Calls for service - Township of Cavan Monaghan

Transcription

Agenda
The Township of Cavan Monaghan
Regular Council Meeting
Tuesday, January 13, 2015
1:00 p.m.
Council Chambers
Members in attendance are asked to please turn off all electronic devices during the Council Meeting.
Any special needs requirements pertaining to accessibility may be directed to the Clerk’s Office prior
to the meeting.
Pages
1.
Open Session
2.
Call to Order
3.
Disclosure of Pecuniary Interest and the General Nature Thereof
4.
Additions/Deletions to the Agenda
5.
Closed Session
6.
Report from Closed Session
7.
Presentations
7.1
8.
9.
2015 OPP Billing Model - Sgt.Spong, Inspector Tim Tatchell and S/Sgt
Chris Galeazza
5 - 23
Delegations
8.1
Nexicom - John Downs
24 - 29
8.2
Bob Coleman - Request Celebrate Ontario Funding
30 - 48
Minutes
9.1
Minutes of the Regular Meeting held December 23, 2014
49 - 61
9.2
Minutes of the Special Council meeting held January 6, 2015
62 - 63
1
10.
11.
Minutes from Committees of Council
10.1
Millbrook Valley Trails Minutes of September 29, 2014
64 - 67
10.2
Millbrook Valley Trails Minutes of November 3, 2014
68 - 72
Reports
11.1
Report - Planning-2015-01 Centreville Presbyterian Church Site Plan
Agreement (KE)
73 - 83
11.2
Report - Planning-2015-02 Robinson Severance Application B-92-14
(KE)
84 - 89
11.3
Report - Planning-2015-03 Merger Agreement Release Part 5, Plan
45R-10628 (KE)
90 - 92
11.4
Report - Public Works-2015-01 Mailbox Replacement Policy (WH)
11.5
Report - Public Works-2015-02 Petition for George Street
Reconstruction (WH)
103 - 106
11.6
Report - Public Works-2015-03 Standpipe Renderings (WH)
107 - 110
11.7
Report - Public Works-2013-19 Closure of Fire Route 310 & Fire Route
3 (WH)
111 - 117
11.8
Report - Coporate Services-2014-21 Municipal Election Wrap-up Additional Information Recieved Included (EA)
118 - 122
11.9
Council/Committee Verbal Reports
12.
General Business
13.
Correspondence for Action
14.
93 - 102
13.1
Hanging Baskets in Millbrook - Bonnie McQuarrie, BIA Chair
123 - 124
13.2
Peterborough Declaration on Climate Change 2014 Petition
125 - 135
Correspondence for Information
14.1
Ministry of Municipal Affairs and Housing - Congratulations on your
success in the municipal election
2
14.2
AECOM - Jackson Creek Diversion Project
14.3
Peterborough County-City Health Unit - Wouldurather contest
www.wouldurather.ca
14.4
15.
County of Peterborough - Notice of Decision with respect to an Official
Plan Amendment
By-laws
15.1
By-law No. 2015-01 being a by-law to authorize the execution of a Site
Plan Agreement - Centreville Presbyterian Church
136 - 136
15.2
By-law No. 2015-02 being a by-law to assume and dedicate as a Public
Highway, a Road Widening - Elmdale Road
137 - 137
16.
Unfinished Business
17.
Notice of Motion
17.1
2015 Meeting Schedule - Mayor McFadden
That the following Meeting Schedule be adopted for 2015;
Monday, January 12, 2015 9:00 a.m. – Special Budget Meeting
Tuesday, January 13, 2015 1:00 p.m. – Regular Council Meeting
Tuesday, January 13, 2015 7:00 p.m. – Special Budget Meeting
Cancel - January 27, 2015 1:00 p.m. – Regular Council Meeting
Monday, February 2, 2015 1:00 p.m. – Regular Council Meeting
Monday, February 16, 2015 1:00 p.m. – Regular Council Meeting
OGRA/ROMA Conference February 22-25 (Fairmont Royal York Hotel,
Toronto)
Monday, March 2, 2015 1:00 p.m. – Regular Council Meeting
Monday, April 13, 2015 1:00 p.m. – Regular Council Meeting
Monday, May 4, 2015 1:00 p.m. – Regular Council Meeting
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Monday, May 18, 2015 1:00 p.m. – Regular Council Meeting
Monday, June 1, 2015 1:00 p.m. – Regular Council Meeting
AMCTO Conference June 7-10 (Valhalla Inn, Thunder Bay)
Monday, June 22, 2015 1:00 p.m. – Regular Council Meeting
Monday, July 6, 2015 1:00 p.m. – Regular Council Meeting
Tuesday, August 4, 2015 1:00 p.m. – Regular Council Meeting
AMO Conference August 16-19 (Scotiabank Convention Centre,
Niagara Falls)
Monday, August 31, 2015 1:00 p.m. – Regular Council Meeting
Monday, September 14, 2015 1:00 p.m. – Regular Council Meeting
OEMC Conference September 16-18 (Ambassador Hotel, Kingston)
Monday, October 5, 2015 1:00 p.m. – Regular Council Meeting
Monday, October 19, 2015 1:00 p.m. – Regular Council Meeting
Monday, November 2, 2015 1:00 p.m. – Regular Council Meeting
Monday, December 14, 2015 1:00 p.m. – Regular Council Meeting
18.
Adjournment
19.
Upcoming Events/Meetings
19.1
Saturday, February 14 - Hockey Day in Canada - 9:00 a.m. Downtown
Millbrook
4
Association of Municipalities of Ontario
Ministry of Community Safety and Correctional Services
Ontario Association of Police Services Board
Ontario Provincial Police
Project Team
CONFIDENTIAL DRAFT FOR DISCUSSION PURPOSES
NOT FOR PUBLIC/MEDIA DISTRIBUTION
5
Background
All police services require a base level of infrastructure,
supervision, administration and sufficient front-line
policing necessary to provide adequate proactive and
reactive policing, and ensure the general safety and
security of municipalities.
Municipalities must have police officers available at all
times to respond to calls for service and there is a cost
associated with this availability.
The government is introducing a fairer, more transparent
billing model, which will take effect on January 1, 2015.
6
Background – OPP Recoveries
The billing model has not changed the total cost
recovery for OPP policing services provided to
municipalities – it only reallocates the costs.
As with the current recovery process:
1. The actual salary and benefit costs of detachment
staff will be used.
2. The Municipal Cost Recovery Formula will continue to
be used to recover the cost of specific support
services and ODOE.
3. Municipalities will be compensated for the percentage
of hours officers spent on the provincial services
usage (PSU) events and duties.
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OPP Billing Model Split
− Base costs will be allocated
among municipalities on an equal
per property basis. The 2015 base
cost is $200.51 per property
under the new model.
− Calls for service will be charged
to municipalities according to their
usage.
− Other costs will be allocated
directly to municipalities based on
contract arrangements and usage,
i.e. enhancements, overtime,
cleaning/caretaking,
accommodation and court security.
Base level services comprise approx. 56% of total OPP municipal policing costs,
calls for service - approx. 35% and approx. 9% for other costs.
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Base Service Billing
Allocated among municipalities on an equal per property basis
PROACTIVE POLICING - RIDE, traffic safety, community policing,
intelligence gathering
PATROL – general and directed vehicles
CRIME PREVENTION – Crime Stoppers, suicide prevention, safe schools
programs, victim assistance
OPERATIONAL – fully equipped officer available to respond to emergency
calls for service 24/7/365
TRAINING – yearly block training, driver competency assessments, recruit
training
ADMINISTRATIVE DUTIES – meetings, shift preparation, computer duties,
report writing, public complaints
9
Calls for Service Costs
Calls for Service costs represent
costs related to reactive policing
services that usually require a
police officer’s attendance.
A municipality pays a
proportionate share of the total
cost of municipal calls for service
costs calculated for the province.
A municipality’s proportionate
share of the costs is based on
time standards applied to their
four-year average calls for service
to determine their total weighted
hours of calls for service.
10
Property Count Definition
Property counts are comprised of household, commercial and industrial
properties.
INCLUDED
NOT INCLUDED
• Households (including
Residential Units,
Residential Dwelling Units
and Farm Residential
Units)
• Commercial and
Industrial properties
(including the
classifications taxed at the
fully occupied tax rates)
• Farmland and
Managed forests
with no households
• Pipelines
• Vacant land
• Households,
commercial and
industrial properties
in Canadian Force
Bases
Property counts will be updated annually.
Counts included in the 2015 billing were based upon 2012 year end property
counts for 2013 taxation year.
MPAC is responsible for determining classifications for all properties in
Ontario (http://www.mpac.ca).
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Overtime
Overtime recoveries from municipalities will be similar to the
current billing process.
Municipalities will be billed for overtime from occurrences in
their geographic area and a portion of their detachment
overtime not linked to a specific municipality, e.g. training and
administrative duties.
Overtime recoveries are limited to uniform officers from the 66
detachments servicing municipalities.
Excluded: All provincial obligations, major events,
provincial/specialized duties, provincial/regional programs,
homicides, specific projects which are not related to a specific
municipality or are provincial responsibilities.
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Enhancements
Section 10 municipalities may choose to add enhanced
service FTEs.
The positions will be generally contracted for a specific
purpose.
Actual hours of work includes all work performed in a
municipality by an enhancement officer, excluding the
Deployment Model availability factor duties (court
attendance, training, specific administrative duties etc.).
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Cleaning/Caretaking and Accommodation
Costs for cleaning/caretaking and accommodation are excluded from the
total bill and added as a separate line item in each municipal bill if
applicable.
These charges do not apply to municipalities that provide accommodation
or cleaning services for an OPP detachment.
Annual Cost for Cleaning
Services for one municipality
Annual Cost of
Accommodation for one
municipality
Annual per property
cleaning rate
Annual per property
accommodation rate
Number of properties in a
municipality
Number of properties in a
municipality
14
Court Security
Court security is regarded as a “police service” in the Police
Services Act and requires the government to recover for
the cost of police services provided to a municipality.
Court security is a police service provided to municipalities
with a court.
Municipalities that do not have a courthouse in their
municipality will not be charged for court security.
Municipalities with a court are billed for court security costs
based on the cost required to provide designated court
security activities.
15
Prisoner Transport
Annual Cost for Prisoner
Transport Services for
one municipality
Annual per property
prisoner transport rate
• The cost has been
identified separately for
grant purposes.
• Prisoner Transport costs
are allocated to all
municipalities on a per
property basis.
Number of properties in
a municipality
16
Phase-in Strategy
MCSCS is phasing in both increases and decreases in policing bills for a
period up to five (5) years to implement the new model in a way that is
manageable for municipalities and has a neutral impact on provincial
revenues.
Caps on increases and decreases are applied on a per property basis.
Increases in policing costs as a result of the new billing model will be
capped at approximately $40 per property per year plus the growth factor.
The $40 cap does not include adjustments related to growth factors such
as salary and ODOE cost changes. The annual cap on increases for 2015
is $40.
The cap for decreases will be adjusted to ensure overall revenue neutrality;
in 2015 the cap on decreases is estimated at $30 per property. The 2016
cap on decreases will be determined after the 2016 costs have been
calculated.
17
Year End Adjustment
Previously referred to as “Reconciliations”
Salary, benefits and overtime estimates used in the billing for
the upcoming year will be reconciled to actual costs after the
year of service. They will be re-calculated annually and any
adjustments required will be included as a prior year
adjustment in the next annual statement.
Under the new model, the PSU will be deducted at the
provincial level in the Annual Billing Statement instead of the
year-end PSU credit allocation.
No more mid-year reconciliations.
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Fundamental Changes
•
•
•
•
FTE – at the Detachment
level
Calculating only the actual
hours worked regardless of
the type of activity
PSU calculated at the
detachment level and credit
issued for the work an
officer did outside of the
detachment boundaries
and events
Inconsistent calculation of
the court security cost
process
•
•
FTE – at the provincial level
Base + CFS + Other Costs (as
applicable)
•
PSU is calculated at the
provincial level and credit
issued for the provincial events
only
•
Court security cost is the
responsibility of a municipality
the court is located
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Contract
Contract Terms:
• Three (3) to six (6) years
• Six (6) month interim contract (January – June
2015 only)
Service Level no longer defined in terms of
contractual hours of service and FTEs.
Simplified contract language and proposal.
Contract allows for dedicated enhancement positions.
Municipalities may continue to opt for Group
Contracts.
20
Contract or Non-Contract ?
Section 10 Contract
Sec 5.1. Non-Contract
Civilian Governance
Mandatory PSB
Discretionary CPAC
Objectives & Priorities
Legislated role
Advisory role
Policy
Legislated role
No defined role
Det. Commander
selection & evaluation
Legislated role
No defined role
Monitor secondary
activities
Legislated role
No defined role
Complaints System
Legislated role
No defined role
Ministry Support
Funding
Multiple grants available
Ineligible
Revenue
Provided direct
Credit
By-law enforcement
Contract specifies
No defined OPP
responsibility
21
Adequate & Effective
The OPP provides an array of assurance services to all levels within the
organization, corporately, regionally and at detachment level to ensure
compliance with Adequacy Standards and OPP/Ministry policies, and to
establish a culture of continuous improvement within the OPP.
Adequate and effective police services that the
OPP provides include:
• Crime prevention
• Law enforcement
• Assistance to victims of crime
• Public order maintenance
• Emergency response
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QUESTIONS?
23
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Elana Arthurs
From:
Sent:
To:
Cc:
Subject:
Attachments:
John Downs <[email protected]>
January-06-15 12:14 PM
Elana Arthurs
Tina Thornton; Paul Downs
RE: Delegation Request
IC - Marsh Church.jpg; IC - Bee-Eagleson-Bailieboro.jpg; IC - Murray Hill.jpg
Hi Elana,
Thank you for the opportunity to meet on Jan. 13th around 1:00pm.
Yes, I will be giving the presentation.
Industry Canada is looking for submissions from Internet Service Providers to provide a minimum of 5 Mbps Internet
Service to customers in their service areas.
In order to provide this capability Nexicom is looking to:
• Extend fiber to our Marsh Church Remote.
• Extend fiber cable to our Bee Drive & Eagleson Remotes.
• Extend fiber cable to a new proposed remote near Bailieboro.
• Extend fiber cable along Stewart Line, Preston Rd., Davis Rd., Maple Grove and Hooton Rd.
Please see attached maps showing area where we will be able to provide a minimum of 5 Mbps of Internet Service.
The cost to provide this capability is approx. $1,202,000.00
We would like to obtain a letter from the Township of Cavan Monaghan indicating 5 Mbps Internet service is not
presently available in identified areas and a support for our application.
Regards,
John E. Downs
General Manager,
Nexicom
Tel: 705-932-4100
E-Mail: [email protected]
From: Elana Arthurs [mailto:[email protected]]
Sent: Monday, January 05, 2015 3:07 PM
To: John Downs
Subject: RE: Delegation Request
Hi John,
I have added you to the agenda for January 13th. The meeting begins at 1:00 p.m., there is a presentation prior your
delegation but you will be the first delegation on the agenda.
1
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Can you please confirm that you will be the speaker on the 13th and if you will have a power point presentation?
Thank you,
Elana
Elana Arthurs
Clerk
Township of Cavan Monaghan
988 County Road 10
Millbrook, ON L0A 1G0
Ph (705) 932-9326
Fax (705) 932-3458
This email message and any files transmitted with it are proprietary and confidential information of the sender
and are intended only for the person(s) to whom this email is addressed. If you have received this email
message in error, please notify the sender immediately by telephone or email and destroy the original message
without making a copy.
From: John Downs [mailto:[email protected]]
Sent: December-19-14 2:32 PM
To: Elana Arthurs
Subject: Delegation Request
Hi Elana,
Please find attached completed “Delegation Request”
Regards,
John E. Downs
General Manager,
Nexicom Inc.
Tel: 705-932-4100
E-Mail: [email protected]
Spam
Not spam
Forget previous vote
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Presentation to Council
PURPOSE
The purpose of this Delegation is to request that Cavan Monaghan Township make application to the
provincial Ministry of Tourism, Culture and Sport for funding under the Celebrate Ontario International
Amateur Sport Hosting Program. This application is to request funding on behalf of the Organizing
Committee for The Americas Endurance Series, a set of international equestrian events planned for
Millbrook in 2015.
WHAT ARE THESE EVENTS?
The Americas Endurance Series is a collective term for two international equestrian events taking place
in Millbrook in 2015:
1. The Pan American Endurance Championship (“Pan Ams”) and
2. The North American Endurance Team Challenge (“NAETC”)
The website for these events is www.gannydistancerides.com.
Both of these events are Endurance Races, which are horse races over distances of 50 to 100 miles in
one day with the same horse and rider. If any of you saw the 2004 movie Hidalgo, it depicts the same
sport, or at least Hollywood’s interpretation of it. For The Americas Endurance Series, the course is 75
miles (120 kms) through the trails of the Ganaraska Forest.
Both of these international equestrian competitions are sanctioned by the International Equestrian
Federation (“FEI”), the association for sanctioning all international equestrian events worldwide.
The Pan Ams takes place every four years and the NAETC every two years, with the Pan Ams generally
being in the same locale as the Pan American Games. This is the first time these two events have both
been held at the same location and time. The reason for this is that the Pan Ams are in the GTA in 2015
and it is convenient to hold the NAETC as well to reduce costs.
WHEN ARE THESE EVENTS?
Both races will be held during the week of August 16 – 22, 2015 with the Pan Ams on Tuesday August 18
and NAETC on Friday August 21. Weekdays have been chosen for the event so that the forest can be
closed to motorized vehicles for those days. There will also be Opening Ceremonies (August 17), Pan
Am Closing Ceremonies and Awards Banquet (August 19) and NAETC Awards Breakfast (August 22).
WHERE ARE THESE EVENTS HELD
The actual races will, for the most part, be held in all three sections of the Ganaraska Forest. A small
part is on private land, with the owners’ permission. The last kilometer of Carmel Line is also used.
There will be 4 loops in the forest, with each loop culminating at the “Ride Site”. The Ride Site is Cayuse
Creek Ranch, a small Arabian horse farm, located at 805 Carmel Line. Veterinary inspections of the
horses are carried out here at the end of each loop to ensure the horses are “fit to continue”. This is
also the location where the horses are kept overnight and where most of the people will camp in their
30
trailers or tents. A reasonable estimate of 100 horses and 300 people will be at the Ride Site for the
week.
Some of the out-of-country people, specifically those flying in to lease horses, will be staying at the
Forest Center Conference facilities as well as local facilities.
WHO WILL BE INVOLVED?
The Pan Ams will consist of teams from several South American and Central American countries as well
as USA, Mexico and Canada. Each team consists of a maximum of 5 riders and horses (aka
“combinations”). Three combinations must complete the race in order to receive a team medal.
Individual medals will also be awarded.
The NAETC will consist of 4 member teams from USA, Mexico and Canada. There is no limit on the
number of teams from each country, but the event will be limited to 60 combinations for safety reasons.
Independent riders from other countries are also invited to enter. Two riders from Sweden and South
Africa have already indicated interest.
Both of these events will feature some of the best human and equine endurance athletes on the
American continents. The majority of horses will be purebred Arabians, the breed of choice for this
sport at the higher levels.
In addition to the athletes, there will be a number of other people involved:

Grooms and “pit crew” members for the horses

Horse owners and their friends and relatives

FEI officials (about 20) and veterinarians (8)

Local volunteers

Spectators
WHAT IS THE LOCAL IMPACT OF THE EVENT
It is difficult to quantify the total financial impact on the local community, but the athletes and support
personnel (horse owners, grooms, FEI officials, veterinarians, etc.) will require local services such as
lodging, food, gas, LCBO products, etc.
In addition, local vendors will be hired for tents, fencing, security, catering and other miscellaneous
services.
Judging from the social media response from the Masterfeeds Challenge held here in September, a
qualifying ride for the Pan Ams, that event put Millbrook and the Ganaraska Forest “on the map” with
regards to equestrian sports. Many of these people will return to other events and to ride recreationally
in the forest.
WHO IS ORGANIZING THE EVENT
Officially, the Organizing Committee (“OC”) consists of four local horseback riding enthusiasts:
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


Bob Coleman and Michelle Bignell – owners of Cayuse Creek Ranch and endurance competitors
Chrystal Woodhouse – endurance competitior
Nancy Beacon – retired endurance competitor
The OC has a contract with the FEI as the result of a bidding process which took place in 2013. We were
initially asked by several members of the United States Equestrian Committee to host the Pan Am
endurance race, as the 2015 Pan American Games are being held in the GTA. Cayuse Creek Ranch has
been hosting endurance races since 2011, so we have the experience to organize and run a successful
endurance race. The Pan Am is a 4* FEI event, essentially a Championship, and as such has a number of
additional costs (e.g. security, GPS tracking, ceremonies, media coverage). In the past few months we
were also asked to host the NAETC in conjunction with the Pan Ams.
FINANCIAL CONSIDERATIONS
The total budget for both events is in the neighbourhood of $90,000, with the Pan Am event being the
more expensive of the two. Most of the income is from entry fees, but there are some private
donations to date as well. A draft budget is available and has been supplied to Cavan Monaghan.
Federal funding is not possible as the money from the Sport Canada program is only for Olympic sports.
Corporate sponsors are being approached for advertising income. To date several have expressed
interest, although none have committed to be involved. Any corporate sponsorship will reduce the
provincial funds required, but it is unlikely to materialize until a short time before the event.
Funding from the provincial program, Celebrate Ontario International Amateur Sport Hosting Program,
can be delivered only through Municipalities or recognized “not for profit” organizations. The Ontario
Competitive Trail Riding Association (“OCTRA”), although a legitimate not-for-profit-organization, cannot
apply as the event is not being sanctioned by OCTRA. However, they have donated $10,000 to the
event.
Therefore, the only appropriate avenue for making application is through Cavan Monaghan as a
Municipality. The Celebrate Ontario program has as its limit 35% of the total budget. We are asking for
35% of the budget, which is about $33,000.
This is a not-for-profit venture. If there are any net surpluses, the amounts will be donated to various
charities in the area, with possible emphasis on equine related organizations, such as OSPCA or OVC.
Therefore, in order for The American Endurance Series to be successful, it is imperative that the sum of
$33,000 be obtained to ensure that the two individual events are both successful. We request that
Cavan Monaghan support us by applying for the appropriate provincial funding on our behalf. Timing is
crucial. The sooner we know the outcome of this application, the better we can ensure a successful
event and if necessary, be able to tailor the event to the funds available.
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Main
THE AMERICAS ENDURANCE SERIES BUDGET
REVENUE
COMMENTS
Total Revenue from Entry Fees =
$48,600 See "Revenue " page for details
Sponsors =
$15,000 See "Revenue " page for details
Provincial Grant =
Ganny Gallop Profit =
Total Income =
$-00
-$2,700 Qualifying ride for Pan Ams Sept. 2014.
$60,900
EXPENSES
Veterinarian Fees
$5,200 See "Officials Expenses" page for details
Travel & Accommodation Expenses - FEI officials
$14,990 See "Officials Expenses" for details
Sanctioning Fees
$3,068 See "Sanctioning Fees" page for details
Security
$2,252 Using minimal wage part-time staff at cost to Security Company
Banquet
$5,320 See "Banquet" page for details
Food for volunteers and workers
$8,212 See "Food" page for details
Shirts
$400 See "Shirts" page for details
Medals and Ribbons
$500
Insurance
$3,500 For one week - BFL Canada
Brochures, ride packages
$2,000
Infrastructure Upgrades & Repairs
$10,100 See "Infrastructure" page for details
Tents & tables for ride site
$5,375 Quote from Tents Plus.
Technology (GPS, Communications)
$5,900 See "Technology" for details. Quote for 60 GPS units.
Website
$1,000
Photography
$500
Translator re Spanish, Portugese
$-00 Marion Castleton volunteered her skills for 2 days.
Vet Fluids =
$500 Charged to user unless none used.
Ride Expenses =
$3,015 See "Ride Expenses" for details
Drug Test Fees =
$4,500 See "Drug Test Fees" for details.
Stall Rental =
$13,056 See "Stall Rental" for details
Contingency =
$5,000
Total Expenditures =
FINANCIAL DEFICIT =
Maximum Provincial Grant =
$94,388
$33,488
$33,036 Based on 35% of Budget Expenses
Page 1
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Revenue
PAN AM ENTRY FEES
Country
Young
Riders
Seniors
Brazil
Costa Rica
Venezuela
Equador
Guatamala
El Salvador
Uruguay
Chile
Colombia
Argentina
Mexico
Canada
USA
Independents
4
1
3
3
2
Not on list according to Stagg
To send riders but number not known.
Not on list according to Stagg
2
2
5
5
5
5
3
Number of Cost per
Entries:
Entry
Seniors
30
$660
Young Riders
10
$540
Total Riders =
40
TOTAL ENTRY FEE
REVENUE =
$19,800
$5,400
US$
$550
$450
$25,200
NAETC ENTRY FEES
Country
Seniors
Young
Riders
Canada
USA
Mexico
Independents
10
5
20
5
5
0
5
0
Number of Cost per
Entries:
Entry
Seniors
40
$480
Young Riders
10
$420
Total Riders =
50
TOTAL ENTRY FEE
REVENUE =
Total Revenue from
Entry Fees (USD) =
$48,600
CDN/USD Exchange
rate =
1.2
Total Revenue from
Entry Fees (CDN) =
$58,320
$19,200
$4,200
US$
$400
$350
$23,400
SPONSORS
OCTRA
Nancy Beacon
TOTAL =
$10,000
$5,000
$15,000
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Page 2
Sanctioning Fees
SANCTIONING FEES
PAN AMS
NAETC
AERC Fee =
OCTRA Fee =
Hosting Fee (CHF) =
Organizing Fee (CHF) =
Calendar Fee (CHF) =
Total FEI Fees (CHF) =
CHF
$-00
$-00
500
300
500
1,300
Conversion rate (CHF/$) =
1.18
TOTAL SANCTIONING FEES =
$3,068
CDN
$-00
$-00
500
300
500
1,300
$-00
$-00
$3,068
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Page 3
RIDE EXPENSES
Item
Amount
Office Expenses =
Comments
$200
Pan Am Forest Permit =
$226 26 - 50 people
NAETC Forest Permit =
$339 50+ people
Trail Ribbons =
$100
Arrow Markers =
$250
Port a Potties =
Farrier =
Land Owner appreciation =
$800 Includes pumping 2 times
$400 2 days @ $200/day
$300 3 land owners @ $100 each
Fuel - Trucks, ATVs =
$200
Emergency Trailer (2 days) =
$200
Total Ride Expenses =
$3,015
36
RIDE SITE INFRASTRUCTURE COSTS
Item
Cost
Seeding, pasture repairs =
Flags & poles =
Vetting/crewing area - wood, tape =
Materials for using flat bed trailer as stage =
Security Fencing =
Water Troughs =
TOTAL
Comments
$500
$3,600 12 countries @ $300 each
$200
$1,000 Plywood, fabric, carpeting
$3,000
9 @ $200 each net. Borrow 4 from
$1,800 OCTRA ride kit
$10,100
37
OFFICIALS EXPENSES
OFFICIAL
Veterinarian #1 - CDN
Veterinarian #2 - US
Veterinarian #5 - SA
Ground Jury President - US
Judge - US
Judge - US
Judge - SA
Treatment Vet - US
Treatment Vet - Local
Treatment Vet - Local
Technical Delegate - US
Course Designer - US
Chief Stewart - US
Head Timer - CDN
NAME
Art King
Jack Weber
Deanna Striker
Kyle Goldie
Kelli Gilson
Sue Phillips
Ruth Carlson
Dave Minns
TOTALS
Number of FEI Officials =
Cost per day =
Accommodation Cost =
Total Professional Fees =
16
$60
$3,240
$5,200
Number of cars =
Costs of cars per week =
Total Cost of cars =
3
$250
$750
Total Travel and
Accommodation =
DAYS OF
TRAVEL ACCOMMODATION
PROFESSIONAL
CHARGES
Pan Ams
NAETC
$-00
$800
$800
$800
$1,500
$800
$600
$800
$1,500
$800
$-00
$-00
$800
$800
$800
$200
0
6
6
4
4
6
0
4
4
6
0
0
6
4
4
0
$300
$500
$500
$500
$500
$-00
$-00
$-00
$-00
$500
$300
$-00
$-00
$-00
$-00
$-00
$300
$500
$500
$-00
$-00
$-00
$-00
$-00
$-00
$500
$300
$-00
$-00
$-00
$-00
$-00
$11,000
54
$3,100
$2,100
COMMENTS
Stays in horse trailer on site
Stays on site in motorhome
Local
On stand-by. If used, charged to horse owner.
Staying on site
$14,990
38
TOTAL PERSONNEL
dnesday (Best Condition, Awards
Ceremony, Banquet)
Tuesday (Pan Am Ride Day)
Monday (Registration & Vetting)
ACTIVITY
Ride Manager
Assistant Ride Manager
FEI Officials & Vets
Registration
Water
Vet Scribes
P&R Gate
Trail Master
Assistant Trail Master
Spotters & Radio Operators
In Timers
Out Timers
Food/refreshment gofer
Security Manager
Security Personnel
Photographers
Miscellaneous Guests
Total Volunteers
Ride Manager
Registration
Water
Vet Scribes
P&R Gate
Trail Master
In Timers
Out Timers
Security Manager
Security Personnel
Photographers
Total Volunteers
Ride Manager
Registration
Water
Vet Scribes
P&R Gate
Trail Master
In Timers
NUMBER
COMMENTS
1
1
16
2
1
2
0
1
1
0
0
0
0
1
2
0
0
28
1
1
16
1
3 2 trucks with drivers and 1 helper
5
1
1
1
8 4 locations
2
2
1
1
2
1
5
52
1
0
16
1
0
1
0
1
0
0
0
39
Wednesday (Best Con
Ceremony, Ba
Thursday (Registration and Vetting)
Friday (NAETC Ride Day)
Out Timers
Security Manager
Security Personnel
Photographers
Total Volunteers
Ride Manager
Registration
Water
Vet Scribes
P&R Gate
Trail Master
In Timers
Out Timers
Security Manager
Security Personnel
Photographers
Total Volunteers
Ride Manager
Registration
Water
Vet Scribes
P&R Gate
Trail Master
In Timers
Out Timers
Security Manager
Security Personnel
Photographers
Total Volunteers
0
0
1
2
0
1
24
1
0
16
2
1
2
1
1
0
0
0
0
0
1
2
0
1
28
1
1
16
1
3
5
1
1
1
8 4 locations
2
2
1
1
2
1
3
49
40
41
FOOD FOR VOLUNTEERS AND WORKERS
DAY
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
NUMBER COST PER TOTAL
COMMENTS
OF PEOPLE
COST
MEAL
15
Dinner
$300
$20
Breakfast
0
$-00
$5
Lunch
28
$10
$280
Dinner
28
$15
$420
Breakfast
35
$5
$175
Lunch
52
$12
$624
Dinner
52
$15
$780
Breakfast
20
$5
$100
Lunch
24
$15
$360
Dinner
0
$-00
$-00 Banquet
Breakfast
20
$5
$100
Lunch
28
$10
$280
Dinner
28
$15
$420
Breakfast
10
$5
$50
Lunch
49
$12
$588
Dinner
49
$15
$735
Brunch
120
$25
$3,000 Catered
TOTAL
$8,212
MEAL
42
STALL RENTAL
Number
Cost per stall
HST
Total
Outdoor Stalls with covers =
80
Indoor Stalls (for treatment) =
5
Cost per Km for set-up =
$1.00
Total Distance return (km) =
400
Comments
$135.00
$17.55
$12,204 Outdoor Stalls are in 2 x 10 rows
$80
$10.40
$452
Total cost for set-up =
$400
TOTAL RENTAL =
$13,056
43
BANQUET
ITEM
COST
COMMENTS
Assuming: 1) banquet is held at the ride site in large tent. 2)
Buffet style 3) liquor licence acquired by caterer 4) cost of tent
under "Tents"
Total number of people to serve =
Number of riders =
OC and advisors =
Other (sponsors, local dignitaries) =
Number of volunteers =
Number of paying guests =
Cost of catering/guest =
Cost per paying guest =
Net income per paying guest =
200
40
16
10
10
52
72
$50
$65
$15
Cost of catering =
Income from paying guests =
$10,000
$4,680
Net cost of banquet =
$5,320
44
TECHNOLOGY
GPS SYSTEMS
Number of Units quoted =
Data Estimate for 60 units =
Number of units needed =
Cost per unit =
Total cost of rental =
Live Event Tracking Integration =
Shipping =
Data Estimate =
Total cost of both Events (inc. HST) =
Estimated Rental for TV Screen =
COMMUNICATION EQUIPMENT
Satellite Phones (2 @ $150 each) =
Total =
60
$1,508
50
$22
$1,100
$600
$300
$2,513
$5,100
$500
$300
$5,900
45
DRUG TESTING FEES
Cost of Drug Fees per horse =
Pan Am Championship Horses =
NAETC horses =
$50
40
50
Total Cost of Drug Fees =
$4,500
46
SHIRTS
Comments
Number of OC =
Number of Volunteers =
Total =
FEI protocol requires all FEI Officials to wear
16 collared shirts with descriptions of position.
5
75
96
Cost of FEI shirts =
Sale price of FEI shirts =
Number of T-shirts to sell =
$25
$40
50
Net Cost of Shirts =
$400
47
SECURITY SERVICES
Total Number of Security Personnel =
Cost per shirt =
Total Cost of Security Shirts =
6
$50
$300
Number of shifts Security required =
Cost per Shift =
Security Manager =
Total Cost of Security Personnel =
12
$96
$500
$1,652.00
Miscellaneous =
$300
Total Cost of Security Services =
$2,252
48
Minutes
Tuesday, December 23, 2014
10:00 a.m.
Council Chambers
Those members in attendance were:
Council:
Scott McFadden
John Fallis
Tim Belch
Ryan Huntley
Jordan Landry – 10:28 a.m.
Mayor
Deputy Mayor
Councillor
Councillor
Councillor
Yvette Hurley
Elana Arthurs
Cindy Page
Kimberley Pope
Jenna Clark
Karen Ellis
Kyle Phillips
Chief Administrative Officer
Clerk
Deputy Clerk
Director of Finance/Treasurer
Deputy Treasurer
Director of Planning
Chief Building Official/
By-law Enforcement Officer
Director of Public Works
Staff:
Wayne Hancock
1.
Open Session
2.
Call to Order
Mayor McFadden called the Regular Council meeting of December 23, 2014 to
order at 10:04 a.m.
3.
Mayor McFadden declared pecuniary interest on item:
5.5
4.
Fire Protection at Airport Road
Page49
1
R/23/12/14/01
Moved by: Fallis
Seconded by: Belch
That Council approve the agenda for the Regular Council meeting of December
23, 2014 as presented.
Carried
5.
Closed Session
5.1
Resolution to move into Closed Session
R/23/12/14/02
Moved by: Belch
Seconded by: Huntley
That the Council for the Township of Cavan Monaghan move into Closed
Session under Section 239(2) of the Municipal Act (2001), as amended, to
consider:
personal matters about an identifiable individual, including municipal or
local board employees; and
advice that is subject to solicitor-client privilege, including communications
necessary for that purpose.
Carried
5.2
Minutes of the Closed Session held November 12, 2014
5.3
Minutes of the Closed Session held December 16, 2014
5.4
Committees of Council Appointments
5.5
Fire Protection at Airport Road
5.6
Build Canada Fund Status - Wastewater Treatment Plant Expansion
R/23/12/14/03
Moved by: Fallis
Seconded by: Landry
That Council recess until 1:00 p.m. (11:28 a.m.)
Carried
6.
Report from Closed Session
R/23/12/14/04
Moved by: Belch
That staff be directed to re-advertise in the Millbrook Times and on the Township
website for the Municipal Heritage Committee in January 2015.
Carried
Page50
2
R/23/12/14/05
Moved by: Fallis
Seconded by: Landry
That Council approve reducing the number of committee members for the
Millbrook Valley Trails from 10 members to 8 members.
Carried
R/23/12/14/06
Moved by: Belch
Seconded by: Fallis
That the following members be appointed to the following committees
Business Improvement Area (B.I.A.) Board of Management
Ben Bridle
John Frizzle
Nancy Fallis
Lance Nachoff
Jessica Grieve
Millbrook Valley Trails Steering Committee
John Frizzle
Robert Jackson
David D’Agostino
Olaf Dunn
Kirk Hillsley
Alex Bushell
Peggy Hinan
Maureen McDonald
Cavan Monaghan Public Library Board
Fiona Maarhuis
Peter Spasov
Glenn Spurrell
Jonathan Paynter
Lynda Allair
Andrea Robinson
Economic Development Advisory Committee (EDAC)
Al Steel
Mary Preston
Monica Moran
Cavan Monaghan Police Services Board
Andy Harjula
Page51
3
Downtown Millbrook Revitalization Committee
Linda Amor
Robert Ross
Bonnie McQuarrie – BIA member
Peter Ramsay
Bruce Lepper
Carried
7.
Delegations
7.1
Robert Jackson, Angie McLean and Janet Honsberger, Millbrook
Save the Dam Mill Pond Committee
Janet Honsberger and Angie McLean reviewed the powerpoint
presentation noting the request to form a formal collaborative agreement
between ORCA, the Township and The Save the Dam Mill Pond
Committee, clarifying roles and responsibilities. She spoke to the ongoing
maintenance and the need for rezoning the property.
R/23/12/14/07
Moved by: Belch
That Council receive the power point presentation from the Millbrook Save
the Dam Mill Pond Committee.
Carried
R/23/12/14/08
Moved by: Belch
Seconded by: Fallis
That Council receive the delegation from the Millbrook Save the Dam Mill
Pond Committee.
Carried
8.
Minutes
8.1
Minutes of the Regular Council Meeting held November 12, 2014
R/23/12/14/09
Moved by: Fallis
Seconded by: Belch
That Council approve the Regular Council minutes of the meeting held
November 12, 2014 as amended.
Carried
Page52
4
8.2
Minutes of the Inaugural Meeting held December 9, 2014
R/23/12/14/10
Moved by: Fallis
Seconded by: Landry
That Council approve the minutes of the Inaugural Meeting held
December 9, 2014 as amended.
Carried
8.3
Minutes of the Special Council Meeting held December 16, 2014
R/23/12/14/11
Moved by: Fallis
Seconded by: Landry
That Council approve the Special Council minutes of the meeting held
December 16, 2014 as presented.
Carried
9.
Minutes from Committees of Council
9.1
Millbrook Valley Trails Minutes of September 29, 2014
9.2
Millbrook Valley Trails Minutes of November 3, 2014
R/23/12/14/12
Moved by: Fallis
Seconded by: Belch
That Council defer the approval the minutes of the Millbrook Valley Trails
Committee meetings held September 29, 2014 and November 3, 2014 to
the next meeting.
Carried
9.3
Municipal Heritage Committee Minutes of October 28, 2014
R/23/12/14/13
Moved by: Belch
Seconded by: Fallis
That Council approve the Municipal Heritage Committee Minutes of the
meeting held October 28, 2014 as presented.
Carried
9.4
Downtown Millbrook Revitalization Committee Minutes of October
30, 2014
R/23/12/14/14
Moved by: Belch
Seconded by: Landry
Page53
5
That Council receive the Downtown Millbrook Revitalization Committee
Minutes of the meeting held October 30, 2014 as presented.
Carried
9.5
Millbrook Board of Management (BIA) Minutes of October 2, 2014
R/23/12/14/15
Moved by: Belch
That Council receive the Millbrook Board of Management (BIA) Minutes of
the meeting October 2, 2014 as presented.
Carried
9.6
Cavan Monaghan Public Library Board Minutes of October 15, 2014
R/23/12/14/16
Moved by: Fallis
Seconded by: Belch
That Council approve the Cavan Monaghan Public Library Board Minutes
of the meeting held October 15, 2014 as presented.
Carried
10.
Reports
10.1
Report - Planning-2014-58 Request for Approval of Over Expenditure
of a 2014 Capital Budget Account
R/23/12/14/17
Moved by: Fallis
Seconded by: Belch
That Council approve a transfer from the Official Plan Reserve, with an
upset limit of $52,077.38, to the capital Official Plan Appeal Resolution
(Department 5911) for the costs associated with the settlement of Ontario
Municipal Board Appeals of the Township of Cavan Monaghan Official
Plan.
Carried
10.2
Report - Planning-2014-59 Street Name Blades - Millbrook Ward
R/23/12/14/18
Moved by: Fallis
Seconded by: Belch
That Council approve the installation of new street name blade (signs),
posts and decorative bells in the Millbrook Ward; and
That $5,424.41 be transferred as follows to the Public Works Roadside
Safety Devices and Signs G/L Account 01-4614-3911:
Page54
6
$3,120.00 - Downtown Revitalization Account 01-4927-3435
$2,304.41 - General Reserves
Carried
10.3
Report - Public Works-2014-32 Assumption of Road Widening as
Public Road Allowance for Elmdale Road
R/23/12/14/19
Moved by: Belch
That Council approve By-law No. 2014-68 to dedicate Parts 2, 3 and 4 on
Registered Plan 45R-1346 as a public road allowance.
Carried
10.4
Report - Public Works-2014-33 Termination of Contract with D.M.
Wills Associates Ltd. for Class EA and Design for the Reconstruction
of County Road 21
R/23/12/14/20
Moved by: Huntley
Seconded by: Fallis
That the Council of the Township of Cavan Monaghan approves By-law
No. 2014-64 being a by-law to authorize the termination of the Agreement
for Professional Consulting Services between the Corporation of the
County of Peterborough, the Township of Cavan Monaghan and D.M.
Wills Associates Limited.
Carried
10.5
Report - Public Works-2014-34 Distillery Street Bridge Public
Information Centre Comments
R/23/12/14/21
Moved by: Belch
That Council authorize staff to send a letter requesting that the County of
Peterborough include an upgraded bridge railing in their design and
budget; and
That the 2015 Capital Budget include funds for the upgrades of Distillery
Street Bridge.
Carried
10.6
Report - Fire Department-2014-07 Request for Approval of Over
Expenditure of the Operating Budget for 2014
R/23/12/14/22
Moved by: Belch
Seconded by: Fallis
Page55
7
That Council approve the additional vehicle/fleet expenditures with an
upset limit of $20,000 in the 2014 Operating Budget for Protective
Services; and
That Council approves a transfer to cover the additional vehicle/fleet
expenditures from the General Reserve to the Fire Services Operating
Budget, to not exceed a total of $20,000.
Carried
10.7
Report - Corporate Services-2014-22 Repeal of Committee By-laws
R/23/12/14/23
Moved by: Fallis
Seconded by: Belch
That Council enacts the following by-laws:
By-law No. 2014-67 being a by-law to repeal by-laws that established
committees and corresponding terms of reference that are no longer valid;
and
By-law No. 2014-68 being a by-law to appoint Council members to a
Committee of Adjustment.
Carried
10.8
Report - Finance-2014-26 Ontario Community Infrastructure Fund
(OCIF) Contribution Agreement (CA) # FC-0442
R/23/12/14/24
Moved by: Fallis
Seconded by: Belch
That Council authorizes the Mayor and Clerk to sign the Ontario
Community Infrastructure Fund - Formula-based Component (OCIFFormula) funding contribution agreement (CA) for the Township of Cavan
Monaghan.
Carried
10.9
Report - Finance-2014-27 1st Draft 2015 Budget Presentation
Ms. Pope reviewed the first draft of the 2015 budget noting the reports
provided by Watson & Associates in 2012 and N.G. Bellchamber in 2013
recommending a 10% municipal tax levy increase in 2013, 2014 and
2015.
Council discussed various aspects of the budget and the potential of
reducing the municipal tax levy increase.
R/23/12/14/25
Moved by: Huntley
Seconded by: Landry
Page56
8
That Council receives the 1st Public Draft 2015 Budget Presentation for
discussion.
Carried
11.
General Business
There was no General Business.
12.
Correspondence for Action
12.1
Notice - The Government of Ontario Process for Ministers' and
Parlimentary Assistants' Delegations at the OGRA/ROMA Combined
Conference
R/23/12/14/26
Moved by: Fallis
Seconded by: Belch
That Council direct staff to request delegations with the following Ministers
at the OGRA/ROMA:
Ministry of Municipal Affairs and Housing & Ministry of Agriculture Food
and Rural Affairs to discuss and seek clarification on the evaluation
process for grant funding.
Carried
R/23/12/14/27
Moved by: Fallis
Seconded by: Belch
That Council direct staff to request delegations with the following Ministers
at the OGRA/ROMA:
Ministry of Health regarding blood services being provided in the rural
communities.
Carried
R/23/12/14/28
Moved by: Fallis
Seconded: Huntley
That staff be directed to contact MPP Laurie Scott, and arrange for a
meeting with the Mayor and Deputy Mayor to discuss blood services being
provided in rural municipalities.
Carried
12.2
Halton Region - "Buy American" Provisions in the American
Recovery and Reinvestment Act
Page57
9
R/23/12/14/29
Moved by: Belch
That Council receive the resolution from Halton Region.
Carried
12.3
Kawartha Conservation 2015 Preliminary Budget
R/23/12/14/30
Moved by: Fallis
Seconded by: Belch
That Council receive the Kawartha Conservation 2015 Preliminary Budget.
Carried
12.4 The Millbrook Times - Sale of Land ads
R/23/12/14/31
Moved by: Fallis
Seconded by: Landry
That Council receive the correspondence from The Millbrook Times.
Carried
12.5
Millbrook and District Medical Board - Invitation for a seat on the
Medical Board
R/23/12/14/32
Moved by: Fallis
Seconded by: Belch
That staff be directed to send a letter to the Millbrook and District Medical
Board advising of Deputy Mayor Fallis’ appointment to the Board.
Carried
13.
Correspondence for Information
13.1 Ministry of Finance - Ontario Municipal Partnership Fund (OMPF)
13.2 The Corporation of the Township of Carling - Resolution 14-108 - OPP
Billing in Unorganized Townships
13.3
AMO Communications - Request for Nominations for the 2015-2019
ROMA Board
13.4
Corporation of the County of Huron - Reconsider Decision to
Eliminate Home to Home Postal Delivery
13.5
Peterborough County-City Health Unit - Board of Health Summary of
the November 12, 2014 meeting
Page 58
10
13.6
AMO - Request for nominations to fill vacancies on the 2014-2016
AMO Board of Directors
13.7
Ministry of Citizenship, Immigration and International Trade - The
Ontario Medal for Young Volunteers and The Ontario Volunteer
Service Awards
13.8
Office of Barry Devolin - Automated External Defibrillators (AED)
13.9
Peterborough Bicycle Advisory Committee Letter
13.10 City of Peterborough - Notice of Complete Application for Official
Plan Amendment and Zoning By-law Amendment 1840-1866
Lansdowne St. W.
13.11 Otonabee Region Conservation Authority - Needler's Mill
13.12 Otonabee Region Conservation Authority - Class Environmental
Assessment - Millbrook Dam Study Report
13.13 Ministry of Municipal Affairs and Housing - Letter of Congratulations
13.14 The Township of Algonquin Highlands - Resolution regarding New
OPP Billing Model
13.15 Corporation of the Township of North Kawartha - Resolution
regarding New OPP Billing Model
13.16 Ministry of Energy - Congratulations and Overview of Initiatives
regarding Local Energy Planning
R/23/12/14/33
Moved by: Fallis
Seconded by: Belch
That Council receive the Correspondence for Information.
Carried
14.
By-laws
14.1
By-law No. 2014-64 being a by-law to authorize the termination of the
Agreement for Professional Consulting Services between the
Corporation of the County of Peterborough, the Township of Cavan
Monaghan and D.M. Wills Associates Limited
Page 59
11
14.2
By-law No. 2014-65 being a by-law to authorize the Mayor and Clerk
to execute the Ontario Community Infrastructure Fund - FormulaBased Funding Contribution Agreement
14.3
By-law No. 2014-66 being a by-law to establish user fees and charges
14.4
By-law No. 2014-67 being a by-law to repeal previous committee bylaw and terms of reference
14.5
By-law No. 2014-68 being a by-law to appoint Council members to a
Committee of Adjustment
R/23/12/14/34
Moved by: Fallis
Seconded by: Belch
That By-law No. 2014-64 being a by-law to authorize the termination of the
Agreement for Professional Consulting Services between the Corporation
of the County of Peterborough, the Township of Cavan Monaghan and
D.M. Wills Associates Limited and that By-law No. 2014-65 being a by-law
to authorize the Mayor and Clerk to execute the Ontario Community
Infrastructure Fund – Formula-Based Funding Contribution Agreement
and that By-law No. 2014-66 being a by-law to establish user fees and
charges and that By-law No. 2014-67 being a by-law to repeal previous
committee by-laws and terms of reference and that By-law No. 2014-68
being a by-law to appoint Council members to a Committee of Adjustment
be read a first, second and third time, signed and sealed by the Mayor and
Clerk and passed this 23rd day of December 2014.
Carried
15.
Unfinished Business
There was no Unfinished Business.
16.
Notice of Motion
Mayor McFadden provided the following Notice of Motion;
That the following Meeting Schedule be adopted for 2015;
Monday, January 12, 2015
9:00 a.m. – Special Budget Meeting
1:00 p.m. – Regular Council Meeting
7:00 p.m. – Special Budget Meeting
1:00 p.m. – Regular Council Meeting - Cancel
Monday, February 2, 2015
Monday, February 16, 2015
ROMA ORGA Conference February 22-25 (Fairmont Royal York Hotel, Toronto)
Monday, March 2, 2015
Page 60
12
Monday, April 13, 2015
Monday, May 4, 2015
Monday, May 18, 2015
Monday, June 1, 2015
AMCTO Conference June 7-10 (Valhalla Inn, Thunder Bay)
Monday, June 22, 2015
Monday, July 6, 2015
Tuesday, August 4, 2015
AMO Conference August 16-19 (Scotiabank Convention Centre, Niagara Falls)
Monday, August 31, 2015
Monday, September 14, 2015
OEMC Conference September 16-18 (Ambassador Hotel, Kingston)
Monday, October 5, 2015
Monday, October 19, 2015
Monday, November 2, 2015
Monday, December 14, 2015
17.
Adjournment
R/23/12/14/35
Moved by: Huntley
Seconded by: Landry
That the Regular Council Meeting of the Township of Cavan Monaghan adjourn
at 3:03 p.m.
Carried
_________________________
Scott McFadden
Mayor
_________________________
Elana Arthurs
Clerk
Page 61
13
Minutes
9:00 a.m.
Council Chambers
Those members in attendance were:
Council:
Scott McFadden
John Fallis
Tim Belch
Ryan Huntley
Jordan Landry
Staff:
Wayne Hancock
Stacy Gerow
Nancy Davis
1.
Open Session
2.
Call to Order
Mayor
Deputy Mayor
Councillor
Councillor
Councillor
Public Works Clerk
Deputy Clerk
Mayor McFadden called them meeting to order at 9:09 a.m.
3.
There were no pecuniary interests noted.
4.
R/06/01/15/01
Moved by: Fallis
Seconded by: Belch
That the agenda for the Special Council meeting held January 6, 2015 be
approved as presented.
Carried
5.
Municipal Road Tour
All Council members participated in a Township roads tour.
Mayor McFadden left the meeting. (1:50 p.m.)
Page62
1
6.
Adjournment
R/06/01/15/02
Moved by: Belch
That the Special Council Meeting of the Township of Cavan Monaghan adjourn.
(2:25 p.m.)
Carried
_________________________
Scott McFadden
Mayor
_________________________
Nancy Davis
Deputy Clerk
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Minutes
Millbrook Valley Trails
September 29, 2014
7.00pm
988 County Road 10
Those members in attendance were: Tamara Dolan(MNR), Meredith Carter(ORCA),
Ted Hodgkinson, Jackie Franco, John Fallis, Olaf Dunn, Gerry Barker(CM), Kirk
Hillsley, David D’Agostino,
Those members absent were: Glen Spurrell, Bob Spitz, Colin Hall, Maureen McDonald,
Alex Bushell
Guests: John Frizzle, Jordan Landry, Jeff Wiltshire(MNR)
1.
Open Session – Acting Chair Ted, welcomed guests and the new representative
for the MNR, Tamara Dolan
2.
Call to Order -Ted called the meeting to order at 7.05pm Insufficient members
present for a quorum.
3.
Disclosure of Pecuniary Interest and the General Nature Thereof – None
declared
4.
Additions/Deletions to the Agenda – Jordan re equestrian funding possibility.
Olaf re woodpecker damage to post. Jackie re Display window.
Moved by:
Seconded by:
That the agenda for this Millbrook Valley Trails Meeting be adopted as amended
5.
Minutes
5.1
Minutes of the Millbrook Valley Trails held June 23, 2014 to be
adopted as amended
6.
Reports
6.1
ORCA –
Meredith followed up on the concern over water taking from Baxter Creek.
Unable to identify who is doing it. Could someone take a photo of the
truck and/or licence plate as there may be damage occurring to the bank.
MOE is aware of the situation.
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It appears that the buffer zone on Medd’s Mountain, Meredith marked
earlier; is being recognized by Twp staff.
Moved by:
Seconded by:
6.2
MNR –
Jeff introduced himself and said he was a supervisor and came along to
find out more about the MVT Committee and what the work is about.
Tamara confirmed the Young Stewardship Rangers did work on the trails
in July and all agreed it was a great improvement. A representative from
Weedman checked the poison ivy and dog strangling vine area and said it
was not a job they could do as the spray truck could not get close enough.
Moved by:
Seconded by:
6.3
CM –
Gerry handed in the most recent MVT Ledger Statement. $664.50 has
been spent on services. There is $2,000 still available for supplies. Staff
have done some trail cleanup and trimming.
With regard to the new trail to connect to the Ganaraska Forest, Gerry has
found that part of the Deyell/Carmel area is privately owned, Meadow Trail
to Tapley. To do the official survey would be in the area of $2600. MVT
would have to go through the application process for funding. A motion
would be needed to ask for $5 000 next year. Quotes for the survey will
be needed. Gerry will contact the owners of the Tapley extension re the
possibility of an easement and the issue of liability coverage.
Meredith will make enquiries about working on the trail extension re
sensitive areas and will touch base with Gerry.
Moved by:
Seconded by:
7.
General Business
7.1
Trail Maintenance – Reports for June, July, August and September
reviewed and discussed. Kirk will look after rotting boards on certain
boardwalks. A suggestion to fill muddy areas with soil and/or placing
fabric over and then soil or gravel is an option. Jordan mentioned the
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possibility of using rubber mats as various equestrian places do in muddy
areas. Olaf mentioned the woodpecker damage to the sign post at the
Fairground entrance. He also wondered about capping the posts to stop
the wet rotting the wood. There should be a post left at the Twp yard.
John wondered about placing ‘slippery when wet’ signs at boardwalks.
Suggestion was the ‘use at own risk’ signs covered that. Olaf asked about
the newer trail past the snowmobile bridge as it is too overgrown to use.
Leave it for now. Oct report – Alex, Nov – David, Dec – Ted
7.2
Signage Initiative –
7.2.1 David said the signs have been ordered. Wood screws and
washers will be needed to mount the signs.
7.3
Trail Master Plan Review
New trail to Ganaraska, see under 6.3. Gerry suggested looking for an
alternative route perhaps Glamorgan. The Twp has a Grant programme,
but as a Committee of Council, MVT may not qualify. Capital Funding
from Council has to be used for a specific purpose.
7.3.1 See under 6.3
7.3.2 and 3 Deferred to October meeting.
7.4
8.
Deferred to Oct meeting.
Business Arising –
8.1
Rob had made enquiries re a new pamphlet box as the pamphlets were
getting wet. All in favour and subject will be voted on at Oct meeting.
8.2
David asked about MVT purchasing cordless tools. He suggested storing
them at Rob’s where there is a power source tor charging them prior to
using them. David will price them and investigate combo packs at the
local Home Hardware. All in favour and subject will be voted on at Oct
meeting.
8.3
Jordan Landry presented a possible source of funding with regard to the
Ontario Equestrian Federation. This would be if a multi use area, including
horses, was available. It was pointed out that the current trails are
passive use only, but that there was a possibility with the extension into
the Ganaraska Forest.
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9.
8.4
Gerry pointed out the next meeting is on Election Day and the Municipal
Office would not be available. It was decided to move the October
meeting to Nov 3.
8.5
Jackie said that the display window on the corner of King and Union is no
longer available and has the material stored at her house.
8.6
John asked if there was any way of finding out how many people use the
trails. No one had an answer.
Adjournment
Moved by: Jackie
Seconded by:
That the Millbrook Valley Trails Meeting of September 29, 2014 adjourn. 8.10pm
p.m.)
Carried
_________________________
Chair
Chair Title
_________________________
Secretary
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Minutes
Millbrook Valley Trails
7pm
Cavan Monaghan Municipal Office
Those members in attendance were: Jackie Franco, Kirk Hillsley, Glen Spurrell, Ted
Hodgkinson, John Fallis, Olaf Dunn, Gerry Barker(CM), Rob Jackson, Dave
D’Agostino, Jeff Wiltshire(MNR)
Those members absent were: Colin Hall, Bob Spitz, Meredith Carter(ORCA),Alex
Bushell,
Guests: Maureen McDonald, John Frizzle, Jordan Landry
1.
Open Session – Rob welcomed Maureen John and Jordan.
2.
Call to Order - Rob called the meeting to order at 7.10pm
3.
Disclosure of Pecuniary Interest and the General Nature thereof. None
Declared
4.
Additions/Deletions to the Agenda – John re Appreciation of MVT volunteers,
Jordan re soil stabilizer
5.
Moved by: Ted Hodgkinson
Seconded by: Jackie Franco
That the agenda for the Millbrook Valley Trails Meeting of November 3, 2014, be
approved as amended.
Carried
Minutes
5.1
Minutes of the Millbrook Valley Trails Meeting held June 23, 2014
Moved by: John Fallis
Seconded by: Ted Hodgkinson
That the minutes of the Millbrook Valley Trails Meeting, June 23, 2014 be
adopted as presented.
Carried
5.2
Minutes of the Millbrook Valley Trails meeting held September 29,
2014
It was noted that Alex Bushell’s name had been omitted from the absent list.
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Moved by John Fallis,
Seconded by Kirk Hillsley
That the Minutes of the Millbrook Valley Trails Meeting of September 29, 2014 be
adopted as amended.
Carried
6.
Reports
6.1
ORCA –
Meredith not present, but Rob will enquire re ORCA policy on dealing with
poison ivy and dog strangling vine on ORCA property.
6.2
MNR –
Due to changes at MNR, Jeff Wiltshire will be the representative on the
MVT Committee until further notice.
A discussion followed re the problem with the beaver dam on MNR
property near the old rail bridge. The bank is low and water has spread up
to the bench and has floated a portion of boardwalk. MNR will look into
having a trapper remove the beaver/dam. Comment was made re the
Beaver Baffle solution looked into for the Baxter Creek Trail. Jeff will
follow up with Rob. Dave mentioned that tree roots may be undermining
the bridge. Rob asked about treatment of poison ivy and dog strangling
vine on Grand Trunk and Meadow trails. Jeff will enquire. Suggestion re
the Rangers doing the work – it may be a Health and Safety issue.
6.3
CM –
Gerry handed in the most recent MVT ledger statement showing
$2,003.13 remaining.
Gerry referred to the woodpecker damage to Fairground post. There is a
post available for replacement but as the damage is not excessive, it was
agreed to leave it alone for now..
Moved by John
Seconded by Ted
That the Fairground post be left as is for now.
Carried
The subject of wet boardwalk and potential liability was revisited. Rather
than more signs on the trail, it was agreed that a ‘use at your risk’ sign at
trail heads would suffice.
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7.
General Business
7.1
Trail Maintenance Report
Alex will send in the October report on his return.
7.1.1 Discussion re muddy areas and how to stabilize and stop walkers from
making their own trail to avoid the mud. Jordan presented an option used
for horses and cattle called Flex Grid Soil Stabilization Tiles. This has
potential for use on the worst places. Rob will make further enquiries.
Moved by John Fallis,
Seconded by Jackie Franco
That the MVT Committee approve Rob to spend up to $300 to try the
Stabilization Tiles.
Carried
7.2
Signage Initiative –
Glen showed the sample sign, some of which are already posted on the
trails. There are 20 for Medd’s area and 50 for the Baxter Creek Trail. All
approved. Rob asked sub-committee what the next steps would be. A TD
Grant could be applied for re flora and fauna signage. Jeff will help with
type of signs. There was a suggestion and discussion re educational
signs and the potential to involve local schools.
Glen suggested a couple more members on the sub-committee would be
welcome.
7.3
Trail Master Plan Review
7.3.1 Gerry said he had been in contact with the owners of the Deyell
extension and that they are not interested in sharing the area. MVT will
have to find an alternate route. Gerry suggested leaving the Ganaraska
connection for now and concentrate on the Elgar trail. He suggested
putting the $2600 back in the budget for the survey.
Moved by Kirk Hillsley
Seconded by Dave D’Agostino
That the MVT Committee supports doing a survey from the gate of the
MNR property west to Elgar Drive to further develop the trail for a future
connection to the Ganaraska Forest as per the MVT Master Plan.
Carried
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7.3.2 Municipal Update and Budget –
Gerry said the budget of $3,300 is available for 2015
7.3.3 Plan for Spring 2015
Rob suggested reviewing the new connection and set up of a new
sub-committee to work out budget and potential costs. Gerry
suggested a review with Staff to make sure site is available.
7.4
8.
Signage at Fairgrounds Entrance
Rob suggested putting on hold for now.
Business Arising
8.1
Pamphlet and Stoop and Scoop boxes
Rob had provided information on some acrylic containers for the
pamphlets as they were getting wet in the wooden boxes.
Moved by Olaf Dunn
Seconded by Jackie Franco
That Rob should go ahead and purchase 15 pamphlet boxes to an amount
not more than $150.
Rob will continue to stock the Stoop and Scoop boxes.
8.2
Cordless Tools
Dave had priced a bundle of cordless tools at Home Hardware in the
amount of $569. After discussion it was agreed he would further price the
tools and preferably a ser that had large battery packs.
8.3
Pot Luck Supper
After discussion it was agreed it was too late for this year.
8.4
New Council and re applying for positions on MVT Committee
As a new Council will be sworn in after November, members are asked to
reapply for a position on the MVT Committee and potential members are
encouraged to do the same.
8.5
Trail reports
Dave D’Agostino is to do the November report and Ted to do the
December one. A new list will be made up for 2015 when new members
are on board.
8.6
Council Appreciation
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John Fallis presented plaques to MVT members from the Cavan
Monaghan Council in appreciation for the many volunteer hours the
committee has put in to maintain the trail system. The gesture was
appreciated by all.
Adjournment
Moved by: Glen Spurrell
Seconded by: Olaf Dunn
That the Millbrook Valley Trails Meeting of November 3, 2014 adjourn at 9 15pm
Carried
_________________________
Chair
Chair Title
_________________________
Secretary
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To:
Date:
From:
Report Number:
Subject:
Mayor and Council
January 13, 2015
Karen Ellis, Director of Planning
Planning 2015-01
Centreville Presbyterian Church Site Plan Agreement
Recommendation:
That By-law No. 2015-01 be approved to authorize the Mayor and Clerk to sign the Site
Plan Agreement between The Trustees of the Centreville Presbyterian Church (aka The
Trustees for the Congregation of the Centreville Presbyterian Church) (Developer) and
the Township of Cavan Monaghan (Municipality).
______________________________________________________________________
Overview:
In June 2011, the Township approved a site plan for the development of a 262.8 square
metres (2829 square feet) addition to the Church on lands in part of Lot 23, Concession
3 of the Cavan Ward. The Township also approved a site plan for the development of a
Church parking lot on property in part of Lot 23, Concession 4 of the Cavan Ward.
Approvals were given provided that minor revisions to the Site Plan and Lot Grading
Plan were completed to the Township’s satisfaction.
The revisions to the Plans were completed and the project was constructed in
accordance with those accepted Plans. The work has been inspected and accepted by
Township Staff. A Site Plan Agreement for the work was not, however, finalized. The
required Site Plan Agreement has been prepared by Russell, Christie and was
circulated to the Applicants for signing. A copy of the Agreement is provided as
Attachment No. 1 to this Report. The Applicants have reviewed and signed the
Agreement.
By-law No. 2015-01 is presented to authorize the Mayor and Clerk to sign the Site Plan
Agreement.
Financial Impact:
None at this time. The Township has received the required application fee for a Site
Plan Approval application. The engineering, legal and planning costs associated with
the processing of the Application have been covered by the application fee.
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Attachments:
Attachment No. 1: Centreville Presbyterian Church Site Plan Agreement
Attachment No. 2: By-law No. 2015-01
Respectfully submitted by;
Reviewed by;
Karen Ellis,
Yvette Hurley,
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Attachment No. 1: Centreville Presbyterian Church Site Plan Agreement
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Attachment No. 2: By-law No. 2015-01
By-law No. 2015-01
Being a by-law to authorize the execution of a Site Plan Agreement between The
Trustees of the Centreville Presbyterian Church (aka The Trustees for the
Congregation of the Centreville Presbyterian Church) (Developer) and the
Township of Cavan Monaghan (Municipality)
Whereas the Township has accepted a Site Plan and Site Grading Plan to permit the
construction of an addition to the Centreville Presbyterian Church and to permit the
construction of a new parking lot on properties in Part of Lot 23, Concession 3 of the
Cavan Ward and Part of Lot 23, Concession 4 of the Cavan Ward now Township of
Cavan Monaghan, County of Peterborough, being all of the lands in PIN Numbers
28018-0091 and 28011-0106;
And Whereas the Trustees of the Congregation of the Centreville Presbyterian Church
have represented to the Township of Cavan Monaghan that the subject lands are
owned by them, and further warrant that all municipal taxes levied against the lands
have been paid and will be paid as the same falls due;
And Whereas pursuant to the provisions of the Planning Act, the Municipality has
designated the property as an area for site plan control;
And Whereas the parties desire to enter into a Site Plan Agreement in regard to certain
on-site features of the development of the said property and the provision of services
thereto;
Now Therefore the Council of the Township of Cavan Monaghan hereby enacts as
follows:
1.
That the Mayor and Clerk are hereby authorized on behalf of the Township of
Cavan Monaghan to enter into and execute that certain agreement marked
Schedule “1” attached hereto and forming part of this By-law.
2.
That the By-law shall become effective immediately upon the passing thereof.
Read a first, second and third time and finally passed this 13th day of January, 2015.
________________________
Scott McFadden
Mayor
________________________
Elana Arthurs
Clerk
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To:
Date:
From:
Report Number:
Subject:
Mayor and Council
January 13, 2015
Planning 2015-02
Robinson Severance Application B-92-14
Recommendations:
1.
That the Township of Cavan Monaghan support severance application B-92-14
because it conforms to the Township’s Official Plan;
2.
That the completed Municipal Appraisal Form be forwarded to the Peterborough
County Land Division Department; and
3.
That the following condition of approval be applied to Application B-92-14:
i.
the payment of $1,000.00 cash-in-lieu of parkland to the Township; and
ii.
the completion of a zoning by-law amendment for the severed and
retained lands.
_____________________________________________________________________
Overview:
Gary Robinson applied to the Peterborough County Land Division Department for
approval to create a new non-farm residential lot (Application B-92-14) in part of Lot 8,
Concession 8 of the Cavan Ward. The location and lot configuration of the severed and
retained lots are shown on the key map provided as Attachment No. 1 to this Report.
The proposed severed lot will be approximately 1.01 hectares (2.5 acres) in size with
approximately 76.2 metres (250 feet) of frontage on Syer Line. The lot is currently
vacant but is used for agriculture. A new residential land use, serviced with private well
and septic systems, is proposed for the lot.
The retained parcel will be approximately 7.49 hectares (18.51 acres) in size with
approximately 177.4 metres (582 feet) of frontage on Syer Line. The property is
currently vacant but is used for agriculture. The proposed use is rural residential but no
new buildings or structures are proposed for the retained lot at this time.
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Township of Cavan-Millbrook-North Monaghan Official Plan
The subject property is currently designated Rural in the Township of Cavan-MillbrookNorth Monaghan Official Plan. The Rural designation generally includes those areas
with less productive soils and poorer agricultural lands. The permitted uses in the Rural
designation include agricultural uses, forestry, conservation, community facilities, small
scale commercial and industrial uses, outdoor recreational and cultural facilities. In
addition, single dwelling houses that represent farm related units, existing lots of record
or, lots created by consent to a land severance are permitted provided they are
compatible with adjacent land uses.
In accordance with Section 6.3.3 of the Official Plan, properties less than 20 hectares
(50 acres) in size, as of January 1, 2000, may be eligible for a maximum of one (1) new
non-farm residential severances provided that the applicant has owned the property in
its current form for at least five (5) years. Township records indicate that the Applicant
has owned the property for more than the required five (5) years. With no record of
previous severance activity on the property, there is potential to create one non-farm
residential lot.
Severances are to be considered from poorer agricultural lands, generally defined as
being Class 5 to 7 soils and not suited to agricultural or agricultural related uses. Soil
classification mapping indicates that the property contains Class 3 and 4 soils. The
severed lot is located on the portion of the property with Class 3 soils. There is no
opportunity to move the location of the severed lot to an area of the farm with poorer
agricultural soils.
New non-farm residential lots should be compatible with adjacent or adjoining
development. The proposed severed lot is located in an area developed with
agricultural, rural and non-farm rural residential uses.
The size of the severed and retained lots must generally conform to all applicable
provisions of the Implementing Zoning By-law and must be appropriate for the proposed
use and services available. The proposed severed lot has enough lot area and lot
frontage to satisfy the minimum by-law requirements for a single detached dwelling in
the Rural Residential (RR) Zone.
The lot area of the severed lot is a little larger than normally permitted in the Township
of Cavan Monaghan. The larger lot area is required to ensure that there is sufficient
area, outside of the Minimum Distance Separation (MDS) arc, for the construction of a
new single detached dwelling. A zoning by-law amendment is, however, required to
prohibit residential uses within the MDS arc. Attachment No. 2 to this Report illustrates
the MDS for the Robinson livestock facility on the south side of Syer Line.
The retained lot does not have enough lot area to satisfy the minimum lot area
requirement for an agricultural use in the Rural (RU) Zone. As such, a zoning by-law
amendment is required to address the lot area issue.
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Severed and retained lots must front onto an improved public street that is maintained
year round and is of a reasonable standard of construction. The severed lot has
frontage on Syer Line. Wayne Hancock, the Township Director of Public Works,
confirmed that an entrance permit for the proposed severed lot is available. Access to
the retained lot will be via the existing entrance to Syer Line.
The MDS requirements were reviewed at the time of the Preliminary Severance Review
in August of 2014. As indicated above, the proposed severed lot is affect by the MDS
arc for the Robinson barn on the south side of Syer Line. A zoning by-law amendment
is required to address the issue.
Peterborough County Official Plan
The subject lands are part of the Rural Area in the County Official Plan. Residential
severances in the Rural Area are generally discouraged in favour of development in
Settlement Areas. However, severances in the Rural Area may be considered provided
that the lot can be properly serviced, the lot has frontage on a public road and the lot
complies with the MDS requirements. The Application conforms to the Peterborough
County Official Plan severance policies.
Provincial Policy Statement
In rural areas, the permitted uses and activities must relate to the management or use
of resources, resource-based recreational activities, limited residential development and
other rural land uses. Development must be appropriate to the infrastructure that is
planned or available and must be compatible with the rural landscape. In addition, new
land uses, including the creation of lots, must comply with the MDS formulae. The
Application conforms to the policies of the Provincial Policy Statement.
Zoning By-law Considerations
The proposed severed lot is zoned the Rural (RU) Zone in the Township of CavanMillbrook-North Monaghan Zoning By-law No. 2004-62, as amended. When a new nonfarm residential lot is created by severance in the Rural (RU) Zone, the regulations of
the Rural Residential (RR) Zone apply. The severed lot has sufficient lot area and lot
frontage to satisfy the minimum lot area and frontage requirements of the Rural
Residential (RR) Zone. However, a portion of the lot is located within the MDS arc for
an existing livestock facility on the south side of Syer Line.
A zoning by-law
amendment is required to prohibit the construction of habitable buildings within the MDS
arc.
The retained lot is zoned the Rural (RU) Zone. The retained lands do not have enough
lot area in the Rural (RU) Zone to satisfy the minimum lot area requirement for an
agricultural use in the Rural (RU) Zone. As such, a zoning by-law amendment is
required to address the lot area issue.
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Financial Impact:
None at this time.
Attachments:
Attachment No. 1: Key Map and Proposed Lot Configuration
Attachment No. 2: Minimum Distance Separation (MDS) Requirements
Respectfully Submitted by,
Reviewed by,
Karen Ellis,
Yvette Hurley,
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Attachment No. 1 – Key Map and Proposed Lot Configuration
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Attachment No. 2:
Minimum Distance Separation (MDS) Requirements
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To:
Date:
From:
Report Number:
Subject:
Mayor and Council
January 13, 2015
Planning 2015-03
Merger Agreement – Parts 1, 2 and 5, Plan 45R-10628
Recommendations:
1. That Council consent to the discharge and release of the Merger Agreement from
the title to Part 5 of Plan 45R-10628; and
2. That a By-law be presented at a future Council meeting to authorize the Mayor
and Clerk to sign the required documentation for the discharge and release of the
Merger Agreement.
_____________________________________________________________________
Overview:
Richard Taylor represents Natacha Couillard, the current owner of Part 5 of Plan 45R10628. On December 8, 2014, the Township received a request from Mr. Taylor asking
the Township to consent to the discharge and release of the Merger Agreement
affecting Part 5 of Plan 45R-10628. A key map showing the location of Part 5 of Plan
45R-10628 is provided as Attachment No. 1 to this Report.
The subject property was created by severance in 1995 (Application B-7/95). The former
Township of Cavan supported the severance application with conditions. In a motion
dated May 23, 1995, the Committee of the Whole for the former Township of Cavan
required the merger of the subject lands with the retained lands from the severance
application (Part 2, Plan 45R-10628). The required merger agreement was registered
on February 1, 1996.
For reasons unknown, the Merger Agreement was not registered in reference to Part 2
of Plan 45R-10628. As such, the title to both parcels is now separate and distinct. In Mr.
Taylor’s opinion, the Merger Agreement on Part 5 of Plan 45R-10628 constitutes a
“cloud on title”. As such, Mr. Taylor requested a discharge and release of the Merger
Agreement from Part 5. Mr. Taylor also indicated that his Office is prepared to prepare
the Discharge and Release of the Merger Agreement for execution and undertake to
pay the associated costs with the registration of such a discharge on title.
Given Cavan Council’s motion on the matter, Township Staff sought a legal opinion from
Ed Veldboom of Russell, Christie about Mr. Taylor’s request. In a letter dated
December 19, 2014, Mr. Veldboom confirmed that merger agreements have no
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statutory basis and can be ignored at the time of conveyancing. Merger agreements do
not achieve the intended purpose of legally merging what would otherwise be separately
conveyable parcels of land. Mr. Veldboom is of the opinion that there is no valid reason
for the Township to withhold consent to the deletion of the merger agreement from the
title to Part 5.
Financial Impact:
None at this time. The costs associated with the discharge and release of the Merger
Agreement will be covered by the property owner.
Attachments:
Attachment No. 1: Key Map
Reviewed by;
Karen Ellis
Yvette Hurley
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Attachment No. 1:
Key Map
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To:
Date:
From:
Report Number:
Subject:
Mayor and Council
January 13, 2015
Wayne Hancock, Director of Public Works
Public Works 2015-01
Mailbox Replacement Policy
Recommendation:
That Council approve the revised Mailbox Replacement Policy.
______________________________________________________________________
Overview:
On November 5, 2007 a Mailbox Replacement Policy was created and passed by
Council, please see Attachment No.1. Township Staff have reviewed the document and
have consulted with other municipalities. Most municipalities, including the County,
replace mailboxes which are physically hit by winter operations equipment. Township
Staff receive numerous calls every winter season in regards to mailboxes either being
hit by the wing of the Township snowplows, damaged by flying snow and slush or fallen
down because it was not installed correctly. Residents are requesting that their mailbox
be replaced, whether it was hit or not.
The updated policy indicates that the Township will not be replacing mailboxes
damaged by flying snow, slush or hit by Township vehicles. Canada Post Rural Mailbox
Guidelines state that “rural mailbox owners are responsible for all costs associated with
placing, relocating and for ongoing maintenance of their mailbox and the surrounding
terrain”. The guideline also states that “replacing or reinstalling a mailbox that becomes
damaged or knocked down is also the responsibility of the owner”.
Therefore, Township Staff are recommending that residents be advised that mailboxes
impacted by a Township winter operations vehicle will not be replaced. It would also be
recommended, as described in the revised policy, that only in special circumstances
could this policy be overruled by the Director of Public Works and/or the Roads
Foreperson at their discretion. This will allow for replacement, only under special or
extenuating circumstances. Attachment No. 2 is the proposed updated Mailbox
Replacement Policy. The original policy (Attachment No.1) 2007-12 version will become
obsolete.
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Financial Impact:
The present policy allows for replacement of mailboxes that can range in cost from
$18.00 to $34.00 each. However, with the new Mailbox Replacement Policy, the budget
should be reduced over the next few years because there will be less items needed.
Attachments:
Attachment No. 1: Roads Department 2007-20, Mailbox Replacement Policy
Attachment No. 2: Updated Mailbox Replacement Policy 2014
Reviewed by,
Wayne Hancock
Yvette Hurley
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Attachment No. 2
Mailbox Replacement Policy
Policy Statement
This policy is created to provide the direction for mailbox replacement within the
Township of Cavan Monaghan. This policy applies to all Township staff and residents.
Purpose
This policy is intended to establish appropriate and consistent action when private mail
boxes located directly on Township of Cavan Monaghan road allowances are damaged
or impacted by vehicles undertaking maintenance activities on behalf of the Township,
such as grading, ditching and snow plowing operations.
Damage to Mailboxes
Mailboxes can be affected by the operation of a snow plow in two ways. Mailboxes
which are not ruggedly constructed or are not securely affixed to their post may be
damaged or dislodged by the direct weight and force of snow thrown from the plow. The
Township bears no liability for such damage or impact and is only responsible to advise
the mailbox owner of this policy's limitation should an inquiry be made. Therefore, if the
damage should result from the snow plow wing or any other part of the snow plow
vehicle coming into contact with the mailbox, the mailbox will not be repaired and/or
replaced.
Mailbox Standards
Mailbox location and standards shall follow the Canada Post Rural Mailbox Guidelines,
as stated below.
When choosing a rural mailbox, ensure it is strong enough to hold the weight of letters
and parcels and that it is weatherproof.
• All rectangular mailboxes must have an opening of at least 17.5 cm (7”) in width and
height, and an interior of at least 45 cm (18”) in length.
• A cylindrical mailbox must have an opening of at least 25 cm (10”) in diameter and an
interior of at least 45 cm (18”) in length.
• The bottom of the box should be at least 100 cm {and preferably 107- 114cm (42”45”) above the ground. It should not obscure or obstruct access to any other boxes near
it.
101
Attachment No. 2
• Mailboxes must have a door located in the front, with a sturdy handle, lip or flange.
They must remain open while mail is being picked up or delivered, and be able to open
with ease and close securely.
• The mailbox must be upright and securely attached to a fixed post or an arm on a
lever, and must not be allowed to swing freely.
This policy will come into effect Tuesday, January 13, 2015.
102
To:
Date:
From:
Report Number:
Subject:
Mayor and Council
January 13, 2015
Petition for George Street Reconstruction
Recommendation:
That reconstruction of George Street be referred to the ten year capital forecast
discussions.
______________________________________________________________________
Overview:
The Township Office received a petition from the residents on George Street indicating
their concern of the condition roadway surface and drainage on George Street from
King Street to its southerly end. The residents are requesting the roadway be
reconstructed immediately.
Public Works Staff has indicated to Council that the sanitary and water main systems in
Millbrook were installed in the mid 1970’s and have reached their expected lifetime of
fifty years. We have applied for several projects for sewer, water main and roadway
reconstruction throughout the Millbrook area and we have not been successful to date.
Most recently these projects included an application for Centennial Lane and Lisa Court
by the Township and a joint application for King Street Reconstruction with the County.
We are presently scheduling work for King Street in 2015 and 2016. We are also
proposing to complete a section of Centennial Lane in 2015 to accommodate the Build
Canada Fund project.
The road condition on George Street, itself has been listed as ‘good’ under the Roads
Needs Study of 2010 and does not require upgrading immediately. Township Staff
believe that we need to commence a sewer and water main rehabilitation program that
will encompass the Millbrook area and as these works are completed, the roadways and
drainage systems would be upgraded. At the present time, George Street has not been
included in the forecast.
If the project is to be included, Staff would recommend it be proposed in the Capital
Budget for 2018. This would be the earliest it could be accommodated. The Department
103
will continue to apply for Provincial and Federal Funding when these programs become
available.
Financial Impact:
There is no financial impact at this time.
Attachment:
Attachment No. 1: Signed Petition for Improvement Road Paving on George Street,
Millbrook
Reviewed by,
Wayne Hancock
Yvette Hurley
104
105
106
A
To:
Date:
From:
Report Number:
Subject:
Mayor and Council
January 13, 2015
Standpipe Renderings
Recommendation:
That Council approve a standpipe that is dark blue in colour and would include the
municipality’s full name being the Township of Cavan Monaghan including the Township
logo.
______________________________________________________________________
Overview:
The Public Works Staff is presently working with our consultant, R.V. Anderson
Associates Limited to complete the standpipe design for water storage to be
constructed at the municipal office property.
In terms of exterior colour of the tank, our consultants engineering firm are
recommending a blue exterior, for the two following reasons:
1. any grime, dirt and mould on the tank exterior is less noticeable; and
2. the bolt pattern of the tank exterior is less noticeable.
As the design for this Build Canada Fund infrastructure is being finalized in January of
2015, it is important that Council approve the exterior colour and name that would be
displayed on the standpipe.
Attachment No. 1 indicates two exterior colours being white or blue and two names to
be displayed on the standpipe being Millbrook or the Township of Cavan Monaghan.
Township Staff’s recommendation is that the standpipe has an exterior colour of dark
blue and the name to be the Township of Cavan Monaghan.
Financial Impact:
There is no cost differential between the colours or the name to be displayed. These
items are included in the tender and the construction cost of the standpipe which is
scheduled for tender call by the end of January 2015.
107
A
Attachment:
Attachment No. 1: Standpipe Renderings
Reviewed by,
Wayne Hancock
Yvette Hurley
108
Attachment No. 1
109
Attachment No. 1
110
111
112
113
114
115
116
By-law No. 2013-65
Being a by-law to stop up and close the Deyell Line road allowance West of
Elgar Drive to its Westerly limit.
Whereas Section 34 of the Municipal Act, 2001, S.O. 2001 c. 25, as amended,
delegates authority to Municipalities to stop up and close highways including all
road allowances it has jurisdiction over as deem desirable;
And Whereas the Council of the Township of Cavan Monaghan deems it
desirable that a by-law be passed stopping up and closing Deyell Line road
allowance West of Elgar Drive to its Westerly limit.
Now Therefore the Council of the Township of Cavan Monaghan hereby enacts
as follows:
1.
That the Deyell Line road allowance West of Elgar Drive to its Westerly
limit be closed.
2.
That this By-law shall come into full force and effect on the date of final
passage.
st
Read a first, second and third time and passed this 21 day of October,
2013.
_____________________
John Fallis
Mayor
_____________________
Elana Arthurs
Clerk
117
To:
Date:
From:
Report Number:
Subject:
Mayor and Council
November 12 , 2014
Elana Arthurs, Clerk
Corporate Services 2014-21
2014 Municipal Election Wrap-Up
Recommendation:
That Council receives the 2014 Municipal Election Wrap-Up report for information.
______________________________________________________________________
Overview:
At the Regular Council meeting of January 14, 2014 the following resolution was
passed:
That Council approve the use of telephone and internet voting in place of the
traditional paper ballots in the 2014 Municipal Election and direct staff to begin
the media campaign to advise the eligible electors in the Township of Cavan
Monaghan; and
That Council direct staff to include two (2) full day polling stations at Springdale
Country Manor and Millbrook Manor in addition to the Municipal Office with
reduced hours at Centennial Place on October 27, 2014.
Staff quickly began the media campaign to educate electors about the changes to the
voting process in the 2014 Municipal Election. Staff placed information in the spring
and fall editions of the Cavan Monaghan Chatter, attended Ladies Night on August 7
with a kiosk, ran two Voter Information Sessions, prepared Help Centers beginning
October 14th through to and including October 27th until 8:00 p.m. with trained staff to
allow for assistance and an area that voters could cast their vote by either telephone,
kiosk or laptop. Staff constantly updated our Township website and ensured that Staff
where available to answer any questions or concerns in a timely fashion.
Continued efforts to educate electors included notices being sent home with the children
of the two (2) local schools, notices being placed on locations previously used as
traditional polling stations and in high traffics areas in the municipality. The large sign in
front of the Lion’s Den was used to notify eligible electors when voting began and
personalized letters were sent to every eligible elector on the 2014 Voters’ List with all
the required information, including how to vote and location of help centers. YouTube
videos were created, with a link that could be accessed from the Township of Cavan
1
118
Monaghan website, instructing voters on the process of voting from a computer or
touch-tone telephone.
A kiosk equipped with a iPad was set-up in the front lobby of the Municipal Office with
the Simply Voting software that allowed residents to “practice vote” and try the new
process of voting in 2014 with a demo Personal Identification Number (PIN) and a touch
screen.
In addition our website had a link to voterlookup.ca, a new initiative through the
Municipal Property Assessment Corporation (MPAC) to allow electors the opportunity to
verify their eligibility and confirm they were on the voters’ list.
Voter turnout was higher than it had been in the four (4) previous elections at a 47.2%.
Staff reviewed voting method statistics and how ballots were cast which determined the
following;
Internet Votes
2543
Telephone Votes 653
Kiosk Votes
321
Based on the above statistics and voter feedback, people felt comfortable with the
process that provided alternative options for voting. This allowed ballots to be cast at
more convenient times and in more convenient ways avoiding challenges like requiring
a ride to a polling station or a babysitter while voting or standing in long lengthy line-ups.
The Township of Cavan Monaghan is the first of the 8 Peterborough County
municipalities to undertake electronic voting. The results in Cavan Monaghan were the
first to be made available in the County and posted at 8:24 p.m. The process was fast
and efficient and from a financial perspective the cost to run the election was less than
the budgeted amount and the projected amount if the traditional ballot method had been
used.
The Township of Cavan Monaghan received a great deal of media coverage during the
election, including a live interview with Chex Television on Election Day and this quote
from My Kawartha.com “Meanwhile, in Cavan Monaghan, the Township opted for an
all–electronic vote which pumped out the results by shortly after 8 p.m. While it was
controversial at first, the move boosted voter participation by four per cent (up to 47 per
cent) compared to the previous election. The paper-based ballots slowed the counting
process in other townships as well, so results were not available until after most
people’s Monday night bedtimes. Looking ahead, we are hoping that more voters will
embrace online voting and that municipalities push this technology forward. It is easy to
track and much more efficient and accurate then current methods.” See attachment for
full article.
Financial Impact:
Based on Report Corporate Services 2014-01 staff presented the projected that the
financial impact of running the election electronically would be $31,720.00 and the
traditional ballot method at approximately $30,000.00. The final costs for the 2014
Municipal Election came in under budget at $27,916.23.
2
119
Attachments:
1. Staff Report – Corporate Services-2014-01 Electronic Voting in the 2014
Municipal Election
2. My Kawartha.com – Our opinion: A time for stability and a time for change
Respectfully submitted by,
Reviewed by,
Elana Arthurs
Clerk
Yvette Hurley
3
120
December 4, 2014
Elana Arthurs
Clerk
Township of Cavan Monaghan
During the recent municipal election campaign many residents expressed concern over the decision to have all
voting by an electronic system and to eliminate the traditional paper ballot, as well as the normal polling stations. Many
were of the impression that there was still the option to vote traditionally on October 27 and at the regular locations.
It was believed by numerous voters that the electronic system was not secure and was not secret. Therefore
many voters, especially older voters, did not cast a ballot. There were a number of voters who told me they would not
vote electronically. Some had no concept of computers and could not hear well enough to use the phone, which was still
a computer system. They didn’t want someone else to know how they were voting. That is their right.
Although the percentage increased overall, it is my belief that it was younger voters who participated, which was
the intent of the electronic system. However, older voters felt disenfranchised and many refused to vote. Also there were
numerous voters who did exercise their right who still felt the system was flawed.
This is unfortunate because many of these people are the people who fought for our freedoms and for the right to
cast a secret ballot.
In addition there were a number of issues with the system which I found unacceptable. First of all the list was
alphabetical by first name. No one does that. Many people don’t go by their first given name. There were also many
people on the voters list that should not have been there. Some have been dead for years, some haven’t lived in the
township for years and some were children of residents who have moved away. Those pin numbers could have been
used and no one would be aware. If the letters containing the pin were not returned there is no way corrections can be
made. This needs to be addressed. Also, why were candidates denied the right to check who had voted on voting day?
There has always been the ability to check the voters list at the polls.
I know of at least one case where the daughter of a resident received a pin in her maiden name at her parent’s
residence and one in her married name at her current residence.
In an effort to rectify this situation I introduced a motion at the Council meeting on November 12 to reinstate the
traditional paper ballot as an option for the next municipal election and to have at least some of the regular polling
stations. That motion was duly seconded but a motion was then brought forward to table my motion pending more
information from staff.
The motion to table was supported by the three returning members of Council, which means my motion will return
at a later date to be dealt with by the new Council.
It is questionable what additional information can be provided by staff, unless ratepayers make an effort to inform
the clerk of their concern. We know from experience that most people who have a concern are reluctant to voice that
concern where it can do the most good. Therefore my concern is that staff will assume there is no problem.
It only makes sense to have a transition period. Other municipalities that have used the electronic system have
not gone totally electronic.
The argument will be made that because there was an increase in the percentage of voter turnout, the system
worked and people need to embrace the modern technology. Those in favor will claim there is no need for concern, that
the system is secure and secret and that what many people believe is unfounded.
When we get to the point where staff and Council are telling people how to think we are treading on very
dangerous ground and residents should be very concerned.
The electronic system was said to be cheaper and certainly easier. Easier is not always better. It was more
convenient for staff but we are talking about a process that happens once every four years and is a sacred tradition.
Whether or not it was cheaper is debatable. The company that conducted the compilation of votes has its head
office in Montreal, so our money went out of the community and the province.
With the traditional method money would be spent renting facilities from local organizations and paying local
resident to man the polling stations. Is it not better to keep our money in the community?
Jim Chaplin
572 Zion Line
Millbrook, ON
L0A 1G0
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124
PETERBOROUGH DECLARATION ON CLIMATE CHANGE 2014
Preamble: Why is the Declaration necessary?
Climate change poses a grave threat to the environment of the Greater Peterborough Area (GPA) and therefore
to the health and prosperity of its citizens. If left unchecked, climate chaos will result in increasingly expensive and
traumatic floods, droughts and extreme storms.
Our continued burning of fossil fuels increases the greenhouse gases (GHGs) that are causing the problem. The
world's existing fossil fuel reserves, if burned, will produce three to five times the amount of CO2 required to push
the planet over 2 degrees C of warming. Science is warning us that warming over 2 degrees will almost certainly
result in "dangerous climate change". Therefore, most of the carbon in these reserves must remain in the ground.
Society will not change its habits as long as fossil fuels remain the cheaper option. Many economists therefore
agree that the most important action we can take is adopting a revenue-neutral carbon tax across Canada, where
the taxes are returned to citizens in the form of tax credits. Such a tax is very successful and popular in BC,
where it has led to more expensive fossil fuel prices and therefore to less fossil fuel consumption, without hurting
the economy. A price on carbon must eventually become part of a global agreement, such as that forged in the
1980s to reduce HFC's in order to protect the ozone layer which shields us from harmful ultraviolet radiation.
A low-carbon future will require a rapid move to renewable energy and much greater energy conservation, partly
through an emphasis on economic localization: using local resources to produce a large portion of the goods,
services, food, and energy we consume. In the process, we will enjoy better health, more jobs and better food.
In a forward-looking move, the GPA—the County, City, eight townships and two First Nations—approved a
regional Sustainability Plan in 2012 (www.sustainablepeterborough.ca). The plan will guide our communities in
building prosperity and human well-being while mitigating climate change. Out of this plan, in 2014 the GPA has
received grants over $400,000 to develop a plan to reduce energy consumption and GHGs.
Following the guidance and wisdom from the First Peoples, we seek to ensure Peterborough's and Canada's wellbeing for the next 7 generations.
THE DECLARATION
Therefore we call on:
♣ Individuals, organizations, businesses and governments to move vigorously and strategically towards more
resilient and sustainable communities in all their actions, plans and policies.
♣ Politicians and staff to integrate the existing and evolving Peterborough Sustainability Plan into all municipal
planning decisions.
♣ Citizens to require their politicians and other representatives at municipal, provincial, and national levels, to
change "business as usual" thinking, and adopt pro-active policies such as the imposition of a carbon tax, and
economic localization.
This Declaration is supported by the following local groups:Peterborough County-City Health Unit,
Peterborough Green-Up, Transition Town Peterborough, Council of Canadians – Peterborough, Community
Opportunities & Innovation Network, Hatch Peterborough, Peterborough Greenspace Coalition, Carbon Neutral
Kawarthas, Friends of Jackson Park, Peterborough Health Coalition, Peterborough & District Labour Council,
Kawartha World Issues Centre, Affirm United Peterborough, Peterborough AIDS Research Network, Sustainable
Trent, Peterborough Field Naturalists.
https://secure.avaaz.org/en/petition/Politicians_in_the_Peterborough_Canada_area_Protect_our_climate/edit
125
#
Name
Country
1
Robert Paehlke
Canada
2
Frank Showler
Canada
3
nan and rod wiliamson
Canada
4
Paul Cragg
Canada
5
Susan Howlett
Canada
6
Gwen Johnston
Canada
7
Kaitlin Breton-Honeyman
Canada
8
Lorna Devan
Canada
9
Margaret Slavin
Canada
10
Fiona McMurran
Canada
11
Alan Slavin
Canada
12
Jackie
Canada
13
Robert Hood
Canada
14
Wayne Schlepp
Canada
15
Keith Oliver
Canada
16
Kathryn Langley
Canada
17
Taylor Mackey
Canada
18
Haroon Akram-Lodhi
Canada
19
Caroline Tennent
Canada
20
Robyn Smith
Canada
21
Linda Slavin
Canada
22
Bart Hawkins Kreps
Canada
23
Dave Patton
Canada
24
Rachel Wortis Beda
Canada
25
adam prinsen
Canada
26
sue nelson
Canada
27
Herb Wiseman
Canada
28
Paula Wagar-Wilkinson
Canada
29
Tim Lawley
Canada
30
Sarah Crane
Canada
31
Lorraine McCallum
Canada
32
Suzanne Galloway
Canada
33
Minnie de Jong
Canada
34
Lindsay Stroud
Canada
35
Isaac Arnold
Canada
36
Karen Smith
Canada
37
Bill Templeman
Canada
38
Jenn McCallum
Canada
39
Drew Monkman
Canada
40
G Grant
Canada
Donaldson
Page 1/10
126
#
Name
Country
41
Marianne Beacon
Canada
42
Julie Stoneberg
Canada
43
Jim Abel
Canada
44
Robert Steinman
Canada
45
Jane Werger
Canada
46
Isabel Stukator
Canada
47
Aline Belec
Canada
48
Lynda McRae
Canada
49
Manfred Pieske
Canada
50
Jessica
Canada
51
Stephanie Rutherford
Canada
52
Sé Keohane
Canada
53
Brent Kulba
Canada
54
Jason Stabler
Canada
55
NO NAME
Canada
56
Heather
Canada
57
Brendan Jeffery
Canada
58
Ann Jaeger
Canada
59
B. McCool
Canada
60
margot smith
Canada
61
Tom and Pat Lawson
Canada
62
Jennifer McKay
Canada
63
Melissa
Canada
64
Martha Whatley
Canada
65
Gail Chislett
Canada
66
Louise Barraclough
Canada
67
Jane
Canada
68
Marion Habermehl
Canada
69
Thomas Willington
Canada
70
Raaj Chatterjee
Canada
71
jeff macklin
Canada
72
Donna Sinclair
Canada
73
George Hewison
Canada
74
Devon Code
Canada
75
Patricia Macdonald
Canada
76
Helen Griffin
Canada
77
Ulrike Kretschmar
Canada
78
Paul Nicholas Mason
Canada
79
Justin
Canada
80
Calvin
Beauchesne
Canada
Page 2/10
127
#
Name
Country
81
jim gill
Canada
82
Eileen Nolan
Canada
83
Robert Dodd-Aldred
Canada
84
Lisa Devan
Canada
85
Kate Jarrett
Canada
86
Barbara Pearce
Canada
87
Brianna foster
Canada
88
Sophie Monkman
Canada
89
Micky Renders
Canada
90
Clarice Ondrack
Canada
91
Tammy Anne Gelfand
Canada
92
Claire
Canada
93
Mary Croft
Canada
94
Judith Spencer
Canada
95
Elaine
Canada
96
Elma Parker
Canada
97
Jane Scott
Canada
98
Pekka Piirainen
United Kingdom
99
Marcus Harvey
Canada
100
Nan sidler
Canada
101
Monica Piercey
Canada
102
Kristen Lloyd
Canada
103
Christian Hurst
Canada
104
John
Canada
105
Ron Niebergall
Canada
106
John McLean
Canada
107
Kathleen Carter
Canada
108
Wendy Marrs
Canada
109
Grant Stott
Canada
110
Pete Mack
Canada
111
Jean Lamoureux
Canada
112
George Fogarasi
Canada
113
Jane Hoffmeyer
Canada
114
Corry Wink
Canada
115
Graham Hendren
Canada
116
Ian Attridge
Canada
117
Ryan Holt
Canada
118
Lindsey
Canada
119
Glori Beldorai
Canada
120
Gillian
Canada
Page 3/10
128
#
Name
Country
121
Angela Witt
Canada
122
Scott Donovan
Canada
123
Pegi Eyers
Canada
124
Sue McGregor-Hunter
Canada
125
Tiina Kivinen
Canada
126
Jayne Finn
Canada
127
Desiree Fawn
Canada
128
rosana pellizzari
Canada
129
David Pickett
Canada
130
Erin Clancy
Canada
131
Anne Corke
Canada
132
laurence
Canada
133
Chris Lingard
Canada
134
Joanne
Canada
135
barry.boyce
Canada
136
catherine paradisis
Canada
137
Fran Fearnley
Canada
138
Ryan Beauchesne
Canada
139
Spencer Allan
Canada
140
Rob Howard
Canada
141
Cheryl
Canada
142
Michelle Zhong
Canada
143
Gabriella Deubelbeiss-Mathieu
Canada
144
Joy
Canada
145
Alana Harris
Canada
146
Rosemary Ganley
Canada
147
Marie O
Canada
148
Rosemary Gravenor
South Africa
149
Cathy Mitchell
Canada
150
T Foster
Canada
151
Jeanisa Haider
Canada
152
Michelle Monkman
Canada
153
Grace MacDonald
Canada
154
Warren I. Dunlop
Canada
155
John Halls
Canada
156
Maryam Monsef
Canada
157
Mark Woolley
Canada
158
Bruce D Bellaire
Canada
159
Steve Russell
Canada
160
Jane Ulrich
Canada
Page 4/10
129
#
Name
Country
161
Peter Cook
Canada
162
D. S. Boddy
Canada
163
Catherine McInnis
Canada
164
Scott Cisco
Canada
165
Laura D
Canada
166
Louise Walker
Canada
167
Jo Campbell
Canada
168
Marisa Barnhart
Canada
169
Glen
Canada
170
Kathy Mason
Canada
171
Sarah McInnis
Canada
172
Helen
Canada
173
Mike Barker
Canada
174
Marg Bell
Canada
175
Twyla Douaire
Canada
176
Brittany Dunk
Canada
177
Laurel Young
Canada
178
Jocelyn Mitchell
Canada
179
J reid
Canada
180
Jared Nonnekes
Canada
181
Julia
Canada
182
Ray Scott
Canada
183
Hayley Cornelius
Canada
184
Jesse Wilson
Canada
185
Javier Bravo
Canada
186
Joyce V Walton
Canada
187
Elysabeth
Canada
188
M-A Johnston
Canada
189
Kelly
Canada
190
Lindy Powell
Canada
191
Haley MacLeod
Canada
192
Troon Harrison
Canada
193
ruth shaeffer
Canada
194
Kate batelaan
Canada
195
Kortney Dunsby
Canada
196
lauren roberts
Canada
197
Sara D
Canada
198
Monique Sheehan
Canada
199
Martine Cleary
Canada
200
Fred Irwin
Canada
Page 5/10
130
#
Name
Country
201
Sheila Nabigon−Howlett
Canada
202
Richard Herman
Canada
203
Rob Arkell
Canada
204
Sarah
Canada
205
Vicki Clarke
Canada
206
Bill Atkinson
Canada
207
Tracy Metcalfe
Canada
208
Melanie Kawalec
Canada
209
Guy Hanchet
Canada
210
Colleen Armstrong
Canada
211
Lawrence Keyte
Canada
212
Joanne Hewitt
Canada
213
Stephen HIll
Canada
214
Cathy Basterfield
Canada
215
Catherine Therrien
Canada
216
Colm Maher
Canada
217
Eugenia Ochoa
Canada
218
Cdar
Canada
219
Susan
Canada
220
Alina Cota-Merlo
Canada
221
Becca Kram
Canada
222
robert mcfarland
Canada
223
Dylan morningstar
Canada
224
Eric Grimm
Canada
225
Jake McCluskey
Canada
226
Moira Gale
Canada
227
Emma
Canada
228
Nicole
Canada
229
Katherine Moesker
Canada
230
Anastasia Kaschenko
Canada
231
Doug Tilley
Canada
232
Philip Kienholz
Canada
233
Janet Jounstone
Canada
234
Krissta
Canada
235
Natalie Napier
Canada
236
Hermione Rivison
Canada
237
Lyn Braun
Canada
238
Michael
Canada
239
Susan Nelson
Lebanon
240
Mark Parnis
Canada
Page 6/10
131
#
Name
Country
241
Rachel McVety
Canada
242
katie tompkins
Canada
243
Andrea Harden
Canada
244
Aria Wills
Canada
245
Gary Bonczak
Canada
246
Donna Churipuy
Canada
247
Alanna Morgan
Canada
248
Brittany Cadence
Canada
249
Wendy Freeburn
Canada
250
J.Stanley
Canada
251
Wanda Tonus
Canada
252
Katherine Morin
Canada
253
Kara Koteles
Canada
254
Quinn McCord
Canada
255
Maeda
Canada
256
Bill Templeman
Canada
257
Morris Jones
Canada
258
Astrid Wednesday
Canada
259
David Newport
Canada
260
Gayle Crosmaz-Brown
Canada
261
Josh Cornelius
Canada
262
Donald Fraser
Canada
263
Jocasta Boone
Canada
264
Ciara
Canada
265
Terri Duff
Canada
266
John and Kathy MacMillan-Jones
Canada
267
Brandon Loney
Canada
268
Vern Bastable
Canada
269
Sarah Ford
Canada
270
Diana Jolles
United States of America
271
Deb
Canada
272
OPIRG-Peterborough
Canada
273
Margaret
Canada
274
Eva Webster
Canada
275
Shari Darling
Canada
276
Bill Skitch
Canada
277
Mike Smith
Canada
278
Christie Misketis
Canada
279
Patricia Lawrence
Canada
280
angela townsend
Canada
Page 7/10
132
#
Name
Country
281
lori
Canada
282
Tim Rollwagen
Canada
283
Ron Smith
Canada
284
Stephen Bocking
Canada
285
Kate Batelaan
Canada
286
Julia
Canada
287
Sabrina Drooff
Canada
288
Stuart Downie
Canada
289
Will Roughton
Canada
290
Shelby Heath
Canada
291
Angela Brockwell
Canada
292
Jessica Hobbins
Canada
293
Jelena Avramovic
Canada
294
Joseph Tonin
Canada
295
Ken
Canada
296
Stephanie
Canada
297
Emily
Canada
298
Elaine
Canada
299
laurawensink
Canada
300
Tiffany
Canada
301
Zach Samonas
Canada
302
Bryan rutledge
Canada
303
Theo Steipe
Canada
304
Sarah Del
Canada
305
Alexandria Storm
Canada
306
Victoria Belle
Canada
307
Edith Price
Canada
308
Tessa Nasca
Canada
309
Margery Walton
Canada
310
Kelly Laurence
Canada
311
david sumner
Canada
312
Brianna Callaghan
Canada
313
Linda Vardy
Canada
314
Carolyn Vardy
Canada
315
Alaine Spiwak
Canada
316
Marissa Bolduc
Canada
317
Samantha Lynne Koval
Canada
318
Sherry Hillman
Canada
319
Anne Fisher-Allison
Canada
320
Shawn Wallis
Canada
Page 8/10
133
#
Name
Country
321
Nick pratt
Canada
322
Sharleen Pratt
Canada
323
Richard Nunes
Canada
324
Mick Keating
Canada
325
Susan Hardill
Canada
326
Kate King-Fisher
Canada
327
Julie Dillon
Canada
328
Carol Duncan
Canada
329
Jackie Borosa
Canada
330
Kate Dillon
Canada
331
Michael Ellis
Canada
332
Monique Beneteau
Canada
333
Luisa Magalhaes
Canada
334
Janice McCue
Canada
335
Atul Jain
Canada
336
Deanna Moher
Canada
337
Anne Gallant
Canada
338
Lin Bamboulis
Canada
339
Susan Mulhall
Canada
340
Alison Davidson
Canada
341
Christine Post
Canada
342
Alida Tanna
Canada
343
D Vandenbroek
Canada
344
Gisele Roy
Canada
345
Paula Mattie
Canada
346
David Marshall
Canada
347
Ernie Basciano
Canada
348
Chantelle Clarke
Canada
349
Christine Lowe
Canada
350
Verity Barrett
Canada
351
Paula Hobart
Canada
352
Trish O'Connor
Canada
353
David Salis
Canada
354
Ashley Stewart
Canada
355
Chloe Rayanne Devlin
Canada
356
Shaun
Canada
357
Natacha Girouard
Canada
358
Eric
Canada
359
Yvonne Post
Canada
360
Elise Post
Canada
Page 9/10
134
#
Name
Country
361
Matt P
Canada
362
Katrina Manis
Canada
363
val wilkins
Canada
364
Eremire
United States of America
365
Kathleen Vaughan
Canada
366
Emily
Canada
367
Kaliesha Boudreau
Canada
368
Samantha Reid
Canada
369
Amy Hunter
Canada
370
Amanda Wittmann
Canada
371
Emily Slusarek
Canada
372
Stacey van Vliet
Canada
373
Morgan
Canada
374
BD
Canada
375
Alyssa Sgro
Canada
376
Catriona Bird
Canada
377
Maria Enriquez Jakins
Canada
378
Brad WS
Canada
379
Anders Fish
Canada
380
Maya
Canada
381
Dylan Dietrich
Canada
382
Jessica Young
Canada
383
Dylon
Canada
384
William
Canada
385
Alana MacLean
Canada
386
Denis Beauchesne
Canada
387
Zainab Rafique
Canada
388
Lucas Coletti
Canada
389
Amy Morningstar
Canada
390
Simon Cretien
Canada
391
Shelby Erwin
Canada
392
Paige Young-Lowe
Canada
393
Kaitlyn
Canada
394
elisabeth wallace
Canada
395
kat bailey
Canada
396
Franky Portelance
Canada
397
Cameron Smith
Canada
Page 10/10
135
By-law No. 2015-01
Being a by-law to authorize the execution of a Site Plan Agreement
between The Trustees of the Centreville Presbyterian Church (aka The
Trustees for the Congregation of the Centreville Presbyterian Church)
(Developer) and the Township of Cavan Monaghan (Municipality)
Whereas the Township has accepted a Site Plan and Site Grading Plan to
permit the construction of an addition to the Centreville Presbyterian Church and
to permit the construction of a new parking lot on properties in Part of Lot 23,
Concession 3 of the Cavan Ward and Part of Lot 23, Concession 4 of the Cavan
Ward now Township of Cavan Monaghan, County of Peterborough, being all of
the lands in PIN Numbers 28018-0091 and 28011-0106;
And Whereas the Trustees of the Congregation of the Centreville Presbyterian
Church have represented to the Township of Cavan Monaghan that the subject
lands are owned by them, and further warrant that all municipal taxes levied
against the lands have been paid and will be paid as the same falls due;
And Whereas pursuant to the provisions of the Planning Act, the Municipality
has designated the property as an area for site plan control;
And Whereas the parties desire to enter into a Site Plan Agreement in regard to
certain on-site features of the development of the said property and the provision
of services thereto;
Now Therefore the Council of the Township of Cavan Monaghan hereby enacts
as follows:
1.
That the Mayor and Clerk are hereby authorized on behalf of the
Township of Cavan Monaghan to enter into and execute that certain
agreement marked Schedule “1” attached hereto and forming part of this
By-law.
2.
That the By-law shall become effective immediately upon the passing
thereof.
Read a first, second and third time and finally passed this 13th day of January,
2015.
________________________
Scott McFadden
Mayor
________________________
Elana Arthurs
Clerk
136
By-law No. 2015-02
Being a by-law to Assume and Dedicate as a Public Highway, a Road Widening.
Whereas the Township of Cavan Monaghan controls the road allowance, more
particularly described as being Part 2, 3 and 4 on Registered Plan 45R-1346;
Now Therefore the Council of the Township of Cavan Monaghan hereby
enacts as follows:
1. That the road widening on the east and west side of Elmdale Road, more
particularly described as Part 2, 3 and 4 on Registered Plan 45R-1346,
Geographic Township of North Monaghan, Township of Cavan Monaghan, is
hereby assumed as a public highway.
Read a first, second and third time and passed this 13th day of January, 2015.
____________________
Scott McFadden
Mayor
_____________________
Elana Arthurs
Clerk
137

Calls for service - Township of Cavan Monaghan

Transcription

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