LCI - Newnan Regional Town Center Study

City of Newnan, Georgia
Requests for Proposals
Livable Centers Initiative (LCI) – Newnan Regional Town Center Study
Issue Date:
April 15, 2013
Issued By:
City of Newnan
25 LaGrange Street
Newnan, GA 30263
Inquiries:
Tracy Dunnavant
Planning and Zoning Director
(678) 673-5481
[email protected]
Proposals Due:
Tuesday, May 14, 2013 by 10:00 a.m., EST
Bid Opening:
Tuesday, May 14, 2013 at 10:00 a.m., EST
The City of Newnan, Georgia
Request for Proposals
Newnan Regional Town Center Study
INTRODUCTION
The City of Newnan, Georgia is located 35 miles southwest of downtown Atlanta,
on Interstate 85 South, and is the county seat of Coweta County, Georgia. The
City is seeking a professional consulting firm experienced with the
Atlanta Regional Commission’s (ARC) Livable Centers Initiative (LCI)
program to undertake the preparation of a study primarily focused on
the east side of downtown Newnan (See Attachment B). The primary
purpose of the Newnan Regional Town Center study will be to develop innovative
solutions for future land use, development patterns, transportation connectivity
and circulation, alternative means of transportation, economic development,
redevelopment and housing. Please note that the contract for this RFP is
contingent upon receipt of funding from the ARC/GDOT’s LCI program.
The ARC’s DBE goal is 15.8%.
BACKGROUND
The proposed study area is focused on Newnan’s historic downtown and the
neighborhoods located to its east. The ARC has identified this area as a Regional
Town Center on its Unified Growth Policy Map (UGPM) and the City feels there is a
need to study this area given the potential for redevelopment and the need for
transportation related improvements. In addition, the study area is located within
an Equitable Target Area: Medium ETA Concentration.
The study area encompasses approximately 337 acres. Existing land uses within
the study area consists of a mixture of commercial, industrial, residential, historic
properties, recreational, and governmental facilities. Possible sites for future
redevelopment include:
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Former Hannah Homes site (Jefferson Street)
The old Newnan Hospital campus (Jackson Street)
Industrial Properties on Augusta Street
Commercial and industrial properties on Andrews Street
Caldwell Tank Site (East Broad Street)
Other noted destinations and activity centers within the study area include:
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Newnan City Hall
Historic Coweta County Court House
Wadsworth Auditorium/Municipal Building
Portions of the College-Temple NR Historic District and Cole Town NR
Historic District
The Downtown Newnan NR Commercial Historic District
Newnan Lofts
Greenville Street Park
CJ Smith Park
African American Heritage Museum
Carnegie Library
Coweta County Administration Building
Coweta County Justice Center
Berry Avenue Mill Village
Historic Newnan Train Depot
The Newnan Regional Town Center study will address and advance the Livable
Centers Initiative program goals by developing creative solutions that encourage a
diversity of land uses, providing access to alternative and traditional transportation
improvements, promoting the involvement and inclusion of all community
members, increasing the attractiveness of redevelopment opportunities,
preserving the uniqueness of local historic elements, detailing appropriate
transportation policy and regulatory modifications, outlining a transportation
investment program with incentives that will identify specific projects, and
supporting planning initiatives that are consistent with local and regional partners.
SCOPE OF WORK
The scope of work will involve three major tasks:
Task 1 – Public Involvement
Task 2 – Develop a Study
Task 3 – Prepare Project Deliverables
The consultant shall furnish all labor, materials and services required to conduct a
complete Livable Centers Initiative (LCI) study as specified in Attachment “A”.
The selected firm must show that it can conduct the study and deliver its results
and recommendations, including the list of deliverables on or before May 15,
2014. The final product shall include a single unbound color copy and twelve (12)
printed and bound color copies along with an electronic copy of the document and
graphics. All contents, graphics, maps, products, etc. generated by this project
will become the property of the City. The City will forward the required number of
copies to the ARC.
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BUDGET
The Budget estimate for this project is $150,000, which is broken down as follows:
Task 1 – Public Participation
Task 2 – Prepare Study
Task 3 – Deliverables
$ 20,000
$110,000
$ 20,000
Total Cost
$150,000
Please note that the budget estimates listed above are preliminary and actual
costs by task may vary so long as the contract value does not increase.
ABOUT THIS DOCUMENT
This document is a Request for Proposal but the lowest price proposed does not
guarantee an award recommendation. Competitive sealed proposals will be
evaluated based on criteria formulated around the most important features of the
service. The proposal evaluation criteria should be viewed as standards which
measure how well a firm’s approach meets the desired requirements and needs of
the City. The City will thoroughly review all proposals received. The City reserves
the right to select and subsequently reward the proposal which best meets its
required needs, quality levels, and budget constraints.
RESPONSE REQUIREMENTS
1.
Each proposal should include at a minimum the following information:
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2.
History of firm and resources
Key personnel/qualifications and percentage of time key staff will be
assigned to the project
Proposed subcontractors and their qualifications
Project Approach
LCI experience, including specific projects completed by the firm
Experience working with transportation and downtown design projects
Current workload
References
Fee proposal
If partnering with other organizations, documentation affirming that
partnership shall be included as part of the RFP.
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INSTRUCTIONS, TERMS, AND CONDITIONS
A.
Instructions for Submitting RFPs
Interested parties must submit one (1) original and five (5) copies of their
proposal and all relevant documentation no later than 10:00 a.m.
Tuesday, May 14, 2013. Proposals submitted after the 10:00 a.m.
deadline will not be accepted; no exceptions. Submissions shall be
placed in a sealed envelope marked “LCI Consulting Services,” and
delivered to:
Cleatus Phillips, City Manager
City of Newnan
25 Lagrange Street
Newnan, Georgia 30263
Proposals may be submitted by mail, common carrier, or delivered in
person. Electronic (fax or e-mail) proposals are not acceptable. The City
shall not be responsible for proposals which are not properly addressed or
directed to any other department.
Proposers are cautioned that any documentation submitted with or in
support of a proposal will become subject to public inspection under the
Georgia Open Records Act. Labeling such information “Confidential” or
“Proprietary” or in a similar manner will not protect this material from public
inspection upon request. All proposals become the property of the City and
shall not be returned to proposers.
Copies of the Request for Proposal may be picked up at 25 LaGrange Street
or requested by email. They are also available on the City’s website at
www.ci.newnan.ga.us. Inquiries and appointments to view the area
should be directed to Tracy Dunnavant, Planning and Zoning
Director,
at
(678)
673-5481
or
by
e-mail
at
[email protected].
B.
Cost of Proposal
This Request for Proposal is not to be construed as a contract or as a
commitment of any kind; nor does it commit the City of Newnan to pay for
any cost incurred in the submission of a response or for any cost incurred
prior to the execution of a formal contract.
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C.
Evaluation of Proposals
Awarding shall be based upon, but not limited to, the factors listed below,
not necessarily in the order of their importance:
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Quality of the proposal
Experience and availability of key staff assigned to the project
Fee proposal
Experience working with LCI studies or similar projects
Project Approach
If a proposal is accepted, the successful respondent will be required to
enter into a contractual agreement with the City. All contracts will be
reviewed and approved by the City Attorney and the ARC prior to
execution.
D.
EVALUATION CRITERA ASSESSMENT
A committee will review and evaluate all proposals. A “short list” of
qualified firms will be established and interviews will be conducted to allow
proposers to elaborate on their qualifications, experience, and project
approach. During the evaluation process, the City may request additional
information to further assist in assessing a proposal. Upon completion of
the interview process, the committee will make a recommendation to the
City Council. Final notification of the selected firm will be given by e-mail or
telephone.
E.
RESERVED RIGHTS
The City reserves the right to accept or reject any and/or all proposals, to
waive irregularities and technicalities, and to request resubmission. Any sole
response received by the first submission date may or may not be rejected
by the City, depending on available competition and timely needs of the
City. The City reserves the right to award the project to the respondent
that is most advantageous and in the best interests of the City. The City
shall be the sole judge of the proposal, and the resulting negotiated
agreement that is in its best interest and its decision shall be final.
Additionally, the City reserves the right to make such investigation or to
request clarifications, as it deems necessary, to determine the ability of any
respondent to complete the project.
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F.
GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT
The City is subject to the requirements of the Georgia Security and
Immigration Compliance Act. Accordingly, the requirements of O.C.G.A
§13-10-91 and Georgia Department of Labor Rule 300-10-01-02 will apply
to this project. Compliance with these requirements shall be attested by
the execution of the Contractor Affidavit attached hereto. In the event the
contractor employs or contracts with any subcontractor(s) in connection
with the project, the contractor shall secure from such subcontractor(s)
attestation of the subcontractor’s execution of the Subcontractor Affidavit
attached hereto, which shall also become a part of the awarded contract
and also a part of the contractor/subcontractor agreement. Failure to
comply with this act/rule will result in the rejection of the RFP and/or
termination of any awarded contract where it is subsequently determined
that there has been a violation of any provision of the Act or its
implementing rules and regulations.
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Georgia Security and Immigration Compliance Act of 2006
The City of Newnan complies with the requirements of O.C.G.A. 13-10-19 and requires that all
contractors and subcontractors comply with Rule 300-10-1-.02 as a condition of awarding
contracts.
1. The contractor certifies that the following employee-number category is applicable to the
contractor: (initial one only)
_____ 500 or more employees
_____ 100 or more employees
_____ fewer than 100 employees
2. The contractor agrees that in the event the contractor employs or contracts with any
subcontractor(s) in connection with the covered contract, the contractor will secure from
the subcontractor(s) such subcontractor(s) indication of the employee-number category
applicable to the subcontractor.
3. In the event the contractor employs or contracts with any subcontractor(s) in connection
with the covered contract, the contractor will secure from such subcontractor(s) attestation
of the subcontractor(s) compliance with O.C.G.A. 13-10-91 and Rule 300-10-1-.02 by the
subcontractor’s execution of the subcontractor affidavit shown in Rule 300-10-1-.08 or a
substantially similar subcontractor affidavit and will maintain records of such attestation
for inspection by the public employer at an time. Such subcontractor affidavit shall become
part of the contractor/subcontractor agreement.
______________________________________
By: Authorized Officer or Agent (Contractor Name)
__________________________________
__________________________________
Title of Authorized Officer or Agent
Printed Name of Authorized Officer or Agent
SUBSCRIBED AND SWORN BEFORE ME ON THIS THE ___________DAY OF
__________________ 20______.
___________________________________________________
Notary Public
My Commission Expires on ______________________________________________.
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City of Newnan, Georgia
25 LaGrange Street
Newnan, GA 30263
Phone (770) 254-2351
www.ci.newnan.ga.us
Contractor Affidavit under O.C.G.A. § 13-10-91(b)(1)
By executing this affidavit, the undersigned contractor verifies its compliance with
O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which
is engaged in the physical performance of services on behalf of
________________________________________________________________
has
registered with, is authorized to use and uses the federal work authorization program
commonly known as E-Verify, or any subsequent replacement program, in accordance
with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91.
Furthermore, the undersigned contractor will continue to use the federal work
authorization program throughout the contract period and the undersigned contractor will
contract for the physical performance of services in satisfaction of such contract only
with subcontractors who present an affidavit to the contractor with the information
required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work
authorization user identification number and date of authorization are as follows:
__________________________________
__________________________________
Federal Work Authorization User Identification Number
Date of Authorization
_________________________________
Name of Contractor
__________________________________
Name of Project
________________________________________________________________________
Name of Public Employer
I hereby declare under penalty of perjury that the foregoing is true and correct.
Executed on _____________________________, 20____ in Newnan, Georgia.
____________________________________________
Signature of Authorized Officer or Agent
____________________________________________
Printed Name and Title of Authorized Officer or Agent
SUBSCRIBED AND SWORN BEFORE ME ON THIS THE ______ DAY OF
____________________________, 20_____.
____________________________________
NOTARY PUBLIC
My Commission Expires: ___________________________________________.
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City of Newnan, Georgia
25 LaGrange Street
Newnan, GA 30263
Phone (770) 254-2351
www.ci.newnan.ga.us
Subcontractor Affidavit under O.C.G.A. § 13-10-91(b)(3)
By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. §
13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical
performance of services under a contract with _________________________________________________
(Contractor) on behalf of _____________________________________________ (Public Employer) has
registered with, is authorized to use and uses the federal work authorization program commonly known as
E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and
deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned subcontractor will continue to
use the federal work authorization program throughout the contract period and the undersigned
subcontractor will contract for the physical performance of services in satisfaction of such contract only
with sub-subcontractors who present an affidavit to the subcontractor with the information required by
O.C.G.A. § 13-10-91(b). Additionally, the undersigned subcontractor will forward notice of the receipt of
an affidavit from a sub-subcontractor to the contractor within five business days of receipt. If the
undersigned subcontractor receives notice of receipt of an affidavit from any sub-subcontractor that has
contracted with a sub-contractor to forward, within five business days of receipt, a copy of such notice to
the contractor. Subcontractor hereby attests that its federal work authorization user identification number
and date of authorization are as follows:
__________________________________
________________________________________
Federal Work Authorization User Identification Number
__________________________________
______________________________________
Name of Subcontractor
Date of Authorization
Name of Project
____________________________________________________________________________
Name of Public Employer
I hereby declare under penalty of perjury that the foregoing is true and correct.
Executed on _____________________________, 20____ in Newnan, Georgia.
_________________________________
Signature of Authorized Officer or Agent
Agent
SUBSCRIBED AND SWORN BEFORE
____________________________, 20_____.
______________________________________
Printed Name & Title of Authorized Officer or
ME
ON
THIS
THE
______
DAY
____________________________________
NOTARY PUBLIC
My Commission Expires: ___________________________________________.
13
OF
City of Newnan, Georgia
25 LaGrange Street
Newnan, GA 30263
Phone (770) 254-2351
www.ci.newnan.ga.us
Sub-subcontractor Affidavit under O.C.G.A. § 13-10-91(b)(4)
By executing this affidavit, the undersigned sub-subcontractor verifies its compliance with
O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the
physical
performance
of
services
under
a
contract
with
______________________________________________ (Subcontractor or Sub-subcontractor with whom
subcontractor has privity of contract) and ________________________________ (Contractor) on behalf of
_____________________________________________ (Public Employer) has registered with, is authorized to
use and uses the federal work authorization program commonly known as E-Verify, or any subsequent
replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 1310-91. Furthermore, the undersigned sub-subcontractor will continue to use the federal work authorization
program throughout the contract period and the undersigned sub-subcontractor will contract for the physical
performance of services in satisfaction of such contract only with sub-subcontractors who present an affidavit to
the sub-subcontractor with the information required by O.C.G.A. § 13-10-91(b). The undersigned subsubcontractor
shall
submit,
at
the
time
of
such
contract,
this
affidavit
to
_____________________________________ (Subcontractor or Sub-subcontractor with whom subcontractor
has privity of contract). Additionally, the undersigned sub-subcontractor will forward notice of the receipt of
any affidavit from a sub-subcontractor to ___________________________________________ (Subcontractor
or Sub-subcontractor with whom the subcontractor has privity of contract). Sub-subcontractor hereby attests that
its federal work authorization user identification number and date of authorization are as follows:
__________________________________
________________________________________
Federal Work Authorization User Identification Number
Date of Authorization
__________________________________
______________________________________
Name of Sub-subcontractor
Name of Project
____________________________________________________________________________
Name of Public Employer
I hereby declare under penalty of perjury that the foregoing is true and correct.
Executed on _____________________________, 20____ in Newnan, Georgia.
_________________________________
______________________________________
Signature of Authorized Officer or Agent
Printed Name & Title of Authorized Officer or Agent
SUBSCRIBED
AND
SWORN
BEFORE
____________________________, 20_____.
ME
ON
THIS
____________________________________
NOTARY PUBLIC
My Commission Expires: ______________________________________________.
14
THE
______
DAY
OF
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ATTACHMENT B
Study Area
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