons
(h) enable any local
activities
Land gifted to (a) protect the privacy of
Council
part of the proceedings of the
meeting would be likely to
result in the disclosure of
information for which good
reason for withholding would
exist:
(i) where the local
authority is named or
specified in the Schedule 1
to this Act, under section
6 or section 7 (except
section 7(2)(f)(i)) [of the
Local Government Official
Information and Meetings
Act 1987]
(i) where the local
Act 1987]
(i) where the local
7
persons
Late item –
Chief
Executive
Employment
Matters
PUBLIC EXCLUDED:
RE-ADMITTED:
Section 7 (2)
(a) protect the privacy of
persons
Act 1987]
(i) where the local
Act 1987]
Eaglesome-Karekare/Cairns
11.39am
12.46pm
Councillor Bird’s late items were briefly discussed.
Councillors requested staff to explore options for what an ambulance scheme as part of the
rates could look like, and to draft a letter to the Minster of Environment Hon Nick Smith
regarding the build-up of timber in the rivers.
There being no further General Business His Worship the Mayor declared the meeting
closed.
CLOSED:
The meeting closed at 12.47pm.
…………………………………….
Chair
Ordinary Meeting of Council
24 November 2015
REPORT TO:
COUNCIL
DATE:
24 NOVEMBER 2015
SUBJECT: CEO’s MONTHLY REPORT
FILE REF:
AUTHOR: FERGUS POWER, CEO
ATTACHMENTS:
RELATED COMMUNITY OUTCOME:
• A strong, prosperous and thriving economy
• A community that values and promotes its culture
and heritage
• Safe and accessible recreational facilities
• Supportive, caring and valued communities
• Strong district leadership and valued communities
RELATED COUNCIL ACTIVITY:
All
PURPOSE:
To update Councillors on significant matters attended to by the CEO in the past month.
CURRENT SITUATION:
Five significant activities are noted for the past month:
1.
2.
3.
4.
5.
Senior Leadership Team training;
Councillor’s first rating review workshop;
Councillor governance, reporting and information dissemination workshop;
finalisation of datasets for inclusion in the inaugural preparation for participation in the
SOLGM Local Government Operational and Management Effectiveness SelfAssessment Programme; and
Arrival of a new cohort of interns for the New Zealand summer vacation internship period.
Senior Leadership Team (SLT) Training
The SLT underwent Blanchard Situational Leadership II training during a two-day workshop in
November.
Situational Leadership II (SLII) is the world’s most taught leadership model. Its foundation lies in
teaching leaders to diagnose the needs of an individual or a team and then use the appropriate
leadership style to respond to the needs of the person and the situation. Designed for individuals,
teams, and whole organizations, the Situational suite of programs equips people at all levels of an
organisation to lead at a higher level.
SLII boosts the effectiveness, impact, and dedication of leaders, and teaches leaders to behave in
alignment with their good intentions, and in alignment with what their people need.
SLII is designed to:
•
•
•
•
•
•
Develop leaders who excel at goal setting, coaching, performance evaluating, active
listening, and proactive problem solving
Clarify individual goals and ensure alignment with the organization's goals
Create systems to track performance and partnering
Reduce employee turnover and absenteeism
Increase "star" employee retention
Improve individual and organization development
24 November 2015
FP Monthly Report
2
•
•
Improve job satisfaction and morale at all levels
Create a shared language of leadership within an organisation.
Introduction of the SLT to the SLII programme paves the way for wider application throughout the
organisation, supporting realistic KPI establishment and assessment as our new performance
development programme and appraisal system is developed over the coming months.
Rating Review
The first of several workshops related to Council’s rating review has been held. At least two further
workshops are programmed.
Governance/Reporting Workshop
A governance, reporting and information dissemination workshop was hosted by Pamela Peters. As
resouces permit, alterations will be made to current reporting processes to reflect various
improvements identified by Councillors.
Finalisation of Datasets for Inclusion in the SOLGM Local Government Operational and Management
Effectiveness Self-Assessment Programme
A 100% compliance level has been achieved vis-à-vis furnishment of base datasets to
PriceWaterhouseCoopers.
Interns
Four interns have commenced activities for the summer vacation period.
INTERN
Leo Huxiao
UNIVERSITY
Otago (NZ)
Winona Molano
Massey (NZ)
Matheus
Larossa
Universidade de
Brasilia via
Waikato (NZ)
Victoria (NZ)
Kang Lin
RECOMMENDATION:
FIELD
PhD Doctoral
student in
sustainable
tourism
Environmental
Health and
(post-Christmas)
/Engineering
DEPARTMENT
Economic
Development
Engineering
Engineering
Bachelor of
Commerce in
Information
Systems and
Finance
Finance
That:
1. This report be received.
F Power
CHIEF EXECUTIVE OFFICER
Regulatory, then
Engineering
PROJECT
Sustainable
tourism and
Chinese market
development
Administration
and public
education
surrounding
Food Control
Plans/ water
treatment
Water treatment
Financial
systems and
reporting
improvement
Council Agenda
24 November 2015
REPORT TO:
COUNCIL
DATE:
24 NOVEMBER 2015
SUBJECT:
REPRESENTATION REVIEW
FILE REF: A10.01
AUTHOR:
J BATY, ELECTORAL OFFICER
ATTACHMENTS:
Nil
RELATED COMMUNITY OUTCOME(S):
Strong district leadership and a sense of belonging.
Community Representation.
PURPOSE:
The purpose of this report is to inform Council of its final proposal relating to representation
arrangements, this being the status quo.
BACKGROUND:
Local authorities are required to review their representation arrangements at least every six years.
They may undertake a review after three years if they choose. Council’s last review was conducted in
2009.
As defined by the Local Electoral Act 2001 (LEA), representation reviews are reviews of the
representation arrangements for a local authority.
Local authorities’ representation reviews determine detailed arrangements for:
• the number of electoral subdivisions (if any), and
• their boundaries, names, and number of members.
For territorial authorities, the representation review includes deciding the:
• basis of election (at large, wards, or a mix of both), and
• the establishment of community boards.
In addition to the above representation arrangements, local authorities and communities have the
opportunity to consider the:
• electoral system to be used for their elections: first past the post (FPP) or single transferable
vote (STV), and
• the establishment of Māori wards/constituencies.
These processes are not formally part of representation reviews; they are matters for local discretion
with no right of appeal to the Local Government Commission (the Commission). However, these
options relate to identifying appropriate representation arrangements for a district, and needed to be
resolved before the detailed ward/constituency arrangements could be determined. These matters
were discussed in full at Council’s meeting of 23 June 2015.
The initial proposal of a representation arrangements review had to be completed by 31 August 2015,
and there appeared to be no community or political appetite for change – the current arrangements
were considered to best reflect the shared community of interest and provide fair and effective
representation. However, the formal process under the LEA was still required to be followed. This
resulted in a final proposal.
Council resolved as its final proposal for the 2015 representation arrangements review at its meeting
of 25 August 2015:
W:\Council Agendas\Agenda 2015-2016\Council\15 11 Nov 24\Reports\JB Report 112401 Representation
Review.doc
Council Agenda
24 November 2014
JB Report 082501 Representation Review
1.
The Wairoa District Council resolves as its final proposal for the 2015 representation
arrangements review that:
a. Councillors be elected by electors of the district as a whole and that the district
is not divided into wards (being the status quo);
b. the number of Councillors to be elected is 6, plus the Mayor (being the status
quo);
c. no communities or community boards be set up (being the status quo).
The following formal process has been followed:
Council resolution (initial)
23 June 2015
(section 19H, LEA)
Public notice
30 June 2015
(section 19M, LEA)
Public submission period
30 June – 3 August 2015 (one month)
(section 19M, LEA)
Submissions heard
25 August 2015
(section 19M, LEA)
Council resolution (final)
25 August 2015
(section 19N, LEA)
Public notice
26 August 2015
(section 19N, LEA)
Public objection period
26 August – 30 September 2015
(section 19N, LEA)
Forward material to LGC
27 November 2015
(section 19V (4), LEA)
Once Council resolved its final proposal, public notice of this was required providing the public with a
one-month objection/appeal period. If a valid objection/appeal was received, the whole matter would
then be required to be forwarded to the Local Government Commission for determination.
No valid objection/appeal was received within the specified timeframe.
OPTIONS & ASSESSMENT:
Council must conduct a review of its representation arrangements.
This process is now complete, and this report being advisory only, has no options for consideration.
ASSESSMENT OF SUSTAINABILITY:
This review contributes to the sustainability of the Wairoa District by helping to achieve the specified
community outcome noted above.
SIGNIFICANCE & CONSULTATION:
Section 19M of the LEA required that the consultative procedure prescribed therein was used for this
process.
Moreover, decisions made by the Wairoa District Council affect the residents and ratepayers of
Wairoa. Council is committed to building and maintaining good relationships with stakeholders and
our community so that decisions are well informed. Wherever practical, we engage with individuals,
organisations and groups in our community in ways that give them the best opportunity to have their
say.
Significance means the importance of an issue, proposal, decision, or matter, as assessed by
Council. Council needs to take into account the following matters when assessing the degree of
significance of proposals and decisions, and the appropriate level of engagement:
•
The likely impact/consequences of the issue, proposal, decision or other matter, on the district.
Review.doc
Council Agenda
24 November 2014
JB Report 082501 Representation Review
•
•
•
•
•
•
•
•
•
Whether the asset is a strategic asset as listed in schedule two of the Significance &
Engagement Policy.
The impact on levels of service provided by Council or the way in which services are delivered.
The degree of impact on Council’s debt or the level of rates it charges.
The financial and non-financial costs and implications of the issue, proposal, decision or other
matter having regard to Council's capacity to perform its role.
Whether the decision is reversible and the likely impact on future generations.
The impact on the community, how many people are affected and by how much.
Whether the decision or action flows from, or promotes, a decision or action that has already
been taken by Council or furthers a community outcome, policy or strategy.
Is there a past history or reasonable expectation of the issue generating wide public interest
within the district.
The likely impact/consequences of the issue, proposal, decision or other matter, on youth,
elderly and Māori.
On 25 August 2015, Council adopted the final proposal for public objection/appeal. The period of
consultation closed on 30 September 2015. No valid objection/appeal was received within the
specified timeframe.
FINANCIAL IMPLICATIONS:
The cost of this review was furnished from existing budgets.
RECOMMENDATION(S): That:
1. Council receives the report.
J Baty
ELECTORAL OFFICER
Review.doc
REPORT TO:
COUNCIL
DATE:
24 NOVEMBER 2015
SUBJECT:
2016 PROPOSED MEETING SCHEDULE
AUTHOR:
C MCGIMPSEY, GOVERNANCE ADVISOR
& POLICY STRATEGIST
All Community Outcomes
FILE REF: A.06.09.01
ATTACHMENTS:
All Activities
PURPOSE:
To present Council with a Proposed Meeting Schedule for consideration.
CURRENT SITUATION:
There is no statutory requirement to set a schedule of meetings. However, there are some practical
advantages in doing so as it:
• Enables Councillors to plan ahead.
• Reminds staff of commitments to complete reports.
• Gives the community certainty as to when issues can be considered.
While a proposed schedule of monthly meetings is attached for Council’s consideration, it is
recognised that Councillors may wish to discuss the matter of a preferred day and time of meetings,
and as such, the schedule may be changed to reflect Council’s preferences.
There are no matters of significance in this decision, which require council to consult the public.
RECOMMENDATIONS: That Council adopt a schedule of meetings.
Charlotte McGimpsey
GOVERNANCE ADVISOR & POLICY STRATEGIST
Wairoa District Council
Proposed 2016 Meeting Schedule
th
Closing date: - Agenda for Ordinary Meeting of Council
Council Forum
Closing date - Agenda for Forum
MSC monthly meeting
Economic Development Committee
Finance, Audit & Risk Committee
4 Tuesday of month 10am start
Councillor only workshop at 9am
5 working days before the meeting
nd
2 Tuesday of month 3pm start
Councillor only workshop at 1pm
Last working day of the month
nd
2 Friday of month 12.30pm start
st
1 Monday of every second month
(even months) 2pm start
nd
2 Wednesday of every second
month (odd months) 1.30pm start
st
EXCEPTION: March – 1 March at
10.30am
Closing
Date
Agenda for
Forum
Maori
Standing
Committee
Economic
Development
Committee
Tuesday
9 February
2016
Friday
29 January
2016
Friday
12 February
2016
Monday 1
February
2016
Tuesday
22 March
2016
Tuesday
8 March
2016
Monday
29 February
2016
Friday
11 March
2016
Friday
15 April
2016
Monday
16 May
2016
Monday
20 June
2016
Monday
18 July
2016
Monday
15 August
2016
Monday
19
September
2016
Tuesday
26 April
2016
Tuesday
24 May
2016
Tuesday
28 June
2016
Tuesday
26 July
2016
Tuesday
23 August
2016
Tuesday
27
September
2016
Tuesday
12 April
2016
Tuesday
10 May
2016
Tuesday
14 June
2016
Tuesday
12 July
2016
Tuesday
9 August
2016
Tuesday
13
September
2016
Thursday
31 March
2016
Friday
29 April
2016
Friday
31 May
2016
Thursday
30 June
2016
Friday
29 July
2016
Friday
8 April
2016
Friday
13 May
2016
Friday
10 June
2016
Friday
8 July
2016
Friday
12 August
2016
Friday
9
September
2016
Thursday
13 October
2016
Tuesday
25 October
2016
Tuesday
11 October
2016
Friday
30
September
2016
Monday
14
November
2016
Thursday
28
November
2016
Tuesday
22
November
2016
Tuesday
6
December
2016
Tuesday
8
November
2016
Monday
31 October
2016
Council
Agenda
Closes
Council
Meeting
Council
Forum
Monday
15 February
2016
Tuesday 23
February
2016
Monday
14 March
2016
Friday
30 August
2016
Friday
14 October
2016
Friday
11
November
2016
Friday
9
December
2016
Finance,
Audit, &
Risk
Committee
Tuesday
1 March
10.30am
2016
Monday
4 April
2016
Wednesday
11 May
2016
Monday
6 June
2016
Wednesday
13 July
2016
Monday
1 August
2016
Wednesday
14
September
2016
Monday
3 October
2016
Wednesday
9
November
2016
Monday
5 December
2016
Notes:
1. No Council meetings, Committee meetings or Forums are scheduled in January of each year.
2. Extraordinary Meetings of Council and Committees are scheduled as required.
3. The December Council Forum will be replaced by a Council Meeting on 6 December 2016.
4. Committees not included on this schedule only meet when required.
5. Unless otherwise advertised Council and Committee meetings are held in the Council
Chamber at Wairoa District Council
Council Agenda
24 November 2015
REPORT TO:
THE COUNCIL
DATE:
24 November 2015
SUBJECT:
Te Wairoa Economic Development Strategy
AUTHOR:
Roger Matthews, Transformation Manager
FILE REF:
ATTACHMENTS:
Appendix 1: Draft Economic
Development Strategy
A strong prosperous and thriving economy
A lifetime of good health and well-being.
An environment that is appreciated, protected and
sustained for future generations.
(If any in LTCCP)
PURPOSE:
A draft Economic Development Strategy has been developed to guide the operational work of the
Council in this area, and to inform Te Mātārae o Te Wairoa Trust of the Council’s economic objectives
and priorities.
This draft strategy has been prepared in parallel with the Hawke’s Bay Regional Economic
Development Strategy.
BACKGROUND:
The Hawke’s Bay Region has had a Regional Economic Development Strategy for some time, but it is
not well known and has not succeeded in achieving ‘buy-in’ from the Region’s constituent councils or
business community. Therefore when the time came to review this document it was decided to
undertake the work as a collaborative council – business project. Following an extensive process of
business interviews this work is now nearing completion and a draft will be reported to the Region’s
councils in due course.
In Te Wairoa there has been no formal strategy to guide the Council’s economic development work, or
the work of Te Mātārae o Te Wairoa Trust and this has made it difficult at times to develop priorities
and select development options and opportunities. Therefore this document has been prepared,
drawing upon the existing economic development work of the Council and the Trust, combined with
the output of the developing Regional Economic Development Strategy.
CURRENT SITUATION:
At this point it is anticipated that the Regional Economic Development Strategy will be complete before
Christmas and that it will then be reported to the Regional Governance Group (which comprises
council Chief Executives, representatives of Government Departments and the HBDHB and business
leaders), before being reported to all of the Region’s Councils. This Draft Te Wairoa Economic
Development Strategy is consistent with the draft Regional Economic Development Strategy.
OPTIONS:
1.
Adopt the attached draft Economic Development Strategy.
2.
Modify the attached draft Economic Development Strategy
3.
Reject the attached draft Economic Development Strategy.
Council Agenda
24 November 2015
PREFERRED OPTION:
This draft Te Wairoa Economic Development Strategy provides a framework within which economic
development work can be undertaken. However it is not intended that this should tie the hands of
either the Council or Te Mātārae o Te Wairoa Trust. Economic conditions will change and
opportunities will arise that were not anticipated at the time of writing; therefore it is intended that this
be a living document that can change as the local economy changes.
The preferred option is therefore for the Council to adopt this strategy.
Considerable consultation has been undertaken as part of the development of the draft Regional
Economic Development Strategy, comprising business interviews and two workshops. The views of
this community have also been recently sought as part of the Long Term Plan process. Therefore no
further formal consultation is required at this time.
It is suggested however that there be ongoing discussion between the Council and Te Mātārae o
Te Wairoa Trust, and the Council and the local business and farming communities to continue to
develop and focus this strategy.
RECOMMENDATIONS:
It is recommended that:
1.
This report is received; and,
2.
The Council adopts the Te Wairoa Economic Development Strategy.
Roger Matthews
Transformation Manager
Council Agenda
24 November 2015
Appendix 1
WAIROA DISTRICT COUNCIL
PO Box 54, Wairoa – Telephone (06) 838-7309 – Facsimile (06) 838-8874
Draft Economic Development Strategy
Vision and objectives
Nā ngā pakihiwi o ō tātou tīpuna, ka taea e tātou Te titiro
whakamua
‘From the shoulders of our ancestors, we are able to see the future’
Connected Communities
Desirable Lifestyles
Treasured Environments
The Wairoa District Council's vision is focused on developing and maintaining high quality
infrastructure and Council services while ensuring that Te Wairoa prospers. This dual approach
ensures that the community will be provided for now, and for the future. The Council wishes to create
desirable natural, social, cultural and economic environments across Te Wairoa, where both existing
and new residents will be encouraged to invest in our collective future.
This strategy stands on four interconnected objectives:
•
Arresting and reversing historical population decline in both urban and rural Te Wairoa
through encouraging natural growth and by attracting new residents;
•
Developing and maintaining high quality, attractive infrastructure, events and Council
services;
•
Attracting new businesses and visitors; and,
•
Supporting existing businesses and community organisations.
Council Agenda
24 November 2015
Regional economic development framework
The recently developed regional strategic economic development framework is depicted below in
Figure 1. The goals and objectives of this framework are underpinned by seven cross-cutting themes
that are designed to enhance the economic prosperity of the region. The Wairoa District Economic
Development Strategy draws on this approach and framework.
Figure 1.
Hawke’s Bay Economic Development Framework
1
Economic Foundations
Te Wairoa is a typical example of a New Zealand pastoral farming dominated region containing
agricultural service towns and villages. Given the importance of agriculture, principally sheep and
beef, to the local economy the critical economic development role of the Council is to provide,
maintain and advocate for the required infrastructure and services. The job numbers by industry for
2014 in Te Wairoa compared to the Hawke’s Bay Region are given in Appendix 1.
Pastoral farming
The main farming activity in the District is sheep and beef farming with sheep mainly on the steeper hill
country and beef on the flatter land. Te Wairoa is known nationally as a leading producer of high
quality, non-dairy cross beef, principally Angus. The District used to have a strong dairy industry with
a local dairy factory, but with the formation of Fonterra and their reluctance to collect milk from the
more remote areas, the number of dairy farms has dwindled. Recovery of this industry depends on
the re-establishment of local processing.
1
Source: Hawke’s Bay’s Draft Regional Economic Development Strategy
Council Agenda
24 November 2015
Figure 2.
Contribution to GDP by broad sector in Te Wairoa and Hawke’s Bay
2,3
Horticulture
Te Wairoa has a high horticulture potential that has seen a number of crops grown here over the
years. For example, at one time the Mohaka area produced gold medal winning Syrah wine.
Recently new plantings of apples have been established, picking up on the Districts early ripening
potential for pip and stone fruit. The area is a leading producer of high protein maize.
Forestry
Forestry is a significant part of the local economy with large plantings of predominantly pinus radiata.
This industry has contributed to rural depopulation as farms have converted from pastoral farming to
forest and farming families have moved away. Maintaining a road network to take the growing
volumes of wood to market will be a major challenge for the District.
Agricultural processing
The largest employer in Te Wairoa is the AFFCO meat works. This plant is considered to be important
and strategic within the AFFCO network and it has seen investment and growing kill numbers in recent
years. The District also has a Silver Fern Farms plant at Frasertown that focuses mainly on sheep
and deer processing.
Wairoa used to have two timber processing plants but only one of these is now functioning.
Service industry – private sector
Te Wairoa has a good range of service and retail industries with two vet clinics and a number of
agriculture and construction supply companies (ITM, Carters, Farmlands, East Coast Lumber etc.).
Wairoa Township also has available legal, accounting, medical and dental services, as well as the
important vehicle and machinery servicing sector.
The District is served by a range of agricultural and forestry contractors and transport companies.
2
3
The primary sector extracts or harvests products from the earth and includes agriculture, forestry, fishing,
and mining. The secondary sector produces manufactured and other processed goods and includes
manufacturing, electricity, gas and water, and construction. The tertiary sector includes all service
industries that are not knowledge intensive, such as retail trade, and food and accommodation services.
The quaternary sector includes knowledge intensive service industries. ‘Other’ includes owner occupied
property operation and unallocated activity.
Except were indicated, all statistics were provided by Infometrics Ltd., from the Hawke's Bay Region
Economic Profile.
Council Agenda
24 November 2015
Service industry – public sector
The public service sector is relatively large in Te Wairoa, comprising health (8.8% of all jobs),
education (10.4% of all jobs), police and social services, along with local government.
Sustainable population growth
Figure 3.
Annual population growth in Te Wairoa and Hawke’s Bay
Like many parts of regional New Zealand, Te Wairoa has been effected by long term population
decline that has been caused by a range influences. One the strongest drivers has been the search
for productivity and efficiency. This has seen many of our businesses and farms become more
productive and as a consequence, shed jobs; also central government and the private sector have
centralised their operations to the big cities. Relative remoteness has also seen young people move
to the cities and overseas.
Figure 4.
10.0%
9.0%
8.0%
7.0%
6.0%
5.0%
4.0%
3.0%
2.0%
1.0%
0.0%
Population age distribution in Te Wairoa and Hawke’s Bay (2015)
Hawke's Bay Region
Wairoa District
Council Agenda
24 November 2015
There are growing signs that the strength of both of these influences is declining as people and
organisations begin to realise that the cost of doing business in regional areas is significantly lower,
and the quality of life is higher. The challenge for Te Wairoa is to build on this growing realisation and
to effectively market its benefits.
4
5
Figure 5.
Housing affordability index in Te Wairoa and Hawke’s Bay
Figure 6.
Rental affordability index in Te Wairoa and Hawke’s Bay
4
5
The housing affordability index is calculated as the ratio of the median house price to average annual
earnings. A higher ratio, therefore, suggests that median houses cost a greater multiple of typical
incomes, which indicates lower housing affordability. In 2014 the index values were; New Zealand - 8.4,
Auckland – 9.8, Napier – 7.2, Hawke’s Bay – 6.5, and Te Wairoa – 3.4.
The rental affordability index compares the average weekly rent to average weekly earnings. In 2014 the
index values were, New Zealand – 0.32, Auckland – 0.37, Napier – 0.34, Hawke’s Bay – 0.26, and
Te Wairoa – 0.20.
Council Agenda
24 November 2015
Figure 7.
Annual change in beneficiary numbers (age 15-64) in Te Wairoa and Hawke’s Bay
Infrastructure and Council services
The heart of the Council’s core business is the provision of infrastructure that serves the community.
Wairoa District Council takes a broad view of what constitutes essential community infrastructure and
this includes:
•
Hard infrastructure – roads, bridges, water supply and water treatment, landfills;
•
Community infrastructure – community halls, a library, community centre and a picture
theatre, as well a range of parks and reserves; and,
•
Soft infrastructure – leadership, community support, business support and district
promotion, relationships and links with people in the Hawke’s Bay and Tairawhiti regions.
The Council also provides a range of services that support the community either by in-house
provision, through the Councils commercial works unit, QRS and by purchasing services from the
private sector.
There is also a range of infrastructure provided by the government and by the private sector; this
includes:
•
State highways, rail and ports;
•
Freight and courier services;
•
Energy;
•
Communications;
•
National social and community services (health, education etc.) and,
•
Business growth support such as resources and advice provided through the Regional
Business Partners.
Figure 8.
Te Wairoa access to telecommunications
Household
access
6
Cell phone
6
Telephone
Internet
Māori descent
68%
69%
53%
Other ethnicity
61%
77%
60%
Source: Statistics New Zealand
Council Agenda
24 November 2015
Total
66%
72%
56%
New Zealand
83%
82%
78%
This range of infrastructure and services provides for the community in its widest sense, and makes it
a pleasant and desirable place for existing residents and businesses to want to stay and new
businesses and potential new residents to want to move here.
Attracting new businesses and visitors
Working to attract new businesses is the ‘glamorous’ but high risk face of economic development.
Te Wairoa is a small community with limited resources to engage in competition with larger and better
funded areas. Therefore the Council needs to take a more cautious approach that is based upon the
proven strengths and advantages of both our community and geography. For example, the location
and geomorphology of the Mahia Peninsula made is sensible and realistic to pursue Rocket Lab and
encourage them to use Te Wairoa as their preferred launch site. Also, given Te Wairoa’s consistent
rainfall, abundant water resources good soils (especially on the river terrace and coastal flat land); it
makes sense to pursue businesses that operate or rely on more intensive and more diverse
agriculture.
Figure 9.
Annual business unit growth in Te Wairoa and Hawke’s Bay
Council Agenda
24 November 2015
Figure 10.
Comparative monthly rainfall
It is important however that the desire to attract new businesses does not distract the focus from
supporting the District’s existing businesses.
Figure 11.
Tourism as a proportion of annual GDP in Te Wairoa and Hawke’s Bay
Council Agenda
24 November 2015
Figure 12.
Annual tourism GDP growth in Te Wairoa and Hawke’s Bay
Tourism in Te Wairoa is relatively under developed making up only 1.2% of GDP in 2014 compared to
3.9% in the wider Hawke’s Bay and 3.8% nationally. However this is an area with a big potential for
growth as the District has an abundance of attractions for tourists, from the Te Urewera and Lake
Waikaremoana, the wild and unspoilt rivers and the beaches of the Mahia Peninsula, to the authentic
cultural experiences that could be provided by our people and on our Marae.
The tourist potential is hindered by some infrastructure issues, for example, access to Te Urewera is
effectively closed to international tourists who use rental vehicles by the unsealed sections of State
Highway 38 both from Wairoa in the south and Murapara in the North. It is also hindered by the
relative lack of accommodation options. Therefore as first steps the Council will focus on strategic
roading improvements and the improvement in facilities for those tourists that bring their
accommodation with them, i.e. campervans and freedom camping. To compliment this, a plan to
develop and support bed & breakfast and home-stay/farm-stay/marae-stay type accommodation is
underway. In addition the Council wishes to attract and encourage a range of accommodation
providers to invest in Te Wairoa.
Figure 13.
Tourism share of total employment in Te Wairoa and Hawke’s Bay
Council Agenda
24 November 2015
Supporting existing businesses and community organisations
Figure 14.
Annual GDP growth in Te Wairoa and Hawke’s Bay
In order to grow the economy of Te Wairoa, the Council’s primary focus must be on supporting
existing businesses and providing a supportive environment that makes it easy for them to stay and to
do profitable business. If the Council gets this right it will also pay dividends for business attraction.
Support for businesses takes two forms:
•
Is the environment (natural and business), the infrastructure (hard, community and soft)
and council regulation, supportive and attractive to profitable businesses?
•
Are there available business support services from the Council, government agencies
and the private sector that will support profitable businesses?
Support for businesses from the Council is provided in a variety of ways but primarily through an
economic development agency, Te Mātārae o Te Wairoa Trust, with the assistance of Business
Hawke’s Bay, Tourism Hawke’s Bay, the Hawke’s Bay Chamber of Commerce and the Icehouse.
Council Agenda
24 November 2015
Figure 15.
Industry proportion of GDP in Hawke’s Bay
Figure 16.
Total government social spending in Te Wairoa and Hawke’s Bay
Year
2011
2012
2013
2014
Hawke's Bay Region
Amount
Per resident
$89.5m
$569
$85.8m
$545
$85.9m
$544
$91.3m
$575
Wairoa District
Amount
Per resident
$5.81m
$682
$5.65m
$677
$5.56m
$670
$5.79m
$706
Council Agenda
24 November 2015
Economic positioning of Te Wairoa
Strengths
Weaknesses
•
Relatively consistent year round rainfall
•
Distance to markets and main centres
•
Large rivers with unallocated water
•
•
Fertile river and coastal flats in Te Wairoa
with good access to water that can support
intensive horticulture
Higher proportion of population without
formal qualifications and fewer with post
school qualifications than national
averages
•
Location and coastal geomorphology that
suits a rocket launch site
•
•
Quality regional transportation and
distribution infrastructure
Some labour shortages across unskilled,
semi-skilled, skilled and professional
categories, particularly during the peak of
the growing season
•
•
Climate supports intensive horticulture and
lifestyle
Historic high unemployment, lower incomes
and high rates of benefit dependency
•
•
Close access to Te Urewera
A low wage economy (which impacts
business attraction)
•
Mahia peninsula with surfing, fishing, diving
and other recreational activities
•
•
Regional agriculture and food processing –
existing infrastructure and knowledge base
offer a comparative advantage
Loss of talented, well-educated young
people overseas and to larger metropolitan
centres
•
Impacts of drug and alcohol abuse on the
potential labour force
•
The District offers good quality lifestyle and
amenities
•
Percentage of youth ‘Not’ in Employment,
Education or Training (NEET)
•
EIT is a robust and credible education
centre for skills development
•
Lack of tourist focused infrastructure
•
The region is an affordable place to live
with comparatively low cost of housing
•
The region has quality health services
Opportunities
Threats
•
Promotion of low land and house prices
•
•
Tourist potential waiting to be developed
Bigger, competitive, neighbours in Hawke’s
Bay and Gisborne
•
Drawcard of outstanding outdoor recreation
potential
•
•
Capitalising on the economic value of the
region’s living environment for attracting
new migrants and businesses.
Official population projections indicate
slow/low growth, which makes the District
less attractive and harder to gain the
economies of scale needed for service
provision
•
•
Capitalising on the Rocket Lab launch site
initiative on the Mahia Peninsula in
Te Wairoa
Working age population is forecast to
reduce 10% between 2011 and 2031
•
With 23% of the District’s GDP tied up with
primary production, disease outbreaks
and/or extremes of weather have the
capacity to seriously impact the economy
•
Perception of high crime rates and
personal security risk as a barrier to
migration attraction
•
The risk of centralisation of government
and private sector services
•
Strengthening the already positive image of
the region’s tourism attributes and unique
heritage.
•
Settlements and investment opportunities
arising from Treaty of Waitangi claims.
•
More employment from local people
replacing RSE workers
Council Agenda
24 November 2015
•
Creating stronger strategic partnerships
with central government agencies to
resource and implement agreed initiatives
•
•
Consistent rainfall and river flows in
Te Wairoa provides ample water for
agriculture
•
The large protected, temperate rain forest
of Te Urewera for outdoor activities and
tourism.
•
Increased primary exports due to the Trans
Pacific Partnership Agreement
•
Development of a visual identity that
creates community pride and cohesion
Potential for flood and slip damage to
transport infrastructure in the hill country
Partners
Locally the Wairoa District Council works closely with its associated economic development agency,
Te Mātārae o Te Wairoa Trust. Regionally the Council works with the other Hawke’s Bay councils and
Business Hawke’s Bay at the Ahuriri Business Hub. The Council also works with Tourism Hawke’s
Bay, the Hawke’s Bay Chamber of Commerce, the Regional Business Partners, and the Icehouse.
Action Plan
As previously discussed, this strategy stands on four interconnected objectives:
•
Arresting and reversing historical population decline in both urban and rural Te Wairoa
through encouraging natural growth and by attracting new residents;
•
Developing and maintaining high quality, attractive infrastructure, events and Council
services;
•
Attracting new businesses and visitors; and,
•
Supporting existing businesses and community organisations.
The actions set out below address one or more of these objectives.
Māori Economic Development
Issue
Initiative
Timeframe
Funding
Responsibility
Response to
Treaty
settlement
process
Collaborate with and assist
the Post Settlement Entity
Group once formed, as
requested
To be
determined,
depended on
negotiations
Within current
budget
Māori
community
support and
consultation
Develop relationships with,
and support where
requested and able:
• Te Wairoa Taiwhenua
• Tuhoe Tribal Authority
• Ngati Pahauwera
• Ngai Tāmanuhiri
Ongoing
Within current
budget
Māori Standing
Committee,
Māori
Relationships
Manager
Māori Standing
Committee,
Māori
Relationships
Manager
Council Agenda
24 November 2015
Māori business
development
Partner with Te Wairoa
Taiwhenua to identify
business development and
land utilisation opportunities
Ongoing
Within current
budget,
discrete
projects may
require grant
funding
Te Mātārae o
Te Wairoa
7
Trust
Hard infrastructure improvement
Issue
Initiative
Timeframe
Funding
Responsibility
Road transport
Seal SH38/Lake Road to
Aniwaniwa
2015-17
Jamie Cox
Road transport
Upgrade of SH2, Napier to
Wairoa
Access to Mahia – coastal
and roadworks at Black’s
Beach
Roading improvements for
Rocket Lab access
2016-18
NZTA
application
process
NZTA project
Jamie Cox
Coastal access
Seal Whakamahia Road
2015
Rail transport
Collaborate with HBRC on
the future of the Napier to
Gisborne rail line
Replacement reservoir for
the Wairoa and Frasertown
water supply network
Upgrade and re-consenting
of the Wairoa urban
sewerage system to
improve the water quality at
the outlet and in the estuary
Collaborate with the
Region’s councils and
government agencies to
improve connectivity to,
and within Te Wairoa
Ongoing
NZTA
application
process
NZTA
application
process
NZTA
application
process
Consultation
covered within
current budget
Included in the
current LTP
2019
Included in the
current LTP
Jamie Cox
Ongoing
Roger Matthews
Continue to develop the
proposal for the Wairoa
Township Wi-Fi initiative
Work with First Tribe Ltd.,
and GisborneNet to
connect all of Te Wairoa’s
Marae
Continuation/creation of the
Wairoa Riverbank,
Whakamahia and
Mahia/Opoutama walkways
Ongoing
Seeking
central
government
funding
through
Broadband
Phase 2
No funding
beyond 2015
Road transport
Road transport
Water supply
Sewage system
Broadband
access
Broadband
access
Broadband
access
Pedestrians and
cyclists
7
2015-16
2015-16
2016
2015-16
2015-17
Seeking
government
and Civil
Defence funds
Combination
of existing
budget, grant
funding and
other sources
NZTA
Jamie Cox
Jamie Cox
Lead by HBRC
with WDC and
GDC
Jamie Cox
Russell
McCracken&
Roz Thomas
Roger Matthews
Jamie Cox
Consultation is required between the Council and Te Mātārae o Te Wairoa Trust to further develop and
agree this action plan and respective responsibilities.
Council Agenda
24 November 2015
District beautification
Issue
Initiative
Timeframe
Funding
Responsibility
River
development
Landscaping of the Wairoa
River bank and adjoining
reserve
Landscaping of the
Whakamahia area and
adjoining wetland
Manage empty shop
frontages and empty sites
on Marine Parade
Ongoing
Grants and
HBRC/WDC
budgets
Grants and
HBRC/WDC/DoC
budgets
Grants and
existing budgets
HBRC, WDC
Coastal
development
Retail precinct
Ongoing
Ongoing
WDC, DoC
WDC,
Te Mātārae o
Te Wairoa Trust
Council community facilities
Issue
Initiative
Timeframe
Funding
Responsibility
Community
entertainment
Reopen and operate the
Gaiety Theatre
2014-15
Te Mātārae o
Te Wairoa Trust
Coastal access
Develop rest areas and
public toilets at Pilot Hill
and Whakamahia
2015-16
Wairoa
Economic
Development
Strategy
Mostly in
current budget
Community
recreation
Further develop the Wairoa
Community Centre by the
construction of an indoors
learner’s pool
Destination playground
2015-16
In current
budget
2016
Develop a market and arts
space on Marine Parade
2016-17
Accumulating
grant funding
To be found
Roz Thomas &
Katie Bowen
Roz Thomas &
Katie Bowen
Community
recreation
Community arts
and recreation
Jamie Cox,
Roger
Matthews, Roz
Thomas & Katie
Bowen
Jamie Cox
Business support
Issue
Initiative
Timeframe
Funding
Responsibility
Business
resilience
Continue introduction of
existing and new business
owners to The Icehouse to
help create a stronger
business community and
connected alumni
Establish an agreed
schedule with the Regional
Business Partners to
enable business people to
book time in advance and
supplement this with a
virtual branch of Hawke’s
Bay Business Hub in
Te Wairoa
Assist Lincoln University
and Wairoa College to
establish an agricultural
training academy in
Te Wairoa
Ongoing
Within existing
budget
Te Mātārae o
Te Wairoa Trust
and the
Icehouse
Ongoing
To be found
Te Mātārae o
Te Wairoa Trust
and Business
Hawke’s Bay
2016-17
To be
confirmed
Establish a regular
engagement between the
Ongoing
Within existing
budget
Roger
Matthews, David
Tipoki, Wairoa
College and
Kura, EIT and
Lincoln
University
Fergus Power
Business
resilience
Agricultural
training
BusinessCouncil
Council Agenda
24 November 2015
relationships
BusinessCouncil
relationships
Council and major
employers
Establish business
breakfast meeting series
with visiting speakers
Ongoing
Within existing
budget
Fergus Power,
Roz Thomas
and Katie
Bowen
Business attraction
Issue
Initiative
Timeframe
Funding
Responsibility
Lead
identification
Participate at the Business
Hub one day a week to
build and sustain
relationships and also to
identify opportunities that
make sense for Te Wairoa
Partner with the regional
EDA to develop a stronger
relationship and also to
transfer knowledge about
Te Wairoa and the
opportunities of the District
Develop relationships with
relevant commercial sector
influencers in the Hawke’s
Bay and Tairawhiti
agribusiness space and
host District tours to
highlight opportunities in
Wairoa District
Participate in region-wide
opportunities as
appropriate
Ongoing
Budget
provision for a
‘one-day-aweek’ seat and
the Hub
WDC and
Business
Hawke’s Bay
Future, to be
determined
Future, to be
determined
Te Mātārae o
Te Wairoa Trust
and WDC
Ongoing
Within existing
budget
Roz Thomas
and Katie
Bowen,
Te Mātārae o
Te Wairoa Trust
and Business
Hawke’s Bay
Ongoing
Within existing
budget
All councils and
Business
Hawke’s Bay
Identification of
District
strengths and
opportunities
Agricultural lead
identification
Regional
collaboration
Tourism promotion
Issue
Initiative
Timeframe
Funding
Responsibility
‘Rocket tourism’
Research the tourism
opportunity related to
Rocket Lab and launches
at Mahia
Work with farmers, Iwi and
the Department of
Conservation to develop
existing trails and establish
new ones
Work in conjunction with
Tourism Hawke’s Bay and
Gisborne/East Cape, to
develop and implement a
Wairoa Tourism Strategy
2015-17
Within existing
budget
Jaimeleigh
George, Roger
Matthews
2015-17
Within existing
budget
Jaimeleigh
George
2015
Within existing
budget
Jaimeleigh
George, Roz
Thomas and
Katie Bowen
Timeframe
Funding
Responsibility
Walking,
mountain biking
and horse riding
Tourism
strategy
District promotion
Issue
Initiative
Increase
knowledge of
Te Wairoa
outside of
Wairoa
Proactively provide imagery
and information resources
to the regional EDA on
Wairoa opportunities
WDC
Council Agenda
24 November 2015
Increase
knowledge of
Te Wairoa
outside of
Wairoa
Promotion to
the farming
community
Business
promotion
Signage
Take advantage of
opportunities to increase
and develop Te Wairoa’s
reach through social media
Work with the A & P
Society on promotional
opportunities at the Wairoa
Show and Wairoa Field
Days
Support the launch and
celebration of new
businesses in the District
including media coverage –
“Better Business, Better
People
Use the visual identity
project findings to upgrade
Te Wairoa signage and
install ‘gateway’ signs
2015-16
Te Mātārae o
Te Wairoa Trust
with Roz
Thomas and
Katie Bowen
Ongoing
2015-16
Within existing
budget
Jamie Cox, Roz
Thomas and
Katie Bowen
Leverage opportunities
Issue
Initiative
Timeframe
Funding
Responsibility
Rocket Lab Ltd
Establish an agreed
relationship management
process with Rocket Lab to
identify shared goals and to
support the opportunities
for partnership with the
Council and community
Work with Stark Raving
Ltd., to identify and pursue
opportunities that arise
from the redevelopment of
the Gaiety Theatre and the
choice of Te Wairoa for
their location
Leverage off Te Wairoa’s
dairy heritage and suitable
land resources to establish
local processing and farm
conversion where
appropriate
2016-17
Within existing
budget
Fergus Power,
Roger Matthews
2015-17
Grants,
sponsorship
and existing
budget
Roz Thomas
and Katie
Bowen, Roger
Matthews
Ongoing
External
funding to be
found
Te Mātārae o
Te Wairoa Trust
with Roz
Thomas and
Katie Bowen
Issue
Initiative
Timeframe
Funding
Responsibility
Event calendar
Develop and maintain a
calendar of District events
Develop a Te Wairoa
events strategy
2015-16
Within current
budget
Within current
budget
Charlotte
McGimpsey
Charlotte
McGimpsey and
Jaimeleigh
George
Gaiety Theatre
Dairy
Event strategy
Event attraction
and scheduling
2015-16
Council regulation
Issue
Initiative
Timeframe
Funding
Responsibility
Annual plan
Review the current District
Plan and seek where
3+ years
In the current
budget
Helen
Montgomery
Council Agenda
24 November 2015
Bylaws
Tourism
possible and practical
alignment with
neighbouring councils
Ensure that the Council’s
bylaws are regularly
updated and fit for purpose
Review and replace the
existing freedom camping
bylaw
Ongoing
Christmas
2015
Not allowed for
in the current
budget
In the current
budget
Helen
Montgomery
Helen
Montgomery
Council Agenda
24 November 2015
Appendix 1:
Job numbers by industry in Te Wairoa compared to the Hawke’s
Bay Region (2014)
Industry
Hawke's Bay Region
Share of
Number
total
Wairoa District
Share of
Number
total
Sheep, Beef Cattle & Grain Farming
2,686
3.60%
685
19.90%
Meat & Meat Product Manufacturing
2,316
3.10%
469
13.70%
Education & Training
6,154
8.20%
359
10.40%
Health Care & Social Assistance
8,574
11.40%
302
8.80%
Accommodation & Food Services
4,016
5.30%
142
4.10%
Supermarket & Specialised Food Retailing
2,460
3.30%
137
4.00%
Other Services
2,706
3.60%
102
3.00%
885
1.20%
101
2.90%
Other Store & Non Store Retailing
3,572
4.80%
92
2.70%
Professional, Scientific & Tech Services
4,241
5.60%
81
2.40%
Road Transport
1,346
1.80%
74
2.10%
Construction Services
3,185
4.20%
71
2.10%
Central Govt. Admin, Defence & Safety
2,003
2.70%
64
1.90%
Property Operators & Real Estate Services
1,259
1.70%
63
1.80%
Agric. Support Services & Hunting
2,491
3.30%
62
1.80%
Heavy & Civil Engineering Construction
Motor Vehicle, Parts & Fuel Retailing
911
1.20%
57
1.70%
1,093
1.50%
51
1.50%
Local Government Administration
799
1.10%
49
1.40%
Dairy Cattle Farming
430
0.60%
46
1.30%
Horticulture & Fruit Growing
4,115
5.50%
43
1.20%
Fruit, Cereal & Other Food Product Manu
2,245
3.00%
40
1.20%
365
0.50%
39
1.10%
Building Construction
1,359
1.80%
37
1.10%
Administrative & Support Services
3,801
5.10%
30
0.90%
Arts & Recreation Services
Forestry & Logging
Wood Product Manufacturing
454
0.60%
29
0.80%
2,589
3.40%
28
0.80%
Poultry, Deer & Other Livestock Farming
239
0.30%
28
0.80%
Information Media Services
274
0.40%
20
0.60%
Finance
816
1.10%
17
0.50%
86
0.10%
16
0.50%
221
0.30%
15
0.40%
1,156
1.50%
14
0.40%
Machinery & Other Equipment Manu
872
1.20%
14
0.40%
Rental & Hiring Services
383
0.50%
13
0.40%
Water, Sewerage & Waste Services
286
0.40%
10
0.30%
Furniture & Other Manufacturing
421
0.60%
8
0.20%
Telecoms, Internet & Library Services
253
0.30%
8
0.20%
Fabricated Metal Product Manufacturing
722
1.00%
7
0.20%
Non-Metallic Mineral Product Manu
231
0.30%
6
0.20%
Auxiliary Finance & Insurance Services
388
0.50%
3
0.10%
33
0.00%
3
0.10%
458
0.60%
2
0.00%
Wholesale Trade
Fishing & Aquaculture
Electricity & Gas Supply
Postal, Courier & Warehousing Services
Seafood Processing
Pulp & Paper Product Manufacturing
Council Agenda
24 November 2015
Industry
Hawke's Bay Region
Share of
Number
total
Wairoa District
Share of
Number
total
Rail, Water, Air & Other Transport
241
0.30%
2
0.00%
Printing
171
0.20%
2
0.00%
Mining
80
0.10%
2
0.10%
Textile, Leather, Clothing, Footwear Manu
695
0.90%
0
0.00%
Beverage & Tobacco Product Manu
501
0.70%
0
0.00%
Polymer Product & Rubber Product Manu
196
0.30%
0
0.00%
Basic Chemical & Chemical Product Manu
136
0.20%
0
0.00%
Transport Equipment Manufacturing
132
0.20%
0
0.00%
Insurance & Superannuation Funds
64
0.10%
0
0.00%
Dairy Product Manufacturing
36
0.00%
0
0.00%
Primary Metal & Metal Product Manu
16
0.00%
0
0.00%
Petroleum & Coal Product Manufacturing
0
0.00%
0
0.00%
Owner-Occupied Property Operation
0
0.00%
0
0.00%
Unallocated
0
0.00%
0
0.00%
75,152
100%
3,437
100%
Total
22A Manawa Road Remuera 1050, Auckland
Wairoa District Council’s
27 October 2015
Governance Workshop report.
Background
Wairoa District Council held a governance workshop on October 27th 2015 facilitated by Pamela
Peters, Principal Associate with Equip, LGNZ with the assistance of Charlotte McGimpsey -Council’s
Governance Advisor and Policy Strategist.
Venue: Council Chamber
Those present were: Mayor Craig Little, Deputy Mayor Denise Eaglesome-Karekare, Cr Mike Bird, Cr
Hine Flood, Cr Benita Cairns, Cr Min Johansen and Cr Jeremy Harker. Senior staff were asked to be
present for some of the workshop; those attending were Chief Executive Fergus Power, Jamie Cox,
Andrew Morton, James Baty, Kitea Tipuna and Helen Montgomery.
The aim for the workshop was to understand and improve current governance processes for Council
reports and the communication systems with elected members. This follows on from strategic
governance work started last year on Council’s key priorities, organisational changes originating in
the 2014 functional review and ongoing operational reviews by the Chief Executive and expectations
from the Mayor and Councillors.
Ms McGimpsey had prepared draft templates for future Council agenda items for elected members
to review and suggested managerial checklists. These were tabled at the workshop.
A workshop session was a chosen format, to explore and discuss options, to understand historical
and current processes and then report to Council for any decisions and direction from this
discussion. It should be recognised the Chief Executive has recently directed staff to participate in
the SOLGM Local Government Operational and Management Effectiveness Self-Assessment
Programme as the organisation continues to make changes for efficiencies and customer-led culture.
The initiative may also offer further advancement or change.
This workshop particularly focussed on reporting to Mayor and Councillors and communication
systems, not management processes as such.
Firstly the Councillors – indicated a wish to undertake training late 2015/early 2016 and make best
use of their available technology at home or at work for electronic calendars and acceptance of
meetings, the synchronisation and receipt of advice, coordinated monthly and quarterly schedules
and their need for coordinated agenda distribution/meeting requests through one person (Charlotte
McGimpsey). Councillors’ recognised the benefits of improving these, in a geographically large
district, where Councillors balance civic duties with other work and the need to travel to
appointments. There are advantages of efficient services and using technology for communication
systems with potentially less paperwork and better scheduling ahead.
Council then reviewed the historical and current patterning of governance information and public
communication systems.
It was explained the historical and/or current Council information and decision making processes or
WatsonPeters – Governance Workshop Report for Wairoa District Council October 2015
Page 1
avenues are:
Information Packs, Forum Meetings, Council and Standing Committee Meetings and Workshops.
Information goes formally to the public through these processes to the Council website, through
Council and Standing Committee Meetings and agenda items, the ‘Wairoa in Focus’ newsletter,
Facebook site and the Mayoral Column.
Councillors indicated they wished to retain and encourage public participation and engagement –
and therefore explained the value of regular public Forum’s which provided time for presentations
and community deputations, these are additional to the normal Council Meetings which are also
open to the public, (apart from items carefully decided needed to be held in confidential)
Councillors’ spoke of some duplication of material or issues and indicated a desire that Council
information should generally come through the Council Meeting and Standing Committees for
formal receipt, resolution, decision-making and direction. The current information packs provided to
Councillors – will be stream-lined in the future, to be more like councillor induction packs with
updates on District or Council statistics, or relevant publications (or minutes) from external
stakeholders etc.
The Workshops would continue as now – as informal discussions and briefings of Council, maybe
developing policy together, briefings on complex issues- getting ideas and issues ready for agenda
item’s to go to Council for debate, direction and decision-making.
Communication staff are responsible for the publication of Council material onto the website, into
Wairoa in Focus newsletter, onto Facebook and distribution of the Mayoral column or media
releases as desired.
Councillors spoke of their appreciation of the report templates provided at the workshop and
indicated they would liaise with Ms McGimpsey if they wanted any further changes, before the went
to Council for adoption.
Recommendation:
• That the notes of the Governance Workshop be received and accepted as an accurate record
of the Council discussion.
• That Ms McGimpsey and Mr Baty will follow through these changes in consultation with the
Chief Executive.
• That the Report Template for Agenda Items (open and confidential) go to Council for their
approval.
• That Council undertake a technological support and training day with elected members in
February 2016.
Pamela Peters
WatsonPeters
WatsonPeters – Governance Workshop Report for Wairoa District Council October 2015
Page 2
REPORT TO:
COUNCIL
DATE:
24 NOVEMBER 2015
SUBJECT:
COUNCIL REPORTING TEMPLATES
FILE REF:
AUTHOR:
C MCGIMPSEY, GOVERNANCE
ADVISOR & POLICY STRATEGIST
ATTACHMENTS:
Appendix A - Confidential Report
Template
Appendix B - Council Report Template
Appendix C – Checklists
Appendix D – Late item cover
All Community Outcomes
All Activities
PURPOSE:
To finalise and adopt reporting templates for Council meetings.
BACKGROUND
Elected members participated in a governance workshop in October in order to provide guidance on
their preferences for agendas, reports and minutes. This workshop was facilitated by Pamela Peters
and a report on the workshop is included as a separate item on the agenda.
CURRENT SITUATION:
The current report template has a few broad headings that include a lot of information. This format is
not as easy to follow and sometimes key pieces of information that are in the report are not as easy to
locate as they could be.
There is currently no guidance documents for the current templates for report writers and the current
reports have no checklists/managerial forms attached to them.
PROPOSED TEMPLATES
The proposed templates take a more structured approach to the content of the report then the current
template. Key information is separated out into more sections that make it clearly identifiable at a
glance. Each section is numbered and the paragraphs in each section have a number to enable quick
referencing when discussing a particular sentence or subject.
The report recommendation has been placed underneath the ‘Purpose’ section in order to clearly see
how the change the elected members are being asked to make links to the purpose of the report.
The ‘Corporate Considerations’ section clearly highlights for elected members some of the key
information about the decision that they are being asked to make. This section provides a quick
reference about what the decision is and how the recommendation will impact on the current situation
for elected members. It is important to note that elected members will still need to read the report in
full in order to receive all the information on the decision.
The overall formatting of the report allows for a space down the side of each section for elected
members to make notes etc. before and during the meeting.
The report template includes some basic guidance on what to include for each section, and the
formatting is set up ready for text to be inserted. Sitting behind the reports but not included on the
agenda are 2 checklists (attached as Appendix C) – report checklist, and significance assessment
criteria. These checklists take report writers through a series of questions to ensure key legislative
requirements for reporting are well-documented.
FURTHER WORK ON THE REPORTING PROCESS
The proposed templates and checklists will ensure the presentation of the Council’s reporting process
is more structured. However, there are other key parts of the reporting process that will need some
further work and elected member input before they implemented. In particular:
• The introduction of a Council forward plan that outlines topics coming up for
decision/consideration over the next 12 months at committee and Council meetings; and,
• Revising the action sheet so that it is more focused and orientated toward projects rather than
individual recommendations.
OPTIONS
1. Status Quo
2. Adopt the proposed report templates
Elected members have indicated that they would like to see changes to the structure of reports and
the reporting process. The preferred option is option 2 – adopt the proposed report templates.
There are no matters of significance that require Council to consult the public.
RECOMMENDATIONS: That Council adopt the report templates as attached in Appendix A and
Appendix B.
Charlotte McGimpsey
GOVERNANCE ADVISOR & POLICY STRATEGIST
CONFIDENTIAL
APPENDIX A
Council/Committee
Date
CONFIDENTIAL: Title
Reason for
confidential (see
Attachment A for
reasons)
It is recommended that this report is considered with the public
excluded in accordance with the Local Government Official
Information and Meetings Act 1987 section 7(--)(--) on the
grounds that the withholding of the information is necessary to
[copy applicable text from section 7 and reason why].
Department
Author
Contact Officer
1. Purpose
1.1 [In one sentence briefly outline the purpose of the report]
1.2 xx
Recommendation The [Officer title] RECOMMENDS that [Council/Committee]
[insert recommendation as to the decision they are being asked
to make under the purpose of the report]
NB: If the recommendation refers to attachments then name
them rather than stating ‘as attached’
Executive
[Only for reports longer than 6 pages]
summary
Release of
It is recommended that due to the confidential information in
Confidential
this report and appendices that it remains confidential until
Information
[PERIOD/REASON e.g. until a funding decision has been
announced]/[Bring-up date (if any) for consideration of public
release of the entire (or redacted) report].
It is recommended that the minutes relating to this item be
made publicly available [PERIOD/REASON e.g. until a funding
decision has been announced] /[Bring-up date (if any) for
consideration of public release of the entire (or redacted)
minutes].
2. Background
2.1 [Background as to how this has come to Council?]
2.2 [Current situation for the Council]
2.3 [Previous resolutions by Council on this matter]
2.4 [Contribution to Council Vision and Outcomes?]
3. XXX
3.1 xxxx
3.2 xx
4. XXX
4.1 xxx
4.2 xx
5. Options
5.1 The options identified are: [Include all reasonably
practicable options for the achievement of the objective of a
decision and status quo]
a. Xx
b. Xx
c. Xx
CONFIDENTIAL
APPENDIX A
d. Xx
5.2 [Discussion of each option – see requirements under S77,
78, 80 of LGA 2002]
5.3 The preferred option is [INSERT OPTION]
6. Conclusion
7. Corporate
Considerations
What is the
change?
Compliance with
legislation and/or
Council Policy
What are the key
benefits?
What is the cost?
What is the
saving?
Who has been
consulted?
Service delivery
review
Maori Standing
Committee
8. Significance
6.1 Xxx
6.2 XX
7.1 [What will change because of the decision? E.g. operations,
policy direction etc]
7.2 Will this change trigger a s17a review?
7.3 Annual Plan –
7.4 Long Term Plan 2015-2025 –
7.5 District Plan –
7.6 Economic Development Strategy –
7.7 Other Council Policies –
7.8 Relevant legislation –
7.9 Xxx
7.10 [Is this included in the Annual Plan? What is the cost and
how will it be funded?]
7.11 Xxx
7.12 What information does the council have on community
views on this matter?
7.13 What communication and/or consultation has been
undertaken?
7.14 What consideration has been given to community views
on this matter?
7.15 Is further consultation required?
7.16 Is this significant to tanagta whenua, have they been
consulted?
7.17 [When was the last s17a service delivery review
undertaken (if applicable)?]
7.18 [When is the next s17a review scheduled (if applicable)?
7.19 Has this matter been referred to the committee? If yes,
include outcome
8.1 Impact [implication x how many people affected]
8.2 History of public interest
8.3 Impact on the council budget or capacity
8.4 Can the decision, policy or proposal be reversed
8.5 Describe any alteration of service levels of any council
significant activity
8.6 Describe any impact on any council strategic assets
8.7 Does this decision involve changing the way in which a
significant activity is delivered?
8.8 If this is a significant decision, how does it take account of
CONFIDENTIAL
9. Risk
Management
Further
Information
Appendices
Background
Papers
References (to or
from other
Committees)
Confirmation of
statutory
compliance
Signatory
APPENDIX A
the relationship of Maori to ancestral land, water, sites,
waahi tapu, valued flora and fauna, and other taonga?
9.1 The strategic risks identified in the implementation of the
recommendations made are as follows:
a. [Risk and how will be mitigated]
b. [Risk and how will be mitigated]
c. [Risk and how will be mitigated]
[List any websites or papers where people interested could read
more on this topic]
[List any attachments and number – Appendix 1]
[List any papers/websites used in preparing the report and/or
are referenced in the report]
[List any instances this report or previous reports on this topic
have gone to Council/Committees]
In accordance with section 76 of the Local Government Act
2002, this report is approved as:
a. containing sufficient information about the options and their
benefits and costs, bearing in mind the significance of the
decisions; and,
b. is based on adequate knowledge about, and adequate
consideration of, the views and preferences of affected and
interested parties bearing in mind the significance of the
decision.
Author
Approved by
APPENDIX B
Council/Committee
Date
Title
Department
Author
Contact Officer
1. Purpose
1.1 [In one sentence briefly outline the purpose of the report]
1.2 xx
Recommendation The [Officer title] RECOMMENDS that [Council/Committee]
[insert recommendation as to the decision they are being asked
to make under the purpose of the report]
NB: If the recommendation refers to attachments then name
them rather than stating ‘as attached’
Executive
[Only for reports longer than 6 pages]
summary
2. Background
2.1 [Background as to how this has come to Council?]
2.2 [Current situation for the Council]
2.3 [Previous resolutions by Council on this matter]
2.4 [Contribution to Council Vision and Outcomes?]
3. XXX
3.1 xxxx
3.2 xx
4. XXX
4.1 xxx
4.2 xx
5. Options
5.1 The options identified are: [Include all reasonably
practicable options for the achievement of the objective of a
decision and status quo]
a. Xx
b. Xx
c. Xx
d. Xx
5.2 [Discussion of each option – see requirements under S77,
78, 80 of LGA 2002]
5.3 The preferred option is [INSERT OPTION], this meets the
purpose of local government as it will help meet the current
and future needs of communities for [delete those that don’t
apply] good-quality infrastructure, local public services, and
performance of regulatory functions in a way that is most
cost-effective for households and businesses.
6. Conclusion
7. Corporate
Considerations
What is the
6.1 Xxx
6.2 XX
7.1 [What will change because of the decision? E.g. operations,
APPENDIX B
change?
policy direction etc]
7.2 Will this change trigger a s17a review?
Compliance with
legislation and
Council Policy
7.3 Annual Plan –
7.4 Long Term Plan 2015-2025 –
7.5 District Plan –
7.6 Economic Development Strategy –
7.7 Other Council Policies –
7.8 Relevant legislation –
7.9 Xxx
What are the key
benefits?
What is the cost?
What is the
saving?
Who has been
consulted?
(please refer to
significance and
engagement
policy)
Service delivery
review
Maori Standing
Committee
8. Significance
(please refer to
significance and
engagement
policy)
9. Risk
Management
7.10 [Is this included in the Annual Plan? What is the cost and
how will it be funded?]
7.11
Xxx
7.12 [What information does the council have on community
views on this matter?]
7.13 [What communication and/or consultation has been
undertaken?]
7.14 [What consideration has been given to community views
on this matter?]
7.15 [Is further consultation required? Who is affected?]
7.16 [Is this significant to tanagta whenua, have they been
consulted?]
7.17 [When was the last s17a service delivery review
undertaken (if applicable)?]
7.18 [When is the next s17a review scheduled (if applicable)?
7.19 Has this matter been referred to the committee? If yes,
include outcome
8.1 Impact [implication x how many people affected]
8.2 History of public interest
8.3 Impact on the council budget or capacity
8.4 Can the decision, policy or proposal be reversed
8.5 Describe any alteration of service levels of any council
significant activity
8.6 Describe any impact on any council strategic assets
8.7 Does this decision involve changing the way in which a
significant activity is delivered?
8.8 If this is a significant decision, how does it take account of
the relationship of Maori to ancestral land, water, sites,
waahi tapu, valued flora and fauna, and other taonga?
9.1 The strategic risks (e.g. publicity/public perception, adverse
effect on community, timeframes, health and safety,
financial/security of funding, political, legal – refer to S10
and S11A of LGA 2002, others) identified in the
implementation of the recommendations made are as
follows:
a. Xx
b. Xx
APPENDIX B
c. xx
Further
Information
Appendices
Background
Papers
References (to or
from other
Committees)
Confirmation of
statutory
compliance
Signatories
[List any websites or papers where people interested could read
more on this topic]
[List any attachments and number – Appendix 1]
[List any papers/websites used in preparing the report and/or
are referenced in the report]
[List any instances this report or previous reports on this topic
have gone to Council/Committee]
In accordance with section 76 of the Local Government Act
2002, this report is approved as:
a. containing sufficient information about the options and their
benefits and costs, bearing in mind the significance of the
decisions; and,
b. is based on adequate knowledge about, and adequate
consideration of, the views and preferences of affected and
interested parties bearing in mind the significance of the
decision.
Author
Approved by
APPENDIX C
Report Checklist
Name of Committee
Date of Meeting
Author
Contact Officer
Report Title:
Who has delegated authority to make this
decision?
Is this report to be considered without the
public present?
Significance and Engagement Policy
Requirements Check
Are Communications aware of this report?
Financial/Policy/Operational Implications
Budgeted or Unbudgeted?
Council/Committee/Council Staff
If yes see Attachment A for reasons and insert
references
Please fill out Attachment B – this is mandatory
If unbudgeted – CFO to sign off for funding
source and information reflected in the report
CEO to sign off
Relevant Operations Manager to sign off
Policy implications (if any) addressed:
Operational implications addressed:
Health and safety implications (if any) addressed:
Statutory/Decision-Making Requirements Check (to be signed off by author’s manager)
Recommendation meets statutory/policy
requirements as outlined in relevant legislation
and Council policies (or report identifies a
variation)
Issues and options analysis adequate given
significance and complexity of decision OR No
options available – explanation provided
Proposed/completed
engagement/consultation/communication meets
statutory requirements and Council policy
Internal consultation carried out (if relevant to
report)
Have strategic risks been identified and
explanations provided on how to mitigate these?
Will this report require a presentation?
Manager sign off
APPENDIX C
Significance Assessment Criteria
Significance Assessment Criteria
Link to Significance and Engagement Policy
The number of residents and ratepayers affected
The extent to which the residents and ratepayers
are affected
Whether the subject is likely to impact on future
interests of the community
Whether the subject is likely to recognise and
provide for Maori cultural values and their
relationship to the land and water to impact on
future interests of the community
Whether there is likely to be a high level of
community interest in the subject
Whether the subject affects the level of service
of a significant activity
Whether the subject has a financial impact on
Council or the rating levels of its communities
(e.g. $ value, rate % increase)
Whether the asset is a strategic asset as listed in
schedule 2 of the Significance & Engagement
Policy (link above)
Whether the decision is reversible
Whether the likely consequences are
controversial
Whether there is a legal requirement to consult
and/or use the special consultative procedure
Overall assessment of significance
Engagement options
Level of Significance and Rationale
Please state against the criteria whether high,
medium or low and give reasons for this
assessment
High/Medium/Low
Describe proposals or attach communication and
engagement plan
APPENDIX D
Council/Committee
Date
LATE ITEM: Title
Department
Author
Attached is a late item concerning “XXXXXXXXXXXXXXXX” not included in the Agenda.
Recommendation That in accordance with Section 46A (7) of the Local Government Official
Information and Meetings Act 1987 the item XXXXXXXXXXXXXXXX be
considered given the item had not come to hand at the time of Agenda
compilation and consideration of this matter is required now in order to
respond within the timeframe allowed.
Signatories
Author
Approved by
1
ACTIONS FOR THE SPECIAL MEETING OF WAIROA DISTRICT COUNCIL HEARING/DELIBERATIONS LONG-TERM PLAN SUBMISSIONS HELD ON
TUESDAY 14 AUGUST 2012
Item
192.
Title
MARINE PARADE – UPGRADE
PROPOSALS
Description
That:
1. The report be received.
2. Council defer the construction of new footpaths
programme for year 1 (2012-2013) of the LTP 2012-2022
and redirect this funding of $110,000 to the Marine Parade
Gardens Upgrade and that the other components of the
beautification project be deferred until further notice.
Who
Engineering
Finance
When
Immediate
Status
Remaining
budget,
available for
roundabout.
When
Immediate
Status
RMP
complete,
ready for
consultation.
When
Immediate
Status
See action
427.
ACTIONS FOR THE SPECIAL MEETING OF WAIROA DISTRICT COUNCIL HELD ON TUESDAY 12 FEBRUARY 2013
Item
220.
Title
WAIKOKOPU RESERVES
MANAGEMENT PLAN
Description
Council adopt the Draft Waikokopu Reserve Management
Plan for consultation.
Who
Engineering
ACTIONS FOR THE SPECIAL MEETING OF WAIROA DISTRICT COUNCIL HELD ON THURSDAY 20 JUNE 2013
Item
241.
Title
MAHANGA WATER SUPPLY
Description
That the upgrade of the Mahanga Water Supply be referred
to a formal referendum and that the cost of this process be
funded from reserves.
Who
Engineering
Corporate
Services
RECOMMENDATIONS FOR THE SPECIAL MEETING OF WAIROA DISTRICT COUNCIL HELD ON THURSDAY 20 JUNE 2013
Item
Title
Description
Who
Who
When
Status
2
Item
245
Title
JOCELYN COWAN,
COMMUNITY
HEALTH ADVISOR,
CANCER SOCIETY
HAWKE’S BAY
Description
A request for the Wairoa District
Council to establish ways to
protect the community from
harmful ultraviolet radiation (UVR)
from the sun
Who
That Council investigate a sun
protection policy.
Who
Regulatory
When
2018
247
JOE HEDLEY
Mokotahi Reserve public toilets
Tidying and sealing the trailer
park at Mokotahi
That this matter be referred to the
Reserve Management Plan
process.
Work with the Fishing Club to
draft up an appropriate proposal
and investigate funding options.
Engineering
June 2016
259
D CAVES
Establishment of a public
cemetery for Mahia
That Council continue the process
of finding the most appropriate
location for a public cemetery at
Mahia.
Engineering
June 2016
Status
Shade
provisions
will be
included in
the district
plan review.
The review
will take
approximatel
y three
years; it is
recommende
d that this
item be
removed
from the
action sheet.
RMP has not
been
updated.
Public toilets
funding is
approved in
LTP- Work to
be completed
preChristmas
Continue to
search for
land. No
funding
available.
ACTIONS FOR THE ORDINARY MEETING OF WAIROA DISTRICT COUNCIL HELD ON TUESDAY 10 SEPTEMBER 2013
Item
Title
Description
Who
When
Status
3
Item
291.
Title
PSYCHOACTIVE SUBSTANCES
Description
That Council instruct staff to include discussion on location
and hours of retailing of psychoactive substances with the
community consultation on retailing of alcohol.
Who
Regulatory
When
Consultation is
dependent on
the availability
of all parties
and can take
some time but
initial
consultation
should be
complete by
May 2016. A
draft will then
be prepared
and provided
to Council for
comment
before being
put out for
public
consultation.
Status
Draft
prepared.
Undergoing
internal
review.
Initial
consultation
is being
undertaken
with the
relevant
statutory
bodies.
When
Provisions will
be made in the
district plan
review to
incorporate
and consult on
aspects of the
NC Strategy.
The review will
Status
Included in
District Plan
Review
ACTIONS FOR THE ORDINARY MEETING OF WAIROA DISTRICT COUNCIL HELD ON TUESDAY 12 NOVEMBER 2013
Item
304.
Title
A STRATEGY FOR NORTH
CLYDE
Description
That:
1. Council receive the report.
2. Council adopt the Strategy for North Clyde and in
particular the following:
a.
Council bring forward a partial review of the Wairoa
District Plan as it relates to issues specific to North Clyde
and make budgetary provision in the 2014/15 Annual Plan.
b.
In conjunction with Hawke’s Bay Regional Council,
investigate and develop an appropriate environmental
Who
Regulatory
4
Item
Title
Description
monitoring programme for ‘North Clyde’ (immediate
implementation).
4.
a.
Facilitate the establishment of a ‘North
Clyde’ Community Working Group, comprising a small
group of voluntary community and industry representatives
meeting regularly to discuss local issues.
b.
Facilitate community-based initiatives where
appropriate.
That the following recommendations be referred to the
2014/15 Annual Plan process:
2.
c.
Prepare a combined Reserve Management
Plan for open space reserve areas in ‘North Clyde’ and
make budgetary provision in 2014/15 Annual Plan.
3.
a.
Review the asset management regime for
Council infrastructure as it applies to ‘North Clyde’.
b.
Investigate network and safety
improvements for pedestrian and cycling infrastructure in
‘North Clyde’.
ACTIONS FOR THE ORIDINARY MEETING OF WAIROA
DISTRICT COUNCIL HELD ON TUESDAY 10
DECEMBER 2013
NORTH CLYDE IN FOCUS
That:
(a) Council decline to fund North Clyde in Focus for
consultation undertaken for the North Clyde Strategy.
(b) Council continue to develop a community monitoring
group to include NCIF, Affco, East Coast Lumber, Hawke’s
Bay Regional Council and Wairoa District Council.
(c) Further investigation is undertaken to ascertain any noncompliance on WTP site.
(d) Further investigation to ascertain the extent of any
contamination.
(e) No action
(f) No action
(g) Council decline to reduce rates for North Clyde
residents as suggested in the “Agenda”.
Who
When
take
approximately
three years, it
is
recommended
that this item
be removed
from the action
sheet.
Status
5
ACTIONS FOR THE EXTRAORDINARY MEETING OF WAIROA DISTRICT COUNCIL HELD ON THURSDAY 28 NOVEMBER 2013
Item
310.
Title
LOCAL ALCOHOL & LOCAL
APPROVED SUBSTANCES
POLICIES
Description
1. Council commence consultation on the formation of a
Local Alcohol Policy and a Local Approved Products Policy
separately but during the same time frame i.e. two separate
surveys; and further
2. Council use the surveys attached to this report as the
basis of its initial community consultation and direct staff to
formulate an online survey taking the best questions from
the template survey provided by the Health Promotion
Agency and leave the matter of psychoactive substances
as a standalone issue.
Who
Regulatory
When
Consultation is
dependent on
the availability
of all parties
and can take
some time but
initial
consultation
should be
complete by
May 2016. A
draft will then
be prepared
and provided
to Council for
comment
before being
put out for
public
consultation.
Status
Drafted and
initial
consultation
being
undertaken
with relevant
statutory
bodies.
When
Immediate
Status
Out of district
waste
accepted as
per trial.
Proposal to
accept GDC
waste was
rejected by
GDC. WDC
has been
ACTIONS FOR THE ORDINARY MEETING OF WAIROA DISTRICT COUNCIL HELD ON TUESDAY 10 DECEMBER 2013
Item
317.
Title
LANDFILL UTILISATION
Description
That:
1. Council receive the report.
2. Council trial the acceptance of up to 1000 tonne per
annum of out of district domestic waste through the current
system for commercial operators
3. Council investigate the options associated with providing
a controlled regional waste management service and direct
further research as required.
Who
Engineering
6
Item
Title
Description
Who
When
Status
included in
HB waste
futures
study.
When
Status
With the
Department
of Internal
Affairs the
having made
a decision to
combine the
rural fire
service with
the urban fire
service the
parties
involved in
the proposed
ERFD have
decided to
cease these
discussions.
Remove
from the
action sheet
When
Status
ACTIONS FOR THE ORDINARY MEETING OF WAIROA DISTRICT COUNCIL HELD ON TUESDAY 10 JUNE 2014
Item
345.
Title
ENLARGED RURAL FIRE
DISTRICT REPORT
Description
That the Chief Executive Officer move to incorporate
Wairoa in a single enlarged rural fire district.
Who
Regulatory
ACTIONS FOR THE ORDINARY MEETING OF WAIROA DISTRICT COUNCIL HELD ON TUESDAY 9 SEPTEMBER 2014
Item
Title
Description
Who
7
Item
356.
Title
ORGANISATIONAL
STRUCTURE OF THE GAIETY
THEATRE
361.
LATE ITEM – FREEDOM
CAMPING BYLAW FORMED
UNDER THE FREEDOM
CAMPING ACT 2011
Description
That:
1. Council receives the report
2. Council defer a decision relating to option D (the
preferred option) until Te Matarae o Te Wairoa Trust (The
Wairoa Horizon Trust) confirms its understanding and
expectation of the sub-lease arrangement and its
commitment to it.
That:
1. Council adopts option 1 but remove Alexander Park (east
site near the bridge).
2. In accordance with Section 11(5) of the Freedom
Camping Act 2011 and Sections 83 and 86 of the Local
Government Act 2002, the draft Freedom Camping Bylaw
be adopted as a Statement of Proposal and approved for
public consultation and submission.
3. That Council conduct public consultation meetings
relating to this matter in Waikaremoana, Mahia and Wairoa
given the high interest in freedom camping in these areas.
Who
Office of the Chief
Executive
When
Immediate
Status
Completion
anticipated
prior to
18/12/15
Regulatory
Immediate
Completed
When
Immediate
Status
Completed
When
Status
ACTIONS FOR THE ORDINARY MEETING OF WAIROA DISTRICT COUNCIL HELD ON TUESDAY 11 NOVEMBER 2014
Item
383.
Title
MEETING SCHEDULE, AGENDA
ITEMS, REPORTS & MINUTES
Description
That:
1. This report be received;
2. Council schedule a workshop (on a Forum day) with the
objective of finalising Councillor preferences in relation to
the scheduling of meetings, and the form and content of
agendas, reports and minutes.
Who
Office of the Chief
Executive
ACTIONS FOR THE ORDINARY MEETING OF WAIROA DISTRICT COUNCIL HELD ON TUESDAY 24 FEBRUARY 2015
Item
Title
Description
Who
8
Item
404.
Title
DRAFT WAIROA DISTRICT
COUNCIL OFFICER
DELEGATIONS MANUAL
Description
That:
1. The report be received.
2. Council refer the Draft Wairoa District Council Officer
Delegations Manual to the Community Partnership
Committee (once formed) for review and reporting to
Council, noting that Council Officers will continue to work on
the manual in the meantime.
Who
Regulatory
When
There is no
timeframe on
this project
and given
current
workload it
may be
beneficial to
have a legal
consultant
undertake the
first review.
Status
Awaiting
review by
Regulatory
Manager or
legal
consultant.
Status
Contractor
engaged to
do review.
Report
expected
from
contractor in
March 2016.
On hold
pending
further
information
see action
452
On hold
pending
further
information
see action
452
ACTIONS FOR THE ORDINARY MEETING OF WAIROA DISTRICT COUNCIL HELD ON TUESDAY 23 JUNE 2015
Item
426.
Title
DELIBERATIONS – DRAFT
LONG TERM PLAN 2015-25
FIRE APPLIANCES
Description
That Council defer the decision to the 2016/17 Annual Plan.
Carry out a thorough appraisal of the current appliances
and equipment to ensure the Council meet the needs of our
community. $10,000 for the appraisal to be funded from
rates.
Who
Regulatory
Finance
When
Immediate
427.
MAHANGA WATER SUPPLY
That a referendum on decommissioning the supply will be
held after the re-organisation poll for affected ratepayers.
An information sheet will be sent to affected ratepayers.
The budgetary provision remains in the plan, spending of
this conditional to the result of the referendum.
Engineering
Finance
Immediate
428.
HAPPY JACKS ROAD
PROPOSED WORKS
That this issue is added as an additional question to the
Mahanga water supply referendum. A report on the
referendum will be presented to Council after the
reorganisation poll.
Engineering
Finance
Immediate
9
Item
430.
Title
ROADING & RATES:
Description
That Council await the outcome of the rates review and a
report is presented to Council on the work of the
Engineering Manager’s forestry special interest group.
Who
Engineering
Finance
When
Immediate
433.
INTERNSHIPS
That Council support the existing internship programme. An
ongoing benefit-cost analysis will be reported back to
Council.
Office of the Chief
Executive
Finance
Immediate
Status
Awaiting
outcome of
rating
review. Last
councillor
workshop in
March 2016.
Benefit-cost
analysis
scheduled
for Council
meeting in
December
2016.
ACTIONS FOR THE ORDINARY MEETING OF WAIROA DISTRICT COUNCIL HELD ON TUESDAY 28 JULY 2015
Item
443.
Title
CCTV STRATEGY
Description
That Council enter into a CCTV camera lease and
professional monitoring agreement and implement as
appropriate a number of flexible battery-operated infrared
cameras to monitor isolated crime spots.
Who
Engineering
When
Immediate
Status
Report to
Council
December
2015
10
ACTIONS FOR THE ORDINARY MEETING OF WAIROA DISTRICT COUNCIL HELD ON TUESDAY 25 AUGUST 2015
Item
448.
449.
Title
DRAFT POLICY ON ELECTED
MEMBERS’ ALLOWANCES AND
RECOVERY OF EXPENSES
REPRESENTATION REVIEW
Description
That:
2. Council adopts the Policy on Elected Members’
Allowances and Recovery of Expenses with amendments if
necessary and submits to the Remuneration Authority for
approval.
Who
Corporate
Services
When
Immediate
Status
With
Remuneratio
n Authority
awaiting
approval
Corporate
Services
Immediate
Completed
3. Council enter into the public notification process as
prescribed in the Local Electoral Act 2001
That Council commit to being part of this collaborative
project with Whakatane District Council, NZTA and Tūhoe
Te Uru Taumatua and endorse the signing of the draft
letter.
Office of the Chief
Executive
Immediate
Joint letter
sent to
NZTA.
That the Māori Standing Committee request Wairoa District
Council’s staff continue to engage with Gisborne District
Council and the Hawke’s Bay Regional Council to develop
Office of the Chief
Executive
Regulatory
Immediate
forestry
controls will be
included in the
HBRC
representativ
es to discuss
this with
NB: It is possible that the Remuneration Authority may
require amendments.
That:
2.
The Wairoa District Council resolves as its final
proposal for the 2015 representation arrangements
review that:
a.
Councillors be elected by electors of the district as a
whole and that the district is not divided into wards
(being the status quo);
the number of Councillors to be elected is 6, plus the
Mayor (being the status quo);
no communities or community boards be set up (being
the status quo).
b.
c.
450.
451.
DEVELOPMENT OF A JOINT
BUSINESS CASE:
OPPORTUNITIES FROM
INCREASED INVESTMENT IN
TE UREWERA ROAD
LATE ITEM – RECEIPT OF
RECOMMENDATION FROM
THE MAORI STANDING
COMMITTEE
11
Item
Title
Description
a cooperative approach and appropriate controls in relation
to the development of plantation forestry operations.
Who
When
district plan or
in the
proposed
National
Environmental
Standard for
plantation
forestry. The
district plan
review will
take
approximately
three years, it
is
recommended
that this item
be removed
from the action
sheet.
Status
Council 24
November
2015
When
Immediate
Status
Awaiting
requested
information
from Ministry
of Health
ACTIONS FOR THE ORDINARY MEETING OF WAIROA DISTRICT COUNCIL HELD ON TUESDAY 27 OCTOBER 2015
Item
452.
Title
REFERENDUM – MAHANGA
WATER SUPPLY
Description
That the item be deferred to the next meeting of Council.
Who
Engineering
Minutes of an Ordinary Meeting of Finance, Audit & Risk Committee
6.30pm Wednesday 29 July 2015 held in the Council Chamber, Wairoa District Council,
Present:
Councillor J Harker (Chairman)
His Worship the Mayor Mr C Little, Councillor D Eaglesome-Karekare
(Deputy Mayor), Philip Jones
F Power
J Cox
A Morton
C McGimpsey
(Governance Advisor and Policy Strategist)
Procedural Items
1. Election of Committee Chair
Resolved:
That Councillor Jeremy Harker be elected as the chair of the Finance, Audit
& Risk Committee.
Eaglesome-Karekare/Little
2. Election of Committee Deputy Chair
Resolved:
That Councillor Denise Eaglesome-Karekare be elected as the deputy chair
of the Finance, Audit & Risk Committee.
Little/Harker
3. Civic Prayer
The civic prayer was given by Councillor Eaglesome-Karekare
None
None
None
None
2
None
9. Terms of Reference
Resolved:
That the committee receive the Terms of Reference.
10. Policy Review Schedule
The Governance Advisor & Policy Strategist presented the report.
The Committee discussed Appendix 1 (the policy review schedule) and identified the
following policies to be reviewed:
• Policy on Elected Members Allowances and Recovery of Expenses
• Provision of Safe Drinking Water in Rural Areas
• Smoke-free Environments Policy
11. Risk Management Framework
The Transformation Manager presented the report.
The Committee discussed what information could be included on the risk register
and the proposed risk management framework.
Resolved:
That the report be received.
12. Internal Audit Programme
The Chief Financial Officer presented the report.
The Committee discussed the options and issues outlined in the report.
Resolved:
That:
1. The report be received;
2. The Committee agree in principle to the establishment of an Internal Audit
Programme and Function in partnership with a neighbouring Local
Authority, preferably Napier City Council;
3. Officers approach Napier City Council with a view to establishing such an
arrangement and Internal Audit Programme and report back to the
Committee in due course.
Little/Jones
13. Treasury Policy Compliance
The Chief Financial Officer presented the report. The policy is named ‘Investment
Liabilities Policy’ in the draft Long Term Plan 2015-2025.
The Committee discussed the issues outlined in the report.
3
Resolved:
Jones/Eaglesome-Karekare
14. Expected changes to Accounting Standards, Policies and/or Legislation
The Chief Financial Officer presented the report.
The Committee discussed the issues outlined in the report, the introduction of
monthly and quarterly financial reporting, and issues in the report by Ernst & Young.
The Committee requested that the Chief Financial Officer bring a schedule of
financial reports with templates for these reports to the next committee meeting.
Resolved:
That:
2. The Committee note the changes in Accounting Standards and subsequent
impact for financial reporting going forward as per the report from Ernst
and Young.
Little/Eaglesome-Karekare
15. Health & Safety Report – July 2015
The Chief Executive Officer presented the report.
The Committee discussed the report and the liability of councillors in the upcoming
legislation changes.
Resolved:
Eaglesome-Karekare/Jones
General Business
The Chief Executive Officer recommended to the committee that it invite the Council’s
auditors to attend these meetings as an observer. The Committee requested that the Chief
Executive Officer send an invitation to Ernst & Young for their next meeting.
Councillor Harker declared an interest, vacated the Chair and left the meeting at 7.39pm.
Councillor Eaglesome-Karekare presided over the meeting in the Chair from 7.39pm.
The Engineering Manager gave the committee an update on procurements in his area.
Councillor Harker re-entered the meeting at 7.50pm and resumed the Chair.
The next committee meeting will be Wednesday 16th September, 6.30pm in the Council
Chamber.
4
There being no further General Business Councillor Harker declared the meeting closed.
CLOSED:
…………………………………….
Chair
Minutes of an Ordinary Meeting of Finance, Audit & Risk Committee
5.28pm Wednesday 4 November 2015 held in the Council Chamber, Wairoa District Council,
Present:
Councillor J Harker (Chairman)
His Worship the Mayor Mr C Little, Councillor D Eaglesome-Karekare
(Deputy Mayor), Philip Jones
F Power
J Cox
A Morton
J Baty
C McGimpsey
A Sofe
Grant Taylor
(Corporate Services Manager)
(Governance Advisor and Policy Strategist)
(Auditor)
(Auditor)
Procedural Items
1. Civic Prayer
The civic prayer was given by the Corporate Services Manager
None
Councillor Harker declared a pecuniary interest for agenda item 15 – Procurement
Risk, as he is an employee of QRS.
Philip Jones declared a pecuniary interest for agenda item 8 – Rating Review
Proposal, as he is the consultant undertaking the review.
None
None
None
7. Minutes of the Previous Meeting
Resolved:
That the minutes of the Ordinary Meeting of the Finance, Audit & Risk
Committee held on 29 July 2015 be confirmed as a correct record of the
2
proceedings.
10. Health & Safety Update
The Corporate Services Manager presented the report.
Committee members discussed:
• Mechanisms currently in place to monitor health and safety compliance with
contractors across the organisation
• Health and safety as part of the procurement process
• The Council’s Health and Safety Policy
Resolved:
That:
2. Officers include monitoring of contractors in the update report for
subsequent meetings
8. Rating Review Proposal
Philip Jones had declared an interest on this item at the start of the meeting and did
not vote on the item.
The Chief Executive Officer presented the report.
Resolved:
Harker/Eaglesome-Karekare
9. Contract Schedule
The Engineering Manager presented the schedule.
Committee members discussed:
• Difference between lowest price conforming and weighted attributes, and
how these are chosen for each tender process
• The tender process
• The role of the committee in relation to procurement – to focus on risks
associated with procurement
• Responsibilities as governors and operational responsibilities in relation to
managing risks associated with procurement
• The review cycle of the procurement policy
Resolved:
That:
3
2. The Chief Executive Officer provide a report to the next meeting on the
status of procurement; including relevant documents, and a
recommended process for reviewing and updating procurement policy and
processes.
Harker/Jones
11. Annual Report Update
The Chief Financial Officer gave a verbal update on the annual report process, the
main points were:
• The Council has missed the statutory deadline for adoption of the 30th
October due to delays around water revaluations, staff vacancies in Finance
since December 2014, and the delay in finishing LTP work.
• There is work to be finalised for the auditors but the bulk of the outstanding
work is near completion.
The Auditors presented their report on the annual report audit to date. They
thanked the Chief Financial Officer for their good working relationship and the
quality of material they receive from Council.
Committee members asked the Auditors questions in particular if there are any
issues and if the final audit report would be a standard qualified audit result. Audit
confirmed that they are intending at this stage to provide a standard qualified audit
result.
Resolved:
That:
1. The Chief Financial Officer’s verbal report be received;
2. The Ernst & Young report be received; and
3. The committee note the progress made to date.
12. Internal Audit Update
The Chief Financial Officer presented the report. A report was presented to HB LASS
and the group is waiting on feedback from this meeting.
Resolved:
That the report be received
Jones/Eaglesome-Karekare
Resolved:
That the Committee note the progress made to date.
Jones/Little
4
13. Resolution to Exclude the Public
Resolved:
That the public be excluded from the following parts of the proceedings of
this meeting, namely:
1. Council Leases and Licences to Occupy
2. Procurement Risk
The general subject of each matter to be considered while the public is
excluded; the reasons for passing this resolution in relation to each matter,
and the specific grounds under Section 48(1) of the Local Government
Official Information and Meetings Act 1987 for the passing of this
resolution are as follows:
General
Reason for passing this
Ground(s) under section
subject of
resolution in relation to
48(1) to the passing of
each matter
each matter
this resolution
That
the
public
conduct
of
the
48(1)(a) That the public conduct
to be
whole
or
the
relevant
part
of
the
of the whole or the relevant
considered
proceedings of the meeting
would be likely to result in the
disclosure of information where
the withholding of the
information is necessary to:
Council leases Section 7 (2)
and licences
(c)
protect information
to occupy
which is subject to an
obligation of confidence or
which any person has been
or could be compelled to
provide under the authority
of any enactment, where
the making available of the
information—
(i)
would be likely to
prejudice the supply of
similar information, or
information from the same
source, and it is in the
public interest that such
information should
continue to be supplied; or
(ii)
would be likely
otherwise to damage the
public interest; or
(f)
maintain the
effective conduct of public
part of the proceedings of the
meeting would be likely to
result in the disclosure of
information for which good
reason for withholding would
exist:
(i) where the local
to this Act, under section 6
or section 7 (except
Act 1987]
5
Procurement
Risk
affairs through—
(i)
the free and frank
expression of opinions by or
between or to members or
officers or employees of
any local authority, or any
persons to whom section
2(5) applies, in the course
of their duty;
(h)
enable any local
activities;
(i)
enable any local
information to carry on,
disadvantage, negotiations
(including commercial and
industrial negotiations).
(h)
enable any local
activities;
(i)
enable any local
information to carry on,
disadvantage, negotiations
(including commercial and
industrial negotiations).
PUBLIC EXCLUDED: 6.38pm
PUBLIC READMITTED: 7.08pm
General Business
The Chief Executive Officer gave the Committee a verbal update on the archives project.
There being no further General Business Councillor Harker declared the meeting closed.
6
CLOSED:
…………………………………….
Chair
RESOLUTION TO EXCLUDE THE PUBLIC
That the public be excluded from the following parts of the proceedings of this meeting,
namely:
1. Confidential Minutes of Previous Council Meeting
2. Confidential Action Sheet
3. Receipt of Unconfirmed Finance, Audit & Risk Committee Minutes 4 November 2015
The general subject of each matter to be considered while the public is excluded; the
reasons for passing this resolution in relation to each matter, and the specific grounds under
Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the
passing of this resolution are as follows:
General
subject of
each matter
to be
considered
Reason for passing this resolution in Ground(s) under section 48(1) to
relation to each matter
the passing of this resolution
That the public conduct of the whole or the
relevant part of the proceedings of the
meeting would be likely to result in the
disclosure of information where the
withholding of the information is necessary
to:
48(1)(a) That the public conduct of the
whole or the relevant part of the
proceedings of the meeting would be likely
to result in the disclosure of information
for which good reason for withholding
would exist:
Confidential
Minutes of
Previous
Council
Meeting
Section 7 (2)
(a) protect the privacy of natural
persons, including that of deceased
natural persons
(h) enable any local authority
holding the information to carry out,
without prejudice or disadvantage,
commercial activities
Section 7 (2)
(a) protect the privacy of natural
persons, including that of deceased
natural persons
Section 7 (2)
(c)
protect information which is
subject to an obligation of
confidence or which any person has
been or could be compelled to
provide under the authority of any
enactment, where the making
available of the information—
(i)
would be likely to prejudice
the supply of similar information, or
(i) where the local authority is
named or specified in the Schedule
1 to this Act, under section 6 or
section 7 (except section 7(2)(f)(i))
[of the Local Government Official
Information and Meetings Act
1987]
Confidential
Action Sheet
Receipt of
Unconfirmed
Finance, Audit
& Risk
Committee
Minutes 4
November
2015
1987]
1987]
information from the same source,
and it is in the public interest that
such information should continue to
be supplied; or
(ii)
would be likely otherwise to
damage the public interest; or
(f)
maintain the effective
conduct of public affairs through—
(i)
the free and frank expression
of opinions by or between or to
members or officers or employees of
any local authority, or any persons
to whom section 2(5) applies, in the
course of their duty;
(i) enable any local authority holding
the information to carry on, without
prejudice or disadvantage,
negotiations (including commercial
and industrial negotiations).

Council Meeting - 24 November 2015

Transcription

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